EX-99.2 3 tv493029_ex99-2.htm EXHIBIT 99.2

 

Exhibit 99.2

 

  TSX: FVI  |  NYSE: FSM
fortunasilver.com

 

 

2018

 

MANAGEMENT INFORMATION CIRCULAR

Annual General Meeting of Shareholders

June 14, 2018

 

 

 

 

 

May 1, 2018

 

Fellow Shareholders:

 

On behalf of the Board of Directors and management of Fortuna Silver Mine Inc., I would like to invite you to attend the annual general meeting of shareholders to be held in the Oceanview Suite 7, Pan Pacific Hotel, 999 Canada Place, Vancouver, BC on Thursday, June 14, 2018 at 10:00 a.m. (Vancouver time).

 

The accompanying Management Information Circular contains important information regarding recording your votes, the directors nominated for election, our corporate governance practices, and how we compensate our executives and directors.

 

We encourage you to exercise your vote, either in person at the meeting, or by providing your proxy vote, either in paper form, by telephone or online.

 

I look forward to seeing you at the meeting.

 

Sincerely,

 

Jorge Ganoza Durant

President and Chief Executive Officer

 

 

 

 

 

NOTIFICATION OF NOTICE AND ACCESS TO SHAREHOLDERS

AND

NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS

 

NOTICE IS HEREBY GIVEN that the Annual General Meeting (the “Meeting”) of the shareholders of Fortuna Silver Mines Inc. (the “Company”) will be held in the Oceanview Suite 7, Pan Pacific Hotel, 999 Canada Place, Vancouver, British Columbia on Thursday, June 14, 2018 at the hour of 10:00 a.m. (local time), where shareholders will be asked:

 

(a)To receive the financial statements of the Company for the fiscal year ended December 31, 2017, together with the report of the auditors thereon;

 

(b)To appoint auditors and to authorize the Directors to fix their remuneration (for further information, please see the section entitled “Particulars of Matters to be Acted Upon – Appointment and Remuneration of Auditors” in the Circular);

 

(c)To determine the number of Directors at seven (for further information, please see the section entitled “Particulars of Matters to be Acted Upon – Election of Directors” in the Circular);

 

(d)To elect Directors (for further information, please see the section entitled “Particulars of Matters to be Acted Upon – Election of Directors” in the Circular); and

 

(e)To consider, and if thought fit, approve an ordinary resolution approving amendments to the Advance Notice Policy of the Company (for further information, please see the section entitled “Particulars of Matters to be Acted Upon – Ratification of Advance Notice Policy” in the Circular).

 

Shareholders are also hereby notified that the Company is using the notice-and-access provisions (“Notice-and-Access”) contained in National Instrument 54-101 for the delivery to its shareholders of the proxy materials for the Meeting (the “Meeting Materials”), which include the Management Information Circular for the Meeting (the “Circular”). Under Notice-and-Access, instead of receiving paper copies of the Meeting Materials, shareholders receive this notice to advise them how to either obtain the Meeting Materials electronically or request a paper copy of the Meeting Materials.

 

Those shareholders with existing instructions on their account to receive paper materials will receive paper copies of the Meeting Materials with this Notice.

 

Accessing Meeting Materials Online

 

The Meeting Materials are available on the Company’s SEDAR profile located at www.sedar.com and are also available on the Company’s website at: http://www.fortunasilver.com/s/AGM.asp. The Meeting Materials will remain on the Company’s website for one year following the date of this notice. Shareholders are reminded to access and review all of the information contained in the Information Circular and other Meeting Materials before voting.

 

 

 

 

Requesting Printed Meeting Materials

 

Registered shareholders may request a paper copy of the Meeting Materials by telephone at any time prior to the Meeting by calling toll-free at 1-866-962-0498 (or, for holders outside of North America, 1-514-982-8716) and entering the control number located on the Proxy and following the instructions provided. A paper copy will be sent to you within three business days of receiving your request. To receive the Meeting Materials prior to the proxy cut-off for the Meeting, you should make your request by Thursday, May 31, 2018.

 

Beneficial shareholders may request a paper copy by going on-line at www.proxyvote.com or by calling toll-free at 1-877-907-7643 and entering the control number located on the voting instruction form and following the instructions provided. If you do not have a control number, please call toll-free at 1-855-887-2243. A paper copy will be sent to you within three business days of receiving your request. To receive the Meeting Materials prior to the proxy cut-off for the Meeting, you should make your request by Thursday, May 31, 2018.

 

For paper copy requests made on or after the date of the Meeting, all shareholders may call toll-free at 1-877-907-7643 (if you have a control number) and 1-855-887-2243 (if you do not have a control number) and a paper copy will be sent to you within 10 calendar days of receiving your request.

 

Shareholders may obtain a printed copy of the Meeting Materials at no cost until the date that is one year following the date of this notice by calling Broadridge toll free at 1-877-907-7643.

 

Voting of Proxies

 

Registered Shareholders

 

Registered shareholders will still receive a proxy form enabling them to vote at the Meeting. Such proxy will not be valid unless a completed, dated and signed form of proxy is received by Computershare Trust Company, 100 University Avenue, 8th Floor, Toronto, ON M5J 2Y1, not less than 48 hours (excluding Saturdays, Sundays and holidays) before the time for holding the Meeting or any adjournment thereof, or is delivered to the Chairman of the Meeting prior to commencement of the Meeting or any adjournment thereof.

 

Non-Registered Shareholders

 

Shareholders who hold common shares of the Company beneficially (“Non-Registered Holders”), but registered in the name of intermediaries, such as brokers, investment firms, clearing houses and similar entities (“Intermediaries”) may receive certain other materials from their Intermediary, such as a voting instruction form to vote their shares. If you are a Non-Registered Holder of the Company and receive these materials through your broker or through another Intermediary, please complete and return the materials in accordance with the instructions provided to you by your broker or by the other Intermediary.

 

Questions

 

If you have any questions about Notice-and-Access and the information contained in this notice, you may obtain further information by calling Broadridge toll free at 1-855-887-2244.

 

DATED the 1st day of May, 2018.

 

  BY ORDER OF THE BOARD
   
  Jorge Ganoza Durant,
  President and Chief Executive Officer

 

 

 

 

MANAGEMENT INFORMATION CIRCULAR

 

TABLE OF CONTENTS

 

PROXIES 1
Notice-and-Access Process 1
Solicitation and Deposit of Proxies 1
Non-Registered Holders 2
Voting of Proxies 2
Revocation of Proxies 3
VOTING SECURITIES AND PRINCIPAL HOLDERS THEREOF 3
PARTICULARS OF MATTERS TO BE ACTED UPON 3
Appointment and Remuneration of Auditors 3
Election of Directors 4
Ratification of Advance Notice Policy 9
EXECUTIVE COMPENSATION 10
Overview 10
Compensation Governance 12
Objectives of Compensation 12
Share Ownership Policy 13
Role of the Compensation Committee 13
Role of the Chief Executive Officer 14
Role of Independent Third Party Compensation Advisors 14
Elements of Executive Compensation 15
Peer Comparator Companies - Benchmarking 15
Vesting Philosophy 17
Incentive Compensation Clawback Policy 17
Anti-Hedging Policy 18
2017 Compensation 18
Base Salary 18
Annual Performance-Based Cash Incentives 18
Medium- and Long-Term Incentives 23
Performance Graph 26
Relative Performance – Growth and Return Metrics 27
NEO Profiles 29
Summary Compensation Table 31
Option-Based and Share-Based Awards to NEOs 32
Management Contracts / Termination and Change of Control Benefits 33
Compensation to Directors 35
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS 37
AUDIT COMMITTEE 40
CORPORATE GOVERNANCE 40
Shareholder Engagement – Shareholder and Proxy Advisory Company Matters 40
Board of Directors 41
Independent Lead Director 42
Audit Committee 42
Corporate Governance and Nominating Committee 42
Compensation Committee 43
Board and Committee Assessments 43
Orientation and Continuing Education 43
Ethical Business Conduct 43
Strategic Planning 43
Sustainability – Environmental and Social Governance Report 44
Share Ownership Policy 45
Diversity 46
Director Tenure and Skills 47
Director Attendance Record 47
Director Skills and Areas of Expertise 47
OTHER INFORMATION 49
SCHEDULE “A” – Change in Auditor Reporting Package  
SCHEDULE “B” – Advance Notice Policy  
SCHEDULE “C” – Board Mandate  

 

   
MANAGEMENT INFORMATION CIRCULAR

 

 

MANAGEMENT INFORMATION CIRCULAR

As at May 1, 2018

 

(Monetary amounts expressed in US dollars, unless otherwise indicated)

 

This Management Information Circular (“Circular”)is furnished in connection with the solicitation of proxies by and on behalf of the management of Fortuna Silver Mines Inc. (the “Company” or “Fortuna”) for use at the Annual General Meeting of the holders of common shares (“Common Shares”) of the Company to be held on Thursday, June 14, 2018 (the “Meeting”) and any adjournment thereof, at the time and place and for the purposes set forth in the notice of the Meeting (the “Notice of the Meeting”).

 

In this Circular, references to “Non-Registered Holders” means shareholders who do not hold Common Shares in their own name and “Intermediaries” refers to brokers, investment firms, clearing houses and similar entities that own securities on behalf of Non-Registered Holders.

 

PROXIES

 

Notice-and-Access Process

 

The Company has elected to use the notice-and-access provisions (“Notice-and-Access”) of National Instrument 54-101 for distribution of this Circular, form of proxy (“Proxy”) and other meeting materials (the “Meeting Materials”) to registered shareholders and Non-Registered Holders of the Company.

 

Under Notice-and-Access, rather than the Company mailing paper copies of the Meeting Materials to shareholders, the Meeting Materials can be accessed online on the Company’s SEDAR profile at www.sedar.com or on the Company’s website at http://www.fortunasilver.com/s/AGM.asp. The Company has adopted this alternative means of delivery for the Meeting Materials in order to reduce paper use and the printing and mailing costs.

 

Shareholders will receive a “notice package” (the “Notice-and-Access Notification”) by prepaid mail, with details regarding the Meeting date, location and purpose, and information on how to access the Meeting Materials online or request a paper copy.

 

Shareholders will not receive a paper copy of the Meeting Materials unless they contact Broadridge at the applicable toll free number as set out in the Notice of the Meeting. Provided the request is made prior to the Meeting, Broadridge will mail the requested materials within three business days. Requests for paper copies of the Meeting Materials should be made by May 31, 2018 in order to receive the Meeting Materials in time to vote before the Meeting.

 

Shareholders with questions about Notice-and-Access may contact Broadridge toll-free at 1-855-887-2244.

 

Solicitation and Deposit of Proxies

 

While it is expected that the solicitation will be primarily by Notice-and-Access and mail, Proxies may be solicited personally or by telephone by the directors and regular employees of the Company. All costs of solicitation will be borne by the Company. We have arranged for intermediaries to forward the Notice-and-Access Notification to Non-Registered Holders of Common Shares held as of record by those intermediaries and we may reimburse the Intermediaries for their reasonable fees and disbursements in that regard.

 

The individuals named in the Proxy are Directors and the Corporate Secretary of the Company. A shareholder wishing to appoint some other person (who need not be a shareholder) to represent him at the Meeting has the right to do so, either by inserting such person's name in the blank space provided in the Proxy and striking out the two printed names or by completing another form of proxy. The Proxy will not be valid unless the completed, dated and signed form of proxy is received by Computershare Trust Company, 100 University Avenue, 8th Floor, Ontario M5J 2Y1, not less than 48 hours (excluding Saturdays, Sundays and holidays) before the time for holding the Meeting or any adjournment thereof, or is delivered to the Chairman of the Meeting prior to commencement of the Meeting or any adjournment thereof.

 

   
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Non-Registered Holders

 

Only registered holders of Common Shares or the persons they appoint as their proxyholders are permitted to vote at the Meeting. In many cases, however, Common Shares beneficially owned by a Non-Registered Holder are registered either:

 

(a)in the name of an Intermediary that the Non-Registered Holder deals with in respect of the shares. Intermediaries include banks, trust companies, securities dealers or brokers, and trustees or administrators of self-administered RRSPs, RRIFs, RESPs and similar plans, or

 

(b)in the name of a clearing agency, such as The Canadian Depository for Securities Limited (CDS), of which the Intermediary is a participant.

 

There are two kinds of Non-Registered Holders – those who have not objected to their Intermediary disclosing certain ownership information about themselves to the Company, referred to as “Non-Objecting Beneficial Owners”, and those who have objected to their Intermediary disclosing ownership information about themselves to the Company, referred to as “Objecting Beneficial Owners” (“OBOs”).

 

In accordance with the requirements of NI 54-101, the Company will distribute the Notice-and-Access Notification to Intermediaries and clearing agencies for onward distribution to all Non-Registered Holders. Intermediaries are required to forward the Notice-and-Access Notification to Non-Registered Holders unless a Non-Registered Holder has waived the right to receive Meeting Materials. Intermediaries often use service companies to forward the Meeting Materials to Non-Registered Holders. The Company intends to pay for the delivery to OBOs, by Intermediaries, of any proxy-related materials and Form 54-101F7 – Request for Voting Instructions made by Intermediary for the Meeting.

 

Generally, Non-Registered Holders who have not waived the right to receive Meeting Materials will be sent a voting instruction form which must be completed, signed and returned by the Non-Registered Holder in accordance with the Intermediary’s directions on the voting instruction form. In some cases, such Non-Registered Holders will instead be given a Proxy which has already been signed by the Intermediary (typically by a facsimile, stamped signature) which is restricted as to the number of Common Shares beneficially owned by the Non-Registered Holder but which is otherwise not completed. This form of proxy does not need to be signed by the Non-Registered Holder, but, to be used at the Meeting, needs to be properly completed and deposited with Computershare Trust Company as described under “Solicitation and Deposit of Proxies” above.

 

The purpose of these procedures is to permit Non-Registered Holders to direct the voting of the Common Shares that they beneficially own. Should a Non-Registered Holder wish to attend and vote at the Meeting in person (or have another person attend and vote on behalf of the Non-Registered Holder), the Non-Registered Holder should strike out the names of the persons named in the Proxy and insert the Non-Registered Holder’s (or such other person’s) name in the blank space provided or, in the case of a voting instruction form, follow the corresponding instructions on the form.

 

Non-Registered Holders should carefully follow the instructions of their Intermediaries and their service companies, including instructions regarding when and where the voting instruction form or Proxy form is to be delivered.

 

Voting of Proxies

 

Common Shares represented by any properly executed Proxy will be voted or withheld from voting on any ballot that may be called for in accordance with the instructions given by the shareholder. In the absence of such direction, such Common Shares will be voted in favour of the matters set forth herein.

 

The Proxy, when properly completed and delivered and not revoked, confers discretionary authority upon the person appointed proxy thereunder to vote with respect to amendments or variations of matters identified in the Notice of the Meeting, and with respect to other matters which may properly come before the Meeting. In the event that amendments or variations to matters identified in the Notice of Meeting are properly brought before the Meeting or any further or other business is properly brought before the Meeting, it is the intention of the persons designated in the Proxy to vote in accordance with their best judgment on such matters or business. As at the date hereof, the management of the Company knows of no such amendment, variation or other matter that may come before the Meeting.

 

   
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Revocation of Proxies

 

A shareholder who has given a Proxy may revoke it by an instrument in writing executed by the shareholder or by his or her attorney authorized in writing or, where the shareholder is a corporation, by a duly authorized officer or attorney of the corporation, and delivered either to the registered office of the Company, 200 Burrard Street, Suite 650, Vancouver, British Columbia, V6C 3L6, at any time up to and including the last business day preceding the day of the Meeting, or if adjourned, any reconvening thereof, or to the Chairman of the Meeting on the day of the Meeting or, if adjourned, any reconvening thereof or in any other manner provided by law. A revocation of a Proxy does not affect any matter on which a vote has been taken prior to the revocation.

 

VOTING SECURITIES AND PRINCIPAL HOLDERS THEREOF

 

As at the record date of April 23, 2018 (the “Record Date”), the Company had issued and outstanding 159,636,983 fully paid and non-assessable Common Shares, each share carrying the right to one vote. The Company has no other classes of voting securities.

 

Registered holders of Common Shares as at the Record Date who either personally attend the Meeting or who have completed and delivered a form of proxy in the manner and subject to the provisions described above shall be entitled to vote or to have their Common Shares voted at the Meeting.

 

To the knowledge of the directors and officers of the Company, no person or company directly or indirectly beneficially owns or exercises control or direction over Common Shares carrying more than 10% of the voting rights attached to all outstanding Common Shares of the Company, other than:

 

Name  No. of Common Shares   % of Outstanding Common Shares 
Van Eck Associates Corporation   18,403,000    11.5%

 

PARTICULARS OF MATTERS TO BE ACTED UPON

 

To the knowledge of the Board, the only matters to be brought before the Meeting are those matters set forth in the Notice of the Meeting, as more particularly described as follows:

 

Appointment and Remuneration of Auditors

 

Effective July 13, 2017, KPMG LLP, Chartered Professional Accountants, were appointed as auditors of the Company in the place of Deloitte LLP. The change in auditor reporting package which was filed with the regulatory authorities via www.sedar.com on July 20, 2017 is attached to this Circular as Schedule “A”. The change in auditor reporting package includes:

 

(a)the Notice of Change of Auditor prepared in respect of Deloitte LLP’s resignation as the auditor of the Company and the Company’s appointment of KPMG LLP as its new auditor to hold office until the next annual general meeting of the shareholders of the Company;

 

(b)the response letter of Deloitte LLP with respect to the Company’s Notice of Change of Auditor; and

 

(c)the response letter of KPMG LLP with respect to the Board’s appointment of KPMG LLP as the successor auditor of the Company.

 

The management of the Company will recommend to the Meeting to appoint KPMG LLP as auditors of the Company for the ensuing year, and to authorize the directors to fix their remuneration.

 

   
MANAGEMENT INFORMATION CIRCULAR

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Election of Directors

 

The Board presently consists of eight directors and shareholders will be asked at the Meeting to determine the number of directors at seven, and to elect seven directors. The term of office for all the current directors will expire on the date of the Meeting. The persons named below will be presented for election at the Meeting as management’s nominees and the persons named in the Proxy intend to vote for the election of these nominees. Management does not contemplate that any of these nominees will be unable to serve as a director. Each director elected will hold office until the next annual general meeting of the Company or until his or her successor is elected or appointed, unless his or her office is earlier vacated in accordance with the Articles of the Company, or with the provisions of the British Columbia Business Corporations Act.

 

Information regarding the director nominees is set out below:

 

JORGE GANOZA DURANT - Director, President and Chief Executive Officer

 

Jorge Ganoza Durant is a geological engineer with over 20 years of experience in mineral exploration, mining and business development throughout Latin America. He is a graduate from the New Mexico Institute of Mining and Technology. He is a fourth generation miner from a Peruvian family that has owned and operated underground gold, silver and polymetallic mines in Peru and Panama. Before co-founding Fortuna back in 2004 Jorge was involved in business development at senior levels for several private and public Canadian junior mining companies working in Central and South America.

 

Residence:               Lima, Peru

Age:                          48

 

Independent:           No

Director since:         December 2, 2004

2017 vote results:    98.2% in favour

 

2017 Meeting Attendance:

Board                        9 of 9

Overall                      100%

 

Other Public Boards:

Ferreycorp

 

Principal Occupation: President and CEO of the Company

 

Equity Ownership:

Shares:            355,800

Options:          420,787

PSUs/RSUs:   1,009,391

Mr. Ganoza meets the Company’s minimum equity ownership requirements. As at December 31, 2017, the value of Mr. Ganoza’s common shares, not including options, PSUs and RSUs, was CAD$2,334,048.

 

Areas of Expertise:

Strategy and Leadership

Operations and Exploration

Corporate Governance

Metals and Mining

Finance

Human Resources

Financial Literacy

International Business

Spanish Language

 

   
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SIMON RIDGWAY - Director and Chair of the Board

 

Simon Ridgway is a co-founder of Fortuna Silver Mines Inc., a prospector, a mining financier and a Casey Research Explorer's League inductee. Grass roots exploration is his first love and he has had a successful career as an explorationist since starting out as a prospector in the Yukon Territory in the late 1970s. Simon and the exploration teams under his guidance have discovered gold deposits in Honduras, Guatemala and Nicaragua. On the financial side, companies operating under the Gold Group banner have raised over CAD$450 million for exploration and development projects since 2003.

 

Residence:              BC, Canada

Age:                         69

 

Independent:           No

Director since:         January 25, 2005

2017 vote results:     90.6% in favour

 

2017 Meeting Attendance:

Board                         9 of 9

Overall:                      100%

 

Other Public Boards:

Focus Ventures Ltd.

Medgold Resources Corp.

Rackla Metals Inc.

Radius Gold Inc.

Volcanic Gold Mines Inc.

 

Principal Occupation: CEO and Director of several public resource companies

 

Equity Ownership:

Shares:           560

DSUs:            314,451

Mr. Ridgway meets the Company’s minimum equity ownership requirements. As at December 31, 2017, the value of Mr. Ridgway’s securities was CAD$2,066,472.

 

 

Areas of Expertise:

Strategy and Leadership

Operations and Exploration

Corporate Governance

Metals and Mining

Finance

Human Resources

Financial Literacy

International Business

Spanish Language

 

MARIO SZOTLENDER - Director

 

Mario Szotlender is a co-founder of Fortuna Silver Mines Inc. He holds a degree in international relations and is fluent in several languages. He has successfully directed Latin American affairs for numerous private and public companies over the past 20 years, specializing in developing new business opportunities and establishing relations within the investment community. He has been involved in various mineral exploration and development joint ventures (precious metals and diamonds) in Central and South America, including heading several mineral operations in Venezuela, such as Las Cristinas in the 1980s. He was President of Mena Resources Inc. until it was purchased by Rusoro Mining Ltd., of which he was also President.

 

Residence:             Caracas, Venezuela

Age:                        56

 

Independent:          No

Director since:        June 16, 2008

2017 vote results:   55.9% in favour

 

2017 Meeting Attendance:

Board                         9 of 9

Committees:              5 of 5

Overall:                      100%

 

Other Public Boards:

Atico Mining Corp.

Endeavour Silver Corp.

Focus Ventures Ltd.

Radius Gold Inc.

 

Principal Occupation: Independent Consultant and Director of several public resource companies

 

Equity Ownership:

Shares:           251,700

DSUs:            220,907

Mr. Szotlender meets the Company’s minimum equity ownership requirements. As at December 31, 2017, the value of Mr. Szotlender’s securities was CAD$3,100,302.

 

 

Areas of Expertise:

Strategy and Leadership

Corporate Governance

Metals and Mining

Finance

Human Resources

Financial Literacy

International Business

Spanish Language

 

 

   
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DAVID FARRELL - Lead Director; Chair of CG&N and Compensation Committees *

 

David Farrell is President of Davisa Consulting, a private consulting firm working with global mining companies. He has over twenty years of corporate and mining experience, and has negotiated, structured and closed more than $25 billion worth of M&A and structured financing transactions for natural resource companies. Prior to founding Davisa, he was Managing Director of Mergers & Acquisitions at Endeavour Financial, working in Vancouver and London. Prior to Endeavour Financial, David was a lawyer at Stikeman Elliott, working in Vancouver, Budapest and London. Mr. Farrell graduated from the University of British Columbia with a B.Comm. (Honours, Finance) and an LL.B. He is currently a candidate for the ICD.D designation through the directors education program run by UofT Rotman School of Management and the Institute of Corporate Directors.

 

Residence:             BC, Canada

Age:                        49

 

Independent:          Yes

Director since:        July 15, 2013

2017 vote results:    95.5% in favour

 

2017 Meeting Attendance:

Board                        9 of 9

Committees:             10 of 10

Overall:                    100%

 

Other Public Boards:

Northern Vertex Mining Corp.

Oronova Energy Inc.

 

Principal Occupation: President of Davisa Consulting (private consulting)

 

Equity Ownership:

Shares:           15,000

DSUs:            179,378

Mr. Farrell meets the Company’s minimum equity ownership requirements. As at December 31, 2017, the value of Mr. Farrell’s securities was CAD$1,275,120.

 

 

Areas of Expertise:

Strategy and Leadership

Corporate Governance

Metals and Mining

Finance

Human Resources

Financial Literacy

International Business

 

* It is intended that immediately following the Meeting, the Board will appoint Mr. Farrell as an independent member of the Audit Committee.

 

DAVID LAING - Director; Member of CG&N and Compensation Committees

 

David Laing is a mining engineer with over 35 years of experience in the industry. He is the COO of Equinox Gold Corp. and was the COO of Luna Gold from August 2016 until it merged with JDL Gold in March 2017 to form Trek Mining. Before joining Luna Gold, David was the COO of True Gold, which developed the Karma gold mine in Burkina Faso and was acquired by Endeavour Mining in April 2016. Prior to joining True Gold, David was COO and EVP of Quintana Resources Capital, a base metals streaming company. David was also one of the original executives of Endeavour Mining, a gold producer in West Africa. Prior to these recent roles, David held senior positions in mining investment banking at Standard Bank in New York, technical consulting at MRDI in California, the Refugio project at Bema Gold Corp., and various roles at Billiton with operations in Peru, South Africa, and northern Chile.

 

Residence:               BC, Canada

Age:                          62

 

Independent:            Yes

Director since:          September 26, 2016

2017 vote results:     90.9% in favour

 

2017 Meeting Attendance:

Board                          7 of 9

Committees:               4 of 4

Overall:                      85%

 

Other Public Boards:

Aton Resources Inc.

Northern Dynasty Minerals, Inc.

Sandspring Resources Ltd.

 

Principal Occupation: Mining Engineer; COO of Equinox Gold Corp. and predecessors (mining), August 2016 to present; COO of True Gold Mining Inc. (mining), June 2015 to April 2016; COO of Quintana Resources (resource industry management), 2014 to 2015; Executive at Endeavour Mining Corporation (mining), 2010 to 2014.

 

Equity Ownership:

Shares:           Nil

DSUs:            21,834

The deadline for Mr. Laing to meet the Company’s minimum equity ownership requirements is September 26, 2021. As at December 31, 2017, the value of Mr. Laing’s securities was CAD$143,231.

 

 

Areas of Expertise:

Strategy and Leadership

Operations and Exploration

Corporate Governance

Metals and Mining

Finance

Human Resources

Financial Literacy

International Business

Spanish Language

 

 

   
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ALFREDO SILLAU - Director; Member of Audit and Compensation Committees

 

Alfredo Sillau is a Harvard graduate and is Managing Partner, CEO and Director of Faro Capital, an investment management firm that manages private equity and real estate funds. Previously, Alfredo headed the business development in Peru for Compass Group, a regional investment management firm, until late 2011. As CEO of Compass, Alfredo actively took part in the structuring, promoting and management of investment funds with approximately $500 million in assets under management.

 

Residence:              Lima, Peru

Age:                          51

 

Independent:           Yes

Director since:         November 29, 2016

2017 vote results:     99.5% in favour

 

2017 Meeting Attendance:

Board                          7 of 9

Committees:               6 of 7

Overall:                       81%

 

Other Public Boards:

Nil

 

Principal Occupation: Managing Partner, CEO and Director of Faro Capital (investment management).

 

Equity Ownership:

Shares:           Nil

DSUs:            20,331

The deadline for Mr. Sillau to meet the Company’s minimum equity ownership requirements is November 29, 2021. As at December 31, 2017, the value of Mr. Sillau’s securities was CAD$133,371.

 

 

Areas of Expertise:

Strategy and Leadership

Corporate Governance

Metals and Mining

Finance

Human Resources

Financial Literacy

International Business

Spanish Language

 

 

KYLIE DICKSON - Director; Member of Audit Committee*

 

Kylie Dickson is a Canadian CPA, CA with more than 13 years’ experience working with publicly traded resource companies. She received her Bachelor of Business Administration degree in Accounting from Simon Fraser University. She is currently Vice-President, Business Development of Equinox Gold Corp. and previously held the position of Chief Financial Officer of several mineral exploration and mining companies. Prior to her work with public companies, Ms. Dickson was an audit manager in the mining group of a major audit firm.

 

Residence:              BC, Canada

Age:                         38

 

Independent:           Yes

Director since:         August 16, 2017

2017 vote results:     N/A

 

Meeting Attendance:

Board                         2 of 2

Committees:              2 of 2

Overall:                     100%

 

Other Public Boards:

Nil

 

Principal Occupation: Vice-President, Business Development of Equinox Gold Corp. and predecessors (mining), April 2017 to present; Chief Financial Officer of JDL Gold Corp. until its acquisition of Luna Gold Corp. (mining), October 2016 to April 2017; Chief Financial Officer of Anthem United Inc. (mining), March 2014 to October 2016; Chief Financial Officer of Esperanza Resources Corp. (mineral exploration), June 2012 to September 2013.

 

Equity Ownership:

Shares:           Nil

DSUs:            6,070

The deadline for Ms. Dickson to meet the Company’s minimum equity ownership requirements is August 16, 2022. As at December 31, 2017, the value of Ms. Dickson’s securities was CAD$39,819.

 

 

Areas of Expertise:

Strategy and Leadership

Operations and Exploration

Corporate Governance

Metals and Mining

Finance

Human Resources

Financial Literacy

International Business

 

* It is intended that immediately following the Meeting, the Board will appoint Ms. Dickson as independent chair of the Audit Committee, and as an independent member of the CG&N Committee.

 

Due to a review by the United States Securities and Exchange Commission (the “SEC”) of the Company’s use of inferred resources for the calculation of depletion expense in its audited financial statements contained in the Annual Report on Form 40-F for the year ended December 31, 2015, the Company was delayed in filing its annual audited financial statements and related MD&A for the years ended December 31, 2016 and 2015, and its annual information form for the year ended December 31, 2016 (collectively, the “Annual Financial Documents”). In connection with the delayed filing of the Annual Financial Documents, the Company applied for and received on April 3, 2017 a management cease trade order (“MCTO”) from the British Columbia Securities Commission and other Canadian provincial securities regulatory authorities. The MCTO prohibited certain executive officers of the Company from trading in securities of the Company until the Company completed the required filing of the Annual Financial Documents and is current on all filing obligations.

 

   
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On May 1, 2017, the Company reported that the SEC had verbally communicated it will accept the Company’s use of inferred resources for the calculation of depletion expense, provided that the Company includes additional disclosure regarding these calculations. Accordingly, the Company proceeded to finalize the Annual Financial Documents and filed them on May 15, 2017. The SEC formally concluded its review on May 17, 2017.

 

Due to the delay in finalizing the Annual Financial Documents, the Company was delayed in filing its interim financial statements and related MD&A for the three months ended March 31, 2017 and 2016 (together, the “Interim Financial Documents”). The Company filed the Interim Financial Documents on May 24, 2017, and the MCTO was revoked by the British Columbia Securities Commission on May 25, 2017.

 

Advance Notice Policy

 

Pursuant to the Advance Notice Policy of the Company initially adopted by the Board and ratified by the shareholders in 2014, and amended by the Board in 2017, any additional director nominations by a shareholder of the Company must be received by the Company by May 15, 2018 and must be in compliance with the Advance Notice Policy. The Company will provide details of any such additional director nominations through a public announcement.

 

The shareholders will be asked at the Meeting to ratify the current version of the Advance Notice Policy (see below), and if such ratification is not received, the Advance Notice Policy will from and after the date of the Meeting, cease to be of any force and effect.

 

A copy of the Advance Notice Policy is available for viewing the Company’s website and on SEDAR at www.sedar.com.

 

Majority Voting Policy

 

The Board has adopted a Majority Voting Policy for the election of directors in uncontested elections. Under this policy, if a nominee receives a greater number of votes withheld from his or her election than votes for such election, the director shall immediately tender his or her resignation to the Chairman of the Board. The Corporate Governance and Nominating Committee will consider the resignation and recommend to the Board whether or not to accept it. Any director who tenders his or her resignation may not participate in the deliberations of either the Committee or the Board. In its deliberations, the Committee will consider the following: the effect such resignation may have on the Company’s ability to comply with any applicable corporate or securities laws or any applicable governance rules and policies; whether such resignation would result in a violation of a contractual provision by the Company; the stated reasons, if any, why certain shareholders cast “withheld” votes for the director, the qualifications of the director, whether the director’s resignation from the Board would be in the best interests of the Company; whether the director is a key member of an established, active special committee which has a defined term or mandate (such as a strategic review) and accepting the resignation of such director would jeopardize the achievement of the special committee’s mandate; and any other exceptional factors that the Committee considers relevant.

 

The Board will review the recommendation of the Corporate Governance and Nominating Committee, and determine whether to accept or reject the resignation. Within 90 days after the applicable shareholder meeting, the Company will file its decision with the Toronto Stock Exchange (“TSX”) and issue a news release disclosing the Board’s decision (and, if applicable, the reasons for rejecting the resignation). If the Board accepts any tendered resignation in accordance with the Majority Voting Policy, then the Board may proceed to either fill the vacancy through the appointment of a new director, or not to fill the vacancy and instead decrease the size of the Board.

 

A copy of the Majority Voting Policy is available for viewing the Company’s website.

 

   
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Ratification of Advance Notice Policy

 

In 2014, the Board adopted, and the shareholders ratified, the Company’s Advance Notice Policy. In 2017, the Board approved amendments to the Advance Notice Policy (the “2018 Advance Notice Policy”), and in order for the 2018 Advance Notice Policy to remain in effect following the Meeting, the 2018 Advance Notice Policy must be ratified and approved by the Shareholders at the Meeting. Shareholders should review the complete terms of the 2018 Advance Notice Policy attached to this Circular as Schedule “B”, which shows the changes made since the previous shareholder ratification in 2014.

 

Purpose

 

The Company is committed to: (i) facilitating an orderly and efficient process for holding annual general meetings or, where the need arises, special shareholder meetings; (ii) ensuring that shareholders receive adequate advance notice of director nominations and sufficient information with respect to all director nominees; and (iii) allowing shareholders to register an informed vote on director elections.

 

The purpose of the 2018 Advance Notice Policy is to provide shareholders, directors and management of the Company with a clear framework for the nomination of directors. The 2018 Advance Notice Policy allows the Company to fix a deadline by which shareholders of the Company must submit director nominations to the Company prior to any annual or applicable special meeting of shareholders and sets forth the information that a shareholder must provide to the Company for its nomination to be eligible for election.

 

It is the position of the Board that the 2018 Advance Notice Policy is in the best interests of the Company, its shareholders, and other stakeholders. The 2018 Advance Notice Policy will be subject to an annual review by the Board, which shall revise the 2018 Advance Notice Policy if required to reflect changes by securities regulatory authorities or applicable stock exchanges and to address changes in industry standards from time to time as determined by the Board.

 

Effect of the 2018 Advance Notice Policy

 

The following is a summary of the material provisions of the 2018 Advance Notice Policy. In summary, the 2018 Advance Notice Policy provides that:

 

·only persons who are nominated (a) by or at the direction of the Board, including pursuant to a notice of meeting; (b) by or at the direction or request of one or more shareholders pursuant to a valid proposal made in accordance with the provisions of the BCBCA or a requisition of the shareholders made in accordance with the provisions of the BCBCA; or (c) by any person who, at the close of business on the Notice Date (as defined in the Advance Notice Policy) and on the record date for notice of such meeting, is entered in the securities register as a shareholder or who beneficially owns Common Shares and who complies with the notice procedures set forth in the Advance Notice Policy; shall be eligible for election as directors of the Company;

 

·specific information as set out in the 2018 Advance Notice Policy must be included in the written notice to the Company for an effective nomination to occur;

 

·in the case of an annual general meeting (“AGM”), notice to the Company must be given no fewer than 30 prior to the date of the AGM; provided that if the AGM is to be held on a date that is fewer than 50 days after the date (the “Notice Date”) on which the first public announcement of the date of the meeting was made, notice may be given no later than the close of business on the 10th day following such public announcement;

 

·in the case of a special meeting called for the purpose of electing directors (whether or not also called for other purposes), notice to the Company must be given not later than the close of business on the fifteenth day following the Notice Date;

 

·in the event of any adjournment or postponement of a meeting of shareholders or the announcement thereof, the time period for the giving of notice to the Company shall remain based upon the original date of such meeting as described above; and

 

   
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·the Board, in its sole discretion, may waive any requirement of the Advance Notice Policy.

 

Shareholder Approval

 

If the 2018 Advance Notice Policy is ratified and approved by the shareholders at the Meeting, it will continue to be subject to an annual review by the Board, which will update it if required to reflect any changes by securities regulatory authorities and applicable stock exchanges or as otherwise determined by the Board to be in the best interests of the Company and its shareholders. If the 2018 Advance Notice Policy is not ratified and approved at the Meeting, it will no longer be in effect after the conclusion of the Meeting.

 

At the Meeting, shareholders will be asked to approve the following ordinary resolution:

 

“BE IT RESOLVED THAT:

 

1.the Company’s 2018 Advance Notice Policy, a copy of which is attached as Schedule “B” to the Management Information Circular of the Company dated as at May 1, 2018, be and is hereby ratified and approved; and

 

2.any one director or officer of the Company be and is hereby authorized and directed to do all such acts and things and to execute and deliver all such documents, instruments and assurances as in the opinion of such director or officer may be necessary or desirable to give effect to the foregoing resolutions.”

 

Recommendation of the Board

 

The Board has determined that the 2018 Advance Notice Policy is in the best interests of the Company and its shareholders, and unanimously recommends that shareholders vote in favour of the resolution ratifying and approving the 2018 Advance Notice Policy.

 

EXECUTIVE COMPENSATION

 

Overview

 

At Fortuna, we believe executive compensation is key to helping us achieve our strategic goals and retain our success-proven team, and we design and oversee our compensation strategy with these goals in mind. Set out below is a brief summary of our Company’s performance in 2017, our alignment when it comes to pay for performance, and our executive compensation philosophy.

 

2017 Business Performance

 

Before setting out the highlights of 2017, it is worth noting where we’ve been and where we are going. In 2010, we produced 1.9 million ounces of silver and four thousand ounces of gold, and to date, we continue to provide year-over-year growth. The expansion of our San Jose mine in Mexico from 2,000 tpd to 3,000 tpd was completed in July 2016, on time and below budget. This expansion in capacity contributed to increased silver and gold production, while significantly lowering all-in sustaining costs. 2017 results continued this trend with record sales, higher precious metal production, and significant increases in net income and earnings per share.

 

Highlights of 2017 results over 2016 include:

 

·Achieved Record Production. Silver production increased 15% to 8,469,593 ounces and gold production increased 21% to 56,441 ounces.

 

·Delivered Lower Cash Cost Profile. Consolidated all-in sustaining cash cost per payable ounce of silver, net of by-product credits, decreased 24% to $6.36.

 

   
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·Significant Increase in Inferred Resources at Caylloma. The Company’s infill drill and exploration programs yielded a 92% increase in Inferred Resources at Caylloma.

 

·Lindero Project Construction Decision. Positive construction decision made for the Lindero gold project.

 

·Built Strong Cash Position. Cash, cash equivalents and short-term investments increased to $212.6 million.

 

2018 Consolidated Production and Cash Cost Guidance and Outlook

 

   Silver   Gold   Lead   Zinc   Cash Cost   AISC1 3 
   (Moz)   (koz)   (Mlbs)   (Mlbs)    ($/t) 3   ($/oz Ag) 
                         
San Jose Mine, Mexico   7.5    48.3    N/A    N/A    61.2    6.6 
Caylloma Mine, Peru   0.8        25.8    44.8    81.3    (5.2)
Total   8.3    48.3    25.8    44.8    -    - 

 

2018 silver equivalent2 production guidance of 11.4 million ounces
2018 consolidated AISC1 3 of $6.8/oz Ag

 

Notes:

1.All-in sustaining cash cost (AISC) per ounce of silver is net of by-products gold, lead and zinc.
2.Silver equivalent production does not include lead or zinc and is calculated using a silver to gold ratio of 65 to 1.
3.These are non-GAAP financial measures which do not have a standardized meaning or method of calculation, even though the descriptions of such measures may be similar. These performance measures have no meaning under International Financial Reporting Standards (IFRS) and therefore, amounts presented may not be comparable to similar data presented by other mining companies. For further details regarding non-GAAP financial measures, see the Company’s MD&A for the year ended December 31, 2017, under the heading “Non-GAAP Financial Measures”.

 

For 2018, capital expenditures at the Lindero Gold Project, Argentina are estimated at $201.0 million, representing 84% of the construction budget. Milestones from the project construction schedule include:

 

2018

·February: Start mass earthworks
·April: First concrete for permanent installations
·August: Start of equipment installation, including HPGR tertiary crusher
·November: Construction of roads and platforms in preparation for initiation of mining activities

 

2019

·January: Commissioning of power plant
·March: Placing of first ore on the leach pad
·May: First doré poured as part of commissioning

 

Start of mass earthworks has been re-scheduled for April to allow local contractors to participate via a consortium in this large and significant activity of the Lindero Project. This was a strategic consideration for the Project and bears no impact on our critical path for commissioning in Q2 2019.

 

For further details regarding the 2018 Consolidated Production and Cash Cost Guidance and Outlook, refer to the discussion in the Company’s MD&A for the year ended December 31, 2017 under the headings “2018 Guidance and Outlook”, “Non-GAAP Financial Measures” and “Cautionary Statement on Forward-Looking Statements”.

 

   
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Pay for Performance Alignment

 

A significant portion of executive pay is provided in the form of equity compensation. We made this pay-for-performance alignment with shareholder interests even stronger by introducing a performance share unit plan in 2015. The Compensation Committee notes that total compensation for the Named Executive Officers (“NEOs”), as disclosed in the Summary Compensation Table on page 31, includes the grant date value of option and share based compensation. As such, the total compensation disclosure does not reflect the fluctuations in value realizable by executives, which ultimately aligns our executive compensation with shareholder experience. For example, the grant date value of share units and stock options awarded to the CEO, Jorge Ganoza Durant, in 2017 was $1,181,812; however, due to the vesting restrictions imposed, the value of these awards at December 31, 2017 was $Nil as no portion of the awards had vested by that date. The Compensation Committee believes that deferment of some components of compensation through the application of vesting and performance schedules supports retention of executives and long-term alignment with shareholder value.

 

Executive Compensation Philosophy

 

Fortuna’s success is built on our people. In addition to investing in high quality tangible assets, Fortuna also invests in market leading human and intellectual capital. Our compensation philosophy is designed to attract and retain highly qualified and motivated executives who are dedicated to the long-term success of the Company and to the creation and protection of shareholder value. Our goal is to focus and motivate employees to achieve higher levels of performance and to appropriately reward those employees for their results. We believe that shareholders should also be rewarded by the efforts of our team, as evidenced by Fortuna’s strong balance sheet and continued growth in silver and gold production – with low costs - over the past five years.

 

We believe our pay-for-performance compensation structure aligns our executives with the long-term interests of shareholders. Based on results achieved by both the individual and the Company, our executive compensation structure is strongly performance-based. Our program with a significant proportion of executive compensation at risk, in the form of performance-based short-term cash incentives, as well as long-term share price contingent stock options, restricted share units (“RSUs”) and performance share units (“PSUs”), illustrates our strong focus on pay-for-performance. The Compensation Committee and Board approved the granting of PSUs in 2015, and share-settled RSUs in 2017, thereby further reinforcing our pay-for-performance approach to ensure alignment between our executive team and our shareholders.

 

Fortuna’s executive compensation program and practices are described in detail below. The Compensation Committee believes that Fortuna’s compensation governance provides transparent and effective support for the attainment of Fortuna’s key business objectives, alignment with its shareholders’ interests, and the creation of long-term value for all stakeholders.

 

Compensation Governance

 

Objectives of Compensation

 

Fortuna operates a complex business in a highly competitive market for experienced executives. We compete with both public and private, and often larger, mining companies across the Americas for experienced management capable of delivering superior value. Fortuna’s people make the difference in distinguishing its performance relative to its peers. The Company’s compensation program is therefore designed to be competitive with its peers to ensure that they can attract, motivate and retain the highly-qualified individuals with the skills and experience necessary to execute the Company’s growth-oriented strategic plan and create sustainable value for Fortuna’s shareholders.

 

The primary objectives of Fortuna’s executive compensation program are to attract, motivate and retain top-quality, experienced executives who will deliver long-term superior value. Noting that ours is a commodity-based business, Fortuna’s share price is heavily influenced by the price of silver and gold. Fortuna therefore balances its compensation program with rewards for the attainment of operational measures and risk management that are within executives’ ability to influence. Essential to our core business objectives are the following elements:

 

   
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·To recruit and retain high calibre, appropriately qualified executive officers by offering overall base salary compensation competitive with that offered for comparable positions among a peer group of similarly situated mineral resource companies, while strongly aligning total compensation with performance. For example, executive compensation is structured so that the “at risk” component represents a significant portion of each executive’s total compensation. Our goal is to offer superior opportunities to achieve personal and career goals in a growth-focused team with corresponding pay for performance.

 

·To motivate executives to achieve important corporate and individual performance objectives that may be influenced by the executive and reward them when such objectives are met or exceeded.

 

·To align the interests of executive officers with shareholders’ interests by providing incentives that balance short- and long-term business goals, reflect value created for shareholders, and support the retention of key executives. This element is delivered primarily through a cash-based short-term incentive plan and a long-term incentive plan consisting of share units granted to vest with performance and over time. While the bonus plan rewards executives on attainment of annual objectives/milestones, typically, our executives see the majority of their compensation in the form of long-term equity tied to long-term value creation. Previous equity grants are taken into account when the granting of new share units or other equity awards is contemplated.

 

·To ensure that total compensation paid takes into account the Company’s overall financial position.

 

Share Ownership Policy

 

The Company’s executives and directors are required to achieve and maintain minimum shareholding thresholds. See “Share Ownership Policy” on page 45 for more details.

 

Role of the Compensation Committee

 

The Compensation Committee is responsible for reviewing matters pertaining to the Company’s compensation philosophy, programs and policies, including director and executive compensation and grants, and making recommendations to the Board for approval. In particular, the Compensation Committee’s duties include making recommendations to the Board regarding: the goals and objectives of the Chief Executive Officer (“CEO”) and Chief Financial Officer (“CFO”),and evaluating the CEO’s and CFO’s performance in light thereof; CEO, CFO and director compensation; bonus plans for executives; equity-based plans; and approving the Company’s annual Statement of Executive Compensation.

 

The Compensation Committee meets at least twice annually and is comprised of three directors, all of whom (including the chair) are independent. David Farrell is independent, was appointed chair on March 12, 2015 and has served on the Compensation Committee since May 9, 2014. David Laing is independent and has served on the Compensation Committee since December 21, 2016. Mario Szotlender served on the Compensation Committee until May 1, 2018, when Alfredo Sillau, an independent director, was appointed to the Compensation Committee in the place of Mario Szotlender, with the result that the Compensation Committee is comprised 100% of independent directors.

 

The Compensation Committee members have the necessary experience to enable them to make decisions on the suitability of the Company’s compensation policies or practices. Messrs. Farrell and Laing have in the past served, or currently serve, on compensation committees of other public resource or mining companies. The Board is satisfied that the composition of the Compensation Committee ensures an objective process for determining compensation.

 

In support of the fulfilment of their role, the Compensation Committee may, from time to time, engage and receive input from external independent advisors skilled in executive compensation matters, with knowledge of the mining industry. In 2016 and 2017, the Committee engaged Global Governance Advisors (“GGA”), an independent executive compensation and governance advisory firm with significant experience advising mining company boards. For certain compensation matters pertaining to executive officers other than the CEO and CFO, the Compensation Committee fulfils its responsibility in consultation with the CEO. The Compensation Committee reviews recommendations made by the CEO and has discretion to modify any of the recommendations before making its independent recommendations to the Board.

 

   
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When considering the appropriate compensation to be paid to executive officers, the Compensation Committee considers a number of factors including:

 

·Recruiting and retaining executives critical to the success of Fortuna and the enhancement of shareholder value;

 

·Providing fair and competitive compensation that provides pay for performance;

 

·Aligning the interests of management and shareholders by including measures of shareholder value among key performance metrics for executive compensation awards and compensation elements that emphasize contingent at-risk and equity-linked compensation;

 

·Rewarding performance that supports long-term sustainable value, both on an individual basis and at an overall company level; and

 

·Available financial resources and the economic outlook affecting Fortuna’s business.

 

With respect to the fiscal year ended December 31, 2016, the Compensation Committee obtained reports from GGA on executive compensation matters. Based on these reports, the Committee recommended to the Board and, upon its further consideration, the Board approved keeping the amounts of 2016 base salary, target bonus percentage, and long-term equity-based incentive grants for the Company’s executives the same as 2015. Similarly, in early 2017, the Committee obtained updated reports from GGA and based on these reports, recommended to the Board and, upon its further consideration, the Board approved, again, that no changes be made to these components of executive compensation for fiscal 2017.

 

The complete terms of the Compensation Committee Charter are available on Fortuna’s website on the “Our Governance” page.

 

Role of the Chief Executive Officer

 

The CEO plays a role in executive compensation decisions by making recommendations to:

 

·the Board regarding the Company’s annual objectives that provide the structure for the assessment of compensable corporate performance and alignment of individual annual objectives of other executive officers and employees;

 

·the Compensation Committee regarding the annual objectives for the other executives officers and providing assessments of their performance relative to such objectives; and

 

·the Compensation Committee regarding executive officer base salary adjustments, target annual performance-based cash incentives awards and actual payouts, and long-term incentive awards in the form of stock options and grants under the Share Unit Plan.

 

Role of Independent Third Party Compensation Advisors

 

In early 2016, the Compensation Committee engaged GGA to provide reports (the “2016 GGA Reports”) in respect of the Company’s executive compensations practices, including an overview of market practices on executive and director share ownership guidelines, a market overview of corporate governance practices, and a review of CEO and CFO executive compensation levels. These reports provided recommendations for an overall compensation strategy for 2016 that included salary, annual performance-based cash-incentives and long-term incentive awards in the form of RSUs. The Compensation Committee considered the advice contained in the 2016 GGA Reports when making the Committee’s recommendations to the Board regarding fiscal 2016 compensation.

 

The Compensation Committee received updated reports (the “2017 GGA Reports” and together with the 2016 GGA Reports, the “GGA Reports”) from GGA in early 2017 regarding peer group composition, peer group compensation, and director compensation levels. The Committee and the Board considered the advice contained in the 2017 GGA Reports when determining the fiscal 2017 executive compensation program described below.

 

   
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For the financial years ended December 31, 2016 and 2017, the Company paid independent compensation advisors the following amounts:

 

   2016   2017 
Executive Compensation-Related Fees        
- GGA  CAD$18,838   CAD$32,112 
All Other Fees                    Nil                      Nil 
Total  CAD$18,838   CAD$32,112 

 

Elements of Executive Compensation

 

As discussed above, Fortuna’s compensation program has been comprised of three main elements: base salary, an annual performance-based cash incentive award, and grants of equity-based long-term incentive compensation in the form of PSUs, RSUs and stock options. In 2017, the RSUs granted to its senior executives will be share-settled rather than cash-settled, in order to further align executive compensation with shareholder interests. The specific design, rationale, determination of amounts, and related information regarding each of these components are outlined below.

 

Element of
Compensation
 

 

Description

  Relationship to Corporate Objectives   Element “At-
Risk” or “Fixed”
Base Salary  

Base salaries are the only fixed pay element and are set based on the position and the individual executive’s growth-to-competence in the role. They are also used as the base to determine the value of other elements of compensation (i.e. multiple of base salary).

  Competitive base salaries enable the Company to attract and retain highly qualified executives and provide essential stability in times of market volatility.   Fixed
             
Annual Performance-Based Cash Incentives  

Annual performance-based cash incentives are a variable element of compensation designed to reward executive officers for achievement of annual milestones consistent with the long term strategic plan and split between corporate and individual performance metrics. Target percentages are fixed each year by the Board.

 

  Short-term milestone goals typically represent a balanced portfolio of metrics with a one-year horizon. They are structured to balance elements that are within the control of management (for example: production, safety and development milestones) with external factors (financial metrics which fluctuate with metal prices, and TSR which is influenced by short-term market sentiment).   At-Risk
             
Long-Term Equity Incentives  

RSUs, PSUs and stock options are a variable element of compensation intended to reward executives for success in achieving sustained shareholder value reflected in stock price. As these grants vest over time, they are also important for executive retention.

 

  Long-term incentives encourage executives to focus on consistent value creation over the longer term (3 years in the case of RSUs and PSUs and up to 5 years for stock options).  Equity grants strongly align the interests of executives with long-term interests of shareholders since the received value is dependent on absolute future share performance.   At-Risk

 

Peer Comparator Companies - Benchmarking

 

Fundamental to Fortuna’s compensation philosophy is to provide competitive compensation in support of the attraction and retention of high calibre executives. Accordingly, the Compensation Committee relies on input from independent compensation advisors from time to time and other outside information, including the insight of Board members. Our goal is to design and implement compensation packages that are fair and reasonable, based in large part on benchmarking against similar companies, but offering significant incentive for above-average performance. The ultimate test of this process is our ability to attract and retain high-performance executives over the long term.

 

   
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In determining an appropriate group of comparator mining companies for consideration in determining the Company’s compensation levels, the Compensation Committee reviewed its comparator mining companies in light of the growth of the Company (principally through the expansions at San Jose and the development of Lindero) and receipt of the GGA Reports. GGA recommended the following criteria in creating our peer group:

 

·companies generally of a similar size (0.5x to 2.0x) in terms of total assets, market capitalization, and total revenue, having regard to where Fortuna expects to be on completion of current corporate growth initiatives;
·companies with both operating mines and development projects;
·companies with multiple operating mines;
·companies with similar geographic diversity and complexity;
·companies with primarily underground operations; and
·companies that produce precious metals and/or lead and zinc.

 

Based on these factors and in discussion with GGA, it was determined that the following companies were suitable peer comparators for consideration in determining senior executive compensation:

 

Alio Gold Inc. First Majestic Silver Corp. Pan American Silver Corp.
Argonaut Gold Inc. Guyana Goldfields Inc. Sierra Metals Inc.
Coeur Mining Inc. Hecla Mining Company Silvercorp Metals Inc.
Dundee Precious Metals Inc. Klondex Mines Ltd. SSR Mining  Inc.
Endeavour Silver Corp. MAG Silver Corp. Tahoe Resources Inc.

 

Our compensation decisions are guided by experience and professional judgment, with due consideration of our benchmark data, but including assessment of a complex range of factors including the experience, tenure, and unique leadership characteristics of our executives. Our benchmarking process is a guideline to making the right decision in specific cases, not a pre-determination of compensation decisions.

 

Risk Assessment

 

The Compensation Committee considers the risk implications associated with Fortuna’s compensation policies and practices on an on-going basis and as part of its annual compensation review. There are no identified risks arising from the Company’s compensation policies and practices that are reasonably likely to have a material adverse effect on the Company. The executive compensation program seeks to encourage actions and behaviours directed towards increasing long-term value while modifying and limiting incentives that promote inappropriate risk-taking.

 

The Compensation Committee’s risk assessment and management is based on the underlying philosophy that guides the Committee in the design of the key elements of compensation as follows:

 

·provide total compensation that is competitive to attract, retain and motivate high calibre executives in a mining employment marketplace with a shortage of world-class executive talent;

 

·balance the mix or relative value of the key elements of compensation (salary, annual performance-based cash incentives, long-term incentives), providing sufficient stable income at a competitive level so as to discourage inappropriate risk taking while also providing an important portion of total compensation that is variable and “at-risk” for executives;

 

·strengthen and maintain the link between pay and performance, both Company and individual performance, and ensure the objectives against which performance is measured can be fairly assessed and do not encourage inappropriate risk taking; and

 

·defer a significant portion of “at-risk” compensation to keep executives focused on continuous long-term, sustainable performance.

 

   
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Some specific controls that are in place to mitigate certain risks are as follows:

 

·Business Continuity and Executive Retention Risk. Total compensation is reviewed annually to ensure it remains competitive year over year, and that we have sufficient ‘holds’ on our key talent through potential forfeiture of unvested incentives, for example.

 

·Environmental and Safety Risk. Environmental and safety are important factors used to assess the on-going performance of the Company and have an important (and direct) impact on executive pay, in that improvements in safety and environmental metrics are rewarded and negative environmental and safety events will negatively affect contingent compensation.

 

·Cash Flow Risk. Salary levels are fixed in advance, while annual performance-based cash incentive awards are limited, in that they are linked to performance and are a percentage of salary, and PSUs are subject to a compensation cap.

 

·Stock Dilution Risk (from issuances of long-term incentives in the form of stock options and certain RSUs and PSUs which will be share-settled). Fortuna’s stock option plan has been limited to 12,200,000 Common Shares under option for many years. In addition, DSUs are paid in cash based on the Common Share price at the time of payout, rather than by issuing stock. Further, certain RSUs (and the PSUs granted in 2015) have been paid in cash based on the Common Share price at the time of payout, rather than by issuing stock, noting that a portion of RSUs granted in 2017 are to be paid out in stock.

 

·Inappropriate Risk Taking. Align executive interests with interests of shareholders by encouraging equity exposure through long-term incentives such as RSUs, PSUs and stock options, and mitigating incentives to undermine value through an anti-hedging policy.

 

Vesting Philosophy

 

The Compensation Committee believes that deferment of some components of compensation through the application of vesting schedules and performance goals supports retention of executives and long-term alignment with shareholder value. Accordingly, equity awards have the following vesting schedules:

 

 Stock Options: 50% vest after one year; 50% vest after two years
 RSUs: 20% vest after one year; 30% vest after two years; 50% vest after three years
PSUs:20% vest after one year; 30% vest after two years; 50% vest after three years – each vesting subject to fulfillment of performance goals by each vesting date.

 

Incentive Compensation Clawback Policy

 

In early 2016, the Compensation Committee recommended to the Board and, upon its further consideration, the Board adopted an Incentive Compensation Clawback Policy in order to provide a measure of accountability and to ensure that incentive compensation paid by the Company to its officers, directors and employees is based on accurate financial and operational data. Up to the entire amount of annual incentives, performance based compensation and short- and long-term incentives awarded, paid or payable to officers, directors and employees of the Company may be forfeit or subject to repayment if: a) the payment, grant or vesting of such compensation was based on the achievement of financial or operational results that were subsequently the subject of a restatement of financial statements issued in a prior fiscal year; (b) the Board determines that the applicable personnel member engaged in fraud, gross misconduct or gross negligence that caused, or meaningfully and directly contributed to, the restatement; (c) the amount of incentive compensation that would have been received by such personnel member would have been lower than the amount actually received had the financial results been properly reported; and (d) the Board determines that the forfeiture or repayment is in the best interest of the Company and its shareholders.

 

   
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Anti-Hedging Policy

 

Pursuant to the Company’s Anti-Hedging Policy adopted in early 2015, no director or officer of Fortuna is permitted to purchase financial instruments, including, for greater certainty, prepaid variable forward contracts, equity swaps, collars, or units of exchange funds that are designed to hedge or offset a decrease in market value of any Company securities granted as compensation or held, directly or indirectly, by such director or officer.

 

2017 Compensation

 

During the fiscal year ended December 31, 2017, the Company’s most recent fiscal year end, five individuals were “named executive officers” of the Company within the meaning of the definition set out in National Instrument Form 51-102F6, “Statement of Executive Compensation”. The following information provides disclosure of the compensation paid or payable by the Company to its CEO, CFO and three most highly compensated executive officers (other than the CEO and CFO):

 

·Jorge Ganoza Durant, the President (since January 23, 2006) and CEO (since August 13, 2008),
·Luis Ganoza Durant, the CFO (since June 5, 2006),
·Manuel Ruiz-Conejo, the Vice-President, Operations (since August 1, 2011),
·Jose Pacora, the Vice-President, Project Development (since November 10, 2014), and
·David Volkert, the Vice-President, Exploration (since August 8, 2016)

 

(herein together referred to as “NEOs”).

 

Base Salary

 

In establishing levels of cash and equity-based compensation, the Company considers the executive’s performance, level of expertise, responsibilities, and comparable levels of remuneration paid to executives of other companies of similar size, development and complexity within the mining industry. Fortuna believes that it is not always appropriate, however, to place full reliance on external salary surveys because of the years of service and experience of the Company’s executive team and the specific circumstances of the Company. The base salaries for the CEO and the CFO are reviewed by the Compensation Committee and any increase is recommended to the Board at the beginning of a fiscal year. Base salaries for the other NEOs are assessed and set by the CEO in consultation with the Compensation Committee.

 

The Compensation Committee continues to monitor competitive conditions including executive retention risks, and reviewed the 2017 GGA Reports in respect of executive officers base salaries for 2017. Taking into consideration the information and recommendations of the 2017 GGA Reports, the Compensation Committee recommended, and the Board approved, that the 2017 base salaries would remain the same as the 2016 and 2015 levels.

 

Annual Performance-Based Cash Incentives

 

Based on the recommendations of the Compensation Committee, the Board will (a) approve the bonus target and form of scorecard for each of the CEO and CFO, and will evaluate the performance of those individuals, and (b) approve the bonus target for each of the Vice Presidents. The CEO will approve the form of scorecard for each Vice President and will evaluate the performance of those individuals. Notwithstanding the foregoing, the Board has the discretion to adjust the amounts of annual performance-based cash incentives based on a recommendation by the Compensation Committee.

 

In 2017, the Board, on the recommendation of the Compensation Committee, approved an annual cash bonus plan for its executive officers. These annual performance-based cash incentives include the following variables:

 

·Target Levels. A percentage of base salary which takes into account the executive’s level of expertise and responsibilities, as well as comparable levels of remuneration of peer comparator companies.

 

·Scorecard Result. A measure of performance, based on the achievement of personal and corporate objectives during the fiscal year. Both personal and corporate objectives are defined for each executive of the Company.

 

   
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Target Levels

 

Taking into consideration the information and recommendations of the 2017 GGA Reports, the Compensation Committee recommended, and the Board approved, that the bonus target levels for the Company’s 2017 NEO’s annual performance-based cash incentive should remain at the same competitive levels as 2015 and 2016, namely:

 

 

NEO

 

Target Annual Performance-Based

Cash Incentive (% of Base Salary)

 
CEO   80%
CFO   60%
VP Operations   60%
VP Project Development   120%
VP Exploration   50%

 

The Board and management have the discretion to vary the amount of the bonus to reflect extraordinary circumstances.

 

2017 Scorecards – Achievement Factors and Results

 

Each NEO’s annual performance-based cash incentive includes corporate and personal achievement factors. Our corporate achievement factors are: (a) total shareholder return versus peers; and (b) return on assets, which together were 30% of each NEO’s (other than the VP Project Development which is 20%) total objectives for 2017. The achievement results of the 2017 corporate goals are:

 

 

Corporate Factor

 

Objective

 

Weighting

 

2017 Achievement

2017
Rating
Total shareholder return vs. peer group Above median 15%

Company return was -25% vs. peer group return of -22%

 

8%
Return on assets 3% ≤ ROA < 7% 15% 17.9% 15%
    30%   23%

 

Personal objectives and achievement results for each of the NEOs for 2017 included the following:

 

 

NEO

 

Personal Objective

 

Weighting

 

2017 Achievement

2017 Rating
CEO Advance Lindero to a positive construction decision in 2017 30% Positive construction decision made 30%
         
  Growth in brownfield & greenfield exploration opportunities 20% Mexico strategic alliance with Prospero Silver; two generative option agreements in Argentina 20%
         
  All-in sustaining cash cost (“AISCC”) of $9.8/oz silver +/-10% (at by-product budget metal prices) 10% AISCC: $6.2/oz silver 10%
         
  Safety indicators of SR: 180, LTI: 3 10% SR: 280, LTI: 2.8     0%
         
 

OVERALL CORPORATE AND PERSONAL ACHIEVMENT RATING: 83%

 

   
   
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NEO

 

Personal Objective

 

Weighting

 

2017 Achievement

2017 Rating
CFO Internal and external review/audit observations -  Quarterly and Annually:  No misstatement above management´s materiality threshold/ no high risk items/ no significant deficiencies 40% 2017 Audit reported no misstatement above management´s materiality threshold, no high risk items and no significant deficiencies 40%
         
  AISCC of $9.8/oz silver +/-10% (at by-product budget metal prices) 15% AISCC: $6.2/oz silver 15%
         
  Structure financing for Lindero construction 15% Completion of $74.8 M bought deal financing, and debt financing structured for $80 M 15%
         
 

OVERALL CORPORATE AND PERSONAL ACHIEVMENT RATING: 93%

 

VP Operations Develop pre-production plan and schedule for the Lindero Project 20% Technical studies concluded and positive construction decision made 20%
         
  Metal Production +/- 10% of:  Ag: 8.1 M oz, Au: 52.4 K oz 15% Ag: 8.3M oz, 2017 Au: 55.4k oz 15%
         
  AISCC of $9.8/oz silver +/-10% (at by-product budget metal prices) 15% AISCC: $6.2/oz silver 15%
         
  Safety indicators of SR: 180, LTI: 3 20% SR: 280, LTI: 2.8     0%
         
 

OVERALL CORPORATE AND PERSONAL ACHIEVMENT RATING: 73%

 

VP Project

Development

Advance Lindero to a positive construction decision

 

80%

Technical studies concluded and positive construction decision made

 

80%

 

 

 

OVERALL CORPORATE AND PERSONAL ACHIEVMENT RATING: 95%

 

VP Exploration Advance brownfields exploration targets to drill testing and discovery 25% 2017 Caylloma brownfield program discovered 2.5 M tonnes of inferred resources in Animas NE; San Jose advanced structural study and initiated aggressive underground drill programs at Victoria vein and Trinidad NE (Magdalena) 38%
         
  Development and implementation of explorations plans for properties in Nevada and Serbia 30% Nevada strategic alliance terminated; Serbia JV selected property  & advanced to drill stage 23%
         
  Execution of annual plan for generative exploration 10% Mexico strategic alliance with Prospero Silver; two generative option agreements in Argentina 10%
         
  VP and senior exploration staff complete a minimum of one continuing education course on advanced mineral exploration, industry business development or general management practices     5% Completed Chile mineral deposits course     5%
         
 

OVERALL CORPORATE AND PERSONAL ACHIEVMENT RATING: 98%

 

 

   
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The Compensation Committee notes that, in response to the Company’s assessment of internal controls for fiscal 2016, the 2017 scorecard for the CFO included personal objectives relating to internal and external audit observations with prescribed targets.

 

Annual Performance-Based Cash Incentives Awarded

 

As set forth above, the Company’s corporate objectives for 2017 with respect to return on assets were met; however, the corporate objective regarding total shareholder return was just short of the goal. As a result and in line with our pay-for-performance philosophy, the performance-based cash incentives for all NEOs were reduced. As well, the personal objectives of the CEO and the VP Operations regarding safety indicators were not met. Based on the foregoing factors, and on the achievement levels of the other respective personal objectives of NEOs for 2017, annual performance-based cash incentives for the financial year ended December 31, 2017 were determined in March 2018 and paid to NEOs as follows:

 

 

NEO

 

Annual Performance-Based

Cash Incentive Amount

 
Jorge Ganoza Durant, President & CEO  $396,000 
Luis Ganoza Durant, CFO  $299,700 
Manuel Ruiz-Conejo, VP Operations  $152,250 
Jose Pacora, VP Project Development  $313,500 
David Volkert, VP Exploration  $131,453 

 

The Compensation Committee gives great deference to the Company’s pay for performance philosophy. When determining Mr. Luis Ganoza’s performance-based cash incentive bonus for fiscal 2016, the Compensation Committee considered the timing of the filing of the Company’s audited financial statements, the Company’s assessment of the effectiveness of its controls and procedures and internal control over financial reporting, and the complex circumstances surrounding these matters. The Compensation Committee also considered Mr. Ganoza’s critical role in the Company’s cost control initiatives, financing initiatives (including the successful completion of the Company’s first cross-border public offering of its Common Shares), clean audit opinion on the Company’s financial statements, financial team management, and the successful and favourable resolution of the regulatory review completed by the US Securities and Exchange Commission.

 

Based on these factors, the Compensation Committee recommended and the Board approved a 2016 performance-based cash incentive award for Mr. Luis Ganoza of $94,350, representing 37% of his targeted cash incentive amount, with an additional $94,350 payable in calendar 2018 subject to receiving a favourable assessment regarding material weaknesses on internal control over financial reporting for fiscal 2017. As there were no material weaknesses in internal controls as at December 31, 2017, this fiscal 2016 bonus amount was paid to Mr. Ganoza in 2018 in addition to his fiscal 2017 bonus of $205,350.

 

2018 Scorecards – Achievement Objectives

 

Similar to 2017, our corporate achievement factors for annual performance-based cash incentive in 2018 are: (a) total shareholder return versus peers; and (b) return on assets, which together are 30% of each NEO’s (other than the VP Project Development which is 20%) total objectives for 2018. The achievement factors of the 2018 corporate goals are:

 

Corporate Factor Corporate Objective Weighting

Total shareholder return vs. peer group

 

Above median 15%
Return on assets 12% ≤ ROA < 15% 15%
    30%

 

   
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Personal objectives for each of the NEOs for 2018 include the following:

 

NEO Personal Objective Weighting
CEO Advance Lindero according to 2018 Board-approved plan and budget 30%
     
  Identification or acquisition of new projects with focus on post-discovery / pre-development opportunities   20%
     
  AISCC of $6.8/oz silver +/-10% (at by-product budget metal prices) 10%
     
  Safety indicators of SR: 180, LTI: 3 10%
     
CFO Internal and external review/audit observations -  Quarterly and Annually:  No misstatement above management´s materiality threshold/ no high risk items/ no significant deficiencies 40%
     
  AISCC of $6.8/oz silver +/-10% (at by-product budget metal prices) 15%
     
  Improve working capital management: set targets for 2018 at operating subsidiaries; implement centralized treasury function 15%
     
VP Operations Build organizational capabilities to generate and materialize productivity and innovation initiatives across all operations 20%
     
  Metal Production +/- 10% of:  Ag: 8.3 M oz, Au: 49 K oz 15%
     
  AISCC of $6.8/oz silver +/-10% (at by-product budget metal prices) 15%
     
  Safety indicators of SR: 180, LTI: 3 20%
     
VP Project By December 2018, Lindero within 15% execution 60%
Development    
  Safety indicators of SR: 180, LTI: 3 20%
     
VP Exploration Special focus on the execution of the 43,000 m 2018 San Jose drill program 20%
     
  Execution of the first phase exploration on Incachule and La Poma option properties (Argentina). Advance Serbia and Prospero (Mexico) strategic investments to a decision making point. 20%
     
  Focus on Salta, Argentina generative exploration; continue building the pipeline of early stage properties in the portfolio 10%
     
  VP and senior exploration staff complete a minimum of one continuing education course on advanced mineral exploration, industry business development or general management practices 5%
     
  Safety indicators of SR: 180, LTI: 3 15%
     

 

   
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Medium- and Long-Term Incentives

 

Stock Options

 

Incentive stock options have been granted from time to time by the Company in order to align the interests of the Company’s personnel with shareholders by linking compensation to the longer term performance of the Common Shares. Incentive stock options have been a significant component of executive compensation as it allows the Company to reward each individual’s efforts to increase shareholder value without requiring the use of the Company’s cash reserves.

 

Stock options granted since 2014 have a term of five years, with vesting restrictions of 50% exercisable after one year and 100% exercisable after two years from the date of grant. Upon vesting, the holder of an option is free to exercise and sell the underlying Common Shares subject to applicable securities laws. The Company does not have a policy in respect of holding or retention periods for exercised stock options. We believe that a ‘hold’ is achieved by having yearly share-based grants with vesting restrictions so that a significant number will be forfeited if the executive leaves the Company.

 

It is the Company’s policy to not re-price outstanding stock options.

 

Incentive options have been granted annually since the establishment of the Company’s share option plan in 2011 through 2015, and in 2017. Since 2013, non-executive directors are no longer granted incentive stock options, rather they receive equity-based compensation through deferred share units (“DSUs”).

 

Share Unit Plan

 

Overview

 

In November 2010, the Board, on the recommendation of the Compensation Committee, established a Restricted Share Unit Plan which was amended in March 2015 to include performance share units to become the “Share Unit Plan”. The purposes of the Share Unit Plan are to promote a greater alignment of interests between officers and employees of the Company and the shareholders of the Company, to associate a portion of officer and employee compensation with the returns achieved by shareholders of the Company over the medium term, and to attract and retain officers and employees with the knowledge, experience and expertise required by the Company. The Board may award such number of RSUs or PSUs (“Share Units”) to an eligible officer or employee (a “Grantee”) to provide appropriate equity-based compensation for the services that he or she renders to the Company.

 

In 2017, the Board approved, on the recommendation of the Compensation Committee, and the shareholders subsequently ratified, amendments to the Share Unit Plan which permit the Board to grant RSUs and PSUs that will be settled in Common Shares, or a mix of Common Shares and cash, rather than purely in cash. The purpose of these amendments was to better align executive compensation with the interests of the Company’s shareholders, to reduce the mark-to-market effect of cash-settled Share Units on the Company’s financial results, and to bring the terms of the Company’s Share Units in line with those granted by its peers.

 

The number of Common Shares issuable under the Share Unit Plan is limited to a fixed maximum percentage of 5% of the issued and outstanding Common Shares from time to time, provided that, in combination with all other security-based compensation arrangements of the Company, the aggregate number of Common Shares issuable thereunder will not exceed 10% of the issued and outstanding Common Shares from time to time. The maximum number of Common Shares issuable under the Share Unit Plan to insiders of the Company, in combination with all other security-based compensation arrangements of the Company, at any time will not exceed 10% of the issued and outstanding Common Shares, and the number of securities to be issued to insiders of the Company pursuant to such arrangements within any one-year period will not exceed 10% of the issued and outstanding Common Shares. The maximum number of Common Shares issuable under the Share Unit Plan to any one individual, together with any Common Shares issuable pursuant to any other security-based compensation arrangement of the Company, will not exceed 2% of the total number of issued and outstanding Common Shares from time to time which equalled 3,192,739 Common Shares as at December 31, 2017. The Share Unit Plan also requires that shareholder approval be obtained for certain amendments in accordance with the requirements of the TSX, including in the event of an increase in the maximum number of Common Shares issuable under the Share Unit Plan or an extension of the expiry date for the Share Units granted under the Share Unit Plan (see “Amendments” below for further details).

 

   
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At the time of 2017 amendments to the Share Unit Plan, the maximum amount of Common Shares issuable upon the payout of Share Units granted thereunder was set at 7,961,174, representing 5% of the issued and outstanding Common Shares at that time. As at the date of this Circular, there were 1,810,052 Common Shares issuable pursuant to share-settled Share Units granted under the Share Unit Plan.

 

On the recommendation of the Compensation Committee, the Board approved the granting of RSUs during the 2017 financial year to the officers and key employees of the Company which had a vesting restriction of 20% one year after granting, 30% two years after granting, and the remaining 50% three years after granting. A Grantee’s entitlement to payment of such RSUs is not subject to satisfaction of any other requirements or restrictions. An individual’s entitlement to a payout of any PSUs granted under the Share Unit Plan, however, is subject to satisfaction of both performance and vesting requirements as may be determined by the Board on the recommendation of the Compensation Committee.

 

Eligible Participants

 

Participation in the Share Unit Plan is restricted to employees and officers of the Company or an affiliate of the Company (each, an “Eligible Participant”).

 

Transferability

 

The rights or interests, including Share Units, of a Grantee under the 2015 Share Unit Plan may not be assigned, transferred or alienated in any way (other than to the beneficiary or estate of a Grantee, as the case may be, upon the death of the Grantee).

 

Administration of the Plan

 

The Share Unit Plan permits the Board to grant awards of Share Units to an Eligible Participant. Upon vesting, the Share Units give the Grantee a right to payment in cash in an amount equal to the fair market value of the vested Share Unit on the date of payment, less any withholding taxes. Share Units granted after the adoption of the 2017 amendments to the Share Unit Plan, which have vested, may be paid out in Common Shares, cash or a combination of Common Shares and cash equal to the fair market value of the vested Share Unit on the date of payment. “Fair market value” means, with respect to any particular date, the average closing price for a Common Share on the TSX on the five trading days immediately prior to that date.

 

Share Units shall expire if they have not vested prior to the expiry date of the Share Unit as established by the Board, which shall be no later than December 31 of the third calendar year following the end of the year in which the services to which the grant of such Share Unit relates (or where such services straddle two calendar years, the first calendar year in which the services to which the grant of such Share Units relates) were rendered. In addition, PSUs will be terminated to the extent that the performance objectives or other vesting criteria have not been met.

 

If a Grantee’s employment or service with the Company is terminated due to the voluntary resignation of the Grantee, then all Share Units granted to such person which have not vested prior to their resignation shall be forfeited and cancelled, and any vested Share Units credited to the Grantee’s account shall be paid out to such person as soon as practicable.

 

If a Grantee’s employment or service with the Company is terminated by the Company without cause, by such person for “good reason” (such as a demotion, a reduction in pay or a required relocation) or due to a disability or such person’s retirement, then: 1) such person shall be entitled to a pay out of that portion of PSUs that have vested as of the termination date, and all unvested PSUs shall be forfeited and cancelled; and 2) a fraction of such person’s unvested RSUs shall immediately vest in proportion to the number of days that such person was actively employed between the grant date and the termination date, with the remainder of the unvested RSUs held by such person being forfeited and cancelled. Any vested Share Units credited to the Grantee’s account as of the termination date shall be paid out to such person as soon as practicable.

 

If a Grantee is terminated for cause, such person’s Share Units, whether vested or unvested, shall be forfeited and cancelled as of the termination date. If a Grantee’s employment or service with the Company is terminated by the Company within 12 months of the occurrence of a change of control, or such person terminates his or her employment for “good reason” within 12 months after a change of control occurs, then all outstanding Share Units which have not vested shall immediately vest and be paid out.

 

   
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If a Grantee’s employment or service with the Company is terminated due to the death of such person, then: 1) such person’s beneficiaries shall be entitled to be paid out that portion of the PSUs that have vested, and all unvested PSUs shall be forfeited and cancelled; and 2) a fraction of such person’s unvested RSUs shall immediately vest in proportion to the number of days that such person was actively employed between the grant date and his or her date of death, with the remainder of the unvested RSUs held by such person being forfeited and cancelled. Any vested Share Units credited to the Grantee’s account as of the date of his or her death shall be paid out to such person’s beneficiaries as soon as practicable. Notwithstanding the foregoing, if a Grantee’s employment or service with the Company is terminated due to his or her death while performing his or her regular duties as an officer or employee of the Company, then all outstanding Share Units which have not vested shall immediately vest and be paid out to such person’s beneficiaries.

 

Payment of Share Units

 

Share Units granted after the adoption of the 2017 amendments to the Share Unit Plan, which have vested, may be paid out in Common Shares, cash or a combination of Common Shares and cash equal to the fair market value of the vested Share Unit on the date of payment. “Fair market value” means, with respect to any particular date, the average closing price for a Common Share on the TSX on the five trading days immediately prior to that date. Share Units are paid upon each vesting date in Common Shares, cash or a mix of Common Shares and cash, at the Board’s discretion, in an amount equal to the fair market value of the Share Units; however, the payout of PSUs is also subject to satisfaction of performance criteria.

 

Dividends

 

Share Units are not considered to be Common Shares of the Company under the Share Unit Plan, and do not entitle a Grantee to dividends.

 

Fractional Entitlements

 

No fractional Common Shares may be issued under the Share Unit Plan, before or after the amendments described hereunder.

 

Amendments

 

The Share Unit Plan may be amended, suspended or terminated by the Board, in whole or in part, at any time; provided, however, that no such amendment shall, without the consent of the Eligible Participants affected by the amendment, adversely affect the rights accrued to such Eligible Participants with respect to Share Units granted prior to the date of the amendment.

 

Notwithstanding the foregoing, shareholder approval shall be obtained in accordance with the requirements of the TSX for any amendment that results in:

 

(a)an increase in the maximum number of Common Shares issuable under the Share Unit Plan;
(b)an amendment to the individuals designated as Eligible Participants under the Share Unit Plan;
(c)an extension of the expiry date for Share Units granted under the Share Unit Plan;
(d)an amendment that would permit a Share Unit to be transferable or assignable, other than by will or the laws of descent and distribution; or
(e)an amendment to the amendment provisions contained in the Share Unit Plan.

 

Special Retention PSUs

 

In early 2015, the Compensation Committee engaged GGA to review Fortuna’s compensation philosophy to evaluate its relevance compared to Fortuna’s aggressive business strategy, evaluate and develop an updated peer group, review and analyse both the short-term and long-term incentive plan designs, review analyse and stress test the executive compensation program for the top five executive officers against the compensation philosophy, and provide recommendations for 2015 compensation. GGA also reviewed and designed a special retention incentive. Fortuna received a report in respect of the Company’s executive compensation practices that recommended an overall compensation strategy for 2015 that included salary, annual performance-based cash-incentives and long-term incentive awards in the form of PSUs, RSUs and stock options (the “2015 GGA Report”).

 

   
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In particular, the Compensation Committee reviewed the opportunity to mitigate retention risks through a grant of special retention PSUs (the “2015 PSUs”) to be granted under the 2015 Share Unit Plan to certain NEOs whom the Compensation Committee considered critical to be retained during – and after - the execution of the Company’s current unprecedented growth opportunity, namely the expansion of the San Jose mine to 3,000 tpd. The 2015 GGA Report analysed and recommended the granting of the Special Retention PSUs to certain NEOs under stringent performance metrics. Taking into consideration the Company’s and executives’ exceptional performance in 2014, the critical need to retain our proven executive team, and the information and recommendations of the 2015 GGA Report, the Compensation Committee recommended in 2015, and the Board approved in 2015, the following grants of 2015 PSUs under the 2015 Share Unit Plan to the following NEOs, subject to the performance and vesting metrics set out below:

 

NEO  No. of 2015 PSUs 
Jorge Ganoza Durant, President & CEO   758,255 
Luis Ganoza Durant, CFO   172,270 
Manuel Ruiz-Conejo, VP Operations   176,394 

 

The 2015 PSUs had the following performance and vesting metrics:

 

Vesting/Payout Date   Amount Vested   Performance Goal
12 months from grant   20%   Dry stack tailings project is within prescribed target of budget and completion schedule. (vested and paid in March 2016)
24 months from grant   30%   San Jose expansion to 3,000 tpd is within prescribed target of budget and completion schedule. (vested and paid in May 2017)
36 months from grant   50%   Production in 2017 is within prescribed target of silver and gold ounces. (vested and paid in March 2018)

 

The Compensation Committee and the Board believe that the dual performance and vesting schedules of the 2015 PSUs were critical components in retaining our key executives through not only the construction and commissioning phase, but also an operating phase that is expected to last approximately 18 months beyond the scheduled completion of the San Jose expansion.

 

As at December 31, 2017, the only PSUs outstanding were the 2015 PSUs.

 

The Compensation Committee and the Board believe that the dual performance and vesting schedules of the Special Retention PSUs were critical components in retaining our key executives through not only the construction and commissioning phase, but also an operating phase that is expected to last approximately 18 months beyond the scheduled completion of the San Jose expansion.

 

Performance Graph

 

The following graph compares the total cumulative shareholder return over the past five fiscal years for $100 invested in Common Shares on December 31, 2012 with the cumulative total return of the S&P / TSX Composite Index and the S&P / TSX Global Mining Index. The performance of the Company’s Common Shares set out below does not necessarily reflect future price performance.

 

   
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The Company has experienced significant and steady growth over the past five years, evolving to its current position as a precious metals producer with two operating mines, and the Lindero gold project in Argentina currently under construction, and certain performance-based components of the compensation to executive officers has increased accordingly. The global economic downturn in 2012 had a dramatic negative impact on the financial markets and commodity prices in particular, resulting in a significant downturn in share prices for most exploration companies and precious metal producers which persisted until mid-2016. Despite these negative market conditions, the Company’s operations have continued to grow during the past five years (notably, the San Jose expansion to 3,000 tpd and the Lindero Project acquisition and mine construction start), and compensation levels generally reflect this positive business performance. In order to support the Company’s goal of managing costs during fluctuating market conditions, however, management compensation for 2014 was set at the same levels as for 2013, and 2016 and 2017 levels were unchanged from 2015.

 

Relative Performance – Growth and Return Metrics

 

The Compensation Committee believes that it is important to evaluate relative performance of various key business growth metrics including Operating Cash Flow, EBITDA, Revenue and Gold Production. As illustrated below, Fortuna growth metrics performed at the top quartile or higher than its peer group.

 

   
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Source: Global Governance Advisors

 

It is also important to evaluate relative performance of key return metrics including Return on Assets (“ROA”), Return on Equity (“ROE”) and Return on Invested Capital (“ROIC”). As illustrated below, from a return metric perspective, Fortuna performed well above the top quartile of its peer group on both a one and 3 year basis for ROA, ROE (2017) and ROIC (2017). It performed around the median on a 3 year basis for the relative ROE and ROIC metrics.

 

 

Source: Global Governance Advisors

 

   
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When considering the industry volatility over the past three years and Fortuna’s total performance, Fortuna has outperformed its peer group in an array of important business metrics.

 

NEO Profiles

 

JORGE GANOZA DURANT, Chief Executive Officer

 

 

 

At Risk pay - 73%

 

   2017   2016   2015 
Base salary  $600,000   $600,000   $600,000 
Annual incentive  $396,000   $624,000   $504,000 
Share Units  $709,087   $1,134,275   $1,995,000 
Stock Options  $472,725    N/A   $570,000 
Total Direct Compensation  $2,177,812   $2,358,275   $3,669,000 

 

Share Ownership (December 31, 2017)
Target  Target Value   Share/Equity
Ownership
   Total
Acquisition
Value *
 
3x base salary  $1,800,000    500,743   $1,867,258 

 

* Target Met

 

LUIS GANOZA DURANT, Chief Financial Officer

 

 

 

At Risk pay - 70%

 

   2017   2016   2015 
Base salary  $370,000   $370,000   $350,000 
Annual incentive  $299,700   $94,350   $205,350 
Share Units  $322,199   $515,399   $582,750 
Stock Options  $214,800    N/A   $259,000 
Total Direct Compensation  $1,206,699   $979,749   $1,397,100 

 

Share Ownership (December 31, 2017)
Target  Target Value   Share/Equity
Ownership
   Total
Acquisition
Value *
 
1x base salary  $370,000    117,960   $532,301 

 

* Target Met

 

   
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MANUEL RUIZ-CONEJO, VP Operations

 

 

 

At Risk pay - 64%

 

   2017   2016   2015 
Base salary  $350,000   $350,000   $350,000 
Annual incentive  $152,250   $231,000   $204,750 
Share Units  $274,927   $439,780   $552,500 
Stock Options  $183,285    N/A   $221,000 
Total Direct Compensation  $960,461   $1,020,780   $1,328,250 

 

Share Ownership (December 31, 2017)
Target  Target Value   Share/Equity
Ownership
   Total
Acquisition
Value *
 
1x base salary  $350,000    56,197   $284,458 

 

* Deadline to meet target: March 14, 2021

 

JOSE PACORA, VP Project Development

 

 

 

At Risk pay - 73%

 

   2017   2016   2015 
Base salary  $275,000   $275,000   $275,000 
Annual incentive  $313,500   $478,500   $381,150 
Share Units  $255,023   $333,318   $68,750 
Stock Options  $183,285    N/A   $221,000 
Total Direct Compensation  $1,026,807   $1,086,818   $945,900 

 

Share Ownership (December 31, 2017)

 

 

Target

 

 

Target Value

  

 

Share/Equity
Ownership

   Total
Acquisition
Value *
 
1x base salary  $275,000    52,129   $263,864 

 

* Deadline to meet target: March 14, 2021

 

DAVID VOLKERT, VP Exploration

 

 

 

At Risk pay - 60%

  

   2017   2016 *   2015 
Base salary  $269,647   $102,097    N/A 
Annual incentive  $131,453   $89,323    N/A 
Share Units  $133,443   $133,443    N/A 
Stock Options  $132,512    N/A    N/A 
Total Direct Compensation  $667,055   $324,863    N/A 

 

* appointed an executive officer on August 8, 2016

 

Share Ownership (December 31, 2017)

 

 

Target

 

 

 

Target Value

  

 

Share/Equity
Ownership

   Total
Acquisition
Value **
 
1x base salary  CAD$350,000     72,146   CAD$434,790  

 

** Target met

 

   
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The above-noted information regarding Total Direct Compensation includes the value of all equity awards at the time of grant (regardless of vesting provisions) but does not include any increase in the award values as at the vesting/payout dates due to increases in the Company’s stock prices. Such amounts are reflected under the heading “All Other Compensation” in the table below.

 

Summary Compensation Table

 

The following summarizes all compensation paid or payable to NEOs during the fiscal years ended December 31, 2017, 2016 and 2015:

 

                  

Non-Equity Annual

Incentive Plan

Compensation

         
Name and
Principal Position
  Fiscal
Year
   Salary   Share-
based
Awards
 (1)
   Option-
based
Awards
 (2)
   Annual
Incentive
Plans (3)
   Long-term
Incentive
Plans
   All Other
Compensation  
(4)(5)
   Total
Compensation
 
                                 
Jorge Ganoza Durant   2017   $600,000   $709,087   $472,725   $396,000    Nil   $246,163   $2,423,974 
CEO   2016   $600,000   $1,134,275    N/A   $624,000    Nil   $209,359   $2,567,634 
    2015   $600,000   $1,995,000   $570,000   $504,000    Nil   $26,505   $3,695,505 
                                         
Luis Ganoza Durant   2017   $370,000   $322,199   $214,800   $299,700    Nil   $52,189   $1,258,887 
CFO   2016   $370,000   $515,399    N/A   $94,350    Nil   $109,643   $1,089,392 
    2015   $370,000   $582,750   $259,000   $205,350    Nil   $13,384   $1,430,484 
                                         
Manuel Ruiz-Conejo   2017   $350,000   $274,927   $183,285   $152,250    Nil   $54,660   $1,015,120 
VP, Operations   2016   $350,000   $439,780    N/A   $231,000    Nil   $102,213   $1,122,993 
    2015   $350,000   $552,500   $221,000   $204,750    Nil   $17,763   $1,346,013 
                                         
Jose Pacora   2017   $275,000   $255,023   $170,015   $313,500    Nil   $24,371   $1,037,908 
VP, Project   2016   $275,000   $333,318    N/A   $478,500    Nil   $52,781   $1,139,599 
 Development   2015   $275,000   $68,750   $68,750   $381,150    Nil   $7,000   $800,650 
                                         
David Volkert (6)   2017   $269,647   $198,768   $132,512   $131,453    Nil   $20,717   $753,097 
VP, Exploration   2016   $102,097   $133,443    N/A   $89,323    Nil   $2,123   $326,986 
    2015     N/A    N/A    N/A    N/A    N/A    N/A    N/A 

 

Notes:

 

(1)The 2017 amounts represent the grant date fair market value of share-settled RSUs which was determined by the Board at the time of granting and based on the then market price of the Company’s shares of CAD$6.35. The grant date values were calculated in CAD$ and translated to US$ at the 2017 year average exchange rate of CAD$1.00 = US$0.77042. The accounting fair value of the RSUs is also based on the market price at the time of grant, but the amount recorded is calculated using the pro-rated portion of the RSU deemed to have vested (but not actually vested) as at December 31, 2017. The accounting fair values were calculated in CAD$ and translated to US$ on a quarterly basis at the applicable quarterly average exchange rate. The accounting fair values for 2017 are $220,959 for Jorge Ganoza Durant, $100,400 for Luis Ganoza Durant, $85,669 for Manuel Ruiz-Conejo, $79,468 for Jose Pacora, and $61,938 for David Volkert.

 

The 2016 amounts represent the grant date fair market value of cash-settled RSUs which was determined by the Board at the time of granting and based on the then market price of the Company’s shares of CAD$4.80. The accounting fair value is calculated using the pro-rated portion of the RSU deemed to have vested (but not actually vested) as at December 31, 2016 and based on the year-end market price of the Company’s shares of US$5.65 (CAD$7.59). The accounting fair values are $2,373,091 for Jorge Ganoza Durant, $692,027 for Luis Ganoza Durant, $593,787 for Manuel Ruiz-Conejo, $347,899 for Jose Pacora, and $17,156 for David Volkert. All amounts were calculated in CAD$ and translated to US$ at the 2016 year-end exchange rate of CAD$1.00 = US$0. 7448.

 

The 2015 amounts represent the grant date fair market value of cash-settled RSUs and PSUs which was determined by the Board at the time of granting and based on the then market price of the Company’s shares of CAD$4.79. The accounting fair value is calculated using the pro-rated portion of the RSU or PSU deemed to have vested (but not actually vested) as at December 31, 2015 and based on the year-end market price of the Company’s shares of US$2.24 (CAD$3.11). The accounting fair values are $878,308 for Jorge Ganoza Durant, $232,803 for Luis Ganoza Durant, $227,025 for Manuel Ruiz-Conejo, and $17,656 for Jose Pacora. All amounts were calculated in CAD$ and translated to US$ at the 2015 year-end exchange rate of CAD$1.00 = US$0.72008.

 

   
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(2)Amounts represent the fair value of the options granted which was determined by the Board at the time of granting and based on the then market price of the Company’s shares of CAD$6.35. The grant date values were estimated using the Black-Scholes option pricing model consistent with the accounting values used in the Company’s financial statements, with the following assumptions: for 2017: risk-free interest rate of 0.77%, dividend yield of 0%, expected life of 3 years, forfeiture rate of 5.57%, and a volatility factor of 63.02%; for 2015: risk-free interest rate of 0.45%, dividend yield of 0%, expected life of 3 years, forfeiture rate of 5.25%, and a volatility factor of 61.22%. Option pricing models require the input of subjective assumptions including the expected price volatility. Changes in the subjective input assumptions can materially affect the fair value estimate, and therefore the existing models do not necessarily provide a reliable single measure of the fair value of these stock options.

 

The accounting fair values of the options were calculated using the pro-rated portion of the options deemed to have vested (but not actually vested) as at the applicable fiscal year end. The amounts were calculated in CAD$ and translated to US$ on a quarterly basis at the applicable quarterly average exchange rate.

 

(3)Amounts represent bonuses earned for the applicable year. For fiscal 2016, Mr. Luis Ganoza was also granted a conditional amount under the annual incentive plan of $94,350, which would be paid in 2018 if the Company received a favourable internal controls assessment regarding material weaknesses for fiscal 2017. As there were no material weaknesses in internal controls as at December 31, 2017, this amount was paid to Mr. Ganoza as part of his fiscal 2017 bonus.

 

(4)For 2017 and 2016, includes health and life insurance premiums paid on behalf of NEOs; and where the sum of a RSU and PSU, as applicable, payout made in 2017 and the amounts of previous payouts made for that RSU or PSU equals an amount that is in excess of the previously disclosed grant fair value of that RSU or PSU, that excess amount is included (for 2017: $220,954 for Jorge Ganoza Durant, $35,498 for Luis Ganoza Durant, $33,233 for Manuel Ruiz-Conejo, $18,932 for Jose Pacora and Nil for David Volkert); for 2016: ($187,586 for Jorge Ganoza Durant, $94,634 for Luis Ganoza Durant, $83,024 for Manuel Ruiz-Conejo, $50,471 for Jose Pacora, and N/A for David Volkert).

 

(5)For 2015, health and life insurance premiums paid on behalf of all NEOs; directors’ fees paid to Jorge Ganoza Durant of $8,500. Effective April 1, 2015, Jorge Ganoza Durant is no longer paid any compensation, including annual retainer and meeting fees, in his capacity as a director of the Company.

 

(6)Was appointed an executive officer on August 8, 2016.

 

Option-Based and Share-Based Awards to NEOs

 

The following sets forth the details of incentive stock options to purchase Common Shares of the Company and share units held by NEOs as at December 31, 2017:

   
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   OPTION BASED AWARDS   SHARE-BASED AWARDS 
Name  No. of
Securities
Underlying
Unexercised
Options
   Option
Exercise
Price (1)
   Option
Expiration
Date
  Value of
Unexercised
In-The-
Money
Options (1)(2)
   Value
Vested
During
the Year
 (3)
   Market
Value of
Share Units
Vested
During the
Year (4)
   Market
Value of
Vested
Share
Units
Not Paid
Out (5)
   No. of
Share
Units
Not
Vested
   Market
Value of
Share
Units Not
Vested (5)
 
                                    
Jorge Ganoza Durant   191,663   $3.82   Mar. 18, 2020  $270,580   $305,079   $2,046,151   $814,175    853,717   $4,464,940 
    229,124   $5.06   May 28, 2022  $38,544                          
    420,787           $309,124                          
                                            
Luis Ganoza Durant   122,078   $3.82   Mar. 18, 2020  $172,343   $138,624   $671,088    N/A    301,782   $1,578,320 
    104,111   $5.06   May 28, 2022  $17,514                          
    226,189           $189,857                          
                                            
Manuel Ruiz-Conejo   148,623   $3.82   Mar. 18, 2020  $209,818   $118,285   $622,422    N/A    272,204   $1,423,627 
    88,836   $5.06   May 28, 2022  $14,944                          
    237,459           $224,763                          
                                            
Jose Pacora   46,234   $3.82   Mar. 18, 2020  $65,271   $36,796   $200,711    N/A    135,863   $710,563 
    82,404   $5.06   May 28, 2022  $13,862                          
    128,638           $79,133                          
                                            
David Volkert   64,227   $5.06   May 28, 2022  $10,805    N/A   $15,804    N/A    52,624   $275,224 

 

Notes:
(1)All option-based awards and share-based awards are made in CAD$. The option exercise price, and values of unexercised in-the-money options have been converted to US$ using the exchange rate at December 31, 2017 of CAD$1.00 = US$0.79713.
(2)Calculated using the closing price of the Common Shares on the Toronto Stock Exchange at December 31, 2017 of CAD$6.56 (US$5.23) less the exercise price of in-the-money stock options.
(3)The value of options vested during the year is converted to US$ using the 2017 year average exchange rate of CAD$1.00 = US$0.77042, and is calculated based on the closing price of the Company’s Common Shares on the Toronto Stock Exchange at the date of vesting (March 19, 2017 was CAD$6.79 (US$5.41)).
(4)The value of share units vested during the year is converted to US$ based on the 2017 year average exchange rate of CAD$1.00 = US$0.77042, and is calculated based on the average closing price of the Company’s Common Shares on the Toronto Stock Exchange for the five days preceding the respective dates of vesting (March 16, 2017 was CAD$7.01 (US$5.40); March 19, 2017 was CAD$7.11 (US$5.48); March 24, 2017 was CAD$6.84 (US$5.27); and August 10, 2017 was CAD$5.64 (US$4.35)), times the number of share units.
(5)The values of vested share units not yet paid out, and share units not vested have been converted to US$ based on the exchange rate at December 31, 2017 of CAD$1.00 = US$0.79713, and are calculated based on the closing price of the Company’s Common Shares on the Toronto Stock Exchange at December 31, 2017 of CAD$5.56 (US$5.23) times the number of share units.

 

Management Contracts / Termination and Change of Control Benefits

 

The Company has entered into employment agreements with each of its current NEOs, all of which include change of control provisions. The change of control provisions recognize that the NEO is integral to the operation and continued development of the Company and therefore requires protection from disruption of his employment in the event of a change of control of the Company.

 

Effective January 1, 2015, the Company entered into amended and restated employment agreements with its current NEOs. The agreements were amended to reflect that on termination without cause, any outstanding stock options or RSUs which were awarded on or after January 1, 2015 will vest on a pro-rated basis. This is consistent with the direction of market practice and governance best practices. Any previously granted stock options or RSUs will continue to vest fully on termination without cause. PSUs do not vest on termination except in the event of a change of control.

 

   
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The employment agreements also provide that if, as a result of a change of control of the Company, the NEO is terminated or the change of control results in a reduction in his level of authority, responsibility, title or reporting relationship, a reduction in certain components of his compensation, or a change of his primary work location, then he will be entitled to severance pay.

 

A description of each employment agreement is set out below.

 

Jorge Ganoza Durant, President and Chief Executive Officer

 

Pursuant to an employment agreement dated effective January 1, 2015, the Company paid to Jorge Ganoza Durant in 2017 an annual base salary of $600,000. The agreement has no fixed expiry date and contains provisions regarding salary, paid vacation time, eligibility for annual equity-based awards and performance-based cash bonuses, benefits, and change of control of the Company. In the event of termination without cause, Mr. Ganoza will be entitled to severance pay equal to 24 months’ annual salary. If Mr. Ganoza chooses to terminate his contract, he is required to give six months’ notice to the Company.

 

If, on December 31, 2017, Mr. Ganoza had been terminated without cause, 44,317 Common Shares for payout of vested RSUs, and $3,325,808 (comprised of US$1,200,000 for 2x annual base salary and US$2,125,808 for payout of vested RSUs) would have been payable to him. If a change of control of the Company had occurred, 144,943 Common Shares for payout of vested RSU, and $8,519,115 (comprised of $1,800,000 for 3x annual base salary, $1,440,000 for 3x an assumed 80% bonus, and $5,279,115 for payout of vested RSUs and PSUs) would have been payable to him.

 

Luis Ganoza Durant, Chief Financial Officer

 

Pursuant to an employment agreement dated effective January 1, 2015, the Company paid to Luis Ganoza Durant in 2017 an annual base salary of $370,000. The agreement has no fixed expiry date and contains provisions regarding salary, paid vacation time, eligibility for annual equity-based awards and performance-based cash bonuses, benefits, and change of control of the Company. In the event of termination without cause, Mr. Ganoza will be entitled to severance pay equal to 18 months’ annual salary. If Mr. Ganoza chooses to terminate his contract, he is required to give six months’ notice to the Company.

 

If, on December 31, 2017, Mr. Ganoza had been terminated without cause, 20 137 Common Shares for payout of vested RSUs, and $1,150,988 (comprised of $555,000 for 1.5x annual base salary and US$595,988 for payout of vested RSUs) would have been payable to him. If a change of control of the Company had occurred, 65,860 Common Shares for payout of vested RSUs, and $2,762,320 (comprised of $740,000 for 2x annual base salary, $444,000 for 2x an assumed 60% bonus, and $1,578,320 for payout of vested RSUs and PSUs) would have been payable to him.

 

Manuel Ruiz-Conejo, Vice-President, Operations

 

Pursuant to an employment agreement dated effective January 1, 2015, the Company paid to Manuel Ruiz-Conejo in 2017 an annual base salary of $350,000. The agreement has no fixed expiry date and contains provisions regarding salary, paid vacation time, eligibility for annual equity-based awards and performance-based cash bonuses, benefits, and change of control of the Company. In the event of termination without cause, Mr. Ruiz-Conejo will be entitled to severance pay equal to 12 months’ annual salary. If Mr. Ruiz-Conejo chooses to terminate his contract, he is required give three months’ notice to the Company.

 

If, on December 31, 2017, Mr. Ruiz-Conejo had been terminated without cause, 17,182 Common Shares for payout of vested RSUs, and $858,545 (comprised of $350,000 for 1x annual base salary, and US$508,545 for payout of vested RSUs) would have been payable to him. If a change of control of the Company had occurred, 56,197 Common Shares for payout of vested RSUs, and $2,333,6272 (comprised of $700,000 for 2x annual base salary, $210,000 for 1x an assumed 60% bonus, and $1,423,627 for payout of vested RSUs and PSUs) would have been payable to him.

 

   
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Jose Pacora, Vice-President, Project Development

 

Pursuant to an employment agreement dated effective January 1, 2015, as amended June 1, 2015, the Company paid to Jose Pacora in 2017 an annual base salary of $275,000. The agreement has no fixed expiry date and contains provisions regarding salary, paid vacation time, eligibility for annual equity-based awards and performance-based cash bonuses, benefits and change of control of the Company. In the event of termination without cause, Mr. Pacora will be entitled to severance pay equal to 12 months’ annual salary. If Mr. Pacora chooses to terminate his contract, he is required to give three months’ notice to the Company.

 

If, on December 31, 2017, Mr. Pacora had been terminated without cause, 15,929 Common Shares for payout of vested RSUs, and $596,5642 (US$275,000 for 1x annual base salary, and US$321,564 for payout of vested RSUs) would have been payable to him. If a change of control of the Company had occurred, 52,129 Common Shares for payout of vested RSUs, and $1,590,563 (comprised of $550,000 for 2x base salary, $330,000 for 1x an assumed 120% bonus, and $710,563 for payout of vested RSUs) would have been payable to him.

 

David Volkert, Vice-President, Exploration

 

Pursuant to an employment agreement dated effective August 8, 2016, the Company paid to David Volkert in 2017 an annual base salary of CAD$350,000. The agreement has no fixed expiry date and contains provisions regarding salary, paid vacation time, eligibility for annual equity-based awards and performance-based cash bonuses, benefits and change of control of the Company. In the event of termination without cause, Mr. Volkert will be entitled to severance pay equal to 12 months’ annual salary. If Mr. Volkert chooses to terminate his contract, he is required to give three months’ notice to the Company.

 

If, on December 31, 2017, Mr. Volkert had been terminated without cause, 12,423 Common Shares for payout of vested RSUs, and CAD$393,348 (CAD$350,000 for 1x annual base salary, and CAD$43,348 for payout of vested RSUs) would have been payable to him. If a change of control of the Company had occurred, 40,630 Common Shares for payout of vested RSUs, and CAD$1,220,213 (comprised of CAD$700,000 for 2x base salary, CAD$175,000 for 1x an assumed 50% bonus, CAD$345,213 for payout of vested RSUs) would have been payable to him.

 

Compensation to Directors

 

Up until 2009, the non-executive Directors of the Company were primarily compensated by way of directors’ fees and stock options. In 2010, the Company commenced granting DSUs (described below) to the non-executive directors, and since 2013, ceased the granting of stock options to such directors.

 

Deferred Share Unit Plan

 

The Board, on the recommendation of the Compensation Committee, established a Deferred Share Unit Plan (the “DSU Plan”) the purposes of which are to promote a greater alignment of interests between non-executive Directors and the shareholders of the Company; and to provide a compensation system for non-executive Directors that, together with any other compensation mechanisms of the Company, reflects the responsibility, commitment and risk accompanying Board membership.

 

The Board may award such number of DSUs to an eligible Director to provide appropriate equity-based compensation for the services he or she renders to the Company. Unless otherwise determined by the Board, DSUs vest immediately and a Director’s entitlement to payment of such DSUs is not subject to satisfaction of any requirements as to any minimum period of membership on the Board.

 

DSU’s are paid in cash and only upon termination, which is deemed to occur on the earliest of (i) the date of voluntary resignation or retirement of the Director from the Board; (ii) the date of death of the Director; or (iii) the date of removal of the Director from the Board whether by shareholder resolution, failure to achieve re-election or otherwise; and on which date the Director is not an employee of the Company or any of its affiliates.

 

   
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Notwithstanding any vesting conditions that the Board may have established in respect of a grant of DSU, upon the occurrence of a change of control, all outstanding DSUs will become fully vested. The aggregate number of DSUs outstanding pursuant to the DSU Plan must not exceed 1% of the number of issued Common Shares in the Company outstanding from time to time.

 

Retainer Fees

 

Retainer fees for non-executive directors remained unchanged from 2011 to 2016. Effective June 1, 2017, the Board, on the recommendation of the Compensation Committee and GGA, approved an increase in the Board Member cash annual retainer from $30,000 to $80,000, and a decrease in the equity (DSUs) annual retainer from CAD$150,000 to CAD$90,000. All other director retainers and per meeting fees remain at the 2011 levels. Accordingly, the current cash directors’ fees are:

 

Board Member annual retainer  $80,000 
Plus, as applicable:     
Chairman of the Board annual retainer  $75,000 
Audit Committee Chair annual retainer  $10,000 
Other Committee Chair annual retainer  $5,000 
For each Board meeting attended  $1,000 
For each Audit Committee meeting attended  $1,500 
For each other Committee meeting attended  $1,000 

 

Effective April 1, 2015, Jorge Ganoza Durant is no longer paid any compensation, including annual retainer and meeting fees, in his capacity as a director of the Company.

 

Director Compensation Table

 

The following summarizes all cash compensation paid to the Directors who were not NEOs of the Company during the fiscal year ended December 31, 2017:

 

 

Name

 

Director

Fees Earned

  

Share-

based

Awards(1)

  

Option-

based

Awards

  

All Other

Compensation

  

Total

Compensation

 
                     
Simon Ridgway  $144,667   $71,741    N/A   $69,338(2)  $285,746 
                          
Mario Szotlender  $79,292   $71,741    N/A   $69,338(2)  $220,371 
                          
Robert Gilmore  $89,667   $71,741    N/A    Nil   $161,408 
                          
David Farrell  $87,542   $71,741    N/A    Nil   $159,283 
                          
David Laing  $74,667   $71,741    N/A    Nil   $146,408 
                          
Alfredo Sillau  $75,167   $71,741    N/A    Nil   $146,908 
                          
Kylie Dickson(3)  $35,000   $26,902    N/A    Nil   $61,902 

 

Notes:

(1)The amounts represent the grant date fair market value of DSUs which was determined by the Board at the time of granting and based on the then market price of the Company’s shares of CAD$6.35 for Messrs. Ridgway, Szotlender, Gilmore, Farrell, Laing and Sillau; and CAD$5.56 for Ms. Dickson. The accounting fair value is calculated based on the year-end market price of the Company’s shares of CAD$6.56 (US$5.23). The accounting fair values of the DSUs are $74,113 for each of Messrs. Ridgway, Szotlender, Gilmore, Farrell, Laing and Sillau; and $31,741 for Ms. Dickson. All amounts were calculated in CAD$ and translated to US$ at the 2017 year end exchange rate of CAD$1.00 = US$0.79713.

 

   
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(2)For corporate development and financial advisory services provided by: (i) a company controlled by Simon Ridgway - CAD$90,000; and (ii) Mario Szotlender - CAD$90,000. The payments were made monthly in CAD$ and were converted to US$ and recorded on the Company’s books using the average 2017 exchange rate of CAD$1.00 = US$0.77042.
(3)Ms. Dickson was appointed as a director on August 16, 2017.
(4)The relevant compensation information for Jorge Ganoza Durant, a director and NEO, is provided in the “Summary Compensation Table” above.

 

Option-Based and Share-Based Awards to the Directors

 

As at December 31, 2017, there were no DSUs that had not vested. The following table sets forth the details of incentive stock options to purchase Common Shares of the Company and DSUs held by the Directors who were not NEOs of the Company as at December 31, 2017 (all amounts shown in US$):

 

   OPTION-BASED AWARDS  SHARE-BASED AWARDS
Name  No. of
 Securities
Underlying
Unexercised
Options
  Option
Exercise
Price
  Option
Expiration
Date
  Value
Vested
During
the Year
  Value of
Unexercised
In-The-Money
Options
  Market
Value of
DSUs Vested
During the
Year (1)(2)(4)
   Market
Value of
Vested DSUs
Not Paid Out
(3)(4)
   No. of
DSUs
Not
Vested
(4)
  Market
Value
of DSUs
Not
Vested
(4)
                              
Simon Ridgway  Nil  N/A  N/A  N/A  N/A  $71,741   $1,644,319   N/A  N/A
                                
Mario Szotlender  Nil  N/A  N/A  N/A  N/A  $71,741   $1,155,161   N/A  N/A
                                
Robert Gilmore  Nil  N/A  N/A  N/A  N/A  $71,741   $1,104,443   N/A  N/A
                                
David Farrell  Nil  N/A  N/A  N/A  N/A  $71,741   $937,999   N/A  N/A
                                
David Laing  Nil  N/A  N/A  N/A  N/A  $71,741   $114,174   N/A  N/A
                                
Alfredo Sillau  Nil  N/A  N/A  N/A  N/A  $71,741   $106,314   N/A  N/A
                                
Kylie Dickson (5)  Nil  N/A  N/A  N/A  N/A  $26,902   $31,741   N/A  N/A

 

Notes:

(1)All share-based awards are made in CAD$.
(2)The market value of DSUs vested during the year is converted to US$ using the 2017 year-end exchange rate of CAD$1.00 = US$0.79713, and is calculated as the number of DSUs outstanding times the closing price of the Company’s Common Shares on the Toronto Stock Exchange one day prior to the date of vesting, which was CAD$6.35 (US$5.06) for Messrs. Ridgway, Szotlender, Gilmore, Farrell, Laing and Sillau; and CAD$5.56 (US$4.43) for Ms. Dickson.
(3)The value of vested DSUs not yet paid out has been converted to US$ using the 2017 year-end exchange rate of CAD$1.00 = US$0.79713, and calculated as the number of DSUs outstanding times the closing price of the Company’s Common Shares on the Toronto Stock Exchange at December 31, 2017 of CAD$6.56 (US$5.23).
(4)All DSUs were fully vested upon granting but are not realizable until termination.
(5)Ms. Dickson was appointed as a director on August 16, 2017.

 

SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS

 

The following table sets out information regarding compensation plans under which equity securities of the Company are authorized for issuance, as at December 31, 2017:

   
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EQUITY COMPENSATION PLAN
   (a)   (b)   (c) 
Plan Category  No. of Securities to be
Issued Upon Exercise of
Outstanding Options,
Warrants and Rights
   Weighted Average Exercise
Price of Outstanding
Options, Warrants and
Rights (CAD$)
   No. of Securities Remaining
Available for Future Issuance under
Equity Compensation Plans
(excluding Securities Reflected in
column (a))
 
             
Equity Compensation Plans Approved by Shareholders:
Options   1,155,527    5.56    2,222,905 
Share Units   390,751    6.35    7,570,423 
                
Equity Compensation Plans Not Approved by Shareholders:
    

 

N/A

    

 

N/A

    

 

N/A

 
                
Total:   1,546,278    N/A    9,793,328 

 

Share Unit Plan

 

The Company’s Share Unit Plan was last approved by the shareholders on July 5, 2017. At the time of the 2017 amendments to the Share Unit Plan to permit share-settled Share Units, the maximum amount of Common Shares issuable upon the payout of share-settled Share Units granted thereunder was set at 7,961,174, representing 5% of the issued and outstanding Common Shares at that time. The material terms of the Share Unit Plan are summarized on pages 23 to 26 herein.

 

Share Option Plan

 

The Company has a Share Option Plan (the “2011 Option Plan”) which was approved by the shareholders on May 26, 2011. The 2011 Option Plan was established to provide incentive to qualified parties to increase their proprietary interest in the Company and thereby encourage their continuing association with the Company. On April 21, 2015, the Board approved certain amendments to the 2011 Option Plan, which are set out in an Amended and Restated Stock Option Plan dated effective March 1, 2015 (the “2015 Option Plan”). The 2015 Option Plan contains a number of minor or technical modifications, as well as several amendments to the termination provisions set out in the 2011 Option Plan, as described below.

 

All options granted by the Company prior to the date of the 2015 Option Plan continue to be governed by the terms and conditions set forth in the version of the Company’s share option plan in effect at the time of the grant of such option. The aggregate number of Common Shares of the Company issuable pursuant to the 2011 Option Plan and the 2015 Option Plan may not exceed 12,200,000 Common Shares.

 

The 2015 Option Plan is designed to be competitive within the natural resource industry, and its objective is to align the interests of the Company’s personnel with shareholders by linking compensation to the longer term performance of the Company’s Common Shares and to provide them with a significant incentive to continue and increase their efforts in advancing the Company’s operations. The material terms of the 2015 Plan are summarized as follows:

 

1.options may be granted under the 2015 Option Plan to such directors, officers, employees and service providers of the Company or its subsidiaries as the Board may from time to time designate;
2.the 2015 Option Plan reserves a maximum of 12,200,000 Common Shares for issuance on exercise of options (representing 7.6% of the issued and outstanding Common Shares as at December 31, 2017;
3.the Company currently has options outstanding to purchase 1,796,478 Common Shares (1.1% of the Company’s current issued share capital) and as a result of option exercises and cancellations since the 2011 Option Plan was established, the total number of Common Shares underlying options that are currently available for future grants is 2,222,905 (1.4% of the Company’s current issued share capital);

 

   
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4.the number of options granted to independent Directors in any 12 month period cannot exceed 1% of the Company’s total issued and outstanding securities;
5.the number of Common Shares reserved for issuance to any one individual in any 12 month period may not exceed 5% of the issued capital, unless the Company has obtained disinterested shareholder approval;
6.the number of the Company’s Common Shares underlying options: (i) issued to insiders of the Company, within any one year period, and (ii) issuable to insiders of the Company, at any time, under the 2015 Option Plan, or when combined with all of the Company’s other security-based compensation arrangements, cannot exceed 10% of the Company’s total issued and outstanding securities, respectively;
7.the minimum exercise price of an option shall not be less than the closing price of the Company’s Common Shares as traded on the Toronto Stock Exchange on the last trading day immediately preceding the date of the grant of the option, provided that in the event that the Common Shares are not listed on the Toronto Stock Exchange at the time of the grant, the option exercise price shall not be less than: (i) the price allowed by any other stock exchange or regulatory authority having jurisdiction, or (ii) if the Common Shares are not listed for trading on any other stock exchange, the fair market value of the Common Shares as determined by the Board;
8.the exercise price of an option may not subsequently be reduced;
9.options will be granted for a period of up to 10 years, subject to extension in the event of a self-imposed “black out” or similar period imposed under any insider trading policy or similar policy of the Company (in such case the end of the term of the options will be the tenth business day after the end of such black out period), and may have vesting restrictions if and as determined by the Board at the time of grant;
10.options are non-assignable and non-transferable;
11.unless otherwise determined by the Board, a vested option is exercisable for up to 90 days from the date the optionee ceases to be a director, officer, employee or service provider of the Company or of its subsidiaries, unless: (i) such optionee was terminated for cause, in which case the option shall be cancelled, or (ii) if an optionee dies, the legal representative of the optionee may exercise the option for up to one year from the date of death;
12.unless otherwise determined by the Board, if an optionee’s employment or service with the Company is terminated by the Company without cause, by the optionee for “Good Reason” (as defined in the 2015 Option Plan) or due to disability or death, a portion of the unvested options held by such optionee shall immediately vest according to a set formula;
13.unless otherwise determined by the Board, where an optionee’s employment is terminated by the Company within 12 months after a change of control of the Company, the optionee resigns for Good Reason within 12 months after a change of control, or if the optionee dies while performing his or her regular duties as a director, officer and/or employee of the Company of its subsidiaries, then all of his or her outstanding options shall immediately vest;
14.the 2015 Option Plan contains a provision that allows the Board to amend the 2015 Option Plan, without shareholder approval, in such manner as the Board, in its sole discretion, determine appropriate. The Board may make amendments: for the purposes of making formal minor or technical modifications to any of the provisions of the 2015 Option Plan; to correct any ambiguity, defective provisions, error or omission in the provisions of the 2015 Option Plan; to change any vesting provisions of options; to change the termination provisions of the options or the 2015 Option Plan; to change the persons who qualify as eligible directors, officers, employees and service providers under the 2015 Option Plan; to add a cashless exercise feature to the 2015 Option Plan; and to extend the term of any option previously granted under the 2015 Option Plan. However, shareholder approval shall be obtained to any amendment to the 2015 Option Plan that results in an increase in the number of Common Shares issuable pursuant to the 2015 Option Plan, an extension of the term of an option, any amendment to remove or exceed the insider participation limit discussed in paragraph 6 above, or amendments to the amending provision in the 2015 Option Plan;
15.there are provisions for adjustment in the number of Common Shares issuable on exercise of options in the event of a share consolidation, split, reclassification or other relevant change in the Company’s corporate structure or capitalization; and
16.the Company may withhold from any amount payable to an optionee such amount as may be necessary so as to ensure that the Company will be able to comply with the applicable provisions of any federal, provincial, state or local law relating to the withholding of tax or other required deductions.

 

   
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Annual Burn Rate

 

The table below sets out the number of stock options and share-settled Share Units granted during the past three fiscal years, as applicable, expressed as a percentage of the weighted average number of Common Shares outstanding for the respective fiscal year:

 

Type of Security  2017   2016   2015 
             
Stock Options   0.39%   N/A    0.70%
Share-settled Share Units   0.25%   N/A    N/A 

 

AUDIT COMMITTEE

 

Pursuant to the provisions of National Instrument 52-110, the Company’s Annual Information Form dated March 26, 2018 (the “AIF”) includes under the heading “Audit Committee” a description of the Company’s Audit Committee and related matters. A copy of the Audit Committee charter setting out the Committee’s mandate and responsibilities is attached as a schedule to the AIF. The AIF is available for viewing at www.sedar.com.

 

CORPORATE GOVERNANCE

 

Shareholder Engagement – Shareholder and Proxy Advisory Company Matters

 

Your Board is committed to continuous improvements in corporate governance. We are listening, and we are taking action. Your Board’s responses to shareholder engagement matters include:

 

1.Board Gender Diversity. In accordance with our Diversity Policy, Kylie Dickson joined our board in 2017. We now have 1 of 8 (13%) female directors.

 

2.Material Weaknesses in Internal Controls. For the financial year ended December 31, 2016 (our first year of auditor attestation requirements regarding internal controls under Sarbanes-Oxley), certain material weaknesses were identified. We made an investment in our board, our executive team, and our processes and have worked diligently to remediate these internal control matters through 2017. For the financial year ended December 31, 2017, the dedicated work of our finance team and senior management paid off and the Company received a clean internal controls report from our auditor.

 

3.Unilateral Adoption of Advance Notice Policy. Last year, we made changes to our existing and previously-shareholder-approved Advance Notice Policy to conform with changes in TSX requirements. We did not put these changes to our shareholders for approval. We should have. These changes are being put forward for shareholder approval in this Circular.

 

4.Material (25%) Shareholder Vote. In 2017, more than 25% of shareholders withheld their vote to elect Mario Szotlender as a director. Mario is a deeply respected member of our board. His depth of knowledge and experience in our host operating countries of Mexico, Argentina and Peru is highly valued, and his insights are brought to bear through his active participation at all board and committee meetings he attends. He has an exemplary (100%) attendance record, attending 9/9 board meetings, 4/4 Compensation Committee meetings and 1/1 Corporate Governance & Nominating Committee meetings. But he is not independent and he sits on four outside boards.

 

   
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We have addressed these concerns, through the following actions and notes:

a.Mr. Szotlender is no longer on the Compensation Committee. Alfredo Sillau has joined this committee in his place, making the Compensation Committee 100% independent.
b.Mr. Szotlender is no longer on the Corporate Governance & Nominating Committee (the “CG&N Committee”). David Laing has joined this committee in his place, making the CG&N Committee 100% independent.
c.After stepping off one outside board in 2017, Mr. Szotlender’s remaining outside boards include three TSX-Venture listed companies and one TSX listed company. It is generally acknowledged that TSX-V listed companies have a lower time commitment requirement than those listed on the TSX. It is the Board’s position that Mr. Szotlender’s exemplary attendance record and significant contributions to the Board illustrate his ability and commitment to manage his duties effectively.

 

In addition, as the previous Chair of the CG&N Committee (until August 2017), Mr. Szotlender’s voting recommendation from proxy advisory companies may have been compromised by (a) our lack of a lead / presiding director in light of having a non-independent Chairman; and (b) our failure to submit our Advance Notice Policy to shareholders in 2017. We have remedied both of these matters, as discussed above and below.

 

5.Independent Lead Director. We have always had separate roles for our Chairman (Simon Ridgway) and CEO (Jorge Ganoza). However, our Chairman is a non-independent Chairman. Accordingly, we have appointed David Farrell as Lead Director. Among other duties, David will provide an additional conduit for shareholder engagement and chair regularly-scheduled meetings (and any ad hoc meetings deemed prudent) of independent directors.

 

6.Sustainability – ESG Profile. Your Board and Company is philosophically committed to environmental, social and governance issues that frame our business. “Community relations” is not just a topical buzzword, it is a fundamental pillar on which our Company stands. But we need to improve our communication of the initiatives we are pursuing in this regard. Please see pages 44 to 45 of this Circular for a profile of these matters. We will continue to expand on this discussion and disclosure in the future.

 

7.Other Business. We have removed the resolution to allow for “Other Business” at this shareholder meeting and will not be including it in any future shareholder meetings.

 

Pursuant to National Instrument 58-101, “Disclosure of Corporate Governance Practices”, the Company is required to and hereby discloses its corporate governance practices as follows.

 

Board of Directors

 

A majority of the Board is independent. The Board considers Robert Gilmore, David Farrell, David Laing, Alfredo Sillau and Kylie Dickson to be “independent” according to the definition set out in NI 58-101. Jorge Ganoza Durant is not independent as he is the President and Chief Executive Officer of the Company. Messrs. Ridgway and Szotlender are not independent as they are paid consulting fees by the Company.

 

Although the Chairman of the Board is not considered independent, the independent Directors believe that their majority on the Board and its committees, their knowledge of the Company’s business, and their independence has been sufficient to facilitate the functioning of the Board independently of management. The independent directors have not held regularly scheduled meetings at which non-independent directors and members of management are not in attendance. However, during the course of a directors’ meeting, if they deem it appropriate, the independent directors may meet in camera. See “Independent Lead Director” below regarding the recent appointment of an independent Lead Director.

 

The Board has adopted a Corporate Governance Manual which includes the Board mandate and position descriptions for the Chairman and the Chief Executive Officer. The mandate of the Board is set out in Schedule “C” to this Circular. The Company also has written position descriptions for the Chairs of the Board Committees.

 

The quorum for meetings of the Board and its Committees is a majority of the directors or Committee members, as applicable.

 

   
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Independent Lead Director

 

To reinforce the independence of the Board, independent director David Farrell has recently been appointed Lead Director. In this position, David provides a source of leadership for the Board complementary to that of the Chair and the CEO, and ensures, with the Chair, that the Board’s agenda will enable the independent directors to successfully carry out their duties. The Lead Director works with the CEO and the Chair to ensure effective relations with shareholders, and facilitates the functioning of the Board independently of the Company’s management.

 

With the Lead Director as chair, the Independent Directors of the Board will meet by themselves at least four times per year.

 

Audit Committee

 

Members: Robert Gilmore (Chair), Alfredo Sillau, Kylie Dickson
Committee Independence: 100%

 

Under the supervision of the Board, the Company’s Audit Committee (the “Audit Committee”) has overall responsibility for assisting the Board in fulfilling its oversight responsibilities by reviewing the financial information to be provided to the shareholders and others, the systems of internal controls and management information systems established by management, the Company’s internal and external audit process, and monitoring compliance with the Company's legal and regulatory requirements with respect to its financial statements. In the course of fulfilling its specific responsibilities hereunder, the Audit Committee is expected to maintain an open communication between the Company’s external auditors and the Board. The Audit Committee does not plan or perform audits or warrant the accuracy or completeness of the Company's financial statements or financial disclosure or compliance with generally accepted accounting procedures as these are the responsibility of management.

 

It is intended that immediately following the Meeting, the Audit Committee will continue to be comprised 100% of independent directors. The Board will appoint David Farrell to the Audit Committee in the place of Robert Gilmore, and appoint Kylie Dickson as chair of the Audit Committee.

 

Corporate Governance and Nominating Committee

 

Members: David Farrell (Chair), Robert Gilmore, David Laing
Committee Independence: 100%

 

Under the supervision of the Board, the Company’s CG&N Committee has overall responsibility for developing the Company’s approach to corporate governance including keeping informed of legal requirements and trends regarding corporate governance, monitoring and assessing the functioning of the Board and committees of the Board, and for developing, implementing and monitoring good corporate governance practices. The CG&N Committee is also responsible for identifying and recommending to the Board possible candidates for the Board as necessary, after considering the competencies and skills the directors as a group should possess, and considering the appropriate size of the Board.

 

Mario Szotlender served on the CG&N Committee until May 1, 2018, when David Laing, an independent director, was appointed to the CG&N Committee in the place of Mario Szotlender, with the result that the CG&N Committee is comprised 100% of independent directors.

 

It is intended that immediately following the Meeting, the CG&N Committee will continue to be comprised 100% of independent directors. The Board will appoint Kylie Dickson to the CG&N Committee in the place of Robert Gilmore.

 

   
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Compensation Committee

 

Members: David Farrell (Chair), David Laing, Alfredo Sillau
Committee Independence: 100%

 

The Compensation Committee has overall responsibility for recommending levels of executive compensation that are competitive and motivating in order to attract, hold and inspire senior officers and directors. This Committee approves the corporate goals relevant to the CEO’s compensation and evaluates the CEO’s performance in light thereof. It also makes recommendations to the Board regarding CEO, CFO and director compensation, bonus plans for management and key employees, and equity-based plans such as incentive stock options, deferred share unit plans, and share unit plans.

 

Board and Committee Assessments

 

The CG&N Committee annually assesses the effectiveness of the Board and how well it is meeting its objectives, and the performance of individual directors. Each Committee conducts an annual assessment of the effectiveness of the Committee and its Chair.

 

The assessments are conducted through written questionnaires completed by the Committee members. The questionnaires include, as applicable, a Board appraisal, an evaluation of each director’s performance, a Committee self-appraisal on responsibility and effectiveness, and an evaluation of the Committee Chair. The Committees then report the results of their reviews to the Board.

 

Orientation and Continuing Education

 

Management will ensure that a new appointee to the Board receives the appropriate written materials to fully apprise him or her of the duties and responsibilities of a director pursuant to applicable law and policy. Each new director brings a different skill set and professional background, and with this information, the Board is able to determine what orientation to the nature and operations of the Company’s business will be necessary and relevant to each new director. Continuing education for directors is provided as such need arises and open discussion is encouraged at all meetings, a format that fosters learning by the directors. Each director of the Company has the responsibility for ensuring that he or she maintains the skill and knowledge necessary to meet his or her obligations as a director.

 

Ethical Business Conduct

 

The Board expects management to operate the business of the Company in a manner that enhances shareholder value and is consistent with the highest level of integrity. Accordingly, the Board has adopted a Code of Business Conduct and Ethics (the “Code”) which has been filed on SEDAR at www.sedar.com. In addition, the Board must comply with conflict of interest provisions in Canadian corporate law, including relevant securities regulatory instruments, in order to ensure that directors exercise independent judgment in considering transactions and agreements in respect of which a director or executive officer has a material interest.

 

In order to monitor compliance with the Code and provide an avenue for stakeholders (employees, officers, directors, suppliers, and customers) to raise concerns and reassurance that they will be protected from reprisals or victimization for whistle-blowing in good faith, the Board has also adopted a Whistle-Blower Policy establishing the procedure for the receipt and treatment of reports by the Company, on a confidential or anonymous basis, regarding accounting, internal controls, auditing matters, disclosure, fraud and unethical business practices, whether submitted by Company employees or third parties. Complaints may be reported to a manager or supervisor, or through the Company’s whistle-blower website: http://fortuna.ethicspoint.com. Reports are reviewed by the Company’s Audit Committee.

 

Strategic Planning

 

Management is responsible for developing and recommending the Company’s strategic plan, for approval by the Board on periodically throughout the year. The Board reviews the current and proposed operations of the Company and assesses the strategic plan’s strengths, weaknesses and overall results so that the plan can be adjusted as needed in a timely manner. The Board approves annual corporate objectives and budgets, as well as long-term financial plans.

 

   
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Sustainability – Environmental and Social Governance Report

 

Policy Framework

 

Fortuna has a series of policies and guidelines to ensure fair, transparent and socially responsible business practices throughout the Company and its operations. Our Anti-Corruption policy and the Code of Business Conduct, Ethics and Whistle Blower Policy clearly define and prohibit any business dealings that involve conflicts of interest, kickbacks, gifts, bribery, or insider trading, among other ethical and legal breaches. They establish the procedures and protections for whistleblowers and the role of the Board-appointed Chief Compliance Officer who, along with designated officials at all of our sites, works to oversee the implementation and enforcement of Fortuna policies and guidelines.

 

Our Diversity Policy outlines the Company’s commitment to sustain a culture that supports principles of diversity and inclusivity, while the Code of Ethics prohibits any discrimination based on race, color, religion, sex, national origin, marital status, sexual orientation, disability or age and any harassment including sexual advances, personal comments or behavior that makes employees feel uncomfortable in the workplace.

 

Our Community Support guidelines govern the procedures for approving and documenting these initiatives. The guidelines stipulate that these initiatives must be made highly public to ensure transparency and must be subject to follow-up due diligence to ensure corporate contributions are used for their intended purpose. These initiatives are undertaken through formal agreements between our subsidiaries and our stakeholders, including municipal governments and organized community groups, in the areas of influence of our mines and projects. These agreements are approved only after the Chief Compliance Officer conducts due diligence and ensures the initiative complies with Fortuna’s policies, including the Code of Ethics and Anti-Corruption Policy, and is in line with the overall objectives of our Community Support program.

 

Social Responsibility

 

The district of Caylloma, in Arequipa, where our Bateas mine is located, includes the municipal seat and 11 outlying villages, with a total population of 4,200 people. San Jose del Progreso, in Oaxaca, where our Cuzcatlan mine is located, includes a municipal seat and nine outlying villages, with a total population of roughly 7,000 people.

 

Of the 2,020 workers at our operations, 35 percent are hired locally in our area of influence and 10 percent are women. Total direct and indirect economic impact in the area of influence of our mines in 2017 amounted to $34.5 million. This includes wages and services paid locally, local taxes and mining canon payments, and our investments in community support programs.

 

Each year our community relations departments finances dozens of community support programs in the core areas of health, education, infrastructure and economic development. Projects in San Jose del Progreso in 2017 included the construction of a church; scholarships for 59 students to cover all travel, housing, food, books, and other expenses incurred while they attend out-of-town universities or senior high schools; and the construction of greenhouses for local tomato farmers, among many others.

 

Bateas community support programs in 2017 included scholarships to cover the expenses for 22 local students to attend out-of-town universities and technical institutes; a project to help the community raise and sell trout; and the construction of small reservoirs to collect rain water, among many others.

 

Over the years, local news and social media reports have contained allegations that the Company was complicit in violent incidents between members of the community where we operate in Mexico and that it was responsible for breaking laws that protect the environment and local communities. Fortuna disputes all of these allegations, which have never been the subject of, or validated by, any legal actions taken against the Company.

 

Fortuna operates transparently, following local and international laws and in compliance with our own policies and guidelines. We respect local customs and operate with cultural sensitivity, maintaining an open dialogue with all of our stakeholders.

 

   
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Health and Safety

 

In the past year, both of our operations achieved significant reductions in incapacitating accidents. In 2017 there were seven at Bateas (down from 17 in 2016) and seven at Cuzcatlan (down from 11 in 2016). The frequency and severity of accidents also declined at both operations. At Bateas the frequency ratio for 2017 was 2.93 (8.3 in 2016) and the severity ratio was 432 (554 in 2016). Cuzcatlan had a frequency ratio for 2017 of 2.48 (3.3 in 2016) and the severity ratio was 138 (172 in 2016).

 

However, these achievements in improving workplace safety were overshadowed at Bateas by two workplace fatalities, one was an off-site highway accident and the other occurred in the industrial area of the mine. Bateas conducted an in-depth analysis of the accidents and, based on the findings, took targeted actions to remedy shortcomings that contributed to them. Beyond these focused actions, the Company made structural changes to improve safety throughout our operations, including increasing investment in infrastructure and further mechanizing certain unit operations at the mines. At a corporate level, we are hiring a Corporate Manager of Health, Safety, Security and the Environment (HSSE) and have created the position of Chief Safety Officer.

 

Environment

 

In both of our operations in 2017, all of the routine assessments of air and water quality taken at several sites around the operations had results well within the legal, permissible limits for any potential contaminants.

 

In Mexico, fully 100 percent of the water we use comes from water that is recycled within our operation, collected in our tailings dam and from a water treatment plant in a neighbouring municipality that the Company refurbished and operates. No water is taken from or discharged into natural bodies of water.

 

In 2017, we paid a $58,350 fine for a 2009 environmental infraction at Bateas in which the level of lead in one sample at an effluent discharge point in the operation exceeded the maximum permissible limits of 0.400 mg/l by 0.03 mg/l. This effluent discharge point has since been closed.

 

In 2017 we also paid a fine of $150,994 for an infraction dating back to 2006 at Bateas. In this case, the total suspended sediments from a mine drainage at two monitoring stations exceeded the maximum permissible limits of 50 mg/l by 4.54 and 118.46 mg/l. Both of these measurements were taken in a sector of Bateas where activity had recently been reinitiated and where the necessary infrastructure and controls for discharges had not yet been fully implemented.

 

Share Ownership Policy

 

Based on a recommendation by the Compensation Committee, the Board adopted in early 2016 a Share Ownership Policy in order to set out share ownership guidelines which will enhance alignment of the interests of directors and executive officers of the Company with its shareholders. Minimum share ownership levels must be achieved within five years.

 

The CEO is required to own Common Shares of the Company having a value equal to three times the gross amount of his annual base salary, and each of the CFO and Vice-Presidents must own Common Shares having a value equal to one times the gross amount of his annual base salary. Non-executive directors are required to own Common Shares and/or DSUs of the Company having a value equal to three times the gross amount of their annual director retainer. The status of the equity targets of the NEOs and directors and their holdings as at December 31, 2017 are as follows:

   
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Name  Required
ownership as
multiple of
annual base
salary / retainer
   Common
Shares held
   Share-settled
Share Units
held
   DSUs held   Total holdings   Target met, or
deadline for
meeting target
NEOs                            
Jorge Ganoza Durant   3x    355,800    144,943    Nil    500,743   Met
Luis Ganoza Durant   1x    52,110    65,860    Nil    117,960   Met
Manuel Ruiz-Conejo   1x    Nil    56,197    Nil    56,197   March 14, 2021
Jose Pacora   1x    Nil    52,129    Nil    52,129   March 14, 2021
David Volkert   1x    31,516    40,630    Nil    72,146   Met
                             
Directors                            
Simon Ridgway   3x    560    Nil    314,451    315,011   Met
Mario Szotlender   3x    251,700    Nil    220,907    472,607   Met
Robert Gilmore   3x    8,000    Nil    211,208    219,208   Met
David Farrell   3x    15,000    Nil    179,378    194,378   Met
David Laing   3x    Nil    Nil    21,834    21,834   September 26, 2021
Alfredo Sillau   3x    Nil    Nil    20,331    20,331   November 29, 2021
Kylie Dickson   3x    Nil    Nil    6,070    6,070   August 16, 2022

 

Diversity

 

The Board adopted in early 2015 a Diversity Policy which promotes diversity in the workplace by respecting and appreciating differences in gender, age, ethnic origin, religion, education, sexual orientation, political belief or disability. At Fortuna, we respect and value the perspectives, experiences, cultures and essential differences that our Board, management and employees possess.

 

The Company currently has no executive officers who are women, and has one director who is a woman (13% of the Board).

 

We strive to meet or exceed all reasonable stakeholder expectations and to be the company of choice as a great place to work. We are successful at both because we recruit, retain, reward and develop our people based upon their abilities and contributions. Fortuna does not condone engagement in actions that would violate any anti-discrimination, equal employment or other laws and regulations.

 

The Board is committed to fostering a diverse workplace environment where:

 

·individual differences and opinions are heard and respected;
·employment opportunities are based on the qualifications required for a particular position at a particular time, including training, experience, performance, skill and merit; and
·inappropriate attitudes, behaviors, actions and stereotypes are not tolerated and will be addressed and eliminated.

 

The Board proactively monitors company performance in meeting the standards outlined in the Diversity Policy. In particular, the Board uses a skills matrix to assess the strengths and adequacy of existing Board members, as well as to assist with the evaluation of any new director candidates. See “Director Tenure and Skills” below.

 

The Company does not support the adoption of quotas to support its Diversity Policy and therefore does not generally consider the level of representation of women on the Board or in executive officer positions when identifying and nominating director and officer candidates for election or appointment. For the same reason, the Company has not adopted a target number or percentage of women for representation on the Board or in its executive officer positions. The Board and management, however, actively consider all qualified female and diverse candidates in the selection criteria for all positions throughout the Company.

 

   
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Director Tenure and Skills

 

There are no term limits for directors and the Company does not have a retirement policy for directors. The Board of Directors believes that the need to have experienced directors who are familiar with the business of the Company must be balanced with the need for renewal, fresh perspectives and a healthy scepticism when assessing management and its recommendations. The Board has a formal assessment process that evaluates the performance of the Board of Directors and its committees and the skills and contribution of each director. The Company has not adopted director term limits at this time on the basis that the imposition of such limits discounts the value of experience and continuity amongst board members.

 

Such limits create a risk of excluding experienced and valuable board members as a result of an arbitrary determination based on fixed criteria that may not best serve the interests of shareholders. The Board believes that other mechanisms of ensuring board renewal, such as the Company’s formal assessment program, are adequate for ensuring that the Company maintains a high performing Board of Directors. See page 48 herein for details regarding the skills matrix used by the Board to assess the strengths and adequacy of the Company’s directors.

 

The following table illustrates an appropriate degree of director turnover while maintaining Board continuity and experience:

 

Director   Approximate Years
Jorge Ganoza Durant   13
Simon Ridgway   13
Mario Szotlender   10
Robert Gilmore   8
David Farrell   5
David Laing   2
Alfredo Sillau   1
Kylie Dickson   1
Average:   7

 

Director Attendance Record

 

The table below summarizes the number of Board and committee meetings attended by each director during 2017:

 

Director 

 

Board

  Audit
Committee
  CG&N
Committee
  Compensation
Committee
  Overall
Attendance
 
Jorge Ganoza Durant  9 of 9            100%
Simon Ridgway  9 of 9            100%
Mario Szotlender  9 of 9     1 of 1  4 of 4   100%
Robert Gilmore  8 of 9  7 of 7  1 of 1      94%
David Farrell  9 of 9  5 of 5 *  1 of 1  4 of 4   100%
David Laing  7 of 9        4 of 4   85%
Alfredo Sillau  7 of 9  6 of 7         81%
Kylie Dickson  2 of 2 *  2 of 2 *         100%

* for number of meetings held while in office.

 

Director Skills and Areas of Expertise

 

The following skills matrix describes the particular skills and experience that are considered as integral to the Board performance. This matrix is used by the CG&N Committee and the Board to assess the strengths and adequacy of the composition of existing Board members, as well as to assist with the evaluation of any new director candidates.

   
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Skills and Experience No. of Directors with Experience

Strategy and Leadership – Experience driving strategic direction and leading growth of an organization, preferably including the management of multiple projects, and having comfort with current principles of risk management.

 

8 of 8

Operations and Exploration – Experience with the operations of a leading mining company, including exploration activities, having a focus on safety, the environment and operational excellence.

 

4 of 8

Corporate Governance – Understands the fiduciary, legal and ethical responsibilities of the Board, particularly issues surrounding conflicts of interest, corporate opportunity and insider trading.

 

8 of 8

Metals and Mining – Knowledge of the mining industry, markets, international regulatory environment and stakeholder management.

 

8 of 8

Finance – Experience in the areas of finance, investment and/or mergers and acquisitions.

 

8 of 8

Human Resources – Knowledge of sustained succession planning and talent development and retention programs, including executive compensation.

 

8 of 8

Financial Literacy –Ability to understand financial statements that present the breadth and level of complexity of accounting issues that are typical in a mining company.

 

8 of 8

International Business – Experience working in a major organization that carries on business in multiple jurisdictions.

 

8 of 8

Spanish Language – Fluency in reading and speaking Spanish.

 

5 of 8

 

Skills and Experience

Jorge

Ganoza Durant

Simon
Ridgway
Mario
Szotlender
Robert
Gilmore
David
Farrell
David
Laing
Alfredo
Sillau
Kylie
Dickson
Strategy and Leadership

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

Operations and Exploration

 

ü

 

ü

     

 

ü

 

 

 

ü

Corporate Governance

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

Metals and Mining

 

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

Finance

 

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

Human Resources

 

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

Financial Literacy

 

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

International Business

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

 

ü

Spanish Language

 

 

ü

 

ü

 

ü

   

 

ü

 

ü

 

 

 

   
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OTHER INFORMATION

 

Interest of Certain Persons in Matters To Be Acted Upon

 

Other than as disclosed elsewhere in this Circular, none of the directors or executive officers of the Company, no proposed nominee for election as a director of the Company, none of the persons who have been directors or executive officers of the Company since the commencement of the Company’s last completed financial year and no associate or affiliate of any of the foregoing persons has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any matter to be acted upon at the Meeting.

 

Interest of Informed Persons in Material Transactions

 

Other than as disclosed in this Circular, no insider, proposed nominee for election as a director, or any associate or affiliate of the foregoing, had any material interest, direct or indirect, in any transaction or proposed transaction since the commencement of the Company’s last completed financial year which has materially affected or would materially affect the Company or its subsidiaries.

 

Additional Information

 

Additional information relating to the Company is available for viewing at www.sedar.com. Financial information is provided in the Company’s financial statements and accompanying management’s discussion and analysis for the fiscal year ended December 31, 2017, and its annual information form dated March 26, 2018. Copies of these documents may be obtained by contacting the Company, attention Corporate Secretary, at 200 Burrard Street, Suite 650, Vancouver, BC V6C 3L6 (Tel: 604-484-4085; Fax: 604-484-4029).

 

 

BY ORDER OF THE BOARD

 

  Jorge Ganoza Durant,
  President and Chief Executive Officer

 

   
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SCHEDULE “A”

 

CHANGE IN AUDITOR REPORTING PACKAGE

 

NOTICE OF CHANGE OF AUDITOR

 

PURSUANT TO NATIONAL INSTRUMENT 51-102, Fortuna Silver Mines Inc. (the “Company’) advises that effective July 13, 2017 (the “Effective Date”), Deloitte LLP, Chartered Professional Accountants, of 1055 Dunsmuir Street, Suite 2800, Vancouver, BC (the “Former Auditors”) have, at the Company’s request, resigned as the auditors of the Company, and that KPMG LLP, Chartered Professional Accountants, of 777 Dunsmuir Street, 4th Floor, Vancouver, BC (the “Successor Auditors”) have been appointed as the Company’s auditors in their place.

 

There have been no reportable events between the Company and the Former Auditors or the Successor Auditors. There have been no modified opinions expressed on the Former Auditors’ reports in connection with the audits of the Company’s financial statements for the two most recently completed fiscal years and any period subsequent to the most recently completed period for which an audit report on the Company’s financial statements was issued and preceding the Effective Date.

 

The change in auditor has been approved by the Audit Committee and the Board of Directors of the Company.

 

DATED the 13th day of July, 2017.

 

  FORTUNA SILVER MINES INC.
   
  Jorge Ganoza Durant,
  President and Chief Executive Officer
   
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2800 - 1055 Dunsmuir Street
  4 Bentall Centre
  P.O. Box 49279
  Vancouver BC V7X 1P4
  Canada
   
  Tel: (604) 669-4466
  Fax: (604) 685-0395
  www.deloitte.ca

 

July 13, 2017

 

To: British Columbia Securities Commission
  Alberta Securities Commission
  Financial and Consumer Affairs Authority of Saskatchewan
  The Manitoba Securities Commission
  Ontario Securities Commission
  Financial and Consumer Services Commission - New Brunswick
  Nova Scotia Securities Commission
  Office of the Superintendent of Securities - Prince Edward Island
  Office of the Superintendent of Securities - Newfoundland and Labrador
  Registrar of Securities, Northwest Territories

 

Re: Fortuna Silver Mines Inc. (the "Company")
  Change of Auditor pursuant to National Instrument 51-102

 

As required by subparagraph (5)(a)(ii) of section 4.11 of National Instrument 51-102, Continuous Disclosure Obligations, we have reviewed the information contained in the Company's Notice of Change of Auditor dated July 13, 2017 (the "Notice"), and, based on our knowledge of such information at this time, we confirm that we agree with the statements contained in the Notice in as far as they relate to us. We have no basis to agree or disagree with the statements made in paragraph 3 of the Notice.

 

Yours truly,

 

 

Chartered Professional Accountants

 

Member of Deloitte Touche Tohmatsu Limited

 

   
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  KPMG LLP Telephone (604) 691-3000
  Chartered Professional Accountants Fax (604) 691-3031
  PO Box 1042 6 777 Dunsmuir Street Internet www.kpmg.ca
  Vancouver BC V7Y 1K3    
  Canada    

 

Alberta Securities Commission

Autorté dés marches financiers

British Columbia Securities Commission

Manitoba Securities Commission

Financial and Consumer Services Commission (New Brunswick)

Newfoundland and Labrador Securities Commission

Nova Scotia Securities Commission

Ontario Securities Commission

PEI Securities Office

 

July 13, 2017

 

Dear Sir/Madam

 

Re: Notice of Change of Auditors of Fortuna Silver Mines Inc.

 

We have read the Notice of Fortuna Silver Mines Inc. dated July 13, 2017 and are in agreement with the statements contained in such Notice, except that we have no basis to agree or disagree with the statement that there have been no reportable events between the Company and the Former Auditors.

 

Yours very truly

 

 

Chartered Professional Accountants

 

KPMG LLP is a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. KPMG Canada provides services to KPMG LLP.

   
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SCHEDULE “B”

 

advance notice policy

 

INTRODUCTION

 

The Company is committed to: (i) facilitating an orderly and efficient process for holding annual general meetings or, where the need arises, special shareholder meetings; (ii) ensuring that shareholders receive adequate advance notice of director nominations and sufficient information with respect to all director nominees; and (iii) allowing shareholders to register an informed vote on director elections.

 

The purpose of this Advance Notice Policy (the “Policy”) is to provide shareholders, directors and management of the Company with a clear framework for the nomination of directors. This Policy allows the Company to fix a deadline by which shareholders of the Company must submit director nominations to the Company prior to any annual or applicable special meeting of shareholders and sets forth the information that a shareholder must provide to the Company for its nomination to be eligible for election.

 

It is the position of the board of directors of the Company (the “Board”) that this Policy is in the best interests of the Company, its shareholders, and other stakeholders. This Policy will be subject to an annual review by the Board, which shall revise the Policy if required to reflect changes by securities regulatory authorities or applicable stock exchanges and to address changes in industry standards from time to time as determined by the Board.

 

DEFINITIONS

 

1.For purposes of this Policy:

 

(a)Applicable Securities Laws” means, collectively, the applicable securities legislation of each relevant province and territory of Canada, as amended from time to time, the rules, regulations and forms made or promulgated under any such statute and the published national instruments, multilateral instruments, policies, bulletins and notices of the securities commission and similar regulatory authority of each province and territory of Canada;

 

(b)business day” means any day other than Saturday, Sunday or any statutory holiday in the City of Vancouver, British Columbia; and

 

(c)public announcement” shall mean disclosure in a press release reported by a national news service in Canada, or in a document publicly filed by the Company under its profile on the System of Electronic Document Analysis and Retrieval at www.sedar.com.

 

NOMINATIONS OF DIRECTORS

 

2.Only persons who are nominated in accordance with the following procedures shall be eligible for election as directors of the Company. Nominations may be made at any annual meeting of shareholders, or at any special meeting of shareholders if one of the purposes for which the special meeting was called was the election of directors. Nominations may be made only:

 

(a)by or at the direction of the Board, including pursuant to a notice of meeting;

 

(b)by or at the direction or request of one or more shareholders pursuant to a valid proposal made in accordance with the provisions of the British Columbia Business Corporations Act (the “Act”), or a requisition of the shareholders made in accordance with the provisions of the Act; or

 

(c)by any person (a “Nominating Shareholder”): (A) who, at the close of business on the Notice Date (as defined below) and on the record date for notice at such meeting, is entered in the securities register as a holder of one or more shares carrying the right to vote at such meeting or who beneficially owns shares that are entitled to be voted at such meeting; and (B) who complies with the notice procedures set forth below in this Policy.

 

   
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3.In addition to any other requirements of applicable laws, for a nomination pursuant to this Policy to be valid, the Nominating Shareholder must have given timely notice thereof in proper written form to the Corporate Secretary of the Company at its registered office of the Company (as set out in paragraph 7 hereof, in accordance with the provisions of this Policy.

 

4.To be timely, a Nominating Shareholder’s notice to the Corporate Secretary of the Company must in the case of an annual general meeting (“AGM”), be made not less than 30 nor more than 65 days prior to the date of the shareholders meeting, provided, however, in the event that the meeting AGM is to be held on a date that is less than 50 days after the date (the “Notice Date”) on which the first public announcement (as defined above) of the date of the meeting was made, notice by the Nominating Shareholder may be made not later than the close of business on the tenth (10th) day following such Notice Date. In the case of a special meeting called for the purpose of electing directors (whether or not also called for other purposes), notice by the Nominating Shareholder may be made not later than the close of business on the fifteenth (15th) day following the Notice Date.

 

In the event of any adjournment or postponement of a meeting of shareholders or the announcement thereof, the time period for the giving of a Nominating Shareholder’s notice shall remain based upon the original date of such meeting as described above.

 

5.To be in proper written form, a Nominating Shareholder’s notice to the Corporate Secretary of the Company must set forth:

 

(a)as to each person whom the Nominating Shareholder proposes to nominate for election as a director:

 

(i)the name, age, business address and residential address of the person;

 

(ii)the present principal occupation or employment of the person, and the principal occupation or employment of the person for the past five years;

 

(iii)the class or series and number of shares in the capital of the Company which are controlled or which are owned beneficially or of record by the person as of the record date for the meeting of shareholders (if such date shall then have been made publicly available and shall have occurred) and as of the date of such notice;

 

(iv)the amount and material terms of any other securities of the Company, including any options, warrants or convertible securities which are, directly or indirectly, controlled or directed or which are owned, beneficially or of record, by the person as of the record date for the meeting of shareholders (if such date shall then have been made publicly available and shall have occurred) and as of the date of such notice;

 

(v)a statement as to whether such person would be an “independentdirector of the Company (within the meaning of sections 1.4 and 1.5 of National Instrument 52-110, Audit Committees, of the Canadian Securities Administrators and pursuant to applicable proxy advisory firm guidance, as such provisions and guidance may be amended from time to time), and the reasons and basis for such determination;

 

(vi)a statement that the person is not prohibited or disqualified from acting as a director of the Company under the Act, Applicable Securities Laws or any other legislation; and

 

(vii)any other information relating to the person that would be required to be disclosed in a dissident’s proxy circular in connection with solicitations of proxies for election of directors pursuant to the Act and Applicable Securities Laws; and

 

(b)the full particulars of any proxy, contract, arrangement, understanding or relationship pursuant to which such Nominating Shareholder has a right to vote any shares of the Company and any other information relating to such Nominating Shareholder that would be required to be made in a dissident’s proxy circular in connection with solicitations of proxies for election of directors pursuant to the Act and Applicable Securities Laws.

 

   
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The Company may require any proposed nominee to furnish such other information as may reasonably be required by the Company to determine the eligibility of such proposed nominee to serve as an independent director of the Company or that could be material to a reasonable shareholder’s understanding of the independence and/or qualifications, or lack thereof, of such proposed nominee. If the foregoing information is provided, it will be made publicly available to the Company’s shareholders.

 

6.No person shall be eligible for election as a director of the Company unless nominated in accordance with the provisions of this Policy; provided, however, that nothing in this Policy shall be deemed to preclude discussion by a shareholder (as distinct from the nomination of directors) at a meeting of shareholders of any matter that is properly brought before the meeting pursuant to the provisions of the Act or at the discretion of the Chairman of the meeting (the “Chairman”). The Chairman shall have the power and duty to determine whether a nomination was made in accordance with the procedures set forth in this Policy and, if the Chairman determines that any proposed nomination is not in compliance with this Policy, to declare that such defective nomination shall be disregarded.

 

7.Notwithstanding any other provision of this Policy, notice given to the Corporate Secretary of the Company pursuant to this Policy may only be given by personal delivery or facsimile transmission, and shall be deemed to have been given and made only at the time it is served by personal delivery, or sent by facsimile transmission (provided that receipt of confirmation of such transmission has been received) to the registered office of the Company as follows:

 

Fortuna Silver Mines Inc.

200 Burrard Street, Suite 650

Vancouver, BC V6C 3L6

Attention: Corporate Secretary

Fax: 604-484-4029


provided that if such delivery or facsimile communication is made on a day which is a not a business day or later than 5:00 p.m. (Vancouver time) on a day which is a business day, then such delivery or facsimile communication shall be deemed to have been made on the subsequent day that is a business day.

 

8.Notwithstanding the foregoing, the Board may, in its sole discretion, waive any requirement in this Policy.

 

GOVERNING LAW

 

This Policy shall be interpreted and enforced in accordance with the laws of the Province of British Columbia and the federal laws of Canada applicable therein.

 

   
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SCHEDULE “C”

 

BOARD MANDATE

 

The mandate of the Board is to supervise the management of the Company and to act in the best interests of the Company. The Board acts in accordance with the British Columbia Business Corporations Act; the Company’s Articles; the Company’s Code of Business Conduct and Ethics; the Mandate of the Board, the charters of the Board’s committees, and other applicable laws and policies. The Board approves significant decisions that affect the Company before they are implemented. As a part of its overall responsibility for the stewardship of the Company, the Board assumes responsibility for the following:

 

a.       Stewardship

 

The Board sets and supervises standards of corporate governance that create a culture of integrity throughout the Company, and guides the operations of the Company and management in compliance with the Company’s constating documents and British Columbia corporate law, securities legislation in each jurisdiction in which the Company is a reporting issuer, and other applicable laws.

 

b.Strategic Planning

 

The Board monitors the Company’s strategic planning process, including the opportunities and risks of the business. The senior officers of the Company (“Management”) present materials relating to the strategic plan to the Board periodically throughout the year on current and proposed operations of the Company. The Board reviews the plan to assess its strengths, weaknesses and overall results so that the plan can be adjusted in a timely manner.

 

c.Dealing with Risks

 

The Board, in its assessment of the strategic plan, reviews principal risks and considers management’s plans to monitor and manage risk. The principal risks to the Company have been identified as risks relating to the environment, safety, securities markets, commodity prices, currency fluctuations, legislative and title issues arising from operations and the fact that exploration, development and mining activities are inherently risky. Management assists the Board in identifying risks and to promptly alert the Board when a risk has materialized or materially changed. The Board may from time to time appoint Management members, board members or advisors to assist in assessing different risks.

 

d.Succession Planning

 

The Corporate Governance and Nominating Committee annually identifies key individuals of the Company and, in consultation with Management, determines how to replace such individuals should the need arise. Management is assigned the responsibility of training and advising new persons of the Company's policies and practices. The CEO has primary responsibility for supervising and reviewing the performance of Management.

 

e.Disclosure Policy

 

The Disclosure Policy governs communication with shareholders and others and reflects the Company's commitment to timely, effective and accurate corporate disclosure in accordance with all applicable laws and with a view to enhancing the Company's relationship with its shareholders.

 

f.       Internal Control and Management Information Systems

 

The effectiveness and integrity of the Company's internal control and management information systems contribute to the effectiveness of the Board and the Company. The Board, through its audit committee, oversees and monitors internal control and management information systems.

 

   
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g.       Approach to Corporate Governance

 

The Board has appointed a Corporate Governance and Nominating Committee which has overall responsibility for developing the Company’s approach to corporate governance including keeping informed of legal requirements and trends regarding corporate governance, monitoring and assessing the functioning of the Board and committees of the Board, and for developing, implementing and monitoring good corporate governance practices. The Corporate Governance and Nominating Committee is also responsible for identifying and recommending to the Board individuals qualified to become new board members.

 

Individual directors may engage an outside adviser at the expense of the Company in appropriate circumstances, subject to the approval of the Corporate Governance and Nominating Committee.

 

h.       Feedback

 

The Company’s website facilitates feedback from shareholders by permitting requests for information and sending messages directly to the Company.

 

i.Expectations and Responsibilities of Directors

 

The Board is responsible for determining the committees of the Board that are required to effectively manage certain aspects of the Board's duties, and for ensuring that the committees have the requisite independence, competency and skill. The Board approves and annually reviews the charters of the committees, and conducts, with the assistance of the Corporate Governance and Nominating Committee, annual reviews of the performance of the committees.

 

Directors are responsible for attending Board meetings as well as meetings of committees of which the director is a member. Directors are responsible for reviewing meeting materials in advance of the meeting.

 

   
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