EDGAR Filer Help Sheet
Filing Preparation Issues
After saving your document in ASCII format, do not re-save it in your word processor (the usual procedure when exiting a document in most programs). Saving the document a second time will usually result in the document's being saved back to its original word processing format, making it unusable as an EDGAR filing.
Submitters are encouraged to verify that their word processing software package creates accurate ASCII output by using the EDGARLink® error check option (after assembling a filing) or by submitting a test filing requesting an electronic return copy.
Tags in the Filing
Table tags indicate to the EDGAR system that the material enclosed by the tags may be up to 132 characters wide for ASCII files; their use is optional when the material is 80 characters wide or less.
Creating a Submission
Filers should be as careful and explicit as possible in choosing EDGAR form types for their submissions especially for registration statements. Special attention should also be paid to making amendments with the "/A" designation. See Volume II, Part 3 of the Manual for a list of form types and EDGAR submission equivalents. If you have questions, consult the appropriate Division EDGAR contacts.
Segments and Modules
If a filer wishes to use the Module or Segment feature of the EDGAR system, the owner of the login CIK (either the filer or the filing agent) must be an E-mail subscriber. For co-registrants, the CIK of the registrant that had the electronic mail account would be used as the login CIK for the actual filing if modules or segments were to be used.
Segments are good for one live filing, but if that filing is suspended, each segment has another 6 business days to be used again. If the segment was not actually used in a filing (reference error), its expiration date is not reset.
After preparing your N-SAR filing and using EDGARLink to assemble the answer file, run the EDGARLink error checking routine to uncover possible suspension errors. Although some errors, such as CIK/CCC mismatch, can be detected only by EDGAR itself, others, such as failure to use the N-SAR error check, would be detected by EDGARLink.
Fee Payment Methods
When filing fees are required for a specific form type, they must be paid in accordance with the provisions of the Lockbox Rule (Rule 3a of the Commission's Rules of Practice) as effective April 26, 1993.
Each Filer should use its CIK number as its account number to provide for electronic transfer of funds. The CIK number must be supplied with the payment to permit proper assignment of funds.
Expected fee payment methods for electronic filings are listed in the table below. Domestic registrants must pay fees via the lockbox, either by check or wire transfer.
Hours of EDGAR Operation and Delivery Addresses
The hours of operation for submitting filings by direct transmission to the EDGAR system are 6:00 a.m.-10:00 p.m. weekdays, excluding Federal holidays. The EDGAR system is not in operation on weekends.
NOTE: Actual paper filings should be submitted to the SEC Headquarters address, not to the Operations Center:
Staff Assistance Available on Using EDGAR System
Staff in the Branches of Filer Support and Filer Technical Support are available to assist filers each business day from 9:00 a.m. to 5:30 p.m. Eastern Time. The Branches of Filer Support and Filer Technical Support may be reached at (202) 551-8900. The Branches of Filer Support and Filer Technical Support will help filers with most problems having to do with the EDGAR system, such as understanding procedures, communications, correcting suspended filings, and obtaining access to EDGAR.
For more information about the EDGAR rules, see the outline, "Electronic Filing and the EDGAR System: A Regulatory Overview," which is on the Commission's website under the EDGAR News link in the EDGAR Database section.
Other Filer Support Issues
Receipt of the accession number assigned by the EDGAR system does not mean that your submission has been accepted or even that your transmission to the SEC has been successfully completed. It only means that the connection has been established and the filing transmission has begun.
The acceptance date is not the same as the official filing date. If a filing is submitted after 5:30 Eastern Time, it will not be deemed filed with the SEC until the following business day (except for the "T+3" filings, made pursuant to Rule 462(b) and Section 16 filings, which will receive the date of the actual filing). If you have any questions about your filing's acceptance date, consult the electronic acceptance message; these messages state the official filing date.