35-CERT 1 q404707218.htm 4Q04 AEP CREDIT RULE 24 4Q04 AEP Credit Rule 24


 
UNITED STATES OF AMERICA
BEFORE THE SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
 
 


 
 
PUBLIC UTILITY HOLDING COMPANY ACT OF 1935
 
File No 070-7218
 
REPORT FOR PERIOD
 
October 1, 2004 to December 31, 2004
 
PURSUANT TO RULE 24
 
In the matter of
 
AEP Utilities, Inc.
AEP Credit, Inc.
 
 
1.  AEP Credit, Inc. (AEP Credit) hereby files a balance sheet as of December 31, 2004, statements of income for the three and twelve-month periods ended December 31, 2004 and 2003, and notes to the financial statements as Exhibit 1 attached hereto.
 
 
2.  AEP Credit is currently providing low-cost financing for American Electric Power Company’s (AEP’s) electric utility operating companies through the factoring of receivables. The receivables arise primarily from the sale and delivery of electricity. On December 31, 2001, AEP Credit entered into a sale of receivables agreement with a group of banks and commercial paper conduits. Under the sale of receivables agreement, AEP Credit sells an interest in the receivables it acquires from its clients to the commercial paper conduits and banks and receives cash. The transaction constitutes a sale of receivables in accordance with Statement of Financial Accounting Standards No. 140, “Accounting for Transfers and Servicing of Financial Assets and Extinguishment of Liabilities,” allowing the receivables to be removed from AEP Credit’s balance sheet. AEP Credit has no ownership interest in the commercial paper conduits and does not consolidate the entities, in accordance with accounting principles generally accepted in the United States of America. At December 31, 2004, AEP Credit had a $600 million commitment from the banks under the sale of receivables agreement to purchase undivided interests in the receivables from AEP Credit, of which $435 million was outstanding. The sale of recievables agreement was amended and restated on August 25, 2004 and expires on August 24, 2007. On December 31, 2004, the variable discount rate for the sale of accounts receivable to the conduits under the sale of receivables agreement was 2.32%. On December 31, 2004, AEP Credit had outstanding borrowings from AEP related to funding accounts receivable purchases of $57 million at a rate of 2.46%. On December 31, 2004, the overall composite rate of funding accounts receivable purchases was 2.33%.
 
Any receivables eligible for sale on AEP Credit’s books at the time of sale that are not sold are pledged as collateral for the collection of receivables sold.
 
3. AEP Credit hereby files, as Exhibit 2 attached hereto, the earnings coverage for AEP Credit’s indebtedness for the period from October 1, 2004 through December 31, 2004 and AEP Credit’s capital structure at December 31, 2004. AEP Credit hereby files as Exhibit 3 attached hereto the twelve-month average of outstanding accounts receivable during said period as of the end of each month.
 
4. With respect to affiliated companies, Appalachian Power (APCo), Columbus Southern Power Company (CSPCo), Indiana Michigan Power Company (I&M), Kentucky Power Company (KPCo), Kingsport Power Company (KGPCo), Ohio Power Company (OPCo), Public Service Company of Oklahoma (PSO), and Southwestern Electric Power Company (SWEPCo), AEP Credit hereby certifies that the allowed returns on common equity for the period from October 1, 2004 through December 31, 2004 were unchanged in all regulatory jurisdictions from the previous certificate of notification, with the following exception: The Kentucky Public Service Commission in Case No. 2002-01169, allowed a return on common equity of 11% for an environmental surcharge related to costs expended at KPCo's Big Sandy Facility. AEP Credit also hereby files the discount calculation for affiliated companies and the factoring expense savings for affiliated companies as shown in Exhibits 4 and 5, respectively, attached hereto.
 
5. AEP Credit hereby files as Exhibit 6 attached hereto a copy of any state regulatory commission decision or analysis addressing the effect of the factoring of AEP System accounts receivable rates which were issued during the period October 1, 2004 through December 31, 2004.
 
6. Copy of the audited annual financial statements for the years ended December 31, 2003 and 2002. These are the most recent audited financial statements available.  See previously filed at: CSW/AEP Credit File Number 70-7218, Exhibit 7, third quarter 2004.
 
7. Said transactions have been carried out in accordance with the terms and conditions of, and for the purpose represented in, the Form U-1 Application-Declaration of AEP Utilities, Inc. (AEP Utilities) and AEP Credit, in File No. 70-7218, and in accordance with the terms and conditions of the Commission’s orders dated July 31, 1986, May 8, 1988, December 27, 1989, August 30, 1990, December 21, 1990, December 24, 1991, December 9, 1992, December 21, 1993, December 16, 1994, March 11, 1997 and December 21, 2000, permitting said Application-Declaration to become effective, and the Form U-1 Application-Declaration of CSW, AEP Texas Central Company and AEP Credit, in File No. 70-8037, and in accordance with the terms and conditions of the Commission’s orders dated December 8, 1992 and December 29, 1992, permitting said Application-Declaration to become effective.
 
 
8. Chart of accounts and accounting system procedures of AEP Credit as maintained by American Electric Power Service Corporation (AEPSC). [Exhibit 7]
 
 
 
SIGNATURE
 
 
As required by order of this Commission pursuant to the Public Utility Holding Company Act of 1935, AEP Credit Inc. has duly caused this report to be signed on its behalf on this 14th day of February, 2005.
 
 
By : /s/ Rebecca J. Buonavolonte

 
Rebecca J. Buonavolonte
Managing Director - Financial Reporting
American Electric Power Service Corporation 
 
 



 
EXHIBIT INDEX

Exhibit
Number
Exhibit
Transmission
Method
 
     1
Unaudited balance sheet as of December 31, 2004, unaudited statements of income for the three and twelve-month periods ended December 31, 2004 and 2003 and unaudited notes to the financial statements.
Electronic
 
   
     2
Earnings coverage for the period from October 1, 2004 through December 31, 2004 and capital structure at December 31, 2004.
Electronic
               
   
     3
Twelve month "rolling average" as of the end of each month of outstanding accounts receivable of affiliated companies.
Electronic
               
   
     4
Discount calculation for affiliated companies for the three months ended December 31, 2004.
Electronic
               
   
     5
Factoring expense savings for the affiliated companies for the three months ended December 31, 2004.
Electronic
               
   
     6
Any state regulatory commission decision or analysis addressing the effect of the factoring of AEP System accounts receivable rates which were issued during the period October 1, 2004 through December 31, 2004.
Electronic
               
   
     7
Chart of accounts and accounting system procedures for AEP Credit.
Electronic

 
 


Exhibit 1


AEP CREDIT, INC.
STATEMENTS OF INCOME
FOR THE PERIODS ENDED DECEMBER 31, 2004 AND 2003
(in thousands)
(Unaudited)
 
 

   
Three Months
Ended December 31
 
Twelve Months
Ended December 31
 
   
2004           
 
2003
 
2004
 
2003
 
REVENUES
                    
Operating Revenues
  $  11,084  
$
10,429
 
$
46,383
 
$
41,647
 
                           
OPERATING EXPENSES
                         
Interest
     299    
407
   
1,547
   
1,280
 
Provision for Bad Debts
     6,163    
6,281
   
28,918
   
24,787
 
Loss on Sale of Accounts Receivable
     2,223    
1,416
   
7,480
   
6,665
 
Credit Line Fees
     584    
594
   
2,198
   
1,900
 
General and Administrative
     177    
123
   
789
   
582
 
TOTAL OPERATING EXPENSES
     9,446    
8,821
   
40,932
   
35,214
 
                           
OPERATING INCOME
     1,638    
1,608
   
5,451
   
6,433
 
                           
OTHER INCOME
                         
Interest Income
     -    
-
   
-
   
1
 
                           
INCOME TAX EXPENSE (CREDIT)
                         
Current
     2,690    
(3,769
)
 
4,841
   
(3,042
)
Deferred
     (2,132
)
 
4,144
   
(2,861
)
 
5,120
 
TOTAL INCOME TAX EXPENSE
     558    
375
   
1,980
   
2,078
 
                           
                           
NET INCOME
  $  1,080  
$
1,233
 
$
3,471
 
$
4,356
 

 
 




Exhibit 1
(Continued)
 
AEP CREDIT, INC.
BALANCE SHEET
AS OF DECEMBER 31, 2004
(in thousands)
(Unaudited)

   
2004
 
 
ASSETS
         
           
CURRENT ASSETS
         
Retained Interest in Accounts Receivable Sold
 
$
102,383
 
 
Unsold Accounts Receivable - Affiliated
   
38,707
   
Allowance for Uncollectible Accounts Retained
   
(22,282
)
 
Total Receivables
   
118,808
   
 
   
 
   
TOTAL CURRENT ASSETS
   
118,808
   
           
OTHER ASSETS
         
Deferred Income Taxes
   
7,133
   
Other
   
1,012
   
TOTAL OTHER ASSETS
   
8,145
   
           
TOTAL ASSETS
 
$
126,953
 
 
           
LIABILITIES AND STOCKHOLDER'S EQUITY
         
           
CURRENT LIABILITIES
         
Short-term Debt - Affiliated
 
$
57,458
 
 
Accounts Payable - Affiliated
   
2,020
   
Accounts Payable - Nonaffiliated
   
21,254
   
Unearned Revenue
   
1,597
   
Accrued Tax Liability
   
4,965
   
Other Current Liabilities
   
442
   
TOTAL CURRENT LIABILITIES
   
87,736
   
           
           
           
DEFERRED CREDITS
   
11,523
   
           
TOTAL LIABILITIES     99,259    
           
STOCKHOLDER’S EQUITY
         
           
Common Stock, No Par; 1,000 Shares Authorized
         
  273 Shares Issued and Outstanding as of December 31, 2004
    1    
Additional Paid-in Capital
   
27,693
   
TOTAL STOCKHOLDER’S EQUITY
   
27,694
   
           
           
TOTAL LIABILITIES AND STOCKHOLDER’S EQUITY
 
$
126,953
 
 


Exhibit 1
(Continued)
 
 
AEP CREDIT, INC.
 
NOTES TO FINANCIAL STATEMENTS 
 
DECEMBER 31, 2004 AND 2003
 
(Unaudited)
 
 
1.     GENERAL:
 
The accompanying unaudited financial statements of AEP Credit, Inc. (the Company) should be read in conjunction with the 2003 audited annual financial statements. Certain prior-period amounts have been reclassified to conform to current-period presentation. In the opinion of management, these unaudited, interim financial statements reflect all adjustments (consisting of only normal and recurring accruals), which are necessary for a fair presentation of the results of operations for interim periods.
 
 
2.     SHORT-TERM DEBT:
 
The Company is currently providing low-cost financing for American Electric Power Company’s (AEP’s) electric utility operating companies through the factoring of receivables. The receivables arise primarily from the sale and delivery of electricity. On December 31, 2001, the Company entered into a sale of receivables agreement with a group of banks and commercial paper conduits. Under the sale of receivables agreement, the Company sells an interest in the receivables it acquired from its clients to the commercial paper conduits and banks and receives cash. The transaction constitutes a sale of receivables in accordance with Statement of Financial Accounting Standards No. 140, “Accounting for Transfers and Servicing of Financial Assets and Extinguishment of Liabilities,” allowing the receivables to be removed from the Company’s balance sheet. The Company has no ownership interest in the commercial paper conduits and does not consolidate the entities in accordance with accounting principles generally accepted in the United States of America.
 
At December 31, 2004, the Company had a $600 million commitment from the banks under the sale of receivables agreement to purchase undivided interests in the receivables from the Company, of which $435 million was outstanding. The sale of receivables agreement was amended and restated on August 25, 2004 and expires on August 24, 2007. On December 31, 2004, the average variable discount rate for the sale of accounts receivable to the conduits under the sale of receivables agreement was 2.32%. On December 31, 2004, the Company had outstanding borrowings from AEP related to funding accounts receivable purchases of $57 million at a rate of 2.46%. On December 31, 2004, the overall composite rate of funding accounts receivable purchases was 2.33%.
 
Any receivables eligible for sale on the Company’s books at the time of sale that are not sold are pledged as collateral for the collection of receivables sold. Additional information related to the sale of receivables is as follows:
 
   
$ in Millions
 
   
(Unaudited)
 
Proceeds from Sale of Accounts Receivable during
 
 
 
 
the 3 months ended December 31, 2004
 
$ 
1,267
 
 
       
Proceeds from Sale of Accounts Receivable during
   
 
 
the 12 months ended December 31, 2004
   
5,163
 
 
       
Accounts Receivable Eligible for Sale and Pledged
   
 
 
as Collateral as of December 31, 2004
   
80
 
 
       
Deferred Revenue from Servicing Accounts Receivable
   
 
 
as of December 31, 2004
     1  
 
       
Loss on Sale of Accounts Receivable during the 3
   
 
 
months ended December 31, 2004
     2  
 
       
Loss on Sale of Accounts Receivable during the 12
   
 
 
months ended December 31, 2004
    7  
 
       
Average Variable Discount Rate to the Conduits
   
 
 
during the 3 months ended December 31, 2004
    1.95
 
       
Average Variable Discount Rate to the Conduits
   
 
 
during the 12 months ended December 31, 2004
     1.50  %
 
 



Exhibit 2
 
AEP CREDIT, INC.
 
EARNINGS COVERAGE
 
(in thousands, except ratios)
 
(Unaudited)
 
 
 
   
2004
 
   
October
 
November
 
December
 
Net Income
 
$
579
 
$
203
 
$
298
 
Income Taxes
   
322
   
402
   
(166
Interest Expense/Credit Line Fees
   
293
   
270
   
320
 
                     
Earnings
 
$
1,194
 
$
875
 
$
452
 
                     
Interest Expense/Credit Line Fees
 
$
293
 
$
270
 
$
320
 
 
   
   
   
 
Ratio of Earnings To Fixed Charges
   
4.07
   
3.24
   
1.41
 

 
CAPITAL STRUCTURE
 
DECEMBER 31, 2004
 
(in thousands)
 
(Unaudited)
 
 
 
Short-Term Debt (Nonaffiliated)
 
$
-
   
0
%
Intercompany Loan (Short-term Debt - Affiliated)
   
57,458
   
67
%
Common Equity
   
27,694
   
33
%
               
Total
 
$
85,152
   
100
%
               

CAPITAL STRUCTURE ADJUSTED FOR
 
ACCOUNTS RECEIVABLE SOLD TO BANKS
 
DECEMBER 31, 2004
 
(in thousands)
 
(Unaudited)
 
 
 
Accounts Receivable Sold to Banks
 
$
435,124
   
84
%
Intercompany Loan (Short-term Debt - Affiliated)
   
57,458
   
11
%
Common Equity
   
27,694
   
5
%
               
Total
 
$
520,276
   
100
%
 
 



Exhibit 3
 
AEP CREDIT, INC.
 
AVERAGE TWELVE-MONTH "ROLLING" ACCOUNTS RECEIVABLE BALANCES
 
(in thousands)
 
(Unaudited)
 
 
 
   
Twelve Months
Ended
October 31, 2004
 
Twelve Months
Ended
November 30, 2004
 
Twelve Months
Ended
December 31, 2004
 
AFFILIATES
                   
APCo
 
$
58,883
 
$
58,371
 
$
58,026
 
CSPCo
   
100,187
   
99,968
   
100,157
 
I&M
   
98,474
   
97,986
   
97,853
 
KPCo
   
28,800
   
28,716
   
28,918
 
KGPCo
   
7,608
   
7,583
   
7,638
 
OPCo
   
106,997
   
106,448
   
106,698
 
PSO
   
116,910
   
116,232
   
115,801
 
SWEPCo
   
75,614
   
75,094
   
75,091
 
                     
Total Affiliates:
 
$
593,473
 
$
590,398
 
$
590,182
 
                     
                     
 
 



Exhibit 4
 
APPALACHIAN POWER COMPANY
 
DISCOUNT CALCULATION
 
THREE MONTHS ENDED DECEMBER 31, 2004
 
(Unaudited)
 
 
 
   
Discount
Calculation
 
Weighted Cost of Capital (Annualized)
   
0.02766
 
Average Days Outstanding
   
27.87
 
         
Weighted Cost of Capital (Average Days Outstanding)
   
0.002141
 
Collection Experience Factor
   
0.003457
 
Agency Fee Rate
   
0.020000
 
         
Total Discount Factor
   
0.025598
 
         

ASSUMPTIONS
 
INTEREST RATE AND PURCHASE DISCOUNT
   
1.9894
%
RETAIL ROCE (RETURN ON COMMON EQUITY)
   
10.8500
%
TAX RATE
   
38.0000
%
DEBT RATIO
   
95.0000
%
EQUITY RATIO
   
5.0000
%
 
 



Exhibit 4
(Continued)
 
COLUMBUS SOUTHERN POWER COMPANY
 
DISCOUNT CALCULATION
 
THREE MONTHS ENDED DECEMBER 31, 2004
 
(Unaudited)
 
 
 
   
Discount
Calculation
 
Weighted Cost of Capital (Annualized)
   
0.02895
 
Average Days Outstanding
   
34.94
 
         
Weighted Cost of Capital (Average Days Outstanding)
   
0.002810
 
Collection Experience Factor
   
0.005372
 
Agency Fee Rate
   
0.020000
 
         
Total Discount Factor
   
0.028182
 
         

ASSUMPTIONS
       
INTEREST RATE AND PURCHASE DISCOUNT
   
1.9894
%
RETAIL ROCE (RETURN ON COMMON EQUITY)
   
12.4600
%
TAX RATE
   
38.0000
%
DEBT RATIO
   
95.0000
%
EQUITY RATIO
   
5.0000
%
 
 



Exhibit 4
(Continued)
 
INDIANA MICHIGAN POWER COMPANY
 
DISCOUNT CALCULATION
 
THREE MONTHS ENDED DECEMBER 31, 2004
 
(Unaudited)
 
   
   
Discount
Calculation
Indiana
 
Discount
Calculation
Michigan
 
Weighted Cost of Capital (Annualized)
   
0.028577
   
0.029383
 
Average Days Outstanding
   
30.72
   
35.02
 
               
Weighted Cost of Capital (Average Days Outstanding)
   
0.002439
   
0.002858
 
Collection Experience Factor
   
0.002863
   
0.002963
 
Agency Fee Rate
   
0.020000
   
0.020000
 
               
Total Discount Factor
   
0.025302
   
0.025821
 
               

ASSUMPTIONS
INTEREST RATE AND PURCHASE DISCOUNT
   
1.9894
%
 
1.9894
%
RETAIL ROCE (RETURN ON COMMON EQUITY)
   
12.0000
%
 
13.0000
%
TAX RATE
   
38.0000
%
 
38.0000
%
DEBT RATIO
   
95.0000
%
 
95.0000
%
EQUITY RATIO
   
5.0000
%
 
5.0000
%
 



  Exhibit 4
(Continued)
 
KENTUCKY POWER COMPANY
 
DISCOUNT CALCULATION
 
THREE MONTHS ENDED DECEMBER 31, 2004
 
(Unaudited)
 
 
 
   
Discount
Calculation
 
Weighted Cost of Capital (Annualized)
   
0.027982
 
Average Days Outstanding
   
32.08
 
         
Weighted Cost of Capital (Average Days Outstanding)
   
0.002494
 
Collection Experience Factor
   
0.004705
 
Agency Fee Rate
   
0.020000
 
         
Total Discount Factor
   
0.027199
 

ASSUMPTIONS
INTEREST RATE AND PURCHASE DISCOUNT
   
1.9894
%
RETAIL ROCE (RETURN ON COMMON EQUITY)
   
11.2500
%
TAX RATE
   
38.0000
%
DEBT RATIO
   
95.0000
%
EQUITY RATIO
   
5.0000
%
 
 



Exhibit 4
(Continued)
 
KINGSPORT POWER COMPANY
 
DISCOUNT CALCULATION
 
THREE MONTHS ENDED DECEMBER 31, 2004
 
(Unaudited)
 
 
 
   
Discount
Calculation
 
Weighted Cost of Capital (Annualized)
   
0.028577
 
Average Days Outstanding
   
31.33
 
         
Weighted Cost of Capital (Average Days Outstanding)
   
0.002487
 
Collection Experience Factor
   
0.007150
 
Agency Fee Rate
   
0.020000
 
         
Total Discount Factor
   
0.029637
 
         

ASSUMPTIONS
INTEREST RATE AND PURCHASE DISCOUNT
   
1.9894
%
RETAIL ROCE (RETURN ON COMMON EQUITY)
   
12.0000
%
TAX RATE
   
38.0000
%
DEBT RATIO
   
95.0000
%
EQUITY RATIO
   
5.0000
%
 
 



Exhibit 4
(Continued)
 
OHIO POWER COMPANY
 
DISCOUNT CALCULATION
 
THREE MONTHS ENDED DECEMBER 31, 2004
 
(Unaudited)
 
 
 
   
Discount
Calculation
 
Weighted Cost of Capital (Annualized)
   
0.029254
 
Average Days Outstanding
   
29.36
 
         
Weighted Cost of Capital (Average Days Outstanding)
   
0.002386
 
Collection Experience Factor
   
0.001916
 
Agency Fee Rate
   
0.020000
 
         
Total Discount Factor
   
0.024302
 
         

ASSUMPTIONS
INTEREST RATE AND PURCHASE DISCOUNT
   
1.9894
%
RETAIL ROCE (RETURN ON COMMON EQUITY)
   
12.8100
%
TAX RATE
   
38.0000
%
DEBT RATIO
   
95.0000
%
EQUITY RATIO
   
5.0000
%
 
 



 
Exhibit 4
(Continued)
 
PUBLIC SERVICE COMPANY OF OKLAHOMA
 
DISCOUNT CALCULATION
 
THREE MONTHS ENDED DECEMBER 31, 2004
 
(Unaudited)
 
 
 
   
Discount
Calculation
 
Weighted Cost of Capital (Annualized)
   
0.027787
 
Average Days Outstanding
   
43.02
 
         
Weighted Cost of Capital (Average Days Outstanding)
   
0.003320
 
Collection Experience Factor
   
0.005245
 
Agency Fee Rate
   
0.020000
 
         
Total Discount Factor
   
0.028565
 
         

ASSUMPTIONS
INTEREST RATE AND PURCHASE DISCOUNT
   
1.9894
%
RETAIL ROCE (RETURN ON COMMON EQUITY)
   
11.0000
%
TAX RATE
   
38.0000
%
DEBT RATIO
   
95.0000
%
EQUITY RATIO
   
5.0000
%
 



Exhibit 4
(Continued)
 
SOUTHWESTERN ELECTRIC POWER COMPANY
 
DISCOUNT CALCULATION
 
THREE MONTHS ENDED DECEMBER 31, 2004
 
(Unaudited)
 
 
 
   
Discount
Calculation
Arkansas
 
Discount
Calculation
Louisiana
 
Discount
Calculation
Texas
 
Weighted Cost of Capital (Annualized)
   
0.027552
   
0.027845
   
0.031551
 
Average Days Outstanding
   
35.96
   
40.74
   
33.66
 
                     
Weighted Cost of Capital (Average Days Outstanding)
   
0.002752
   
0.003151
   
0.002950
 
Collection Experience Factor
   
0.004131
   
0.004424
   
0.004587
 
Agency Fee Rate
   
0.020000
   
0.020000
   
0.020000
 
                     
Total Discount Factor
   
0.026883
   
0.027575
   
0.027537
 
                     

ASSUMPTIONS
INTEREST RATE AND PUCHASE DISCOUNT
   
1.9894
%
 
1.9894
%
 
1.9894
%
RETAIL ROCE (RETURN ON COMMON EQUITY)
   
10.7500
%
 
11.1000
%
 
15.7000
%
TAX RATE
   
38.0000
%
 
38.0000
%
 
38.0000
%
DEBT RATIO
   
95.0000
%
 
95.0000
%
 
95.0000
%
EQUITY RATIO
   
5.0000
%
 
5.0000
%
 
5.0000
%
 
 



Exhibit 5
 
AEP CREDIT, INC.
 
AFFILIATED COMPANIES
 
FACTORING EXPENSE SAVINGS
 
THREE MONTHS ENDED DECEMBER 31, 2004
 
(in thousands)
 
(Unaudited)
 
 
 
   
20%
EQUITY
 
5%
EQUITY
 
SAVINGS
 
AFFILIATES
                   
APCo
 
$
689
 
$
379
 
$
310
 
CSPCo
   
1,397
   
730
   
667
 
I&M
   
1,338
   
705
   
633
 
KPCo
   
378
   
206
   
172
 
KGPCo
   
95
   
50
   
45
 
OPCo
   
1,504
   
779
   
725
 
PSO
   
1,540
   
842
   
698
 
SWEPCo
   
1,100
   
568
   
532
 
                     
Total Affiliates:
 
$
8,041
 
$
4,259
 
$
3,782
 
 
 



Exhibit 6
 
 
State regulatory commission decisions or analysis addressing the effect of the factoring of AEP System accounts receivable rates which were issued during the period October 1, 2004 through December 31, 2004:
 
 
None
 
 
 



Exhibit 7
 
 AEP CREDIT, INC.  
CHART OF ACCOUNTS   
Standard Accounts - Quick Reference   
BALANCE SHEET ACCOUNTS (1310-2831)   
   
Description
 
Account Number
 
       Assets
   
     
Cash
   
1310.XXX
     
       Cash
   
1310.000
     
Temporary Cash Investments
   
1360.XXX
     
       Temporary Investments
   
1360.000
     
Customer Accounts Receivable
   
1420.XXX
     
       Residual A/R Affiliated
   
1420.036
     
       Contra A/R Affiliated
   
1420.037
     
Other Accounts Receivable
   
1430.XXX
     
       Residual A/R Non-Affiliated
   
1430.059
     
       Contra A/R Non-Affiliated
   
1430.060
     
Accumulated Provision for Uncollectible Accounts - Cr
   
1440.XXX
     
       Uncollectible Accounts-Other Receivables
   
1440.002
     
Accounts Receivable from Associated Companies
   
1460.XXX
     
       A/R - Associated Co - InterUnit G/L
   
1460.001
     
          A/R - Associated Co - InterUnit A/P
   
1460.009
     
          Factored A/R - Billed
   
1460.022
     
          Factored A/R - Unbilled
   
1460.023
     
Prepayments
   
1650.XXX
     
       Prepaid Insurance
   
1650.001
     
       Other Prepayments
   
1650.006
     
 
           
       Liabilities
           
Common Stock Issued
   
2010.XXX
     
       Common Stock Issued-Affiliated
   
2010.000
     
Donations Received from Stockholders
   
2080.XXX
     
       Donations Received from Stockholders
   
2080.000
     
Unappropriated Retained Earnings
   
2160.XXX
     
       Unappropriated Retained Earnings-Unrestricted
   
2160.001
     
Notes Payable
   
2310.XXX
     
       Notes
   
2310.001
     
Accounts Payable
   
2320.XXX
     
          AEP CREDIT Payable to Banks
   
2320.065
     
Notes Payable to Associated Companies
   
2330.XXX
     
          Corp Borrow Program (NP-Assoc)
   
2330.000
     
Accounts Payable to Associated Companies
   
2340.XXX
     
          A/P Associated Co - InterUnit G/L
   
2340.001
     
       A/P Associated Co - Intercompany
   
2340.027
     
       Factored-A/R Charge-Off Limit Fee
   
2340.028
     
       A/P Associated Co - AEPSC Bills
   
2340.029
     
       A/P Associated Co - InterUnit A/P
   
2340.030
     
Taxes Accrued
   
2360.XXX
     
       Federal Income Tax
   
2360.001
     
       State Income Taxes
   
2360.002
     
         State Franchise Taxes
   
2360.012
     
Interest Accrued
   
2370.XXX
     
       Interest Accrued-Lines of Credit
   
2370.008
     
 
 



Exhibit 7
(Continued)
 
AEP CREDIT, INC.
CHART OF ACCOUNTS
Standard Accounts - Quick Reference
INCOME STATEMENT ACCOUNTS (4082-9302)
 
Description
Account Number
       Revenues
 
 
 
Interest and Dividend Income
 
4190.XXX
 
       Interest Income
 
4190.002
 
Miscellaneous Service Revenues
 
4510.XXX
 
       Misc Service Rev -Revenue Recognition-Assoc
 
4510.013
 
       Misc Service Rev - Bad Debt - Assoc
 
4510.015
 
       Misc Service Rev - Agency Fee - Assoc
 
4510.016
 
       Misc Service Rev - Carrying Cost-Assoc
 
4510.017
 
       Misc Service Rev-Credit Line Fee - Assoc
 
4510.018
 
       Misc Service Rev-Rev Recognition-NonAssoc
 
4510.020
 
       Misc Service Rev - Bad Debt - NonAssoc
 
4510.022
 
       Misc Service Rev - Agency Fee - NonAssoc
 
4510.023
 
       Misc Service Rev - Carrying Cost - NonAssoc
 
4510.024
 
       Misc Service Rev - Credit Line Fee - NonAssoc
 
4510.025
 
       
       Expenses
 
   
Taxes Other than Income Taxes - Other Income and Deductions
 
4082.XXX
 
       State Franchise Taxes
 
4082.008
 
Income Taxes - Utility Operating Income
 
4091.XXX
 
       Income Taxes, UOI - Federal
 
4091.001
 
Income Taxes - Other Income and Deductions
 
4092.XXX
 
          Inc Tax, Other Inc and Ded - State
 
4092.002
 
Provision for Deferred Income Taxes - Utility Operating Income
 
4101.XXX
 
          Prov Def I/T Util Op Inc-Fed
 
4101.001
 
Interest on Debt to Associated Companies
 
4300.XXX
 
       Interest to Assoc Co - Money Pool
 
4300.003
 
Other Interest Expense
 
4310.XXX
 
       Lines of Credit
 
4310.007
 
Uncollectible Accounts
 
9040.XXX
 
       Uncollectible Accounts
 
9040.000
 
Office Supplies and Expenses
 
9210.XXX
 
          Off Supplies and Expenses - NonAssoc
 
9210.001
 
Outside Services Employed
 
9230.XXX
 
       Outside Services Employed - NonAssoc
 
9230.001
 
       AEPSC Billed to Client Co
 
9230.003
 
Miscellaneous General Expenses
 
9302.XXX
 
       Miscellaneous General Expense
 
9302.000
 
       Corporate and Fiscal Expenses
 
9302.003
 
       Loss on Sale of A/R
 
9302.015
 
 
 


Exhibit 7
(Continued)
 
 
AEP CREDIT, INC.
 
ACCOUNTING SYSTEM PROCEDURES
 
INTRODUCTION
 
AEP Credit, Inc. (AEP Credit), a wholly owned subsidiary of AEP Utilities, Inc. and an indirect subsidiary of AEP was formed for the purpose of providing a low-cost financing source for utilities through factoring utility accounts receivable (receivables). AEP Credit purchases receivables at a discount enabling its customers to collect their money the same day they deliver its utility service.
 
Each company selling (factoring) its receivables to AEP Credit has executed a “Purchase Agreement” and an “Agency Agreement” which outlines how the basic transactions take place. The Purchase Agreement and Agency Agreement may be terminated by either party upon 30 days written notice to the other party.
 
AEP Credit’s affiliated customers are Appalachian Power Company (APCo), Columbus Southern Power Company (CSPCo), Indiana Michigan Power Company (I&M), Ohio Power Company (OPCo), Kentucky Power Company (KPCo), Kingsport Power Company (KGPCo), Public Service Company of Oklahoma (PSO), and Southwestern Electric Power Company (SWEPCo). The customers are individually known as “Seller” and collectively known as “Sellers.”
 
AEP Credit is authorized to purchase, without recourse, certain receivables arising from the sale and delivery of electricity, gas and other related services in the Seller’s ordinary course of business. The price AEP Credit pays the Seller for the receivables is the dollar amount of receivables less a discount (purchase price). The determination of the discount is based upon AEP Credit’s cost of financing, the Seller’s collection experience and an agency fee.
 
The Seller has agreed through the Agency Agreement to service, administer and collect such receivables on behalf of AEP Credit. As long as the Seller acts as the agent, AEP Credit agrees to pay the Seller an agent collection fee. Payment of the agent collection fee shall be made simultaneously with collections, by deducting the fee from funds owed to AEP Credit for receivables collected.
 
The data received from the Seller must be accurate and timely received. Any delays or inaccurate information affects the cash exchanged between the Seller and AEP Credit; therefore, it is critical to AEP Credit’s operation that the Seller provide accurate and timely information. The Seller has also agreed to maintain individual customer records that support the factored receivables and the collection of those receivables. These records are available to AEP Credit for examination and analysis.
 
The following procedures outline the transactions that take place and the accounting for these transactions. The detailed sections describe procedures for AEP Credit as performed by American Electric Power Service Corporation (AEPSC), AEPSC Treasury-Cash Management (AEPSC Cash Management), Accounting, AEPSC Regulatory Reporting and the Sellers. As required by Securities Exchange Commission (SEC) Order, AEP Credit utilizes the excess capacity of AEPSC employees to handle its operations.
 
INITIAL TRANSACTION
 
The initial transaction between AEP Credit and the Seller is based on the receivables and allowance for bad debts recorded on the Seller’s books at an agreed upon date. The amount of receivables purchased by AEP Credit is determined by applying the carrying cost portion and agency fee portion of the discount rate factor to the balance of receivables less the balance of the allowance for bad debts. AEP Credit will remit the net transaction amount to the Seller on the initial transaction date by wire transfer. AEP Credit records on its books the amount of gross receivables and the allowance for bad debts.
 
DAILY TRANSACTIONS
 
Information Received From Sellers
 
Automated Billings
 
These are the amounts of gross receivables billed by the Seller each day. This information is provided by state jurisdiction and further broken down by retail and wholesale designation. The information is provided the morning after the actual billing date. The discounts and purchase price are calculated and verified with the Seller.
 
Automated Collections
 
These amounts include all collections of receivables and billing adjustments that change the amounts due from customers. This information is provided by state jurisdiction and further broken down by retail and wholesale designation. The information is provided the morning after the collections are processed. The collections are subtracted from the purchase price to determine the net cash transaction for the day and the balance of purchased receivables.
 
Unbilled Revenues & Estimated Billings Sold
 
Unbilled revenues represent receivables created by the delivery of electricity to customers which the customer is legally obligated to pay, and is recorded on the customer’s meter but has not yet been billed by the Seller. AEP Credit purchases both billed and unbilled receivables as stipulated in the Purchase Agreement.
 
AEP Credit’s approach to purchasing unbilled revenues is to purchase on a daily basis a portion of all billing cycles for an upcoming month. When the actual cycle billing occurs, an adjustment is made to that day’s transaction for the difference between the amount previously purchased for that cycle and the actual billing. Estimates of unbilled revenues are based upon the Seller’s projected billings and historical cycle billings adjusted for any known changes.
 
Manual Adjustments
 
Manual adjustments are periodically necessary to correct previous transactions. These adjustments are timely reported to AEP Credit. These amounts are included with the items discussed above in the determination of the purchase price and the net cash transaction for the current day’s transaction.
 
Daily Procedures Performed by AEPSC Cash Management
 
Determination of Face Amount Purchased
 
The dollar amount of receivables purchased by AEP Credit from the Seller is known as the “face amount purchased.” The face amount purchased consists of the Seller’s daily cycle billings plus daily unbilled revenues minus unbilled revenues previously purchased for the current day’s billing cycle.
 
Determination of Discount Rate
 
The purchase price AEP Credit pays to the Seller is the face amount purchased, reduced by the discount rate. The discount taken compensates AEP Credit for costs associated with financing and recovering receivables purchased without recourse. Three components determine the discount rate:
 
·   carrying cost component
 
·   collection experience component
 
·   agency fee component
 
Each of these components is described below.
 
Carrying Cost Component
 
The carrying cost component compensates AEP Credit for its cost of carrying the receivables it purchases. For purposes of calculating this portion of the discount, AEP Credit assumes certain debt and equity ratios for each Seller, currently as follows:
 
Seller
Debt
Equity
Affiliated Companies
 
95
%
5
%
 
The calculation of this component consists of three factors:
 
·   Debt factor — Compensates AEP Credit for its interest cost in obtaining funding from external sources. The calculation consists of multiplying the daily interest cost incurred by AEP Credit by the appropriate debt ratios. 
 
·   Equity factor — Provides a return to AEP Credit for the equity that is provided by AEP Utilities, Inc. The calculation consists of multiplying the allowed return on equity by the appropriate equity ratios and then dividing by the tax effect (1 — tax rate) to allow for income taxes. The return on equity that the SEC allows for the purchase of retail receivables is based on the allowed equity returns of the Seller as approved by its respective state commission. For affiliated wholesale receivables, the SEC allows AEP Credit a return on equity equal to the weighted average retail returns on equity for the affiliate companies.
 
·   Average days outstanding factor — Average days outstanding are computed for each state jurisdiction and further broken down by retail and wholesale designation. The average days outstanding is calculated and reset monthly on the fifth business day by dividing the average daily balance of outstanding receivables by average receivables purchased per day, based on the previous month’s transactions.
 
The carrying cost component is determined by adding the debt factor and the equity factor to determine the overall annual carrying cost charge. This annual carrying cost charge is divided by 360 to get a daily rate which is then multiplied by the average days outstanding factor to determine the carrying cost component.
 
Collection Experience Component
 
The collection experience component compensates AEP Credit for uncollectible receivables and is calculated and reset monthly on the fifth business day. The component is calculated by dividing the net amount of receivables charged-off over the last 12 months by the amount of receivables purchased for the same time period. The net amount of receivables charged-off is the dollar amount charged-off as uncollectible less any recoveries previously charged-off plus an excess of 90-day past due receivables (90-day surcharge). The 90-day surcharge penalizes the Seller’s failure to charge-off a receivable by adding excessive aged accounts to the collection experience factoring rate.
 
Agency Fee Component
 
The agency fee component provides AEP Credit with additional protection from excessive charge-offs. At the time receivables are purchased, 2% of the face amount purchased is withheld from the Seller until collection. Upon collection of the receivables, AEP Credit returns the 2% held back to the Seller. If the Seller’s net charge-offs become excessive, the portion of the net monthly charge-off that exceeds the charge-off limit will be withheld for 12 months. The charge-off limit is 1% of the sum of the last 12 months’ collections divided by 12.
 
Daily Transactions Summary
 
The face amount purchased from the Seller is multiplied by the discount rate to get the discount amount. The total discount amount is subtracted from the total face amount purchased resulting in the price AEP Credit pays the Seller for the receivables. The amount collected from the customers is subtracted from the purchase price to get the net cash transaction for the day.
 
The amount billed, purchase price, amount collected and net cash transactions are confirmed with the Seller. The net cash transactions are then authorized to be wire transferred between the bank accounts of the Seller and AEP Credit. Cash transactions are netted to avoid multiple daily wires between AEP Credit and the Seller.
 
OTHER TRANSACTIONS
 
Determination of Carrying Cost Variance Payment
 
On the fifth business day of each month, the charges assessed the Seller are adjusted through the Carrying Cost Variance Payment. At month-end AEP Credit calculates the carrying cost revenue that is recognized for the current month and compares it to the incurred service fee. The service fee is calculated by multiplying the daily outstanding receivables balances by the daily financing rate incurred by AEP Credit.
 
If the carrying cost revenue recognized is greater than the service fee, AEP Credit owes the Seller the excess carrying cost revenue collected. If the carrying cost revenue recognized is less than the service fee, the Seller owes AEP Credit additional carrying cost revenue. This transaction takes place on the fifth business day of each month along with the change to the average days outstanding factor and the collection experience component.
 
MONTHLY ACCOUNTING
 
Monthly accounting for AEP Credit is done by AEPSC Accounting. Accounting is based on information received primarily from AEPSC Cash Management.
 
Information From AEPSC Cash Management
 
Monthly Summary of Daily Factoring Transactions
 
These summaries include daily gross receivables purchased, the purchase price, discounts, collections and the daily receivables balance for each Seller by state jurisdiction and further broken down by retail and wholesale designation. Also included are cash transactions.
 
Allocation Factors
 
AEPSC Cash Management also calculates allocation factors based on average receivables balances for each Seller during the month by state jurisdiction and further broken down by retail and wholesale designation as a percentage of the total of all balances held by AEP Credit. Allocation factors are used to allocate interest expense, interest income, legal fees and other transactions not allocable to a specific Seller.
 
Unearned Revenues
 
The discount factor applied to receivables includes a carrying cost for an assumed number of days until collection (average days outstanding). A part of the carrying cost associated with receivables factored toward month-end will not be actually incurred by AEP Credit until the following month. This creates a mismatch between current month carrying cost revenues and carrying cost expenses. Therefore, AEP Credit defers a portion of the carrying cost discount as unearned discount revenues.
 
The calculation of unearned discount revenues is done at the end of the month by AEPSC Cash Management for each Seller and provided to AEPSC Accounting. This information is also provided to the Seller, which recognizes the amount as prepaid factoring costs.
 
Bad Debt Write-offs and Collections
 
Pursuant to the Agency Agreement, the Seller uses its best efforts in processing and collecting factored receivables as an agent for AEP Credit. The Seller is empowered, as necessary, to employ collection agencies or other third parties to collect delinquent receivables.
 
Each month, the Seller recommends to AEP Credit the amount of retail and wholesale receivables by state jurisdiction to be written-off as uncollectible. Also, each month any amounts collected on accounts previously written-off are reported by the Seller. The amount recovered is netted against the gross write-offs for the month when determining the collection experience component and when booking bad debts.
 
Explanation of any Manual Adjustments
 
At the end of the month, AEPSC Cash Management provides AEPSC Accounting with copies of all pertinent information explaining any unusual manual adjustments made during the month.
 
Summary of Cash Transactions
 
These summaries include all daily cash receipts and disbursements along with daily balances that have been verified to the bank balances. These summaries provide additional information on actual cash receipts and disbursements for the preparation of any necessary journals.
 
Interest and Other Accruals
 
AEPSC Cash Management calculates and provides to AEPSC Accounting the amount of interest expense, credit line fees, prepaid interest, interest income and any other costs associated with short-term borrowings and investments to be recorded during the month.
 
Capitalization Balances
 
Daily balances of short-term borrowings and AEP Utilities, Inc. equity are maintained by AEPSC Cash Management. This information is used to ensure that stipulated equity requirements are being met and all related equity transactions are properly recorded on the accounting records.
 
Miscellaneous Cash Items
 
AEPSC Cash Management provides details on any change in cash procedures that affect transactions that should be reflected in the monthly financial statements.
 
Information From Other Sources
 
Although most of the information needed monthly by AEPSC Accounting is provided by AEPSC Cash Management, some information is obtained from other sources as necessary. Two primary examples are the service billings from AEPSC provided by AEPSC Accounting, and the franchise tax and income tax information, including accruals, estimates and payments provided by the AEPSC Tax Department.
 
Preparation of Monthly Summary and Journal Entries
 
Each month AEPSC Accounting prepares all journal entries from the information received and enters all journal entries into the general ledger system. Recurring journal entries are listed below.
 
Journal
Entry
   
Journal Entry
Description
 
2_PSO
   
Public Service Company of Oklahoma Monthly Activity
 
3_SEP
   
Southwestern Electric Power Company Monthly Activity
 
5_APCo
   
Appalachian Power Monthly Activity
 
7_CSPCo
   
Columbus Southern Power Monthly Activity
 
9_BDCO
   
Bad Debt Charge-Offs
 
10_EQUITY
   
Net Change in Equity
 
(system generated)
   
Short-Term Debt and Interest Expense/Payment
 
(system generated)
   
AEPSC Monthly Billing to Affiliates
 
15_REVREC
   
Accrue Revenue Recognition Adjustment
 
17_CLFEE
   
Credit Line Fees Expense
 
(system generated)
   
Record Tax Accrual
 
(system generated)
   
Record Tax Payment
 
(system generated)
   
Record Dividend Payment to AEP Utilities, Inc.
 
21_DIVACC
   
Record Dividend Accrual to AEP Utilities, Inc.
 
(system generated)    
Record Federal Income Tax Expense 
 
(system generated)
   
Record AEPSC Invoice Payment
 
(system generated)
   
Record Credit Line Fees Payment
 
29_CCVP
   
Accrue Carrying Cost Variance Payment
 
30_AGENCY
   
2% Bad Debt Charge-Offs
 
34_IMP
   
Indiana-Michigan Power Monthly Activity
 
35_KPCo
   
Kentucky Power Monthly Activity
 
36_OPCo
   
Ohio Power Monthly Activity
 
37_KGP
   
Kingsport Power Monthly Activity
 
40_FACFEE
   
Facility Fees Payment
 
46_ARSALE
   
Record Sale of A/R to Outside Conduits
 
 
Other non-recurring journal entries are prepared as necessary.
 
After journal entries have been entered into the general ledger system, a trial balance is generated and reviewed by AEPSC Accounting and AEPSC Cash Management. Discrepancies, if any, are generally resolved during the review and adjusting or correcting journal entries are prepared and entered by AEPSC Accounting.
 
QUARTERLY REPORTING
 
AEPSC Regulatory Reporting prepares all internal and external financial reports for AEP Credit based on final trial balance information received from AEPSC Accounting. Pursuant to the 1935 Act, Rule 24, a filing is made with the SEC on behalf of AEP Credit within 45 days after the close of the calendar quarter.
 
ANNUAL REPORTING 
 
Each year the financial records of AEP Credit are reviewed by an independent accounting firm. An annual report for AEP Credit is then issued and distributed to certain Sellers, the SEC and certain financial institutions.