10-Q 1 c85601e10vq.htm 10-Q 10-Q
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UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
FORM 10-Q
     
þ   QUARTERLY REPORT UNDER SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934
For the quarterly period ended March 31, 2009
or
     
o   TRANSITION REPORT UNDER SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934
For the transition period from                      to                     .
COMMISSION FILE NUMBER: 0-11933
AXCESS INTERNATIONAL INC.
(Exact name of small business issuer as specified in its charter)
     
Delaware   85-0294536
(State or other jurisdiction of   (I.R.S. Employer Identification No.)
incorporation or organization)    
16650 Westgrove Drive, Suite 600
Addison, Texas 75001
(972) 407-6080

(Address, including telephone number and area code, of principal executive offices)
Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the proceeding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days. Yes þ No o
Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulation S-T during the preceding 12 months (or for such shorter period that the registrant was required to submit and post such files). Yes o No o
Large accelerated filer o   Accelerated filer o   Non-accelerated filer o   Smaller reporting company þ
Indicate by check mark weather the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act). Yes o No þ
Number of shares of common stock outstanding on May 10, 2009: 31,222,016
 
 

 

 


 

AXCESS INTERNATIONAL INC.
INDEX
         
 
       
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    2  
 
       
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    13  
 
       
    15  
 
       
    15  
 
       
    16  
 
       
    16  
 
       
    16  
 
       
    16  
 
       
    16  
 
       
    16  
 
       
    16  
 
       
    17  
 
       
    18  
 
       
 Exhibit 31.1
 Exhibit 31.2
 Exhibit 32.1
 Exhibit 32.2
 Exhibit 99.1

 

 


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PART 1. FINANCIAL INFORMATION
Item 1. Financial Statements
AXCESS INTERNATIONAL INC.
CONSOLIDATED BALANCE SHEETS
(Unaudited)
                 
    March 31,     December 31,  
    2009     2008  
ASSETS
               
 
               
Current assets:
               
Cash and cash equivalents
  $ 163,879     $ 51,392  
Accounts receivable — trade, net of allowance for doubtful accounts of $30,320 and $27,424 for 2009 and 2008, respectively.
    97,449       92,844  
Inventory, net
    81,906       142,782  
Prepaid expenses and other
    373,580       43,100  
 
           
 
               
Total current assets
    716,814       330,118  
 
               
Property, plant and equipment, net
    16,894       18,969  
Deferred debt issuance costs
    17,187       18,750  
Other assets
    50,474       53,062  
 
           
 
               
Total assets
  $ 801,369     $ 420,899  
 
           
 
               
LIABILITIES AND STOCKHOLDERS’ DEFICIT
               
 
               
Current liabilities:
               
 
               
Accounts payable (includes $15,446 and $18,645 with related party in 2009 and 2008, respectively)
  $ 980,799     $ 905,354  
Accrued liabilities
    388,364       502,566  
Accrued interest
    1,165,171       1,112,862  
Deferred revenue
    946,771       22,222  
Notes payable (includes $1,038,273 with a related party in 2009 and 2008)
    1,200,273       1,200,273  
Dividends payable
    325,947       280,394  
 
           
Total current liabilities
    5,007,325       4,023,671  
 
               
Notes payable (includes $393,787 with a related party in 2009 and 2008), net of discount of $9,476 and $13,092 in 2009 and 2008, respectively
    2,686,870       2,683,254  
 
           
 
Total liabilities
    7,694,195       6,706,925  
 
               
Commitments and contingencies
               
Stockholders’ deficit:
               
Convertible preferred stock, 10,000,000 shares authorized in 2009 and 2008. Without liquidation preferences; $0.01 par value, 6,115,211 and 6,125,211 shares issued and outstanding in 2009 and 2008, respectively
    61,152       61,252  
Common stock, $.01 par value, 70,000,000 shares authorized in 2009 and 2008; 31,222,016 shares issued and outstanding in 2009 and 31,204,931 shares issued and outstanding in 2008.
    312,220       312,050  
Additional paid-in capital
    165,842,396       165,641,922  
Accumulated deficit
    (173,108,594 )     (172,301,250 )
 
           
 
               
Total stockholders’ deficit
    (6,892,826 )     (6,286,026 )
 
           
 
Total liabilities and stockholders’ deficit
  $ 801,369     $ 420,899  
 
           
See accompanying notes to unaudited consolidated financial statements.

 

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AXCESS INTERNATIONAL INC.
CONSOLIDATED STATEMENTS OF OPERATION
(Unaudited)
                 
    Three Months Ended  
    March 31,  
    2009     2008  
 
               
Sales
  $ 1,082,682     $ 176,486  
Cost of sales
    745,974       105,727  
 
           
 
               
Gross profit
    336,708       70,759  
Expenses:
               
Research and development
    309,359       871,590  
General and administrative
    324,453       387,435  
Selling and marketing
    394,559       326,050  
Depreciation and amortization
    4,664       4,292  
 
           
 
               
Operating expenses
    1,033,035       1,589,367  
 
           
 
               
Loss from operations
    (696,327 )     (1,518,608 )
 
               
Other income (expense):
               
Interest expense, net
    (107,361 )     (116,494 )
Gain on vendor settlements
    43,810       71  
 
           
 
               
Other expense, net
    (63,551 )     (116,423 )
 
           
 
               
Net loss
    (759,878 )     (1,635,031 )
 
               
Preferred stock dividend requirements
    (47,466 )     (76,955 )
 
               
Net loss applicable to common stock
  $ (807,344 )   $ (1,711,986 )
 
           
 
               
Basic and diluted net loss per share
  $ (0.03 )   $ (0.06 )
 
           
 
               
Weighted average shares of common stock outstanding
    31,211,006       29,388,883  
 
           
See accompanying notes to unaudited consolidated financial statements.

 

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AXCESS INTERNATIONAL INC.
CONSOLIDATED STATEMENTS OF CASH FLOWS
(Unaudited)
                 
    Three Months Ended  
    March 31,  
    2009     2008  
Cash flows from operating activities:
               
Net loss
  $ (759,878 )   $ (1,635,031 )
Adjustments to reconcile net loss to net cash provided by (used in) by operating activities:
               
Depreciation and amortization
    4,664       4,292  
Amortization of financing discount and issuance costs, net
    5,179       (16,025 )
Gain on vendor settlements and statutory write-off of payables
    43,810       71  
Warrants issued for services
          (15,791 )
Stock based compensation expense
    148,758       223,617  
Changes in operating assets and liabilities:
               
Accounts receivable
    (4,605 )     168,234  
Inventory
    60,876       11,590  
Prepaid expenses and other
    (330,480 )     14,083  
Other assets
          563  
Accounts payable and accrued expenses
    944,163       709,803  
 
           
Net cash provided by (used in) operating activities
    112,487       (534,594 )
 
           
 
               
Cash flow from investing activities:
               
Capital expenditures
          (2,095 )
 
           
Net cash used in investing activities
          (2,095 )
 
               
Cash flow from financing activities:
               
Principal payments on financing agreements
    (160,000 )      
Borrowings on financing agreements
    160,000       478,000  
 
           
Net cash provided by financing activities
          478,000  
 
               
Net change in cash and cash equivalents
    112,487       (58,689 )
Cash and cash equivalents, beginning of period
    51,392       59,089  
 
           
Cash and cash equivalents, end of period
  $ 163,879     $ 400  
 
           
 
               
Supplemental Disclosure of Non-Cash Investing and Financing Activities:
               
Warrants issued as a debt discount
  $ 49,874     $ 91,892  
Accrued preferred stock dividends
    47,466       76,955  
Conversion of preferred shares into common stock
    100       1,100  
Conversion of accrued dividends into common stock
    1,913        
See accompanying notes to unaudited consolidated financial statements.

 

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AXCESS INTERNATIONAL INC.
NOTES TO CONSOLIDATED FINANCIAL STATEMENTS
(Unaudited)
(1) Summary of Significant Accounting Policies
(a) Description of Business and Going Concern
The Company is a leading provider of patented Radio Frequency Identification (“RFID”) and Real Time Location Systems (“RTLS”) solutions that locate, track, monitor, count and protect people, assets, and vehicles, thereby improving productivity, security and access to real-time intelligence. The Company’s multiuse, single-system solutions include active, dual and semi-active RFID tags, activators and readers that support automatic monitoring and tracking applications, such as electronic asset protection and asset management, and automatic personnel and vehicle access control. Axcess’ web-based software provides a suite of management tools that include reporting, display, decision and control functions that enable productivity, security and local positioning.
The Company’s business plan for 2009 is predicated principally upon the successful marketing of its RFID products. During the first three months of 2009, operating activities generated approximately $112 thousand of cash. However, the Company anticipates that its existing working capital resources and revenues from operations will not be adequate to satisfy its funding requirements for all of 2009. We are currently experiencing declining liquidity, losses from operations and negative cash flows, which make it difficult for us to meet our current cash requirements, including payments to vendors, and may jeopardize our ability to continue as a going concern. Management is attempting to obtain equity financing for use in the Company’s operations. In addition, management is trying to expand the Company’s sales and obtain profitable operations.
The future results of operations and financial condition of the Company will be impacted by the following factors, among others: changes from anticipated levels of sales, access to capital, future national or regional economic and competitive conditions, changes in relationships with customers, difficulties in developing and marketing new products, marketing existing products, customer acceptance of existing and new products, validity of patents, technological change, dependence on key personnel, availability of key component parts, dependence on third party manufacturers, vendors, contractors, product liability, casualty to or other disruption of the production facilities, delays and disruptions in the shipment of the Company’s products, and the ability of the Company to meet its stated business goals.
If the Company’s losses or lack of operating capital continue, the Company will have to obtain funds to meet its cash requirements through business alliances, such as strategic or financial transactions with third parties, the sale of securities or other financing arrangements, or the Company may be required to curtail its operations, seek a merger partner, or seek protection under federal bankruptcy laws. Any of the foregoing may be on terms that are unfavorable to the Company or disadvantageous to existing stockholders. In addition, no assurance may be given that the Company will be successful in raising additional funds or entering into business alliances.
(b) Company Organization
The accompanying consolidated financial statements include the accounts of the Company and its majority-owned subsidiaries. All significant intercompany accounts and transactions have been eliminated in consolidation.
The Company has received working capital in various forms from Amphion Ventures, L. P. and affiliates of Amphion Ventures, L. P. including Amphion Partners, Amphion Investments LLC, Antiope Partners LLC, VennWorks LLC (formerly incuVest LLC), Amphion Capital Management LLC, Amphion Innovations plc, Amphion Innovations US Inc. and NVW, LLC (collectively, the “Amphion Group”). The Amphion Group owns approximately 60% of the outstanding voting common stock of the Company.
(c) Basis of presentation
The preparation of financial statements in conformity with accounting principles generally accepted in the United States requires management to make estimates and assumptions that effect the amounts reported in the financial statements and accompanying notes. As discussed below, the Company makes significant assumptions in recording its allowance for doubtful accounts, inventory valuation, impairment of long-lived assets, warranty costs, the valuation allowance for deferred tax assets, the value of components of equity and debt instruments and stock based compensation expense. Actual results could differ from those estimates, and the differences may be significant.

 

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The accompanying unaudited financial statements as of March 31, 2009 and for the three months ended March 31, 2009 and 2008, respectively, have been prepared in accordance with generally accepted accounting principles for interim financial information. Accordingly, they do not include all of the information and footnotes required by generally accepted accounting principles for audited financial statements. In the opinion of management, the interim information includes all adjustments, consisting only of normal recurring adjustments, necessary for a fair presentation of the results for the interim periods. The footnote disclosures related to the interim financial information included herein are also unaudited. Such financial information should be read in conjunction with the consolidated financial statements and related notes thereto as of December 31, 2008 and for the year then ended included in our annual report on Form 10-K for the fiscal year ended December 31, 2008.
(d) Use of Estimates
The preparation of financial statements in conformity with accounting principles generally accepted in the United States requires management to make estimates and assumptions that affect the amounts reported in the financial statements and accompanying notes. As discussed below, the Company makes significant assumptions in recording its allowance for doubtful accounts, inventory valuation, and impairment of long-lived assets, warranty costs, the valuation allowance for deferred tax assets and the value of the components of equity and debt instruments. Actual results could differ from those estimates, and the differences may be significant.
(e) Inventory
Inventory is valued at the lower of cost or market using the first-in, first-out method. Inventory was comprised of the following at March 31, 2009 and December 31, 2008:
                 
    March 31,     December 31,  
    2009     2008  
Raw materials
  $ 20,613     $ 24,275  
Work-in-process
    89       104  
Finished goods
    61,204       118,403  
 
           
 
  $ 81,906     $ 142,782  
 
           
The components of cost of sales are summarized as follows:
                 
    Three Months Ended  
    March 31,  
    2009     2008  
Product cost
  $ 741,217     $ 105,618  
Warranty expense
    4,757       109  
Inventory impairment
           
 
           
Total
  $ 745,974     $ 105,727  
 
           
(f) Stock-Based Compensation
The Company adopted the fair value recognition provisions of Statement of Financial Accounting Standards No. 123R, “Share-Based Payment” (“SFAS 123R”), using the modified prospective transition method. Stock based compensation expense under SFAS 123R for the first three months of 2009 and 2008 was $148,758 and $223,617, respectively which was recorded in operating expenses. This expense increased net loss per share by $0.005 and $0.008 for 2009 and 2008, respectively. The Company did not recognize a tax benefit from the stock compensation expense because the Company considers it is more likely than not the related deferred tax assets, which have been reduced by a full valuation allowance, will not be realized.
The Black-Scholes option-pricing model was used to estimate the option fair value. The option pricing model requires a number of assumptions, of which the most significant are, expected stock price volatility, risk-free interest rate and the expected option term (the amount of time from the grant date until the options are exercised or expire). Expected volatility was calculated based upon actual historical stock price movements over the most recent periods at the time of the grants equal to the expected option term. The expected option term was calculated using the “simplified” method permitted by SAB 107. There were no issuances during the three months ended March 31, 2009 or 2008.

 

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The following table illustrates the effect on operating expenses:
                 
    Three Months Ended  
    March 31,  
    2009     2008  
Research and development expense
  $ 51,147     $ 75,324  
General and administrative expense
    70,525       110,729  
Selling and marketing expense
    27,086       37,564  
 
           
Total
  $ 148,758     $ 223,617  
 
           
(g) Stock Options and Warrants
Under the Company’s 2005 Equity Incentive Plan, the Company may grant up to 5,000,000 shares of common stock to its employees. The exercise price of each option is not less than the market price of the Company’s stock on the date of grant and an option’s maximum term is ten years. Options are generally granted each year and have various vesting requirements. Options granted typically vest over a four-year period. During the three months ended March 31, 2009 the Company made no grants under the stock option plan.
With the shareholders approval of the 2005 Equity Incentive Plan, the Company will not issue anymore options under the Company’s 2001 Equity Incentive Plan or the Directors Compensation Plan. As of March 31, 2009 the Company had 317,831 options outstanding from the 1991 Equity Plan, 125,000 from the Directors plan, 1,519,961 from the 2001 Equity plan and 965,000 issued as inducements to hire. In total the Company had 2,927,792 employee options outstanding from plans other than the 2005 Equity Incentive Plan.
The following table summarizes employee stock options outstanding and changes during the three months ended March 31, 2009:
                                 
    Outstanding Options  
            Weighted     Weighted Average        
            Average     Remaining     Aggregate  
    Number of     Exercise     Contractual Term     Intrinsic  
    Shares     Price     (in years)     Value  
Options outstanding at December 31, 2008
    5,392,973     $ 1.87                  
Options granted
                           
Options exercised
                           
Options forfeited
    (459,181 )     1.60                  
 
                             
Options outstanding at March 31, 2009
    4,933,792       1.90       5.14     $ 62,700  
 
                         
 
                               
Options exercisable at March 31, 2009
    3,736,292       1.91       6.79     $ 62,700  
 
                         
 
                               
Options available for grants as of March 31, 2009
    2,994,000                          
 
                             
The options outstanding at March 31, 2009 have exercise prices as indicated in the table below:
                         
                    Intrinsic Value of  
    Number of     Weighted Average     Vested Unexercised  
Option Price   Options     Remaining Life     Options  
$0.00 – $1.00
    720,000       4.58     $ 62,700  
$1.01 – $2.00
    3,120,961       6.65          
$2.01 – $3.00
    675,375       1.11          
$3.01 – $4.00
    165,900       1.78          
$4.01 – $5.00
    20,000       2.17          
$5.01 – $6.25
    231,556       0.98          
 
                   
Total
    4,933,792       5.14     $ 62,700  
 
                   

 

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The Company has issued warrants to purchase common stock in connection with issuance of notes payable to stockholders and preferred stock. The following table summarizes warrants outstanding at March 31, 2009:
                 
            WEIGHTED  
            AVERAGE  
            EXERCISE  
    WARRANTS     PRICE  
Warrants outstanding at beginning of year
    9,952,956     $ 1.64  
Warrants issued
    293,827       0.27  
Warrants exercised
           
Warrants expired unexercised
           
 
             
Warrants outstanding at end of year
    10,246,783       1.60  
 
             
The warrants outstanding at March 31, 2009 have exercise prices as indicated in the table below.
                 
    Number of     Weighted Average  
Strike Price   Warrants     Remaining Life  
$0.00 – $1.00
    523,821       4.99  
$1.01 – $2.00
    9,722,962       3.25  
 
           
Total
    10,246,783       3.34  
 
           
During the three months ended March 31, 2009 the Company issued an additional 293,827 warrants in conjunction with various debt offerings. The warrant price ranged from $0.22 to $0.51 and they expire between January 15, 2014 and March 31, 2014.
(h) Revenue Recognition
The Company’s revenue transactions consist predominately of sales of products to customers. The Company follows the Securities and Exchange Commission (SEC) Staff Accounting Bulletin (SAB) No. 104 Revenue Recognition and Emerging Issues Task Force (“EITF”) Issue 00-21 Revenue Arrangements with Multiple Deliverables. Specifically, the Company recognizes revenue when persuasive evidence of an arrangement exists, title and risk of loss have passed to the customer, generally upon shipment, the price is fixed or determinable and collect ability is reasonably assured. For those arrangements with multiple elements, or in related arrangements with the same customer, the arrangement is divided into separate units of accounting if certain criteria are met, including whether the delivered item has stand-alone value to the customer and whether there is objective and reliable evidence of the fair value of the undelivered items. The consideration received is allocated among the separate units of accounting based on their respective fair values, and the applicable revenue recognition criteria are applied to each of the separate units. In cases where there is objective and reliable evidence of the fair value of the undelivered item in an arrangement but no such evidence for the delivered item, the residual method is used to allocate the arrangement consideration. For units of accounting which include more than one deliverable, the Company generally recognizes all revenue and cost of revenue for the unit of accounting over the period in which the last undelivered item is delivered.
At the time revenue is recognized, the Company establishes an accrual for estimated warranty expenses associated with sales, recorded as a component of cost of revenues. The Company’s customers and distributors generally do not have return rights.
We defer revenue for sales where we have not completed the earnings process in accordance with the applicable revenue recognition guidance. These deferred amounts are reflected as liabilities in our consolidated financial statements as deferred revenue. Deferred revenue was $946,771 as of March 31, 2009 and $22,222 as of December 31, 2008.
(2) Contingencies
From time to time we may be named in claims arising in the ordinary course of business. Currently, no material legal proceedings, government actions, administrative actions, investigations or claims are pending against us or involve us that, in the opinion of our management, could reasonably be expected to have a material adverse effect on our business and financial condition.
However, Axcess is engaged in a number of lawsuits with approximately four vendors and one customer who claim they are owed amounts from $500 to $45,000, which aggregates in total $90,676. We are currently defending or seeking to settle each of the vendor’s and customer claims. At March 31, 2009, we had accrued the delinquent amounts we expect to be liable for, for the claims described in this paragraph.

 

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On March 31, 2008, Axcess entered into an agreement with the developer of our next generation RFID product, the Dot, whereby Axcess has agreed to pay a minimum commercialization fee of one million dollars over the next six years. The amount is still contingent on the supplier completing the testing and certifying the product is within all of the original specifications. The testing is ongoing but the product has not passed all of the preliminary testing and we are still evaluating the impact on the product. As of March 31, 2009 Axcess has not signed off on the completion of the product and Innovison has issued a letter of termination for failure to pay. We currently have accrued $392,808 for services that have been completed; however, we have not accrued the remainder for services that have not been completed.
(3) Preferred Stock
The Company has authorized 10,000,000 shares of convertible preferred stock, of which shares designated in three series are currently outstanding. Information with respect to the series of preferred stock outstanding at each balance sheet date is summarized below.
                                                                         
    Series     Series     Series     Series     Series     Series     Series     Series     Series  
    2003B     2004     2005     2006     2006B     2006C     2007     2008     2008B  
Number of shares authorized
    2,750,000       625,000       2,750,000       1,200,000       750,000       200       205       120       80  
 
                                                                       
Stated value
  $ 0.01     $ 0.01     $ 0.01     $ 0.01     $ 0.01     $ 0.01     $ 0.01     $ 0.01     $ 0.01  
 
                                                                       
Number of shares issued and outstanding
                                                                       
Dec. 31, 2008
    1,575,000             2,649,726       1,200,000       700,000       100       185       120       80  
March. 31, 2009
    1,565,000             2,649,726       1,200,000       700,000       100       185       120       80  
 
                                                                       
Conversion ratio (or conversion price) of preferred shares into common
    1 to 1 into
voting
common stock
      1 to 1 into
voting
common stock
      1 to 1 into
voting
common stock
      1 to 1 into
voting
common stock
      1 to 1 into
voting
common stock
      1 to 10,000 into
voting
common stock
      1 to 10,000 into
voting
common stock
      1 to 10,000 into
voting
common stock
      1 to 10,000 into
voting
common stock
 
 
                                                                       
Liquidation preference
  None   None   None   None   None   None   None   None   None
 
                                                                       
Dividend rights
  7% per annum,
cumulative
  7% per annum,
cumulative
  None   None   None   None   None   None   None
(a) Series 2003B Preferred Stock
The Company completed a $3,132,500 exempt Preferred Stock offering under the Securities Act of 1933 Section 4(6) private offering of preferred stock to accredited and institutional investors offering during the fourth quarter of 2003. The Preferred Stock is designated as 2003B Preferred and each $70,000 unit consisted of 40,000 shares of Preferred Stock bearing a 7% dividend, approximately 2,000 shares of common stock and 40,000 warrants to purchase the Company’s common stock exercisable for two years at $2.75 per share. The offering also included an automatic conversion into Common Stock on a one for one basis if the closing twenty-day average stock price is over $3.75.
During 2009, there were $47,466 of dividends expensed for Series 2003B Preferred Stock. Dividends payable for the Series 2003B preferred stock were $325,947 and $280,394 at March 31, 2009 and December 31, 2008, respectively. During 2009, we had one holder of the Series 2003B convert their 10,000 shares to common stock, resulting in 1,565,000 and 1,575,000 shares of Series 2003B Preferred shares outstanding at March 31, 2009 and December 31, 2008, respectively.
(b) Series 2004 Preferred Stock
During the second quarter of 2004 the Company raised a net of $1,200,000 of additional working capital through an exempt Preferred Stock offering under the Securities Act of 1933 Section 4(6) private offering of preferred stock to accredited and institutional investors. The Preferred Stock is designated as 2004 Preferred and consisted of 625,000 shares of Preferred Stock bearing a 7% dividend and 357,142 warrants to purchase the Company’s common stock exercisable for two years at $3.20 per share. The offering also included an automatic conversion into Common Stock on a one for one basis if the closing twenty-day average stock price is over $4.00.

 

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During 2008 we had one holder of the Series 2004 convert their 625,000 shares and dividends accrued to common stock leaving no shares and no dividends payable of series 2004 preferred shares outstanding as of December 31, 2008.
(c) Series 2005 Preferred Stock
On December 30, 2005, the Company raised $813,021 of additional working capital through an exempt Preferred Stock offering under the Securities Act of 1933 Section 4(6) private offering of preferred stock to accredited and institutional investors. The Preferred Stock is designated as 2005 Preferred and consists of 956,495 shares of Preferred Stock bearing no dividends. However, the shares are convertible into common stock on a one to one basis at $0.85. In addition, the Company issued 956,495 warrants to purchase the Company’s common stock exercisable for five years at $1.50 per share. Each warrant will be callable by the Company if and when the Company’s common stock share price exceeds $3.00 per share for at least twenty (20) consecutive trading days. The Company used the proceeds for general working capital.
On March 14, 2006, the Company raised an additional $1,489,245 of additional working capital through an exempt Preferred Stock offering under the Securities Act of 1933 Section 4(6) private offering of preferred stock to accredited and institutional investors. The Preferred Stock is designated as 2005 Preferred and consists of 1,752,055 shares of Preferred Stock bearing no dividends. However, the shares are convertible into common stock on a one to one basis at $0.85. In addition, the Company issued 1,752,055 warrants to purchase the Company’s common stock exercisable for five years at $1.50 per share. Each warrant will be callable by the Company if and when the Company’s common stock share price exceeds $3.00 per share for at least twenty (20) consecutive trading days. The Company will use the proceeds for general working capital.
As of March 31, 2009 and December 31, 2008, the Company had 2,649,726 shares of Series 2005 Preferred shares outstanding, respectively.
(d) Series 2006 Preferred Stock
On May 31, 2006, the Company raised $1,200,000 of additional working capital through an exempt Preferred Stock offering under the Securities Act of 1933 Section 4(6) private offering of preferred stock to accredited and institutional investors. The Preferred Stock is designated as 2006 Preferred and consists of 1,200,000 shares of Preferred Stock bearing no dividends. However, the shares are convertible into common stock on a one to one basis at $1.00. In addition, the Company issued 600,000 warrants to purchase the Company’s common stock exercisable for five years at $2.00 per share. Each warrant will be callable by the Company if and when the Company’s common stock share price exceeds $5.00 per share for at least twenty (20) consecutive trading days. The Company used the proceeds for general working capital.
As of March 31, 2009 and December 31, 2008, the Company had 1,200,000 shares of Series 2006 Preferred shares outstanding.
(e) Series 2006B Preferred Stock
On December 1, 2006, the Company raised $750,000 of additional working capital through an exempt Preferred Stock offering under the Securities Act of 1933 Section 4(6) private offering of preferred stock to accredited and institutional investors. The Preferred Stock is designated as 2006B Preferred and consists of 750,000 shares of Preferred Stock bearing no dividends. However, the shares are convertible into common stock on a one to one basis at $1.00. In addition, the Company issued 750,000 warrants to purchase the Company’s common stock exercisable for five years at $2.00 per share. The Company will use the proceeds for general working capital.
$150,000 of the 2006B Preferred Equity Offering was from Amphion Innovations plc, an affiliate of the Amphion Group, our majority shareholder and $300,000 was from Richard C.E. Morgan our chairman and an affiliate of the Amphion Group.
As of March 31, 2009 and December 31, 2008, the Company had 700,000 shares of Series 2006B Preferred shares outstanding.

 

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(f) Series 2006C Preferred Stock
On January 29, 2007, the Company raised $2,000,000 of additional working capital through an exempt Preferred Stock offering under the Securities Act of 1933 Section 4(6) private offering of preferred stock to accredited and institutional investors. The Preferred Stock is designated as 2006C Preferred and consists of 200 shares of Preferred Stock bearing no dividends. However, the shares are convertible into common stock on a ten thousand (10,000) to one (1) basis at $1.00. In addition, the Company issued 1,000,000 warrants to purchase the Company’s common stock exercisable for five years at $2.00 per share. The Company will use the proceeds for general working capital.
As of March 31, 2009 and December 31, 2008, the Company had 100 shares of Series 2006C Preferred shares outstanding.
(g) Series 2007 Preferred Stock
During the third quarter of 2007, the Company raised $2,050,000 of additional working capital through an exempt Preferred Stock offering under the Securities Act of 1933 Section 4(6) private offering of preferred stock to accredited and institutional investors. The Preferred Stock is designated as 2007 Preferred and consists of 205 shares of Preferred Stock bearing no dividends. However, the shares are convertible into common stock on a one to ten thousand basis at $1.00. In addition, the Company issued 1,025,000 warrants to purchase the Company’s common stock exercisable for five years at $2.00 per share. The Company used the proceeds from the sale of the 2007 Preferred stock for general working capital.
$250,000 of the 2007 Preferred Equity Offering was from Richard C.E. Morgan our chairman and an affiliate of the Amphion Group.
As of March 31, 2009 and December 31, 2008, the Company had 185 shares of Series 2007 Preferred shares outstanding.
(h) Series 2008 Preferred Stock
On April 25, 2008, the Company raised $1,200,000 of additional working capital through an exempt Preferred Stock offering under the Securities Act of 1933 Section 4(6) private offering of preferred stock to accredited and institutional investors, which have previously invested in Axcess. The Preferred Stock is designated as 2008 Preferred and consists of 120 shares of Preferred Stock bearing no dividends. However, the shares are convertible into common stock on a 1 to 10,000 basis. In addition, the Company issued 1,200,000 warrants to purchase the Company’s common stock exercisable for five years at $1.50 per share.
The Company also recorded an additional preferred stock dividend of $558,686 relating to the beneficial conversion feature and the warrants that were issued in connection with the 2008 Preferred Stock Equity.
As of March 31, 2009 and December 31, 2008 the Company had 120 shares of Series 2008 Preferred shares outstanding.
(i) Series 2008B Preferred Stock
Beginning on September 30, 2008 the Company authorized the raising of $600,000 of additional working capital through an exempt Preferred Stock offering under the Securities Act of 1933 Section 4(6) private offering of preferred stock to accredited and institutional investors. The Preferred Stock is designated as 2008B Preferred and consists of 80 shares of Preferred Stock bearing no dividends. However, the shares are convertible into common stock on a ten thousand (10,000) to one basis. In addition, the Company issued 400,000 warrants to purchase the Company’s common stock exercisable for five years at $1.50 per share. Each warrant will be callable by the Company if and when the Company’s common stock share price exceeds $3.00 per share for at least twenty (20) consecutive trading days. The Company used the proceeds for general working capital.
The Company also recorded an additional preferred stock dividend of $187,501 relating to the beneficial conversion feature and the warrants that were issued in connection with the 2008B Preferred Stock Equity.
As of March 31, 2009 and December 31, 2008 the Company had 80 shares of Series 2008B Preferred shares outstanding.
(4) Notes Payable
PV Proceeds Holdings, Inc.
On July 28, 1999, the Company acquired substantially all of the assets of PV Proceeds Holdings, Inc. (formerly “Prism Video”), a privately held corporation, and agreed to pay $4,000,000 to PV Proceeds Holdings, Inc. on December 31, 2002. The balance of the indebtedness under the PV Proceeds Holdings, Inc. note issued was due in full by the Company on December 31, 2002 and was in default during 2003 until extended by PV Proceeds Holdings, Inc. The note payable had an original face amount of $4,000,000 and was collateralized by the Company’s note receivable from Amphion Ventures, LP (“Amphion Ventures”). Pursuant to the Asset Purchase Agreement between Axcess and PV Proceeds Holdings, Inc., Axcess assigned PV Proceeds Holdings, Inc. all payments of principal to be made by Amphion Ventures under the note receivable until the balance of the note receivable was paid in full or the balance due under the note payable to PV Proceeds Holdings, Inc. was paid in full, whichever occurred first. In addition, the shares of common stock, which PV Proceeds Holdings, Inc. may acquire upon conversion of preferred stock or by exercise of the warrant, were subject to a three-year lockup from the date of the closing, which could be reduced to two years upon the occurrence of certain events. The warrant was exercisable on or before July 28, 2004.

 

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Axcess reached an Agreement to Amend Purchase Note and Payment Term with PV Proceeds Holdings, Inc. PV Proceeds consented to a five-year extension of the note with an interest rate of 5% per annum from January 1, 2003 payable in full at maturity of December 31, 2007. As further consideration for entering into the agreement Axcess granted to PV Proceeds Holdings, Inc. a warrant to purchase up to 500,000 shares of common stock of Axcess. The warrants had an exercise price of $2.00 per share and expired on the earlier of February 14, 2008 or forty-five days after the principal and all accrued interest are paid. Axcess has also agreed to reduce the principal amount due first for 10% of equity proceeds and second 20% of proceeds from options exercised. Axcess also recorded deferred debt issuance costs of $689,932 for the value of the warrants, which were amortized over the life of the loan. The deferred debt issuance costs were fully amortized as of December 31, 2007.
Axcess reached an Agreement with PV Proceeds Holdings, Inc. to extend the maturity of the note from December 31, 2007 to December 31, 2011. Axcess agreed to pay a $25,000 extension fee and to increase the interest rate from 5.0% to 5.5%. Axcess has also agreed to reduce the principal amount due by 10% of any equity proceeds and 20% of all proceeds from options and warrants exercised and as a result owe $162,000 at March 31, 2009 and December 31, 2008. As of March 31, 2009 and December 31, 2008 no payment has been issued in connection with the Series 2008 or 2008B Preferred Equity offerings.
Amphion Investment LLC
Axcess entered into a 6.75% demand note with Amphion Investments, LLC, dated January 25, 2002. The borrowings are unsecured. The note was due December 31, 2007, Axcess reached an Agreement with Amphion Investments LLC to extend the maturity of the note to December 31, 2011. Axcess agreed to increase the interest rate from 5.0% to 5.5%. As of December 31, 2008 the outstanding amount is $393,787.
Convertible Note
On December 17, 2007 and through February 4, 2009, Axcess has entered into multiple convertible notes with Amphion Innovations plc. If within a specific time period Axcess completes an offering of any of its securities, and the aggregate proceeds to Axcess are at least $1,000,000 (“Transaction”) then Amphion would have had the option to convert these notes on the same terms as the completed offering. If the loans are not repaid or converted prior to their maturity date then Axcess shall issue to Amphion a warrant to purchase Axcess Common Shares at the closing price on the given date equivalent to ten percent (10%) of the outstanding amount (i.e. amount outstanding divided by closing stock price times 10%). If the amount is not repaid or converted prior to the next thirty days then Axcess will issue another warrant equal to an additional 10% and that will continue every thirty (30) days until Axcess has issued five warrants. These notes have been accounted for in accordance with EITF 00-19 (Accounting for Derivative Financial Instruments Indexed To, and Potentially Settled in a Company’s Own Stock), EITF 05-2 (The Meaning of Conventional Convertible Debt Instrument in 00-19), EITF 98-5 (Accounting for Convertible Securities with Beneficial Conversion Features or Contingently Adjustable Conversion Ratio) and EITF 00-27 (Application of Issue No. 98-5 to Certain Convertible Instruments). As of March 31, 2009 the outstanding principal balance on all of the outstanding notes is $1,038,273 and the Company has issued 850,060 (293,827 during the 3 months ended March 31, 2009) warrants with strike prices that range from $0.22 to $0.51 with a weighted average of $0.27 during the three months ended March 31, 2009. The notes and balances as of March 31, 2009 are:
                     
    Balance as of            
    March 31,            
Date of Note   2009     Due Date   Interest Rate  
December 17, 2007
  $ 50,000     January 15, 2008     5.0 %
January 14, 2008
    150,000     February 15, 2008     5.0 %
February 20, 2008
    150,000     March 31, 2008     5.0 %
February 28, 2008
    60,000     March 31, 2008     5.0 %
March 14, 2008
    63,000     April 15, 2008     5.0 %
March 25, 2008
    55,000     April 30, 2008     5.0 %
April 1, 2008
    85,273     May 1, 2008     5.0 %
April 7, 2008
    22,000     May 15, 2008     5.0 %
April 15, 2008
    110,000     May 31, 2008     5.0 %
July 30, 2008
    50,000     August 31, 2008     5.0 %
October 23, 2008
    100,000     November 30, 2008     5.0 %
November 26, 2008
    31,000     December 31, 2008     5.0 %
December 15, 2008
    62,000     January 31, 2009     5.0 %
December 30, 2008
    50,000     January 31, 2009     5.0 %
 
                 
Total
  $ 1,038,273              
 
                 

 

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As previously discussed, for all notes executed and detailed above, Amphion Innovations has the option to convert the notes payable under the same terms as a completed preferred offering occurring within a specified time period. At March 31, 2009, there were no notes that were still eligible to be converted.
The exercise price of the warrants range from $0.22 to $1.42 and expire five years from date of issuance. The Company estimates the fair market value of the warrant using Black-Scholes Valuation Model. Key assumptions used to estimate the fair market value of the warrants include the exercise price (ranging from $0.22 to $1.42), the expected term (five years), the expected volatility of the Company’s stock over the warrants expected term (ranging from 67% to 78%) and risk free interest rate (ranging from 2.11% to 4.27%).
(5) Significant Customers
During the three months ended March 31, 2009, the Company had one customer that accounted for 74% of revenue. During the three months ended March 31, 2008 the Company had one customer that accounted for 17% of revenue.
(6) Recent Accounting Pronouncements
In December 2007, the FASB issued SFAS No. 141(R), Business Combinations (SFAS No. 141(R)), which replaces SFAS No. 141, Business Combinations, requires an acquirer to recognize the assets acquired, the liabilities assumed, and any non-controlling interest in the acquiree at the acquisition date, measured at their fair values as of that date, with limited exceptions. This Statement also requires the acquirer in a business combination achieved in stages to recognize the identifiable assets and liabilities, as well as the non-controlling interest in the acquiree, at the full amounts of their fair values. SFAS No. 141(R) makes various other amendments to authoritative literature intended to provide additional guidance or to confirm the guidance in that literature to that provided in this Statement. This Statement applies prospectively to business combinations for which the acquisition date is on or after the beginning of the first annual reporting period beginning on or after December 15, 2008. The adoption of the provisions of SFAS 141(R) did not have a material effect on the Company’s financial statements.
In June 2008, the FASB ratified EITF Issue No. 07-5, Determining Whether an Instrument (or an Embedded Feature) is Indexed to an Entity’s Own Stock (“EITF 07-5”). EITF 07-5 provides that an entity should use a two step approach to evaluate whether an equity-linked financial instrument (or embedded feature) is indexed to its own stock, including evaluating the instrument’s contingent exercise and settlement provisions. It also clarifies on the impact of foreign currency denominated strike prices and market- based employee stock option valuation instruments on the evaluation. EITF 07-5 is effective for fiscal years beginning after December 15, 2008. The adoption did not have a material effect on the Company’s financial statements.
In March 2008, the FASB issued SFAS No.161, “Disclosures about Derivative Instruments and Hedging Activities, an amendment of FASB Statement No.133”, which requires additional disclosures about the objectives of the derivative instruments and hedging activities, the method of accounting for such instruments under SFAS No.133 and its related interpretations, and a tabular disclosure of the effects of such instruments and related hedged items on our financial position, financial performance, and cash flows. SFAS No.161 is effective for financial statements issued for fiscal years and interim periods beginning after November 15, 2008. The adoption of the provisions of SFAS 161 did not have a material effect on the Company’s financial statements.
In May 2008, the Financial Accounting Standards Board (“FASB”) approved FASB Staff Position (“FSP”) APB 14-1, “Accounting for Convertible Debt Instruments That May Be Settled in Cash upon Conversion (Including Partial Cash Settlement).” FSP APB 14-1 clarifies that convertible debt instruments that may be settled in cash upon conversion (including partial cash settlement) are not addressed by paragraph 12 of APB Opinion No. 14, “Accounting for Convertible Debt and Debt issued with Stock Purchase Warrants.” Additionally, FSP APB 14-1 specifies that issuers of such instruments should separately account for the liability and the equity components in a manner that will reflect the entity’s nonconvertible debt borrowing rate when interest cost is recognized in subsequent periods, with equity component being valued based on the difference between such non-convertible debt borrowing rate and the actual cash interest rate on such convertible debt. FSP APB 14-1 is effective for fiscal years beginning after December 15, 2008, and interim periods within those fiscal years and must be applied retrospectively to all periods presented. The adoption did not have a material effect on the Company’s financial statements.

 

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In May 2008, the FASB issued SFAS No. 162, The Hierarchy of Generally Accepted Accounting Principles (“SFAS No. 162”). SFAS No. 162 is intended to improve financial reporting by identifying a consistent framework, or hierarchy, for selecting accounting principles to be used in preparing financial statements that are presented in conformity with U.S. generally accepted accounting principles for nongovernmental entities. SFAS No. 162 is effective 60 days following the SEC’s approval of the Public Company Accounting Oversight Board Auditing amendments to AU Section 411, The Meaning of Present Fairly in Conformity with Generally Accepted Accounting Principles. The adoption of the provisions of SFAS 162 did not have a material effect on the Company’s financial statements.
Item 2. Management’s Discussion and Analysis of Financial Condition and Results of Operations.
Forward-Looking Statements
This quarterly report on Form 10-Q includes “forward-looking statements” within the meaning of Section 27A of the Securities Act of 1933, as amended (the “Securities Act”), and Section 21E of the Securities Exchange Act of 1934, as amended, which can be identified by the use of forward-looking terminology such as, “may,” “expect,” “could,” “plan,” “seek,” “anticipate,” “estimate,” or “continue” or the negative thereof or other variations thereon or comparable terminology.
These forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from those referred to in the forward-looking statements and are made pursuant to the “safe-harbor” provisions of the Private Securities Litigation Reform Act of 1995. These statements are made based on management’s current expectations or beliefs as well as assumptions made by, and information currently available to, management.
A variety of factors could cause actual results to differ materially from those anticipated in the Company’s forward-looking statements, including the following factors: changes from anticipated levels of sales, access to capital, future national or regional economic and competitive conditions, changes in relationships with customers, difficulties in developing and marketing new products, marketing existing products, customer acceptance of existing and new products, validity of patents, technological change, dependence on key personnel, availability of key component parts, dependence on third party manufacturers, vendors, contractors, product liability, casualty to or other disruption of the production facilities, delays and disruptions in the shipment of the Company’s product, and the ability of the Company to meet its stated business goals. For a detailed discussion of these and other cautionary statements and factors that could cause actual results to differ from the Company’s forward-looking statements, please refer to the Company’s filings with the Securities and Exchange Commission, especially “Item 1. Description of Business” (including the “Risk Factors” section of Item 1) and “Item 6. Management’s Discussion and Analysis of Plan of Operation” of the Company’s 2008 Annual Report on Form 10-K.
Readers are cautioned not to place undue reliance on these forward-looking statements, which reflect management’s analysis only as of the date hereof. The Company does not undertake any obligation to publicly revise these forward-looking statements to reflect events or circumstances that arise after the date hereof. Readers should carefully review the risk factors described in other documents the Company files from time to time with the Securities and Exchange Commission.
Recent Developments: Going Concern and Liquidity Problems
We do not have sufficient working capital to sustain our operations. We have been unable to generate sufficient revenues to sustain our operations. We will have to obtain funds to meet our cash requirements through business alliances, such as strategic or financial transactions with third parties, the sale of securities or other financing arrangements, or we may be required to curtail our operations, seek a merger partner, or seek protection under federal bankruptcy laws. Any of the foregoing may be on terms that are unfavorable to us or disadvantageous to existing stockholders. In addition, no assurance may be given that we will be successful in raising additional funds or entering into business alliances.
Our auditors have included an explanatory paragraph in their audit opinion with respect to our consolidated financial statements at December 31, 2008. The paragraph states that our recurring losses from operations and resulting continued dependence on access to external financing raise substantial doubts about our ability to continue as a going concern. Furthermore, the factors leading to and the existence of the explanatory paragraph may adversely affect our relationship with customers and suppliers and have an adverse effect on our ability to obtain financing.

 

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Liquidity and Capital Resources
Since inception, we have utilized the proceeds from a number of public and private sales of our equity securities, the exercise of options, convertible debt, and short-term bridge loans from stockholders to meet our working capital requirements. At March 31, 2009, we had a working capital deficit of $4,290,511.
Our operations generated losses in 2009. Our cash increased $112,487 during the three months ended March 31, 2009. We funded operations with cash from operations and convertible notes. No assurance can be given that such activities will continue to be available to provide funding to us. Our business plan for 2009 is predicated principally upon the successful marketing of our RFID products. We anticipate that our existing working capital resources and revenues from operations will not be adequate to satisfy our funding requirements throughout 2009.
Our working capital requirements will depend upon many factors, including the extent and timing of our product sales, our operating results, the status of competitive products, and actual expenditures and revenues compared to our business plan. We are currently experiencing declining liquidity, losses from operations and negative cash flows, which make it difficult for us to meet our current cash requirements, including payments to vendors, and may jeopardize our ability to continue as a going concern. We intend to address our liquidity problems by controlling costs, seeking additional funding (through capital raising transactions and business alliances) and maintaining focus on revenues and collections.
If our losses continue, we will have to obtain funds to meet our cash requirements through business alliances, such as strategic or financial transactions with third parties, the sale of securities or other financing arrangements, or we may be required to curtail our operations, seek a merger partner, or seek protection under federal bankruptcy laws. Any of the foregoing may be on terms that are unfavorable to us or disadvantageous to existing stockholders. In addition, no assurance may be given that we will be successful in raising additional funds or entering into business alliances.
Amphion Convertible Note
On December 17, 2007 and through February 4, 2009, Axcess has entered into multiple convertible notes with Amphion Innovations plc. If within a specific time period Axcess completes an offering of any of its securities, and the aggregate proceeds to Axcess are at least $1,000,000 (“Transaction”) then Amphion would have had the option to convert these notes on the same terms as the completed offering. If the loans are not repaid or converted prior to their maturity date then Axcess shall issue to Amphion a warrant to purchase Axcess Common Shares at the closing price on the given date equivalent to ten percent (10%) of the outstanding amount (i.e. amount outstanding divided by closing stock price times 10%). If the amount is not repaid or converted prior to the next thirty days then Axcess will issue another warrant equal to an additional 10% and that will continue every thirty (30) days until Axcess has issued five warrants. These notes have been accounted for in accordance with EITF 00-19 (Accounting for Derivative Financial Instruments Indexed To, and Potentially Settled in a Company’s Own Stock), EITF 05-2 (The Meaning of Conventional Convertible Debt Instrument in 00-19), EITF 98-5 (Accounting for Convertible Securities with Beneficial Conversion Features or Contingently Adjustable Conversion Ratio) and EITF 00-27 (Application of Issue No. 98-5 to Certain Convertible Instruments).
On January 15, 2009 and February 4, 2009, we borrowed an additional $80,000 from Amphion Innovations plc. under similar terms as prior Amphion notes. However, on February 19, 2009 and March 9, 2009 we repaid both of those notes. As of March 31, 2009 the outstanding principal balance on all of the outstanding notes is $1,038,273 and the Company has issued 850,060 (293,827 during the 3 months ended March 31, 2009) warrants with strike prices that range from $0.22 to $0.51 with a weighted average of $0.27 during the three months ended March 31, 2009
Results of Operations
Three Months Ended March 31, 2009 Compared to Three Months Ended March 31, 2008
Sales and Gross Profit. Sales for the three months ended March 31, 2009 were $1,082,682 and for the three months ended March 31, 2008 were $176,486. Cost of sales for the three months ended March 31, 2009 were $745,974 and for the three months ended March 31, 2008 were $105,727. The gross profit for the three months ended March 31, 2009 was $336,708 and $70,759 for the three months ended March 31, 2008. The majority of the increase in sales is a result of the Trinidad Port of Spain Contract awarded in January 2009. The gross margin percent for the three months ended March 31, 2009 was 31% compared to 40% for the same period in 2008. The lower gross margin percent was a result of the deferral of revenue and related costs associated with the Trinidad Port of Spain Contract as a result of the project not being completely installed as of March 31, 2009. We continue to expect the margin will continue to be stable in the 40% to 50% range.

 

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Operating Expenses. Operating expenses were $1,033,035 for the three months ended March 31, 2009 and $1,589,367 for the three months ended March 31, 2008. The majority of the decrease relates to the timing of the development of our next generation product and the closing of our California office, offset by an increased selling expense related to the Trinidad contract.
Research and development expenses were $309,359 for the three months ended March 31, 2009 and $871,590 for the three months ended March 31, 2008. The majority of the decrease relates to the timing of the development of the next generation RFID product. We also closed our California location. We are continuing to expense the development as incurred.
Corporate general and administrative expenses were $324,453 for the three months ended March 31, 2009 and $387,435 for the three months ended March 31, 2008. The decrease is related to a reduction in investor relations fees and reduced stock based compensation. However, we did have an increase in building lease expense as a result of our new Addison location.
Selling and marketing expenses were $394,559 for the three months ended March 31, 2009 and $326,050 for the three months ended March 31, 2008. The majority of the increase relates to an increase in selling expense for the Trinidad contract that were paid in 2009. However, we were able to offset a significant portion of the increase with lower salaries as a result of reduced headcount in the selling and marketing area, reduction in advertising and reduced marketing services.
Depreciation and amortization expenses were basically flat at $4,664 for the three months ended March 31, 2009 and $4,292 for the three months ended March 31, 2008.
Other expenses, net. Other expenses, net, were $63,551 for the three months ended March 31, 2009 and $116,423 for the three months ended March 31, 2008. Interest expense was $9,133 lower during the three months ended March 31, 2009, compared to the three months ended March 31, 2008, reflecting lower expense associated with warrants that were issued with the convertible notes. The gain on vendor settlements was also increased by $43,739.
Net Loss. Net loss was $759,878 for the three months ended March 31, 2009, compared to a loss of $1,635,031 for the three months ended March 31, 2009. The decrease is mainly related to a decrease in research and development relating to the next generation product development and an increase in gross margin mainly relating to the Trinidad Contract.
Preferred Stock dividend requirements. Preferred Stock dividend requirements were $47,466 for three months ended March 31, 2009 and $76,955 for three months ended March 31, 2008. The majority of the decrease is a result of several holders converting their preferred shares to common.
Other
Inflation. During the last two fiscal years inflation has not had, and is not expected to have during this fiscal year, a material impact on the operations and financial condition of the Company.
Item 3. Quantitative and Qualitative Disclosure about Market Risk
None
Item 4. Controls and Procedures
Controls and Procedures
The Company’s chief executive officer and chief financial officer are responsible for establishing and maintaining disclosure controls and procedures for the Company.
(a) Evaluation of Disclosure Controls and Procedures
Under the supervision and with the participation of our management, including our principal executive officer and chief financial officer, we evaluated the effectiveness of the design and operation of our disclosure controls and procedures, as defined in Rules 13a-15(e) and 15d-15(e) under the Securities Exchange Act of 1934 (“Exchange Act”), as of March 31, 2009. Based on this evaluation, our principal executive officer and our chief financial officer concluded that, as of the end of the period covered by this report, our disclosure controls and procedures were not effective and not adequately designed to ensure that the information required to be disclosed by us in the reports we submit under the Exchange Act is recorded, processed, summarized and reported within the time periods specified in the applicable rules and forms and that such information was accumulated and communicated to our chief executive officer and chief financial officer, in a manner that allowed for timely decisions regarding required disclosure.

 

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Based on our evaluation, management has concluded that our internal control over financial reporting was not effective as of March 31, 2009. Management has determined that (i) we are unable to maintain the proper segregation of various accounting and finance duties because of our small size and limited resources, (ii) much of the financial closing process is done off-line on electronic spreadsheets that are maintained on individual computers and are not backed up and (iii) based on our staffing we rely on our Chief Financial Officer to provide a significant amount of our compensating controls.
We intended to remediate these material weaknesses during 2008 however; liquidity issues prevented us from making changes. Therefore, we intend to address theses material weaknesses during 2009. Notwithstanding these material weaknesses, we believe that our financial conditions, results of operations and cash flows presented in this report of Form 10-Q are fairly presented in all material respects.
(b) Changes in Internal Controls
During the period ended March 31, 2009, there has been no change in internal control over financial reporting that has materially affected, or is reasonably likely to materially affect our internal control over financial reporting.
PART II. OTHER INFORMATION
Item 1. Legal Proceedings
Axcess is engaged in a number of lawsuits with approximately four vendors and one customer who claim they are owed amounts from $500 to $45,000, which aggregates in total $90,676. We are currently defending or seeking to settle each of the vendor’s and customer claims. At March 31, 2009, we had accrued the delinquent amounts we expect to be liable for, for the claims described in this paragraph.
Item 1A. Risk Factors
Not required
Item 2. Unregistered Sales of Equity Securities and Use of Proceeds
During the three months ended March 31, 2009, the Company issued unregistered securities in connection with the transactions described below. The proceeds were used for general working capital requirements. The issuance of stock was exempt from the registration requirements of the Securities Act, as amended by virtue of Section 4(2) thereof, as transactions not involving a public offering and an appropriate restrictive legend was affixed to the stock certificates.
2003B Preferred Equity
During the three months ended March 31, 2009 one holder elected to convert 10,000 shares into 10,000 shares of Axcess common stock. These shares had been previously registered under an SB-2 registration statement. The holder also elected to convert his $1,913 accrued dividends into 7,085 shares. The dividend shares have not been registered and therefore carry a restrictive legend.
Warrants
During the three months ended March 31, 2009 the Company issued an additional 293,827 warrants in conjunction with various debt offerings. The warrant price ranged from $0.22 to $0.51, with a weighted average strike price of $0.27 and they expire between January 14, 2014 and March 31, 2014.
Item 3. Defaults Upon Senior Securities
None
Item 4. Submission of Matters to a Vote of Security Holders
None
Item 5. Other Information
None

 

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Item 6. Exhibits and Reports on Form 8-K.
(a) Exhibits:
         
Exhibit No.   Description
  31.1    
Certification of our President, Chief Executive Officer and Principal Executive Officer, under Section 302 of the Sarbanes-Oxley Act of 2002.
       
 
  31.2    
Certification of our Vice President, Chief Financial Officer, Secretary and Principal Accounting and Financial Officer, under Section 302 of the Sarbanes-Oxley Act of 2002.
       
 
  32.1    
Certification of our President, Chief Executive Officer and Principal Executive Officer, under Section 906 of the Sarbanes-Oxley Act of 2002.
       
 
  32.2    
Certification of our Vice President, Chief Financial Officer, Secretary and Principal Accounting and Financial Officer, under Section 906 of the Sarbanes-Oxley Act of 2002.
       
 
  99.1    
May 14, 2009 Axcess International Reports First quarter 2009 earning results.

 

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SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the Registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized.
         
 
  AXCESS INTERNATIONAL INC.,    
 
  Registrant    
 
       
 
  /s/ ALLAN GRIEBENOW
 
Allan Griebenow Director, President and
   
 
  Chief Executive Officer
(Principal Executive Officer)
   
 
       
 
  /s/ ALLAN L. FRANK    
 
       
 
  Allan L. Frank    
 
  Chief Financial Officer and Secretary    
 
  (Principal Accounting and Financial Officer)    
May 14, 2009

 

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EXHIBIT INDEX
         
Exhibit No.   Description
  31.1    
Certification of our President, Chief Executive Officer and Principal Executive Officer, under Section 302 of the Sarbanes-Oxley Act of 2002.
       
 
  31.2    
Certification of our Vice President, Chief Financial Officer, Secretary and Principal Accounting and Financial Officer, under Section 302 of the Sarbanes-Oxley Act of 2002.
       
 
  32.1    
Certification of our President, Chief Executive Officer and Principal Executive Officer, under Section 906 of the Sarbanes-Oxley Act of 2002.
       
 
  32.2    
Certification of our Vice President, Chief Financial Officer, Secretary and Principal Accounting and Financial Officer, under Section 906 of the Sarbanes-Oxley Act of 2002.
       
 
  99.1    
May 14, 2009 Axcess International Reports First quarter 2009 earning results.

 

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