SAMPLE LETTER SENT TO COMPANIES REPORTING CHARGES January x, 1999 Name Chief Financial Officer XYZ Corporation Address Dear Chief Financial Officer: We understand that you will report significant charges in 1998 for asset write-downs, restructuring activities, or acquired in-process research and development. In connection with our focus on transparent financial reporting and potential earnings management issues, we may select your 1998 annual report for review. For your consideration as you prepare that filing, this letter identifies commonly requested MD&A and financial statements disclosures that may be applicable in whole or part to the kinds of charges you incurred. Asset Impairments Disclose: * Description of the assets and the segments affected * Reasons write-downs became necessary * Amount of loss for each material asset category - Property, plant & equipment - Intangible assets * Method of determining fair value * Classification of loss in the statements of operations If the assets are held for disposal, disclose: * Carrying amount of assets held for disposal and subsequent changes in carrying amount * Expected disposal dates * Results of operations for the assets to the extent that those results are included in the period and can be identified * Effect of suspending depreciation Costs to Exit Activities Disclose: * Activities to be discontinued and the major actions to be taken, including disposition methods and anticipated completion dates * Types and amounts of exit costs recognized as liabilities and their income statement classification. * Types and amounts of exit costs paid and charged against the liability * Adjustments to the liability, including changes in estimates * Revenues and net operating income for those exited activities that have separately identifiable operations. Employee Terminations Disclose: * Amount and classification of the costs * Number of people and employee groups to be terminated * Actual amounts paid and actual employees terminated * Any adjustments of the liability Exit or Employee Termination Costs of an Acquired Business Disclose: * Whether you began to formulate an exit plan as of the acquisition date * Types and amounts of exit liabilities assumed and included in the acquisition cost allocation * Unresolved issues and the types of additional liabilities that may result in an adjustment of the purchase cost allocati Common types of restructuring costs that should be separately disclosed Identify major types and amounts of costs included in restructuring charges and liabilities in the financial statements. More complete break-out of the costs in MD&A often is necessary for an understanding of the plan's cash requirements and how future periods are relieved of costs expected to be incurred. * Termination payments to employees * Other employee related costs * Inventory write-downs * Purchase commitment losses * Other contract losses * Warranties and product returns * Leasehold termination payments * Other facility exit costs * Litigation and environmental clean-up costs Acquired In-Process Research & Development Disclose: * Specific nature and fair value of each significant in- process research and development project acquired * Completeness, complexity and uniqueness of the projects at the acquisition date * Nature, timing and estimated costs of the efforts necessary to complete the projects, and the anticipated completion dates * Risks and uncertainties associated with completing development on schedule, and consequences if it is not completed timely * Appraisal method used to value projects * Significant appraisal assumptions, such as - -- period in which material net cash inflows from significant projects are expected to commence; -- material anticipated changes from historical pricing, margins and expense levels; and -- the risk adjusted discount rate applied to the project's cash flows. * In periods after a significant write-off, discuss the status of efforts to complete the projects, and the impact of any delays on your expected investment return, results of operations and financial condition Please use these lists only as general guidance. Refer to EITF 94-3, EITF 95-3, SFAS 121, APB 16, FIN 4 and Item 303 of Regulation S-K for additional information. Also, remember to include a schedule of valuation and qualifying accounts meeting the requirements of Rule 12-09 of Regulation S-X. Additional matters that may be relevant are cited by Lynn Turner, Chief Accountant of the SEC, in his letter to the American Institute of Certified Public Accountants dated October 9, 1998, which is available at www.sec.gov/rules/othrindx.htm. Sincerely, Robert A. Bayless Chief Accountant