EX-99.ADMIN OMNI 14 hxiii.txt Exhibit (h)(xiii) under Form N-1A Exhibit 10 under Item 601/Reg. S-K FINANCIAL ADMINISTRATION AND ACCOUNTING SERVICES AGREEMENT AGREEMENT dated as of January 1, 2002 by and between SouthTrust Funds (the "Trust") and State Street Bank and Trust Company ("State Street"). WHEREAS, the Trust is registered as an open-end, management investment company under the Investment Company Act of 1940, as amended (the "1940 Act"); WHEREAS, the Trust desires to retain State Street as financial administrator (the "Financial Administrator") to furnish certain financial administrative services on behalf of certain portfolios of the Trust (the "Portfolios"); WHEREAS, the Trust desires to retain State Street as accounting agent (the "Accounting Agent") to perform certain accounting and recordkeeping services on behalf of the Portfolios; and WHEREAS, State Street is willing to perform such services on the terms provided herein. NOW, THEREFORE, the parties agree as follows: I. APPOINTMENT A. Of State Street as the Financial Administrator The Trust hereby appoints State Street to act as Financial Administrator with respect to the Trust for purposes of providing certain financial administrative services for the period and on the terms set forth in this Agreement. State Street accepts such appointment and agrees to render the financial administrative services stated herein. The Trust will initially consist of the Portfolios identified on Exhibit A hereto. In the event that the Trust establishes one or more additional Portfolios with respect to which it wishes to retain the Financial Administrator to act as financial administrator hereunder, the Company shall notify the Financial Administrator in writing. Upon such notification, such Portfolio shall become subject to the provisions of this Agreement to the same extent as the existing Portfolios, except to the extent that such provisions (including those relating to compensation and expenses payable by the Trust and its Portfolios) may be modified with respect to each additional Portfolio in writing by the Trust and the Financial Administrator at the time of the addition of the Portfolio. B. Of State Street as the Accounting Agent The Trust hereby appoints State Street to act as Accounting Agent with respect to certain Portfolios for purposes of providing certain accounting and recordkeeping services for the period and on the terms set forth in this Agreement. State Street accepts such appointment and agrees to render the accounting and recordkeeping services stated herein. The Trust will initially consist of the Portfolios identified on Exhibit A. In the event that the Trust establishes one or more additional Portfolios with respect to which it wishes to retain the Accounting Agent to act as accounting agent hereunder, the Company shall notify the Accounting Agent in writing. Upon such notification, such Portfolio shall become subject to the provisions of this Agreement to the same extent as the existing Portfolios, except to the extent that such provisions (including those relating to compensation and expenses payable by the Trust and its Portfolios) may be modified with respect to each additional Portfolio in writing by the Trust and the Accounting Agent at the time of the addition of the Portfolio. II. REPRESENTATIONS and WARRANTIES A. By State Street . State Street represents and warrants that: ----------------- 1. It is a Massachusetts trust company, duly organized and existing under the laws of The Commonwealth of Massachusetts; 2. It has the corporate power and authority to carry on its business in the Commonwealth of Massachusetts; 3. All requisite corporate proceedings have been taken to authorized it to enter into and perform this Agreement; 4. No legal or administrative proceedings have been instituted or threatened which would impair State Street's ability to perform its duties and obligations under this Agreement; and 5. Its entrance into this Agreement shall not cause a material breach or be in material conflict with any other agreement or obligation of State Street or any law or regulation applicable to it. b. By the Trust. The Trust represents and warrants that: ------------- 1. It is a business trust, duly organized, existing and in good standing under the laws of Delaware; 2. It has the power and authority under applicable laws and by its Agreement and Declaration of Trust to enter into and perform this Agreement; 3. All requisite proceedings have been taken to authorize it to enter into and perform this Agreement; 4. With respect to each Portfolio, it is an investment company properly registered under the 1940 Act; 5. A registration statement under the 1933 Act and the 1940 Act has been filed and will be effective and remain effective during the term of this Agreement. The Trust also warrants that as of the effective date of this Agreement, all necessary filings under the securities laws of the states in which the Trust offers or sells its shares have been made; 6. No legal or administrative proceedings have been instituted or threatened which would impair the Trust's ability to perform its duties and obligations under this Agreement; 7. Its entrance into this Agreement will not cause a material breach or be in material conflict with any other agreement or obligation of the Trust or any law or regulation applicable to it; and 8. As of the close of business on the date of this Agreement, the Trust is authorized to issue shares of capital stock. III. DUTIES of STATE STREET a. As the Financial Administrator. The Financial Administrator shall provide the following services, in each case, subject to the control, supervision and direction of the Trust and the review and comment by the Trust's auditors, administrator and legal counsel and in accordance with procedures which may be established from time to time between the Trust and the Financial Administrator: 1. Oversee the determination and publication of the Trust's net asset value ("NAV") in accordance with the Trust's policy as adopted from time to time by the Board of Trustees of the Trust (the "Board"); 2. Compile and deliver to the Trust, fund performance statistics including yields and total returns; 3. Prepare and submit for approval by officers of the Trust a fund expense budget, review expense calculations and arrange for payment of the Trust's expenses; 4. Prepare for review and approval by officers of the Trust financial information for the Trust's semi-annual reports, proxy statements and other communications required or otherwise to be sent to shareholders; 5. Prepare for review by an officer of and legal counsel for the Trust the Trust's periodic financial reports required to be filed with the Securities and Exchange Commission ("SEC") on Form N-SAR and financial information required by Form N-1A and SEC Rule 24f-2 notices and such other reports, forms or filings as may be mutually agreed upon; 6. Prepare reports relating to the business and affairs of the Trust as may be mutually agreed upon and not otherwise prepared by the Trust's investment adviser, custodian, legal counsel or independent accountants; 7. Make such reports and recommendations to the Trust concerning the performance of the independent accountants as the Trust may reasonably request; 8. Make such reports and recommendations to the Trust concerning the performance and fees of the Trust's custodian and transfer and dividend disbursing agent ("Transfer Agent") as the Trust may reasonably request or deems appropriate; 9. Oversee and review calculations of fees paid to the Trust's investment adviser, custodian, fund administrator and Transfer Agent; 10. Consult with the Trust's officers, independent accountants, legal counsel, custodian, fund administrator and Transfer Agent in establishing the accounting policies of the Trust; 11. Respond to, or refer to the Trust's officers or Transfer Agent, shareholder inquiries relating to the Trust; 12. Prepare fund income forecasts and submit for approval by officers of the Trust, recommendations for fund income dividend distributions; 13. Review and provide assistance on shareholder communications; 14. Provide data and cooperate in the creation of annual and semi-annual N-SAR with the appropriate regulatory agencies; 15. Review text of "President's letters" to shareholders and "Management's Discussion of Corporate Performance" (which shall also be subject to review by the Trust's legal counsel); and 16. Maintain continuing awareness of significant emerging regulatory and legislative developments which may affect the Trust, and provide related planning assistance where requested or appropriate. The Financial Administrator shall provide the office facilities and the personnel required by it to perform the services contemplated herein. B. As the Accounting Agent. ------------------------ 1. Books of Account. The Accounting Agent shall maintain the books of account of the Trust and shall perform the following duties in the manner prescribed by the Trust's currently effective prospectus, statement of additional information or other governing document, certified copies of which have been supplied to the Accounting Agent (a "Governing Document"): a. Value the assets of the Trust using: primarily, market quotations including the use of matrix pricing supplied by the independent pricing services selected by the Accounting Agent in consultation with the Trust's investment adviser (the "Adviser") and approved by the Board or sources selected by the Adviser and reviewed by the Board; secondarily, for securities for which no market price is available, the Valuation Committee of the Board (the "Committee") will determine a fair value in good faith. Consistent with Rule 2a-4 of the 1940 Act, estimates may be used where necessary or appropriate; or thirdly, such other procedures as may be adopted by the Board. The Accounting Agent is not the guarantor of the securities prices received from such pricing agents and the Accounting Agent is not liable to the Trust for potential errors in valuing a Portfolio's assets or calculating the NAV per share of such Portfolio or class when the calculations are based upon inaccurate prices provided by pricing agents; b. Determine the NAV per share of each Portfolio and/or class, at the time and in the manner from time to time determined by the Board and as set forth in the Prospectus of the Trust; c. Calculate the net income of each of the Portfolios, if any; d. Calculate realized capital gains or losses of each of the Portfolios resulting from sale or disposition of assets, if any; e. Maintain the general ledger and other accounts, books and financial records of the Trust, including for each Portfolio, and/or class, as required under Section 31(a) of the 1940 Act and the Rules thereunder in connection with the services provided by State Street; f. At the request of the Trust, prepare various reports or other financial documents in accordance with generally accepted accounting principles as required by federal, state and other applicable laws and regulations; and g. Such other similar services as may be reasonably requested by the Trust. The Trust shall provide timely prior notice to the Accounting Agent of any modification in the manner in which such calculations are to be performed as prescribed in any revision to the Trust's governing document. The Accounting Agent shall not be responsible for any revisions to the manner in which such calculations are to be performed unless such revisions are communicated in writing to the Accounting Agent. 2. Records. The Accounting Agent shall create and maintain all records relating to its activities and obligations under this Agreement in such a manner as will meet the obligations of the Trust under the 1940 Act, specifically Section 31 thereof and Rules 31a-1 and 31a-2 thereunder. All such records shall be the property of the Trust and shall at all times during the regular business hours of the Accounting Agent be open for inspection by duly authorized officers, employees or agents of the Trust and employees and agents of the Securities and Exchange Commission. Subject to Section XVI below, the Accounting Agent shall preserve for the period required by law the records required to be maintained thereunder. IV. DUTIES of the TRUST A. Delivery of Documents. The Trust will promptly deliver to the ------------------------ Financial Administrator copies of each of the following documents and all future amendments and supplements, if any: 1. The Trust's Agreement and Declaration of Trust; 2. The Trust's currently effective registration statement under the Securities Act of 1933, as amended (the "1933 Act") and the 1940 Act and the Trust's Prospectus(es) and Statement(s) of Additional Information (the "Prospectus") relating to all Portfolios and all amendments and supplements thereto as in effect from time to time; 3. Certified copies of resolutions of the Board authorizing (a) the Trust to enter into this Agreement and (b) certain individuals on behalf of the Trust to (i) give instructions to the Financial Administrator pursuant to this Agreement and (ii) sign checks and pay expenses; 4. Copies of the Trust's Pricing Committee Procedures; 5. The investment advisory agreement between the Trust and its investment adviser; and 6. Such other certificates, documents or opinions which the Financial Administrator may, in its reasonable discretion, deem necessary or appropriate in the proper performance of its duties. The Trust shall provide, or shall cause a third party to provide, timely notice to the Accounting Agent of all data reasonably required as a condition to the Accounting Agent's performance described in Section III.B hereunder. State Street is authorized and instructed to rely upon any and all information it receives from the Trust or any third party. State Street shall have no responsibility to review, confirm or otherwise assume any duty with respect to the accuracy or completeness of any data supplied to it by or on behalf of the Trust. If so directed to calculate the Trust's NAV, State Street shall value the Trust's securities and other assets utilizing prices obtained from sources designated by the Trust, or the Trust's duly-authorized agent, on a Price Source Authorization substantially in the form attached hereto as Exhibit B or otherwise designated by means of Proper Instructions (as such term is defined herein) (collectively, the "Authorized Price Sources"). State Street shall not be responsible for any revisions to the methods of calculation adopted by the Trust unless and until such revisions are communicated in writing to the Custodian. B. Proper Instructions. The Trust shall communicate to State Street by means of Proper Instructions. Proper Instructions shall mean (i) a writing signed or initialed by one or more persons as the Board shall have from time to time authorized or (ii) communication effected directly between the Trust or its third-party agent and State Street by electro-mechanical or electronic devices, provided that the Trust and State Street have approved such procedures. State Street may rely upon any Proper Instruction believed by it to be genuine and to have been properly issued by or on behalf of the Trust. Oral instructions shall be considered Proper Instructions if State Street reasonably believes them to have been given by a person authorized to give such instructions. The Trust shall cause all oral instructions to be confirmed in accordance with clauses (i) or (ii) above, as appropriate. The Trust shall give timely Proper Instructions to State Street in regard to matters affecting accounting practices and State Street's performance pursuant to this Agreement. V. COMPLIANCE WITH GOVERNMENTAL RULES and REGULATIONS; RECORDS The Trust assumes full responsibility for complying with all securities, tax, commodities and other laws, rules and regulations applicable to it. VI. WARRANTIES If, prior to the Accounting Agent's calculation of the current NAV, the Trust notifies the Accounting Agent that any of its accounting services are erroneous in any material respect, the Accounting Agent shall endeavor in a timely manner to correct such failure. Organizations from which the Accounting Agent may obtain certain data included in the accounting services are solely responsible for the contents of such data and the Trust agrees to make no claim against the Accounting Agent arising out of the contents of such third-party data including, but not limited to, the accuracy thereof. VII. FORCE MAJEURE State Street shall have no liability for cessation of services hereunder or any damages resulting therefrom to the Trust as a result of work stoppage, power or other mechanical failure, natural disaster, governmental action, computer viruses, communication disruption or other impossibility of performance that, in each case, could not have been prevented through the exercise of reasonable diligence. VIII. INSTRUCTIONS and ADVICE At any time, State Street may apply to any officer of the Trust for instructions and may consult with its own legal counsel or outside counsel for the Trust or the independent accountants for the Trust at the expense of the Trust, provided that State Street first obtains consent of the Trust which shall not be unreasonably withheld, with respect to any matter arising in connection with the services to be performed by State Street under the terms of this Agreement. In its capacity as the Financial Administrator or as the Accounting Agent under the terms of this Agreement, State Street shall not be liable, and shall be indemnified by the Trust for any action taken or omitted by it in good faith reliance upon any such instructions or advice or upon any paper or document believed by it to be genuine and to have been signed by the proper person or persons. State Street shall not be held to have notice of any change of authority of any person until receipt of written notice thereof from the Trust. Nothing in this paragraph shall be construed as imposing upon State Street any obligation to seek such instructions or advice. IX. NOTICES All notices shall be in writing and deemed given when delivered in person, by facsimile, by overnight delivery through a commercial courier service, or by registered or certified mail, return receipt requested. Notices shall be addressed to each party at its address set forth below, or such other address as the recipient may have specified by earlier notice to the sender: If to State Street: LaFayette Corporate Center 2 Avenue de LaFayette LCC2S Boston, Massachusetts 02111 ATTN: Alan Greene Telephone: (617) 662-2852 Facsimile: (617) 662-____ If to the Trust: SOUTHTRUST FUNDS 5800 Corporate Drive Pittsburgh, PA 15237-7010 ATTN: Secretary Telephone: (412) 288-1900 Facsimile: (412) 288-8141 X. CONFIDENTIALITY State Street agrees that, except as otherwise required by law or in connection with any required disclosure to a banking or other regulatory authority, it will keep confidential all records and information in its possession relating to the Trust or its shareholders or shareholder accounts and will not disclose the same to any person except at the request or with the written consent of the Trust. XI. LIMITATION of LIABILITY and INDEMNIFICATION State Street shall be responsible for the performance of only such duties as are set forth in this Agreement and, except as otherwise provided under Section XVI, shall have no responsibility for the actions or activities of any other party, including other service providers. State Street shall have no liability for any error of judgment or mistake of law or for any loss or damage resulting from the performance or nonperformance of its duties hereunder unless solely and directly caused by or resulting from the negligence, reckless misconduct, willful malfeasance or lack of good faith of State Street, its officers or employees. STATE STREET SHALL NOT BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND WHATSOEVER (INCLUDING, WITHOUT LIMITATION, ATTORNEYS' FEES) IN ANY WAY DUE TO THE TRUST'S USE OF THE SERVICES DESCRIBED HEREIN OR THE PERFORMANCE OF OR FAILURE TO PERFORM STATE STREET'S OBLIGATIONS UNDER THIS AGREEMENT. This disclaimer applies without limitation to claims regardless of the form of action, whether in contract (including negligence), strict liability, or otherwise and regardless of whether such damages are foreseeable. The Trust shall indemnify and hold State Street harmless from all loss, cost, damage and expense, including reasonable fees and expenses for counsel, incurred by State Street resulting from any claim, demand, action or suit in connection with State Street's acceptance of this Agreement, any action or omission by it in the performance of its duties hereunder, or as a result of acting upon any instructions reasonably believed by it to have been duly authorized by the Trust, provided that this indemnification shall not apply to actions or omissions of State Street, its officers or employees in cases of its or their own negligence or willful misconduct. The indemnification contained herein shall survive the termination of this Agreement. XII. EXCLUSIVE REMEDY State Street's total liability during any twelve-month period shall be limited to actual or direct damage up to the greater of: (1) a maximum of the aggregate amount of fees earned by State Street under Article XV hereunder during the last twelve months prior to the time the event giving rise to liability occurs or (2) $4 million. XIII. SERVICES NOT EXCLUSIVE The services of State Street to the Trust are not to be deemed exclusive and State Street shall be free to render similar services to others. State Street shall be deemed to be an independent contractor and shall, unless otherwise expressly provided herein or authorized by the Trust from time to time, have no authority to act or represent the Trust in any way or otherwise be deemed an agent of the Trust. XIV. TERM; TERMINATION; AMENDMENT A. Term. This Agreement shall become effective on the date first ---- written above and shall remain in full force and effect unless either party terminates this Agreement as provided herein. B. Termination. Either party may terminate this Agreement by at ----------- least sixty (60) days' prior written notice to the other party. Termination of this Agreement with respect to any given Portfolio shall in no way affect the continued validity of this Agreement with respect to any other Portfolio. Upon termination of this Agreement, the Trust shall pay to State Street such compensation and any reimbursable expenses as may be due under the terms hereof as of the date of such termination, including reasonable out-of-pocket expenses associated with such termination. C. Amendment. This Agreement may be modified or amended from time to time by the mutual agreement of the parties hereto. No amendment to this Agreement shall be effective unless it is in writing and signed by a duly authorized representative of each party. The term "Agreement", as used herein, includes all schedules and attachments hereto and any future written amendments, modifications, or supplements made in accordance herewith. XV. FEES, EXPENSES and EXPENSE REIMBURSEMENT State Street shall receive from the Trust a fee paid at an annual rate of 0.03% of the average daily net assets of the Fund. The fees are accrued daily and billed monthly and shall be due and payable upon receipt of the invoice. Upon the termination of this Agreement before the end of any month, the fee for the part of the month before such termination shall be prorated according to the proportion which such part bears to the full monthly period and shall be payable upon the date of termination of this Agreement. In addition, the Trust shall reimburse State Street for its out-of-pocket costs incurred in connection with the use of pricing services to obtain prices for portfolio securities. The Trust agrees to promptly reimburse State Street for any equipment and supplies specially ordered by or for the Trust through State Street and for any other expenses not contemplated by this Agreement that State Street may incur on the Trust's behalf at the Trust's request or with the Trust's consent. The Trust will bear all expenses that are incurred in its operation and not specifically assumed by State Street. Expenses to be borne by the Trust include, but are not limited to: Organization expenses; cost of services of independent accountants and outside legal and tax counsel (including such counsel's review of the Trust's registration statement, proxy materials, federal and state tax qualification as a regulated investment company and other reports and materials prepared by State Street under this Agreement); cost of any services contracted for by the Trust directly from parties other than State Street; cost of trading operations and brokerage fees, commissions and transfer taxes in connection with the purchase and sale of securities for the Trust; investment advisory fees; taxes, insurance premiums and other fees and expenses applicable to its operation; costs incidental to any meetings of shareholders including, but not limited to, legal and accounting fees, proxy filing fees and the costs of preparation, printing and mailing of any proxy materials; costs incidental to Board meetings, including fees and expenses of Board members; the salary and expenses of any officer, director/trustee or employee of the Trust; costs incidental to the preparation, printing and distribution of the Trust's registration statements and any amendments thereto and shareholder reports; cost of typesetting and printing of prospectuses; cost of preparation and filing of the Trust's tax returns, Form N-1A or N-2 and Form N-SAR, and all notices, registrations and amendments associated with applicable federal and state tax and securities laws; fidelity bond and directors' and officers' liability insurance; and cost of independent pricing services used in computing the Trust's NAV. State Street is authorized to and may employ or associate with such person or persons as it may deem desirable to assist it in performing its duties under this Agreement; provided, however, that the compensation of such person or persons shall be paid by State Street and State Street shall be as fully responsible to the Trust for the acts and omissions of any such person or persons as it is for its own acts and omissions. XVI. ASSIGNMENT; SUCCESSOR AGENT A. Assignment. This Agreement shall not be assigned by either party ----------- without the prior written consent of the other party, except that either party may assign to a successor all of or a substantial portion of its business, or to a party controlling, controlled by, or under common control with such party. B. Successor Agent. This Agreement shall be binding on and shall inure to the benefit of each party and to their successors and permitted assigns. If a successor agent for the Trust shall be appointed by the Trust, State Street shall upon termination deliver to such successor agent at the office of State Street all properties of the Trust held by it hereunder. In the event that no written order designating a successor agent or Proper Instructions shall have been delivered to State Street on or before the date when such termination shall become effective, then State Street shall have the right to deliver to a bank or trust company, which is a "bank" as defined in the 1940 Act, doing business in Boston, Massachusetts, of its own selection, having an aggregate capital, surplus, and undivided profits, as shown by its last published report, of not less than $2,000,000, all properties held by State Street under this Agreement. Thereafter, such bank or trust company shall be the successor of State Street under this Agreement. XVII. ENTIRE AGREEMENT This Agreement (including all schedules and attachments hereto) constitutes the entire Agreement between the parties with respect to the subject matter hereof and terminates and supersedes all prior agreements, representations, warranties, commitments, statements, negotiations and undertakings with respect to such services to be performed hereunder whether oral or in writing. XXIII. WAIVER The failure of a party to insist upon strict adherence to any term of this Agreement on any occasion shall not be considered a waiver nor shall it deprive such party of the right thereafter to insist upon strict adherence to that term or any term of this Agreement. Any waiver must be in writing signed by the waiving party. XIX. HEADINGS NOT CONTROLLING Headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. XX. SURVIVAL After expiration or termination of this Agreement, all provisions relating to payment shall survive until completion of required payments. In addition to those provisions which specifically provide for survival beyond expiration or termination, all provisions regarding indemnification, warranty, liability and limits thereon shall survive, unless and until the expiration of any time period specified elsewhere in this Agreement with respect to the provision in question. XXI. SEVERABILITY In the event any provision of this Agreement is held illegal, invalid, void or unenforceable, the balance shall remain in effect, and if any provision is inapplicable to any person or circumstance it shall nevertheless remain applicable to all other persons and circumstances. XXII. GOVERNING LAW; JURISDICTION This Agreement shall be deemed to have been made in the Commonwealth of Massachusetts and shall be governed by and construed under and in accordance with the laws of the Commonwealth of Massachusetts without giving effect to its conflict of laws principles and rules. The parties agree that any dispute arising herefrom shall be subject to the exclusive jurisdiction of courts sitting in the Commonwealth of Massachusetts. XXIII. REPRODUCTION OF DOCUMENTS This Agreement and all schedules, exhibits, attachments and amendments hereto may be reproduced by any photographic, photostatic, microfilm, micro-card, miniature photographic or other similar process. The parties hereto each agree that any such reproduction shall be admissible in evidence as the original itself in any judicial or administrative proceeding, whether or not the original is in existence and whether or not such reproduction was made by a party in the regular course of business, and that any enlargement, facsimile or further reproduction of such reproduction shall likewise be admissible in evidence. XXIV. MISCELLANEOUS The Trust's Declaration of Trust is on file with the Secretary of the Commonwealth of Massachusetts. This Agreement was executed by or on behalf of the Trust and not by any person in their individual capacity. Thus, the obligations of this Agreement are not binding upon any Trustee, officer or shareholder of the Trust but are binding only upon the assets and property of the Trust, or the particular Sub-Trust in question, as the case may be. [Remainder of Page Intentionally Blank] IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the date first above written. STATE STREET BANK AND TRUST COMPANY By: /s/ Joseph L. Hooley ---------------------------------------- Name: Joseph L. Hooley Title: Executive Vice President SOUTHTRUST FUNDS By: /s/ Beth S. Broderick ---------------------------------------- Name: Beth S. Broderick Title: Vice President EXHIBIT A SOUTHTRUST FUNDS SouthTrust U.S. Treasury Money Market Fund SouthTrust Income Fund SouthTrust Bond Fund SouthTrust Alabama Tax-Free Income Fund SouthTrust Value Fund SouthTrust Growth Fund I:\Proprietary Board Funds\SouthTrust Funds\Disclosure Work In Process\stfb\financial admin agreement.doc To: State Street Bank and Trust Company From: Client Name: SouthTrust Bank Client Address: SOUTHTRUST BANK OF ALABAMA 420 NORTH 20TH STREET BIRMINGHAM, ALL 35203 Date: 01/01/2002 Re: PRICE SOURCE AUTHORIZATION Reference is made to the Financial Administration and Accounting Services Agreement dated 01/01/02 between SouthTrust Funds (the "Trust") and State Street Bank and Trust Company. Capitalized terms used in this Price Source Authorization or in any attachment or supplement shall have the meanings provided in the Financial Administration and Accounting Services Agreement unless otherwise specified. Pursuant to the Financial Administration and Accounting Services Agreement, the Trust hereby directs State Street to calculate the net asset value ("NAV") of its Portfolios, in accordance with the terms of the Trust's or Portfolio's currently effective Prospectus. State Street will perform the NAV calculation subject to the terms and conditions of the Financial Administration and Accounting Services Agreement and this Authorization. The Trust hereby authorizes State Street to use the pricing sources specified on the attached Authorization Matrix (as amended from time to time) as sources for prices of assets in calculating the net asset value of the Portfolios. The Trust understands that State Street does not assume responsibility for the accuracy of the quotations provided by the specified pricing sources and that State Street shall have no liability for any incorrect data provided by the pricing sources specified by the Trust, unless directly caused by State Street's own negligence or willful misconduct or the negligence or willful misconduct of an agent, including, without limitation, any liability or expense suffered or incurred as a result of the acts or omissions of the Trust or any third party agent or Authorized Price Source whose data or services, including records, reports and other information, State Street relies upon in performing accounting services hereunder. The Trust also acknowledges that prices supplied by the Trust or an affiliate may be subject to approval of the Trust's Board and are not the responsibility of State Street. The Trust agrees to indemnify and hold State Street harmless from any claim, loss or damage arising as a result of using prices furnished by any specified pricing source. State Street agrees that written notice of any change in the name of any specified pricing source will be sent to the Trust as such information is available to State Street. Kindly acknowledge your acceptance of the terms of this letter in the space provided below. SOUTHTRUST FUNDS By: /s/ Beth S. Broderick ------------------------- Title: Vice President The foregoing terms are hereby accepted STATE STREET BANK AND TRUST COMPANY By: /s/ Michael E. Hagerty (1/22/2002) ----------------------------------- Vice President 2 AUTHORIZATION MATRIX to be attached to Price Source Authorization dated 01/01/2002. COMPANY: SouthTrust Funds Effective Date: -------------------------- 01/01/2002 (supersedes prior Authorization Matrices) -----------
--------------------------------------------------------------------------------------------------------------- Security Type Primary SecondaryTertiary Pricing Pricing Valuation Source Source Source Logic Default Point Logic --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- EQUITIES --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- U. S. Listed Equities (NYSE, AMEX) Bridge Reuters IDC Last Mean Market Close --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- U.S. OTC Equities (Nasdaq) Bridge Reuters IDC Last Mean Market Close --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- Foreign Equities Bridge Reuters IDC Last Mean Market Close --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- Listed ADR's Bridge Reuters IDC Last Mean Market Close --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- FIXED INCOME --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- Municipal Bonds IDC JJ Bloomberg Mean Evaluated Kenny --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- US Bonds (Treasuries, MBS, IDC Bridge Bloomberg Mean Evaluated ABS, Corporates) --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- Eurobonds/Foreign Bonds IDC FRI Bloomberg Last Bid Corp -------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- OTHER ASSETS --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- Options Bridge Reuters Bloomberg Last Mean Market Close -------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- Futures Bridge Reuters Bloomberg Last Mean Settlement -------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- Non - Listed ADR's IDC Last Mean --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- ---------------------------------------------- EXCHANGE RATES --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- ------------- IDC Bloomberg Snapshot 12:00 Noon Reuters --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- FORWARD POINTS --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------
Price Source and Methodology Authorization Instructions: For each security type allowed by the Fund Prospectus, please indicate the primary, secondary and tertiary source to be used in calculating Net Asset Value for the Funds identified. NOTE: If Investment Manager is a Pricing Source, please specify explicitly. State Street performs a Data Quality review process as specified in the Sources Status Pricing Matrix on the NAVigator Pricing System which specifies pricing tolerance thresholds, index and price aging details. The Sources Status Pricing Matrix will be provided for your information and review. AUTHORIZED BY: /s/ Beth S. Broderick ------------------------------------------------------------------------ ACCEPTED: _/S/ MICHAEL HAGERTY 1/22/2002 Vice President State Street Vice President
---------------------------------------------------------------------------------------------------------------------- Explanation of Fields ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- Client: Indicate the name of the Client and the Fund name or if multiple funds, attach a list of fund names. ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- Primary Source: Indicate the primary source for prices for the security type. If an Investment Manager is a pricing source, please specify explicitly. ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- Secondary Source: Indicate the secondary source for prices for the security type. If an Investment Manager is a pricing source, please specify explicitly. ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- Tertiary Source: Indicate the tertiary (3rd level) source for prices for the security type. If an Investment Manager is a pricing source, please specify explicitly. ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- Pricing Logic Indicate the price type to be referenced for the security type: Ask, Bid, Close, Evaluated, Last, etc. ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- Pricing Default LogiIndicate the price type to be referenced for the security type: Ask, Bid, Close, Evaluated, Last, etc. in the instance where the preferred price type is not available. ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- Authorized By: Provide the signature of the person authorizing the completion of the Price Source Authorization ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- Date: Indicate the date the Price Source Authorization was completed ----------------------------------------------------------------------------------------------------------------------
STATE STREET ------------ SouthTrust Funds Accounting and Fund Administration Fee Schedule FUND ACCOUNTING SERVICES: Maintain investment ledgers, provide selected general ledger reports, provide selected portfolio transactions, position and income reports. Maintain general ledger and capital stock accounts. Prepare daily trial balance. Calculate net asset value daily. FUND ADMINISTRATION SERVICES: Reporting/ Audit Coordination: Semi-annual and annual financial statement preparation, NSAR preparation and filing, drafting of Form 24 notice, audit co-ordination including completion of audit letters, rating and survey agency reporting and daily and periodic client reporting Performance: Total returns (before and after tax) and SEC Yield calculation oversight Treasury Services: Expense budgeting and invoice processing, distribution forecasting, NAV oversight ---------------------------------------------------------------------- Fees ---------------------------------------------------------------------- The fee below is an annual charge, billed and payable monthly, based on average monthly net assets. Fund Accounting and Fund Administration (Domestic and Global) 3.0 BP Pricing Charges Billed as incurred Out of Pocket All other out of pockets Waived ---------------------------------------------------------------------- Payment ---------------------------------------------------------------------- The above fees invoiced monthly. Payment is due 10 business days after the invoice is mailed to the fund's offices. SOUTHTRUST FUNDS STATE STREET BY: /s/ Beth S. Broderick BY: /s/ Thomas (illegible) --------------------------------- --------------------------------- TITLE: Vice President TITLE: Vice President DATE: 1/24/02 DATE: 1/16/02