EX-99.(P.1) 9 v310111_ex99-p1.htm BUSINESS CONDUCT RULES AND CODE OF ETHICS

Exhibit (p.1): Heartland Group, Inc.’s and Heartland Advisors, Inc’s Business Conduct Rules and Code of Ethics

 

BUSINESS

CONDUCT RULES

 

FOR

 

HEARTLAND GROUP, INC.

 

AND

 

HEARTLAND ADVISORS, INC.

 

(As Amended Through August 18, 2011)

 

 

 

 

 

 

 

 

 

Act in the best interest of our investors - earn their confidence with every action

 

 
 

Table of Contents

 

BUSINESS CONDUCT RULES 5
I.     Introduction 5
II.     Administration and Enforcement 6
  A.   Interpretation 6
  B.   Compliance as Condition of Employment and Disciplinary Sanctions 6
  C.   Compliance Monitoring and the Business Conduct Committee 7
    1. Authority 7
    2. Special Discretion 7
III.     Definitions 7
CODE OF ETHICS 8
I.     Introduction 8
II.     Board Reporting 8
III.     Record Retention 9
  A.   Retention of Code 9
  B.   Record of Violations and Exceptions 9
  C.   Forms and Reports 9
  D.   List of Heartland Persons 9
  E.   Director Reports 9
  F.   Approval of Limited Offerings 10
  G.   Transaction Records 10
IV.     Definitions 10
  A.   Access Person 10
  B.   Control 10
  C.   Covered Securities 10
  D.   Federal Securities Laws 11
  E.   Heartland Person 11
  F.   Investment Person 11
  G.   Limited Offering 11
  H.   Non-Interested Directors 11
  I.   Personal Transactions 11
V.     General Trading Guidelines 12
VI.     Restrictions On Personal Transactions 12
  A.   Investments In Small Companies Prohibited 12
  B.   Initial Public Offerings of Equity Securities Prohibited 13

 

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  C.   Pre-Clearance Requirement 13
  D.   Black-Out Periods 14
    1. Access Persons 14
    2. Investment Persons 14
    3. Exceptions to Black-Out Rules 14
  E.   Ban on Short-Term Trading Profits 15
  F.   Limited Offerings (Private Placements and Private Investment Partnerships) 15
  G.   Trading With Clients or Funds Prohibited 16
VII.     Exempt Transactions 16
  A.   Non-discretionary Transactions 16
  B.   Non-volitional Transactions 16
  C.   Automatic Investment Plans 16
  D.   Rights Issuances 16
VIII.     Reporting and Disclosure Requirements of Heartland Persons 17
  A.   Initial Reports 17
    1. Annual/Initial Certification and Disclosure 17
  B.   Access Person Quarterly Reports 17
    1. Transactions. 18
    2. Accounts. 18
  C.   Access Person Confirmations and Statements 18
  D.   Investment Person Disclosure of Material Interests 18
  E.   Reporting by Non-Interested Directors 18
GIFT POLICY 20
I.     Introduction 20
II.     Policy 20
  A.   Making of Gifts 20
  B.   Acceptance of Gifts 20
  C.   Customary Business Amenities 21
III.     Gift Reporting 21

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FOREIGN CORRUPT PRACTICES ACT COMPLIANCE POLICY 22
OUTSIDE ACTIVITIES POLICY 22
I.     Outside Employment 23
II.     Service as a Director of a Public Company 23
III.     Relative in Securities Business 23
POLICY AGAINST INSIDER TRADING 24
I.     Summary of Heartland Advisors’ Policy Against Insider Trading 24
  A.   General Prohibition 24
  B.   What is Material? 24
  C.   What is Nonpublic? 24
  D.   How Does a Heartland Person’s Duty not to use the Information Arise? 25
  E.   What to do if you Receive Insider Information 25
  F.   The Effect of the Restricted List 25
  G.   Violations 26
II.     Procedures to Prevent Insider Trading 26
  Section 1.1  
  A.   General Prohibition 26
  1. Materiality 27
  2. Nonpublic 27
  3. Information Obtained through Misappropriation 29
  B.   Insider Trading Prohibitions Specifically Related to Tender Offers 30
  C.   Advice as to Guidelines 30
  D.   Application 30
  Section 1.2  
  A.   Specific Procedures 30
    1. Nondisclosure 30
    2. Access to Files 31
    3. Segregated Files 31
    4. The Restricted List 31
  Section 1.3  
  A.   Violations 32
APPENDICES 33

 

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BUSINESS CONDUCT RULES


 

I.Introduction

 

These Business Conduct Rules (“Rules”) have been adopted by Heartland Advisors, Inc. and its affiliates, including Heartland Holdings, Inc. (collectively referred to herein as “Heartland Advisors”) and Heartland Group, Inc., a registered investment company (referred to herein as “Heartland Group” or the “Heartland Funds”) (Heartland Advisors, Heartland Group, any series of any other registered investment company advised or subadvised by Heartland Advisors (where Heartland Advisors serves as adviser or subadviser with respect to all investment decisions made on behalf of such series) and any investment portfolio of any series of any other registered investment company advised or subadvised by Heartland Advisors (where Heartland Advisors acts as the adviser or subadviser to such series with respect to some, but not all, investment decisions made on behalf of such series) (as appropriate) shall be collectively referred to herein as “Heartland”), and shall govern the conduct of all Heartland Persons (as hereafter defined) in furtherance of general business, fiduciary, and legal principles and to satisfy certain regulatory requirements discussed below.

 

Although Heartland believes that personal investment and other activities by Heartland Persons should not be prohibited or discouraged, the nature of Heartland Advisors’ fiduciary obligations to the Heartland Funds, to each series of any other registered investment company advised or subadvised by Heartland Advisors (where Heartland Advisors serves as adviser or subadviser with respect to all investment decisions made on behalf of such series) and to each investment portfolio containing a segregated portion of the assets of any series of any other registered investment company advised or subadvised by Heartland Advisors (where Heartland Advisors acts as the adviser or subadviser only with respect to the investment decisions involving the assets which comprise such segregated investment portfolio) (collectively referred to herein as “Mutual Funds”), Heartland Advisors’ separate account clients (“Clients”), and shareholders of the Mutual Funds necessarily requires certain disclosures with respect to, and results in some restrictions on, the activities of Heartland Persons. These Rules are designed to reflect the following principles that must guide the personal conduct of all Heartland Persons:

 

In conducting business activities on behalf of Heartland, Heartland Persons must, at all times, (1) act with integrity, competence and dignity, adhere to the highest ethical standards, and deal fairly with and act in the best interests of the Mutual Funds and Clients; (2) comply with applicable Federal Securities Laws (as defined herein); and (3) promptly disclose to the Compliance Officer any circumstances that create an actual or potential conflict with the interests of the Mutual Funds or Clients, including, but not limited to, violations of the Federal Securities Laws (as defined herein) or failures to comply with Heartland policies and procedures, and promptly disclose to the Compliance Officer any violation of these Rules and Code of Ethics;

 

All Personal Transactions of Access Persons in Covered Securities (as these terms are hereafter defined) must be conducted in a manner consistent with these Rules, so as to avoid any actual or potential conflicts of interest with the investment activities undertaken for clients with respect to which Heartland Advisors has investment discretion, including the Mutual Funds and Clients, and to avoid any abuse of position of trust and responsibility with respect thereto;

 

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No Heartland Person shall take inappropriate advantage of his or her position with or on behalf of Heartland or as an investment industry professional;

 

At no time may any Heartland Person engage in any conduct or activity that operates or would operate as a fraud or deceit on the Mutual Funds, Clients, or shareholders of the Mutual Funds or make any untrue statement or fail to make a statement, that in light of the circumstances could mislead the Mutual Funds, Clients, or shareholders of the Mutual Funds in a material way;

 

No Heartland Person shall recommend for purchase or sale, or otherwise discuss the appropriateness of trading, any Covered Security to any other person, except as permitted or required in the normal course of his duties on behalf of Heartland; and

 

No Heartland Person shall reveal to any other person (except as permitted or required in the normal course of his duties on behalf of Heartland) any information that is confidential or proprietary to Heartland, including, but not limited to, information regarding investment transactions made or being considered, or Covered Securities researched or traded, by or on behalf of any of the Mutual Funds or Clients.

 

Any violation of the Rules, or the principles described herein, may be cause for disciplinary action up to and including termination of employment. Other disciplinary actions may include warnings, periods of “probation” during which personal investment activities are curtailed or prohibited, reversal of Personal Transactions, disgorgement of profits, and fines. Technical compliance with the Rules will not automatically insulate from scrutiny conduct that appears to indicate a pattern of abuse of an individual’s legal or fiduciary duties.

 

II.Administration and Enforcement

 

A.Interpretation

 

Questions regarding the interpretation of any provision of the Rules shall be directed to the Chief Compliance Officer of Heartland Advisors (“Compliance Officer”), who shall be responsible for the enforcement of the Rules.

 

The Compliance Officer or any other person named in the Rules may appoint one or more designees to carry out his or her functions pursuant to the Rules.

 

B.Compliance as Condition of Employment and Disciplinary Sanctions

 

Compliance with these Rules is a condition of employment for each Heartland Person. All Heartland Persons are required to certify annually that they have read, understand and have complied with the Rules in the Form attached as APPENDIX A.

 

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C.Compliance Monitoring and the Business Conduct Committee

 

The Compliance Officer shall review all reports provided by Heartland Persons as required under the Rules to ascertain compliance therewith. The Compliance Officer shall institute any procedures necessary to monitor the adequacy of such reports and to otherwise prevent violations of the Rules.

 

The Compliance Officer shall meet periodically with the Heartland Business Conduct Committee (“Committee”). The purpose of the Committee is to facilitate monitoring of compliance with the requirements and procedures contained in the Rules and to consider interpretive and remedial action in administration and enforcement of the Rules.

 

The Committee consists of not less than three members, including the Compliance Officer of Heartland Advisors who shall serve as the Chairman of the Committee.

 

1.Authority

 

Subject to oversight by the Committee, the Compliance Officer shall administer, interpret, and enforce the Rules on an ongoing basis. In general, any interpretations or exceptions made and any remedial actions taken under the Rules by the Compliance Officer shall be reported to, but need not be approved by, the Committee. However, the Compliance Officer shall be required to have the Committee pre-approve any remedial actions proposed by the Compliance Officer involving fines, restrictions or bans on personal trading activities, or termination of employment. In addition, the Compliance Officer, in his or her sole discretion, may defer action and request the review and approval of the Committee for any proposed exception or interpretation to be made or remedial action to be taken under the Rules.

 

2.Special Discretion

 

In exercising their discretion to make exceptions to any provision of the Rules, the Compliance Officer and/or the Committee shall ensure that:

 

A determination is made that the application of the provision is not legally required;

 

The likelihood of any abuse of the Rules caused as a result of the exception is remote;

 

The terms or conditions upon which any exemption is granted is evidenced in a written instrument; and

 

A written record of the exception is made and retained by the Compliance Officer.

 

III.Definitions

 

For definitions of capitalized terms used in the Rules, please refer to the Definitions section of the Code of Ethics.

 

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CODE OF ETHICS


I.Introduction

 

Rule 17j-1 (the “IC Rule”) under the Investment Company Act of 1940, as amended (the “IC Act”) requires that an investment company, as well as its investment adviser and principal underwriter, adopt a written code of ethics containing provisions reasonably necessary to prevent their Access Persons from engaging in any fraudulent or unlawful personal trading activity. The IC Rule further requires an investment company to disclose in its registration statement certain information about its code of ethics and to file a copy as an exhibit thereto.

 

Rule 204A-1 (the “IA Rule”) under the Investment Advisers Act of 1940, as amended (the “IA Act”) requires each investment adviser registered with the Securities and Exchange Commission to adopt a written code of ethics containing provisions reasonably necessary to reflect an adviser’s fiduciary obligations to its clients and to ensure its Access Persons comply with applicable Federal Securities Laws (as defined herein). In addition, Rules 204A-1 and 204-2 under the IA Act require investment advisers to keep certain records, which must be available for inspection by representatives of the Securities and Exchange Commission (“SEC”), regarding personal investment activities of advisory personnel.

 

In satisfaction of these regulatory requirements, this Code of Ethics (“Code”) includes the principal recommendations in the Report of the Investment Company Institute Advisory Group on Personal Investing dated May 9, 1994.

 

The Board of Directors of Heartland Group (“Heartland Group Directors”), including a majority of the Non-Interested Directors, must approve the Code on an annual basis, and approve any material change to the Code within six months after adoption of such material change. The Heartland Group Directors must base their approval of the Code, and any material changes to the Code, on a determination that the Code contains provisions reasonably necessary to prevent Access Persons from engaging in any conduct prohibited by the provisions of the IC Rule. Before approving the Code, the Heartland Group Directors must receive a certification from Heartland Advisors that it has adopted procedures reasonably necessary to prevent Access Persons from violating the Code.

 

II.Board Reporting

 

The Compliance Officer shall present the following reports to the Heartland Group Directors:

 

Not less frequently than quarterly, a written report identifying any material issues arising under the Code or related procedures, including, but not limited to, any material or recurring violations of the Code or Heartland’s related procedures detected since the last such report with a description of the nature of the violation, the person or persons involved, and the remedial action taken. Any violation of the Restrictions on Personal Transactions will be considered material;

 

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Not less frequently than quarterly, a written report identifying any material changes to the Code adopted since the last such report. Any such changes must be approved by the Heartland Group Directors, including a majority of the Heartland Group Directors who are not interested persons; and

 

Not less frequently than annually, a written report summarizing existing procedures followed in administering the Code and a certification by the Chief Operating Officer, or other senior officer, of Heartland Advisors that the procedures are reasonably designed to prevent Access Persons from violating the Code.

 

The Heartland Group Directors shall consider any issues presented by the Business Conduct Committee and/or the Compliance Officer as well as the certification reports described above, examining them carefully and determining whether any action (including amendment of the Code) is necessary.

 

III.Record Retention

 

Heartland Advisors shall maintain at its principal place of business on its own behalf and on the behalf of Heartland Group, the following records. Each record shall be preserved for a period of not less than five years (six for Transaction Records) from the end of the calendar year in which the event requiring the record to be made occurred, the first two years in an easily accessible place, or as shall otherwise be required under applicable law and regulation:

 

A.Retention of Code

 

A copy of the Code.

 

B.Record of Violations and Exceptions

 

A record of any exception to the Code made by the Compliance Officer and/or the Business Conduct Committee as permitted by Section II.C and a record of any violation of this Code, and of any action taken as a result thereof.

 

C.Forms and Reports

 

A copy of each report made by an Access Person under this Code.

 

D.List of Heartland Persons

 

A list of all Heartland Persons who are, or have been, required to make reports under this Code.

 

E.Director Reports

 

A copy of each report presented to the Heartland Group Directors under Section II of the Code.

 

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F.Approval of Limited Offerings

 

A copy of each pre-approval of a Limited Offering, including the reasons supporting the pre-approval.

 

G.Transaction Records

 

A written record of every transaction in a Covered Security required to be reported by an Access Person under the Code containing the title and amount of the Covered Security involved, the date and nature of the transaction, the price at which the transaction was effected, and the name of the broker, dealer, or bank with or through whom the transaction was effected. This record may be satisfied by a trade confirmation, account statement, or other written report received no later than thirty days after the calendar quarter in which the transaction occurred.

 

IV.Definitions

 

A.Access Person

 

“Access Person” shall mean (i) any director or officer of Heartland, (ii) any employee of Heartland (or of any company in a Control relationship with Heartland) who, in connection with his or her regular functions or duties, makes, participates in, or obtains information regarding the purchase or sale of Covered Securities on behalf of the Mutual Funds or Clients, or whose functions relate to the making of any recommendations with respect to such purchases or sales; and (iii) any natural person in a Control relationship to Heartland who obtains information concerning purchase and sale recommendations made to any of the Mutual Funds or Clients with regard to Covered Securities. Access Person also includes any other person designated by the Compliance Officer.

 

B.Control

 

“Control” shall have the same meaning as in Section 2(a)(9) of the IC Act. In general, it means the power to exercise a controlling influence over the management and policies of a company, unless such power is solely the result of an official position with such company.

 

C.Covered Securities

 

“Covered Security” shall mean any security within the meaning of Section 2(a)(36) of the IC Act, such as common stocks, preferred stocks, closed-end investment companies, stock options, debt securities and derivative instruments, including futures contracts, and options on futures contracts, relating to any stock, bond or index. Covered Securities shall also include Limited Offerings (i.e., limited partnership interests and private placement common or preferred stocks or debt instruments), shares of the Mutual Funds, shares of Exchange Traded Funds (ETFs) or other exchange traded vehicles, and municipal securities.

 

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Covered Securities do not include (i) direct obligations of the U.S. Government; (ii) bankers acceptances, bank certificates of deposit, commercial paper, repurchase agreements or other high quality short-term debt instruments; (iii) shares of money market funds, or shares of open-end investment companies for which Heartland Advisors does not serve as investment adviser or, where Heartland Advisors serves as an adviser or subadviser to a series (or any portion thereof) of any open-end investment company, all other series of such investment company for which Heartland Advisors does not so serve; (iv) options/futures based on broad based indices, interest rates, Standard & Poors Depository Receipts, Treasury instruments, commodities, or currencies.

 

D.Federal Securities Laws

 

“Federal Securities Laws” shall have the same meaning as in Rule 204A-1(e)(4) of the IA Act.

 

E.Heartland Person

 

“Heartland Person” shall mean any employee, officer, director, or general partner of Heartland.

 

F.Investment Person

 

“Investment Person” shall mean any employee, officer, or director of Heartland Advisors who in connection with his or her regular functions or duties makes or participates in making recommendations regarding the purchase or sale of Covered Securities and any natural person who is a Control person of Heartland Advisors who obtains information concerning such recommendations. Investment Person also includes any other person designated by the Compliance Officer.

 

G.Limited Offering

 

A “Limited Offering” means an offering that is exempt from registration under the Securities Act of 1933 pursuant to Section 4(2) or Section 4(6) or pursuant to Rule 504, Rule 505, or Rule 506 under the Securities Act of 1933. These include, for example, private placements and private investment partnerships.

 

H.Non-Interested Directors

 

A “Non-Interested Director” shall mean a director of Heartland Group who is not an “interested person” of Heartland Group within the meaning of Section 2(a)(19) of the IC Act. Non-Interested Directors are also Heartland Persons and Access Persons.

 

I.Personal Transactions

 

“Personal Transactions” shall mean transactions in Covered Securities in which a Heartland Person has direct or indirect “beneficial ownership” within the meaning of the term as used in Rule 16a-1(a)(2) under the Securities Exchange Act of 1934, except that the term applies to all debt and equity securities and commodity interests. Personal Transactions shall include transactions for: (i) a person’s own account; (ii) an account owned jointly with another person; (iii) an account in the person’s name as a guardian, executor or trustee; (iv) an account in which such person, his spouse, or his minor child residing in his household has a direct or indirect interest; (v) an account of any other relative (e.g., parents, in-laws, adult children, brothers, sisters, etc.) whose investments the person directs or controls whether or not the relative resides with the person, and (vi) an account of any other person, partnership, corporation, trust, custodian, or other entity if, by reason of contract or formal or informal understanding or arrangement, the person has a direct or indirect pecuniary interest in such account.

 

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V.General Trading Guidelines

 

All Access Persons are prohibited from taking personal advantage of their knowledge of recent or impending securities activities for the Mutual Funds or Clients. In accordance with Heartland’s Policy Against Insider Trading, Access Persons are generally prohibited from purchasing or selling any security while in the possession of material nonpublic information about the issuer of the security, and from communicating to third parties any such material nonpublic information. Access Persons are further prohibited from using or disclosing any nonpublic information relating to the Mutual Funds or Clients, or any nonpublic information relating to the business or operations of Heartland, unless properly authorized to do so.

 

When purchasing, exchanging, or redeeming shares of an open-end investment company, including the Mutual Funds, Access Persons must comply in all respects with the policies and procedures set forth in the most current prospectus and statement of additional information for such open-end investment company.

 

Access Persons are discouraged from engaging in a pattern of securities transactions in any Covered Security that is excessively frequent so as to potentially (i) impact the ability to carry out his or her assigned duties or (ii) increase the possibility of an actual or apparent conflict of interest.

 

VI.Restrictions On Personal Transactions

 

The provisions of Section VI shall apply to the Personal Transactions of all Access Persons, except Access Persons who are Non-Interested Directors.

 

A.Investments In Small Companies Prohibited

 

Except for sales that qualify as “exempt” transactions under Section VII hereof and transactions in closed-end investment companies, the Mutual Funds, exchange traded funds or other exchange traded vehicles or Limited Offerings, no Investment Person or Access Person may effect a Personal Transaction in a Covered Security whose market capitalization is less than $2 billion.

 

Access Persons, including Investment Persons, subject to this restriction shall be permitted to sell any such investment if the investment was (i) owned and reported to the Compliance Officer at the time he or she became an Access Person, (ii) acquired other than by purchase (e.g., inheritance, spin-off, etc.), or (iii) was not subject to the limit at the time of purchase. However, any such sales shall be subject to the pre-clearance and reporting provisions of the Code.

 

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B.Initial Public Offerings of Equity Securities Prohibited

 

All Access Persons are prohibited from purchasing equity securities in initial public offerings (“IPOs”). Further, all Access Persons are prohibited from using the facilities of Heartland Advisors to secure an IPO, directly or indirectly, for any non-client or to indirectly (that is, in circumvention of any procedures established from time to time by Heartland Advisors for allocation of IPOs among the Mutual Funds and Clients) secure an IPO for any Clients or the Mutual Funds.

 

C.Pre-Clearance Requirement

 

Unless the transaction is exempt as provided in Section VII hereof, every Personal Transaction in a Covered Security, including transactions in private placement securities and other Limited Offerings, by an Access Person must be pre-approved by the Compliance Officer. Pre-approval and pre-clearance shall be obtained by using the Personal Trade Request Form as made available by the Compliance Officer from time to time, a current copy of which is attached hereto as APPENDIX B.

 

Pre-approval and pre-clearance for a Transaction in a Covered Security other than shares of the Mutual Funds, private placement securities and other Limited Offerings shall be good for three business days (inclusive of the day on which approval is granted, if approval is granted prior to market close). Pre-approval and pre-clearance for a Transaction in shares of the Mutual Funds shall be good for ten business days or as otherwise determined by the Compliance Officer. Pre-approval and pre-clearance for a Transaction in a private placement security or other Limited Offering shall be valid for the time period determined by the Compliance Officer. An order that is not executed within these times must be re-submitted for pre-approval and pre-clearance.

 

After receiving a completed Personal Trade Request and Authorization Form from an Access Person, for a transaction in a Covered Security other than the Mutual Funds, the Compliance Officer shall obtain the following approvals before pre-clearing the transaction:

 

For all trades: One senior trader

 

For equity trades: All equity portfolio managers

 

For non-municipal debt: One equity portfolio manager and one fixed-income portfolio manager and the fixed-income analyst that follows corporate bonds at Heartland Advisors.

 

For municipal debt: All fixed-income portfolio managers

 

In approving, traders are asked to review to ensure there are no pending orders for the Covered Security on the trading desk and portfolio managers are asked to identify if they anticipate trading activity for the Mutual Funds or Clients in the Covered Security within the next 15 days. If one manager is unavailable, another manager may approve on his behalf if he is reasonably certain the security is not under consideration for investment for any of the Mutual Funds or Clients with respect to which the absent portfolio manager has investment discretion.

 

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A portfolio manager may not pre-approve his own transaction.

 

For transactions in the Mutual Funds, other than transactions exempt under Section VII, the Access Person must submit a completed Fund Personal Trade Request Form for the Mutual Funds, a current copy of which is attached hereto as APPENDIX C, and obtain pre-approval and pre-clearance from the Compliance Officer.

 

D.Black-Out Periods

 

The black-out periods set forth below shall apply solely to the individual security in question and not to the issuer generally. Black-out periods shall be determined exclusive of the day on which transactions of the Mutual Funds or Clients are effected or being considered. In the event of a violation of these provisions, if the violation results from a transaction that can be reversed prior to settlement, such transaction shall be reversed with any costs being borne by the Access Person. If reversal is not practical or possible, then the security shall be sold and any profit realized from the transaction, net of commissions, shall be disgorged to a charity selected by the Business Conduct Committee.

 

1.Access Persons

 

Unless the transaction is exempt under this Code, no Access Person may (i) execute a Personal Transaction on a day during which any of the Mutual Funds or any Clients have a pending “buy” or “sell” order in that same security, until the “buy” or “sell” order for the Mutual Funds or Clients in that security is executed or withdrawn, or (ii) execute a Personal Transaction when the security is being considered for purchase or sale on behalf of any of the Mutual Funds or any Clients.

 

Note: A security is “being considered for purchase or sale” when a recommendation to purchase or sell such security has been made and communicated by an investment analyst, in the course of his normal business duties, to the Portfolio Manager responsible for making investment decisions on behalf of the Mutual Funds or Clients, and such recommendation is under active consideration by the Portfolio Manager.

 

2.Investment Persons

 

No Investment Person may effect a Personal Transaction within seven calendar days before or after a trade is executed on behalf of any of the Mutual Funds or Clients (the “7-Day Rule”) for which that person is either (i) the portfolio manager for any of the Mutual Funds or Clients’ account that traded the Covered Security or (ii) the investment analyst for the Covered Security traded.

 

For supervisors of equity portfolio managers, research analysts/associates, the chief operating officer, and the traders, the 7-Day Rule shall apply more broadly to any Covered Securities traded in any of the Mutual Funds or Client accounts.

 

3.Exceptions to Black-Out Rules

 

a.Highly Liquid Securities

 

Personal Transactions in stocks (and in convertible preferred stocks convertible into such common stocks) of companies with market capitalization’s of $5 billion or more at the time of purchase or sale shall not be subject to the black-out periods set forth above. These stocks are believed to be sufficiently liquid and actively traded such that investment transactions undertaken for Clients or the Mutual Funds are unlikely to have any significant impact on the market price of such stocks. However, because options and other derivatives may involve leverage that magnifies the effect of even small price changes in the underlying stock, Personal Transactions in options and other derivatives remain subject to such blackout periods.

 

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b.The Mutual Funds

 

Personal Transactions in shares of the Mutual Funds shall not be subject to the blackout periods set forth above.

 

E.Ban on Short-Term Trading Profits

 

Access Persons are prohibited from profiting in the purchase and sale, or the sale and purchase, of the same (or equivalent) securities within 60 calendar days (the 60 day ban applies irrespective of when an Access Person first purchased securities of the issuer). However, in the event that (i) the effect of a transaction is to substitute an equity derivative position in a security with a comparable number of shares of the underlying security, or vice versa, (ii) the substitution transactions occur within the same trading day, and (iii) the value of the substituted position increases and decreases relative to increases and decreases in the value of the original derivative or underlying security position, then, the transactions implementing the substitution shall be permitted. Exceptions to the 60-day ban may be granted for hardship on a case-by-case basis by the Compliance Officer.

 

F.Limited Offerings (Private Placements and Private Investment Partnerships)

 

Any purchase of a Limited Offering by an Access Person shall be subject to the prior written approval of the Compliance Officer and in the case of a purchase by an Investment Person, the prior approval of the Non-Interested Directors or their designee. In approving the purchase of a Limited Offering, consideration shall be given to whether the investment should be reserved for the Mutual Funds or Clients, and whether such opportunity is being offered to such Access Person by virtue of his or her position with the Mutual Funds or Clients.

 

Furthermore, no Access Person may have a 5% or more ownership interest in a private investment partnership. If an Access Person’s ownership interest becomes 5% or more because of a non-volitional act, the Access Person must immediately notify the Compliance Officer.

 

If and after an authorization to acquire a Limited Offering has been obtained, the Access Person must disclose such personal investment whenever any subsequent consideration by the Mutual Funds or any other Clients for investment in that issuer arises.

 

If a Heartland Fund decides to purchase securities of an issuer, the shares of which have been previously obtained for personal investment by an Access Person in a Limited Offering, that decision shall be subject to an independent review by the Non-Interested Directors of Heartland Funds with no personal interest in the issuer.

 

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G.Trading With Clients or Funds Prohibited

 

All Access Persons are prohibited from, directly or indirectly, purchasing any Covered Security from, or selling any Covered Security to, a Client or any of the Mutual Funds.

 

VII.Exempt Transactions

 

The following transactions shall be exempt from the pre-clearance requirements and other provisions of Section VI hereof, but the reporting and disclosure requirements of Section VIII hereof shall apply:

 

A.Non-discretionary Transactions

 

Purchases or sales effected in any account over which an Access Person has no direct or indirect influence or control, or in any account of the Access Person which is managed on a discretionary basis by a person: (a) unrelated to the Access Person; (b) whom the Access Person does not, in fact, influence or control; and (c) with whom the Access Person does not confer or otherwise participate in connection with the purchase and sale of securities in the account.

 

Note: Any registered investment adviser retained by an Access Person shall be pre-approved by the Compliance Officer before the Access Person may rely upon this exemption. For this purpose, transactions effected under a power of attorney or a brokerage account agreement are not eligible for this exemption unless they contain an express delegation of investment discretion.

 

B.Non-volitional Transactions

 

Purchases or sales that are non-volitional on the part of the Access Person, including mergers, recapitalizations or similar transactions. Non-volitional transactions also include gifts of a Covered Security to an Access Person over which the Access Person has no control of the timing.

 

C.Automatic Investment Plans

 

A program in which regular periodic purchases or sales are made automatically in or from investment accounts in accordance with a predetermined schedule and allocation, including an issuer’s automatic dividend reinvestment plan.

 

D.Rights Issuances

 

Purchases effected upon the exercise of rights issued by the issuer pro rata to all holders of a class of its securities, to the extent such rights were acquired from such issuer, and sales of such rights so acquired.

 

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VIII.Reporting and Disclosure Requirements of Heartland Persons

 

The initial and quarterly reporting requirements of this Section A through C shall not apply to Non-Interested Directors except as provided by Section VIII.E.

 

No Report made under this section shall be construed as an admission by the reporting person that he or she has any direct or indirect beneficial ownership in the reportable items.

 

A.Initial and Annual Reports

 

No later than 10 calendar days after commencement of employment, and at least annually thereafter, the following reports must be completed, which contain information current as of a date no more than 45 days prior to the date each such report is submitted:

 

1.Annual/Initial Certification and Disclosure

 

Each Access Person is required to complete and return to the Compliance Officer the Annual/Initial Certification and Disclosure acknowledging that he or she has read, understands and has complied with the Code. Each Access Person’s Annual Certification and Disclosure must be returned to the Compliance Officer by the end of each calendar year. A copy of the Certificate is attached as APPENDIX A.

 

Access Persons are required to disclose to the Compliance Officer (i) all securities and commodities accounts maintained by the Access Person in which any securities are held and (ii) all personal holdings in Covered Securities on the Annual/Initial Certification and Disclosure attached as APPENDIX A.

 

B.Access Person Quarterly Reports

 

Every Access Person shall complete and submit a Quarterly Report to the Compliance Officer that discloses the information set forth below with respect to all Personal Transactions and all securities and commodities accounts that Personal Transactions are conducted in during the quarter. Every Quarterly Report shall be submitted not later than 30 calendar days after the end of each calendar quarter.

 

Access Persons need not make a Quarterly Report if the report would duplicate information contained in broker trade confirmations or account statements received by the Compliance Officer or information previously reported under the Code.

 

The Quarterly Report shall be in the form published by the Compliance Officer from time to time, the current form of which is attached as APPENDIX D.

 

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1.Transactions.

 

The Quarterly Report shall contain the following information for each reportable transaction:

 

The date of the transaction, the title, and as applicable the exchange ticker symbol or CUSIP number, the interest rate and maturity date, the number of shares and the principal amount of the security involved;

 

The nature of the transaction (i.e., purchase, sale or any other type of acquisition or disposition);

 

The price at which the transaction was effected;

 

The name of the broker, dealer, or bank with or through whom the transaction was effected; and

 

The date that the report is submitted by the Access Person.

 

2.Accounts.

 

The Quarterly Report shall contain the following information for each reportable account:

 

The name of the broker, dealer or bank with whom the Access Person established the account;

 

The date the account was established; and

 

The date the report is submitted by the Access Person.

 

C.Access Person Confirmations and Statements

 

All Access Persons maintaining securities or commodities accounts shall direct their brokers to furnish the Compliance Officer on a timely basis, duplicate copies of all confirmations and account statements.

 

D.Investment Person Disclosure of Material Interests

 

If an Investment Person wishes to invest or make a recommendation to invest in a security for any of the Mutual Funds or Clients, and such person currently owns greater than 5% of the outstanding shares of the security, such person must first confirm such interest to the Compliance Officer and the Chief Operating Officer of Heartland Advisors and obtain their consent. The Compliance Officer and the Chief Operating Officer may only grant consent if the Investment Person has no material interest in the security. A material interest includes, but is not limited to, offices, directorships, significant contracts, or interests or relationships that are likely to affect the Investment Person’s judgment.

 

E.Reporting by Non-Interested Directors

 

A Non-Interested Director shall report a non-exempt Personal Transaction in Covered Securities to the Compliance Officer within 30 calendar days of the end of the calendar quarter in which such transaction was effected if, at the time such transaction was effected, the Non-Interested Director knew or, in the ordinary course of fulfilling his or her official duties as a director of Heartland Group, should have known that, during the 15-day period immediately preceding or after the date of the transaction by the Non-Interested Director, the security is or was purchased or sold by a Heartland Fund or was considered for purchase or sale.

 

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In addition, Non-Interested Directors shall annually report in the Directors and Officers Questionnaire to the Compliance Officer any 5% or more ownership interest in a private investment partnership.

 

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GIFT POLICY


 

I.Introduction

 

Gifts may only be given (or accepted) if they are in accordance with normally accepted business practices and do not raise any question of impropriety. A question of impropriety may be raised if a gift influences or gives the appearance of influencing the recipient. The following outlines Heartland’s policy on giving and receiving gifts to help Heartland maintain those standards and is applicable to all Heartland Persons (other than Non-Interested Directors).

 

II.Policy

 

A.Making of Gifts

 

Heartland Persons and members of their immediate family may not make any gift, series of gifts, or other thing of value, including cash, loans, personal services, or special discounts (“Gifts”) in excess of $100 per year, without advance approval from the Chief Compliance Officer or his/her designee, to any of the Mutual Funds or Clients, any one person or entity that does or seeks to do business with or on behalf of Heartland or any of the Mutual Funds or Clients, or any company held by any of the Mutual Funds or Clients or their management (collectively referred to herein as “Business Relationships”).

 

B.Acceptance of Gifts

 

Heartland Persons and members of their immediate family may not accept any Gift of material value from any single Business Relationship. A Gift will be considered material in value if it influences or gives the appearance of influencing the recipient. In the event the aggregate fair market value of all Gifts received from any single Business Relationship is estimated to exceed $250 in any 12-month period, the Access Person must immediately notify the Compliance Officer.

 

If the Gift is from any person, entity or person affiliated with an entity that is a member of the Financial Industry Regulatory Authority (“FINRA”) that does business with or on behalf of Heartland, or is made in connection with the sale or distribution of registered investment company or variable contract securities, the aggregate fair market value of all such Gifts received by you from any single Business Relationship may never exceed $100 in any 12-month period.

 

Occasionally, Heartland employees are invited to attend or participate in conferences, tour a company’s facilities, or meet with representatives of a company. Such invitations may involve traveling and may require overnight lodging. Generally, all travel and lodging expenses provided in connection with such activities must be paid for by Heartland. However, if appropriate, and with prior approval from your manager, you may accept travel related amenities if the costs are considered insubstantial and are not readily ascertainable.

 

The solicitation of a Gift is prohibited (i.e., you may not request a Gift, such as tickets to a sporting event, be given to you).

 

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C.Customary Business Amenities

 

Customary business amenities are not considered Gifts so long as such amenities are business related (e.g., if you are accepting tickets to a sporting event, the offerer must go with you), reasonable in cost, appropriate as to time and place, and neither so frequent nor so costly as to raise any question of impropriety. Customary business amenities which you and, if appropriate, your guests, may accept (or give) include an occasional meal, a ticket to a sporting event or the theater, green fees, an invitation to a reception or cocktail party, or comparable entertainment.

 

III.Gift Reporting

 

All Gifts shall be reported to the Compliance Officer within fourteen calendar days of acceptance or making such Gifts on a Gift Disclosure Report attached as APPENDIX E.

 

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FOREIGN CORRUPT PRACTICES ACT COMPLIANCE POLICY


 

 

The Foreign Corrupt Practices Act of 1977, as amended (FCPA), and other related regulations, prohibit Heartland Persons from making any payment (including giving a gift) to a foreign government official for purposes of obtaining or retaining business. The FCPA applies to Heartland everywhere in the world. The FCPA applies to every Heartland Person even if he or she is not a U.S. citizen.

 

A violation of the FCPA occurs when something of value is given to a foreign government official for the purpose of obtaining or retaining business or gaining an “unfair advantage” (for example, obtaining favorable tax treatment). A violation of the FCPA can also occur when something of value is given through an agent or intermediary, with knowledge that the thing of value will be used to obtain or retain business or direct business to someone else. Under the FCPA, “knowing” can include situations where the circumstances make it likely that an illegal payment will occur, even if the Heartland Person did not actually know the payment would be made.

 

No Heartland Person may make any payment to a foreign government official that is connected in any way, directly or indirectly, to the business of Heartland.

 

If a Heartland Person discovers that a payment was made by such individual or on such individual’s behalf, or if such individual has engaged in any activity in violation of this policy, such Heartland Person shall immediately provide written notice of such payment to the Chief Compliance Officer. Violations will be taken seriously and may result in disciplinary action, as well as regulatory action. Regulatory actions against FCPA violators may include:

 

Criminal actions, including large fines and possible imprisonment (for individuals)

 

Civil actions, including large fines

 

Other governmental action, including being barred from doing business with the US government

 

Private cause of action, including possible Racketeer Influenced and Corrupt Organizations Act (RICO) charges and damages

 

In addition, many foreign countries have rules and regulations restricting gifts to people who are employed by the government of that country. Heartland intends to fully comply with all of those rules and regulations.

 

The FCPA also requires Heartland to take reasonable steps to assure intermediaries retained or engaged by it to help Heartland obtain foreign business do not engage in conduct prohibited under the FCPA. Heartland presently has no intention of retaining or engaging any such intermediaries.

 

Bribery is unacceptable. It is imperative that each and every person who does business with Heartland understands that Heartland Persons will not, under any circumstances, give or accept bribes or kickbacks.

 

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OUTSIDE ACTIVITIES POLICY


 

 

Any Heartland Person who proposes to engage in Outside Employment or Service as a Director of a Public Company may do so on the Outside Activities Request Form attached as APPENDIX F.

 

I.Outside Employment

 

No Heartland Person (other than Non-Interested Directors) shall accept employment or compensation as a result of any business activity (other than a passive investment), outside the scope of his or her employment with Heartland unless such person has provided prompt written notice of such employment or compensation to the Compliance Officer, and, in the case of securities-related employment or compensation, has received the prior written approval from the Compliance Officer.

 

II.Service as a Director of a Public Company

 

No Heartland Person (other than Non-Interested Directors) shall serve on a board of directors of a public company or other for profit entity without the prior written approval of the Compliance Officer and the Chief Executive Officer of Heartland Advisors. In approving a request, a determination shall be made that the board service would not be inconsistent with the interests of the Mutual Funds or Clients. Any such approval shall be subject to any procedures the Compliance Officer deems appropriate to prevent the misuse of material non-public information that may be acquired through board service, and other procedures or investment restrictions that may be required to prevent actual or potential conflicts of interest. These procedures shall, at a minimum, require that such person is isolated from investment decisions with respect to securities issued by such company.

 

Any Non-Interested Director who serves on a board of directors of a public company or other for profit entity must provide written notification to the Compliance Officer of Heartland Advisors at the time such service begins.

  

III.Relative in Securities Business

 

Heartland Persons (other than Non-Interested Directors) are required to immediately disclose to the Compliance Officer any spouse, other family member, or anyone residing within such person’s household who is employed in the securities or commodity industry.

 

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POLICY AGAINST INSIDER TRADING


 

 

I.Summary of Heartland Advisors’ Policy Against Insider Trading

 

A.General Prohibition

 

Any Heartland Person who becomes aware of material nonpublic information should not (without first discussing with Heartland’s Compliance Officer):

 

Trade for a personal or client’s account

 

Recommend transactions in the security, or

 

Disclose (tip) the information to others

 

B.What is Material?

 

Information is material if it has market significance – information a reasonable investor would want to know before making an investment decision. Examples:

 

Earnings estimates, changes in dividends, stock splits and other financial projections

 

Major new discoveries or advances

 

Acquisitions, mergers and tender offers

 

Sales of substantial assets

 

Changes in debt ratings

 

Significant write-downs or additions to reserves

 

C.What is Nonpublic?

 

Information that is not widely available or disseminated. You should be able to point to a public source for public information – newspaper, press release, etc. Examples:

 

Information available to a select group of analysts or institutional investors

 

Undisclosed facts that are the subject of rumors

 

Information given on a confidential basis until it is made public and enough time has elapsed for the market to respond (historically that has been 72 hours)

 

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D.How Does a Heartland Person’s Duty not to use the Information Arise?

 

Any Heartland Person who obtains material nonpublic information is subject to the prohibitions described in section I. A. above. The information must be reported to the Compliance Officer who will consider the source of the information and the complex legal duties surrounding the information. These decisions are only to be made in consultation with the Compliance Officer. Some of the considerations that result in a Heartland Person having a duty with respect to the information are:

 

Information obtained from a Heartland affiliate defined as any company where we hold 5% or more of the outstanding shares

 

Information obtained with the expectation that it will be kept on a confidential basis

 

Information obtained through breach of someone’s fiduciary duty – this is very often the case in our business where a corporate officer of an issuer, or an advisor to a company, has a duty not to disclose the information and they wind up disclosing it either selectively to a small group of analysts or institutional investors or they disclose it for a quid pro quo

 

Information obtained through misappropriation – obtained the information for a proper purpose but used it for a contrary purpose (how lawyers, investment bankers, printers, etc. get caught)

 

Any information relating to a tender offer or potential tender offer is subject to even stricter rules

 

E.What to do if you Receive Insider Information

 

Do not trade, recommend or tip based on the information.

 

Report the information to the Compliance Officer so the security can be placed on Heartland Advisors’ Restricted List, if appropriate.

 

Any materials or correspondence relating to the information are to be segregated from the files and held by the Compliance Officer as confidential.

 

F.The Effect of the Restricted List

 

No Heartland Person may trade the securities, including options and warrants, for his or her own account, family accounts or other personal accounts over which he or she exercises discretion or influence.

 

No Heartland Person may trade the securities, including options and warrants, for any of the Mutual Funds or Client accounts.

 

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G.Violations

 

Violations of this policy, or any other disclosure of material, nonpublic information, must be reported to the Compliance Officer immediately. Violations will be taken seriously and may result in disciplinary action, as well as the following regulatory action:

 

For individuals who trade on inside information (or tip others):

 

ØCivil penalty of up to three times the profit gained or loss avoided

 

ØCriminal fine of up to $1 million (no matter how small the profit); and

 

ØJail term of up to 10 years

 

For a company (as well as any supervisory person) that fails to take appropriate steps to prevent illegal trading:

 

ØCivil penalty of the greater of $1 million or three times the profit gained or loss avoided as a result of the employee’s violation; and

 

ØCriminal penalty of up to $2.5 million

 

Remember: Any alleged insider trading will be viewed with 20/20 hindsight,
which often makes information and timing difficult to explain away!

 

II.Procedures to Prevent Insider Trading

 

The Insider Trading Securities Fraud Enforcement Act of 1988 includes a variety of provisions to deter, detect and punish insider trading violations. The penalties for violations of the law are severe. The law imposes civil penalties of up to three times the profit gained or loss avoided as a result of an unlawful purchase or sale or communication of inside information, plus disgorgement of the profit. The law also imposes a special responsibility on broker-dealers and investment advisers to establish written supervisory procedures that are reasonably designed to prevent the misuse of material, nonpublic information by the broker-dealer, investment adviser or any person associated with them.

 

The following sections describe the procedures that will be followed by Heartland Advisors to prevent and detect insider trading violations. Any questions regarding these procedures should be brought to the attention of the Compliance Officer.

 

Section 1.1

 

A.General Prohibition

 

A Heartland Person who becomes aware of material information that has not been disclosed to the marketplace generally should not, without first discussing the matter with the Compliance Officer or legal counsel, trade in (purchase or sell) the securities of the company to which the information relates, either on behalf of a Heartland Advisors Client or for his or her own or related account, recommend transactions in such securities, or disclose that information (tip) to others. These restrictions apply if such information has been acquired improperly or, though acquired properly, has been obtained in circumstances in which there is a reasonable expectation that it will not be used for trading purposes, or where the information relates to a tender offer and came from a tender offer participant.

 

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In particular, no employee should trade, tip or recommend the securities of any issuer having obtained material, nonpublic information on a confidential basis, from an insider in breach of his or her duty, or through “misappropriation.” On the other hand, there is no prohibition against using information obtained legitimately through one’s own analyses or appropriate investigative efforts.

 

1.Materiality

 

Information is “material” if it has market significance; this is, if its public dissemination is likely to affect the market value of securities, or if it is otherwise information that a reasonable investor would want to know before making an investment decision.

 

a.While it is impossible to list all types of information which might be deemed material under particular circumstances, information dealing with the following subjects is often found to be material:

 

Earnings estimates and other financial projections

 

Dividends

 

Major new discoveries or advances in research

 

Acquisitions, including mergers and tender offers

 

Sales of substantial assets

 

Changes in debt ratings

 

Significant write-downs of assets or additions to reserves for bad debts or contingent liabilities

 

b.On the other hand, information is generally not material if its public dissemination would not have a market impact, or if the information would not likely influence a reasonable investor making an investment decision. Since such judgments may ultimately be challenged with the benefit of hindsight, and the consequences of a wrong decision are potentially severe, an employee should contact the Compliance Officer or legal counsel for advice as to whether particular information is material.

 

2.Nonpublic

 

Information that has not been disclosed to the public generally is “nonpublic.”

 

a.To demonstrate that certain information is public, a Heartland Person should be able to point to some fact showing that it is widely available. Information would generally be deemed widely available is it has been disclosed, for example, in the broad tape, Wall Street Journal, or widely circulated public disclosure documents, such as prospectuses, annual reports or proxy statements. Nonpublic information may include (i) information available to a select group of analysts or brokers or institutional investors, (ii) undisclosed facts which are the subject of rumors, even if the rumors are widely circulated, and (iii) information that has been imparted on a confidential basis, unless and until the information is made public and enough time has elapsed for the market to respond to a public announcement of the information.

 

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b.Information from Affiliates. Use of “insider” information obtained from an affiliate of Heartland Advisors could subject both Heartland Advisors and the affiliate to penalties for insider trading.

 

c.Information Obtained on a Confidential Basis. When a Heartland Person obtains information from a source with the expectation that he or she will keep such information confidential, the Heartland Person is prohibited from using that information to trade, tip or recommend securities and such confidential information may not be given to affiliates of Heartland. The expectation of confidentiality may be either explicitly set forth or implied by the nature of the Heartland Person’s relationship with the source of the information.

 

Heartland Persons who are directors and/or officers of a publicly traded company must not trade in their own account based upon nonpublic information obtained in a director and/or officer capacity. Further, no such person may order, direct or influence any trade in such a security for a Heartland Advisors Client account or for a Mutual Fund. All such decisions for Client accounts or managed funds must be made solely by a Heartland Person who is not an officer or director of the subject company. The employee making the investment decision may not discuss the subject company with the officer or director or otherwise communicate with such person regarding the investment decision. In addition, prior to making a trade in such a security, the employee should consult the Compliance Officer, who will confirm with the director or officer that he or she is not is possession of material, nonpublic information obtained in a director and/or officer capacity which would require the subject company to be placed on Heartland Advisor’s Restricted List. Alternatively, with respect to Client accounts, Heartland Advisors may return discretionary control over a client’s holdings in the publicly traded company to the client.

 

d.Information Obtained through a Breach of Fiduciary Duty. Even in the absence of an expectation of confidentiality, Heartland Persons are prohibited from trading, tipping or recommending securities on the basis of material, nonpublic information disclosed by an insider in breach of fiduciary or similar duty.

 

i.The “Personal Benefit” Test. Whether an insider breaches his or her fiduciary duty by disclosing information is not always an easy determination to make and depends in large part on the purpose of the disclosure. If the insider may benefit personally from the disclosure, it is improper to use that information to recommend or trade securities. A “personal benefit” test will be present if:

 

ØThe insider receives a pecuniary or reputational benefit by disclosing the information,

 

ØHe or she makes a “gift” by disclosing the information to a friend or relative, or

 

ØThere is an expected payment, exchange or other quid pro quo on the part of the insider.

 

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ii.Controlling Person Liability. Even though an insider may not benefit personally from use of insider information, if a controlling person of the insider benefits from the insider’s action, substantial penalties can be imposed upon the controlling person. Depending upon the circumstances, the term “controlling person” could apply to Heartland Advisors itself, its officers and directors, managers and affiliates.

 

iii.Selective Disclosure. Employees should be particularly sensitive to the possibility of a breach by an insider if highly material information is selectively disclosed to one person rather than to a large group of industry analysts or by a press release. In such cases, it is important to consider carefully the motivation of a source in disclosing the information and, in particular, consider whether there is any personal benefit to the source from the disclosure. Again, any questions should be referred to the Compliance Officer or legal counsel. Improper disclosures should be distinguished from the usual situation in which company officers routinely answer questions about previously issued press releases, earnings reports or regulatory filings, or otherwise help fill in gaps of investment analysis.

 

iv.Temporary Insiders. Employees should be aware that for purposes of finding a breach by an “insider,” the term “insider” is broadly defined to include not only typical insiders, such as officers and directors, but also “temporary insiders.” “Temporary insiders” include, for example, investment bankers, accountants, lawyers, consultants or investment managers who have entered into a relationship with entity that gives them access to information solely for the entity’s purposes. As with the “personal benefit” standard, the “temporary insider” standard is difficult to apply in some situations, and advice of counsel should be sought.

 

3.Information Obtained through Misappropriation

 

“Misappropriated” information is information that has been improperly obtained or, though obtained properly, is being used improperly for a purpose contrary to the purpose for which it was given. For example, if a printer, a commercial banker or a lawyer passes along to others material, nonpublic information entrusted to him or her by a client, misappropriation may have occurred. Thus, if such a person divulges the information to a person who knows of that relationship, and the person trades, tips or recommends the client’s securities, liability as a “tippee” with respect to the misappropriated information may be found. No employee may trade, tip or recommend affected securities where he or she has reason to believe the information has been misappropriated.

 

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B.Insider Trading Prohibitions Specifically Related to Tender Offers

 

Under SEC Rule 14e-3, no person may trade, tip or recommend securities of a company that is a target of a tender offer if such person possesses material, nonpublic information regarding the tender offer, and that information was obtained, directly or indirectly, from certain sources.

 

This special prohibition dealing with tender offers applies regardless of the manner in which the information was obtained, whether by “misappropriation,” breach of duty or otherwise. Such trading is unlawful where the trader has reason to believe that the information was obtained, directly or indirectly, from the bidder, the target or a person acting on behalf of the bidder or target.

 

The rule applies to trading, tipping and recommendations even before a tender offer is made. It is enough that a “substantial step” to begin a tender offer has been taken. A substantial step includes, for example: (1) the formulation of a plan to make a tender offer, (2) arranging the financing for a tender offer, (3) preparation of tender offer materials, or (4) commencement of negotiations with dealers to participate in a tender offer.

 

C.Advice as to Guidelines

 

Any question as to the applicability or interpretation of these guidelines or the propriety of any desired action must be discussed with the Compliance Officer, or legal counsel, prior to trading or disclosure of the information.

 

D.Application

 

The restrictions on trading securities imposed by this Section 1.1 apply to anyone receiving material nonpublic information.

 

Section 1.2

 

A.Specific Procedures

 

The procedures in the following section are designed to prevent material nonpublic information that may have been obtained in confidence from being improperly disclosed or used. These procedures do not restrict the flow of public information.

 

1.Nondisclosure

 

Any Heartland Person who becomes aware of material nonpublic information may not trade the securities of the company to which the information relates, make any comment which could be viewed as a recommendation of such securities, or disclose the information to others, without first discussing the matter with the Compliance Officer. Further, any Heartland Person who acquires material nonpublic information on a confidential basis, from an insider in breach of his or her duty, or through “misappropriation,” may not, as long as he or she possesses such material nonpublic information, trade the securities of the company to which the information relates, make any comment which could be viewed as a recommendation, or disclose the information to others, other than to report such fact to the Compliance Officer and to request that the issuer of the securities be placed on the Restricted List.

 

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2.Access to Files

 

Personnel from outside the firm, including employees of affiliates who are not also employees of Heartland Advisors, should not be allowed access to any Heartland Advisors corporate or client file without, in each case, specific permission from the Compliance Officer.

 

3.Segregated Files

 

The Compliance Officer, or his or her designee, shall establish separate files to store correspondence and documents that are or may be considered confidential. No person shall be offered access to files unless that person has supplied the documents kept in the files.

 

4.The Restricted List

 

A Restricted List of securities shall be prepared by the Compliance Officer and distributed, as necessary, to all Heartland Advisors employees. The list shall restrict trading activities with respect to the securities of issuers placed on the list. The list itself shall be confidential. When any Heartland Person obtains information believed to be material and nonpublic, he or she should report the particulars to the Compliance Officer in order that the issuer of the securities may be placed on the Restricted List. Once the information becomes public or immaterial, the issuer may be removed from the Restricted List. As long as an issuer is on the Restricted List:

 

a.No employee may trade the securities, including options and warrants, for his or her own account, family account, or other personal accounts over which he or she exercises discretion or influence, and

 

b.No employee may trade the securities, including options and warrants, for any Client’s account (other than on an unsolicited basis).

 

5.Portfolio Holdings

 

Disclosure of a Mutual Fund’s portfolio holdings shall only be made in accordance with that Mutual Fund’s policies and procedures and as described in that Mutual Fund’s prospectus and statement of additional information. Disclosure of a Heartland Advisors’ composite portfolio holdings or sample account portfolio holdings shall only be made in accordance with Heartland Advisors’ policies and procedures and as authorized by the Compliance Officer.

 

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Section 1.3

 

A.Violations

 

Any violation of these procedures or any other disclosure or use of material nonpublic information should be reported to the Compliance Officer or legal counsel immediately. Violations may result in disciplinary action up to and including fines and/or termination.

 

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APPENDICES

APPENDIX A Annual/Initial Certification and Disclosure
APPENDIX B Personal Trade Request Form
APPENDIX C Fund Personal Trade Request Form
APPENDIX D Quarterly Security Transaction Report
APPENDIX E Gift Disclosure Report
APPENDIX F Outside Activities Request Form

 

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Appendix A

 

Heartland Advisors, Inc.

Annual/Initial Certification and Disclosure

 

 

 

        ¨   Annual   ¨   Initial
Access Person (Print)   Date        

 

1.Certification. The undersigned hereby certifies that:

 

a.I have received, read, and understand the terms and conditions set forth in the Business Conduct Rules and Code of Ethics adopted by Heartland (collectively, the “Code”);

 

b.During my employment/association with Heartland over the past year, I have complied with all requirements of the Code applicable to me as an Access Person of Heartland, including disclosing and/or reporting all personal securities transactions required to be disclosed/reported by the Code;

 

c.During my employment/association with Heartland, I agree to abide by all requirements set forth in the Code to which I am subject;

 

d.I will direct or have directed each broker, dealer, and/or bank with whom I have an account, or accounts, to send to Heartland duplicate copies of all statements and confirmations relating to Covered Securities held in my account(s); and

 

e.I authorize Heartland to obtain any information reasonably necessary to verify my compliance with the Code.

 

2.Report of Personal Investments. Section VIII.A. of the Code requires Access Persons to disclose within ten (10) days of hire and annually thereafter their personal investments to the Compliance Officer. For purposes of these requirements, you should report (i) all holdings in securities and commodities accounts in which Personal Transactions are conducted and (ii) all other personal holdings in Covered Securities.

 

¨I have no personal investments to report under the Code.

 

¨All personal investments have been previously reported to Compliance and no new accounts required to be reported under the Code have been opened during the past year.

 

¨The following personal investments have not been previously reported as required under the Code:

 

Account Registration Account Number

Approx. Date

Acquired/Opened

Where is it held?
       
       
       

 

1 of 3
 

 

Appendix A

 

3.Private Investment Partnerships/Limited Offerings. Do you currently own any private investment partnership(s) or other Limited Offering(s)? ¨   No      ¨   Yes, please list below unless previously disclosed (please confirm with Compliance):

  

Security Name/Description

Approx. Date

Acquired/Opened

Ownership Percentage
     
     

 

4.Outside Activities. Access Persons are required to disclose outside employment, service as a director of a public company or other “for profit” entity, and certain relatives who work in the securities or commodities business. Note, approval is required from Compliance prior to accepting an offer of outside employment or service as a director by completing an Outside Activities Request Form.

 

a.I have Outside Employment. ¨   No ¨   Yes (if yes, please complete table below)

 

Firm

“X” if firm is

securities

related

Title/Position

Start

Date

Responsibilities

       

 

b.I serve as a director of a public company or a “for profit” entity. ¨   No ¨   Yes (if yes, please complete table below)

 

Firm

“X” if firm is

securities

related

Title/Position

Start

Date

Responsibilities

       

 

c.I have a spouse, other family member, or someone else residing in my household who is employed in the securities or commodities industry. ¨   No ¨    Yes (if yes, please complete table below)

 

Relative’s Name Relationship Firm Title/Position Responsibilities

       

 

2 of 3
 

 

Appendix A

 

5.Gift Disclosure. Access Persons are required to disclose any gifts made or accepted (other than items of de minimus value made available to the general public at industry conferences or similar events). If you accept a gift, make it available to all employees, and it is consumed on the premises, the gift need not be reported (example: fruit basket). Certain gifts may not be accepted or made if they are valued at $100 or more. Please refer to the Gift Policy included in the Business Conduct Rules or speak to Compliance for further clarification.

 

¨I have not made/accepted any gifts during the past year that is required to be reported.

¨All gifts made/accepted during the past year have been previously reported to Compliance.

¨I have made/accepted a gift(s) during the past year to/from a Business Relationship required to be reported but have not previously done so. I will obtain and complete a Gift Disclosure Report as soon as I am able.

 

Terms not defined in this Annual/Initial Certification and Disclosure have the meaning given to them in the Code. I hereby certify that the preceding information is accurate and complete:

 

       
Signature   Date  
       
       
Compliance Acknowledgement (Initials)   Date  

 

3 of 3
 

 

Appendix B

 

Heartland Personal Trade and Authorization Form

 

Instructions: Please complete this form and submit to Compliance Department to obtain pre-clearance approval prior to any trade. Pre-approval and pre-clearance are good for three business days inclusive of the day on which approval is granted.

 

1.Name: ________________________________________________

 

Investment Person?    ¨ No            ¨ Yes

 

If you are an Investment Person, are you the analyst covering this industry and/or this particular stock?

¨      No           ¨ Yes

 

2.Date of proposed transaction: ______________________________

 

3.         OR  
  (Issuer) (Ticker)   (# shares)   ($ amt)

 

4.Indicate whether the transaction will be a purchase, sale or equivalent thereof:1

¨  purchase      ¨  sale

Purchase equivalent:  ¨  writing a put ¨  buying a call ¨  selling a long put
Sale equivalent: ¨  buying a put ¨  writing a call ¨  selling a long call

 

5.a. If buying (or equivalent):
  i. Have you sold (or equivalent) the same security within the last 60 days calendar days?
    ¨     No       ¨  Yes
  ii. Is this investment a private placement? ¨  No  ¨  Yes
  iii. Is this investment a private investment partnership? ¨  No  ¨  Yes
  iv. Is this an initial public offering? ¨  No  ¨  Yes
  v. Will you own >2% of this issue? ¨  No  ¨  Yes

 

b.If selling (or equivalent):
i.Have you purchased (or equivalent) the same security within the last 60 days calendar days? ¨ No   ¨ Yes

 

c.Is this a limit order?

¨ No           ¨ Yes

 

i.Please confirm the limit price and note that upon preapproval, the limit order must be entered with an expiration date which is consistent with the period approved by Compliance and not a GTC order.

 

Limit Price: __________________

 

 

 1 If other than a market order, please provide any proposed limits.

 

 
 

 

6.Are you or is a member of your immediate family an officer or director of the issuer of the securities or any affiliate2 of the issuer? ¨ No ¨ Yes

If yes, please explain: _________________________________________________________________

 

7.Do you have any direct or indirect professional or business relationship with the issuer?3

¨ No           ¨ Yes    If yes, please explain: _______________________________________________

 

8.Do you have any material nonpublic information4 concerning the issuer?

¨ No            ¨ Yes     If yes, please explain: ______________________________________________

 

9.Are you aware of any facts regarding the proposed transaction, including the existence of any substantial economic relationship, between the proposed transaction and any securities held or to be acquired by any of Heartland Advisors, Inc.’s advisory clients (including Funds) that may be relevant to a determination as to the existence of a potential conflict of interest?5

¨ No                  ¨ Yes        If yes, please explain: __________________________________________

 

10.Does the issuer of the above security have a market capitalization of at least $2 billion?

¨ No                  ¨ Yes (Attach documentation evidencing market cap)

 

11.Are you directly or indirectly, purchasing this investment from, or selling this investment to, a Heartland Fund or Client? ¨ No         ¨ Yes

 

12.Certification

To the best of my knowledge and belief, I certify that the answers that I have provided above are true and correct.

 

       
(Signature)   (Date)  

 

 

2 For purposes of this question, “affiliate” includes (i) any entity that directly or indirectly owns, controls, or holds the power to vote 5% or more of the outstanding voting securities of the issuer and (ii) any entity under common control with the issuer. For purposes of this question, do not include Heartland Advisors within the meaning of affiliate.

3 “Professional relationship” includes, for example, the provision of legal counsel or accounting services. A “business relationship” includes, for example, the provision of consulting services or insurance coverage.

4 For a definition of “material nonpublic information,” please refer to Heartland Advisors, Inc.’s Policy Against Insider Trading.

5 Facts that would be responsive to this question include, for example, the ownership by an advisory client of securities of the issuer, the receipt of “special favors” from a stock promoter, such as participation in a private placement or initial public offering, as an inducement to purchase other securities on behalf of advisory clients. Another example would be investment in securities of a limited partnership that in turn owned warrants of a company formed for the purpose of effecting a leveraged buy-out in circumstances where advisory clients might invest in securities related to the leveraged buy-out. The foregoing are only examples of pertinent facts and in no way limit the types of facts that may be responsive to this question.

 

 
 

 

COMPLIANCE APPROVAL

 

A.Compliance Administrator (or her designee):

The above proposed transaction appears to be consistent with the policies described in Heartland’s Code of Ethics and I believe that the conditions necessary for approval of the proposed transaction have been satisfied.    ¨ No           ¨ Yes

 

         
Kelly Belken   (Date)   (Time)

 

B.Chief Compliance Officer(or her designee):

 

         
Vinita Paul   (Date)   (Time)

 

 
 

  

Appendix C

 

Received d by:____________________

Date & Time:_________________

 

Personal Trade Request Form

for the Mutual Funds

 

 

 

1. Name of Access Person: ____________________________________________
     
2. Are you an Investment Person? ¨ Yes  ¨ No
     
3. Account Registration: ____________________________________________
     
4. Where is Account Held? ____________________________________________
     
5. Account Number: ____________________________________________
     
6. Which Fund(s)? ____________________________________________
     
7. Type of Transaction ¨  Sale    ¨   Purchase    ¨  Exchange
     
8. Amount of Transaction $_______________  OR # _______________shares
     
9. Date of Proposed Transaction ____________________________________________

 

10.a. If selling, have you purchased this Fund in the past 90 days?   ¨ Yes ¨ No

b. If purchasing, have you sold this Fund in the past 90 days?     ¨ Yes ¨ No

ØIf you answered “Yes”, please provide a brief explanation:

 

 

 

 

 

11.Do you have any material nonpublic information1 concerning the Mutual Funds?

 

¨  No              ¨  Yes                   If yes, please explain:     _______________________________

 

12.Certification

To the best of my knowledge and belief, I certify that (a) the answers provided above are true and correct and (b) this trade fully complies with the requirements of HAI’s Code of Ethics.

 

__________________________________   ___________   ___________
Signature   Date   Time

 

COMPLIANCE APPROVAL

 

A.Compliance Administrator (or her designee)

The above proposed transaction appears to be consistent with the policies described in HAI’s Code of Ethics and I believe that the conditions necessary for approval of the proposed transaction have been satisfied.  ¨ Yes  ¨ No

 

__________________________________   ____________   ___________
Kelly Belken   Date   Time

 

B.Chief Compliance Officer (or her designee)

 

__________________________________   ____________   ___________
Vinita Paul   Date   Time

 


1 For a definition of “material nonpublic information,” please refer to Heartland Advisors, Inc.’s Policy Against Insider Trading.

 

 
 

 

Appendix D

 

HEARTLAND ADVISORS, INC.

Quarterly Securities Transaction Report

For Quarter Ended ___________

 

This report must be completed and returned to Compliance not later than 10 days after the end of each quarter.

 


 

1.The attached list of accounts (if applicable) indicates the statements currently being received and reviewed by HAI’s Compliance Department. Please review this list carefully and update it with any changes including status changes or new accounts subject to Compliance review1.

 

2.During the last calendar quarter, did you complete any transaction in a Covered Security2 not previously reported to Compliance through the preclearance process or included on those statements currently received by Compliance (refer to #1 above)?

 

¨ Yes     ¨ No If yes, please refer to back of form.

 

3.Do you currently have any ownership in a Limited Offering3 , including private placements or private investment partnerships?

 

¨ Yes     ¨ No If yes, please attach an up-to-date list of such holdings including
  the name and percentage owned.

 


 

To the best of my knowledge and belief, the answers set forth in this report are true and complete.

 

«First  Name» «Last  Name»

 

       
Signature   Date  

 

1 If you have any questions about whether a statement should be reviewed by Compliance, please ask any member of the department. In general, if a Covered Security can be held in an account (even if no Covered Securities are currently held), Compliance should review the statement.

2 For a definition of “Covered Security,” please refer to Section IV.C. of HAI’s Code of Ethics.

3 For a definition of “Limited Offering,” please refer to Section IV.F. of HAI’s Code of Ethics.

 

 
 

 

1.If you answered Yes to question 1, please fill in table below.

 

Date of

Transaction

Title and Description of Securities

# of Shares or Face

Value

Buy or

Sell?

Account # and Registration (inc. Broker/Dealer)
         

 

 
 

 

Appendix E

 

Heartland Advisors, Inc.

 

Gift Disclosure Report

 

The Gift Policy of Heartland requires each Access Person to disclose any gifts made or accepted (other than items of de minimis value made available to the public at large at industry conferences or similar events). If you accept a gift, make it available to all employees, and it is consumed on the premises, the gift need not be reported (example: fruit basket). Certain gifts may not be accepted or made if they are valued at $100 or more. Please refer to the Gift Policy included in the Business Conduct Rules or speak to Compliance for further clarification.

 

To report a gift, please complete this form and return it to Compliance within 14 calendar days of the making or receipt of the gift. If possible, please attach documentation of the gift’s value.

 

Item, Payment, or

Service Rendered

Circle

One

Date of

Gift

Estimated

Value

Name of Business

Relationship

  Accepted / Made      
  Accepted / Made      
  Accepted / Made      
  Accepted / Made      

 

Employee:             
         
Signature:     Date:     
       
Compliance Acknowledgment:      
         
Signature:     Date:  

  

 
 

 

Appendix F

 

Heartland Advisors, Inc.

 

Outside Activities Request Form

 

The Outside Activities Policy of Heartland requires each employee/associated person to provide prompt written notice to Compliance of employment or compensation as a result of any business activity (other than a passive investment) outside the scope of his or her employment with Heartland. Furthermore, employees are required to obtain prior approval from Compliance for outside employment and service as a director. Please refer to the Outside Activities Policy included in the Business Conduct Rules or speak to Compliance for further clarification.

 

To obtain prior approval, please complete this form and return it to Compliance.

 

I propose to begin:

 

¨Outside Employment

 

¨Service as a Director of a public company or for profit entity

 

Please complete the following:

 

Firm

(include Address and

Phone Number)

Is the Firm

securities

related? If

so, please

explain. 

Type of Business

(Corporation,

Partnership, Sole

Proprietorship etc.) 

Nature of

Business

Title/Position

And 

Start Date

How are you

Compensated?  Do

you have a

Financial Interest

in the Firm? (If so,

please explain) 

Responsibilities (including time

spent on such activities during

trading hours and otherwise

(hours/month))

             

 

       
Access Person (Print)      
       
       
Signature   Date  
       
       
Compliance Approval   Date