20-F 1 fmsi20f123113.htm PHOENIX MEDICAL SOFTWARE, INC.

 

  

UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, D.C. 20549

 

 

FORM 20-F

 

 

(Mark One)

 

£   REGISTRATION STATEMENT PURSUANT TO SECTION 12(b) OR (g) OF THE SECURITIES EXCHANGE ACT OF 1934

OR

 

£   ANNUAL REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

For the fiscal year ended December 31, 2013

OR

 

£    TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

OR

 

S   SHELL COMPANY REPORT PURSUANT TO SECTION 13 OR 15(D) OF THE SECURITIES EXCHANGE ACT OF 1934

Date of event requiring this shell company report                         .

 

For the transition period from                      to                     

 

 

Commission File Number 333-142979

 

PHOENIX MEDICAL SOFTWARE, INC.

(Exact name of small business issuer as specified in its charter)

 

     
Nevada   20-4846807
(State or other jurisdiction of incorporation or organization)   (IRS Employer Identification No.)

 

604 Creekview, Ovilla, Texas 75154

(Address of principal executive offices)

 

(800) 843-8179

(Issuer's telephone number)

 

1
 

 

 

N/A

(Former name, former address and former fiscal year, if changed since last report)

 

Indicate by a check mark if the registrant is a well-known seasoned issuer, as defined by Rule 405 of the Securities Act.

Yes [  ] No [X].

 

Indicate by a check mark if the registrant is not required to file reports pursuant to Section 13 or Section 15(d) of the Securities Act. Yes [  ] No [X]

 

Indicate by check mark if disclosure of delinquent filers pursuant to Item 405 of Regulation S-K (s229.405 of this chapter) is not contained herein, and will not be contained, to the best of registrant’s knowledge, in definitive proxy or information statements incorporated by reference in Part III of this Form 20-F or any amendment to this Form 20-F. [  ]

 

Indicate by check mark whether the registrant (1) filed all reports required to be filed by Section 13 or 15(d) of the Exchange Act during the past 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days:.  Yes[ X ] No [  ].

 

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer or a smaller reporting company. See definitions of large accelerated filer, accelerated filer and smaller reporting company in Rule 12b-2 of the Exchange Act. (Check one):

 

 

Large accelerated filer  [ ]   Accelerated filer  [ ]
Non-accelerated filer  [ ](do not check if a smaller reporting company)   Smaller reporting company [X]

 

 

Indicate by a check mark whether the company is a shell company (as defined by Rule 12b-2 of the Exchange Act:

Yes [ X ] No [  ].

 

As of January 31, 2014, there were 9,667,750 shares of Common Stock of the issuer outstanding.

 

 

2
 

TABLE OF CONTENTS

 

 

    Page
PART I    
ITEM 1 Description of Business 4
ITEM 2 Description of Property 4
ITEM 3 Legal Proceedings 4
ITEM 4 Submission of Matters to a Vote of Security Holders 4
     
PART II    
ITEM 5 Market for Registrant’s Common Equity And Related Stockholders Matters 5
ITEM 6 Selected Financial Data 5
ITEM 7 Management’s Discussion and Analysis of Financial Condition and Results of Operation 5
ITEM 7A Quantitative and Qualitative Disclosures About Market Risk 7
ITEM 8 Financial Statements and Supplementary Data F-1 to F-8
ITEM 9 Changes in and Disagreements with Accountants on Accounting and Financial Disclosure 15
ITEM 9A Controls and Procedures 15
ITEM 9B Other Information 15
     
PART III    
ITEM 10 Directors, Executive Officers and Corporate Governance 17
ITEM 11 Executive Compensation 17
ITEM 12 Security Ownership of Certain Beneficial Owners and Management and Related Stockholder Matters 17
ITEM 13 Certain Relationships and Related Transactions, and Director Independence 18
ITEM 14 Principal Accounting Fees and Services 18
     
PART IV    
ITEM 15 Exhibits and Financial Statement Schedules 20
     
EXHIBIT INDEX    
Exhibit 31.1 Certification of Chief Executive Officer, pursuant to Rule 13a-14(a) of the Exchange Act, as enacted by Section 302 of the Sarbanes-Oxley Act of 2002  
Exhibit 31.2 Certification of Chief Financial Officer, pursuant to Rule 13a-14(a) of the Exchange Act, as enacted by Section 302 of the Sarbanes-Oxley Act of 2002  
Exhibit 32.1 Certification of Chief Executive Officer and Chief Financial Officer, pursuant to 18 United States Code Section 1350, as enacted by Section 906 of the Sarbanes-Oxley Act of 2002  
SIGNATURES   21
       

 

 

 



3
 

 

 

PART I.

 

ITEM 1. DESCRIPTION OF BUSINESS

 

This report contains forward looking statements within the meaning of Section 27A of the Securities Act of 1933, as amended and Section 21E of the Securities Exchange Act of 1934, as amended. The Company’s actual results could differ materially from those set forth on the forward looking statements as a result of the risks set forth in the Company’s filings with the Securities and Exchange Commission, general economic conditions, and changes in the assumptions used in making such forward looking statements.

 

General

 

History. The Company has no operations other than to complete regulatory filings.

 

 

 

ITEM 2. DESCRIPTION OF PROPERTY

 

Our office is located at 604 Creekview, Ovilla, Texas 75154.

 

ITEM 3. LEGAL PROCEEDINGS

 

We are not involved in any legal proceedings.

 

ITEM 4. SUBMISSION OF MATTERS TO A VOTE OF SECURITY HOLDERS

 

None

 

 

4
 

 

 

PART II

 

ITEM 5. MARKET FOR REGISTRANT’S COMMON EQUITY AND RELATED STOCKHOLDERS MATTERS

 

 

The common stock is currently quoted on the NASDAQ bulletin board under the symbol “PHXMF” and has been quoted since March of 2008.

 

The following table sets forth the quarterly high and low prices paid (or if no activity, the last sale price) for the Common Stock for 2013 and 2012.

 

Fiscal 2013 and 2012 High Low
First Quarter   2012 $0.15 $0.15
Second Quarter           $0.15 $0.15
Third Quarter  $0.15 $0.15
Fourth Quarter            $0.15 $0.15
First Quarter   2013 $0.15 $0.15
Second Quarter           $0.15 $0.10
Third Quarter  $0.10 $0.10
Fourth Quarter            $0.10 $0.10

 

Shareholders

 

As of December 31, 2013, there were approximately 91 record holders of the Common Stock. This number excludes any estimate by the Company of the number of beneficial owners of shares held in street name, the accuracy of which cannot be guaranteed.

 

Dividends

 

The Company has not paid dividends on any class of common equity since formation and the Company does not anticipate paying any dividends on its outstanding common stock in the foreseeable future.

 

Warrants

 

The Company has no warrants outstanding.

 

 

ITEM 6. SELECTED FINANCIAL DATA

 

Not required

 

 

ITEM 7. MANAGEMENT’S DISCUSSION AND ANALYSIS OR PLAN OF OPERATION

 

EXECUTIVE OVERVIEW

 

The Company has no operations other than to keep up its regulatory filing and seek for an investment opportunity whether it be by acquisition or merger.

 

Results for the fiscal year ended December 31, 2013 compared to the fiscal year ended December 31, 2012

 

REVENUE. There was no revenue for the 12 months ended December 31, 2013 and 2012.

 

5
 

 

 

EXPENSES. Total operating expenses were $16,328 for the 12 months December 31, 2013 compared to $9,506 for the 12 months ended December 31, 2012.

 

The increase in expenses is due to increased costs to keep the regulatory filings current.

 

There was no depreciation or amortization expense in the 12 month periods ended December 31, 2013 and 2012.  

 

OTHER INCOME. We had no other income of $0 in 2013 and in 2012.

 

OTHER EXPENSE. We recorded no Other Expense in 2013 but recorded a Write Off of a Note Receivable in 2012 as described below.

 

WRITE OFF NOTE RECEIVABLE. We wrote off a receivable we deemed uncollectible in 2012 which originated from our discontinuing operations in 2011.NET LOSS. Net loss for the year ended December 31, 2013 was $16,328 compared with a loss of $262,329 for 2012.

 

LIQUIDITY AND CAPITAL RESOURCES. Our cash balance at December 31, 2013 and 2012 was $0.  As discussed in Note 2 the Company has recurring losses and an accumulated deficit.  We have minimal cash flow requirements as we have to cover the costs of audits and filings while we search for a suitable acquisition candidate. The Company plans for liquidity needs on a short term and long term basis as follows:

 

Short Term Liquidity:

The company currently relies on short-term financing of working capital from vendors and also shareholder advances, when necessary, to fund operations.

 

Long Term Liquidity:

The company has no long term liquidity plans as it is searching for a suitable acquisition candidate.

 

 

Capital Resources

 

The company now has no operations and therefore has no seasonality.

 

We do not expect any significant change to our equity or debt structure and do not anticipate entering into any off-balance sheet arrangements.

 

Critical Accounting Policies

 

The Company’s critical accounting policies and estimates are depreciation (fixed assets) and amortization (capitalized software) expense, reserve for doubtful accounts and commissions on agent installment sales.

 

Material Changes in Financial Condition

 

WORKING CAPITAL: The Company has a working capital deficit as of $40,546 as of December 31, 2013 and a working capital deficit of $24,218 as of December 31, 2012. The increased deficit is due to borrowing to finance our regulatory costs.

 

Future Financial Condition

 

The Company’s has no operations or cash flow and will look for a merger candidate.

 

Employees

 

As of December 31, 2013, the Company had one employee, unpaid.

 

ITEM 7A. QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

 

Not applicable

 

 

6
 

 

 

 

 

ITEM 8. FINANCIAL STATEMENTS AND SUPPLEMENTARY DATA

 

Incorporated in this filing are the following financial statements:

 

Report of Independent Registered Public Accounting Firm

Balance Sheets at December 31, 2013 and 2012

Statements of Operations for the years ended December 31, 2013 and 2012

Statements of Stockholders’ Equity for the years ended December 31, 2013 and 2012

Statements of Cash Flows for the years ended December 31, 2013 and 2012

Notes to the Financial Statements

 

F-1
 

 

REPORT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

 

 

To the Board of Directors

Phoenix Medical Software, Inc.

Ovilla, Texas

 

We have audited the accompanying consolidated balance sheets of Phoenix Medical Software, Inc. (collectively, the “Company”), as of December 31, 2013 and 2012, and the related statements of operations, changes in stockholders' equity, and cash flows for each of the years then ended. These financial statements are the responsibility of the management of the Company. Our responsibility is to express an opinion on these financial statements based on our audits.

 

We conducted our audits in accordance with the standards of the Public Company Accounting Oversight Board (United States). Those standards require that we plan and perform an audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. Phoenix Medical Software, Inc is not required to have, nor were we engaged to perform, an audit of its internal control over financial reporting. Our audits included consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of Phoenix Medical Software, Inc’s internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.

 

In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the financial position of Phoenix Medical Software, Inc. and its subsidiaries as of December 31, 2013 and 2012, and the results of their operations and their cash flows for each of the years then ended in conformity with accounting principles generally accepted in the United States of America.

 

The accompanying financial statements have been prepared assuming that the Company will continue as a going concern. As discussed in Note 2 to the financial statements, the Company has suffered losses from operations and has deficits in cash flows from operating activities, which raises substantial doubt about its ability to continue as a going concern. Management's plans regarding these matters also are described in Note 2. The financial statements do not include any adjustments that might result from the outcome of this uncertainty.

 

 

/s/ MALONE BAILEY, LLP

www.malonebailey.com

Houston, Texas

 

February 27, 2014

 

 

 

F-2
 

 

PHOENIX MEDICAL SOFTWARE, INC.
BALANCE SHEETS
 

 

 

   December 31,
ASSETS  2013  2012
       
       
TOTAL ASSETS  $—     $—   
           
LIABILITIES AND STOCKHOLDERS' EQUITY          
           
Current Liabilities          
Accounts payable and accrued expenses  $2,348   $24,218 
Due to related party   38,198    —   
Total Current Liabilities   40,546    24,218 
           
Stockholders' Equity          
Preferred stock, $0.01 par value, 20,000,000 authorized,          
none  issued and outstanding   —      —   
Common stock, $0.001 par value, 40,000,000 shares authorized,          
9,667,750 and 9,667,750 shares issued and outstanding as of December 31, 2013 and 2012,respectively   9,668    9,668 
Additional paid-in capital   2,176,757    2,176,757 
Accumulated  deficit   (2,226,971)   (2,210,643)
Total Stockholders' Equity   (40,546)   (24,218)
           
TOTAL LIABILITIES AND STOCKHOLDERS' EQUITY  $—     $—   

 

 

See accompanying summary of accounting policies and notes to financial statements.

 

 

F-3
 

 

 

 
PHOENIX MEDICAL SOFTWARE, INC.
STATEMENTS OF OPERATIONS

 

 

   Years Ended
   December 31,
   2013  2012
       
OPERATING EXPENSES          
Selling, general & administrative  $16,328   $9,506 
 TOTAL OPERATING EXPENSES   16,328    9,506 
           
LOSS FROM OPERATIONS   (16,328)   (9,506)
           
OTHER INCOME          
Interest income   —      —   
TOTAL OTHER INCOME   —      —   
           
LOSS FROM CONTINUING OPERATIONS   (16,328)   (9,506)
           
INCOME (LOSS) FROM WRITE OFF OF NOTE RECEIVABLE   —      (252,823 
           
NET LOSS  $(16,328)  $(262,329)
           
Basic and diluted weighted average shares outstanding   9,667,750    9,666,010 
Basic and diluted net loss per share from continuing operations  $(0.00)   (0.03)
Basic and diluted net loss per share  $(0.00)  $(0.03)

 

 

 See accompanying summary of accounting policies and notes to financial statements.

 

 

F-4
 

 

 

 
PHOENIX MEDICAL SOFTWARE, INC.
STATEMENTS OF STOCKHOLDERS’ EQUITY
YEARS ENDED DECEMBER 31, 2013 AND 2012

  

 

    Common Stock    Paid-in  Subscription  Accumulated
   Shares  Amount   Capital    Receivable    Deficit    Totals 
                               
Balances at December 31, 2011   9,663,667    9,664    2,174,136    2,625    (1,948,314)   238,111 
                               
Shares issued for subscription receivable   3,500    4    2,621    (2,625)   —      —   
Adjustment – fractional shares for reverse split in 2011   583    —      —      —      —      —   
Net loss   —      —      —      —      (262,329)   (262,329)
                               
Balances at December 31, 2012   9,667,750    9,668    2,176,757    —      (2,210,643)   (24,218)
                               
                               
                               
Net loss   —      —      —      —      (16,328)   (16,328)
                               
Balances at December 31, 2013   9,667,750   $9,668   $2,176,757   $—     $(2,226,971)  $(40,546)

 

 

  See accompanying summary of accounting policies and notes to financial statements.

 

   

 

F-5
 

 

 
PHOENIX MEDICAL SOFTWARE, INC.
STATEMENTS OF CASH FLOWS

 

 

   Years Ended
   December 31,
   2013  2012
       
CASH FLOWS FROM OPERATING ACTIVITIES          
Net Loss  $(16,328)  $(262,329)
Adjustments to reconcile net (loss) to net cash          
 provided by (used in) operating activities:          
Depreciation and amortization          
Common stock issued for services          
Bad debt expense   —      252,823 
Changes in operating  assets and liabilities:          
  Accounts receivable   —      ---- 
  Accounts payable and accrued expenses   (21,870)   9,506 
  Due to Related Party   38,198    ---- 
 Net cash provided by (used in) operating activities   —      —   
           
CASH FLOWS FROM INVESTING ACTIVITIES          
Transfer of cash in sale of subsidiary   —      —   
 Net cash provided by (used in) investing activities   —      —   
           
CASH FLOWS FROM FINANCING ACTIVITIES          
Payments to shareholder   —      —   
Borrowings on line of credit   —      —   
Net cash provided by (used in) financing activities   —      —   
           
NET INCREASE IN CASH AND CASH EQUIVALENTS   —      —   
CASH AND CASH EQUIVALENTS AT BEGINNING OF YEAR   —      —   
CASH AND CASH EQUIVALENTS AT END OF YEAR  $—     $—   
           
           
SUPPLEMENTAL DISCLOSURES          
   Interest paid  $—     $—   
   Income taxes paid   —      —   
           
NONCASH INVESTING AND FINANCING ACTIVITIES          
   Issuance of shares for subscription receivable  $—     $2,625 
   Common stock issued for conversion of debt  $—     $—   

 

 

   See accompanying summary of accounting policies and notes to financial statements.

  

 

F-6
 

 

 

 PHOENIX MEDICAL SOFTWARE, INC.

NOTES TO THE FINANCIAL STATEMENTS

 

 

NOTE 1 – NATURE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES

 

Nature of Activities, History and Organization:

 

On August 10, 2010 Phoenix Medical Software, Inc. (formerly Triple A Medical, Inc.) announced a merger with Grand Silver, Inc., a Cayman Islands company. Phoenix Medical Software then changed its name to Phoenix Medical Software, Inc. from Triple A Medical, Inc. The Prospectus stated that 9,513,667 shares of Grand Silver, Inc. common stock at $0.001 par value, would be exchanged for all the outstanding stock of Phoenix Medical, (14,270,500), in effect a two-for-three reverse stock split. The merger would be effective upon Phoenix Medical, changing its corporate domicile from Nevada to the Caymans Islands. This was effective on January 28, 2011. All share and per share amounts herein have been retroactively restated to reflect the split.

 

Significant Accounting Policies:

Phoenix Medical’s management applies accounting principles generally accepted in the United States of America. The application of accounting principles requires the estimating, matching and timing of revenue and expense. The accounting policies used conform to generally accepted accounting principles which have been consistently applied in the preparation of these financial statements.

The consolidated financial statements and notes are representations of Phoenix Medical’s management which is responsible for their integrity and objectivity. Management further acknowledges that it is solely responsible for adopting sound accounting practices, establishing and maintaining a system of internal accounting control and preventing and detecting fraud. The Company's system of internal accounting control is designed to assure, among other items, that 1) recorded transactions are valid; 2) valid transactions are recorded; and 3) transactions are recorded in the proper period in a timely manner to produce financial statements which present fairly the financial condition, results of operations and cash flows of Phoenix Medical for the respective periods being presented.

 

Basis of Presentation

 

Phoenix Medical prepares its consolidated financial statements on the accrual basis of accounting.

 

Cash and Cash Equivalents

 

Cash and cash equivalents includes cash in banks with original maturities of three months or less and are stated at cost which approximates market value, which in the opinion of management, are subject to an insignificant risk of loss in value.

 

Fair Value of Financial Instruments

 

The carrying amounts of cash, cash equivalents, accounts receivable, accounts payable and notes payable approximate their fair values due to the short-term maturities of these instruments.

 

 

F-7
 

 

Income Taxes

 

Income taxes are computed using the asset and liability method.  Under the asset and liability method, deferred income tax assets and liabilities are determined based on the differences between the financial reporting and tax bases of assets and liabilities and are measured using the currently enacted tax rates and laws.  A valuation allowance is provided for the amount of deferred tax assets that, based on available evidence, are not expected to be realized.

 

Earnings (Loss) per Share

 

Earnings (loss) per share (basic) is calculated by dividing the net income (loss) by the weighted average number of common shares outstanding for the period covered. As Phoenix Medical has no potentially dilutive securities, fully diluted earnings (loss) per share is identical to earnings (loss) per share (basic).

 

Recent Accounting Pronouncements:

 

The Company does not expect the adoption of recently issued accounting pronouncements to have a significant impact on the Company’s results of operations, financial position or cash flow.

 

NOTE 2 - GOING CONCERN

 

Phoenix Medical's consolidated financial statements have been presented on the basis that it is a going concern, which contemplates the realization of assets and the satisfaction of liabilities in the normal course of business. Phoenix Medical has suffered losses since inception and has no operations to generate revenue or cash flows. These conditions raise substantial doubt as to Phoenix Medical’s ability to continue as a going concern.

 

The Company’s will rely on shareholder advances or will seek alternate capital funding to fund the Company’s activities while the Company takes steps to locate and negotiate with a business entity through acquisition, or merger with, an existing company; however, there can be no assurance these activities will be successful.

 

NOTE 3 – RELATED PARTY TRANSACTIONS

 

As of December 31, 2013, $38,198 was due to Yorkdale Capital, LLC, a related party, for expenses paid on behalf of the Company.

 

NOTE 4 – INCOME TAXES

 

Deferred tax assets at December 31, 2013 and 2012 consisted of the following:

Deferred tax asset related to:  2013  2012
 Net operating loss carry forward  $418,778   $413,226 
Less: valuation allowance   (418,778)   (413,226)
Net deferred tax asset  $—     $—   

 

The net deferred tax asset generated by the loss carry-forward has been fully reserved.  The cumulative net operating loss carry-forward is approximately $1,231,699 at December 31, 2013, and will expire in the years 2024 through 2033.

 

The difference in the income tax benefit not shown in the statements of operations and the amount at that would result if the U.S. Federal statutory rate of 34% were applied to pre-tax loss for 2013 and 2012 is attributable to the valuation allowance.

 

The realization of deferred tax benefits is contingent upon future earnings.

 

The Company had no gross unrecognized tax benefits that, if recognized, would favorably affect the effective income tax rate in future periods. The Company has not accrued any additional interest or penalties as a result of the adoption of FASB ASC 740. 

 

F-8
 

 

ITEM   9. CHANGES IN AND DISAGREEMENTS WITH ACCOUNTANTS ON ACCOUNTING AND FINANCIAL DISCLOSURE

 

We have retained Malone Bailey, LLP as our registered independent public accounting firm. We have had no disagreements with them on accounting and disclosure issues.

ITEM   9A. CONTROLS AND PROCEDURES

Evaluation of Disclosure Controls and Procedures

We carried out an evaluation of the effectiveness of the design and operation of our disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) as of December 31, 2012. This evaluation was accomplished under the supervision and with the participation of our chief executive officer / principal executive officer, and chief financial officer / principal financial officer who concluded that our disclosure controls and procedures are not effective to ensure that all material information required to be filed in the annual report on Form 20-F has been made known to them.

 

Disclosure, controls and procedures include, without limitation, controls and procedures designed to ensure that information required to be disclosed by in our reports filed under the Securities Exchange Act of 1934, as amended (the "Act") is accumulated and communicated to the issuer's management, including its principal executive and principal financial officers, or persons performing similar functions, as appropriate to allow timely decisions regarding required disclosure.

 

Based upon an evaluation conducted for the period ended December 31, 2013, our Chief Executive and Chief Financial Officer as of December 31, 2013 and as of the date of this Report, has concluded that as of the end of the periods covered by this report, we have identified the following material weakness of our internal controls:

  Reliance upon independent financial reporting consultants for review of critical accounting areas and disclosures and material non-standard transaction.

 

  Lack of sufficient accounting staff which results in a lack of segregation of duties necessary for a good system of internal control.

 

In order to remedy our existing internal control deficiencies, as our finances allow, we will hire additional accounting staff.

 

Management’s Annual Report on Internal Control Over Financial Reporting

Our management is responsible for establishing and maintaining adequate internal control over financial reporting, as such term is defined in Rules 13a-15(f) and 15d-15(f) of the Exchange Act. Our internal control system was designed to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes, in accordance with generally accepted accounting principles in the United States of America. Our internal control over financial reporting includes those policies and procedures that (i) pertain to the maintenance records that, in reasonable detail, accurately and fairly reflect the transactions and dispositions of the assets of the Company; (ii) provide reasonable assurance that transactions are recorded as necessary to permit preparation of financial statements in accordance with accounting principles generally accepted in the United States of America, and that receipts and expenditures of the Company are being made only in accordance with authorizations of management of the Company; and (iii) provide reasonable assurance regarding prevention or timely detection of unauthorized acquisition, use, or disposition of the Company’s assets that could have a material effect on the financial statements.

Because of inherent limitations, a system of internal control over financial reporting may not prevent or detect misstatements. Also, projections of any evaluation of effectiveness to future periods are subject to the risk that controls may become inadequate due to change in conditions, or that the degree of compliance with the policies or procedures may deteriorate.

 

9
 

 

Our management conducted an evaluation of the effectiveness of our internal control over financial reporting using the criteria set forth by the Committee of Sponsoring Organizations of the Treadway Commission (COSO) in Internal Control—Integrated Framework at December 31, 2013. Based on its evaluation, our management concluded that, as of December 31, 2013, our internal control over financial reporting was not effective because of limited staff and a need for a full-time chief financial officer and that we do not have an audit committee.. A material weakness is a deficiency, or a combination of control deficiencies, in internal control over financial reporting such that there is a reasonable possibility that a material misstatement of the Company’s annual or interim financial statements will not be prevented or detected on a timely basis.

 

This annual report does not include an attestation report of the Company’s registered public accounting firm regarding internal control over financial reporting.  Management’s report was not subject to the attestation by the Company’s registered public accounting firm pursuant to temporary rules of the SEC that permit the Company to provide only management’s report in this annual report.

 

Changes in Internal Controls over Financial Reporting

We have not yet made any changes in our internal controls over financial reporting that occurred during the period covered by this report on Form 20-F that has materially affected, or is reasonably likely to materially affect, our internal control over financial reporting.

ITEM   9B. OTHER INFORMATION

 

None.

 

 

10
 

 

PART III

 

ITEM   10. DIRECTORS, EXECUTIVE OFFICERS AND CORPORATE GOVERNANCE

 

The directors and officers of the company, their ages and principal positions are as follows:

     
 P. Morgan McCune 35 Director, President; Secretary and
    Director Since December 2006

 

Background of Directors and Executive Officers:

 

P. Morgan McCune.

AA Degree Dallas Art Institute, Multimedia, Animation, Web Design, Web Developer, Graphic Artist, Medical Illustrator 6 years experience, Co-developer NextGen Orthopedic DB Developer NextGen Physical Therapy DB, Medical Illustrator for NextGen EMR, Development Proficiency: SQL 2005, Visual Studio 2005, .NET, C#, VB.

 

The Registrant has one shareholder, the President, P. Morgan McCune, who owns at least ten percent of the Company’s common stock. The initial Form 3 required to be filed by the shareholder was filed late. P. Morgan McCune was not required to file a Form 4 or Form 5 as his share holdings did not change.

 

 

ITEM   11. EXECUTIVE COMPENSATION

 

Our sole officer and director received the following compensation for the years of 2013 and 2012. He has no employment contract with the company.

 

     
Name of Person Capacity in which he served   Aggregate
Receiving Compensation to receive remuneration remuneration
     
P. Morgan McCune President, Secretary 2013 - $0
  and Treasurer 2012 - $0

 

We have no employment agreements with any officer, director or employee.

  

 

ITEM   12. SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT AND RELATED STOCKHOLDER MATTERS

 

The following table lists the officers, directors and stockholders who, at the date hereof, own of record or beneficially, directly or indirectly, more than 10% of the outstanding common stock, and all officers and directors of the company:

 

       
Title/relationship   Amount Owned  
to Issuer Name of Owner Before the offering Percent
       
President, Secretary      
and Director P. Morgan McCune 8,666,667 89.64%
       
All officers and      
Directors as a group   8,666,667 89.64%

 

 No options, warrants or rights have been issued by the Company.

  

11
 

 

ITEM   13. CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS, AND

DIRECTOR INDEPENDENCE

 

Yorkdale Capital, LLC advises and assists the President with many aspects related to the regulatory filings including assistance with the consolidation of financial statements for audit. Yorkdale Capital, LLC or its principals are shareholders and invoices the Company reasonable fees for professional services. Yorkdale Capital, LLC or its principals advanced funds to pay ongoing expenses of the Company and the Company owed them $24,218 and $38,198 for the twelve months ended December 31, 2013 and 2012.

 

As of December 31, 2012 the Consultants are known to the Company to own or control the following Voting Stock of the Company:

 

Title / Relationship to Issuer Name of Beneficial Owner

Number of

Shares Owned

Percent of Total
Consultant – Yorkdale Capital, LLC Charles Smith 276,668   2.86%
       
Consultant – Yorkdale Capital, LLC Mark Smith 340,000* 3.52%
       

 

 * 6,667 of these shares were purchased in the initial public offering of the Company

  

As of the date of this filing, there are no other agreements or proposed transactions, whether direct or indirect, with anyone, but more particularly with any of the following:

  • a director or officer of the issuer;
  • any principal security holder;
  • any promoter of the issuer;
  • any relative or spouse, or relative of such spouse, of the above referenced persons.

 

 

ITEM   14. PRINCIPAL ACCOUNTING FEES AND SERVICES

 

(1) Audit fees

 

The aggregate fees billed for professional services rendered by our auditors, for the audit of the registrant's annual consolidated financial statements and review of the financial statements included in the registrant's Form 20-F or services that are normally provided by the accountant in connection with statutory and regulatory filings or engagements for fiscal years 2013 and 2012, were $6,500 and $6,500 respectively.

 

(2) Audit-related fees

 

None

 

(3) Tax fees

 

None

 

(4) All other fees

 

None

 

12
 

 

 

(5) Audit committee policies and procedures

 

Audit Committee Financial Expert:

The Securities and Exchange Commission has adopted rules implementing Section 407 of the Sarbanes-Oxley Act of 2002 requiring public companies to disclose information about “audit committee financial experts.”  As of the date of this Annual report, we do not have a standing Audit Committee.   The functions of the Audit Committee are currently assumed by our Board of Directors.  Additionally, we do not have a member of our Board of Directors that qualifies as an “audit committee financial expert.”  For that reason, we do not have an audit committee financial expert.

 

 

Policies and Procedures:

The Board of Directors policies and procedures for hiring Independent Principle Accountants are summarized as follows:

  • The Board ensures that the accountants are qualified by reviewing their valid license information as filed with the Texas State Board of Public Accountancy.
  • The Board ensures that the accountants are independent by reviewing Regulation S-X, section 210.2-01(b).

 

(6) If greater than 50 percent, disclose the percentage of hours expended on the principal accountant's engagement to audit the registrant's financial statements for the most recent fiscal year that were attributed to work performed by persons other than the principal accountant's full-time, permanent employees.

 

Not applicable.

 

 

13
 

 

PART IV

 

ITEM 15. EXHIBITS, FINANCIAL STATEMENT SCHEDULES

 

a) 1. Financial Statements Schedules

 

None

 

a) 3. Exhibits

 

Exhibits

 

Exhibit Number Name of Exhibit

 

31.1 Certification of Chief Executive Officer, pursuant to Rule 13a-14(a) of the Exchange Act, as enacted by Section 302 of the Sarbanes-Oxley Act of 2002.

 

31.2 Certification of Chief Financial Officer, pursuant to Rule 13a-14(a) of the Exchange Act, as enacted by Section 302 of the Sarbanes-Oxley Act of 2002.

 

32.1 Certification of Chief Executive Officer and Chief Financial Officer, pursuant to 18 United States Code Section 1350, as enacted by Section 906 of the Sarbanes-Oxley Act of 2002.

 

 

 

 

 

14
 

 

SIGNATURES

 

In accordance with the requirements of the Securities Exchange Act of 1934, the Registrant has duly caused this Report to be signed on its behalf by the undersigned, thereunto duly authorized.

 

PHOENIX MEDICAL SOFTWARE, INC.

 

By: /s/ P. Morgan McCune

P. Morgan McCune, President, CFO

 

Date: February 27, 2014

 

 

15