EX-99.1 2 d534581dex991.htm EX-99.1 EX-99.1
Table of Contents

 

LOGO

NOTICE OF 2013 ANNUAL AND SPECIAL MEETING

AND

MANAGEMENT PROXY CIRCULAR


Table of Contents

 

LOGO

NOTICE OF ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS

TO BE HELD ON JUNE 5, 2013

NOTICE IS HEREBY GIVEN that an annual and special meeting (the “Meeting”) of the holders (“Shareholders”) of the common shares (“Shares”) of Penn West Petroleum Ltd. (“Penn West”) will be held in the Imperial Ballroom of the Hyatt Regency Calgary, located at 700 Centre Street SE, Calgary, Alberta on Wednesday, June 5, 2013, at 2:00 p.m. (Mountain Daylight Time) for the following purposes:

 

1. to receive the consolidated financial statements of Penn West for the year-ended December 31, 2012 and the auditors’ report thereon;

 

2. to appoint the auditors of Penn West for the ensuing year;

 

3. to elect directors of Penn West for the ensuing year;

 

4. to hold a non-binding advisory vote on Penn West’s approach to executive compensation described in the accompanying information circular and proxy statement of Penn West dated May 6, 2013 (the “Information Circular”);

 

5. to approve all unallocated options to acquire Shares under the Stock Option Plan of Penn West;

 

6. to consider and approve an amendment to the amending provisions of the Stock Option Plan of Penn West;

 

7. to consider and approve By-Law No. 2 of Penn West relating to the advance notice of nominations of directors; and

 

8. to transact such further and other business as may properly be brought before the Meeting or any adjournment thereof.

The specific details of the matters proposed to be put before the Meeting are set forth in the accompanying Information Circular.

The record date (the “Record Date”) for determining Shareholders entitled to receive notice of and to vote at the Meeting is May 1, 2013. Only Shareholders whose names have been entered in the register of Shares on the close of business on the Record Date will be entitled to receive notice of and to vote at the Meeting, provided however that, to the extent a Shareholder transfers the ownership of any of such Shareholder’s Shares after the Record Date and the transferee of those Shares establishes that the transferee owns the Shares and demands, not later than 10 days before the Meeting, to be included in the list of Shareholders eligible to vote at the Meeting, such transferee will be entitled to vote those Shares at the Meeting. Each Share entitled to be voted at the Meeting will entitle the holder to one vote at the Meeting.


Table of Contents

A Shareholder may attend the Meeting in person or may be represented by proxy. Shareholders who are unable to attend the Meeting or any adjournment thereof in person are requested to date, sign and return the accompanying form of proxy for use at the Meeting or any adjournment thereof. To be effective, the proxy must be received by Penn West’s registrar and transfer agent, CIBC Mellon Trust Company c/o Canadian Stock Transfer Company Inc. at 600, 333 – 7th Avenue S.W., Calgary, Alberta T2P 2Z1 or Proxy Department, P.O. Box 721, Agincourt, Ontario M1S 0A1 or by facsimile at 1-866-781-3111 (from within Canada and the United States) or 1-416-368-2502 (from any other country), in each case by not later than 2:00 p.m. (Mountain Daylight Time) on June 3, 2013 or, in the case of any adjournment or postponement of the Meeting, not less than 48 hours (excluding Saturdays, Sundays and holidays) prior to the time of any adjournment of the Meeting. Shareholders may also use a telephone to transmit voting instructions on or before the date and time noted above, although Shareholders cannot use the telephone voting service to designate another person to attend and vote on their behalf at the Meeting. In addition, Shareholders may use the internet to transmit voting instructions on or before the date and time noted above, and may also use the internet to appoint a proxyholder to attend and vote on the Shareholder’s behalf at the Meeting. For information regarding voting by telephone and voting by internet or appointing a proxy by internet, see the form of proxy for Shareholders and/or the Information Circular enclosed herewith.

The proxyholder has discretion under the accompanying form of proxy to consider a number of matters that are not yet determined. Shareholders who are planning on returning the accompanying form of proxy are encouraged to review the Information Circular carefully before submitting the form of proxy.

If you have any questions or need assistance to vote, please contact Penn West’s proxy solicitation agent, Laurel Hill Advisory Group, by e-mail at assistance@laurelhill.com, or by telephone at 416-304-0211 (banks, brokers or collect calls) or 1-877-452-7184 (North American toll-free number).

Dated at the City of Calgary, in the Province of Alberta, this 6th day of May, 2013.

 

BY ORDER OF THE BOARD OF DIRECTORS OF
PENN WEST PETROLEUM LTD.
(signed) “Murray R. Nunns”

Murray R. Nunns

President and Chief Executive Officer

Penn West Petroleum Ltd.


Table of Contents

TABLE OF CONTENTS

 

VOTING INFORMATION

     2   

MATTERS TO BE ACTED UPON AT THE MEETING

     6   

INFORMATION CONCERNING THE BOARD AND DIRECTOR NOMINEES

     14   

BIOGRAPHICAL INFORMATION FOR DIRECTOR NOMINEES

     14   

BOARD COMMITTEE COMPOSITIONS

     20   

DIRECTOR INDEPENDENCE

     20   

DIRECTOR ATTENDANCE RECORD

     21   

OTHER PUBLIC COMPANY BOARD MEMBERSHIPS

     22   

DIRECTORS’ TERM AND RETIREMENT POLICY

     23   

REMUNERATION OF DIRECTORS

     23   

OVERVIEW OF DIRECTOR REMUNERATION PROGRAM

     23   

DEFERRED SHARE UNIT PLAN

     25   

DIRECTOR EQUITY OWNERSHIP POLICY

     27   

DIRECTOR REMUNERATION DATA

     27   

OTHER BOARD INFORMATION

     32   

BOARD AND DIRECTOR PERFORMANCE ASSESSMENT

     32   

DIRECTOR ORIENTATION AND EDUCATION

     33   

OTHER DISCLOSURES FOR DIRECTORS

     34   

COMPENSATION DISCUSSION & ANALYSIS

     35   

OBJECTIVE OF EXECUTIVE COMPENSATION DISCLOSURE

     35   

IDENTIFICATION OF NAMED EXECUTIVE OFFICERS

     35   

APPROACH TO EXECUTIVE COMPENSATION

     35   

EXECUTIVE COMPENSATION REVIEW PROCESS

     44   

EXECUTIVE COMPENSATION DECISIONS FOR 2012

     49   

PERFORMANCE CHART

     53   

MANAGING COMPENSATION RISK

     55   

CERTAIN OTHER MATTERS

     56   

EXECUTIVE EQUITY OWNERSHIP REQUIREMENTS

     56   

COMPENSATION DATA

     57   

SUMMARIES OF EQUITY COMPENSATION PLANS

     63   

STOCK OPTION PLAN

     63   

COMMON SHARE RIGHTS INCENTIVE PLAN

     69   

DATA REGARDING EQUITY COMPENSATION PLANS

     72   

TERMINATION AND CHANGE OF CONTROL BENEFITS

     73   

NEO AGREEMENTS

     73   

TABLE OF ESTIMATED TERMINATION AND CHANGE OF CONTROL AMOUNTS

     76   

CONTINUOUS SHAREHOLDER ENGAGEMENT

     77   

MISCELLANEOUS MATTERS

     78   
APPENDIX A – Form 58-101F1 – Corporate Governance Disclosure   
APPENDIX B – Mandate of the Board of Directors   
APPENDIX C – Glossary of Frequently Used Defined Terms and Oil and Gas Information Advisory   
APPENDIX D – By-Law No. 2 – Advance Notice By-Law   


Table of Contents

 

LOGO

INFORMATION CIRCULAR AND PROXY STATEMENT DATED MAY 6, 2013

FOR THE ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS OF

PENN WEST PETROLEUM LTD.

TO BE HELD ON WEDNESDAY, JUNE 5, 2013

 

 

VOTING INFORMATION

 

Solicitation of Proxies

This Information Circular and Proxy Statement is furnished in connection with the solicitation of proxies by management of Penn West Petroleum Ltd. (“Penn West”) for use at the Annual and Special Meeting (the “Meeting”) of the holders (the “Shareholders”) of the common shares (“Shares”) of Penn West to be held on the 5th day of June, 2013, at 2:00 p.m. (Mountain Daylight Time) in the Imperial Ballroom of the Hyatt Regency Calgary, located at 700 Centre Street SE, Calgary, Alberta and at any adjournment thereof, for the purposes set forth in the Notice of Annual and Special Meeting enclosed herewith. Defined terms used in this Information Circular and Proxy Statement that are not otherwise defined herein have the meanings ascribed thereto in Appendix C – Glossary of Frequently Used Defined Terms and Oil and Gas Information Advisory. Unless otherwise indicated, all information provided in this Information Circular and Proxy Statement is given as at May 1, 2013.

The solicitation of proxies will be primarily by mail, but proxies may also be solicited personally by directors and employees of Penn West. We have also retained The Laurel Hill Advisory Group Company to solicit proxies for us in Canada and the United States at a base fee of approximately $35,000 plus specified calling fees ranging between $2 and $12 per call, in addition to out-of-pocket expenses. The cost of soliciting proxies will be borne by Penn West.

Accompanying this Information Circular is an Instrument of Proxy for use by Shareholders. Instruments of Proxy must be received by CIBC Mellon Trust Company c/o Canadian Stock Transfer Company Inc. at 600, 333 – 7th Avenue S.W., Calgary, Alberta T2P 2Z1 or Proxy Department, P.O. Box 721, Agincourt, Ontario M1S 0A1 or by facsimile at 1-866-781-3111 (from within Canada or the United States) or 1-416-368-2502 (from any other country), by not later than 2:00 p.m. (Mountain Daylight Time) on June 3, 2013 or, in the case of any adjournment or postponement of the Meeting, not less than 48 hours (excluding Saturdays, Sundays and holidays) prior to the time of any adjournment of the Meeting. The record date for the Meeting is the close of business on May 1, 2013 (the “Record Date”). Only Shareholders of record as at that date are entitled to receive notice of the Meeting. Shareholders of record will be entitled to vote those Shares included in the list of Shareholders entitled to vote at the Meeting prepared as at the Record Date even though the Shareholder has since that time disposed of his or her Shares, provided however that, to the extent a Shareholder transfers the ownership of any of such Shareholder’s Shares after the Record Date and the transferee of those Shares establishes that the transferee owns those Shares and demands, not later than 10 days before the Meeting, to be included in the list of Shareholders eligible to vote at the Meeting, such transferee will be entitled to vote those Shares at the Meeting.

 

2    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

The instrument appointing a proxy shall be in writing and shall be executed by the Shareholder or his or her attorney authorized in writing or, if the Shareholder is a corporation, under its corporate seal or by an officer or attorney thereof duly authorized. A proxy signed by a person acting as attorney or in some other representative capacity should reflect such person’s capacity following his or her signature and should be accompanied by the appropriate instrument evidencing qualification and authority to act.

The persons named in the enclosed form of proxy are directors and/or officers of Penn West. Each Shareholder has the right to appoint a proxyholder other than the persons designated above, who need not be a Shareholder, to attend and to act for the Shareholder and on behalf of the Shareholder at the Meeting. To exercise such right, the names of the nominees of management should be crossed out and the name of the Shareholder’s appointee should be legibly printed in the blank space provided.

If you have any questions or need assistance to vote, please contact Penn West’s proxy solicitation agent, Laurel Hill Advisory Group, by e-mail at assistance@laurelhill.com, or by telephone at 416-304-0211 (banks, brokers or collect calls) or 1-877-452-7184 (North American toll-free number).

Notice to Beneficial Holders of Shares

The information set forth in this section is of significant importance to many Shareholders, as a substantial number of Shareholders do not hold Shares in their own name. Shareholders who do not hold their Shares in their own name (referred to herein as “Beneficial Shareholders”) should note that only proxies deposited by Shareholders whose names appear on the records of the registrar and transfer agent for Penn West as the registered holders of Shares can be recognized and acted upon at the Meeting. If Shares are listed in an account statement provided to a Shareholder by a broker, then in almost all cases those Shares will not be registered in the Shareholder’s name on the records of the registrar and transfer agent for Penn West. Such Shares will more likely be registered under the name of the Shareholder’s broker or an agent of that broker. In Canada, the vast majority of such Shares are registered under the name of CDS & Co. (the registration name for CDS Clearing and Depository Services Inc., which acts as nominee for many Canadian brokerage firms). Shares held by brokers or their nominees can only be voted (for or against resolutions) or withheld from voting upon the instructions of the Beneficial Shareholder. Without specific instructions, the broker/nominees are prohibited from voting Shares for their clients. Penn West does not know for whose benefit the Shares registered in the name of CDS & Co. are held. The majority of Shares held in the United States are registered in the name of Cede & Co., the nominee for The Depository Trust Company, which is the United States equivalent of CDS Clearing and Depository Services Inc.

Applicable regulatory policy requires intermediaries/brokers to seek voting instructions from Beneficial Shareholders in advance of Shareholders’ meetings. Every intermediary/broker has its own mailing procedures and provides its own return instructions, which should be carefully followed by Beneficial Shareholders in order to ensure that their Shares are voted at the Meeting. Often, the form of proxy supplied to a Beneficial Shareholder by its broker is identical to the form of proxy provided to registered Shareholders; however, its purpose is limited to instructing the registered Shareholder how to vote on behalf of the Beneficial Shareholder. The majority of brokers now delegate responsibility for

 

3    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

obtaining instructions from clients to Broadridge Financial Solutions, Inc. (“Broadridge”). Broadridge typically mails a scannable voting instruction form (“Voting Instruction Form”) in lieu of the form of proxy. The Beneficial Holder is requested to complete and return the Voting Instruction Form to them by mail or facsimile. Alternatively the Beneficial Holder can call a toll-free telephone number or access the internet to vote the Shares held by the Beneficial Holder. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of Shares to be represented at the Meeting. A Beneficial Shareholder receiving a Voting Instruction Form cannot use that Voting Instruction Form to vote Shares directly at the Meeting, as the Voting Instruction Form must be returned as directed by Broadridge well in advance of the Meeting in order to have the Shares voted.

Although you may not be recognized directly at the Meeting for the purposes of voting Shares registered in the name of your broker or other intermediary, you may attend at the Meeting as a proxyholder for the registered Shareholder and vote your Shares in that capacity. If you wish to attend the Meeting and vote Shares you hold as a Beneficial Shareholder, you must do so as proxyholder for the registered Shareholder. To do this, you should enter your own name in the blank space on the applicable form of proxy provided to you and return the document to your broker or other intermediary (or the agent of such broker or other intermediary) in accordance with the instructions provided by such broker, intermediary or agent well in advance of the Meeting.

Penn West is not using “notice-and-access” to send its proxy-related materials to Shareholders. The Corporation will not send proxy-related materials directly to non-objecting Beneficial Shareholders—such materials will be delivered to non-objecting Beneficial Shareholders by Broadridge or through the non-objecting Beneficial Shareholder’s intermediary. Penn West will pay for the costs of an intermediary to deliver the proxy-related materials and Form 54-101F7 of National Instrument 52-104 to objecting Beneficial Shareholders.

Revocability of Proxy

A Shareholder who has submitted a proxy may revoke it at any time prior to the exercise thereof. If a person who has given a proxy attends the Meeting in person at which such proxy is to be voted, such person may revoke the proxy and vote in person. In addition to revocation in any other manner permitted by law, a proxy may be revoked by instrument in writing executed by the Shareholder or his attorney authorized in writing or, if the Shareholder is a corporation, under its corporate seal or by an officer or attorney thereof duly authorized and deposited either at the above mentioned office of Canadian Stock Transfer Company Inc. at any time up to and including the last business day preceding the day of the Meeting, or any adjournment thereof, at which the proxy is to be used, or with the Chairman of the Meeting on the day of the Meeting, or any adjournment thereof, and upon either of such deposits, the proxy is revoked.

Persons Making the Solicitation

The solicitation of proxies is made on behalf of management of Penn West. The costs incurred in the preparation and mailing of the Instrument of Proxy, Notice of Annual and Special Meeting and this Information Circular will be borne by Penn West. In addition to solicitation by mail, proxies may be solicited by personal interviews, telephone or other means of communication and by directors, officers and employees of Penn West, who will not be specifically remunerated therefor.

 

4    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Exercise of Discretion by Proxy

The Shares represented by proxies in favour of management nominees shall be voted or withheld from voting in accordance with the instructions of the Shareholder on any ballot at the Meeting and, where the Shareholder specifies a choice with respect to any matter to be acted upon, the Shares shall be voted or withheld from voting on any ballot in accordance with the specification so made.

In the absence of such specification, the Shares will be voted in favour of the matters to be acted upon. The persons appointed under the Instrument of Proxy furnished by Penn West are conferred with discretionary authority with respect to amendments or variations of those matters specified in the Instrument of Proxy and Notice of Annual and Special Meeting. At the time of printing this Information Circular and Proxy Statement, management of Penn West knows of no such amendment, variation or other matter.

Voting by Telephone

Shareholders may use any touch-tone telephone to transmit their voting instructions. To do so, Shareholders must telephone toll-free 1-866-221-8257 (English only) and follow the instructions provided. Shareholders should have the instrument of proxy in hand when they call. Each Shareholder’s 12-digit control number is located on the Instrument of Proxy at the bottom left hand side. If you vote by telephone, your vote must be received by not later than 2:00 p.m. (Mountain Daylight Time) on June 3, 2013 or 48 hours (excluding Saturdays, Sundays and holidays) prior to the time of any adjournment of the Meeting. Shareholders cannot use the telephone voting service if they wish to designate another person to attend and vote on their behalf at the Meeting.

Voting by Internet

Shareholders may use the internet at www.proxypush.ca/pwt to transmit their voting instructions and for electronic delivery of information. Shareholders should have the Instrument of Proxy in hand when they access the web site. Shareholders will be prompted to enter their 12-digit control number which is located on the Instrument of Proxy on the bottom left hand side. If Shareholders vote by internet, their vote must be received by not later than 2:00 p.m. (Mountain Daylight Time) on June 3, 2013 or 48 hours (excluding Saturdays, Sundays and holidays) prior to the time of any adjournment of the Meeting. The website may be used to appoint a proxyholder to attend and vote on a Shareholder’s behalf at the Meeting and to convey a Shareholder’s voting instructions. Please note that if a Shareholder appoints a proxyholder and submits their voting instructions and subsequently wishes to change their appointment or voting instructions, a Shareholder may resubmit their proxy, prior to the deadline noted above. When resubmitting a proxy, the most recently submitted proxy will be recognized as the only valid one, and all previous proxies submitted will be disregarded and considered as revoked, provided that the last proxy is submitted by the deadline noted above.

Voting Shares and Principal Holders thereof

Penn West is authorized to issue an unlimited number of Shares and up to 90,000,000 preferred shares. As at May 1, 2013, 484,984,787 Shares and no preferred shares were issued and outstanding. At the Meeting, upon a show of hands, every Shareholder present in person or represented by proxy and entitled to vote shall have one vote. On a poll or ballot, every Shareholder present in person or by proxy has one vote for each Share of which such Shareholder is the registered holder. All votes on special resolutions are to be conducted by ballot and no demand for a ballot will be necessary.

 

5    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

If two or more persons hold Shares jointly, one of those Shareholders present at the Meeting may in the absence of the others vote the Shares, but if two or more of those persons who are present, in person or by proxy, vote, they shall vote as one on the Shares jointly held by them.

To the knowledge of the directors and executive officers of Penn West, no person or company beneficially owns, controls or directs, directly or indirectly, Shares carrying 10 percent or more of the voting rights attached to the issued and outstanding Shares.

Quorum for Meeting

At the Meeting, a quorum shall consist of two (2) or more persons either present in person or represented by proxy and representing in the aggregate not less than 25% of the outstanding Shares entitled to vote at the Meeting. If a quorum is not present at the beginning of the Meeting, the Shareholders present may adjourn the Meeting to a fixed time and place but may not transact any other business.

Approval Requirements

Except for the advisory resolution on executive compensation, which shall not be binding upon Penn West, all of the matters to be considered at the Meeting are ordinary resolutions requiring approval by a majority of the votes cast in respect of the resolution by or on behalf of Shareholders present in person or represented by proxy at the Meeting.

 

 

MATTERS TO BE ACTED UPON AT THE MEETING

 

Presentation of Financial Statements

The consolidated financial statements of Penn West for the year-ended December 31, 2012, together with the auditors’ report on those statements, have been mailed to the Shareholders who have requested such materials, in addition to this Information Circular, in accordance with applicable securities laws. A copy of such financial statements is also available through the internet on Penn West’s SEDAR profile at www.sedar.com, on EDGAR at www.sec.gov, and on Penn West’s website at www.pennwest.com.

Appointment of Auditor

The Board recommends that KPMG LLP, Chartered Accountants (“KPMG”), be appointed auditor of Penn West for the ensuing year at a remuneration to be approved by the Board.

KPMG was the auditor of Penn West’s predecessor, Penn West Energy Trust (the “Trust”), from the Trust’s inception on April 22, 2005 until its conversion to Penn West as of January 1, 2011, and has acted as Penn West’s auditor since January 1, 2011. Prior to April 22, 2005, KPMG served as the auditor of the Trust’s predecessor, Penn West Petroleum Ltd., commencing in 2002.

 

6    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Shareholders will consider an ordinary resolution to appoint the firm of KPMG LLP, Chartered Accountants, Calgary, Alberta, to serve as auditors of Penn West until the next annual meeting of the Shareholders.

The Board of Directors and Management plan to vote FOR and recommend that you vote FOR this ordinary resolution.

Unless otherwise directed by the Shareholders appointing them proxy, the persons named in the enclosed form of proxy intend to vote at the Meeting to approve this ordinary resolution.

Election of Directors of Penn West

Mr. William E. Andrew has been a member of our Board since 1994 and an officer of Penn West since 1992. Mrs. Shirley A. McClellan has been a member of our Board since 2007. Mr. Andrew and Mrs. McClellan are both retiring from the Board as of the close of the Meeting and Mr. Andrew is retiring from his role as an officer of Penn West effective May 31, 2013. In addition, Mr. John Brussa, who had been a member of our Board since 1995 and the Chairman of the Board since 2005, stepped down from the Board effective May 1, 2013. The Board and management of Penn West thank Messrs. Andrew and Brussa and Mrs. McClellan for their valuable contributions and insights over their many years of service and wish them well.

The articles of Penn West provide for a minimum of three (3) directors and a maximum of twelve (12) directors. There are currently twelve (12) directors and the Board of Directors of Penn West (the “Board” or “Board of Directors”) has fixed the number of directors to be elected at the Meeting for the ensuing year at eleven (11) members. All of the current directors have been elected for a term that ends at the Meeting. Shareholders are entitled to elect all eleven (11) of the nominees for election as directors by a vote of Shareholders at the Meeting.

The eleven (11) nominees for election as directors of Penn West by Shareholders are as follows:

 

  James E. Allard    Murray R. Nunns   
  George H. Brookman    Frank Potter   
  Gillian H. Denham    Jack Schanck   
  Richard L. George, O.C.    James C. Smith   
  Daryl H. Gilbert    Jay W. Thornton   
  Allan P. Markin, O.C., A.O.E.      

Individual Director Nomination and Voting Policy

Penn West has a director nomination and voting policy providing for individual director nomination and voting. Such director nomination and voting policy provides that in uncontested elections (i.e. elections where the number of nominees for directors is equal to the number of directors to be elected):

 

1. In the event that any nominee for director receives a greater number of votes “withheld” than votes “for” his or her election as a director, then immediately following the meeting of Shareholders at which such votes were cast, such director shall submit his or her resignation to the Governance Committee of the Board (the “Governance Committee”), to be effective on Board acceptance.

 

7    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
2. In the event a resignation is submitted in accordance with section 1 above, the Governance Committee shall consider whether or not it is appropriate to recommend to the Board that such resignation be accepted, having regard to all factors considered relevant in the discretion of the Governance Committee and the Board, including but not limited to, the performance review feedback received from members of the Board pursuant to Penn West’s annual Board performance review process.

 

3. Within 90 days of the Shareholders meeting at which the votes were cast, a news release will be issued by Penn West announcing whether or not the director in question will continue to serve on the Board.

In accordance with this policy, the form of proxy or voting instruction form for this Meeting provides for voting for individual directors as opposed to voting for a slate of directors.

Information in respect of the nominees for election as directors of Penn West is set forth in this Information Circular under “Information Concerning the Board and Director Nominees—Biographical Information for Director Nominees”.

Non-Binding Advisory Vote on Approach to Executive Compensation

As part of Penn West’s ongoing commitment to robust governance practices, Shareholders are being provided an opportunity to participate in a non-binding ‘say on pay’ shareholder advisory vote with respect to Penn West’s approach to executive compensation as disclosed in this Information Circular, particularly under the heading “Compensation Discussion & Analysis”.

This non-binding advisory vote on executive compensation will provide you as a Shareholder with the opportunity to vote “For” or “Against” our approach to executive compensation through the following resolution:

“RESOLVED THAT, on an advisory basis and not to diminish the role and responsibilities of the Board of Directors, the Shareholders accept the approach to executive compensation disclosed in the Information Circular dated May 6, 2013 and delivered in connection with the 2013 Annual and Special Meeting of Shareholders of the Corporation.”

As this is an advisory vote that is not required to be submitted to a vote of Shareholders under applicable securities and corporate laws, the results will not be binding upon the Board of Directors. However, the Board will consider the outcome of the vote in reviewing the Corporation’s approach to executive compensation in the future.

The Board of Directors and Management plan to vote FOR and recommend that you vote FOR this non-binding advisory resolution.

Unless otherwise directed by the Shareholders appointing them proxy, the persons named in the enclosed form of proxy intend to vote at the Meeting FOR this non-binding advisory resolution.

 

8    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Approval of Unallocated Options Pursuant to the Stock Option Plan

The Stock Option Plan was initially approved by Unitholders on December 14, 2010 in connection with the approval of the Corporate Conversion. The Toronto Stock Exchange Company Manual provides that every three years after the institution of a security based compensation arrangement all unallocated rights, options or other entitlements under such arrangement which does not have a fixed maximum number of securities issuable thereunder, must be approved by a majority of the issuer’s directors and by the issuer’s securityholders. As our Stock Option Plan is a security based compensation arrangement and as the maximum number of Shares issuable pursuant to our Stock Option Plan is not a fixed number, approval is being sought at the Meeting to approve the grant of unallocated Options under our Stock Option Plan. If approval is obtained at the Meeting, Penn West will not be required to seek further approval of the grant of unallocated Options under our Stock Option Plan until June 5, 2016.

The Stock Option Plan provides that the maximum number of Shares issuable on exercise of outstanding Options at any time cannot exceed 9% of the issued and outstanding Shares (less the number of Shares issuable pursuant to all other security based compensation arrangements of Penn West, including Penn West’s CSRIP). As at May 1, 2013, Penn West had Options, Restricted Options and Share Rights outstanding to purchase 28,887,063 Shares (equal to approximately six percent of the outstanding Shares) under the Stock Option Plan and the CSRIP, leaving unallocated Options to purchase an aggregate of 14,761,567 Shares (equal to approximately three percent of the outstanding Shares) available for future grants based on the number of outstanding Shares. The Stock Option Plan also provides that the average Annual Grant Rate under the plan during any three consecutive calendar years cannot exceed 2%. The “Annual Grant Rate” for each year in the three year period is calculated by dividing the number of Options granted in the year by the weighted average number of Shares outstanding during the year. For further information regarding the Stock Option Plan and Options, see “Summaries of Equity Compensation Plans - Stock Option Plan”.

Since January 1, 2011, the Stock Option Plan has been the only Penn West equity-based compensation plan pursuant to which awards continue to be granted to acquire Shares from treasury. The Board believes that equity-based incentive compensation, such as the Stock Option Plan, is an integral component of compensation for executives and certain other employees. The attraction and retention of qualified personnel is one of the key risks in the oil and gas industry in Canada and to Penn West’s long-term strategic growth plan. The Stock Option Plan is intended to maintain Penn West’s competitiveness within the Canadian oil and gas industry and facilitate the achievement of Penn West’s long-term goals by providing an increased incentive for personnel to contribute to the future success and prosperity of Penn West and by strengthening the alignment of the interests of personnel with the interests of Shareholders. If approval is not obtained at the Meeting, the Human Resources & Compensation Committee and the Board will have to consider alternate forms of performance based compensation, including additional cash bonuses or other means in order to attract and retain qualified personnel.

The Board has unanimously approved, subject to the receipt of regulatory and Shareholder approval, the grant of unallocated Options under our Stock Option Plan. At the Meeting, Shareholders will be asked to consider and, if thought advisable, pass an ordinary resolution as follows:

 

9    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

“BE IT RESOLVED, as an ordinary resolution of the shareholders of Penn West Petroleum Ltd. (“Penn West”) that:

 

  1. all unallocated options to purchase common shares of Penn West issuable pursuant to Penn West’s stock option plan are approved and authorized until June 5, 2016; and

 

  2. any one officer or director of Penn West be and is hereby authorized to execute and deliver all such agreements and documents, whether under the corporate seal or otherwise, and to take all action, as such officer or director shall deem necessary or appropriate to give effect to the foregoing resolution.”

If approval is not obtained at the Meeting, Options which have not been allocated as of the date of the Meeting and Options which are outstanding as of the date of the Meeting and which are subsequently cancelled, terminated or exercised, will not be available for a new grant of Options under the Stock Option Plan. Previously allocated Options will continue to be unaffected by the approval or disapproval of the resolution.

In order for the foregoing resolution to be passed, it must be approved by a simple majority of the votes cast by Shareholders who vote in person or by proxy at the Meeting on such resolution.

The Board of Directors and Management plan to vote FOR and recommend that you vote FOR this ordinary resolution.

Unless otherwise directed by the Shareholders appointing them proxy, the persons named in the enclosed form of proxy intend to vote at the Meeting FOR this ordinary resolution.

Approval of Amendments to Stock Option Plan

Stock Option Plan Amendment

Management and the Board review Penn West’s compensation plans from time to time and consider amendments that may be required to ensure continued compliance with industry best practices. In the course of reviewing the Stock Option Plan, management and the Board determined that it would be appropriate to amend the amending provisions of the plan to clarify actions that require Shareholder approval in connection with the cancellation of outstanding Options.

The Stock Option Plan currently provides that Shareholder approval is required to “cancel an Option and subsequently issue the holder of such Option a new Option in replacement thereof”. The Board has approved an amendment to this provision of the Stock Option Plan to clarify that neither a new Option nor any other entitlement may be issued to the holder of a cancelled Option. The amended provision of the Stock Option Plan will provide that Shareholder approval is required in order for the Board to “cancel an Option and subsequently issue the holder of such Option a new Option or other entitlements in replacement thereof” (the “Stock Option Plan Amendment”).

Regulatory Approval Requirements

The Stock Option Plan and TSX rules provide that any amendment to the amendment provisions of the plan require Shareholder approval.

 

10    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

The TSX has accepted notice for filing of the Stock Option Plan Amendment, subject to certain conditions being satisfied including, among other things, that such amendment be approved by the Shareholders.

If the Stock Option Plan Amendment is approved at the Meeting, the Stock Option Plan Amendment will become effective following the receipt of such approval. If the Stock Option Plan Amendment is not approved at the Meeting, the Stock Option Plan Amendment will not become effective and the Stock Option Plan will remain in effect in its current form.

At the Meeting, Shareholders will be asked to approve the following by ordinary resolution:

“BE IT RESOLVED, as an ordinary resolution of the shareholders of Penn West Petroleum Ltd. (“Penn West”) that:

 

  1. The Stock Option Plan Amendment described in the Information Circular under the heading “Approval of Amendment to Stock Option Plan” and to be implemented by the Corporation are hereby authorized and approved.

 

  2. Any one or more directors or officers of the Corporation are hereby authorized, for and on behalf of the Corporation, to take, or cause to be taken, any and all such acts and things and to execute and deliver, under the corporate seal of the Corporation or otherwise, all such agreements, deeds, instruments, notices, consents, acknowledgments, certificates, assurances and other documents (including any documents required under applicable laws or regulatory policies) as any such director or officer in his or her sole discretion may determine to be necessary or desirable to give effect to the foregoing resolutions, such determination to be conclusively evidenced by the taking of any such action or such director’s or officer’s execution and delivery of any such agreement, deed, instrument, notice, consent, acknowledgement, certificate, assurance or other document.”

In order for the foregoing resolution to be passed, it must be approved by a simple majority of the votes cast by Shareholders who vote in person or by proxy at the Meeting on such resolution.

The Board of Directors and Management plan to vote FOR and recommend that you vote FOR the ordinary resolution to approve the Stock Option Plan Amendment.

Unless otherwise directed by the Shareholders appointing them proxy, the persons named in the enclosed form of proxy intend to vote at the Meeting FOR the ordinary resolution approving the Stock Option Plan Amendment.

Approval of Advance Notice By-law

Background

On May 1, 2013, the Board approved the adoption by the Corporation of By-law No. 2 regarding advance notice of nominations of directors of the Corporation (the “Advance Notice By-law”). A copy of the Advance Notice By-law is attached to this Information Circular as Appendix D.

 

11    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Purpose of the Advance Notice By-law

The purpose of the Advance Notice By-law is to provide Shareholders, the Board and Management of the Corporation with a clear framework for director nominations to help ensure orderly business at Shareholder meetings. Among other things, the Advance Notice By-law fixes a deadline by which you must submit director nominations to the Corporation prior to any annual or special meeting of Shareholders. It also specifies the information that a nominating Shareholder must include in the notice to the Corporation in order for any director nominee to be eligible for election at any annual or special meeting of Shareholders.

The directors of the Corporation are committed to:

 

  (a) facilitating an orderly and efficient annual general or special meeting process;

 

  (b) ensuring that all Shareholders receive:

 

  (i) adequate notice of director nominations; and

 

  (ii) sufficient information in advance of an annual general or special meeting with respect to all director nominees and the ownership interests (including derivatives, hedged positions and other economic incentives and voting interests) of the nominating Shareholder in order to assess the qualifications of the proposed nominees for election to the Board and the nature of the nominating Shareholder’s interest in the Corporation; and

 

  (c) allowing Shareholders to register an informed vote having been afforded reasonable time for appropriate deliberation.

Summary of Terms of the Advance Notice By-law

The Advance Notice By-law provides that advance notice to the Corporation must be made in circumstances where nominations of persons for election to the Board are made by Shareholders other than pursuant to: (a) a “proposal” made in accordance with the Business Corporations Act (Alberta) (the “ABCA”); or (b) a requisition of a meeting made pursuant to the ABCA.

The Advance Notice By-law fixes a deadline by which holders of Shares must submit director nominations to the Corporate Secretary of the Corporation prior to any annual or special meeting of Shareholders and outlines the specific information that a nominating Shareholder must include in the written notice to the Corporate Secretary of the Corporation for an effective nomination to occur. No person nominated by a Shareholder will be eligible for election as a director of the Corporation unless nominated in accordance with the provisions of the Advance Notice By-law.

In the case of an annual meeting of Shareholders, notice to the Corporate Secretary of the Corporation must be made not less than 30 days and not more than 65 days prior to the date of the annual meeting; provided, however, that in the event that the annual meeting is to be held on a date that is less than 50 days after the date on which the first public announcement of the date of the annual meeting was made, notice may be made not later than the close of business on the 10th day following such public announcement. In the case of a special meeting of Shareholders (which is not also an annual meeting), notice to the Corporation must be made not later than the close of business on the 15th day following the day on which the first public announcement of the date of the special meeting was made.

 

12    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

The Board may, in its sole discretion, waive any requirement of the Advance Notice By-law.

Confirmation and Approval of Advance Notice By-law by Shareholders

In accordance with the ABCA, the Advance Notice By-law is in effect until it is confirmed, confirmed as amended or rejected by Shareholders at the Meeting, and if confirmed or confirmed as amended, the Advance Notice By-Law will continue in effect in the form in which it is so confirmed. If Shareholders reject the confirmation of the Advance Notice By-Law at the Meeting, it will thereafter cease to have effect. For greater certainty, the Corporation’s existing by-laws are not impacted by the Advance Notice By-Law and will continue in effect, unamended.

At the Meeting, Shareholders will be asked to approve the following by ordinary resolution (the “Advance Notice By-law Resolution”):

“BE IT RESOLVED, as an ordinary resolution of the shareholders of Penn West Petroleum Ltd. (“Penn West”) that:

 

  1. The Advance Notice By-law, in the form attached as Appendix D to the Information Circular, is hereby adopted and confirmed as a by-law of the Corporation.

 

  2. Any one or more directors or officers of the Corporation are hereby authorized, for and on behalf of the Corporation, to take, or cause to be taken, any and all such acts and things and to execute and deliver, under the corporate seal of the Corporation or otherwise, all such deeds, instruments, notices, consents, acknowledgments, certificates, assurances and other documents (including any documents required under applicable laws or regulatory policies) as any such director or officer in his or her sole discretion may determine to be necessary or desirable to give effect to the foregoing resolutions, such determination to be conclusively evidenced by the taking of any such action or such director’s or officer’s execution and delivery of any such deed, instrument, notice, consent, acknowledgement, certificate, assurance or other document.

 

  3. Notwithstanding the passing of this resolution by the Shareholders, the Board of Directors may revoke this resolution before it is acted upon, without further approval of the Shareholders, if the Board of Directors determines, in its sole and absolute discretion, that such revocation is in the best interests of the Shareholders.”

In order for the Advance Notice By-law Resolution to be passed, it must be approved by a simple majority of the votes cast by Shareholders who vote in person or by proxy at the Meeting on such resolution.

The Board of Directors and Management plan to vote FOR and recommend that you vote FOR the ordinary resolution to approve the Advance Notice By-law Resolution.

 

13    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Unless otherwise directed by the Shareholders appointing them proxy, the persons named in the enclosed form of proxy intend to vote at the Meeting to approve the ordinary resolution to approve the Advance Notice By-Law Resolution.

 

 

INFORMATION CONCERNING THE BOARD AND DIRECTOR NOMINEES

 

BIOGRAPHICAL INFORMATION FOR DIRECTOR NOMINEES

 

Certain information in respect of the nominees for election as directors of Penn West, including their names, municipalities, provinces and countries of residence, present principal occupations, principal occupations during the last five years, the year in which each became a director of Penn West (or its predecessors), and the number of securities of Penn West beneficially owned or controlled or directed, directly or indirectly, by each nominee is set forth below.

 

JAMES E. ALLARD

 

LOGO

  

Mr. Allard is an independent director and business advisor. He has a Bachelor of Science degree in Business Administration from the University of Connecticut and completed the Advanced Management Program at Harvard University. Mr. Allard has focused his career on international finance in the petroleum industry for over 42 years, during which time he has served as the Chief Executive Officer, Chief Financial Officer and/or a director of a number of publicly traded and private companies. Over the past eleven years he has served on the board of the Alberta Securities Commission, acted as the sole external trustee and advisor to a mid-sized pension plan and served as a director and advisor to several companies. From 1981 to 1995, Mr. Allard served as a senior executive officer of Amoco Corporation and as a director of Amoco Canada, which at that time was Canada’s largest natural gas producer. In addition, Mr. Allard is a member of the Institute of Corporate Directors.

 

Calgary, Alberta, Canada

Age: 70

Independent Director

Director Since: June 30, 2006

  

Board/Committee Membership in 2012(1)

   Attendance    Attendance
(Total)
   Board    7/7(2)    15/15
(100%)
   Audit Committee    5/5   
   Human Resources & Compensation Committee (Chair)    3/3   
   
Areas of Expertise    Ownership(3)  

  

Corporate Finance

Human Resources and Compensation

Market Regulation

Oil and Natural Gas Industry

Public Company Senior Officer Experience

  

Shares:

Deferred Share Units:

 

19,740(7)

5,625

   

 

14    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

GEORGE H. BROOKMAN

 

LOGO

  

Since 1984, Mr. Brookman has been the Chief Executive Officer of West Canadian Industries Group Inc., a digital printing and document management company. In 1984, Mr. Brookman acquired West Canadian Industries Group and under his leadership, it has become one of Canada’s largest privately held digital printing and imaging service companies. He is also a partner in Vistek, a major retail camera operation with stores in Toronto, Ottawa, Mississauga, Calgary and Edmonton. He was also the founder of Commonwealth Legal Inc., Canada’s only national litigation support services company. Prior to acquiring West Canadian Industries Group, Mr. Brookman was involved for many years in the commercial development industry in the Real Estate Group at Manulife and later as the Vice-President of ATCO Development Ltd. In addition to his over 35 years of business experience, Mr. Brookman has been active in the community and is currently the Chairman of the Board for Tourism Calgary, Past President and Chairman of the Calgary Exhibition and Stampede and a member of the board of directors of Travel Alberta. In addition, Mr. Brookman is a member of the Institute of Corporate Directors.

 

Calgary, Alberta, Canada

Age: 66

Independent Director

Director Since: August 3, 2005

  

Board/Committee Membership in 2012(1)(4)

   Attendance    Attendance
(Total)
   Board    7/7(2)    14/14

(100%)

   Governance Committee (Chair)    4/4   
   Human Resources & Compensation Committee    3/3   
     
Areas of Expertise    Ownership(3)  

  

Compensation and Human Resources

Corporate Governance

Public/Community Relations

Private Company CEO Experience

  

Shares:

Deferred Share Units:

 

16,000(7)

3,504

   

 

GILLIAN H. DENHAM

 

LOGO

  

Ms. Denham, a Corporate Director, sits on the board of Morneau Shepell Inc., a provider of human resource consulting and outsourcing services, and the board of National Bank of Canada. From 2001 to 2005, she was Vice Chair, Retail Markets at Canadian Imperial Bank of Commerce (“CIBC”). Ms. Denham joined Wood Gundy in 1983, subsequently acquired by CIBC, as an Assistant Vice-President in Corporate Finance. Throughout her career at CIBC, she held progressively more senior roles. From 2006 to 2010, she was a member of the board of directors and Chair of the Human Resources and Compensation Committee of the Ontario Teachers’ Pension Plan. Ms. Denham is a member of the board of governors and the audit committee of Upper Canada College. She holds an Honours Business Administration from University of Western Ontario School of Business and an MBA from Harvard Business School.

 

Toronto, Ontario, Canada

Age: 52

Independent Director

Director Since: June 13, 2012

  

Board/Committee Membership in 2012(1)(5)

   Attendance    Attendance
(Total)
   Board    3/3    3/3

(100%)

     
Areas of Expertise    Ownership(3)  

  

Capital Markets

Corporate Governance

Finance

Human Resources and Compensation

Public Company Senior Officer Experience

  

Shares:

Deferred Share Units:

 

10,000(7)

3,155

   

 

15    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

RICHARD L. GEORGE, O.C.

 

LOGO

  

Mr. George is a partner of Novo Investment Group Ltd., a Calgary-based investment management company. He served as the CEO of Suncor Energy Inc. (an integrated energy company) from 1991 to May 2012, and also held the position of President from 1991 until December 2011. He has been a director for several public companies and is currently serving on the board of directors for both the Royal Bank of Canada and Anadarko Petroleum Corporation. Mr. George holds a Bachelor of Science Degree in engineering from Colorado State University, a law degree from the University of Houston Law School and is a graduate of the Harvard Business School Program for Management Development. Mr. George is an Officer of the Order of Canada.

 

Calgary, Alberta, Canada

Age: 62

Chairman of the Board(8)

Independent Director

Director Since: May 3, 2013

  

Board/Committee Membership in 2012

   Attendance    Attendance
(Total)
   n/a    n/a    n/a
     
Areas of Expertise    Ownership(3)  

  

Human Resources and Compensation

Oil and Natural Gas Exploration and Production

Oil and Natural Gas Industry

Public Company CEO Experience

Reserves

   Shares:   372,600(10)    

 

DARYL GILBERT

 

LOGO

  

Mr. Gilbert has been active in the western Canadian oil and natural gas sector for over 35 years, working in reserves evaluation with Gilbert Laustsen Jung Associates Ltd. (now GLJ Petroleum Consultants Ltd.) (“GLJ”), an engineering consulting firm, from 1979 to 2005. Mr. Gilbert served as President and Chief Executive Officer of GLJ from 1994 to 2005. Since 2005, Mr. Gilbert has been an independent businessman and investor, and serves as a director for a number of public and private entities. Mr. Gilbert is a graduate of the University of Manitoba with a Bachelor of Science in Engineering and is a Registered Professional Engineer in Alberta.

 

Calgary, Alberta, Canada

Age: 61

Independent Director

Director Since: January 11, 2008

  

Board/Committee Membership in 2012(1)

   Attendance    Attendance
(Total)
  

Board

Health, Safety, Environment & Regulatory Committee

Reserves Committee (Chair)

   7/7(2)

2/2

6/6

   15/15
(100%)
     
Areas of Expertise    Ownership(3)  

  

Oil and Natural Gas Industry

Reserves

Mergers and Acquisitions

  

Shares:

Deferred Share Units:

 

5,264(7)

8,297

   

 

16    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

ALLAN P. MARKIN, O.C., A.O.E.

 

LOGO

  

Mr. Markin was Chairman of the board of directors of Canadian Natural Resources Limited from 1989 to April 2012. He has nearly 40 years of experience in the oil and gas industry acquired with such companies as Amoco Petroleum, Merland Exploration Ltd. and Poco Petroleum Limited, where he served as President and CEO. During his career, he has been the recipient of honorary degrees of Doctor of Laws from the University of Alberta, the University of Calgary, the University of Lethbridge and St. Francis Xavier University. In addition, he has received an honorary fellowship from St. Mary’s University College. He has been recognized with the Order of Canada, the Alberta Order of Excellence and was inducted into the Calgary Business Hall of Fame. He has received the Pinnacle Award of Business Excellence in Alberta and was named Calgary’s Citizen of the Year in 2004. Mr. Markin has a special philanthropic interest in health, wellness and education, is a major supporter of the Alberta Project Promoting Active Living & Healthy Eating in Schools and is the creator of the Pure North S’Energy Foundation. Mr. Markin earned a Bachelor of Science degree in Chemical Engineering from the University of Alberta in 1968. Mr. Markin has been a proponent of the Stephen Covey “7 Habits of Highly Effective People” program since 1982, utilizing the self-motivational tools and lessons learned throughout his career.

 

Calgary, Alberta, Canada

Age: 68

Vice-Chairman of the Board(9)

Independent Director

Director Since: May 3, 2013

  

Board/Committee Membership in 2012

   Attendance    Attendance
(Total)
   n/a    n/a    n/a
     
Areas of Expertise    Ownership(3)  

  

Human Resources and Compensation

Oil and Natural Gas Exploration and Production

Oil and Natural Gas Industry

Public Company CEO Experience

Reserves

   Shares:   1,547,400    

 

MURRAY R. NUNNS

 

LOGO

  

Mr. Nunns is the President & Chief Executive Officer of Penn West, a position he has held since August 2011. Prior to his appointment as Chief Executive Officer, Mr. Nunns served as the President & Chief Operating Officer of Penn West from February 2008. In addition, Mr. Nunns served as a member of the Board of Penn West from May 31, 2005 until January 11, 2008, during which time he also served as the Chairman of the Reserves Committee. Mr. Nunns is a professional geologist who has held a number of executive positions in the Canadian oil and natural gas industry prior to his time with Penn West. He served as the Chairman of Monterey Exploration Ltd., a public oil and gas company, from 2005 until September 2010. From 2003 to 2005, he served as the President and Chief Executive Officer of Crispin Energy Inc., a public oil and gas company. From 1993 to 2002, he held a variety of management positions at Rio Alto Exploration Ltd., a public oil and gas company, including Executive Vice President of Exploration and Development and Chief Operating Officer.

 

Calgary, Alberta, Canada

Age: 57

President & Chief Executive Officer

Director Since: June 9, 2009(6)

  

Board/Committee Membership in 2012(1)

   Attendance    Attendance
(Total)
   Board    7/7(2)    7/7

(100%)

     
Areas of Expertise    Ownership(3)  

  

Geology

Human Resources and Compensation

Oil and Natural Gas Exploration and Production

Oil and Natural Gas Industry

Public Company CEO Experience

Reserves

  

Shares:

Options:

Restricted Options:

Restricted Rights:

PSUs:

 

180,380(7)

550,000

500,000

500,000

257,813

   

 

17    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

FRANK POTTER

 

LOGO

  

Mr. Potter has a background in international banking in Europe, the Middle East and the United States. He managed the international business of one of Canada’s principal banks before being appointed to the executive board of the World Bank in Washington where he served for nine years, including as lead director and chairman of the bank’s Steering Committee. Subsequently, he served as a Senior Advisor at the Department of Finance in Ottawa before becoming Chairman of Emerging Markets Advisors, Inc., a Toronto based consultancy in the business of advising corporations making and managing direct investments internationally. He serves on a number of boards, including Canadian Tire Corporation, Limited and the Royal Ontario Museum, where he is a former Chairman of the board of governors.

 

Toronto, Ontario, Canada

Age: 76

Independent Director

Director Since: June 30, 2006

  

Board/Committee Membership in 2012(1)

   Attendance    Attendance
(Total)
  

Board

Audit Committee

Governance Committee

   6/7(2)

4/5

4/4

   14/16
(88%)
   
Areas of Expertise    Ownership(3)  

  

Capital Markets

Corporate Governance

Finance

International Markets

  

Shares:

Deferred Share Units:

 

22,466(7)

9,304

   

 

JACK SCHANCK

 

LOGO

  

Mr. Schanck brings over 37 years of experience in the US and Canadian international oil and natural gas industry, as a geologist and an experienced manager. Since December 2010, Mr. Schanck has held the position of President, Chief Executive Officer and director of Sonde Resources Corp. (an Alberta-based oil and natural gas exploration company). Prior thereto, Mr. Schanck was an independent businessman from January 2010 until December 2010, and from 2007 to 2009, the Managing Partner of Tecton Energy (“Tecton”), following the merger of SouthView Energy and Tecton. Prior to joining Tecton, Mr. Schanck was Chief Executive Officer of SouthView Energy, an independent oil and natural gas investment vehicle funded by Jefferies Capital Partners and Quantum Energy Partners. For over five years before starting SouthView Energy, Mr. Schanck served as Co-Chief Executive Officer of Samson Investment Company (“Samson”), a large private oil and natural gas company based in the U.S. Prior to his work with Samson, Mr. Schanck held a variety of technical and managerial positions, over a 23-year period with Unocal Corporation, including President of Spirit Energy (the domestic exploration and production portion of Unocal), Executive Vice President, International, Executive Vice President, World Wide Exploration, and President of Unocal Canada.

 

Canmore, Alberta, Canada

Age: 61

Independent Director

Director Since: June 2, 2008

  

Board/Committee Membership in 2012(1)

   Attendance    Attendance
(Total)
  

Board

Governance Committee

Health, Safety, Environment & Regulatory Committee (Chair)

Reserves Committee

   7/7(2)

4/4

2/2

6/6

   19/19
(100%)
     
Areas of Expertise    Ownership(3)     

Geology

Health & Safety

Oil and Natural Gas Industry

Public Company CEO Experience

Reserves

  

Shares:

Deferred Share Units:

 

15,140(7)

8,297

   

 

18    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

JAMES C. SMITH

 

LOGO

   Mr. Smith is a Chartered Accountant with over 40 years of experience in public accounting and industry. Since 1998, he has been a business consultant and independent director to a number of public and private companies operating in the oil and natural gas industry. From February 2002 to June 2006, he served as the Vice-President and Chief Financial Officer of Mercury Energy Corporation, a private oil and natural gas company. Mr. Smith also held the position of Chief Financial Officer of Segue Energy Corporation, a private oil and natural gas company, from January 2001 to August 2003. From 1999 to 2000, Mr. Smith was the Vice-President and Chief Financial Officer of Probe Exploration Inc., a publicly traded oil and natural gas company. Mr. Smith served as the Vice-President and Chief Financial Officer of Crestar Energy Inc. from its inception in 1992 until 1998, during which time the company completed an initial public offering, was listed on the Toronto Stock Exchange and completed several major debt and equity financing transactions.

Calgary, Alberta, Canada

Age: 62

Independent Director

Director Since: May 31, 2005

  

Board/Committee Membership in 2012(1)

   Attendance    Attendance
(Total)
  

Board

Audit Committee (Chair)

Reserves Committee

   7/7(2)

5/5

6/6

   18/18

(100%)

   
Areas of Expertise    Ownership(3)  

  

Accounting (Audit Committee financial expert)

Business Strategy

Finance

Public Company Senior Officer Experience

  

Shares:

Deferred Share Units:

 

50,000(7)

5,388

   

 

Jay W. Thornton

 

LOGO

   Mr. Thornton is a partner of Novo Investment Group Ltd., a Calgary-based investment management company. Mr. Thornton has over 27 years of oil and gas experience. He spent the first part of his career in various management positions with Shell. From 2000 to 2012, he held various operating and corporate executive positions with Suncor. He spent four years in Fort McMurray at Suncor’s Oil Sands mining operations. His most recent position with Suncor was Executive Vice President of Supply, Trading and Development. He has held previous board positions with both the Canadian Association of Petroleum Producers (CAAP) and the Canadian Petroleum Products Institute (CPPI). He was a past board member of the YMCA Fort McMurray and is currently a member of the board of North American Energy Partners Inc., US-based mining company, Xinergy Ltd. and a private Calgary-based oil and gas company. Mr. Thornton is a graduate of McMaster University with an Honours degree in Economics. He is also a recent graduate of the Institute of Corporate Directors (ICD) Directors Education Program.

Calgary, Alberta, Canada

Age: 56

Independent Director Nominee

  

Board/Committee Membership in 2012

   Attendance    Attendance
(Total)
   n/a    n/a    n/a
   
Areas of Expertise    Ownership(3)  

  

Corporate Strategy

Oil and Natural Gas Exploration and Production

Oil and Natural Gas Industry

Public Company Senior Officer Experience

   Shares:   305,000( 10 )    

Notes:

 

(1) Reflects memberships on standing committees of the Board.
(2) Board meeting attendance includes one strategy meeting.

 

19    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
(3) Reflects the number of securities of Penn West beneficially owned or controlled or directed, directly or indirectly, by each nominee based on information provided to Penn West by each nominee (in the case of Shares only).
(4) Effective January 1, 2013, Mr. Brookman joined the Audit Committee.
(5) Ms. Denham was elected to the Board on June 13, 2012. Effective January 1, 2013, Ms. Denham joined each of the Human Resources & Compensation Committee, the Governance Committee and the Audit Committee.
(6) Mr. Nunns was a member of the Board from May 31, 2005 to January 11, 2008, and rejoined the Board as of June 9, 2009.
(7) Does not include any Shares that may have been acquired by the director, directly or indirectly, under Penn West’s Dividend Reinvestment Plan since December 31, 2012. In the case of Mr. Nunns, does not include any Shares that may have been acquired by him, directly or indirectly, under the Savings Plan since December 31, 2012.
(8) Mr. George was appointed a director and Chairman of the Board on May 3, 2013.
(9) Mr. Markin was appointed a director and Vice-Chairman of the Board on May 3, 2013.
(10) 305,000 Shares are owned of record and beneficially by Novo Investment Group Ltd., an entity that is controlled by Messrs. George and Thornton.

BOARD COMMITTEE COMPOSITIONS

 

The following table identifies the Board’s committees and their members as at May 1, 2013.

 

Committees
(Number of Members)

Director

   Audit
Committee
(5)
  Governance
Committee
(4)
  Human
Resources  and
Compensation
Committee
(4)
  Reserves
Committee
(3)
  Health,
Safety and
Environment
Committee
(3)

James E. Allard

   X     X(2)    

William E. Andrew(1)

          

George H. Brookman

   X   X(2)   X    

Gillian H. Denham

   X   X   X    

Daryl Gilbert

         X(2)   X

Shirley A. McClellan

       X     X

Murray R. Nunns(1)

          

Frank Potter

   X   X      

Jack Schanck

     X     X   X(2)

James C. Smith

   X(2)       X  

Notes:

 

(1) As Employee Directors, Messrs. Andrew and Nunns do not serve on any committees of the Board.
(2) Chairman of the relevant committee.

DIRECTOR INDEPENDENCE

 

The Board is responsible for determining whether or not each director and director nominee is independent. In making this determination, the Board applies the definition of “independence” as set forth in National Instrument 58-101 Disclosure of Corporate Governance Practices (“NI 58-101”). In applying this definition, the Board considers all relationships of the director nominees with Penn West, including business, family and other relationships. The Board also determines whether each member of Penn West’s Audit Committee is independent pursuant to the requirements of National Instrument 52-110 Audit Committees and Rule 10A-3 of the United States Securities Exchange Act of 1934, as amended. The Board has opted not to adopt the director independence standards contained in Section 303A.02 of the NYSE’s Listed Company Manual.

 

20    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

The Board has determined that Mr. Andrew is not independent, as he served as the Chief Executive Officer of Penn West until August 2011. Similarly, the Board has determined that Mr. Nunns is not independent, as he is the President and Chief Executive Officer of Penn West. The Board has determined that all other director nominees are independent under the standards of NI 58-101. In addition, all members of the Board’s committees have been determined to be independent. All Audit Committee members have been determined to be independent under any additional regulatory requirements applicable to them and pursuant to the Audit Committee mandate.

The following table reflects the determinations made by the Board with respect to the independence of each director nominee.

 

Director

   Management    Independent    Not
Independent
  

Reason for Non-Independence

James E. Allard

      X      

George H. Brookman

      X      

Gillian H. Denham

      X      

Richard L. George

      X      

Daryl Gilbert

      X      

Allan P. Markin

      X      

Murray R. Nunns

   X       X    Current President & Chief Executive Officer of Penn West.

Frank Potter

      X      

Jack Schanck

      X      

James C. Smith

      X      

Jay W. Thornton

      X      

DIRECTOR ATTENDANCE RECORD

 

The attendance record of each current director of Penn West for all Board meetings and meetings of standing committees of the Board held in 2012 is set forth below.

 

Director

   Board(6)      Audit
Committee
     Governance
Committee
    Health,
Safety &
Environment
Committee
     HR&C
Committee
    Reserves
Committee
    Total

James E. Allard

     7/7         5/5         N/A        N/A         3/3 (5)      N/A      15/15
(100%)

William E. Andrew(1)

     6/7         N/A         N/A        N/A         N/A        N/A      6/7
(86%)

George H. Brookman(2)

     7/7         N/A         4/4 (5)      N/A         3/3        N/A      14/14
(100%)

Gillian H. Denham(3)

     3/3         N/A         N/A        N/A         N/A        N/A      3/3
(100%)

Richard L. George(7)

     N/A         N/A         N/A        N/A         N/A        N/A      N/A

Daryl Gilbert

     7/7         N/A         N/A        2/2         N/A        6/6 (5)    15/15
(100%)

Allan P. Markin(7)

     N/A         N/A         N/A        N/A         N/A        N/A      N/A

Shirley A. McClellan(4)

     7/7         5/5         N/A        2/2         3/3        N/A      17/17
(100%)

Murray R. Nunns(1)

     7/7         N/A         N/A        N/A         N/A        N/A      7/7
(100%)

Frank Potter

     6/7         4/5         4/4        N/A         N/A        N/A      14/16
(88%)

 

21    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Director

   Board(6)      Audit
Committee
    Governance
Committee
     Health,
Safety &
Environment
Committee
    HR&C
Committee
     Reserves
Committee
     Total

Jack Schanck

     7/7         N/A        4/4         2/2 (5)      N/A         6/6       19/19
(100%)

James C. Smith

     7/7         5/5 (5)      N/A         N/A        N/A         6/6       18/18
(100%)

Total

     64/66         19/20        12/12         6/6        9/9         18/18       128/131

Overall Percentage of Meetings Attended:

  

        (98%)

Notes:

 

(1) As Employee Directors, Messrs. Andrew and Nunns do not serve on any committees of the Board.
(2) Effective January 1, 2013, Mr. Brookman joined the Audit Committee.
(3) Ms. Denham was elected to the Board on June 13, 2012. Effective January 1, 2013, Ms. Denham joined each of the Human Resources & Compensation Committee, the Governance Committee and the Audit Committee.
(4) Mrs. McClellan ceased to be a member of the Audit Committee as of January 1, 2013.
(5) Chairman of the relevant committee.
(6) There were six Board meetings and one strategy meeting of the Board and senior management in 2012.
(7) Messrs. George and Markin were appointed to the Board on May 3, 2013.

OTHER PUBLIC COMPANY BOARD MEMBERSHIPS

 

The table below sets forth the other reporting issuers for which Penn West directors and director nominees serve as directors and the stock exchanges on which such issuers are listed.

 

Director

  

Reporting Issuer

  

Stock Exchange

Allard

   None    —  

Andrew

   Long Run Exploration Ltd.    TSX

Brookman

   None    —  

Denham

   Morneau Shepell Inc.    TSX
   National Bank of Canada    TSX

George

   Anadarko Petroleum Corporation    NYSE
   Royal Bank of Canada    TSX, NYSE

Gilbert

   AltaGas Ltd.    TSX
   Cequence Energy Ltd.    TSX
   Crocotta Energy Inc.    TSX
   Falcon Oil and Gas Ltd.    TSX-V
   MGM Energy Corp.    TSX
   Longview Oil Corp.    TSX
   PRD Energy Inc.    TSX-V
   Suroco Energy Inc.    TSX-V
   Zed-I Inc.    TSX-V

Markin

   None    —  

McClellan

   None    —  

Nunns

   None    —  

Potter

   C.A Bancorp Inc.    TSX
   Canadian Tire Corporation    TSX

Schanck

   Sonde Resources Corp.    TSX, NYSE

Smith

   Antrim Energy Inc.    TSX, LSE

Thornton

   North American Energy Partners Inc.    TSX, NYSE
   Xinergy Inc.    TSX

 

22    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Interlocking Board Memberships

As at May 1, 2013, none of the nominees serve together as directors on the boards of other reporting issuers.

DIRECTORS’ TERM AND RETIREMENT POLICY

 

The nominees for election as directors of Penn West, if elected, will serve until the next annual meeting of Shareholders or until their successors are duly elected or appointed. In addition, Penn West’s director retirement policy requires that each calendar year, for each non-employee member of the Board who has reached 70 years of age or more, the Board shall reach a determination as to whether each such director shall be granted a waiver of the retirement age of 70 years. At a meeting of the Board held on May 1, 2013, the Board granted such a waiver to Mr. Potter, Mr. Allard and Mrs. McClellan for the ensuing year, in light of their continued valuable contributions to the Board. As noted above, Mrs. McClellan is retiring from the Board as of the close of the Meeting.

 

 

REMUNERATION OF DIRECTORS

 

OVERVIEW OF DIRECTOR REMUNERATION PROGRAM

 

The Board, through the Governance Committee, is responsible for developing and implementing the directors’ compensation program. The main objectives of the directors’ compensation program are to:

 

  (d) attract and retain highly qualified individuals as members of the Board;

 

  (e) compensate the directors in a manner that is competitive with other comparable public issuers and commensurate with the risks and responsibilities assumed in Board and Board committee membership; and

 

  (f) align the interests of the directors with the interests of Shareholders.

Unlike compensation for Penn West’s executive officers, the remuneration plan for Non-Employee Directors is not designed to pay for performance. Rather, Non-Employee Directors receive cash retainers and meeting fees for their services in order to help ensure unbiased decision-making. Share ownership, required through ownership guidelines, serves to align the directors’ interests with the interests of the Shareholders. Consistent with this philosophy, Non-Employee Directors are not eligible to receive Options under the Stock Option Plan and do not participate in Penn West’s Employee Retirement/Savings Plan (for more information regarding the Employee Retirement Savings Plan, see “Compensation Discussion & Analysis – Approach to Executive Compensation – Description of Executive Compensation Elements – Employee Retirement/Savings Plan”).

 

23    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

The Governance Committee performs an annual review of Penn West’s director compensation program to ensure that such compensation program continues to achieve the objectives listed above, as well as to assess the continued appropriateness of such objectives. The Governance Committee formulates and makes recommendations to the Board regarding the form and amount of compensation for directors, and the Board establishes the form and amount of compensation for directors based on these recommendations.

In November 2010, as a result of the Governance Committee’s annual review of the directors’ compensation program and in connection with the review of Penn West’s compensation plans in connection with the Corporate Conversion, the Governance Committee recommended the adoption of the DSU Plan for Non-Management Directors to complement the existing directors’ compensation program and further align the interests of directors with Shareholders. The Board approved the adoption of the DSU Plan as of January 1, 2011, for implementation by Penn West upon the Corporate Conversion. For details regarding the DSU Plan, see “Information Concerning the Board and Director Nominees—Remuneration of Directors—Deferred Share Unit Plan”.

In 2012, the Governance Committee undertook a review of director remuneration as well as Penn West’s process for determining director remuneration. The Governance Committee carefully considered engaging an external advisor to assist in the review process, but determined that, given the diversity and experience of members of the committee, a robust internal review would be most appropriate. Following the Governance Committee’s review of a wide range of peer data, the Governance Committee recommended, and the Board approved, maintaining levels of compensation at current levels but reducing the cash component of director compensation and increasing non-cash compensation through a mandatory increase in DSU participation. For details regarding the DSU Plan, see “Information Concerning the Board and Director Nominees—Remuneration of Directors—Deferred Share Unit Plan”.

The following table summarizes the fee structure in place for Non-Employee Directors of Penn West in 2012. This fee structure remained in place as at May 1, 2013.

 

Annual Retainer for Chairman of the Board

   $ 250,000 (1) 

Annual Retainer for each Board Member other than the Chairman of the Board:

   $ 125,000 (1) 

Annual Retainer for Audit Committee Chair

     $15,000   

Annual Retainer for each of the Chairs of the Governance Committee, Human Resources & Compensation Committee, Health, Safety, Environment & Regulatory Committee, and Reserves Committee

     $7,500   

Board, Strategy and Committee Meeting Fee (per meeting attended)

     $1,500   

Travel Fee (per instance)(2)

     $1,500   

Notes:

 

(1) In 2012, the DSU Plan provided that: (i) 20% of this amount was required to be received in the form of DSUs; and (ii) notwithstanding clause (i), any director who had not yet met the applicable minimum Share ownership requirements for directors, as established by the Board from time to time, was required to receive 40% of this amount in the form of DSUs. See “Information Concerning the Board and Director Nominees—Remuneration of Directors – Deferred Share Unit Plan – DSU Grants”.
(2) A travel fee of $1,500 was paid when a Non-Employee Director traveled more than four hours each way, outside his or her province or state of residence, for attendance at a meeting of the Board or a committee, or an annual or special meeting of the Shareholders.

In addition to the fees described in the table above, Non-Employee Directors also received reimbursement for out-of-pocket expenses in carrying out their duties as a director and were eligible to participate in the health and wellness benefits programs generally available to employees of Penn West.

 

24    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Mr. Nunns and Mr. Andrew, as Employee Directors, do not receive any retainers, fees or other compensation in their respective capacities as directors of Penn West. For information on Mr. Nunn’s compensation in 2012 in his capacity as President and Chief Executive Officer of Penn West, see “Compensation Discussion & Analysis – Compensation Data”. As part of an ongoing process of senior executive officer succession, Mr. Andrew stepped down as Chief Executive Officer of Penn West in August 2011 and his employment arrangements were amended to provide for his continued employment as Vice-Chairman for a period of up to five years. As a consequence of his continued employment, amounts otherwise payable to him in 2011 on the termination of his employment as Chief Executive Officer have been deferred for up to five years until his termination as Vice-Chairman. As noted above, Mr. Andrew is retiring from the Board as of the close of the Meeting and is retiring from his position as an officer of Penn West effective May 31, 2013. The information set forth herein regarding compensation paid to Mr. Andrew in 2012 is in respect of compensation he received in his capacity as the Vice-Chairman of Penn West.

Including Messrs. Andrew and Nunns, a total of 10 individuals served as directors of Penn West for the entire 2012 financial year. In addition, Ms. Denham served as a director of Penn West from June  13, 2012 to the end of the 2012 financial year.

DEFERRED SHARE UNIT PLAN

 

Under the DSU Plan, DSUs are granted by Penn West to Non-Management Directors, providing rights to receive, on a deferred payment basis, a cash payment based on the volume weighted average trading price of the Shares on the TSX for the five trading days immediately preceding the date of payment. Directors who are full-time employees of Penn West (i.e. Mr. Nunns) are not eligible to participate in the DSU Plan.

A director’s remuneration that is required and/or elected to be received in the form of DSUs is referred to as “Deferred Remuneration”. Penn West credits DSUs in respect of Deferred Remuneration to a director’s account on the date that the director’s Deferred Remuneration would otherwise be payable. The number of DSUs to be credited is determined by dividing the amount of the Deferred Remuneration by the volume weighted average trading price of the Shares on the TSX for the five trading days immediately preceding the date the DSUs are credited.

Purpose of the DSU Plan: The purpose of the DSU Plan is to: (i) promote a greater alignment of interests between Non-Management Directors of Penn West and the Shareholders by providing a means to accumulate a meaningful financial interest in Penn West that is commensurate with the responsibility, commitment and risk of Non-Management Directors; (ii) provide a compensation plan that is competitive and rewards long-term success of Penn West as measured in total Shareholder returns for Penn West; and (iii) assist Penn West’s ability to attract and retain qualified individuals with the experience and ability to serve as Non-Management Directors.

DSU Grants: In 2012, the DSU Plan provided that:

 

  (a) each Non-Management Director was required to receive 20% of their annual Board retainer in the form of DSUs;

 

  (b) notwithstanding clause (a), any Non-Management Director who had not yet met the applicable minimum Share ownership requirements for directors, as established by the Board from time to time, was required to receive 40% of their annual Board member retainer in the form of DSUs; and

 

  (c) subject to the mandatory participation requirements described in clauses (a) and (b), any director could elect to receive any amount of their remuneration in the form of DSUs.

 

25    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Effective January 1, 2013, the DSU Plan was amended to provide that Non-Management Directors who had not yet met the applicable minimum Share ownership requirements for directors, as established by the Board from time to time, were required to receive 50% of their annual Board member retainer in the form of DSUs.

See “Information Concerning the Board and Director Nominees—Director Equity Ownership Policy”.

Treatment of Dividends: When dividends are paid on Shares, additional DSUs are credited to a director’s account as of the dividend payment date, based on the aggregate dollar amount of the dividends notionally payable in respect of such number of Shares as is equal to the number of DSUs credited to the director’s account on the dividend payment date, divided by the volume weighted average trading price of the Shares on the TSX for the five trading days immediately preceding the dividend payment date.

Vesting: DSUs vest immediately upon being credited to a director’s account.

Maturity Date for DSUs: A director is not entitled to receive payment of any amount for DSUs credited to his or her account until following that director’s retirement from all positions with Penn West, or where a director has (except as a result of death) otherwise ceased to hold any positions with Penn West. Following such termination of services, all DSUs credited to the director’s account will be redeemed by Penn West as of the maturity date, being December 1st of the calendar year immediately following the year in which the termination of service occurred or such earlier date following the termination of services as elected by the director by notice to Penn West (either such date, the “Maturity Date”). Special rules apply with respect to determination of the maturity date for directors who are United States taxpayers or where the U.S. Internal Revenue Code of 1986, as amended, otherwise applies.

Payment on Maturity: A director is not entitled to receive any amount prior to his or her Maturity Date (as described above). Within ten calendar days following the Maturity Date, Penn West will make a lump sum cash payment, net of any applicable withholdings, to the director equal to the number of DSUs credited to the director’s account as of the date of termination of such director’s services to Penn West, multiplied by the volume weighted average trading price of the Shares on the TSX for the five trading days immediately preceding the Maturity Date.

Payment on Death: If a director dies while in office or after ceasing to hold all positions with Penn West but before the Maturity Date, Penn West will, within 90 days of the date of death, make a lump sum cash payment to the director’s legal representative in an amount equal to the number of DSUs credited to the director’s account as of the date of death multiplied by the volume weighted average trading price of the Shares on the TSX for the five trading days immediately preceding the date of death.

 

26    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Administration of the DSU Plan: Subject to the Governance Committee reporting to the Board on all matters relating to the DSU Plan and obtaining approval of the Board for those matters required by the Governance Committee’s mandate, the DSU Plan is administered by the Governance Committee.

DIRECTOR EQUITY OWNERSHIP POLICY

 

Penn West’s director equity ownership policy (the “Director Equity Ownership Policy”) in place in 2012 provided that: (a) each Non-Management Director, other than the Chairman of the Board, was required to meet and maintain ownership of a minimum of 15,000 Shares within a period expiring five years from the later of January 1, 2011 and the date they join the Board; and (b) the Chairman of the Board was required to meet and maintain ownership of a minimum value of Shares representing at least three times the Chairman’s total annual retainer within a period expiring five years from the later of January 1, 2011 and the date of appointment as Chairman of the Board.

Effective January 1, 2013, the Director Equity Ownership Policy was amended to provide that each member of the Board, other than the Chairman and those members of the Board who are full-time employees of Penn West, are required to meet and maintain ownership of a minimum of 30,000 Shares within a period expiring five years from the later of January 1, 2011 and the date they join the Board. The ownership threshold for the Chairman of the Board was not amended. The table below summarizes these amended minimum Share ownership requirements applicable to non-management directors.

 

Category of Non-Management Director

  

Share Ownership Required

Chairman of the Board    Number of Shares having the value of 3 times annual retainer of the Chairman
Director (other than Chairman of the Board)    30,000 Shares

In calculating ownership status, all Shares owned, directly or indirectly, by the director, as disclosed on Canada’s System for Electronic Disclosure by Insiders (“SEDI”), are included. In addition, any Shares acquired and held through the Savings Plan, and any DSUs vested but not yet redeemed under Penn West’s DSU Plan, are included in the calculation of Share holdings, whether or not they have yet been disclosed on SEDI.

As at May 1, 2013, each director either: (a) holds, indirectly or directly; or (b) is within the five year period to accumulate; the requisite number of Shares as required under the Director Equity Ownership Policy. For more information regarding the Directors’ equity holdings, see “Information Concerning the Board and Director Nominees – Biographical Information for Director Nominees”. For information regarding the minimum equity ownership requirements for Penn West’s executives, see “Compensation Discussion & Analysis – Executive Equity Ownership Requirements”.

DIRECTOR REMUNERATION DATA

 

Director Compensation Table

The following table and related notes disclose all amounts and forms of compensation provided to the individuals who served as Non-Management Directors of Penn West in 2012.

 

27    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Name

   Fees  earned
($)
    Share-based
awards(1)

($)
    Option-based
awards(2)

($)
    Non-equity
incentive plan
compensation(3)

($)
     Pension
value(4)

($)
     All other
compensation(5)

($)
    Total
($)
 

James Allard

     140,500        25,000        N/A        N/A         N/A         Nil        165,500   

William Andrew

     Nil (6)      67,500 (6)      122,250 (6)  (7)      N/A         N/A         194,956 (6)      384,706   

George Brookman

     127,000        25,000        N/A        N/A         N/A         156        152,156   

John Brussa

     210,500        50,000        N/A        N/A         N/A         Nil        260,500   

Gillian Denham

     54,250        18,750        N/A        N/A         N/A         Nil        73,000   

Daryl Gilbert

     115,500        50,000        N/A        N/A         N/A         181        165,681   

Shirley McClellan

     100,500        50,000        N/A        N/A         N/A         112        150,612   

Frank Potter

     88,000        62,500        N/A        N/A         N/A         105        150,605   

Jack Schanck

     118,500        50,000        N/A        N/A         N/A         Nil        168,500   

James Smith

     143,500        25,000        N/A        N/A         N/A         181        168,681   

Total

     1,098,250        423,750        122,250        N/A         N/A         195,691        1,839,941   

Notes:

 

(1) The only “share-based awards” that Penn West issued to its directors in 2012 were DSUs in lieu of cash-based fees earned for services as a director where applicable in accordance with the DSU Plan. For these purposes, “share-based awards” means an award under an equity incentive plan of equity-based instruments that do not have option-like features, including, for greater certainty, common shares, restricted shares, restricted share units, deferred share units, phantom shares, phantom share units, common share equivalent units and stock.
(2) Penn West did not grant “option-based awards” to Non-Employee Directors in 2012. Mr. Andrew, an Employee Director, was granted Options in 2012 pursuant to his employment agreement. For these purposes, “option-based awards” means an award under an equity incentive plan of options, including, for greater certainty, share options, share appreciation rights and similar instruments that have option-like features.
(3) No amounts were earned by the directors in 2012 for services performed in 2012 that are related to awards under non-equity incentive plans. For the purposes of applicable Canadian securities legislation, a “non-equity incentive plan” is an incentive plan (being a plan providing compensation that depends on achieving certain performance goals or similar conditions within a specified period) that is not an incentive plan under which awards are granted and that falls within the scope of IFRS 2 Share-Based Payment.
(4) Penn West does not have a defined benefit plan, a defined contribution plan or any other type of plan in place that provides for the payment of pension plan benefits to directors.
(5) Includes all other compensation paid, payable, awarded, granted, given, or otherwise provided, directly or indirectly, by Penn West or a subsidiary of Penn West, to a director in any capacity, under any other arrangement (if any), including all plan and non-plan compensation, direct and indirect pay, remuneration, economic or financial award, reward, benefit, gift or perquisite paid, payable, awarded, granted, given, or otherwise provided to the director for services provided, directly or indirectly, to Penn West or a subsidiary of Penn West. In 2012, except as noted below in note (6), these amounts consisted of the value of life and health insurance premiums paid on behalf of all of the Non-Management Directors other than Ms. Denham and Messrs. Allard, Brussa and Schanck.
(6) In 2012, Mr. Andrew was paid $157,500 in salary, granted 67,500 DSUs, and granted 25,000 Options pursuant to his employment agreement in his capacity as part-time Vice-Chairman of Penn West. Penn West also contributed $33,750 to the Savings Plan on behalf of Mr. Andrew. Mr. Andrew does not receive any retainers, fees or other compensation in his capacity as a director, as he is an Employee Director.
(7) Reflects the grant date fair value of the Options awarded to Mr. Andrew in 2012, using the Black-Scholes option-pricing model, as determined in accordance with IFRS 2 Share-Based Payment (accounting fair value) using the following fair value per Option and weighted average assumptions:

 

Average fair value of Options granted (per Share)

   $ 4.89   

Expected life of Options (years)

     4.0   

Expected volatility (average)

     31.6

Risk-free rate of return (average)

     1.3

Dividend yield

     5.5

 

28    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Outstanding Share-Based Awards and Option-Based Awards

Applicable Canadian securities legislation defines a “share-based award” as an award under an equity incentive plan of equity-based instruments that do not have option-like features, including, for greater certainty, common shares, restricted shares, restricted share units, deferred share units, phantom shares, phantom share units, common share equivalent units and stock. As of January 1, 2011, Penn West adopted the DSU Plan, which allows for the grant of DSUs to Non-Management Directors of Penn West. DSUs fall within the definition of “share-based award”. For more information regarding the DSU Plan, see “Information Concerning the Board and Director Nominees—Remuneration of Directors – Deferred Share Unit Plan”. In addition, in connection with the Corporate Conversion, employees of the Trust, including Mr. Andrew, were able, in certain circumstances as described under “Summaries of Equity Compensation Plans – Common Share Rights Incentive Plan”, to elect to receive in exchange for any Unit Rights they held and were outstanding on December 31, 2010, Restricted Rights (together with Restricted Options), which qualify as “share-based awards”. For more information regarding Restricted Rights and the exchange process, see “Summaries of Equity Compensation Plans – Common Share Rights Incentive Plan”.

Applicable Canadian securities legislation defines an “option-based award” as an award under an equity incentive plan of options, including, for greater certainty, share options, share appreciation rights and similar instruments that have option-like features. Penn West did not grant any “option-based awards” to its Non-Employee Directors in 2012, and has not granted any “option-based awards” to its Non-Employee Directors since 2007, when Penn West ceased granting Unit Rights to Non-Employee Directors. However, Mr. Andrew has been granted Options and Restricted Options in the past, and as an Employee Director, was granted Options in 2012 pursuant to his employment agreement. For details regarding the Stock Option Plan, see “Summaries of Equity Compensation Plans – Stock Option Plan”.

The following table sets forth information regarding all share-based awards and option-based awards outstanding as at December 31, 2012 that were held by each individual who was serving as a Non-Management Director on such date.

 

29    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
     Option-based Awards     Share-based Awards  

Name

   Number of
Shares
underlying
unexercised
Restricted
Options or
Options

(#)
     Restricted
Option or
Option
exercise
price

($)
     Restricted Option or
Option expiration
dates
     Value of
unexercised
in-the-money
Restricted
Options or
Options

($)
    Number of
share-
based
awards
that have
not vested

(#)
    Market or
payout
value of
share-based
awards that
have not
vested

($)
    Market or
payout value of
vested share-
based awards
not paid out or
distributed
($)
 

James Allard

     Nil         N/A         N/A         N/A        Nil        N/A        36,094 (2) 

William Andrew

     25,000         21.17         February 26, 2017         Nil (1)      66,666 (3)      N/A (5)      462,205 (4)(6) 
     225,000         27.63         March 7, 2016         Nil (1)       
     200,000         23.84         March 17, 2014         Nil (1)       
     116,666         23.84         April 5, 2013         Nil (1)       

George Brookman

     Nil         N/A         N/A         N/A        Nil        N/A        14,332 (2) 

John Brussa

     Nil         N/A         N/A         N/A        Nil        N/A        28,663 (2) 

Gillian Denham

     Nil         N/A         N/A         N/A        Nil        N/A        7,582 (2) 

Daryl Gilbert

     Nil         N/A         N/A         N/A        Nil        N/A        57,175 (2) 

Shirley McClellan

     Nil         N/A         N/A         N/A        Nil        N/A        57,175 (2) 

Frank Potter

     Nil         N/A         N/A         N/A        Nil        N/A        64,346 (2) 

Jack Schanck

     Nil         N/A         N/A         N/A        Nil        N/A        57,175 (2) 

James Smith

     Nil         N/A         N/A         N/A        Nil        N/A        42,844 (2) 

Notes:

 

(1) The value of in-the-money unexercised Restricted Options and Options held at December 31, 2012 has been calculated based on the difference between the closing price of the Shares on the TSX on December 31, 2012 of $10.80 per Share and the exercise price of the applicable Restricted Options or Options.
(2) DSUs vest immediately upon being credited to a director’s account. These figures represent the estimated aggregate value of outstanding vested DSUs as at December 31, 2012, calculated based on the closing price of the Shares on the TSX on December 31, 2012 of $10.80.
(3) Represents the aggregate number of Restricted Rights that had not vested on December 31, 2012. The number of Restricted Rights that had not vested is not reflective of the number of Shares that would be issued upon vesting or exercise of the Restricted Rights. Upon exercise of a Restricted Right, the holder may elect to receive either cash or Shares having a value equal to the dollar value of the Restricted Right at the date of exercise.
The value of a Restricted Right at the date of exercise is determined based on (i) the lesser of $23.84 and the closing price of the Shares on the TSX on the date of exercise, minus (ii) the exercise price of the Restricted Right at the time of exercise (provided that, for greater certainty, if (i) minus (ii) yields a negative number, the value on the exercise shall be deemed to be zero).
(4) Represents the estimated value of outstanding vested Restricted Rights as at December 31, 2012, calculated based on the closing price of the Shares on the TSX on December 31, 2012 of $10.80.
(5) Represents the estimated aggregate value of outstanding unvested Restricted Rights as at December 31, 2012, calculated based on the closing price of the Shares on the TSX on December 31, 2012 of $10.80.
(6) DSUs vest immediately upon being credited to a director’s account. This figure represents the total of: (i) the estimated aggregate value of outstanding vested DSUs as at December 31, 2012; plus (ii) the estimated aggregate value of outstanding vested Restricted Rights as at December 31, 2012; in each case, calculated based on the closing price of the Shares on the TSX on December 31, 2012 of $10.80.

 

30    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Incentive Plan Awards – Value Vested or Earned During the Year

Applicable Canadian securities legislation defines a “non-equity incentive plan” as an incentive plan (being a plan providing compensation that depends on achieving certain performance goals or similar conditions within a specified period) that is not an incentive plan under which awards are granted and that falls within the scope of IFRS 2 Share-Based Payment (for example, a cash bonus plan). Penn West did not grant any “non-equity incentive plan” compensation to its Non-Management Directors in 2012.

The following table and related notes set forth the value of the DSUs, Restricted Rights, Restricted Options and Options that vested in 2012 under the DSU Plan, the CSRIP and the Stock Option Plan that were held by each individual who served as a Non-Management Director in 2012. For details regarding the DSU Plan, see “Remuneration of Directors – Deferred Share Unit Plan”. For details regarding the CSRIP, see “Summaries of Equity Compensation Plans – Common Share Rights Incentive Plan”. For details regarding the Stock Option Plan, see “Summaries of Equity Compensation Plans – Stock Option Plan”.

 

Name

   Option-based awards – Value
vested during the year

($)
  Share-based awards – Value
vested during the year

($)
  Non-equity incentive plan
compensation – Value earned
during the year

($)(5)

James Allard

   N/A(1)         25,000(3)   N/A

William Andrew

   Nil(2)   1,305,160(4)   N/A

George Brookman

   N/A(1)         25,000(3)   N/A

John Brussa

   N/A(1)         50,000(3)   N/A

Gillian Denham

   N/A(1)         18,750(3)   N/A

Daryl Gilbert

   N/A(1)         50,000(3)   N/A

Shirley McClellan

   N/A(1)         50,000(3)   N/A

Frank Potter

   N/A(1)         62,500(3)   N/A

Jack Schanck

   N/A(1)         50,000(3)   N/A

James Smith

   N/A(1)         25,000(3)   N/A

Notes:

 

(1) These directors did not hold any option-based awards that vested in 2012.
(2) Represents the aggregate dollar value that would have been realized if the Options and Restricted Options that vested in 2012 had been exercised on the respective vesting dates of such Options and Restricted Options. In the case of Options, the respective amount is calculated based on the difference between the closing price of the Shares on the TSX on the applicable vesting dates and the exercise price of the applicable Options. In the case of Restricted Options, the respective amount is calculated based on the difference between the closing price of the Shares on the TSX on the applicable vesting dates and $23.84, being the exercise price of all Restricted Options. Where the applicable vesting date was not a trading day on the TSX, the closing price of the Shares on the TSX on the next trading day following the applicable vesting date was used.
(3) Represents the value of DSUs vested in 2012. DSUs vest immediately upon being credited to a director’s account.
(4) Represents the aggregate of: (a) the value of DSUs vested in 2012; plus (b) the aggregate dollar value that would have been realized if the Restricted Rights that vested in 2012 had been exercised on the respective vesting dates of such Restricted Rights. The value of each Restricted Right is equal to: (i) the lesser of $23.84 and the closing price of the Shares on the TSX on the applicable vesting date, minus (ii) the reduced exercise price of the applicable Restricted Right as at the applicable vesting date. Where (i) minus (ii) yields a negative number as at the applicable vesting date, the value vested as at the applicable vesting date is zero.
(5) Penn West did not in 2012, and does not as at May 1, 2013, have any non-equity incentive plans in which Non-Management Directors are eligible to participate.

 

31    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

 

OTHER BOARD INFORMATION

 

BOARD AND DIRECTOR PERFORMANCE ASSESSMENT

 

The Governance Committee annually assesses the performance of the entire Board and each of the directors. To assist in this process, each year the Governance Committee makes use of one or more of the following, which are reviewed and, if necessary, revised, on an annual basis:

 

  (i) annual Board performance assessment survey,

 

  (ii) individual director peer feedback surveys, and

 

  (iii) individual director self-assessment skills/expertise matrix.

When completing the self-assessment skills/expertise matrix, each director is asked to indicate their self-assessment of expertise in the skill/expertise categories and using the scale reflected below:

 

Category of Skill/Expertise

  

Self-Assessment Scale

1.        Oil and Gas Experience (technical oil and gas expertise, with particular focus on exploration and production)

2.        Capital Markets (particularly global debt and equity markets)

3.        Financial acumen or financial expert (including financial accounting and reporting, internal financial controls and taxation)

4.        Commodities Marketing

5.        Risk Management

6.        Compensation and Human Resources

7.        Health, Safety and Environmental

8.        Public Sector Experience (including government, regulatory organizations or non-governmental organizations)

9.        Public/Community Relations

10.      CEO / Senior Officer Experience with significant public or private company

11.      Corporate Governance

12.      Legal

  

1 - Basic Knowledge/Experience

       3 - Moderate Knowledge/Experience

        5 - Advanced Knowledge/Experience

Each year, every member of the Board completes either a Board performance survey or the individual director peer feedback survey along with the individual director self-assessment skill/expertise matrix, alternating on an annual basis. This alternating approach allows directors to provide feedback regarding the effectiveness and performance of the Board one year, and discuss the respective contributions and performance of each Non-Management Director based on a number of factors and characteristics the next. In 2012, the Board modified the form of its Board performance survey from a multiple-choice with optional narrative format to a solely narrative format. This new format encourages and allows directors to have a more fulsome discussion and gives them the opportunity to be more open with their comments.

Generally, the Board assessment survey and the individual director feedback and skills/expertise matrix survey are completed by each of the directors and then returned to the Chair of the Governance Committee, who compiles the results and communicates them to the Chairman of the Board and the

 

32    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Corporate Secretary of Penn West. The Chair of the Governance Committee arranges for the results of the individual director peer feedback surveys to be provided to the respective directors and the directors are encouraged to meet individually with the Chairman of the Board to discuss their respective results. A summary of the Board assessment survey results and composite results of the individual director peer feedback surveys are communicated to the Governance Committee by the Chair of the committee. The results of the surveys are then utilized by the Governance Committee not only to identify areas for improvement in performance of the Board and individual directors, but also as one of the factors considered when identifying and evaluating new Board nominees.

DIRECTOR ORIENTATION AND EDUCATION

 

Director Orientation Program

The Board provides new directors with access to various background documents of Penn West, including all material corporate records, prior Board materials and the Board’s manual. Penn West’s director orientation program also includes a one-day session of management presentations and meetings providing specific information on various areas of Penn West’s business and matters relating to the Board. New directors are also encouraged to attend committee meetings, regardless of membership, as part of their orientation process.

Director Continuing Education

Penn West has adopted Governance Guidelines that provide that, among other things, with the approval of the Governance Committee or its designee, directors may, at the expense of Penn West, participate in continuing education programs that are designed to maintain or enhance their skills and abilities as directors or to enhance their knowledge and understanding of Penn West’s business and operations. In addition to more formal continuing education programs, senior management strives to provide ongoing education and information for the Board, including the following:

 

  (a) one or more strategic planning, update and/or technical overview sessions per year;

 

  (b) occasional site visits;

 

  (c) reports from senior management to the Board providing updates on a variety of matters, including operations, finance and human resources;

 

  (d) management presentations to the Board regarding a variety of matters;

 

  (e) presentations from external consultants; and

 

  (f) attendance at industry and governance related seminars.

In addition, all directors have a standing invitation to attend all committee meetings, regardless of membership, and are encouraged to attend at least one meeting of each committee per year.

 

33    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

OTHER DISCLOSURES FOR DIRECTORS

 

To the knowledge of management of Penn West, except as set forth below, no proposed director of Penn West (nor any personal holding company of any such persons):

 

  (a) is, as at the date of this Information Circular, or has been, within ten years before the date of this Information Circular, a director, chief executive officer or chief financial officer of any company (including Penn West), that:

 

  (i) was subject to: (A) a cease trade order (including a management cease trade order); (B) an order similar to a cease trade order; or (C) an order that denied the relevant company access to any exemption under securities legislation; in each case that was in effect for a period of more than 30 consecutive days (collectively, an “Order”), that was issued while the proposed director was acting in the capacity as director, chief executive officer or chief financial officer; or

 

  (ii) was subject to an Order that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer;

 

  (b) is, as at the date of this Information Circular, or has been, within ten years before the date of this Information Circular, a director or executive officer of any company (including Penn West) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or

 

  (c) has, within the ten years before the date of this Information Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director.

Daryl Gilbert was a director of Globel Direct, Inc. The company sought and received protection under the Companies’ Creditors Arrangement Act (Canada) in June 2007, and after a failed restructuring effort a receiver was appointed by one of the company’s lenders in December 2007. Cease trade orders dated September 24, 2008 and September 30, 2008 were issued by the Alberta Securities Commission and the British Columbia Securities Commission, respectively, for failure to file financial statements. The cease trade orders were issued following the appointment of the receiver and, as at the date hereof, have not been revoked. The company has since ceased operations and is delisted.

To the knowledge of management of Penn West, no proposed director (or personal holding company of any proposed director) has been subject to:

 

  (a) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or

 

  (b) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a proposed director.

 

34    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

 

COMPENSATION DISCUSSION & ANALYSIS

 

OBJECTIVE OF EXECUTIVE COMPENSATION DISCLOSURE

 

All direct and indirect compensation provided to certain of Penn West’s executive officers in 2012 for, or in connection with, services they have provided to Penn West and its subsidiaries is disclosed below. The objective of this disclosure is to communicate the compensation the Board intended Penn West to pay, make payable, award, grant, give or otherwise provide to each of such executive officers for the 2012 financial year. The following disclosure is intended to provide insight into our executive compensation as a key aspect of the overall stewardship and governance of Penn West, and to help investors understand how decisions about executive compensation are made at Penn West.

IDENTIFICATION OF NAMED EXECUTIVE OFFICERS

 

The compensation discussion and analysis below presents the compensation philosophy, program design, and the Board’s compensation decisions for Penn West’s executive officers, including the Named Executive Officers. In accordance with Form 51-102F6 of National Instrument 51-102, Penn West’s Named Executives Officers are comprised of the individuals who served as Penn West’s Chief Executive Officer, Chief Financial Officer and the three other most highly compensated executive officers of Penn West in 2012. The Named Executive Officers and the positions held by each of them in 2012 and at the date hereof are listed below:

 

Murray Nunns

   President and Chief Executive Officer

Todd Takeyasu

   Executive Vice President and Chief Financial Officer

Hilary Foulkes

   Executive Vice President and Chief Operating Officer (Ms. Foulkes left Penn West on November 6, 2012)

Mark Fitzgerald

   Senior Vice President, Development

Keith Luft

   General Counsel and Senior Vice President, Stakeholder Relations

APPROACH TO EXECUTIVE COMPENSATION

 

Executive Compensation Objectives

Penn West’s compensation strategy is based on principles of fair marketplace value and organizational and individual performance. Our total compensation program uses a framework of fixed and variable compensation, as well as employee group benefits, based on organizational and individual performance and marketplace peer practices.

The objectives of Penn West’s total compensation program for Penn West’s executive officers, including the Named Executive Officers, are as follows:

 

   

to align total compensation with the interests of Shareholders;

 

   

to reward organizational success, individual contribution and team performance;

 

   

to ensure a performance-driven culture by aligning pay to performance;

 

35    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
   

to be viewed as an employer of choice to attract and retain skilled and valued executives;

 

   

to ensure that total compensation is not a significant factor with respect to executive turnover;

 

   

to provide executives with a total compensation package at the median of the market and above for superior organizational and individual performance;

 

   

to manage the proportion of fixed versus variable compensation; and

 

   

to provide compensation to ensure continuity of senior executive talent as part of senior executive officer succession.

Executive Compensation Philosophy

Penn West’s executive compensation philosophy is designed to pay for performance, based on an overarching goal of aligning executive performance with and maximizing Shareholder value. To that end, Penn West’s total compensation program for executives is significantly weighted on equity-based compensation, which inherently links a significant portion of each executive’s compensation with total Shareholder return. The design also takes into account individual and organizational performance while striving for an acceptable level of market competitiveness and ability to attract new and retain existing highly qualified and talented executives. Compensation practices, including the blend of base salary, short-term incentives and long-term incentives, are regularly assessed with a view to ensuring that they are competitive, reflect appropriate ties to individual, business unit and organizational performance, and support Penn West’s long-term strategies.

An important element of Penn West’s compensation philosophy is a belief that employees at more senior levels of the organization have a greater degree of influence on both departmental and organizational performance. As a result, Penn West’s executive officers, including the Named Executive Officers, have a greater proportion of their annual incentive awards determined based on organizational performance and success, while compensation for employees at less senior levels has a more significant weighting on individual performance.

Executive Compensation Overview

The table below describes the elements of Penn West’s executive compensation program in 2012.

 

Element

  

Nature

  

Description

  

Objective

Base Salary    Fixed    Compensation for the executive’s responsibilities and the level of skill and capability of the executive.   

•      Base compensation.

•      Attraction and retention.

•      Market competitiveness.

Short-Term Incentive:

Annual Cash Bonus

   Variable
(“at risk”)
   Rewards executives for organizational and individual performance in achieving financial and operational results and short-term business objectives.   

•      Pay for performance (weighting toward corporate performance).

•      Alignment with interests of Shareholders.

•      Attraction and retention.

Long-Term Incentive:

Stock Options

   Variable
(“at risk”)
   Rewards executives for creating Shareholder value over a five-year period with  1/4 vesting on each of the first four anniversaries of the date of grant.   

•      Pay for performance (weighting toward corporate performance).

•      Alignment with interests of Shareholders.

•      Attraction and retention.

 

36    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Element

  

Nature

  

Description

  

Objective

Benefits and Perquisites:

Savings Plan

(in lieu of any pension plan)

   Fixed    Rewards executives for creating long-term Shareholder value while providing a more risk conscious and affordable alternative to a pension plan for Penn West. NEOs participate in the Savings Plan on the same terms as all other employees. Penn West has no pension plan in place for any staff, including NEOs.   

•      Alignment with interests of Shareholders.

•      Pay for performance.

•      Encourage superior long-term performance.

•      Attraction and retention.

Other Benefits/Perquisites    Fixed   

Group benefits plan for all employees, including dental, medical, life insurance disability and other benefits.

Executive health assessments for NEOs and other executives.

Paid parking for NEOs and others.

  

•      Base compensation/benefits.

•      Attraction and retention.

•      Market competitiveness.

Following a review of market trends and our long-term incentive program in 2012, the Board determined that it would be beneficial to introduce a companion performance-based element into Penn West’s long-term incentive program to complement the Stock Option Plan. As a result, the Board approved the adoption of the PSU Plan in early 2013. For details regarding our PSU Plan, see “Compensation Discussion & Analysis – Approach to Executive Compensation – Adjustments to Executive Compensation Elements in 2013”.

Executive Compensation Breakdown: Fixed vs. Performance Based “At-Risk” Compensation

The 2012 Pay Mix chart below reflects our pay for performance approach that emphasizes variable (or “at risk”) compensation in the form of short-term incentive and long-term incentive compensation, rather than fixed compensation. This chart shows that between 65 and 71 percent of each Named Executive Officer’s 2012 compensation was performance-based “at-risk” compensation, in the form of long-term incentives (Options). Given that no short-term incentives (cash bonuses) were paid to senior executives for 2012, the long-term incentive component of Named Executive Officer compensation formed a larger percentage of overall executive compensation in 2012 than what was originally targeted. For more information regarding Penn West’s short term incentives for 2012, see “Executive Compensation Decisions for 2012 – Cash Bonus Decisions for 2012”.

 

37    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

 

LOGO

Notes:

 

1. Columns may not add to exactly 100% due to rounding.
2. Fixed” means annual base salaries and other compensation and perquisites reflected under “All Other Compensation” in the “Summary Compensation Table” below under “Compensation Discussion & Analysis – Compensation Data”.
3. LTIP” means the fair value of Options granted as reflected under “Option-based Awards” in the “Summary Compensation Table” below under “Compensation Discussion & Analysis – Compensation Data”.
4. STIP” means annual cash bonuses, as reflected under “Annual Incentive Plans” in the “Summary Compensation Table” below under “Compensation Discussion & Analysis – Compensation Data”.
5. Variable or “at risk” compensation is the aggregate of LTIP plus STIP.
6. In connection with her departure, Ms. Foulkes was paid a retiring allowance of $2,333,125, which amount is not reflected in the above table.

The chart below further illustrates Penn West’s pay for performance approach with respect to executive compensation, showing that an average of approximately 71% of total compensation paid to the Named Executive Officers over the past three financial years has been variable or “at risk” compensation in the form of short-term incentive and long-term incentive compensation, rather than fixed compensation.

 

38    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

LOGO

Notes:

 

(1) Fixed Compensation” means annual base salaries and other compensation and perquisites reflected in the “Summary Compensation Table” under “Compensation Discussion & Analysis—Compensation Data”.
(2) Long-Term Incentive Compensation” means the fair value of Unit Rights (prior to our Corporate Conversion) and Options (after our Corporate Conversion) granted as reflected in the “Summary Compensation Table” under “Compensation Discussion & Analysis—Compensation Data”.
(3) Short-Term Incentive Compensation” means annual cash bonuses, as reflected in the “Summary Compensation Table” under “Compensation Discussion & Analysis—Compensation Data”.
(4) In connection with her departure, Ms. Foulkes was paid a retiring allowance of $2,333,125, which amount is not reflected in the above table.

The HR&C Committee and the Board believe that the 2012 mix of short-term and long-term incentive awards, combined with corporate performance goals relating to health and safety, environmental, regulatory and debt management performance, result in an appropriate balance between paying for performance and discouraging inappropriate risk behaviour. The HR&C Committee and the Board also believe that the 2012 mix of fixed versus performance based “at-risk” compensation is consistent with the Board’s compensation philosophy and objectives and with the pay for performance approach of many of the companies in our Executive Compensation Peer Group. The HR&C Committee and the Board therefore expect to maintain a similar overall targeted pay mix for 2013 and will use a combination of Options and PSUs to achieve the targeted values for executive long-term incentives. For details regarding our PSU Plan, see “Compensation Discussion & Analysis – Approach to Executive Compensation – Adjustments to Executive Compensation Elements in 2013”.

 

39    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Description of Executive Compensation Elements in 2012

Base Salary

Base salaries are intended to provide fixed compensation that reflects competitive market value for the roles and responsibilities performed by executive officers.

Short-Term Incentive: Cash Bonus

Penn West’s short-term incentive plan provides employees, including the Named Executive Officers, the opportunity to earn annual incentive awards in the form of cash bonuses, expressed as a percentage of base salary. Cash bonus awards are assessed and measured based on organizational, departmental and individual performance. In addition, market data regarding the levels of annual incentive awards paid or anticipated to be paid by members of the Executive Compensation Peer Group are taken into account in determining the overall levels of cash bonuses paid by Penn West. See “Compensation Discussion & Analysis – Executive Compensation Review Process—Executive Compensation Peer Group and Benchmarking”.

Long-Term Incentive: Stock Option Plan

In 2012, the long-term incentive component of Penn West’s executive compensation program was comprised of the Stock Option Plan, which provided executives, including the NEOs, with an opportunity to acquire Options, which are exercisable to acquire Shares. For a more detailed description of the Stock Option Plan, see “Summaries of Equity Compensation Plans – Stock Option Plan”. Penn West believes that Options granted under the Stock Option Plan serve as a valuable tool for employee attraction, motivation and retention, provide an increased incentive for executives and other employees to contribute to the future success and prosperity of Penn West, and at the same time strengthen the alignment of employee interests with those of Penn West’s Shareholders. The inherent link between the underlying value of Options and enhancement of Share market price helps ensure the alignment of a significant portion of Penn West executives’ compensation with the interests of Shareholders.

Following a review of our long-term incentive program in 2012, including a review of the programs used by our industry peers and a review of the analysis of our program provided by Mercer, the Board determined that it would be beneficial to introduce another performance-based element into Penn West’s long-term incentive program to complement the Stock Option Plan. As a result, the Board approved the adoption of the PSU Plan in early 2013. For details regarding our PSU Plan, see “Compensation Discussion & Analysis – Approach to Executive Compensation – Adjustments to Executive Compensation Elements in 2013”.

Benefits and Other Compensation

Penn West provides benefits and perquisites as part of a competitive compensation package. Included in this package is the opportunity for employees to participate in Penn West’s Savings Plan. Penn West’s executives participate in the Savings Plan on the same terms as all other Penn West employees. See “Compensation Discussion & Analysis—Approach to Executive Compensation – Description of Executive Compensation Elements—Employee Retirement/Savings Plan” for a detailed description of the Savings Plan.

 

40    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

In addition to the Savings Plan, Penn West’s benefit and perquisite program for members of senior management, including Named Executive Officers, consists of a parking space and group health and wellness benefits. All perquisites are part of a total compensation plan reviewed by the HR&C Committee and the Board. Penn West does not view perquisites as a significant element of our compensation structure and use of perquisites as an element of compensation is limited. Penn West believes that the benefits and perquisites offered provide an acceptable level of market competitiveness to help attract and retain skilled executives.

Employee Retirement/Savings Plan

In connection with the Corporate Conversion, as of January 1, 2011, Penn West established an amended and restated Employee Retirement/Savings Plan (the “Savings Plan”) for all employees of Penn West, including the Named Executive Officers, to provide a means by which those employees can save for their retirement and develop the interest of the employees in the growth and development of Penn West by providing them with the opportunity to acquire an increased ownership interest in Penn West through the purchase of Shares. Penn West does not have a pension plan for its executives or any other employees that provides for payments or benefits at, following or in connection with retirement. Instead, the Savings Plan is offered as an alternative that Penn West believes is a competitive yet affordable means for Penn West to help ensure market competitiveness in the attraction and retention of talented executives and other employees. Based on publicly available data, Penn West believes that the total benefit to executives and other employees under the Savings Plan is consistent with total retirement benefits offered by members of the Executive Compensation Peer Group.

Under the Savings Plan, each employee may elect to contribute not less than 1 percent and not more than 10 percent of their base annual salary to the Savings Plan (the “Employee’s Contribution”). For each one dollar ($1.00) contribution to the Savings Plan by an employee, Penn West contributes $1.50 on behalf of the employee (“Penn West’s Contribution”). Each month, an independent trustee acquires, on behalf of the employee, Shares of Penn West through the TSX using the Employee’ Contribution and Penn West’s Contribution for that month.

The Savings Plan also provides that an employee may elect to direct, in that employee’s discretion, that the Employee’s Contributions and related Penn West Contributions be deposited in an investment vehicle designated by Penn West, such as an investment savings account or money market fund to be administered by Penn West or its agent, rather than such contributions being used to acquire Shares. Funds contributed to such an investment vehicle are then subject to similar terms, including with respect to vesting and withdrawal restrictions, as Shares acquired under the Savings Plan. Historically, most of Penn West’s Named Executive Officers have elected to invest in Shares under the Savings Plan rather than in alternative investments and thereby increase their ownership stakes and alignment with Shareholder interests. Therefore, the description of the Savings Plan below is in respect of the “Equity Component” of the Savings Plan.

Penn West’s Contributions vest to each employee on the last day of the payroll period following a contribution. If an employee’s employment with Penn West is terminated for any reason (whether voluntary or involuntary, including by reason of death) before the end of any payroll period, the Employee’s Contributions made during such payroll period are matched by Penn West’s Contributions, and vest to the employee at the end of the payroll period following such termination event.

 

41    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

There is a 12-month restriction on the sale of any Shares acquired under the Savings Plan, which restriction may be waived by Penn West. No such waiver has ever been granted for any of the Named Executive Officers or other executives. At the end of each calendar month, Shares that have been held for 12 months are released to the employee. In the event of the death of an employee, the Shares are immediately released. The Corporation may permit immediate transfer of the Shares to an employee’s registered retirement savings plan or tax free savings account upon the employee’s undertaking not to dispose of such Shares for the required 12-month period.

Adjustments to Executive Compensation Elements in 2013

With assistance from Mercer, management completed a review of our long-term incentive program in 2012. The exercise included a comprehensive review of the long-term incentive practices and programs of Penn West and its Executive Compensation Peer Group. After considering the results of the review, the Board determined that it would be beneficial to introduce another performance-based element into Penn West’s long-term incentive program to complement the Stock Option Plan. As a result, the Board approved the adoption of the PSU Plan in early 2013 and the initial grant of PSUs thereunder.

By introducing a companion long term incentive plan, the HR&C Committee and the Board intend to achieve a more balanced approach in our long term incentive program. While the granting of Options will continue to align the interests of our executives with the interests of Shareholders by providing compensation linked to Share price appreciation, the HR&C Committee and the Board believe that PSUs will enhance the alignment of the interests of our executives and Shareholders and focus our executives on specified performance goals. This is because PSUs, through the use of a payout multiplier, provide a direct link between corporate performance and the level of payout received. If certain threshold performance levels are not met, the payout multiplier could be zero and consequently no payouts would be made under the PSUs.

All employees of Penn West are eligible to receive PSU awards, although it is intended that PSU awards as a percentage of overall compensation will target the more senior levels of the organization and will increase with an employee’s seniority level. Each PSU entitles the holder to receive a cash payment equal to: (a) the aggregate of (i) the value of a Share at the end of the applicable performance period (calculated using the volume weighted average trading prices of the Shares on the TSX during the last 20 trading days of the performance period), plus (ii) the cumulative dividends per Share declared payable and having a record date during the performance period; multiplied by (b) a relative performance factor (“RPF”) for the performance period. The RPF is dependent on the performance of Penn West relative to pre-defined corporate performance measures for the performance period and can range between zero and two.

In early 2013, on the recommendation of the HR&C Committee, the Board approved the initial grant of PSUs under the PSU Plan (the “2013 PSUs”). One-third of the 2013 PSUs have a one year performance period from January 1, 2013 to December 31, 2013 (the “First Tranche PSUs”), one-third of the PSUs have a two year performance period from January 1, 2013 to December 31, 2014 (the “Second Tranche PSUs”) and one-third of the PSUs have a three year performance period from January 1, 2013 to December 31, 2015 (the “Third Tranche PSUs”). It is intended that additional PSUs will be granted annually and it is anticipated that beginning in 2014, all PSUs granted will have a three year performance period.

 

42    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

The table below identifies the corporate performance measures, payout multipliers, payout multiplier weightings and method of calculating the RPF for the First Tranche PSUs that vest on December 31, 2013.

 

Corporate Performance Measures

  

Payout Multipliers (“PM”)

   Weighting    Weighted PM
Relative Total Shareholder Return(1) for the year ended December 31, 2013   

Performance ranking below 25th
percentile = 0.0

 

   0.50    PM X 0.50 = A
  

Performance ranking equal to or greater than 25th percentile and below 75th percentile = straight line index to Relative Total Shareholder Return

 

     
   Performance ranking at or above 75th percentile = 2.0      
Average number of boe per day (“boe/d”) produced for the year ended
December 31, 2013
(2)
  

Less than 136,000 boe/d average = 0.0

 

   0.25    PM X 0.25 = B
   Between 136,000 and 144,000 boe/d average = straight line index to actual boe/d average      
   Greater than 144,000 boe/d average = 2.0      
Capital efficiency(3) (Canadian dollars per barrel) for the year ended December 31, 2013   

Greater than $45,000 per boe/d = 0.0

 

   0.25    PM X 0.25 = C
  

Between $45,000 and $35,000 per boe/d = straight line index to actual $ per boe/d

 

     
   Less than $35,000 per boe/d = 2.0      
      1.0    RPF = A + B + C

Notes:

 

(1) “Relative Total Shareholder Return” or “RTSR” means the percentile rank of Penn West’s TSR relative to returns calculated on a similar basis on equity securities of members of Penn West’s performance group. “TSR” means the total return to Shareholders on Shares calculated using cumulative dividends or other distributions on a reinvested basis and the change in the trading price of the Shares on the TSX over the performance period. The performance group for the purposes of calculating the RTSR for the 2013 PSUs is comprised of the following companies (subject to adjustment by the Board):

 

ARC Resources Ltd.   Bonterra Energy Corp.   Enerplus Corporation   Talisman Energy Inc.
Athabasca Oil Corporation   Canadian Natural Resources
Limited
  Paramount Resources Ltd.   Tourmaline Oil Corp.
Baytex Energy Corp.   Crescent Point Energy Corp.   Pengrowth Energy Corporation   Trilogy Energy Corp.
Bonavista Energy Corporation   Crew Energy Inc.   PetroBakken Energy Ltd.   Vermilion Energy Inc.
Birchcliff Energy Ltd.   Encana Corporation   Peyto Exploration & Development Corp.  

 

(2) The Board may use its discretion under the PSU Plan to adjust the average number of boe/d produced in 2013 to account for, among other things, acquisitions and divestitures and business combinations.
(3) “Capital efficiency” means total capital invested in 2013 divided by production added during 2013, where production added is all new production from all capital streams (development, enhanced oil recovery and optimization) at year-end with adjustment for timing effects relative to budget as appropriate.

 

43    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

The corporate performance measures for the Second Tranche PSUs include RTSR for the two year period ended December 31, 2014 (weighted 50%) and such additional internal corporate performance measures that are specific to the year ended December 31, 2014 (with an aggregate weighting of 50%) as the Board determines in early 2014. The corporate performance measures for the Third Tranche PSUs include RTSR for the three year period ended December 31, 2015 (weighted 50%) and such additional internal corporate performance measures that are specific to the year ended December 31, 2015 (with an aggregate weighting of 50%) as the Board determines in early 2015.

EXECUTIVE COMPENSATION REVIEW PROCESS

 

Role of the Human Resources and Compensation Committee

Generally, the HR&C Committee is responsible for assisting the Board in fulfilling its duties regarding employee and executive compensation matters. More specific responsibilities in the HR&C Committee’s mandate relating to compensation include the annual review and provision of recommendations to the independent members of the Board with respect to the following:

 

  (a) the overall compensation philosophy, guidelines and plans for Penn West employees and executives, including in respect of base salaries, short-term incentive plans, long-term incentive plans, benefit plans and perquisites, as well as short-term and long-term corporate goals and objectives and other performance measures;

 

  (b) the annual budgets for salaries, cash bonuses, any other short-term incentive compensation, and any equity based or long-term incentive compensation and other terms of employment of the executive officers other than the CEO;

 

  (c) the annual budgets for salaries, cash bonuses, any other short-term incentive compensation, and any equity based or long-term incentive compensation for employees other than executive officers;

 

  (d) the corporate goals and objectives relevant to CEO compensation and the evaluation of the CEO’s performance in light of such goals and objectives; and

 

  (e) the CEO’s annual compensation, including salary, cash bonus, any other short-term incentive compensation, and any other equity based or long-term incentive compensation.

 

44    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Composition of the Human Resources and Compensation Committee

Messrs. Allard and Brookman and Mrs. McClellan served as members of the HR&C Committee for all of 2012. Ms. Denham became a member of the committee as of January 1, 2013. Mr. Allard served as Chair of the committee for all of 2012 and is the current Chair of the committee. The current members of the HR&C Committee as at May 1, 2013 are Messrs. Allard and Brookman, Mrs. McClellan and Ms. Denham.

Consistent with best practices, the HR&C Committee is comprised of entirely independent directors. Each of Messrs. Allard and Brookman and Ms. Denham have experience in executive compensation by virtue of their experience as former senior officers of large public and private companies. Mrs. McClellan’s experience serving as Deputy Premier of Alberta and in various provincial ministerial positions has provided her with unique experience and perspective on human resources and compensation matters. The Board believes that the HR&C Committee collectively has the knowledge, experience and background required to fulfill its mandate.

Independence of the Human Resources and Compensation Committee

The HR&C Committee mandate requires that each member of the committee shall be an independent director in accordance with the definition of “independent” director in NI 58-101 and in the NYSE Listed Company Manual, unless an exemption from such requirements is available. In accordance with applicable rules, all members of the HR&C Committee in 2012 and as at May 1, 2013 have been determined by the Board to be independent directors within the meaning of NI 58-101. As permitted by the rules of the NYSE and as described elsewhere in this Information Circular, the Board has opted not to adopt the director independence standards contained in Section 303A.02 of the NYSE’s Listed Company Manual. None of the members of the HR&C Committee in 2012 and as at May 1, 2013 is an officer, employee or former officer of Penn West or of any subsidiaries of Penn West and none of the members is currently a chief executive officer of a reporting issuer.

The HR&C Committee formally met three times in 2012, held “in-camera” sessions with external advisors as required, and held “in-camera” sessions without the presence of management at the end of each meeting.

Role of Human Resources Management

In fulfilling its mandate, the HR&C Committee receives information from Penn West’s Human Resources Management team (“HR Management”). HR Management prepares materials for the HR&C Committee regarding the compensation of Penn West’s executive officers. In addition, HR Management works closely with the President and Chief Executive Officer, the Chief Operating Officer, the General Counsel & Senior Vice President, Stakeholder Relations, and other members of our senior executive team in developing compensation recommendations for executives, including the NEOs, and works with the HR&C Committee Chair and the Corporate Secretary to plan HR&C Committee meetings. The President and Chief Executive Officer, the Chief Operating Officer, the General Counsel & Senior Vice President, Stakeholder Relations, the Vice President, Human Resources and Corporate Resources and the Corporate Secretary, as well as, from time to time, select HR Management or other management representatives are invited to attend HR&C Committee meetings. However, members of Penn West management do not attend in-camera sessions of the HR&C Committee meetings, and are not present for the HR&C Committee’s discussions regarding the committee’s compensation recommendations for executive officers.

 

45    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

External Compensation Consultant

Since 2001, Penn West has retained Mercer as an external consulting company to provide advice and information in relation to the compensation of Penn West’s executives and other employees, including peer compensation data. Mercer provided support to the HR&C Committee in the committee’s task of formulating compensation recommendations for Penn West’s executives, including the Named Executive Officers, through the provision of benchmark market data, and attendance at one HR&C Committee meeting to review market trends and issues, including an “in-camera” portion of the meeting at which none of the Named Executive Officers or any other members of Penn West management were present.

Under regulatory requirements, Penn West must disclose not only the amounts paid directly to Mercer in 2012 and 2011, but also to Marsh & McLennan Companies, its affiliates. Penn West retains the services of Marsh Canada, a subsidiary of Marsh & McLennan Companies, as its insurance broker, to assist with placing Penn West’s third party liability business interruption, property and directors’ and officers’ liability coverage. Marsh accordingly earns commission-based fees. Neither the Board nor the HR&C Committee is required to pre-approve other services that Mercer or its affiliates provides to the Company at the request of Penn West management. However, the Board and the HR&C Committee are satisfied that the advice received from the individual executive compensation consultant is objective and not influenced by Mercer’s or its affiliates’ relationship with Penn West, based on the following factors: (a) the consultant receives no incentive or other compensation based on the fees charged to Penn West for other services provided by Mercer or any of its affiliates, (b) the consultant is not responsible for selling other Mercer or affiliate services to Penn West, and (c) Mercer’s professional standards prohibit the individual consultant from considering any other relationships Mercer or any of its affiliates may have with Penn West in rendering his or her advice and recommendations.

Executive Compensation-Related Fees: Mercer’s aggregate fees for executive compensation services provided to the Committee in 2012 were $61,666 and in 2011 were $61,965.

All Other Fees: The aggregate fees paid to Mercer and/or its Marsh & McLennan Companies affiliate for all other services were $573,493 in 2012 and $534,250 in 2011, the majority of which related to Marsh Canada acting as an insurance broker for Penn West.

Responsibility for Executive Compensation Decisions

The advice and information provided by Mercer to the HR&C Committee and the Board, including peer compensation data, and recommendations and materials provided by HR Management, are factors considered in the HR&C Committee’s recommendations and the Board’s determinations regarding executive compensation. However, the HR&C Committee and the Board do not rely exclusively on the advice, information or recommendations received from Mercer or Penn West management. The decisions of the HR&C Committee and the Board reflect a broad number of factors and considerations, and are not determined solely by the advice, information or recommendations provided by Mercer or Penn West management.

Use of Discretion

The HR&C Committee and the Board apply informed judgment to reach decisions regarding executive compensation that recognize the achievement of Penn West’s strategic objectives. The HR&C Committee and the Board believe that the use of prescriptive formulae and weightings for making

 

46    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

compensation decisions are part of a transparent and performance oriented process, but can in certain circumstances lead to unsuitable compensation results and potentially encourage inappropriate risk-taking behaviours to the detriment of long-term performance. Thus, in order to maintain the flexibility necessary to reach executive compensation decisions that appropriately reflect the circumstances of each particular year, the HR&C Committee and the Board have deliberately not adopted fixed formulae or formal rules or limits on the use of discretion in executive compensation matters. Rather, the HR&C Committee conducts a thorough review of the company and executives’ performance each year, taking into account a number of factors, including corporate performance relative to Penn West’s business objectives and various corporate performance measures as well as relative to industry peers, and taking into account external factors and challenges relevant in the particular year. This annual performance assessment forms the basis for recommendations and decisions with respect to the amount of short-term incentives and, to some extent, long-term incentives awarded to the executives, including the Named Executive Officers, each year.

Executive Compensation Peer Group and Benchmarking

Each year, the total compensation for the Named Executive Officers is reviewed by the HR&C Committee and compared to the total compensation for executives holding similar positions with members of a peer group of comparator organizations (the “Executive Compensation Peer Group”). In identifying the Executive Compensation Peer Group each year, emphasis is placed on the following:

 

   

Canadian-based organizations, specifically those operating within the exploration and production sector of the energy industry and exhibiting comparable size, operations, corporate ownership structure and business complexity; and

 

   

organizations from which future Penn West executives may reasonably be expected to be recruited or to which current Penn West executives may reasonably be expected to move.

Based mainly on the above criteria, a peer group of entities is identified and compensation data regarding the comparator entities is used as a factor in the review and consideration of appropriate levels and composition of compensation for Penn West’s executives.

Penn West targets total compensation for executive officers at the median of the Executive Compensation Peer Group and above for those who achieve superior individual performance and assist Penn West in achieving superior organizational performance. The HR&C Committee uses data regarding the Executive Compensation Peer Group as a guideline and applies discretion in making compensation recommendations to the Board in conjunction with other considerations, particularly individual, business unit and organizational performance.

Following is the list of entities comprising the Executive Compensation Peer Group selected for purposes of assessing Penn West’s total compensation for executives in respect of the 2012 year.

 

47    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Apache Canada Ltd.

ARC Resources Ltd.

Baytex Energy Corp.

Canadian Natural Resources Limited

Canadian Oil Sands Limited

Cenovus Energy Inc.

Crescent Point Energy Corp.

Devon Canada Corporation

  

Encana Corporation

Enerplus Corporation

EOG Resources Canada

Husky Energy Inc.

Nexen Inc.

PetroBakken Energy Ltd.

Talisman Energy Inc.

Review Process for Base Salaries

Base salaries are reviewed annually by the HR&C Committee, taking into account: (1) comparative data provided by Mercer for similar positions with respect to the Executive Compensation Peer Group; (2) assessments of individual, business unit and corporate performance; (3) the individual’s experience and skills; (4) scope of responsibilities of the particular role; (5) internal equity considerations regarding similar positions within the organization; (6) retention considerations; (7) inflation and other economic factors; and (8) recommendations from the President & Chief Executive Officer. Annual base salaries are recommended by the HR&C Committee and approved by the Board early in each calendar year, typically at the February meetings of the Board, and implemented retroactively as of January 1 of that year.

Review Process for Short-Term Incentives (Cash Bonuses)

Each year, executive cash bonuses are independently reviewed and recommended by the HR&C Committee and determined by the independent members of the Board, having regard to the following factors:

 

  (a) annual organizational performance assessment with respect to business objectives and other achievements in the year;

 

  (b) total Shareholder return for the year, including relative to industry peers;

 

  (c) assessment of individual executive performance in the year;

 

  (d) market data with respect to anticipated awards by members of the Executive Compensation Group under similar cash bonus plans; and

 

  (e) relative performance of Penn West in prior years and cash bonus awards to Penn West executives in such years.

The framework for the annual organizational performance assessment is based on the following three categories, which the Board believes are meaningful drivers and indicators of annual total Shareholder return:

 

  (i) base operations;

 

  (ii) value creation; and

 

  (iii) financial, organizational and business strategies.

 

48    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

The HR&C Committee and the Board exercise a considerable amount of discretion in assessing overall performance to ensure that cash bonus awards are not unduly influenced by an unusual result in any one given area, and to allow for recognition of unanticipated results in areas that might not be reflected by pre-determined performance measures. Penn West’s approach to cash bonuses for executives, with its relationship to overall corporate performance, emphasizes a “team” approach to success. Cash bonuses do, however, also reflect a consideration of individual performance.

Review Process for Long-Term Incentives (Stock Option Plan)

Pursuant to the Stock Option Plan, employees, including the Named Executive Officers, may be provided with an initial grant of Options upon their commencement of service, as a competitive tool for employee attraction and retention as well as long-term incentive. Options may also be granted from time to time in connection with the promotion of an employee, including a Named Executive Officer. Additional Options are also granted annually to certain employees, including the Named Executive Officers, as a long-term incentive and retention tool. These annual grants of Options are assessed by the HR&C Committee for each year beginning with a review of preliminary recommendations from HR Management at a meeting of the HR&C Committee near the end of the prior year, typically in November, regarding an estimated “budget” for the upcoming year’s annual grants of Options. Early in the year of the annual grant, typically in February, the HR&C Committee conducts a further review of HR Management’s recommendations, including any updated recommendations, then formulates recommendations regarding, and the Board ultimately approves, a budget for Option grants to all employees, and the independent members of the Board approve the specific grants to executive officers. In determining Option grants to executive officers, the HR&C Committee and the Board take into account market data from Mercer regarding anticipated awards by members of the Executive Compensation Peer Group under similar equity-based plans for similar executive positions and responsibilities, as well as overall corporate performance in the prior year and each executive’s individual skills and capabilities. The HR&C Committee and the Board also take into account previous Option grants made to specific employees, including NEOs, when considering new Option grants.

EXECUTIVE COMPENSATION DECISIONS FOR 2012

 

Base Salary Decisions for 2012

The following table reflects the 2012 base salary decisions of the Board with respect to the Named Executive Officers. Further information is provided in the “Summary Compensation Table” under “Compensation Discussion & Analysis—Compensation Data”. In reaching these decisions, the HR&C Committee and the Board considered the factors summarized above in its review of 2012 annual base salaries for executives. With respect to the increases in the base salaries of Mr. Nunns and Ms. Foulkes, particular consideration was given to comparative data and advice provided by Mercer and the Board’s decision to ensure that such executives’ salaries were competitive with the salaries received by executives holding similar positions with members of Penn West’s Executive Compensation Peer Group.

 

49    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Named Executive Officer

   2011 Base Salary ($)      2012 Base Salary ($)     % Change between 2012 Base
Salary and 2011 Base Salary
 

Nunns

     525,000         650,000        24

Takeyasu

     400,000         450,000        13

Foulkes

     420,000         500,000 (1)      19

Fitzgerald

     330,000         330,000        0

Luft

     315,000         320,000        2
Average Increase:        13

Note:

 

(1) Ms. Foulkes departed from Penn West effective November 6, 2012. This amount reflects the annualized salary of Ms. Foulkes for the year-ended December 31, 2012.

Cash Bonus Decisions for 2012

Performance Assessment for 2012

We met and / or exceeded some of our corporate goals in 2012, but there were some key areas where we did not deliver fully on our commitments and targets. Some of the challenges we faced in 2012 were outside of our control (commodity prices and transportation constraints being the most significant), and while we responded well in mitigating the full impact of those challenges, there were other areas of our corporate performance that fell short of expectations from a Shareholder, Board and Management perspective.

The following table identifies the corporate goals and metrics used by the HR&C Committee and the Board to assess our corporate performance in 2012, and the HR&C Committee’s and the Board’s assessment of how we performed in 2012 relative to these goals and metrics.

 

GOALS/WEIGHTING

  

METRICS

  

ASSESSMENT

Strategic Focus – 30%

   Financial – trending to lower debt to cash flow ratio    Performed
   Business Strategies    Performed

Execution – 50%

   Production – boe per day average    Underperformed
   Capital Efficiency    Underperformed
   Finding and Development Costs (proved plus probable)    Outperformed
   Capital Spend    Performed
   Measurable improvement in development cycle times and data management    Underperformed

Effectiveness – 20%

   Stakeholder, Health, Safety and Environment    Outperformed
   People    Performed
   Processes and Systems    Performed

 

50    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

In February 2013, on the recommendation of Management and the HR&C Committee, the independent members of the Board decided that cash bonuses would not be paid to senior executives of Penn West, including the Named Executive Officers, for 2012. In reaching this decision, the HR&C Committee and the Board considered a number of qualitative and quantitative objectives, measures and factors, including, but not limited to:

 

   

one-year and two-year total Shareholder return, including relative to industry peers;

 

   

value creation measures, including finding and development costs, capital efficiency measures and inventories of drilling locations generated;

 

   

base operations, including production performance, measures such as cash costs and execution of operational, heath, safety, environmental and regulatory programs;

 

   

performance relative to business strategies, including relating to enhanced integration of business systems and processes, business development, personal and financial measures; and

 

   

achievements with respect to unexpected challenges and external factors during the year.

2012 Cash Bonus Awards

Based on the foregoing performance assessment, data regarding trends in performance across our Executive Compensation Peer Group, consideration of our performance relative to our peers, and information provided by HR Management, the Board decided not to pay cash bonuses to senior executives of Penn West in 2012, as reflected in the following table and in the “Summary Compensation Table” under “Compensation Discussion & Analysis – Compensation Data”. This is in contrast to 2011, when Named Executive Officers received, on average, a cash bonus equal to 72% of the amount of their 2011 base salaries.

 

Named Executive Officer

  2012 Cash Bonus
($)
    2012 Cash Bonus
Expressed as % of
2012 Base Salary
    2011 Cash Bonus
($)
    2011 Cash Bonus
Expressed  as % of
2011 Base Salary
 

Nunns

    Nil        0        375,000        71   

Takeyasu

    Nil        0        300,000        75   

Foulkes(1)

    Nil        0        300,000        71   

Fitzgerald

    Nil        0        225,000        68   

Luft

    Nil        0        225,000        71   

Total for Named Executive Officers:

    Nil        N/A        1,425,000        N/A   

Average:

    Nil        0        285,000 (2)      72 (3) 

Notes:

 

(1) Ms. Foulkes departed from Penn West effective November 6, 2012.
(2) Reflects weighted average of the cash bonuses for Named Executive Officers for the year.
(3) Reflects total cash bonuses for Named Executive Officers for the year divided by total base salaries for Named Executive Officers for the year.

 

51    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Option Grant Decisions for 2012

In early 2012, the HR&C Committee recommended, and the independent members of the Board unanimously approved, the Options granted to each of the executive officers, including the Named Executive Officers. The Options granted to each of the Named Executive Officers are reflected in the following table, as well as in the “Summary Compensation Table” under “Compensation Discussion & Analysis – Compensation Data”.

In determining the number of Options granted to executives in 2012, there was particular focus on the market data provided by Mercer regarding anticipated awards for executives at entities in the Executive Compensation Peer Group. The data provided by Mercer indicated that Penn West’s executives were in the third quartile of the Executive Compensation Peer Group based on the most recent long-term incentive award values available.

 

Named Executive Officer

   Options
Granted
(#)
     % of Options
Granted to
Employees in
2012
     Grant Date      Exercise Price ($)      Expiry Date      Grant Date Fair
Value of Options
Granted ($)(1)
 

Nunns

     325,000         3.5         27-02-2012         21.17         26-02-2017         1,589,250   

Takeyasu

     250,000         2.7         27-02-2012         21.17         26-02-2017         1,222,500   

Foulkes(2)

     250,000         2.7         27-02-2012         21.17         26-02-2017         1,222,500   

Fitzgerald

     150,000         1.6         27-02-2012         21.17         26-02-2017         733,500   

Luft

     150,000         1.6         27-02-2012         21.17         26-02-2017         733,500   

Notes:

 

(1) Reflects the grant date fair value of the Options awarded to the NEO in 2012 using the Black-Scholes option-pricing model, as determined in accordance with IFRS 2 Share-Based Payment (accounting fair value), using the following fair value per Option and weighted average assumptions:

 

Average fair value of Options granted (per Share)

   $ 4.89   

Expected life of Options (years)

     4.0   

Expected volatility (average)

     31.6

Risk-free rate of return (average)

     1.3

Dividend yield

     5.5

 

(2) Ms. Foulkes departed from Penn West effective November 6, 2012. As a result, these Options expired, unexercised, on February 3, 2013.

 

52    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Breakdown of Executive Benefits and Perquisites in 2012

The table below reflects the breakdown of benefits and perquisites provided to the Named Executive Officers in 2012.

 

Named Executive Officer

   Perquisites      Other Compensation      Total All
Other
Compensation
($)
 
      Generally Available to Employees     
   Parking ($)      Other
Perquisites
($)(1)
     Total ($)      Life/Health
Insurance
Premiums
($)
     Savings Plan
Contributions
($)
     Total ($)     

Nunns

     6,930         4,695         11,625         2,188         97,500         99,688         111,313   

Takeyasu

     6,930         nil         6,930         3,467         67,500         70,967         77,897   

Foulkes(2)

     5,871         nil         5,871         3,640         63,350         66,990         72,861   

Fitzgerald

     6,930         4,990         11,920         2,188         49,500         51,688         63,608   

Luft

     6,930         4,495         11,425         3,028         48,000         51,028         62,453   

Notes:

 

(1) Reflects amounts paid for and resulting from executive health assessments.
(2) Ms. Foulkes departed from Penn West effective November 6, 2012.

Pension Plan Benefits

Penn West does not have a pension plan in which Named Executive Officers participate that provides for payments or benefits at, following, or in connection with retirement, including a defined benefit plan or a defined contribution plan. Instead, Penn West offers contributions to the Savings Plan as described above. In addition, Penn West does not have any deferred compensation plans in which Named Executive Officers are eligible to participate.

PERFORMANCE CHART

 

The following graph illustrates Penn West’s cumulative total Shareholder (and Unitholder, in the case of years prior to 2011) return during the five most recently completed financial years, assuming that $100 was invested in Trust Units on the first day of the five year period, compared to the cumulative total return of the S&P/TSX Composite Total Return Index and the S&P/TSX Oil and Gas Exploration and Production Index. In each case it has been assumed that distributions and dividends paid have been reinvested.

 

53    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

 

LOGO

 

     ($)      2008
($)
     2009
($)
     2010
($)
     2011
($)
     2012
($)
 

Penn West

     100         61.68         97.13         134.59         120.13         69.41   

S&P/TSX Composite Total Return Index

     100         67.00         90.48         106.41         97.14         104.13   

S&P/TSX Oil and Gas Exploration and Production Index

     100         69.22         98.44         111.18         91.14         80.87   

Total Compensation for named executive officers (millions)(1)

        7.53         5.49         7.43         10.08         8.06   

Note:

 

(1) The total compensation for named executives officers reflects the total compensation in CDN$ (millions) for the named executive officers reported in the respective year of disclosure. Total compensation includes base salary, short-term and long-term incentives (grant date fair value) and all other compensation.

Analysis of Performance Chart

The compensation received by the named executive officers over the periods reflected in the above graph has generally corresponded with the fluctuations in Penn West’s cumulative total return over such periods. Due to the inherent link between the values of Unit Rights and Options and fluctuations in the market price of the Trust Units and Shares, respectively, the underlying value of long-term incentive awards of Unit Rights and Options naturally followed fluctuations in Penn West’s cumulative total return. Penn West’s emphasis on the long-term incentive component of executive compensation, in the form of Unit Rights (for years prior to 2011) and Options (since 2011), has thus resulted in total compensation for Penn West’s named executive officers generally correlating to trends in Penn West’s cumulative total Shareholder return.

 

54    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

MANAGING COMPENSATION RISK

 

The Board has overall responsibility for risk oversight for Penn West, with a focus on the most significant risks facing Penn West, including strategic, operational and reputational risks. The Board conducts one or more strategic planning and review meetings with management per year, and a large component of each of these meetings is devoted to risk assessment and management. The Board’s risk oversight process includes oversight of management’s risk assessment and mitigation processes and is assisted by the work of the committees of the Board in carrying out their mandates.

The HR&C Committee assists the Board in its oversight of compensation related risk. The main risk management strategies employed by the Board to manage executive compensation related risk are the design of the executive compensation program itself and the use of minimum Share ownership requirements for executives.

As discussed above, Penn West’s executive compensation program is designed with a significant weighting toward “at-risk” compensation. Between 65 and 71 percent of each Named Executive Officer’s compensation in 2012 was performance-based “at-risk” compensation, and an average of 71 percent of total compensation paid to Named Executive Officers over the 2010 through 2012 financial years was performance-based “at-risk” compensation, in the form of short-term incentives (i.e. cash bonus) and long-term incentives (i.e. Unit Rights or Options, as applicable). This significant portion of Penn West’s executive compensation being “at-risk” helps to discourage executives from taking inappropriate or excessive risks. In particular, the inherent alignment between executive interests and the interests of Shareholders offered by the equity-based compensation component of Penn West’s compensation program (in the form of Unit Rights prior to the Corporate Conversion, and in the form of Options since the Corporate Conversion) limits circumstances in which executives might take inappropriate or excessive risks that would benefit their compensation at the expense of Penn West or its Shareholders. The vesting of these Unit Rights and Option awards in equal portions over periods of up to 6 years further encourages executives to focus on total Shareholder return over the longer term.

In establishing compensation programs, one of the HR&C Committee’s objectives is to design programs that reward performance relative to industry peers and align the interest of Management with Shareholders. The HR&C Committee seeks to achieve this objective by, amongst other things:

 

   

Using a variety of measures to assess corporate performance, such as total shareholder return, the cost of adding production, the cost of adding reserves (commonly referred to as finding, development and acquisition costs) and the actual historic cash flow from production relative to the cost of finding, developing and acquiring reserves (commonly referred to as recycle ratio).

 

   

Commencing in 2013, awarding a significant portion of long term incentive compensation in the form of PSUs which, through a payout multiplier, provide a direct link between a number of key corporate performance indicators and the level of payout received. If threshold performance measures are not met, the payout multiplier will be zero and no payouts will be made under the PSUs.

The HR&C Committee and Board’s process of determining cash bonuses on a discretionary basis using a comprehensive assessment of corporate performance, including Penn West’s performance relative to industry peers, rather than through the use of prescriptive formulae, further discourages executives from taking inappropriate or excessive risks. As the value of both components of executives’ “at-risk” compensation is strongly linked to total Shareholder return, we believe that the significant weighting of executive compensation toward these “at-risk” components serves as an effective risk management tool.

 

55    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Penn West’s minimum share ownership requirement for executives also discourages inappropriate or excessive risk taking behaviours through the further alignment of executive and Shareholder interests.

CERTAIN OTHER MATTERS

 

In accordance with the Disclosure Policy that has been adopted by Penn West, directors, officers and employees of Penn West (each a “Representative”) may not knowingly, directly or indirectly: (a) sell a security of Penn West if such Representative does not own or has not fully paid for the security to be sold; (b) buy or sell a call or put in respect of a security of Penn West; or (c) purchase financial instruments (including, for greater certainty, prepaid variable forward contracts, equity swaps, collars, or units of exchange funds) that are designed to hedge or offset a decrease in market value of equity securities of Penn West granted as compensation or held, directly or indirectly, by such Representative; provided that notwithstanding these prohibitions, Representatives of Penn West may sell a Share which such person does not own if such person owns another security convertible into Shares or an option or right to acquire Shares sold and, within 10 days after the sale, such person: (i) exercises the conversion privilege, option or right and delivers the Share so associated to the purchaser; or (ii) transfers the convertible security, option or right, if transferable to the purchaser.

EXECUTIVE EQUITY OWNERSHIP REQUIREMENTS

 

Under the Director and Executive Share Ownership Policy that came into effect as of January 1, 2011, as amended effective January 1, 2013, each executive of Penn West (including each Named Executive Officer) is required to meet and maintain ownership of the applicable minimum value of Shares set forth below, within a period expiring five years from the later of: (a) January 1, 2011, and (b) the date of their appointment to their executive position at Penn West.

 

Category of Executive

   Share Ownership Required
(multiple of base salary)
 

Chief Executive Officer

     3 times   

Executive Vice President

     2 times   

Senior Vice President

     1.5 times   

Vice President

     1 times   

In calculating the value of Shares owned, all Shares owned, directly or indirectly, by the executive are included. Options, Restricted Options and Restricted Rights held, but which have not been exercised, are excluded for the purpose of calculating the value of Shares owned. Any Shares acquired pursuant to the exercise of Options, Restricted Options or Restricted Rights (as applicable) and not subsequently sold, are also included in the calculation of ownership.

The following table summarizes the Shares beneficially owned or controlled or directed, directly or indirectly, by each of the Named Executive Officers of Penn West as at April 30, 2012 and the Shares beneficially owned or controlled or directed, directly or indirectly, by each of the Named Executive Officers of Penn West and investment-at-risk statistics for the Named Executive Officers of Penn West as at April 30, 2013.

 

56    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
     As at
April 30, 2012
     As at May 1, 2013  

Name

   Shares(1)
(#)
     Shares(2)
(#)
     Year over Year
Change in Total
Shares
(2)
(#)
     Value at  Risk
Amount
(3)
($)
     Value at Risk as
multiple of base
salary
(4)
(#)
     Complies with
Executive Equity
Ownership
Requirement
 

Nunns

     141,858         180,380         38,522         1,650,477         2.5         Yes  (5) 

Takeyasu

     58,678         70,874         12,196         648,497         1.4         Yes  (5) 

Foulkes(6)

     17,510         N/A         N/A         N/A         N/A         N/A   

Fitzgerald

     48,764         53,683         4,919         491,199         1.5         Yes   

Luft

     15,570         27,392         11,822         250,637         0.8         Yes  (5) 

Average Year Over Year Change in Total Equity:

  

        16,865 Shares      

Average value at risk as multiple of base salary:

  

        1.6      

Total value at risk as multiple of total base salaries:

  

        1.7      

Notes:

 

(1) Reflects the total number of Shares beneficially owned, controlled or directed, indirectly or directly, by each Named Executive Officer, excluding any Shares that may have been acquired by the Named Executive Officer, directly or indirectly, under Penn West’s Dividend Reinvestment Plan or the Savings Plan since December 31, 2011.
(2) Reflects the total number of Shares beneficially owned, controlled or directed, indirectly or directly, by each Named Executive Officer, excluding any Shares that may have been acquired by the Named Executive Officer, directly or indirectly, under Penn West’s Dividend Reinvestment Plan or the Savings Plan since December 31, 2012.
(3) Reflects the market value of Shares based on the closing price of $9.15 per Share on the TSX on May 1, 2013.
(4) “Value at Risk as multiple of base salary” reflects the “Value at Risk Amount” for the Named Executive Officer divided by the 2012 annual base salary for the Named Executive Officer.
(5) This Named Executive Officer has until December 31, 2015 to meet the applicable Executive Equity Ownership Requirement.
(6) Ms. Foulkes departed from Penn West effective November 6, 2012.

COMPENSATION DATA

 

Summary Compensation Table

The following table provides a summary of all direct and indirect compensation provided to our Named Executive Officers for, or in connection with, services they have provided to Penn West and its subsidiaries in the three most recently completed financial years.

 

57    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Name and principal position

   Year      Salary(3)
($)
     Share-
based
awards(4)

($)
     Option-
based
awards

($)
    Non-equity incentive
plan compensation ($)
     Pension
value(1 1)
($)
     All other
compensation(12)
($)
    Total
compensation(1 4)

($)
 
              Annual
incentive
plans(9)
     Long-
term
incentive
plans(10 )
         

Murray Nunns

President and Chief Executive Officer(1)

     2012         650,000         N/A         1,589,250 (5)      Nil         N/A         N/A         111,313        2,350,563   
     2011         525,000         N/A         1,534,500 (6)      375,000         N/A         N/A         92,520        2,527,020   
     2010         525,000         N/A         710,000 (7)(8)      525,000         N/A         N/A         89,347        1,849,347   

Todd Takeyasu

Executive Vice President and Chief Financial Officer

     2012         450,000         N/A         1,222,500 (5)      Nil         N/A         N/A         77,897        1,750,397   
     2011         400,000         N/A         1,193,500 (6)      300,000         N/A         N/A         72,035        1,965,535   
     2010         350,000         N/A         532,500 (7)(8)      375,000         N/A         N/A         62,797        1,320,297   

Hilary Foulkes

Executive Vice President and Chief Operating Officer(2)

     2012         422,348         N/A         1,222,500 (5)      Nil         N/A         N/A         2,405,986 (13)      4,050,834 (13) 
     2011         420,000         N/A         1,364,000 (6)      300,000         N/A         N/A         74,036        2,158,036   
     2010         300,000         N/A         532,500 (7)(8)      425,000         N/A         N/A         55,793        1,313,293   
                        

Mark Fitzgerald

Senior Vice President, Development

     2012         330,000         N/A         733,500 (5)      Nil         N/A         N/A         63,608        1,127,108   
     2011         330,000         N/A         852,500 (6)      225,000         N/A         N/A         60,256        1,467,756   
     2010         300,000         N/A         443,750 (7)(8)      325,000         N/A         N/A         54,049        1,122,799   

S. Keith Luft

General Counsel and Senior Vice President, Stakeholder Relations

     2012         320,000         N/A         733,500 (5)      Nil         N/A         N/A         62,453        1,115,953   
     2011         315,000         N/A         852,500 (6)      225,000         N/A         N/A         61,846        1,454,346   
     2010         285,000         N/A         443,750 (7)(8)      325,000         N/A         N/A         52,608        1,106,358   
                        

Notes:

 

(1) Mr. Nunns held the position of President and Chief Operating Officer until August 2011, when he was appointed President and Chief Executive Officer.
(2) Ms. Foulkes held the position of Senior Vice President, Business Development until December 2010, and the position of Executive Vice President, Business Development from January 2011 to August 2011, when she was appointed Executive Vice President and Chief Operating Officer. Ms. Foulkes departed from Penn West effective November 6, 2012.
(3) Represents the dollar value of cash and non-cash base salary each Named Executive Officer earned during the respective year.
(4) Penn West did not grant “share-based awards” to its Named Executive Officers in 2010, 2011 or 2012. However, Restricted Rights, considered “share-based awards”, were issued by Penn West to holders of Unit Rights, where elected by Unit Right holders, together with Restricted Options, in exchange for outstanding Unit Rights as of January 1, 2011 in connection with the Corporation Conversion. For these purposes, “share-based awards” means an award under an equity incentive plan of equity-based instruments that do not have option-like features, including common shares, restricted shares, restricted share units, DSUs, phantom shares, phantom share units, common share equivalent units and stock.
(5) Reflects the grant date fair value of the Options awarded to the NEO in 2012, using the Black-Scholes option-pricing model, as determined in accordance with IFRS 2 Share-Based Payment (accounting fair value) using the following fair value per Option and weighted average assumptions:

 

Average fair value of Options granted (per Share)

   $ 4.89   

Expected life of Options (years)

     4.0   

Expected volatility (average)

     31.6

Risk-free rate of return (average)

     1.3

Dividend yield

     5.5

 

58    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
(6) Reflects the grant date fair value of the Options awarded to the NEO in 2011 using the Black-Scholes option-pricing model, as determined in accordance with IFRS 2 Share-Based Payment (accounting fair value), using the following fair value per Option and weighted average assumptions:

 

Average fair value of Options granted (per Share)

   $ 6.82   

Expected life of Options (years)

     4.0   

Expected volatility (average)

     30.7

Risk-free rate of return (average)

     2.4

Dividend yield

     4.0

 

(7) Reflects the grant date fair value of the applicable Unit Rights awarded to the NEO in 2010, using the binomial lattice option-pricing model adopted by the Trust for accounting purposes in accordance with Section 3870 of the CICA Handbook, using the following weighted average assumptions:

 

Average fair value of Unit Rights granted (per Unit Right)

   $ 3.55   

Expected life of Unit Rights (years)

     3.0   

Expected volatility (average)

     32.2

Risk-free rate of return (average)

     2.3

Distribution yield*

     6.8

(*Represents distributions declared as a percentage of the market price of Trust Units.)

The expected volatility of the Unit Rights was based on the historical volatility of the price of the Trust Units. The expected life of the Unit Rights was based on the expected exercise patterns. The forfeiture rate was based on historical employee forfeiture patterns.

 

(8) In connection with the Corporate Conversion, all outstanding Unit Rights on January 1, 2011 were exchanged for Share Rights or, at the election of the holder, Restricted Rights plus Restricted Options, as discussed in “Summaries of Equity Compensation Plans – Common Share Rights Incentive Plan”. Any Restricted Rights would constitute “Share-Based Awards”.
(9) Represents annual cash bonus awards to the Named Executive Officers in the respective year.
(10) No amounts were earned by the Named Executive Officers in 2010, 2011 or 2012 for services performed during the respective year that are related to awards under non-equity long-term incentive plans. For the purposes of applicable Canadian securities legislation, a “non-equity incentive plan” is an incentive plan (being a plan providing compensation that depends on achieving certain performance goals or similar conditions within a specified period) that is not an incentive plan under which awards are granted and that falls within the scope of IFRS 2 Share-Based Payment.
(11) Penn West does not have a defined benefit plan, a defined contribution plan or any other type of plan in place that provides for the payment of pension plan benefits.
(12) Represents the dollar value of all other compensation received by each Named Executive Officer in the respective year that is not reported in any other column of the table. The amounts in this column reflect the amounts contributed to the Savings Plan by Penn West on behalf of the Named Executive Officer pursuant to the terms of the Savings Plan, the value of life and health insurance premiums paid on behalf of the Named Executive Officer, and the value of parking benefits and executive health benefits received by the Named Executive Officer. Such parking benefits and executive health benefits are not generally available to employees of Penn West. The Named Executive Officers did not receive any other perquisites (including property or other personal benefits provided to a Named Executive Officer that are not generally available to all employees) in the respective year. See “Compensation Discussion & Analysis—Compensation Data—Benefits and Other Compensation” for details.
(13) In connection with her departure, Ms. Foulkes was paid a retiring allowance of $2,333,125.
(14) Represents the dollar value of each Named Executive Officer’s total compensation for the respective year, being the sum of the amounts reported in the other columns of the table.

Outstanding Share-Based Awards and Option-Based Awards

Applicable Canadian securities legislation defines a “share-based award” as an award under an equity incentive plan of equity-based instruments that do not have option-like features, including common shares, restricted shares, restricted share units, DSUs, phantom shares, phantom share units, common share equivalent units and stock. Penn West did not grant “share-based awards” to its Named Executive Officers in 2012. However, in connection with the Corporate Conversion, employees of the

 

59    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Trust, including the Named Executive Officers, were able, in certain circumstances as described under “Summaries of Equity Compensation Plans – Common Share Rights Incentive Plan”, to elect to receive in exchange for any Unit Rights they held and were outstanding on December 31, 2010, Restricted Rights (together with Restricted Options), which qualify as “share-based awards”. For more information regarding Restricted Rights and the exchange process, see “Summaries of Equity Compensation Plans – Common Share Rights Incentive Plan”.

Applicable Canadian securities legislation defines an “option-based award” as an award under an equity incentive plan of options, including share options, share appreciation rights and similar instruments that have option-like features. The only “option-based awards” that Penn West granted to its Named Executive Officers in 2012 were Options issued pursuant to the Stock Option Plan. For details regarding the Stock Option Plan, see “Compensation Discussion & Analysis—Executive Compensation Review Process—Review Process for Long-Term Incentives (Stock Option Plan)” and “Summaries of Equity Compensation Plans – Stock Option Plan”.

The following table sets forth information regarding all Options, Restricted Options and Restricted Rights outstanding as at December 31, 2012 that were held by each Named Executive Officer (for clarity, including Restricted Options and Restricted Rights received in exchange for Unit Rights granted before 2011 and outstanding on December 31, 2010, in connection with the Corporate Conversion). All of the Options and all of the Unit Rights that were subsequently exchanged for Restricted Options and Restricted Rights held by the Named Executive Officers were issued at a grant price equal to the fair market value of the Shares, and in the case of Unit Rights, the Trust Units, at the applicable grant date, as determined in accordance with the Stock Option Plan or the TURIP, as applicable.

 

60    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
      Option-based Awards    Share-based Awards  

Name

   Number of
Shares
underlying
unexercised
Restricted
Options or
Options

(#)
     Restricted
Option or
Option
exercise price

($)
  

Restricted Option

or Option

expiration dates

   Value of
unexercised
in-the-money
Restricted
Options or
Options(1)

($)
   Number of
share-based
awards that
have not
vested

(#)(2)
     Market or
payout
value of
share-based
awards that
have not
vested
($)(3)
   Market or
payout
value of
vested
share-
based
awards not
paid out or
distributed

($)(4)
 

Nunns

     325,000       21.17    February 26, 2017    Nil      66,666       Nil      1,089,000   
     225,000       27.63    March 6, 2016    Nil         
     200,000       23.84    March 17, 2014    Nil         
     300,000       23.84    April 5, 2013    Nil         

Takeyasu

     250,000       21.17    February 26, 2017    Nil      50,000       Nil      726,000   
     175,000       27.63    March 6, 2016    Nil         
     150,000       23.84    March 17, 2014    Nil         
     200,000       23.84    April 5, 2013    Nil         

Foulkes

     250,000       21.17    February 3, 2013    Nil      Nil       Nil      635,250   
     200,000       27.63    February 3, 2013    Nil         
     150,000       23.84    February 3, 2013    Nil         
     175,000       23.84    February 3, 2013    Nil         

Fitzgerald

     150,000       21.17    February 26, 2017    Nil      41,666       Nil      N/A   
     125,000       27.63    March 6, 2016    Nil         
     125,000       23.84    March 17, 2014    Nil         

Luft

     150,000       21.17    February 26, 2017    Nil      41,666       Nil      151,248   
     125,000       27.63    March 6, 2016    Nil         
     125,000       23.84    March 17, 2014    Nil         
     41,666       23.84    April 5, 2013    Nil         

Notes:

 

(1) The value of in-the-money unexercised Restricted Options and Options held at December 31, 2012 has been calculated based on the difference between the closing price of the Shares on the TSX on December 31, 2012 of $10.80 per Share and the exercise price of the applicable Restricted Options or Options.
(2) Represents the aggregate number of Restricted Rights that had not vested on December 31, 2012. The number of Restricted Rights that had not vested is not reflective of the number of Shares that would be issued upon vesting or exercise of the Restricted Rights. Upon exercise of a Restricted Right, the holder may elect to receive either cash or Shares having a value equal to the dollar value of the Restricted Right at the date of exercise. The value of a Restricted Right at the date of exercise is determined based on (i) the lesser of $23.84 and the closing price of the Shares on the TSX on the date of exercise, minus (ii) the exercise price of the Restricted Right at the time of exercise (provided that, for greater certainty, if (i) minus (ii) yields a negative number, the value on the exercise shall be deemed to be zero).
(3) Represents the estimated aggregate value of outstanding unvested Restricted Rights as at December 31, 2012, calculated based on the closing price of the Shares on the TSX on December 31, 2012 of $10.80.
(4) Represents the estimated aggregate value of outstanding vested Restricted Rights as at December 31, 2012, calculated based on the closing price of the Shares on the TSX on December 31, 2012 of $10.80.

 

61    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Incentive Plan Awards – Value Vested or Earned During the Year

Penn West did not grant “share-based awards” to its Named Executive Officers in 2012. However, in connection with the Corporate Conversion, employees of the Trust, including the Named Executive Officers, were able, in certain circumstances, to elect to receive in exchange for any Unit Rights they held and were outstanding on December 31, 2010, Restricted Rights, which qualify as “share-based awards”. For more information regarding Restricted Rights and the exchange process, see “Summaries of Equity Compensation Plans – Common Share Rights Incentive Plan”.

The only “option-based awards” that Penn West granted to its Named Executive Officers in 2012 were Options issued pursuant to the Stock Option Plan. For details regarding the Stock Option Plan, see “Compensation Discussion & Analysis—Executive Compensation Review Process—Review Process for Long-Term Incentives (Stock Option Plan)” and “Summaries of Equity Compensation Plans – Stock Option Plan”.

Applicable Canadian securities legislation defines a “non-equity incentive plan” as an incentive plan (being a plan providing compensation that depends on achieving certain performance goals or similar conditions within a specified period) that is not an incentive plan under which awards are granted and that falls within the scope of IFRS 2 Share-Based Payments (for example, a cash bonus plan). The only “non-equity incentive plan” compensation that Named Executive Officers are eligible to receive is cash bonus payments, however, no cash bonuses were paid in 2012.

The following table sets forth the value of the Options, Restricted Options and Restricted Rights that vested in 2012 under the Stock Option Plan and the CSRIP, as applicable, that were held by each Named Executive Officer.

 

Named Executive
Officer

   Option-based awards – Value vested
during the year(1)

($)
     Share-based awards – Value vested
during the year

($)(2)
     Non-equity incentive plan
compensation – Value earned
during the year

($)(3)
 

Nunns

     Nil         1,070,667         Nil   

Takeyasu

     Nil         719,493         Nil   

Foulkes

     Nil         635,997         Nil   

Fitzgerald

     Nil         460,410         Nil   

Luft

     Nil         460,410         Nil   

Notes:

 

(1) Represents the aggregate dollar value that would have been realized if the Options and Restricted Options that vested in 2012 had been exercised on the respective vesting dates of such Options and Restricted Options. In the case of Options, the respective amount is calculated based on the difference between the closing price of the Shares on the TSX on the applicable vesting dates and the exercise price of the applicable Options. In the case of Restricted Options, the respective amount is calculated based on the difference between the closing price of the Shares on the TSX on the applicable vesting dates and $23.84, being the exercise price of all Restricted Options. Where the applicable vesting date was not a trading day on the TSX, the closing price of the Shares on the TSX on the next trading day following the applicable vesting date was used.
(2) Represents the aggregate dollar value that would have been realized if the Restricted Rights that vested in 2012 had been exercised on the respective vesting dates of such Restricted Rights. The value of each Restricted Right is equal to: (i) the lesser of $23.84 and the closing price of the Shares on the TSX on the applicable vesting date, minus (ii) the reduced exercise price of the applicable Restricted Right as at the applicable vesting date. Where (i) minus (ii) yields a negative number as at the applicable vesting date, the value vested as at the applicable vesting date is zero.
(3) Reflects 2012 cash bonus amounts awarded.

 

62    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Securities Authorized for Issuance Under Equity Compensation Plans as at December 31, 2012

The following table sets forth information in respect of securities authorized for issuance under Penn West’s equity compensation plans (being the CSRIP and the Stock Option Plan) as at December 31, 2012. For details regarding the CSRIP, see “Summaries of Equity Compensation Plans – Common Share Rights Incentive Plan”. For details regarding the Stock Option Plan, see “Summaries of Equity Compensation Plans—Narrative Discussion of Plan-Based Awards – Stock Option Plan”.

 

Plan Category

   Number of securities to
be issued upon

exercise of outstanding
options, warrants and
rights(1)

(a)
   Weighted-average
exercise price of
outstanding
options, warrants
and rights

(b) (2)
   Number of securities
remaining available for
future issuance under
equity compensation
plans (excluding
securities reflected in
column (a))(3)

(c)

Equity compensation plans approved by securityholders

   26,564,399    $22.92    16,568,881

Equity compensation plans not approved by securityholders

   Nil    Nil    Nil

Total

   26,564,399    $22.92    16,568,881

Notes:

 

(1) Reflects the number of securities to be issued upon exercise of outstanding Share Rights, Restricted Rights, Restricted Options and Options. Each holder of a Restricted Right holds a corresponding Restricted Option, and the Restricted Option must be exercised concurrently with the exercise of the Restricted Right. However, while the exercise of a Restricted Option involves the issuance of a Share from Penn West’s treasury, a Restricted Right may be settled with a cash payment (see “Summaries of Equity Compensation Plans – Common Share Rights Incentive Plan”) at the election of the holder. It is expected that in most cases, the holder of a Restricted Right will elect to receive a cash payment in lieu of receiving Shares. As at May 1, 2013, only approximately 4.5% of all Restricted Rights ever exercised had been settled in Shares (involving the issuance of 184,824 Shares, being approximately 0.04% of Penn West’s issued and outstanding Shares as at May 1, 2013). Thus, for purposes of this table, it is assumed that Restricted Rights will be settled in cash.
(2) Reflects the weighted-average exercise price of outstanding Share Rights, Restricted Rights, Restricted Options and Options. The weighted-average exercise price of outstanding Share Rights and Restricted Rights is presented after giving effect to the reduction in the applicable grant prices in accordance with the terms of the CSRIP. Pursuant to the terms of the CSRIP, a Share Right holder may elect to pay either the original grant price or the reduced exercise price on exercise of a Share Right, but the exercise price of a Restricted Right is in all cases the reduced exercise price.
(3) The number of Shares that could be issued under Penn West’s equity compensation plans is calculated pursuant to a formula. For particulars of this formula, see “Summaries of Equity Compensation Plans – Common Share Rights Incentive Plan” (in respect of the CSRIP) and “Summaries of Equity Compensation Plans – Stock Option Plan” (in respect of the Stock Option Plan).

 

 

SUMMARIES OF EQUITY COMPENSATION PLANS

 

STOCK OPTION PLAN

 

At the meeting of Unitholders of the Trust held on December 14, 2010, the Unitholders approved a new stock option plan (the “Stock Option Plan”) for the Corporation, effective as of January 1, 2011. At the Meeting, Shareholders will be asked to consider and, if thought advisable, pass an ordinary resolution authorizing and approving all unallocated Options issuable pursuant to the Stock Option Plan until June 5, 2016. See “Matters to be Acted Upon at the Meeting – Approval of Unallocated Options Pursuant to the Stock Option Plan”.

 

63    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Purpose: The Board believes that equity-based incentive compensation, such as the Stock Option Plan, is an integral component of compensation for executives and other employees. The attraction and retention of qualified personnel has been identified as one of the key risks to Penn West’s long-term strategic growth plan. The Stock Option Plan is intended to maintain Penn West’s competitiveness within the Canadian oil and gas industry and facilitate the achievement of Penn West’s long-term goals by providing an increased incentive for personnel to contribute to the future success and prosperity of Penn West and by strengthening the alignment of the interests of personnel with the interests of Shareholders. As of January 1, 2011, the Stock Option Plan was the only equity-based compensation plan of Penn West pursuant to which awards continue to be granted to acquire Shares from treasury.

Grants: The Stock Option Plan provides that any officer or other employee of, or person or company engaged by, Penn West or any of its subsidiaries or affiliates (each a “Service Provider”) is eligible to participate in the Stock Option Plan and may be granted options (each, an “Option”) to purchase Shares from the treasury of Penn West from time to time thereunder, subject to the terms and limitations contained in the Stock Option Plan. The Stock Option Plan further expressly provides that Non-Employee Directors of Penn West are not eligible to participate in the Stock Option Plan. Penn West’s corporate compensation practices are structured such that only employees of Penn West or any of its subsidiaries or affiliates are granted Options under the Stock Option Plan.

Restrictions on Number of Shares Issuable: The Stock Option Plan is administered by a committee of the Board comprised of one or more directors appointed by the Board to administer the Plan or, if no such committee is appointed, the Board (in each case, the “Committee”). The Committee may designate eligible Service Providers to whom Options may be granted and the number of Shares to be optioned to each, provided that the number of Shares to be optioned will not exceed the limitations set out below:

 

  (a) the maximum number of Shares issuable (or reserved for issuance) on exercise of outstanding Options at any time is limited to 9% of the aggregate number of issued and outstanding Shares, less the number of Shares issuable (or reserved for issuance) pursuant to all other security based compensation arrangements (including the CSRIP);

 

  (b) the number of Shares issuable (or reserved for issuance) to insiders, at any time, under all security based compensation arrangements will not exceed 5% of the issued and outstanding Shares;

 

  (c) the number of Shares issued to insiders, within any one year period, under all security based compensation arrangements will not exceed 2% of the issued and outstanding Shares;

 

  (d) the average Annual Grant Rate during any three consecutive calendar years shall not exceed 2.0%

(where “Annual Grant Rate” means the percentage obtained using the following formula: % = 100 * (X / Y); where (i) X = the number of Options granted in any calendar year; and (ii) Y = the weighted average number of Shares that are outstanding (on a non-diluted basis) during such calendar year (for the purposes of calculating the Annual Grant Rate for 2011, the Restricted Options issued on January 1, 2011 in connection with the Corporate Conversion pursuant to the Stock Option Plan are not counted in the calculation); and

 

  (e) Non-Employee Directors of Penn West are not eligible to participate in the Stock Option Plan.

 

64    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

(Paragraphs (a) through (e) above are collectively referred to as the “Option Grant Restrictions”.)

Any increase in the number of issued and outstanding Shares (whether as a result of the exercise of Options or otherwise) will result in an increase in the number of Shares that may be issued on exercise of Options outstanding at any time and any increase in the number of Options granted will, upon exercise, make new grants available under the Stock Option Plan. Options that are cancelled, terminate or expire prior to the exercise of all or a portion thereof will result in the Shares that were reserved for issuance thereunder being available for a subsequent grant of Options pursuant to the Stock Option Plan to the extent of any Shares issuable thereunder that are not issued under such cancelled, terminated or expired Options.

Vesting: The Committee may, in its sole discretion, determine: (i) the time during which Options will vest; (ii) the method of vesting; or (iii) that no vesting restriction shall exist. In the absence of any determination by the Committee to the contrary, the Stock Option Plan provides that Options will vest and be exercisable as to one-fifth of the total number of Shares subject to the Options on each of the first, second, third, fourth and fifth anniversaries of the date of grant. The Board has determined that, until otherwise determined by the Board, Options will vest as to one-fourth of the total number of Options granted on each of the first, second, third and fourth anniversaries of the date of grant. Notwithstanding the foregoing, the Committee may, at its sole discretion at any time or in the option agreement in respect of any Options granted, accelerate or provide for the acceleration of vesting of Options previously granted.

Change of Control: Notwithstanding any other provision in the Stock Option Plan or the terms of any agreement with a holder of Options, in the event of a Change of Control (as defined in the Stock Option Plan), all issued and outstanding Options will be exercisable (whether or not then vested) immediately prior to the time such Change of Control takes place and shall terminate on the 90th day after the occurrence of such Change of Control, or at such earlier time as may be established by the Board, in its absolute discretion, prior to the time such Change of Control takes place.

Exercise Price: The exercise price of Options will be fixed by the Committee when Options are granted, provided that the exercise price of Options may not be less than the volume weighted average trading price of the Shares on the TSX for the five trading days immediately preceding the time of grant, calculated by dividing the total value by the total volume of Shares traded for the five trading-day period at the time an Option is granted (the “Market Price”).

Term/Expiry: The period during which an Option is exercisable shall, subject to the provisions of the Stock Option Plan requiring or permitting acceleration of rights of exercise or the extension of the exercise period, be such period, not in excess of six years, as may be determined by the Committee, and in the absence of any determination to the contrary will be six years from the date of grant (the “Termination Date”). The Board has determined that, until otherwise determined by the Board, Options will be granted with a Termination Date that is five years from the date of grant. If the normal expiry

 

65    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

date of any Options falls within any period of time when, pursuant to any policies of Penn West, securities of Penn West may not be traded by certain persons as designated by Penn West (such period of time, a “Black-Out Period”) or within seven business days following the end of any Black-Out Period (such Options, the “Affected Options”), then the expiry date of all Affected Options will be extended to the date that is seven business days following the end of the Black-Out Period (or such longer period as permitted by the TSX and approved by the Committee). The foregoing extension applies to all Options whatever the date of grant and shall not be considered to be an extension of the term of the Options.

If permitted by the Committee, an Option holder may elect to exercise an Option by surrendering such Option in exchange for the issuance of such number of Shares as is equal to the number determined by dividing the Market Price (calculated as at the date of exercise) into the difference between the Market Price (calculated as at the date of exercise) and the exercise price of such Option. Upon exercise, the number of Shares actually issued shall be deducted from the number of Shares reserved with the TSX for future issuance under the Stock Option Plan and the balance of the Shares that were issuable pursuant to the Options so surrendered shall be considered to have been cancelled and available for further issuance.

An Option holder may make an offer (the “Surrender Offer”) to Penn West, at any time, for the disposition and surrender by the Option holder to Penn West (and the termination thereof) of any Options for an amount (not to exceed the Fair Market Value of the Shares less the exercise price of the Options) specified in the Surrender Offer by the Option holder, and Penn West may, but is not obligated to, accept the Surrender Offer. If the Surrender Offer, either as made or as renegotiated, is accepted, the Options in respect of which the Surrender Offer relates will be surrendered and terminated upon payment of the amount of the agreed Surrender Offer by Penn West to the Option holder. For purposes of “Summaries of Equity Compensation Plans – Stock Option Plan”, “Fair Market Value” means the weighted average of the prices at which the Shares traded on the TSX for the five trading days on which the Shares traded on the TSX immediately preceding such date.

Assignment: Options are not assignable by the Option holder either in whole or in part and, upon any purported assignment being made in contravention of the terms of the Stock Option Plan, such Options will become null and void.

Amendment Provisions: The Board may, by resolution, amend or discontinue the Stock Option Plan and any Option granted under it (together with any related option agreement) at any time without Shareholder approval; provided however, that without the prior approval of the Shareholders (or such other approval as may be required by the TSX or such other stock exchange on which the Shares are listed and posted for trading), the Board may not: (i) increase the maximum number of Shares issuable pursuant to this Plan; (ii) reduce the exercise price of an Option or cancel an Option and subsequently issue the holder of such Option a new Option or other entitlement in replacement thereof; (iii) extend the term of an Option beyond the original expiry date of such Option; (iv) make an amendment to the Stock Option Plan or an Option that would permit an Option holder to assign or transfer an Option to a new beneficial Option holder, other than for estate settlement purposes in the case of the death of an Option holder; (v) make an amendment to the Stock Option Plan that would add to the categories of persons eligible to participate therein, including to permit Non-Employee Directors to participate in the Stock Option Plan; (vi) make an amendment to the Stock Option Plan to remove or amend the Option Grant Restrictions including to permit Non-Employee Directors to participate in the Stock Option Plan; or (vii) make an amendment to the Stock Option Plan to remove or amend the amendment provisions described above. Any amendment to the Stock Option Plan or to outstanding Options that requires

 

66    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

approval of any stock exchange on which the Shares are listed for trading may not be made without the approval of such stock exchange. The Board may amend or discontinue the Stock Option Plan or outstanding Options at any time without the consent of an Option holder, provided that such amendment shall not adversely alter or impair any Option previously granted under the Stock Option Plan. The Committee may amend or terminate the Stock Option Plan or any outstanding Option at any time without the approval of the Shareholders or any Option holder whose Option is amended or terminated, in order to conform the Stock Option Plan or such Option, as the case may be, to applicable law or regulation or the requirements of any relevant stock exchange or regulatory authority, whether or not that amendment or termination would affect any accrued rights, subject to the receipt of the approval of that stock exchange or regulatory authority.

Termination/Death: Unless Penn West and an Option holder agree otherwise in an option agreement or other written agreement (such as an agreement of employment or consultancy), each Option provides that:

 

  (a) upon the death of the Option holder: (i) the Option will terminate on the date determined by the Committee, which shall not be more than twelve months from the date of death and, in the absence of any determination to the contrary, will be twelve months from the date of death (subject to earlier termination on the Termination Date); and (ii) the number of Shares that the Option holder (or his or her heirs or successors) will be entitled to purchase until such date of Option termination shall be all of the Shares that may be acquired on exercise of the Options held by such Option holder (or his or her heirs or successors) whether or not previously vested, and the vesting of all such Options will be accelerated on the date of death for such purpose;

 

  (b) if the Option holder shall no longer be a Service Provider by reason of termination without cause: (i) the Option will terminate on the expiry of the period that is not less than 60 days and not in excess of 180 days (as prescribed by the Committee at the time of grant) following the date that the Option holder is terminated, and in the absence of any determination to the contrary by the Committee at the time of grant, will terminate 90 days following the date that the Option holder is terminated (subject to earlier termination on the Termination Date); and (ii) the number of Shares that the Option holder will be entitled to purchase until such date of Option termination shall be: (A) the number of Shares that the Option holder is entitled to purchase on exercise of vested Options on the date that the Option holder is terminated; plus (B) the number of Shares that the Option holder is entitled to purchase on exercise of Options that vest following the date that the Option holder is terminated and up to and including the first to occur of (I) the 60th day following the date that the Option holder is terminated, and (II) the Termination Date;

 

  (c) if the Option holder shall no longer be a Service Provider by reason of termination for cause, the Option shall terminate immediately on such termination for cause (whether notice of such termination occurs verbally or in writing); provided that notwithstanding the foregoing, the Committee may, in its sole discretion, allow the Option holder to exercise any Options that were vested on the date that the Option holder was terminated for cause for a period of not more than 30 days following such termination date (subject to earlier termination on the Termination Date);

 

67    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
  (d) if the Option holder shall no longer be a Service Provider by reason of the Option holder’s resignation: (i) the Option will terminate on the expiry of the period not in excess of 180 days (as prescribed by the Committee at the time of grant) following the date that the Option holder resigns, and in the absence of any determination to the contrary by the Committee at the time of grant, will terminate 30 days following the date that the Option holder resigns (subject to earlier termination on the Termination Date); and (ii) the number of Shares that the Option holder will be entitled to purchase until such date of Option termination will be the number of Shares that the Option holder was entitled to purchase on exercise of vested Options on the date that the Option holder resigned; and

 

  (e) if the Option holder is no longer a Service Provider by reason of the Option holder’s Retirement, such Option holder’s Options shall remain in full force and effect and will continue to vest in accordance with their terms and will continue to be exercisable by the Option holder from time to time in accordance with their terms until the Termination Date. “Retirement” means: (i) retirement from active employment or consultancy with Penn West or its affiliates or subsidiaries at or after age 60, provided that the Option holder must have (A) provided continuous services to Penn West or its affiliates or subsidiaries for a minimum of ten (10) years at the time of retirement, and (B) entered into a written agreement in respect of such retirement with Penn West that is acceptable to it; or (ii) retirement from active employment or consultancy with Penn West or any of its affiliates or subsidiaries in circumstances where the Option holder has not reached the age of 60, but where the Option holder’s age plus the Option holder’s full years of service with Penn West or any of its affiliates or subsidiaries equals at least 70, provided that the Option holder must have (A) provided continuous services to Penn West or any of its affiliates or subsidiaries for a minimum of fifteen years at the time of retirement and be at least age 55, and (B) the Option holder has entered into a written agreement in respect of such retirement with Penn West that is acceptable to it; or (iii) such other meaning as the Committee or the Board shall determine in its sole discretion.

It shall not be considered a termination of the Service Provider relationship if an Option holder is placed on a leave of absence (“Leave”) which is considered by the Committee as continuing intact the Service Provider relationship. In such a case, the Service Provider relationship shall be continued until the later of: (i) the date when the Leave equals 90 days; and (ii) the date when an Option holder’s right to re-employment is no longer guaranteed either by applicable law or by contract; provided that in the event that active employment or service provision is not renewed at the end of the Leave, the Service Provider relationship will be deemed to have ceased at the beginning of the Leave. If an Option holder takes a Leave for a period of time that is greater than 90 days, the Committee may, in its sole discretion, modify or change the vesting terms of any Options granted to such Option holder in order to take into account the period of the Leave.

Change in Structure: In the event: (i) of any change in the Shares through subdivision, consolidation, reclassification, amalgamation, merger or otherwise; or (ii) that, as a result of any recapitalization, merger, consolidation or other transaction, the Shares are converted into or exchangeable for any other securities or property; then the Board may make such adjustments to the Stock Option Plan and to any Options, and may make such amendments to any option agreements, as the Board may, in its sole discretion, consider appropriate in the circumstances to prevent dilution or enlargement of the rights granted to Option holders and\or to provide for the Option holders to receive and accept such other

 

68    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

securities or property in lieu of Shares, and the Option holders will be bound by any such determination. If Penn West fixes a record date for a distribution to all or substantially all of the holders of the Shares of cash or other assets (other than a dividend in the ordinary course of business), the Board may, in its sole discretion, but will not be required to, make an adjustment to the exercise price of any Options outstanding on the record date for such distribution and make such amendments to any option agreements to give effect thereto, as the Board may, in its sole discretion, consider appropriate in the circumstances.

Except in the case of a transaction that is a Change of Control (as defined in the Stock Option Plan), if Penn West enters into any transaction or series of transactions whereby Penn West or all or substantially all of the assets of Penn West and its subsidiaries (on a consolidated basis) would become the property of any other trust, body corporate, partnership or other person (a “Successor”), whether by way of takeover bid, acquisition, reorganization, consolidation, amalgamation, arrangement, merger, transfer, sale or otherwise (each a “Transaction”), prior to or contemporaneously with the consummation of such Transaction, Penn West and the Successor will execute such instruments and do such things as necessary to establish that upon the consummation of such Transaction the Successor will assume the covenants and obligations of Penn West under the Stock Option Plan and the option agreements outstanding on consummation of such Transaction. Any such Successor shall succeed to, and be substituted for, and may exercise every right and power of Penn West under the Stock Option Plan and option agreements. Alternatively, and in lieu of making such provision, in the event of such Transaction (provided that if the Transaction constitutes a takeover bid, it (i) is not exempt from the takeover bid requirements of applicable securities legislation, and (ii) shall have been approved or recommended for acceptance by the Board) Penn West shall have the right to satisfy any obligations to the Option holder in respect of any Options outstanding by paying to the Option holder, in cash, and as proceeds of disposition for an Option holder’s Options, the difference between the exercise price of all unexercised Options and the fair market value of the securities to which the Option holder would be entitled upon exercise of all unexercised Options. Any determinations as to fair market value of any securities will be made by the Committee, and any reasonable determination made by the Committee will be binding and conclusive and, upon payment as aforesaid, the Options will terminate.

COMMON SHARE RIGHTS INCENTIVE PLAN

 

At a meeting held on December 14, 2010, the Unitholders approved the CSRIP, which amended and replaced the TURIP effective as of January 1, 2011.

Purpose: The purpose of the CSRIP is to provide an increased incentive for Service Providers to contribute to the future success and prosperity of Penn West, thus enhancing the value of the Shares for the benefit of all Shareholders. The CSRIP serves as a replacement plan for the Trust’s TURIP following the Corporate Conversion.

Share Rights: Except as described below under “Restricted Rights and Restricted Options”, all Unit Rights outstanding under the TURIP on January 1, 2011 were exchanged for share rights (“Share Rights”) under the CSRIP in connection with the Corporate Conversion. Holders of Share Rights are entitled to receive a Share on exercise of their Share Right on substantially the same terms and conditions that existed for Unit Rights prior to the Corporate Conversion.

Share Right Exercise Price: The exercise price (“Exercise Price”) per Share Right issued under the CSRIP is, at the election of the Service Provider holding such Share Right, either: (i) the volume weighted

 

69    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

average trading price of the Trust Units on the TSX for the five trading days prior to the date upon which the exchanged Unit Rights were granted (the “Grant Price”); or (ii) the price calculated by deducting from the Grant Price all distributions paid, on a per Trust Unit basis, by the Trust, and all dividends paid, on a per Share basis, by the Corporation, after the Grant Date and prior to the date that such Share Right is exercised (the “Adjusted Exercise Price”). In no event may the Exercise Price be less than one dollar.

Restricted Rights and Restricted Options: Holders (“Electing Holders”) of Unit Rights, other than holders who were Non-Employee Directors of Penn West, that were “in-the-money” at the close of trading on the TSX on December 31, 2010 (the “Effective Time”) were entitled to elect (the “Conversion Election”) to receive in exchange for each Unit Right, instead of a Share Right: (i) an Option (a “Restricted Option”) to purchase a Share issued under the Stock Option Plan at an exercise price of $23.84 per Share, being the closing trading price of the Trust Units on the TSX on December 31, 2010 immediately prior to the Corporate Conversion; and (ii) a right (a “Restricted Right”) which right has a notional value (the “At Risk In-the-Money Amount”) at any given time equal to (a) the lesser of $23.84 per Share and the last closing price of the Shares on the TSX prior to the time of exercise of the Restricted Right (the “Market Price”), minus (b) the Adjusted Exercise Price of the Restricted Right at the time of exercise. Each Restricted Right and related Restricted Option must be exercised (or surrendered) concurrently by the Electing Holder.

Exercise of a Restricted Right: On exercise of a Restricted Right: (i) if the corresponding Restricted Option is “in-the-money” (that is, the exercise price of the Restricted Option is less than the last closing price of the Shares on the TSX prior to the exercise time), then such Restricted Option is deemed to be exercised in accordance with the terms of the Stock Option Plan; and (ii) if the corresponding Restricted Option is “out-of-the-money” (that is, the exercise price of the Restricted Option is greater than the last closing price of the Shares on the TSX prior to the exercise time), then such Restricted Option is deemed to be surrendered to Penn West for cancellation without payment of any consideration therefor. On exercise of a Restricted Right, Penn West will issue to the Electing Holder that number of Shares as is equal to the number obtained by dividing the At Risk In-the-Money Amount by the Market Price of the Shares. However, the Electing Holder may elect, in the holder’s sole discretion, to receive a cash payment equal to the At Risk In-the-Money Amount in lieu of receiving Shares. It is expected that in most cases, the Electing Holder will elect to receive a cash payment in lieu of receiving Shares. As at May 1, 2013, only approximately 4.5% of all Restricted Rights ever exercised had been settled in Shares (involving the issuance of 184,824 Shares, being approximately 0.04% of Penn West’s issued and outstanding Shares as at May 1, 2013).

No New Grants: The only Share Rights and Restricted Rights (collectively, “Rights”) issued under the CSRIP were issued in exchange for Unit Rights outstanding under the TURIP at the time that the Corporate Conversion was completed. The terms of the CSRIP provide that Penn West is not permitted to issue any further Rights pursuant to the CSRIP and the CSRIP will terminate on the date that there ceases to be any Rights outstanding thereunder.

Administration of the CSRIP: The CSRIP is administered by the Board, and the Board may delegate administration of the CSRIP (or any part thereof) to a committee of directors appointed from time to time by the Board or the Chief Executive Officer of Penn West pursuant to rules of procedure fixed by the Board.

 

70    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Share Right Surrender Offer: The CSRIP contains a “surrender offer” feature which allows a holder of a vested Share Right (but not a Restricted Right) to make an offer (a “Surrender Offer”) to Penn West for the disposition and termination of such Share Right in consideration of a cash payment equal to the value of the last closing price of the Shares on the TSX prior to the receipt of the Surrender Offer by Penn West, less at the election of the holder, either the Grant Price or the Adjusted Exercise Price of such Share Right at the time of receipt of the Surrender Offer by Penn West. Penn West may, but will not be obligated to, accept the Surrender Offer.

Vesting and Term/Expiry: Under the TURIP, Unit Rights could be exercised during a period (the “Exercise Period”) (not to exceed six (6) years from the date upon which the Unit Rights were granted (the “Grant Date”)), and pursuant to a vesting schedule, determined by the Board (or its delegates) in its sole discretion at the time the Unit Rights were granted. Rights issued in exchange for Unit Rights have the same vesting and expiration terms as those that applied to the Unit Rights for which they were exchanged. The CSRIP provides that at the expiration of the applicable Exercise Period, any Rights not already exercised shall expire. However, if the Exercise Period of any Right ends during any Black-Out Period or within seven business days following the end of any Black-Out Period (such Rights, the “Affected Rights”), then the Exercise Period of all Affected Rights will be extended to the date that is seven business days following the end of the Black-Out Period (or such longer period as permitted by the TSX and approved by the Board). The foregoing extension applies to all Rights whatever the date of grant.

Change of Control: In the event of a Change of Control (as defined in the Stock Option Plan), the vesting provisions otherwise applicable to Rights shall be accelerated and all unexercised Rights may be exercised upon the effective date of the Change of Control.

Assignment: Rights issued under the CSRIP may not be assigned or transferred by a holder thereof.

Amendment Provisions: The Board may amend or discontinue the CSRIP at any time without the consent of holders of Rights, provided that such amendment shall not alter or impair any Rights previously issued under the CSRIP except as otherwise permitted by the CSRIP. In addition, the Board may, by resolution, amend the CSRIP and any Rights issued under it without Shareholder approval, provided that the Board is not entitled to, absent Shareholder and TSX approval: (i) increase the maximum number of Shares issuable pursuant to the CSRIP or the maximum percentage of outstanding Shares permitted to be reserved for issuance under the CSRIP; (ii) amend a Right to reduce the Grant Price or to extend the expiry date; (iii) cancel and reissue any outstanding Rights issued under the CSRIP; (iv) amend the individuals entitled to participate in the CSRIP; (v) amend the CSRIP to permit Rights to be transferable or assignable, other than for normal estate settlement purposes; or (vi) make an amendment to the CSRIP to remove or amend these amendment restrictions.

Termination of Services: Upon any holder of Rights ceasing to be a Service Provider for any reason whatsoever, other than the death of such holder, during the Exercise Period, all Rights which have not vested at such date terminate, and such holder of Rights has until the earlier of: (i) 90 days from the date such holder ceased to be a Service Provider; or (ii) the end of the Exercise Period; to exercise any outstanding Rights which have vested to such holder of Rights, and at the expiration of such 90 day period, any vested Rights which have not been so exercised shall terminate, provided that upon the termination of any employee for cause, the Board may, in its sole discretion, determine that all vested Rights which have not been exercised shall immediately terminate. In the event that the foregoing provisions of the CSRIP conflict with or are inconsistent with the express terms of a written employment agreement (an “Executive Employment Agreement”) between an executive officer and Penn West, the terms of such Executive Employment Agreement would govern.

 

71    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Death: Upon the death of a holder of unexercised Rights, all such Rights that have not vested at such date shall immediately vest, and the executor, administrator or personal representative of such holder shall have until the earlier of: (a) 180 days from the date of the death of the holder; and (b) the end of the respective expiry date of the Rights, to exercise all outstanding Rights (all of which shall have vested as at the date of death), and at the expiration of such period, any Rights which have not been exercised shall terminate and become null and void.

Change in Structure: In the event, during any Exercise Period of any Rights, of any consolidation, subdivision, re-division or change of the Shares into a greater or lesser number of Shares, then such outstanding Rights would be deemed to be amended to be for such greater or lesser number of Shares as would have resulted if the Shares represented by such Rights had been issued and outstanding at the date of such consolidation, subdivision, re-division or change, and the Exercise Price would be deemed to be adjusted on a pro rata basis. In the event of any other capital reorganization of Penn West during any Exercise Period of any Rights not otherwise covered by the preceding provisions, or an amalgamation or merger (whether by plan of arrangement or otherwise) of Penn West with or into any other entity or the sale of the properties and assets of Penn West (and the assets of its direct or indirect subsidiaries) as (or substantially as) an entirety to any other entity (and whether or not involving one or more third party entities), and provided that such event was not a “change of control” within the meaning of the Stock Option Plan, each holder of Rights would be entitled to receive and required to accept in exchange for the Rights then held by such holder, such number of rights or options (or similar securities) (the “New Securities”) to acquire such number and type of securities of the entity resulting from such capital reorganization, amalgamation or merger or to which such sale may be made, as the case may be (the “New Entity”), and exercisable at such exercise price and terms of vesting, as comparable to the Exercise Price and terms of vesting of the Rights, as the Board determined in its absolute discretion, but subject in all cases to the receipt of any required regulatory and Shareholder approvals. Upon the issuance of such New Securities to the holder in exchange for its Rights, the obligation of Penn West to the holder in respect of the Rights so exchanged would terminate and the holder would cease to have any further rights in respect thereof.

 

 

DATA REGARDING EQUITY COMPENSATION PLANS

 

The table below reflects the numbers of Share Rights, Restricted Rights, Restricted Options and Options outstanding as at May 1, 2013 and as a percentage of issued and outstanding Shares.

 

Security Type

   Outstanding
as at May 1, 2013
    Outstanding as a percentage
of issued and outstanding
Shares as at May 1, 2013
 

Share Rights

     128,302        0.03

Restricted Rights

     6,728,106  (1)      1.39 %(1) 

Restricted Options

    

Options

     22,030,655        4.54

Total equity-based compensation plan securities outstanding as a % of Shares issued and outstanding as at May 1, 2013

   

    5.96

 

72    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Note:

 

(1) Each holder of a Restricted Right holds a corresponding Restricted Option, and the Restricted Option must be exercised concurrently with the exercise of the Restricted Right. However, while the exercise of a Restricted Option involves the issuance of a Share from Penn West’s treasury, a Restricted Right may be settled with a cash payment (as described in “Summaries of Equity Compensation Plans – Common Share Rights Incentive Plan – Exercise of a Restricted Right”) at the election of the holder. It is expected that in most cases, the holder of a Restricted Right will elect to receive a cash payment in lieu of receiving Shares. As at May 1, 2013, only approximately 4.5% of all Restricted Rights ever exercised had been settled in Shares (involving the issuance of 184,824 Shares, being approximately 0.04% of Penn West’s issued and outstanding Shares as at May 1, 2013). Thus, for purposes of this table, Restricted Rights and Restricted Options are reflected as one security.

 

 

TERMINATION AND CHANGE OF CONTROL BENEFITS

 

The following is a summary of the provisions of each contract, agreement, plan or arrangement that provides for payments to a Named Executive Officer at, following or in connection with any termination (whether voluntary, involuntary or constructive), resignation, retirement, a change in control of Penn West or a change in a Named Executive Officer’s responsibilities (other than Ms. Foulkes).

NEO AGREEMENTS

 

Penn West has entered into employment contracts (the “NEO Agreements”) with each of its Named Executive Officers. The NEO Agreements continue in effect to and including the earliest of: (i) the date of voluntary retirement of the Named Executive Officer in accordance with the retirement policies established for senior executives of Penn West; (ii) the voluntary resignation of the Named Executive Officer; (iii) the death of the Named Executive Officer; (iv) termination of the employment of the Named Executive Officer by Penn West for cause; or (v) termination of the employment of the Named Executive Officer by Penn West other than for cause. Because Ms. Foulkes departed from Penn West effective November 6, 2012, her NEO Agreement is not described below. For details regarding payments made to Ms. Foulkes in connection with her departure from Penn West, see “Compensation Discussion and Analysis – Compensation Data – Summary Compensation Table”.

Definitions

For the purposes of the disclosure under “Termination and Change of Control Benefits”, the following terms have the following meanings:

Annual Bonus” means an amount equal to either: (i) the average of the annual bonus received by the Named Executive Officer in the 24 month period immediately prior to the Termination Date; or (ii) if the Named Executive Officer has not been continuously employed by Penn West for a period of two years prior to the Termination Date, the average of the annual bonus received by the Named Executive Officer during the Named Executive Officer’s years of service immediately prior to the Termination Date, and in the event that any such bonus was subject to a pro rata adjustment as a result of the Named Executive Officer working for a portion of the year in which the bonus award was made, such bonus shall, for the purpose of the calculation, be deemed to be equal to the annualized value of a full year bonus as if the Named Executive Officer had been employed for the entire year in which the bonus award was made; but does not include, in either case, any amounts related to awards under the CSRIP, the Stock Option Plan, or any other long term incentive arrangements put into place by Penn West.

 

73    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Annual Compensation” means the sum of the Annual Salary plus the Annual Bonus (but does not include any amounts related to awards under the CSRIP, the Stock Option Plan, or any other long term incentive arrangements put into place by Penn West) plus an amount equal to fifteen percent of the Annual Salary (representing a reasonable estimate of benefits and perquisites of employment) and an amount equal to fifteen percent of the Annual Salary (representing Penn West’s contribution to the Savings Plan).

Annual Salary” means the Named Executive Officer’s annual salary as set out in his or her NEO Agreement, and as adjusted from time to time.

Change of Control” has the meaning ascribed thereto in the Stock Option Plan.

Constructive Dismissal” means unless consented to in writing by the Named Executive Officer, any action which constitutes constructive dismissal of the Named Executive Officer including, without limiting the generality of the foregoing: (i) a material decrease in the title, position, responsibilities, powers or reporting relationships of the Named Executive Officer; (ii) a reduction in the Annual Salary (excluding the Annual Bonus) of the Named Executive Officer, except where all senior executives of Penn West are subject to relatively similar reductions in their annual salary; (iii) a requirement to relocate to another city; or (iv) any material reduction in the value of the Named Executive Officer’s benefits, plans and programs (excluding the Annual Bonus, CSRIP and Stock Option Plan), except where all senior executives of Penn West are subject to relatively similar reductions in such value that is unrelated to a Change of Control.

Termination Date” means the Named Executive Officer’s last day actively at work for Penn West, regardless of the reason for the cessation of employment.

Termination of Employment by Penn West Other than for Cause; Constructive Dismissal

Upon the termination of a Named Executive Officer’s employment by Penn West other than for cause or as a result of the Constructive Dismissal of the Named Executive Officer, the Named Executive Officer is entitled to receive a retiring allowance (the “Retiring Allowance”) (which shall include all statutory entitlement under labour standards legislation and all common law entitlement to reasonable notice) in the form of a cash payment equal to the product of a factor (being 2.5 in the case of Mr. Nunns, 2.0 in the case of Mr. Takeyasu, and 1.5 in the case of Mr. Fitzgerald and Mr. Luft) multiplied by the Annual Compensation of the Named Executive Officer, as at the Termination Date, less required withholdings.

In addition to the Retiring Allowance: (i) each Named Executive Officer will also receive all earned and unpaid pro rata Annual Salary up to and including the Termination Date, accrued and unused vacation pay up to and including the Termination Date, along with a pro rata share of the bonus earned during the year in which the Termination Date occurs, calculated by multiplying the Annual Bonus times a fraction, the numerator of which shall be the number of days in the calendar year prior to the Termination Date and the denominator of which shall be 365; (ii) the Named Executive Officer’s right to exercise all Restricted Rights granted under the CSRIP shall accelerate and vest and be exercisable in accordance with the CSRIP within a period of three (3) months after the Termination Date based on the At Risk In-the Money Amount and the Market Price of the Shares in effect on the Termination Date (as such terms are defined in the CSRIP) notwithstanding any provision of the CSRIP or any agreement between the Named Executive Officer and Penn West related thereto; (iii) any unvested Options the Named Executive Officer holds to purchase Shares shall accelerate and vest on the

 

74    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Termination Date and the Named Executive Officer shall have ninety (90) days after the Termination Date to exercise such vested Options. Any such vested Options not exercised in the ninety (90) days after the Termination Date shall terminate and be null and void; and (iv) the Named Executive Officer shall be entitled to a cash payment in respect of all outstanding PSUs held by the Named Executive Officer in respect of which payment has not yet been made, such amount to be calculated in accordance with the PSU Plan on the basis that each uncompleted performance period shall be deemed to have consisted of only fully completed calendar years during that performance period prior to the Termination Date and where, in respect of a particular performance period, no calendar year has been completed prior to the Termination Date, such amount will be calculated on the basis of year-to-date performance, as calculated on the Termination Date or such other date as the administrator of the PSU Plan (the “Administrator”) may reasonably determine is practicable. The Administrator, taking into consideration the performance of the Named Executive Officer and the performance of Penn West since the date of grant of the PSUs, may determine in its sole discretion the RPF to be applied to any PSUs held by the Named Executive Officer.

Termination Following a Change of Control

In the event of a Change of Control and the election (the “Election”) of the Named Executive Officer to terminate his employment, which Election shall be at the discretion of the Named Executive Officer, then the Named Executive Officer shall be entitled to receive all of the compensation and benefits set out above under “Termination of Employment by Penn West Other than for Cause; Constructive Dismissal”, as if the Named Executive Officer had been terminated by Penn West other than for cause or as a result of the Constructive Dismissal of the Named Executive Officer.

Mr. Takeyasu must make any such Election within 90 days following a Change of Control. Mr. Nunns may make such Election at any time following a Change of Control. In the event that Mr. Fitzgerald or Mr. Luft advises Penn West of such Named Executive Officer’s decision to exercise the Election: (i) the notification to Penn West of the Election must be in writing and must be provided to Penn West within 90 days following a Change of Control; (ii) Penn West may require such Named Executive Officer to remain employed with, and to continue to provide normal services to, Penn West for a period not to exceed six months following the Change of Control (the “Transition Period”); and (iii) if such Named Executive Officer does not provide the requested services through the Transition Period, then the Election shall be null and void, and such Named Executive Officer shall not be entitled to the compensation and benefits set out above under “Termination of Employment by Penn West Other than for Cause; Constructive Dismissal”.

Other Termination by the Named Executive Officer

Each Named Executive Officer is entitled to terminate the Named Executive Officer’s employment with Penn West at the Named Executive Officer’s pleasure upon providing thirty days’ prior written notice to such effect to Penn West. In such event, the Named Executive Officer shall not be entitled to any further compensation except for salary, Savings Plan and vacation pay accrued and owing up to and including the Termination Date.

Confidentiality Provisions

The NEO Agreements contain provisions regarding the non-disclosure of confidential information relating to the business, corporate affairs and operations of Penn West and its affiliates. These confidentiality provisions survive for a period of two years following the termination of a Named Executive Officer’s employment, except in circumstances where such confidential information is or becomes known to the public other than by a breach by the Named Executive Officer of his or her NEO Agreement.

 

75    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Services during a Change of Control

In the event that a person takes steps to effect a Change of Control which the Board considers, in its sole discretion, could in fact effect a Change of Control, or Penn West enters into any agreement to effect a Change of Control, each Named Executive Officer agrees in his or her NEO Agreement that he or she will not voluntarily leave the employ of Penn West or cease to be an officer of Penn West or its affiliates until the earlier of such time as: (i) that person has abandoned or terminated its steps to effect a Change of Control or the Board considers, in its sole discretion, that such steps will not in fact effect a Change of Control; (ii) a Change of Control has been effected; or (iii) such agreement to effect a Change of Control has been terminated.

TABLE OF ESTIMATED TERMINATION AND CHANGE OF CONTROL AMOUNTS

 

The following table illustrates the estimated incremental payments, payables and benefits that would have been made to each of the Named Executive Officers (other than Ms. Foulkes) pursuant to their NEO Agreement and pursuant to Restricted Rights, Restricted Options and Options held by them as a result of the triggering events identified below, in each case assuming that such event occurred on December 31, 2012.

The table does not include the value of payments, payables and benefits already available to the Named Executive Officer at December 31, 2012, such as Restricted Rights, Restricted Options and Options that had already vested at such date. In addition, the table does not include information in respect of Ms. Foulkes because she departed Penn West effective November 6, 2012. In connection with her departure, Ms. Foulkes was paid a Retiring Allowance of $2,333,125, all unvested incentive securities held by Ms. Foulkes on the date of her departure vested on such date, and all incentive securities held by her on the date of her departure were exercisable for a period of three months thereafter.

 

Name

  

Triggering Event

   Payment
Pursuant to
NEO
Agreement
($)
     Payment Pursuant to
Accelerated Vesting of
Restricted Rights,
Restricted Options
and/or Options Triggered
by Termination(1)

($)
   Total
($)
 

Nunns

   Termination Without Cause(2)      3,687,500       Nil      3,687,500   
   Termination With Cause(3)      Nil       Nil      Nil   
   Change of Control(4)      3,687,500       Nil      3,687,500   
   Retirement / Resignation(5)      Nil       Nil      Nil   

Takeyasu

   Termination Without Cause(2)      2,182,500       Nil      2,182,500   
   Termination With Cause(3)      Nil       Nil      Nil   
   Change of Control(4)      2,182,500       Nil      2,182,500   
   Retirement / Resignation(5)      Nil       Nil      Nil   

 

76    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Name

  

Triggering Event

   Payment
Pursuant to
NEO
Agreement
($)
     Payment Pursuant to
Accelerated Vesting of
Restricted Rights,
Restricted Options
and/or Options Triggered
by Termination(1)

($)
     Total
($)
 

Fitzgerald

   Termination Without Cause(2)      1,331,000         Nil         1,331,000   
   Termination With Cause(3)      Nil         Nil         Nil   
   Change of Control(4)      1,331,000         Nil         1,331,000   
   Retirement / Resignation(5)      Nil         Nil         Nil   

Luft

   Termination Without Cause(2)      1,311,500         Nil         1,311,500   
   Termination With Cause(3)      Nil         Nil         Nil   
   Change of Control(4)      1,311,500         Nil         1,311,500   
   Retirement / Resignation(5)      Nil         Nil         Nil   

Notes:

 

(1) The NEO Agreements provide for accelerated vesting of Restricted Rights, Restricted Options and Options in the event of termination without cause or change of control. This amount does not include the value of Restricted Rights, Restricted Options and Options already vested as at December 31, 2012. No unvested Restricted Rights, Restricted Options or Options had any value as at December 31, 2012.
(2) Represents termination of the employment of the Named Executive Officer by Penn West other than for cause or as a result of the Constructive Dismissal of the Named Executive Officer.
(3) Represents termination of the employment of the Named Executive Officer by Penn West for cause.
(4) Represents a Change of Control and the subsequent election by the Named Executive Officer to terminate his or her employment, resulting in the Named Executive Officer’s entitlement to benefits as if the Named Executive Officer had been terminated by Penn West other than for cause or as a result of the Constructive Dismissal of the Named Executive Officer.
(5) Represents voluntary retirement of the Named Executive Officer in accordance with the retirement policies established for senior executives of Penn West or voluntary resignation of the Named Executive Officer.

 

 

CONTINUOUS SHAREHOLDER ENGAGEMENT

 

Penn West management and the Board believe that regular and constructive engagement with Shareholders is important in maintaining a solid and open relationship. Shareholders are welcome to write or email the Investor Relations Department, or any of the directors or executive officers of Penn West, care of the Investor Relations Department, using the contact information in the “Miscellaneous Matters—Additional Information” section of this Information Circular or on the Penn West website. While the Annual and Special Meeting of Shareholders provides an excellent opportunity for dialogue, Penn West also holds an Investor Day annually as another means for Shareholders to learn more about Penn West. In addition to all of this, we at Penn West believe that the most important, efficient and fair means of communicating with Shareholders is through sound disclosure practices. We firmly believe that our disclosure practices meet or exceed all applicable standards and provide clear information with respect to our business, including our governance and our compensation strategies.

 

77    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

 

MISCELLANEOUS MATTERS

 

Indebtedness of Directors and Executive Officers

Penn West is not aware of any individuals who are either current or former executive officers, directors or employees of Penn West or any of Penn West’s subsidiaries and who have indebtedness outstanding as at the date hereof (whether entered into in connection with the purchase of securities of Penn West or otherwise) that is owing to (i) Penn West or any of its subsidiaries, or (ii) another entity where such indebtedness is the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by Penn West or any of its subsidiaries.

Penn West is not aware of any individuals who are, or who at any time during 2012 were, a director or executive officer of Penn West, a proposed nominee for election as a director of Penn West, or an associate of any of those directors, executive officers or proposed nominees, who are, or have been at any time since January 1, 2012, indebted to Penn West or any of its subsidiaries, or whose indebtedness to another entity is, or at any time since January 1, 2012 has been, the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by Penn West or any of its subsidiaries.

Interest of Informed Persons in Material Transactions

Other than as disclosed elsewhere herein, there were no material interests, direct or indirect, of any Informed Person of Penn West, any proposed director of Penn West, or any associate or affiliate of any Informed Person or proposed director, in any transaction since January 1, 2012 or in any proposed transaction which has materially affected or would materially affect Penn West or any of its subsidiaries. “Informed Person” means: (i) a director or executive officer of Penn West; (ii) a director or executive officer of a person or company that is itself an Informed Person or subsidiary of Penn West; and (iii) any person or company who beneficially owns or controls or directs, directly or indirectly, Shares carrying more than 10% of the voting rights attached to all outstanding Shares.

Interest of Certain Persons or Companies in Matters to be Acted Upon

Subject to the authorization and approval of all unallocated Options issuable pursuant the Stock Option Plan until June 5, 2016 by Shareholders at the Meeting, executive officers of Penn West (but other than Messrs. Nunns and Andrew, not directors of Penn West) will be eligible to participate in the Stock Option Plan and may be granted Options from time to time thereunder, subject to the terms and limitations contained in the Stock Option Plan. See “Matters to be Acted Upon at the Meeting – Approval of Unallocated Options Pursuant to the Stock Option Plan” and “Stock Option Plan” for details regarding the Stock Option Plan.

Other than as disclosed above or elsewhere herein, management of Penn West is not aware of any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, of any person who has been a director or executive officer of Penn West at any time since January 1, 2012, any proposed nominee for election as a director of Penn West, or of any associate or affiliate of any of the foregoing persons or companies, in respect of any matter to be acted on at the Meeting (other than the election of directors of Penn West or the appointment of auditors of Penn West).

 

78    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Additional Information

Additional information relating to Penn West is available on SEDAR at www.sedar.com. Financial information in respect of Penn West and its affairs is provided in Penn West’s annual audited comparative financial statements for the year-ended December 31, 2012 and the related management’s discussion and analysis. Paper copies of Penn West’s financial statements and related management discussion and analysis are available upon request from Penn West’s Investor Relations department at:

 

  Address: 200, 207 – 9th Avenue SW, Calgary, Alberta, T2P 1K3
  Telephone: (888) 770-2633
  Email: investor_relations@pennwest.com

 

79    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

APPENDIX A

FORM 58-101F1 – CORPORATE GOVERNANCE DISCLOSURE

National Instrument 58-101 entitled “Disclosure of Corporate Governance Practices” (“NI 58 101”) requires that if management of an issuer solicits proxies from its security holders for the purpose of electing directors, certain prescribed disclosure respecting corporate governance matters be included in its management information circular. The TSX also requires listed companies to provide, on an annual basis, the corporate governance disclosure which is prescribed by NI 58-101. The prescribed corporate governance disclosure for Penn West is that contained in Form 58-101F1 which is attached to NI 58-101 (“Form 58-101F1 Disclosure”).

The Board is, in effect, responsible for the overall stewardship and governance of Penn West, and has put in place standards and benchmarks by which that responsibility can be measured.

Set out below is a description of Penn West’s current corporate governance practices, relative to the Form 58-101F1 Disclosure (which is set out below in bold type). Penn West has also disclosed below, where applicable, a comparison with some of the corporate governance standards (the “NYSE Standards”) of the New York Stock Exchange (“NYSE”). As a Canadian corporation listed on the NYSE, Penn West is not required to comply with many of the NYSE Standards, provided that it complies with the Canadian corporate governance standards. In order to claim such an exemption, however, Penn West must disclose the significant differences between its corporate governance practices and those required by the NYSE Standards to be followed by U.S. domestic companies. Penn West’s statement of Significant Differences in Penn West’s Corporate Governance Practices Compared to NYSE Corporate Governance Standards can be found on Penn West’s website at www.pennwest.com.

Penn West’s corporate governance practices meet or exceed all applicable Canadian requirements. They also incorporate some best practices derived from the NYSE Standards and comply with the applicable rules adopted by the United States Securities and Exchange Commission to give effect to the provisions of the United States Sarbanes-Oxley Act of 2002.

 

1. Board of Directors

 

(a) Disclose the identity of directors who are independent.

See “Information Concerning the Board and Director Nominees—Director Independence”.

Other than Messrs. Potter and Smith, the Board has not determined the independence of any directors under the NYSE Standards. The Board has determined that Messrs. Potter and Smith are independent under NYSE Standards.

 

(b) Disclose the identity of directors who are not independent, and describe the basis for that determination.

See “Information Concerning the Board and Director Nominees—Director Independence”.

 

(c) Disclose whether or not a majority of directors are independent. If a majority of directors are not independent, describe what the board of directors (the board) does to facilitate its exercise of independent judgement in carrying out its responsibilities.

 

80    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

The Board has determined that a majority of the current directors (ten of twelve, or 83 percent) are independent. The Board has determined that following the Meeting, ten of eleven (or 91 percent) of the directors will be independent, provided all of management’s nominees are elected to the Board.

 

(d) If a director is presently a director of any other issuer that is a reporting issuer (or the equivalent) in a jurisdiction or a foreign jurisdiction, identify both the director and the other issuer.

See “Information Concerning the Board and Director Nominees—Other Public Company Board Memberships”.

 

(e) Disclose whether or not the independent directors hold regularly scheduled meetings at which non-independent directors and members of management are not in attendance. If the independent directors hold such meetings, disclose the number of meetings held since the beginning of the issuer’s most recently completed financial year. If the independent directors do not hold such meetings, describe what the board does to facilitate open and candid discussion among its independent directors.

The Board has a policy providing that the independent directors meet without members of management and non-independent directors present (being Mr. Nunns, the President and Chief Executive Officer of Penn West, and Mr. Andrew, the Vice-Chairman and former Chief Executive Officer of Penn West) at the conclusion of every meeting of the Board and every meeting of any committee of the Board. The number of Board and committee meetings held in 2012 is disclosed in “Information Concerning the Board and Director Nominees—Director Attendance Record”.

Under the NYSE Standards, non-employee directors are required to meet regularly without management present. In addition, if any non-employee director is not independent, the independent directors should meet at least once per year. The practices of the Board satisfy this requirement.

 

(f) Disclose whether or not the chair of the board is an independent director. If the board has a chair or lead director who is an independent director, disclose the identity of the independent chair or lead director, and describe his or her role and responsibilities. If the board has neither a chair that is independent nor a lead director that is independent, describe what the board does to provide leadership for its independent directors.

The Board has determined that the chair of the Board, Richard George, is an independent director within the meaning of NI 58-101. The Board, in conjunction with the Governance Committee, has developed broad terms of reference for the Chairman of the Board which includes managing and developing a more effective Board and ensuring that the Board can function independently of management and work with management to monitor and influence strategic management and Shareholder and other third party relations.

 

(g) Disclose the attendance record of each director for all board meetings held since the beginning of the issuer’s most recently completed financial year.

See “Information Concerning the Board and Director Nominees—Director Attendance Record”.

 

81    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
2. Board Mandate – Disclose the text of the board’s written mandate. If the board does not have a written mandate, describe how the board delineates its role and responsibilities.

The mandate of the Board is attached to this Information Circular as Appendix B.

 

3. Position Descriptions

 

(a) Disclose whether or not the board has developed written position descriptions for the chair and the chair of each board committee. If the board has not developed written position descriptions for the chair and/or the chair of each board committee, briefly describe how the board delineates the role and responsibilities of each such position.

The Board has written terms of reference for the chair of the Board and the chair of each committee of the Board.

 

(b) Disclose whether or not the board and Chief Executive Officer have developed a written position description for the Chief Executive Officer. If the board and Chief Executive Officer have not developed such a position description, briefly describe how the board delineates the role and responsibilities of the Chief Executive Officer.

The Board, in conjunction with the Chief Executive Officer, has developed a written position description for the Chief Executive Officer.

 

4. Orientation and Continuing Education

 

(a) Briefly describe what measures the board takes to orient new directors regarding (i) the role of the board, its committees and its directors, and (ii) the nature and operation of the issuer’s business.

See “Other Board Information – Director Orientation and Education—Director Orientation Program”.

 

(b) Briefly describe what measures, if any, the board takes to provide continuing education for its directors. If the board does not provide continuing education, describe how the board ensures that its directors maintain the skill and knowledge necessary to meet their obligations as directors.

See “Other Board Information – Director Orientation and Education—Director Continuing Education”.

Under the NYSE Standards, corporate governance guidelines that include, among other things, director orientation and continuing education should be adopted and posted on Penn West’s website. Penn West has adopted a policy titled “Governance Guidelines” that addresses, among other things, director orientation and continuing education. The Governance Guidelines have been posted on Penn West’s website at www.pennwest.com.

 

82    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
5. Ethical Business Conduct

 

(a) Disclose whether or not the board has adopted a written code for the directors, officers and employees. If the board has adopted a written code:

 

  (i) disclose how a person or company may obtain a copy of the code;

The Board has adopted a written Code of Business Conduct and Ethics applicable to all employees of Penn West, including directors, officers and employees, and a Code of Ethics for Officers and Senior Financial Management applicable to all officers and senior financial staff, each of which is located on SEDAR at www.sedar.com, and on Penn West’s website at www.pennwest.com.

Under the NYSE Standards, a code of ethics that applies to all directors, officers and employees and that addresses certain matters should be adopted and posted on Penn West’s website. Penn West is in compliance with this requirement.

 

  (ii) describe how the board monitors compliance with its code, or if the board does not monitor compliance, explain whether and how the board satisfies itself regarding compliance with its code; and

The Board monitors compliance with the codes by requiring quarterly certifications by its officers and senior financial management as to their compliance with the codes and through the “whistleblower” policy which provides a procedure for the submission of information by any director, officer or employee relating to possible violations of the codes.

 

  (iii) provide a cross-reference to any material change report filed since the beginning of the issuer’s most recently completed financial year that pertains to any conduct of a director or executive officer that constitutes a departure from the code.

There were no material change reports filed since January 1, 2012 pertaining to any conduct of a director or executive officer that constitutes a departure from the code.

 

(b) Describe any steps the board takes to ensure directors exercise independent judgement in considering transactions and agreements in respect of which a director or executive officer has a material interest.

In accordance with the Business Corporations Act (Alberta), directors who are a party to, or are a director or an officer of a person who is a party to, a material contract or material transaction or a proposed material contract or proposed material transaction are required to disclose the nature and extent of their interest and not to vote on any resolution to approve the contract or transaction. In certain cases an independent committee may be formed to deliberate on such matters in the absence of the interested party.

 

(c) Describe any other steps the board takes to encourage and promote a culture of ethical business conduct.

The Board has also adopted a “Whistleblower Policy” wherein directors, officers and employees of Penn West and others are provided with a mechanism by which they can raise complaints

 

83    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

regarding financial and regulatory reporting, internal accounting controls, auditing or health, safety and environmental matters or any other matters and raise concerns about any violations of Penn West’s Code of Business Conduct and Ethics in a confidential and, if felt necessary, anonymous process.

 

6. Nomination of Directors

 

(a) Describe the process by which the board identifies new candidates for board nomination.

The Governance Committee is responsible for identifying and recommending to the Board new candidates for addition to the Board or for Board nomination, having regard to the strengths and composition of the Board and the Governance Committee’s perception of the needs of Penn West.

 

(b) Disclose whether or not the board has a nominating committee composed entirely of independent directors. If the board does not have a nominating committee composed entirely of independent directors, describe what steps the board takes to encourage an objective nomination process.

The Governance Committee is comprised of only independent directors.

Under the NYSE Standards, the nominating/corporate governance committee should be comprised solely of “independent directors” and should have its own charter. Although no Board determination of independence has been made under the NYSE Standards, the Board is of the view that the members of the Governance Committee meet the qualifications for independence contained in the NYSE Standards. The Governance Committee has its own mandate, which is described below and which complies with the NYSE Standards. In addition, as required by the NYSE Standards, the mandate has been posted on Penn West’s website at www.pennwest.com.

 

(c) If the board has a nominating committee, describe the responsibilities, powers and operation of the nominating committee.

The Governance Committee has within its mandate the responsibilities of a nominating committee. The committee is responsible for identifying and recommending to the Board new candidates for nomination to the Board having regard to the competencies, skills and personal qualities of the candidates and the Board members’ and the committee’s perception of the needs of Penn West. The committee also reviews the slate of directors for Penn West’s annual management proxy circular and recommends such slate for approval by the Board.

 

7. Compensation

 

(a) Describe the process by which the board determines the compensation for the issuer’s directors and officers.

Compensation of Directors

See “Information Concerning the Board and Director Nominees—Remuneration of Directors”.

 

84    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Compensation of Officers

See “Compensation Discussion & Analysis – Executive Compensation Review Process”.

 

(b) Disclose whether or not the board has a compensation committee composed entirely of independent directors. If the board does not have a compensation committee composed entirely of independent directors, describe what steps the board takes to ensure an objective process for determining such compensation.

The Human Resources and Compensation Committee is composed entirely of independent directors.

Under the NYSE Standards, the compensation committee should be comprised solely of “independent directors” and should have its own charter. Although no Board determination of independence has been made under the NYSE Standards, the Board is of the view that the members of the Human Resources and Compensation Committee meet the qualifications for independence contained in the NYSE Standards. The Human Resources and Compensation Committee has its own mandate, which is described below and which complies with the NYSE Standards. In addition, as required by the NYSE Standards, the mandate has been posted on Penn West’s website at www.pennwest.com.

 

(c) If the board has a compensation committee, describe the responsibilities, powers and operation of the compensation committee.

The HR&C Committee has been delegated the responsibility to:

 

   

Review, receive reports from management regarding, and make recommendations to the Board for consideration with respect to, the overall main human resource policies, trends and organizational issues, including in respect of recruitment, performance management, compensation, benefit programs, resignations/terminations, training and development of management in relation to succession planning and organizational planning and design;

 

   

Review and make recommendations to the independent members of the Board respecting the overall compensation philosophy, guidelines and plans for Penn West employees and executives, including in respect of base salaries, short-term incentive plans, long-term incentive plans, benefit plans and perquisites, as well as short-term and long-term corporate goals and objectives and other performance measures;

 

   

Review and make recommendations to the independent members of the Board respecting the annual budgets for salaries, cash bonuses, any other short-term incentive compensation, grants of equity based or long-term incentive compensation and other terms of employment of the executive officers other than the Chief Executive Officer;

 

   

Review and make recommendations to the independent members of the Board respecting the annual budgets for salaries, cash bonuses, any other short-term incentive compensation, and grants of equity based or long-term incentive compensation for employees other than executive officers;

 

85    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
   

Review and make recommendations to the independent members of the Board respecting the corporate goals and objectives relevant to Chief Executive Officer compensation, evaluate the Chief Executive Officer’s performance in light of such goals and objectives, and make recommendations to the independent members of the Board regarding the Chief Executive Officer’s annual compensation, including salary, cash bonus any other short-term incentive compensation, and any grants of equity based or long-term incentive compensation;

 

   

Review and make recommendations to the Board respecting proposed appointments of officers of Penn West, including the terms of any executive employment agreements;

 

   

Review and report to the Board regarding succession plans for the Chief Executive Officer and other executive officers, including recruitment and training programs; and

 

   

Review and make recommendations to the Board respecting the compensation discussion and analysis and related disclosures of executive compensation for inclusion in information circulars and other documents for public release.

 

8. Other Board Committees – If the board has standing committees other than the audit, compensation and nominating committees, identify the committees and describe their function.

Governance Committee

Members: George H. Brookman (Chair), Frank Potter, Jack Schanck and Gillian Denham, all of whom are independent directors.

The Governance Committee assists the Board in fulfilling its oversight responsibilities with respect to reviewing the effectiveness of the Board and its committees; developing and reviewing Penn West’s approach to corporate governance matters; and reviewing, developing and recommending to the Board for approval, procedures designed to ensure that the Board can function independently of management. The Committee annually reviews the need to recruit and recommend new members to fill Board vacancies giving consideration to the competencies, skills and personal qualities of the candidates and of the existing Board, and recommends to the Board the nominees for election at each annual meeting.

Health, Safety, Environment and Regulatory Committee

Members: Jack Schanck (Chair), Daryl Gilbert and Shirley McClellan, all of whom are independent directors. The Health, Safety and Environment Committee assists the Board in its responsibility for oversight and due diligence by reviewing, reporting and making recommendations to the Board on the development and implementation of the standards and policies of Penn West in the areas of health, safety, environment and regulatory matters of an operational nature. This Committee meets separately with management of Penn West which has responsibility for such matters, and reports to the Board.

Reserves Committee

Members: Daryl Gilbert (Chair), Jack Schanck and James C. Smith, all of whom are independent directors.

 

86    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

The Reserves Committee assists the Board in meeting its responsibilities to review the qualifications, experience, reserve evaluation approach and costs of the independent engineering firms that perform Penn West’s reserve evaluation and reviews the annual independent engineering reports. The committee reviews, and recommends for approval by the Board on an annual basis, the statements of reserve data and other information specified in National Instrument 51-101. The Committee also reviews any other oil and natural gas reserve report prior to release by Penn West to the public and reviews all of the disclosure in the Annual Information Form and elsewhere related to the oil and natural gas activities of Penn West.

 

9. Assessments – Disclose whether or not the board, its committees and individual directors are regularly assessed with respect to their effectiveness and contribution. If assessments are regularly conducted, describe the process used for the assessments. If assessments are not regularly conducted, describe how the board satisfies itself that the board, its committees, and its individual directors are performing effectively.

See “Other Board Information—Board and Director Performance Assessment”.

Other Activities of the Board

The Board holds regularly scheduled meetings at least quarterly to perform its responsibilities, which includes substantially all management matters related to Penn West or adopted by the Board. In particular, the Board approves significant operational decisions and all decisions relating to: (i) the acquisition and disposition of properties for a purchase price or proceeds in excess of an amount established by the Board from time to time; (ii) the approval of capital expenditure budgets; (iii) the establishment of credit facilities; (iv) any offers for Shares; (v) any issuances of additional Shares; (vi) the determination of dividend policies; and (vii) establishing and administering the Stock Option Plan, CSRIP, PSU Plan, Savings Plan and any other equity-based and/or long-term compensation plans.

The Board, in part, performs its mandated responsibilities through the activities of its five standing committees: the Audit Committee, the Governance Committee, the Health, Safety, Environment and Regulatory Committee, the HR&C Committee and the Reserves Committee.

The Board and its committees have access to senior management on a regular basis as Mr. Nunns, the President and Chief Executive Officer, is a director and attends all meetings of the Board along with other executive officers who are invited to attend Board meetings to provide necessary information to facilitate stewardship and oversight activities.

The Board and the Governance Committee have developed terms of reference for the Chairman of the Board and the Chief Executive Officer with a view to ensuring that the Board can operate efficiently on a fully informed basis independent of management. As such, the Chief Executive Officer reports directly to the Board. The Board has determined that none of the directors who serve on its committees has a material relationship with Penn West that could reasonably interfere with the exercise of a director’s independent judgment. The Chairman of the Board is an independent director and is responsible for managing the affairs of the Board and its committees, including ensuring the Board is organized properly, functions effectively and independently of management and meets its obligations and responsibilities.

 

87    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Other Matters Relating to the Audit Committee

All of the members of the Audit Committee are independent and financially literate. See “Audit Committee Disclosures” in Penn West’s 2012 annual information form dated March 13, 2013 for information regarding Penn West’s Audit Committee, including the disclosure mandated by National Instrument 52-110 – Audit Committees. See our website at www.pennwest.com, for a copy of the Audit Committee’s mandate.

Code of Business Conduct and Ethics

Each year, Penn West distributes to all of its directors, officers and employees a code of business conduct and ethics dealing with business integrity, accuracy of records and reporting, conflicts of interest, insider trading, protection and proper use of Penn West’s assets, reporting of illegal or unethical behaviour and other matters. In 2012, Penn West’s distribution of the code of business conduct and ethics included a mandatory education component whereby employees were required to complete a short course and quiz on ethics and the code of business conduct and ethics. Employees are encouraged and enabled to utilize the Whistle Blower facilities in relation to any concerns as to questionable accounting, auditing, financial reporting or any other concerns. A code of ethics was also adopted that specifically addresses standards of conduct for officers and senior financial management. Compliance affirmations are obtained each quarter for all executive and certain key financial and operational employees and annually for a broader group of Penn West’s staff. The codes are available on Penn West’s website at www.pennwest.com.

 

88    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

APPENDIX B

MANDATE OF THE BOARD OF DIRECTORS

The Board of Directors (the “Board”) of Penn West Petroleum Ltd. (the “Corporation”) is responsible for the stewardship of the Corporation and its subsidiaries (the Corporation and its subsidiaries, collectively, “Penn West”). In discharging its responsibility, the Board will exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances and will act honestly and in good faith with a view to the best interests of the Corporation. In general terms, the Board will:

 

  a. in consultation with the chief executive officer of the Corporation (the “CEO”), define the principal objective(s) of the Corporation;

 

  b. monitor the management of the business and affairs of the Corporation with the goal of achieving the Corporation’s principal objective(s) as defined by the Board;

 

  c. discharge the duties imposed on the Board by applicable laws; and

 

  d. for the purpose of carrying out the foregoing responsibilities, take all such actions as the Board deems necessary or appropriate.

Without limiting the generality of the foregoing, the Board will perform the following duties.

Strategic Operating, Capital Plans and Financing Plans

 

   

require the CEO to present annually to the Board a longer range strategic plan and a shorter range business plan for the Corporation’s business, which plans must:

 

   

be designed to achieve the Corporation’s principal objectives,

 

   

identify the principal strategic and operational opportunities and risk of the Corporation’s business, and

 

   

be approved by the Board as a pre-condition to the implementation of such plans;

 

   

review progress towards the achievement of the goals established in the strategic, operating and capital plans;

 

   

review the principal risks of the Corporation’s business identified by management and the steps taken by management to ensure the implementation of the appropriate systems to manage these risks; and

 

   

approve the annual operating and capital plans, major acquisitions and dispositions and facilities;

Monitoring and Acting

 

   

monitor the Corporation’s progress towards its goals, and to revise and alter its direction through management in light of changing circumstances;

 

   

monitor overall human resource policies and procedures, including compensation and succession planning;

 

   

appoint the CEO and determine the terms of the CEO’s employment with the Corporation;

 

   

approve the distribution policy of the Corporation;

 

89    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
   

periodically review the systems that management has put in place to ensure the integrity of the Corporation’s internal control and management information systems;

 

   

monitor the “good corporate citizenship” of the Corporation, including compliance by the Corporation with all applicable environmental laws;

 

   

in consultation with the CEO, establish the ethical standards to be observed by all officers and employees of the Corporation and use reasonable efforts to ensure that a process is in place to monitor compliance with those standards;

 

   

require that the CEO institute and monitor processes and systems designed to ensure compliance with applicable laws by the Corporation and its officers and employees; and

 

   

approve all matters relating to a takeover bid of the Corporation.

Compliance Reporting and Corporate Communications

 

   

ensure that management is properly reporting the financial performance of the Corporation to shareholders, other security holders and regulators on a timely and regular basis;

 

   

recommend to shareholders of the Corporation, based on the recommendations of management and the Audit Committee, a firm of chartered accountants to be appointed as the Corporation’s auditors;

 

   

ensure that management has undertaken all reasonable and prudent actions to ensure that the financial results are reported fairly and in accordance with generally accepted accounting principles;

 

   

ensure that management has put in place sufficient disclosure controls to ensure the timely reporting of any other developments that have a significant and material impact on the value of Penn West;

 

   

ensure the corporate oil and gas reserve report fairly represents the quantity and value of corporate reserves in accordance with generally accepted engineering principles;

 

   

report annually to shareholders on the Board’s stewardship for the preceding year; and

 

   

ensure that the Corporation has in place a policy to enable the Corporation to communicate effectively with the shareholders of the Corporation and the public generally.

Governance

 

   

in consultation with the Chairman of the Board, develop a position description for the Chairman of the Board;

 

   

facilitate the continuity, effectiveness and independence of the Board by, among other things:

 

   

appointing a Chairman of the Board who is not a member of management;

 

   

appointing from amongst the directors an audit committee and such other committees of the Board as the Board deems appropriate,

 

   

defining the mandate of each committee of the Board,

 

   

ensuring that processes are in place and are utilized to assess the effectiveness of the Chairman of the Board, the Board as a whole, each committee of the Board and each director, and

 

   

establishing a system to enable any director to engage an outside adviser at the expense of the Corporation; and

 

   

review annually the composition of the Board and its committees and assess Directors’ performance on an ongoing basis, and propose new members to the Board;

 

   

review annually the adequacy and form of the compensation of directors.

 

90    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Delegation

 

   

The Board may delegate its duties to and receive reports and recommendations from the Audit, Reserves and A&D, Human Resources and Compensation, Health, Safety, Environment and Regulatory and Governance committees.

Composition

 

   

The Board shall be composed of at least 6, but not more than 12, individuals selected by the shareholders of the Corporation at the annual meeting of shareholders.

 

   

A majority of Board members should be independent directors, being those directors with no direct or indirect material relationship which could, in the view of the Board, be reasonably expected to interfere with the exercise of independent judgment in carrying out their responsibilities. In addition, the Board must affirmatively determine that an independent director has no material relationship with Penn West, nor is designated as not being independent under Section 303A.02 of the New York Stock Exchange Listed Company Manual; provided, however, that such independent directors need not meet such independence requirements if there is an available exemption therefrom and Penn West complies with the requirements for claiming such an exemption.

 

   

Members should have or obtain sufficient knowledge of the Corporation and the oil and gas business to assist in providing advice and counsel on relevant issues.

 

   

Board members should offer their resignation from the Board to the Chairman of the Governance Committee following:

 

   

change in personal circumstances which would reasonably interfere with the ability to serve as a Director, including a conflict of interest, and

 

   

change in personal circumstances which would reasonably reflect poorly on Penn West (for example, finding by a Court of fraud, or conviction under Criminal Code or securities legislation).

 

   

Non-Management Board members shall offer their resignation from the Board to the Chairman of the Governance Committee upon reaching age 70 and annually thereafter.

Meetings

 

   

The Board shall meet at least four times per year and at such additional times as deemed appropriate by the Board Chair. In addition, the non-employee directors must meet at regularly scheduled executive sessions chaired by the Chair of the Board, or if the Chair of the Board is a member of management, by an independent director chosen by the Directors present at the meeting.

 

   

There will also be an executive session of only independent directors held at least annually.

 

   

Minutes of each meeting shall be prepared by the Secretary to the Board.

 

   

The Chief Executive Officer or his designate(s) may be present at all meetings of the Board upon the invitation of the Board.

 

   

Vice-Presidents and such other staff as appropriate to provide information to the Board shall attend meetings at the invitation of the Board.

Reporting / Authority

 

   

Following each meeting, the Corporate Secretary will promptly report to the Board by way of providing draft copies of the minutes of the meetings.

 

91    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
   

Supporting schedules and information reviewed by the Board at any meeting shall be available for examination by any Director upon request to the Chief Executive Officer.

 

   

The Board shall have the authority to review any corporate report or material and to investigate activity of Penn West and to request any employees to cooperate as requested by the Board.

 

   

The Board may retain persons having special expertise and/or obtain independent professional advice to assist in fulfilling its responsibilities at the expense of the Corporation.

 

92    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

APPENDIX C

GLOSSARY OF FREQUENTLY USED DEFINED TERMS

AND OIL AND GAS INFORMATION ADVISORY

To help you in understanding this Information Circular, we use the following terms, which are defined as explained below.

Board” means the board of directors of Penn West as it may be constituted from time to time.

boe” means barrels of oil equivalent. See the “Oil and Gas Information Advisory” at the end of this Appendix C for more information regarding barrels of oil equivalent.

Corporate Conversion” means the conversion of the Trust on January 1, 2011 from an income trust structure to a corporate structure, now Penn West, pursuant to a plan of arrangement approved by the Unitholders of the Trust and the Court of Queen’s Bench of Alberta.

CSRIP” means the Common Share Rights Incentive Plan of Penn West, which amended and replaced the TURIP in connection with the completion of the Corporate Conversion on January 1, 2011.

DSU Plan” means the Deferred Share Unit Plan for Non-Management Directors.

DSU” or “Deferred Share Unit” means a deferred share unit granted under the DSU Plan.

Employee Director” means a director of Penn West who is also a full-time or part-time employee of Penn West. For greater clarity, in 2012 and as at May 1, 2013, Mr. Nunns and Mr. Andrew were the only Employee Directors.

HR&C Committee” means the Human Resources and Compensation Committee of the Board.

Information Circular” means this Information Circular and Proxy Statement dated May 6, 2013.

Management” means the management of Penn West.

Mercer” means Mercer (Canada) Limited, the external national consulting firm engaged to provide compensation advice to the HR&C Committee, the Board and Management.

Named Executive Officers” or “NEOs” means: Murray Nunns, the President and Chief Executive Officer; Todd Takeyasu, the Executive Vice President & Chief Financial Officer; Hilary Foulkes, the Executive Vice President and Chief Operating Officer until November 6, 2012; Mark Fitzgerald, the Senior Vice President, Development; and S. Keith Luft, the General Counsel and Senior Vice President, Stakeholder Relations. “Named Executive Officer” or “NEO” means any one of the Named Executive Officers.

Non-Employee Director” means a director of Penn West who is not also a full-time or part-time employee of Penn West. For greater clarity, in 2012 and as at May 1, 2013, all of the directors, other than Mr. Andrew and Mr. Nunns, were Non-Employee Directors.

 

93    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

Non-Management Director” means a director of Penn West who is not also a full-time employee of Penn West. For greater clarity, as of August 9, 2011, Mr. Andrew became a part-time employee and thus a Non-Management Director.

Option” means a right to purchase a Share, issued under the Stock Option Plan.

Penn West”, “Company”, “Corporation”, “we”, “us” or “our” means, prior to January 1, 2011, the Trust and its subsidiaries, and from and after January 1, 2011, Penn West Petroleum Ltd. and its subsidiaries.

Restricted Option” means a restricted option issued under the Stock Option Plan.

Restricted Right” means a restricted right issued under the CSRIP.

Savings Plan” means the Employee Retirement/Savings Plan of Penn West.

Share” means a common share in the capital of Penn West.

Share Right” means a right to purchase a Share issued under the CSRIP.

Shareholder” or “You” means a person who owns, directly or indirectly, Shares of Penn West.

Stock Option Plan” means the stock option plan of Penn West.

Trust” means Penn West Energy Trust, as it existed prior to the Corporate Conversion.

Trust Unit” means a trust unit of the Trust.

TSX” means the Toronto Stock Exchange.

TURIP” means the Trust Unit Rights Incentive Plan of the Trust in place prior to the Corporate Conversion and replaced by the CSRIP as of January 1, 2011.

Unit Right” means a right to purchase a Trust Unit, issued under the TURIP.

Unitholder” means a person who owned, director or indirectly, a Trust Unit prior to the Corporate Conversion.

Oil and Gas Information Advisory

Barrels of oil equivalent (“boe”) may be misleading, particularly if used in isolation. A boe conversion ratio of six thousand cubic feet of natural gas to one barrel of crude oil is based on an energy equivalency conversion method primarily applicable at the burner tip and does not represent a value equivalency at the wellhead. Given that the value ratio based on the current price of crude oil as compared to natural gas is significantly different from the energy equivalency conversion ratio of 6:1, utilizing a conversion on a 6:1 basis is misleading as an indication of value.

 

94    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents

APPENDIX D

ADVANCE NOTICE BY-LAW

BY-LAW NO. 2

A by-law relating to the advance notice of nominations of directors of

PENN WEST PETROLEUM LTD.

(hereinafter referred to as the “Corporation”)

IT IS HEREBY ENACTED as a by-law of the Corporation as follows:

 

1. Subject only to the provisions of the Business Corporations Act (Alberta) (the “Act”) and the articles of the Corporation, only persons who are nominated in accordance with the following procedures shall be eligible for election as directors of the Corporation. Nominations of persons for election to the board of directors of the Corporation (the “Board”) may be made at any annual meeting of shareholders, or at any special meeting of shareholders if one of the purposes for which the special meeting was called is the election of directors. Such nominations may be made in the following manner:

 

  (a) by or at the direction of the Board, including pursuant to a notice of meeting;

 

  (b) by or at the direction or request of one or more shareholders of the Corporation pursuant to a proposal made in accordance with the provisions of the Act, or a requisition of a meeting of the shareholders of the Corporation made in accordance with the provisions of the Act; or

 

  (c) by any person (a “Nominating Shareholder”) who: (i) at the close of business on the date of the giving by the Nominating Shareholder of the notice provided for below in this by-law and at the close of business on the record date for notice of such meeting, is entered in the securities register of the Corporation as a holder of one or more shares carrying the right to vote at such meeting or who beneficially owns shares that are entitled to be voted at such meeting and provides evidence of such beneficial ownership to the Corporation; and (ii) complies with the notice procedures set forth below in this by-law.

 

2. In addition to any other requirements under applicable laws, for a nomination to be made by a Nominating Shareholder, the Nominating Shareholder must have given notice thereof that is both timely (in accordance with paragraph 3 below) and in proper written form (in accordance with paragraph 4 below) to the Corporate Secretary of the Corporation at the principal executive offices of the Corporation.

 

3. To be timely, a Nominating Shareholder’s notice to the Corporate Secretary of the Corporation must be made:

 

  (a)

in the case of an annual meeting of shareholders, not less than 30 nor more than 65 days prior to the date of the annual meeting of shareholders; provided, however, that

 

95    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
  in the event that the annual meeting of shareholders is to be held on a date that is less than 50 days after the date (the “Notice Date”) on which the first public announcement of the date of the annual meeting was made, notice by the Nominating Shareholder may be made not later than the close of business on the tenth (10th) day following the Notice Date; and

 

  (b) in the case of a special meeting (which is not also an annual meeting) of shareholders called for the purpose of electing directors (whether or not called for other purposes), not later than the close of business on the fifteenth (15th) day following the day on which the first public announcement of the date of the special meeting of shareholders was made.

The time periods for the giving of a Nominating Shareholder’s notice set forth above shall in all cases be determined based on the original date of the applicable annual meeting or special meeting of shareholders, and in no event shall any adjournment or postponement of a meeting of shareholders or the announcement thereof commence a new time period for the giving of such notice.

 

4. To be in proper written form, a Nominating Shareholder’s notice to the Corporate Secretary of the Corporation must set forth:

 

  (a) as to each person whom the Nominating Shareholder proposes to nominate for election as a director: (i) the name, age, business address and residential address of the person; (ii) the principal occupation, business or employment of the person for the most recent five years, and the name and principal business of any company in which any such employment is carried on; (iii) the citizenship of such person; (iv) the number of securities of each class or series of securities in the capital of the Corporation which are owned beneficially or of record by the person or under the control or direction, directly or indirectly, of the person as of the record date for the meeting of shareholders (if such date shall then have been made publicly available and shall have occurred) and as of the date of such notice; (v) such person’s written consent to being named in the notice as a nominee and to serving as a director of the Corporation if elected; and (vi) any other information relating to the person that would be required to be disclosed in a dissident’s proxy circular in connection with solicitations of proxies for election of directors pursuant to the Act and Applicable Securities Laws (as defined below); and

 

  (b)

as to the Nominating Shareholder giving the notice: (i) the name and address of such Nominating Shareholder, as they appear on the securities register of the Corporation; (ii) the number of securities of each class or series of securities of the Corporation owned of record and beneficially by, or under the control or direction of, directly or indirectly, such Nominating Shareholder; (iii) full particulars regarding any agreement, arrangement or understanding with respect to the nomination between or among such Nominating Shareholder, any of their respective affiliates or associates, and any others acting jointly or in concert with any of the foregoing, including the nominee; (iv) full particulars regarding any agreement, arrangement or understanding (including any derivative or short positions, profit interests, options, warrants, convertible securities, stock appreciation or similar rights, hedging transactions, and borrowed or loaned shares) that has been entered into as of the date of the notice by, or on behalf of, such Nominating Shareholder, whether or not such instrument or right shall be subject to

 

96    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
  settlement in underlying securities of the Corporation, the effect or intent of which is to mitigate loss to, manage risk or benefit of share price changes for, or increase or decrease the voting power of, such Nominating Shareholder with respect to securities of the Corporation; (v) full particulars regarding any proxy, contract, agreement, arrangement or understanding pursuant to which such Nominating Shareholder has a right to vote or direct or control the voting of any securities of the Corporation; and (vi) any other information relating to such Nominating Shareholder that would be required to be made in a dissident’s proxy circular in connection with solicitations of proxies for election of directors pursuant to the Act and Applicable Securities Laws (as defined below).

The Corporation may require any proposed nominee to furnish such other information and documents as may reasonably be required by the Corporation to (i) determine the eligibility of such proposed nominee to serve as an independent director of the Corporation or that could be material to a reasonable shareholder’s understanding of the independence and/or qualifications, or lack thereof, of such proposed nominee, or (ii) satisfy the requirements of applicable stock exchange rules.

In addition, a Nominating Shareholder’s notice shall be promptly updated and supplemented, if necessary, so that the information provided or required to be provided in such notice shall be true and correct as of the record date for the meeting.

 

5. No person shall be eligible for election as a director of the Corporation unless nominated in accordance with the provisions of this by-law; provided, however, that nothing in this by-law shall be deemed to preclude discussion by a shareholder (as distinct from the nomination of directors) at a meeting of shareholders of any matter that is properly before such meeting pursuant to the provisions of the Act or the discretion of the Chairperson of the meeting. The Chairperson of the meeting shall have the power and duty to determine whether a nomination was made in accordance with the procedures set forth in the foregoing provisions and, if any proposed nomination is not in compliance with such foregoing provisions, to declare that such defective nomination shall be disregarded.

 

6. For purposes of this by-law:

 

  (a) public announcement” shall mean disclosure in a press release reported by a national news service in Canada, or in a document publicly filed by the Corporation under its profile on the System of Electronic Document Analysis and Retrieval at www.sedar.com; and

 

  (b) Applicable Securities Laws” means the applicable securities legislation of each relevant province and territory of Canada, as amended from time to time, the rules, regulations and forms made or promulgated under any such statute and the published national instruments, multilateral instruments, policies, bulletins and notices of the securities commission and similar regulatory authority of each province and territory of Canada.

 

7.

Notwithstanding any other provision of this by-law, notice given to the Corporate Secretary of the Corporation pursuant to this by-law may only be given by personal delivery, facsimile transmission or by email (at such email address as may be stipulated from time to time by the Corporate Secretary of the Corporation for purposes of this notice), and shall be deemed to have been given and made only at the time it is served by personal delivery to the Corporate

 

97    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR


Table of Contents
  Secretary at the address of the principal executive offices of the Corporation, email (at the address as aforesaid) or sent by facsimile transmission (provided that receipt of confirmation of such transmission has been received); provided that if such delivery or electronic communication is made on a day which is a not a business day or later than 5:00 p.m. (Calgary time) on a day which is a business day, then such delivery or electronic communication shall be deemed to have been made on the next following day that is a business day.

 

8. Notwithstanding the foregoing, the Board may, in its sole discretion, waive any requirement in this by-law.

This By-law No. 2 is passed by the directors of the Corporation in accordance with the provisions of the Act effective as of the 1st day of May, 2013.

 

PENN WEST PETROLEUM LTD.
Per:    (signed) “Murray Nunns”
 

Murray Nunns

President and Chief Executive Officer

 

98    PENN WEST EXPLORATION 2013 MANAGEMENT PROXY CIRCULAR