Year 2000 Reports
SECURITIES AND EXCHANGE COMMISSION
17 CFR Parts 275 and 279
(Release No. IA- 1769; IC-23476; File No. S7-20-98)
Investment Adviser Year 2000 Reports
AGENCY: Securities and Exchange Commission.
ACTION: Final rule.
SUMMARY: The Commission is adopting a new rule and form under the Investment
Advisers Act of 1940 that requires most registered investment advisers to file with the
Commission reports regarding their plans for addressing the Year 2000 computer problem.
The reports will provide the Commission and investors with information regarding
advisers plans to address the Year 2000 problem.
EFFECTIVE DATE: The rule and form will become effective November 13, 1998. See section III.A for filing dates.
FOR FURTHER INFORMATION CONTACT: Carolyn-Gail Gilheany, Senior Counsel, or
Arthur B. Laby, Special Counsel, at (202) 942-0716, Task Force on Investment Adviser
Regulation, Division of Investment Management, Securities and Exchange Commission, 450
Fifth Street, N.W., Mail Stop 5-6, Washington, D.C. 20549. The Commission has placed a
list of frequently asked questions and answers about Form ADV-Y2K on the Commissions
Internet web site. The list is located at
Commission staff will update these questions and answers from time to time. The Commission
urges interested persons with access to the Internet to review these questions and answers
before contacting Commission staff.
SUPPLEMENTARY INFORMATION: The Commission today is adopting rule 204-5 (17 CFR
275.204-5) and Form ADV-Y2K (17 CFR 279.9) under the Investment Advisers Act of 1940 (15
U.S.C. 80b) ("Advisers Act").
I . Executive Summary
The Commission is conducting a review of U.S. public companies and the U.S. securities
industry to examine how they will address the Year 2000 computer problem.1 As part of this initiative, we recently adopted rule changes to
require certain broker-dealers and transfer agents to file reports with the Commission on
Year 2000 readiness.2 Today the
Commission is adopting a new rule and form that requires most investment advisers
registered with the Commission under the Advisers Act to file reports on their Year 2000
readiness. The reports will permit us to better evaluate the preparedness of advisers for
the Year 2000 problem, identify the advisers that pose a significant risk to their clients
and shareholders, and evaluate the adequacy of disclosure made by advisers regarding the
Year 2000 problem. This rule is the most recent in a series of actions we have taken in an
effort to assure that the securities industry is prepared for the computer challenges
presented by the Year 2000 problem.
Investment advisers ("advisers") are responsible for managing approximately
$15 trillion in assets, including over $5 trillion in mutual funds.3 Advisers manage these assets by using both internal computer
systems and external systems that connect them with the markets, service providers and
clients. The failure of advisers computer systems could threaten their ability to
manage client assets, communicate information to clients and comply with the federal
securities laws.4 In the case of
investment companies, a breakdown in their systems could interfere with the day-to-day
management of fund portfolios, delay shareholder transactions and compromise recordkeeping
and other compliance systems.
The Commission has taken several measures to encourage advisers and funds to timely
address the challenges posed by the Year 2000 problem. Since 1996, our examiners have
raised Year 2000 concerns during adviser and investment company examinations, and recently
our staff has begun a series of examinations that focus on plans to address the Year 2000
problem. Last year, Chairman Levitt sent a letter to all registered advisers urging them
to prepare for the Year 2000 problem,5
and in July 1998, we published an interpretive release to provide guidance on the
disclosure obligations of advisers, funds and others.6 Last month, we announced a moratorium on the implementation of
new SEC rules that require major reprogramming of systems by, among others, investment
advisers and funds.7 The moratorium
is designed to facilitate and encourage securities industry participants to allocate
sufficient resources to remediation of the Year 2000 problem.
On June 30, 1998, the Commission issued a release proposing rule 204-5 ("Proposing
Release") that would require most advisers registered with the Commission to submit a
form, Form ADV-Y2K, on their preparedness for the Year 2000 problem.8 In response to the proposal, we received 24 comment letters from
professional and trade organizations and investment advisers. Nearly all of the commenters
supported the proposal, which we are adopting largely as proposed.
III . Discussion
A. Rule 204-5
New rule 204-5 requires each investment adviser that is registered with the Commission
and (i) has at least $25 million of assets under management,9 or (ii) is an adviser to an investment company registered under
the Investment Company Act of 1940,10
to file Form ADV-Y2K with the Commission.11
The form must be filed with the Commission no later than December 7, 1998, and an updated
form must be filed no later than June 7, 1999. Each filing must reflect the advisers
preparedness for the Year 2000 problem no earlier than 15 days before the respective
Shortly after publication of this release, we will mail a copy of Form ADV-Y2K to each
registered adviser. The form mailed to each adviser will contain certain pre-printed
information, such as the advisers name and registration number. The form (without the
pre-printed information) also is available on the Commissions web site, and advisers
may down-load the form and complete it on their computers, print the completed form, and
return it to the Commission.12 The
Commission asks advisers to return the Form ADV-Y2K they receive in the mail containing
the pre-printed information or the version down-loaded from the web-site.13 An authorized person of the adviser, who participates in
managing or directing the advisers affairs, must sign the report.14 Form ADV-Y2K, like all forms filed with the Commission by
investment advisers, will be publicly available.15 Shortly after the Commission receives the forms, we will make
data from the forms available on the Commissions web site.16 In addition, the Commission or its staff, after reviewing the
forms and other pertinent information, may make findings or conclusions, or compile
information from filings by individual firms, and make firm-specific, aggregate or
derivative information available to the public, Congress or members of the securities
Four commenters urged us to exempt from the rule advisers that also are SEC-registered
broker-dealers or transfer agents, or affiliates of banks. These commenters argued that
since these advisers are required to file similar reports with us or with the bank
regulatory agencies, there is no reason to require duplicative reports. While the
Commission appreciates the need to avoid imposing unnecessary paperwork on investment
advisers, we are not adopting these commenters suggestions. An advisers
response to the same or similar questions in Form BD-Y2K, Form TA-Y2K17 or similar forms filed with the banking regulatory agencies,
may (and in some cases should) be different because of the different focus of those
reports. To the extent there is overlap among the reports, the burdens imposed by
completing Form ADV-Y2K should not be significant since previous responses can simply be
restated in Form ADV-Y2K (if they remain accurate).18
B. Form ADV-Y2K
New Form ADV-Y2K has two parts. The first part must be completed by all advisers
required to file the form, while the second part must be completed only by advisers to
investment companies registered with the Commission under the Investment Company Act.
1. Part I: Information Required From All Advisers
Part I of the form contains 13 questions about an advisers plans to address the
Year 2000 problem with respect to all of its clients.19 The questions are in multiple choice or fill-in-the-blank
format; all advisers filing the form must respond to each question. Form ADV-Y2K asks for
information in several areas: (1) the advisers Year 2000 compliance plan; (2)
resources and personnel to address Year 2000 issues; (3) systems that may be affected; 20 (4) the advisers progress in
addressing Year 2000 issues; (5) contingency plans; (6) the readiness of third parties;
and (7) whether, and the means by which, the adviser takes into consideration the Year
2000 preparedness of issuers of securities the adviser recommends to clients. 21
Several questions elicit information on specific aspects of the advisers plans to
address the Year 2000 problem and when those plans will be complete.22 This information is important so that the Commission can learn
not only about the steps an adviser is taking to prepare, but also when it expects to
complete those steps. Several commenters expressed concern that some of these questions,
as proposed, appeared to prescribe specific steps that all advisers must take in
order to prepare for the Year 2000 problem.23
We have revised the wording of these questions to clarify that the Advisers Act requires
no particular steps to be taken by an adviser to prepare for the Year 2000 problem. 24 The Commission highly recommends,
however, that all advisers consider the six steps of preparation the Commission has
identified that advisers and funds can take to prepare for the Year 2000 computer problem.
An adviser that has computer systems for which it has made different amounts of
progress in preparing for the Year 2000 must respond to questions regarding its Year 2000
preparedness based on a "qualitative average" of its systems.26 This qualitative average requires an adviser to give greater
weight to mission-critical systems than to other of its systems. Commenters generally
preferred this approach to an alternative under which the advisers progress with
respect to each system would be separately reported.
Responses to several questions in Form ADV-Y2K depend on obtaining information about
third party systems that communicate with the advisers systems. Several commenters
asserted that advisers should be required to report only on their own readiness for the
Year 2000 problem, not on the readiness of third parties, especially since the adviser is
required to execute the form. Because many advisers rely extensively on the computer
systems of third parties in their day-to-day business, eliminating these questions would
reduce substantially the utility of these reports and yield an incomplete picture of
readiness for the Year 2000. The Commission, therefore, has not eliminated these questions
from the form.27
2. Part II: Information Required from Advisers to Investment Companies
Part II of Form ADV-Y2K must be completed by advisers to a registered investment
company or group of investment companies. Part II is designed to elicit information about
the Year 2000 readiness of the investment companies ("funds"). Only advisers
that are sponsors or administrators of a fund complex must complete Part II. 28 If no sponsor or administrator of
the complex is a registered adviser, at least one adviser to a fund (or series) in the
complex must submit a report for the fund complex, if the adviser is registered with the
The Commission proposed to require each adviser to a fund complex to report for the
entire complex unless another adviser is reporting on behalf of the fund, and explained
that this approach would permit multiple advisers to a single fund complex to decide among
themselves which adviser would file the report.30 We received numerous objections to this proposal from advisers
to funds. Many argued that advisers or sub-advisers that do not sponsor funds are not in a
position to report on a funds preparation for the Year 2000 problem. In response, we
have added a note clarifying that the adviser that is the sponsor or administrator of a
fund complex should file the report.31
In some cases, however, the sponsor or administrator of a fund complex is not a registered
investment adviser, and no adviser otherwise might be required to file Part II for that
fund complex. Therefore, in such cases (which the Commission believes to be few) at least
one of the advisers to the fund complex must file Part II of Form ADV-Y2K on behalf of the
Commenters on the Proposed Form expressed concern that some of the questions in Part II
contained assumptions that funds rather than third party service providers (such as
advisers or administrators) were engaged in Year 2000 planning and remediation activities.
We have revised several questions and deleted others to make clear that the form is not
based on these assumptions. We also have added an instruction at the suggestion of one
commenter to clarify that advisers, in responding to questions in Form ADV-Y2K, should
treat as third parties any other advisers or sub-advisers for the fund or funds for which
the adviser is completing the Form.33
Finally, in response to two comments, we have added an instruction clarifying how advisers
to insurance company separate accounts,34
and the funds underlying the separate accounts, should respond to items in Form ADV-Y2K. 35
IV. Paperwork Reduction Act
As discussed in the Proposing Release, certain provisions of rule 204-5 (17 CFR
275.204-5) contain collection of information requirements within the meaning of the
Paperwork Reduction Act of 199536
because registered advisers would have to file new Form ADV-Y2K (17 CFR 279.9) with the
Commission. The form is necessary for the Commission to assess the steps advisers are
taking to manage and avoid Year 2000 problems. The Commission did not receive public
comments in response to its request for comments in the Proposing Release on the Paperwork
Reduction Act analysis.37
Under Office of Management and Budget rules, an agency may not conduct or sponsor, and
a person is not required to respond to, a collection of information unless the agency
displays a valid OMB control number. 38 The Commission, therefore, has sent the collection of
information requirements contained in rule 204-5 and Form ADV-Y2K to the Office of
Management and Budget for review in accordance with 44 U.S.C. 3507(d) and 5 CFR 1320.11.
The title for the collection of information is "Proposed Rule 204-5" and
"Form ADV-Y2K." OMB has approved the PRA request and assigned control number
3235-0513 to Form ADV-Y2K with an expiration date of December 31, 1999.
The Commission is adopting rule 204-5 and Form ADV-Y2K and requiring most registered
investment advisers to file the form with the Commission regarding advisers plans to
address the Year 2000 computer problem. The rule imposing this collection of information
can be found at 17 CFR 275.204-5 and 17 CFR 279.9. The collection of information required
by Form ADV-Y2K is mandatory and responses are not kept confidential.
Rule 204-5 describes the requirement to file Form ADV-Y2K. The Commission estimates
that there are approximately 7,500 investment advisers registered with the Commission,
approximately 6,500 of which would be required to file Form ADV-Y2K. Although the amount
of time needed to comply with the rule could vary, the Commission estimates that, on
average, an adviser would devote approximately two employee hours of preparation time to
completing Part I of the form, and an additional two employee hours to completing Part II
of the form, if the adviser is required to complete Part II. This estimate was based on
field-testing of Form ADV-Y2K by the Commissions Office of Compliance Inspections
and Examinations. The total annual burden will be 14,782 hours ((6,500 advisers × 2 hours)
+ (891 advisers × 2 hours)). This burden would be incurred twice, once in 1998 and once in
1999. The rule would not impose an ongoing reporting requirement, and the rule and form,
as adopted, do not impose a greater paperwork burden on advisers than was estimated and
described in the Proposing Release.
V. Cost/Benefit Analysis
The Commission is sensitive to the costs and benefits imposed by its rules, and
understands that completing Form ADV-Y2K may impose costs on advisers and funds. As
discussed below, we believe that the costs imposed by requiring advisers to complete Form
ADV-Y2K are necessary and justified in light of the need to make information on the Year
2000 problem available to investors, Congress and the Commission.
The Commission believes that requiring advisers to report on their readiness for the
Year 2000 problem will yield important benefits, both direct and indirect. The Year 2000
reports required by the rule will yield direct benefits because they will assist the
Commission in evaluating the preparedness of advisers and funds for the Year 2000 computer
problem. The reports also will help us identify advisers and funds that may not be
preparing for the Year 2000 problem and may pose a risk to their clients and shareholders.
The reports also will identify disclosure by advisers and funds regarding risks associated
with the Year 2000 problem that may be inadequate. Finally, the reports will permit the
Commission to make information available to the public and to fulfill requests by members
of Congress for information regarding the securities industrys readiness for the
Year 2000 problem.
The Year 2000 reports will yield important indirect benefits. By requiring the Year
2000 reports at this time, some advisers and funds, whose Year 2000 preparedness efforts
to date have been inadequate, may be persuaded to accelerate their efforts, which could
save them significant costs in the future if they fail to make the necessary modifications
to their computer systems.39 This
indirect benefit is difficult to quantify. It is difficult to estimate the costs that
could be incurred if computer systems of advisers and funds fail to function properly
after December 31, 1999.40
Moreover, if the systems of advisers and funds fail after December 31, 1999, it could have
negative effects not only for the advisers and funds themselves, but also for investors
and third parties, such as underwriters, brokers, transfer agents, custodians,
sub-advisers and other service providers.
Avoiding the harm to third parties may be one of most important benefits to proper
preparation for the Year 2000 problem. Most firms computer systems today depend on
the systems of many other firms and individuals. If even one of these systems were to
fail, this could have negative repercussions on the systems of other firms with which its
computers communicate. The failure to address this interdependence may be one of the
greatest harms stemming from the Year 2000 problem.41 The benefit of avoiding this harm from occurring, although
difficult to quantify, may be extremely significant to investors, firms and the economy in
The proposed rule may impose some additional costs on advisers and funds. Advisers may
need to spend resources obtaining answers to questions in the form, completing the form
and submitting it to the Commission. These costs likely will vary from adviser to adviser.
Small advisers, for example, may spend comparatively little time completing the form
because small advisers are likely to have few systems, and one person may be responsible
for all of the systems. This person may have all of the information necessary to complete
the form and can do so in a few minutes. Larger advisers may require more time because
they are more likely to have many systems and it is possible that such advisers would have
to draw on the knowledge of several individuals to complete the form.
The Commission estimates that there are approximately 7,500 investment advisers
registered with the Commission, approximately 6,500 of which would be required to file
Form ADV-Y2K. Although the time needed to comply with the rule likely will vary from
adviser to adviser, the Commission estimates that an adviser will devote approximately two
employee hours of time to complete Part I of the form. In addition, approximately 891
registered investment advisers have registered investment companies as clients. In our
view, those 891 advisers are likely to need an additional two hours completing Part II of
the form on behalf of a fund or fund complex.
These estimates are based on field-testing of the form by the Commissions Office
of Compliance Inspections and Examinations. Two commenters discussed the amount of time it
would take to complete the form. One agreed with the Commissions estimate while the
other stated that the Commissions estimate was low, but did not specify the amount
of time that would be required. Thus, the Commission is not revising its annual burden
estimate, which is 14,782 hours ((6,500 advisers × 2 hours) + (891 advisers × 2 hours)).
The form likely will be completed by information technology professionals. The Commission
estimates the hourly wage rate for these professionals to be $100 per hour. The
Commission, therefore, estimates that the total annual cost of completing the forms is
$1,478,200.42 The Commission
believes that the proposed rule would not impose significant additional costs on
The Commission requested comment on its cost/benefit analysis, and commenters were
requested to provide views and empirical data relating to any costs and benefits
associated with the rule. No comments about the cost/benefit analysis, other than those
discussed above, were provided, and no data were presented. The Commission believes that
the costs imposed by the rule are insignificant compared to the benefits. If advisers and
funds are not prepared for the Year 2000 problem, however, the effect on advisers and
funds, and their clients and third party service providers, could be very substantial. For
that reason, in the Commissions view, the chance of ameliorating the Year 2000
problem with respect to advisers and funds justifies the costs involved.
VI. Summary of Regulatory Flexibility Analysis
The Commission has prepared a Final Regulatory Flexibility Analysis ("FRFA")
in accordance with the provisions of the Regulatory Flexibility Act ("Reg. Flex.
Act") (5 U.S.C. 604) in connection with the adoption of the rule described in this
Release. An Initial Regulatory Flexibility Analysis ("IRFA") was prepared in
accordance with 5 U.S.C. 603 in conjunction with the Proposing Release and was made
available to the public. A summary of the IRFA was published in the Proposing Release. No
comments were received on the IRFA.43
The FRFA discusses both the need for, and objectives of, the rule and form adopted by
the Commission. As set forth in greater detail in the FRFA, the rule requires most
registered investment advisers to file with the Commission a report on Form ADV-Y2K
regarding plans to address the Year 2000 computer problem.
The FRFA provides a description and an estimate of the number of small entities to
which the rule will apply. For purposes of the Advisers Act and the Reg. Flex. Act, an
investment adviser generally is a small entity if (i) it manages assets of $25 million or
less reported on its last amended Form ADV (17 CFR 279.1) or its most recent Schedule I to
Form ADV (17 CFR 279.1), (ii) it does not have total assets of $5 million or more on the
last day of its most recent fiscal year, and (iii) it is not in a control relationship
with another investment adviser that is not a small entity.44 The Commission estimates that approximately 1,000 investment
advisers registered with the Commission are small entities.
Few or none of the approximately 1,000 small entities would be subject to the rule.
Only Commission registered advisers that either have $25 million or more under management
or act as advisers to registered investment companies must file Form ADV-Y2K. Since the
definition of small entity establishes a threshold of $25 million under management, most
or all small entities are exempt from the rule by its terms. In addition, the Commission
believes that few or no investment advisers that have less than $25 million under
management have more than $5 million in assets or are in a control relationship with an
entity that is not considered a small entity. The only other potential small entities that
would be subject to the rule are those advisers that advise a registered investment
company. The Commission is not aware of any small entity that advises a registered
investment company. Therefore, the Commission believes that there are few or no small
entities affected by the rule.
Finally, the FRFA states that, in adopting the amendments, the Commission considered
(a) the establishment of differing compliance requirements that take into account the
resources available to small entities; (b) simplification of the rules requirements
for small entities; (c) the use of performance rather than design standards; and (d) an
exemption from the rules for small entities. The FRFA states that the Commission concluded
that different standards for small entities are not necessary or appropriate.
The FRFA is available for public inspection in File No. S7-20-98, and a copy may be
obtained by contacting Carolyn-Gail Gilheany, Senior Counsel, Task Force on Investment
Adviser Regulation, Division of Investment Management, Securities and Exchange Commission,
450 Fifth Street, N.W., Mail Stop 5-6, Washington, D.C. 20549.
VII. Statutory Authority
The Commission is adopting rule 204-5 and Form ADV-Y2K under the authority in sections
204 and 211(a) of the Investment Advisers Act of 1940 (15 U.S.C. 80b-4 and 80b-11(a)).
List of Subjects in 17 CFR Parts 275 and 279
Reporting and recordkeeping requirements, Securities.
Text of Rule and Form
For the reasons set out in the preamble, Title 17, Chapter II of the Code of Federal
Regulations is amended as follows:
Part 275 Rules and Regulations, Investment Advisers Act OF 1940
1. The authority citation for Part 275 continues to read in part as follows:
Authority: 15 U.S.C. 80b-2(a)(17), 80b-3, 80b-4, 80b-6(4), 80b-6a, 80b-11,
unless otherwise noted.
* * * * *
2. Section 275.204-4 is added and reserved and section 275.204-5 is added to read as
§ 275.204-4 Reserved.
§ 275.204-5 Year 2000 reports.
Every investment adviser registered with the Commission that has assets under
management of not less than $25 million or is an investment adviser to an investment
company registered under the Investment Company Act of 1940 (15 U.S.C. 80a-1) must file
with the Commission:
(a) A completed Form ADV-Y2K (17 CFR 279.9) no later than December 7, 1998; and
(b) An additional completed Form ADV-Y2K no later than June 7, 1999.
Part 279 Forms Prescribed Under the Investment Advisers Act of 1940
3. The authority citation for Part 279 continues to read as follows:
Authority: The Investment Advisers Act of 1940, 15 U.S.C. 80b-1, et seq.
4. Section 279.9 and Form ADV-Y2K are added to read as follows:
§ 279.9 Form ADV-Y2K.
This form must be filed pursuant to § 275.204-5 of this chapter by certain investment
Note: The text of Form ADV-Y2K will not appear in the Code of Federal
Regulations. Form ADV-Y2K is attached as Exhibit A.
By the Commission.
Jonathan G. Katz
Dated: October 1, 1998
-- On January 1, 2000, certain computer systems may
function erroneously if modifications have not been made, because the systems may read the
date 01/01/00 as being January 1, 1900, or another incorrect date.
-- Reports to be Made by Certain Brokers and Dealers,
Exchange Act Release No. 40162 (July 2, 1998) (63 FR 37668 (July 13, 1998)); Year 2000
Readiness Reports To Be Made by Certain Transfer Agents, Exchange Act Release No. 40163
(July 2, 1998) (63 FR 37688 (July 13, 1998)). Under these rules, broker-dealers are
required to file Form BD-Y2K; transfer agents are required to file Form TA-Y2K.
-- See The Investment Company Institute, Current
Statistical Releases, Trends in Mutual Fund Investing, April 1998, available at http://www.ici.org/facts_figures/trends_0298.html.
-- See Tracey Longo, The Millennium Time Bomb, 28 Financial
Planning 180 (Sept. 1998).
-- Letter from Chairman Levitt, dated November 13, 1997,
available at http://www.sec.gov/news/press/97-102.txt.
-- Statement of the Commission Regarding Disclosure of Year
2000 Issues and Consequences by Public Companies, Investment Advisers, Investment
Companies, and Municipal Securities Issuers, Securities Act Release No. 7558 (July 29,
1998) (63 FR 41394 (Aug. 4, 1998)) (Statement on Year 2000 Disclosure).
-- Commission Statement of Policy on Regulatory Moratorium to Facilitate the Year 2000 Conversion, Investment Advisers Act Release No. 1949 (Aug. 27, 1998) (63 FR 47051 (Sept. 3, 1998)).
-- Investment Adviser Year 2000 Reports, Investment
Advisers Act Release No. 1728 (June 30, 1998) (63 FR 36632 (July 7, 1998)).
-- The amount of assets under management for purposes of the rule is the amount reported on Schedule I of the advisers most recently filed Form ADV (17 CFR 279.1), or the most recent amendment to its Form ADV.
-- 15 U.S.C. 80a.
-- Generally only advisers that have at least $25 million
of assets under management or that advise a registered investment company can register
with the Commission. See section 203A(b) of the Advisers Act (15 U.S.C. 80b-3a(b)).
Advisers in the states that do not regulate investment advisers, advisers with principal
places of business in foreign countries, and other advisers exempt by SEC rule from the
$25 million assets under management limitation, however, may register with the Commission.
See rule 203A-2 under the Advisers Act (17 CFR 275.203A-2).
-- The SECs web site is www.sec.gov. The Commission also is
making available, through its web site, the software required to access the form.
-- The Commission had considered requiring advisers to
file by fax, but we are not doing so because we are unsure about the ability of the
technology we had planned to use to accept the expected volume of filings.
-- The adviser is not required to engage an independent
public accountant to attest to the report. The Commission had proposed not to require an
auditor attestation for Form ADV-Y2K, and the commenters agreed that the auditors
attestation was not necessary.
-- See section 210(a) of the Advisers Act (15 U.S.C.
80b-10(a)). One commenter requested that the forms not be made public. The Commission
believes it is important that investors be able to access information about their
advisers preparedness for the Year 2000 problem, just as they can access similar
information about broker-dealers. See Exchange Act Rule 17a-5(e)(5)(v) (17 CFR
-- The information will be available at http://www.sec.gov/divisions/investment/iaregulation/advfaq.htm. Several
commenters expressed concern that their responses to certain questions may appear
incomplete in the absence of a more detailed explanation. To address this concern, the
Commission will place on its web site a statement explaining that the information on the
form may be incomplete, and that it only reflects developments as of the date the form was
submitted to the SEC. The statement will urge interested readers to seek more complete
information from the adviser about its preparedness for the Year 2000 problem.
-- Reports to be Made by Certain Brokers and Dealers,
supra note 2; Year 2000 Readiness Reports To Be Made by Certain Transfer Agents, supra
-- We are also not adopting one commenters
suggestion that advisers organized in a holding company structure be permitted to file a
single report on the Year 2000 preparedness of the holding company. Such an approach would
make it very difficult for us and members of the public reviewing the data to distinguish
between those advisers who were not required to file Form ADV-Y2K from those that failed
to comply with the filing requirement. Advisers that are members of a holding company with
integrated computer systems should be able simply to use identical responses in each of
the reports filed with the Commission.
-- The questions in Part I of Form ADV-Y2K are generally
the same as the questions in Part I of Form BD-Y2K and Form TA-Y2K.
-- There are no universal definitions for
mission-critical systems; it is up to each adviser to determine which of its systems are
-- See Question 11 to Part I of Form ADV-Y2K. The
Commission has added this question in light of the important role advisers can play in
identifying issuers and securities that may be adversely affected by Year 2000 problems,
and protecting their clients from losses as a result. The Commission recognizes, however,
that some advisers have investment styles that make consideration of Year 2000
preparedness of issuers irrelevant. For example, some advisers advice is limited to
the advisability of investing in broad asset classes ( e.g. , market timers); some manage
accounts that track indexes; and others use "technical analysis" and base their
advice on market trends, but not on the fundamentals of particular issuers. These advisers
would respond to this item by checking the "Not Applicable" response. An adviser
should only check the "Not Applicable" box if it is an appropriate response with
respect to all of its accounts.
-- See Questions 5, 7-10 to Part I of Form ADV-Y2K.
-- Also, t wo commenters raised questions about the
requirement in the instructions to Part I that advisers include information about their
affiliates that are not required to file the form. The Commission has clarified that
advisers should include information about SEC registered affiliates that are not required
to complete the form, i.e. , those that have less than $25 million of assets under
management, but are permitted to register under an exemption.
-- See Questions 7-8 to Part I of Form ADV-Y2K. Under the
Advisers Act, an adviser that is unable, or uncertain about its ability, to address Year
2000 issues, would be required to disclose this information, if material, to its clients.
See Statement on Year 2000 Disclosure, supra note 6.
-- These steps are: (i) identification of potential Year
2000 problems; (ii) assessment of steps to avoid Year 2000 problems; (iii) implementation
of steps to avoid Year 2000 problems; (iv) internal testing of software designed to avoid
Year 2000 problems; (v) point-to-point testing of software designed to avoid Year 2000
problems ( i.e. , testing with service providers such as broker-dealers, custodians,
transfer agents and distributors); and (vi) implementation of tested software that will
avoid Year 2000 problems.
-- See Instruction 4 to Part I of Form ADV-Y2K.
-- In our Statement on Year 2000 Disclosure, supra note
6, we stated that an issuer should assess "whether third parties with whom a company
has material relationships are Year 2000 compliant." We also stated that an issuer
should take "reasonable steps to verify the Year 2000 readiness of any third party
that could cause a material impact on the company" and that we understood "that
this is often done by analyzing the response to questionnaires sent to these third
parties." We believe that investment advisers should take similar steps. Therefore,
the Commission has added an instruction to the form that requires advisers to make
reasonable inquiries of third parties to obtain information necessary to respond to the
form. See General Instructions to Form ADV-Y2K. If an adviser has no reason to believe
that a third partys responses to an inquiry were not truthful, the Commission would
not expect the adviser to inquire further.
-- If there are multiple administrators or sponsors, the
adviser must complete the form only with respect to funds for which another adviser has
-- See Instruction 1 to Part II of Form ADV-Y2K.
-- See Proposing Release, supra note 8.
-- See Instruction 1 to Part II of Form ADV-Y2K.
-- As noted in the Proposing Release, the Commission does
not have authority under Section 204 of the Advisers Act (15 U.S.C. 80b-4) to require a
fund sponsor or administrator that is not registered under Section 203 of the Advisers Act
(15 U.S.C. 80b-3) to file Form ADV-Y2K.
-- See Instruction 3 to Part II of Form ADV-Y2K.
-- These separate accounts are typically registered with
the Commission as unit investment trusts.
-- See Instruction 4 to Part II of Form ADV-Y2K. This
instruction is designed to exclude from Form ADV-Y2K information about the Year 2000
preparedness of the insurance companys general computer systems, the primary
function of which is to support fixed rate insurance products that are generally excluded
from regulation as securities.
-- 44 U.S.C. 3501.
-- Although two commenters discussed the amount of time
that would be required to complete Form ADV-Y2K, none specifically addressed the Paperwork
Reduction Act analysis in the Proposing Release. One commenter believed that the time
estimate for completing Form ADV-Y2K was reasonable; the other commenter believed the
Commissions estimate was too low, but did not specify the amount of time it would
take to complete the form.
-- 44 U.S.C. 3506(c)(1)(B)(v).
-- It has been estimated that without corrective
measures, ninety percent of all computer applications worldwide may fail, or fail to
function properly, because of the inability properly to recognize the date change. Maggie
Parent, Morgan Stanley Year 2000 Issue Paper (May 1997), available at http://www.ms.com/y2k/index.html.
-- The Securities Industry Association has stated that
the transition to the Year 2000 is the largest business and technology effort that the world has ever experienced. See SIA, Year 2000, available at http://www.sia.com/year_2000/index.html.
-- C. Lawrence Meador and Leland G. Freeman, Year 2000: The Domino Effect, Datamation (Jan. 1997), available at http://www.datamation.com/PlugIn/issues/1997/jan/01depend.html.
-- This burden would be incurred twice, once in 1998 and once in 1999.
-- Although two commenters discussed the amount of time required to complete Form ADV-Y2K, none specifically addressed the IRFA.
-- The Commission recently adopted revised definitions of
"small entity." See Definitions of "Small Business" or "Small
Organization" Under the Investment Company Act of 1940, the Investment Advisers Act
of 1940, the Securities Exchange Act of 1934, and the Securities Act of 1933, Investment
Adviser Act Release No. 1727 (June 24, 1998) (63 FR 35508 (June 30, 1998)).