SECURITIES AND EXCHANGE COMMISSION
17 CFR Part 232
[Release Nos. 33-8454; 34-50160; 35-27881; 39-2424; IC-26525]
Adoption of Updated EDGAR Filer Manual
AGENCY: Securities and Exchange Commission.
ACTION: Final rule.
SUMMARY: The Securities and Exchange Commission (the Commission) is adopting revisions to the Electronic Data Gathering, Analysis, and Retrieval System (EDGAR) Filer Manual to reflect updates to the EDGAR system. The revisions are being made primarily to support the redesign of Form 8-K, where the reportable events have been expanded from 12 to 22 items, a new hierarchical numbering scheme has been introduced for the reportable events (items), and the fact that the 8 K can be filed to simultaneously satisfy some filing obligations for Rules 425, 14a 12, 14d 2(b) and 13e 4(c). Revisions are also being made to provide support for EDGARLink on Windows® XP, in addition to existing support for Windows® 98, 2000 and NT; to provide support for modified exhibit descriptions for Regulations S K and S B; for discontinued support for submission Form types 40 8F A, 40 8F B, 40 8F L, 40 8F M and their amendments; to provide support for the electronic filing of submission Form types 40 17G, 40 17GCS, 40 24B2, 40 33 and their amendments; and, the ability to enter multiple classes (contracts) for a series at one time from a single web page.
The revisions to the Filer Manual reflect changes within Volumes I, II and III, entitled "EDGAR Release 8.8 EDGARLink Filer Manual," "EDGAR Release 8.8 N-SAR Supplement Filer Manual," and "EDGAR Release 8.8 OnlineForms Filer Manual" respectively. The updated manual will be incorporated by reference into the Code of Federal Regulations.
EFFECTIVE DATE: August 23, 2004. The incorporation by reference of the EDGAR Filer Manual is approved by the Director of the Federal Register as of August 23, 2004.
FOR FURTHER INFORMATION CONTACT: In the Office of Information Technology, Rick Heroux, at (202) 942-8800; for questions concerning the Division of Investment Management filings, in the Division of Investment Management, Ruth Armfield Sanders, Senior Special Counsel, at (202) 942-0978; for questions concerning the Division of Corporation Finance filings, in the Division of Corporation Finance, Herbert Scholl, Office Chief, EDGAR and Information Analysis, at (202) 942-2940; and, in the Office of Filings and Information Services, Margaret A. Favor, (202) 942-8900.
SUPPLEMENTARY INFORMATION: Today we are adopting an updated EDGAR Filer Manual (Filer Manual). The Filer Manual describes the technical formatting requirements for the preparation and submission of electronic filings through the EDGAR system.1 It also describes the requirements for filing using modernized EDGARLink.2
The Filer Manual contains all the technical specifications for filers to submit filings using the EDGAR system. Filers must comply with the applicable provisions of the Filer Manual in order to assure the timely acceptance and processing of filings made in electronic format.3 Filers should consult the Filer Manual in conjunction with our rules governing mandated electronic filing when preparing documents for electronic submission.4
We will implement EDGAR Release 8.8 on August 23, 2004, to support the redesign of Form 8-K5, where the reportable events have been expanded from 12 to 22 items, a new hierarchical numbering scheme has been introduced for the reportable events (items), and the fact that the 8 K can be filed to simultaneously satisfy some filing obligations for Rules 425, 14a 12, 14d 2(b) and 13e 4(c). Revisions are also being made to provide support for EDGARLink on Windows® XP, in addition to existing support for Windows® 98, 2000 and NT; to no longer support EDGARLink under Windows® 95; to provide support for modified exhibit descriptions for Regulations S K and S B, where both Regulations S K and S B descriptions are shown for each exhibit number, the descriptions have changed for Exhibits 7 and 17 and Exhibits 6 and 28 have been removed as valid exhibits.
We are discontinuing support for submission types 40 8F A, 40 8F B, 40 8F L, and 40 8F M and their amendments. In their place, filers will use new submission types N 8F and N 8F/A to submit their Forms N-8F and amendments. Those filers needing to file amendments to filings previously submitted on submission types 40 8F A, 40 8F B, 40 8F L, or 40 8F M may do so using new submission type N-8F/A.
Earlier this year, we proposed6 to amend to Rule 101 of Regulation S-T7 to make mandatory the electronic submission by investment companies of fidelity bonds under Section 17(g),8 sales literature filed with us under Section 24(b)9, and litigation material filed under Section 33 of the Investment Company Act.10 While we have not yet adopted our proposed amendment to Rule 101, we are adding electronic filing of submission types 40 17G, 40 17GCS, 40 24B2, and 40 33 and their amendments so that filers may begin making these filings electronically on a voluntary basis. At this time, we will continue to accept paper submissions of these filings.
This year we also proposed that certain open-end management investment companies and insurance company separate accounts identify in their EDGAR submissions information relating to their series and classes (or contracts, in the case of separate accounts).11 The new series and class page is now operational on the EDGAR Filing Web site https://www.edgarfiling.sec.gov/. Since the series and class page is live, filers who filed their latest registration statements or amendments on Form N-1A, N-3, N-4, or N-6 may use the page to enter information for their series and classes (contracts); filers who do so will be issued series and classes (contracts) identifiers. However, using the page and obtaining identifiers is not mandatory at this time. Obtaining identifiers will not become mandatory unless and until we act through a formal rulemaking to adopt the series and class requirements that we proposed.12 In this release, we are revising the series and class page to make it more user friendly. We have added the ability for investment companies to enter multiple classes (contracts) for a series at one time from a single web page.
For EDGAR Release 8.8, the EDGARLink software and submission templates 1, 2, 3 and 5 will be updated to support Windows® XP, in addition to Windows® NT, 2000, and Windows® 98, and the aforementioned submission form type changes. It is highly recommended that filers download, install, and use the new EDGARLink software and submission templates to ensure that submissions will be processed successfully; filers who wish to use EDGARLink on Windows® XP must download the new version and new templates. Previous versions of the templates may not work properly. EDGARLink will no longer be supported on Windows® 95. Notice of the update has previously been provided on the EDGAR Filing Web site and on the Commission's public Web site. The discrete updates are reflected on the EDGAR Filing Web site and in the updated Filer Manual Volumes.
Along with adoption of the Filer Manual, we are amending Rule 301 of Regulation S T to provide for the incorporation by reference into the Code of Federal Regulations of today's revisions. This incorporation by reference was approved by the Director of the Federal Register in accordance with 5 U.S.C. 552(a) and 1 CFR Part 51.
You may obtain paper copies of the updated Filer Manual at the following address: Public Reference Room, U.S. Securities and Exchange Commission, 450 Fifth Street, NW, Washington DC 20549-0102. We will post electronic format copies on the Commission's Web site; the address for the Filer Manual is http://www.sec.gov/info/edgar.shtml. You may also obtain copies from Thomson Financial Inc, the paper and microfiche contractor for the Commission, at (800) 638-8241.
Since the Filer Manual relates solely to agency procedures or practice, publication for notice and comment is not required under the Administrative Procedure Act (APA).13 It follows that the requirements of the Regulatory Flexibility Act14 do not apply.
The effective date for the updated Filer Manual and the rule amendments is August 23, 2004. In accordance with the APA15, we find that there is good cause to establish an effective date less than 30 days after publication of these rules. The EDGAR system upgrade to Release 8.8 is scheduled to become available on August 23, 2004. The Commission believes that it is necessary to coordinate the effectiveness of the updated Filer Manual with the scheduled system upgrade.
We are adopting the amendments to Regulation S T under Sections 6, 7, 8, 10, and 19(a) of the Securities Act of 193316, Sections 3, 12, 13, 14, 15, 23, and 35A of the Securities Exchange Act of 193417, Section 20 of the Public Utility Holding Company Act of 193518, Section 319 of the Trust Indenture Act of 193919, and Sections 8, 30, 31, and 38 of the Investment Company Act of 1940.20
List of Subjects in 17 CFR Part 232
Incorporation by reference, Reporting and recordkeeping requirements, Securities.
TEXT OF THE AMENDMENT
In accordance with the foregoing, Title 17, Chapter II of the Code of Federal Regulations is amended as follows:
PART 232 - REGULATION S T-GENERAL RULES AND REGULATIONS FOR ELECTRONIC FILINGS
1. The authority citation for Part 232 continues to read in part as follows:
Authority: 15 U.S.C. 77f, 77g, 77h, 77j, 77s(a), 77sss(a), 78c(b), 78l, 78m, 78n, 78o(d), 78w(a), 78ll(d), 79t(a), 80a 8, 80a 29, 80a 30 and 80a 37.
2. Section 232.301 is revised to read as follows:
§232.301 EDGAR Filer Manual.
Filers must prepare electronic filings in the manner prescribed by the EDGAR Filer Manual, promulgated by the Commission, which sets out the technical formatting requirements for electronic submissions. The requirements for filers using modernized EDGARLink are set forth in the EDGAR Release 8.8 EDGARLink Filer Manual Volume I, dated August 2004. Additional provisions applicable to Form N-SAR filers and Online Forms filers are set forth in the EDGAR Release 8.8 N-SAR Supplement Filer Manual Volume II, dated August 2004, and the EDGAR Release 8.8 OnlineForms Filer Manual Volume III, dated August 2004. All of these provisions have been incorporated by reference into the Code of Federal Regulations, which action was approved by the Director of the Federal Register in accordance with 5 U.S.C. 552(a) and 1 CFR Part 51. You must comply with these requirements in order for documents to be timely received and accepted. You can obtain paper copies of the EDGAR Filer Manual from the following address: Public Reference Room, U.S. Securities and Exchange Commission, 450 Fifth Street, NW, Washington, DC 20549-0102 or by calling Thomson Financial Inc at (800) 638-8241. Electronic format copies are available on the Commission's Web site. The address for the Filer Manual is http://www.sec.gov/info/edgar.shtml. You can also photocopy the document at the
National Archives and Records Administration (NARA). For information on the availability of this material at NARA, call 202-741-6030, or go to: http://www.archives.gov/federal_register/code_of_federal_regulations/ibr_locations.html.
By the Commission.
Margaret H. McFarland
August 6, 2004
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