10-Q 1 form10q.htm AMERICAN CONSUMERS 10-Q 11-29-2008 form10q.htm


UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D. C.  20549

FORM 10-Q
(Mark One)
S
QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

For the quarterly period ended November 29, 2008
OR

£
TRANSITION REPORT PURSUANT TO SECTION 13 OR 15 (d) OF THE SECURITIES EXCHANGE ACT OF 1934

For the transition period from _____________ to ______________

Commission File No. 0-5815

AMERICAN CONSUMERS, INC.
(Exact name of registrant as specified in its charter)

GEORGIA
58-1033765
(State or other jurisdiction of Incorporation or organization)
(I.R.S. Employer Identification Number)

 
55 Hannah Way, Rossville, GA
30741
 
 
(Address of principal executive offices)
(Zip Code)
 


Registrant’s Telephone Number, including Area Code: (706) 861-3347
 
(Former name, former address and former fiscal year, if changed since last report)

Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days. YES S NO £

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer or a smaller reporting company.  See the definitions of “large accelerated filer,” “accelerated filer” and “smaller reporting company” in Rule 12b-2 of the Exchange Act.

Large accelerated filer  £
Accelerated filer £
Non-accelerated filer £ (Do not check if a smaller reporting company)
Smaller reporting company S

Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act). £ YES   SNO

APPLICABLE ONLY TO CORPORATE ISSUERS:
Indicate the number of shares outstanding of each of the issuer’s classes of common stock, as of the latest practicable date.

Class
Outstanding at January 9, 2009
COMMON STOCK - $ .10 PAR VALUE
781,339
NON VOTING COMMON STOCK - $ .10 PAR VALUE
----
 


 
 

 

ITEM 1.   FINANCIAL STATEMENTS

FINANCIAL INFORMATION
AMERICAN CONSUMERS, INC.
CONDENSED STATEMENTS OF INCOME AND RETAINED EARNINGS
(UNAUDITED)
 
 
   
THIRTEEN WEEKS ENDED
   
TWENTY-SIX WEEKS ENDED
 
   
November 29,
   
December 1,
   
November 29,
   
December 1,
 
   
2008
   
2007
   
2008
   
2007
 
                         
NET SALES
  $ 8,700,897     $ 8,487,207     $ 17,486,177     $ 17,228,089  
COST OF GOODS SOLD
    6,549,700       6,513,801       13,248,836       13,211,145  
Gross Margin
    2,151,197       1,973,406       4,237,341       4,016,944  
                                 
OPERATING, GENERAL AND ADMINISTRATIVE EXPENSES
    2,132,687       1,987,573       4,241,817       4,004,679  
                                 
Operating Income (Loss)
    18,510       (14,167 )     (4,476 )     12,265  
                                 
OTHER INCOME (EXPENSE)
                               
Interest income
    2,567       4,166       5,218       7,804  
Other income
    22,079       30,485       48,171       67,521  
Loss on disposal of equipment
    (1,574 )     ---       (2,143 )     ---  
Interest expense
    (11,467 )     (16,790 )     (19,314 )     (35,068 )
Income Before Income Taxes
    30,115       3,694       27,456       52,522  
INCOME TAXES
                       
                                 
NET INCOME
    30,115       3,694       27,456       52,522  
                                 
RETAINED EARNINGS:
                               
Beginning
    1,002,200       921,165       1,004,859       872,388  
                                 
Redemption of common stock
    (29 )     (122 )     (29 )     (173 )
                                 
Ending
  $ 1,032,286     $ 924,737     $ 1,032,286     $ 924,737  
                                 
PER SHARE:
                               
Net Income
  $ 0.039     $ 0.005     $ 0.035     $ 0.067  
Cash dividends
  $     $     $     $  
                                 
WEIGHTED AVERAGE NUMBER OF SHARES OUTSTANDING
    781,696       783,836       781,717       784,758  


See Notes to Financial Statements

 
2

 
 
FINANCIAL INFORMATION
AMERICAN CONSUMERS, INC.
CONDENSED BALANCE SHEETS


   
November 29,
   
May 31,
 
   
2008
   
2008
 
   
(Unaudited)
       
--A S S E T S--
 
CURRENT ASSETS
           
Cash and cash equivalents
  $ 647,449     $ 741,440  
Certificate of deposit
    302,465       311,884  
Accounts receivable
    145,686       118,334  
Inventories
    2,354,477       2,241,670  
Prepaid expenses
    42,472       70,494  
Total current assets
    3,492,549       3,483,822  
PROPERTY AND EQUIPMENT - at cost
               
Leasehold improvements
    303,766       303,766  
Furniture, fixtures and equipment
    3,254,409       3,323,713  
      3,558,175       3,627,479  
Less accumulated depreciation
    (3,061,285 )     (3,304,201 )
      496,890       323,278  
TOTAL ASSETS
  $ 3,989,439     $ 3,807,100  
                 
--LIABILITIES AND STOCKHOLDERS' EQUITY--
 
CURRENT LIABILITIES
               
Accounts payable
  $ 667,838     $ 817,890  
Book overdraft
    515,781       238,932  
Short-term borrowings
    381,487       422,820  
Current maturities of long-term debt
    85,718       53,922  
Accrued sales tax
    103,341       150,205  
Other
    239,330       258,087  
Total current liabilities
    1,993,495       1,941,856  
LONG-TERM DEBT
    233,949       130,265  
                 
STOCKHOLDERS' EQUITY
               
Nonvoting preferred stock – authorized 5,000,000 shares of no par value; no shares issued
           
Nonvoting common stock – authorized 5,000,000 shares-$.10 par value; no shares issued
           
Common stock - $.10 par value; authorized 5,000,000 shares; shares issued of 781,339 and 781,779 respectively
    78,134       78,178  
Additional paid-in capital
    651,575       651,942  
Retained earnings
    1,032,286       1,004,859  
Total Stockholders’ Equity
    1,761,995       1,734,979  
TOTAL LIABILITIES AND STOCKHOLDERS’ EQUITY
  $ 3,989,439     $ 3,807,100  


See Notes to Financial Statements

 
3

 
 
FINANCIAL INFORMATION
AMERICAN CONSUMERS, INC.
CONDENSED STATEMENTS OF CASH FLOWS
(UNAUDITED)

   
TWENTY-SIX WEEKS ENDED
 
   
November 29,
   
December 1,
 
   
2008
   
2007
 
CASH FLOWS FROM OPERATING ACTIVITIES
           
Net Income
  $ 27,456     $ 52,522  
Adjustments to reconcile net income to net cash provided by operating activities:
               
Depreciation and amortization
    60,410       62,291  
Change in operating assets and liabilities:
               
Accounts receivable
    (27,352 )     76,803  
Inventories
    (112,807 )     (82,943 )
Prepaid expenses
    28,022       93,962  
Accounts payable
    (150,052 )     (79,029 )
Book overdraft
    276,849       ---  
Accrued sales tax
    (46,864 )     (21,854 )
Other accrued liabilities
    (18,757 )     15,244  
                 
Net cash provided by operating activities
    36,905       116,996  
                 
CASH FLOWS FROM INVESTING ACTIVITIES
               
Decrease in certificate of deposit
    9,419       8,237  
Purchase of property and equipment
    (234,022 )     (64,976 )
Net cash used in investing activities
    (224,603 )     (56,739 )
                 
CASH FLOWS FROM FINANCING ACTIVITIES
               
Net decrease in short-term borrowings
    (41,333 )     (9,073 )
Proceeds from long-term borrowings
    168,000       35,435  
Principal payments on long-term debt
    (32,520 )     (38,277 )
Redemption of common stock
    (440 )     (2,614 )
Net cash provided by (used in) financing activities
    93,707       (14,529 )
                 
Net increase (decrease) in cash
    (93,991 )     45,728  
Cash and cash equivalents at beginning of period
    741,440       582,472  
Cash and cash equivalents at end of period
  $ 647,449     $ 628,200  
                 
SUPPLEMENTAL DISCLOSURE OF CASH FLOW INFORMATION:
               
                 
Cash paid during the six months for:
               
Interest
  $ 19,314     $ 35,068  


See Notes to Financial Statements

 
4

 
 
AMERICAN CONSUMERS, INC.
NOTES TO FINANCIAL STATEMENTS
 

(1)
Basis of Presentation.

The financial statements have been prepared in conformity with accounting principles generally accepted in the United States of America.

The interim financial statements have not been audited and should be read in conjunction with the notes to the financial statements presented in the Corporation’s 2008 Annual Report to Shareholders.  The quarterly financial statements reflect all adjustments that are, in the opinion of management, necessary for a fair presentation of the results for interim periods.  All such adjustments are of a normal recurring nature.  The results for the interim periods are not necessarily indicative of the results to be expected for the complete fiscal year.

(2)
Commitments and Contingencies.

Ordinary course capital expenditures replacements of store equipment during fiscal 2009 are estimated to be $50,000 or less, which we expect to be funded from operating cash flows.  In addition to these expected equipment replacements, up to three vehicles may have to be replaced during 2009 at a cost of approximately $25,000 each and we may also have to replace the Company’s maintenance vehicle during fiscal 2009 at an estimated cost of $30,000 to $35,000.  We expect to fund these vehicle replacements through either bank or manufacturer financing, whichever will provide the Company with the most favorable terms.  Finally, while management has attempted to postpone upgrades of our existing cash registers and scanning equipment, the pending change to add an additional digit to UPC bar codes on inventory items and the deterioration of the current equipment required us to begin the upgrades just prior to our year end in May 2008.  These upgrades were installed in one location prior to year end and in one additional location prior to the quarter ended on August 30, 2008.  Three additional stores were upgraded during our quarter ended November 29, 2008.  The cost of the upgrades is approximately $56,000 plus tax per store and financing for the completion of the installations has been obtained through our local bank.  As of November 29, 2008, capital expenditures for the fiscal year to date totaled $234,022, including the register and scanning equipment upgrades at four of the Company’s locations and three scales purchased for the meat or produce departments. The equipment upgrades for one store cost only $49,818 because we were able to use some equipment that had been replaced earlier at that location.  Other stores will need to be updated with meat scales and printers, probably during the current fiscal year, as part of the ordinary course replacements mentioned above.

The Company has a 401(k) plan that is administered by Ascensus. Participation in the plan is available to all full-time employees after one year of service and age 19. The Company’s annual contributions to the plan are discretionary. The Company’s contribution to the plan was $7,500 in each of fiscal years 2008 and 2007.

(3)
Cost of Goods Sold.

Cost of goods sold is comprised of the cost of purchasing the Company’s products (such as groceries and other vendor-supplied products) sold during the period.  Cost of goods sold is equal to the beginning inventory, plus the cost of goods purchased during the period, less the amount comprising ending inventory.  The cost of goods sold shown on the Company’s Statement of Income and Retained Earnings is presented net of rebates from suppliers.  These rebates represent cash consideration received from suppliers based primarily on the Company’s volume of purchases from such suppliers.  These rebates do not include reimbursement of costs incurred to sell the supplier’s products.  In accordance with EITF 02-16, the Company applies rebates from suppliers (excluding rebates for advertising costs) as a reduction in cost of goods sold.

 
5

 

ITEM 2
MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL
CONDITION AND RESULTS OF OPERATIONS
 
RESULTS OF OPERATIONS

   
THIRTEEN WEEKS ENDED
   
TWENTY-SIX WEEKS ENDED
 
   
November 29,
2008
   
December 1,
2007
   
November 29,
2008
   
December 1,
2007
 
Sales
  $ 8,700,897     $ 8,487,207     $ 17,486,177     $ 17,228,089  
% Sales Increase
    2.52 %     1.13 %     1.50 %     2.65 %
Gross Margin %
    24.72 %     23.25 %     24.23 %     23.32 %
Operating, General and Administrative Expenses:
                               
Amount
  $ 2,132,687     $ 1,987,573     $ 4,241,817     $ 4,004,679  
% of Sales
    24.51 %     23.42 %     24.26 %     23.25 %
Net Income
  $ 30,115     $ 3,694     $ 27,456     $ 52,522  

Overview:

American Consumers, Inc., (the “Company”), operates eight (8) self-service supermarkets within a compact geographical area that comprises Northwest Georgia, Northeast Alabama and Southeast Tennessee.  All of our supermarkets are operated under the name “Shop-Rite,” and are engaged in the retail sale of groceries including meats, fresh produce, dairy products, frozen foods, bakery products, tobacco products and miscellaneous other non-food items.

After operating at a loss of $2,659 for the first quarter of fiscal 2009, the Company operated at a net income of $30,115 for the thirteen weeks (quarter) ended November 29, 2008, which allowed us to report a net income of $27,456 for the first half of fiscal 2009.  Sales increased by $213,690 (or 2.52%) as compared to the same quarter of the prior year, as the economy continued to force consumers to alter their spending habits.  While this quarterly sales increase was partially offset by the minimal increase of only 0.51% experienced during our first fiscal quarter, sales for the first half of fiscal 2009 still increased by $258,088 (or 1.50%) over the comparable twenty-six weeks ended December 1, 2007.  Unfortunately, the impact of this sales increase, coupled with significant increases in the gross margin (to 24.72% from 23.25% for the quarter and to 24.23% from 23.32% for the first six months of last year) was offset by increases in operating, general and administrative expenses ($145,114, or 1.09% as a percentage of sales for the quarter, and $237,138, or 1.01% as a percentage of sales for the twenty-six week period), resulting in a small ($4,476) operating loss for the twenty-six weeks ended November 29, 2008, though we achieved operating income of $18,510 for the current quarter.  The increase in expenses was due primarily to increases in payroll costs, increases in group insurance premiums, utility costs and professional services.  Still, favorable net changes in other income/expense items allowed us to remain profitable for both the current quarter and year-to-date periods.  The most significant component of these changes was the reduction in interest expense for both the thirteen and twenty-six week periods, due primarily to a decrease in the average balance carried on our line of credit resulting from the implementation of a cash management system during fiscal 2008.  Interest expense did increase by $3,620 in the second quarter as compared to the first quarter of fiscal 2009, however, due to the new debt incurred to finance equipment purchases of new cash registers and scanning equipment during the period.  Partially offsetting the decreases in interest expense were simultaneous decreases in interest income (due principally to lower prevailing interest rates on our bank deposits) and other income (due principally to variations in the level of certain activities as discussed below under “Interest and Other Income” for each period presented).

 
6

 

The thirteen weeks (quarter) ended December 1, 2007 resulted in a net income in the amount of $3,694.  Sales increased by only 1.13% during the quarter as compared to a 4.28% increase during the previous year.  The small sales increase, while tempered by a decrease in the gross margin of 0.28% for the quarter, also coincided with a decrease of $8,192 (or 0.41%) in the operating, general and administrative expenses for the quarter.  Interest expense for the quarter also increased by $2,154 as compared to the previous year, due to additional borrowing on the Company’s line of credit to support traditionally higher November inventory levels for the Thanksgiving holiday and to maintain two accounts as the Company changed bank accounts during the quarter.  Other income for the quarter also declined by $4,547 versus the prior year period, due principally to variations in the level of certain activities as discussed below under “Interest and Other Income.”  Cumulatively, these changes resulted in a small increase ($463) in net income for the quarter as compared to the same quarter of fiscal 2007.  For the first six months of fiscal 2008, sales increased by 2.65%, offset somewhat by a 0.44% decrease in the gross margin.  Interest expense increased by $5,579 as compared to the first six months of the prior year, largely due to the same factors discussed above for the quarter, and operating, general and administrative expenses actually increased slightly (by $1,119, or 0.03%) for the first six months of fiscal 2008.  However, the sales increase, coupled with an increase of $6,139 in other income detailed below, helped to more than offset this slight increase in expenses and a 0.44% decline in the gross margin, leading a $28,944 increase in net income as compared to the first six months of fiscal 2007.

Management actively monitors both the gross margin and the Company’s retail pricing structure in an attempt to maximize profitability.  Management began working on the Company’s gross margin during the quarter ended August 31, 2002, at which time the gross margin stood at 22.79% for the fiscal year ended June 1, 2002.  While occasional improvements in gross profit have been seen in recent periods, such as the 24.23% gross margin we achieved for the first half of fiscal 2009 as compared to the gross margins of 23.85% for fiscal 2008 and 23.73% for fiscal 2007, it is difficult to maintain a trend of consistent improvement in the gross margin due to competitive conditions which often delay the Company’s ability to pass through price increases experienced at the wholesale level.  Accordingly, while management attempts to offset increases in its cost through pricing adjustments as competition allows, further improvements in the gross margin may not be achievable at this time, and further deterioration in the Company’s gross margin is possible.  While the increases in sales mostly offset the impact of reduced gross margins on profitability during fiscal years 2007 and 2008, the gross margin reductions experienced as a result of pricing adjustments made to increase sales during those periods provides further evidence of this trend.

Management believes that competitive pressures on the Company, which have led to the losses experienced in years prior to fiscal 2007, will continue to increase over time as a result of competitors opening more new stores in the Company’s trade area.  These competitors have greater financial resources than those of the Company, and may be able to obtain preferential treatment from suppliers in the form of advertising allowances, lower prices and other concessions not available to the Company.  These factors allow our competitors to engage in aggressive pricing and promotional activities that the Company cannot match, putting us at a competitive disadvantage. In response to these developments, management will continue seeking to manage the Company’s pricing structure to produce the most favorable balance between increases in sales, which help to offset our fixed operating expenses, and the gross margin, which determines the profitability of the additional sales.  We will attempt to improve the gross margin and increase profitability by working to obtain the lowest cost for the Company’s inventory, and as competition permits, by periodically implementing adjustments in the Company’s overall mix of retail prices.

 
7

 

Our gross margins may not be directly comparable to those of our larger competitors, since some of those companies may include the costs of their internal distribution networks in cost of goods sold – thus impacting the gross margin – while others reflect such costs elsewhere (such as in operating, general and administrative expenses).  Unlike many of the larger grocery store chains with which we compete, the Company does not have an internal distribution network.  Inventory is delivered directly to our individual store locations by our wholesale supplier, which recovers its distribution costs through the markup that it charges to the Company.  Accordingly, our cost of goods sold as reflected in the Company’s financial statements is comprised principally of our direct wholesale cost for the acquisition of such inventory, net of applicable rebates and allowances as discussed under “Inventories” in Note 1 of the financial statements presented in the Company’s 2008 Annual Report to Shareholders.

Management has been working to contain operating, general and administrative expenses as much as possible.  As indicated above, however, these expenses increased by $145,114, or 1.09% as a percentage of sales, for the current quarter as compared to the same period last year, and by $237,138, or 1.01% as a percentage of sales, for the twenty-six week period, resulting in a small operating loss for the first half of fiscal 2009.  Management continues to monitor these expenses and continues to evaluate the performance of each of our grocery store locations to determine their long-term value to the Company.  Cost increases, combined with the relatively fixed nature of certain of our expenses mean that any future decrease in sales due to the effects of ongoing competition will likely erode the improvement experienced in these expenses as a percentage of sales, which could affect the Company’s operating profits.  A more detailed discussion of these expenses and related changes is set forth below under the caption “Operating, General and Administrative Expenses” for each of the periods presented.


Three Months Ended November 29, 2008 Compared to Three Months Ended December 1, 2007:

Sales:

Sales increased $213,690 or 2.52% during the quarter ended November 29, 2008 compared to the quarter ended December 1, 2007.  While sales have continued to be affected at two of our grocery stores by the opening of a locally owned supermarket between these two store locations, sales at one of these stores increased by 1.21% this quarter as compared to the prior year period, while the other experienced an increase of 6.13% as customers are, or at least seem to be, now shopping closer to home.  Still, three of the Company’s stores experienced sales decreases ranging from 1.25% to 5.56%, while the other five stores showed increases in sales ranging from the 1.21% mentioned above to 7.57%.  The stores with sales decreases generally suffered from increased competition in their local market areas as compared to the prior year period, and one also continues to be adversely impacted by another tenant having moved out of the shopping center where it is located during fiscal 2006 and been replaced by a tenant which does not generate as much traffic, and by generally unfavorable traffic pattern conditions at that location.  Management will attempt to maintain the overall increase in sales by continuing to offer lower-priced generic goods to our customers and continuing with weekly advertised specials (including certain targeted promotions) throughout the year.  We believe that each of these factors, as well as the continuing effect of high gas prices on consumers’ spending choices and the availability of our check cashing program for customers, contributed to the sales increases experienced thus far in fiscal 2009.  Of course, pricing adjustments made to stimulate sales also contributed to some erosion of the gross margin during fiscal years 2007 and 2008, so maintaining profitable increases in sales over time may not be achievable.

 
8

 

Sales for the three months ended December 1, 2007 increased $94,940 or 1.13% compared to the same quarter the previous year.  Four of our eight grocery stores experienced sales increases for the quarter (ranging from 1.47% to 6.93%).  The remaining four locations, including both the locations mentioned above where a competitor opened between two of the Company’s stores and the third location impacted by the loss of traffic at its shopping center, experienced sales declines ranging from 0.03% to 8.18%.  Although the increase was only 1.13% of sales for the three months ended December 1, 2007, the sales increase was 2.65% for the first six months of the 2008 fiscal year.
 
Gross Margin:

Our gross margin percentage for the three months ended November 29, 2008 increased by 1.47% from the same quarter last year.  However, the 24.72% gross margin for the current quarter is down slightly from the gross margin of 24.83% for the fourth quarter ended May 31, 2008.  Management is working to make adjustments to retail prices of merchandise to recover increases in our wholesale costs, to the extent permitted by competition in order to keep the gross margin at a rate favorable to the Company in its efforts to generate net income.

The gross margin percentage for the Company for the three months ended December 1, 2007 decreased by 0.28%, from 23.53% to 23.25% as compared to the same quarter of the previous fiscal year.  This decrease represented a drop of 0.48% from the gross margin percentage of 23.73% obtained during the fiscal year ended June 1, 2007.  This decrease versus the prior year period was attributable to the delays in recovering increases in the costs of certain goods through adjustments to our retail prices and to promotional programs run by the Company during the period.
 
Operating, General and Administrative Expenses:

The Company’s operating, general and administrative expenses are comprised mainly of personnel salary and related payroll costs, utilities and telephone expenses, rental payments for leased locations, insurance expense, advertising and promotion expense, general and office supplies expense, repairs and maintenance, depreciation expense, bank service charges and credit card fees, bad checks expense, professional fees, vehicle expenses and other minor miscellaneous expenses.  In accordance with EITF 02-16, advertising rebates received from suppliers are deducted from advertising expense within this category.

The following table details the components of operating, general and administrative expenses, both in absolute terms and as a percentage of the total of all such expenses, for the quarters ended November 29, 2008 and December 1, 2007:

 
9

 


Expense Item
 
Second
Quarter
2009 Amount
   
% of Second
Qtr. 2009 Total
   
Second Quarter
2008 Amount
   
% of Second
Qtr. 2008 Total
 
Payroll
  $ 1,069,866       50.2     $ 989,207       49.8  
Utilities & telephone expense
    214,338       10.0       185,760       9.2  
Rent
    166,212       7.8       166,806       8.4  
Insurance
    150,362       7.1       127,035       6.4  
Advertising & promotion
    125,281       5.9       113,854       5.9  
General & office supplies
    105,273       4.9       102,169       5.0  
Repairs & maintenance
    76,258       3.6       87,811       4.4  
Depreciation
    32,484       1.5       31,457       1.6  
Bank service charges and credit card fees
    35,006       1.6       37,775       1.9  
Bad checks
    27,613       1.3       43,077       2.2  
Professional fees
    53,010       2.5       45,000       2.3  
Vehicle expenses
    13,604       0.6       7,417       0.4  
All other miscellaneous
    63,380       3.0       50,205       2.5  
TOTAL
  $ 2,132,687       100.0     $ 1,987,573       100.0  

Operating, general and administrative expenses increased by $145,114 (or 7.30%), for the second quarter of fiscal 2009 as compared to the comparable period of fiscal 2008.  Payroll expenses increased by $80,659 (or 8.15%) versus last year due to the federally mandated increase in the minimum wage that took effect on July 24, 2008, as well as an increase in bonuses accrued during the current quarter of $9,459 as compared to the same quarter last year, due to the improved net income for the quarter.  This increase was also affected by an increase in administrative payroll of approximately $26,000 during the quarter, due to hiring an additional office employee and employees receiving additional training for management and supervisory positions.  Utilities and telephone expense increased by $28,578 (or 15.38%) as energy costs continue to escalate.  Insurance increased by $23,327 (or 18.36%) due to the receipt in the second quarter of fiscal 2008 of a premium refund that resulted from an audit of the Company’s workman’s compensation package, with no comparable refund received during the current quarter.  Advertising and promotion expense, which remained constant as a percentage of sales, increased by $11,427 (or 10.04%), as costs to purchase comparable advertising increased.  General and office expense increased by $3,104 (or 3.04%) due to increases in the cost of supplies.  Depreciation expense increased by $1,027 (or 3.26%), as the Company moved forward with replacing its cash register and scanning systems during the quarter.  This expense will continue to increase as replacements continue throughout the fiscal year.  Professional fees increased by $8,010 (or 17.80%) as compared to the same quarter last year, as costs to comply with the Sarbanes-Oxley Act continued to rise, including increases in utilization of legal services related to compliance with the internal controls provisions of Section 404 of such Act.  We are also incurring additional expense for the use of an outside agent to collect bad checks, which resulted in a decrease in bad check expense as discussed below.  Vehicle expenses increased $6,187 (or 83.42%) due to additional repairs and maintenance required for the Company’s aging fleet of vehicles.  All other expenses increased $13,175 (or 26.20%), due to increases in other miscellaneous expenses during the quarter.

 
10

 

The Company also experienced decreases in the following expenses during the quarter.  Rent expense remained fairly consistent decreasing by $594 (or 0.36%) during the quarter due to a decrease in overages at one of the Company’s locations that has experienced a decrease in sales during the past year.  Repairs and maintenance expenses were down $11,553 (or 13.16%) due to a reduction in repairs to equipment during the quarter as compared to the prior year period.  Bank service charges and credit card fees decreased by $2,769 (or 7.33%), as the Company has changed to a new provider to handle its credit and debit card processing services in conjunction with the ongoing replacement of our registers.  Bad checks decreased by $15,464 (or 35.90%), reflecting improved recoveries due to a change in the provider of bad check collection services coupled with improved procedures for processing checks at the store level that have caused more questionable checks to be refused at the register.  As noted above, this decrease was partially offset by additional professional fees attributable to the new provider of collection services.  Management continues to monitor these expenses in an effort to reduce or limit increases to the extent possible, given the costs passed on to the Company by its suppliers of goods and services.

Overall, operating, general and administrative expenses decreased slightly, by $8,192 (or 0.41%), for the second quarter of fiscal 2008 as compared to the comparable period of fiscal 2007.  Payroll expense increased by $4,188 (or 0.4%) versus fiscal 2007 due to the federally mandated increase in the minimum wage that took effect at the first of the 2008 quarter.  Store management worked to reduce these expenses prior to the wage increase through more efficient management of employee scheduling and will continue to do so.  Utilities and telephone expense increased by $7,916 (or 4.45%) as energy costs continue to rise.  Rent increased by $6,027 due to increases in rent at two locations.  General and office supplies increased by $15,906 (or 18.44%) due to increases in costs as well as additional supplies needed to accommodate increased sales.  Bad checks expense increased $7,649 (or 21.59%), reflecting a trend in the presentation and subsequent cashing of counterfeit checks.  Management believes that the practice of cashing customers’ checks, while posing risks for the Company (such as the theft loss that was experienced during the fourth quarter of fiscal 2006 and recent increases in bad checks expense), is also vital to our competitive strategy for maintaining customer traffic and growing sales in the face of increased competition from grocery retailers that we have experienced in recent years. Professional fees increased by $4,307 (or 10.58%) as costs continue to increase due to compliance with Sarbanes-Oxley Act.

Insurance expense decreased by $30,814 (or 19.52%) as a result of a reduction in workman’s compensation premiums for our policy period that began on July 1, 2007.  Advertising and promotion expense decreased by $7,597, (or 6.26%) due to management’s efforts to reduce these costs during the quarter.  Repairs and maintenance expense decreased by $2,016 (or 2.24%) due to a reduction in the need for repairs during the quarter.  Depreciation decreased by $6,159 (or 16.37%) due to the age and fully depreciated status of much of our equipment.  These charges are returning to more historically consistent levels as the Company moves through the equipment replacement cycle discussed above.  Bank service charges and credit card fees decreased by $4,584 (or 10.82%) due to improved cash flow resulting in reduced bank service charges during the quarter.  All other expenses remained generally consistent with the preceding year’s figures.

Interest and Other Income:

Other income (not including interest income) decreased from $30,485 for the quarter ended December 1, 2007 to $22,079 for the quarter ended November 29, 2008.  The decrease in check cashing fees for the second quarter of fiscal 2009 reflects a reduction in the activity of check cashing, as management attempts to more closely monitor the acceptance of bad checks.  An improved system is now in place at the five stores that had received the cash register and scanning equipment updates as of November 29, 2008, which scans checks when presented and rejects any checks deemed not good by the system’s enhanced database.  The negative figure of $467 for the quarter ended December 1, 2007 in funds received for handling money orders and money transfers in the stores was due to a one-time adjustment of $3,033 made to reverse an over-accrual error in these amounts that occurred during the first quarter of fiscal 2007, as well as to a reduction in the volume of these transactions as compared to the prior year period.  Excluding the one-time adjustment, funds received for handling money orders would have been $2,566 for the quarter ended December 1, 2007.  Changes in the other components of other income presented below relate primarily to variations in the volume of the associated activity or service provided by the Company during each of the fiscal periods presented.  The components of other income for the quarters ended November 29, 2008 and December 1, 2007 were as follows:

 
11

 
 
   
THIRTEEN WEEKS ENDED
 
Description
 
November 29, 2008
   
December 1, 2007
 
             
Check cashing fees
  $ 15,065     $ 23,877  
Funds received for handling money orders
    539       (467 )
Vendor’s compensation from the States of Alabama and Georgia for collecting and remitting sales taxes on a timely basis
    3,739       3,629  
Returned check fees
    1,243       1,460  
Revenue related to Fed-Ex shipments/other
    1,493       1,986  
TOTAL
  $ 22,079     $ 30,485  

Interest income decreased by $1,599 as compared to the second quarter of fiscal 2008, due to the re-pricing of the interest rate on the Company’s certificate of deposit at the latest renewal date.

Six Months Ended November 29, 2008 Compared to Six Months Ended December 1, 2007:

Sales:

Sales for the six months ended November 29, 2008 increased $258,088 or 1.50% compared to the same six-month period last year.  While the sales increase of 2.52% realized in the second quarter of fiscal 2009 as compared to the same quarter last year was roughly in line with the 2.65% sales increase experienced for the first six months of fiscal 2008, as noted above this increase was tempered by nearly flat sales for the first quarter of fiscal 2009 as compared to the prior year.  Sales increased at four of the Company’s eight stores for the twenty-six weeks ended November 29, 2008 (ranging from 1.90% to 6.21%).  The other four stores experienced sales decreases ranging from 0.46% to 7.37%.  Factors believed by management to have influenced these increases and decreases are discussed above in relation to the second quarter numbers.  While it is difficult to consistently increase sales due to the effects of competition, we are trying to service our customers, both new and old, to encourage them to shop with us.

Sales for the six months ended December 1, 2007 increased $445,111 or 2.65% compared to the same six months of fiscal 2007.  This increase was down from the 4.61% increase obtained for the six months ended December 2, 2006 over the six months ended November 26, 2005.  Six of our eight grocery stores experienced sales increases for the first six months of fiscal 2008 (ranging from 1.07% to 8.78%).  Competition opened in the market area of the Company’s other two stores that experienced decreases of 3.99% and 0.74% during the period.

 
12

 
 
Gross Margin:

The Company’s gross margin percentage for the six months ended November 29, 2008 increased by 0.91% as compared to the six months ended December 1, 2007, from 23.32% to 24.23%.  The gross margin percentage for fiscal 2008 was 23.85%, with the gross margin for the fourth quarter of fiscal 2008 being 24.83%.  The gross margin for the first quarter of fiscal 2009 was 23.75%.  The gross margin achieved in the four individual quarters making up fiscal 2008 ranged from 23.25% to 24.83%.  The gross margin percentage is dependent on our ability to keep pace with increases in wholesale prices and our ability to pass those increases on to the customer based on competition.  Management is constantly working to strategically adjust the retail prices of our merchandise to recover increases in our wholesale costs, to the extent permitted by competition.

The Company’s gross margin percentage for the six months ended December 1, 2007 decreased by 0.44% as compared to the six months ended December 2, 2006, from 23.76% to 23.32%. However, the gross margin for the first six months of fiscal 2008 reflected relative stability as compared to the 23.28% gross margin experienced for the fourth quarter of the fiscal year ended June 2, 2007.  This decrease versus the comparable period of fiscal 2007 is attributable to the impact of delays in recovering increases in the costs of certain merchandise through adjustments to our retail prices, as well as to the other promotional activities described above.

Operating, General and Administrative Expenses:

The following table details the components of operating, general and administrative expenses, both in absolute terms and as a percentage of the total of all such expenses, for the six month periods ended November 29, 2008 and December 1, 2007:

Expense Item
 
2009 Six
Month Amount
   
% of 2009 Six
Month Total
   
2008 Six
Month Amount
   
% of 2008 Six
Month Total
 
Payroll
  $ 2,113,952       49.8     $ 1,985,363       49.6  
Utilities & telephone expense
    410,199       9.7       361,329       9.0  
Rent
    332,508       7.8       329,506       8.2  
Insurance
    297,337       7.0       268,468       6.7  
Advertising & promotion
    256,110       6.0       250,936       6.3  
General & office supplies
    208,679       4.9       203,514       5.0  
Repairs & maintenance
    160,320       3.8       177,470       4.4  
Depreciation
    60,410       1.4       62,291       1.6  
Bank service charges and credit card fees
    72,108       1.7       75,467       1.9  
Bad checks
    70,674       1.7       88,061       2.2  
Professional fees
    123,459       2.9       87,665       2.2  
Vehicle expenses
    24,197       0.6       14,137       0.4  
All other miscellaneous
    111,864       2.7       100,472       2.5  
TOTAL
  $ 4,241,817       100.0     $ 4,004,679       100.0  
 
 
13

 
 
The Company’s operating, general and administrative expense for the six months ended November 29, 2008 increased overall by $237,138 (or 5.92%) over the same six-month period last year.  Payroll costs increased by $128,589 (or 6.48%).  As discussed above, this increase is due to an increase in the minimum wage effective on July 24, 2008 and to the hiring of additional personnel during the first six months of fiscal 2009.  Officer’s and supervisors accrued bonuses actually decreased by $5,880 for the six month period because of the reduction in net income for the six months ended November 29, 2008 in the amount of $25,066 as compared to the prior year period.  Utilities and telephone expenses increased by $48,870 (or 13.53%) as energy costs continue to rise.  Rent expense remained fairly consistent, increasing by $3,002 (or 0.91%) for the twenty-six week period and actually decreased during the quarter ended November 29, 2008, as discussed above.  Insurance increased by 28,869 (or 10.75%) due to increased premiums under the Company’s health insurance package maintained for employees, partially offset by a decrease in the premiums for the Company’s workmen’s compensation package and commercial liability coverage.  The Company also received a return premium of approximately $18,000 last year from a workmen’s compensation audit that has not been completed this year.  Advertising and promotion expense increased by only $5,174 (or 2.06%) as management continually works to control these costs by reducing the amount of certain of these activities during the year.  General and office supplies increased by $5,165 (or 2.54%) reflecting increases in costs of paper, operating supplies and other office supplies.  Professional fees increased by $35,794 (or 40.83%) as compared to the same quarter last year, as costs to comply with the Sarbanes-Oxley Act continued to rise, including significant increases in utilization of legal services and other outside consulting fees related to compliance with the internal controls provisions of Section 404 of such Act.  The Company also incurred approximately $7,500 in professional fees paid to a check collection agency in an effort to reduce bad checks expense.  Vehicle expenses increased $10,060 (or 71.16%) due to additional repairs and maintenance required for the Company’s aging fleet of vehicles.  All other expenses increased $11,392 (or 11.34%), due to increases in other miscellaneous expenses during the quarter.

Repairs and maintenance decreased by $17,150 (or 9.66%) due to the reduction in repairs to equipment during the twenty-six week period this year as compared to last year.  These repairs are expensed as incurred and may not continue to decrease during the remainder of the year. Depreciation decreased by $1,881 (or 3.02%) for the periods reported but will increase during the remainder of fiscal 2009 due to the ongoing replacements of cash registers and other equipment.  Bank service charges and credit card fees decreased by $3,359 (or 4.45%) as management is switching service providers for card processing as cash registers are replaced. Bad check expense decreased by $17,387 (or 19.71%) as management also is switching to a new provider of handling bad check collections and striving to improve store procedures, as discussed above.

The Company’s operating, general and administrative expenses for the six months ended December 1, 2007 increased overall by only $1,119, or 0.03% over the same six month period of fiscal 2007.  While payroll expenses decreased by $2,037 (or 0.10%) versus last year, these expenses increased during the second quarter of fiscal 2008 because of the federally mandated increase in the minimum wage that took effect early in the quarter.  Utilities and telephone expense increased by $9,968 (or 2.84%) for the six month period due to increases in energy costs.  Rent expense increased by $9,272 (or 2.90%) due to increases in rent at two of the Company’s locations as leases were renewed.  General and office supplies increased by $21,555, or (11.85%) due to increases in costs as well as additional supplies needed to accommodate increased sales.  Repairs and maintenance only increased by $1,347, (or 0.76%) due to a reduction of needed repairs in the second quarter of this year.  Bad checks increased by $8,760, (or 11.05%) reflecting a trend in the presentation and subsequent cashing of counterfeit checks.  Management is continually making efforts to improve training and employee education on this topic.  Professional fees increased by $28,375 (or 47.86%) as a result of increased regulatory compliance expense under the Sarbanes-Oxley Act, coupled with increased utilization of legal services as compared to the same six month period of the preceding year.

 
14

 

Insurance expense decreased by $55,391 (or 17.10%) as a result of a reduction in workman’s compensation premiums for our policy period that began on July 1, 2007.  Advertising and promotion expense decreased by $3,262 (or 1.28%) due to management’s efforts to reduce this expense item.  Depreciation expense was reduced by $13,452 (or 17.76%) due to the age and fully depreciated status of much of our equipment.  As noted above, however, these charges are returning to more historically consistent levels as the Company moves through current equipment replacement cycles.  Bank service charges and credit card fees decreased by $7,421 (or 8.95%) due to the improvements in the Company’s cash balances and cash management procedures as a result of the change in our principal banking relationship during the fourth quarter of fiscal 2007.  All other expenses remained generally consistent with last year’s figures.

Interest and Other Income:

Other income (not including interest income) decreased from $67,521 for the six months ended December 1, 2007 to $48,171 for the six months ended November 29, 2008, due primarily to variations in the volume of the associated activity or service provided by the Company during each of the fiscal quarters presented.  As discussed above, the Company has tightened its controls over the process for accepting checks, resulting in some reduction in the volume of check cashing activity, and has switched to a different provider for the handling of bad check collections.  This has resulted in more income from returned check fees, partially offset by the increased cost of the provider reflected under professional fees above.  The components of other income for the six months ended November 29, 2008 and December 1, 2007 were as follows:

   
TWENTY-SIX WEEKS ENDED
 
Description
 
November 29, 2008
   
December 1, 2007
 
Check cashing fees
  $ 34,689     $ 46,821  
Funds received for handling money orders
    1,110       4,457  
Vendor’s compensation from the States of Alabama and Georgia for collecting and remitting sales taxes on a timely basis
    7,604       7,354  
Returned check fees
    2,708       1,837  
Revenue related to Fed-Ex shipments/other
    2,060       7,052  
TOTAL
  $ 48,171     $ 67,521  

Interest income decreased by $2,586 as compared to the first six months of fiscal 2008, due to the repricing of the interest rate on the Company’s certificate of deposit at the latest renewal date.

Income Taxes:

The Company accounts for income taxes in accordance with the provisions of SFAS No. 109, “Accounting for Income Taxes,” which requires that deferred income taxes be determined based on the estimated future tax effects of differences between the financial statement and tax bases of assets and liabilities given the provisions of the enacted tax laws.  Valuation allowances are used to reduce deferred tax assets to the amount considered likely to be realized.

 
15

 
 
No amounts have been provided for current and deferred federal and state tax expense in the statements of income for the six months ended November 29, 2008 or December 1, 2007, as a result of a continued net operating loss carry-forward and the related full valuation of the Company’s net deferred tax assets.
 
Inflation:

The Company continues to seek ways to cope with the threat of inflation.  To the extent permitted by competition, increased costs of goods and services to the Company are reflected in increased selling prices for the Company’s goods.  However, competitive conditions often delay our ability to pass through price increases experienced at the wholesale level.  When the Company is forced to raise overall prices of its goods, we attempt to preserve the Company’s market share through competitive pricing strategies that emphasize weekly-advertised specials.

 
16

 

FINANCIAL CONDITION


Liquidity and Capital Resources:

Changes in the Company’s liquidity and capital resources during the periods presented resulted primarily from the following:

Cash Flows from Operating Activities

During the twenty-six weeks ended November 29, 2008, the Company generated a net amount of $36,905 in cash flows from operating activities.  In addition to the Company’s net income of $27,456 for the period, other sources of operating cash flow included the impact of non-cash depreciation charges in the amount of $60,410 and an increase in the book overdraft in the amount of $276,849 (resulting from the timing impacts of draws and repayments under our revolving line of credit in conjunction with the cash management program instituted during fiscal 2008 with the bank that provides the line of credit), partially offset by a decrease in accounts payable of $150,052.  Operating cash flow was also generated by a $28,022 decrease in prepaid expenses.  This was due to a combination of (i) a decrease in prepaid maintenance expense, since the new registers being installed come with the first year maintenance free and only a nominal fee for software maintenance and (ii) the fact that there were no deposits on registers at November 29, 2008 as compared to a $24,216 deposit that was being carried at May 31, 2008, partially offset by an increase in the prepaid insurance balance between May 31, 2008 and November 29, 2008 due to the payment of premiums.  Additional uses of operating cash flows during the first half of fiscal 2009 included (i) a $112,807 increase in inventories (due to seasonal requirements for increased inventory to meet customer demand during the holiday periods in November and December); (ii) a $27,352 increase in accounts receivable (due to an increase in advertising and volume-based rebates from vendors and a decrease in coupons receivable due to timing of mailing coupons for redemption); and (iii) reductions of $46,864 in sales tax payable (due mainly to timing of payments) and $18,757 in other accrued liabilities.

This compares to cash generated from operating activities of $116,996 for the twenty-six weeks ending December 1, 2007.  These funds resulted from a net income of $52,522, coupled with the impact of non-cash depreciation charges in the amount of $62,291 as well as reductions in accounts receivable of $76,803 (due to a slight increase in advertising and volume-based rebates from vendors which was more than offset by collection of a short-term promissory note from a former employee that was repaid during the period) and prepaid expenses of $93,962 (largely due to timing differences in payments for insurance premiums) and an increase of $15,244 in other liabilities.  These sources of operating cash flows were partially offset by decreases of $79,029 in accounts payable and $21,854 in sales tax payable (due largely to the timing of state sales tax payments in relation to quarterly sales levels), and increases of $82,943 in inventories (due to seasonal requirements to meet seasonal holiday demand) and $93,962 in prepaid expense (largely due to timing differences in payments for insurance premiums and prepaid maintenance contracts on our cash registers and scanning equipment).

Cash Flows from Investing Activities

Investing activities used $224,603 of cash flow during the twenty-six weeks ended November 29, 2008, due to $234,022 of expenditures for the equipment purchases ($221,022 for the upgraded cash register and scanning equipment systems for four stores plus approximately $13,000 for the purchase of three scales for produce and meat departments), partially offset by a decrease in the Company’s certificate of deposit in the amount of $9,419.

 
17

 
 
Investing activities used $56,739 of cash flow during the twenty-six weeks ended December 1, 2007, consisting of $64,976 used to fund purchases of property and equipment during the period, including the purchase of two vehicles, partially offset by a decrease of $8,237 in the balance of our certificate of deposit.

Cash Flows from Financing Activities

Financing activities provided $93,707 of additional cash flow during the twenty-six weeks ended November 29, 2008.  The impact of $168,000 of additional long-term debt incurred in connection with the ongoing cash register and scanning equipment purchases was partially offset by principal payments on long-term debt in the amount of $32,520, a net decrease of $41,333 in short-term debt (primarily outstanding borrowings under our line of credit, which fluctuate throughout each quarter as amounts are continuously drawn and repaid, based on the timing of expenditures and revenues, under the terms of the cash management facility with our lender) and the redemption of common stock in the amount of $440.

During the twenty-six weeks ended December 1, 2007, the Company used $14,529 in cash flow from financing activities, consisting of a $9,073 reduction in the Company’s short term borrowings and payments of $38,277 on the Company’s long term debt, offset by $35,435 of new debt incurred in connection with the purchase of the two new vehicles during the six month period and the expenditure of $2,614 to redeem common stock.

Overall, the Company’s cash and cash equivalents decreased by $93,991 during the twenty-six weeks ended November 29, 2008, versus an increase in cash and cash equivalents of $45,728 during the twenty-six weeks ended December 1, 2007.

The ratio of current assets to current liabilities was 1.75 to 1 at the end of the latest quarter, November 29, 2008 compared to 1.80 to 1 on December 1, 2007 and 1.79 to 1 at the end of the fiscal year ended May 31, 2008.  Cash, cash equivalents and the certificate of deposit constituted 27.20% of the total current assets at November 29, 2008, as compared to 27.83% of total current assets at December 1, 2007 and 30.23% of total current assets at May 31, 2008.  As previously reported, the Company has increased its reliance on bank financing and working capital management to maintain adequate liquidity to fund operations in connection with the operating losses experienced in recent years.  During the last three years, management also has limited additional capital spending and has been attempting to control costs in other areas to moderate the effects of these developments on the Company’s overall liquidity by reducing the Company’s working capital requirements.  While these efforts resulted in a net reduction of approximately $14,000 in the Company’s monthly debt service requirements through the end of fiscal 2008 due to the retirement of long term debt over the three year period, these savings will be partially offset by debt service requirements on the new financing obtained in connection with the ongoing replacement of the Company’s cash registers and scanning equipment at each of its stores, as well as with vehicles purchased in recent periods.  As employment and inventory costs increase, management will continue to attempt to compensate for the increases through operational efficiencies (including both efficient working capital management, which has been aided by the addition of a cash management program during the second half of fiscal 2008, and seeking to reduce other expenses where possible), and through seeking to continue the favorable cash management arrangement with our primary lender.

 
18

 

In general, management also has been working to reduce the Company’s inventory levels when possible as an additional means of providing working capital.  However, inventories at November 29, 2008 increased by $112,807 over the inventory at year-end May 31, 2008, due to normal seasonal requirements for increased inventory to meet customer demand during the holidays, as discussed above.  The overall level of inventory balances in recent periods also has been affected by ongoing increases in the Company’s cost for certain staple grocery items.

Historically, the Company has financed its working capital requirements principally through its cash flow from operations.  Short-term borrowing to finance inventory purchases is provided by the Company’s $800,000 line of credit from its bank and through borrowings from related parties, as discussed below.  Effective May 3, 2007, we entered into a new credit facility with Gateway Bank & Trust, which includes an $800,000 line of credit with a 12 month term which was renewed for an additional year in May 2008.  The line of credit contains a borrowing base provision that limits the maximum outstanding indebtedness to forty percent (40%) of the value of the Company’s inventory, as measured on a quarterly basis.  As of November 29, 2008, we had $429,060 available to be borrowed under the line of credit.  The bank line of credit is secured by the Company’s certificate of deposit, as well as by a security interest in substantially all of our accounts receivable, inventory, machines and equipment, furniture and fixtures and by personal guarantees of Michael A. Richardson and Paul R. Cook, the Company’s President and CEO and Executive Vice President and CFO, respectively.  While we believe that these sources will continue to provide us with adequate liquidity to supply the Company’s working capital needs, if the Company’s operating losses were to increase relative to depreciation and other non-cash charges, our operating cash flows could be adversely affected.  If this happens, we could be required to seek additional financing through bank loans, or other sources, in order to meet our working capital needs.  If we were required to seek such additional financing and were not able to obtain it, or were unable to do so on commercially reasonable terms, we could be required to reduce the Company’s current level of operations in order to lower our working capital requirements to a level that our present financing arrangements would support.

Short-term borrowings as of specific dates are presented below:


   
November 29,
2008
   
May 31,
2008
   
December 1,
2007
 
Michael and Diana Richardson
  $ 10,051     $ 9,764     $ 13,350  
Matthew Richardson
    496       1,566       1,517  
Line of Credit
    370,940       411,490       600,000  
TOTAL
  $ 381,487     $ 422,820     $ 614,867  

During the first six months of fiscal 2009, we increased the Company’s borrowings from related parties by $317 (reflecting additional accrued interest) and reduced the outstanding principal by $1,100 for a net reduction of $783.  We reduced the outstanding balance under the line of credit by a net amount of $40,550.

The Company’s line of credit with Gateway Bank & Trust bears interest at prime, subject to a 6.0% floor.  Notes to Michael and Diana Richardson and to Matthew Richardson are unsecured, payable on demand and bear interest at .25% below the base rate charged by Gateway Bank & Trust on the line of credit.  Michael Richardson is Chairman of the Board and Chief Executive Officer of the Company.  Diana Richardson is the wife of Michael Richardson, and Matthew Richardson is their son.

 
19

 

Long-Term Debt:

At November 29, 2008, long-term debt included a note payable to Gateway Bank & Trust of $130,704 incurred in May 2007 to refinance the addition of the Company’s eighth grocery store. The Company also borrowed $168,000 (current balance of $161,954) in three related loans, with the proceeds used to purchase registers and related equipment in three stores.  In addition, three vehicles have been purchased and financed through Tennessee Valley Federal Credit Union, with balances due at November 29, 2008 of $10,638, $9,269 and $7,102.  Long-term debt as of specific dates is presented below:


   
November 29,
  2008
   
May 31,
  2008
   
December 1,
  2007
 
Three notes payable, Bank, secured by all inventory, machinery and equipment, due $1,087 monthly, with interest at prime with a 6% floor through September 2013.
  $ 161,954     $     $  
                         
Note payable, Bank, secured by all inventory, machinery and equipment, due $3,684 monthly, with interest at prime with a 6% floor through April 2012.
    130,704       148,486       165,228  
                         
Vehicle loans; collateralized by automobiles due monthly through July 2010.
    27,009       35,701       44,180  
    $ 319,667     $ 184,187     $ 209,408  
Less current maturities
    85,718       53,922       50,112  
    $ 233,949     $ 130,265     $ 159,296  

The following is a schedule by years of the amount of maturities of all long-term debt subsequent to November 29, 2008:

Twelve Months
Ending November
 
Amount
 
2009
  $ 85,718  
2010
    80,700  
2011
    76,218  
2012
    47,660  
2013
    29,371  

During the quarter ended November 29, 2008 retained earnings increased as a result of the Company’s net income for the quarter.


Critical Accounting Policies:

Critical accounting policies are those policies that management believes are important to the portrayal of the Company’s financial condition and results of operations and require management’s most difficult, subjective or complex judgments, often as a result of the need to make estimates about the effect of matters that are inherently uncertain.  Management believes it has chosen accounting policies that are appropriate to report accurately and fairly our operating results and financial position, and we apply those accounting policies in a consistent manner.  Our significant accounting policies are summarized in Note 1 to the Financial Statements included in the Company’s Annual Report on Form 10-K for the year ended May 31, 2008.

 
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We believe that the following accounting policies are the most critical in the preparation of our financial statements because they involve the most difficult, subjective or complex judgments about the effect of matters that are inherently uncertain.

Use of Estimates:

The preparation of financial statements is conformity with generally accepted accounting principals requires management to make estimates and assumptions that affect the reported amount of assets, liabilities, revenues, and expenses, and related disclosures of contingent assets and liabilities.  Management determines its estimates based on historical experience and other factors believed to be reasonable under the circumstances.  Actual results could differ from those estimates.

Inventories:

All inventories are valued at the lower of average cost or market, following the Average Cost-to-Retail Method.  Under this method, inventory is stated at average cost, which is determined by applying an average cost-to-retail ratio to each similar merchandise category’s ending retail value.  If average cost is determined to exceed market value, the impacted merchandise’s carrying value is reduced to market value, with the reduction flowing through current period earnings.  Management recognizes inventory shortages throughout the year based on actual physical counts, which are performed on a quarterly basis at each store location.

Vendor Allowances:

The Company receives funds for a variety of merchandising activities from vendors whose products the Company buys for resale in its stores.  These incentives and allowances include volume or purchase based incentives, advertising allowances, and promotional discounts.  The purpose of these incentives and allowances is generally to aid in the reduction of the costs incurred by the Company for stocking, advertising, promoting and selling the vendor’s products.  The allowances generally relate to short-term arrangements with vendors, often relating to a period of one month or less, and are typically negotiated on a purchase-by-purchase basis.  Due to system constraints and the nature of certain allowances, these allowances are applied as a reduction of inventory costs using a rational and systematic methodology, which results in the recognition of these incentives when the inventory related to the initial purchase is sold.  Management recognized vendor allowances of $115,085 and $205,035, respectively, as a reduction in inventory costs for the thirteen and twenty-six week periods ended November 29, 2008, and recognized vendor allowances of $124,049 and $213,565, respectively, as a reduction in inventory costs for the thirteen and twenty-six week periods ended December 1, 2007.  Amounts that represent a reimbursement of specific identifiable incremental costs, such as advertising, are recorded as a reduction to the related expense in the period that the related expense is incurred.  Management recognized approximately $14,350 and $30,682, respectively, in advertising allowances recorded as a reduction of advertising expense for the thirteen and twenty-six week periods ended November 29, 2008, and recognized approximately $22,578 and $31,328, respectively, in advertising allowances recorded as a reduction of advertising expense for the thirteen and twenty-six week periods ended December 1, 2007.

 
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Asset Impairments:

Management accounts for any impairment of its long-lived assets in accordance with Statement of Financial Accounting Standards No. 144, “Accounting for the Impairment or Disposal of Long-Lived Assets.”  Management monitors the carrying value of its long-lived assets for potential impairment each quarter based on whether any indicators of impairment have occurred.  As of November 29, 2008 and December 1, 2007, no long-lived assets have been identified by management as impaired.
 
Off-Balance Sheet Arrangements:

The Company had no significant off-balance sheet arrangements as of November 29, 2008.
 
Related Party Transactions:

Except as discussed above under “Liquidity and Capital Resources,” there were no material related party transactions during the twenty-six week period ended November 29, 2008.
 
Forward – Looking Statements:

Information provided by the Company, including written or oral statements made by its representatives, may contain “forward looking information” as defined in Section 21E of the Securities Exchange Act of 1934, as amended.  All statements which address activities, events or developments that the Company expects or anticipates will or may occur in the future, including such things as expansion and growth of the Company’s business, the effects of future competition, future capital expenditures and the Company’s business strategy, are forward-looking statements.  In reviewing such information it should be kept in mind that actual results may differ materially from those projected or suggested in such forward-looking statements.  This forward-looking information is based on various factors and was derived utilizing numerous assumptions.  Many of these factors previously have been identified in filings or statements made on behalf of the Company, including filings with the Securities and Exchange Commission on Forms 10-Q, 10-K and 8-K.  Important assumptions and other important factors that could cause actual results to differ materially from those set forth in the forward-looking statements, include the following (in addition to those matters discussed in the Risk Factors included in Part I, Item 1A of our Annual Report on Form 10-K for the fiscal year ended May 31, 2008): changes in the general economy or in the Company’s primary markets, the effects of ongoing price competition from competitors with greater financial resources than those of the Company, changes in consumer spending, the nature and extent of continued consolidation in the grocery store industry, changes in the rate of inflation, changes in state or federal legislation or regulation, adverse determinations with respect to any litigation or other claims, inability to develop new stores or complete remodels as rapidly as planned, stability of product costs, supply or quality control problems with the Company’s vendors, and other issues and uncertainties detailed from time-to-time in the Company’s filings with the Securities and Exchange Commission.

 
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ITEM 3.
QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

Not applicable.

ITEM 4T.
CONTROLS AND PROCEDURES

Evaluation of Disclosure Controls and Procedures

The Company maintains disclosure control and procedures (as defined in the Securities Exchange Act of 1934 Rules 13a-15(e)) designed to ensure that information required to be disclosed in reports filed or submitted under the Securities Exchange Act of 1934, as amended, is recorded, processed, summarized and reported within the time periods specified in the SEC’s rules and forms.  Disclosure controls and procedures include, without limitation, controls and procedures designed to ensure that the information required to be disclosed by the Company in its reports that it files or submits under the Exchange Act is accumulated and communicated to the Company’s management, including its principal executive and principal financial officers, or persons performing similar functions, as appropriate to allow timely decisions regarding required disclosure.

The Company’s management, with the participation of its Chief Executive Officer and its Chief Financial Officer, evaluated the effectiveness of our disclosure controls and procedures (as defined in the Securities Exchange Act of 1934 Rules 13a-15(e) or 15d-15(e)) as of November 29, 2008.  Based on that evaluation, the Company’s Chief Executive Officer and Chief Financial Officer concluded that the Company’s disclosure controls and procedures were not effective at a reasonable assurance level as of such date, because they are not yet able to conclude that we have remediated the material weaknesses in internal control over financial reporting identified in Item 9A(T) of our Annual Report on Form 10-K for the fiscal year ended May 31, 2008.

Based upon management’s conclusion that there were material weaknesses in the Company’s internal control over financial reporting, management of the Company has taken measures it deemed necessary to conclude that, notwithstanding such material weaknesses, its unaudited condensed financial statements included in this report are fairly stated, in all material respects, in accordance with accounting principles generally accepted in the United States of America.

Changes in Internal Control over Financial Reporting

The changes in our internal control over financial reporting, as defined in Rules 13a-15(f) and 15d-15(f) under the Exchange Act, during our most recently completed fiscal quarter that have materially affected, or are reasonably likely to materially affect, our internal control over financial reporting are discussed below:

Management’s Plan for Remediation of Material Weaknesses

In connection with the preparation of our financial statements for the year ended May 31, 2008, management identified certain significant deficiencies in the internal control that, individually and in the aggregate, represent material weaknesses, including, insufficient segregation of duties in our finance and accounting functions due to limited personnel.  Specifically, management determined that a material weakness existed due to a lack of any independent review of the spreadsheets used to aggregate, summate and calculate the amounts used in the preparation of the financial statements and related disclosures and a lack of segregation of duties due to the concentration of many responsibilities with the Chief Financial Officer without any independent review or verification.  Additionally, meaningful reviews of the Company’s bank statements used by the Chief Financial Officer to perform reconciliations were not being performed, and it was determined that these control deficiencies could result in material misstatement to our interim or annual financial statements that would not be prevented or detected in a timely manner.  Management believes that each of these material weaknesses could have a pervasive impact on our internal control over financial reporting.

 
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During the first two quarters of fiscal 2009, management has begun implementing the following steps to address and remediate the material weaknesses described above:
 
 
·
Management has hired additional staff to segregate and provide additional backup for certain of the Chief Financial Officer’s duties.  Such staff, along with designated members of the existing staff, have been given the responsibility of independently reviewing the spreadsheets maintained by the Chief Financial Officer to verify the amounts, calculations, and formulas used to compile the amounts used in the preparation of the financial statements and related disclosures. As of the end of the second quarter, the Company has completed the initial testing and verification of all of the major calculational spreadsheets used by the Chief Financial Officer in preparation of the financial statements.
 
 
·
Additionally, the Chief Executive Officer has been performing a detailed review of the bank statements, including examination of individual items, used by the Chief Financial Officer in the preparation of reconciliations.
 
While we are still in the process of developing certain new procedures, and will continue to test the independent verification of the Chief Financial Officer’s spreadsheets and related calculations used in the preparation of the Company’s financial statements, we believe the successful completion of these remediation steps will correct the material weakness discussed above.  We will assess the effectiveness of our remediation efforts in connection with our management’s tests of internal control over financial reporting in conjunction with our 2009 year-end financial statements.  Except as discussed above, we have not identified any changes in our internal control over financial reporting during the first quarter of fiscal 2009 that have materially affected, or are reasonably likely to materially affect, our internal control over financial reporting.

 
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AMERICAN CONSUMERS, INC.

PART II     OTHER INFORMATION

ITEM 1A.
RISK FACTORS

Information regarding risk factors appears under the caption “Forward-Looking Statements” in Part I, Item 2 of this Form 10-Q and in Part I, Item 1A for our Annual Report on Form 10-K for the fiscal year ended May 31, 2008.  There have been no material changes from the risk factors previously disclosed in our Annual Report on Form 10-K.


ITEM 2.
UNREGISTERED SALES OF EQUITY SECURITIES AND USE OF PROCEEDS

(c)
Issuer Repurchases:

The following table presents information with respect to repurchases of common stock made by the Company during the fiscal quarter covered by this report:
Period
 
Total Number of Shares Purchased (1)
   
Average Price Paid per Share
   
Total Number of Shares Purchased as Part of a Publicly Announced Plan
   
Maximum Number of Shares that May Yet Be Purchased Under the Plan
 
                         
August 30 –  Sept. 27, 2008
    ----     $ 0.00              
September 28,  – Nov. 1, 2008
    220       1.00              
November 2,  – Nov. 29 2008
    220       1.00              
Total
    440     $ 1.00              

(1)
Represents shares repurchased at $1.00 per share in response to unsolicited requests from unaffiliated shareholders during the quarter.


ITEM 4.
SUBMISSION OF MATTERS TO A VOTE OF SECURITY HOLDERS

The Company held its Annual Meeting of Shareholders on October 23, 2008, at which shareholders were asked to vote on the election of directors for the fiscal year ending in 2009.  Proxies were solicited by management in favor of six nominees, with no solicitation in opposition to management’s nominees.  All of such nominees were elected, with the number of votes cast for, against, or withheld as well as the number of broker non-votes as to each nominee having been as follows:

 
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NOMINEE
 
TOTAL SHARES VOTED
   
VOTES CAST FOR
   
VOTES CAST AGAINST
   
VOTES WITHHELD
   
BROKER NON-VOTES
 
Michael A. Richardson
    541,828       541,603       225       0       0  
Paul R. Cook
    541,828       541,603       225       0       0  
Virgil E. Bishop
    541,828       541,603       225       0       0  
Thomas L. Richardson
    541,828       541,603       225       0       0  
Andrew V. Douglas
    541,828       541,559       269       0       0  
Danny R. Skates
    541,828       541,559       269       0       0  


ITEM 6 
EXHIBITS

The Exhibit Index attached to this report is incorporated by reference into this Item 6.

 
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SIGNATURES


Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized.


     
AMERICAN CONSUMERS, INC.
 
     
 (Registrant)
 
         
         
  January 13, 2009  
/s/ Michael A. Richardson
 
Date:
 
 
 
 
     
Michael A. Richardson
 
     
CHAIRMAN OF THE BOARD AND
 
     
CHIEF EXECUTIVE OFFICER
 
     
 (Principal Executive Officer)
 
         
         
 
January 13, 2009
 
/s/ Paul R. Cook
 
Date:
 
 
 
 
     
Paul R. Cook
 
     
EXECUTIVE VICE PRESIDENT,
 
     
CHIEF FINANCIAL OFFICER AND TREASURER
 
     
(Principal Financial Officer & Chief
 
     
Accounting Officer)
 

 
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AMERICAN CONSUMERS, INC.

EXHIBIT INDEX


The following exhibits are filed with this report, as noted below:

Exhibit No.
 
Description
     
 
Statement re: computation of per share earnings.*
     
 
CEO Certification pursuant to Exchange Act Rules 13a-14(a) and 15d-14(a).*
     
 
CFO Certification pursuant to Exchange Act Rules 13a-14(a) and 15d-14(a).*
     
 
CEO Certification pursuant to Exchange Act Rules 13a-14(b) and 15d-14(b).*
     
 
CFO Certification pursuant to Exchange Act Rules 13a-14(b) and 15d-14(b).*

* Filed herewith.
 
 
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