35-CERT 1 q3037218.htm RULE 24 - AEP CREDIT FINANCIAL STATEMENTS

UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

Public Utility Holding Act of 1935
File No. 70-7218
Report Date: July 1, 2003 to September 30, 2003

In the Matter of:
AEP Utilities, Inc.
  (Formerly known as Central and South West Corporation)
AEP Credit, Inc.

    1.        AEP Credit, Inc. (AEP Credit) hereby files a balance sheet as of September 30, 2003, statements of income for the three and twelve-month periods ended September 30, 2003, and 2002, and notes to the financial statements as Exhibit 1 attached hereto.

    2.        AEP Credit is currently providing low-cost financing for American Electric Power Company’s (AEP’s) electric utility operating companies through factoring receivables. The receivables arise primarily from the sale and delivery of electricity. On December 31, 2001, AEP Credit entered into a sale of receivables agreement with a group of banks and commercial paper conduits. Under the sale of receivables agreement, AEP Credit sells an interest in the receivables it acquires from its clients to the commercial paper conduits and banks and receives cash. The transaction constitutes a sale of receivables in accordance with Statement of Financial Accounting Standards No. 140, “Accounting for Transfers and Servicing of Financial Assets and Extinguishment of Liabilities”, allowing the receivables to be removed from AEP Credit’s balance sheet. AEP Credit has no ownership interest in the commercial paper conduits and does not consolidate the entities in accordance with Generally Accepted Accounting Principles. At September 30, 2003, AEP Credit had a $600 million commitment from the banks under the sale of receivables agreement to purchase undivided interests in the receivables from AEP Credit, of which $529 million was outstanding. The sale of receivables agreement was amended and restated on July 25, 2003 and expires on July 23, 2004. On September 30, 2003, the variable discount rate for the sale of accounts receivable to the conduits under the sale of receivables agreement was 1.2559%. On September 30, 2003, AEP Credit had outstanding borrowings from AEP related to funding accounts receivable purchases of $71 million at a rate of 1.8314%. On September 30, 2003, the overall composite rate of funding accounts receivable purchases was 1.3368%.

        Any receivables eligible for sale on AEP Credit’s books at the time of sale that are not sold are pledged as collateral for the collection of receivables sold.

    3.        AEP Credit hereby files, as Exhibit 2 attached hereto the earnings coverage for AEP Credit’s indebtedness for the period from July 1, 2003 through September 30, 2003 and AEP Credit’s capital structure at September 30, 2003. AEP Credit hereby files as Exhibit 3 attached hereto the twelve-month average of outstanding accounts receivable during said period as of the end of each month.

    4.        With respect to affiliated companies, Appalachian Power (APCo), Columbus Southern Power Company (CSPCo), Indiana Michigan Power Company (I&M), Kentucky Power Company (KPCo), Kingsport (KGPCo), Ohio Power Company (OPCo), Public Service Company of Oklahoma (PSO), and Southwestern Electric Power Company (SWEPCo), AEP Credit hereby certifies that the allowed returns on common equity for the period from July 1, 2003 through September 30, 2003 were unchanged in all regulatory jurisdictions from the previous certificate of notification, with the following exception: The Kentucky Public Service Commission in Case No. 2002-01169, allowed a return on common equity of 11% for an environmental surcharge related to costs expended at Kentucky Power Company's Big Sandy Facility. AEP Credit also hereby files the discount calculation for affiliated companies and the factoring expense savings for affiliated companies as shown in Exhibits 4 and 5, respectively, attached hereto.

    5.        AEP Credit hereby files as Exhibit 6 attached hereto a copy of any state regulatory commission decision or analysis addressing the effect of the factoring of AEP System accounts receivable rates which were issued during the period July 1, 2003 through September 30, 2003.

    6.        Copy of the audited annual financial statements for the years ended December 31, 2002 and 2001. [Exhibit 7]

    7.        Said transactions have been carried out in accordance with the terms and conditions of, and for the purpose represented in, the Form U-1 Application-Declaration of AEP Utilities, Inc. (AEP Utilities) [formerly known as Central and South West Corporation (CSW)] and AEP Credit, in File No. 70-7218, and in accordance with the terms and conditions of the Commission’s orders dated July 31, 1986, May 8, 1988, December 27, 1989, August 30, 1990, December 21, 1990, December 24, 1991, December 9, 1992, December 21, 1993, December 16, 1994, March 11, 1997 and December 21, 2000, permitting said Application-Declaration to become effective, and the Form U-1 Application-Declaration of CSW, AEP Texas Central Company (formerly known as Central Power and Light Company) and AEP Credit, in File No. 70-8037, and in accordance with the terms and conditions of the Commission’s orders dated December 8, 1992 and December 29, 1992, permitting said Application-Declaration to become effective.

    8.        Chart of accounts and accounting system procedures of AEP Credit as maintained by American Electric Power Service Corporation (AEPSC). [Exhibit 8]


SIGNATURE

As requested by order of the Securities and Exchange Commission pursuant to the Public Utility Holding Company Act of 1935, AEP Credit Inc. has duly caused this report to be signed on the 12th day of November, 2003.

By : /s/ Wendy G. Hargus
Wendy G. Hargus
Assistant Treasurer

1616 Woodall Rodgers Freeway
P.O. Box 660164
Dallas, Texas 75266-0164
Telephone (214) 777-3755


EXHIBIT INDEX
 
Exhibit
Number

Exhibit
Transimssion
Method

     1   Unaudited balance sheet as of September 30, 2003, unaudited statements of income for the three and twelve month periods ended September 30, 2003 and 2002 and unaudited notes to the financial statements.   Electronic  
 
     2  Earnings coverage for the period from July 1, 2003 through September 30, 2003 and capital structure at September 30, 2003.  Electronic 
                
     3  Twelve month "rolling average" as of the end of each month of outstanding accounts receivable of affiliated companies.  Electronic 
                
     4  Discount calculation for affiliated companies for the three months ended ended September 30, 2003.  Electronic 
                
     5  Factoring expense savings for the affiliated companies for the three months ended September 30, 2003.  Electronic 
                
     6  Any state regulatory commission decision or analysis addressing the effect of the factoring of AEP System accounts receivable rates which were issued during theperiod July 1, 2003 through September 30, 2003.  Electronic 
                
     7  Copy of the audited annual financial statements for the year ended December 31, 2002.  Electronic 
                
     8  Chart of accounts and accounting system procedures for AEP Credit.  Electronic 

Exhibit 1

AEP CREDIT, INC.
STATEMENTS OF INCOME
FOR THE PERIODS ENDED SEPTEMBER 30, 2003 AND 2002
(in thousands)
(Unaudited)
 
Three Months
Ended
Twelve Months
Ended
2003
2002
2003
2002
OPERATING REVENUES       $11,034   $16,068   $43,726   $99,955  
OPERATING EXPENSES: 
   Interest      399   253   1,080   9,877  
   Provision for Bad Debts    6,438   10,748   26,477   42,929  
   Loss on Sale of Accounts 
    Receivable    1,569   2,609   7,203   9,718  
   Credit Line Fees    547   391   1,621   3,698  
   General and Administrative    102   132   393   460  




          Total Operating Expenses    9,055   14,133   36,774   66,682  




OPERATING INCOME    1,979   1,935   6,952   33,273  
OTHER INCOME: 
  Interest Income    --   --   1   13  




INCOME BEFORE INCOME TAXES    1,979   1,935   6,953   33,286  




INCOME TAX EXPENSE (CREDIT): 
  Current    (743)   2,643   3,536   10,834  
  Deferred    1,149   (1,868)   (524)   (1,859)  




          Total Income Tax Expense    406   775   3,012   12,693  




NET INCOME    $1,573   $1,160   $3,941   $20,593  




The accompanying notes to financial statements are an integral part of these statements.


Exhibit 1
(Continued)

AEP CREDIT, INC.
BALANCE SHEETS
AS OF SEPTEMBER 30, 2003
(in thousands)
(Unaudited)
 
    ASSETS    
    CURRENT ASSETS: 
     Retained Interest in Accounts Receivable Sold  $114,166  
     Unsold Accounts Receivable  106,613  
     Allowance For Uncollectible Accounts Retained  (14,180 )

            Total Current Assets  206,599  

    OTHER ASSETS: 
      Deferred Income Taxes  8,417  
      Other  506  

            Total Other Assets  8,923  

              TOTAL ASSETS  $215,522  

    LIABILITIES AND STOCKHOLDER'S EQUITY 
    CURRENT LIABILITIES: 
      Short-term Debt - Affiliated  $71,453  
      Accounts Payable - Affiliated  1,929  
      Accounts Payable - Nonaffiliated  92,083  
      Unearned Revenue  1,493  
      Other Liabilities  3,170  

            Total Current Liabilities  170,128  

    DEFERRED CREDITS  13,168  

    STOCKHOLDER'S EQUITY: 
      Common Stock, No Par; 1,000 Shares Authorized; 
        310 Shares Issued and 
        Outstanding as of September 30, 2003  1  
      Additional Paid-in Capital  32,225  

           Total Stockholder's Equity  32,226  

              TOTAL LIABILITIES AND 
                STOCKHOLDER'S EQUITY  $215,522  

 

The accompanying notes to financial statements are an integral part of these statements.


Exhibit 1
(Continued)

AEP CREDIT, INC.

NOTES TO FINANCIAL STATEMENTS

SEPTEMBER 30, 2003 AND 2002

(Unaudited)

1.     GENERAL:

The accompanying unaudited financial statements of AEP Credit, Inc. (the Company) should be read in conjunction with the 2002 audited annual financial statements. Certain prior-period amounts have been reclassified to conform to current-period presentation. In the opinion of management, these unaudited financial statements reflectall adjustments (consisting of only normal recurring accruals), which are necessary for a fair presentation of the results of operations for interim periods.

2.     SHORT-TERM DEBT:

The Company is currently providing low-cost financing for American Electric Power Company’s (AEP’s) electric utility operating companies through factoring receivables. The receivables arise primarily from the sale and delivery of electricity. On December 31, 2001, the Company entered into a sale of receivables agreement with a group of banks and commercial paper conduits. Under the sale of receivables agreement, the Company sells an interest in the receivables it acquired from its clients to the commercial paper conduits and banks and receives cash. The transaction constitutes a sale of receivables in accordance with Statement of Financial Accounting Standards No. 140, “Accounting for Transfers and Servicing of Financial Assets and Extinguishment of Liabilities”, allowing the receivables to be removed from the Company’s balance sheet. The Company has no ownership interest in the commercial paper conduits and does not consolidate the entities in accordance with accounting principles generally accepted in the United States of America.

At September 30, 2003, the Company had a $600 million commitment from the banks under the sale of receivables agreement to purchase undivided interests in the receivables from the Company, of which $529 million was outstanding. The sale of receivables agreement was amended and restated on July 25, 2003 and expires on July 23, 2004. On September 30, 2003, the average variable discount rate for the sale of accounts receivable to the conduits under the sale of receivables agreement was 1.2559%. On September 30, 2003, the Company had outstanding borrowings from AEP related to funding accounts receivable purchases of $71 million at a rate of 1.8314%. On September 30, 2003, the overall composite rate of funding accounts receivable purchases was 1.3368%.

Any receivables eligible for sale on the Company’s books at the time of sale that are not sold are pledged as collateral for the collection of receivables sold.


Exhibit 1
(Continued)

Additional information related to the sale of receivables is as follows:

$s in Millions
(Unaudited)
Proceeds from Sale of Accounts Receivable during   $1,404  
the 3 months ended September 30, 2003 
  
Proceeds from Sale of Accounts Receivable during  5,330  
the 12 months ended September 30, 2003 
  
Accounts Receivable Eligible for Sale and Pledged  100  
as Collateral as of September 30, 2003 
  
Deferred Revenue from Servicing Accounts Receivable  1  
as of September 30, 2003 
  
Loss on Sale of Accounts Receivable during the 3  2  
months ended September 30, 2003 
  
Loss on Sale of Accounts Receivable during the 12  7  
months ended September 30, 2003 
  
Average Variable Discount Rate to the Conduits  1.25 %
during the 3 months ended September 30, 2003 
  
Average Variable Discount Rate to the Conduits  1.47 %
during the 12 months ended September 30, 2003 

Exhibit 2

AEP CREDIT, INC.
EARNINGS COVERAGE
(in thousands, except ratios)
(Unaudited)
 
2003
July
August
September
Net Income   $259   $341   $973  
Income Taxes  202   246   (42 )
Interest Expense/ 
  Credit Line Fees  208   405   333  



Earnings  $669   $992   $1,264  



Interest Expense/  $208   $405   $333  
  Credit Line Fees 
Ratio of Earnings 
  To Fixed Charges  3.21   2.44   3.79  


CAPITAL STRUCTURE
SEPTEMBER 30, 2003
(in thousands)
(Unaudited)
 
Short-Term Debt (Non-Affiliated)   $ --   0 %
Intercompany Loan (Short-term Debt - Affiliated)  71,453   69 %
Common Equity  32,226   31 %


Total  $103,679   100 %


 

Exhibit 2
(Continued)

CAPITAL STRUCTURE ADJUSTED FOR
ACCOUNTS RECEIVABLE SOLD TO BANKS
SEPTEMBER 30, 2003
(in thousands)
(Unaudited)
 
Accounts Receivable Sold to Banks   $529,000   84 %
Intercompany Loan (Short-term Debt - Affiliated)  71,453   11 %
Common Equity  32,226   5 %


Total  $632,679   100 %



Exhibit 3

AEP CREDIT, INC.
AVERAGE TWELVE-MONTH "ROLLING" ACCOUNTS RECEIVABLE BALANCES
(in thousands)
(Unaudited)
 
Twelve Months
Ended
July 31, 2003

Twelve Months
Ended
August 31, 2003

Twelve Months
Ended
September 30, 2003

AFFILIATES
APCo   $65,599   $66,006   $66,283  
CSPCo  108,249   107,355   106,518  
IM  105,005   105,335   105,549  
KGPCo  7,402   7,468   7,517  
KPCo  28,344   28,569   28,711  
OP  114,573   114,484   114,252  
PSO  98,763   104,434   108,565  
SWEPCo  78,852   79,371   79,816  



Total Affiliates:  $606,787   $613,022   $617,211  



 

Exhibit 4

APPALACHIAN POWER COMPANY
DISCOUNT CALCULATION
THREE MONTHS ENDED SEPTEMBER 30, 2003
(Unaudited)
 
Discount
Calculation

Weighted Cost of Capital (Annualized)   0.014865
Average Days Outstanding  31.56

Weighted Cost of Capital (Average 
  Days Outstanding)  0.001285
Collection Experience Factor  0.001839
Agency Fee Rate  0.020000

Total Discount Factor  0.023124

ASSUMPTIONS
INTEREST RATE AND PURCHASE DISCOUNT   1 .3317%
RETAIL ROCE (RETURN ON COMMON EQUITY)  10 .8500%
TAX RATE  38 .0000%
DEBT RATIO  95 .0000%
EQUITY RATIO  5 .0000%

Exhibit 4
(Continued)

COLUMBUS SOUTHERN POWER COMPANY
DISCOUNT CALCULATION
THREE MONTHS ENDED SEPTEMBER 30, 2003
(Unaudited)
 
Discount
Calculation

Weighted Cost of Capital (Annualized)   0.015768
Average Days Outstanding  32.04

Weighted Cost of Capital (Average 
  Days Outstanding)  0.001384
Collection Experience Factor  0.005983
Agency Fee Rate  0.020000

Total Discount Factor  0.027367

ASSUMPTIONS
INTEREST RATE AND PURCHASE DISCOUNT   1.3317%
RETAIL ROCE (RETURN ON COMMON EQUITY)  12.4600%
TAX RATE  38.0000%
DEBT RATIO  95.0000%
EQUITY RATIO  5.0000%

Exhibit 4
(Continued)

INDIANA MICHIGAN POWER COMPANY
DISCOUNT CALCULATION
THREE MONTHS ENDED SEPTEMBER 30, 2003
(Unaudited)
Discount
Calculation
Indiana

Discount
Calculation
Michigan

Weighted Cost of Capital (Annualized)   0.015510 0.016071
Average Days Outstanding  32.58 36.85


Weighted Cost of Capital (Average 
  Days Outstanding)  0.001384 0.001623
Collection Experience Factor  0.002666 0.002718
Agency Fee Rate  0.020000 0.020000


Total Discount Factor  0.024050 0.024341


 
ASSUMPTIONS
INTEREST RATE   1.3317% 1.3317%
RETAIL ROCE (RETURN ON COMMON EQUITY)  12.0000% 13.0000%
TAX RATE  38.0000% 38.0000%
DEBT RATIO  95.0000% 95.0000%
EQUITY RATIO  5.0000% 5.0000%

Exhibit 4
(Continued)

KINGSPORT
DISCOUNT CALCULATION
THREE MONTHS ENDED SEPTEMBER 30, 2003
(Unaudited)
 
Discount
Calculation

Weighted Cost of Capital (Annualized)   0.015510
Average Days Outstanding  31.41

Weighted Cost of Capital (Average 
  Days Outstanding)  0.001335
Collection Experience Factor  0.003007
Agency Fee Rate  0.020000

Total Discount Factor  0.024342

ASSUMPTIONS
INTEREST RATE AND PURCHASE DISCOUNT   1.3317%
RETAIL ROCE (RETURN ON COMMON EQUITY)  12.0000%
TAX RATE  38.0000%
DEBT RATIO  95.0000%
EQUITY RATIO  5.0000%

  Exhibit 4
(Continued)

KENTUCKY POWER COMPANY
DISCOUNT CALCULATION
THREE MONTHS ENDED SEPTEMBER 30, 2003
(Unaudited)
 
Discount
Calculation

Weighted Cost of Capital (Annualized)   0.015230
Average Days Outstanding  35.29

Weighted Cost of Capital (Average 
  Days Outstanding)  0.001472
Collection Experience Factor  0.005906
Agency Fee Rate  0.020000

Total Discount Factor  0.027378

ASSUMPTIONS
INTEREST RATE AND PURCHASE DISCOUNT   1.3317%
RETAIL ROCE (RETURN ON COMMON EQUITY)  11.5000%
TAX RATE  38.0000%
DEBT RATIO  95.0000%
EQUITY RATIO  5.0000%

Exhibit 4
(Continued)

OHIO POWER COMPANY
DISCOUNT CALCULATION
THREE MONTHS ENDED SEPTEMBER 30, 2003
(Unaudited)
 
Discount
Calculation

Weighted Cost of Capital (Annualized)   0.015965
Outstanding  31.99

Weighted Cost of Capital (Average Days Outstanding)  0.001399
Collection Experience Factor  0.003797
Agency Fee Rate  0.020000

Total Discount Factor  0.025196

ASSUMPTIONS
INTEREST RATE AND PURCHASE DISCOUNT   1 .3317%
RETAIL ROCE (RETURN ON COMMON EQUITY)  12 .8100%
TAX RATE  38 .0000%
DEBT RATIO  95 .0000%
EQUITY RATIO  5 .0000%

Exhibit 4
(Continued)

PUBLIC SERVICE COMPANY OF OKLAHOMA
DISCOUNT CALCULATION
THREE MONTHS ENDED SEPTEMBER 30, 2003
(Unaudited)
 
Discount
Calculation

Weighted Cost of Capital (Annualized)   0.014949
Average Days Outstanding  35.87

Weighted Cost of Capital (Average 
  Days Outstanding)  0.001469
Collection Experience Factor  0.002416
Agency Fee Rate  0.020000

Total Discount Factor  0.023885

ASSUMPTIONS
INTEREST RATE AND PURCHASE DISCOUNT   1.3317%
RETAIL ROCE (RETURN ON COMMON EQUITY)  11.0000%
TAX RATE  38.0000%
DEBT RATIO  95.0000%
EQUITY RATIO  5.0000%

Exhibit 4
(Continued)

SOUTHWESTERN ELECTRIC POWER COMPANY
DISCOUNT CALCULATION
THREE MONTHS ENDED SEPTEMBER 30, 2003
(Unaudited)
 
Discount
Calculation
Arkansas

Discount
Calculation
Louisiana

Discount
Calculation
Texas

Weighted Cost of Capital (Annualized)   0.014809 0.015006 0.017586
Average Days Outstanding  32.79 33.98 31.52



Weighted Cost of Capital (Average 
  Days Outstanding)  0.001330 0.001397 0.001519
Collection Experience Factor  0.003008 0.003637 0.002702
Agency Fee Rate  0.020000 0.020000 0.020000



Total Discount Factor  0.024338 0.025034 0.024221



ASSUMPTIONS
INTEREST RATE AND PUCHASE DISCOUNT   1.3317% 1.3317% 1.3317%
RETAIL ROCE (RETURN ON COMMON EQUITY)  10.7500% 11.1000% 15.7000%
TAX RATE  38.0000% 38.0000% 38.0000%
DEBT RATIO  95.0000% 95.0000% 95.0000%
EQUITY RATIO  5.0000% 5.0000% 5.0000%

Exhibit 5

AEP CREDIT, INC.
AFFILIATED COMPANIES
FACTORING EXPENSE SAVINGS
THREE MONTHS ENDED SEPTEMBER 30, 2003
(in thousands)
(Unaudited)
 
20%
EQUITY

5%
EQUITY

SAVINGS
AFFILIATES
APCo   $736   $350   $386  
CSPCo  1,440   652   788  
IM  1,337   610   727  
KGPCo  90   41   49  
KPCo  329   155   174  
OP  1,436   645   791  
PSO  1,838   870   968  
SWEPCo  1,339   601   738  



Total Affiliates:  $8,545   $3,924   $4,621  




Exhibit 6

State regulatory commission decisions or analysis addressing the effect of the factoring of AEP System accounts receivable rates which were issued during the period July 1, 2003 through September 30, 2003:

None


Exhibit 7

AEP CREDIT, INC.

FINANCIAL STATEMENTS

AS OF AND FOR THE YEARS ENDED DECEMBER 31, 2002 AND 2001

TOGETHER WITH INDEPENDENT AUDITORS’ REPORT









Exhibit 7
(Continued)

INDEPENDENT AUDITORS’ REPORT

To the Board of Directors of AEP Credit, Inc.:

We have audited the accompanying balance sheets of AEP Credit, Inc. (the “Company”) as of December 31, 2002 and 2001 and the related statements of income, stockholder’s equity and cash flows for the years then ended. These financial statements are the responsibility of the Company’s management. Our responsibility is to express an opinion on these financial statements based on our audits.

We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.

In our opinion, such financial statements present fairly, in all material respects, the financial position of AEP Credit, Inc. as of December 31, 2002 and 2001 and the results of its operations and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America.

/s/ Deloitte & Touche LLP



Columbus, Ohio
February 14, 2003


Exhibit 7
(Continued)

AEP CREDIT, INC.
STATEMENTS OF INCOME
FOR THE YEARS ENDED DECEMBER 31, 2002 AND 2001
(in thousands)
 
2002
2001
OPERATING REVENUES   $59,114   $172,720  
OPERATING EXPENSES: 
   Interest  1,002   57,425  
   Provision for Bad Debts  36,661   57,771  
   Loss on Sale of Accounts Receivable  4,060   7,611  
   Credit Line Fees  2,763   4,945  
   General and Administrative  989   1,960  


          Total Operating Expenses  45,475   129,712  


OPERATING INCOME  13,639   43,008  
OTHER INCOME: 
  Interest Income  9   4  


INCOME BEFORE INCOME TAXES  13,648   43,012  


INCOME TAX EXPENSE (CREDIT): 
  Current  6,991   14,466  
  Deferred  (1,651 ) 1,341  


          Total Income Taxes  5,340   15,807  


NET INCOME  $8,308   $27,205  


The accompanying notes to financial statements are an integral part of these statements.


Exhibit 7
(Continued)

AEP CREDIT, INC.
BALANCE SHEETS
AS OF DECEMBER 31, 2002 AND 2001
(in thousands)
 
2002
2001
ASSETS      
CURRENT ASSETS: 
 Retained Interest in Accounts Receivable Sold  $92,463   $161,357  
 Unsold Accounts Receivable - Affiliated  35,468   73,354  
 Unsold Accounts Receivable - Nonaffiliated  --   49,273  
 Allowance For Uncollectible Accounts Retained  (16,967 ) (17,578 )


        Total Accounts Receivable  110,964   266,406  


OTHER ASSETS: 
  Deferred Income Taxes  9,392   7,741  
  Other  --   663  


        Total Other Assets  9,392   8,404  


          TOTAL ASSETS  $120,356   $274,810  


LIABILITIES AND STOCKHOLDER'S EQUITY 
CURRENT LIABILITIES: 
  Short-term Debt - Affiliated  $42,422   $63,662  
  Accounts Payable - Affiliated  3,539   2,426  
  Accounts Payable - Nonaffiliated  29,158   90,929  
  Unearned Revenue  1,712   8,319  
  Other Liabilities  3,668   17,313  


        Total Current Liabilities  80,499   182,649  


DEFERRED CREDITS:  11,630   26,583  


STOCKHOLDER'S EQUITY: 
  Common Stock, No Par; 1,000 Shares Authorized; 
    294 Shares and 298 Shares Issued and 
    Outstanding as of December 31, 2002 and as 
    of December 31, 2001  1   1  
  Additional Paid-in Capital  28,226   65,577  


        Total Stockholder's Equity  28,227   65,578  


          TOTAL LIABILITIES AND 
            STOCKHOLDER'S EQUITY  $120,356   $274,810  


The accompanying notes to financial statements are an integral part of these statements.


Exhibit 7
(Continued)

AEP CREDIT, INC.
STATEMENTS OF STOCKHOLDER'S EQUITY
FOR THE YEARS ENDED DECEMBER 31, 2002 AND 2001
(in thousands)
 
Common
Stock

Additional
Paid-In
Capital

Retained
Earnings

Total
Stockholder's
Equity

BALANCE DECEMBER 31, 2000   $1   $94,400   $ --   $94,401  
Net Contributions (Return) 
 of Capital  --   (28,823 ) --   (28,823 )
Net Income  --   --   27,205   27,205  
Common Stock Dividends  --   --   (27,205 ) (27,205 )




BALANCE DECEMBER 31, 2001  $1   $65,577   $ --   $65,578  
Net Contributions (Return) 
 of Capital  --   (37,351 ) --   (37,351 )
Net Income  --   --   8,308   8,308  
Common Stock Dividends  --   --   (8,308 ) (8,308 )




BALANCE DECEMBER 31, 2002  $1   $28,226   $ --   $28,227  





Exhibit 7
(Continued)

The accompanying notes to financial statements are an integral part of these statements.

AEP CREDIT, INC.
STATEMENTS OF CASH FLOWS
FOR THE YEARS ENDED DECEMBER 31, 2002 AND 2001
(in thousands)
 
2002
2001
OPERATING ACTIVITIES:      
 Net Income  $8,308   $27,205  
  Adjustments to Reconcile Net Income 
   to Net Cash Flows From 
   Operating Activities: 
     Loss on Sale of Accounts Receivable  4,060   7,611  
     Changes in Assets and Liabilities: 
        Accounts Receivable  151,382   1,065,607  
        Deferred Income Taxes  (1,651 ) 1,341  
        Deferred Credits  (14,953 ) (632 )
        Accounts Payable - Affiliated  1,113   2,199  
        Accounts Payable - Nonaffiliated  (61,771 ) 90,929  
        Unearned Revenue  (6,607 ) 2,488  
        Other Assets  663   4,109  
        Other Liabilities  (4,524 ) 4,818  


          Net Cash Flows From 
            Operating Activities  76,020   1,205,675  


FINANCING ACTIVITIES: 
  Capital Contribution  51,264   202,997  
  Return of Capital  (88,615 ) (231,820 )
  Change in Short-term Debt  (21,240 ) (1,157,286 )
  Payment of Dividends  (17,429 ) (19,566 )


          Net Cash Flows Used For 
            Financing Activities  (76,020 ) (1,205,675 )


CHANGE IN CASH AND CASH EQUIVALENTS  --   --  


CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR  --   --  


CASH AND CASH EQUIVALENTS, END OF YEAR  $-   $-  


SUPPLEMENTARY INFORMATION: 
  Cash Paid for Interest  $3,418   $51,341  


  Cash Paid for Income Taxes  $9,458   $10,679  


 

The accompanying notes to financial statements are an integral part of these statements.


Exhibit 7
(Continued)

AEP CREDIT, INC.

NOTES TO FINANCIAL STATEMENTS

DECEMBER 31, 2002 AND 2001

1.     SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:

Organization

AEP Credit, Inc. (AEP Credit or the Company) is a wholly owned subsidiary of AEP Utilities Inc., formerly known as Central and South West Corporation (CSW), and an indirect subsidiary of American Electric Power Company, Inc. (AEP or Parent Company) and was originally formed to purchase without recourse, accounts receivable from affiliated domestic electric utilities to reduce working capital requirements. In addition, because the Company’s capital structure is more leveraged than that of the affiliated domestic electric utilities, AEP’s overall cost of capital is lower. Subsequent to its formation, the Company purchased, without recourse, accounts receivable from certain non-affiliated utility companies. In January 2002, the Company ceased purchasing accounts receivable from non-affiliated electric utilities. Significant accounting policies are summarized below:

Revenue Recognition

Revenues are generally recorded for the difference between the face amount of the receivables purchased and the purchase price after providing for an allowance for doubtful accounts and deferred agency fee revenue.

Allowance for Doubtful Accounts

The Company maintains an allowance for doubtful accounts at a level which reflects the amount of receivables not reasonably expected to be collected. The allowance is determined principally on the basis of collection experience. Receivables are written off when they are determined to be uncollectible.

Retained Interest in Accounts Receivable Sold

AEP Credit maintains a retained interest in the accounts receivable sold. This interest is then pledged as collateral for the collection of the receivables sold.

At the end of each weekly collection period, the aggregate cash collections from accounts receivable are allocated first to pay the commercial paper conduits and banks for receivables previously sold to third parties. If the amount of cash required to make the above payments exceeds the amount collected during the period, the shortfall is paid by AEP Credit. If the cash collected during the period exceeds the amount necessary for the above payments, the excess is credited against the retained interest in accounts receivable sold. AEP Credit’s retained interest represents the amount of cash it expects to receive on receivables previously sold less an allowance for anticipated uncollectible accounts.

At December 31, 2002 and 2001, the fair value of the retained interest is recorded at fair value based upon the value of the underlying accounts receivable.

Federal Income Taxes

The Company joins in the filing of a consolidated federal income tax return with their affiliated companies in the American Electric Power System, an integrated electric utility system, owned and operated by AEP’s electric utility subsidiaries, (AEP System). The allocation of the AEP System’s

current consolidated federal income tax to the System companies is in accordance with Securities and Exchange Commission (SEC) rules under the Public Utility Holding Company Act of 1935. These rules permit the allocation of the benefit of current tax losses to the System companies giving rise to them in determining their current tax expense. The tax loss of the System Parent Company is allocated to its subsidiaries with taxable income. With the exception of the loss of the Parent Company, the method of allocation approximates a separate return result for each company in the consolidated group. Federal income tax expense resulted in an effective rate of 39% for 2002 and 37% for 2001.

Deferred income taxes resulted primarily from the differences between book and tax deductions for bad debt expense. The Company also recognizes the tax benefit of operating losses allocated by the Parent Company to AEP Credit. The Internal Revenue Code provides for tax deductions for bad debts when they are charged off.

Related Party Transactions

American Electric Power Service Corporation (AEPSC), a wholly owned subsidiary of AEP, provides administrative services to the Company and is reimbursed for the cost of such services. These services were provided at a cost of $766,000 in 2002 and $1,792,000 in 2001.

Fair Value of Accounts Receivable and Short-term Debt

The fair value of accounts receivable and short-term debt approximates the carrying amount as stated on the balance sheets because of the short maturity of those instruments.

Use of Estimates

The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America (U.S. GAAP) requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenue, and expenses reported in the accompanying financial statements. The estimates and assumptions used in the accompanying financial statements are based upon management’s evaluation of the relevant facts and circumstances as of the date of the financial statements. Actual results could differ from those estimates.

Reclassification

Certain amounts in the prior year financial statements have been reclassified to conform to the 2002 presentation.

2.     REGULATION:

The Company is subject to regulation by the SEC under the Public Utility Holding Company Act of 1935, as amended. The SEC has approved the Company’s method of calculating the discount associated with the purchase of AEP subsidiary companies’ accounts receivable.

3.     SHORT-TERM DEBT:

On May 30, 2001, AEP Credit ceased issuing commercial paper and allowed its $2 billion unsecured revolving credit facility to mature. Funding needs were replaced by a $1.5 billion variable funding note, which, in turn, was terminated on December 31, 2001 when AEP Credit entered into a sale of receivables agreement with a group of banks and commercial paper conduits. Under the sale of receivables agreement, which expires May 28, 2003, AEP

Credit sells an interest in the receivables it acquires to the commercial paper conduits and banks and receives cash. This transaction constitutes a sale of receivables in accordance with Statement of Financial Accounting Standards No. 140, “Accounting for transfers and servicing of financial assets and extinguishment of liabilities” (SFAS 140). SFAS 140 allows the receivables to be taken off of AEP Credit’s balance sheet and allows AEP Credit to repay any debt obligations. AEP has no ownership interest in the commercial paper conduits and does not consolidate these entities in accordance with U.S. GAAP. The Company continues to service the receivables. This off-balance sheet transaction was entered into to allow AEP credit to repay its outstanding debt obligations, continue to purchase the AEP operating companies’ receivables, and accelerate its cash collections.

The sale of receivables agreement provided that the banks and commercial paper conduits would purchase a maximum of $600 million of receivables from AEP Credit, of which $454 million was outstanding at December 31, 2002. As collections from receivables sold occur and are remitted, the outstanding balance for sold receivables is reduced and as new receivables are sold, the outstanding balance of sold receivables increases. During 2002, all of the receivables sold represented affiliate receivables. The commitment’s new term under the sale of receivables agreement will remain at $600 million until May 28, 2003. AEP Credit maintains a retained interest in the receivables sold and this interest is pledged as collateral for the collection of the receivables sold. The fair value of the retained interest is based on book value due to the short-term nature of the accounts receivables less an allowance for anticipated uncollectible accounts.

Comparative accounts receivable information for AEP Credit:

Year Ended December 31,
(in millions, except percentages)
 
2002
2001
Proceeds from Sale of      
 Accounts Receivable  $5,513   $1,134  
  
Accounts Receivable 
 Retained Interest Less 
  Uncollectible Accounts 
  and Amounts Pledged 
  as Collateral  75   143  
  
Deferred Revenue from 
 Servicing Accounts 
 Receivable  1   5  
  
Loss on Sale of Accounts 
 Receivable  4   8  
  
Average Variable 
 Discount Rate  1.92 % 2.28 %
  
Retained Interest if 10% 
 Adverse Change in 
 Uncollectible Accounts *  74   142  
  
Retained Interest if 20% 
 Adverse Change in 
 Uncollectible Accounts *  72   140  

* These sensitivities are hypothetical and should be used with caution. As the figures indicate, changes in fair value based on a 10 percent variation in assumptions generally cannot be extrapolated because the relationship of the change in assumption to the change in fair value may not be linear. Also, in this table, the effect of a variation in a particular assumption on the fair value of the retained interest is calculated without changing any other assumption; in reality, changes in one factor may result in changes in another

(for example, increases in market interest rates may result in lower prepayments and increased credit losses), which might magnify or counteract the sensitivities

Additional accounts receivable information for AEP Credit:

Face Value
Year Ended December 31,
(in millions)
   
2002
2001
Retained Interest in Accounts Receivable Sold   $92   $161  
Unsold Accounts Receivable  36   123  
Allowance for Uncollectible Accounts Retained  (17 ) (18 )


         Total Net Balance Sheet Accounts Receivable  111   266  
Customer Accounts Receivable Sold (Affiliate)  454   560  
Customer Accounts Receivable Sold (Non-Affiliate)  --   485  


         Total Accounts Receivable managed  $565   $1,311  


Net Uncollectible Accounts Written off for the Year Ended 
  December 31  $37   $62  


 

4.     TERMINATION OF PURCHASE AGREEMENTS IN 2002:

AEP Credit purchases accounts receivable through purchase agreements with affiliated companies and, until the first quarter of 2002, with non-affiliated companies. As a result of the restructuring of electric utilities in the State of Texas, the purchase agreement between AEP Credit and Reliant Energy, Incorporated was terminated as of January 25, 2002 and the purchase agreement between AEP Credit and Texas-New Mexico Power Company, the last remaining non-affiliated company, was terminated on February 7, 2002. In addition, the purchase agreements between AEP Credit and its Texas affiliates AEP Texas Central Company (formerly Central Power and Light Company) and AEP Texas North Company (formerly West Texas Utilities Company) were terminated effective March 20, 2002.

   5.     TERMINATION OF FACTORING AGREEMENT:

AEP Credit recorded a gain of $20 million in December 2001 due to the termination of a factoring agreement with an unaffiliated company. The $20 million payment to AEP Credit was made in December 2001.


Exhibit 8

AEP CREDIT, INC.
CHART OF ACCOUNTS
Standard Accounts - Quick Reference
BALANCE SHEET ACCOUNTS (1310-2831)
Description
Account Number
       Assets      
Cash  1310.XXX 
       Cash  1310.000 
Temporary Cash Investments  1360.XXX 
       Temporary Investments  1360.000 
Customer Accounts Receivable  1420.XXX 
       Residual A/R Affiliated  1420.036 
       Contra A/R Affiliated  1420.037 
Other Accounts Receivable  1430.XXX 
       Residual A/R Non-Affiliated  1430.059 
       Contra A/R Non-Affiliated  1430.060 
Accumulated Provision for Uncollectible Accounts - Cr  1440.XXX 
       Uncollectible Accounts-Other Receivables  1440.002 
Accounts Receivable from Associated Companies  1460.XXX 
       A/R - Associated Co - InterUnit G/L  1460.001 
          A/R - Associated Co - InterUnit A/P  1460.009 
          Factored A/R - Billed  1460.022 
          Factored A/R - Unbilled  1460.023 
Prepayments  1650.XXX 
       Prepaid Insurance  1650.001 
       Other Prepayments  1650.006 
  
       Liabilities 
Common Stock Issued  2010.XXX 
       Common Stock Issued-Affiliated  2010.000 
Donations Received from Stockholders  2080.XXX 
       Donations Received from Stockholders  2080.000 
Unappropriated Retained Earnings  2160.XXX 
       Unappropriated Retained Earnings-Unrestricted  2160.001 
Notes Payable  2310.XXX 
       Notes  2310.001 
Accounts Payable  2320.XXX 
          AEP CREDIT Payable to Banks  2320.065 
Notes Payable to Associated Companies  2330.XXX 
          Corp Borrow Program (NP-Assoc)  2330.000 
Accounts Payable to Associated Companies  2340.XXX 
          A/P Associated Co - InterUnit G/L  2340.001 
       A/P Associated Co - Intercompany  2340.027 
       Factored-A/R Charge-Off Limit Fee  2340.028 
       A/P Associated Co - AEPSC Bills  2340.029 
       A/P Associated Co - InterUnit A/P  2340.030 
Taxes Accrued  2360.XXX 
       Federal Income Tax  2360.001 
       State Income Taxes  2360.002 
         State Franchise Taxes  2360.012 
Interest Accrued  2370.XXX 
       Interest Accrued-Lines of Credit  2370.008 

Exhibit 8
(Continued)

AEP CREDIT, INC.
CHART OF ACCOUNTS
Standard Accounts - Quick Reference
INCOME STATEMENT ACCOUNTS (4082-9302)
 
Description
Account Number
       Revenues      
Interest and Dividend Income  4190.XXX 
       Interest Income  4190.002 
Miscellaneous Service Revenues  4510.XXX 
       Misc Service Rev -Revenue Recognition-Assoc  4510.013 
       Misc Service Rev - Bad Debt - Assoc  4510.015 
       Misc Service Rev - Agency Fee - Assoc  4510.016 
       Misc Service Rev - Carrying Cost-Assoc  4510.017 
       Misc Service Rev-Credit Line Fee - Assoc  4510.018 
       Misc Service Rev-Rev Recognition-NonAssoc  4510.020 
       Misc Service Rev - Bad Debt - NonAssoc  4510.022 
       Misc Service Rev - Agency Fee - NonAssoc  4510.023 
       Misc Service Rev - Carrying Cost - NonAssoc  4510.024 
       Misc Service Rev - Credit Line Fee - NonAssoc  4510.025 
       Expenses 
Taxes Other than Income Taxes - Other Income and Deductions  4082.XXX 
       State Franchise Taxes  4082.008 
Income Taxes - Utility Operating Income  4091.XXX 
       Income Taxes, UOI - Federal  4091.001 
Income Taxes - Other Income and Deductions  4092.XXX 
          Inc Tax, Other Inc and Ded - State  4092.002 
Provision for Deferred Income Taxes - Utility Operating Income  4101.XXX 
          Prov Def I/T Util Op Inc-Fed  4101.001 
Interest on Debt to Associated Companies  4300.XXX 
       Interest to Assoc Co - Money Pool  4300.003 
Other Interest Expense  4310.XXX 
       Lines of Credit  4310.007 
Uncollectible Accounts  9040.XXX 
       Uncollectible Accounts  9040.000 
Office Supplies and Expenses  9210.XXX 
          Off Supplies and Expenses - NonAssoc  9210.001 
Outside Services Employed  9230.XXX 
       Outside Services Employed - NonAssoc  9230.001 
       AEPSC Billed to Client Co  9230.003 
Miscellaneous General Expenses  9302.XXX 
       Miscellaneous General Expense  9302.000 
       Corporate and Fiscal Expenses  9302.003 
       Loss on Sale of A/R  9302.015 

Exhibit 8
(Continued)

AEP CREDIT, INC.

ACCOUNTING SYSTEM PROCEDURES



INTRODUCTION

AEP Credit, Inc. (AEP Credit), a wholly owned subsidiary of AEP Utilities, Inc. (formerly Central and South West Corporation), and an indirect subsidiary of AEP was formed for the purpose of providing a low-cost financing source for utilities through factoring utility accounts receivable (receivables). AEP Credit purchases receivables at a discount enabling its customers to collect their money the same day they deliver its utility service.

Each company selling (factoring) its receivables to AEP Credit has executed a “Purchase Agreement” and an “Agency Agreement” which outlines how the basic transactions take place. The Purchase Agreement and Agency Agreement may be terminated by either party upon 30 days written notice to the other party.

AEP Credit’s affiliated customers are Appalachian Power Company (APCo), Columbus Southern Power Company (CSPCo), Indiana Michigan Power Company (I&M), Ohio Power Company (OPCo), Kentucky Power Company (KPCo), Kingsport Power Company (KGPCo), Public Service Company of Oklahoma (PSO), and Southwestern Electric Power Company (SWEPCo). The customers are individually known as “Seller” and collectively known as “Sellers.”

AEP Credit is authorized to purchase, without recourse, certain receivables arising from the sale and delivery of electricity, gas and other related services in the Seller’s ordinary course of business. The price AEP Credit pays the Seller for the receivables is the dollar amount of receivables less a discount (purchase price). The determination of the discount is based upon AEP Credit’s cost of financing, the Seller’s collection experience and an agency fee.

The Seller has agreed through the Agency Agreement to service, administer and collect such receivables on behalf of AEP Credit. As long as the Seller acts as the agent, AEP Credit agrees to pay the Seller an agent collection fee. Payment of the agent collection fee shall be made simultaneously with collections, by deducting the fee from funds owed to AEP Credit for receivables collected.

The data received from the Seller must be accurate and timely received. Any delays or inaccurate information affects the cash exchanged between the Seller and AEP Credit; therefore, it is critical to AEP Credit’s operation that the Seller provide accurate and timely information. The Seller has also agreed to maintain individual customer records that support the factored receivables and the collection of those receivables. These records are available to AEP Credit for examination and analysis.

The following procedures outline the transactions that take place and the accounting for these transactions. The detailed sections describe procedures for AEP Credit as performed by American Electric Power Service Corporation (AEPSC), AEPSC Treasury-Cash Management (AEPSC Cash Management), Accounting, AEPSC Regulatory Reporting and the Sellers. As required by Securities Exchange Commission (SEC) Order, AEP Credit utilizes the excess capacity of AEPSC employees to handle its operations.

INITIAL TRANSACTION


The initial transaction between AEP Credit and the Seller is based on the receivables and allowance for bad debts recorded on the Seller’s books at an agreed upon date. The amount of receivables purchased by AEP Credit is determined by applying the carrying cost portion and agency fee portion of the discount rate factor to the balance of receivables less the balance of the allowance for bad debts. AEP Credit will remit the net transaction amount to the Seller on the initial transaction date by wire transfer. AEP Credit records on its books the amount of gross receivables and the allowance for bad debts.

DAILY TRANSACTIONS

Information Received From Sellers

Automated Billings

These are the amounts of gross receivables billed by the Seller each day. This information is provided by state jurisdiction and further broken down by retail and wholesale designation. The information is provided the morning after the actual billing date. The discounts and purchase price are calculated and verified with the Seller.

Automated Collections

These amounts include all collections of receivables and billing adjustments that change the amounts due from customers. This information is provided by state jurisdiction and further broken down by retail and wholesale designation. The information is provided the morning after the collections are processed. The collections are subtracted from the purchase price to determine the net cash transaction for the day and the balance of purchased receivables.

Unbilled Revenues & Estimated Billings Sold

Unbilled revenues represent receivables created by the delivery of electricity to customers which the customer is legally obligated to pay, and is recorded on the customer’s meter but has not yet been billed by the Seller. AEP Credit purchases both billed and unbilled receivables as stipulated in the Purchase Agreement.

AEP Credit’s approach to purchasing unbilled revenues is to purchase on a daily basis a portion of all billing cycles for an upcoming month. When the actual cycle billing occurs, an adjustment is made to that day’s transaction for the difference between the amount previously purchased for that cycle and the actual billing. Estimates of unbilled revenues are based upon the Seller’s projected billings and historical cycle billings adjusted for any known changes.

Manual Adjustments

Manual adjustments are periodically necessary to correct previous transactions. These adjustments are timely reported to AEP Credit. These amounts are included with the items discussed above in the determination of the purchase price and the net cash transaction for the current day’s transaction.

Daily Procedures Performed by AEPSC Cash Management

Determination of Face Amount Purchased

The dollar amount of receivables purchased by AEP Credit from the Seller is known as the “face amount purchased.” The face amount purchased consists of the Seller’s daily cycle billings plus daily unbilled revenues minus unbilled revenues previously purchased for the current day’s billing cycle.

Determination of Discount Rate

The purchase price AEP Credit pays to the Seller is the face amount purchased, reduced by the discount rate. The discount taken compensates AEP Credit for costs associated with financing and recovering receivables purchased without recourse. Three components determine the discount rate:

  • carrying cost component
  • collection experience component
  • agency fee component

Each of these components is described below.

Carrying Cost Component

The carrying cost component compensates AEP Credit for its cost of carrying the receivables it purchases. For purposes of calculating this portion of the discount, AEP Credit assumes certain debt and equity ratios for each Seller, currently as follows:

Seller
Debt
Equity
Affiliated Companies   95 % 5 %

The calculation of this component consists of three factors:

  • Debt factor — Compensates AEP Credit for its interest cost in obtaining funding from external sources. The calculation consists of multiplying the daily interest cost incurred by AEP Credit by the appropriate debt ratios.
  • Equity factor — Provides a return to AEP Credit for the equity that is provided by AEP Utilities, Inc. The calculation consists of multiplying the allowed return on equity by the appropriate equity ratios and then dividing by the tax effect (1 — tax rate) to allow for income taxes. The return on equity that the SEC allows for the purchase of retail receivables is based on the allowed equity returns of the Seller as approved by its respective state commission. For affiliated wholesale receivables, the SEC allows AEP Credit a return on equity equal to the weighted average retail returns on equity for the affiliate companies.
  • Average days outstanding factor — Average days outstanding are computed for each state jurisdiction and further broken down by retail and wholesale designation. The average days outstanding is calculated and reset monthly on the fifth business day by dividing the average daily balance of outstanding receivables by average receivables purchased per day, based on the previous month’s transactions.

The carrying cost component is determined by adding the debt factor and the equity factor to determine the overall annual carrying cost charge. This annual carrying cost charge is divided by 365 to get a daily rate which is then multiplied by the average days outstanding factor to determine the carrying cost component.

Collection Experience Component

The collection experience component compensates AEP Credit for uncollectible receivables and is calculated and reset monthly on the fifth business day. The component is calculated by dividing the net amount of receivables charged-off over the last 12 months by the amount of receivables purchased for the same time period. The net amount of receivables charged-off is the dollar amount charged-off as uncollectible less any recoveries previously charged-off plus an excess of 90-day past due receivables (90-day surcharge). The 90-day surcharge penalizes the Seller’s failure to charge-off a receivable by adding excessive aged accounts to the collection experience factoring rate.

Agency Fee Component

The agency fee component provides AEP Credit with additional protection from excessive charge-offs. At the time receivables are purchased, 2% of the face amount purchased is withheld from the Seller until collection. Upon collection of the receivables, AEP Credit returns the 2% held back to the Seller. If the Seller’s net charge-offs become excessive, the portion of the net monthly charge-off that exceeds the charge-off limit will be withheld for 12 months. The charge-off limit is 1% of the sum of the last 12 months’ collections divided by 12.

Daily Transactions Summary

The face amount purchased from the Seller is multiplied by the discount rate to get the discount amount. The total discount amount is subtracted from the total face amount purchased resulting in the price AEP Credit pays the Seller for the receivables. The amount collected from the customers is subtracted from the purchase price to get the net cash transaction for the day.

The amount billed, purchase price, amount collected and net cash transactions are confirmed with the Seller. The net cash transactions are then authorized to be wire transferred between the bank accounts of the Seller and AEP Credit. Cash transactions are netted to avoid multiple daily wires between AEP Credit and the Seller.

OTHER TRANSACTIONS

Determination of Carrying Cost Variance Payment

On the fifth business day of each month, the charges assessed the Seller are adjusted through the Carrying Cost Variance Payment. At month-end AEP Credit calculates the carrying cost revenue that is recognized for the current month and compares it to the incurred service fee. The service fee is calculated by multiplying the daily outstanding receivables balances by the daily financing rate incurred by AEP Credit.

If the carrying cost revenue recognized is greater than the service fee, AEP Credit owes the Seller the excess carrying cost revenue collected. If the carrying cost revenue recognized is less than the service fee, the Seller owes AEP Credit additional carrying cost revenue. This transaction takes place on the fifth business day of each month along with the change to the average days outstanding factor and the collection experience component.

MONTHLY ACCOUNTING

Monthly accounting for AEP Credit is done by AEPSC Accounting. Accounting is based on information received primarily from AEPSC Cash Management.

Information From AEPSC Cash Management

Monthly Summary of Daily Factoring Transactions

These summaries include daily gross receivables purchased, the purchase price, discounts, collections and the daily receivables balance for each Seller by state jurisdiction and further broken down by retail and wholesale designation. Also included are cash transactions.

Allocation Factors

AEPSC Cash Management also calculates allocation factors based on average receivables balances for each Seller during the month by state jurisdiction and further broken down by retail and wholesale designation as a percentage of the total of all balances held by AEP Credit. Allocation factors are used to allocate interest expense, interest income, legal fees and other transactions not allocable to a specific Seller.

Unearned Revenues

The discount factor applied to receivables includes a carrying cost for an assumed number of days until collection (average days outstanding). A part of the carrying cost associated with receivables factored toward month-end will not be actually incurred by AEP Credit until the following month. This creates a mismatch between current month carrying cost revenues and carrying cost expenses. Therefore, AEP Credit defers a portion of the carrying cost discount as unearned discount revenues.

The calculation of unearned discount revenues is done at the end of the month by AEPSC Cash Management for each Seller and provided to AEPSC Accounting. This information is also provided to the Seller, which recognizes the amount as prepaid factoring costs.

Bad Debt Write-offs and Collections

Pursuant to the Agency Agreement, the Seller uses its best efforts in processing and collecting factored receivables as an agent for AEP Credit. The Seller is empowered, as necessary, to employ collection agencies or other third parties to collect delinquent receivables.

Each month, the Seller recommends to AEP Credit the amount of retail and wholesale receivables by state jurisdiction to be written-off as uncollectible. Also, each month any amounts collected on accounts previously written-off are reported by the Seller. The amount recovered is netted against the gross write-offs for the month when determining the collection experience component and when booking bad debts.

Explanation of any Manual Adjustments

At the end of the month, AEPSC Cash Management provides AEPSC Accounting with copies of all pertinent information explaining any unusual manual adjustments made during the month.

Summary of Cash Transactions

These summaries include all daily cash receipts and disbursements along with daily balances that have been verified to the bank balances. These summaries provide additional information on actual cash receipts and disbursements for the preparation of any necessary journals.

Interest and Other Accruals

AEPSC Cash Management calculates and provides to AEPSC Accounting the amount of interest expense, credit line fees, prepaid interest, interest income and any other costs associated with short-term borrowings and investments to be recorded during the month.

Capitalization Balances

Daily balances of short-term borrowings and AEP Utilities, Inc. equity are maintained by AEPSC Cash Management. This information is used to ensure that stipulated equity requirements are being met and all related equity transactions are properly recorded on the accounting records.

Miscellaneous Cash Items

AEPSC Cash Management provides details on any change in cash procedures that affect transactions that should be reflected in the monthly financial statements.

Information From Other Sources

Although most of the information needed monthly by AEPSC Accounting is provided by AEPSC Cash Management, some information is obtained from other sources as necessary. Two primary examples are the service billings from AEPSC provided by AEPSC Accounting, and the franchise tax and income tax information, including accruals, estimates and payments provided by the AEPSC Tax Department.

Preparation of Monthly Summary and Journal Entries

Each month AEPSC Accounting prepares all journal entries from the information received and enters all journal entries into the general ledger system. Recurring journal entries are listed below.

Journal
Entry

Journal Entry
Description

2_PSO   Public Service Company of Oklahoma Monthly Activity  
3_SEP  Southwestern Electric Power Company Monthly Activity 
5_APCo  Appalachian Power Monthly Activity 
7_CSPCo  Columbus Southern Power Monthly Activity 
9_BDCO  Bad Debt Charge-Offs 
10_EQUITY  Net Change in Equity 
(system generated)  Short-Term Debt and Interest Expense/Payment 
(system generated)  AEPSC Monthly Billing to Affiliates 
15_REVREC  Accrue Revenue Recognition Adjustment 
17_CLFEE  Credit Line Fees Expense 
(system generated)  Record Tax Accrual 
(system generated)  Record Tax Payment 
(system generated)  Record Dividend Payment to AEP Utilities, Inc. 
21_DIVACC  Record Dividend Accrual to AEP Utilities, Inc. 
22_TAX  Record Federal Income Tax Expense 
(system generated)  Record AEPSC Invoice Payment 
(system generated)  Record Credit Line Fees Payment 
29_CCVP  Accrue Carrying Cost Variance Payment 
30_AGENCY  2% Bad Debt Charge-Offs 
34_IMP  Indiana-Michigan Power Monthly Activity 
35_KPCo  Kentucky Power Monthly Activity 
36_OPCo  Ohio Power Monthly Activity 
37_KGP  Kingsport Power Monthly Activity 
40_FACFEE  Facility Fees Payment 
46_ARSALE  Record Sale of A/R to Outside Conduits 

Other non-recurring journal entries are prepared as necessary.

After journal entries have been entered into the general ledger system, a trial balance is generated and reviewed by AEPSC Accounting and AEPSC Cash Management. Discrepancies, if any, are generally resolved during the review and adjusting or correcting journal entries are prepared and entered by AEPSC Accounting.

QUARTERLY REPORTING

AEPSC Regulatory Reporting prepares all internal and external financial reports for AEP Credit based on final trial balance information received from AEPSC Accounting. Pursuant to the 1935 Act, Rule 24, a filing is made with the SEC on behalf of AEP Credit within 45 days after the close of the calendar quarter.

ANNUAL REPORTING

Each year the financial records of AEP Credit are reviewed by an independent accounting firm. An annual report for AEP Credit is then issued and distributed to certain Sellers, the SEC and certain financial institutions.