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Note 12 - Commitments and Contingencies
12 Months Ended
Dec. 31, 2019
Notes to Financial Statements  
Commitments and Contingencies Disclosure [Text Block]
Note
12.
Commitments and Contingencies
 
Provenzano Employment Agreement
 
On
June 18, 2019,
we and the head of our Odor-
No
-More subsidiary, Joseph L. Provenzano, entered into an employment agreement (the “Provenzano Employment Agreement”), replacing in its entirety the previous employment agreement with Mr. Provenzano dated
January 1, 2008.
 
The Provenzano Employment Agreement provides that Mr. Provenzano will serve as our Executive Vice President of Operations, as well as the President and Chief Executive Officer of our wholly owned subsidiary Odor-
No
-More. Mr. Provenzano’s base compensation will remain at his current rate of
$170,000
annually. In addition to this base compensation, the agreement provides that he is eligible to participate in incentive plans, stock option plans, and similar arrangements as determined by the our Board of Directors, health insurance premium payments for himself and his immediate family, a car allowance covering the expenses of his personal commercial grade truck which the company uses in company operations on a continual basis, paid vacation of
four
weeks per year, and bonuses in such amount as the Compensation Committee
may
determine from time to time.
 
In conjunction with this agreement, our Compensation Committee awarded Mr. Provenzano an option to purchase common stock and restricted stock units under our
2018
Equity Incentive Plan (see Note
5
).
 
The Provenzano Employment Agreement has a term of
five
years, unless earlier terminated in accordance with its terms. The Provenzano Employment Agreement provides that Mr. Provenzano’s employment
may
be terminated by the Company due to his death or disability, for cause, or upon a merger, acquisition, bankruptcy or dissolution of the Company. “Disability” as used in the Provenzano Employment Agreement means physical or mental incapacity or illness rendering Mr. Provenzano unable to perform his duties on a long-term basis (i) as evidenced by his failure or inability to perform his duties for a total of
120
days in any
360
-day period, or (ii) as determined by an independent and licensed physician whom Company selects, or (iii) as determined without recourse by the Company’s disability insurance carrier. “Cause” means that Mr. Provenzano has (i) engaged in willful misconduct in connection with the Company’s business; or (ii) been convicted of, or plead guilty or nolo contendre in connection with, fraud or any crime that constitutes a felony or that involves moral turpitude or theft. If Mr. Provenzano’s employment is terminated due to merger or acquisition, then he will be eligible to receive the greater of (i) 
one
year’s compensation plus an additional
one
half year for each year of service since the effective date of the employment agreement or (ii) 
one
year’s compensation plus an additional
one
half year for each year remaining in the term of the agreement. Otherwise, he is only entitled to receive compensation due through the date of termination.
 
The Provenzano Employment Agreement requires Mr. Provenzano to keep certain information confidential,
not
to solicit customers or employees of the Company or interfere with any business relationship of the Company, and to assign all inventions made or created during the term of the Provenzano Employment Agreement as “work made for hire”.
 
Office Leases
 
We have long-term operating leases for office, industrial and laboratory space in Westminster, California, Oak Ridge, Tennessee, and Alberta, Canada. Payments made under operating leases are charged to the Consolidated Statement of Operations and Comprehensive Loss on a straight-line basis over the term of the operating lease agreement. For the years ended
December 31, 2018
and
2019,
rental expense was
$213,000
and
$208,000,
respectively.  On
January 1, 2019,
we adopted ASC
842
which resulted in a right-of-use asset and lease liability and short-term leases are
not
included in our analysis. The adoption resulted in an immaterial cumulative effect of an accounting change that was
not
recorded.  The lease of our corporate office qualifies for the new treatment; it originated in
August 2016,
expires
August 2020,
contains a yearly escalation of
3%,
and includes a
four
-year renewal option whereby the base rent is adjusted to then market value. That has been included in the analysis. The lease of our Oak Ridge, Tennessee facility also qualifies, and it had
one
executed extension to
September 2020,
and has
one
renewal option for another
five
years where the rental rate would adjust to greater of the current price and fair market value.
No
determination has been made whether to exercise the renewal option. The lease of our Canadian facility is less than
one
year.
None
of our leases have additional terms related to the payments or mechanics of the lease: there are
not
any CAM charges or tax sharing arrangements, easement provisions or any free rent. Since there is
no
explicit interest rate in leases, management used its incremental borrowing rate, which is estimated to be
18%.
 
Our right-of-use asset and lease liability operating leases included our office space BioLargo/ONM and BLEST.  Our BioLargo/ONM lease has a
4
-year extension and we included this extension in the net present value of our lease payments, which used the incremental secured borrowing cost to BioLargo of
18%.
  As of
December 31, 2019,
our weighted average remaining lease term is
4
years and the total remaining operating lease payments is
$710,000.
   
 
The leases have
no
additional payment terms such as common area maintenance payments, tax sharing payments or other allocable expenses. Likewise, the leases do
not
contain other terms and conditions of use, such as variable lease payments, residual value guaranties or other restrictive financial terms. Our minimum lease payments over the next
five
years are:
 
Time period
 
BioLargo
Corp / ONM
   
BLEST
   
Total
 
Year ending December 31, 2020
  $
111,000
    $
65,000
    $
176,000
 
Year ending December 31, 2021
   
115,000
     
65,000
     
180,000
 
Year ending December 31, 2022
   
118,000
     
43,000
     
181,000
 
Year ending December 31, 2023
   
122,000
     
--
     
122,000
 
Year ending December 31, 2024
   
71,000
     
--
     
71,000
 
Total
  $
537,000
    $
173,000
    $
710,000
 
 
The difference between the minimum lease payment total of
$710,000
and the
$411,000
lease liability recorded on the balance sheet is the utilization of the
18%
discount factor in determining the lease liability. 
 
Clyra Medical Consulting Agreement
 
Clyra Medical (see Note
9
) entered into a consulting agreement with Beach House Consulting, LLC, through which Jack B. Strommen will be providing consulting services to Clyra related to its sales and marketing activities and in exchange receive
$23,000
per month for a period of
four
years. The agreement originally provided that Clyra’s obligation to pay fees under the agreement begin the month following Clyra reception of FDA pre-market clearance on its
first
product, which occurred in
September 2019.
In
December 2019,
the parties modified the agreement such that fees are incurred once Clyra generates
$250,000
in monthly revenue on average for
three
consecutive months. The total cash obligation related to the agreement would be approximately
$1.1
 million.