UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington,
D.C. 20549
SCHEDULE 14A
Proxy Statement
Pursuant to Section 14(a) of the Securities
Exchange Act of 1934
(Amendment No. )
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|_| Confidential, for Use
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|_| Definitive Proxy
Statement
|_| Definitive Additional Materials
|_| Soliciting Material
Pursuant to Rule §240.14a-12
Independent Bank
Corporation
(Name of Registrant as
Specified In Its Charter)
____________________________________________
(Name of Person(s)
Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the
appropriate box):
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per Exchange Act Rules 14a-6(i)(1) and 0-11.
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1.
Title of each class of securities to which transaction applies: ___________________________________________________ |
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2.
Aggregate number of securities to which transaction applies: ___________________________________________________ |
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3.
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Exchange Act Rule 0-11 (set forth the amount on which the filing fee is
calculated and state how it was determined): ___________________________________________________ |
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4.
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5.
Total fee paid: ___________________________________________________ SEC 1913 (03-04) Persons who are to
respond to the collection of informationcontained in this form are not required to
respond unless theform displays a currently valid OMB cotrol number. |
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Independent Bank
Corporation
Proxy Statement and
Notice of
2006 Annual Meeting of
Shareholders
Independent Bank
Corporation
230 West Main Street
Ionia, Michigan 48846
March __, 2006
Dear Shareholder,
It is our pleasure to invite you to
attend the 2006 Annual Meeting of Shareholders of Independent Bank Corporation at 3:00
p.m., Eastern Time, on Tuesday, April 25, 2006 at the Ionia Theater, 205 West Main Street,
Ionia, Michigan 48846.
The Annual Report, which we mailed to
you, summarizes Independent Bank Corporations major developments during 2005 and
includes the 2005 consolidated financial statements.
Whether or not you plan to attend the
Annual Meeting, please complete and mail the enclosed proxy card promptly so that your
shares will be voted as you desire. You may also vote by telephone or by the Internet
by following the instructions for using the automated telephone and Internet voting
systems provided on the proxy card.
Sincerely,
Charles Van Loan
Chairman
of the Board
Michael M. Magee, Jr.
President
and Chief Executive Officer
INDEPENDENT BANK
CORPORATION
NOTICE OF ANNUAL MEETING
OF SHAREHOLDERS
APRIL 25, 2006
|
Date:
Time:
Place:
|
April 25, 2006
3:00 p.m., Eastern Time
Ionia Theater
205 West Main Street
Ionia, Michigan 48846
|
We invite you to attend the
Independent Bank Corporation Annual Meeting of Shareholders to:
1. |
Elect
one director to serve a one-year term expiring in 2007 and elect three
directors to serve three-year terms expiring in 2009; |
2. |
Ratify
the appointment of Crowe Chizek and Company LLC as independent auditors for the
fiscal year ending December 31, 2006; |
3. |
Consider
and vote upon a proposal to amend our Articles of Incorporation to increase our
authorized shares of common stock from 30 million shares to 40 million shares;
and |
4. |
Transact
any other business that is properly submitted before the Annual Meeting or any
adjournments or postponements of the Annual Meeting. |
The record date for the Annual
Meeting is February 24, 2006 (the Record Date). Only shareholders of record at
the close of business on that date can vote at the Annual Meeting. We mailed this Notice
of Annual Meeting to those shareholders. Action may be taken at the Annual Meeting on any
of the foregoing proposals on the date specified above or any date or dates to which the
Annual Meeting may be adjourned or postponed.
We will have a list of shareholders
who can vote at the Annual Meeting available for inspection by shareholders at the Annual
Meeting, and, for 10 days prior to the Annual Meeting, during regular business hours at
the offices of Independent Bank Corporation, 230 West Main Street, Ionia, Michigan 48846.
If you plan to attend the Annual
Meeting but are not a shareholder of record because you hold your shares in street name,
please bring evidence of your beneficial ownership of your shares (e.g., a copy of
a recent brokerage statement showing the shares) with you to the Annual Meeting. Whether
or not you plan to attend the Annual Meeting and whether you own a few or many shares of
stock, the Board of Directors urges you to vote promptly. You may vote by signing, dating
and returning the enclosed proxy card, by using the automated telephone voting system or
by using the Internet voting system. You will find instructions for voting by telephone
and by the Internet on the enclosed proxy card.
By Order of the Board of
Directors,
Robert N. Shuster
Corporate
Secretary
March __, 2006
Independent Bank Corporation
230 West Main Street
Ionia, Michigan 48846
2006 PROXY STATEMENT
This Proxy Statement is furnished in connection
with the solicitation, beginning approximately March xx, 2006, by our Board of Directors,
of proxies for use at the Annual Meeting of Shareholders. This meeting will be held on
Tuesday, April 25, 2006, at 3:00 p.m. (local time) at the Ionia Theater, 205 West Main
Street, Ionia, Michigan 48846.
If the form of the Proxy accompanying
this Proxy Statement is properly executed and returned, the shares represented by the
Proxy will be voted at the Annual Meeting of Shareholders in accordance with the
directions given in such Proxy. If no choice is specified, the shares represented by the
Proxy will be voted for the election of directors listed as nominees, for the ratification
of the independent auditors and for the amendment to our Articles of Incorporation to
increase the authorized shares of common stock from 30 million ot 40 million.
To vote by telephone, shareholders of
record (shareholders who have been issued a certificate representing their shares) may
call toll free on a touch-tone telephone 1-877-PRX-VOTE (1-877-779-8683); enter the
control number located on your proxy card and follow the recorded instructions. To vote by
internet, go to the site http://www.eproxyvote.com/ibcp; enter the control number located
on your proxy card and follow the instructions provided.
If your shares are held through a
bank or a broker (referred to as street name), you may also be eligible to
vote your shares electronically. Simply follow the instructions on your voting form, using
either the toll-free telephone number or the internet address that is listed.
A Proxy may be revoked prior to its
exercise by delivering a written notice of revocation to our Secretary, executing a
subsequent Proxy or attending the meeting and voting in person. Attendance at the meeting
does not, however, automatically serve to revoke a Proxy.
VOTING SECURITIES AND
RECORD DATE
As of February 24, 2006, the record
date for the Annual Meeting, we had issued and outstanding xx,xxx,xxx, shares of common
stock. Shareholders are entitled to one vote for each share of our common stock registered
in their names at the close of business on the record date. Votes cast at the meeting and
submitted by proxy are counted by the inspectors of the meeting, who are appointed by us.
As of February 24, 2006, no person
was known by us to be the beneficial owner of 5% or more of our Common Stock, except as
follows:
Title of Class |
Name and Address of
Beneficial Owner
|
Amount and
Nature of
Beneficial
Ownership
|
Approximate
Percent
of Class
|
Common Stock, $1 par value |
|
Independent Bank Corporation Employee Savings and Stock
Ownership Trust ("ESSOT") 230 West Main Street Ionia, Michigan 48846 |
|
x,xxx,xxx |
|
x.x% |
|
Our ESSOT holds shares of Common
Stock pursuant to the terms of our Employee Savings and Stock Ownership Plan
(ESSOP). The Principal Financial Group administers the ESSOP and serves as
directed trustee. Our ESSOP Administrative Committee has investment power with respect to
the shares of Common Stock held by the ESSOT and has voting power to the extent that the
ESSOP participants do not direct the voting of the shares of Common Stock allocated to
their accounts.
Our Administrative Committee is
comprised of three of our officers: Robert N. Shuster, James J. Twarozynski and Laurinda
M. Neve. Except for the shares of Common Stock allocated to their respective accounts as
participants in the ESSOP, each member of our Administrative Committee disclaims
beneficial ownership of the shares held by the ESSOT.
ELECTION OF DIRECTORS
Our Articles of Incorporation provide
that our Board be divided into three classes of nearly equal size, with the classes to
hold office for staggered terms of three years each. Our Bylaws permit our Board of
Directors to establish the size of our Board from three to fifteen members. Our current
Board has fixed the size of our Board at nine members. Robert L. Hetzler, Michael M.
Magee, Jr. and James E. McCarty are nominees to serve three-year terms expiring in 2009,
and Donna J. Banks, is a nominee to serve a one-year term expiring in 2007. Messrs.
Hetzler, Magee and McCarty are incumbent directors previously elected by our shareholders.
Ms. Banks is an incumbent director who was appointed to our Board effective December 1,
2005.
The Proxies cannot be voted for a
greater number of persons than the number of nominees named. In the event that any nominee
is unable to serve, which is not now contemplated, our Board may designate a substitute
nominee. The proxy holders, to the extent they have been granted authority to vote in the
election of directors, may or may not vote for a substitute nominee.
In addition to the nominees for
director, each director whose term will continue after the meeting is named in the
following table. Each nominee and director owned beneficially, directly or indirectly, the
number of shares of Common Stock set forth opposite their respective names. The stock
ownership information and the information relating to each nominees and
directors age, principal occupation or employment for the past five years has been
furnished to us as of February 24, 2006, by the respective nominees and directors.
A plurality of the votes cast at the
Annual Meeting of Shareholders is required to elect the nominees as directors.
Accordingly, at this years meeting, the four individuals who receive the largest
number of votes cast at the meeting will be elected as directors. Shares not voted at the
meeting, whether by abstention, broker non-vote or otherwise, will not be treated as votes
cast at the meeting.
The Independent Bank Corporation
Board of Directors recommends a vote FOR the election of each of the four nominees.
|
Amount and
Nature of
Beneficial
Ownership(1)
|
Percent of
Outstanding
|
Nominees for three-year terms expiring in 2009 |
|
|
|
|
|
|
Robert L. Hetzler (age 60) | |
xx,xxx | |
.xx% | |
Mr. Hetzler is the retired President of Monitor Sugar Company | |
(food processor). He became a Director in 2000. Mr. Hetzler was | |
appointed Lead Outside Director effective January 1, 2005 | |
|
Michael M. Magee, Jr. (age 50) | |
xx,xxx(2) | |
.xx | |
Mr. Magee is the President and Chief Executive Officer of | |
Independent Bank Corporation. Prior to his appointment as President | |
and CEO as of January 1, 2005, Mr. Magee served as Chief | |
Operating Officer since February 2004 and prior to that he | |
served as President and Chief Executive Officer of Independent | |
Bank since 1993. He became a Director in 2005 | |
|
James E. McCarty (age 58) | |
xx,xxx(3) | |
.xx | |
Mr. McCarty is the President of McCarty Communications | |
(commercial printing). He became a Director in 2002 | |
|
Nominee for one-year term expiring in 2007 | |
|
Donna J. Banks, Ph.D. (age 48) | |
xx,xxx(4) | |
.xx | |
Dr. Banks is the Senior Vice President, Global Supply Chain of the | |
Kellogg Company. She became a Director in 2005 | |
|
Directors whose terms expire in 2007 | |
|
Jeffrey A. Bratsburg (age 62) | |
xxx,xxx(5) | |
.xx | |
Mr. Bratsburg served as President and Chief Executive Officer | |
of Independent Bank West Michigan from 1985 until his | |
retirement in 1999. He became a director in 2000 | |
|
Charles C. Van Loan (age 58) | |
xxx,xxx(6) | |
x.xx | |
Mr. Van Loan is the Chairman of the Board of Directors of | |
Independent Bank Corporation. Mr. Van Loan served as | |
President and CEO of Independent Bank Corporation from | |
1993 until 2004 and as executive Chairman during 2005 | |
He retired on December 31, 2005. He became a Director in 1992 | |
|
Directors whose terms expire in 2008 | |
|
Stephen L. Gulis, Jr. (age 48) | |
x,xxx(7) | |
.xx | |
Mr. Gulis is the Executive Vice President, Chief Financial Officer and | |
Treasurer of Wolverine World Wide, Inc. He became a Director in 2004 | |
|
Terry L. Haske (age 57) | |
xx,xxx(8) | |
.xx | |
Mr. Haske is the President of Ricker & Haske, CPAs, P.C | |
He became a Director in 1996 | |
|
Charles A. Palmer (age 61) | |
xx,xxx | |
.xx | |
Mr. Palmer is an attorney and a professor of law at Thomas M. Cooley | |
Law School. He became a Director in 1991 | |
(1) |
Except as described in the following notes, each nominee or incumbent director
owns the shares directly and has sole voting and investment power or shares
voting and investment power with his or her spouse under joint ownership. The
table includes shares of common stock that are issuable under options
exercisable within 60 days. |
(2) |
Includes xx,xxx shares allocated to Mr. Magees account under the ESSOT. |
(3) |
Excludes x,xxx common stock units held in Mr. McCartys account under our
deferred compensation and stock purchase plan for non-employee directors that
are payable in our common stock upon retirement. Includes x,xxx shares held in a
spousal trust and xxx shares held by a corporation owned by Mr. McCarty. |
(4) |
Excludes x,xxx common stock units held in Dr. Banks account under our
deferred compensation and stock purchase plan for non-employee directors that
are payable in our common stock upon retirement. |
(5) |
Excludes x,xxx common stock units held in Mr. Bratsburgs account under our
deferred compensation and stock purchase plan for non-employee directors that
are payable in our Common Stock upon retirement. |
(6) |
Includes xx,xxx shares allocated to Mr. Van Loans account under the ESSOT,
x,xxx shares held by Mr. Van Loans dependent children and xx,xxx shares
held in a spousal trust. |
(7) |
Excludes x,xxx common stock units held in Mr. Gulis account under our
deferred compensation and stock purchase plan for non-employee directors that
are payable in our common stock upon retirement. |
(8) |
Includes x,xxx shares owned jointly with Mr. Haskes father with respect to
which Mr. Haske shares voting and investment power. |
CORPORATE GOVERNANCE
AND BOARD MATTERS
Corporate Governance
Principles
For many years, our Board of
Directors has been committed to sound and effective corporate governance practices. The
Board has documented those practices in our Corporate Governance Principles. These
principles address director qualifications, periodic performance evaluations, stock
ownership guidelines and other corporate governance matters. Under those principles, a
majority of the members of our Board must qualify as independent under the rules
established by the NASDAQ stock market on which our stock trades. Our principles also
require the Board to have an audit committee, compensation committee and a nominating and
corporate governance committee, and that each member of those committees qualifies as
independent under the NASDAQ rules. Our Corporate Governance Principles, as well as the
charters of each of the foregoing committees are available for review on our website at
www.ibcp.com under the Investor Relations tab.
Code of Business Conduct
and Ethics and Code of Ethics for Senior Financial Officers
Our Board has also adopted a Code of
Business Conduct and Ethics that applies to all of our employees, officers and directors.
In addition, the Board has adopted a Code of Ethics for Senior Financial Officers, which
includes our principle executive officer, principle financial officer and controller. Each
of these codes is posted on our website and can also be obtained free of charge through
our Corporate Secretary at 230 West Main Street, Ionia, Michigan 48846. Any changes to or
waivers of either code for our CEO or senior financial officers will be disclosed on our
website.
Determination of
Independence of Board Members
As required by our Corporate
Governance Principles, our Board has determined that each of the following directors
qualifies as an Independent Director, as such term is defined in Market Place
Rules 4200(a)(15) of the National Association of Securities Dealers (the
NASD): Donna J. Banks, Jeffrey A. Bratsburg, Stephen L. Gulis, Terry L. Haske,
Robert L. Hetzler, James E. McCarty and Charles A. Palmer. Our Board has also determined
that each member of the three committees of the Board meets the independence requirements
applicable to those committees as prescribed by the NASDAQ listing requirements, and, as
to the audit committee, under the applicable rules of the Securities and Exchange
Commission. There are no family relationships between or among our directors, nominees or
executive officers.
Meeting Attendance
Each of our directors is expected to
attend all meetings of the Board, applicable committee meetings, and our annual meeting of
shareholders. Each of our directors, serving at that time, attended our 2005 annual
shareholder meeting. During 2005, the Board held 7 meetings; each director attended at
least 75% of the aggregate number of meetings of our Board and Board committees on which
they served.
Board Committees
Our audit committee, which met on 14
occasions in 2005, consists of directors Bratsburg, Gulis (Chairman), and Haske. Our Board
has determined that Mr. Gulis qualifies as the Audit Committee Financial
Expert, as that term is defined in the rules established by the Securities and
Exchange Commission. The primary purpose of the audit committee is to assist the Board in
overseeing (1) the quality and integrity of our accounting, auditing and reporting
practices, (2) the performance of our internal audit function and independent auditor, and
(3) our disclosure controls and system of internal controls regarding, finance,
accounting, legal compliance, and ethics that management and our Board have established. A
copy of the committees charter, which was amended and restated this past year
following the committees annual review and reassessment of its charter, is attached
to this Proxy Statement as Appendix A.
Our compensation committee, which met
on four occasions in 2005, consists of directors Banks, Bratsburg, Gulis, Hetzler and
McCarty (Chairman). This committee reviews and makes recommendations to the Board on
executive compensation matters, including any benefits to be paid to our executives and
officers.
Our nominating and corporate
governance committee, which met on two occasions in 2005, consists of directors Banks,
Hetzler, McCarty and Palmer (Chairman). This committee is responsible for making
recommendations on the qualification and standards to serve on our Board, identifying
board candidates and monitoring our corporate governance standards.
Our Articles of Incorporation contain
certain procedural requirements applicable to shareholder nominations of directors.
Shareholders may nominate a person to serve as a director if they provide written notice
to us not later than sixty and no more than ninety days prior to the first anniversary
date of the preceding years annual meeting. The notice must include (1) name and
address of the shareholder who intends to make the nomination and of the person or persons
nominated, (2) a representation that the shareholder is a current record holder and will
continue to hold those shares through the date of the meeting and intends to appear in
person or by proxy at the meeting, (3) a description of all arrangements between the
shareholder and each nominee, (4) the information regarding each nominee as would be
required to be included in a proxy statement filed under Regulation 14A of the Exchange
Act had the nominee been nominated by the Board of Directors, and (5) the consent of each
nominee to serve as director. Our nominating and corporate governance committee does not
currently utilize the services of any third party search firm to assist in the
identification or evaluation of board member candidates. However, the committee may use
the services of such a firm in the future if it deems necessary or appropriate.
The nominating and corporate
governance committee has not established specific, minimum qualifications for director
nominees. Our Corporate Governance Principles mandate that directors possess the requisite
background and experience to make a strong, positive contribution to Independent Bank
Corporation and our shareholders. Our nominating and corporate governance committee is
responsible for reviewing the qualifications and independence of the members of the Board.
This assessment includes a consideration of the skills, experience and diversity of the
prospective candidates. In light of these general requirements, our nominating and
corporate governance committee reviews the suitability of each person nominated to our
Board. These same standards and suitability requirements are applicable to all director
nominees, regardless of the party making the director nomination. Historically, new Board
members have been selected and nominated from those persons serving as directors of one of
our subsidiary banks. Consistent with that approach, our most recent Board appointee,
Donna J. Banks, Ph.D., served as a director of one of our subsidiary banks since 2004. Dr.
Banks was appointed to our Board effective December 1, 2005, and is among the four
incumbent directors standing for re-election.
The committee has not received any
recommended director nominations from any of our shareholders in connection with our 2006
annual meeting. The nominees that are standing for election as directors at the 2006
annual meeting are incumbent directors nominated by the committee.
Majority Voting
Our Nominating and Corporate
Governance Committee and Board have discussed and considered the adoption of majority
voting for directors. The Board favors the general concepts of majority voting which would
essentially proscribe the election of any nominee who received fewer votes cast in his or
her favor for election than were withheld. However, our Bylaws and the Michigan Business
Corporation Act provide that directors are to be elected by a plurality of votes cast,
except as otherwise provided in our Articles. Due to various initiatives under
consideration to either modify applicable laws or otherwise address some of the practical
implications that arise from majority voting, the Board has elected to defer, at this
time, any action or recommendation on this matter.
Shareholder
Communications with the Board
The Board of Directors has
implemented a process by which a shareholder may send written communications to the
Boards attention. Any shareholder desiring to communicate with the Board or one or
more of our directors may send a letter addressed to the Companys Corporate
Secretary at P.O. Box 491, Ionia, Michigan 48846. The Secretary has been directed to
promptly forward all communications to the full Board or the specific director indicated
in the letter.
COMPENSATION OF
DIRECTORS
Directors who are not employed by us
or any of our subsidiaries (Non-employee Directors) receive an annual retainer
of $10,000. Each Non-employee Director also serves as a director of one of our subsidiary
banks. Non-employee Directors of our subsidiaries received monthly meeting fees of $850
during 2005 (this monthly meeting fee was increased to $1,000 effective January 1, 2006).
Our Non-employee Directors are not compensated for committee meetings. Mr. Van Loan will
be treated as a Non-employee Director in 2006 consistent with his December 31, 2005
retirement.
Pursuant to our Long-Term Incentive
Plan, the compensation committee may grant options to purchase shares of Independent Bank
Corporation common stock to each Non-employee Director. For services in 2006 and in
November 2005, each Non-employee Director (except for Dr. Banks but including Mr. Van Loan
due to his retirement on December 31, 2005) received an option to purchase 3,847 shares of
common stock at a price equal to the fair market value of our common stock on the date of
the grant. Dr. Banks received an option to purchase 3,690 shares of common stock on
December 2, 2005 at a price equal to the fair market value of our common stock on the date
of the grant. These options may be exercised immediately as of the grant date, are
restricted as to transferability and expire 10 years after the date of grant.
We maintain a Deferred Compensation
and Stock Purchase Plan for Non-employee Directors (the Purchase Plan). The
Purchase Plan provides that Non-employee Directors may defer payment of all or a part of
their director fees (Fees) or receive shares of common stock in lieu of cash
payment of Fees. Under the Purchase Plan, each Non-employee Director may elect to
participate in a Current Stock Purchase Account, a Deferred Cash Investment Account or a
Deferred Stock Account.
A Current Stock Purchase Account is
credited with shares of Independent Bank Corporation common stock having a fair market
value equal to the Fees otherwise payable. A Deferred Cash Investment Account is credited
with an amount equal to the Fees deferred and on each quarterly credit date with an
appreciation factor that may not exceed the prime rate of interest charged by Independent
Bank. A Deferred Stock Account is credited with the amount of Fees deferred and converted
into stock units based on the fair market value of our common stock at the time of the
deferral. Amounts in the Deferred Stock Account are credited with cash dividends and other
distributions on our common stock. Fees credited to a Deferred Cash Investment Account or
a Deferred Stock Account are deferred for income tax purposes. The Purchase Plan does not
provide for distributions of amounts deferred prior to a participants termination as
a Non-employee Director. Participants may generally elect either a lump sum or installment
distributions.
REPORT OF OUR AUDIT
COMMITTEE
The information contained in this
report shall not be deemed to be soliciting material or filed or
incorporated by reference in future filings with the Securities and Exchange Commission,
or subject to the liabilities of Section 18 of the Securities Exchange Act of 1934, except
to the extent that we specifically incorporate it by reference into a document filed under
the Securities Act of 1933 or the Securities Exchange Act of 1934.
Our audit committee has met with
management and the independent auditors to review and discuss our audited financial
statements as of and for the year ended December 31, 2005.
Our audit committee obtained from our
independent auditors a formal written statement describing the relationships between us
and our auditors that might bear on the auditors independence, which is consistent
with Independence Standards Board Standard No. 1, Independence Discussions with
Audit Committees. Our audit committee has also discussed with our auditors any
relationships that may impact their objectivity and independence and satisfied itself as
to our auditors independence.
Our audit committee has reviewed and
discussed with our independent auditors all communications required by generally accepted
auditing standards, including those described in Statement on Auditing Standards No. 61,
as amended, Communication with Audit Committees. Our audit committee also
discussed, with and without management present, the results of our independent
auditors examination of our financial statements.
Based on the reviews and discussions
referred to above, the audit committee has recommended to our Board of Directors that the
financial statements referred to above be included in our Annual Report on Form 10-K for
the year ended December 31, 2005.
Stephen L. Gulis, Jr.
Jeffrey A. Bratsburg Terry L. Haske
AUDIT MATTERS AND OUR
RELATIONSHIP WITH
OUR INDEPENDENT
AUDITORS
Effective March 29, 2005, our Board
of Directors dismissed KPMG LLP (KPMG) as our independent auditors. The
dismissal of KPMG was approved by our Audit Committee on March 29, 2005. On that same
date, the Audit Committee approved the engagement of Crowe Chizek & Company LLC
(Crowe) as independent auditors for the year ended December 31, 2005.
The audit reports of KPMG on our
consolidated financial statements as of and for the years ended December 31, 2004 and
2003, and KPMGs report on managements assessment of internal control over
financial reporting as of December 31, 2004, and the effectiveness of internal control
over financial reporting as of December 31, 2004, did not contain an adverse opinion or a
disclaimer of opinion and were not qualified or modified as to uncertainty, audit scope,
or accounting principles.
During the calendar years ended
December 31, 2004 and 2003, and from December 31, 2004 through the effective date of
KPMGs dismissal (the Relevant Period), there were no disagreements
between us and KPMG on any matters of accounting principle or practices, financial
statement disclosure, or auditing scope or procedure, which disagreements, if not resolved
to their satisfaction, would have caused KPMG to make reference to the subject matter of
such disagreements in connection with its reports. Also, during the Relevant Period, there
were no reportable events as described in Item 304(a)(1)(v) (Reportable
Events) of Regulation S-K issued by the Securities and Exchange Commission (the
Commission).
During the Relevant Period, neither
the Company nor (to the Companys knowledge) anyone acting on behalf of the Company
consulted with Crowe regarding either (i) the application of accounting principles to a
specified transaction (either completed or proposed), (ii) the type of audit opinion that
might be rendered on our financial statements, or (iii) any Reportable Event.
The following sets forth the fees
paid to our independent auditors (Crowe in 2005 and KPMG in 2004) for the last two fiscal
years:
|
Year ended December 31, |
|
2005 |
2004 |
Audit fees |
|
$xxx,000 |
|
$348,000 |
|
Audit related fees(1) | |
xx,000 | |
25,000 |
|
Tax fees(2) | |
xx,000 | |
63,000 |
|
All other fees | |
| |
75,000 |
(3) |
Total | |
$xxx,000 | |
$511,000 |
|
(1) |
Consists primarily of fees related to an audit required under Housing and Urban
Development loan program and fees related to benefit plan audits. |
(2) |
Consists primarily of fees related to the preparation of corporate tax returns
and corporate tax planning. |
(3) |
Amount in 2004 consists of costs relating to an investigation at a subsidiary
disclosed and described in the audited financial statements. |
Pre-Approval Policy
Our audit committee has established a
pre-approval policy for procedures for audit, audit related and tax services that can be
performed by our independent public accountants. For 2005 and 2004, all of these fees were
pre-approved by the audit committee under that policy. Subject to certain limitations, the
authority to grant pre-approvals may be delegated to one or more members of the audit
committee.
PROPOSAL I SUBMITTED
FOR YOUR VOTE RATIFICATION OF THE APPOINTMENT OF
INDEPENDENT AUDITORS
The audit committee has selected
Crowe Chizek and Company LLC (Crowe), as independent auditors for the Company,
for the fiscal year ending December 31, 2006. These services provided to the Company and
our subsidiaries by Crowe for 2005 is described above under the caption Audit
Matters and our Relationship with our Independent Auditors.
We are asking our shareholders to
ratify the selection of Crowe as our independent auditors. Although ratification is not
legally required, the Board is submitting the selection of Crowe to our shareholders for
ratification as a matter of good corporate governance. Representatives of Crowe are
expected to be present at the Annual Meeting to respond to appropriate questions and to
make such statements as they may desire.
The affirmative vote of the holders
of the majority of the shares represented in person or by proxy and entitled to vote on
this item will be required for approval. All broker non-votes will not be treated as votes
cast on this matter; shares voted as abstentions will be counted as votes cast and
therefore will have the effect of a negative vote.
If our shareholders do not ratify the
appointment, the appointment will be reconsidered by the audit committee and the Board.
Even if the selection is ratified, the audit committee, in its discretion, may select a
different registered public accounting firm at any time during the year if it determines
that such a change would be in the best interest of the Company and our shareholders.
The Board of Directors recommends
a vote FOR this proposal to ratify the appointment of Crowe as our independent auditors.
PROPOSAL II SUBMITTED
FOR YOUR VOTE AMEND THE COMPANYS AMENDED AND RESTATED
ARTICLES OF
INCORPORATION TO INCREASE AUTHORIZED SHARES OF COMMON STOCK FROM
30 MILLION SHARES TO
40 MILLION SHARES
The Board of Directors has proposed
that the first paragraph of Article III of Independent Bank Corporations Amended and
Restated Articles of Incorporation be amended to read as follows:
|
The
total number of shares of all classes of capital stock which the Corporation shall have
the authority to issue is forty million two hundred thousand shares, of which forty
million (40,000,000) shares will be common stock of the par value of $1.00 per share, and
two hundred thousand (200,000) shares shall be series preferred stock, without par value. |
This amendment will increase our
authorized common stock from 30,000,000 shares to 40,000,000 shares. The purpose of the
amendment is to provide additional shares of common stock for future issuance. As of
February 24, 2006 there were approximately xx,xxx,xxx shares of common stock issued and
outstanding, xxx,xxx stock options granted but not exercised, and xxx,xxx shares reserved
for issuance under our stock compensation plans. As a result, as of February 24, 2006,
x,xxx,xxx shares of common stock remain available for future issuance. We have no series
preferred stock issued or outstanding. This proposed amendment will not affect those
shares.
The Board of Directors considers the
proposed increase in the number of authorized shares desirable because it would give the
Board greater flexibility to declare common stock splits or stock dividends when
considered desirable and still leave sufficient shares available for issuance in
connection with potential acquisitions, financings, and for other general corporate
purposes.
Our growth strategy includes the
pursuit of further acquisitions of other community-oriented banks that are already
operating in desirable markets in or near the State of Michigan, as well as other
specialty lending and related financial services businesses. The Board of Directors
believes it is important to have the flexibility to use common stock or a combination of
cash and stock as consideration in potential acquisitions. We may also desire to issue
common stock from time to time in the future to raise additional capital necessary to
support our future growth.
Approving an increase in the number
of authorized shares at this time would avoid the additional expense and delay incidental
to obtaining shareholder approval to increase the number of authorized shares at the time
of any planned transaction of the type described above, unless shareholder approval is
otherwise required for a particular issuance by applicable law. Authorized, unissued and
unreserved common stock may be issued from time to time for any proper purpose without
further action of the shareholders, except as required by our Amended and Restated
Articles of Incorporation, applicable law or the listing requirements of the Nasdaq
National Market, on which our common stock is listed.
Each share of common stock authorized
for issuance has the same rights and is identical in all respects with each other share of
common stock. Newly authorized shares of common stock will not affect the rights, such as
voting and liquidation rights, of the shares of common stock currently outstanding. Under
Michigan law and our Amended and Restated Articles of Incorporation, shareholders do not
have preemptive rights to purchase subsequently issued shares of common stock.
The ability of the Board of Directors
to issue additional shares of common stock without additional shareholder approval may be
deemed to have an anti-takeover effect. The amendment, however, is not being proposed in
order to prevent a change in control, and is not in response to any present attempt known
to the Board to acquire control of the Board of Directors, to obtain representation on the
Board of Directors or to take significant action which affects control of the Company.
Although we have no such plans, the Company could use the additional shares of common
stock to oppose a hostile takeover attempt or to delay or prevent changes of control or
changes in or removal of management of the Company. For example, if the amendment is
approved, the Board of Directors could strategically issue shares in private placements
that could frustrate takeovers or other transactions that do not favor the current Board
of Directors and management, even if those transactions are at substantial market premiums
and are favored by shareholders of the Company. Any issuance of additional shares also
could have the effect of diluting the earnings per share and book value per share of the
outstanding shares of the Companys common stock as well as stock ownership and
voting rights of shareholders, including persons seeking to obtain control of the Company.
The Board of Directors does not, however, intend to issue any additional shares of common
stock except on terms which it deems to be in the best interests of the Company and its
shareholders.
The affirmative vote of the holders
of a majority of the outstanding shares of common stock of the Company is required for the
approval of this proposed amendment. Unless otherwise directed by a shareholders
proxy, the persons named as proxy voters in the accompanying proxy will vote FOR this
amendment.
The Independent Bank Corporation
Board of Directors recommends a vote FOR this proposal to amend the Companys Amended
and Restated Articles of Incorporation to increase the number of shares of authorized
common stock.
SHAREHOLDER RETURN
PERFORMANCE GRAPH
Set forth below is a line
graph comparing the yearly percentage change in the cumulative total shareholder return on
our common stock (based on the last reported sales price of the respective year) with the
cumulative total return of the Nasdaq Stock Market Index (United States stocks, only) and
the Nasdaq Bank Stocks Index for the five-year period ended December 31, 2005. The
following information is based on an investment of $100 on January 1, 2001, in our common
stock, the Nasdaq Stock Market Index and the Nasdaq Bank Stocks Index, with dividends
reinvested.
|
January 1, |
December 31, |
|
2001 |
2001 |
2002 |
2003 |
2004 |
2005 |
Independent Bank Corporation |
|
$100.00 |
|
$151.06 |
|
$175.80 |
|
$278.15 |
|
$297.89 |
|
$292.83 |
|
Nasdaq Stock Market | |
100.00 |
|
79.32 |
|
54.84 |
|
81.99 |
|
89.22 |
|
91.12 |
|
Nasdaq Bank Stocks | |
100.00 |
|
108.27 |
|
110.84 |
|
142.58 |
|
163.17 |
|
159.40 |
|
Insert Total
Shareholder Return Graph
COMPENSATION COMMITTEE
REPORT ON EXECUTIVE COMPENSATION
The
information contained in this report shall not be deemed to be Òsoliciting
materialÓ or ÒfiledÓ or incorporated by reference in future filings
with the Securities and Exchange Commission, or subject to the liabilities of Section 18
of the Securities Exchange Act of 1934, except to the extent that we specifically
incorporate it by reference into a document filed under the Securities Act of 1933 or the
Securities Exchange Act of 1934.
General
Our ability to create shareholder
wealth is predicated on our ability to attract and retain qualified executives and senior
managers. Our Board of Directors, therefore, believes that our compensation policies and
practices must: 1) provide incentives and rewards for superior performance; 2) align the
interests of our executive officers and senior managers with the interests of our
shareholders, and; 3) provide executive officers and senior managers with the opportunity
to accumulate wealth that is commensurate with increases in the value of our common stock.
Compensation Strategy
Consistent with these objectives, our
Board of Directors has adopted a pay-for-performance compensation strategy.
The strategy seeks to maintain a balance among three principal components of total
compensation, as follows:
Base salary Excluding
consideration of other relevant factors, which may include individual performance,
experience, expertise and tenure, our Board intends to maintain the base salaries of
executive officers and senior managers at approximately the level established by our
peers.
Annually, the compensation committee
recommends a base salary for our President and Chief Executive Officer for consideration
by the entire Board of Directors. The compensation committees recommendation is
based upon compensation levels established by our peers and the compensation
committees evaluation of the relevant factors that are described above. The base
salaries of the Presidents of each of our Banks are determined in a similar manner by our
President and Chief Executive Officer and our Banks respective boards of directors.
The base salaries of other executive officers are established by our President and Chief
Executive Officer.
Annual cash incentive
To provide additional performance incentives, the strategy provides for annual cash awards
that are payable if we meet or exceed annual performance objectives established by our
Board of Directors. Assuming target performance is achieved under the
Management Incentive Compensation Plan described below; our Board intends that aggregate
annual cash compensation (the total of base salary and annual cash incentive) will equal
approximately peer level.
Long-term incentives To
align the interests of our executive officers and senior managers with our shareholders,
our Boards compensation strategy provides for equity-based compensation plans,
including our Employee Savings and Stock Ownership Plan and our Long-Term Incentive Plan.
These compensation plans have been adopted by our Board of Directors, and our Long-Term
Incentive Plan has been approved by our shareholders. Such plans are, however,
administered by the compensation committee.
Compensation Plans
Pursuant to our Management Incentive
Compensation Plan, our Board of Directors establishes annual performance levels as
follows: 1) threshold represents the performance level which must be achieved before any
incentive awards are granted; 2) target performance is defined as the desired level of
performance in view of all relevant factors, as discussed below, and; 3) maximum
represents that which reflects outstanding performance.
The principal factors considered by
our Board in the determination of these performance levels include peer performance and
investment community expectations for our return on equity and earnings per common share,
as well as similar expectations for our competitors in the financial services industry.
Corresponding performance levels are established for each of our Banks or other
subsidiaries.
In addition to our objective earnings
goals, payments pursuant to this plan may also be subject to certain pre-determined
individual goals. Such individual goals may be objective or subjective in nature. The
individual performance component is, however, limited to 20% of the total incentive
formula for our executive officers and our Bank Presidents.
For our Chief Executive Officer, cash
payments made pursuant to this plan may range from 20% to 50% of base salary. For other
executive officers and our Bank Presidents, such cash payments may range from 15% to 35%
of their base salary. For the year ended December 31, 2005, our executive officers and our
Bank Presidents received cash awards pursuant to our Management Incentive Compensation
Plan that ranged from 21% to 47% of their respective base salaries.
Our Long-Term Incentive Plan is
intended to provide our executive officers and senior managers with additional long-term
incentives to manage our affairs in the best interests of our shareholders. On April 26,
2005, our Board of Directors granted options to purchase 120,750 shares of Common Stock to
46 of our executive officers and senior managers. These options provide the recipient the
right to purchase shares of common stock at $26.27 per share, the market price of our
common stock as of the date of the grant. Such options could not be exercised before May
31, 2005, are restricted as to transferability and expire 10 years after the date of the
grant. Also on November 15, 2005, our Board of Directors granted options to purchase
110,417 shares of common stock to 45 of our executive officers and senior managers. These
options provide the recipient the right to purchase shares of common stock at $28.32 per
share, the market price of our common stock as of the date of the grant. Such options
could be exercised as of the grant date, are restricted as to transferability and expire
10 years after the date of the grant. These stock option grants have historically been
made in April of each year; however, the grants that normally would have been made in
April 2006 were accelerated to November 2005 so that they would not have to be expensed
under Statement of Financial Accounting Standards No. 123 (revised 2004), Share
Based Payment, (SFAS #123R) which is effective January 1, 2006.
On December 15, 2005, our Board of
Directors granted options to purchase 125,989 shares of common stock to our executive
officers. Each option provides the recipient the right to purchase the underlying shares
of common stock at $28.10 per share, the market price of our Common Stock as of the date
of the grant. Such options could be exercised as of the grant date, are restricted as to
transferability and expire 10 years after the date of the grant. These stock option grants
were calculated under our Management Incentive Compensation Plan and the total grant
values (using the Black Scholes valuation model) were equal to 1.5 times the
recipients cash incentive.
Other than stock options issued
pursuant to reload features included in certain existing outstanding stock option
agreements, we do not expect, under current conditions, to grant any new stock options
subsequent to January 1, 2006. The Long-Term Incentive Plan permits other forms of equity
based awards (other than stock options). The compensation committee is currently reviewing
the use of other forms of equity based compensation (as permitted by the Long-term
Incentive Plan) or supplemental cash awards to fund further investments in our stock by
executives, for 2006 and subsequent years.
Our Employee Savings and Stock
Ownership Plan, provides substantially all full-time employees an equity interest in our
Company. Contributions to the ESSOP are determined annually and are subject to the
approval of our Board of Directors. Contributions for the year ended December 31, 2005,
were equal to 6% of the eligible wages for each of the approximately 1,133 participants in
the ESSOP.
Chief Executive Officer
Compensation
Michael M. Magee, Jr. has served as
our Chief Executive Officer since January 1, 2005. Prior to that time, Mr. Magee had been
the Chief Operating Officer of the Company since February 2004 and prior to that time had
served as the President and Chief Executive Officer of Independent Bank.
Consistent with our existing policies
and practices, the compensation committee reviewed compensation data from our peers and
evaluated Mr. Magees contributions to our success as well as his experience and
expertise. On the basis of its evaluation, the compensation committee recommended for
consideration, and our Board of Directors approved, a base salary of $280,000 for 2005 and
a base salary of $310,000 for 2006. In determining the base salary for 2006, the
compensation committee also took into account the completion of the transition plan and
Mr. Van Loans retirement, both as further described below. As a result of our
earnings, relative to the goals established pursuant to our Management Incentive
Compensation Plan, Mr. Magees cash incentive for 2005 totaled $131,941.
In February 2004 we announced a
transition plan, pursuant to which Mr. Magee began to gradually assume Mr. Van Loans
responsibilities. During 2005 Mr. Van Loan provided continuing assistance to Mr. Magee,
and the transition of duties from Mr. Van Loan to Mr. Magee was completed by December 31,
2005.
In October 2005, we entered into a
retirement agreement with Mr. Van Loan. This agreement provides that Mr. Van Loan retire
as an employee of the Corporation effective December 31, 2005. Pursuant to the retirement
agreement and in consideration of Mr. Van Loans past services to the Company, we
made a payment of $338,000 to Mr. Van Loan in the fourth quarter of 2005 and provided him
with certain other benefits.
James E. McCarty
Donna J. Banks Jeffrey A.
Bratsburg
Stephen L. Gulis, Jr. Robert
L. Hetzler
SECURITIES OWNERSHIP
OF MANAGEMENT
The following table sets forth the
beneficial ownership of our Common Stock by our Chief Executive Officer and our four other
highest paid executive officers (Named Executives) and by all directors and
executive officers as a group as of February 24, 2006.
Name |
Amount and
Nature of
Beneficial
Ownership(1)
|
Percent of
Outstanding
|
Charles C. Van Loan |
|
xxx,xxx(2) |
|
x.xx% |
|
Michael M. Magee | |
xx,xxx | |
.xx | |
Edward B. Swanson | |
xx,xxx | |
.xx | |
Ronald L. Long | |
xx,xxx | |
.xx | |
David C. Reglin | |
xx,xxx | |
.xx | |
All executive officers and directors | |
x,xxx,xxx(3) | |
xx.xx | |
as a group (consisting of xx persons) | |
(1) |
In addition to shares held directly or under joint ownership with their spouses,
beneficial ownership includes shares that are issuable under options exercisable
within 60 days, and shares that are allocated to their accounts as participants
in the ESSOP. |
(2) |
Includes shares held by Mr. Van Loans dependent children and in a spousal
trust. |
(3) |
Includes shares held by the ESSOT. Beneficial ownership is disclaimed as to
x,xxx,xxx shares, including xxx,xxx shares which are held by the ESSOT. |
SUMMARY COMPENSATION
TABLE
The following table sets forth
compensation received by our Named Executives for each of the three years ended December
31, 2005.
|
|
Annual Compensation |
|
|
Name & Principal Position |
Year |
Salary(1) |
Bonus(2) |
Long-Term
Compensation Awards
Securities
Underlying
Options (#)(3)
|
All
Other
Compen-
sation(4)
|
Charles C. Van Loan(5)(6) |
|
2005 |
|
$ xxx,xx |
x |
$131,941 |
|
xx,xxx |
|
$ xx,x |
xx |
Chairman of the | |
2004 | |
353,290 |
|
70,658 |
|
61,574 |
|
10,250 |
|
Board | |
2003 | |
343,200 |
|
171,600 |
|
62,209 |
|
18,000 |
|
Michael M. Magee(5) | |
2005 | |
$ xxx,xx |
x |
$131,941 |
|
xx,xxx |
|
$ xx,x |
xx |
President and Chief | |
2004 | |
256,216 |
|
37,297 |
|
12,408 |
|
10,250 |
|
Executive Officer | |
2003 | |
218,400 |
|
76,440 |
|
12,861 |
|
18,000 |
|
Edward B. Swanson | |
2005 | |
$ xxx,xx |
x |
$ 43,050 |
|
xx,xxx |
|
$ xx,x |
xx |
President and CEO | |
2004 | |
197,000 |
|
29,550 |
|
10,350 |
|
9,838 |
|
Independent Bank South Michigan | |
2003 | |
189,280 |
|
56,094 |
|
9,790 |
|
17,040 |
|
Ronald L. Long((7)) | |
2005 | |
$ xxx,xx |
x |
$ 43,050 |
|
xx,xxx |
|
$ xx,x |
xx |
President and CEO | |
2004 | |
197,000 |
|
29,550 |
|
10,350 |
|
93,853 |
|
Independent Bank East Michigan | |
2003 | |
189,280 |
|
66,248 |
|
11,512 |
|
17,040 |
|
David C. Reglin | |
2005 | |
$ xxx,xx |
x |
$ 71,750 |
|
xx,xxx |
|
$ xx,x |
xx |
President and CEO | |
2004 | |
197,000 |
|
29,550 |
|
10,350 |
|
9,838 |
|
Independent Bank West Michigan | |
2003 | |
189,280 |
|
76,248 |
|
11,512 |
|
17,040 |
|
(1) |
Includes elective deferrals by employees pursuant to Section 401(k) of the
Internal Revenue Code. |
(2) |
Includes amounts earned under the Companys Management Incentive
Compensation Plan. |
(4) |
Amounts represent our contributions to the ESSOP. Subject to certain age and
service requirements, all of our employees are eligible to participate in this
plan. |
(5) |
Effective January 1, 2005, Mr. Magee was appointed President and Chief Executive
Officer and Mr. Van Loan was appointed Chairman of the Board. |
(6) |
Included in All Other Compensation for 2005 is a $338,000 payment to Mr. Van
Loan in connection with his retirement from the Company. |
(7) |
Included in All Other Compensation for 2004 is an $84,000 payment for relocation
costs. |
OPTION GRANTS IN 2005
The following table provides
information on options granted to our Named Executives during the year ended December 31,
2005.
|
Individual Grants
Number of
Securities Underlying
Options Granted(1)
|
Percent of Total
Options Granted to
Employees in 2005
|
Exercise or
Base Price
(per share)(2)
|
Expiration
Date
|
Grant Date
Present
Value(3)
|
Charles C. Van Loan |
|
|
|
|
|
|
|
|
|
Michael M. Magee | |
Edward B. Swanson | |
Ronald L. Long | |
David C. Reglin | |
(1) |
Indicates number of shares which may be purchased pursuant to options granted
under our Long-Term Incentive Plan. Options with an expiration date of April 2xx
2015 could not be exercised in full or in part prior to ___________xx, 2005. All
other options are not subject to vesting. |
(2) |
The exercise price equals the prevailing market price of our common stock on the
date of grant. The exercise price may be paid in cash, by the delivery of
previously owned shares, through the withholding of shares otherwise issuable
upon exercise or a combination thereof. |
(3) |
The values reflect application of the Black-Scholes option pricing model. The
assumptions employed on options with an expiration date of April xx, 2015, were
expected volatility of xx.xx%, risk-free rate of return of x.xx%, dividend yield
of x.xx% and time to exercise of ten years. The assumptions employed on options
with an expiration date of November xx, 2015, were expected volatility of
xx.xx%, risk-free rate of return of x.xx%, dividend yield of x.xx% and time to
exercise of ten years. The assumptions employed on options with an expiration
date of December xx, 2015, were expected volatility of xx.xx%, risk-free rate of
return of x.xx%, dividend yield of x.xx% and time to exercise of ten years. |
AGGREGATED STOCK
OPTION EXERCISES IN 2004
AND YEAR END OPTION
VALUES
The following table provides
information on the number and value of options exercised in the past year, as well as the
number and value of unexercised options held by our Named Executives at December 31, 2005.
Options covering xxx,xxx shares of common stock were exercised in 2005.
|
|
|
Number of Securities Underlying Unexercised Options |
Value of Unexercised In-the-Money Options(2) |
Name |
Shares
Acquired
on Exercise
|
Value
Realized(1)
|
Exercisable |
Unexercisable |
Exercisable |
Unexercisable |
Charles C. Van Loan |
|
xxx |
|
xxx |
|
xxx |
|
xxx |
|
xxx |
|
xxx |
|
Michael M. Magee | |
Edward B. Swanson | |
Ronald L. Long | |
David C. Reglin | |
(1) |
The value realized upon the exercise of options is equal to the difference
between the market value of the shares of Common Stock acquired at the time of
exercise and the aggregate exercise price paid by our Named Executives. |
(2) |
The value of unexercised options is based on the difference between the closing
price of our Common Stock on December 31, 2005 ($29.83) and the exercise prices
of the options. |
MANAGEMENT CONTINUITY
AGREEMENTS
We have entered into individual
Management Continuity Agreements with our executive officers and certain senior managers,
including our Named Executives. These agreements provide severance benefits if the
individuals employment is terminated within 36 months after a change in control or
within six months before a change in control if we terminate the individuals
employment in contemplation of a change in control and to avoid the agreement. For the
purposes of these agreements, a change in control is any occurrence reportable
as such in a proxy statement under applicable rules of the Securities and Exchange
Commission, and would include, without limitation, the acquisition of beneficial ownership
of 20% of our voting securities by any person, certain extraordinary changes in the
composition of our Board of Directors, or a merger or consolidation in which we are not
the surviving entity, or our sale or liquidation.
Severance benefits are not payable if
we terminate the employment for cause, if employment terminates due to the
individuals death or disability, or if the individual resigns without good
reason. An individual may resign with good reason after a change in
control and retain benefits if we reduce the individuals salary or bonus, assign
duties inconsistent with the individuals prior position, or make other material,
adverse changes in the terms or conditions of the individuals employment. The
agreements are for self-renewing terms of eighteen months to three years unless we take
action to terminate further extensions. The agreements are automatically extended for an
eighteen month to three-year term from the date of a change in control. These agreements
provide a severance benefit of a lump-sum payment equal to eighteen months to three years
salary and bonus and a continuation of benefits coverage for eighteen months to three
years.
TRANSACTIONS INVOLVING
MANAGEMENT
Our Board of Directors and executive
officers and their associates were customers of, and had transactions with, our
subsidiaries in the ordinary course of business during 2005. All loans and commitments
included in such transactions were made in the ordinary course of business on
substantially the same terms, including interest rates and collateral, as those prevailing
at the time for comparable transactions with other persons and do not involve an unusual
risk of collectibility or present other unfavorable features. Such loans totaled
$x,xxx,xxx at December 31, 2005, equal to x.x% of shareholders equity.
Mr.
McCarty (Director) owns a graphic design and commercial printing company which
does business with us. During 2005 we purchased $xx,xxx in goods and services
from his company.
SECTION 16(A)
BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Pursuant to Section 16 of the
Securities Exchange Act of 1934, our directors and executive officers, as well as any
person holding more than 10% of our Common Stock, are required to report initial
statements of ownership of our securities and changes in such ownership to the Securities
and Exchange Commission. Based solely upon written representations by each Director and
Executive Officer and our review of those reports furnished to us, all of the required
reports were timely filed by such persons during 2005.
SHAREHOLDER PROPOSALS
Article III of our Bylaws contain
procedural requirements for shareholder proposals, generally. Copies of our Articles of
Incorporation and Bylaws have been filed with the Securities and Exchange Commission and
can be obtained from its Public Reference Section or from us. Any shareholder proposal to
be considered by us for inclusion in our proxy materials for our 2007 Annual Meeting of
Shareholders must be received by us no later than November xx, 2006. If we receive notice
of a shareholder proposal after February x, 2007, the persons named as proxies for the
2007 Annual Meeting of Shareholders will have discretionary voting authority to vote on
that proposal at that meeting.
GENERAL
The cost of soliciting proxies will
be borne by us. In addition to solicitation by mail, our officers and employees may
solicit proxies by telephone, telegraph or in person. We have retained the services of The
Altman Group to deliver proxy materials to brokers, nominees, fiduciaries and other
custodians for distribution to beneficial owners, as well as solicit proxies from these
institutions. The cost of such services is expected to total approximately $6,000, plus
reasonable out of pocket expenses.
As of the date of this proxy
statement, Management knows of no other matters to be brought before the meeting. However,
if further business is presented by others, the proxy holders will act in accordance with
their best judgment.
|
By
order of our Board of Directors,
Robert N. Shuster
Secretary
|
Dated: March __, 2006
APPENDIX A
CHARTER OF THE AUDIT
COMMITTEE OF THE BOARD OF DIRECTORS
I. PURPOSE
The primary function of the Audit
Committee is to assist the Board by overseeing (1) the quality and integrity of the
Companys accounting, auditing and reporting practices, (2) the performance of the
Companys internal audit function and independent auditor, and (3) the Companys
disclosure controls and system of internal controls regarding finance, accounting, legal
compliance, and ethics that management and the Board of Directors have established.
The Audit Committee shall provide an
open avenue of communication among the independent auditors, financial and senior
management, the internal auditor and the Board of Directors.
II. MEMBERSHIP
A. |
IndependenceThe
Audit Committee shall be comprised of three or more members, each of whom (1)
must qualify as an independent director under the listing requirements of NASDAQ and
Section 301 of the Sarbanes-Oxley Act, (2) shall not have participated in the preparation
of the financial statements of the Company or any subsidiary during the prior three
year period, and (3) shall be free from any relationship to the Company
that, in the opinion of the Board, would interfere with the exercise of his
or her independent judgment as a member of the Committee. All members of the
Committee shall have a working familiarity with basic financial and
accounting practices, and on or before January 1, 2004 at least one member of
the Committee shall be a "financial expert" in compliance with the criteria
established by the Securities and Exchange Commission. |
B. |
AppointmentThe
members shall be nominated by the Nominating and Corporate Governance Committee
and appointed annually to one-year terms by the Board. The Nominating and
Corporate Governance Committee shall recommend, and the Board shall designate, one
member of the Audit Committee as Chair. |
C. |
Limitations.
A member of the Audit Committee shall not simultaneously serve on the audit
committee of more than two other public companies. |
III. MEETINGS
Meetings of the Audit Committee shall
be subject to the Committee procedure rules set forth in the Companys Bylaws and its
own rules of procedure, which shall be consistent with those Bylaws and the following:
A. |
The
Audit Committee shall meet at least four (4) times annually and more frequently
as circumstances require. Each regularly scheduled meeting of the Committee shall
conclude with an executive session of the Committee, absent members of
management and on such terms and conditions as the Committee may elect. In
addition, the Committee may meet periodically with management; the head of the
Company's internal auditing department and the independent auditors in separate
executive sessions to discuss any matters that the Audit Committee or the
internal audit department or independent auditors believe should be discussed
privately. |
B. |
Following
each of its meetings, the Audit Committee shall deliver a report on the meeting
to the Board, including a description of all actions taken by the Audit Committee. |
C. |
The
Audit Committee shall keep written minutes of its meetings, which minutes shall
be maintained with the books and records of the Company. |
IV. RESPONSIBLILITIES,
DUTIES AND AUTHORITY
The Audit Committee shall have the
following responsibilities, duties and authority:
A. |
Document
and Report Review |
|
1. |
Review
and update this Charter periodically or as conditions dictate (at least,
annually). |
|
2. |
Review
the Companys annual financial statements and any reports or other
financial information submitted to the Securities and Exchange Commission or
to the public, including any report issued by the independent auditors. |
|
3. |
Review
the summary report of the internal auditor and managements response to
such reports. |
|
4. |
Recommend
to the Board whether the financial statements should be included in the Annual
Report on Form 10-K. |
|
5. |
Review
with financial management and the independent auditors the quarterly report on
Form 10-Q prior to its filing. |
|
6. |
Review
earnings press releases with management prior to dissemination. |
|
7. |
Discuss
with management financial information and earnings guidance provided to
analysts and rating agencies. |
|
1. |
Appoint,
approve the compensation of, and provide oversight of the Companys
independent auditor, including the removal of the Company's independent
auditors. The independent auditors shall report directly to the Committee,
and the Committee shall oversee the resolution of any disagreements
between management and the independent auditors. |
|
2. |
Administer
the Companys Policy Regarding the Approval of Audit and Nonaudit Services
Provided by the Independent Auditor. |
|
3. |
Review
the independent auditors attestation and report on managements
internal control report, and hold timely discussions with the independent auditors
regarding: |
|
(a) |
All
critical accounting policies and practices; |
|
(b) |
All
alternative treatments of financial information within generally accepted
accounting principles that have been discussed with
management, ramifications of the use of such alternative disclosures and
treatments, and the treatment preferred by the independent auditor;
Other material written communications between the independent auditor and
management including, but not limited to, management letter and schedule of
unadjusted differences; |
|
(d) |
An
analysis of the independent auditors judgment as to the quality of the
Companys accounting principles, setting forth significant reporting
issues and judgments made in connection with the preparation of the financial
statements; and |
|
(e) |
All
significant relationships the independent auditors have with the Company to
determine the independent auditors' objectivity and
independence, undertaking or recommending appropriate action to ensure and continue
that independence. |
|
4. |
At
least annually, obtain and review a report by the independent auditor
describing: |
|
(a) |
The
firms internal quality control procedures; |
|
(b) |
Any
material issues raised by the most recent internal quality-control review, peer
review or by any inquiry or investigation by governmental or professional authorities,
within the preceding five years, respecting one or more ndependent audits carried out by
the firm, and any steps taken to deal with any such issues; |
|
(c) |
All
relationships between the independent auditor and the Company; and |
|
(d) |
All
significant relationships the independent auditors have with the Company to
determine the independent auditors' objectivity and
independence, undertaking or recommending appropriate action to ensure and continue
that independence. |
C. |
Financial
Reporting Processes |
|
1. |
Review
the integrity of the Companys financial reporting process, both internal
and external, giving consideration to consultation with management, the independent
auditors and the internal auditor. |
|
2. |
Consider
and approve, as appropriate, major changes to the Companys auditing and
accounting principles and practices as suggested by the independent auditors, management
or the internal auditor. |
|
3. |
Review
and approve all related party transactions with the Companys directors,
officers and controlling shareholders, excluding those transactions between the Companys
subsidiaries and such persons that are in compliance with applicable banking regulations. |
|
4. |
Establish
and maintain procedures for the receipt, retention and treatment of complaints
regarding accounting, or auditing matters, including procedures necessary to receive and
respond to confidential and anonymous submissions by Company employees regarding
questionable accounting or auditing matters. |
|
1. |
Review
activities, organizational structure and qualifications of the Companys
internal audit department. |
|
2. |
Review
any significant difficulties, disagreements with management or scope
restrictions encountered in the course of work performed by the Companys
internal audit department. |
|
3. |
Annually
review the performance of the Companys head of internal audit and set the
compensation (base salary and incentives) for this individual. |
E. |
Ethical
and Legal Compliance |
|
1. |
Review
the Companys Code of Business Conduct, approved by the Board of
Directors, to ensure that management hasmaintained a system to comply with
expected ethical and legal requirements. |
|
2. |
Review,
with the Companys counsel, legal compliance matters including corporate
securities trading policies. |
|
3. |
Review,
with the Companys counsel, any legal matter that could have a significant
impact on the Companys financial statements. |
|
4. |
Discuss
the Companys major financial and accounting risk exposures and steps
taken by management to control or mitigate those exposures. |
|
5. |
Review
and approve all related party transactions, as defined in Item 404
of SEC Regulation S-K, involving directors, executive officers and their respective
affiliates and immediate family members. |
|
1. |
Review
with the independent auditors, the internal auditing department and management
the extent to which changes or improvement in financial or accounting practices, as
approved by the Audit Committee, have been implemented. |
|
2. |
Prepare
the report that the SEC requires to be included in the Companys annual
Proxy Statement. |
|
3. |
Perform
an annual self-assessment relative to the Audit Committees purpose,
duties and responsibilities set forth in this Charter. |
|
4. |
To
the extent it deems appropriate, and with or without full Board approval,
obtain advice and assistance from outside legal, accounting or other advisors
as deemed appropriate to perform its duties and responsibilities. |
|
5. |
Perform
any other activities consistent with this Charter, the Companys Bylaws
and governing law, as the Audit Committee or the Board of Directors deems necessary or
appropriate. |
|
6. |
At
least annually, review and reassess the adequacy of this Charter in light of
changes in law, governing rules, and applicable corporate governance best
practices. |