DEF 14A 1 proxy.htm proxy.htm
 
 


 

BALDWIN & LYONS, INC.
 
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
 
TO BE HELD MAY 4, 2010
 
 
 
TO THE SHAREHOLDERS OF BALDWIN & LYONS, INC.:
 
 
NOTICE IS HEREBY GIVEN that the Annual Meeting of Shareholders of Baldwin & Lyons, Inc. (the “Corporation”) will be held Tuesday, May 4, 2010 at 10:00 a.m., Indianapolis Time, at 1099 North Meridian Street, Indianapolis, Indiana 46204 for the following purposes:
 
 
 
1.
To elect thirteen (13) directors,
 
 
2.
To approve the Baldwin & Lyons, Inc. Restricted Stock Compensation Plan,
 
 
3.
To approve the 2010 Baldwin & Lyons, Inc. Executive Bonus Plan,
 
 
4.
To ratify the appointment of Ernst & Young LLP as independent auditors for the Corporation, and
 
 
5.
To transact such other business as may properly come before the meeting and any adjournment thereof.
 
 
The Board of Directors has fixed the close of business on March 16, 2010, as the record date for the determination of shareholders entitled to notice of and to vote at the Annual Meeting.
 
Whether or not you plan to attend the Annual Meeting, you are urged to mark, date and sign the enclosed proxy and return it promptly so your vote can be recorded.  If you are present at the meeting and desire to do so, you may revoke your proxy and vote in person.
 
Shares of the Class B Common Stock are not voting shares and therefore proxies are not being solicited in regard to these shares.
 
Date: April 1, 2010
 
 
By Order of the Board of
Directors
 
 
Craig C. Morfas
Secretary
 
 
 
 
 
YOUR VOTE IS IMPORTANT.  PLEASE COMPLETE, DATE, SIGN AND
 PROMPTLY RETURN YOUR PROXY IN THE ENCLOSED ENVELOPE
WHETHER OR NOT YOU PLAN TO ATTEND THE MEETING IN PERSON

 
 

 

BALDWIN & LYONS, INC.
 
PROXY STATEMENT
 
General Information
 
Use of Proxies
 
This Proxy Statement is furnished in connection with the solicitation by Baldwin & Lyons, Inc. (the “Corporation”) of proxies to be voted at the Annual Meeting of Shareholders to be held on Tuesday, May 4, 2010, in accordance with the foregoing notice.  The Proxy Statement and accompanying proxy card were mailed to shareholders on or about April 1, 2010.
 
The mailing address of the Corporation’s principal office is 1099 North Meridian Street, Indianapolis, Indiana 46204.
 
Any proxy may be revoked by the person giving it at any time before it is voted by delivering to the Secretary of the Corporation a written notice of revocation or a duly executed proxy bearing a later date.  Shares represented by a proxy, properly executed and returned to the Corporation, and not revoked, will be voted at the Annual Meeting.
 
Shares will be voted according to the directions of the shareholder as specified on the proxy.  If no directions are given, the proxy will be voted FOR the election of the thirteen directors named as nominees in this Proxy Statement, FOR the approval of the Baldwin & Lyons, Inc. Restricted Stock Compensation Plan, FOR the approval of the 2010 Baldwin & Lyons, Inc. Executive Bonus Plan, and FOR the ratification of the appointment of Ernst & Young LLP as independent auditors for the Corporation.  Any other matters that may properly come before the meeting will be acted upon by the persons named in the accompanying proxy in accordance with their discretion.
 
 
 
Record Date and Voting Securities
 
The close of business on March 16, 2010, has been fixed as the record date for the determination of shareholders entitled to notice of and to vote at the Annual Meeting and any adjournment thereof.  As of March 16, 2010, the Corporation had 2,623,109 shares of Class A Common Stock outstanding and entitled to vote.  Each share of Class A Common Stock is entitled to one vote.  The vote can be exercised in person or by proxy.  There are no other outstanding securities of the Corporation entitled to vote.  There will be no cumulative voting for the election of directors.
 
Shares of Class B Common Stock are not entitled to vote and proxies are not being solicited in regard to the Class B shares.
 
 
 
Expenses of Solicitation
 
All expenses of the solicitation of proxies will be paid by the Corporation.  Officers, directors and other employees of the Corporation may solicit proxies by telephone or telegram or by special calls.  The Corporation will also reimburse brokers and other persons holding stock in their names or in the names of their nominees for their expenses in forwarding proxies and proxy material to the beneficial owners of the Corporation’s stock.

 
  1

 

Beneficial Owners of More than 5% of the Class A Common Stock
 
The following table contains information concerning persons who, to the knowledge of the Corporation, beneficially owned on March 16, 2010, more than 5% of the outstanding voting securities of the Corporation:
 
 
 
 
Name and Address of Beneficial Owner  (1)
 
Number of Class A Shares
And Nature of
Beneficial Ownership
 
 
Percent of Class A Shares
Shapiro Family Interests (in the aggregate)  (2)
    799 Central Avenue
    Highland Park, Illinois 60035
Nathan Shapiro
Robert Shapiro
Norton Shapiro
Steven A. Shapiro
 
1,252,633
 
1,134,883
   865,259
   762,509
   755,009
 
47.8%
 
43.3%
33.0%
29.1%
28.8%
John D. Weil
    509 Olive Street
    St.  Louis, Missouri  (3)
 
   334,000
12.7%
 
 
(1)
Shares as to which the beneficial owner has, or may be deemed to have, sole voting and investment powers as to Class A shares, except as otherwise noted.
 
 
(2)
Information with respect to the Shapiro family interests was obtained from Amendment No. 13 to Schedule 13D dated December 23, 1986, and Forms 4 and 5 as filed by such persons with the Securities and Exchange Commission and delivered to the Corporation, and additional information was provided by Nathan Shapiro.  The amounts shown for the individuals are included in the amount shown for the Shapiro family interests in the aggregate.  Nathan, Robert and Norton Shapiro are brothers and Steven Shapiro is the son of Nathan Shapiro and nephew of Robert and Norton Shapiro.  The Class A shares reported in the above table for the Shapiro family interests include 353,250 shares (13.47%) held of record by the Shapiro Family Limited Partnership – Gift Shares for which Nathan, Robert and Norton are each limited partners and beneficiaries, as well as 178,500 shares (6.81%) held of record by Gelbart Fur Dressers, 41,250 shares (l.57%) held of record by Jay Ell Company and 178,125 shares (6.79%) held of record by Diversified Enterprises, all three of which are Illinois partnerships of which Nathan, Robert and Norton Shapiro are the general partners and 3,884 shares (.15%) held of record by Emlin Cosmetics, Inc., an Illinois corporation of which Nathan, Robert and Norton Shapiro are owners and as to which they share voting and investment powers.  These shares, totaling 755,009 Class A shares (28.78%), are included in the listing for individual beneficial ownership of each of the Shapiro Family members listed above.
 
 
(3)
Information with respect to the interests of John D. Weil was obtained from Amendment No. 5 to Schedule 13D, dated February 21, 2006, as well as Forms 4 and 5 filed with the Securities and Exchange Commission and delivered to the Corporation.  The shares reported include all shares held in the name of family members, family custodianships or family trusts of Mr. Weil.  Mr. Weil has reported that he has sole voting and investment powers as to 185,000 Class A shares and shared voting and investment powers as to 149,000 Class A shares, subject to the limitation that Mr. Weil has declared that the Schedule 13D shall not be construed as an admission that he is, for purposes of Sections 13(d) or 13(g) of the Securities Exchange Act, the beneficial owner of the shared securities covered by the Schedule 13D.
 

 
2

 

Directors and Nominees
 
Thirteen (13) directors are to be elected to hold office until the 2011 Annual Meeting and until their respective successors are elected and qualified.  The Corporation contemplates that all of the nominees will be able to serve.  However, if any of the nominees are unable to serve, the persons named as proxies in the accompanying Proxy may vote for another nominee, or nominees according to their best judgment.
 
All of the nominees are currently directors of the Corporation.  None of the nominees are family-related, except Nathan, Robert and Norton Shapiro, who are brothers and Steven Shapiro, who is the son of Nathan Shapiro and nephew of Robert and Norton Shapiro.  A majority of the nominees are Independent Directors within the meaning of applicable NASDAQ listing standards, as noted in the table on Page 5.
 
Set forth in the following summaries is the age of each director and nominee, all offices held with the Corporation, the nominee’s principal occupation, a brief account of business experience during the past five years as well as other public company directorships.
 
 
STUART D. BILTON                                                                           Age 63                                           Director Since 1987
 
Mr. Bilton has served as Chairman and C.E.O. of Aston Asset Management, LLC., a diversified investment management firm since 2006.  He is also Chairman of the Board of Trustees of the Aston Funds, a family of 25 mutual funds.  Mr. Bilton was Vice Chairman of ABN AMRO Asset Management (US), Inc.. from 2003 until 2006 and President and Chief Executive Officer of ABN AMRO Asset Management (US), Inc. from 2001 to 2003.
 
 
 
JOSEPH J. DEVITO                                                                            Age 58                                           Director Since 1997
 
Mr. DeVito was named President and Chief Operating Officer of the Corporation in February, 2007 and President and a director of the Corporation’s wholly owned subsidiaries, Protective Insurance Company (“Protective”) and Sagamore Insurance Company (“Sagamore”).  From 1997 until 2007, Mr. DeVito served as Executive Vice President of the Corporation and President of Sagamore.  Mr. DeVito has been employed by the Corporation since 1981.
 
 
 
OTTO N. FRENZEL IV                                                                       Age 50                                           Director Since 2008
 
Mr. Frenzel has served as Chairman of Kauffman Engineering, Inc., an Indiana based manufacturer of electrical equipment, since 2001 and he was formerly Chairman of Symphony Bank in Indianapolis from 2005 until 2008.
 
 
 
GARY W. MILLER                                                                              Age 69                                           Director Since 1977
 
Mr. Miller has been Chairman and Chief Executive Officer of the Corporation since 1997 and was President of the Corporation from 1983 until February, 2007.  He is also Chairman and Chief Executive Officer of each of the Corporation’s major wholly owned subsidiaries.  Mr. Miller has been employed by the Corporation since 1965.
 
 
 
JOHN M. O’MARA                                                                             Age 82                                           Director Since 1981
 
Mr O’Mara served as a financial consultant, principally for portfolio companies of Citi Group Venture Capital from May 1993 to November 2009. Since then he has been a financial consultant and private investor.  He was a director of The Midland Company until its sale in April, 2008.
 
 

 

 

 
THOMAS H. PATRICK                                                                     Age 66                                           Director Since 1983
 
Mr. Patrick has been a principal and co-owner of New Vernon Capital LLC, an investment management company since 2004.  During 2002 and 2003, he was the Executive Vice Chairman, Finance & Administration of Merrill Lynch & Co., Inc., and prior thereto he held a number of executive positions with Merrill Lynch & Co., Inc.  Mr. Patrick also serves as a director of Deere & Company and Computer Sciences Corporation.
 
 
 
JOHN A. PIGOTT                                                                              Age 78                                           Director Since 1997
 
Prior to his retirement in 1996, Mr. Pigott served in various capacities at Anixter, Inc., including Director, Vice Chairman, President and Chief Executive Officer.
 
 
 
KENNETH D. SACKS                                                                        Age 45                                           Director Since 2007
 
Mr. Sacks has served as Managing Principal and Chairman of JMB Insurance Agency, Inc., an insurance brokerage company located in Chicago since 2003 and has been employed with that firm since 1992.  Prior to his affiliation with JMB Insurance Agency, Inc., Mr. Sacks was engaged in real estate portfolio management with JMB Realty Corporation in Chicago and Merrill Lynch Hubbard in New York.
 
 
 
NATHAN SHAPIRO                                                                          Age 73                                           Director Since 1979
 
Mr. Shapiro served as the President of SF Investments, Inc., a broker/dealer in securities from 1970 to 2009.  Since December, 1977, he has also served as President of New Horizons, Inc., management consultants.
 
 
 
NORTON SHAPIRO                                                                         Age 77                                           Director Since 1983
 
Prior to his retirement in 1999, Mr. Shapiro served as Executive Vice President of National Superior Fur Dressing & Dyeing Co., Inc., a corporation engaged in the processing, cleaning and dressing of furs.
 
 
 
ROBERT SHAPIRO                                                                          Age 71                                           Director Since 1997
 
Mr. Shapiro has served as President and Chief Executive Officer of Emlin Cosmetics, Inc., a corporation engaged in the manufacture and distribution of cosmetic products, since 1964.
 
 
 
STEVEN A.  SHAPIRO                                                                     Age 45                                           Director Since 2007
 
Mr. Shapiro has served as Vice President of SF Investments, a broker/dealer in securities since 1991 and has been a member of Millennium Group LLC, the General Partner in a series of investment limited partnerships, including the New Vernon Insurance Fund, since 1999.  Mr. Shapiro also serves on the Board of Directors of First Mercury Financial Corporation.
 
 
 
JOHN D. WEIL                                                                                  Age 69                                           Director Since 1997
 
Mr. Weil has served as President of Clayton Management Co., a private investment management firm, since 1973.  Mr. Weil also serves as a director of Allied Healthcare Products, Inc. and PICO Holdings, Inc.
 

 

 

In December 2002 an action initiated by the Securities and Exchange Commission (“Commission”) against Mr. Weil was settled simultaneously with its filing pursuant to a consent agreement entered into by Mr. Weil.  The Commission alleged violations of the anti-fraud provisions of the federal securities laws arising in connection with transactions in the securities of Kaye Group, Inc. (“Kaye Group”) involving material non-public information.  Mr. Weil was not an officer or director of Kaye Group.  The transaction cited by the Commission in its complaint involved less than one percent of the securities of Kaye Group beneficially owned by Mr. Weil and less than one-tenth of one percent of the Kaye Group’s outstanding shares.  Mr. Weil consented to the entry of a final judgment of permanent injunction and other relief, including disgorgement of alleged profits in the amount of $47,000 and civil penalties of a like amount, but did not admit to nor deny any of the allegations in the Commission’s complaint.

 
Committees of the Board of Directors
 
Audit Committee
 
The composition and duties of the Audit Committee are described in the Audit Committee Report found on page 23 of this Proxy Statement.
 
 
Compensation and Employee Benefits Committee
 
All members of the Compensation and Employee Benefits Committee are independent as defined in both the NASDAQ listing standards and the Securities and Exchange Commission standards applicable to compensation committee members.  No interlocking relationship exists between any member of the Corporation’s Compensation and Employee Benefits Committee and any member of the compensation committee of any other company, nor has any such interlocking relationship existed in the past.
 
The executive compensation program is administered by the Compensation and Employee Benefit Committee of the Board of Directors.  This Committee oversees the administration of the Corporation’s employee benefits plans and establishes policies relating to compensation of employees.  The Committee reviews all aspects of executive compensation and evaluates  performance of the Corporation’s executive officers, including the Named Executive Officers of the Corporation.  In addition, the Committee reviews, manages, and administers all of the stock-based compensation plans of the Corporation and, in the case of the Employee Plan, designates officers and key employees to receive options or restricted stock, and the number and terms of the options or restricted stock.  All decisions by the Committee relating to the compensation of the Corporation’s executive officers are reviewed and approved by the full Board. The Corporation’s Executive Compensation Discussion and Analysis is presented beginning on page 10 of this Proxy Statement.
 
 
Investment Committee
 
The Investment Committee sets policy regarding composition, quality, risk and duration of the Corporation’s investment portfolios and the positioning of such portfolios in the context of the Corporation’s enterprise risk management program.  The Investment Committee also approves hiring of all portfolio investment managers and evaluates the performance of each investment manager.
 
 
Strategic Planning Committee
 
The Strategic Planning Committee is responsible for working closely with management to identify new opportunities available to the Corporation as well as strategies for profitably expanding existing businesses and the impact of both on the Corporation’s enterprise risk management program.  The Strategic Planning Committee also has oversight of the Corporation’s budgeting and risk management processes.
 
 

 

 

Nominating Committee
 
The Nominating Committee is responsible for selecting nominees for election as directors and reviewing with the Board of Directors, on an annual basis, the requisite skills and characteristics of members of the Board of Directors.  An additional discussion of the responsibilities of the Nominating Committee is contained on page 25 of this Proxy Statement.
 
 
 
Board of Directors and Risk Management
 
As a part of its oversight function, the Board monitors how management operates the Corporation, in part via its committee structure.  The board evaluates strategies , reviews management reports and considers the risks involved in all of the Corporation’s insurance and investment activities. The Corporation has no single risk management committee but, rather, each committee considers risk issues associated with its specific role as discussed in this document.
 
 
Chairman and Lead Director
 
Since 1997, Gary W. Miller has served as the Corporation’s CEO as well as its Chairman.  In determining that Mr. Miller was the appropriate person to serve in the combined role of Chairman and CEO, the Board relied on several important measures.  Mr. Miller’s leadership, integrity and vision have been instrumental in the successful growth of the Corporation for over 40 years. He has served an active role in the Corporation’s continued strong performance, despite challenging economic conditions. Mr. Miller has the confidence of the Board and the Corporation’s major stockholders and the Board believes that Mr. Miller has the ability to manage both the short and long-term strategies necessary in the challenging marketplace in which the Corporation competes.
 
The Board has combined the roles of Chairman and CEO with the understanding that mechanisms are in place to ensure that the Corporation maintains the highest standards of corporate governance which insures the continued accountability of the CEO to the Board. These  mechanisms include:
 
·
The majority of directors are independent.
 
·
The recent designation by the Board of a non-employee Lead Director .  At its regular quarterly meeting in February, 2010, the Board elected Steven A. Shapiro as Lead Director. Mr. Shapiro has been a member of the Corporation’s Board since 2007 ,is co-chairman of the Strategic Planning Committee and a member of the Investment Committee.  He has been a strong and influential member of the Board and plays an integral role in promoting confidence in the Board’s execution of its responsibilities.   As detailed below in how the roles will interact, Mr. Shapiro’s responsibilities as Lead Director and his advisory role to Mr. Miller will complement Mr. Miller’s role as Chairman and CEO while providing the necessary checks and balances to hold both the Board and the Chairman/CEO accountable in their respective roles.
 
·
The Audit, Compensation, and Nominating Committees are comprised of and chaired by non-employee directors who meet the independence requirements under the NASDAQ listing standards and other governing laws and regulations.
 
·
Review and determination of Mr. Miller’s compensation and performance will remain within the purview of the Committee.
 
·
The non-employee directors will meet in regular executive sessions, without management present, to discuss the effectiveness of the Corporation’s management, the quality of the Board meetings and any other issues and concerns.
 
·
The Board will provide continued oversight of succession planning.
 

 

 

The Board does not have a policy as to whether the role of the CEO and the Chairman should be separate, or whether the Chairman should be a management or non-management director.  Thus, while the Board has determined that Mr. Miller will serve in the combined role of Chairman and CEO, the Board has the right to separate those roles if, in the future, it determines that such a separation would be in the best interest of the Corporation and its stockholders.

 
 
Board and Committee Membership and Meetings
 
In 2009, each incumbent director attended at least 75 percent of the total number of meetings of the Board and the committees on which he or she serves.  In addition, all board members are expected to attend the annual meeting of shareholders, and all attended in 2009. Current committee membership and the number of meetings of the full board and each committee in 2009 are shown in the table below.
 

 

 

 
Directors' Fees
 
Compensation to directors who are not employees during 2009 was as follows:
 

Cash compensation during the first two quarters of 2009 consisted of:
 
 
·
A retainer of $5,000 per quarter.
 
·
Board meeting attendance fee of $7,500.  This fee was reduced to $1,500 in the case of telephonic attendance and reduced to zero in the case of non-attendance.
 
·
No additional fees paid for committee membership or meetings
 
·
The Chairman of the Audit Committee received $2,500 per quarter.
 
·
Reimbursement for customary and usual travel expenses.
 
Director’s compensation was revised, effective July 1, 2009, as follows:
 
  Cash:
 
 
·
Board meeting attendance fee of $7,500.  This fee is reduced to zero in the case of telephonic attendance or non-attendance.
 
·
No additional fees are paid for committee membership or meetings which are held telephonically or in conjunction with a regular Board meeting.  Committee members will receive $2,500 for attendance at non-telephonic committee meetings held at other times.
 
·
The Chairman of the Audit Committee receives an additional $2,500 per quarter.
 
·
Reimbursement for customary and usual travel expenses.
 
Stock:
An annual retainer in the amount of $40,000 is paid to each director in the form of restricted stock.  Each annual restricted stock grant will be made at the Corporation’s annual meeting.  Restricted shares fully vest one year from the date of grant.  For 2009, each director received a grant of 1,900 restricted shares (20,900 shares in total) on May 5, 2009, all of which will vest on May 5, 2010.  The amount shown in the table above represents the fair value of this grant.
 
Directors who are employed by the Corporation do not receive directors' fees.

 

 

Common Stock Beneficially Owned by Directors and Management
 
 
The following table contains information concerning shares of Class A and Class B Common Stock of the Corporation beneficially owned on March 16, 2010 by all directors and nominees, the five most highly compensated executive officers (the “Named Executive Officers”) and by all directors and officers as a group:
 
 
 
 
(1)
Unless otherwise indicated, shares disclosed are those as to which the beneficial owner has sole voting and investment powers with respect to Class A shares or sole investment power with respect to Class B shares; and includes the beneficial interest of spouses and minor children who share the same residence as the named individual.
 
 
(2)
A total of 12,170,839 Class B shares were issued and outstanding or subject to currently exercisable options as of March 16, 2010.
 
 
(3)
Includes 13,875 Class A shares owned by Mr. O’Mara’s wife and 57,375 Class A shares held in trust for his children, with Mr. O’Mara serving as trustee.  Mr. O’Mara disclaims any beneficial interest in these shares.

 

 

 
 
(4)
 
Includes 36,375 Class A shares owned by Mr. Patrick’s wife and 236,862 Class B shares owned by a private family foundation in which Mr. Patrick is an officer and director.  Mr. Patrick disclaims any beneficial interest in any of these shares.
 
 
(5)
See “Beneficial Owners of More than 5% of the Common Stock” for Class A shares.  The shares reported in the above table for Nathan, Norton, Robert and Steven Shapiro include 755,009 Class A and 1,817,140 Class B shares owned by the Shapiro Family Limited Partnership, a family charitable foundation, three partnerships: Gelbart Fur Dressers; Jay Ell Company and Diversified Enterprises and Emlin Cosmetics, Inc.  Nathan, Robert, Norton and Steven Shapiro are beneficial owners and/or share investment power with respect to the shares owned of record by these entities and, accordingly, these shares are included in the listing for individual beneficial ownership of each of the Shapiro Family members.
 
 
(6)
 Total ownership by Named Executive Officers, directors and nominees equals 44.6% of the aggregate of all Class A and Class B shares outstanding on the record date.
 
 
Section 16(a) Beneficial Ownership Reporting Compliance
 
Section 16(a) of the Securities Exchange Act of 1934 requires certain executive officers, directors and ten percent (10.0%) beneficial owners to file initial reports of ownership and reports of changes in ownership of the Corporation’s securities with the Securities and Exchange Commission.  Copies of those reports must be furnished to the Corporation.  Based solely on a review of the Section 16(a) reports furnished to the Corporation with respect to 2009 and written representations from the affected executive officers and directors, we believe that all Section 16(a) filing requirements applicable to the Corporation’s executive officers and directors during 2009 were satisfied.
 
 
Executive Compensation Discussion And Analysis
 
Introduction
 
The following discussion provides an overview of the philosophy , objectives, administration and material elements of and decisions relating to the Corporation’s Executive Compensation Program for 2009. In addition, there are some indicated changes  for 2010.
 
Executive Compensation Philosophy, Strategy & Objectives
 
The Corporation’s compensation philosophy and objectives are directly related to its business strategy and objectives.  The Compensation and Employee Benefit Committee of the Board (the “Committee”) believes that, in order to maximize stakeholder value, executive compensation should be aligned with business strategy in addition to financial goals.  The Committee, representing the full Board of Directors believes that the Corporation’s compensation programs should:
 
 
·
Pay is targeted at a level that will allow the Corporation to attract, retain, and motivate top executive talent.
 
·
Ensure that an appropriate relationship exists between compensation and the creation of shareholder value.
 
·
Recognize the unique, cyclical nature of the markets in which the Corporation operates and the external factors to which the Corporation is subjected.
 
·
Recognize the significant industry experience, averaging nearly 30 years, of the Corporation’s Named Executive Officers.
 
·
Incentive compensation programs should support long-term decision-making and , accordingly, long-term financial growth.
 
·
Benefits and perquisites should be offered to the extent there is valid business rationale for doing so.

 
10 

 

 
The Committee believes that the compensation program in place for 2009 supported these objectives. The changes in the program for 2010 represent refinements and evolution but remain consistent with the overall philosophy.
 
 
Executive Compensation Administration
 
The Role of the Compensation and Employee Benefits Committee
 
The Committee is responsible for approving all components of the compensation of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) as well as each executive reporting directly to the COO, a group inclusive of all Named Executive Officers.  The Committee administers all executive officer compensation plans, programs, and guidelines and has the final decision-making role in compensation paid to the Corporation’s executive officers.
 
The Role of Executive Officers
 
The President and COO, Joe DeVito, evaluates each executive officer’s performance and provides his evaluations and recommendations regarding compensation to the CEO, Gary Miller.  Mr. Miller, in turn, provides the Committee with his final recommendations regarding the compensation for each of the executive officers, including the Named Executive Officers.  The CEO does not have decision authority regarding his own level of compensation, nor that of any of the other executive officers but does, along with the COO, participate in Committee meetings, at the Committee’s request, to provide:
 
·
Background information regarding the Corporation’s operating results and financial objectives;
 
·
The COO’s evaluation of the performance of the executive officers, including all of the other Named Executive Officers; and
 
·
Recommendations for completed year compensation awards and future opportunities for executive officers, including all Named Executive Officers.
 
The Role of the Committee’s Advisor
 
The Committee has the authority to engage an executive compensation consultant or other advisor as necessary to fulfill its duties to the Corporation’s shareholders.  In 2008, the Corporation engaged Pearl Meyer & Partners (“PM&P), an independent executive compensation consulting firm, to conduct an executive compensation review and provide feedback related to the Corporation’s executive compensation programs in general.  Because PM&P offers no services other than executive compensation consulting services, Baldwin & Lyons believes the services it receives from PM&P are objective and free from undue influence.
 
PM&P advised the Committee and members of management regarding all principal aspects of executive compensation, including program design and the competitiveness of executive compensation levels.   PM&P reported directly to the Committee, although PM&P personnel met with executive officers and other members of management from time to time to gather information or to obtain management’s perspective related to executive compensation matters.  PM&P attended meetings at the Committee’s request, including executive sessions where no executive officers or other employees of the Corporation were present.  During 2009, the Corporation’s continued to engage PM&P on a limited basis for periodic advice and consulting.
 
The Corporation and Committee have developed a pay strategy that supports the Corporation’s compensation philosophy, as enumerated above, and supports execution of the Corporation’s business strategy.

 
These guiding principles have been executed through the pay strategy for 2009 and are further explained below:
 
        ·      Base salaries are above the market 75th percentile in recognition of significant tenure and experience, and to ensure continued attraction and retention of executive talent;

 
11 

 

 
·
Annual incentive opportunities are below the market 25th percentile so as not to encourage engaging in short-term profit opportunities at the expense of long-term decision-making and increases in long-term shareholder value;
 
·
A  percentage of annual incentive bonus is paid in the form of the Corporation’s Class B common stock which vests over a number of years.  This form of compensation not only aligns the executive’s interests with shareholders but provides retention benefits to the Corporation;
 
·
Long-term incentives have traditionally been delivered in the form of book value appreciation rights (“BVARs”) which focus on financial returns strongly correlated to shareholder value, rather than through the use of actual equity (BVARs are described further below); note that these awards were formerly referred to as equity appreciation rights but have been re-designated as book value appreciation rights to avoid any confusion as to whether any part of the award is associated with the market value of the Corporation’s common stock or results in the issuance of equity in the Corporation; and,
 
·
Limited perquisites are offered, primarily consisting of a vehicle provided at the Corporation’s expense.
 
Defining the Competitive Market
 
Because of the unique nature of the combination of markets in which the Corporation operates, the Committee does not believe that there are individual companies to which it can reliably compare the performance of the Corporation over a limited period of time. However, the Committee believes it appropriate to define competitive compensation levels consistent with the Corporation’s target talent market, namely similarly-sized companies engaged in the underwriting of property and casualty insurance in specialty markets.  During 2008, PM&P, with the approval of the Committee determined that the following group of companies adequately represents the Corporation’s “Peer Group:
 
 Navigators Group Inc   Midland Co
 First Mercury Financial Corp                                                         Amtrust Financial Services
 Safety Insurance Group Inc                                                           Donegal Group Inc
 RLI Corp          Tower Group Inc
 Mercer Insurance Group Inc                                                          Meadowbrook Ins Group Inc
 National Interstate Corp                                                                  Hallmark Financial Services
 Specialty Underwriters  
 
The Committee believes this peer group accurately reflects the Corporation’s market for executive talent and that no significant changes occurred which would require an update to this list for 2009.
 
Benchmarking Executive Compensation
 
To assist the Committee in its review of the competitiveness of executive compensation programs, PM&P provided data, including compensation data, from annual reports and proxy statements of the companies in this Peer Group. The Committee used this data to assist in their deliberations regarding setting the compensation of the executive officers.  This compensation data for this peer group reflects the Corporation’s target talent market and therefore is relevant to  market compensation levels.
 
In addition to peer group data, PM&P also analyzed compensation survey data.  The survey data focused on publicly-traded companies of a similar size in the property and casualty insurance industry.  The specific companies comprising the survey sources were not central to any decision made or not made by the Committee.  The survey data also used general industry data as a supplemental data source, particularly for functional positions where industry expertise is not necessarily required.
 

 
12 

 

Compensation and Risk Taking Considerations
 
One of the responsibilities of the Committee is to consult with members of the Strategic Planning  and Audit Committees to consider  the relationship of compensation programs to the Corporation’s financial and strategic goals. The committee reviews the balance achieved in the compensation programs related to the fact that management’s personal financial situation could be significantly impacted by the Corporation’s financial performance.  Based on such inter-committee communications, the Committee believes that the executive compensation arrangements do not encourage executives to take unnecessary or excessive risks that could threaten the value of the Corporation.
 
The bonus  hurdles selected by the Committee are based on operating income, rather than sales or revenue targets which could encourage the production of unprofitable business.  Operating income hurdles are selected after the full Board has reviewed and approved the operating budget for the year as developed by management. Careful consideration is given to current and anticipated market conditions, including competitive pressures which are expected to be encountered in the Corporation’s business operations.
 
While performance-based compensation constitutes a significant percentage of each executives’ overall compensation and thereby, the Committee believes, motivates the executives to help fulfill the corporate mission and vision, including specific and focused performance objectives, the non-performance based compensation is also a sufficiently high percentage of overall compensation that the Committee does not believe that unnecessary or excessive risk taking is encouraged by the performance-based compensation.  In addition, a significant portion of executives’ performance-based compensation is in the form of long-term equity incentives which do not encourage unnecessary or excessive risk because they generally vest over a three year period of time thereby focusing the executives on the Corporation’s long-term interests.
 
 
Components of Executive Compensation for 2009
 
The principal components of the Corporation’s 2009 executive compensation program for executive officers, including the Named Executive Officers, were:
 
Base salary;
 
Annual incentives;
 
Long-term incentives; and,
 
Employee benefits and perquisites
 
Each of these elements is discussed more fully below.
 
Base Salary
 
The Committee annually reviews and, if appropriate, adjusts each executive officer’s base salary. The Committee considers several factors when determining if a base salary adjustment is warranted and how much of an adjustment is appropriate.  These factors include:
 
Corporation performance against business objectives;
 
Changes in levels of responsibility;
 
Individual performance for the previous year;
 
Industry and general economic conditions
 
While the Committee considers these factors to guide its decisions, it does not rely on them exclusively.  The Committee typically exercises significant business judgment based on an assessment of compensation levels and alignment with the Corporation’s compensation philosophy and pay strategy.  For 2009 the Committee determined to move certain portions of compensation, formerly considered base salaries, for all senior executives, including the Named Executive Officers, to inclusion in the target bonus under the Executive Incentive Bonus Plan to more properly align the relationship of base compensation to variable pay.

 
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For 2010 the Committee has determined to increase base salaries for the Named Executive Officers by amounts ranging from 0% to 6.7% (averaging 4.1%), which the Committee believes is in line with changes in individual job responsibilities and performance.
 
 
Annual Incentives for 2009
 
The Corporation’s executive officers, including each of the Named Executive Officers, participated in the Corporation’s Executive Incentive Bonus Plan for 2009 (“the Plan”).  Each participant in the Plan was provided with a target annual incentive opportunity according to the pay strategy discussed above.  A more detailed description of the Plan was included, starting on page 16, of the Proxy Statement for the Annual Meeting of Shareholders for the meeting held May 5, 2009, which may be obtained on the Corporation’s web site or from the SEC.
 
Annual incentive bonuses for 2009 were determined using a preset formula-based bonus program consisting of two components: 75% was dependent upon pre-tax operating profit and 25% was dependent on an evaluation of each officer’s individual performance.
 
For the operating profit component, the Compensation and Employee Benefit Committee (the “Committee”) established a “hurdle”.  The hurdle was referenced to the expected pre-tax operating income for 2009 , as approved by the Board of Directors.  Seventy five percent (75%) of the executive’s bonus was determined by comparing the actual pre-tax operating income for the year against the hurdle amount.  That portion of the bonus increased or decreased as actual pre-tax operating income was higher or lower than the hurdle. A range has been established with 75% of the hurdle, referred to as the “threshold” and 150% of the hurdle, referred to as “superior performance”.  The formula multiplied 75% of the target bonus by the percentage difference within this range times two.  Therefore, if operating income fell below the threshold, this portion of the bonus would be eliminated.  If operating income equals or exceeds superior performance, the maximum portion of the bonus could be double the target.  For 2009, actual operating profit was 106.26% of the hurdle and, accordingly, this portion of the target bonus was increased by 12.52%.
 
The individual performance component of the Plan is designed in recognition of the fact that significant contributions by certain executives to the long-term success of the Corporation may not be immediately reflected in operating income.  The CEO and COO develop performance goals for the executives in conjunction with the creation of the corporate strategic plan and, while individual performance goals vary among the executives depending on their specific responsibilities, many of these goals are inter-dependent with the focus of positioning the Corporation to achieve its long-term objectives.
 
The most significant common objective goals for 2009 included participation in the formulation of a Corporation-wide three year strategic plan, the development of comprehensive performance-based management criteria for each department, formal quarterly evaluation of improvements in staff productivity and adherence to departmental budgets.  In addition, significant specific goals for the Named Executive Officers included: for Mr. Corydon, the successful renewal of major reinsurance treaties, coordination with consultants in the development of enterprise risk management programs, involvement in the financial evaluation of new business opportunities and implementation of accounting systems for all new products introduced in 2009; for Mr. Bonini, the integration of direct sales, agency and brokerage staffs into a single, vertically-integrated unit, the successful renewal of all accounts designated as Class A clients and the achievement of production goals for major product lines; for Mr. Morfas, the redesign of claims operations into a vertically-integrated department, the establishment of a dedicated salvage and subrogation unit, absorption of all new business without staff increase and targeted improvement in certain loss and loss expense ratios.  In addition to overall responsibility for all of the individual goals mentioned for the executives above, Mr. DeVito’s specific goals included the design and development of the three year strategic plan, the principal responsibility for evaluation of new business opportunities and continuance and expansion of favorable relationships with major customers and business partners.  Mr.

 
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Miller, as C.E.O., was evaluated on the successful completion of all executive officer goals as well as the effective and timely communication between management and the Board of Directors.
 
Determination of satisfactory achievement of individual goals is reviewed on a quarterly basis through both group and individual evaluations conducted between the executives and the COO with results presented to the CEO. The CEO, in turn, evaluated the COO and made recommendations to the Committee regarding awards for each of the Named Executive Officers.  Achievement of all significant individual performance goals results in the payment of the target amount of this component of the bonus.  This component can be decreased or eliminated based on the COO and CEO’s determination of an executive’s failure to achieve one or more of the significant individual performance goals.  There is no specific percentage that each individual goal contributes to the total but, rather, it is the substantial achievement of all of the significant goals which is evaluated for each executive.  For 2009, the COO and CEO determined that each of the other Named Executive Officers achieved their significant individual goals and, accordingly, target awards for this component were recommended for each.  The Committee agreed with the evaluations and accepted the CEO’s recommendations for these amounts and also determined that target awards should be paid to the CEO and COO as all significant underlying criteria had been achieved.
 
Separate from the annual incentive bonuses under the Plan, certain executives were granted exceptional performance bonuses by the Committee for 2009.  Amounts granted to Named Executive Officers were:  Mr. Miller, $134,000, Mr. DeVito, $202,000; Mr. Corydon, $66,000; Mr. Bonini, $28,000 and Mr. Morfas, $36,000.
 
All bonuses granted under the Plan as well as the exception performance bonuses were paid to executives, including the Named Executive Officers, two-thirds in cash and one-third in the form of restricted Class B common shares.  Amounts presented in the Summary Compensation Table reflect this distribution with cash portions shown in the Bonus column and the equity portion shown in the Stock Awards column.  Class B common shares paid as part of the 2009 bonuses are subject to risk of forfeiture upon termination of employment for any reason other than death, disability or retirement prior to vesting ratably on the first, second and third anniversaries of their grant.  Additional information regarding these restrictions is presented in the following equity award tables.
 
Long-term Incentives for 2009
 
The Corporation has, in the past, granted stock options to certain executive officers and other employees of the Corporation. However, since 1997, the Committee has not widely used the Corporation’s common stock to compensate executive officers and other employees of the Corporation.  Instead, for several years the Corporation has utilized “book value appreciation rights” (BVARs) as the sole form of long-term incentives for executive officers and other management personnel.  BVARs do not have any association with the market value of the Corporation’s common stock and are settled solely in cash.  No equity securities are issued in connection with this form of compensation.
 
BVARs provide deferred compensation to employees, including the Named Executive Officers, formulaically based on the increase in the Corporation’s book value, with certain adjustments for extra dividends paid to shareholders, over a five-year period.  This program results in compensation which is directly linked to the Corporation’s performance and increases in the book value of the Corporation, closely aligning value realized from BVARs with shareholder value creation.  The Committee believes the book value of the Corporation is a very significant measurement of management performance and enhancement of shareholder value.   The Committee also believes that the market price for the Corporation’s common stock generally tends to reflect, over time, growth in book value.
 

 
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Increases and decreases in the value of BVARs for the Named Executives for the three year period ending December 31, 2009, resulting from changes in the Corporation’s book value, are shown in the Non-Equity Incentive Compensation column of the Summary Compensation Table.  We believe this presentation is appropriate since the BVARs are not based upon changes in the value of equity securities and are not settled in any form of equity security.
 
Currently outstanding BVARs vest ratably over a three-year period, cannot be exercised prior to January 1 of the expiration calendar year (five years from grant), except in the case of death, disability or normal retirement. In addition, termination of employment for reasons other than death, disability or retirement results in forfeit of vested BVARs.  These plan provisions provide employee retention benefits to the Corporation.  BVARs, when granted, have historically been widely distributed to most other salaried employees in amounts proportional to their job responsibilities and annual salary bases.
 
The Committee has periodically granted BVARs but does not follow a set schedule of grants.  BVARs were last awarded in 2007.
 
Employee Benefits and Perquisites
 
We offer the Corporation’s executive officers standard employee benefits, including the ability to participate in the group life, health, dental and disability insurance and the 401(k) Plan, to the same extent offered to all employees of the Corporation.  We match contributions made by the executive officers to the 401(k) Plan consistent with the matching contribution for all participants of the Plan.
 
The Committee has also approved arrangements providing executive officers with the use of a Corporation-owned automobile, including maintenance costs, insurance coverage and a partial gas allowance.
 
 
Plan Changes for 2010
 
Annual Incentives for 2010
 
For 2010, the Committee has determined to maintain the structure of the annual incentive plan utilized in 2009 with only a modification to adjust the percentages of the bonus attributable to operating profit and individual goals.
 
Any incentives earned as a result of the 2010 annual incentive plan will be distributed early in 2011 with two-thirds paid in cash and one-third in the form of restricted stock.  The total incentive earned will be determined giving operating profits and individual goals equal weighting.  This represents a change from the seventy-five percent/twenty-five percent split used in 2009.  The restricted stock portion of the bonus will be granted to each senior executive, including the Named Executive Officers, based on the closing price of the stock on the day the award is determined.  Shares will vest one third per year over a three year period.
 
A more detailed description of the Executive Bonus Plan effective beginning in 2010 is included starting on page 21 of this document.
 
Long-term Incentives for 2010
 
With the exception of the potential payment of one-third of 2010 annual incentive bonuses in the form of restricted stock (described above), the Committee has determined to make no new grants of other long-term incentives for 2010.

 
 

 
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Other Compensation Matters
 
The Corporation has not entered into employment, severance or change-in-control agreements with any employees, including the Named Executive Officers, which would provide compensation in the event of a termination.  All employees of the Corporation are employed on an at-will basis and either the employee or the Corporation is free to terminate the employment relationship at any time
 
The Corporation has no post-retirement benefit programs or pension or retirement plans, other than its 401(k) Profit Sharing Plan which is generally available to all employees.
 
Section 162(m) of the Internal Revenue Code, limits the Corporation’s ability to take a tax deduction for certain compensation paid in excess of $1 million to the Named Executive Officers listed in the summary compensation table below.  However, performance-based compensation, as defined in the tax law, is fully deductible if the programs are approved by shareholders and meet certain other requirements.  The Committee has considered the impact of Section 162(m), and the regulations thereunder, on the deductibility of executive compensation by the Corporation and has determined that, to the extent practical, bonus and deferred compensation plans should be submitted to shareholders for approval to allow for deductibility of compensation paid under these plans.  The Committee will continue to monitor the regulations and any possible impact they may have on the Corporation, and to take appropriate steps when, and if, any measures are necessary.
 
 
Compensation and Employee Benefit Committee Report
 
The Committee has reviewed and discussed the above Executive Compensation Discussion and Analysis with management and, based on this review and discussion, has recommended to the Board of Directors that the Executive Compensation Discussion and Analysis be included in this Proxy Statement and, by reference, in the Corporation’s annual report on Form 10-K.
 
COMPENSATION AND EMPLOYEE BENEFITS COMMITTEE
John D. Weil, Chairman
Thomas H. Patrick
John A. Pigott
Kenneth D. Sacks
 
 
 

 
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Summary Compensation Table
 
 
 
 
 
 
(1)
Stock awards represent the grant date value of the portion of annual incentive bonuses payable in the form of the Corporation’s Class B common stock.  These shares are subject to risk of forfeiture and vest over three years from the date of grant, as more fully described elsewhere in this document.
 
 
 
(2)
Amounts shown in this column represent the change in vested and unvested value of book value appreciation rights which are based on actual increases or decreases in the Corporation’s book value during the year.  The actual compensation realized, if any, is settled only in cash and only upon satisfaction of holding period restrictions, as more fully described elsewhere in this document.  Compensation from book value appreciation rights is subject to complete forfeiture should employment terminate prior to satisfaction of holding period requirements and, thus, amounts reported in this column may not be paid in the future.
 
 
 
(3)
Other compensation for 2009 consists of the following:
 
 

 
 
 
 
Perquisites consist principally of the total cost of Corporation owned automobiles provided to the named executives, without reduction for business use and including any gain or loss realized on the sale of the automobiles.
 

 
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(4)
Mr. DeVito was elected President and Chief Operating Officer in February, 2007.  Previously,  he held the office of Executive Vice President.
 
 
 
(5)
Mr. Corydon was elected Executive Vice President in February, 2008.  Previously, he held the office of Senior Vice President.
 
 
 
Grants of Plan-Based Awards Table
 
 
No non-equity awards were granted during 2009 and, accordingly, columns of this table relating to non-equity awards have not been presented.
 
 
 
 
(1)
Shares awarded under the Corporation’s Executive Incentive Bonus Plan for 2009.  These shares vest one-third on each of the first, second and third anniversaries of the Grant Date and are subject to forfeiture in the event of termination of employment for any reason other than death, disability or retirement.
 
 
 
(2)
Shares awarded by the Board for exceptional performance for 2009.  These shares vest one-third on each of the first, second and third anniversaries of the Grant Date and are subject to forfeiture in the event of termination of employment for any reason other than death, disability or retirement.
 
 
 
Option Exercises and Stock Vesting Table
 
No options were outstanding at any time during 2009 and no stock award shares vested during 2009 and, accordingly, this table has been omitted.
 
 

 
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Outstanding Equity Awards at Fiscal Year End
 
 
No option awards are outstanding as of December 31, 2009 and, accordingly, columns of this table relating to option awards have not been presented.
 

 
 
(1)
Shares awarded as portions of bonuses for 2009.  These shares vest one-third on each of the first, second and third anniversaries of the Grant Date of February 9, 2010 and are subject to forfeiture in the event of termination of employment for any reason other than death, disability or retirement.
 
 
 
2002 Stock Purchase Plan
 
At the 2002 Annual Meeting of Shareholders, the shareholders of the Corporation adopted the Baldwin & Lyons, Inc. 2002 Stock Purchase Plan (the “Stock Purchase Plan”).  The Stock Purchase Plan was intended to encourage officers and certain management personnel of the Corporation to purchase additional Class B Common Shares in the open market.  The Stock Purchase Plan authorized the Corporation to loan the funds necessary to enable participating management personnel to make those purchases.  Each loan is evidenced by a ten year full recourse promissory note, interest only payable annually in arrears and is secured by a pledge of all of the shares purchased.  The loans were offered to officers and certain other management personnel and forty-nine employees originally participated in the program.  As of December 31, 2009, seven employees have outstanding loans with all others having been fully repaid to the Corporation.  For detailed information concerning the loans to the Named Executive Officers as well as overall information concerning the loans to all employees see “Transactions with Management and Others” on page 26 of this Proxy Statement.  As a result of legislation enacted during 2002, no further loans will be made under the 2002 Stock Purchase Plan.
 
 

 
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Approval of the Baldwin & Lyons, Inc. Restricted Stock Compensation Plan
 
The Corporation is requesting shareholders to approve the Baldwin & Lyons, Inc. Restricted Stock Plan, which will be utilized to provide the stock-based component under the Executive Incentive Bonus Plan(s) as well as stock-based compensation component of directors’ fees.
 
A full copy of the Baldwin & Lyons, Inc. Restricted Stock Plan is included in this Proxy Statement as Exhibit A beginning on page 28.  A more detailed description of the 2009 Executive Incentive Bonus Plan was included, starting on page 16, of the Proxy Statement for the Annual Meeting of Shareholders for the meeting held May 5, 2009, which may be obtained on the Corporation’s web site or from the SEC. A more detailed description of the Executive Bonus Plan effective beginning in 2010 is presented in the following section.
 
 
Approval of the Baldwin & Lyons, Inc. Executive Incentive Bonus Plan
 
General
 
The Baldwin & Lyons, Inc. Executive Incentive Bonus Plan (the “Incentive Bonus Plan”) to be utilized beginning in 2010 was adopted by the Committee and approved by the Board of Directors.  The Board of Directors has directed that the Incentive Bonus Plan be submitted to the Class A shareholders of the Corporation for approval at the Annual Meeting of shareholders.  As a part of the Committee’s ongoing monitoring of the impact of Section 162(m) of the Internal Revenue Code (the “Code”) on the Corporation, it was determined that it was appropriate to take all steps necessary to satisfy the requirements of Section 162(m) in order to take the necessary steps to provide that compensation to the Named Executive Officers would be deductible for tax purposes.
 
The Incentive Bonus Plan is designed to qualify as providing “performance-based” compensation under Section 162(m) of the Code, which requires that the program be subject to stockholder approval. “Performance-based” compensation meeting the requirements of Section 162(m) of the Code is generally exempt from the federal income tax law which disallows a tax deduction for annual compensation over $1,000,000 that a corporation subject to SEC reporting requirements pays to certain of its most highly compensated executives.
 
Eligibility
 
Participation in the Incentive Bonus Plan is limited to officers holding the position of Vice President or above.  There are currently eight (8) persons who are eligible to participate in the Incentive Bonus Plan.  During the first ninety days of each calendar year the Committee will designate those executive officers who will participate in the Incentive Bonus Plan for that year.
 
Determination of the Amount of the Bonus
 
During the first ninety days of each calendar year, the Committee will establish a target bonus for each designated executive based on the executive’s duties and base salary.  The target bonus will not necessarily be uniform for all executives, and the Committee may utilize its discretion in establishing the target for each participant.  Once the Committee has set the target bonus, it has the discretion to lower the bonus, or eliminate it entirely; however, the Committee does not have discretion to raise the target bonus.

The Committee has established a “hurdle” and individual performance goals for purposes of calculating the amount, if any, of the bonus.  The hurdle is referenced to the expected operating profit of the Corporation, before federal income taxes, as approved by the Board of Directors.  Fifty percent (50%) of the executive’s bonus will be determined by referencing the actual operating profit for the year against the hurdle amount.  This portion of the bonus will increase or decrease as actual operating income is higher or lower than the hurdle within a range of 75% of the hurdle, referred to as the “threshold” and 150% of the

 
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hurdle, referred to “superior performance”.  The formula will multiply 50% of the target bonus by the percentage difference within this range times two.  Therefore, if operating income falls below the threshold, this portion of the bonus is eliminated.  If operating income equals or exceeds superior performance, the maximum that this portion of the bonus could be is double the target.  The remaining fifty percent (50%) of each executive’s bonus will be determined based upon the attainment of pre-established individual performance goals.

The Incentive Bonus Plan will provide an objective formula for computing the amount of compensation payable to each participant based on a combination of: (i) the overall operating performance of the Corporation and (ii) attainment of individual performance goals.  The unique nature of the Corporation’s business, the interrelationship of the functions and duties of the various executives and a desire to foster cooperation and team oriented performance among the executives has led the Committee and the Board of Directors to the conclusion that a bonus plan weighted more heavily toward overall corporate performance more closely aligns the interests of the executives with those of the shareholders than other systems which might be implemented.  Having a portion of the target bonus isolated from the overall performance of the Corporation also provides an individual incentive to perform at peak levels even in times of economic downturns which may have a negative effect on the operating income of the Corporation even though one, or all of the executives, are performing at a very high level.

Awards earned for a calendar year will be payable following the completion of the calendar year, upon certification by the Committee that it has reviewed the results of the Corporation for the year and that it has determined whether it should make any downward adjustments in the target bonus amounts.  The non-employee members of the Board of Directors must approve the bonus computations before any bonuses are paid.
 
Payment of Awards-Post Employment Matters
 
Approved bonuses under the Incentive Bonus Plan will be paid two-thirds (66.67%) in cash and one-third (33.33%) in restricted shares of the Corporation which will vest over a three year period from the date of grant.  Restricted stock will be valued based on the closing price of the stock on the day the award is determined.  Non-vested restricted shares will be forfeited should an executive’s employment terminate for any reason other than death, disability, or retirement as defined by the Committee.
 
In the event an executive ceases employment with the Corporation during a year by reason of death, disability, or retirement, as defined, the Committee may, but is not obligated to, allow payment of a bonus equal to the pro rata portion of the bonus otherwise available to the executive.  The maximum amount of the bonus shall be computed by determining the bonus that would otherwise be payable and multiplying that number by a fraction, the numerator of which is the number of days in the year prior to termination of employment and the denominator of which is 365.  If the executive ceases employment on account of death, disability or retirement, as defined, after the completion of an entire calendar, the full bonus will be paid to either the executive or his/her personal representative.

 
Administration
 
The Incentive Bonus Plan is administered by the Committee, which is comprised solely of outside directors as defined under Section 162(m) of the Code.
 
Amendment and termination of the Incentive Bonus Plan
 
The Incentive Bonus Plan may be amended from time to time, in whole or in part, by the Committee, subject to approval of the Board of Directors, but no amendment will be effective without shareholder approval if such approval is required to satisfy the requirements of Section 162(m) of the Code.
 

 
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 Required Vote
 
Approval of the Incentive Bonus Plan requires the affirmative vote of a majority of the shares present and voting at the Annual Meeting of Stockholders in person or by proxy. Unless marked to the contrary, proxies received will be voted “FOR” approval of the Incentive Bonus Plan.

 
The Board of Directors recommends a vote “FOR” the approval of the Baldwin & Lyons Executive Incentive Bonus Plan.
 
 
 
 
Audit Committee Matters
 
 
Audit Committee Membership
 
All members of the Audit Committee are independent as defined in both the NASDAQ listing standards and the Securities and Exchange Commission standards applicable to audit committee members. The Audit Committee has a charter, a copy of which may be found in the corporate governance section of the Corporation’s website at www.baldwinandlyons.com. The board of directors has determined that Otto N. Frenzel IV is an audit committee financial expert, as defined in the rules of the Securities and Exchange Commission.
 
 
Audit Committee Report
 
In accordance with its written charter adopted by the Board of Directors, the Audit Committee of the Board (the “Audit Committee”) assists the Board in fulfilling its responsibility for oversight of the quality and integrity of the accounting, auditing and financial reporting practices of the Corporation.  During the calendar year 2009, the Audit committee met six (6) times.  The full Audit Committee discussed and reviewed the interim financial information contained in the Corporation’s quarterly Forms 10-Q with the CEO, the CFO and the independent auditors prior to filing with the Securities and Exchange Commission.
 
In discharging its oversight responsibility as to the audit process, the Audit Committee obtained from the independent auditors a formal written statement describing all relationships between the auditors and the Corporation that might bear on the auditors’ independence consistent with Independence Standards Board Standard No. 1 “Independence Discussions with Audit Committees,” and discussed with the auditors any relations that may impact their objectivity and independence and satisfied itself as to the auditors’ independence.  The Audit Committee also discussed with management, the internal audit manager and the independent auditors the quality and adequacy of the Corporation’s internal controls and the internal audit function’s organization, responsibilities, budget and staffing.  The Audit Committee also reviewed both with the independent auditors and the internal audit manager their audit plans, audit scope and identification of audit risks.
 
The Audit Committee discussed and reviewed with the independent auditors all communications required by generally accepted auditing standards, including those described in Statement of Auditing Standards No. 61, as amended, “Communication with Audit Committees,” and, with and without management present, discussed and reviewed the results of the independent auditors’ examination of the financial statements.
 
The Audit Committee reviewed the audited financial statement of the Corporation as of and for the year ended December 31, 2009, with management and the independent auditors.  Management has the responsibility for the preparation of the Corporation’s financial statements and the independent auditors have the responsibility for the examination of those statements.

 
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Based on the above-mentioned review and discussions with management and the independent auditors, the Audit Committee recommended to the Board of Directors that the Corporation’s audited financial statements be included in the Annual Report on Form 10K for the year ended December 31, 2009, for filing with the Securities and Exchange Commission.  The Audit Committee also recommended the reappointment, subject to the shareholder approval, of the independent auditors, Ernst & Young LLP, and the Board of Directors concurred in the recommendation.
 
Also see comments regarding pre-approval of audit fees contained in Independent Auditor Fees, below.
 
Audit Committee
       Otto N. Frenzel, IV, Chairman
       John M. O’Mara
       John A. Pigott
 
 
 
 
Independent Auditor Fees
 
 
Audit Fees
 
Fees for audit services performed by Ernst & Young LLP are expected to total $498,900 for the year ended December 31, 2009 and totaled $508,600 for the year ended December 31, 2008, including fees associated with the annual audit, reviews of quarterly reports on Forms 10-Q and statutory audits and loss reserve certifications required by regulatory authorities as well as the review of the internal controls of the Corporation by Ernst & Young LLP as required by Section 404 of the Sarbanes-Oxley Act.
 
Audit-Related Fees
 
Fees for audit-related services paid to Ernst & Young LLP are expected to total $4,500 for the year ended December 31, 2009 and totaled $5,000 for the year ended December 31, 2008, consisting of certification of reports required by regulatory authorities.
 
Tax Fees
 
Fees for tax services, including fees for review of the consolidated federal income tax return and assistance with electronic filing, are expected to total $15,680 for the year ended December 31, 2009 and totaled $16,000 for the year ended December 31, 2008.
 
 
All Other Fees
 
No fees were billed by Ernst & Young LLP for professional services rendered during the fiscal years ended December 31, 2009 and 2008 other than those specified above.
 
The Audit Committee pre-approves audit engagement terms and fees prior to the commencement of any audit work, other than that which may be necessary for the independent auditor to prepare the proposed audit approach, scope and fee estimates.  The independent auditors submit a written proposal that details all audit and audit-related services.  Revisions to the written proposal, if necessary, are also submitted in writing.  Audit fees, including internal control attestation required by Sarbanes-Oxley Act, are fixed and contained in the proposal.  The Corporation received a proposal for the audit engagement for the year
2009 and the Audit Committee reviewed the nature and dollar value of services provided under the engagement.  Future revisions, if any, will be reviewed and pre-approved by the Audit Committee.
 
All services described above under the captions “Audit Fees”, Audit-Related Fees” and “Tax Fees” were pre-approved by the Audit Committee pursuant to SEC Regulation S-X, Rule 2-01(c)(7)(i).

 
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Composition and Functions of the Nominating Committee
 
The Board of Directors has a separate nominating committee, consisting solely of Independent Directors, for the purpose of consideration and nomination of directors of the Corporation.  The nominating committee has a charter, a copy of which may be found in the corporate governance section of the Corporation’s website at www.baldwinandlyons.com.  The current members of the Nominating Committee are Stuart D. Bilton, Chairman, Otto N. Frenzel IV and John A. Pigott.  The Nominating Committee is responsible for selecting the nominees for election as directors and reviewing with the Board of Directors, on an annual basis, the requisite skills and characteristics of members of the Board of Directors.  The skills and characteristics assessed include independence, business, strategic and financial skills, as well as overall experience in the context of the needs of the Board of Directors as a whole.
 
The members of the Nominating Committee consider candidates with the following qualifications (though they are not necessarily limited to candidates with such qualifications) and no one factor is considered more important than any other factor:
 
 
·
Chief executive officers or senior executives, particularly those with experience in finance, insurance, investments, marketing and operations.
 
·
Individuals who meet the current criteria of the Securities and Exchange Commission and  NASDAQ to be considered as Independent Directors.
 
Any shareholder nominee, together with any information about the candidate’s qualifications, will be evaluated by the members of the Nominating Committee along with any other proposed candidates.  A shareholder wishing to nominate a candidate for the Board of Director should send a written nomination to the Corporate Secretary at the principal offices of the Corporation.  The nomination should specify the nominee’s name and other qualifications, including, but not limited to, those specified above.  To be considered, a nomination must be received at least 120 days prior to the next annual meeting of shareholders.  In the case of the 2011 annual meeting, the deadline is November 30, 2010.   All recommendations must be accompanied by a written consent of the nominee to be nominated for election to the Corporation’s Board of Directors.
 
The Nominating Committee selected each of the nominees included for election in this Proxy Statement.
 
 
Shareholder Communication
 
 
The Board of Directors has determined to provide a process by which shareholders may communicate with the Board as a whole, a Board Committee or individual directors.  Shareholders wishing to communicate with either the Board as a whole, a Board Committee or an individual member may do so by sending a written communication addressed to the Board of Directors of Baldwin & Lyons, Inc. or to the committee or to an individual director, c/o Corporate Secretary, Baldwin & Lyons, Inc., 1099 N. Meridian Street, Indianapolis, Indiana, 46204 or by sending an electronic mail message to boardofdirectors@baldwinandlyons.com.  All communications will be compiled by the Secretary of the Corporation and submitted to the Board of Directors or the addressee not later than the next regular Board meeting.
 
 
Submission of Shareholder Proposals
 
Shareholder proposals to be presented at the 2011 Annual Meeting of Shareholders must be received by the Corporation at its principal office on or before November 30, 2010 to be considered for inclusion in the Corporation’s proxy materials for that meeting.

 
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Transactions  with Management and Others
 
The Corporation, through its subsidiary, Protective, has invested $9,000,000 in two limited partnerships, with a market value of approximately $18,793,000 at year end 2009, managed by Millennium Group, LLC (“Millennium”).  Millennium is owned by NV Capital Holdings II, LLC (“NV”) and affiliates.  Thomas H. Patrick, together with Nathan Shapiro, Steven Shapiro and affiliates, own 34% of NV in the aggregate.  Messrs. Patrick, Nathan Shapiro and Steven Shapiro are directors of the Corporation.  During 2009, Protective has recorded $206,962 in management fees and $1,247,443 in performance based fees to Millennium for management of these limited partnerships.  The Corporation has been informed that the fee rates applied to its investments in partnerships managed by Millennium are the same as, or lower than, the fee rates charged to unaffiliated customers for similar investments.
 
Protective also has invested $15,000,000 in the New Vernon India Fund, L.P. (“India Fund”) which is managed by New Vernon Management, LLC (“NVM”), an affiliate of NV and which has a market value of approximately $29,676,000 at year end 2009.  During 2009, Protective recorded $424,950 in management fees and no performance based fees to NVM and its affiliates for management of this limited partnership.  The Corporation has been informed that the fee rates applied to its investment in the India Fund are the same as, or lower than, the fee rates charged to unaffiliated customers for similar investments.
 
Protective utilizes SF Investments, Inc. (“SF”), a broker-dealer firm, for management of portions of its investment portfolio. Nathan Shapiro is the President and Steven Shapiro is Vice President of SF.  SF manages a portion of Protective’s equity securities portfolio with a market value of approximately $2,329,000 at year end 2009 and serves as agent for a limited number of purchases and sales of securities.  The Corporation has been informed that commission rates charged by SF to the Corporation and its subsidiaries are no higher, and often less than, rates charged to non-affiliated customers for similar investments.  Total commissions earned by SF on these transactions were less than $600 during 2009.  SF also manages a portion of Protective’s fixed income securities portfolio with a market value of approximately $18,474,000 at year end 2009.  Fees paid for the management of this portfolio totaled approximately $26,600 during 2009.  The Corporation also paid approximately $146,200 during 2009 to SF and its affiliates for advice and counseling on the Corporation’s investment portfolios.
 
During 2009, the Corporation remodeled portions of its headquarters building utilizing the services of two corporations owned in whole or in part by Gary W. Miller, C.E.O. of the Corporation or his wife.  Charges for these services totaled $204,117. The Corporation has been informed that the rates charged for these products and services are the same as, or lower than, the rates charged to unaffiliated customers for similar services.
 
The 2002 Stock Purchase Plan authorized the Corporation to loan the funds necessary to enable participating employees to purchase shares of Class B Common stock of the Corporation.  The loans were made to a total of forty-nine employees, including the Named Executive Officers.  The full-recourse notes evidencing the loans bear interest at the prime rate effective on the date of the loan and are secured by share certificates covering the full value of the loans.  As of December 31, 2009, a total of $1,969,023 in principal and $85,243 in interest was owed to the Corporation by loan plan participants.  Included within those amounts are sums due from Mr. DeVito of $1,615,637 and from Mr. Morfas of $134,963.  During the year ended December 31, 2009, all loan plan participants paid interest to the Corporation in the sum of $107,347, including $80,382 paid by Mr. DeVito and $9,202 paid by Mr. Morfas.  There were no defaults on any of the loans.  As a result of legislation enacted during 2002, no further loans will be made under the 2002 Stock Purchase Plan.

 
 

 
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Independent Auditors
 
 
Subject to ratification by the shareholders, the Board of Directors has appointed Ernst & Young LLP as independent auditors to audit the financial statements of the Corporation for 2010.  Representatives of Ernst & Young LLP are expected to attend the Annual Meeting.  They will be provided an opportunity to make a statement should they desire to do so and will be available to respond to appropriate inquiries from the shareholders.  Ernst & Young LLP has acted as the Corporation’s independent auditors since 1970.
 
The Board of Directors recommends a vote “FOR” ratification of the selection of Ernst & Young LLP as independent auditors.
 
 
 
Vote Required for Approval
 
 
Shareholders owning a majority of the Class A shares outstanding must be present or represented by proxy in order to constitute a quorum for the transaction of business.  Thus, a total of 1,311,555 Class A shares will be required at the meeting for there to be a quorum.  In order to elect the directors for the ensuing year, to approve the Executive Incentive Bonus and to confirm the appointment of Ernst & Young LLP as the Corporation’s independent auditors, a majority of the votes present at the meeting, either in person or by proxy, a quorum being present, will be required.
 
 
Code of Conduct
 
 
The Board of Directors has adopted a Code of Business Conduct which is applicable to all directors, officers at the vice president level and above as well as certain other employees with control over accounting data.  The Code of Business Conduct is available on the Corporation’s website at www.baldwinandlyons.com.
 
 
Other Matters
 
 
The Corporation knows of no other matters to be presented for action at the meeting.  If any other matters should properly come before the meeting, or any adjournment of the meeting, those matters will be acted on by the persons named as proxies in the accompanying Proxy.  The proxies will use their best judgment to vote the shares in the best interests of the Corporation.
 
The Annual Report to Shareholders contains financial statements for the year ended December 31, 2009 and other information about the operations of the Corporation.  The Annual Report is enclosed with this Proxy Statement but is not regarded as proxy soliciting material.  In addition, the Report of the Compensation and Employee Benefits Committee included in this Proxy Statement is not regarded as proxy soliciting material.
 
Each shareholder is urged to mark, date, sign and return the enclosed proxy card in the envelope provided for that purpose.  Prompt response is helpful, and your cooperation will be appreciated.
 
April 1, 2010
 
By Order of the Board of
Directors
 
 
Craig C. Morfas, Secretary

 
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