EX-99.1 2 d95582dex991.htm EX-99.1 EX-99.1

Exhibit 99.1

 

BANK OF MONTREAL

 

 

LOGO

 

 

ANNUAL INFORMATION FORM

FOR THE YEAR ENDED OCTOBER 31, 2015

 

Dated December 1, 2015


TABLE OF CONTENTS

 

     Annual Information
Form
   2015
Financial Statements
   Management’s
Discussion
and Analysis1

EXPLANATORY NOTES AND CAUTIONS

   3        

Caution Regarding Forward-Looking Statements

   3         30

CORPORATE STRUCTURE

   4                Note 28   

GENERAL DEVELOPMENT OF THE BUSINESS

   4        

Three-Year History

   4         27-29, 45-62

DESCRIPTION OF THE BUSINESS

   5        

Business

   5                Note 27    27-29, 45-62

Supervision and Regulation in Canada

   5         114-116

Supervision and Regulation in the United States

   5         114-116

International Supervision and Regulation

   6         70-73

Competition

   6        

Environmental, Social and Governance Issues

   7        

DIVIDENDS

   7                Note 17    75

DESCRIPTION OF CAPITAL STRUCTURE

   7                Note 17 and 21    70-75

Description of Common Shares

   7                Note 17   

Description of Preferred Shares

   8                Note 17   

Certain Conditions of the Class A Preferred Shares as a Class

   8                Note 17   

Certain Conditions of the Class B Preferred Shares as a Class

   8                Note 17   

Restraints on Bank Shares under the Bank Act

   9        

Ratings

   9                Note 8   

MARKET FOR SECURITIES

   10      

Trading Price and Volume

   10      

Prior Sales

   11              Note 15   

DIRECTORS AND EXECUTIVE OFFICERS

   11      

Board of Directors

   11      

Board Committee Members

   12      

Executive Officers

   12      

Shareholdings of Directors and Executive Officers

   12      

Additional Disclosure for Directors and Executive Officers

   12      

LEGAL PROCEEDINGS AND REGULATORY ACTIONS

   13              Note 26   

TRANSFER AGENT AND REGISTRAR

   13      

INTERESTS OF EXPERTS

   13              133-134   

AUDIT AND CONDUCT REVIEW COMMITTEE INFORMATION

   13      

Composition of the Audit and Conduct Review Committee

   13      

Shareholders’ Auditors Pre-Approval Policies and Procedures and Fees

   14       83

ADDITIONAL INFORMATION

   14      

APPENDIX I

   15      

APPENDIX II

   22      

 

 

1  As indicated, parts of the Bank’s Consolidated Financial Statements (2015 Financial Statements) and Management’s Discussion and Analysis (2015 MD&A) for the fiscal year ended October 31, 2015 are incorporated by reference into this Annual Information Form. The 2015 Financial Statements and the 2015 MD&A are available on SEDAR (www.sedar.com).

 

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EXPLANATORY NOTES AND CAUTIONS

Unless specifically stated otherwise in this Annual Information Form:

 

   

all amounts are in Canadian dollars

 

   

BMO Financial Group, the Bank, BMO, we, or our means Bank of Montreal and, as applicable, its subsidiaries

 

   

information is as of October 31, 2015

 

   

BMO, BMO and the M-bar roundel symbol, BMO Financial Group, BMO Harris and BMO Capital Markets are trade-marks of Bank of Montreal or one of its subsidiaries

 

   

DBRS is a registered trade-mark of Dominion Bond Rating Service

 

   

Standard & Poor’s and S&P are registered trade-marks of Standard & Poor’s Financial Services LLC

 

   

Moody’s is a registered trade-mark of MIS Quality Management Corp.

 

   

Fitch is a registered trade-mark of Fitch Inc.

Caution Regarding Forward-Looking Statements

Bank of Montreal’s public communications often include written or oral forward-looking statements. Statements of this type are included in this document, and may be included in other filings with Canadian securities regulators or the U.S. Securities and Exchange Commission, or in other communications. All such statements are made pursuant to the “safe harbor” provisions of, and are intended to be forward-looking statements under, the United States Private Securities Litigation Reform Act of 1995 and any applicable Canadian securities legislation. Forward-looking statements may involve, but are not limited to, comments with respect to our objectives and priorities for 2016 and beyond, our strategies or future actions, our targets, expectations for our financial condition or share price, and the results of or outlook for our operations or for the Canadian, U.S. and international economies.

By their nature, forward-looking statements require us to make assumptions and are subject to inherent risks and uncertainties. There is significant risk that predictions, forecasts, conclusions or projections will not prove to be accurate, that our assumptions may not be correct, and that actual results may differ materially from such predictions, forecasts, conclusions or projections. We caution readers of this document not to place undue reliance on our forward-looking statements, as a number of factors could cause actual future results, conditions, actions or events to differ materially from the targets, expectations, estimates or intentions expressed in the forward-looking statements.

The future outcomes that relate to forward-looking statements may be influenced by many factors, including but not limited to: general economic and market conditions in the countries in which we operate; weak, volatile or illiquid capital and/or credit markets; interest rate and currency value fluctuations; changes in monetary, fiscal, tax or economic policy; the level of competition in the geographic and business areas in which we operate; changes in laws or in supervisory expectations or requirements, including capital, interest rate and liquidity requirements and guidance; judicial or regulatory proceedings; the accuracy and completeness of the information we obtain with respect to our customers and counterparties; our ability to execute our strategic plans and to complete and integrate acquisitions, including obtaining regulatory approvals; the anticipated benefits from the acquisition of the GE Capital Transportation Finance business are not realized in the time frame anticipated or at all; critical accounting estimates and the effect of changes to accounting standards, rules and interpretations on these estimates; operational and infrastructure risks; changes to our credit ratings; general political conditions; global capital markets activities; the possible effects on our business of war or terrorist activities; outbreaks of disease or illness that affect local, national or international economies; natural disasters and disruptions to public infrastructure, such as transportation, communications, power or water supply; technological changes; and our ability to anticipate and effectively manage risks associated with all of the foregoing factors.

We caution that the foregoing list is not exhaustive of all possible factors. Other factors and risks could adversely affect our results. For more information, please see the Enterprise-Wide Risk Management section on page 86 of Bank of Montreal’s 2015 MD&A, which outlines in detail certain key factors and risks that may affect Bank of Montreal’s future results. When relying on forward-looking statements to make decisions with respect to Bank of Montreal, investors and others should carefully consider these factors and risks, as well as other uncertainties and potential events, and the inherent uncertainty of forward-looking statements. Bank of Montreal does not undertake to update any forward-looking statements, whether written or oral, that may be made from time to time by the organization or on its behalf, except as required by law. The forward-looking information contained in this document is presented for the purpose of assisting our shareholders in understanding our financial position as at and for the periods ended on the dates presented, as well as our strategic priorities and objectives, and may not be appropriate for other purposes.

Assumptions about the performance of the Canadian and U.S. economies, as well as overall market conditions and their combined effect on our business, are material factors we consider when determining our strategic priorities, objectives and expectations for our business. In determining our expectations for economic growth, both broadly and in the financial services sector, we primarily consider historical economic data provided by the Canadian and U.S. governments and their agencies. See the Economic Developments and Outlook section of Bank of Montreal’s 2015 MD&A.

Assumptions about current and expected capital requirements, GE Capital’s Transportation Finance business revenues and expenses, potential for earnings growth as well as costs associated with the transaction and expected synergies, were material factors we considered in estimating the impact of the acquired business on our net income, profitability and margins in 2016 and beyond.

Assumptions about current and expected capital requirements and our models used to assess those requirements under applicable capital guidelines, GE Capital’s Transportation Finance business revenues and expenses, potential for earnings growth as well as costs associated with the transaction and expected synergies were material factors we considered in estimating the impact on our capital ratios in 2016 and beyond.

 

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CORPORATE STRUCTURE

Bank of Montreal started business in Montreal in 1817 and was incorporated in 1821 by an Act of Lower Canada as the first Canadian chartered bank. Since 1871, the Bank has been a chartered bank under the Bank Act (Canada) (the Bank Act), and is named in Schedule I of the Bank Act. The Bank Act is the charter of the Bank and governs its operations.

The Bank’s head office is 129 rue Saint Jacques, Montreal, Quebec, H2Y 1L6. Its executive offices are 100 King Street West, 1 First Canadian Place, Toronto, Ontario, M5X 1A1.

Bank of Montreal brands the organization’s member companies as BMO Financial Group. Note 28 to the 2015 Financial Statements lists the intercorporate relationships among Bank of Montreal and its significant subsidiaries. We incorporate this Note by reference. These subsidiaries are incorporated under the laws of the state, province, or country of their head or principal office, except for BMO Harris Financial Advisors, Inc.; BMO Global Capital Solutions, Inc.; BMO Capital Markets Corp.; BMO Harris Financing, Inc.; BMO Financial Corp.; BMO Asset Management Corp.; psps Holdings, LLC; and CTC myCFO, LLC. Each of these entities is incorporated in Delaware.

 

 

GENERAL DEVELOPMENT OF THE BUSINESS

Three-Year History

As of July 31, 2015, BMO was the fourth largest chartered bank in Canada in assets, equity, and market capitalization.

On October 15, 2013, BMO announced the appointment of Franklin J. Techar as Chief Operating Officer, BMO Financial Group effective November 1, 2013. Mr. Techar assumed overall accountability for the Personal & Commercial and Wealth Management businesses, as well as responsibility for associated operational aspects of the Technology & Operations and Marketing functions.

On May 7, 2014, BMO completed the acquisition of F&C Asset Management plc. This acquisition has strengthened the position of BMO Global Asset Management as a globally significant money manager, adding scale, capabilities and resources to its asset management platform and providing attractive cross-selling opportunities.

On September 10, 2015 BMO announced the signing of an agreement to acquire General Electric Capital Corporation’s (GE Capital) Transportation Finance business in the United States and Canada with net earning assets on closing of approximately $11.9 billion (U.S. $8.7 billion). The acquisition builds on our position as a market leader in commercial banking, and enhances our business position in the United States by further diversifying net income, adding scale and enhancing profitability and margins.

BMO has had common share buyback programs in place for several years. The 2015-2016 program expires on January 31, 2016, and as of December 1, 2015, the Bank had purchased a total of 8 million common shares under the program.

On December 1, 2015, BMO announced its intention, subject to the approval from the Office of the Superintendent of Financial Institutions (Canada) (the Superintendent) and the Toronto Stock Exchange, to initiate a new share buyback for up to 15,000,000 of the Bank’s common shares, commencing on or about February 1, 2016, after the expiry of the 2015-2016 program. The timing and amount of any purchases under the program are subject to regulatory approvals and to management discretion based on factors such as market conditions and capital levels.

For additional information on the general development of BMO’s business and our strategies for the upcoming year, see pages 27 to 29 and 45 to 62 of the 2015 MD&A, which we incorporate here by reference.

This Three-Year History section contains forward-looking statements. Please see the Caution Regarding Forward-Looking Statements on page 3.

 

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DESCRIPTION OF THE BUSINESS

Business

BMO offers a broad range of products and services directly and through Canadian and non-Canadian subsidiaries, offices, and branches. As of October 31, 2015, BMO had more than 12 million customers and close to 47,000 full-time equivalent employees. The Bank has over 1,500 bank branches in Canada and the United States and operates internationally in major financial markets and trading areas through its offices in 27 other jurisdictions, including the United States. BMO Financial Corp. (BFC) is based in Chicago and wholly-owned by Bank of Montreal. BFC operates primarily through its subsidiary BMO Harris Bank N.A. (BHB), which provides banking, financing, investing, and cash management services in select markets in the U.S. Midwest. BMO provides a full range of investment dealer services through entities, including BMO Nesbitt Burns Inc., a major fully integrated Canadian investment dealer, and BMO Capital Markets Corp., Bank of Montreal’s wholly-owned registered securities dealer in the United States.

BMO conducts business through three operating groups: Personal and Commercial Banking (P&C), made up of Canadian P&C and U.S. P&C; Wealth Management; and BMO Capital Markets. Canadian P&C operates across Canada, offering a broad range of products and services, including banking, lending and treasury management. Operating predominately in the U.S. Midwest under the BMO Harris brand, U.S. P&C offers personal and commercial clients banking, lending, and treasury management products and services. Wealth Management serves a full range of client segments from mainstream to ultra-high net worth and institutional, with a broad offering of wealth management products and services including insurance products. Wealth Management is a global business with an active presence in markets across Canada, the United States, Europe and Asia. BMO Capital Markets is a North American-based financial services provider offering a complete range of products and services to corporate, institutional and government clients. These include equity and debt underwriting, corporate lending and project financing, mergers and acquisitions advisory services, securitization, treasury management, risk management, debt and equity research, and institutional sales and trading. With approximately 2,200 professionals in 29 locations around the world, BMO Capital Markets works proactively with clients to provide innovative and integrated financial solutions. Corporate Services consists of Corporate Units and Technology and Operations (T&O). Corporate Units provide enterprise-wide expertise and governance support in a variety of areas, including strategic planning, risk management, finance, legal and compliance, marketing, communications and human resources. T&O manages, maintains and provides governance over information technology, operations services, real estate and sourcing for the Bank.

For additional information regarding BMO’s businesses, see pages 27 to 29 and 45 to 62 of the 2015 MD&A and Note 27 to the 2015 Financial Statements. We incorporate these pages and Note by reference.

Supervision and Regulation in Canada

Bank of Montreal’s activities in Canada are governed by the Bank Act.

Under the Bank Act, a bank can operate its regular banking business as well as some additional activities, such as dealing with real property and various information services. A bank is restricted when it undertakes certain activities, including fiduciary activities, dealing in securities, insurance activities, and personal property leasing. For example, other than for authorized types of insurance, a bank may not offer insurance products through its branch system or bank website.

The Bank Act grants a bank broad power to invest in the securities of other corporations and entities, but limits substantial investments. Under the Bank Act, a bank generally has a substantial investment in a body corporate when (1) the bank and entities controlled by the bank beneficially own more than 10% of the voting shares of the body corporate or (2) the bank and entities controlled by the bank beneficially own shares representing more than 25% of the total shareholders’ equity of the body corporate. A bank can have a substantial investment in entities that meet the substantial investment requirements as set out in Part IX of the Bank Act. In certain cases, the Minister of Finance or the Superintendent must approve before making an investment.

The Superintendent is responsible to the Minister of Finance for administering the Bank Act. The Superintendent provides guidelines for disclosing a bank’s financial information. The Superintendent must also examine each bank annually to ensure compliance with the Bank Act and that each bank is in sound financial condition. The Superintendent’s examination report is submitted to the Minister of Finance.

Additional information about supervision and regulation in Canada is found under the headings “Regulatory Capital” in the Enterprise-Wide Capital Management section on pages 70 and 71, “Regulatory Developments” in the Liquidity and Funding Risk section on page 110 and “Legal and Regulatory Risk” on pages 114 to 116 of the 2015 MD&A.

Supervision and Regulation in the United States

In the United States, the activities of Bank of Montreal and its subsidiaries are supervised, regulated, and examined by regulatory and government agencies at the federal and state level. As a foreign bank, Bank of Montreal is subject to various U.S. laws and regulations, including the United States International Banking Act of 1978, the United States Bank Holding Company Act of 1956, and related regulations. The Board of Governors of the Federal Reserve System, including the Federal Reserve Banks (the Federal Reserve), and state banking regulators oversee the Bank of Montreal’s branch and office operations in the United States. The U.S. Securities and Exchange Commission (the SEC), the Financial Industry Regulatory Authority, and state securities regulators regulate broker-dealer subsidiaries. The SEC and state securities regulators regulate registered investment advisor subsidiaries.

Bank of Montreal and its subsidiaries own two Federal Deposit Insurance Corporation (FDIC) insured depository institutions in the United States. These institutions engage in cash management, fiduciary activities, and commercial and retail banking. They are subject to laws and regulations and examination by the Office of the Comptroller of the Currency (OCC). The Federal Reserve generally needs to approve acquiring (a) more than 5% of voting shares, (b) control, or (c) all (or substantially all) of the assets of a bank holding company, bank, or savings association.

The Bank is also subject to the Dodd-Frank Wall Street Reform and Consumer Protection Act (Dodd-Frank). Dodd-Frank reforms include

 

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heightened consumer protection, revised regulation of over-the-counter derivatives markets, restrictions on proprietary trading and the ownership and sponsorship of private investment funds by banks and their affiliates (referred to as the Volcker Rule), imposition of heightened prudential standards, and broader application of leverage and risk-based capital requirements.

Dodd-Frank rulemaking will continue over the next several years. The conformance date for the Volcker Rule, which prohibits banking entities active in the U.S. and their affiliates from certain proprietary trading and specified relationships with private investment funds, was July 21, 2015. U.S. regulators previously extended until July 21, 2016, the time that banking entities have to conform their investments in and relationships with private investment funds in place before December 31, 2013. They also indicated that during the course of 2015 they would issue a further such conformance extension to July 21, 2017. BMO completed a significant review of its operations and developed policies and procedures to meet the July 21, 2015 deadline. We have systems in place to assess, monitor, and report on Volcker Rule compliance across the Enterprise. In addition, under Dodd-Frank, most over-the-counter derivatives are now subject to a comprehensive regulatory regime. Certain derivatives are now required to be centrally cleared and traded on an exchange and are subject to reporting and business conduct requirements. Capital and margin requirements relating to derivatives are currently being considered by international regulators, and margin requirements have been adopted by U.S. regulators. The SEC has adopted rules for security-based swap dealers and other participants in the security-based swap market, including registration requirements. The date or dates for registration, which depends on additional SEC rulemaking, have not been set. BMO is preparing for the impact of such requirements.

In February 2014, the Federal Reserve Board approved a final rule for strengthening supervision and regulation of foreign banking organizations (FBO Rule) that implements Dodd-Frank’s enhanced prudential standards and early remediation requirements for the U.S. operations of non-U.S. banks, such as BMO. The FBO Rule establishes new requirements relating to risk-based capital, leverage limits, liquidity standards, risk management frameworks, concentration and credit exposure limits, resolution planning and credit exposure reporting. On December 29, 2014, we submitted to the Federal Reserve Board an outline of our implementation plan for meeting these requirements by the effective date (July 1, 2016). BMO is preparing for the impact of the FBO Rule on its operations.

In September 2014, the OCC issued guidelines that establish heightened standards for large national banks with average total consolidated assets of US$50 billion or more, including BHB. The guidelines set forth minimum standards for the design and implementation of a bank’s risk governance framework and minimum standards for oversight of that framework by a bank’s board of directors. The framework must ensure the bank’s risk profile is easily distinguished and separate from the parent for risk management purposes. A bank’s board of directors is responsible for informed oversight of, and providing credible challenge to, management’s risk management recommendations and decisions. BMO is required to comply by April 2016, and is implementing a plan to prepare to comply with this guidance.

Additional information about supervision and regulation in the United States is found under the headings “Regulatory Capital” in the Enterprise-Wide Capital Management section on pages 70 and 71, “Regulatory Developments” in the Liquidity and Funding Risk section on page 110 and “Legal and Regulatory Risk” on pages 114 to 116 of the 2015 MD&A.

This Supervision and Regulation in the United States section contains forward-looking statements. Please see the Cautionary Statement on page 3.

International Supervision and Regulation

Outside Canada and the U.S., each of Bank of Montreal’s branches, agencies and subsidiaries must comply with the regulatory requirements of the country or jurisdiction where it conducts business. These include the Basel Committee on Banking Supervision capital, liquidity and prudential rules (Basel III) and are intended to strengthen the banking sector’s capital and liquidity frameworks. Since the first quarter of 2013, regulatory capital requirements for Bank of Montreal have been determined on a Basel III basis. There is additional information on Basel III under the heading “Regulatory Capital” in the Enterprise-Wide Capital Management section on pages 70 and 71 of the 2015 MD&A, which we incorporate here by reference.

Competition

Canada’s financial services industry is highly competitive. It includes 29 domestic banks and over 50 foreign bank subsidiaries, branches, and lending branches, as well as a multitude of trust companies, credit unions, online and full-service brokerages, investment dealers, life and property and casualty insurance companies, mutual fund dealers, and large monoline financial institutions, among others. Bank of Montreal competes with most of these companies in some form in our different businesses. However, our range of services compares to those of the other four major Canadian banks, and they are our direct competitors in almost all our businesses and markets in Canada. Bank of Montreal was the fourth largest chartered bank in Canada as measured by assets, equity, and market capitalization as at July 31, 2015. In North America, we’re the eighth largest bank by assets, and twelfth largest by equity and by market capitalization as at July 31, 2015 for BMO (June 30, 2015 for BHB). BMO is the second largest Canadian bank as measured by retail branches in Canada and the United States.

In addition, the financial services industry is undergoing rapid change as technology enables firms with different business models to challenge for segments of the banking market, in some cases with reduced regulation. New entrants may use low cost distribution methods, including internet and mobile technology, and advanced data and analytic tools, to rapidly gain scale and market coverage, in some cases at a lower cost or by providing faster service than traditional banks. For example, new business models have been observed in payments, lending, foreign exchange and investing. We believe our own innovative investments in new branch formats, mobile banking, payments, credit-decisioning tools and investment advisory services position us well to defend against new business models by re-thinking how we serve our customers. Further, new business models may provide opportunities for us to increase our retail business against entrenched competition. However, we are cognizant of the need to match the pace and scale of innovation and adaptation exhibited by new competitors.

The five major banks play a prominent role in the Canadian banking system, each maintaining an extensive branch network, augmented by automated banking machines, as well as telephone, internet, and mobile banking systems. Although the major banks offer reasonably similar products and services, they compete on offerings, pricing, service models and technology, as well as entering into partnerships and alliances, in the hope of gaining a strategic advantage and serving customers better. Increased competition is also evident in the drive for scale and operating efficiencies. The industry is considered mature but growing moderately, supported by an overall focus on productivity and technology integration.

Our Canadian P&C banking business is one of the top five in Canada in all core product areas, providing a full range of lending, deposit and treasury management products and services to eight million customers. Canadian P&C continues to focus on strengthening customer loyalty in order to generate growth in a competitive environment, as well as increasing our digital capabilities to improve efficiency. Canadian P&C consistently applies

 

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credit risk management practices that provide customers with reliable access to appropriate financing solutions in all economic conditions. Canadian P&C continues to develop new deposit products that better meet the needs of our customers such as our Savings Builder Account, the first savings account from a Canadian bank to reward customers with bonus interest for saving monthly, as well as our BMO Biz Basic plan for small business owners. Canadian P&C’s award winning2 commercial bank possesses a strong competitive position in commercial lending, with a number two market share for business loans of $25 million and less.

In Canada, Wealth Management competes with domestic banks, trust companies, global private banks, investment counselling firms, and mutual fund companies. Wealth Management’s Canadian businesses have strong brand recognition and market position. Wealth Management has a strong market share in each of its full-service brokerage, online brokerage, and private banking businesses and investment funds. In fiscal 2015, Global Banking and Finance Review named BMO Best Wealth Management in Canada, 2015. In the United States, Wealth Management competes primarily in U.S. personal wealth and asset management, with our strategic presence in the Chicago and Milwaukee area and in select high-growth wealth markets across the country. In Europe, the Middle East and Africa (EMEA), Wealth Management competes primarily in asset management through the acquisition of F&C Asset Management plc on May 7, 2014, which has been rebranded as BMO Global Asset Management. This acquisition has strengthened the position of BMO Global Asset Management as a globally significant money manager, adding scale, capabilities and resources to its asset management platform and providing attractive cross-selling opportunities.

BMO Capital Markets operates in a highly competitive environment and our businesses face a diverse range of competitors. Our success is based on a stable and integrated North American platform with a complementary international presence; leading expertise and relationships in strategic sectors and providing clients with integrated financial solutions using a full range of products; a unique ability to serve U.S. mid-cap clients; and strong risk management practices.

Competition in the United States is more complex than in Canada, given the market’s size and activity, as well as personal and commercial banking competitors at the community, regional, and national level, plus other financial service providers. U.S. P&C has a significant footprint in eight states, primarily in six neighbouring states (Illinois, Wisconsin, Indiana, Minnesota, Missouri and Kansas). The U.S. Midwest banking environment continues to be highly competitive, and the low interest rate environment remains a challenge for the banking industry. We continue to concentrate on our customer-focused growth, offering multiple product packages and attracting new customers through our differentiated channel offerings, while deepening our existing client relationships by focusing on cross-selling and delivering a “One Bank” experience. We expect to deliver growth while still operating within the parameters of our risk appetite, and we will continue to actively manage risks and regulatory compliance through a reinforced oversight and control structure.

Consolidation has been underway in the financial services industry in Canada and the United States in recent years. This affects trust companies, mutual fund managers, life insurers, and credit unions. Canadian federal government policy discourages large banks from merging. It is uncertain whether this will change in the near future but further consolidation and increased competition in the financial services industry overall is likely.

Environmental, Social and Governance Issues

The Bank publishes an Environmental, Social and Governance Report and Public Accountability Statement, outlining how the Bank is addressing environmental, social, and governance issues. This report and other related information is available on the Bank’s website, www.bmo.com, under the heading “Corporate Responsibility.” Additional information about our environmental and social risks is under the heading “Enterprise-Wide Risk Management” beginning on page 86 of the 2015 MD&A, which we incorporate here by reference.

 

 

DIVIDENDS

You can find information about the Bank’s dividends paid or payable per share on the common shares and each outstanding series of preferred shares in each of the three most recently completed years under the heading “Equity” in Note 17 of the 2015 Financial Statements, which we incorporate here by reference.

We cannot declare dividends on our preferred or common shares if paying those dividends would contravene the capital adequacy, liquidity, or other regulations under the Bank Act. Also, we cannot pay common share dividends unless we have paid all dividends declared and payable on the Bank’s preferred shares or set aside sufficient funds to do so. The Board of Directors determines the amount and payment of future dividends. The determination by the Board of Directors depends on the Bank’s operations, financial condition, cash requirements, future regulatory restrictions on the payment of dividends, and other factors the Board of Directors finds relevant. You can find information about our dividends and our dividend payout range on page 75 of the 2015 MD&A, which we incorporate here by reference.

 

 

DESCRIPTION OF CAPITAL STRUCTURE

The following summarizes certain provisions of our common and preferred shares. This summary is qualified in its entirety by the actual terms and conditions of such shares. For more detail on the Bank’s capital structure, see pages 70 to 76 of the 2015 MD&A and Notes 17 and 21 of the 2015 Financial Statements. We incorporate those pages and Notes by reference.

Description of Common Shares

The authorized capital of the Bank includes an unlimited number of common shares without nominal or par value for unlimited consideration. The holders of common shares are entitled to:

 

 

2 Awarded the Best Commercial Bank in Canada by World Finance Magazine.

 

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  (i)

Vote at all Bank shareholders meetings, except for meetings where only holders of a specified class or series of shares are entitled to vote.

 

  (ii)

Receive dividends as and when declared by the Board of Directors, subject to the preference of the Bank’s holders of preferred shares.

 

  (iii)

Receive the remaining property of the Bank if it is liquidated, dissolved, or wound up, only after paying the Bank’s holders of preferred shares and paying all outstanding debt.

Description of Preferred Shares

The authorized capital of the Bank includes an unlimited number of Class A Preferred Shares and Class B Preferred Shares without nominal or par value, in series, for unlimited consideration. Class B Preferred shares may be issued in a foreign currency. The following describes certain general terms and conditions of the preferred shares.

Certain Conditions of the Class A Preferred Shares as a Class

Issuable in Series

From time to time, the Board of Directors may resolve to issue Class A Preferred Shares in one or more series with rights, privileges, restrictions, and conditions, which the Board of Directors may also decide. As of December 1, 2015, there were no outstanding Class A Preferred Shares.

The Class A Preferred Shares of each series rank equally to all other series of Class A and Class B Preferred Shares and are entitled to preference over the common shares and over any other shares ranking junior to the Class A Preferred Shares and the Class B Preferred Shares with respect to the payment of dividends and in the distribution of property in the event of the liquidation, dissolution or winding up of the Bank.

Creating and Issuing Shares

Under the Bank Act, we need approval from the holders of Class A Preferred Shares to create any other class of shares with equal or superior rank to Class A Preferred Shares. Shareholders must give this approval as set out below in “Shareholder Approvals.” The Bank Act and other laws may also require other forms of approval.

We do not require shareholder approval to create or issue additional Class A Preferred Shares or shares of equal rank if, on the date they are created or issued, we have declared and paid or set apart for payment all dividends payable on cumulative and non-cumulative Class A Preferred Shares, including for the most recently completed fiscal period.

Voting Rights

The holders of the Class A Preferred Shares can only vote as a class on certain matters (see below) or as the law requires.

Shareholder Approvals

Holders of the Class A Preferred Shares can approve a resolution if 66 2/3% or more holders casting vote in favour of doing so at a meeting where the majority of Class A Preferred Shares is represented, or if no quorum is present at such a meeting, at any adjourned meeting at which no quorum requirements apply.

Certain Conditions of the Class B Preferred Shares as a Class

Issuable in Series

From time to time, the Board of Directors may resolve to issue Class B Preferred Shares in one or more series with rights, privileges, restrictions, and conditions, which the Board of Directors may also decide.

The Class B Preferred Shares of each series rank equally to all the other series of Class B and Class A Preferred Shares, are entitled to preference over the common shares and any other shares ranking junior to the Class A Preferred Shares and the Class B Preferred Shares with respect to the payment of dividends and in the distribution of property in the event of the liquidation, dissolution or winding up of the Bank.

Creating and Issuing Shares

Under the Bank Act, we need approval from holders of Class B Preferred Shares to create any other class of shares with equal or superior rank to Class B Preferred Shares. The Bank Act or other laws may also require other forms of approval.

We do not require shareholder approval to create or issue additional Class B Preferred Shares or shares of equal rank if, on the date they are created or issued, we have declared and paid or set apart for payment all dividends payable on cumulative and non-cumulative Class B Preferred Shares, including for the most recently completed fiscal period. As of December 1, 2015, there were no outstanding Class B Preferred Shares with the right to cumulative dividends.

Voting Rights

The holders of the Class B Preferred Shares only have voting rights as a class on certain matters (see below) or as the law requires.

Shareholder Approvals

Holders of the Class B Preferred Shares can give their approval if 66 2/3% or more holders casting vote in favour of doing so at a meeting where the majority of Class B Preferred Shares is represented, or if no quorum is present at such meeting, at an adjourned meeting at which no quorum requirements apply.

 

Page 8 of 23


Contingent Conversion of Certain Series of Class B Preferred Shares

Upon the occurrence of certain specified trigger events relating to the viability of the Bank, the Class B Preferred Shares Series 27 (Non-Viability Contingent Capital (NVCC)), Class B Preferred Shares Series 29 (Non-Viability Contingent Capital (NVCC)), Class B Preferred Shares Series 31 (Non-Viability Contingent Capital) (NVCC)), Class B Preferred Shares Series 33 (Non-Viability Contingent Capital (NVCC)), Class B Preferred Shares Series 35 (Non-Viability Contingent Capital (NVCC)) and Class B Preferred Shares Series 36 (Non-Viability Contingent Capital (NVCC)), will immediately and automatically be converted into common shares of the Bank. The number of common shares into which such Class B Preferred Shares would be converted upon the occurrence of such a trigger event will be determined in accordance with a pre-determined conversion formula specified at the time of issuance of such Class B Preferred Shares.

Restraints on Bank Shares under the Bank Act

The Bank Act restricts the beneficial ownership of shares of a bank. No person may be a major shareholder of a bank if the bank has equity of $12 billion or more, which applies to the Bank. A major shareholder is defined as a person, or group of persons under common control or acting jointly or in concert, that beneficially owns more than 20 per cent of any class of voting shares or more than 30 per cent of any class of non-voting shares of the bank.

In addition, no person may have a significant interest in any class of shares of a bank, including the Bank, unless the person first receives the approval of the Minister of Finance. A person has a significant interest in a class of shares of a bank when the person, or group of persons under common control or acting jointly or in concert, beneficially owns more than 10% of any class of shares of the bank.

Governments and their agents are also restricted from acquiring shares of a bank, except for certain cases that require the Minister of Finance’s consent.

Ratings

The following table sets out ratings the Bank has received for its outstanding securities from the rating agencies, which are current as of October 31, 2015.

 

       
     

S&P

 

  

Moody’s

 

  

DBRS

 

  

Fitch

 

     

Rating

 

  

      Rank1      

 

  

Rating

 

  

    Rank1    

 

  

Rating

 

  

Rank1

 

  

    Rating      

 

  

    Rank1    

 

               

Short-term instruments

 

  

A-1

 

  

1 of 6

 

  

P-1

 

  

1 of 4

 

  

R-1 (high)

 

  

1 of 6

 

  

F1+

 

  

1 of 6

 

Deposits & senior debt

   A+    3 of 10    Aa3    2 of 9    AA    2 of 10    AA-    2 of 10
               

Subordinated debt

 

Subordinated debt – NVCC2

  

BBB+

 

BBB

  

4 of 10

 

4 of 10

  

A3

 

Baa1

  

3 of 9

 

4 of 9

  

AA (low)

 

A (low)

  

2 of 10

 

3 of 10

  

A+

 

N/A

  

3 of 10

 

N/A

Preferred shares3

 

Preferred shares – NVCC2,3

  

BBB- / P-2 (low)

 

BB+ / P-3 (high)

  

3 of 9 / 2 of 8

 

4 of 9 / 3 of 8

  

Baa2

 

Baa2

  

4 of 9

 

4 of 9

  

Pfd-2 (high)

 

Pfd-2

  

2 of 6

 

2 of 6

  

N/A

 

N/A

  

N/A

 

N/A

               

Trend/Outlook

 

  

Negative

 

  

--

 

  

Negative

 

  

--

 

  

Negative

 

  

--

 

  

Stable

 

  

--

 

Notes: 1 Rank, according to each rating agency’s public website, refers to the assigned ratings ranking of all major assignable ratings for each debt or share class, 1 being the highest. Each assignable major rating may be modified further (+/-, high/low) to show relative standing within the major rating categories.

2 Non-viability contingent capital or NVCC.

3 It is the practice of S&P to present an issuer’s preferred share ratings on both the global rating scale and on the Canadian national scale when listing the ratings for a particular issuer.

A definition of the categories of each rating as of November 30, 2015 from each rating agency’s website is outlined in Appendix II to this Annual Information Form. Further information may be obtained from the applicable rating agency. Fitch has a stable outlook on BMO’s long-term credit ratings, while S&P and Moody’s have a negative outlook on the ratings of BMO and other Canadian banks in response to the Canadian federal government’s proposed bail-in regime for senior unsecured debt. On May 20, 2015, DBRS changed its outlook on six Canadian Banks, including BMO, to negative from stable to reflect its evolving view on government support. The proposed bail-in regime for non-deposit senior unsecured debt is expected to result in the risk that any such debt issued after the date the regime becomes effective could be converted to common equity or other junior securities if the Bank is or would otherwise become non-viable.

The credit ratings that external rating agencies assign to some of our securities are important in the raising of both capital and funding to support our business operations. Maintaining strong credit ratings allows the Bank to access the capital markets at competitive pricing levels. Should our credit ratings experience a material downgrade, our cost of funds would likely increase significantly and our access to funding and capital through capital markets could be reduced. A material downgrade of our ratings could have other consequences, including those set out in Note 8 of the 2015 Financial Statements.

Credit ratings are not recommendations to purchase, hold, or sell securities and do not address the market price or suitability of a specific security for a particular investor. Credit ratings may not reflect the potential impact of all risks on the value of securities. In addition, real or anticipated changes in the rating assigned to a security will generally affect the market value of that security. We cannot know for certain that a rating will remain in effect for any given period of time or that a rating agency will not revise or withdraw it entirely in the future.

The Bank paid fees to credit rating agencies to obtain its credit ratings. The Bank may also pay fees for other services from credit rating agencies in the ordinary course of business.

 

Page 9 of 23


 

MARKET FOR SECURITIES

 

 

Trading Price and Volume

The outstanding common shares of the Bank are listed for trading on the Toronto Stock Exchange (TSX) and on the New York Stock Exchange (NYSE) under the trading symbol BMO. The outstanding preferred shares of the Bank set out below are listed on the TSX with the following trading symbols: BMO.PR.K for the Class B Preferred Shares Series 14, BMO.PR.L for the Class B Preferred Shares Series 15, BMO.PR.M for the Class B Preferred Shares Series 16, BMO.PR.R for the Class B Preferred Shares Series 17, BMO.PR.Q for the Class B Preferred Shares Series 25, BMO. PR.S for the Class B Preferred Shares Series 27 (Non-Viability Contingent Capital (NVCC)), BMO.PR.T for the Class B Preferred Shares Series 29 (Non-Viability Contingent Capital (NVCC)), BMO. PR.W for the Class B Preferred Shares Series 31 (Non-Viability Contingent Capital (NVCC)), BMO.PR.Y for the Class B Preferred Shares Series 33 (Non-Viability Contingent Capital (NVCC)) and BMO.PR.Z for the Class B Preferred Shares Series 35 (Non-Viability Contingent Capital (NVCC)). The following table sets out the reported high and low trading prices in Canadian dollars and the trading volumes of the common and preferred shares of Bank of Montreal on the TSX for the given periods. Prices are based on the reported data from the TSX Historical Data Access.

 

    BMO   PR.J   PR.K   PR.L   PR.M   PR.R   PR.P   PR.Q   PR.S   PR.T   PR.W   PR.Y   PR.Z
   

 Common 

Shares

   Series 131     Series 14     Series 15     Series 16     Series 17     Series 232     Series 25     Series 27     Series 29     Series 31     Series 33     Series 35 

November 2014

                         

- High Price ($)

  84.39   25.78   26.15   26.42   25.65   25.85   25.58   25.00   25.68   25.50   25.38    

- Low Price ($)

  80.71   25.51   25.76   26.12   25.37   25.45   25.30   24.51   25.42   25.21   25.16   --   --

- Volume

  24,068,711   104,813   50,818   103,762   68,198   33,201   65,990    329,343     527,796    163,542   207,171    

December 2014

                         

- High Price ($)

  83.81   25.86   26.12   26.49   25.55   25.85   25.65   24.98   25.62   25.41   25.30    

- Low Price ($)

  77.15   25.66   25.97   26.23   24.65   25.28   25.22   23.62   25.10   25.00   24.92   --   --

- Volume

   42,242,990    172,078   49,677   54,774   39,599   53,144   513,407   261,066   460,493   147,464   224,660    

January 2015

                         

- High Price ($)

  82.91   25.86   26.10   26.61   25.75   25.83   25.59   25.00   25.78   25.52   25.37    

- Low Price ($)

  72.87   25.51   25.76   25.93   24.78   23.25   24.97   21.75   24.47   24.01   24.03   --   --

- Volume

  36,959,524   74,480   54,232   131,153   81,633    189,290     2,606,831    292,427   279,459   251,216   165,975    

February 2015

                         

- High Price ($)O

  79.37   25.71   25.83   26.38   25.40   23.90   25.00   23.35   25.17   24.90   24.99    

- Low Price ($)

  73.12   25.35   25.67   25.84   24.84   23.05   24.97   21.55   24.45   24.25   24.06   --   --

- Volume

  29,581,769   88,953   62,414   74,086   110,496   174,551   122,539   166,433   511,997    424,568    157,293    

March 2015

                         

- High Price ($)

  77.66   25.75   26.13   26.15   25.65   24.20     23.73   25.39   25.00   24.89    

- Low Price ($)

  74.19   25.40   25.68   25.80   25.18   23.75   --   22.75   24.85   24.62   24.26   --   --

- Volume

  35,951,326   144,100   146,445   121,227   141,517   185,469     167,321   965,710   484,699   177,405    

April 2015

                         

- High Price ($)

  80.76   25.54   26.05   25.98   25.34   24.48     23.25   25.20   24.85   24.68    

- Low Price ($)

  75.05   25.22   25.71   25.60   25.02   24.05   --   21.80   23.93   23.63   23.30   --   --

- Volume

  28,406,602    240,724    90,256   137,474   123,931   32,201     347,659   458,118   224,473    481,921     

May 2015

                         

- High Price ($)

  79.43   25.25   25.86   25.85   25.50   24.35     23.62   25.19   24.72   24.37    

- Low Price ($)

  75.83   25.22   25.50   25.64   25.05   24.10   --   23.00   24.22   24.00   23.52   --   --

- Volume

  21,948,275   182,855   56,035   129,293   141,632   48,135     133,784   404,683   334,502   140,674    

June 2015

                         

- High Price ($)

  76.80     25.84   25.82   25.35   24.35     23.66   24.63   24.04   23.70   24.86  

- Low Price ($)

  73.13   --   25.58   25.68   25.10   24.05   --   23.33   23.00   22.25   22.22   24.46   --

- Volume

  42,233,949     100,983   259,165   108,235   349,158     215,304   322,169   131,741   180,591    1,161,742   

July 2015

                                                   

- High Price ($)

  75.97       25.77   25.97   25.31   24.13       24.04   23.55   23.00   22.80   24.80   24.25

- Low Price ($)

  71.27   --   25.22   25.31   24.36   23.15   --   22.55   21.57   20.86   20.83   24.18   23.76

- Volume

  33,268,409        148,183     176,236    112,526   129,637       333,400   546,145   304,114   225,837   311,213    441,175 

August 2015

                         

- High Price ($)

  73.98     26.00   25.76   24.85   23.34     22.60   22.95   22.85   22.29   24.50   24.65

- Low Price ($)

  64.01   --   25.31   25.40   24.35   22.54   --   20.64   21.41   21.00   20.32   23.25   23.80

- Volume

  30,963,323     223,529   112,997   59,630   43,522     127,780   173,170   418,397   157,322   255,930   443,630

September 2015

                         

- High Price ($)

  72.89     25.72   25.85   25.00   22.74     21.80   22.60   21.99   21.55   24.05   25.00

- Low Price ($)

  68.15   --   25.29   25.50   23.59   21.60   --   20.05   18.89   18.33   18.11   20.38   22.98

- Volume

  30,228,188     152,319   132,124   98,524   297,294     199,259   365,349   304,979   142,362   99,159   269,783

October 2015

  78.50     25.80   25.84   24.96   23.15     21.49   20.08   19.69   19.51   22.49   24.26

- High Price ($)

  71.16   --   25.39   25.46   23.26   21.32   --   19.21   17.50   16.50   16.49   18.67   22.05

- Low Price ($)

  36,810,727     142,038   123,336   88,467   162,471     288,626   567,996   445,632   541,100   388,758   328,149

- Volume

                         

 

 

1 On May 25, 2015, the Bank redeemed all of its $350,000,000 outstanding Class B Preferred Shares Series 13.

2 On February 25, 2015, the Bank redeemed all of its $400,000,000 outstanding Class B Preferred Shares Series 23.

 

Page 10 of 23


Prior Sales

From time to time, the Bank issues principal at risk notes, securities for which the amount payable at maturity is determined by reference to the price, value or level of an underlying interest such as a stock index, an exchange traded fund or a notional portfolio of equities or other securities. The Bank did not issue any shares or subordinated indebtedness not listed or quoted on a marketplace in fiscal 2015. For a list of all outstanding subordinated indebtedness of the Bank, see Note 15 to the 2015 Financial Statements.

 

 

DIRECTORS AND EXECUTIVE OFFICERS

Board of Directors

As of December 1, 2015, the following were directors of the Bank.

 

        DIRECTOR NAME AND PRINCIPAL OCCUPATION                    MUNICIPALITY OF  RESIDENCE                         DIRECTOR SINCE              

Jan M. Babiak

Corporate Director

 

Franklin, Tennessee

USA

  October 23, 2012

Sophie Brochu

President and Chief Executive Officer

Gaz Métro Inc., a diversified energy company

 

Bromont, Québec

Canada

  March 22, 2011

George A. Cope, O.C.

President and Chief Executive Officer

BCE and Bell Canada, communications companies

 

Toronto, Ontario

Canada

  July 25, 2006

William A. Downe

Chief Executive Officer

BMO Financial Group

 

Toronto, Ontario

Canada

  March 1, 2007

Christine A. Edwards

Partner

Winston & Strawn LLP, a law firm

 

Lake Forest, Illinois

U.S.A.

  August 1, 2010

Dr. Martin S. Eichenbaum

Charles Moskos Professor of Economics

Northwestern University

  Glencoe, Illinois
U.S.A.
  March 31, 2015

Ronald H. Farmer

Managing Director

Mosaic Capital Partners, a management and holding

company

 

Markham, Ontario

Canada

  November 25, 2003

Eric R. La Flèche

President and Chief Executive Officer

Metro Inc., a food retailer and distributor

 

Mount Royal, Québec

Canada

  March 20, 2012

Lorraine Mitchelmore

President, Canada Country Chair & Executive Vice

President, Heavy Oil, Shell

  Calgary, Alberta
Canada
  March 31, 2015

Philip S. Orsino, O.C., F.C.A.

President and Chief Executive Officer

Brightwaters Strategic Solutions Inc., a consulting and

advisory services company

 

Toronto, Ontario

Canada

  July 1, 1999

J. Robert S. Prichard, O.C., O.Ont., FRSC

Chairman of the Board

Bank of Montreal and Chair of Torys LLP, a law firm

 

Toronto, Ontario

Canada

  July 18, 2000

Don M. Wilson III

Corporate Director

 

Greenwich, Connecticut

U.S.A

  March 28, 2008

A director of the Bank holds office until the next annual meeting of shareholders or until a successor is elected or appointed, unless their seat is vacated before they can do so.

Since November 1, 2010, the directors have held the principal occupations above, or other positions with the same, predecessor, or associated firms except for Mr. Orsino, who before April, 2014, was the President and Chief Executive Officer of Jeld-Wen Inc. and before August, 2011, was a corporate director.

 

Page 11 of 23


Board Committee Members

There are four committees of the Board of Directors made up of the following members:

Audit and Conduct Review Committee: Philip Orsino (Chair), Jan Babiak, Sophie Brochu, Martin Eichenbaum, and Ronald Farmer.

Governance and Nominating Committee: Christine Edwards (Chair), George Cope, Ronald Farmer, Philip Orsino, Robert Prichard, and Don Wilson III.

Human Resources Committee: Ronald Farmer (Chair), George Cope, Christine Edwards, Robert Prichard, and Don Wilson III.

Risk Review Committee: Don Wilson III (Chair), Jan Babiak, Christine Edwards, Martin Eichenbaum, Eric La Flèche, and Robert Prichard.

Executive Officers

At December 1, 2015, the following were executive officers of the Bank:

 

    EXECUTIVE OFFICER NAME       PRINCIPAL OCCUPATION        MUNICIPALITY OF RESIDENCE     

William A. Downe

  Chief Executive Officer  

Toronto, Ontario

Canada

Jean Michel Arès

  Chief Technology and Operations Officer  

Alpharetta, Georgia

U.S.A.

Christopher Begy

  U.S. Country Head and Chief Executive Officer, BMO Financial Corp.  

Chicago, Illinois

U.S.A.

David R. Casper

  President and Chief Executive Officer, BMO Harris Bank N.A. and Group Head, Commercial Banking  

Northbrook , Illinois

U.S.A.

Alex Dousmanis-Curtis

  Group Head, U.S. Retail and Business Banking  

Toronto, Ontario

Canada

Simon A. Fish

  General Counsel  

Toronto, Ontario

Canada

Thomas E. Flynn

  Chief Financial Officer  

Toronto, Ontario

Canada

Cameron Fowler

  Group Head, Canadian Personal and Commercial Banking   Toronto, Ontario
Canada

Gilles G. Ouellette

  Group Head, Wealth Management  

Toronto, Ontario

Canada

Surjit Rajpal

  Chief Risk Officer  

Winnetka, Illinois

U.S.A.

Richard Rudderham

  Chief Human Resources Officer  

West Vancouver, British Columbia

Canada

Connie Stefankiewicz

  Chief Marketing Officer  

Toronto, Ontario

Canada

Franklin J. Techar

  Chief Operating Officer  

Toronto, Ontario

Canada

Darryl White

  Group Head, BMO Capital Markets  

Toronto, Ontario

Canada

All the executive officers named above have held their present positions or other senior positions with Bank of Montreal or its subsidiaries for the past five years.

Shareholdings of Directors and Executive Officers

To the knowledge of the Bank, as of October 31, 2015, the directors and executive officers of Bank of Montreal, as a group, beneficially owned, directly or indirectly, or exercised control or direction over an aggregate of 665,341 Bank of Montreal’s common shares, representing approximately 0.1% of Bank of Montreal’s issued and outstanding common shares.

Additional Disclosure for Directors and Executive Officers

To the Bank’s knowledge, no director or executive officer of the Bank:

 

(a)

is, as at December 1, 2015, or was, within the 10 years before, a director, chief executive officer or chief financial officer of any company (including the Bank):

 

Page 12 of 23


  (i)

subject to an order (including a cease trade order or an order similar to a cease trade order or an order that denied the relevant company access to any exemption under securities legislation for a period of more than 30 consecutive days), that was issued while the director or executive officer was acting in the capacity as director, chief executive officer or chief financial officer; or

 

  (ii)

subject to an order (including a cease trade order or an order similar to a cease trade order or an order that denied the relevant company access to any exemption under securities legislation for a period of more than 30 consecutive days) that was issued after the director or executive officer ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer;

 

(b)

is, as at December 1, 2015, or has been, within the 10 years before, a director or executive officer of any company (including the Bank), that while that person was acting in that capacity or within a year of the person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or

 

(c)

has, within the 10 years before December 1, 2015, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the director or executive officer,

except as follows:

Mr. Orsino, a director of the Bank, was a director of CFM Corporation from July 2007 until his resignation in March 2008. In April 2008, CFM Corporation filed for protection under the CCAA.

To the Bank’s knowledge, none of our directors or executive officers have been subject to: (a) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or (b) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable investor in making an investment decision.

LEGAL PROCEEDINGS AND REGULATORY ACTIONS

A description of certain legal proceedings to which the Bank is a party appears under the heading “Legal Proceedings” in Note 26 of the 2015 Financial Statements.

In the ordinary course of business, certain subsidiaries of the Bank are assessed fees or fines by a Canadian securities regulatory authority in relation to administrative matters, including late filings or reporting, which may be considered penalties or sanctions pursuant to Canadian securities regulations but which are not, individually or in the aggregate, material to the Bank. In addition, the Bank and its subsidiaries are subject to numerous regulatory authorities around the world, and accordingly fees, administrative penalties, settlement agreements and sanctions may be categorized differently by certain regulators.

TRANSFER AGENT AND REGISTRAR

The registrar and transfer agent for the Bank’s common and preferred shares is Computershare Trust Company of Canada. This agent has transfer facilities in Halifax, Montreal, Toronto, Winnipeg, Calgary and Vancouver. In addition, Computershare Investor Services PLC in London, England and Computershare Trust Company, N.A. in Golden, Colorado are registrars and transfer agents for common shares.

 

 

INTERESTS OF EXPERTS

The Bank’s Shareholders’ Auditors are KPMG LLP, who have prepared the Shareholders’ Auditors’ Reports on pages 133 and 134 of the 2015 Financial Statements. KPMG LLP have confirmed that they are independent with respect to the Bank and within the meaning of the relevant rules and related interpretations prescribed by the relevant professional bodies in Canada and any applicable legislation or regulation, and that they are independent accountants with respect to the Bank under all relevant United States professional and regulatory standards.

 

 

AUDIT AND CONDUCT REVIEW COMMITTEE INFORMATION

Composition of the Audit and Conduct Review Committee

The following five members make up the Bank’s Audit and Conduct Review Committee: Philip Orsino (Chair), Jan Babiak, Sophie Brochu, Dr.

 

Page 13 of 23


Martin S. Eichenbaum, and Ronald Farmer. The Committee’s responsibilities and duties are set out in the Committee’s charter. We include the charter in Appendix I to this Annual Information Form.

The Board of Directors has determined that the members of the Audit and Conduct Review Committee reflect a high level of financial literacy and expertise. Each member of the Audit and Conduct Review Committee is “independent” and “financially literate” according to the definitions under Canadian and United States securities laws and the NYSE corporate governance listing standards, and that Mr. Orsino and Ms. Babiak are “Audit Committee Financial Expert[s]” as defined under United States securities laws. The Board bases these decisions on each Committee member’s education and experience. The following paragraphs describe the relevant education and experience of each Committee member:

Mr. Orsino has a B.A. from University of Toronto and is a Fellow of the Chartered Professional Accountants. He is the President and Chief Executive Officer of Brightwaters Strategic Solutions Inc., a consulting and advisory services company. He was formerly the President and Chief Executive Officer of Jeld-Wen Inc., a global integrated manufacturer of building products until April 2014, and was also formerly the President and Chief Executive Officer of Masonite International Corporation until October 2005, which was listed on the TSX and NYSE. Mr. Orsino was appointed an Officer of the Order of Canada in 2004 and received the 2003 Canada’s Outstanding CEO of the Year Award.

Ms. Babiak holds a B.B.A. in accounting from the University of Oklahoma and an M.B.A. from Baldwin Wallace University. She is a Chartered Accountant in the United Kingdom and a Certified Public Accountant in the United States. Ms. Babiak serves on the boards of other public and private companies and was formerly a Managing Partner at Ernst & Young LLP.

Ms. Brochu is a graduate in economics from Université Laval and is the President and Chief Executive Officer of Gaz Métro, part of Valener Inc., a publicly traded company. Ms. Brochu also serves on the board of another Canadian public company.

Dr. Eichenbaum received a B.Comm from McGill University and a Doctorate in Economics from the University of Minnesota. He serves on the advisory council of the Global Markets Institute at Goldman Sachs. Currently, he is completing a four-year term as co-editor of the American Economic Review. He has served as a consultant to the Federal Reserve Banks in Atlanta and Chicago and the International Monetary Fund.

Mr. Farmer holds a B.A. and an M.B.A. from The University of Western Ontario. He is Managing Director of Mosaic Capital Partners, a holding company with interests in several private companies. Before joining Mosaic in 2003, Mr. Farmer spent 25 years with McKinsey & Company, including acting as Managing Partner of the Canadian practice from 1991 to 1997. He currently serves on the boards of several public and private companies.

Shareholders’ Auditors Pre-Approval Policies and Procedures and Fees

For information about the fees paid to KPMG LLP, in the years ended October 31, 2015 and 2014, and the related pre-approval policies and procedures, see page 83 of the 2015 MD&A, which we incorporate here by reference.

 

 

ADDITIONAL INFORMATION

You can find additional information about Bank of Montreal on the Bank’s web site at www.bmo.com/investorrelations, on SEDAR (System for Electronic Document Analysis and Retrieval) at www.sedar.com, and on the SEC’s web site at www.sec.gov/edgar.

Our proxy circulars contain more information, including directors’ and executive officers’ compensation, debt, and shareholdings under equity compensation plans. The most recent circular is dated February 6, 2015, in connection with the Bank’s Annual Meeting of Shareholders on March 31, 2015 (the 2015 Proxy Circular). We expect the next proxy circular to be dated as of February 8, 2016, in connection with the Bank’s Annual Meeting of Shareholders on April 5, 2016 (the 2016 Proxy Circular).

The 2015 Financial Statements and the 2015 MD&A for the fiscal year ended October 31, 2015 provide additional financial information.

You can get copies of this Annual Information Form, as well as copies of the 2015 Financial Statements, the 2015 MD&A, the Bank’s 2015 Annual Report, and the 2015 Proxy Circular (after we have mailed these documents to shareholders) by contacting us at:

Bank of Montreal

Corporate Secretary’s Department

100 King Street West

1 First Canadian Place, 21st Floor

Toronto, Ontario

Canada M5X 1A1

Telephone: 416 867 6785

Fax: 416 867 6793

Email: corp.secretary@bmo.com

 

Page 14 of 23


APPENDIX I

BANK OF MONTREAL

AUDIT AND CONDUCT REVIEW COMMITTEE CHARTER

 

 

The Committee is responsible for assisting the Board in fulfilling its oversight responsibilities for the integrity of the Bank’s financial reporting; the effectiveness of the Bank’s internal controls; the independent auditor’s qualifications, independence and performance; the Bank’s compliance with legal and regulatory requirements; transactions involving related parties; conflicts of interest and confidential information; and standards of business conduct and ethics.

 

In addition, the Committee will also act as the audit and conduct review committee of Designated Subsidiaries.

 

 

 
 

 

PART I

MANDATE

 
 

 

 

The Committee will, either directly or through one or more sub-committees, perform the duties set out in this Charter and such other duties as may be necessary or appropriate including:

 

1.1

Financial Reporting

 

1.1.1

reviewing, together with management and the Shareholders’ Auditors:

 

  (i)

the appropriateness of, and any changes to, the Bank’s accounting and financial reporting;

 

  (ii)

the accounting treatment, presentation and impact of significant risks and uncertainties;

 

  (iii)

any material relevant proposed changes in accounting standards and securities policies or regulations;

 

  (iv)

key estimates and judgments of management;

 

  (v)

significant auditing and financial reporting issues and the method of resolution; and

 

  (vi)

tax and tax planning matters that are material to the financial statements.

 

1.1.2

reviewing, together with management and the Shareholders’ Auditors, and approving or, if appropriate, recommending to the Board:

 

  (i)

prior to Board review or public disclosure, the audited annual and unaudited interim financial statements and related management’s discussion and analysis, the annual information form, and any other financial or non-financial (as considered appropriate) information in material public disclosure documents (other than earnings coverage ratios, capitalization tables and summary financial information derived from any of the foregoing); and

 

  (ii)

such returns to OSFI requiring review under the Bank Act (Canada);

 

1.1.3

seeking confirmation from management that the Bank’s annual and interim financial filings, fairly present in all material respects the financial condition, results of operations and cash flows of the Bank as of the relevant date and for the relevant periods, prior to recommending to the Board for approval;

 

1.1.4

reviewing the types of information to be provided and types of presentations to be made to rating agencies and analysts (if any) relating to earnings guidance, and

 

1.1.5

satisfying itself that adequate procedures are in place for the review of financial information extracted or derived from the Bank’s financial statements that is to be publicly disclosed and has not otherwise been reviewed by the Committee.

 

1.2

Internal Controls

 

1.2.1

reviewing and approving the Bank’s Internal Control Corporate Policy and overseeing the design, implementation, maintenance and effectiveness of the Bank’s internal controls, including those related to the prevention, identification and detection of fraud and reviewing and monitoring other Bank Corporate Policies as the Committee considers appropriate;

 

1.2.2

requiring management to design, implement, and maintain appropriate internal control procedures;

 

1.2.3

reviewing management’s certifications and assessment of the Bank’s internal control over financial reporting and the associated Shareholders’ Auditors’ report;

 

1.2.4

reviewing reports on the effectiveness of disclosure controls and procedures;

 

Page 15 of 23


1.2.5

reviewing and discussing reports from management and the Chief Auditor as to the identification of any significant deficiencies or material weaknesses in the design or operation of the Bank’s internal control, risk management, and governance systems and processes, including controls over financial reporting and reviewing any recommendations, as well as remediation plans, including the status of remediation plans implemented by management to rectify any such deficiencies identified; and discussing whether similar or related deficiencies may exist elsewhere in the Bank; and

 

1.2.6

reviewing as required, correspondence relating to inquiries or investigations by regulators concerning internal controls.

 

1.3

Internal Audit Function

 

1.3.1

overseeing and reviewing at least annually the overall internal audit function, its resources and independence, and reviewing and approving the annual audit plan, including assurance that the audit plan is risk-based and encompasses the appropriate coverage of the enterprise, audit cycle requirements, and provides a basis for reliance by the Committee;

 

1.3.2

reviewing and approving the Bank’s Corporate Audit Mandate Corporate Policy setting out the terms of reference of the internal audit function and the Chief Auditor;

 

1.3.3

reviewing, and jointly with the Human Resources Committee, recommending to the Board, the appointment, re-assignment or dismissal of the Chief Auditor, as required; and annually assessing the effectiveness of the Chief Auditor, in conjunction with the Human Resources Committee, and reviewing and approving his or her mandate;

 

1.3.4

annually reviewing and approving the organizational structure, budget, resource plan and strategic priorities of this function and assessing its effectiveness having regard to its role as an independent control function; and

 

1.3.5

reviewing the results of periodic independent reviews of the Corporate Audit function;

 

1.3.6

reviewing the quarterly report of the Chief Auditor, together with management’s response;

 

1.3.7

reviewing any other reports submitted to the Committee by the Chief Auditor; and

 

1.3.8

communicating directly with the Chief Auditor and participating in his or her initial and ongoing engagement and evaluation.

 

1.4

Shareholders’ Auditors

 

1.4.1

reviewing and evaluating the quality, independence, objectivity and professional skepticism of the Shareholders’ Auditors and the lead auditor;

 

1.4.2

annually reviewing the performance of the Shareholders’ Auditors including assessing their effectiveness and quality of service, to facilitate an informed recommendation on re-appointment of the Shareholders’ Auditors and, every 5 years, performing a comprehensive review of the performance of the Shareholders’ Auditors over multiple years to provide further insight on the audit firm, its independence and application of professional skepticism;

 

1.4.3

reviewing Shareholders’ Auditors’ audit findings reports with the Shareholders’ Auditors, the Chief Auditor, and management including:

 

  (i)

the quality of the financial statements;

 

  (ii)

the Shareholders’ Auditors’ evaluation of the Bank’s internal control over financial reporting;

 

  (iii)

the degree of cooperation the Shareholders’ Auditors received from management; any problems or difficulties experienced by the Shareholders’ Auditors in conducting the audit, including management’s responses in respect thereof, any restrictions imposed by management or significant accounting issues on which there was a disagreement with management;

 

  (iv)

any concerns expressed by the Shareholders’ Auditors related to accounting and auditing matters, including the risk of material misstatements;

 

  (v)

the appropriateness and quality of all critical accounting policies and practices used by the Bank and of the selection of new policies and practices; and

 

  (vi)

any material judgments that have been discussed with management, the ramifications of their use and the Shareholders’ Auditors’ preferred treatment, as well as any other material communications with management,

and advising the Board of these matters as considered appropriate;

 

1.4.4

overseeing the resolution of any disagreements between the Shareholders’ Auditors and management;

 

1.4.5

reviewing all material correspondence between the Shareholders’ Auditors and management related to audit findings;

 

1.4.6

reviewing the Shareholders’ Auditors’ report under Section 328 of the Bank Act (Canada);

 

1.4.7

obtaining and reviewing a report from the Shareholders’ Auditors at least annually addressing: (i) the Shareholders’ Auditors’ internal quality control procedures; (ii) any material issues raised by the most recent internal quality-control review or peer review of the Shareholders’ Auditors, or by any inquiry or investigation by governmental or professional authorities including the Canadian Public Accountability Board and the Public Company Accounting Oversight Board, within the preceding five years, respecting one or more audits carried out by the Shareholders’ Auditors; (iii) any steps taken to deal with any such issues; (iv) the Shareholders’ Auditors’ internal procedures to ensure independence; and (v) the delineation of all relationships between the Shareholders’ Auditors and the Bank;

 

Page 16 of 23


1.4.8

reviewing any notices required to be communicated/delivered by the Shareholders’ Auditors to the Committee, including those required by the Canadian Public Accountability Board, Office of the Superintendent of Financial Institutions, and the U.S. Public Accounting Oversight Board, and taking such action and making recommendations to the Board as appropriate in connection therewith;

 

1.4.9

reviewing the terms of the Shareholders’ Auditors’ engagement, the annual audit plan, including assurance that the audit plan is risk-based and appropriately addresses the risks of material misstatement, as well as any change in the materiality level used by the Shareholders’ Auditors, and total fees payable and making recommendations to the Board as appropriate;

 

1.4.10

requiring the Shareholders’ Auditors to confirm annually, in writing, that they are independent in accordance with applicable independence rules and report directly to the Committee, as representatives of the Bank’s shareholders;

 

1.4.11

reviewing and approving the Bank’s Auditor Independence Corporate Policy;

 

1.4.12

pre-approving audit services and permitted non-audit services by the Shareholders’ Auditors in accordance with the Bank’s Auditor Independence Corporate Policy; and

 

1.4.13

reviewing and approving the Bank’s policies for hiring current or former partners or employees of the current or former Shareholders’ Auditors and reviewing the Shareholders’ Auditors’ partner rotation.

 

1.5

Finance, Legal and Regulatory Compliance Functions

 

1.5.1

reviewing and, jointly with the Human Resources Committee, recommending to the Board the respective appointment, re-assignment or dismissal of the Chief Financial Officer, the General Counsel and the Chief Compliance Officer, as required; and annually assessing, in conjunction with the Human Resources Committee, the effectiveness of the Chief Financial Officer, the General Counsel and the Chief Compliance Officer, and reviewing and approving their respective mandates;

 

1.5.2

reviewing and, jointly with the Human Resources Committee, recommending to the Board the appointment, re-assignment or dismissal of the Chief Anti-Money Laundering Officer, as required; and annually assessing, in conjunction with the Human Resources Committee, the effectiveness of the Chief Anti-Money Laundering Officer, and reviewing and approving his or her mandate;

 

1.5.3

annually reviewing and approving the organizational structure, budget, resource plan and strategic priorities of the finance, legal and compliance, and anti-money laundering functions and assessing their effectiveness having regard to their respective roles as independent control functions;

 

1.5.4

reviewing the results of periodic independent reviews of the finance and compliance functions; and

 

1.5.5

reviewing and overseeing the status of remediation plans implemented by management to rectify any deficiencies identified.

 

1.6

Financial Risk Management

 

1.6.1

monitoring the Bank’s major financial risk exposures and the steps management has taken to monitor and control such exposures; and

 

1.6.2

reviewing investments or transactions that could adversely affect the wellbeing of the Bank which the Shareholders’ Auditors or any officer of the Bank may bring to the Committee’s attention.

 

1.7

Legal and Regulatory Compliance

 

1.7.1

reviewing and approving the Legal, Regulatory and Reputation Risk Corporate Policy;

 

1.7.2

reviewing, with the Bank’s General Counsel and the Chief Compliance Officer, the adequacy and effectiveness of the Bank’s enterprise compliance program and the results of related monitoring and oversight activities;

 

1.7.3

reviewing an annual report on significant litigation matters and reviewing quarterly any material developments;

 

1.7.4

reviewing and approving the Bank’s Anti-Money Laundering and Anti-Terrorist Financing Program framework, including key policies and any significant amendments;

 

1.7.5

meeting, at least annually, with the Chief Anti-Money Laundering Officer and the Chief Auditor to review their respective reports on the Anti-Money Laundering and Anti-Terrorist Financing Program;

 

1.7.6

meeting annually with representatives of OSFI as a Committee or as part of the Board, to receive OSFI’s report on the results of its annual examination of the Bank; and

 

1.7.7

reviewing any other relevant reports of regulators to the Bank and any required action by management.

 

1.8

Business Conduct and Sustainability

 

1.8.1

reviewing and recommending for Board approval, :BMO’s Code of Conduct and reviewing and approving the Bank’s Disclosure and Anti-Money Laundering and Anti-Terrorist Financing Corporate Policies;

 

1.8.2

approving any exceptions from BMO’s Code of Conduct, as appropriate;

 

Page 17 of 23


1.8.3

reviewing reports to the Committee relating to employee conduct and the Bank’s ethical culture;

 

1.8.4

reviewing procedures for the receipt, retention and treatment of complaints received by the Bank regarding accounting, internal control over financial reporting or auditing matters; and the confidential anonymous submission of concerns by employees of the Bank regarding questionable accounting or auditing matters;

 

1.8.5

reviewing reports relating to employee and/or customer concerns received through the Office of the Ombudsman;

 

1.8.6

reviewing BMO’s environmental social and governance report and Public Accountability Statement prior to disclosure;

 

1.8.7

reviewing any “up the ladder” report received by the Committee in accordance with written procedures adopted by the Committee. The Bank’s “up the ladder” procedure, adopted by the Bank’s Legal Group, sets out reporting protocols that comply with s.307 of the Sarbanes Oxley Act of 2002 for the Bank’s lawyers in the event of a material violation of certain laws; and

 

1.8.8

determining the necessity of, and overseeing any, investigations in connection with any “up the ladder” report.

 

1.9

Self Dealing

 

1.9.1

overseeing the effectiveness of self-dealing identification and procedures established by management for related and affected parties and monitoring compliance with applicable laws;

 

1.9.2

reviewing and approving as considered appropriate: (i) practices to identify related party transactions that could have a material effect on the stability or solvency of the Bank and; (ii) the measurement criteria and benchmarks for permitted related party transactions;

 

1.9.3

reviewing and, if advisable, approving the terms and conditions of related party loans that exceed established benchmarks; and

 

1.9.4

reviewing reports to the Committee on related and affected party transactions.

 

1.10

Conflicts of Interest and Confidential Information

 

1.10.1

overseeing the Bank’s procedures to identify, resolve and, where possible, reduce incidences of, conflicts of interest;

 

1.10.2

overseeing the Bank’s procedures to restrict the use and disclosure of confidential information;

 

1.10.3

reviewing and approving the Bank’s Disclosure Corporate Policy;

 

1.10.4

reviewing reports to the Committee relating to the use and disclosure of customer and employee information; and

 

1.10.5

overseeing the Bank’s compliance with privacy legislation.

 

1.11

Consumer Protection Measures and Complaints

 

1.11.1

overseeing the Bank’s procedures to make disclosure of information to Bank customers as required by the Bank Act (Canada), the Trust and Loan Companies Act (Canada), and the Insurance Companies Act (Canada);

 

1.11.2

overseeing the Bank’s procedures for dealing with complaints;

 

1.11.3

reviewing the annual report of the Office of the Ombudsman on complaint resolution;

 

1.11.4

overseeing the Bank’s procedures for complying with obligations imposed by the Financial Consumer Agency of Canada and applicable U.S. regulatory agencies; and

 

1.11.5

reviewing reports to the Committee relating to disclosure of information to customers and complaints.

 

1.12

Aircraft and Chief Executive Officer Expense Accounts

 

1.12.1

reviewing and approving, on an annual basis, the report on Bank aircraft and Chief Executive Officer expense accounts; and

 

1.12.2

the chair of the Committee will review, on a quarterly basis, the report on Chief Executive Officer expense accounts.

 

Page 18 of 23


 

 

PART II

COMPOSITION

 

 

 

2.1

Members

 

2.1.1

The Committee will consist of three or more directors as determined by the Board. At least a majority of the members of the Committee will not be “affiliated” with the Bank for the purposes of the Bank Act (Canada). Each member of the Committee will be: (i) a director who is not an officer or employee of the Bank or an affiliate of the Bank; and (ii) “independent” for the purposes of applicable Canadian and United States securities laws and the New York Stock Exchange Rules.

 

2.1.2

Each member of the Committee will be Financially Literate (or be willing and able to acquire the necessary knowledge within a reasonable period of time) and the Committee will have at least one Audit Committee Financial Expert. Members of the Committee will not serve on more than three public company audit committees without the approval of the Board.

 

2.1.3

The Board will, having considered the recommendation of the Governance and Nominating Committee, appoint the members of the Committee and the chair of the Committee annually following the meeting of the shareholders at which directors are elected each year. The Board may appoint a member to fill a vacancy which occurs in the Committee between annual elections of directors and increase the number of Committee members as it determines appropriate. If a member of the Committee becomes “affiliated” with the Bank for the purposes of the Bank Act (Canada), the member may continue as a member of the Committee with the approval of the Governance and Nominating Committee, in consultation with the Bank’s General Counsel. Any member of the Committee may be removed or replaced at any time by the Board.

 

2.1.4

In addition to any orientation provided by the Governance and Nominating Committee, the chair of the Committee will provide orientation to new members of the Committee with respect to their duties and responsibilities as members of the Committee.

 

2.1.5

The Committee may invite other directors to attend Committee meetings or otherwise provide input as needed to acquire additional specific skills as required to carry out its mandate.

 

 

 

PART III

COMMITTEE PROCEDURE

 

 

 

 

3.1

Meetings

 

3.1.1

The Committee will meet as frequently as it determines necessary but not less than once each quarter. Meetings may be called by the chair of the Board, the chair of the Committee or any two members of the Committee. The chair of the Committee must call a meeting when requested to do so by any member of the Committee, the Shareholders’ Auditors, the Chief Auditor, the Chairman of the Board, the Chief Executive Officer, the Chief Financial Officer or the General Counsel

 

3.1.2

Notice of the time and place of each meeting of the Committee, other than ad hoc meetings, will be given to each member of the Committee and the Shareholders’ Auditors, not less than 48 hours before the time when the meeting is to be held. A quorum of the Committee will be a majority of its members. The powers of the Committee may be exercised at a meeting at which a quorum of the Committee is present in person or by telephone or other electronic means or by a resolution signed by all members entitled to vote on that resolution at a meeting of the Committee. Each member is entitled to one vote in Committee proceedings.

 

3.1.3

Notice of the time and place of ad hoc meetings will be given to each member not less than two hours before the time when the meeting is to be held.

 

3.1.4

The chair of the Committee will preside at all meetings of the Committee at which he or she is present and will, in consultation with the Chief Financial Officer, the Chief Auditor, the General Counsel and the Shareholders’ Auditors, develop the agenda for each Committee meeting. The agenda for each meeting of the Committee, other than ad hoc meetings, will be delivered together with such other materials as the chair determines necessary, to each member of the Committee at least 48 hours prior to the meeting. The chair will designate from time to time a person who may be, but need not be, a member of the Committee, to be secretary of the Committee. Minutes will be kept of all meetings of the Committee and will be maintained by the Bank’s Corporate Secretary.

 

3.1.5

The procedure at meetings is to be determined by the Committee unless otherwise determined by the By-Laws of the Bank, by a resolution of the Board or by this Charter.

 

3.1.6

The Committee will meet at least quarterly in separate private sessions with each of the Shareholders’ Auditors and the Chief Auditor, and as appropriate with management including the Chief Financial Officer, the General Counsel, the Chief Compliance Officer and the Chief Anti-Money Laundering Officer.

 

3.1.7

The Committee will meet at the end of each meeting with only members of the Committee present.

 

Page 19 of 23


3.1.8

The Committee may invite any director, officer or employee of the Bank or the Bank’s counsel or the Shareholders’ Auditors or any other person, as appropriate, to attend meetings of the Committee to assist in the discussion and examination of the matters under consideration by the Committee. The Shareholders’ Auditors will, at the expense of the Bank, be entitled to attend and be heard at any meeting of the Committee.

 

3.2

Reports

 

3.2.1

The Committee will report the proceedings of each meeting and all recommendations made by the Committee at such meeting to the Board at the Board’s next meeting. The Committee will make such recommendations to the Board as it may deem appropriate and will have such decision-making authority as the Board may determine from time to time. The Committee will approve the report of the Committee to be included in the Bank’s Management Proxy Circular and such other reports relating to the activities of the Committee as may be required by the Bank or the Board from time to time. In addition, the Committee will prepare and submit to the Board for its review and approval the report required to be submitted by the Board to OSFI within 90 days after the financial year-end of the Bank concerning the activities of the Committee during the year in carrying out its conduct review responsibilities.

 

3.3

Access to Management and Outside Advisors and Continuing Education

 

3.3.1

The Committee will have full, free and unrestricted access to management and employees, the Chief Auditor and the Shareholders’ Auditors. The Committee has the authority to engage independent legal counsel, consultants or other advisors, with respect to any issue or to assist it in fulfilling its responsibilities without consulting or obtaining the approval of any officer of the Bank and the Bank will provide appropriate funding, as determined by the Committee, for the payment of: compensation to the Shareholders’ Auditors engaged for the purpose of preparing or issuing an auditor’s report or performing the audit, review or attest services for the Bank; compensation to any advisors employed by the Committee; and ordinary administrative expenses of the Committee that are necessary or appropriate in carrying out its duties.

 

3.3.2

The Committee will have access to continuing education programs to assist the Committee in fulfilling its responsibilities and the Bank will provide appropriate funding for such programs.

 

3.4

Annual Review and Assessment

 

3.4.1

The Committee will ensure that an annual review and assessment of the Committee’s performance and effectiveness, including a review of its compliance with this Charter, will be conducted in accordance with the process developed by the Board’s Governance and Nominating Committee and approved by the Board. The results thereof will be reported in accordance with the process established by the Board’s Governance and Nominating Committee and approved by the Board.

 

3.4.2

The Committee will review and assess the adequacy of this Charter on an annual basis taking into account all legislative and regulatory requirements applicable to the Committee as well as any best practice guidelines recommended by regulators or stock exchanges with whom the Bank has a reporting relationship and, if appropriate, will recommend changes to the Board’s Governance and Nominating Committee.

 

3.5

Definitions

Audit Committee Financial Expert” means a person who has the following attributes:

 

  (i)

an understanding of generally accepted accounting principles and financial statements;

 

  (ii)

the ability to assess the general application of such principles in connection with the accounting for estimates, accruals and reserves;

 

  (iii)

experience preparing, auditing, analyzing or evaluating financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of issues that can reasonably be expected to be raised by the Bank’s financial statements, or experience actively supervising one or more persons engaged in such activities;

 

  (iv)

an understanding of internal control over financial reporting; and

 

  (v)

an understanding of audit committee functions;

acquired through any one or more of the following:

 

  (a)

education and experience as a principal financial officer, principal accounting officer, controller, public accountant or auditor or experience in one or more positions that involve the performance of similar functions;

 

  (b)

experience actively supervising a principal financial officer, principal accounting officer, controller, public accountant, auditor or person performing similar functions;

 

  (c)

experience overseeing or assessing the performance of companies or public accountants with respect to the preparation, auditing or evaluation of financial statements; or

 

Page 20 of 23


  (d)

other relevant experience.

“Auditor Independence Policy” means the Bank’s Auditor Independence Policy that provides guidance for engaging the Shareholders’ Auditors to perform audit and permitted non-audit services for the Bank, its subsidiaries and material entities over which the Bank has significant influence.

“Bank” means Bank of Montreal and as the context requires, subsidiaries of the Bank.

“Board” means the Board of Directors of Bank of Montreal.

“Committee” means the Audit and Conduct Review Committee of the Board of Directors of Bank of Montreal.

“Chief Anti-Money Laundering Officer” means the Bank’s officer appointed as Chief Anti-Money Laundering Officer.

“Designated Subsidiary” means as requested by the Board, those subsidiaries of the Bank for which the Committee will act as audit and conduct review committee.

“Financially Literate” means the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Bank’s financial statements.

“OSFI” means the Office of the Superintendent of Financial Institutions.

“Shareholders’ Auditors” mean the independent financial statement auditors of the Bank.

 

Page 21 of 23


APPENDIX II

 

 

CREDIT RATING CATEGORIES

 

 

 

(a)

Standard & Poor’s (“S&P”)

S&P has different rating scales for short-term debt, long-term debt and preferred shares. S&P short-term issue credit ratings are generally assigned to those obligations considered short-term in the relevant market. Short-term ratings are also used to indicate the creditworthiness of an obligor with respect to put features on long-term obligations. A short-term obligation rated A-1 indicates S&P’s view that the Bank’s capacity to meet its financial commitments on these obligations is strong.

S&P long-term issue credit ratings are based, in varying degrees, on the following considerations: likelihood of payment—capacity and willingness of the obligor to meet its financial commitment on an obligation in accordance with the terms of the obligation; nature of and provisions of the obligation; and protection afforded by, and relative position of, the obligation in the event of bankruptcy, reorganization, or other arrangement under the laws of bankruptcy and other laws affecting creditors’ rights. A rating in the ‘A’ category means the obligation is somewhat more susceptible to the adverse effects of changes in circumstances and economic conditions than obligations in higher-rated categories, however, the obligor’s capacity to meet its financial commitment on the obligation is still strong. An obligation rated in the BBB category indicates that the obligation exhibits adequate protection parameters, however, adverse economic conditions or changing circumstances are more likely to lead to a weakened capacity of the obligor to meet its financial commitment on the obligation. Ratings from AA to CCC may be modified by the addition of a plus (+) or minus (–) sign to show relative standing within the major rating categories.

An S&P preferred share rating on the Canadian scale is a forward-looking opinion about the creditworthiness of an obligor with respect to a specific preferred share obligation issued in the Canadian market, relative to preferred shares issued by other issuers in the Canadian market. The Canadian scale rating is fully determined by the applicable global scale rating, and there are no additional analytical criteria associated with the determination of ratings on the Canadian scale. A reference to “high”, “medium” or “low” reflects the relative strength within the rating category.

A rating outlook assesses the potential direction of a long-term credit rating over the intermediate term (typically six months to two years). In determining a rating outlook, consideration is given to any changes in the economic and/or fundamental business conditions. An outlook is not necessarily a precursor of a rating change or future CreditWatch action.

The “Negative” rating outlook means that a rating may be lowered in the future.

 

(b)

Moody’s Investors Service (“Moody’s”)

Moody’s has different rating scales for short-term debt, long-term debt and preferred shares.

Ratings assigned by Moody’s, based on its global long-term and short-term rating scales, are forward-looking opinions of the relative credit risks of financial obligations issued by non-financial corporates, financial institutions, structured finance vehicles, project finance vehicles, and public sector entities.

Moody’s short-term ratings are assigned to obligations with an original maturity of 13 months or less and reflect both the likelihood of a default on contractually promised payments and the expected financial loss suffered in the event of default. The P-1 rating is the highest of four rating categories and indicates issuers (or supporting institutions) that have a superior ability to repay short-term debt obligations.

Moody’s long-term ratings are assigned to issuers or obligations with an original maturity of one-year or more and reflect both on the likelihood of a default on contractually promised payments and the expected financial loss suffered in the event of default. Obligations rated Aa are judged to be of high quality and are subject to very low credit risk. Obligations rated in the A category are judged to be of upper-medium grade and subject to low credit risk. Obligations rated in the Baa category are judged to be medium-grade and subject to moderate credit risk and as such may possess certain speculative characteristics. Moody’s appends numerical modifiers 1, 2, and 3 to each generic rating classification from Aa through Caa. The modifier 1 indicates that the obligation ranks in the higher end of its generic rating category; the modifier 2 indicates a mid-range ranking; and the modifier 3 indicates a ranking in the lower end of that generic rating category.

Moody’s Issuer Ratings are opinions of the ability of entities to honour senior unsecured debt and debt-like obligations.

The Moody’s rating outlook is an opinion regarding the likely rating direction over the medium term.

The “Negative” rating outlook indicates a higher likelihood of a rating change over the medium-term.

 

(c)

DBRS Limited (“DBRS”)

DBRS has different rating scales for short-term debt, long-term debt and preferred shares. DBRS rating approach is based on a combination of quantitative and qualitative considerations.

 

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The DBRS short-term debt rating scale provides an opinion on the risk that an issuer will not meet its short-term financial obligations in a timely manner. The R-1 and R-2 rating categories are further denoted by the subcategories “high”, “middle” and “low”. An obligation rated R-1(high) is of the highest credit quality and indicates the capacity for the payment of short-term financial obligations as they fall due is exceptionally high; unlikely to be adversely affected by future events.

The DBRS long-term rating scale provides an opinion on the risk of default. That is, the risk that an issuer will fail to satisfy its financial obligations in accordance with the terms under which the obligations have been issued. All rating categories other than AAA and D also contain subcategories “(high)” and “(low)”. The absence of either a “(high)” or “(low)” designation indicates the rating is in the middle of the category. Long-term financial obligations rated AA are of superior credit quality and capacity for the payment is considered high; credit quality differs from AAA only to a small degree; unlikely to be significantly vulnerable to future events. Long-term financial obligations rated A are of good credit quality and capacity for payment is considered substantial, but of lesser credit quality than AA, and may be vulnerable to future events but qualifying negative factors are considered manageable.

The DBRS preferred share rating scale is used in the Canadian securities market and is meant to give an indication of the risk that a borrower will not fulfill its full obligations in a timely manner, with respect to both dividend and principal commitments. Each rating category is denoted by the subcategories “high” and “low”. The absence of either a “high” or “low” designation indicates the rating is in the middle of the category. The Pfd-2 rating indicates that the preferred shares are of satisfactory credit quality.

Rating trends provide guidance in respect of DBRSs opinion regarding outlook for the rating in question.

The “Negative” rating trend represents an indication that there is a greater likelihood that the rating could change in the future than would be the case if the rating trend was “Stable”.

 

(d)

Fitch

Fitch has different rating scales for short-term debt and deposits, senior debt and subordinated debt.

A short-term issuer or obligation rating is based on the short-term vulnerability to default of the rated entity or security stream and relates to the capacity to meet financial obligations in accordance with the documentation governing the relevant obligation. Short-Term Ratings are assigned to obligations whose initial maturity is viewed as “short term” based on market convention. A rating of F1+ indicates the strongest intrinsic capacity for the timely payment of financial commitments. The added “+” denotes an exceptionally strong credit feature.

Long-term credit ratings are used as a benchmark measure of probability of default and are formally described as an Issuer Default Rating (“IDR”). IDRs opine on an entity’s relative vulnerability to default on financial obligations. A rating of AA denotes expectation of very low default risk and indicates very strong capacity for payment of financial commitments; this capacity is not significantly vulnerable to foreseeable events. A rating of A denotes expectations of low default risk and the capacity for payment of financial commitments is considered strong; this capacity may, nevertheless, be more vulnerable to adverse business or economic conditions than is the case for higher ratings. Within some of the rating levels, Fitch further differentiates the rankings by adding the modifiers “+” or “-” to denote relative status within major rating categories.

Rating Outlooks indicate the direction a rating is likely to move over a one-to-two year period.

The “Stable” rating outlook means that the rating is not likely to change over a one to two-year period.

 

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