EX-2 3 rbg.htm RBG 2001, 2000, 1999

Exhibit 2

 

 

 

 

 

 

 

 

 

FINANCIAL STATEMENTS

OF

UNCONSOLIDATED LIMITED PARTNERSHIPS

MEETING REQUIREMENTS OF SIGNIFICANT

SUBSIDIARY/INVESTEE

 

 

 

HAWTHORN HOUSING

LIMITED PARTNERSHIP

071-11069

FINANCIAL STATEMENTS

DECEMBER 31, 2001

 

 

Contents

   

Independent Auditor's Report                                                                       

1

Balance Sheet                                                                                              

2 - 3

Statement of Profit and Loss                                                                        

4 - 5

   

Statement of Partners' Equity (Deficit)     

6

   

Statement of Cash Flows                                                                              

7 - 8

   

Notes to Financial Statements                                                                      

9 - 11

   

Supporting Data Required by HUD                                                               

12 - 14

   

Independent Auditors' Report on Internal Control                                         

15 - 16

   

Independent Auditors' Report on Compliance With Specific

Requirements Applicable to Major HUD Programs                                     

17 - 18

   

Independent Auditors' Report on Compliance With Specific

Requirements Applicable to Fair Housing and

Non-Discrimination                                                                                      

 

19

   

Schedule of Findings and Questioned Costs                                                

20

   

Auditors' Comment on Audit Resolution Matters

Relating To The HUD Programs                                     

21

   

Mortgagor's Certification                                                                               

22

   

Management Agent's Certification                                                                

23

   

Auditor's Transmittal Letter                                                                           

24

 

RBG&CO.

S2100-020 Independent Auditors' Report

To The Partners

Hawthorn Housing Limited Partnership

We have audited the accompanying balance sheet of Hawthorn Housing Limited Partnership, Project No. 071-11069, a limited partnership, as of December 31, 2001 and the related statements of profit and loss, partners' equity (deficit) and cash flows for the year then ended. These financial statements are the responsibility of the Partnership's management. Our responsibility is to express an opinion on these financial statements based on our audit.

We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Hawthorn Housing Limited Partnership as of December 31, 2001 and the results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America.

In accordance with Government Auditing Standards and the Consolidated Audit Guide for Audits of HUD Programs issued by the U.S. Department of Housing and Urban Development, we have also issued a report dated January 29, 2002 on our consideration of Hawthorn Housing Limited Partnership's internal control and reports dated January 29, 2002 on its compliance with specific requirements applicable to major HUD programs and specific requirements applicable to Fair Housing and Non-Discrimination. Those reports are an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit.

Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying supplementary information (shown on Pages 14 through 16) is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole.

/s/ Rubin, Brown, Gornstein & Company LLP

January 29, 2002

 

Rubin, Brown, Gornstein & Co. LLP

230 South Bemiston Avenue

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/727-8150 TEL www.rbgco.com

314/727-9195 FAX

 

BALANCE SHEET

Page 1 of 2

December 31, 2001

Assets

Current Assets

   

1120 Cash - operations

$ 444,034

 

1125 Cash - entity

2,051

 

1130 Tenant accounts receivable

4,849

 

1200 Miscellaneous prepaid expenses

35,318

 

1100T Total Current Assets

 

$ 486,252

     

Deposits Held In Trust - Funded

   

1191 Tenant deposits held in trust

 

57,830

     

Restricted Deposits And Funded Reserves

   

1310 Escrow deposits

102,892

 

1320 Replacement reserve

333,283

 

1300T Total Deposits

 

436,175

     

Fixed Assets (Note 2)

   

1410 Land

620,000

 

1420 Buildings

6,595,513

 

1440 Building equipment - portable

479,089

 

1400T Total Fixed Assets

7,694,602

 

1495 Less: Accumulated depreciation

4,125,030

 

1400N Net Fixed Assets

 

3,569,572

     

Other Assets

   

1520 Intangible assets

446,662

 

1590 Miscellaneous other assets

10,000

 

1500T Total Other Assets

 

456,662

     

1000T Total Assets

 

$ 5,006,491

 

 

BALANCE SHEET

Page 2 of 2

December 31, 2001

 

Liabilities

Current Liabilities

   

2110 Accounts payable - operations

$ 29,889

 

2113 Accounts payable - entity

16,366

 

2120 Accrued wages payable

4,273

 

2123 Accrued management fee payable

7,888

 

2150 Accrued property taxes

171,569

 

2170 Mortgage payable - first mortgage

(short-term) (Note 2)

48,138

 

2210 Prepaid revenue

9,622

 

2122T Total Current Liabilities

 

$ 287,745

     

Deposit And Prepayment Liabilities

   

2191 Tenant deposits held in trust (contra)

 

46,845

     

Long-Term Liabilities

   

2320 Mortgage payable - first mortgage (Note 2)

 

4,684,189

     

2000T Total Liabilities

 

5,018,779

     

Partners' Equity (Deficit)

     

3130 Partners' equity (deficit)

 

(12,288)

     

2033T Total Liabilities And Partners' Equity

(Deficit)

 

$ 5,006,491

 

STATEMENT OF PROFIT AND LOSS

For The Year Ended December 31, 2001

Part 1

Description of Account

Acct. No.

Amount

Rent Revenue - Gross Potential

5120

$ 1,208,889

Tenant Assistance Payments

5121

$ 442,164

Rent Revenue - Stores and Commercial

5140

$

Garage and Parking Spaces

5170

$

Rental

Flexible Subsidy Revenue

5180

$

Revenue

Miscellaneous Rent Revenue

5190

$

5100

Excess Rent

5191

$

Rent Revenue/Insurance

5192

$

Special Claims Revenue

5193

$

Retained Excess Income

5194

$

Total Rent Revenue

5100T

$ 1,651,053

Apartments

5220

$ 53,762

Stores and Commercial

5240

$

Vacancies

Rental Concessions

5250

$ 5,878

5200

Garage and Parking Spaces

5270

$

Miscellaneous

5290

$

Total Vacancies

5200T

$ 59,640

Net Rental Revenue Rent Revenue Less Vacancies

5152N

$ 1,591,413

5300

Nursing Homes/ Assisted Living/ Board and Care/ Other Elderly Care/ Coop/ and Other Revenues


5300

Financial Revenue - Project Operations

5410

$ 15,126

Financial

Revenue from Investments - Residual Receipts

5430

$

Revenue

Revenue from Investments - Replacement Reserve

5440

$ 21,178

5400

Revenue from Investments - Miscellaneous

5490

$

Total Financial Revenue

5400T

$ 36,304

Laundry and Vending Revenue

5910

$ 5,893

Other

Tenant Charges

5920

$ 22,677

Revenue

Interest Reduction Payments Revenue

5945

$

5900

Miscellaneous Revenue

5990

$

Total Other Revenue

5900T

$ 28,570

Total Revenue

5000T

$ 1,656,287

Conventions and Meetings

6203

$

Management Consultants

6204

$

Advertising and Marketing

6210

$ 15,456

Other Renting Expenses

6250

$

Office Salaries

6310

$ 23,596

Administrative

Office Expenses

6311

$ 18,677

Expenses

Office or Model Apartment Rent

6312

$ 8,996

6200/6300

Management Fee

6320

$ 85,820

Manager or Superintendent Salaries

6330

$ 39,503

Administrative Rent Free Unit

6331

$

Legal Expenses - Project

6340

$ 10,172

Audit Expense

6350

$ 9,650

Bookkeeping Fees/Accounting Services

6351

$ 7,392

Bad Debts

6370

$ 21,729

Miscellaneous Administrative Expenses

6390

$ 8,467

Total Administrative Expenses

6263T

$ 249,458

Fuel Oil/Coal

6420

$

Utilities

Electricity

6450

$ 26,706

Expense

Water

6451

$ 33,749

6400

Gas

6452

$ 109,481

Sewer

6453

$ 16,350

Total Utilities Expense

6400T

$ 186,286

Total Expenses (Carry forward to Page 2)

$ 435,744

Page 1 of 2

Project Name: Hawthorn Housing Limited Partnership

Balance Carried Forward

$ 435,744

Part 1

Description of Account

Acct. No.

Amount

Payroll

6510

$ 111,355

Supplies

6515

$ 35,493

Contracts

6520

$ 133,730

Operating

Operating and Maintenance Rent Free Unit

6521

$

Maintenance

Garbage and Trash Removal

6525

$ 9,099

Expenses

Security Payroll/Contract

6530

$

6500

Security Rent Free Unit

6531

$

Heating/Cooling Repairs and Maintenance

6546

$

Snow Removal

6548

$ 4,730

Vehicle and Maintenance Equipment Operation and Repairs

6570

$

Miscellaneous Operating and Maintenance Expenses

6590

$ 429

Total Operating and Maintenance Expenses

6500T

$ 294,836

Real Estate Taxes

6710

$ 169,720

Payroll Taxes (Project's Share)

6711

$ 13,938

Taxes

Property and Liability Insurance (Hazard)

6720

$ 21,720

and

Fidelity Bond Insurance

6721

$ 888

Insurance

Workmen's Compensation

6722

$ 3,218

6700

Health Insurance and Other Employee Benefits

6723

$ 8,748

Miscellaneous Taxes, Licenses, Permits and Insurance

6790

$ 3,095

Total Taxes and Insurance

6700T

$ 221,327

Interest on Mortgage Payable

6820

$ 313,970

Financial

Interest on Notes Payable (Long-Term)

6830

$

Expenses

Interest on Notes Payable (Short-Term)

6840

$

6800

Mortgage Insurance Premium/Service Charge

6850

$ 23,786

Miscellaneous Financial Expenses

6890

$ 791

Total Financial Expenses

$ 338,547

6900

Nursing Homes/ Assisted Living/ Board and Care/ Other

Elderly Care Expenses


6900


$

Total Cost of Operations before Depreciation and

Amortization


6000T


$ 1,290,454

Profit (Loss) before Depreciation and Amortization

5060T

$ 365,833

Depreciation Expense

6600

$ 228,035

Amortization Expense

6610

$ 14,465

Total Depreciation and Amortization

$ 242,500

Operating Profit or (Loss)

5060N

$ 123,333

Officer's Salaries

7110

$

Corporate or

Legal Expenses

7120

$ 16,366

Mortgagor

Federal, State, and Other Income Taxes

7130

$

Entity

Interest Income

7140

$ (73)

Expenses

Interest on Notes Payable

7141

$

7100

Interest on Mortgage Payable

7142

$

Other Expenses Amortization of organization costs

7190

$

Net Entity Expenses

7100T

$ 16,293

Profit or Loss (Net Income or Loss)

3250

$ 107,040

Miscellaneous or other Income and Expense Sub-account Groups. If miscellaneous or other income and/or expense sub-accounts (5190, 5290, 5490, 5990, 6390, 6590, 6790, 6890 and 7190) exceed the Account Groupings by 10% or more, attach a separate schedule describing or explaining the miscellaneous income or expense.

Part II

1.

Total mortgage principal payments required during the audit year (12 monthly payments). This applies to all direct loans and HUD-held and fully insured mortgages. Any HUD approved second mortgages should be included in the figures. (S1000-010)

 

$ 45,320

2.

Total of 12 monthly deposits in the audit year into the Replacement Reserve account, as required by the Regulatory Agreement even if payments may be temporarily suspended or reduced. (Account S1000-020)

$ 18,600

3.

Replacement Reserve or Residual Receipts releases which are included as expense items on this Profit and Loss Statement. (Account S1000-030)

$ 104,164

4.

Project Improvement Reserve Releases under the Flexible Subsidy Program that are included as expense items on this Profit and Loss Statement. (Account S1000-040)

$

Page 2 of 2

 

STATEMENT OF PARTNERS' EQUITY (DEFICIT)

For The Year Ended December 31, 2001

 

 

 

 

S1100-010

Beginning Of Year

$ 257,927

     

3250

Net Income

107,040

     

S1200-420

Distributions

(377,255)

     

3130

End Of Year

$ (12,288)

 

 

 

STATEMENT OF CASH FLOWS

Page 1 of 2

For The Year Ended December 31, 2001

Cash Flows From Operating Activities

Account

Amount

Receipts:

   

S1200-010 Rental receipts

 

$ 1,599,866

S1200-020 Interest receipts

 

36,377

S1200-030 Other operating receipts

 

28,570

S1200-040 Total Receipts

 

1,664,813

     
     

Disbursements:

   

S1200-050 Administrative

 

157,148

S1200-070 Management fee

 

85,514

S1200-090 Utilities

 

199,192

S1200-100 Salaries and wages

 

110,652

S1200-110 Operating and maintenance

 

184,407

S1200-120 Real estate taxes

 

148,151

S1200-140 Property insurance

 

21,940

S1200-150 Miscellaneous taxes and insurance

 

29,887

S1200-160 Tenant security deposits

 

(4,679)

S1200-180 Interest on mortgage

 

313,970

S1200-210 Mortgage insurance premium (MIP)

 

23,786

S1200-220 Miscellaneous financial

 

791

S1200-225 Entity disbursements:

   

S1200-226 Payment of entity accounts payable

S1200-227

1,972

S1200-230 Total Disbursements

 

1,272,731

S1200-240 Net Cash Provided By Operating Activities

 

392,082

     

Cash Flows From Investing Activities

   

S1200-245 Net releases from the mortgage escrow account

 

(10,318)

S1200-250 Net releases from the reserve for replacement account

 

64,386

S1200-340 Other investing activities

 

3,000

S1200-350 Net Cash Provided By Investing Activities

 

57,068

     

Cash Flows From Financing Activities

   

S1200-360 Mortgage principal payments

 

(45,320)

S1200-420 Distributions

 

(377,255)

S1200-460 Net Cash Used In Financial Activities

 

422,575

     

S1200-470 Net Increase In Cash And Cash Equivalents

 

26,575

     

S1200-480 Beginning Of Period Cash and Cash Equivalents

 

419,510

     

S1200T End of Period Cash And Cash Equivalents

 

$ 446,085

 

 

 

STATEMENT OF CASH FLOWS

Page 2 of 2

For The Year Ended December 31, 2001

Reconciliation Of Net Income To Net Cash Provided

By Operating Activities

Account

Amount

3250 Net income

 

$ 107,040

Adjustments to reconcile net income to net cash

provided by operating activities:

   

6600 Depreciation

 

228,035

6610 Amortization

 

14,465

Change in assets and liabilities:

   

S1200-490 Decrease in tenant accounts receivable

 

4,418

S1200-520 Increase in prepaid expenses

 

(220)

S1200-530 Decrease in cash restricted for tenant

security deposits

 

6,170

S1200-540 Decrease in accounts payable

 

(7,342)

S1200-560 Increase in accrued liabilities

 

22,578

S1200-580 Decrease in tenant security deposits held in trust

 

(1,491)

S1200-590 Increase in prepaid revenue

 

4,035

S1200-605 Increase in entity liability accounts:

   

S1200-606 Increase in accounts payable - entity

S1200-607

14,394

     

S1200-610 Net Cash Provided By Operating Activities

 

$ 392,082

 

 

NOTES TO FINANCIAL STATEMENTS

December 31, 2001

 

1. Organization And Summary Of Significant Accounting Policies

Organization (S3100-010)

Hawthorn Housing Limited Partnership (the Partnership) was organized as a limited partnership during June 1984 for the purpose of constructing and operating a rental housing project (the Project) pursuant to a regulatory agreement with Illinois Housing Development Authority (IHDA). In November 1997, the Project was refinanced under Section 223(f) of the National Housing Act. The Project consists of 176 units located in Woodridge, Illinois, operating under the name of Hawthorn Ridge Apartments. The Project is regulated by the U.S. Department of Housing and Urban Development (HUD) and the Illinois Housing Development Authority (IHDA), as administrator of the housing assistance contract, as to rent charges and operating methods.

The regulatory agreement with HUD limits annual distributions of net operating receipts to surplus cash. At December 31, 2001, there was "surplus cash" in the amount of $403,347 available for distribution.

Significant Accounting Policies (S3100-040)

The following significant accounting policies have been followed in the preparation of the financial statements:

The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reported period. Actual results could differ from those estimates.

The Partnership considers all temporary cash investments as cash equivalents. These temporary cash investments are securities held for cash management purposes, having maturities of three months or less.

The Partnership deposits its cash in financial institutions. At times, deposits exceed federally insured limits. The Partnership has not experienced losses in such accounts.

Notes to Financial Statements (Continued)

The Partnership provides an allowance for doubtful accounts equal to the estimated collection losses that will be incurred in collection of all receivables. The estimated losses are based on a review of the current status of the existing receivables. No allowance for doubtful accounts was provided for at December 31, 2001 as none was deemed necessary by management.

Rental property is carried as cost. Depreciation is provided using straight-line and accelerated methods over estimated useful lives ranging from five to forty years.

The replacement reserve can only be used for improvements to buildings upon prior approval of HUD.

Deferred loan costs of $506,303 consist of fees for obtaining the HUD insured mortgage loan and are being amortized using the straight-line method over the life of the mortgage loan. Accumulated amortization amounted to $59,641 at December 31, 2001.

Income or loss of the Partnership is allocated .01% to the general partner and 99.99% to the limited partners. No income tax provision has been included in the financial statements since income or loss of the Partnership is required to be reported by the partners on their respective income tax returns.

2. Mortgage Payable (S3100-050)

The mortgage payable is insured by the Department of Housing and Urban Development and collateralized by a deed of trust on the rental property. The mortgage is payable to P/R Mortgage & Investment Corp. and bears interest at the rate of 6.6% per annum. Principal and interest are payable by the Partnership in monthly installments of $29,940 through December 2032.

Under agreements with the mortgage lender and HUD, the Partnership is required to make monthly escrow deposits for property taxes, insurance, mortgage insurance and replacement of Project assets.

 

Notes to Financial Statements (Continued)

The scheduled maturities of the mortgage payable at December 31, 2001 are as follows: (S3100-x1x)

Year

 

Amount

     

2002

S3100-060

48,138

2003

S3100-070

51,413

2004

S3100-080

54,911

2005

S3100-090

58,647

2006

S3100-100

62,637

Thereafter

S3100-110

4,456,581

     
   

$ 4,732,327

3. Commitments (S3100-x3x) (S3100-240)

The Partnership has entered into a regulatory agreement with HUD which regulates, among other things, the rents which may be charged for apartment units in the Project, prohibits the sale of the project without HUD consent, limits the annual distribution of cash flow to the partners and otherwise regulates the relationship between the Partnership and HUD.

The Department of Housing and Urban Development, through a program administered by the Illinois Housing Development Authority, has contracted with the Partnership, effective December 1976, under Section 8 of the National Housing Act of 1968, to make housing assistance payments to the project on behalf of qualified tenants. The term of the agreement is five years with renewal options for terms not to exceed forty years.

4. Related Party Transactions (S3100-200)

The Project is managed by Alan Fox Real Estate Investment and Management Co., Inc., an affiliate of the special limited partner. The management contract provides for a management fee of 5.4% of gross collections. Total fees incurred for 2001 were $85,820. At December 31, 2001, management fees of $7,272 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc. (53100-230).

Alan A. Fox Real Estate Investment and Management Co., Inc. also receives a monthly accounting services fee of $3.50 per unit. This fee is charged for services which are not included in the monthly management fee. Total fees incurred during 2001 were $7,392. At December 31, 2001, fees of $616 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc.

S3100-210

Company Name

Alan A. Fox Real Estate Investment and Management Co., Inc.

     

S3100-220

Amount Received

$93,522

SUPPORTING DATA REQUIRED BY HUD

December 31, 2001

 

Replacement Reserve

In accordance with the provisions of the regulatory agreement, restricted cash is held by P/R Mortgage & Investment Corp. to be used for replacement of property with the approval of HUD as follows:

1320P

Balance at beginning of year

$ 397,669

1320DT

Total monthly deposits

 
 

($1,550 x 12)

18,600

     

1320ODT

Other deposits

21,178

1320OD-010

Interest income

 

1320OD-020

$21,178

 

1320WT

Approved withdrawals

(104,164)

     

1320

Balance at end of year, confirmed

by mortgagee

$ 333,283

 

 

PROJECT NAME

Hawthorne Housing Limited Partnership

FISCAL PERIOD ENDED:

12/31/01

PROJECT NUMBER:

071-11069

       

Part A - Compute Surplus Cash

Cash

     

1.

Cash (Accounts 1120, 1170, 1191 minus Account 2105) (S1300-010)

$ 501,864

2.

Tenant subsidy due for period covered by financial statement (1135)

$

3.

Other (describe) (S1300-030)

$

(a) Total Cash (Add Lines 1, 2, and 3) (S1300-040)

$ 501,864

Current Obligations

4.

Accrued mortgage interest payable (S1300-050)

$

5.

Delinquent mortgage principal payments (S1300-060)

$

6.

Delinquent deposits to reserve for replacements (S1300-070)

$

7.

Accounts payable - 30 days (S1300-075)

$ 29,889

8.

Loans and notes payable (due within 30 days) (S1300-080)

$

9.

Deficient tax insurance or MIP escrow deposits (S1300-090)

$

10.

Accrued expenses (not escrowed) (S1300-100)

$ 12,161

11.

Prepaid revenue (2210)

$ 9,622

12.

Tenant security deposits liability (2191)

$ 46,845

13.

Other current obligations (Describe) (S1300-110)

$

(b) Total Current Obligations (Add Lines 4 through 13) (S1300-140)

$ 98,517

(c) Surplus Cash (Deficiency) [Line (a) minus Line (b)] (S1300-150)

$ 403,347

Part B - Compute Distributions to Owners and Required Deposit to Residual Receipts

1.

Surplus Cash

$

Limited Dividend Projects

2a.

Annual distribution earned during fiscal period covered by the statement (S1300-160)

$

2b.

Distribution accrued and unpaid as of the end of the prior fiscal period (S1300-170)

$

2c.

Distributions and entity expenses paid during fiscal period covered by statement (S1300-180)

$

3.

Distribution earned but unpaid (Line 2a plus 2b minus 2c) (S1300-190)

$

4.

Amount available for distribution during next fiscal period (S1300-200)

$

5.

Deposit due residual receipts (S1300-210)

$

 

SUPPORTING DATA REQUIRED BY HUD (CONTINUED)

DECEMBER 31, 2001

 

 

 

 

     

Assets

 
   

Balance

January 1,

2001

 

Additions

 

Deductions

Balance

December 31,

2001

           

1410

Land

$ 620,000

$ -

$ -

$ 620,000

1420

Buildings

6,595,513

-

-

6,595,513

1410

Building equipment - portable

479,089

-

-

479,089

 

Total

7,694,602

-

-

7,694,602

           
           

Accumulated depreciation

3,896,995

228,035

-

4,125,030

           
 

Net Book Value

$ 3,797,607

$(228,035)

$ -

$ 3,569,572

 

RBG&CO.

S2200-020

Independent Auditors' Report On Internal Control

To The Partners

Hawthorn Housing Limited Partnership

 

We have audited the financial statements of Hawthorne Housing Limited Partnership as of and for the year ended December 31, 2001, and have issued our report thereon dated January 29, 2002. We have also audited Hawthorn Housing Limited Partnership's compliance with requirements applicable to HUD-assisted programs and have issued our reports thereon dated January 29, 2002.

We conducted our audits in accordance with auditing standards generally accepted in the United States of America, Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of the Inspector General. Those standards and the Guide require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement and about whether Hawthorn Housing Limited Partnership complied with laws and regulations, noncompliance with which would be material to a major HUD-assisted program.

The management of Hawthorn Housing Limited Partnership is responsible for establishing and maintaining internal control. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of controls. The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management authorization and recorded properly to permit the preparation of financial statements in accordance with accounting principles generally accepted in the United States of America, and that HUD-assisted programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control, errors, irregularities or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of internal control to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of controls may deteriorate.

 

 

 

 

 

 

Rubin, Brown, Gornstein & Co. LLP

230 South Bemiston Avenue

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/727-8150 TEL www.rbgco.com

314/727-9195 FAX

To the Partners

Hawthorn Housing Limited Partnership

 

In planning and performing our audits, we obtained an understanding of the design of relevant controls and determined whether they had been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements of Hawthorn Housing Limited Partnership and on its compliance with specific requirements applicable to its major HUD-assisted programs and to report on internal control in accordance with the provisions of the Guide and not to provide any assurance on internal control.

We performed tests of controls, as required by the Guide, to evaluate the effectiveness of the design and operation of controls that we considered relevant to preventing or detecting material noncompliance with specific requirements applicable to Hawthorn Housing Limited Partnership's major HUD-assisted programs. Our procedures were less in scope than would be necessary to render an opinion on internal control. Accordingly, we do not express such an opinion.

Our consideration of internal control would not necessarily disclose all matters in internal control that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the financial statements or that noncompliance with laws and regulations that would be material to a HUD-assisted program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control and its operation that we consider to be material weaknesses as defined above.

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

/s/ Rubin, Brown, Gornstein & Company LLP

January 29, 2002

 

RBG&CO.

S2300-020

Independent Auditors' Report On Compliance With

Specific Requirements Applicable To Major HUD Programs

 

To The Partners

Hawthorn Housing Limited Partnership

 

We have audited the financial statements of Hawthorn Housing Limited Partnership as of and for the year ended December 31, 2001 and have issued our report thereon dated January 29, 2002. We have also audited Hawthorn Housing Limited Partnership's compliance with the specific program requirements governing federal financial reports, mortgage status, replacement reserve, security deposits, cash receipts and disbursements, tenant application, eligibility and recertification, and management functions that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2001. The management of Hawthorn Housing Limited Partnership is responsible for compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

We conducted our audit of compliance with those requirements in accordance with auditing standards generally accepted in the United States of America, Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Those standards and the Guide require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about Hawthorn Housing Limited Partnership's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.

The results of our audit procedures disclosed an immaterial instance of noncompliance with the requirements referred to above, which is described in the accompanying Schedule of Financings and Questioned Costs. We considered this instance of noncompliance in forming our opinion on compliance, which is expressed in the following paragraph.

In our opinion, Hawthorn Housing Limited Partnership complied, in all material respects, with the requirements described above that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2001.

 

 

 

 

Rubin, Brown, Gornstein & Co. LLP

230 South Bemiston Avenue

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/727-8150 TEL www.rbgco.com

314/727-9195 FAX

To The Partners

Hawthorn Housing Limited Partnership

 

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

 

/s/ Rubin, Brown, Gornstein & Company LLP

January 29, 2002

 

RBG&CO.

S2500-020

Independent Auditors' Report On Compliance With Specific

Requirements Applicable To Fair Housing and Non-Discrimination

 

To The Partners

Hawthorn Housing Limited Partnership

 

We have audited the financial statements of Hawthorn Housing Limited Partnership as of and for the year ended December 31, 2001, and have issued our report thereon dated January 29, 2002.

We have also applied procedures to test Hawthorn Housing Limited Partnership's compliance with Fair Housing and Non-Discrimination requirements applicable to its HUD-assisted programs for the year ended December 31, 2001.

Our procedures were limited to the applicable compliance requirement described by the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on Hawthorn Housing Limited Partnership's compliance with Fair Housing and Non-Discrimination requirements. Accordingly, we do not express such an opinion.

The results of our tests disclosed no instances of noncompliance that are required to be reported herein under the Guide.

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

 

/s/ Rubin, Brown, Gornstein & Company LLP

January 29, 2002

 

 

 

 

 

 

 

Rubin, Brown, Gornstein & Co. LLP

230 South Bemiston Avenue

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/727-8150 TEL www.rbgco.com

314/727-9195 FAX

HAWTHORN HOUSING LIMITED PARTNERSHIP

PROJECT NO. 071-11069

 

Schedule Of Findings and Questioned Costs (S2700-xlx)

 

 

 

S2700-005

Finding Reference Number - 2001 - 1

   
   

S2700-010

Statement of Condition - Fidelity bond coverage amount is less than two months potential collections.

   
   

S2700-020

Criteria - HUD requires fidelity bond coverage be equal to at least two months potential collections.

   
   

S2700-050

Recommendation - Project management should obtain increased fidelity bond coverage.

   
   

S2700-055

Auditor Non-Compliance Code - Other

   
   

S2700-065

Amount of Questioned Costs - $0

 

HAWTHORN HOUSING LIMITED PARTNERSHIP

PROJECT NO. 071-11069

 

Auditors' Comment On Audit Resolution

Matters Relating To The HUD Programs (S2800-x1x)

 

 

 

 

 

 

 

 

 

 

S2800-005

Previous Finding Reference Number - 2000 - 1

   
   

S2800-010

Narrative - Management of the Project has no formal move-out inspection process.

   
   

S2800-020

Status

CLEARED

   
   

S2800-030

Reporting Period

December 31, 2000

Mortgagor's Certification

S2900-010

 

We hereby certify that we have examined the accompanying financial statements and supplemental data of Hawthorn Housing Limited Partnership and, to the best of our knowledge and belief, the same is complete and accurate.

S2900-020

Name of Signatory #1

   

S2900-025

Title of Certifying Official: Associate Vice President, GULL-AGE Realty Advisors as General Partner of Hawthorn Housing Limited Partnership

   

*S2900-030

Name of Signatory #2 (if required)

   

* For all owning entities other than a sole proprietor or a limited partnership, this field is required.

   

S2900-040

Auditee Telephone Number

   

S2900-050

Date of Certification

 

 

 

 

 

 

 

Signature Date

 
 
 

Signature Date

 
 
 

Federal Identification Number

 

Management Agent's Certification

(S3000-010)

 

We hereby certify that we have examined the accompanying financial statements and supplemental data of Hawthorn Housing Limited Partnership and, to the best of our knowledge and belief, the same is complete and accurate.

 

 

 

Name of Managing Agent (S3000-020) Date

 
 
 
 

Name of Signatory (S3000-030)

 
 
 
 

Management Agent TIN (S3000-040)

 
 
 
 

Name of Individual (i.e., Property Manager)

(S3000-050)

 

Auditor's Transmittal Letter

 

S3200-010

Audit Firm Rubin, Brown, Gornstein & Co. LLP

   

S3200-020

Lead Auditor First Name Colleen

   

S3200-030

Lead Auditor Middle Name Kay

   

S3200-040

Lead Auditor Last Name Conrad

   

S3200-050

Auditor Street Address Line 1 230 South Bemiston Avenue

   

S3200-060

Auditor Street Address Line 2

   

S3200-070

Auditor City St. Louis

   

S3200-080

Auditor State Missouri

   

S3200-090

Auditor Zip Code 63105

   

S3200-100

Auditor Zip Code Extension

   

S3200-110

Auditor Telephone Number (314) 727-8150

   

S3200-120

Auditor Firm TIN 43-0765316

   

S3200-130

Date of Independent Auditor's Report 01/29/2002

 

 

 

HAWTHORN HOUSING

LIMITED PARTNERSHIP

071-11069

FINANCIAL STATEMENTS

DECEMBER 31, 2000

 

 

Contents

Independent Auditor's Report

 

1

 

Balance Sheet

 

2 - 3

 

Statement of Profit and Loss

 

4 - 5

   

Statement of Partners' Equity

 

6

 

Statement of Cash Flows

 

7 - 8

 

Notes to Financial Statements

 

9 - 11

   

Supporting Data Required by HUD

 

12 - 14

   

Independent Auditors' Report on Internal Control

 

15 - 16

 

Independent Auditors' Report on Compliance With Specific

Requirements Applicable to Major HUD Programs

 

17 - 18

 

Independent Auditors' Report on Compliance With Specific

Requirements Applicable to Fair Housing and

Non-Discrimination

 

 

19

     

Schedule of Findings and Questioned Costs

 

20

 

Mortgagor's Certification

 

21

 

Management Agent's Certification

 

22

 

Auditor's Transmittal Letter

 

23

RBG&CO.

S2300-020 Independent Auditors' Report

To The Partners

Hawthorn Housing Limited Partnership

We have audited the accompanying balance sheet of Hawthorn Housing Limited Partnership, Project No. 071-11069, a limited partnership, as of December 31, 2000 and the related statements of profit and loss, partners' equity and cash flows for the year then ended. These financial statements are the responsibility of the Partnership's management. Our responsibility is to express an opinion on these financial statements based on our audit.

We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Hawthorn Housing Limited Partnership as of December 31, 2000 and the results of its operations and its cash flows for the year then ended in conformity with generally accepted accounting principles.

Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying supplementary information (shown on Pages 14 through 16) is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole.

In accordance with Government Auditing Standards and the Consolidated Audit Guide for Audits of HUD Programs issued by the U.S. Department of Housing and Urban Development, we have also issued a report dated January 24, 2001 on our consideration of Hawthorn Housing Limited Partnership's internal control and reports dated January 24, 2001 on its compliance with specific requirements applicable to major HUD programs and specific requirements applicable to Fair Housing and Non-Discrimination. Those reports are an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit.

/s/ Rubin, Brown, Gornstein & Company LLP

January 24, 2001

Rubin, Brown, Gornstein & Co. LLP

Certified Public Accountants/Business Consultants

230 South Bemiston Avenue

St. Louis, MO 63105

314/727-8150 TEL www.rbgco.com

314/727-9195 FAX

BALANCE SHEET

Page 1 Of 2

December 31, 2000

Assets

Current Assets

1120

Cash - operations

$ 417,532

 

1125

Cash - entity

1,978

 

1130

Tenant accounts receivable

9,267

 

1200

Miscellaneous prepaid expenses

35,098

 

1100T

Total Current Assets

 

$463,875

Deposits Held In Trust - Funded

1191

Tenant deposits held in trust

 

64,000

Restricted Deposits And Funded Reserves

1310

Escrow deposits

92,574

 

1320

Replacement reserve

397,669

 

1300

Total Deposits

 

490,243

Fixed Assets (Note 2)

1410

Land

620,000

 

1420

Buildings

6,595,513

 

1440

Building equipment - portable

479,089

 

1400T

Total Fixed Assets

7,694,602

 
       

1495

Less: Accumulated depreciation

3,896,995

 

1400N

Net Fixed Assets

 

3,797,607

Other Assets

1520

Intangible assets

461,127

 

1590

Miscellaneous other assets

13,000

 

1500T

Total Other Assets

 

474,127

       

1000T

Total Assets

 

$5,289,852

 

 

BALANCE SHEET

Page 2 Of 2

December 31, 2000

 

Liabilities

Current Liabilities

2100

Accounts payable - operations

$ 37,231

 

2113

Accounts payable - entity

1,972

 

2120

Accrued wages payable

3,570

 

2123

Accrued management fee payable

7,582

 

2150

Accrued property taxes

150,000

 

2170

Mortgage payable - first mortgage (short-term) (Note 2)

45,072

 

2210

Prepaid revenue

5,587

 

2122T

Total Current Liabilities

 

$251,014

Deposit And Prepayment Liabilities

2191

Tenant deposits held in trust (contra)

 

48,336

Long-Term Liabilities

2320

Mortgage payable - first mortgage (Note 2)

 

   4,732,575

       

2000T

Total Liabilities

 

5,031,925

Partners' Equity

3130

Partners' equity

 

257,927

       

2033T

Total Liabilities And Partners' Equity

 

$5,289,852

STATEMENT OF PROFIT AND LOSS

For The Year Ended December 31, 2000

Part 1

Description of Account

Acct. No.

Amount

 
 

Rent Revenue - Gross Potential

5120

$ 1,154,681

 
 

Tenant Assistance Payments

5121

$ 438,158

 
 

Rent Revenue - Stores and Commercia

5140

$

 
 

Garage and Parking Spaces

5170

$

 

Rental

Flexible Subsidy Revenue

5180

$

 

Revenue

Miscellaneous Rent Revenue

5190

$

 

5100

Excess Rent

5191

$

 
 

Rent Revenue/Insurance

5192

$

 
 

Special Claims Revenue

5193

$

 
 

Retained Excess Income

5194

$

 
 

Total Rent Revenue

5100T

 

$ 1,592,839

 

Apartments

5220

$ 67,965

 
 

Stores and Commercial

5240

$ 9,697

 

Vacancies

Rental Concessions

5250

$

 

5200

Garage and Parking Spaces

5270

$

 
 

Miscellaneous

5290

$

 
 

Total Vacancies

5200T

 

$ 77,662

 

Net Rental Revenue Rent Revenue Less Vacancies

5152N

 

$ 1,515,177

5300

Nursing Homes/ Assisted Living/ Board and Care/ Other

     
 

Elderly Care/ Coop/ and Other Revenues

5300

   
 

Financial Revenue - Project Operations

5410

$ 15,892

 

Financial

Revenue from Investments - Residual Receipts

5430

$

 

Revenue

Revenue from Investments - Replacement Reserve

5440

$ 24,324

 

5400

Revenue from Investments - Miscellaneous

5490

$

 
 

Total Financial Revenue

5400T

 

$ 40,216

 

Laundry and Vending Revenue

5910

$ 6,040

 

Other

Tenant Charges

5920

$ 24,585

 

Revenue

Interest Reduction Payments Revenue

5945

$

 

5900

Miscellaneous Revenue

5990

$

 
 

Total Other Revenue

5900T

 

$ 30,625

 

Total Revenue

5000T

 

$ 1,586,018

 

Conventions and Meetings

6203

$

 
 

Management Consultants

6204

$

 
 

Advertising and Marketing

6210

$ 15,693

 
 

Other Renting Expenses

6250

$

 
 

Office Salaries

6310

$ 20,360

 

Administrative

Office Expenses

6311

$ 19,242

 

Expenses

Office or Model Apartment Rent

6312

$ 8,763

 

6200/6300

Management Fee

6320

$ 82,360

 
 

Manager or Superintendent Salaries

6330

$ 36,550

 
 

Administrative Rent Free Unit

6331

$

 
 

Legal Expenses - Project

6340

$ 9,445

 
 

Audit Expense

6350

$ 8,900

 
 

Bookkeeping Fees/Accounting Services

6351

$ 7,392

 
 

Bad Debts

6370

$ 7,481

 
 

Miscellaneous Administrative Expenses

6390

$ 73

 
 

Total Administrative Expenses

6263T

 

$ 216,259

 

Fuel Oil/Coal

6420

$

 

Utilities

Electricity

6450

$ 27,330

 

Expense

Water

6451

$ 32,489

 

6400

Gas

6452

$ 76,990

 
 

Sewer

6453

$ 14,016

 
 

Total Utilities Expense

6400T

 

$ 150,825

 

Total Expenses (Carry forward to Page 2)

   

$ 367,084

Page 1 of 2

Project Name: Hawthorn Housing Limited Partnership

Balance Carried Forward $ 367,084

Part 1

Description of Account

Acct. No.

Amount

 
 

Payroll 6510

 

$ 102,059

 
 

Supplies 6515

 

$ 28,144

 
 

Contracts 6520

 

$ 95,944

 

Operating

Operating and Maintenance Rent Free Unit

6521

$

 

Maintenance

Garbage and Trash Removal

6525

$ 8,448

 

Expenses

Security Payroll/Contract

6530

$

 

6500

Security Rent Free Unit

6531

$

 
 

Heating/Cooling Repairs and Maintenance

6546

$

 
 

Snow Removal

6548

$ 13,725

 
 

Vehicle and Maintenance Equipment Operation and Repairs

6570

$

 
 

Miscellaneous Operating and Maintenance Expenses

6590

$ 805

 
 

Total Operating and Maintenance Expenses

6500T

 

$ 249,125

 

Real Estate Taxes

6710

$ 149,038

 
 

Payroll Taxes (Project's Share)

6711

$ 16,446

 

Taxes

Property and Liability Insurance (Hazard)

6720

$ 19,436

 

and

Fidelity Bond Insurance

6721

$ 780

 

Insurance

Workmen's Compensation

6722

$ 3,912

 

6700

Health Insurance and Other Employee Benefits

6723

$ 6,439

 
 

Miscellaneous Taxes, Licenses, Permits and Insurance

6790

$ 3,095

 
 

Total Taxes and Insurance

6700T

 

$ 199,146

 

Interest on Mortgage Payable

6820

$ 316,857

 

Financial

Interest on Notes Payable (Long-Term)

6830

$

 

Expenses

Interest on Notes Payable (Short-Term)

6840

$

 

6800

Mortgage Insurance Premium/Service Charge

6850

$ 24,004

 
 

Miscellaneous Financial Expenses

6890

$ 1,058

 
 

Total Financial Expenses

   

$ 341,919

6900

Nursing Homes/ Assisted Living/ Board and Care/ Other

     
 

Elderly Care Expenses

6900

 

$

 

Total Cost of Operations before Depreciation and Amortization

6000T

 

$ 1,157,274

 

Profit (Loss) before Depreciation and Amortization

5060T

 

$ 428,744

 

Depreciation Expense

6600

$ 236,271

 
 

Amortization Expense

6610

$ 14,465

 
 

Total Depreciation and Amortization

   

$ 250,736

 

Operating Profit or (Loss)

5060N

 

$ 178,008

 

Officer's Salaries

7110

$

 

Corporate or

Legal Expenses

7120

$ 234

 

Mortgagor

Federal, State, and Other Income Taxes

7130

$ 2,597

 

Entity

Interest Income

7140

$ (113)

 

Expenses

Interest on Notes Payable

7141

$

 

7100

Interest on Mortgage Payable

7142

$

 
 

Other Expenses Amortization of organization costs

7190

$

 
 

Net Entity Expenses

7100T

 

$ 2,718

 

Profit or Loss (Net Income or Loss)

3250

 

$ 175,290

Miscellaneous or other Income and Expense Sub-account Groups. If miscellaneous or other income and/or expense sub-accounts (5190, 5290, 5490, 5990, 6390, 6590, 6790, 6890 and 7190) exceed the Account Groupings by 10% or more, attach a separate schedule describing or explaining the miscellaneous income or expense.

Part II

1.

Total mortgage principal payments required during the audit year (12 monthly payments). This applies to all direct loans and HUD-held and fully insured mortgages. Any HUD approved second mortgages should be included in the figures. (S1000-010)

$ 42,433

2.

Total of 12 monthly deposits in the audit year into the Replacement Reserve account, as required by the Regulatory Agreement even if payments may be temporarily suspended or reduced. (Account S1000-020)

$ 18,600

3.

Replacement Reserve or Residual Receipts releases which are included as expense items on this Profit and Loss Statement. (Account S1000-030)

$ 25,198

4.

Project Improvement Reserve Releases under the Flexible Subsidy Program that are included as expense items on this Profit and Loss Statement. (Account S1000-040)

$              

Page 2 of 2

STATEMENT OF PARTNERS' EQUITY

For The Year Ended December 31, 2000

 

 

 

 

 

S1100-010

Beginning Of Year

$ 493,232

3250

Net Income

175,290

S1200-420

Distributions

(410,595)

3130

End Of Year

$ 257,927

 

 

STATEMENT OF CASH FLOWS

Page 1 Of 2

For The Year Ended December 31, 2000

Cash Flows From Operating Activities

Account

Amount

Receipts:

   

S1200-010

Rental receipts

 

$ 1,505,606

S1200-020

Interest receipts

 

40,329

S1200-030

Other operating receipts

 

30,625

S1200-040

Total Receipts

 

   1,576,560

Disbursements:

   

S1200-050

Administrative

 

77,288

S1200-070

Management fee

 

82,394

S1200-090

Utilities

 

136,027

S1200-100

Salaries and wages

 

158,439

S1200-110

Operating and maintenance

 

148,084

S1200-120

Real estate taxes

 

147,125

S1200-140

Property insurance

 

15,575

S1200-150

Miscellaneous taxes and insurance

 

30,672

S1200-160

Tenant security deposits

 

2,068

S1200-180

Interest on mortgage

 

316,857

S1200-210

Mortgage insurance premium (MIP)

 

47,790

S1200-220

Miscellaneous financial

 

         1,058

S1200-230

Total Disbursements

 

  1,163,377

S1200-240

Net Cash Provided By Operating Activities

 

     413,183

Cash Flows From Investing Activities

   

S1200-245

Net releases from the mortgage escrow account

 

26,110

S1200-250

Net releases from the reserve for replacement account

 

5,983

S1200-330

Net purchases of fixed assets

 

(15,789)

S1200-340

Other investing activities

 

2,000

S1200-350

Net Cash Used In Investing Activities

 

18,304

Cash Flows From Financing Activities

   

S1200-360

Mortgage principal payments

 

(42,433)

S1200-420

Distributions

 

(410,595)

S1200-450

Other financing activities

 

(1,459)

S1200-460

Net Cash Used In Financial Activities

 

(454,487)

S1200-470

Net Decrease In Cash And Cash Equivalents

 

(23,300)

       

S1200-480

Beginning Of Period Cash and Cash Equivalents

 

42,510

       

S1200T

End of Period Cash And Cash Equivalents

 

$ 419,510

 

STATEMENT OF CASH FLOWS

Page 2 Of 2

For The Year Ended December 31, 2000

 

Reconciliation Of Net Income To Net Cash Provided

By Operating Activities

Account

Amount

3250

Net income

 

$ 175,290

 

Adjustments to reconcile net income to net cash

provided by operating activities:

   

6600

Depreciation

 

236,271

6610

Amortization

 

14,465

 

Change in assets and liabilities:

   

S1200-490

Increase in tenant accounts receivable

 

(5,934)

S1200-520

Increase in prepaid expenses

 

(19,925)

S1200-530

Increase in cash restricted for tenant

security deposits

 

 

(1,280)

S1200-535

(Increase) decrease in entity asset accounts

   

S1200-536

Increase in cash - entity

S1200-537

(113)

S1200-536

Decrease in accounts and notes receivable - entity

S1200-537

858

S1200-540

Increase in accounts payable

 

13,466

S1200-560

Increase in accrued liabilities

 

2,409

S1200-580

Decrease in tenant security deposits held in trust

 

(788)

S1200-590

Decrease in prepaid revenue

 

(3,637)

S1200-600

Other adjustments to reconcile net income to net

cash provided by operating activities

 

 

16

S1200-605

Increase in entity liability accounts

   

S1200-606

Increase in accounts payable - entity

S1200-607

1,972

       

S1200-610

Net Cash Provided By Operating Activities

 

$ 413,070

NOTES TO FINANCIAL STATEMENTS

December 31, 2000

 

1.

Organization And Summary Of Significant Accounting Policies

Organization (S3100-010)

The Partnership was organized as a limited partnership during June 1984 for the purpose of constructing and operating a rental housing project pursuant to a regulatory agreement with Illinois Housing Development Authority (IHDA). In November 1997, the Project was refinanced under Section 223(f) of the National Housing Act. The project consists of 176 units located in Woodridge, Illinois, operating under the name of Hawthorn Ridge Apartments. The project is regulated by the U.S. Department of Housing and Urban Development (HUD) and the Illinois Housing Development Authority (IHDA), as administrator of the housing assistance contract, as to rent charges and operating methods.

The regulatory agreement with HUD limits annual distributions of net operating receipts to surplus cash. At December 31, 2000, there was "surplus cash" in the amount of $379,226 available for distribution.

Significant Accounting Policies (S3100-040)

The following significant accounting policies have been followed in the preparation of the financial statements:

The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reported period. Actual results could differ from those estimates.

The Partnership considers all temporary cash investments as cash equivalents. These temporary cash investments are securities held for cash management purposes, having maturities of three months or less.

The Partnership deposits its cash in financial institutions. At times, deposits exceed federally insured limits. The Partnership has not experienced losses in such accounts.

Notes to Financial Statements (Continued)

The Partnership provides an allowance for doubtful accounts equal to the estimated collection losses that will be incurred in collection of all receivables. The estimated losses are based on a review of the current status of the existing receivables. No allowance for doubtful accounts was provided for at December 31, 2000 as none was deemed necessary by management.

Rental property is carried as cost. Depreciation is provided using straight-line and accelerated methods over estimated useful lives ranging from five to forty years.

The replacement reserve can only be used for improvements to buildings upon prior approval of HUD.

Deferred loan costs of $506,303 consist of fees for obtaining the HUD insured mortgage loan and are being amortized using the straight-line method over the life of the mortgage loan. Accumulated amortization amounted to $45,160 at December 31, 2000.

Income or loss of the Partnership is allocated .01% to the general partner and 99.99% to the limited partners. No income tax provision has been included in the financial statements since income or loss of the Partnership is required to be reported by the partners on their respective income tax returns.

2.

Mortgage Payable (S3100-050)

The mortgage payable is insured by the Department of Housing and Urban Development and collateralized by a deed of trust on the rental property. The mortgage is payable to P/R Mortgage & Investment Corp. and bears interest at the rate of 6.6% per annum. Principal and interest are payable by the Partnership in monthly installments of $29,940 through December 2032.

Under agreements with the mortgage lender and HUD, the Partnership is required to make monthly escrow deposits for property taxes, insurance, mortgage insurance and replacement of project assets.

 

Notes to Financial Statements (Continued)

The scheduled maturities of the mortgage payable at December 31, 2000 are as follows: (S3100-x1x)

Year

 

Amount

2001

S3100-060

45,072

2002

S3100-070

48,138

2003

S3100-080

51,413

2004

S3100-090

54,911

2005

S3100-100

58,647

Thereafter

S3100-110

4,519,466

     
   

$4,777,647

3.

Commitments (S3100-x3x) (S3100-240)

The Partnership has entered into a regulatory agreement with HUD which regulates, among other things, the rents which may be charged for apartment units in the project, prohibits the sale of the project without HUD consent, limits the annual distribution of cash flow to the partners and otherwise regulates the relationship between the Partnership and HUD.

The Department of Housing and Urban Development, through a program administered by the Illinois Housing Development Authority, has contracted with the Partnership, effective December 1976, under Section 8 of the National Housing Act of 1968, to make housing assistance payments to the project on behalf of qualified tenants. The term of the agreement is five years with renewal options for terms not to exceed forty years.

4.

Related Party Transactions (S3100-200)

The project is managed by Alan Fox Real Estate Investment and Management Co., Inc., an affiliate of the special limited partner. The management contract provides for a management fee of 5.4% of gross collections. Total fees incurred for 2000 were $82,360. At December 31, 2000, management fees of $7,582 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc. (53100-230)

Alan A. Fox Real Estate Investment and Management Co., Inc. also receives a monthly accounting services fee of $3.50 per unit. This fee is charged for services which are not included in the monthly management fee. Total fees incurred during 2000 were $7,392. At December 31, 2000, fees of $616 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc.

S3100-210

Company Name

Alan A. Fox Real Estate Investment and

Management Co., Inc.

S3100-220

Amount Received

$89,170

SUPPORTING DATA REQUIRED BY HUD

December 31, 2000

 

Replacement Reserve

In accordance with the provisions of the regulatory agreement, restricted cash is held by P/R Mortgage & Investment Corp. to be used for replacement of property with the approval of HUD as follows:

1320P

Balance at beginning of year

$403,652

1320DT

Total monthly deposits

 
 

($1,550 x 12)

18,600

     

1320ODT

Other deposits

615

1320OD-010

Transfer from repairs escrow

 

1320OD-020

$615

 

1320WT

Approved withdrawals

(25,198)

     

1320

Balance at end of year, confirmed

by mortgagee

$397,669

 

PROJECT NAME

Hawthorne Housing Limited Partnership

FISCAL PERIOD ENDED:

12/31/00

PROJECT NUMBER:

071-11069

       

Part A - Compute Surplus Cash

Cash

     

1.

Cash (Accounts 1120, 1170, 1191 minus Account 2105) (S1300-010)

$ 481,532

2.

Tenant subsidy due for period covered by financial statement (1135)

$

3.

Other (describe) (S1300-030)

$

(a) Total Cash (Add Lines 1, 2, and 3) (S1300-040)

$ 481,532

Current Obligations

4.

Accrued mortgage interest payable (S1300-050)

$

5.

Delinquent mortgage principal payments (S1300-060)

$

6.

Delinquent deposits to reserve for replacements (S1300-070)

$

7.

Accounts payable - 30 days (S1300-075)

$ 37,231

8.

Loans and notes payable (due within 30 days) (S1300-080)

$

9.

Deficient tax insurance or MIP escrow deposits (S1300-090)

$

10.

Accrued expenses (not escrowed) (S1300-100)

$ 11,152

11.

Prepaid revenue (2210)

$ 5,587

12.

Tenant security deposits liability (2191)

$ 48,336

13.

Other current obligations (Describe) (S1300-110)

$

(b) Total Current Obligations (Add Lines 4 through 13) (S1300-140)

$ 102,306

(c) Surplus Cash (Deficiency) [Line (a) minus Line (b)] (S1300-150)

$ 379,226

Part B - Compute Distributions to Owners and Required Deposit to Residual Receipts

1.

Surplus Cash

$

Limited Dividend Projects

2a.

Annual distribution earned during fiscal period covered by the statement (S1300-160)

$

2b.

Distribution accrued and unpaid as of the end of the prior fiscal period (S1300-170)

$

2c.

Distributions and entity expenses paid during fiscal period covered by statement (S1300-180)

$

3.

Distribution earned but unpaid (Line 2a plus 2b minus 2c) (S1300-190)

$

4.

Amount available for distribution during next fiscal period (S1300-200)

$

5.

Deposit due residual receipts (S1300-210)

$

 

 

SUPPORTING DATA REQUIRED BY HUD (CONTINUED)

DECEMBER 31, 2000

 

 

 

 

     

Assets

 
   

Balance

   

Balance

   

January 1,

Additions

Deductions

December 31,

   

2000

   

2000

           

1410

Land

$ 620,000

$ -

$ -

$ 620,000

1420

Buildings

6,579,724

15,789

-

6,595,513

1410

Building equipment - portable

479,089

-

-

    479,089

Total

7,678,813

15,789

-

7,694,602

         

 

Accumulated depreciation

3,660,724

236,271

-

3,896,995

         

Net Book Value

$ 4,018,089

$(220,482)

$ -

$3,797,607

         

 

RBG&CO.

S2200-020

Independent Auditors' Report On Internal Control

To The Partners

Hawthorn Housing Limited Partnership

 

We have audited the financial statements of Hawthorne Housing Limited Partnership as of and for the year ended December 31, 2000, and have issued our report thereon dated January 24, 2001. We have also audited Hawthorn Housing Limited Partnership's compliance with requirements applicable to HUD-assisted programs and have issued our reports thereon dated January 24, 2001.

We conducted our audits in accordance with generally accepted auditing standards, Government Auditing Standards, used by the comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of the Inspector General. Those standards and the Guide require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement and about whether Hawthorn Housing Limited Partnership complied with laws and regulations, noncompliance with which would be material to a major HUD-assisted program.

The management of Hawthorn Housing Limited Partnership is responsible for establishing and maintaining internal control. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of controls. The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted account principles, and that HUD-assisted programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control, errors, irregularities or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of internal control to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of controls may deteriorate.

 

 

 

 

 

Rubin, Brown, Gornstein & Co. LLP

230 South Bemiston Avenue

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/727-8150 TEL www.rbgco.com

314/727-9195 FAX

 

To the Partners

Hawthorn Housing Limited Partnership

 

In planning and performing our audits, we obtained an understanding of the design of relevant controls and determined whether they had been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements of Hawthorn Housing Limited Partnership and on its compliance with specific requirements applicable to its major HUD-assisted program sand to report on internal control in accordance with the provisions of the Guide and not to provide any assurance on internal control.

We performed tests of controls, as required by the Guide, to evaluate the effectiveness of the design and operation of controls that we considered relevant to preventing or detecting material noncompliance with specific requirements applicable to Hawthorn Housing Limited Partnership's major HUD-assisted programs. Our procedures were less in scope that would be necessary to render an opinion on internal control. Accordingly, we do not express such an opinion.

Our consideration of internal control would not necessarily disclose all matters in internal control that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a condition in which the design or operation of one or m ore of the internal control components does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the financial statements or that noncompliance with laws and regulations that would be material to a HUD-assisted program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control and its operation that we consider to be material weaknesses as defined above.

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

/s/ Rubin, Brown, Gornstein & Company LLP

January 24, 2001

 

RBG&CO.

S2300-020

Independent Auditors' Report On Compliance With

Specific Requirements Applicable To Major HUD Programs

 

To The Partners

Hawthorn Housing Limited Partnership

 

We have audited the financial statements of Hawthorn Housing Limited Partnership as of and for the year ended December 31, 2000 and have issued our report thereon dated January 24, 2001. We have also audited Hawthorn Housing Limited Partnership's compliance with the specific program requirements governing federal financial reports, mortgage status, replacement reserve, security deposits, cash receipts and disbursements, tenant application, eligibility and recertification, and management functions that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2000. The management of Hawthorn Housing Limited Partnership is responsible for compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

We conducted our audit of compliance with those requirements in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Those standards and the Guide require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about Hawthorn Housing Limited Partnership's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.

The results of our audit procedures disclosed an immaterial instance of noncompliance with the requirements referred to above, which is described in the accompanying Schedule of Financings and Questioned Costs. We considered this instance of noncompliance in forming our opinion on compliance, which is expressed in the following paragraph.

In our opinion, Hawthorn Housing Limited Partnership complied, in all material respects, with the requirements described above that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2000.

 

 

 

 

Rubin, Brown, Gornstein & Co. LLP

230 South Bemiston Avenue

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/727-8150 TEL www.rbgco.com

314/727-9195 FAX

To The Partners

Hawthorn Housing Limited Partnership

 

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

/s/ Rubin, Brown, Gornstein & Company LLP

January 24, 2001

 

RBG&CO.

S2500-020

Independent Auditors' Report On Compliance With Specific

Requirements Applicable To Fair Housing and Non-Discrimination

 

To The Partners

Hawthorn Housing Limited Partnership

 

We have audited the financial statements of Hawthorn Housing Limited Partnership as of and for the year ended December 31, 2000, and have issued our report thereon dated January 24, 2001.

We have also applied procedures to test Hawthorn Housing Limited Partnership's compliance with Fair Housing and Non-Discrimination requirements applicable to its HUD-assisted programs for the year ended December 31, 2000.

Our procedures were limited to the applicable compliance requirement described by the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on Hawthorn Housing Limited Partnership's compliance with Fair Housing and Non-Discrimination requirements. Accordingly, we do not express such an opinion.

The results of our tests disclosed no instances of noncompliance that are required to be reported herein under the Guide.

This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.

/s/ Rubin, Brown, Gornstein & Company LLP

January 24, 2001

 

 

 

 

 

 

 

 

Rubin, Brown, Gornstein & Co. LLP

230 South Bemiston Avenue

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

   

314/727-8150 TEL www.rbgco.com

314/727-9195 FAX

HAWTHORN HOUSING LIMITED PARTNERSHIP

PROJECT NO. 071-11069

 

Schedule Of Findings and Questioned Costs (S2700-xlx)

 

 

 

S2700-005

Finding Reference Number - 2000 - 1

 

S2700-010

Statement of Condition - Management of the Project has no formal move-out inspection process.

 

S2700-020

Criteria - HUD requires that documentation of move-out inspections be included in the tenant files.

 

S2700-030

Effect - No financial statement effect.

 

S2700-050

Recommendation - Project management should adopt a formal move-out inspection process, including proper documentation in the tenant files.

 

S2700-055

Auditor Non-Compliance Code - Other

 

S2700-065

Amount of Questioned Costs - $0

 

Mortgagor's Certification

S2900-010

 

We hereby certify that we have examined the accompanying financial statements and supplemental data of Hawthorn Housing Limited Partnership and, to the best of our knowledge and belief, the same is complete and accurate.

S2900-020

Name of Signatory #1 ___________________________________

S2900-025

Title of Certifying Official: Associate Vice President, GULL-AGE Realty Advisors as General Partner of Hawthorn Housing Limited Partnership____________________________________________

*S2900-030

Name of Signatory #2 (if required) __________________________

* For all owning entities other than a sole proprietor or a limited partnership, this field

is required.

S2900-040

Auditee Telephone Number _______________________________

S2900-050

Date of Certification _____________________________________

 

 

 

 

 

 

 

 

Signature Date

 

 

 

Signature Date

 

 

Federal Identification Number

 

Management Agent's Certification

(S3000-010)

 

We hereby certify that we have examined the accompanying financial statements and supplemental data of Hawthorn Housing Limited Partnership and, to the best of our knowledge and belief, the same is complete and accurate.

 

 

 

 

Name of Managing Agent (S3000-020) Date

 

 

 

 

Name of Signatory (S3000-030)

 

 

 

 

Management Agent TIN (S3000-040)

 

 

 

 

Name of Individual (i.e., Property Manager)

(S3000-050)

 

Auditor's Transmittal Letter

 

S3200-010

Audit Firm Rubin, Brown, Gornstein & Co. LLP________________

S3200-020

Lead Auditor First Name Colleen_____________________

S3200-030

Lead Auditor Middle Name Kay_________________________

S3200-040

Lead Auditor Last Name Conrad______________________

S3200-050

Auditor Street Address Line 1 230 South Bemiston Avenue______

S3200-060

Auditor Street Address Line 2 _____________________________

S3200-070

Auditor City St. Louis____________________

S3200-080

Auditor State Missouri_____________________

S3200-090

Auditor Zip Code 63105 ______________________

S3200-100

Auditor Zip Code Extension _______________________________

S3200-110

Auditor Telephone Number (314) 727-8150________________

S3200-120

Auditor Firm TIN 43-0765316___________________

S3200-130

Date of Independent Auditor's Report 01/24/2001_____________

 

 

 

 

 

 

 

 

 

 

HAWTHORN HOUSING

LIMITED PARTNERSHIP

071-11069

FINANCIAL STATEMENTS

DECEMBER 31, 1999

 

 

RBG&CO.

S2300-020

Independent Auditors' Report

To The Partners

Hawthorn Housing Limited Partnership

We have audited the accompanying balance sheet of Hawthorn Housing Limited Partnership, Project No. 071-11069, a limited partnership, as of December 31, 1999 and the related statements of profit and loss, partners' equity and cash flows for the year then ended. These financial statements are the responsibility of the Partnership's management. Our responsibility is to express an opinion on these financial statements based on our audit.

We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Hawthorn Housing Limited Partnership as of December 31, 1999 and the results of its operations and its cash flows for the year then ended in conformity with generally accepted accounting principles.

Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying supplementary information (shown on Pages 13 through 15) is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole.

In accordance with Government Auditing Standards and the Consolidated Audit Guide for Audits of HUD Programs issued by the U.S. Department of Housing and Urban Development, we have also issued a report dated February 1, 2000 on our consideration of Hawthorn Housing Limited Partnership's internal control and reports dated February 1, 2000 on its compliance with specific requirements applicable to major HUD programs and specific requirements applicable to Fair Housing and Non-Discrimination.

/s/ Rubin, Brown, Gornstein & Company LLP

February 1, 2000

 

Rubin, Brown, Gornstein & Co. LLP

230 South Bemiston Avenue

 

Certified Public Accountants/Business Consultants

St. Louis, MO 63105

     
 

314/727-8150 TEL                                  www.rbgco.com

314/727-9195 FAX

 

BALANCE SHEET

Page 1 Of 2

December 31, 1999

Assets

Current Assets

   
 

1120

Cash - operations

$   440,645

 
 

1125

Cash - entity

         1,865

 
 

1130

Tenant accounts receivable

         3,333

 
 

1145

Accounts receivable and notes

  receivable - entity

            858

 
 

1200

Miscellaneous prepaid expenses    

       15,173

 
 

1100T

     Total Current Assets

 

$    461,874

         

Deposits Held In Trust - Funded

   
 

1191

Tenant deposits held in trust

 

       62,720

         

Restricted Deposits And Funded Reserves

   
 

1310

Escrow deposits

     118,684

 
 

1320

Replacement reserve

     403,652

 
 

1300T

     Total Deposits

 

     522,336

         

Fixed Assets (Note 2)

   
 

1410

Land

     620,000

 
 

1420

Buildings

  6,579,724

 
 

1440

Building equipment - portable

     479,089

 
 

1400T

     Total Fixed Assets

  7,678,813

 
         
 

1495

Less: Accumulated depreciation

  3,660,724

 
 

1400N

     Net Fixed Assets

 

  4,018,089

         

Other Assets

   
 

1520

Intangible assets

    475,608

 
 

1590

Miscellaneous other assets

      15,000

 
 

1500T

     Total Other Assets

 

     490,608

         
 

1000T

     Total Assets

 

$5,555,627

 

 

BALANCE SHEET

Page 2 Of 2

December 31, 1999

 

Liabilities

Current Liabilities

   
 

2100

Accounts payable - operations

$    23,765

 
 

2120

Accrued wages payable

        3,040

 
 

2123

Accrued management fee payable

        7,616

 
 

2150

Accrued property taxes

    148,087

 
 

2170

Mortgage payable - first mortgage (short-term)

  (Note 2)

      42,201

 
 

2174

Other loans - advances from general

  partner

        1,459

 
 

2210

Prepaid revenue

        9,224

 
 

2122T

     Total Current Liabilities

        

$   235,392

         

Deposit And Prepayment Liabilities

   
 

2191

Tenant deposits held in trust (contra)

     

       49,124

         

Long-Term Liabilities

   
 

2320

Mortgage payable - first mortgage (Note 2)

     

  4,777,879

         
 

2000T

     Total Liabilities

     

  5,062,395

         

Partners' Equity

   
         
 

3130

Partners' equity

     

     493,232

         
 

2033T

     Total Liabilities And Partners' Equity

     

$5,555,627

 

 

 

 

STATEMENT OF PROFIT AND LOSS

For The Year Ended December 31, 1999

 

Part 1

Description of Account

Acct.

No.

Amount

 
 

Rent Revenue - Gross Potential

5120

$  1,146,955

 
 

Tenant Assistance Payments

5121

$     443,062

 
 

Rent Revenue - Stores and Commercial

5140

$

 
 

Garage and Parking Spaces

5170

$

 

Rental

Flexible Subsidy Revenue

5180

$

 

Revenue

Miscellaneous Rent Revenue

5190

$

 

5100

Excess Rent

5191

$

 
 

Rent Revenue/Insurance

5192

$

 
 

Special Claims Revenue

5193

$

 
 

Retained Excess Income

5194

$

 
 

     Total Rent Revenue

5100T

 

$  1,590,017

 

Apartments

5220

$       63,591

 
 

Stores and Commercial

5240

$

 

Vacancies

Rental Concessions

5250

$       36,308

 

5200

Garage and Parking Spaces

5270

$

 
 

Miscellaneous

5290

$

 
 

     Total Vacancies

5200T

 

$       99,899

 

     Net Rental Revenue Rent Revenue Less Vacancies

5152N

 

$  1,490,118

5300

Nursing Homes/Assisted Living/Board and Care/Other

Elderly Care/Coop/and Other Revenues

5300

$

 
 

Financial Revenue - Project Operations

5410

$         9,108

 

Financial

Revenue from Investments - Residual Receipts

5430

$

 

Revenue

Revenue from Investments - Replacement Reserve

5440

$       25,815

 

5400

Revenue from Investments - Miscellaneous

5490

$

 
 

     Total Financial Revenue

5400T

 

$       34,923

 

Laundry and Vending Revenue

5910

$         4,866

 

Other

Tenant Charges

5920

$       22,050

 

Revenue

Interest Reduction Payments Revenue

5945

$

 

5900

Miscellaneous Revenue

5990

$       35,000

 
 

     Total Other Revenue

5900T

 

$       61,916

 

     Total Revenue

5000T

 

$  1,586,957

 

Conventions and Meetings

6203

$

 
 

Management Consultants

6204

$

 
 

Advertising and Marketing

5210

$       15,137

 
 

Other Renting Expenses

6250

$

 
 

Office Salaries

6310

$       18,598

 

Administrative

Office Expenses

6311

$       22,467

 

Expenses

Office or Model Apartment Rent

6312

$         8,664

 

6200/6300

Management Fee

6320

$       81,342

 
 

Manager or Superintendent Salaries

6330

$       34,016

 
 

Administrative Rent Free Unit

6331

$

 
 

Legal Expenses - Project

6340

$            839

 
 

Audit Expenses

6350

$         7,800

 
 

Bookkeeping Fees/Accounting Services

6351

$         1,848

 
 

Bad Debts

6370

$         5,973

 
 

Miscellaneous Administrative Expenses

6390

$         1,135

 
 

     Total Administrative Expenses

6263T

 

$     197,819

 

Fuel Oil/Coal

6420

$

 

Utilities

Electricity

6450

$       29,839

 

Expense

Water

6451

$       35,797

 

6400

Gas

6452

$       65,794

 
 

Sewer

6453

$       14,891

 
 

     Total Utilities Expense

6400T

 

$     146,321

 

Total Expenses (Carry forward to Page 2)

   

$     344,140

 

Page 1 of 2

Project Name: Hawthorne Housing Limited Partnership

   

Balance Carried Forward:

$     344,140

 

 

Description of Account

Acct.

No.

Amount

 

 

Payroll

6510

$     100,745

 
 

Supplies

6515

$       43,598

 
 

Contracts

6520

$     115,819

 

Operating

Operating and Maintenance Rent Free Unit

6521

$

 

Maintenance

Garbage and Trash Removal

6525

$         8,468

 

Expenses

Security Payroll/Contract

6530

$

 

6500

Security Rent Free Unit

6531

$

 
 

Heating/Cooling Repairs and Maintenance

6546

$

 
 

Snow Removal

6548

$       11,181

 
 

Vehicle and Maintenance Equipment Operations

and Repairs

6570

$

 
 

Miscellaneous Operating and Maintenance Expenses

6590

$            829

 
 

     Total Operating and Maintenance Expenses

6500T

 

$     269,640

 

Real Estate Taxes

6710

$     144,996

 
 

Payroll Taxes (Project's Share)

6711

$       15,277

 

Taxes

Property and Liability Insurance (Hazard)

6720

$       18,912

 

and

Fidelity Bond Insurance

6721

$            888

 

Insurance

Workmen's Compensation

6722

$         3,619

 

6700

Health Insurance and Other Employee Benefits

6723

$         6,840

 
 

Miscellaneous Taxes, Licenses, Permits and Insurance

6790

$         2,970

 
 

     Total Taxes and Insurance

6700T

 

$     193,502

 

Interest on Mortgage Payable

6820

$     319,560

 

Financial

Interest on Notes Payable (Long-Term)

6830

$

 

Expenses

Interest on Notes Payable (Short-Term)

6840

$

 

6800

Mortgage Insurance Premium/Service Charge

6850

$       24,209

 
 

Miscellaneous Financial Expenses

8890

$         1,273

 
 

     Total Financial Expenses

   

$     345,042

6900

Nursing Homes/Assisted Living/Board and Care/Other

Elderly Care Expenses

6900

 

$

 

     Total Cost of Operations before Depreciation

       and Amortization

6000T

 

$  1,152,324

 

     Profit (Loss) before Depreciation

       and Amortization

5060T

 

 

$     434,633

 

Depreciation Expense

6600

$     236,847

 
 

Amortization Epense

6610

$       16,500

 
 

     Total Depreciation and Amortization

   

$     253,347

 

     Operating Profit or (Loss)

5060N

 

$     181,286

 

Officer's Salaries

7110

$

 

Corporate

Legal Expenses

7120

$           (858)

 

Mortgagor

Federal, State, and Other Income Taxes

7130

$

 

Entity

Interest Income

7140

$           (143)

 

Expenses

Interest on Notes Payable

7141

$

 

7100

Interest on Mortgage Payable

7142

$

 
 

Other Expenses Amortization of Organization Costs

7190

$

 
 

     Net Entity Expenses

7100T

 

$        (1,001)

 

     Profit or Loss (Net Income or Loss)

3250`

 

$     182,287

Miscellaneous or other Income and Expense Sub-account Groups. If miscellaneous or other income and/or expense sub-accounts (5190, 5290, 5490, 5990, 6390, 6590, 6790, 6890 and 7190) exceed the Account Groupings by 10% or more, attach a separate schedule describing or explaining the miscellaneous income or expense.

Part II

1.

Total mortgage principal payments required during the audit year (12 monthly payments). This applies to all direct loans and HUD-held and fully insured mortgages. Any HUD approved second mortgage should be included in the figures (S1000-010)

 

$       39,730

2.

Total of 12 monthly deposits in the audit year into the Replacement Reserve account, as required by the Regulatory Agreement even if payments may be temporarily suspended or reduced. (Account S1000-020)

 

$       18,600

3.

Replacement Reserve or Residual Receipts releases which are included as expense items on this Profit and Loss Statement. (Account S1000-030)

$       57,627

4.

Project improvement Reserve Releases under the Flexible Subsidy Program that are included as expense items on this Profit and Loss Statement (Account S1000-040)

$ N/A

Page 2 of 2

 

See the accompanying notes to financial statements.

 

SCHEDULE OF SUB-ACCOUNTS

For the Year Ended December 31, 1999

 

 

5990 - Miscellaneous Revenue

Account

Amount

5990-010 Gain on sale of easement

5990-020

        $   35,000

 

 

 

STATEMENT OF PARTNERS' EQUITY

For The Year Ended December 31, 1999

 

 

 

 

 

S1100-010

Beginning Of Year

$ 669,109

3250

Net Income

182,287

S1200-420

Distributions

(358,164)

3130

End Of Year

$ 493,232

 

 

STATEMENT OF CASH FLOWS

Page 1 Of 2

For The Year Ended December 31, 1999

Cash Flows From Operating Activities

Account

Amount

Receipts:

   

S1200-010

Rental receipts

 

$  1,483,717

S1200-020

Interest receipts

 

         34,923

S1200-030

Other operating receipts

 

         46,916

S1200-040

Total Receipts

 

    1,565,556

     

Disbursements:

   

S1200-050

Administrative

 

       116,266

S1200-070

Management fee

 

         80,836

S1200-090

Utilities

 

       145,944

S1200-100

Salaries and wages

 

       100,281

S1200-110

Operating and maintenance

 

       168,809

S1200-120

Real estate taxes

 

       145,681

S1200-140

Property insurance

 

         19,364

S1200-150

Miscellaneous taxes and insurance

 

         29,877

S1200-160

Tenant security deposits

 

           6,695

S1200-180

Interest on mortgage

 

       319,560

S1200-210

Mortgage insurance premium (MIP)

 

         24,209

S1200-220

Miscellaneous financial

 

           1,273

S1200-225

Entity/Construction Disbursements:

   

S1200-226

Entity legal fees

S1200-227

           3,675

S1200-230

Total Disbursements

 

    1,162,470

S1200-240

Net Cash Provided By Operating Activities

 

       403,086

     

Cash Flows From Investing Activities

   

S1200-245

Net releases from the mortgage escrow account

 

          3,494

S1200-250

Net releases from the reserve for replacement account

 

        58,998

S1200-345

Entity investing activities:

   

S1200-346

Entity legal fees

S1200-347

             143

S1200-350

Net Cash Used In Investing Activities

 

        62,635

     

Cash Flows From Financing Activities

   

S1200-360

Mortgage principal payments

 

       (39,730)

S1200-330

Net purchase of fixed assets

 

       (30,488)

S1200-420

Distributions

 

     (358,164)

S1200-455

Entity financing activities

 

                  

S1200-460

Net Cash Used In Financial Activities

 

     (428,382)

S1200-470

Net Decrease In Cash And Cash Equivalents

 

        37,339

       

S1200-480

Beginning Of Period Cash and Cash Equivalents

 

       405,171

       

S1200T

End of Period Cash And Cash Equivalents

 

$    442,510

 

STATEMENT OF CASH FLOWS

Page 2 Of 2

For The Year Ended December 31, 1999

 

Reconciliation Of Net Income To Net Cash Provided

By Operating Activities

Account

Amount

3250

Net income

 

$  182,287

 

Adjustments to reconcile net income to net cash

provided by operating activities:

   

6600

Depreciation

 

    236,847

6610

Amortization

 

      16,500

 

Change in assets and liabilities:

   

S1200-490

Increase in tenant accounts receivable

 

      (1,145)

S1200-520

Decrease in prepaid expenses

 

            517

S1200-530

Decrease in cash restricted for tenant

security deposits

 

 

        1,591

S1200-535

Increase in entity asset accounts

   

S1200-536

Increase in cash - entity

S1200-537

          (143)

S1200-540

Decrease in accounts payable

 

          (577)

S1200-560

Increase in accrued liabilities

 

           285

S1200-580

Decrease in tenant security deposits held in trust

 

       (8,286)

S1200-590

Decrease in prepaid revenue

 

       (5,257)

S1200-600

Other adjustments to reconcile net income to net

cash provided by operating activities

 

 

     (15,000)

S1200-605

Decrease in entity liability accounts

   

S1200-606

Decrease in accounts payable - entity

S1200-607

       (3,675)

       

S1200-610

Net Cash Provided By Operating Activities

 

$  403,086

NOTES TO FINANCIAL STATEMENTS

December 31, 1999

 

1.

Organization And Summary Of Significant Accounting Policies

Organization (S3100-010)

The Partnership was organized as a limited partnership during June 1984 for the purpose of constructing and operating a rental housing project pursuant to a regulatory agreement with Illinois Housing Development Authority (IHDA). In November 1997, the Project was refinanced under Section 223(f) of the National Housing Act. The project consists of 176 units located in Woodridge, Illinois, operating under the name of Hawthorn Ridge Apartments. The project is regulated by the U.S. Department of Housing and Urban Development (HUD) and the Illinois Housing Development Authority (IHDA), as administrator of the housing assistance contract, as to rent charges and operating methods.

The regulatory agreement with HUD limits annual distributions of net operating receipts to "surplus cash." At December 31, 1999, there was "surplus cash" in the amount of $410,596 available for distribution.

Significant Accounting Policies (S3100-040)

The following significant accounting policies have been followed in the preparation of the financial statements:

The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reported period. Actual results could differ from those estimates.

The Partnership considers all temporary cash investments as cash equivalents. These temporary cash investments are securities held for cash management purposes, having maturities of three months or less.

The Partnership deposits its cash in financial institutions. At times, deposits exceed federally insured limits. The Partnership has not experienced losses in such accounts.

 

Notes to Financial Statements (Continued)

The Partnership provides an allowance for doubtful accounts equal to the estimated collection losses that will be incurred in collection of all receivables. The estimated losses are based on a review of the current status of the existing receivables. No allowance for doubtful accounts was provided for at December 31, 1999 as none was deemed necessary by management.

Rental property is carried as cost. Depreciation is provided using straight-line and accelerated methods over estimated useful lives ranging from five to forty years.

The replacement reserve can only be used for improvements to buildings upon prior approval of HUD.

Deferred loan costs of $506,303 consist of fees for obtaining the HUD insured mortgage loan and are being amortized using the straight-line method over the life of the mortgage loan. Accumulated amortization amounted to $30,695 at December 31, 1999.

Income or loss of the Partnership is allocated .01% to the general partner and 99.99% to the limited partners. No income tax provision has been included in the financial statements since income or loss of the Partnership is required to be reported by the partners on their respective income tax returns.

2.

Mortgage Payable (S3100-050)

The mortgage payable is insured by the Department of Housing and Urban Development and collateralized by a deed of trust on the rental property. The mortgage is payable to P/R Mortgage & Investment Corp. and bears interest at the rate of 6.6% per annum. Principal and interest are payable by the Partnership in monthly installments of $29,940 through December 2032.

Under agreements with the mortgage lender and HUD, the Partnership is required to make monthly escrow deposits for property taxes, insurance, mortgage insurance and replacement of project assets.

 

Notes to Financial Statements (Continued)

The scheduled maturities of the mortgage payable at December 31, 1999 are as follows: (S3100-x1x)

Year

 

Amount

2000

S3100-060

42,201

2001

S3100-070

45,072

2002

S3100-080

48,138

2003

S3100-090

51,413

2004

S3100-100

54,911

Thereafter

S3100-110

4,578,345

     
   

$4,820,080

3.

Commitments (S3100-x3x) (S3100-240)

The Partnership has entered into a regulatory agreement with HUD which regulates, among other things, the rents which may be charged for apartment units in the project, prohibits the sale of the project without HUD consent, limits the annual distribution of cash flow to the partners and otherwise regulates the relationship between the Partnership and HUD.

The Department of Housing and Urban Development, through a program administered by the Illinois Housing Development Authority, has contracted with the Partnership, effective December 1976, under Section 8 of the National Housing Act of 1968, to make housing assistance payments to the project on behalf of qualified tenants. The term of the agreement is five years with renewal options for terms not to exceed forty years.

4.

Related Party Transactions (S3100-200)

The project is managed by Alan Fox Real Estate Investment and Management Co., Inc., an affiliate of the special limited partner. The management contract provides for a management fee of 5.4% of gross collections. Through September 30, 1999, Alan Fox Real Estate Investment and Management Co., Inc. has subcontracted the daily management of the project to Floyd M. Phillips & Co., Inc. Total fees incurred for 1999 were $81,342. At December 31, 1999, management fees of $7,616 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc. (S3100-230)

S3100-210

Company Name

Alan A. Fox Real Estate Investment and

Management Co., Inc.

S3100-220

Amount Received

$80,836