DEF 14A 1 ddef14a.htm DEFINITIVE PROXY STATEMENT Definitive Proxy Statement

SCHEDULE 14A INFORMATION

 

Proxy Statement Pursuant to Section 14(a) of

the Securities Exchange Act of 1934

 

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¨    Soliciting Material Pursuant to Section 240.14a-11(c) or Section 240.14a-12

 

 

POPE & TALBOT, INC.

(Name of Registrant as Specified In Its Certificate)

 

(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

 

 

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LOGO

 

POPE & TALBOT, INC.

1500 S.W. First Avenue

Portland, Oregon 97201

   

 

 

 

NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

 

To Be Held May 2, 2003

 

We cordially invite you to attend the Annual Meeting of Shareholders of Pope & Talbot, Inc. (the “Company”), a Delaware corporation, to be held at the Portland Marriott Downtown, 1401 S. W. Naito Parkway, Portland, Oregon on Friday, May 2, 2003, at 1:00 p.m., for the following purposes:

 

  1.   To elect three persons to the Board of Directors of the Company to serve for a term of three years;

 

  2.   To ratify the selection of independent public accountants for 2003; and

 

  3.   To transact such other business as may properly come before the meeting or any adjournment thereof.

 

Only shareholders of record at the close of business on March 12, 2003 are entitled to receive notice of and to vote at the Annual Meeting.

 

It is important that your shares be represented and voted at the Annual Meeting. Whether or not you currently intend to be present personally at the Annual Meeting, you are urged to complete, date, sign and return the accompanying proxy in the enclosed, self-addressed envelope requiring no postage if mailed in the United States. You may still vote in person if you attend the Annual Meeting.

 

 

/s/    MICHAEL FLANNERY

                                                                                                         

Michael Flannery

Chairman, President and

Chief Executive Officer

 

Portland, Oregon

March 28, 2003


 

PROXY STATEMENT

 

General

 

The accompanying proxy is solicited by the Board of Directors of the Company for use at the Annual Meeting to be held on May 2, 2003 and at any adjournment thereof. You may revoke it at any time before its use by a written communication to Maria M. Pope, Vice President, Chief Financial Officer and Secretary of the Company, or by a duly executed proxy bearing a later date. Shareholders attending the Annual Meeting may vote their shares in person even though they have already submitted a proxy. Properly executed proxies not revoked will be voted in accordance with the specifications thereon at the Annual Meeting and at any adjournment thereof.

 

Only shareholders of record at the close of business on March 12, 2003 are entitled to vote at the Annual Meeting. On that date, the Company had 15,637,815 outstanding shares of common stock entitled to vote. Each share is entitled to one vote except that the election of directors will be conducted pursuant to cumulative voting. Under cumulative voting, each share of common stock is entitled to one vote multiplied by the number of directors to be elected, and that number of votes may be cast for one director or may be distributed among any number of directors as designated by the shareholder or his or her proxy. The Company intends to mail this proxy statement and proxy card, together with the 2002 Annual Report, to its shareholders on March 28, 2003.

 

Shares of common stock represented by proxies in the accompanying form that are properly executed and returned to the Company will be voted at the Annual Meeting in accordance with the shareholders’ instructions contained in such proxies. Where no such instructions are given, the shares will be voted for the election of directors, as described herein, for ratification of KPMG LLP as the Company’s independent public accountants for 2003, and at the discretion of the proxy holders, on such other matters as may come before the Annual Meeting.

 

A majority of the shares of the Company’s common stock, present in person or represented by proxy, shall constitute a quorum for purposes of the Annual Meeting. In all matters other than the election of directors, the affirmative vote of a majority of the shares present in person or represented by proxy at the Annual Meeting and entitled to vote on the subject matter shall be required. Directors shall be elected by a plurality of the votes present in person or represented by proxy at the Annual Meeting and entitled to vote on the election of directors. Abstentions and broker nonvotes are each included in the number of shares present for quorum purposes. Abstentions, which may be specified on all proposals other than the election of directors, are counted in tabulations of the votes cast on proposals presented to shareholders and will have the same effect as negative votes, whereas broker nonvotes are not counted for purposes of determining whether a proposal has been approved.

 

PROPOSAL NO. 1

 

ELECTION OF DIRECTORS

 

The Board of Directors presently consists of nine directors divided into three classes serving staggered three-year terms. Three directors are to be elected at the Annual Meeting, each to hold office until the 2006 Annual Meeting of Shareholders and until a successor has been elected and qualified. Six directors will continue to serve in accordance with their prior elections. Unless otherwise instructed, the proxy holders named on the enclosed proxy card intend to use the cumulative voting right described above to distribute the votes represented by proxies in such proportion as they shall determine between the three nominees or their substitutes so as to elect the maximum number of such persons. The Board of Directors expects that all of these nominees will be available for election, but if any of these nominees is not so available at the time of the Annual Meeting, proxies received will be voted for a substitute nominee to be designated by the Board of Directors. The Board of Directors unanimously recommends a vote for election of all of the nominees as directors.

 

1


 

CERTAIN INFORMATION REGARDING DIRECTORS AND OFFICERS

 

The names of the nominees and the directors continuing in office, their ages, the year each first became a director, their principal occupations during at least the last five years and other directorships held by each are set forth below:

 

Nominees For Election To The Board Of Directors

 

For a Three-Year Term Expiring in 2006

 

Gordon P. Andrews, age 46, has been a director of the Company since 1994. Mr. Andrews is also a member of the Board’s Audit and Compensation Committees. Since 1982, Mr. Andrews has been associated with Andrews Associates, Inc., a management consulting firm, as a director and in various management positions. He has been the President of Andrews Associates, Inc. since 1993. Mr. Andrews was Vice President of Institutional Sales for Shearson Lehman Brothers from 1990 to 1992.

 

David J. Barram, age 59, has been a director of the Company since April 2001. Mr. Barram is also a member of the Board’s Audit and Corporate Governance Committees. In 1996 he was appointed Administrator of the General Services Administration by President Clinton and served until 2001. From 1993 to 1996 he was Deputy Secretary and Chief Operating Officer with the U.S. Department of Commerce. During the 24 years prior to his governmental affiliations, Mr. Barram was the Chief Financial Officer at both Apple Computer and Silicon Graphics, computer manufacturers. Mr. Barram is also a director of Net IQ Corporation.

 

Peter T. Pope, age 68, has been a director of the Company since 1962. From 1971 until his retirement on July 31, 1999, Mr. Pope was Chief Executive Officer of the Company. He continued to serve as Chairman of the Board until July 31, 2000, a position he held since 1971. From 1990 to September 1995, he was also President of the Company. Mr. Pope is also a director of Newhall Land and Farming Company, a California real estate development company, and Pope MGP, Inc. and Pope EGP, Inc., the two corporate general partners of Pope Resources. Pope Resources, a limited partnership unrelated to Pope & Talbot, Inc., manages timberlands and develops real estate. Mr. Pope is the father of Maria M. Pope, Vice President, Chief Financial Officer and Secretary of the Company.

 

Members Of The Board Of Directors Continuing In Office

 

Term Expiring in 2004

 

Charles Crocker, age 64, has been a director of the Company since 1986. Mr. Crocker is also Chairman of the Board’s Audit Committee. Mr. Crocker is Chairman of the Board and CEO of BEI Technologies, Inc. a diversified electronics company specializing in electronic sensors and motion control products; he also served as President of BEI Technologies, Inc. from September 1997 to May 2000. Also from September 1997 to 2002, Mr. Crocker served as Chairman of the Board of BEI Medical Systems Company, a medical device company specializing in diagnostic and therapeutic products for the women’s health care market. From 1974 until September 1997, Mr. Crocker served as Chairman of the Board of BEI Electronics, Inc., a diversified technology firm. He has been President of Crocker Capital, a private venture capital firm, since 1985. Mr. Crocker is also a director of Fiduciary Trust Company International, Franklin Resources and Teledyne Technologies.

 

Michael Flannery, age 59, has been a director of the Company since September 1995, when he was also elected President of the Company. In August 1999, he became President and Chief Executive Officer of the Company, and in August 2000 he became Chairman of the Board. From August 1987 to September 1995, he was Group Vice President of Wood Products for the Company.

 

Robert G. Funari, age 55, has been a director of the Company since April 2001. Mr. Funari is also a member of the Board’s Compensation and Corporate Governance Committees. Mr. Funari is an independent consultant. He was Chief Executive Officer for Syncor International Corporation, a pharmacy services company specializing in radio-pharmaceutical products, from July 1996 to December 2002, and President of Syncor from January 1996 to December 2002. Mr. Funari joined Syncor in August 1993 as Executive Vice President and Chief Operating Officer. Prior to joining Syncor, he was Executive Vice President and General Manager for McKesson Drug Company.

 

2


 

Term Expiring in 2005

 

Lionel G. Dodd, age 63, has been a director of the Company since 1999. Mr. Dodd is also Chairman of the Board’s Corporate Governance Committee and a member of the Audit Committee. Mr. Dodd is an independent consultant. Mr. Dodd was the President and Chief Executive Officer of Versacold Corporation, a temperature sensitive food logistics company based in Vancouver, British Columbia, from May 1996 until January 2000. He was previously the Chief Operating Officer of Olympia and York Enterprises, based in Toronto from June 1988 to April 1993. Mr. Dodd is also a director of Braintech, Inc., International Absorbents, Inc. and Napier Environmental Technologies, Inc.

 

Kenneth G. Hanna, age 66, has been a director of the Company since 1998. Mr. Hanna is also a member of the Board’s Compensation and Corporate Governance Committees. Mr. Hanna is a lawyer and independent consultant. From September 1996 until his retirement in September 1999, Mr. Hanna was the President and Chief Executive Officer of Aber Diamond Corporation, a Canadian diamond development company. He was a partner with Hanna Heppel Bell & Visosky, corporate finance lawyers, from 1992 to 1997.

 

Robert Stevens Miller, Jr., age 61, has been a director of the Company since 1993. Mr. Miller is also Chairman of the Board’s Compensation Committee. In 2001, Mr. Miller was named Chairman and CEO of Bethlehem Steel Corporation, an integrated steel producer. Prior to that, he was Chairman of Federal-Mogul Corporation, an automotive parts manufacturer. In 2000, Mr. Miller was a strategic advisor to the Chairman of Aetna, Inc. From November 1999 to February 2000, he was President and a director of Reliance Group Holdings, an insurance holding company. During 1997 and 1998, he was the Chairman of the Board of Waste Management, Inc., an international provider of waste management services. From September 1996 to 2001, Mr. Miller was the Vice Chairman of the Board of Washington Group, Inc. (formerly Morrison Knudsen Corporation), an engineering and construction company, and from April 1995 to September 1996 he was the Chairman of the Board. Mr. Miller is also a director of Bethlehem Steel, Federal Mogul Corporation, Symantec, Inc., and Waste Management, Inc.

 

Code of Business Conduct and Ethics

 

On December 17, 2002, the Board of Directors adopted a revised Code of Business Conduct and Ethics for Directors, Officers and Employees (“Code”), a copy of which is posted on the Company’s internet site, www.poptal.com. The Code applies to the Company’s chief executive officer and senior financial officers, and also to the members of the Company’s Board and to all Company officers and employees. The Code requires that any waiver of any provision in the Code in favor of members of the Board or in favor of executive officers, principal financial or accounting officers, or the controller (or persons performing similar functions) may be made only by the Board. Any such waiver will be publicly disclosed in compliance with the New York Stock Exchange listing standards and applicable law. The Company plans to disclose amendments to, and waivers from, the Code on the Company’s internet site.

 

3


 

SECURITY OWNERSHIP OF MANAGEMENT

 

The following table sets forth information, as of January 31, 2003, regarding the number of shares of the common stock of the Company beneficially owned by each director, by each of the executive officers named in the Summary Compensation Table below, and by all directors and executive officers as a group. Except as otherwise noted, the directors and named executive officers and all directors and officers as a group have sole voting and investment power with respect to the shares listed.

 

    

Amount and Nature of Beneficial Ownership


        

Name of Individual

or Identity of Group


  

Currently Owned


      

Options Exercisable Within 60 Days of January 31, 2003


  

Total


    

Percent of Outstanding Common Stock


 

Gordon P. Andrews

  

209,784

(1)

    

26,728

  

236,512

    

1.5

%

David J. Barram

  

—  

 

    

6,000

  

6,000

    

 

(6)

Charles Crocker

  

1,000

 

    

21,654

  

22,654

    

 

(6)

Angel M. Diez

  

2,500

 

    

38,592

  

41,092

    

 

(6)

Lionel G. Dodd

  

1,000

 

    

22,110

  

23,110

    

 

(6)

Michael Flannery

  

60,615

(2)

    

242,614

  

303,229

    

1.9

%

Abram Friesen

  

7,800

 

    

45,600

  

53,400

    

 

(6)

Robert G. Funari

  

6,000

 

    

13,588

  

19,588

    

 

(6)

Kenneth G. Hanna

  

10,000

(3)

    

20,669

  

30,669

    

 

(6)

Robert Stevens Miller, Jr.

  

1,000

(2)

    

31,308

  

32,308

    

 

(6)

Maria M. Pope

  

70,787

(4)

    

62,985

  

133,772

    

 

(6)

Peter T. Pope

  

352,609

(5)

    

194,673

  

547,282

    

3.5

%

All directors and executive officers as a group (12 persons)

  

723,095

 

    

726,521

  

1,449,616

    

8.9

%


(1)   Includes 30,308 shares for which Mr. Andrews is co-trustee for his children and 27,420 shares for which his wife is trustee for his children. Mr. Andrews is Emily T. Andrews’ son. See “Beneficial Ownership of Over 5% of Pope & Talbot Common Stock.”

 

(2)   Investment and voting power shared with his wife.

 

(3)   Shares are held by an entity of which Mr. Hanna is the controlling shareholder.

 

(4)   Includes shares held jointly with Ms. Pope’s husband. Also includes 8,337 shares held by Ms. Pope as Custodian under the Uniform Transfer to Minor Act for the benefit of her children.

 

(5)   Includes 80,000 shares for which Mr. Pope shares investment and voting power with Emily T. Andrews and for which he disclaims beneficial ownership. Refer to Emily T. Andrews in the table disclosing Beneficial Ownership of Over 5% of Pope & Talbot Common Stock. Also includes 20,845 shares owned by his wife to which he disclaims beneficial ownership.

 

(6)   Less than 1% of the outstanding common stock.

 

4


 

INFORMATION ON THE BOARD OF DIRECTORS AND ITS COMMITTEES

 

The Board of Directors has three standing committees, the Audit Committee, the Compensation Committee and the Corporate Governance Committee. Until December 17, 2002, the Compensation Committee had been known as the Human Resources and Nominating Committee. Each committee has a written charter which is available on the Company’s internet site and is composed entirely of non-employee directors whom the Board has determined to be independent within the meaning of the listing standards proposed by the Board of Directors of the New York Stock Exchange on August 1, 2002. Consistent with those proposed rules, the Board has determined the following directors to be independent: Gordon P. Andrews, David J. Barram, Charles Crocker, Lionel G. Dodd, Robert G. Funari, Kenneth G. Hanna and Robert Stevens Miller, Jr.

 

Executive sessions of the Board are generally held after each regularly scheduled meeting of the Board and are attended only by non-management directors, consisting of all directors other than Mr. Flannery. On October 3, 2002, the members of the Board entitled to attend executive sessions appointed Charles Crocker to preside at executive sessions of the Board. Interested persons may contact Mr. Crocker, or the non-management members of the Board as a group, at the Company’s principal business office.

 

The Audit Committee is currently composed of Charles Crocker, Chairman, Gordon P. Andrews, David J. Barram, and Lionel G. Dodd. The Board has determined that each member of the Audit Committee is independent within the meaning of the current New York Stock Exchange listing standards. The Board has additionally determined that each member of the Audit Committee is financially literate, as defined in the current New York Stock Exchange listing standards, and that Messrs. Dodd and Barram are financial experts, as defined in regulations adopted by the Securities and Exchange Commission pursuant to Section 407 of the Sarbanes-Oxley Act of 2002. The Audit Committee assists the Board in discharging the Board’s responsibilities relating to oversight and monitoring of the Company’s financial statements and reports, compliance with law and regulation, the Company’s relationship with its independent auditors, and the Company’s internal audit function. The Board adopted an amended and restated charter of the Audit Committee, a copy of which is included as Exhibit A to this proxy statement.

 

The Compensation Committee is currently composed of Robert Stevens Miller, Jr., Chairman, Gordon P. Andrews, Robert G. Funari and Kenneth G. Hanna. The Compensation Committee assists the Board in discharging the Board’s responsibilities relating to compensation of the Company’s executives, employees and members of the Board. The Compensation Committee has the authority to administer the Company’s stock option plan and make grants or awards thereunder.

 

The Corporate Governance Committee is currently composed of Lionel G. Dodd, Chairman, David J. Barram, Robert G. Funari and Kenneth G. Hanna. The primary purposes of the Corporate Governance Committee are to develop and recommend to the Board a set of Corporate Governance Guidelines; to identify individuals qualified to become Board members and recommend to the Board that the Board nominate the identified director nominees for election; and to review the qualifications of directors eligible to become members of the different committees of the Board and recommend to the Board the appointment of members to the different committees of the Board. On December 17, 2002, the Board formally adopted the Corporate Governance Guidelines promulgated by the Corporate Governance Committee. The Corporate Governance Committee will also consider director nominees suggested by shareholders in writing to the Corporate Secretary.

 

The Board held eight meetings during 2002. The Audit Committee held six meetings; the Compensation Committee held four meetings; and the Corporate Governance Committee held one meeting. Each current director attended at least 75 percent of the aggregate of (i) the total number of meetings of the Board during the period in which he was a director, and (ii) the number of meetings held by all the committees of the Board on which he served.

 

5


 

DIRECTOR REMUNERATION

 

Each director of the Company, except Mr. Flannery, is paid an annual retainer fee of $20,000 per year. In addition, each director, except Mr. Flannery, is paid $1,000 for every Board meeting attended plus $1,000 for each meeting of a standing committee of the Board attended. Directors who are also chairmen of each standing committee are paid an additional retainer of $3,000 per year.

 

To better align director and shareholder interest, a Special Non-Employee Director Stock Retainer Fee Plan was established in 1996. Under this plan, non-employee Board members may apply all or a portion of their annual retainer on a quarterly basis to the acquisition of options to purchase shares of the Company’s common stock. The number of shares covered by such options is determined by dividing the amount of retainer fees to be applied by the Black-Scholes formula value for the option. Such options have an exercise price equal to the fair market value of the common stock on the grant date. Each option has a term of 10 years and is exercisable immediately upon grant. Messrs. Dodd, Funari, Miller and Pope elected to apply all of their 2002 annual retainer fees to the acquisition of options, and each therefore received four stock option grants for an aggregate of 3,568 shares, with an average exercise price of $14.85 per share. Mr. Crocker elected to apply half of his 2002 retainer fees to the acquisition of options, and he therefore received four stock option grants for an aggregate of 1,785 shares with an average exercise price of $14.85 per share.

 

Under the automatic option grant program in effect under the Company’s 1996 Non-employee Director Stock Option Plan (the “Director Plan”), an individual who first becomes a non-employee member of the Board will receive an automatic option grant for 3,000 shares of the Company’s common stock upon commencement of Board service, and each individual with six or more months of Board service will receive an automatic option grant for an additional 3,000 shares at each Annual Meeting of Shareholders at which he continues to serve as a non-employee Board member, whether or not he is standing for re-election at that particular meeting. Each option has a term of 10 years and is exercisable immediately upon grant. On May 2, 2002, the date of the 2002 Annual Meeting of Shareholders, each non-employee Board member received an automatic option grant under the Director Plan for 3,000 shares of common stock with an exercise price of $14.00 per share, the fair market value per share of common stock on the grant date.

 

No other compensation is paid to the non-employee members of the Board with respect to their service on the Board.

 

6


 

BENEFICIAL OWNERSHIP OF OVER 5% OF POPE & TALBOT COMMON STOCK

 

The following table lists beneficial owners of more than 5% of Pope & Talbot, Inc. common stock as of December 31, 2002.

 

    

Voting Power


    

Investment Power


         

Percent of Class


    

Sole


  

Shared


    

Sole


  

Shared


    

Total


  

Emily T. Andrews(1)

  

735,830

  

80,000

(2)

  

735,830

  

80,000

(2)

  

815,830

  

5.2%

600 Montgomery Street

San Francisco, CA 94111

                                 

Dimensional Fund Advisors, Inc.(3)

  

974,921

  

—  

 

  

974,921

  

—  

 

  

974,921

  

6.3%

1299 Ocean Avenue, 11th Floor

Santa Monica, CA 90401

                                 

DePrince, Race & Zollo, Inc.(4)

  

1,618,940

  

—  

 

  

1,618,940

  

—  

 

  

1,618,940

  

10.4%

201 S. Orange Avenue, Suite 850

Orlando, FL 32801

                                 

Barclays Global Investors, NA, and
Barclays Global Fund Advisors(5)

  

929,373

  

—  

 

  

929,373

  

—  

 

  

929,373

  

5.9%

45 Fremont Street

San Francisco, CA 94105

                                 

(1)   Emily T. Andrews is the mother of Gordon P. Andrews. See the table disclosing Security Ownership of Management.

 

(2)   Represents shares for which Ms. Andrews shares voting and investing power with Mr. Pope and for which she disclaims beneficial ownership. See the table disclosing Security Ownership of Management.

 

(3)   Information regarding ownership of Dimensional Fund Advisors, Inc. is based solely on information provided as of December 31, 2002 in a Schedule 13G filed by the shareholder.

 

(4)   Information regarding ownership of DePrince, Race & Zollo, Inc. is based solely on information provided as of December 31, 2002 in a Schedule 13G filed by the shareholder.

 

(5)   Information regarding ownership of Barclays Global Investors, NA, and Barclays Global Fund Advisors is based solely on information provided as of December 31, 2002 in a Schedule 13G filed by the shareholder.

 

7


 

EXECUTIVE COMPENSATION AND OTHER INFORMATION

 

Summary of Cash and Certain Other Compensation

 

The following table sets forth the compensation earned by the Company’s Chief Executive Officer and each of the Company’s other executive officers as of December 31, 2002, for services rendered in all capacities to the Company and its subsidiaries for each of the last three years in which such person served as an executive officer. The individuals named in such table will be subsequently referred to as the “Named Executive Officers.”

 

Summary Compensation Table

 

    

Annual Compensation


    

Long-Term Compensation


Name and Principal Position


  

Year


  

Salary(1)


    

Bonus(1)


    

Other Annual Compensation


    

Options/SARs(#)


  

LTIP

Payouts


      

All Other Compensation(2)


Michael Flannery

  

2002

  

$

524,904

 

  

$

—  

    

$

—  

    

75,000

  

$

41,530

(3)

    

$

5,117

Chairman, President and

  

2001

  

 

521,946

 

  

 

—  

    

 

—  

    

86,000

  

 

42,290

(3)

    

 

5,100

Chief Executive Officer

  

2000

  

 

504,298

 

  

 

494,298

    

 

—  

    

86,000

  

 

52,001

(3)

    

 

5,100

Maria M. Pope

  

2002

  

 

242,634

(4)

  

 

—  

    

 

—  

    

15,000

  

 

—  

 

    

 

5,092

Vice President and

  

2001

  

 

236,714

 

  

 

—  

    

 

—  

    

20,000

  

 

—  

 

    

 

5,100

Chief Financial Officer

  

2000

  

 

227,670

 

  

 

172,963

    

 

—  

    

30,000

  

 

—  

 

    

 

5,100

Abram Friesen

  

2002

  

 

233,160

 

  

 

—  

    

 

—  

    

15,000

  

 

—  

 

    

 

5,500

Vice President-General

  

2001

  

 

231,846

 

  

 

—  

    

 

—  

    

20,000

  

 

—  

 

    

 

5,100

Manager Wood Products

  

2000

  

 

224,006

 

  

 

76,560

    

 

—  

    

20,000

  

 

—  

 

    

 

5,100

Angel M. Diez(5)

  

2002

  

 

233,160

 

  

 

—  

    

 

—  

    

15,000

  

 

—  

 

    

 

5,087

Vice President-General

  

2001

  

 

224,957

 

  

 

—  

    

 

—  

    

40,000

  

 

—  

 

    

 

5,100

Manager Pulp Products

  

2000

  

 

—  

 

  

 

—  

    

 

—  

    

—  

  

 

—  

 

    

 

—  


(1)   Includes salary and bonus deferred under the Company’s Tax Deferred Savings Plan.

 

(2)   Consists of contributions made by the Company to the Tax Deferred Savings Plan on behalf of each Named Executive Officer.

 

(3)   Mr. Flannery received a long-term incentive award on September 9, 1999 when the market price of the Company’s common stock was $12.125. Stock price targets of $14.55 (120% of $12.125), $17.46 (120% of $14.55) and $20.95 (120% of $17.46) were established under the award. Under the terms of the award, if and when the Company’s common stock closes at or above each of the target price levels for 20 consecutive trading days, Mr. Flannery is issued a number of shares of restricted common stock determined by dividing $260,000 by the closing price of the common stock on the 20th trading day. The restricted shares are subject to forfeiture upon termination of employment and vest for 10% of the shares on the date of issuance and for an additional 10% on each anniversary thereof until fully vested. All restricted shares will vest if there is an “involuntary termination” of Mr. Flannery’s employment within 18 months of a “change in control,” as those terms are defined in the Company’s form of severance agreement. See “Employment Contracts, Change in Control Arrangements and Retirement Arrangements.” During 2000, the first two price targets under the award were met and Mr. Flannery was issued 16,640 shares on January 26, 2000 and 13,640 shares on March 23, 2000. The amount in the table above for 2000 represents the value as of the date of issuance of the shares that vested immediately upon issuance. The amounts in the table above for 2001 and 2002 represent the values as of the vesting date of the shares that vested in 2001 and 2002. As of December 31, 2002, Mr. Flannery held a total of 21,196 unvested restricted shares with a value of $302,255 based on the closing market price of the Company common stock on the last trading day of 2002. Dividends are paid on the restricted shares.

 

(4)   Includes $4,678 paid by the Company to Ms. Pope for accrued vacation benefits.

 

(5)   Mr. Diez became Vice President – General Manager, Pulp Products in February 2001.

 

8


 

Stock Option Grants

 

The following table contains information concerning the grants of stock options to the Named Executive Officers in 2002.

 

Option Grants in 2002

 

    

Individual Grants


  

Potential Realizable Value at Assumed Annual Rates of Stock Price Appreciation for Option Term(2)


    

Number of Securities Underlying Options Granted(1)


    

% of Total Options Granted to Employees In Fiscal Year


    

Exercise or Base Price (Per Share)


  

Grant Date


  

Expiration Date


  

Name


                   

5%


  

10%


Michael Flannery

  

75,000

    

38

%

  

$

14.15

  

02/11/02

  

02/10/12

  

$

667,414

  

$

1,691,359

Maria M. Pope

  

15,000

    

8

%

  

 

14.15

  

02/11/02

  

02/10/12

  

 

133,483

  

 

338,272

Abram Friesen

  

15,000

    

8

%

  

 

14.15

  

02/11/02

  

02/10/12

  

 

133,483

  

 

338,272

Angel M. Diez

  

15,000

    

8

%

  

 

14.15

  

02/11/02

  

02/10/12

  

 

133,483

  

 

338,272


(1)   Options become exercisable for the option shares in 5 equal installments on the first 5 anniversaries of the grant date. Each option becomes immediately exercisable for all of the option shares in the event the Company is acquired by merger or sale of substantially all of the Company’s assets or outstanding common stock, unless the option is assumed or otherwise replaced by the acquiring entity. Under the terms of executive severance agreements, upon the termination of the optionee’s employment within 18 months after (i) an acquisition of the Company which does not otherwise result in the immediate acceleration of the option or (ii) any hostile change in control of the Company effected by tender offer for 25% or more of the outstanding common stock or proxy contest for Board membership, each option will become immediately exercisable for all of the option shares. Option acceleration under the executive severance agreements will, however, in all instances be limited so as to avoid excess parachute payments under the federal tax laws. Each option has a maximum term of 10 years, subject to earlier termination in the event of the optionee’s cessation of service with the Company.

 

(2)   The potential realizable value illustrates the value that might be realized upon exercise of the options immediately prior to the expiration of their maximum 10-year term, assuming the specified compounded rates of appreciation on the Company’s common stock over the option term. However, there is no assurance provided to any executive officer or any other holder of the Company’s securities that the actual stock price appreciation over the 10-year option term will be at the assumed 5% and 10% levels or at any other defined level.

 

9


 

Option Exercises and Holdings

 

The following table sets forth information with respect to the Named Executive Officers concerning exercised options during 2002 and unexercised options held as of that fiscal year-end.

 

Aggregated Option Exercises in Last Fiscal Year and FY-End Option Values

 

      

Shares Acquired on Exercise


    

Value Realized (Market Price at Exercise Less Exercise Price)


  

Number of Securities Underlying Unexercised Options at FY-End


  

Value of Unexercised in-the-Money Options at FY-End(1)


Name


            

Exercisable


  

Unexercisable


  

Exercisable


  

Unexercisable


Michael Flannery

    

—  

    

—  

  

182,376

  

217,077

  

$

220,969

  

$

147,310

Maria M. Pope

    

—  

    

—  

  

42,859

  

62,273

  

 

101,577

  

 

67,701

Abram Friesen

    

—  

    

—  

  

30,600

  

51,000

  

 

48,080

  

 

48,080

Angel M. Diez

    

—  

    

—  

  

23,862

  

55,760

  

 

14,424

  

 

14,424


(1)   Based upon the market price of $14.26 per share, which was the closing selling price of the Company’s common stock on the last day of the 2002 fiscal year, less the exercise price payable per share.

 

Equity Compensation Plan Information

 

The following table provides information as of December 31, 2002 regarding equity compensation plans approved by the shareholders and equity compensation plans that were not approved by the shareholders.

 

Plan category


    

(a)

Number of securities to be issued upon exercise of outstanding options, warrants and rights


    

(b)

Weighted average exercise price of outstanding options, warrants and rights


    

(c)

Number of securities remaining available for future issuance (excluding securities reflected in column (a))


Equity compensation plans approved by security holders(1)

    

1,440,572

    

$

14.97

    

593,912

Equity compensation plans not approved by security holders(2)

    

12,410

    

 

—  

    

—  

      
             

Total

    

1,452,982

    

$

14.84

    

593,912

      
             

(1)   Includes options for 1,331,860 shares outstanding under the Company’s Employee Stock Option Plan and 1996 Non-Employee Director Stock Option Plan, and options for 108,712 shares outstanding under the Company’s Special Non-Employee Director Stock Retainer Fee Plan. Includes 413,136 shares available for future issuance under the Company’s Employee Stock Option Plan and 1996 Non-Employee Director Stock Option Plan, and 180,776 shares available for future issuance under the Company’s Special Non-Employee Director Stock Retainer Fee Plan.

 

(2)   Represents the maximum number of shares issuable pursuant to a long-term incentive award granted to Michael Flannery in September 1999 and described in more detail in footnote 3 to the “Summary Compensation Table” above. In addition, in November 1999, the Company assumed options in connection with the acquisition of the remaining minority interest in Harmac Pacific, Inc. Of those assumed options, options for a total of 79,590 shares with an average exercise price of $10.48 per share remained outstanding at December 31, 2002.

 

10


 

Pension Plans

 

The following table shows the estimated annual pension benefits payable in the aggregate to a covered participant as a single life annuity beginning at normal retirement age (age 65) under the Company’s qualified defined benefit pension plan and the Company’s Supplemental Executive Retirement Income Plan which provides benefits that would otherwise be denied participants by reason of certain Internal Revenue Code and other applicable limitations on qualified plan benefits. The estimated benefits are based upon the remuneration that is covered under the plans and years of service with the Company and its subsidiaries and are not subject to offsets for Social Security retirement benefits.

 

Pension Plan Table

 

Final Average Salary


  

Years of Service


  

15


  

20


  

25


  

30


  

35


$100,000

  

$

24,030

  

$

32,040

  

$

40,050

  

$

42,550

  

$

45,050

125,000

  

 

31,530

  

 

42,040

  

 

52,550

  

 

55,675

  

 

58,800

150,000

  

 

39,030

  

 

52,040

  

 

65,050

  

 

68,800

  

 

72,550

175,000

  

 

46,530

  

 

62,040

  

 

77,550

  

 

81,925

  

 

86,300

200,000

  

 

54,030

  

 

72,040

  

 

90,050

  

 

95,050

  

 

100,050

225,000

  

 

61,530

  

 

82,040

  

 

102,550

  

 

108,175

  

 

113,800

250,000

  

 

69,030

  

 

92,040

  

 

115,050

  

 

121,300

  

 

127,550

300,000

  

 

84,030

  

 

112,040

  

 

140,050

  

 

147,550

  

 

155,050

350,000

  

 

99,030

  

 

132,040

  

 

165,050

  

 

173,800

  

 

182,550

400,000

  

 

114,030

  

 

152,040

  

 

190,050

  

 

200,050

  

 

210,050

450,000

  

 

129,030

  

 

172,040

  

 

215,050

  

 

226,300

  

 

237,550

500,000

  

 

144,030

  

 

192,040

  

 

240,050

  

 

252,550

  

 

265,050

 

A participant’s compensation covered by the Company’s pension plan is his or her average salary for the five consecutive calendar plan years within the last 10 years of the participant’s career for which such average is the highest or, in the case of a participant who has been employed for fewer than five full calendar years, the period of his or her employment with the Company. Covered compensation estimated for Named Executive Officers as of the end of the last calendar year is as follows: Mr. Flannery, $479,395; Ms. Pope, $206,578; Mr. Friesen, $223,910; and Mr. Diez, $190,039. The estimated years of service for each Named Executive Officer is as follows: Mr. Flannery, 16 years; Ms. Pope, 7 years; Mr. Friesen, 15 years; and Mr. Diez, 10 years.

 

Employment Contracts, Change in Control Arrangements and Retirement Arrangements

 

The Company does not have any employment agreements with any of the Named Executive Officers. However, the Company has entered into severance agreements with each of the Named Executive Officers. Under the severance agreements, the executive officers will be entitled to certain benefits if their employment is involuntarily terminated (other than for cause) within 18 months following a “change in control” (as defined in the severance agreements) of the Company. Involuntary termination is defined in each severance agreement as the officer’s involuntary dismissal (other than for cause) by the Company or the officer’s resignation in connection with a material reduction in the officer’s duties, a reduction in the officer’s level of compensation by more than 20% or a relocation of the officer’s principal place of employment by more than 50 miles.

 

Upon such an involuntary termination, the officer will be entitled to the following severance benefits: (i) a cash severance payment equal to two times the officer’s annual rate of base salary plus one times the officer’s target bonus for the year in which such termination occurs, (ii) accelerated vesting of all outstanding stock options and (iii) continued health care coverage for the officer and eligible dependents for up to 18 months at the Company’s expense. However, the total benefit package (as valued under the federal parachute tax laws and regulations) will be limited to 2.99 times the officer’s average W-2 wages from the Company for the five

 

11


calendar years immediately preceding the calendar year in which the change in control occurs. This limitation is designed to prevent the benefit package from becoming an excess parachute payment under the federal tax laws.

 

Each severance agreement contains a detailed procedure for valuing the officer’s total benefit package and determining whether or not the total value of the package exceeds the parachute payment limitation. In no event, however, will benefits be reduced if they are found to represent reasonable compensation for the officer’s services with the Company before involuntary termination.

 

In the event benefits were to become due in the year ending December 31, 2003 under the severance agreements currently in effect for the Named Executive Officers, the maximum amounts payable would be as follows: Mr. Flannery, $2,028,237; Ms. Pope, $780,319; Mr. Friesen, $1,031,836; and Mr. Diez, $683,738.

 

In 1999, Peter T. Pope waived his vested right to receive retirement benefits under the Company’s Supplemental Executive Retirement Income Plan. These benefits would have paid $81,264 to him per year for life and then half of that amount to his surviving spouse for her life. Also in 1999, the Company entered into a split-dollar life insurance agreement with Maria M. Pope as trustee of a trust for the benefit of Mr. Pope’s grandchildren (the “Trust”). Under this agreement, the Company will pay the premiums on a life insurance policy obtained by the Trust on the lives of Mr. Pope and his wife. The premiums equal $229,261 per year for seven years, or total premiums of $1,604,827. All premiums paid by the Company will be reimbursed by the Trust, without interest, in 2015 or earlier upon the death of Mr. Pope and his wife.

 

12


 

REPORT OF THE COMPENSATION COMMITTEE

 

EXECUTIVE COMPENSATION REPORT

 

The Compensation Committee of the Board of Directors has furnished the following report on executive compensation.

 

It is the duty of the Compensation Committee to set the base salary of the Company’s executive officers and to administer the Company’s Employee Stock Option Plan under which grants may be made to such officers and other key employees. In addition, the Compensation Committee administers the Company’s Executive Incentive Plan under which the Company’s executive officers and other key employees may earn bonuses each year based upon individual performance and the Company’s attainment of specified performance goals.

 

General Compensation Policy

 

The fundamental policy of the Compensation Committee in compensation matters is to offer the Company’s executive officers competitive compensation opportunities based upon their contribution to the financial success of the Company and their personal performance. It is an objective of this policy to have a substantial portion of each officer’s total annual compensation contingent upon the achievement of earnings targets and performance goals while aligning management’s interest with stockholders’ interest. Accordingly, each executive officer’s compensation package is composed of three elements: (i) base salary that is designed primarily to be competitive with base salary levels in effect both at companies within the forest products industry that are of comparable size to the Company and at companies outside of such industry with which the Company competes for executive talent; (ii) annual variable performance awards payable in cash and tied to the achievement of financial and other performance goals, established by the Compensation Committee; and (iii) long-term stock-based incentive awards that strengthen the mutuality of interests between the executive officers and the Company’s shareholders. As an employee’s level of responsibility and accountability within the Company increases over time, a greater portion of his or her total compensation is intended to be dependent upon Company and personal performance and stock price appreciation rather than upon base salary.

 

To facilitate the implementation of these policies, the Compensation Committee has in the past employed, and expects to continue to employ, the services of a nationally recognized, independent compensation consulting firm.

 

The principal factors that were considered by the Compensation Committee in establishing the components of each officer’s compensation package for 2002 are summarized below:

 

    Base Salary.    The base salary for each executive officer is determined on the basis of internal comparability considerations and the base salary levels in effect for comparable positions at comparable companies, both inside and outside the industry. Within the forest products industry the peer group consists of 57 companies of which 12 are included in the Value Line Paper and Forest Products Index, which is included in the stock price performance graph on page 16. The base salary level for executive officers is generally at the median level determined for such individuals on the basis of the external salary data provided to the Compensation Committee by the independent compensation consulting firm. Salaries are reviewed on an annual basis, with adjustments to each executive officer’s base salary based upon salary increases paid by the Company’s competitors, changes in duties and individual performance.

 

   

Annual Incentive Compensation.    An annual bonus may be earned by each executive officer under the terms of the Executive Incentive Plan, provided the Company’s earnings for the fiscal year exceed 4% of shareholder equity, as measured at the start of that year. Bonuses under this program are based on the following factors: (i) the extent to which the company-wide financial performance objective was obtained; (ii) earnings achieved at the division level, for those executives who are division leaders rather

 

13


 

than corporate officers; and (iii) personal performance. The target bonus for each executive officer was established by the Compensation Committee at the start of the year, with the target bonus per executive officer set at 35% to 50% of base salary (in accordance with his or her position at the Company) and the maximum bonus limited to a range between 70% and 100% of base salary for the year. The Company did not meet the minimum financial performance threshold for 2002 and therefore, no cash incentive bonus payments were made.

 

    Long-Term Incentive Compensation.    In February 2002, the Compensation Committee approved the grants of stock options to each of the Company’s executive officers under the Company’s Employee Stock Option Plan (see the table titled “Option Grants in 2002” on page 9). These grants are designed to align the interest of each executive officer with those of the Company’s shareholders and provide each individual with a significant incentive to manage the Company from the perspective of an owner with an equity stake in the business. The option grant to each executive officer for the 2002 fiscal year was based on a competitive median level.

 

Each option grant allows the officer to acquire shares of the Company’s common stock at a fixed price per share (the market price on the date preceding the grant date) over a specified period of time (up to 10 years). The exercisability of these stock options generally vests in equal installments over a five-year period, contingent upon the executive officer’s continued employment with the Company. Accordingly, the option will provide a return to the executive officer only if the executive officer remains employed by the Company for one or more years during which the option vests, and then only if the market price of the underlying shares appreciates over the option term.

 

Deductibility of Compensation

 

Section 162(m) of the Internal Revenue Code limits to $1 million per person the amount that the Company may deduct for compensation paid to any of its most highly compensated officers in any year. The levels of salary and bonus generally paid by the Company do not exceed this limit. Upon the exercise of nonstatutory stock options the excess of the current market price over the option price (option spread) is treated as compensation and, therefore, it may be possible for option exercises by an officer in any year to cause the officer’s total compensation to exceed $1 million. Under IRS regulations, option spread compensation from options that meet certain requirements will not be subject to the $1 million cap on deductibility, and it is the Company’s current policy generally to grant options that meet those requirements.

 

Compensation of the Chief Executive Officer

 

In setting the compensation payable to the Company’s Chief Executive Officer, Michael Flannery, the Compensation Committee has sought to establish a competitive rate of base salary, while at the same time tying a significant percentage of his overall compensation package to stock price appreciation, Company profitability and individual performance.

 

The Chief Executive Officer’s base salary is established through an evaluation of salaries paid to similarly situated chief executive officers both at companies in the forest products industry that are of comparable size to the Company and at companies in other industries with which the Company competes for executive personnel. These same companies form the peer group for comparative compensation purposes for all other executive officers of the Company. In setting the Chief Executive Officer’s base salary, it is the intent of the Compensation Committee to provide him with a level of stability and certainty each year and not have this particular component of compensation affected to any significant degree by Company performance factors. For the 2002 fiscal year, the Chief Executive Officer’s base salary did not change.

 

The Company did not meet the minimum corporate earnings performance thresholds established under the Executive Compensation Plan for 2002, therefore no cash incentive payments were made to Mr. Flannery for the 2002 fiscal year.

 

14


 

In February 2002, the Compensation Committee granted Mr. Flannery options to purchase 75,000 shares of the Company’s common stock under the Employee Stock Option Plan. The options were based on an evaluation of competitive median grant levels prepared and reported to the Compensation Committee by the independent compensation consulting firm retained by the Company.

 

In an effort to align shareholders and Mr. Flannery’s interests and his long-term commitment to the Company’s success, the Board approved in September 1999 an initiative to increase Mr. Flannery’s stock ownership. The goal of the initiative is for Mr. Flannery to increase his ownership of Company stock over a period of ten years to a number of shares valued at approximately 3 times his base salary. He is encouraged to increase his ownership by doing the following: (i) investing 50% of his after-tax annual bonus in Company common stock; and (ii) after any stock option exercise, retaining at least 50% of the after-tax stock option gain in Company common stock. As part of this initiative, the Board approved the award to Mr. Flannery of restricted stock based on 20% increases in the Company’s stock price as described in Footnote 3 to the Summary Compensation Table.

 

Compensation Committee

 

Robert Stevens Miller, Jr., Chairman

Gordon P. Andrews

Robert G. Funari

Kenneth G. Hanna

 

15


 

STOCK PERFORMANCE CHART

 

The following chart compares the yearly percentage change in the cumulative total shareholder return on the Company’s common stock during the five fiscal-year period ended December 31, 2002 with the cumulative total return on the Russell 2000 Index and the Value Line Paper and Forest Products Index for that same period. The comparison assumes $100 was invested on December 31, 1997 in the Company’s common stock and in each of the foregoing indices and assumes reinvestment of dividends.

 

Comparative Five-Year Total Returns

 

LOGO

 

Notwithstanding anything to the contrary set forth in any of the Company’s previous filings under the Securities Act of 1933 or the Securities Exchange Act of 1934 that might incorporate future filings, including this Proxy Statement, in whole or in part, the preceding Executive Compensation Report and the Stock Performance Chart above shall not be incorporated by reference into any such filings; nor shall such Report or Chart be incorporated by reference into any future filings.

 

16


 

SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE

 

Section 16(a) of the Securities Exchange Act of 1934 requires the Company’s directors and executive officers, and persons who own more than 10% of a registered class of the Company’s equity securities, to file with the Securities and Exchange Commission (“SEC”) initial reports of ownership and reports of changes in ownership of the Company’s common stock and other equity securities. Officers, directors and greater than 10% shareholders are required by SEC regulation to furnish the Company with copies of all Section 16(a) reports filed.

 

Based solely upon review of the copies of such reports furnished to the Company and written representations that no other reports were required, the Company believes that there was compliance for the fiscal year ended December 31, 2002 with all Section 16(a) filing requirements applicable to the Company’s officers, directors and greater than 10% beneficial owners, except that Ms. Pope did not report on a timely-filed form 5 the receipt of a gift to her children of 1,050 shares of the Company’s common stock.

 

REPORT OF THE AUDIT COMMITTEE

 

The Audit Committee has:

 

    Reviewed and discussed the audited financial statements with management;

 

    Discussed with the independent auditors the matters required to be discussed by SAS 61, Communication with Audit Committees, as amended;

 

    Received the written disclosures and the letter from the independent auditors required by Independence Standards Board Standard No. 1, and has discussed with the independent auditors the auditors’ independence; and

 

    Based on the review and discussions above, recommended to the Board of Directors that the audited financial statements be included in the Company’s Annual Report on Form 10-K for the last fiscal year for filing with the Securities and Exchange Commission.

 

Audit Committee

 

Charles Crocker, Chairman

Gordon P. Andrews

David J. Barram

Lionel G. Dodd

 

17


 

PROPOSAL NO. 2

 

RATIFICATION OF SELECTION OF INDEPENDENT PUBLIC ACCOUNTANTS

 

The Audit Committee appointed KPMG LLP (“KPMG”) as the Company’s independent public accountants for the fiscal year ending December 31, 2003, subject to ratification by the shareholders at the Annual Meeting. A representative of KPMG is expected to be present at the Annual Meeting with the opportunity to make a statement if he or she so desires and to respond to appropriate questions. The Board of Directors recommends that the shareholders approve this appointment. Although this appointment is not required to be submitted to a vote of the shareholders, the Company continues to believe it appropriate, as a matter of policy, to request shareholder ratification.

 

On May 23, 2002, on recommendation of the Audit Committee, the Board of Directors dismissed Arthur Andersen LLP (“Andersen”) as the Company’s independent public accountants and engaged KPMG to audit the financial statements of the Company for the fiscal year 2002. During the Company’s fiscal years ended December 31, 2000 and 2001, and during the subsequent interim period through the date of Andersen’s dismissal, there were no disagreements with Andersen on any matter of accounting principles or practices, financial statement disclosure, or auditing scope or procedure which, if not resolved to Andersen’s satisfaction, would have caused them to make reference to the subject matter in connection with their report on the Company’s consolidated financial statements for such years; and there were no reportable events, as listed in Item 304(a)(1)(v) of Regulation S-K. Andersen’s reports on the Company’s consolidated financial statements for Company’s fiscal years ended December 31, 2000 and 2001 did not contain an adverse opinion or disclaimer of opinion, nor were they qualified or modified as to uncertainty, audit scope or accounting principles.

 

During the Company’s fiscal years ended December 31, 2000 and 2001 and the subsequent interim period through the date of Andersen’s dismissal, the Company did not consult KPMG with respect to the application of accounting principles to a specified transaction, either completed or proposed, or the type of audit opinion that might be rendered on the Company’s consolidated financial statements, or any other matters or reportable events listed in Item 304(a)(2)(i) and (ii) of Regulation S-K.

 

Fees billed by KPMG for audit services related to the 2002 fiscal year and other professional services rendered in 2002 were as follows:

 

Audit fees(1)

  

$438,675

Audit related fees:

    

Employee benefit plan audits

  

31,375

Tax fees(2)

  

4,145

All other fees(3)

  

36,400


(1)   Includes fees of $193,675 for services in connection with the Company’s private offering of Senior Notes in July 2002 and the subsequent exchange of such notes for registered, publicly tradable notes.

 

(2)   Tax compliance and advice, and preparation of foreign tax returns for employees.

 

(3)   Fees associated with the third party verification audit of the Company’s Canadian woodlands operations under the Sustainable Forestry Initiative program.

 

The Audit Committee reviewed the non-audit services rendered by KPMG in and for 2002 as set forth above and concluded that such services are compatible with maintaining KPMG’s independence. The Audit Committee has approved the performance of the same non-audit services by KPMG in 2003.

 

18


 

SHAREHOLDER PROPOSALS

 

The Company’s bylaws require shareholders to give the Company advance notice of any proposal or director nomination to be submitted at any meeting of shareholders. The bylaws prescribe the information to be contained in any such notice. For any shareholder proposal or nomination to be considered at the 2004 Annual Meeting of Shareholders, the shareholder’s notice must be received at the Company’s principal executive office no later than January 31, 2004. In addition, any shareholder proposal to be considered for inclusion in the Company’s proxy statement for the 2004 Annual Meeting of Shareholders must be received at the Company’s principal executive office no later than November 29, 2003.

 

SOLICITATION OF PROXIES

 

The cost of soliciting proxies in the enclosed form will be paid for by the Company. In addition to solicitation by mail, officers and other employees of the Company may solicit proxies personally or by telephone. The Company may request banks and brokers or other similar agents or fiduciaries to transmit the proxy materials to the beneficial owners for their voting instructions and will reimburse them for their expenses in so doing.

 

OTHER MATTERS

 

The Board of Directors does not know of any other matters that will be presented for action at the Annual Meeting. However, if other matters come before the meeting, the persons named in each proxy intend to vote it in accordance with their best judgment.

 

ANNUAL REPORT—FINANCIAL MATTERS

 

The Company’s Annual Report on Form 10-K including financial statements for the fiscal year ended December 31, 2002, as filed with the Securities and Exchange Commission, excluding certain exhibits thereto, is enclosed herewith. Copies of the 2002 Annual Report and Annual Form 10-K may be obtained from Ms. Maria M. Pope, Vice President, Chief Financial Officer and Secretary, Pope & Talbot, Inc., P.O. Box 8171, Portland, Oregon 97207. Copies of the Company’s Annual Report on Form 10-K including financial statements and schedules can also be obtained through the Securities and Exchange Commission’s internet site at www.sec.gov, or through our internet site at www.poptal.com.

 

By order of the Board of Directors

 

 

/s/    MARIA M. POPE

                                                                                                         

Maria M. Pope

Vice President, Chief Financial Officer

and Secretary

 

19


 

Exhibit A

 

AUDIT COMMITTEE CHARTER

 

I.   DESIGNATION AND MEMBERSHIP

 

The Board of Directors (the “Board”) of Pope & Talbot, Inc. (including its subsidiaries, the “Company”) will appoint from among its members an Audit Committee (the “Committee”) and will designate one such member to serve as the Chairman of the Committee. The Board will designate the membership of the Committee after considering the recommendation of the Corporate Governance Committee. The Committee will consist of at least three members of the Board, with each member meeting the independence and financial literacy requirements of the New York Stock Exchange, as and when required by those standards, and with at least one member meeting the financial expertise requirements of the New York Stock Exchange and the Securities and Exchange Commission. Members may be removed by the Board at any time.

 

II.   PURPOSES

 

The primary purposes of the Committee are to (i) assist the Board in discharging the Board’s responsibilities relating to oversight and monitoring (a) the integrity of the financial statements of the Company, (b) the compliance by the Company with legal and regulatory requirements, (c) the independent auditor’s qualifications and independence, and (d) the performance of the Company’s internal audit function and independent auditors in that the Company’s internal audit function and its independent auditors report directly to the Audit Committee; and (ii) prepare the report required by the rules of the Securities and Exchange Commission to be included in the Company’s annual proxy statement.

 

III.   DUTIES AND RESPONSIBILITIES

 

1.   The Committee will meet as often as it determines, but not less frequently than quarterly. The Committee will provide copies of the minutes of each of its meetings to the Board and will additionally make regular reports to the Board.

 

2.   The Committee will have the sole authority to appoint or replace the independent auditor (subject, if applicable, to shareholder ratification), and the independent auditor will report directly to the Audit Committee. The Committee will consult with management but will not delegate these responsibilities. The Committee will preapprove (i) all audit engagement fees and terms, and (ii) all non-audit engagements and relationships with the independent auditors.

 

3.   The Committee may request any officer or employee of the Company or the Company’s outside counsel or independent auditor to attend a meeting of the Committee or to meet with any members of, or consultants to, the Committee. The Committee will meet separately with management, the internal auditors and the independent auditor in executive sessions at least quarterly.

 

4.   With respect to financial statement and disclosure matters, the Committee:

 

  (a)   will review and discuss with management and the independent auditor the annual audited financial statements, including disclosures made in management’s discussion and analysis, and recommend to the Board whether the audited financial statements should be included in the Company’s Form 10-K.

 

  (b)   will review and discuss with management and the independent auditor the Company’s quarterly financial statements, including disclosures made in management’s discussion and analysis, prior to the filing of its Form 10-Q, including the results of the independent auditors’ reviews of the quarterly financial statements.

 

A-1


 

  (c)   will discuss with management and the independent auditor significant financial reporting issues and judgments made in connection with the preparation of the Company’s annual and quarterly financial statements, including any significant changes in the Company’s selection or application of accounting principles, any major issues as to the adequacy of the Company’s internal controls, any special audit steps adopted in light of material control deficiencies, the development, selection and disclosure of critical accounting estimates, and analyses of the effect of alternative assumptions, estimates or GAAP methods on the Company’s financial statements.

 

  (d)   will discuss with management the Company’s earnings press releases, including the use of “pro forma” or “adjusted” non-GAAP information, as well as financial information and earnings guidance provided to analysts and rating agencies.

 

  (e)   will discuss with management and the independent auditor the effect of regulatory and accounting initiatives as well as off-balance sheet structures on the Company’s financial statements.

 

  (f)   will discuss with management the Company’s major financial risk exposures and the steps management has taken to monitor and control such exposures, including the Company’s risk assessment and risk management policies.

 

  (g)   will discuss with the independent auditor the matters required to be discussed by Statement on Auditing Standards No. 61 relating to the conduct of the audit. In particular, the Committee will discuss:

 

  (i)   the adoption of, or changes to, the Company’s significant auditing and accounting principles and practices as suggested by the independent auditor, internal auditors or management;

 

  (ii)   the management letter provided by the independent auditor and the Company’s response to that letter; and

 

  (iii)   any difficulties encountered in the course of the audit work, including any restrictions on the scope of activities or access to requested information, and any significant disagreements with management.

 

  (h)   will provide direction to and oversight of the Company’s pension and financial hedging management.

 

5.   With respect to oversight of the Company’s relationship with its independent auditor, the Committee:

 

  (a)   will review the experience and qualifications of the senior members of the independent auditor team.

 

  (b)   will obtain and review a report from the independent auditor at least annually regarding (i) the auditor’s internal quality-control procedures, (ii) any material issues raised by the most recent quality-control review, or peer review, of the firm, or by any inquiry or investigation by governmental or professional authorities within the preceding five years respecting one or more independent audits carried out by the firm, (iii) any steps taken to deal with any such issues, and (iv) all relationships between the independent auditor and the Company. In connection with its review of that report and the independent auditor’s work throughout the year, the Committee will evaluate the qualifications, performance and independence of the independent auditor, including considering whether the auditor’s quality controls are adequate and the provision of non-audit services is compatible with maintaining the auditor’s independence, and taking into account the opinions of management and the internal auditor. The Committee will present its conclusions to the Board and, if so determined by the Committee, recommend that the Board take additional action to satisfy itself of the qualifications, performance and independence of the auditor.

 

  (c)   will oversee the rotation of the lead audit partner as and when that rotation is required to occur and consider whether, in order to assure continuing auditor independence, it is appropriate to adopt a policy of rotating the independent auditing firm on a regular basis.

 

  (d)   will recommend to the Board policies for the Company’s hiring of employees or former employees of the independent auditor who were engaged on the Company’s account.

 

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  (e)   may discuss with the national office of the independent auditor issues on which they were consulted by the Company’s audit team and matters of audit quality and consistency.

 

  (f)   will meet with the independent auditor prior to the audit to discuss the independent auditor’s planning and staffing of the audit.

 

6.   With respect to oversight of the Company’s internal audit function, the Committee:

 

  (a)   will review the appointment and performance of the senior internal auditor.

 

  (b)   will review the significant reports to management prepared by the internal auditing staff and management’s responses.

 

  (c)   will discuss with the independent auditor the internal audit department responsibilities, budget and staffing and any recommended changes in the planned scope of the internal audit.

 

7.   With respect to compliance oversight responsibilities, the Committee:

 

  (a)   will obtain from the independent auditor acknowledgement that the provisions of Section 10A of the Securities Exchange Act of 1934 (regarding, among other things, audit procedures designed to detect illegal acts and related-party transactions and the Company’s operations as a going concern) have been observed.

 

  (b)   obtain reports from the Company’s Director of Human Resources, the Company’s senior internal auditor and the independent auditor that the Company and its subsidiary/foreign affiliated entities are in conformity with applicable legal requirements and the Company’s Corporate Code of Business Conduct and Ethics. The Committee will also review reports and disclosures of insider and affiliated party transactions and advise the Board with respect to the Company’s policies and procedures regarding compliance with applicable laws and regulations and with the Company’s Corporate Code of Business Conduct and Ethics.

 

  (c)   will promptly publicly disclose, consistent with the rules of the New York Stock Exchange and applicable law, rule and regulation, (i) any waiver of the Company’s Code of Business Conduct and Ethics in favor of any director, executive officer, principal financial or accounting officer, or controller (or person performing similar functions) of the Company, and (ii) any amendment to the Company’s Code of Business Conduct and Ethics.

 

  (d)   will discuss with management and the independent auditor any material correspondence between the Company and regulators or governmental agencies and any employee complaints or published reports which raise material issues regarding the Company’s financial statements or accounting policies.

 

  (e)   will discuss with the Company’s management or legal counsel legal matters that may have a material impact on the financial statements or the Company’s compliance policies.

 

8.   The Committee will establish procedures for (i) the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls and auditing matters, and (ii) the confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters.

 

9.   The Committee will annually review its own performance and this Charter and recommend to the Board any proposed changes to this Charter.

 

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IV.   OTHER PROVISIONS

 

1.   The Committee has authority to obtain advice and assistance from internal or external legal, accounting or other advisors.

 

2.   Except as prohibited by this Charter, the Committee may form and delegate authority to subcommittees as appropriate.

 

3.   The Committee may designate a non-member to serve as secretary at committee meetings to keep meeting minutes.

 

4.   While the Committee has the responsibilities and powers set forth in this Charter, it is not the duty of the Committee to plan or conduct audits, to assess and manage the Company’s exposure to risk or to determine that the Company’s financial statements and disclosures are complete and accurate and are in accordance with generally accepted accounting principles in the United States and applicable rules and regulations. These are the responsibilities of management and the independent auditor.

 

Adopted by the Board: December 17, 2002

 

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P

R

O

X

Y

  

POPE & TALBOT, INC.

 

Proxy for the Annual Meeting of Shareholders – May 2, 2003

 

Solicited on behalf of the Board of Directors

 

 

    

The undersigned hereby appoints Lionel G. Dodd, Kenneth G. Hanna, and Robert Stevens Miller, Jr., jointly and severally, with full power of substitution, proxies of the undersigned, to vote the shares of Common Stock which the undersigned is entitled to vote at the Annual Meeting of Shareholders of Pope & Talbot, Inc. to be held on May 2, 2003 and at any adjournments thereof.

 

Please mark, sign and date this Proxy Card on the reverse side and return it promptly using the enclosed reply envelope.

      

 


é    FOLD AND DETACH HERE    é



 

    

Please mark your votes as indicated

  

x

 

    

FOR

    

WITHHOLD AUTHORITY

       

FOR

  

AGAINST

  

ABSTAIN

1.       Authority to vote for the following nominees to the Board of Directors to serve three-year terms, as described in the accompanying Proxy Statement (The Board of Directors recommends a vote FOR all nominees):

  

¨

    

¨

  

2.       The proposal to ratify the selection of KPMG LLP to continue as independent certified public accountants for the year 2003. (The Board of Directors recommends a vote FOR): and

  

¨

  

¨

  

¨

         01  GORDON P. ANDREWS

         02  DAVID J. BARRAM

         03  PETER T. POPE

              

3.       In their discretion, upon any such other matters as may properly come before the meeting.

              

         (INSTRUCTION:  To withhold authority to vote for any individual nominee, write that nominee’s name in the space provided below.)

 


                               

 

    

Unless otherwise specified, the proxies are granted the authority to vote for the election of all or any of the nominees for Director and for Proposal 2.

 

Please date, sign and return this proxy in the enclosed envelope.

    

 


Signature(s)

    

 

Dated:                                                                , 2003

    

Please sign here exactly as name(s) appear(s) hereon. Joint owners should each sign. When signing as attorney, executor, administrator, trustee, guardian or corporate officer, please so indicate.

 


é    FOLD AND DETACH HERE AND READ THE REVERSE SIDE    é