EX-2 3 exhibit2.htm HAWTHORN 2003,2002, 2001

Exhibit 2

FINANCIAL STATEMENTS

OF

UNCONSOLIDATED LIMITED PARTNERSHIPS

MEETING REQUIREMENTS OF SIGNIFICANT

SUBSIDIARY/INVESTEE

 

 

 

 

Company1

 

 

 

 

HAWTHORN HOUSING

LIMITED PARTNERSHIP

071-11069

FINANCIAL STATEMENTS

DECEMBER 31, 2003

 

 

 

 


 

 

Contents

 

            Page

Independent Auditors' Report.......................................................................... 1

Balance Sheet.............................................................................................2 - 3

Statement Of Profit And Loss.................................................................... 4 - 5

Statement Of Partners' Equity (Deficit)............................................................ 6

Statement Of Cash Flows............................................................................. 7 - 8

Notes To Financial Statements................................................................ 9 - 12

Supporting Data Required By HUD..................................................... 13 - 15

Independent Auditors' Report On Internal Control

(Combined Report Applicable To Internal Control

Over Financial Reporting Based On An Audit Of

Financial Statements And Internal Control Over

Compliance For HUD-Assisted Programs)...................................... 16 - 17

Independent Auditors' Report On Compliance With

Specific Requirements Applicable To Major HUD

Programs................................................................................................ 18 - 19

Independent Auditors' Report On Compliance With

Specific Requirements Applicable To Fair Housing

And Non-Discrimination............................................................................. 20

Mortgagor's Certification................................................................................ 21

Management Agent's Certification ............................................................... 22

Auditor's Transmittal Letter.......................................................................... 23


S2100-020 Independent Auditors' Report

To The Partners

Hawthorn Housing Limited Partnership

We have audited the accompanying balance sheet of Hawthorn Housing Limited Partnership, Project No. 071-11069, a limited partnership, as of December 31, 2003 and the related statements of profit and loss, partners' equity (deficit) and cash flows for the year then ended.These financial statements are the responsibility of the Partnership's management.Our responsibility is to express an opinion on these financial statements based on our audit.

We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States.Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Hawthorn Housing Limited Partnership as of December 31, 2003 and the results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America.

In accordance with Government Auditing Standards, we have also issued our reports dated January 29, 2004 on our consideration of Hawthorn Housing Limited Partnership's internal control and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants.Those reports are an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying supplementary information (shown on pages 13 to 15) is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole.

/s/ RUBIN, BROWN, GORNSTEIN & CO. LLP

January 29, 2004


HAWTHORN HOUSING LIMITED PARTNERSHIP

071-11069

BALANCE SHEET

Page 1 Of 2

December 31, 2003


Assets

Current Assets

1120

Cash - operations

$ 175,683

1125

Cash - entity

2,079

1130

Tenant accounts receivable

15,092

1200

Miscellaneous prepaid expenses

50,093

1100T

Total Current Assets

$ 242,947

Deposits Held In Trust - Funded

1191

Tenant deposits held in trust

39,539

Restricted Deposits And Funded Reserves

1310

Escrow deposits

117,406

1320

Replacement reserve

243,092

1300T

Total Deposits

360,498

Fixed Assets (Note 2)

1410

Land

620,000

1420

Buildings

6,607,108

1440

Building equipment - portable

488,841

1400T

Total Fixed Assets

7,715,949

1495

Less: Accumulated depreciation

4,564,990

1400N

Net Fixed Assets

3,150,959

Other Assets

1520

Intangible assets

417,862

1590

Miscellaneous other assets - easement fee receivable

4,000

1500T

Total Other Assets

421,862

1000T

Total Assets

$ 4,215,805


HAWTHORN HOUSING LIMITED PARTNERSHIP

071-11069

BALANCE SHEET

Page 2 Of 2


December 31, 2003

Liabilities

Current Liabilities

2110

Accounts payable - operations

$ 24,782

2113

Accounts payable - entity

7,539

2120

Accrued wages payable

6,510

2123

Accrued management fee payable (Note 4)

7,548

2150

Accrued property taxes

183,623

2170

Mortgage payable - first mortgage (short-term) (Note 2)

55,213

2210

Prepaid revenue

1,655

2122T

Total Current Liabilities

$ 286,870

Deposit And Prepayment Liabilities

2191

Tenant deposits held in trust (contra)

37,157

Long-Term Liabilities

2320

Mortgage payable - first mortgage (Note 2)

4,577,297

2000T

Total Liabilities

4,901,324

Partners' Equity (Deficit)

3130

Partners' equity (deficit)

(685,519)

2033T

Total Liabilities And Partners' Equity

$ 4,215,805


HAWTHORN HOUSING LIMITED PARTNERSHIP

071-11069

STATEMENT OF PROFIT AND LOSS

For The Year Ended December 31, 2003


Part 1

Description of Account

Acct. No.

Amount

Rent Revenue 5100

Rent Revenue - Gross Potential

5120

$

1,298,024

Tenant Assistance Payments

5121

$

543,920

Rent Revenue - Stores and Commercial

5140

$

-

Garage and Parking Spaces

5170

$

-

Flexible Subsidy Revenue

5180

$

-

Miscellaneous Rent Revenue

5190

$

-

Excess Rent

5191

$

-

Rent Revenue/Insurance

5192

$

-

Special Claims Revenue

5193

$

-

Retained Excess Income

5194

$

-

Total Rent Revenue

5100T

$

1,841,944

Vacancies 5200

Apartments

5220

$

310,794

Stores and Commercial

5240

$

-

Rental Concessions

5250

$

26,878

Garage and Parking Space

5270

$

-

Miscellaneous

5290

$

-

Total Vacancies

5200T

$

337,672

Net Rental Revenue Rent Revenue Less Vacancies

5152N

$

1,504,272

5300

Nursing Homes/Assisted Living/Board and Care/Other

Elderly Care/Coop/ and Other Revenues

5300

$

-

Financial Revenue 5400

Financial Revenue - Project Operations

5410

$

2,749

Revenue from Investments - Residual Receipts

5430

$

-

Revenue from Investments - Replacement Reserve

5440

$

4,433

Revenue from Investments - Miscellaneous

5490

$

-

Total Financial Revenue

5400T

$

7,182

Other Revenue 5900

Laundry and Vending Revenue

5910

$

3,394

Tenant Charges

5920

$

13,102

Interest Reduction Payments Revenue

5945

$

-

Miscellaneous Revenue

5990

$

-

Total Other Revenue

5900T

$

16,496

Total Revenue

5000T

$

1,527,950

Administrative Expenses 6200/6300

Conventions and Meetings

6203

$

-

Management Consultants

6204

$

-

Advertising and Marketing

6210

$

17,053

Other Renting Expenses

6250

$

-

Office Salaries

6310

$

30,149

Office Expenses

6311

$

23,624

Office or Model Apartment Rent

6312

$

9,704

Management Fee

6320

$

90,825

Manager or Superintendent Salaries

6330

$

48,190

Administrative Rent Free Unit

6331

$

-

Legal Expense - Project

6340

$

8,819

Audit Expense

6350

$

10,775

6351

$

7,392

Bad Debts

6370

$

9,103

Miscellaneous Administrative Expenses

6390

$

5,469

Total Administrative Expenses

6263T

$

261,103

Utilities Expense 6400

Fuel Oil/Coal

6420

$

-

Electricity

6450

$

29,332

Water

6451

$

34,223

Gas

6452

$

100,612

Sewer

6453

$

16,321

Total Utilities Expense

6400T

$

180,488

Total Expenses (Carry Forward to Page 2)

$

441,591

Page 1 of 2



Project Name:

Hawthorn Housing Limited Partnership

Balance Carried Forward

$

441,591

Operating Maintenance Expenses 6500

Payroll

6510

$

126,713

Supplies

6515

$

41,429

Contracts

6520

$

114,422

Operating and Maintenance Rent Free Unit

6521

$

-

Garbage and Trash Removal

6525

$

9,991

Security Payroll/Contract

6530

$

-

Security Rent Free Unit

6531

$

-

Heating/Cooling Repairs and Maintenance

6546

$

1,088

Snow Removal

6548

$

9,222

Vehicle and Maintenance Equipment Operation and Repairs

6570

$

-

Miscellaneous Operating and Maintenance Expenses

6590

$

2,061

Total Operating and Maintenance Expenses

6500T

$

304,926

Taxes and Insurance 6700

Real Estate Taxes

6710

$

185,200

Payroll Taxes (Project's Share)

6711

$

16,443

Property and Liability Insurance (Hazard)

6720

$

50,356

Fidelity Bond Insurance

6721

$

1,283

Workmen's Compensation

6722

$

13,509

Health Insurance and Other Employee Benefits

6723

$

15,179

Miscellaneous Taxes, Licenses, Permits and Insurance

6790

$

3,101

Total Taxes and Insurance

6700T

$

285,071

Financial Expenses 6800

Interest on Mortgage Payable

6820

$

307,877

Interest on Notes Payable (Long-Term)

6830

$

-

Interest on Notes Payable (Short-Term)

6840

$

-

Mortgage Insurance Premium/Service Charge

6850

$

23,040

Miscellaneous Financial Expenses

6890

$

102

Total Financial Expenses

6800T

$

331,019

6900

Nursing Homes/ Assisted Living/ Board and Care/ Other

Elderly Care Expenses

6900

$

-

Total Cost of Operations before Depreciation and Amortization

6000T

$

1,362,607

Profit (Loss) before Depreciation and Amortization

5060T

$

165,343

Depreciation Expense

6600

$

219,840

Amortization Expense

6610

$

14,400

Total Depreciation and Amortization

$

234,240

Operating Profit or (Loss)

5060N

$

(68,897)

Corporate or Mortgagor Entity Expenses 7100

Officer's Salaries

7110

$

-

Legal Expenses

7120

$

7,539

Federal, State, and Other Income Taxes

7130

$

-

Interest Income

7140

$

-

Interest on Notes Payable

7141

$

-

Interest on Mortgage Payable

7142

$

-

Other Expenses

7190

$

-

Net Entity Expenses

7100T

$

7,539

Profit or Loss (Net Income or Loss)

3250

$

(76,436)

Miscellaneous or other Income and Expense Sub-account Groups. If miscellaneous or other income and/or expense sub-accounts (5190, 5290, 5490, 5990, 6390, 6590, 6790, 6890 and 7190) exceed the Account Groupings by 10% or more, attach a separate schedule describing or explaining the miscellaneous income or expense.

Part II

1.

Total mortgage principal payments required during the audit year (12 monthly payments). This applies to all direct loans and HUD-held and fully insured mortgages. Any HUD approved second mortgages should be included in the figures. (Account S1000-010)

$

51,413

2.

Total of 12 monthly deposits in the audit year into the Replacement Reserve account, as required by the Regulatory Agreement even if payments may be temporarily suspended or reduced. (Account S1000-020)

$

18,600

3.

Replacement Reserve or Residual Receipts releases which are included as expense items on this Profit and Loss Statement. (Account S1000-030)

$

56,897

4.

Project Improvement Reserve Releases under the Flexible Subsidy Program that are included as expense items on this Profit and Loss Statement. (Account S1000-040)

$

-

Page 2 of 2


HAWTHORN HOUSING LIMITED PARTNERSHIP

071-11069

STATEMENT OF PARTNERS' EQUITY (DEFICIT)

For The Year Ended December 31, 2003


S1100-010

Beginning Of Year

$ (373,591)

3250

Net Loss

(76,436)

S1200-420

Distributions

(235,492)

3130

December 31, 2003

$ (685,519)


HAWTHORN HOUSING LIMITED PARTNERSHIP

071-11069

STATEMENT OF CASH FLOWS

Page 1 Of 2

For The Year Ended December 31, 2003

Cash Flows From Operating Activities

Receipts:

S1200-010

Rental receipts

$ 1,494,208

S1200-020

Interest receipts

7,182

S1200-030

Other operating receipts

16,496

S1200-040

Total Receipts

1,517,886

Disbursements:

S1200-050

Administrative

169,585

S1200-070

Management fee

91,374

S1200-090

Utilities

179,098

S1200-100

Salaries and wages

124,859

S1200-110

Operating and maintenance

176,032

S1200-120

Real estate taxes

183,168

S1200-140

Property insurance

85,108

S1200-150

Miscellaneous taxes and insurance

19,544

S1200-160

Tenant security deposits

(18,463)

S1200-180

Interest on mortgage

307,877

S1200-210

Mortgage insurance premium (MIP)

23,040

S1200-220

Miscellaneous financial

104

S1200-225

Entity Disbursements:

S1200-226

Entity legal fees

17,069

S1200-230

Total Disbursements

1,358,395

S1200-240

Net Cash Provided By Operating Activities

159,491

Cash Flows From Investing Activities

S1200-245

Net deposits to the mortgage escrow account

(2,457)

S1200-250

Net releases from the reserve for replacement account

33,864

S1200-340

Other investing activities - collection of easement receivable

3,000

S1200-350

Net Cash Provided By Investing Activities

34,407

Cash Flows From Financing Activities

S1200-360

Mortgage principal payments

(51,413)

S1200-420

Distributions

(235,492)

S1200-460

Net Cash Used By Financing Activities

(286,905)

S1200-470

Net Decrease In Cash

(93,007)

S1200-480

Beginning Of Period Cash

270,769

S1200T

End Of Period Cash

$ 177,762



HAWTHORN HOUSING LIMITED PARTNERSHIP

071-11069

STATEMENT OF CASH FLOWS

Page 2 Of 2

For the Year Ended December 31, 2003


Reconciliation Of Net Loss To Net Cash

Provided By Operating Activities

3250

Net loss

$ (76,436)

Adjustments to reconcile net loss to net cash

provided by operating activities

6600

Depreciation

219,840

6610

Amortization

14,400

Change in assets and liabilities:

S1200-490

Increase in tenant accounts receivable

(8,016)

S1200-520

Increase in prepaid expenses

(4,782)

S1200-530

Decrease in cash restricted for tenant security deposits

21,891

S1200-540

Decrease in accounts payable

(5,266)

S1200-560

Increase in accrued liabilities

3,337

S1200-580

Decrease in tenant security deposits held in trust

(3,428)

S1200-590

Decrease in prepaid revenue

(2,049)

S1200-610

Net Cash Provided By Operating Activities

$ 159,491


HAWTHORN HOUSING LIMITED PARTNERSHIP

071-11069

NOTES TO FINANCIAL STATEMENTS

December 31, 2003


1. Organization And Summary Of Significant Accounting Policies

Organization (S3100-010)

Hawthorn Housing Limited Partnership (the Partnership) was organized as a limited partnership during June 1984 for the purpose of constructing and operating a rental housing project (the Project) pursuant to a regulatory agreement with the Illinois Housing Development Authority (IHDA). In November 1997, the Project was refinanced under Section 223(f) of the National Housing Act. The Project consists of 176 units located in Woodridge, Illinois, operating under the name of Hawthorn Ridge Apartments. The Project is regulated by the U.S. Department of Housing and Urban Development (HUD) and IHDA, as administrator of the housing assistance contract, as to rent charges and operating methods.

The regulatory agreement with HUD limits annual distributions of net operating receipts to surplus cash. At December 31, 2003, there was surplus cash in the amount of $137,570 available for distribution.

Significant Accounting Policies (S3100-040)

The following significant accounting policies have been followed in the preparation of the financial statements:

The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reported period. Actual results could differ from those estimates.

The Partnership considers all temporary cash investments as cash equivalents.  These temporary cash investments are securities held for cash management purposes, having maturities of three months or less.

The Partnership deposits its cash in financial institutions. At times, deposits exceed federally insured limits. The Partnership has not experienced losses in such accounts.

Tenant accounts receivable are stated at the amount management expects to collect from outstanding balances. Based on management's assessment of the credit history with tenants having outstanding balances and current relationships with them, it has concluded that realization losses on balances outstanding at year end would be immaterial.

Rental property is carried as cost. Depreciation is provided using straight-line and accelerated methods over estimated useful lives ranging from 5 to 40 years.

The replacement reserve can only be used for improvements to buildings upon prior approval of HUD.

Intangible assets consist of deferred loan costs of $506,303, incurred for obtaining the HUD insured mortgage loan, which are being amortized using the straight‑line method over the life of the mortgage loan. Accumulated amortization amounted to $88,441 at December 31, 2003.

Income or loss of the Partnership is allocated .01 % to the general partner and 99.99 % to the limited partners. No income tax provision has been included in the financial statements since income or loss of the Partnership is required to be reported by the partners on their respective income tax returns.

2. Mortgage Payable (S3100-050)

The mortgage payable is insured by the Department of Housing and Urban Development and collateralized by a deed of trust on the rental property. The mortgage is payable to P/R Mortgage & Investment Corp. and bears interest at the rate of 6.6% per annum. Principal and interest are payable by the Partnership in monthly installments of $29,940 through December 2032.

Under agreements with the mortgage lender and HUD, the Partnership is required to make monthly escrow deposits for property taxes, insurance, mortgage insurance and replacement of Project assets.

The scheduled maturities of the mortgage payable at December 31, 2003 are as follows: (S3100-x1x)

Year

Account

Amount

2004

S3100-060

$ 55,213

2005

S3100-070

58,647

2006

S3100-080

62,637

2007

S3100-090

66,898

2008

S3100-100

71,450

Thereafter

S3100-110

4,317,665

$ 4,632,510

3. Commitments (S3100-x3x) (S3100-240)

The Partnership has entered into a regulatory agreement with HUD which regulates, among other things, the rents which may be charged for apartment units in the Project, prohibits the sale of the Project without HUD consent, limits the annual distribution of cash flow to the partners and otherwise regulates the relationship between the Partnership and HUD.

The Department of Housing and Urban Development, through a program administered by the Illinois Housing Development Authority, has contracted with the Partnership, effective December 1976, under Section 8 of the National Housing Act of 1968, to make housing assistance payments to the Project on behalf of qualified tenants. The term of the agreement is 5 years with renewal options for terms not to exceed 40 years.

4. Related-Party Transactions (S3100-200)

The Project is managed by Alan A. Fox Real Estate Investment and Management Co., Inc., an affiliate of the special limited partner. The management contract provides for a management fee of 6% of gross collections. Total fees incurred for 2003 were $90,825. At December 31, 2003, management fees of $7,548 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc. (S3100‑230)

Alan A. Fox Real Estate Investment and Management Co., Inc. also receives a monthly accounting services fee of $3.50 per unit. This fee is charged for services which are not included in the monthly management fee. Total fees incurred during 2003 were $7,392. At December 31, 2003, fees of $616 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc.

S3100-210 Company Name Alan A. Fox Real Estate Investment and Management Co, Inc.

S3100-220 Amount Received $98,766

5. Subsequent Event (S3100-x3x) (S3100-240)

On June 6, 2003, the Partnership entered into an agreement to sell its operating assets. Effective January 21, 2004, the operating assets, including property and equipment, were sold in exchange for cash of approximately $3,434,000 plus assumption of the mortgage payable having a principal balance of approximately $4,632,000 on the date of sale.


HAWTHORN HOUSING LIMITED PARTNERSHIP

PROJECT NO. 071-11069

SUPPORTING DATA REQUIRED BY HUD

December 31, 2003


Replacement Reserve

In accordance with the provisions of the regulatory agreement, restricted cash is held by P/R Mortgage & Investment Corp. to be used for replacement of property with the approval of HUD as follows:

1320P Balance at beginning of year

$ 276,956

1320DT Total monthly deposits

($1,550 x 12)

     18,600

1320ODT Other deposits

       4,433

1320OD-010 Interest income

1320OD-020 $4,433

1320WT Approved withdrawals

    (56,897)

1320 Balance at end of year, confirmed

by mortgagee

$ 243,092


Computation of Surplus Cash,

Distributions and Residual

Receipts

PROJECT NAME

FISCAL PERIOD ENDED:

PROJECT NUMBER

Hawthorn Housing Limited Partnership

12/31/2003

071-11069

Part A - Compute Surplus Cash

Cash

1.

Cash (Accounts 1120, 1170, 1191 minus Account 2105) (S1300-010)

$

215,222

2.

Tenant subsidy due for period covered by financial statement (1135)

$

3.

Other (accounts and notes receivable - entity) (S1300-030)

$

(a) Total Cash (Add Lines 1, 2, and 3) (S1300-040)

$

215,222

Current Obligations

4.

Accrued mortgage interest payable (S1300-050)

$

5.

Delinquent mortgage principal payments (S1300-060)

$

6.

Delinquent deposits to reserve for replacements (S1300-070)

$

7.

Accounts payable - 30 days (S1300-075)

$

24,782

8.

Loans and notes payable (due within 30 days) (S1300-080)

$

9.

Deficient tax insurance or MIP escrow deposits (S1300-090)

$

10.

Accrued expenses (not escrowed) (S1300-100)

$

14,058

11.

Prepaid revenue (2210)

$

1,655

12.

Tenant security deposits liability (2191)

$

37,157

13.

Other current obligations (Describe) (S1300-110)

$

(b) Total Current Obligations (Add Lines 4 through 13) (S1300-140)

$

77,652

(c) Surplus Cash (Deficiency) [Line (a) minus Line (b)] (S1300-150)

$

137,570

Part B - Compute Distributions to Owners and Required Deposit to Residual Receipts

1.

Surplus Cash

$

Limited Dividend Projects

2a.

Annual distribution earned during fiscal period covered by the statement (S1300-160)

$

2b.

Distribution accrued and unpaid as of the end of the prior fiscal period (S1300-170)

$

2c.

Distributions and entity expenses paid during fiscal period covered by statement (S1300-180)

$

3.

Distribution earned but unpaid (Line 2a plus 2b minus 2c) (S1300-190)

$

4.

Amount available for distribution during next fiscal period (S1300-200)

$

5.

Deposit due residual receipts (S1300-210)

$


HAWTHORN HOUSING LIMITED PARTNERSHIP

071-11069

SUPPORTING DATA REQUIRED BY HUD (Continued)

December 31, 2003

Schedule Of Fixed Assets

Assets

Balance

Balance

January 1,

December 31,

2003

Additions

Deductions

2003

1410 Land

$ 620,000

$ -

$ -

$ 620,000

1420 Buildings

6,607,108

-

-

6,607,108

1440 Building equipment - portable

488,841

-

-

488,841

Total

7,715,949

-

-

7,715,949

Accumulated depreciation

4,345,150

219,840

-

4,564,990

Net Book Value

$ 3,370,799

$ (219,840)

$ -

$ 3,150,959


S2200-020 Independent Auditors' Report On Internal

Control (Combined Report Applicable To Internal

Control Over Financial Reporting Based On An Audit

Of Financial Statements And Internal Control

Over Compliance For HUD-Assisted Programs)

To The Partners

Hawthorn Housing Limited Partnership

We have audited the financial statements of Hawthorn Housing Limited Partnership as of and for the year ended December 31, 2003, and have issued our report thereon dated January 29, 2004. We have also audited Hawthorn Housing Limited Partnership's compliance with requirements applicable to HUD-assisted programs and have issued our reports thereon dated January 29, 2004.

We conducted our audits in accordance with auditing standards generally accepted in the United States of America, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of the Inspector General. Those standards and the Guide require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement and about whether Hawthorn Housing Limited Partnership complied with laws and regulations, noncompliance with which would be material to a HUD-assisted program.

The management of Hawthorn Housing Limited Partnership is responsible for establishing and maintaining internal control. In planning and performing our audit of the financial statements, we considered Hawthorn Housing Limited Partnership's internal control over financial reporting and its internal control over compliance with requirements that would have a direct and material effect on a major HUD-assisted program in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and on compliance and not to provide assurance on the internal control over financial reporting and the internal control over compliance.


Our consideration of internal control would not necessarily disclose all matters in internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements that would be material in relation to the financial statements or that noncompliance with applicable requirements of laws and regulations that would be material in relation to a major HUD-assisted program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control and its operation that we consider to be material weaknesses as defined above.

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

/s/ RUBIN, BROWN, GORNSTEIN & CO. LLP

January 29, 2004


S2300-020 Independent Auditors' Report On Compliance

With Specific Requirements Applicable To Major HUD Programs

To The Partners

Hawthorn Housing Limited Partnership

We have audited Hawthorn Housing Limited Partnership's compliance with the specific program requirements governing federal financial reports, mortgage status, replacement reserve, distributions to owners, cash receipts and disbursements, tenant application, eligibility and recertification, and management functions that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2003. The management of Hawthorn Housing Limited Partnership is responsible for compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Those standards and the Guide require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above that could have a direct and material effect on a major HUD-assisted program occurred. An audit includes examining, on a test basis, evidence about Hawthorn Housing Limited Partnership's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of Hawthorn Housing Limited Partnership's compliance with those requirements.


In our opinion, Hawthorn Housing Limited Partnership complied, in all material respects, with the requirements referred to above that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2003.

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

/s/ RUBIN, BROWN, GORNSTEIN & CO. LLP

January 29, 2004


S2500-020 Independent Auditors' Report On

Compliance With Specific Requirements

Applicable To Fair Housing And Non-Discrimination

To The Partners

Hawthorn Housing Limited Partnership

We have applied procedures to test Hawthorn Housing Limited Partnership's compliance with the Fair Housing and Non-Discrimination requirements applicable to its HUD-assisted programs for the year ended December 31, 2003.

Our procedures were limited to the applicable compliance requirement described by the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on Hawthorn Housing Limited Partnership's compliance with the Fair Housing and Non-Discrimination requirements. Accordingly, we do not express such an opinion.

The results of our tests disclosed no instances of noncompliance that are required to be reported herein under the Guide.

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

/s/ RUBIN, BROWN, GORNSTEIN & CO. LLP

January 29, 2004

 

 

 

HAWTHORN HOUSING
LIMITED PARTNERSHIP
071-11069

FINANCIAL STATEMENTS
DECEMBER 31, 2002

 

 

Contents
   

Independent Auditor's Report                                                                       

1

Balance Sheet                                                                                              

2 - 3

Statement of Profit and Loss                                                                        

4 - 5

   

Statement of Partners' Equity (Deficit)     

6

   

Statement of Cash Flows                                                                              

7 - 8

   

Notes to Financial Statements                                                                      

9 - 12

   

Supporting Data Required by HUD                                                               

13 - 15

   

Independent Auditors' Report on Internal Control                                         

16 - 17

   

Independent Auditors' Report on Compliance With Specific Requirements Applicable to Major HUD Programs                                     

18 - 19

   

Independent Auditors' Report on Compliance With Specific Requirements Applicable to Fair Housing and Non-Discrimination                                                                                      

20

   

Auditors' Comment on Audit Resolution Matters Relating To The HUD Programs                                     

21

 

RBG&CO.

S2100-020 Independent Auditors' Report

To The Partners
Hawthorn Housing Limited Partnership

We have audited the accompanying balance sheet of Hawthorn Housing Limited Partnership, Project No. 071-11069, a limited partnership, as of December 31, 2002 and the related statements of profit and loss, partners' equity (deficit) and cash flows for the year then ended. These financial statements are the responsibility of the Partnership's management. Our responsibility is to express an opinion on these financial statements based on our audit.

We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Hawthorn Housing Limited Partnership as of December 31, 2002 and the results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America.

In accordance with Government Auditing Standards, we have also issued our reports dated January 28, 2003 on our consideration of Hawthorn Housing Limited partnership's internal control and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. Those reports are an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit.

Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying supplementary information (shown on Pages 13 through 15) is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole.

/s/Rubin, Brown, Gornstein & Co. LLP

January 28, 2003

 

Rubin, Brown, Gornstein & Co. LLP

One North Brentwood

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/290-3300 TEL www.rbgco.com

314/290-3400 FAX

 

BALANCE SHEET
Page 1 of 2
December 31, 2002

Assets

Current Assets

   

1120 Cash - operations

$ 268,690

 

1125 Cash - entity

2,079

 

1130 Tenant accounts receivable

7,076

 

1200 Miscellaneous prepaid expenses

45,311

 

1100T Total Current Assets

 

$ 323,156

     

Deposits Held In Trust - Funded

   

1191 Tenant deposits held in trust

 

61,430

     

Restricted Deposits And Funded Reserves

   

1310 Escrow deposits

114,949

 

1320 Replacement reserve

276,956

 

1300T Total Deposits

 

391,905

     

Fixed Assets (Note 2)

   

1410 Land

620,000

 

1420 Buildings

6,607,108

 

1440 Building equipment - portable

488,841

 

1400T Total Fixed Assets

7,715,949

 

1495 Less: Accumulated depreciation

4,345,150

 

1400N Net Fixed Assets

 

3,370,799

     

Other Assets

   

1520 Intangible assets

432,262

 

1590 Miscellaneous other assets

7,000

 

1500T Total Other Assets

 

439,262

     

1000T Total Assets

 

$ 4,586,552

 

 

BALANCE SHEET
Page 2 of 2
December 31, 2002

Liabilities

Current Liabilities

   

2110 Accounts payable - operations

$ 20,518

 

2113 Accounts payable - entity

17,069

 

2120 Accrued wages payable

4,656

 

2123 Accrued management fee payable (Note 4)

8,097

 

2150 Accrued property taxes

181,591

 

2170 Mortgage payable - first mortgage (short-term) (Note 2)

 

51,413

 

2210 Prepaid revenue

3,704

 

2122T Total Current Liabilities

 

$ 287,048

     

Deposit And Prepayment Liabilities

   

2191 Tenant deposits held in trust (contra)

 

40,585

     

Long-Term Liabilities

   

2320 Mortgage payable - first mortgage (Note 2)

 

4,632,510

     

2000T Total Liabilities

 

4,960,143

     

Partners' Equity (Deficit)

     

3130 Partners' equity (deficit)

 

(373,591)

     

2033T Total Liabilities And Partners' Equity (Deficit)

 

$ 4,586,552

 

STATEMENT OF PROFIT AND LOSS
For The Year Ended December 31, 2002

Part 1 Description of Account Acct. No. Amount

Rent Revenue - Gross Potential

5120

$ 1,242,742

Tenant Assistance Payments

5121

$ 470,011

Rent Revenue - Stores and Commercial

5140

$

Garage and Parking Spaces

5170

$

Rental

Flexible Subsidy Revenue

5180

$

Revenue

Miscellaneous Rent Revenue

5190

$

5100

Excess Rent

5191

$

Rent Revenue/Insurance

5192

$

Special Claims Revenue

5193

$

Retained Excess Income

5194

$

Total Rent Revenue

5100T

$ 1,712,753

Apartments

5220

$ 160,354

Stores and Commercial

5240

$

Vacancies

Rental Concessions

5250

$ 13,709

5200

Garage and Parking Spaces

5270

$

Miscellaneous

5290

$

Total Vacancies

5200T

$ 174,063

Net Rental Revenue Rent Revenue Less Vacancies

5152N

$ 1,538,690

5300

Nursing Homes/ Assisted Living/ Board and Care/ Other Elderly Care/ Coop/ and Other Revenues


5300

Financial Revenue - Project Operations

5410

$ 6,199

Financial

Revenue from Investments - Residual Receipts

5430

$

Revenue

Revenue from Investments - Replacement Reserve

5440

$ 6,174

5400

Revenue from Investments - Miscellaneous

5490

$

Total Financial Revenue

5400T

$ 12,373

Laundry and Vending Revenue

5910

$ 430

Other

Tenant Charges

5920

$ 17,909

Revenue

Interest Reduction Payments Revenue

5945

$

5900

Miscellaneous Revenue

5990

$

Total Other Revenue

5900T

$ 18,339

Total Revenue

5000T

$ 1,569,402

Conventions and Meetings

6203

$

Management Consultants

6204

$

Advertising and Marketing

6210

$ 16,400

Other Renting Expenses

6250

$

Office Salaries

6310

$ 26,548

Administrative

Office Expenses

6311

$ 23,500

Expenses

Office or Model Apartment Rent

6312

$ 9,352

6200/6300

Management Fee

6320

$ 88,233

Manager or Superintendent Salaries

6330

$ 43,890

Administrative Rent Free Unit

6331

$

Legal Expenses - Project

6340

$ 2,959

Audit Expense

6350

$ 9,850

Bookkeeping Fees/Accounting Services

6351

$ 7,392

Bad Debts

6370

$ 10,008

Miscellaneous Administrative Expenses

6390

$ 8,812

Total Administrative Expenses

6263T

$ 246,944

Fuel Oil/Coal

6420

$

Utilities

Electricity

6450

$ 27,434

Expense

Water

6451

$ 35,385

6400

Gas

6452

$ 82,411

Sewer

6453

$ 15,920

Total Utilities Expense

6400T

$ 161,150

Total Expenses (Carry forward to Page 2)

$ 408,094

Page 1 of 2

Project Name: Hawthorn Housing Limited Partnership

Balance Carried Forward $ 408,094

Part 1

Description of Account

Acct. No.

Amount

Payroll

6510

$ 116,930

Supplies

6515

$ 38,336

Contracts

6520

$ 132,913

Operating

Operating and Maintenance Rent Free Unit

6521

$

Maintenance

Garbage and Trash Removal

6525

$ 9,428

Expenses

Security Payroll/Contract

6530

$

6500

Security Rent Free Unit

6531

$

Heating/Cooling Repairs and Maintenance

6546

$ 95

Snow Removal

6548

$ 8,048

Vehicle and Maintenance Equipment Operation and Repairs

6570

$

Miscellaneous Operating and Maintenance Expenses

6590

$ 235

Total Operating and Maintenance Expenses

6500T

$ 305,985

Real Estate Taxes

6710

$ 175,200

Payroll Taxes (Project's Share)

6711

$ 15,148

Taxes

Property and Liability Insurance (Hazard)

6720

$ 35,188

and

Fidelity Bond Insurance

6721

$ 1,160

Insurance

Workmen's Compensation

6722

$ 4,686

6700

Health Insurance and Other Employee Benefits

6723

$ 9,402

Miscellaneous Taxes, Licenses, Permits and Insurance

6790

$ 3,095

Total Taxes and Insurance

6700T

$ 243,879

Interest on Mortgage Payable

6820

$ 310,887

Financial

Interest on Notes Payable (Long-Term)

6830

$

Expenses

Interest on Notes Payable (Short-Term)

6840

$

6800

Mortgage Insurance Premium/Service Charge

6850

$ 23,100

Miscellaneous Financial Expenses

6890

$ 190

Total Financial Expenses

$ 334,177

6900

Nursing Homes/ Assisted Living/ Board and Care/ Other Elderly Care Expenses

6900

$

Total Cost of Operations before Depreciation and Amortization

6000T

 

$ 1,292,135

Profit (Loss) before Depreciation and Amortization

5060T

$ 277,267

Depreciation Expense

6600

$ 220,120

Amortization Expense

6610

$ 14,400

Total Depreciation and Amortization

$ 234,520

Operating Profit or (Loss)

5060N

$ 42,747

Officer's Salaries

7110

$

Corporate or

Legal Expenses

7120

$ 703

Mortgagor

Federal, State, and Other Income Taxes

7130

$

Entity

Interest Income

7140

$

Expenses

Interest on Notes Payable

7141

$

7100

Interest on Mortgage Payable

7142

$

Other Expenses Amortization of organization costs

7190

$

Net Entity Expenses

7100T

$ 703

Profit or Loss (Net Income or Loss)

3250

$ 42,044

Miscellaneous or other Income and Expense Sub-account Groups. If miscellaneous or other income and/or expense sub-accounts (5190, 5290, 5490, 5990, 6390, 6590, 6790, 6890 and 7190) exceed the Account Groupings by 10% or more, attach a separate schedule describing or explaining the miscellaneous income or expense.

Part II

1.

Total mortgage principal payments required during the audit year (12 monthly payments). This applies to all direct loans and HUD-held and fully insured mortgages. Any HUD approved second mortgages should be included in the figures. (S1000-010)

$ 48,404

2.

Total of 12 monthly deposits in the audit year into the Replacement Reserve account, as required by the Regulatory Agreement even if payments may be temporarily suspended or reduced. (Account S1000-020)

$ 18,600

3.

Replacement Reserve or Residual Receipts releases which are included as expense items on this Profit and Loss Statement. (Account S1000-030)

$ 59,754

4.

Project Improvement Reserve Releases under the Flexible Subsidy Program that are included as expense items on this Profit and Loss Statement. (Account S1000-040)

$

Page 2 of 2

 

STATEMENT OF PARTNERS' EQUITY (DEFICIT)

For The Year Ended December 31, 2002

 

S1100-010

Beginning Of Year

$ (12,288)

     

3250

Net Income

42,044

     

S1200-420

Distributions

(403,347)

     

3130

End Of Year

$(373,591)

 

 

 

STATEMENT OF CASH FLOWS
Page 1 of 2
For The Year Ended December 31, 2002

Cash Flows From Operating Activities

 

Amount

Receipts:

   

S1200-010 Rental receipts

 

$ 1,530,545

S1200-020 Interest receipts

 

12,373

S1200-030 Other operating receipts

 

18,339

S1200-040 Total Receipts

 

1,561,257

     
     

Disbursements:

   

S1200-050 Administrative

 

165,847

S1200-070 Management fee

 

88,024

S1200-090 Utilities

 

162,845

S1200-100 Salaries and wages

 

116,547

S1200-110 Operating and maintenance

 

189,595

S1200-120 Real estate taxes

 

165,178

S1200-140 Property insurance

 

45,181

S1200-150 Miscellaneous taxes and insurance

 

33,491

S1200-160 Tenant security deposits

 

9,860

S1200-180 Interest on mortgage

 

310,887

S1200-210 Mortgage insurance premium (MIP)

 

23,100

S1200-220 Miscellaneous financial

 

190

S1200-230 Total Disbursements

 

1,310,745

S1200-240 Net Cash Provided By Operating Activities

 

250,512

     

Cash Flows From Investing Activities

   

S1200-245 Net deposits to the mortgage escrow account

 

(12,057)

S1200-250 Net releases from the reserve for replacement account

 

56,327

S1200-330 Net purchases of fixed assets

 

(21,347)

S1200-340 Other investing activities

 

3,000

S1200-350 Net Cash Provided By Investing Activities

 

25,923

     

Cash Flows From Financing Activities

   

S1200-360 Mortgage principal payments

 

(48,404)

S1200-420 Distributions

 

(403,347)

S1200-460 Net Cash Used In Financial Activities

 

(451,751)

     

S1200-470 Net Decrease In Cash And Cash Equivalents

 

(175,316)

     

S1200-480 Beginning Of Period Cash and Cash Equivalents

 

446,085

     

S1200T End of Period Cash And Cash Equivalents

 

$ 270,769

 

 

 

STATEMENT OF CASH FLOWS
Page 2 of 2
For The Year Ended December 31, 2002

Reconciliation Of Net Income To Net Cash Provided By Operating Activities

Account

Amount

3250 Net income

 

$ 42,044

Adjustments to reconcile net income to net cash provided by operating activities:

   

6600 Depreciation

 

220,120

6610 Amortization

 

14,400

Change in assets and liabilities:

   

S1200-490 Increase in tenant accounts receivable

 

(2,227)

S1200-520 Increase in prepaid expenses

 

(9,993)

S1200-530 Increase in cash restricted for tenant security deposits

 

(3,600)

S1200-540 Decrease in accounts payable

 

(9,371)

S1200-560 Increase in accrued liabilities

 

10,614

S1200-580 Decrease in tenant security deposits held in trust

 

(6,260)

S1200-590 Decrease in prepaid revenue

 

(5,918)

S1200-605 Increase in entity liability accounts:

   

S1200-606 Increase in accounts payable - entity

S1200-607

703

     

S1200-610 Net Cash Provided By Operating Activities

 

$ 250,512

 

 

NOTES TO FINANCIAL STATEMENTS
December 31, 2002

 

1. Organization And Summary Of Significant Accounting Policies

Organization (S3100-010)

Hawthorn Housing Limited Partnership (the Partnership) was organized as a limited partnership during June 1984 for the purpose of constructing and operating a rental housing project (the Project) pursuant to a regulatory agreement with Illinois Housing Development Authority (IHDA). In November 1997, the Project was refinanced under Section 223(f) of the National Housing Act. The Project consists of 176 units located in Woodridge, Illinois, operating under the name of Hawthorn Ridge Apartments. The Project is regulated by the U.S. Department of Housing and Urban Development (HUD) and IHDA, as administrator of the housing assistance contract, as to rent charges and operating methods.

The regulatory agreement with HUD limits annual distributions of net operating receipts to surplus cash. At December 31, 2002, there was surplus cash in the amount of $252,560 available for distribution.

Significant Accounting Policies (S3100-040)

The following significant accounting policies have been followed in the preparation of the financial statements:

The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reported period. Actual results could differ from those estimates.

The Partnership considers all temporary cash investments as cash equivalents. These temporary cash investments are securities held for cash management purposes, having maturities of three months or less.

The Partnership deposits its cash in financial institutions. At times, deposits exceed federally insured limits. The Partnership has not experienced losses in such accounts.

Tenant accounts receivable are stated at the amount management expects to collect from outstanding balances. Management provides an allowance for doubtful accounts equal to the estimated collection losses that will be incurred in collection of all receivables. The estimated losses are based on a review of the current status of the existing receivables. No allowance for doubtful accounts was provided for at December 31, 2002 as none was deemed necessary by management.

Rental property is carried as cost. Depreciation is provided using straight-line and accelerated methods over estimated useful lives ranging from 5 to 40 years.

The replacement reserve can only be used for improvements to buildings upon prior approval of HUD.

Deferred loan costs of $506,303 consist of fees for obtaining the HUD insured mortgage loan and are being amortized using the straight-line method over the life of the mortgage loan. Accumulated amortization amounted to $74,041 at December 31, 2002.

Income or loss of the Partnership is allocated .01% to the general partner and 99.99% to the limited partners. No income tax provision has been included in the financial statements since income or loss of the Partnership is required to be reported by the partners on their respective income tax returns.

2. Mortgage Payable (S3100-050)

The mortgage payable is insured by the Department of Housing and Urban Development and collateralized by a deed of trust on the rental property. The mortgage is payable to P/R Mortgage & Investment Corp. and bears interest at the rate of 6.6% per annum. Principal and interest are payable by the Partnership in monthly installments of $29,940 through December 2032.

Under agreements with the mortgage lender and HUD, the Partnership is required to make monthly escrow deposits for property taxes, insurance, mortgage insurance and replacement of Project assets.

The scheduled maturities of the mortgage payable at December 31, 2002 are as follows: (S3100-x1x)

Year

 

Amount

     

2003

S3100-060

52,413

2004

S3100-070

54,911

2005

S3100-080

58,647

2006

S3100-090

62,637

2007

S3100-100

66,898

Thereafter

S3100-110

4,389,417

     
   

$ 4,683,923

3. Commitments (S3100-x3x) (S3100-240)

The Partnership has entered into a regulatory agreement with HUD which regulates, among other things, the rents which may be charged for apartment units in the Project, prohibits the sale of the project without HUD consent, limits the annual distribution of cash flow to the partners and otherwise regulates the relationship between the Partnership and HUD.

The Department of Housing and Urban Development, through a program administered by the Illinois Housing Development Authority, has contracted with the Partnership, effective December 1976, under Section 8 of the National Housing Act of 1968, to make housing assistance payments to the project on behalf of qualified tenants. The term of the agreement is five years with renewal options for terms not to exceed 40 years.

4. Related Party Transactions (S3100-200)

The Project is managed by Alan Fox Real Estate Investment and Management Co., Inc., an affiliate of the special limited partner. The management contract provides for a management fee of 5.4% of gross collections. The management contract was amended effective July 1, 2002 to provide for a management fee of 6% of gross collections. Total fees incurred for 2002 were $88,233. At December 31, 2002, management fees of $7,481 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc. (53100-230).

Alan A. Fox Real Estate Investment and Management Co., Inc. also receives a monthly accounting services fee of $3.50 per unit. This fee is charged for services which are not included in the monthly management fee. Total fees incurred during 2002 were $7,392. At December 31, 2002, fees of $616 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc.

S3100-210

Company Name

Alan A. Fox Real Estate Investment and Management Co., Inc.

     

S3100-220

Amount Received

$95,416

SUPPORTING DATA REQUIRED BY HUD
December 31, 2002

 

Replacement Reserve

In accordance with the provisions of the regulatory agreement, restricted cash is held by P/R Mortgage & Investment Corp. to be used for replacement of property with the approval of HUD as follows:

1320P

Balance at beginning of year

$ 333,283

1320DT

Total monthly deposits

 
 

($1,550 x 12)

18,600

     

1320ODT

Other deposits

6,174

1320OD-010

Interest income

 

1320OD-020

$6,174

 

1320WT

Approved withdrawals

(81,101)

     

1320

Balance at end of year, confirmed

by mortgagee

$ 276,956

 

 

PROJECT NAME

Hawthorne Housing Limited Partnership

FISCAL PERIOD ENDED:

12/31/02

PROJECT NUMBER:

071-11069

       

Part A - Compute Surplus Cash

Cash

     

1.

Cash (Accounts 1120, 1170, 1191 minus Account 2105) (S1300-010)

$ 330,120

2.

Tenant subsidy due for period covered by financial statement (1135)

$

3.

Other (describe) (S1300-030)

$

(a) Total Cash (Add Lines 1, 2, and 3) (S1300-040)

$ 330,120

Current Obligations

4.

Accrued mortgage interest payable (S1300-050)

$

5.

Delinquent mortgage principal payments (S1300-060)

$

6.

Delinquent deposits to reserve for replacements (S1300-070)

$

7.

Accounts payable - 30 days (S1300-075)

$ 20,518

8.

Loans and notes payable (due within 30 days) (S1300-080)

$

9.

Deficient tax insurance or MIP escrow deposits (S1300-090)

$

10.

Accrued expenses (not escrowed) (S1300-100)

$ 12,753

11.

Prepaid revenue (2210)

$ 3,704

12.

Tenant security deposits liability (2191)

$ 40,585

13.

Other current obligations (Describe) (S1300-110)

$

(b) Total Current Obligations (Add Lines 4 through 13) (S1300-140)

$ 77,560

(c) Surplus Cash (Deficiency) [Line (a) minus Line (b)] (S1300-150)

$ 252,560

Part B - Compute Distributions to Owners and Required Deposit to Residual Receipts

1.

Surplus Cash

$

Limited Dividend Projects

2a.

Annual distribution earned during fiscal period covered by the statement (S1300-160)

$

2b.

Distribution accrued and unpaid as of the end of the prior fiscal period (S1300-170)

$

2c.

Distributions and entity expenses paid during fiscal period covered by statement (S1300-180)

$

3.

Distribution earned but unpaid (Line 2a plus 2b minus 2c) (S1300-190)

$

4.

Amount available for distribution during next fiscal period (S1300-200)

$

5.

Deposit due residual receipts (S1300-210)

$

 

SUPPORTING DATA REQUIRED BY HUD (CONTINUED)

DECEMBER 31, 2002

 

     

Assets

 
   

Balance

January 1,

2002

 

Additions

 

Deductions

Balance

December 31,

2002

           

1410

Land

$ 620,000

$ -

$ -

$ 620,000

1420

Buildings

6,595,513

11,595

-

6,607,108

1410

Building equipment - portable

479,089

9,752

-

488,841

 

Total

7,694,602

21,347

-

7,715,949

           
           

Accumulated depreciation

4,125,030

220,120

-

4,345,150

           
 

Net Book Value

$ 3,569,572

$(198,773)

$ -

$ 3,370,799

 

RBG&CO.

S2200-020 Independent Auditors' Report On Internal Control

(Combined Report Applicable To Internal Control Over
Financial Reporting Based On An Audit Of Financial
Statements And Internal Control Over Compliance For
HUD-Assisted Programs)

To The Partners
Hawthorn Housing Limited Partnership

We have audited the financial statements of Hawthorne Housing Limited Partnership as of and for the year ended December 31, 2002, and have issued our report thereon dated January 28, 2003. We have also audited Hawthorn Housing Limited Partnership's compliance with requirements applicable to HUD-assisted programs and have issued our reports thereon dated January 28, 2003.

We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of the Inspector General. Those standards and the Guide require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement and about whether Hawthorn Housing Limited Partnership complied with laws and regulations, noncompliance with which would be material to a major HUD-assisted program.

The management of Hawthorn Housing Limited Partnership is responsible for establishing and maintaining internal control. In planning and performing our audit of the financial statements, we considered Hawthorn Housing Limited Partnership's internal control over financial reporting and its internal control over compliance with requirements that would have a direct and material effect on a major HUD-assisted program in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and on compliance and not to provide assurance on the internal control over financial reporting and the internal control over compliance.

To the Partners
Hawthorn Housing Limited Partnership

Our consideration of internal control would not necessarily disclose all matters in internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements that would be material in relation to the financial statements or that noncompliance with applicable requirements of laws and regulations that would be material in relation to a major HUD-assisted program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control and its operation that we consider to be material weaknesses as defined above.

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

/s/Rubin, Brown, Gornstein & Co. LLP

January 28, 2003

 

RBG&CO.

S2300-020

Independent Auditors' Report On Compliance With
Specific Requirements Applicable To Major HUD Programs

 

To The Partners
Hawthorn Housing Limited Partnership

We have audited Hawthorn Housing Limited Partnership's compliance with the specific program requirements governing federal financial reports, mortgage status, replacement reserve, security deposits, cash receipts and disbursements, tenant application, eligibility and recertification, and management functions that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2002. The management of Hawthorn Housing Limited Partnership is responsible for compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Those standards and the Guide require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above that could have a direct and material effect on a major HUD-assisted program occurred. An audit includes examining, on a test basis, evidence about Hawthorn Housing Limited Partnership's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of Hawthorn Housing Limited Partnership's compliance with those requirements.

 

 

 

 

To The Partners
Hawthorn Housing Limited Partnership

In our opinion, Hawthorn Housing Limited Partnership complied, in all material respects, with the requirements described above that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2002.

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

 

/s/Rubin, Brown, Gornstein & Co. LLP

January 28, 2003

Rubin, Brown, Gornstein & Co. LLP

One North Brentwood

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/290-3300 TEL www.rbgco.com

314/290-3400 FAX

 

RBG&CO.

S2500-020

Independent Auditors' Report On Compliance With Specific
Requirements Applicable To Fair Housing and Non-Discrimination

 

To The Partners
Hawthorn Housing Limited Partnership

We have applied procedures to test Hawthorn Housing Limited Partnership's compliance with Fair Housing and Non-Discrimination requirements applicable to its HUD-assisted programs for the year ended December 31, 2002.

Our procedures were limited to the applicable compliance requirement described by the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on Hawthorn Housing Limited Partnership's compliance with Fair Housing and Non-Discrimination requirements. Accordingly, we do not express such an opinion.

The results of our tests disclosed no instances of noncompliance that are required to be reported herein under the Guide.

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

 

/s/Rubin, Brown, Gornstein & Co. LLP

January 28, 2003

Rubin, Brown, Gornstein & Co. LLP

One North Brentwood

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/290-3300 TEL www.rbgco.com

314/290-3400 FAX

HAWTHORN HOUSING LIMITED PARTNERSHIP
PROJECT NO. 071-11069

Auditors' Comment On Audit Resolution
Matters Relating To The HUD Programs (S2800-x1x)

 

S2800-005

Previous Finding Reference Number - 2001 - 1

   
   

S2800-010

Narrative - Fidelity bond coverage amount is less than two months potential collections.

   
   

S2800-020

Status

CLEARED

   
   

S2800-030

Reporting Period

December 31, 2001

HAWTHORN HOUSING
LIMITED PARTNERSHIP
071-11069
FINANCIAL STATEMENTS
DECEMBER 31, 2001

 

 

Contents

Independent Auditor's Report                                                                       

1

Balance Sheet                                                                                              

2 - 3

Statement of Profit and Loss                                                                        

4 - 5

Statement of Partners' Equity (Deficit)     

6

Statement of Cash Flows                                                                              

7 - 8

Notes to Financial Statements                                                                      

9 - 11

Supporting Data Required by HUD                                                               

12 - 14

Independent Auditors' Report on Internal Control                                         

15 - 16

Independent Auditors' Report on Compliance With Specific

Requirements Applicable to Major HUD Programs                                     

17 - 18

Independent Auditors' Report on Compliance With Specific

Requirements Applicable to Fair Housing and

Non-Discrimination                                                                                      

 

19

Schedule of Findings and Questioned Costs                                                

20

Auditors' Comment on Audit Resolution Matters

Relating To The HUD Programs                                     

21

 

RBG&CO.

S2100-020 Independent Auditors' Report

To The Partners
Hawthorn Housing Limited Partnership

We have audited the accompanying balance sheet of Hawthorn Housing Limited Partnership, Project No. 071-11069, a limited partnership, as of December 31, 2001 and the related statements of profit and loss, partners' equity (deficit) and cash flows for the year then ended. These financial statements are the responsibility of the Partnership's management. Our responsibility is to express an opinion on these financial statements based on our audit.

We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Hawthorn Housing Limited Partnership as of December 31, 2001 and the results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America.

In accordance with Government Auditing Standards and the Consolidated Audit Guide for Audits of HUD Programs issued by the U.S. Department of Housing and Urban Development, we have also issued a report dated January 29, 2002 on our consideration of Hawthorn Housing Limited Partnership's internal control and reports dated January 29, 2002 on its compliance with specific requirements applicable to major HUD programs and specific requirements applicable to Fair Housing and Non-Discrimination. Those reports are an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit.

Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying supplementary information (shown on Pages 14 through 16) is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole.

/s/Rubin, Brown, Gornstein & Co. LLP

January 29, 2002

 

Rubin, Brown, Gornstein & Co. LLP

230 South Bemiston Avenue

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/727-8150 TEL www.rbgco.com

314/727-9195 FAX

 

BALANCE SHEET
Page 1 of 2
December 31, 2001

Assets

Current Assets

   

1120 Cash - operations

$ 444,034

 

1125 Cash - entity

2,051

 

1130 Tenant accounts receivable

4,849

 

1200 Miscellaneous prepaid expenses

35,318

 

1100T Total Current Assets

 

$ 486,252

     

Deposits Held In Trust - Funded

   

1191 Tenant deposits held in trust

 

57,830

     

Restricted Deposits And Funded Reserves

   

1310 Escrow deposits

102,892

 

1320 Replacement reserve

333,283

 

1300T Total Deposits

 

436,175

     

Fixed Assets (Note 2)

   

1410 Land

620,000

 

1420 Buildings

6,595,513

 

1440 Building equipment - portable

479,089

 

1400T Total Fixed Assets

7,694,602

 

1495 Less: Accumulated depreciation

4,125,030

 

1400N Net Fixed Assets

 

3,569,572

     

Other Assets

   

1520 Intangible assets

446,662

 

1590 Miscellaneous other assets

10,000

 

1500T Total Other Assets

 

456,662

     

1000T Total Assets

 

$ 5,006,491

 

 

BALANCE SHEET
Page 2 of 2
December 31, 2001

Liabilities

Current Liabilities

   

2110 Accounts payable - operations

$ 29,889

 

2113 Accounts payable - entity

16,366

 

2120 Accrued wages payable

4,273

 

2123 Accrued management fee payable

7,888

 

2150 Accrued property taxes

171,569

 

2170 Mortgage payable - first mortgage

(short-term) (Note 2)

48,138

 

2210 Prepaid revenue

9,622

 

2122T Total Current Liabilities

 

$ 287,745

     

Deposit And Prepayment Liabilities

   

2191 Tenant deposits held in trust (contra)

 

46,845

     

Long-Term Liabilities

   

2320 Mortgage payable - first mortgage (Note 2)

 

4,684,189

     

2000T Total Liabilities

 

5,018,779

     

Partners' Equity (Deficit)

     

3130 Partners' equity (deficit)

 

(12,288)

     

2033T Total Liabilities And Partners' Equity

(Deficit)

 

$ 5,006,491

 

STATEMENT OF PROFIT AND LOSS
For The Year Ended December 31, 2001

Part 1 Description of Account Acct. No. Amount  

Rent Revenue - Gross Potential

5120

$ 1,208,889

Tenant Assistance Payments

5121

$ 442,164

Rent Revenue - Stores and Commercial

5140

$

Garage and Parking Spaces

5170

$

Rental

Flexible Subsidy Revenue

5180

$

Revenue

Miscellaneous Rent Revenue

5190

$

5100

Excess Rent

5191

$

Rent Revenue/Insurance

5192

$

Special Claims Revenue

5193

$

Retained Excess Income

5194

$

Total Rent Revenue

5100T

$ 1,651,053

Apartments

5220

$ 53,762

Stores and Commercial

5240

$

Vacancies

Rental Concessions

5250

$ 5,878

5200

Garage and Parking Spaces

5270

$

Miscellaneous

5290

$

Total Vacancies

5200T

$ 59,640

Net Rental Revenue Rent Revenue Less Vacancies

5152N

$ 1,591,413

5300

Nursing Homes/ Assisted Living/ Board and Care/ Other Elderly Care/ Coop/ and Other Revenues


5300

Financial Revenue - Project Operations

5410

$ 15,126

Financial

Revenue from Investments - Residual Receipts

5430

$

Revenue

Revenue from Investments - Replacement Reserve

5440

$ 21,178

5400

Revenue from Investments - Miscellaneous

5490

$

Total Financial Revenue

5400T

$ 36,304

Laundry and Vending Revenue

5910

$ 5,893

Other

Tenant Charges

5920

$ 22,677

Revenue

Interest Reduction Payments Revenue

5945

$

5900

Miscellaneous Revenue

5990

$

Total Other Revenue

5900T

$ 28,570

Total Revenue

5000T

$ 1,656,287

Conventions and Meetings

6203

$

Management Consultants

6204

$

Advertising and Marketing

6210

$ 15,456

Other Renting Expenses

6250

$

Office Salaries

6310

$ 23,596

Administrative

Office Expenses

6311

$ 18,677

Expenses

Office or Model Apartment Rent

6312

$ 8,996

6200/6300

Management Fee

6320

$ 85,820

Manager or Superintendent Salaries

6330

$ 39,503

Administrative Rent Free Unit

6331

$

Legal Expenses - Project

6340

$ 10,172

Audit Expense

6350

$ 9,650

Bookkeeping Fees/Accounting Services

6351

$ 7,392

Bad Debts

6370

$ 21,729

Miscellaneous Administrative Expenses

6390

$ 8,467

Total Administrative Expenses

6263T

$ 249,458

Fuel Oil/Coal

6420

$

Utilities

Electricity

6450

$ 26,706

Expense

Water

6451

$ 33,749

6400

Gas

6452

$ 109,481

Sewer

6453

$ 16,350

Total Utilities Expense

6400T

$ 186,286

Total Expenses (Carry forward to Page 2)

$ 435,744

Page 1 of 2

Project Name: Hawthorn Housing Limited Partnership

Balance Carried Forward

$ 435,744

Part 1

Description of Account

Acct. No.

Amount

Payroll

6510

$ 111,355

Supplies

6515

$ 35,493

Contracts

6520

$ 133,730

Operating

Operating and Maintenance Rent Free Unit

6521

$

Maintenance

Garbage and Trash Removal

6525

$ 9,099

Expenses

Security Payroll/Contract

6530

$

6500

Security Rent Free Unit

6531

$

Heating/Cooling Repairs and Maintenance

6546

$

Snow Removal

6548

$ 4,730

Vehicle and Maintenance Equipment Operation and Repairs

6570

$

Miscellaneous Operating and Maintenance Expenses

6590

$ 429

Total Operating and Maintenance Expenses

6500T

$ 294,836

Real Estate Taxes

6710

$ 169,720

Payroll Taxes (Project's Share)

6711

$ 13,938

Taxes

Property and Liability Insurance (Hazard)

6720

$ 21,720

and

Fidelity Bond Insurance

6721

$ 888

Insurance

Workmen's Compensation

6722

$ 3,218

6700

Health Insurance and Other Employee Benefits

6723

$ 8,748

Miscellaneous Taxes, Licenses, Permits and Insurance

6790

$ 3,095

Total Taxes and Insurance

6700T

$ 221,327

Interest on Mortgage Payable

6820

$ 313,970

Financial

Interest on Notes Payable (Long-Term)

6830

$

Expenses

Interest on Notes Payable (Short-Term)

6840

$

6800

Mortgage Insurance Premium/Service Charge

6850

$ 23,786

Miscellaneous Financial Expenses

6890

$ 791

Total Financial Expenses

$ 338,547

6900

Nursing Homes/ Assisted Living/ Board and Care/ Other

Elderly Care Expenses


6900


$

Total Cost of Operations before Depreciation and

Amortization


6000T


$ 1,290,454

Profit (Loss) before Depreciation and Amortization

5060T

$ 365,833

Depreciation Expense

6600

$ 228,035

Amortization Expense

6610

$ 14,465

Total Depreciation and Amortization

$ 242,500

Operating Profit or (Loss)

5060N

$ 123,333

Officer's Salaries

7110

$

Corporate or

Legal Expenses

7120

$ 16,366

Mortgagor

Federal, State, and Other Income Taxes

7130

$

Entity

Interest Income

7140

$ (73)

Expenses

Interest on Notes Payable

7141

$

7100

Interest on Mortgage Payable

7142

$

Other Expenses Amortization of organization costs

7190

$

Net Entity Expenses

7100T

$ 16,293

Profit or Loss (Net Income or Loss)

3250

$ 107,040

Miscellaneous or other Income and Expense Sub-account Groups. If miscellaneous or other income and/or expense sub-accounts (5190, 5290, 5490, 5990, 6390, 6590, 6790, 6890 and 7190) exceed the Account Groupings by 10% or more, attach a separate schedule describing or explaining the miscellaneous income or expense.

Part II

1.

Total mortgage principal payments required during the audit year (12 monthly payments). This applies to all direct loans and HUD-held and fully insured mortgages. Any HUD approved second mortgages should be included in the figures. (S1000-010)


$ 45,320

2.

Total of 12 monthly deposits in the audit year into the Replacement Reserve account, as required by the Regulatory Agreement even if payments may be temporarily suspended or reduced. (Account S1000-020)


$ 18,600

3.

Replacement Reserve or Residual Receipts releases which are included as expense items on this Profit and Loss Statement. (Account S1000-030)

$ 104,164

4.

Project Improvement Reserve Releases under the Flexible Subsidy Program that are included as expense items on this Profit and Loss Statement. (Account S1000-040)

$

Page 2 of 2

 

STATEMENT OF PARTNERS' EQUITY (DEFICIT)
For The Year Ended December 31, 2001

 

S1100-010

Beginning Of Year

$ 257,927

     

3250

Net Income

107,040

     

S1200-420

Distributions

(377,255)

     

3130

End Of Year

$ (12,288)

 

 

 

STATEMENT OF CASH FLOWS
Page 1 of 2
For The Year Ended December 31, 2001

Cash Flows From Operating Activities

Account

Amount

Receipts:

   

S1200-010 Rental receipts

 

$ 1,599,866

S1200-020 Interest receipts

 

36,377

S1200-030 Other operating receipts

 

28,570

S1200-040 Total Receipts

 

1,664,813

     
     

Disbursements:

   

S1200-050 Administrative

 

157,148

S1200-070 Management fee

 

85,514

S1200-090 Utilities

 

199,192

S1200-100 Salaries and wages

 

110,652

S1200-110 Operating and maintenance

 

184,407

S1200-120 Real estate taxes

 

148,151

S1200-140 Property insurance

 

21,940

S1200-150 Miscellaneous taxes and insurance

 

29,887

S1200-160 Tenant security deposits

 

(4,679)

S1200-180 Interest on mortgage

 

313,970

S1200-210 Mortgage insurance premium (MIP)

 

23,786

S1200-220 Miscellaneous financial

 

791

S1200-225 Entity disbursements:

   

S1200-226 Payment of entity accounts payable

S1200-227

1,972

S1200-230 Total Disbursements

 

1,272,731

S1200-240 Net Cash Provided By Operating Activities

 

392,082

     

Cash Flows From Investing Activities

   

S1200-245 Net releases from the mortgage escrow account

 

(10,318)

S1200-250 Net releases from the reserve for replacement account

 

64,386

S1200-340 Other investing activities

 

3,000

S1200-350 Net Cash Provided By Investing Activities

 

57,068

     

Cash Flows From Financing Activities

   

S1200-360 Mortgage principal payments

 

(45,320)

S1200-420 Distributions

 

(377,255)

S1200-460 Net Cash Used In Financial Activities

 

422,575

     

S1200-470 Net Increase In Cash And Cash Equivalents

 

26,575

     

S1200-480 Beginning Of Period Cash and Cash Equivalents

 

419,510

     

S1200T End of Period Cash And Cash Equivalents

 

$ 446,085

 

 

 

STATEMENT OF CASH FLOWS
Page 2 of 2
For The Year Ended December 31, 2001

Reconciliation Of Net Income To Net Cash Provided By Operating Activities

Account

Amount

3250 Net income

 

$ 107,040

Adjustments to reconcile net income to net cash provided by operating activities:

   

6600 Depreciation

 

228,035

6610 Amortization

 

14,465

Change in assets and liabilities:

   

S1200-490 Decrease in tenant accounts receivable

 

4,418

S1200-520 Increase in prepaid expenses

 

(220)

S1200-530 Decrease in cash restricted for tenant security deposits

 

6,170

S1200-540 Decrease in accounts payable

 

(7,342)

S1200-560 Increase in accrued liabilities

 

22,578

S1200-580 Decrease in tenant security deposits held in trust

 

(1,491)

S1200-590 Increase in prepaid revenue

 

4,035

S1200-605 Increase in entity liability accounts:

   

S1200-606 Increase in accounts payable - entity

S1200-607

14,394

     

S1200-610 Net Cash Provided By Operating Activities

 

$ 392,082

 

 

NOTES TO FINANCIAL STATEMENTS
December 31, 2001

 

1. Organization And Summary Of Significant Accounting Policies

Organization (S3100-010)

Hawthorn Housing Limited Partnership (the Partnership) was organized as a limited partnership during June 1984 for the purpose of constructing and operating a rental housing project (the Project) pursuant to a regulatory agreement with Illinois Housing Development Authority (IHDA). In November 1997, the Project was refinanced under Section 223(f) of the National Housing Act. The Project consists of 176 units located in Woodridge, Illinois, operating under the name of Hawthorn Ridge Apartments. The Project is regulated by the U.S. Department of Housing and Urban Development (HUD) and the Illinois Housing Development Authority (IHDA), as administrator of the housing assistance contract, as to rent charges and operating methods.

The regulatory agreement with HUD limits annual distributions of net operating receipts to surplus cash. At December 31, 2001, there was "surplus cash" in the amount of $403,347 available for distribution.

Significant Accounting Policies (S3100-040)

The following significant accounting policies have been followed in the preparation of the financial statements:

The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reported period. Actual results could differ from those estimates.

The Partnership considers all temporary cash investments as cash equivalents. These temporary cash investments are securities held for cash management purposes, having maturities of three months or less.

The Partnership deposits its cash in financial institutions. At times, deposits exceed federally insured limits. The Partnership has not experienced losses in such accounts.

The Partnership provides an allowance for doubtful accounts equal to the estimated collection losses that will be incurred in collection of all receivables. The estimated losses are based on a review of the current status of the existing receivables. No allowance for doubtful accounts was provided for at December 31, 2001 as none was deemed necessary by management.

Rental property is carried as cost. Depreciation is provided using straight-line and accelerated methods over estimated useful lives ranging from five to forty years.

The replacement reserve can only be used for improvements to buildings upon prior approval of HUD.

Deferred loan costs of $506,303 consist of fees for obtaining the HUD insured mortgage loan and are being amortized using the straight-line method over the life of the mortgage loan. Accumulated amortization amounted to $59,641 at December 31, 2001.

Income or loss of the Partnership is allocated .01% to the general partner and 99.99% to the limited partners. No income tax provision has been included in the financial statements since income or loss of the Partnership is required to be reported by the partners on their respective income tax returns.

2. Mortgage Payable (S3100-050)

The mortgage payable is insured by the Department of Housing and Urban Development and collateralized by a deed of trust on the rental property. The mortgage is payable to P/R Mortgage & Investment Corp. and bears interest at the rate of 6.6% per annum. Principal and interest are payable by the Partnership in monthly installments of $29,940 through December 2032.

Under agreements with the mortgage lender and HUD, the Partnership is required to make monthly escrow deposits for property taxes, insurance, mortgage insurance and replacement of Project assets.

The scheduled maturities of the mortgage payable at December 31, 2001 are as follows: (S3100-x1x)

Year

 

Amount

     

2002

S3100-060

48,138

2003

S3100-070

51,413

2004

S3100-080

54,911

2005

S3100-090

58,647

2006

S3100-100

62,637

Thereafter

S3100-110

4,456,581

     
   

$ 4,732,327

3. Commitments (S3100-x3x) (S3100-240)

The Partnership has entered into a regulatory agreement with HUD which regulates, among other things, the rents which may be charged for apartment units in the Project, prohibits the sale of the project without HUD consent, limits the annual distribution of cash flow to the partners and otherwise regulates the relationship between the Partnership and HUD.

The Department of Housing and Urban Development, through a program administered by the Illinois Housing Development Authority, has contracted with the Partnership, effective December 1976, under Section 8 of the National Housing Act of 1968, to make housing assistance payments to the project on behalf of qualified tenants. The term of the agreement is five years with renewal options for terms not to exceed forty years.

4. Related Party Transactions (S3100-200)

The Project is managed by Alan Fox Real Estate Investment and Management Co., Inc., an affiliate of the special limited partner. The management contract provides for a management fee of 5.4% of gross collections. Total fees incurred for 2001 were $85,820. At December 31, 2001, management fees of $7,272 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc. (53100-230).

Alan A. Fox Real Estate Investment and Management Co., Inc. also receives a monthly accounting services fee of $3.50 per unit. This fee is charged for services which are not included in the monthly management fee. Total fees incurred during 2001 were $7,392. At December 31, 2001, fees of $616 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc.

S3100-210

Company Name

Alan A. Fox Real Estate Investment and Management Co., Inc.

     

S3100-220

Amount Received

$93,522

SUPPORTING DATA REQUIRED BY HUD
December 31, 2001

 

Replacement Reserve

In accordance with the provisions of the regulatory agreement, restricted cash is held by P/R Mortgage & Investment Corp. to be used for replacement of property with the approval of HUD as follows:

1320P

Balance at beginning of year

$ 397,669

1320DT

Total monthly deposits

 
 

($1,550 x 12)

18,600

     

1320ODT

Other deposits

21,178

1320OD-010

Interest income

 

1320OD-020

$21,178

 

1320WT

Approved withdrawals

(104,164)

     

1320

Balance at end of year, confirmed by mortgagee

$ 333,283

 

 

PROJECT NAME

Hawthorne Housing Limited Partnership

FISCAL PERIOD ENDED:

12/31/01

PROJECT NUMBER:

071-11069

       

Part A - Compute Surplus Cash

Cash

     

1.

Cash (Accounts 1120, 1170, 1191 minus Account 2105) (S1300-010)

$ 501,864

2.

Tenant subsidy due for period covered by financial statement (1135)

$

3.

Other (describe) (S1300-030)

$

(a) Total Cash (Add Lines 1, 2, and 3) (S1300-040)

$ 501,864

Current Obligations

4.

Accrued mortgage interest payable (S1300-050)

$

5.

Delinquent mortgage principal payments (S1300-060)

$

6.

Delinquent deposits to reserve for replacements (S1300-070)

$

7.

Accounts payable - 30 days (S1300-075)

$ 29,889

8.

Loans and notes payable (due within 30 days) (S1300-080)

$

9.

Deficient tax insurance or MIP escrow deposits (S1300-090)

$

10.

Accrued expenses (not escrowed) (S1300-100)

$ 12,161

11.

Prepaid revenue (2210)

$ 9,622

12.

Tenant security deposits liability (2191)

$ 46,845

13.

Other current obligations (Describe) (S1300-110)

$

(b) Total Current Obligations (Add Lines 4 through 13) (S1300-140)

$ 98,517

(c) Surplus Cash (Deficiency) [Line (a) minus Line (b)] (S1300-150)

$ 403,347

Part B - Compute Distributions to Owners and Required Deposit to Residual Receipts

1.

Surplus Cash

$

Limited Dividend Projects

2a.

Annual distribution earned during fiscal period covered by the statement (S1300-160)

$

2b.

Distribution accrued and unpaid as of the end of the prior fiscal period (S1300-170)

$

2c.

Distributions and entity expenses paid during fiscal period covered by statement (S1300-180)

$

3.

Distribution earned but unpaid (Line 2a plus 2b minus 2c) (S1300-190)

$

4.

Amount available for distribution during next fiscal period (S1300-200)

$

5.

Deposit due residual receipts (S1300-210)

$

 

SUPPORTING DATA REQUIRED BY HUD (CONTINUED)

DECEMBER 31, 2001

 

 

 

 

     

Assets

 
   

Balance

January 1,

2001

 

Additions

 

Deductions

Balance

December 31,

2001

           

1410

Land

$ 620,000

$ -

$ -

$ 620,000

1420

Buildings

6,595,513

-

-

6,595,513

1410

Building equipment - portable

479,089

-

-

479,089

 

Total

7,694,602

-

-

7,694,602

           
           

Accumulated depreciation

3,896,995

228,035

-

4,125,030

           
 

Net Book Value

$ 3,797,607

$(228,035)

$ -

$ 3,569,572

 

RBG&CO.

S2200-020

Independent Auditors' Report On Internal Control

To The Partners
Hawthorn Housing Limited Partnership

We have audited the financial statements of Hawthorne Housing Limited Partnership as of and for the year ended December 31, 2001, and have issued our report thereon dated January 29, 2002. We have also audited Hawthorn Housing Limited Partnership's compliance with requirements applicable to HUD-assisted programs and have issued our reports thereon dated January 29, 2002.

We conducted our audits in accordance with auditing standards generally accepted in the United States of America, Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of the Inspector General. Those standards and the Guide require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement and about whether Hawthorn Housing Limited Partnership complied with laws and regulations, noncompliance with which would be material to a major HUD-assisted program.

The management of Hawthorn Housing Limited Partnership is responsible for establishing and maintaining internal control. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of controls. The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management authorization and recorded properly to permit the preparation of financial statements in accordance with accounting principles generally accepted in the United States of America, and that HUD-assisted programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control, errors, irregularities or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of internal control to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of controls may deteriorate.

 

Rubin, Brown, Gornstein & Co. LLP

230 South Bemiston Avenue

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/727-8150 TEL www.rbgco.com

314/727-9195 FAX

To the Partners
Hawthorn Housing Limited Partnership

In planning and performing our audits, we obtained an understanding of the design of relevant controls and determined whether they had been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements of Hawthorn Housing Limited Partnership and on its compliance with specific requirements applicable to its major HUD-assisted programs and to report on internal control in accordance with the provisions of the Guide and not to provide any assurance on internal control.

We performed tests of controls, as required by the Guide, to evaluate the effectiveness of the design and operation of controls that we considered relevant to preventing or detecting material noncompliance with specific requirements applicable to Hawthorn Housing Limited Partnership's major HUD-assisted programs. Our procedures were less in scope than would be necessary to render an opinion on internal control. Accordingly, we do not express such an opinion.

Our consideration of internal control would not necessarily disclose all matters in internal control that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the financial statements or that noncompliance with laws and regulations that would be material to a HUD-assisted program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control and its operation that we consider to be material weaknesses as defined above.

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

/s/Rubin, Brown, Gornstein & Co. LLP

January 29, 2002

 

RBG&CO.

S2300-020

Independent Auditors' Report On Compliance With

Specific Requirements Applicable To Major HUD Programs

 

To The Partners
Hawthorn Housing Limited Partnership

We have audited the financial statements of Hawthorn Housing Limited Partnership as of and for the year ended December 31, 2001 and have issued our report thereon dated January 29, 2002. We have also audited Hawthorn Housing Limited Partnership's compliance with the specific program requirements governing federal financial reports, mortgage status, replacement reserve, security deposits, cash receipts and disbursements, tenant application, eligibility and recertification, and management functions that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2001. The management of Hawthorn Housing Limited Partnership is responsible for compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

We conducted our audit of compliance with those requirements in accordance with auditing standards generally accepted in the United States of America, Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Those standards and the Guide require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about Hawthorn Housing Limited Partnership's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.

The results of our audit procedures disclosed an immaterial instance of noncompliance with the requirements referred to above, which is described in the accompanying Schedule of Financings and Questioned Costs. We considered this instance of noncompliance in forming our opinion on compliance, which is expressed in the following paragraph.

In our opinion, Hawthorn Housing Limited Partnership complied, in all material respects, with the requirements described above that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2001.

Rubin, Brown, Gornstein & Co. LLP

230 South Bemiston Avenue

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/727-8150 TEL www.rbgco.com

314/727-9195 FAX

To The Partners
Hawthorn Housing Limited Partnership

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

 

/s/Rubin, Brown, Gornstein & Co. LLP

January 29, 2002

 

RBG&CO.

S2500-020

Independent Auditors' Report On Compliance With Specific
Requirements Applicable To Fair Housing and Non-Discrimination

 

To The Partners
Hawthorn Housing Limited Partnership

We have audited the financial statements of Hawthorn Housing Limited Partnership as of and for the year ended December 31, 2001, and have issued our report thereon dated January 29, 2002.

We have also applied procedures to test Hawthorn Housing Limited Partnership's compliance with Fair Housing and Non-Discrimination requirements applicable to its HUD-assisted programs for the year ended December 31, 2001.

Our procedures were limited to the applicable compliance requirement described by the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on Hawthorn Housing Limited Partnership's compliance with Fair Housing and Non-Discrimination requirements. Accordingly, we do not express such an opinion.

The results of our tests disclosed no instances of noncompliance that are required to be reported herein under the Guide.

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

 

/s/Rubin, Brown, Gornstein & Co. LLP

January 29, 2002

 

Rubin, Brown, Gornstein & Co. LLP

230 South Bemiston Avenue

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/727-8150 TEL www.rbgco.com

314/727-9195 FAX

HAWTHORN HOUSING LIMITED PARTNERSHIP
PROJECT NO. 071-11069

Schedule Of Findings and Questioned Costs (S2700-xlx)

 

S2700-005

Finding Reference Number - 2001 - 1

   

S2700-010

Statement of Condition - Fidelity bond coverage amount is less than two months potential collections.

   

S2700-020

Criteria - HUD requires fidelity bond coverage be equal to at least two months potential collections.

   

S2700-050

Recommendation - Project management should obtain increased fidelity bond coverage.

   

S2700-055

Auditor Non-Compliance Code - Other

   

S2700-065

Amount of Questioned Costs - $0

 

HAWTHORN HOUSING LIMITED PARTNERSHIP

PROJECT NO. 071-11069

Auditors' Comment On Audit Resolution
Matters Relating To The HUD Programs (S2800-x1x)

S2800-005

Previous Finding Reference Number - 2000 - 1

   
   

S2800-010

Narrative - Management of the Project has no formal move-out inspection process.

   
   

S2800-020

Status

CLEARED

   
   

S2800-030

Reporting Period

December 31, 2000

 

*S2900-030

Name of Signatory #2 (if required)

   

* For all owning entities other than a sole proprietor or a limited partnership, this field is required.

   

S2900-040

Auditee Telephone Number

   

S2900-050

Date of Certification