-----BEGIN PRIVACY-ENHANCED MESSAGE----- Proc-Type: 2001,MIC-CLEAR Originator-Name: webmaster@www.sec.gov Originator-Key-Asymmetric: MFgwCgYEVQgBAQICAf8DSgAwRwJAW2sNKK9AVtBzYZmr6aGjlWyK3XmZv3dTINen TWSM7vrzLADbmYQaionwg5sDW3P6oaM5D3tdezXMm7z1T+B+twIDAQAB MIC-Info: RSA-MD5,RSA, Nd5N7LKu+A8xmqnw7/N3i6yNr+COESE+d7FG5ldUEDGLN+K+8973ViiFOaPVPb4g 5cjLO4Lpj4NRnExUPB5+zA== 0000891919-05-000100.txt : 20050822 0000891919-05-000100.hdr.sgml : 20050822 20050822154818 ACCESSION NUMBER: 0000891919-05-000100 CONFORMED SUBMISSION TYPE: 8-K PUBLIC DOCUMENT COUNT: 5 CONFORMED PERIOD OF REPORT: 20050816 ITEM INFORMATION: Entry into a Material Definitive Agreement FILED AS OF DATE: 20050822 DATE AS OF CHANGE: 20050822 FILER: COMPANY DATA: COMPANY CONFORMED NAME: BOOKS A MILLION INC CENTRAL INDEX KEY: 0000891919 STANDARD INDUSTRIAL CLASSIFICATION: RETAIL-MISCELLANEOUS SHOPPING GOODS STORES [5940] IRS NUMBER: 630798460 STATE OF INCORPORATION: DE FISCAL YEAR END: 0131 FILING VALUES: FORM TYPE: 8-K SEC ACT: 1934 Act SEC FILE NUMBER: 000-20664 FILM NUMBER: 051041024 BUSINESS ADDRESS: STREET 1: 402 INDUSTRIAL LN CITY: BIRMINGHAM STATE: AL ZIP: 35211 BUSINESS PHONE: 2059423737 MAIL ADDRESS: STREET 1: 402 INDUSTRIAL LANE CITY: BIRMINGHAM STATE: AL ZIP: 35211 8-K 1 compensation8k.txt 8-K COMPENSATION UNITED STATES SECURITIES AND EXCHANGE COMMISSION Washington, D.C. 20549 FORM 8-K CURRENT REPORT Pursuant to Section 13 or 15(d) of The Securities Exchange Act of 1934 Date of Report (Date of earliest event reported) August 16, 2005 Books-A-Million, Inc. ______________________________________________________________________________ (Exact name of registrant as specified in its charter) DELAWARE 0-20664 63-0798460 _______________________________________________________________________________ (State or other jurisdiction (Commission (IRS Employer of incorporation) File Number) Identification No.) 402 Industrial Lane, Birmingham, Alabama 35211 ____________________________________________ _____________________ (Address of principal executive offices) (Zip Code) Registrant's telephone number, including area code (205) 942-3737 N/A ________________________________________________________________________________ (Former name or former address, if changed since last report.) Check the appropriate box below if the Form 8-K filing is intended to simultaneously satisfy the filing obligation of the registrant under any of the following provisions (see General Instruction A.2. below): [ ] Written communications pursuant to Rule 425 under the Securities Act (17 CFR 230.425) [ ] Soliciting material pursuant to Rule 14a-12 under the Exchange Act (17 CFR 240.14a-12) [ ] Pre-commencement communications pursuant to Rule 14d-2(b) under the Exchange Act (17 CFR 240.14d-2(b)) [ ] Pre-commencement communications pursuant to Rule 13e-4(c) under the Exchange Act (17 CFR 240.13e-4(c)) Section 1 - Registrant's Business and Operations Item 1.01 Entry into a Material Definitive Agreement. Adoption of Formula for Non-Employee Director Restricted Stock Awards On June 1, 2005, the stockholders of Books-A-Million, Inc. (the "Company") approved the Books-A-Million 2005 Incentive Award Plan (the "Plan"). The Board of Directors of the Company (the "Board") previously adopted the Plan subject to stockholder approval. Pursuant to the terms of the 2005 Plan, the Board may award restricted shares ("Restricted Stock") of the Corporation's common stock, par value $0.01 per share ("Common Stock"), to non-employee members of the Board ("Outside Directors") pursuant to such terms as the Board shall deem appropriate consistent with the terms of the 2005 Plan. A full description of the Plan, including a copy of the Plan, was previously filed as part of the Company's Definitive Proxy Statement for the Annual Meeting of Shareholders to be held on June 1, 2005 and it is incorporated herein by reference. On August 16, 2005, the Board adopted a formula pursuant to which Outside Directors shall be awarded Restricted Stock under the Plan. The formula provides that each Outside Director who is initially elected or appointed to the Board on or after August 16, 2005 shall, effective as of the date of such initial appointment or election to the Board, be awarded 3,333 shares of Restricted Stock (an "Initial Award") pursuant to the 2005 Plan which will be subject to the terms and conditions of a Restricted Stock Agreement in substantially the form attached hereto as Exhibit 10.1 (the "Restricted Stock Agreement"). This Restricted Stock Agreement shall provide among other things, that the shares of Restricted Stock subject to the Initial Award will vest in three equal installments on the first, second and third anniversaries of the effective date of the Initial Award. In addition, the formula provides that on each December 31st following August 16, 2005, each Outside Director who as of December 31st has served on the Board for at least eleven continuous months shall be awarded 2,000 shares of Restricted Stock (a "Continuing Award") pursuant to the 2005 Plan which will be subject to the terms and conditions of a Restricted Stock Agreement, which shall provide among other things, that the shares of Restricted Stock subject to a Continuing Award will vest in three equal installments on the first, second and third anniversaries of the effective date of such Continuing Award). This formula shall remain in effect until the expiration of the 2005 Plan unless such formula is earlier terminated or modified by subsequent action of the Board in accordance with the terms of the 2005 Plan. Outside Director Stock Awards On August 16, 2005, the Board resolved to allow each Outside Director to have the option to request to receive Stock Awards under the 2005 Plan in lieu of annual cash retainer fees that would otherwise become payable to the directors, equal to that number of whole shares of Common Stock determined by dividing the total cash fees by the fair market value of a share of Common Stock as of the day the cash fees would otherwise be paid, with any fractions being paid in cash. The Board determined that it was advisable and in the best interests of the Corporation to promote the long-term growth of the Corporation by increasing the proprietary interest of Outside Directors in the Corporation and to attract and retain highly qualified and capable Outside Directors. Approval of Stock Ownership and Retention Program On August 16, 2005, the Board approved Stock Ownership Guidelines providing that each Outside Director shall hold an equity interest in the Corporation not less than 12,500 shares of Common Stock, with each Outside Director having up to five years to achieve his or her ownership goals. The Board determined that it was advisable and in the best interests of the Corporation that Outside Directors be required to hold such an equity interest in the Corporation. Approval of Directors Deferred Compensation Plan On August 16, 2005, the Board approved the adoption of the Books-A-Million, Inc. Directors' Deferred Compensation Plan (the "Directors' Deferred Compensation Plan"). The following description of the Directors Deferred Compensation Plan is intended only to be a summary and is qualified in its entirety by Exhibit 10.2, which is incorporated herein by reference. The Directors' Deferred Compensation Plan provides the Outside Directors with the opportunity to defer the receipt of certain amounts payable to an Outside Director for serving as a member of the Board (the "Fees"). The obligations of the Company under the Directors' Deferred Compensation Plan will be general unsecured obligations of the Company to pay deferred compensation in the future to participating Outside Directors in accordance with the terms of the Directors' Deferred Compensation Plan from the general assets of the Company. Each participating Outside Director may elect to defer under the Directors' Deferred Compensation Plan a portion of his or her Fees that may otherwise be payable in a calendar year. An Outside Director's Fee deferrals are credited to the Outside Director 's bookkeeping account (the "Account") maintained under the Directors' Deferred Compensation Plan. Participants may elect to have the amounts credited to his or her Account credited with interest at a rate determined annually based on 10-year United States Treasury Notes. Subject to certain restrictions, each participating Outside Director may alternatively elect to have the amounts in the Account deemed invested in shares of the Company's Common Stock. The Company is not obligated to actually invest any deferred amounts. Each participating Outside Director 's Account is credited with a deemed rate of interest and/or earnings or losses depending upon the investment performance of the deemed investment option. With certain exceptions, a participating Outside Director's Account will be paid after the earlier of: (1) a fixed payment date, as elected by the participating Outside Director (if any); or (2) the participating Outside Director 's separation from service on the Board. The participating Outside Director may generally elect that payments be made in a single sum or installments in the year specified by the participating Outside Director or upon the Outside Director's separation from service on the Board. Additionally, a participating Outside Director may elect to receive payment upon a Change of Control, as defined in, and to the extent permitted by, Section 409A of the Internal Revenue Code of 1986, as amended. Approval of Executive Deferred Compensation Plan On August 16, 2005, the Board approved the adoption of the Books-A-Million, Inc. Executives' Deferred Compensation Plan (the "Executives' Deferred Compensation Plan"). The following description of the Directors Deferred Compensation Plan is intended only to be a summary and is qualified in its entirety by Exhibit 10.3, which is incorporated herein by reference. The Executives' Deferred Compensation Plan provides a select group of management or highly compensated employees of Company and certain of its subsidiaries with the opportunity to defer the receipt of certain cash compensation. The obligations of Company under the Executives' Deferred Compensation Plan will be general unsecured obligations of Company to pay deferred compensation in the future to participating eligible employees (the "Participants") in accordance with the terms of the Executives' Deferred Compensation Plan from the general assets of Company. Each Participant may elect to defer under the Executives' Deferred Compensation Plan a portion of his or her cash compensation that may otherwise be payable in a calendar year. A Participant's compensation deferrals are credited to the Participant's bookkeeping account (the "Account") maintained under the Executives' Deferred Compensation Plan. Participants may elect to have the amounts credited to his or her Account credited with interest at a rate determined annually based on 10-year United States Treasury Notes. Subject to certain restrictions, each Participant may alternatively elect to have the amounts in the Account deemed invested in shares of the Company's Common Stock. The Company is not obligated to actually invest any deferred amounts in those investment options. Each Participant's Account is credited with a deemed rate of interest and/or earnings or losses depending upon the investment performance of the deemed investment option. With certain exceptions, a Participant's Account will be paid after the earlier of: (1) a fixed payment date, as elected by the Participant (if any); or (2) the Participant's separation from service with Company or its subsidiaries. Participants may generally elect that payments be made in a single sum or installments in the year specified by the Participant or upon their separation from service with the Company. Additionally, a Participant may elect to receive payment upon a Change of Control, as defined in, and to the extent permitted by, Section 409A of the Internal Revenue Code of 1986, as amended. Bonus Payment Plan On August 16, 2005, the Committee approved a bonus program for the 2006 fiscal year (the "2006 Program") in connection with the preparation of the Company's annual operating budget for the 2006 fiscal year. The 2006 Program provides incentives to officers of the Company who could contribute significantly to increasing the Company's revenue, income and cash flow. Each executive officer, including the Chief Executive Officer, is eligible to receive an annual cash bonus of up to 100% of his or her fiscal 2006 base salary. The terms of the 2006 Program are outlined in a standard form letter (the "2006 Program Letter") which is delivered to each participant, a copy of which is attached hereto as Exhibit 10.4 and which is incorporated herein by reference. 2006 Program Letter: As detailed more fully in the 2006 Program Letter, an executive officer (including the Chief Executive Officer) is eligible to receive a bonus under the 2006 Program if the Company achieves certain pre-tax income goals and the executive officer accomplishes certain individual performance goals related to his or her job functions. The Committee will approve awards under the 2006 Program, as appropriate, upon receipt of the audited financial statements for the fiscal year ending on January 28, 2006. Section 9 - Financial Statements and Exhibits Item 9.01 Financial Statements and Exhibits. (c) Exhibits. Exhibit No. Document Description 10.1 Form of Restricted Stock Agreement 10.2 Books-A-Million, Inc. Directors' Deferred Compensation Plan 10.3 Books-A-Million, Inc. Executives' Deferred Compensation Plan 10.4 Form of Letter Regarding the 2006 Bonus Program SIGNATURES Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned hereunto duly authorized. _____________BOOKS-A-MILLION, INC._______ (Registrant) Date _August 22, 2005______ __________/s/ Richard S. Wallington____________ (Signature) Name: Richard S. Wallington Title: Chief Financial Officer EX-10 2 exhibit101.txt EXHIBIT 10.1 DIRECTORS RESTRICTED STOCK AGREEMENT Exhibit 10.1 Books-A-Million, Inc. Outside Director Restricted Stock Agreement THIS AGREEMENT, dated ____________, 200__ (the "Award Date"), is made between Books-A-Million, Inc., a Delaware corporation hereinafter referred to as the "Company," and ______________, an Outside Director of the Company, hereinafter referred to as the "Participant." 1. Definitions. All capitalized terms used in this Agreement without definition shall have the meanings ascribed in the Company's 2005 Incentive Award Plan, as amended from time to time (the "Plan"). 2. Award of Restricted Stock. (a) Award. In consideration of the Participant's agreement to provide services to the Company as an Outside Director, and for other good and valuable consideration which the Compensation Committee has determined exceeds the aggregate par value of the shares of the common stock of the Company (the "Common Stock") subject to the Award (as defined below), as of the Award Date, the Company issues to the Participant the Award described in this Agreement (the "Award"). The number of shares of Restricted Stock (the "Shares") subject to the Award (which shall be subject to adjustment in accordance with Section 11 of the Plan) is set forth on the signature page hereof. (b) Purchase Price; Book Entry Form. The purchase price of the Shares is zero dollars ($0.00) per share. The Shares will be issued in uncertificated form. The Shares will be recorded in the name of the Participant in the books and records of the Company's transfer agent. Upon vesting and the satisfaction of all conditions set forth in Section 3(d), the Company shall cause certificates representing the Shares to be issued to the Participant. (c) Plan. The Award granted hereunder is subject to the terms and provisions of the Plan, including without limitation, Article 11 thereof. 3. Restrictions. (a) Forfeiture. Any Award which is not vested upon the Participant's termination of employment shall thereupon be forfeited immediately and without any further action by the Company. For purposes of this Agreement, "Restrictions" shall mean the restrictions on sale or other transfer set forth in Section 4 and the exposure to forfeiture set forth in this Section 3(a). (b) Vesting and Lapse of Restrictions. Subject to Sections 3(a) and 3(c), the Award shall vest and Restrictions shall lapse with respect to 1/3 of the Shares subject to the Award (rounded down to the next whole number of shares) on each of the first three anniversaries of the Award Date, provided in each case that the Participant remains continuously in the service of the Company as an Outside Director from the Award Date through such date. (c) Acceleration of Vesting. Notwithstanding Sections 3(a) and 3(b): (i) the Award shall become fully vested and all Restrictions applicable to such award shall lapse in the event of a termination of employment resulting from a Participant's disability or death; and (ii) the Award may, in the Committee's sole and absolute discretion, become vested and all Restrictions on such award shall lapse in accordance with Section 11.2 of the Plan. In connection with the foregoing, the Committee may make such determinations and adopt such rules and conditions as it, in its sole discretion, deems appropriate in connection with such acceleration of vesting and lapse of applicable Restrictions, including, but not limited to, provisions to ensure that any such acceleration of vesting and lapse of Restrictions shall be conditioned upon the consummation of any corporate transaction described in Sections 11.1 and 11.2 of the Plan. (d) Tax Withholding; Conditions to Issuance of Certificates. (i) Notwithstanding Section 2(b), no such new certificate shall be delivered to the Participant or his legal representative unless and until the Participant or his legal representative shall have paid to the Company the full amount of all federal and state withholding or other taxes applicable to the taxable income of Participant resulting from the grant of Restricted Stock or the lapse or removal of the Restrictions. (ii) Notwithstanding Section 2(b), the Company shall not be required to issue or deliver any certificate or certificates for any Shares prior to the fulfillment of all of the following conditions: (A) the admission of the Shares to listing on all stock exchanges on which such Common Stock is then listed, (B) the completion of any registration or other qualification of the Shares under any state or federal law or under rulings or regulations of the SEC or other governmental regulatory body, which the Committee shall, in its sole and absolute discretion, deem necessary and advisable, (C) the obtaining of any approval or other clearance from any state or federal governmental agency that the Committee shall, in its absolute discretion, determine to be necessary or advisable and (D) the lapse of any such reasonable period of time following the date the Restrictions lapse as the Committee may from time to time establish for reasons of administrative convenience. (e) Section 83(b) Election. Participant understands that Section 83(a) of the Code taxes as ordinary income the difference between the amount, if any, paid for the shares of Common Stock and the Fair Market Value of such shares at the time the Restrictions on such shares lapse. Participant understands that, notwithstanding the preceding sentence, Participant may elect to be taxed at the time of the Award Date, rather that at the time the Restrictions lapse, by filing an election under Section 83(b) of the Code (an "83(b) Election") with the Internal Revenue Service within 30 days of the Award Date. In the event Participant files an 83(b) Election, Participant will recognize ordinary income in an amount equal to the difference between the amount, if any, paid for the shares of Common Stock and the Fair Market Value of such shares as of the Award Date. Participant further understands that an additional copy of such 83(b) Election form should be filed with his or her federal income tax return for the calendar year in which the date of this Agreement falls. Participant acknowledges that the foregoing is only a summary of the effect of United States federal income taxation with respect to the award of Restricted Stock hereunder, and does not purport to be complete. PARTICIPANT FURTHER ACKNOWLEDGES THAT THE COMPANY IS NOT RESPONSIBLE FOR FILING THE PARTICIPANT'S 83(b) ELECTION, AND THE COMPANY HAS DIRECTED PARTICIPANT TO SEEK INDEPENDENT ADVICE REGARDING THE APPLICABLE PROVISIONS OF THE CODE, THE INCOME TAX LAWS OF ANY MUNICIPALITY, STATE OR FOREIGN COUNTRY IN WHICH PARTICIPANT MAY RESIDE, AND THE TAX CONSEQUENCES OF PARTICIPANT'S DEATH. 4. Restricted Stock Not Transferable. No Restricted Stock or any interest or right therein or part thereof shall be liable for the debts, contracts or engagements of the Participant or his successors in interest or shall be subject to disposition by transfer, alienation, anticipation, pledge, encumbrance, assignment or any other means whether such disposition be voluntary or involuntary or by operation of law by judgment, levy, attachment, garnishment or any other legal or equitable proceedings (including bankruptcy), and any attempted disposition thereof shall be null and void and of no effect; provided, however, that this Section 4 shall not prevent transfers by will or by applicable laws of descent and distribution. 5. Rights as Stockholder. Except as otherwise provided herein, upon the Award Date the Participant shall have all the rights of a stockholder with respect to said shares, subject to the Restrictions herein, including the right to vote the shares and to receive all dividends or other distributions paid or made with respect to the shares of Restricted Stock; provided, however, that at the discretion of the Company, and prior to the delivery of shares of Restricted Stock, the Participant may be required to execute a stockholders agreement in such form as shall be determined by the Company. 6. Not a Contract of Employment. Nothing in this Agreement or in the Plan shall confer upon the Participant any right to continue in the employ of the Company or any of its Subsidiaries or shall interfere with or restrict in any way the rights of the Company or its Subsidiaries, which are hereby expressly reserved, to discharge the Participant at any time for any reason whatsoever, with or without cause, except as may otherwise be provided by any written agreement entered into by and between the Company and the Participant. 7. Governing Law. The laws of the State of Delaware shall govern the interpretation, validity, administration, enforcement and performance of the terms of this Agreement regardless of the law that might be applied under principles of conflicts of laws. 8. Conformity to Securities Laws. The Participant acknowledges that the Plan and this Agreement are intended to conform to the extent necessary with all provisions of the Securities Act of 1933, as amended, and the Securities Exchange Act of 1934, as amended (the "Exchange Act"), and any and all regulations and rules promulgated thereunder by the Securities and Exchange Commission, including without limitation Rule 16b-3 under the Exchange Act. Notwithstanding anything herein to the contrary, the Plan shall be administered, and the Awards are granted, only in such a manner as to conform to such laws, rules and regulations. To the extent permitted by applicable law, the Plan and this Agreement shall be deemed amended to the extent necessary to conform to such laws, rules and regulations. 9. Amendment, Suspension and Termination. The Awards may be wholly or partially amended or otherwise modified, suspended or terminated at any time or from time to time by the Committee or the Board, provided, that, except as may otherwise be provided by the Plan, neither the amendment, suspension nor termination of this Agreement shall, without the consent of the Participant, alter or impair any rights or obligations under any Award. 10. Notices. Notices required or permitted hereunder shall be given in writing and shall be deemed effectively given upon personal delivery or upon deposit in the United States mail by certified mail, with postage and fees prepaid, addressed to the Participant to his address shown in the Company records, and to the Company at its principal executive office. * * * * * The Participant represents that he has read this Agreement and the Plan and is familiar with the terms and provisions of each. The Participant acknowledges that the Award is issued pursuant to, and is subject to the terms and conditions of, the Plan, and the Participant will be bound by the terms of the Plan as if it were set forth verbatim in this Agreement. The Participant agrees to comply with all rules the Company may establish with respect to the Plan. The Participant agrees to accept as binding, conclusive and final all decisions or interpretations of the Committee with respect to any questions arising under the Plan or this Agreement. The Participant further acknowledges and agrees that this Agreement (and the Plan) constitutes the entire agreement between the parties with respect to the Award and that this Agreement (and the Plan) supersedes any and all prior agreements, whether written or oral, between the parties with respect to the Award. IN WITNESS WHEREOF, this Agreement has been executed and delivered by the parties hereto as of the date first set forth above. BOOKS-A-MILLION, INC. PARTICIPANT By: ___________________________ _____________________ Name: Title: Residence Address: STREET1 STREET2 CITY, STATE ZIP COUNTRY Aggregate number of shares of Restricted Stock subject to the Award: __________ EX-10 3 exhibit102.txt EXHIBIT 10.2 DIRECTORS DEFERRED COMPENSATION PLAN BOOKS-A-MILLION, INC. DIRECTORS' DEFERRED COMPENSATION PLAN Effective as of September 1, 2005 The Books-A-Million, Inc. Directors' Deferred Compensation Plan (as it may be amended from time to time, the "Plan") has been adopted by Books-A-Million, Inc., a corporation organized under the laws of the state of Delaware (the "Company"), effective as of September 1, 2005 (the "Effective Date"), for the benefit of its eligible non-employee directors. ARTICLE I. DEFINITIONS Section 1.1 "Account" shall mean the bookkeeping account created by the Company pursuant to Article III of this Plan in accordance with an election by a Director to receive deferred compensation under Article II hereof. Section 1.2 "Board" shall mean the Board of Directors of the Company. Section 1.3 "Change in Control" shall mean any change in the ownership or effective control of the Company, or in the ownership of a substantial portion of the assets of the Company, as described in Section 409A(a)(2)(A)(v) of the Code or any other "Change in Control Event" as defined in accordance with Department of Treasury guidance promulgated pursuant to Section 409A, including without limitation Notice 2005-1 and such other interpretive guidance as may be issued after the Effective Date. Section 1.4 "Code" shall mean the Internal Revenue Code of 1986, as amended. Section 1.5 "Common Stock" shall mean the common stock of the Company, par value $0.01 per share. Section 1.6 "Company" shall have the meaning set forth in the recitals hereto. Section 1.7 "Deferral Election Form" shall have the meaning set forth in Section 2.3. Section 1.8 "Deferred Cash Account" shall mean the Account created by the Company pursuant to Article III of this Plan in accordance with an election by a Director to treat a portion of Deferred Fees as invested in an interest bearing account pursuant to Article II hereof. Section 1.9 "Deferred Fees" shall have the meaning set forth in Section 3.1. Section 1.10 "Deferred Stock Unit Account" shall mean the Account created by the Company pursuant to Article III of this Plan in accordance with an election by a Director to treat a portion of Deferred Fees as invested in Common Stock pursuant to Article II hereof. Section 1.11 "Deferred Stock Unit" shall mean the right of a Director to receive one share of Common Stock upon a distribution of his Account in accordance with Article IV. Section 1.12 "Director" shall mean a member of the Board who is not an employee of the Company or any of its subsidiaries. Section 1.13 A Director shall be shall be "Disabled" if such Director (a) is unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months, or (b) is, by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months, receiving income replacement benefits for a period of not less than 3 months under an accident and health plan covering employees of the Company. The Board shall have full and final authority, which shall be exercised in its discretion, to determine conclusively whether a Director is Disabled, and shall make such determination consistent with Section 409A. Section 1.14 "Dividend Equivalent" shall have the meaning set forth in Section 3.2(b). Section 1.15 "Effective Date" shall have the meaning set forth in the recitals hereto. Section 1.16 "Fair Market Value" means, as of any given date, (a) if Common Stock is traded on an exchange, the closing price of a share of Common Stock as reported in the Wall Street Journal for the first trading date immediately prior to such date during which a sale occurred; or (b) if Common Stock is not traded on an exchange but is quoted on NASDAQ or a successor or other quotation system, (i) the last sales price (if Common Stock is then listed as a National Market Issue under the NASD National Market System) or (ii) the mean between the closing representative bid and asked prices (in all other cases) for the Common Stock on the date immediately prior to such date on which sales prices or bid and asked prices, as applicable, are reported by NASDAQ or such successor quotation system; or (c) if Common Stock is not publicly traded, the fair market value established by the Board acting in good faith. Section 1.17 "Fees" shall mean amounts payable to a Director for serving as a member of the Board, including without limitation any (a) annual or other periodic retainer payments; (b) fees payable for meeting attendance; (c) fees payable for committee membership; and (d) fees payable for Board or committee chairmanship. Section 1.18 "Fund" shall have the meaning set forth in Section 3.5. Section 1.19 "Interest" shall mean simple interest credited to a Director's Deferred Cash Account as of each Interest Credit Date. The rate of Interest shall be equal to the interest rate on 10-year United States Treasury Notes as of the applicable Interest Credit Date. Section 1.20 "Interest Credit Date" shall mean the date next following the end of each calendar year which is determined by the Board and as of which Interest is credited to each Director's Account. Section 1.21 "Plan" shall have the meaning set forth in the recitals hereto. Section 1.22 "Plan Year" shall mean calendar year. Section 1.23 "Section 409A" shall mean Section 409A of the Code and Department of Treasury regulations and other interpretive guidance issued thereunder, including without limitation Notice 2005-1 and any regulations or other interpretive guidance as may be issued after the Effective Date. Section 1.24 "Separation from Service" of a Director means his or her "separation from service," with respect to the Company, within the meaning of Section 409A(a)(2)(A)(i) of the Code, as determined by the Secretary of the Treasury. The Board shall have full and final authority, which shall be exercised in its discretion, to determine conclusively whether a Director has had a "Separation from Service," and the date of such "Separation from Service." Section 1.25 A Director shall be a "Specified Employee" if such Director is a key employee (as defined in Section 416(i) of the Code without regard to paragraph (5) thereof) of the Company and the Company has any stock that is publicly traded on an established securities market or otherwise, as determined in accordance with Section 409A (including without limitation Section 409A(a)(2)(B)(i) of the Code). Section 1.26 "Unforeseeable Emergency" shall mean a severe financial hardship to the Director resulting from an illness or accident of the Director, the Director's spouse, or a dependent (as defined in Section 152(a) of the Code) of the Director, loss of the Director's property due to casualty, or other similar extraordinary and unforeseeable circumstances arising as a result of events beyond the control of the Director. The Board shall have full and final authority, which shall be exercised in its discretion, to determine conclusively whether a Director has experienced an "Unforeseeable Emergency," and shall make such determination consistent with Section 409A. ARTICLE II. ELECTION TO DEFER Section 2.1 Initial Elections. A Director may elect, on or before December 31 of any Plan Year, to defer payment of all or a specified part of all Fees earned during the Plan Year following such election (and, to the extent set forth in Section 2.2, in any succeeding Plan Years until the Director ceases to be a Director); provided, however, that with respect to Plan Year 2005 a Director may elect, within thirty (30) days after the Effective Date, to defer all or a specified part of all Fees payable with respect to services rendered after the date of the Director's initial election. Any person who shall become a Director during any Plan Year, and who was not a Director of the Company on the preceding December 31, may elect, no later than thirty (30) days after the Director's term begins, to defer payment of all or a specified part of such Fees payable with respect to services rendered during the remainder of such Plan Year (and, to the extent set forth in Section 2.2, for any succeeding Plan Years until the Director ceases to be a Director). Any Fees deferred pursuant to this Paragraph shall be paid to the Director at the time(s) and in the manner specified in Article IV hereof, as designated by the Director. Section 2.2 Subsequent Elections. With respect to Plan Years following Plan Year 2005, if a Director fails to submit a Deferral Election Form by December 31 of the Plan Year immediately prior to such Plan Year, the amount of the deferral election for such Plan Year shall be zero; provided, however, that, to the extent permitted by Section 409A, a Deferral Election Form may provide that that the election shall continue from Plan Year to Plan Year unless the Director terminates it by written request delivered to the Company's Secretary prior to the commencement of the Plan Year for which the termination is first effective. Section 2.3 Deferral Election Form. The election to participate in the Plan, manner of payment and investment election shall be designated by submitting a deferral election form in substantially the form attached hereto as Exhibit A (as it may be revised from time to time, the "Deferral Election Form") to the Company's Secretary. Section 2.4 Limitations on Re-Deferrals. In the event that a Deferral Election Form permits, under a subsequent election by the Director to delay a distribution, or to change the form of distribution, such subsequent election shall satisfy the requirements of Section 409A (including without limitation Section 409A(a)(4)(C) of the Code), and: (a) Such subsequent election may not take effect until at least twelve (12) months after the date on which the election is made; (b) In the case such subsequent election relates to a distribution or payment not described in Section 4.1(b), (c) or (f), the first payment with respect to such election may be deferred for a period of not less than five (5) years from the date such distribution or payment otherwise would have been made; and (c) In the case such subsequent election relates to a distribution or payment described in Section 4.1(d), such election may not be made less than twelve (12) months prior to the date of the first scheduled distribution or payment under Section 4.1(d). ARTICLE III. DEFERRED COMPENSATION ACCOUNTS Section 3.1 Bookkeeping Accounts. The Company shall maintain separate bookkeeping accounts for the Fees deferred by each Director (the "Deferred Fees"). Section 3.2 Deferred Stock Unit Account. (a) As of the date that any Deferred Fees would otherwise have been payable to a Director, the Company shall credit such Director's Deferred Stock Unit Account with that number of Deferred Stock Units equal to the ratio of (i) the aggregate value of the designated portion of Deferred Fees the Director elects to be deemed invested in Common Stock, to (ii) the Fair Market Value per share of Common Stock as of such date. (b) As of the date the Company pays any dividend (whether in cash or in kind) on shares of Common Stock, each Director's Deferred Stock Unit Account shall be credited with that number of Deferred Stock Units (the "Dividend Equivalents") equal to the ratio of (i) the aggregate value of the dividend that would have been payable on the Deferred Stock Units held by the Director immediately prior to such payment date had the shares of Common Stock represented by such Deferred Stock Units been outstanding as of such payment date to (ii) the Fair Market Value per share of Common Stock as of such date. Section 3.3 Deferred Cash Account (a) As of the date that any Deferred Fees would otherwise have been payable to a Director, the Company shall credit the Director's Deferred Cash Account with the aggregate value of the designated portion of Deferred Fees that the Director elects to be deemed to be invested in such Deferred Cash Account. (b) As of each Interest Credit Date, the balance of each Director's Deferred Cash Account shall be credited with Interest. Section 3.4 Transfer Between Accounts. A Director may elect to have amounts transferred between his or her Deferred Cash Account and Deferred Stock Unit Account as of any Interest Credit Date using such forms as the Board may designate from time to time. Such transfer shall be made using the Fair Market Value of a share of Common Stock on such transfer date to determine the amount to be credited and debited from the applicable Accounts. Section 3.5 Unsecured General Creditor; Fund. Deferred Fees and any deemed earnings with respect thereto shall be held in the general assets of the Company and no separate fund or trust shall be created or moneys set aside on account of the Account. To the extent that any person acquires a right to receive distributions from the Company under the Plan, such right shall be no greater than the right of any unsecured general creditor of the Company. Notwithstanding the foregoing, the Board, in its discretion, may elect to establish a fund (the "Fund") containing assets equal to the amounts credited to Directors' Accounts, and may elect in its discretion to designate a trustee to hold the Fund in trust; provided, however, that such Fund shall remain a general asset of the Company subject to the rights of creditors of the Company in the event of the Company's bankruptcy or insolvency as defined in any such trust. ARTICLE IV. PAYMENT OF DEFERRED COMPENSATION Section 4.1 Distributions. Subject to Sections 4.1(a)-(f) and 4.2, amounts contained in a Director's Account shall be distributed as the Director's election (made pursuant to Section 2.3) shall provide. Notwithstanding the foregoing, all amounts contained in a Director's account shall be distributed in accordance with the requirements of Section 409A (including without limitation Section 409A(a)(2) of the Code), and shall not be distributed earlier than: (a) The date of the Director's Separation from Service; (b) The date the Director becomes Disabled; (c) The date of the Director's death; (d) A specified time (or pursuant to a fixed schedule) specified under the Deferral Election Form at the date of the deferral compensation; (e) To the extent provided by the Secretary of the Treasury, a Change in Control; or (f) The occurrence of an unforeseeable emergency with respect to the Director. The requirement of this Section 4.1(f) shall be met only if, as determined under Treasury Regulations under Section 409A(a)(2)(B)(ii) of the Code, the amounts distributed with respect to the unforeseeable emergency do not exceed the amounts necessary to satisfy such unforeseeable emergency plus amounts necessary to pay taxes reasonably anticipated as a result of the distribution, after taking into account the extent to which such unforeseeable emergency is or may be relieved through reimbursement or compensation by insurance or otherwise or by liquidation of the Director's assets (to the extent the liquidation of such assets would not itself cause severe financial hardship). Section 4.2 Specified Employee. If at the time any distributions would otherwise be made to a Director pursuant to Section 4.1(a) the Director is a Specified Employee, the requirement of paragraph 4.1(a) shall be met only if the distributions may not be made before the date which is six months after the Director's Separation from Service (or, if earlier, the date of the Director's death). Section 4.3 Form of Distribution. All distributions from the Plan shall be made as follows: (a) amounts deferred in the Deferred Stock Unit Accounts shall be distributed in the form of whole shares of Common Stock with fractional shares paid in cash; and (b) amounts deferred in the Deferred Cash Accounts shall be distributed in cash. Section 4.4 Payment of Interest. At the time of each installment payment or lump sum payment made pursuant to Section 4.1, Interest which has been deemed to have accrued since the previous Interest Credit Date shall be paid with respect to each applicable Director's Deferred Cash Account. The amount of such payments shall be calculated using the methodology set forth in Section 3.3. Section 4.5 No Acceleration. The time or schedule of any distribution of any shares of Common Stock shall not be accelerated, except as otherwise permitted under Section 409A (including without limitation Section 409A(a)(3) of the Code). Section 4.6 Beneficiary Designation. Each Director shall have the right to designate a beneficiary who is to succeed to his or her right to receive payments hereunder in the event of death. Except as may otherwise be provided in any Deferral Election Form, in the event of the Director's death, the balance of the amounts contained in the Director's Account shall be paid, in accordance with Section 4.1, to the Director's or former Director's beneficiary (or if no beneficiary has been designated, to his estate) in full on the first day of the Plan Year following the Plan Year in which he or she dies. No designation of beneficiary or change in beneficiary shall be valid unless it is in writing signed by the Director and filed with the Company's Secretary. ARTICLE V. ADMINISTRATION; AMENDMENT Section 5.1 Administration. The Plan shall be administered by the Board. The Board may delegate certain administrative authority to a committee or subcommittee of the Board or to one or more employees of the Company, but shall retain the ultimate responsibility for the interpretation of, and amendments to, the Plan. Members of the Board shall not be liable for any of their actions or determinations made in good faith with respect to the administration of the Plan. Except to the extent superseded by the laws of the United States, the laws of the State of Delaware, without regard to its conflict of laws principles, shall govern in all matters relating to the Plan. All expenses related to plan administration shall be paid by the Company. All decisions made by the Board with respect to issues hereunder shall be final and binding on all parties. Section 5.2 Change in Capitalization of the Company. In the event of any stock dividend, stock split, combination or exchange of shares, merger, consolidation, spin-off, recapitalization or any other corporate event affecting the Common Stock or the share price of the Common Stock, the Board may, in its sole discretion, make such equitable adjustments, if any, with respect to the Directors' Accounts (including, without limitation, adjusting the number of Deferred Stock Units credited thereto and/or the kind of securities represented thereby), as the Board may deem necessary or appropriate to prevent dilution or enlargement of the benefits or potential benefits intended to be made available under this Plan and to reflect such changes. Section 5.3 Nonassignability. Except to the extent required by law, the right of any Director or any beneficiary to any benefit or to any payment hereunder shall not be subject in any manner to attachment or other legal process for the debts of such Director or beneficiary, and any such benefit or payment shall not be subject to alienation, sale, transfer, assignment or encumbrance. Section 5.4 Amendment. The Plan may be amended, suspended or terminated in whole or in part from time to time by the Board except that, except as set forth in Section 5.5, no amendment, suspension, or termination shall apply to the payment to any Director or beneficiary of a deceased Director of any amounts previously credited to a Director's Account. Section 5.5 Section 409A. The Plan and Deferral Election Form shall be interpreted in accordance with, and shall comply in form and operation with, Section 409A. Notwithstanding any provision of the Plan to the contrary, the Board may adopt such amendments to the Plan and the applicable Deferral Election Form or adopt other policies and procedures (including amendments, policies and procedures with retroactive effect), or take any other actions, that the Board determines are necessary or appropriate to (a) exempt the deferral from Section 409A of the Code and/or preserve the intended tax treatment of the benefits provided with respect to the deferral, or (b) comply with the requirements of Section 409A (including without limitation any related Department of Treasury guidance). * * * * * I hereby certify that the Plan was adopted by the Board of Directors of Books-A-Million, Inc. on August 16, 2005, effective as of September 1, 2005. ___________________________________ Sandra B. Cochran President and CEO Books-A-Million, Inc. Directors' Deferred Compensation Plan DEFERRAL ELECTION FORM SEND COMPLETED FORM TO: Richard S. Wallington; Chief Financial Officer of Books-A-Million, Inc.; 402 Industrial Lane, P.O. Box 19768, Birmingham, Alabama 35219; Fax: (205) 945-1772. Initial Enrollment (complete Sections 1, 2, 3 & 4) Change Beneficiary (complete Sections 3 & 4) ________________________________________________________________________________ ________________________________________________________________________________ Social Security Number Last Name First Name MI ________________________________________________________________________________ Mailing Address City State Zip Code Daytime Telephone ________________________________________________________________________________ Section 409A: I understand that notwithstanding any other provision of the Books-A-Million, Inc. Directors' Deferred Compensation Plan (as it may be amended from time to time, the "Plan") or this Deferral Election Form, the Plan and this Deferral Election Form shall be interpreted in accordance with, and incorporate the terms and conditions required by, Section 409A of the U.S. Internal Revenue Code of 1986, as amended (together with any Department of Treasury regulations and other interpretive guidance issued thereunder, including without limitation any such regulations or other guidance that may be issued after the date hereof, "Section 409A"). I further understand that the Board (as defined in the Plan) may, in its discretion, adopt such amendments to the Plan and this Deferral Election Form or adopt other policies and procedures (including amendments, policies and procedures with retroactive effect), or take any other actions, as the Board determines are necessary or appropriate to comply with the requirements of Section 409A. Finally, I understand that the time or schedule of distributions that I elect pursuant to Section 2, below, may not be accelerated except as otherwise permitted by Section 409A. ________________________________________________________________________________ SECTION 1 - DEFERRAL ELECTION Pursuant to the Plan, I hereby elect to defer receipt of all or a portion of the Fees (as defined in the Plan) that would otherwise become payable to me after September 1, 2005 with respect to the 2005 calendar year in accordance with the percentages indicated below (whole number percentages only): _______% of the aggregate Fees shall be credited to my Deferred Stock Unit Account as defined in the Plan; _______% of the aggregate Fees shall be credited to my Deferred Cash Account as defined in the Plan; _______% of the aggregate Fees shall not be deferred, but shall be paid to me directly as they become payable. I understand that this election will remain in effect only with respect to the deferral of my Fees earned during calendar year 2005. I further understand that Fee deferrals will be credited to my Account under the Plan and that my rights to my Account are unfunded and unsecured and are no greater than the rights of an unsecured general creditor of the Company. ________________________________________________________________________________ SECTION 2 - ACCOUNT DISTRIBUTION A. Commencement of Distribution Except as otherwise set forth in Section 2C, below, I elect to commence receiving distributions from my Account in accordance with the following election (check one): As of the first day of the first calendar quarter following the calendar quarter in which I resign or otherwise experience a Separation from Service (as defined in the Plan); or As of the earlier of (1) January 1 of the __________ (insert number) calendar year after the deferral is made (not less than 3 nor more than 10) or (2) as of the first day of the first calendar quarter following the calendar quarter in which I resign or otherwise experience a Separation from Service. B. Form of Distribution Except as otherwise set forth in Section 2C, below, I elect to receive distributions from my Account in accordance with the following election (check one): In one lump sum; or In _______ (insert number) equal annual installments (not less than 2 nor more than 10). I understand that the first distribution from my Account shall be payable as of the date I selected in Section 3A, above, and that if I elect annual installment payments I will receive an installment as of each January 1 immediately following the first distribution until my Account has been distributed in full. Notwithstanding the foregoing, I understand that if I am determined by the Administrator to be a Specified Employee (as defined in the Plan) at the time any distribution would otherwise be made pursuant to this Section 2A, then no such distribution or payment shall be made or commence until six months after my Separation from Service. C. Change in Control Notwithstanding any other provision of this Deferral Election Form to the contrary, to the extent permitted by the Secretary of the Treasury pursuant to Section 409A, I elect to have my Account automatically and fully distributed to me, in one lump sum immediately following the occurrence of a Change in Control (as defined in the Plan). ________________________________________________________________________________ SECTION 3 - BENEFICIARY DESIGNATION If you die before you receive full payment of your Account, the amount remaining in your Account will be paid in a lump sum to your Beneficiary designated in this Section 3: ________________________________________________________________________________ Social Security Number Last Name First Name MI _______________________________________________________________________________ Mailing Address City State Zip Code Telephone _______________________________________________________________________________ SECTION 4 - AUTHORIZATION I agree that my successors in interest and my assigns and all persons claiming under me shall, to the extent consistent with applicable law, be bound by the statements contained herein and by the provisions of the Plan as they now exist and as they may be amended from time to time. I have read and understand this form and hereby authorize the Administrator to take all actions indicated on this form. ________________________________________________________________________________ Director's Signature Date ________________________________________________________________________________ This section for Company use only. Date approved:______________________________________ By:_______________________ EX-10 4 exhibit103.txt EXHIBIT 10.3 EXECUTIVE DEFERRED COMPENSATION PLAN BOOKS-A-MILLION, INC. EXECUTIVES DEFERRED COMPENSATION PLAN Effective as of September 1, 2005 The Books-A-Million, Inc. Executives Deferred Compensation Plan (as it may be amended from time to time, the Plan) has been adopted by Books-A-Million, Inc., a corporation organized under the laws of the state of Delaware (the Company), effective as of September 1, 2005 (the Effective Date), for the benefit of certain of its employees. The Plan is a nonqualified deferred compensation plan pursuant to which the Company (as hereinafter defined) and its affiliates may defer compensation on behalf of certain employees. The Plan is maintained primarily for the purpose of providing deferred compensation for a select group of management or highly compensated employees, within the meaning of Sections 201(2), 301(a)(3) and 401(a)(1) of the Employee Retirement Income Security Act of 1974, as amended. ARTICLE I. DEFINITIONS Section 1.1 Account shall mean the bookkeeping account created by the Company pursuant to Article III of this Plan in accordance with an election by an Executive to receive deferred cash compensation under Article II hereof. Section 1.2 Annual Bonus shall mean any annual cash bonus or compensation, other than base salary, payable to an Executive pursuant to the Companys annual bonus program, as adopted from time to time, including, without limitation, annual cash bonuses made pursuant to the Books-A-Million, Inc. 2005 Incentive Award Plan. Section 1.3 Base Salary shall mean an Executives base salary as in effect from time to time. Section 1.4 Board shall mean the Board of Directors of the Company. Section 1.5 Change in Control shall mean any change in the ownership or effective control of the Company, or in the ownership of a substantial portion of the assets of the Company, as described in Section 409A(a)(2)(A)(v) of the Code or any other Change in Control Event as defined in accordance with Department of Treasury guidance promulgated pursuant to Section 409A, including without limitation Notice 2005-1 and such other interpretive guidance as may be issued after the Effective Date. Section 1.6 Code shall mean the Internal Revenue Code of 1986, as amended. Section 1.7 Committee shall mean the Compensation Committee of the Board. Section 1.8 Common Stock shall mean the common stock of the Company, par value $0.01 per share. Section 1.9 Company shall have the meaning set forth in the recitals hereto. Section 1.10 Deferral Election Form shall have the meaning set forth in Section 2.3. Section 1.11 Deferred Cash Account shall mean the Account created by the Company pursuant to Article III of this Plan in accordance with an election by an Executive to treat a portion of Deferred Compensation as invested in an interest bearing account pursuant to Article II hereof. Section 1.12 Deferred Compensation shall have the meaning set forth in Section 3.1. Section 1.13 Deferred Stock Unit shall mean the right of an Executive to receive one share of Common Stock upon a distribution of his Account in accordance with Article IV. Section 1.14 Deferred Stock Unit Account shall mean the Account created by the Company pursuant to Article III of this Plan in accordance with an election by an Executive to treat a portion of Deferred Compensation as invested in Common Stock pursuant to Article II hereof. Section 1.15 An Executive shall be Disabled if such Executive (a) is unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months, or (b) is, by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months, receiving income replacement benefits for a period of not less than 3 months under an accident and health plan covering employees of the Employer. The Committee shall have full and final authority, which shall be exercised in its discretion, to determine conclusively whether an Executive is Disabled, and shall make such determination consistent with Section 409A. Section 1.16 Dividend Equivalent shall have the meaning set forth in Section 3.2(b). Section 1.17 Effective Date shall have the meaning set forth in the recitals hereto. Section 1.18 Employer shall mean the Company and any of its subsidiaries that are selected by the Board to participate in the Plan. Section 1.19 Executive shall mean a person who is an employee of any Employer and who is a member of a select group of management or highly compensated employees, within the meaning of Sections 201(2), 301(a)(3) and 401(a)(1) of the Employee Retirement Income Security Act of 1974, as amended. Section 1.20 Fair Market Value means, as of any given date, (a) if Common Stock is traded on an exchange, the closing price of a share of Common Stock as reported in the Wall Street Journal for the first trading date immediately prior to such date during which a sale occurred; or (b) if Common Stock is not traded on an exchange but is quoted on NASDAQ or a successor or other quotation system, (i) the last sales price (if Common Stock is then listed as a National Market Issue under the NASD National Market System) or (ii) the mean between the closing representative bid and asked prices (in all other cases) for the Common Stock on the date immediately prior to such date on which sales prices or bid and asked prices, as applicable, are reported by NASDAQ or such successor quotation system; or (c) if Common Stock is not publicly traded, the fair market value established by the Board acting in good faith. Section 1.21 Fund shall have the meaning set forth in Section 3.4. Section 1.22 Interest shall mean simple interest credited to an Executives Deferred Cash Account as of each Interest Credit Date. The rate of Interest shall be equal to the interest rate on 10-year United States Treasury Notes as of the applicable Interest Credit Date Section 1.23 Interest Credit Date shall mean the date next following the end of each calendar year which is determined by the Board and as of which Interest is credited to each Executives Account. Section 1.24 Plan shall have the meaning set forth in the recitals hereto. Section 1.25 Plan Year shall mean calendar year. Section 1.26 Performance-Based Compensation shall mean performance-based compensation payable to the Executive based on services performed over a period of at least twelve months, determined in accordance with Section 409A. Section 1.27 Section 409A shall mean Section 409A of the Code and Department of Treasury regulations and other interpretive guidance issued thereunder, including without limitation Notice 2005-1 and any regulations or other interpretive guidance as may be issued after the Effective Date. Section 1.28 Separation from Service of an Executive means his or her separation from service, with respect to the Employers, within the meaning of Section 409A(a)(2)(A)(i) of the Code, as determined by the Secretary of the Treasury. The Committee shall have full and final authority, which shall be exercised in its discretion, to determine conclusively whether an Executive has had a Separation from Service, and the date of such Separation from Service. Section 1.29 An Executive shall be a Specified Employee if such Executive is a key employee (as defined in Section 416(i) of the Code without regard to paragraph (5) thereof) of the Company and the Company has any stock that is publicly traded on an established securities market or otherwise, as determined in accordance with Section 409A (including without limitation Section 409A(a)(2)(B)(i) of the Code). Section 1.30 Unforeseeable Emergency shall mean a severe financial hardship to the Executive resulting from an illness or accident of the Executive, the Executives spouse, or a dependent (as defined in Section 152(a) of the Code) of the Executive, loss of the Executives property due to casualty, or other similar extraordinary and unforeseeable circumstances arising as a result of events beyond the control of the Executive. The Committee shall have full and final authority, which shall be exercised in its discretion, to determine conclusively whether an Executive has experienced an Unforeseeable Emergency, and shall make such determination consistent with Section 409A. ARTICLE II. ELECTION TO DEFER Section 2.1 Initial Elections. An Executive may elect, on or before December 31 of any Plan Year, to defer payment of up to 50% of the Executives Base Salary and all or a specified part of any Annual Bonus earned during the Plan Year following such election (and, to the extent set forth in Section 2.2, in any succeeding Plan Years until the Executive ceases to be a Executive); provided, however, that with respect to Plan Year 2005 an Executive may elect, within thirty (30) days after the Effective Date, to defer up to 50% of the Executives Base Salary and all or a specified part of any Annual Bonus payable with respect to services rendered after the date of the Executives initial election. Any person who shall become an Executive during any Plan Year, and who was not an Executive of the Company on the preceding December 31, may elect, no later than thirty (30) days after the Executive becomes eligible to participate in the Plan, to defer payment of up to 50% of the Executives Base Salary and all or a specified part of any Annual Bonus payable with respect to services rendered during the remainder of such Plan Year (and, to the extent set forth in Section 2.2, for any succeeding Plan Years until the Executive ceases to be an Executive). Any Base Salary or Annual Bonuses deferred pursuant to this Paragraph shall be paid to the Executive at the time(s) and in the manner specified in Article IV hereof, as designated by the Executive. Section 2.2 Subsequent Elections. With respect to Plan Years following Plan Year 2005, if an Executive fails to submit a Deferral Election Form by December 31 of the Plan Year immediately prior to such Plan Year, the amount of the deferral election for such Plan Year shall be zero; provided, however, that, to the extent permitted by Section 409A, a Deferral Election Form may provide that that the election shall continue from Plan Year to Plan Year unless the Executive terminates it by written request delivered to the Companys Secretary prior to the commencement of the Plan Year for which the termination is first effective. Section 2.3 Deferral Election Form. The election to participate in the Plan, manner of payment and investment election shall be designated by submitting a deferral election form in substantially the form attached hereto as Exhibit A (as it may be revised from time to time, the Deferral Election Form) to the Companys Secretary. Section 2.4 Limitations on Re-Deferrals. In the event that a Deferral Election Form permits, under a subsequent election by the Executive to delay a distribution, or to change the form of distribution, such subsequent election shall satisfy the requirements of Section 409A (including without limitation Section 409A(a)(4)(C) of the Code), and: (a) Such subsequent election may not take effect until at least twelve (12) months after the date on which the election is made; (b) In the case such subsequent election relates to a distribution or payment not described in Section 4.1(b), (c) or (f), the first payment with respect to such election may be deferred for a period of not less than five (5) years from the date such distribution or payment otherwise would have been made; and (c) In the case such subsequent election relates to a distribution or payment described in Section 4.1(d), such election may not be made less than twelve (12) months prior to the date of the first scheduled distribution or payment under Section 4.1(d). Section 2.5 Performance-Based Compensation. Notwithstanding any provision of the Plan to the contrary, the Committee may, in its sole discretion, determine that an Executive may elect to irrevocably defer all or a portion of any Performance Based Compensation such Executive may be entitled to receive, provided that such election is made no later than six months before the end of the performance period relating to such Performance-Based Compensation. ARTICLE III. DEFERRED COMPENSATION ACCOUNTS Section 3.1 Bookkeeping Accounts. The Company shall maintain separate bookkeeping accounts for the Base Salary and Annual Bonuses deferred by each Executive (the Deferred Compensation). Section 3.2 Deferred Stock Unit Account. (a) As of the date that any Deferred Compensation would otherwise have been payable to an Executive, the Company shall credit such Executives Deferred Stock Unit Account with that number of Deferred Stock Units equal to the ratio of (i) the aggregate value of the designated portion of Deferred Compensation the Executive elects to be deemed invested in Common Stock, to (ii) the Fair Market Value per share of Common Stock as of such date. (b) As of the date the Company pays any dividend (whether in cash or in kind) on shares of Common Stock, each Executives Deferred Stock Unit Account shall be credited with that number of Deferred Stock Units (the Dividend Equivalents) equal to the ratio of (i) the aggregate value of the dividend that would have been payable on the Deferred Stock Units held by the Executive immediately prior to such payment date had the shares of Common Stock represented by such Deferred Stock Units been outstanding as of such payment date to (ii) the Fair Market Value per share of Common Stock as of such date. Section 3.3 Deferred Cash Account (a) As of the date that any Deferred Compensation would otherwise have been payable to an Executive, the Company shall credit the Executives Deferred Cash Account with the aggregate value of the designated portion of Deferred Compensation that the Executive elects to be deemed to be invested in such Deferred Cash Account. (b) As of each Interest Credit Date, the balance of each Executives Deferred Cash Account shall be credited with Interest. Section 3.4 Transfer Between Accounts. An Executive may elect to have amounts transferred between his or her Deferred Cash Account and Deferred Stock Unit Account as of any Interest Credit Date using such forms as the Board may designate from time to time. Such transfer shall be made using the Fair Market Value of a share of Common Stock on such transfer date to determine the amount to be credited and debited from the applicable Accounts. Section 3.5 Unsecured General Creditor; Fund. Deferred Compensation and any deemed earnings with respect thereto shall be held in the general assets of the Company and no separate fund or trust shall be created or moneys set aside on account of the Account. To the extent that any person acquires a right to receive distributions from the Company under the Plan, such right shall be no greater than the right of any unsecured general creditor of the Company. Notwithstanding the foregoing, the Committee, in its discretion, may elect to establish a fund (the Fund) containing assets equal to the amounts credited to Executives Accounts, and may elect in its discretion to designate a trustee to hold the Fund in trust; provided, however, that such Fund shall remain a general asset of the Company subject to the rights of creditors of the Company in the event of the Companys bankruptcy or insolvency as defined in any such trust. ARTICLE IV. PAYMENT OF DEFERRED COMPENSATION Section 4.1 Distributions. Subject to Sections 4.1(a)-(f) and 4.2, amounts contained in an Executives Account shall be distributed as the Executives election (made pursuant to Section 2.3) shall provide. Notwithstanding the foregoing, all amounts contained in an Executives account shall be distributed in accordance with the requirements of Section 409A (including without limitation Section 409A(a)(2) of the Code), and shall not be distributed earlier than: (a) The date of the Executives Separation from Service; (b) The date the Executive becomes Disabled; (c) The date of the Executives death; (d) A specified time (or pursuant to a fixed schedule) specified under the Deferral Election Form at the date of the deferral compensation; (e) To the extent provided by the Secretary of the Treasury, a Change in Control; or (f) The occurrence of an Unforeseeable Emergency with respect to the Executive. The requirement of this Section 4.1(f) shall be met only if, as determined under Treasury Regulations under Section 409A(a)(2)(B)(ii) of the Code, the amounts distributed with respect to the Unforeseeable Emergency do not exceed the amounts necessary to satisfy such Unforeseeable Emergency plus amounts necessary to pay taxes reasonably anticipated as a result of the distribution, after taking into account the extent to which such Unforeseeable Emergency is or may be relieved through reimbursement or compensation by insurance or otherwise or by liquidation of the Executives assets (to the extent the liquidation of such assets would not itself cause severe financial hardship). Section 4.2 Specified Employee. If at the time any distributions would otherwise be made to an Executive pursuant to Section 4.1(a) the Executive is a Specified Employee, the requirement of paragraph 4.1(a) shall be met only if the distributions may not be made before the date which is six months after the Executives Separation from Service (or, if earlier, the date of the Executives death). Section 4.3 Form of Distribution. All distributions from the Plan shall be made as follows: (a) amounts deferred in the Deferred Stock Unit Accounts shall be distributed in the form of whole shares of Common Stock with fractional shares paid in cash; and (b) amounts deferred in the Deferred Cash Accounts shall be distributed in cash. Section 4.4 Payment of Interest. At the time of each installment payment or lump sum payment made pursuant to Section 4.1, Interest which has been deemed to have accrued since the previous Interest Credit Date shall be paid with respect to each applicable Executives Deferred Cash Account. The amount of such payments shall be calculated using the methodology set forth in Section 3.3. Section 4.5 No Acceleration. The time or schedule of any distribution of any shares of Common Stock shall not be accelerated, except as otherwise permitted under Section 409A (including without limitation Section 409A(a)(3) of the Code). Section 4.6 Beneficiary Designation. Each Executive shall have the right to designate a beneficiary who is to succeed to his or her right to receive payments hereunder in the event of death. Except as may otherwise be provided in any Deferral Election Form, in the event of the Executives death, the balance of the amounts contained in the Executives Account shall be paid, in accordance with Section 4.1, to the Executives or former Executives beneficiary (or if no beneficiary has been designated, to his estate) in full on the first day of the Plan Year following the Plan Year in which he or she dies. No designation of beneficiary or change in beneficiary shall be valid unless it is in writing signed by the Executive and filed with the Companys Secretary. ARTICLE V. ADMINISTRATION; AMENDMENT Section 5.1 Administration. The Plan shall be administered by the Committee. The Committee may delegate certain administrative authority to a subcommittee of the Committee or to one or more employees of the Company, but shall retain the ultimate responsibility for the interpretation of, and amendments to, the Plan. Members of the Committee shall not be liable for any of their actions or determinations made in good faith with respect to the administration of the Plan. Except to the extent superseded by the laws of the United States, the laws of the State of Delaware, without regard to its conflict of laws principles, shall govern in all matters relating to the Plan. All expenses related to plan administration shall be paid by the Company. All decisions made by the Committee with respect to issues hereunder shall be final and binding on all parties. Section 5.2 Change in Capitalization of the Company. In the event of any stock dividend, stock split, combination or exchange of shares, merger, consolidation, spin-off, recapitalization or any other corporate event affecting the Common Stock or the share price of the Common Stock, the Committee may, in its sole discretion, make such equitable adjustments, if any, with respect to the Executives Accounts (including, without limitation, adjusting the number of Deferred Stock Units credited thereto and/or the kind of securities represented thereby), as the Committee may deem necessary or appropriate to prevent dilution or enlargement of the benefits or potential benefits intended to be made available under this Plan and to reflect such changes. Section 5.3 Nonassignability. Except to the extent required by law, the right of any Executive or any beneficiary to any benefit or to any payment hereunder shall not be subject in any manner to attachment or other legal process for the debts of such Executive or beneficiary, and any such benefit or payment shall not be subject to alienation, sale, transfer, assignment or encumbrance. Section 5.4 Amendment. The Plan may be amended, suspended or terminated in whole or in part from time to time by the Committee except that, except as set forth in Section 5.5, no amendment, suspension, or termination shall apply to the payment to any Executive or beneficiary of a deceased Executive of any amounts previously credited to a Executives Account. Section 5.5 Section 409A. The Plan and Deferral Election Form shall be interpreted in accordance with, and shall comply in form and operation with, Section 409A. Notwithstanding any provision of the Plan to the contrary, the Committee may adopt such amendments to the Plan and the applicable Deferral Election Form or adopt other policies and procedures (including amendments, policies and procedures with retroactive effect), or take any other actions, that the Committee determines are necessary or appropriate to (a) exempt the deferral from Section 409A of the Code and/or preserve the intended tax treatment of the benefits provided with respect to the deferral, or (b) comply with the requirements of Section 409A (including without limitation any related Department of Treasury guidance). * * * * * I hereby certify that the Plan was adopted by the Board of Directors of Books-A-Million, Inc. on August 16, 2005, effective as of September 1, 2005. ___________________________________ Sandra B. Cochran President and CEO Books-A-Million, Inc. Executives Deferred Compensation Plan DEFERRAL ELECTION FORM SEND COMPLETED FORM TO: Richard S. Wallington; Chief Financial Officer of Books-A-Million, Inc.; 402 Industrial Lane, P.O. Box 19768, Birmingham, Alabama 35219; Fax: (205) 945-1772. Initial Enrollment (complete Sections 1, 2, 3 & 4) Change Beneficiary (complete Sections 3 & 4) ________________________________________________________________________________ ________________________________________________________________________________ Social Security Number Last Name First Name MI ________________________________________________________________________________ Mailing Address City State Zip Code Daytime Telephone ________________________________________________________________________________ Section 409A: I understand that notwithstanding any other provision of the Books-A-Million, Inc. Executives Deferred Compensation Plan (as it may be amended from time to time, the Plan) or this Deferral Election Form, the Plan and this Deferral Election Form shall be interpreted in accordance with, and incorporate the terms and conditions required by, Section 409A of the U.S. Internal Revenue Code of 1986, as amended (together with any Department of Treasury regulations and other interpretive guidance issued thereunder, including without limitation any such regulations or other guidance that may be issued after the date hereof, Section 409A). I further understand that the Committee (as defined in the Plan) may, in its discretion, adopt such amendments to the Plan and this Deferral Election Form or adopt other policies and procedures (including amendments, policies and procedures with retroactive effect), or take any other actions, as the Committee determines are necessary or appropriate to comply with the requirements of Section 409A. Finally, I understand that the time or schedule of distributions that I elect pursuant to Section 2, below, may not be accelerated except as otherwise permitted by Section 409A. ________________________________________________________________________________ SECTION 1 - DEFERRAL ELECTION Pursuant to the Plan, I hereby elect to defer receipt of all or a portion of the Base Salary and Annual Bonus (as defined in the Plan) that would otherwise become payable to me after _____________, 2005 with respect to the 2005 calendar year in accordance with the percentages indicated below (whole number percentages only): A. 2005 Annual Bonus _______% of the Annual Bonus that would otherwise be payable to me pursuant to the Companys annual bonus program, as adopted from time to time, (the 2005 Annual Bonus) shall be credited to my Deferred Stock Unit Account (as defined in the Plan); _______% of my 2005 Annual Bonus shall be credited to my Deferred Cash Account (as defined in the Plan); _______% of my 2005 Annual Bonus shall not be deferred, but shall be paid to me directly as it becomes payable. B. Base Salary _______% of my Base Salary that would otherwise be payable to me pursuant to the Companys general payroll practices shall be credited to my Deferred Stock Unit Account; _______% of my Base Salary shall be credited to my Deferred Cash Account; _______% of the Base Salary shall not be deferred, but shall be paid to me directly as it becomes payable (must be at least 50%). I understand that this election will remain in effect only with respect to the deferral of my Base Salary and Annual Bonus earned during calendar year 2005. I further understand that Base Salary and Annual Bonus deferrals will be credited to my Account under the Plan and that my rights to my Account are unfunded and unsecured and are no greater than the rights of an unsecured general creditor of the Company. ________________________________________________________________________________ SECTION 2 ACCOUNT DISTRIBUTION A. Commencement of Distribution Except as otherwise set forth in Section 2C, below, I elect to commence receiving distributions from my Account in accordance with the following election (check one): As of the first day of the first calendar quarter following the calendar quarter in which I resign or otherwise experience a Separation from Service (as defined in the Plan); or As of the earlier of (1) January 1 of the __________ (insert number) calendar year after the deferral is made (not less than 3 nor more than 10) or (2) as of the first day of the first calendar quarter following the calendar quarter in which I resign or otherwise experience a Separation from Service. B. Form of Distribution Except as otherwise set forth in Section 2C, below, I elect to receive distributions from my Account in accordance with the following election (check one): In one lump sum; or In _______ (insert number) equal annual installments (not less than 2 nor more than 10). I understand that the first distribution from my Account shall be payable as of the date I selected in Section 3A, above, and that if I elect annual installment payments I will receive an installment as of each January 1 immediately following the first distribution until my Account has been distributed in full. Notwithstanding the foregoing, I understand that if I am determined by the Administrator to be a Specified Employee (as defined in the Plan) at the time any distribution would otherwise be made pursuant to this Section 2, then no such distribution or payment shall be made or commence until six months after my Separation from Service. C. Change in Control Notwithstanding any other provision of this Deferral Election Form to the contrary, to the extent permitted by the Secretary of the Treasury pursuant to Section 409A, I elect to have my Account automatically and fully distributed to me, in one lump sum immediately following the occurrence of a Change in Control (as defined in the Plan). ________________________________________________________________________________ SECTION 3 - BENEFICIARY DESIGNATION If you die before you receive full payment of your Account, the amount remaining in your Account will be paid in a lump sum to your Beneficiary designated in this Section 3: ________________________________________________________________________________ Social Security Number Last Name First Name MI ________________________________________________________________________________ Mailing Address City State Zip Code Telephone ________________________________________________________________________________ SECTION 4 - AUTHORIZATION I agree that my successors in interest and my assigns and all persons claiming under me shall, to the extent consistent with applicable law, be bound by the statements contained herein and by the provisions of the Plan as they now exist and as they may be amended from time to time. I have read and understand this form and hereby authorize the Administrator to take all actions indicated on this form. _______________________________________________________________________________ Executives Signature Date _______________________________________________________________________________ This section for Company use only. Date approved:_________________________ By:__________________________ EX-10 5 exhibit104.txt EXHIBIT 10.4 LETTER 2006 BONUS PROGRAM Books-A-Million, Inc. Form of Letter Regarding the 2005 Bonus Program August 16, 2005 [Name] [Address 1] [Address 2] Dear [Name]: This letter is to confirm your compensation for the year ending January 28, 2006. Your annual salary will be $____________ and your maximum bonus payout will be ___% of your salary. You are eligible to receive additional amounts for the earnings portion of your bonus if the Company earnings exceed certain levels (see chart below), however your total bonus potential is still capped at ___% of your base salary. Bonuses will be paid out based upon the company meeting certain pre-tax earnings goals as well as meeting personal goals. The earnings portions of your bonus will be based on the chart below. The Company must earn $XX,XXX,XXX in pre-tax earnings for you to receive 100% of your bonus related to company earnings performance. In addition, if the company does not meet pre-tax earnings of $X,XXX,XXX no portion of bonuses will be paid, including your personal goals bonus. To be eligible for any bonus payout, you must be employed by the company through the annual financial statement audit (approximately March 17, 2006). Payments will be based on audited financial statements. Your employment with Books-A-Million is not for any definite duration, and can be terminated at any time by you or the company. Salary $ XXXXXX Maximum Bonus % xx% Maximum Bonus $ XXXXXX Personal Goals % xx% $ XXXXXX Company Performance % xx% $ XXXXXX Company Performance Bonus Goal Bonus Payment of Pre-Tax Earnings Bonus Payout % Company Goals - ---------------- -------------- ---------------- XXXXXXXX xx.x% XXXXXXXX XXXXXXXX xx.x% XXXXXXXX XXXXXXXX xx.x% XXXXXXXX XXXXXXXX xx.x% XXXXXXXX XXXXXXXX xx.x% XXXXXXXX Personal Performance Bonus Goals Bonus Payout # Description Personal Goals - -------------- ------------- -------------- 1 XXXXXXXX XXXXXXXX 2 XXXXXXXX XXXXXXXX 3 XXXXXXXX XXXXXXXX Total: XXXXXXXX Capped at XXXXXXXX Your hard work and dedication over the past year is greatly appreciated. We are all striving to achieve the best results for the company and are thankful for your past and future contributions to the company's success. Sincerely, ---------------------------- Name Date Title I, __________________________, hereby understand and willingly accept the terms and conditions for this bonus program for FY 2006. I will strive to achieve all objectives set forth as conditions of employment at Books-A-Million. ---------------------------- Name Date -----END PRIVACY-ENHANCED MESSAGE-----