-----BEGIN PRIVACY-ENHANCED MESSAGE----- Proc-Type: 2001,MIC-CLEAR Originator-Name: webmaster@www.sec.gov Originator-Key-Asymmetric: MFgwCgYEVQgBAQICAf8DSgAwRwJAW2sNKK9AVtBzYZmr6aGjlWyK3XmZv3dTINen TWSM7vrzLADbmYQaionwg5sDW3P6oaM5D3tdezXMm7z1T+B+twIDAQAB MIC-Info: RSA-MD5,RSA, Ntey3ce6SkJ1fyTGc3dDGDFjYQp/sBnQ9k6Q6DRArW49Z7VFVdaSxT16Ilpg0Tg3 dZPgj/innbMI4kpQ7wb1UA== 0000950133-09-000787.txt : 20090318 0000950133-09-000787.hdr.sgml : 20090318 20090318120711 ACCESSION NUMBER: 0000950133-09-000787 CONFORMED SUBMISSION TYPE: PRE 14A PUBLIC DOCUMENT COUNT: 2 CONFORMED PERIOD OF REPORT: 20090514 FILED AS OF DATE: 20090318 DATE AS OF CHANGE: 20090318 FILER: COMPANY DATA: COMPANY CONFORMED NAME: UNIVERSAL BIOSENSORS INC CENTRAL INDEX KEY: 0001279695 STANDARD INDUSTRIAL CLASSIFICATION: SURGICAL & MEDICAL INSTRUMENTS & APPARATUS [3841] IRS NUMBER: 980424072 STATE OF INCORPORATION: DE FILING VALUES: FORM TYPE: PRE 14A SEC ACT: 1934 Act SEC FILE NUMBER: 000-52607 FILM NUMBER: 09690232 BUSINESS ADDRESS: STREET 1: 1 CORPORATE AVENUE STREET 2: ROWVILLE CITY: VICTORIA STATE: C3 ZIP: 3178 BUSINESS PHONE: 613-8542-9000 MAIL ADDRESS: STREET 1: 1 CORPORATE AVENUE STREET 2: ROWVILLE CITY: VICTORIA STATE: C3 ZIP: 3178 PRE 14A 1 w73186apre14a.htm PRE 14A pre14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
(Rule 14a — 101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934 (Amendment No. )
Filed by Registrant þ
Filed by party other than Registrant o
Check the appropriate box:
þ Preliminary Proxy Statement
o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
o Definitive Proxy Statement
o Definitive Additional Materials
o Soliciting Material under §240.14a-12
Universal Biosensors, Inc.
 
(Name of Registrant as Specified in its Charter)
 
(Name of Person(s) Filing Proxy Statement, if other than Registrant)
Payment of Filing Fee (Check the appropriate box):
þ No fee required
o Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11
o Definitive Proxy Statement
  (1)   Title of each class of securities to which transaction applies
 
     
 
 
  (2)   Aggregate number of securities to which transaction applies
 
     
 
 
  (3)   Per unit price or other underlying value of transaction computer pursuant to Exchange Act Rule 0-11 (set for the amount on which the filing fee is calculated and state how it was determined):
 
     
 
 
  (4)   Proposed maximum aggregate value of transaction:
 
     
 
 
  (5)   Total fee paid
o Fee paid previously with preliminary materials
o Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing
  (1)   Amount previously paid:
 
     
 
 
  (2)   Form, Schedule or Registration Statement No.:
 
     
 
 
  (3)   Filing Party:
 
     
 
 
  (4)   Date Filed:
 
     
 


 

 
     
Universal Biosensors, Inc.
ABN 51 121 559 993

1 Corporate Avenue
Rowville Victoria 3178
Australia

Telephone: +61 3 9213 9000
Facsimile: +61 3 9213 9099
Email: info@universalbiosensors.com
www.universalbiosensors.com
 

 
April 3, 2009
 
Dear Stockholder (including a holder of a “Chess Depositary Interest” (“CDI”)):
 
You are cordially invited to the Meeting of Stockholders of Universal Biosensors, Inc. (the “Company”, “we”, “our” or “UBI”), to be held at Level 12, 117 York Street, Sydney NSW 2000 Australia on May 14, 2009 at 10:00 a.m. Australian Eastern Standard Time.
 
We discuss the matters to be acted upon at the meeting in more detail in the attached Notice of Meeting and Proxy Statement. Included with the Proxy Statement is a copy of our Annual Report for the fiscal year ended December 31, 2008. You can also view these materials on the Internet at www.universalbiosensors.com in the “Announcements” section under “Investor Information.” We encourage you to read the Annual Report. It includes our audited financial statements and other information about us.
 
To ensure your representation, please sign, date and return the enclosed CDI Voting Instruction Form. We hope that you can attend the Meeting.
 
Thank you for your continued support of UBI.
 
Yours sincerely,
 
   
/s/  Mark Morrisson
Mark Morrisson
Chief Executive Officer


 

UNIVERSAL BIOSENSORS, INC.
 
NOTICE OF MEETING OF STOCKHOLDERS
TO BE HELD MAY 14, 2009
 
 
April 3, 2009
 
NOTICE IS HEREBY GIVEN that the 2009 Meeting of Stockholders (the “Meeting”) of Universal Biosensors, Inc. (ARBN 121 559 993) (the “Company”) will be held on May 14, 2009 at 10:00 a.m. Australian Eastern Standard Time at Level 12, 117 York Street, Sydney NSW 2000 Australia, for the following purposes:
 
1) To re-elect two members of the Board of Directors to hold office until the Meeting of Stockholders in 2012, or until their successors are duly elected and qualified;
 
2) To adopt and approve the remuneration report of the Company for the fiscal year ended December 31, 2008 (advisory vote); and
 
3) To transact such other business as may properly come before the meeting and any adjournment or postponement thereof.
 
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS
FOR THE MEETING TO BE HELD ON MAY 14, 2009
 
     
     
Date and Time:
  Thursday, May 14, 2009 at 10:00 a.m. Australian Eastern Standard Time
     
Place:
  Level 12, 117 York Street, Sydney NSW 2000 Australia
     
Items of Business:
  1) To re-elect two members of the Board of Directors to hold office until the Meeting of Stockholders in 2012, or until their successors are duly elected and qualified;
     
    2) To adopt and approve the remuneration report of the Company for the fiscal year ended December 31, 2008 (advisory vote); and
     
    3) To transact such other business as may properly come before the meeting and any adjournment or postponement thereof.
     
    The Board of Directors recommends that you vote “For” each of the above mentioned proposals
     
Record Date:
  The record date for the determination of the stockholder and CDI holders of record entitled to vote at the Meeting, or any adjournments or postponements thereof, was the close of business on April 7, 2009.
     
Internet Availability of Documents:   You may access a copy of the proxy statement and the Company’s annual report on Form 10-K for the fiscal year ended December 31, 2008 at www.universalbiosensors.com
 
These items are fully discussed in the following pages, which are made part of this notice. Only the stockholder and CDI holders of record on the books of the Company at the close of business on April 7, 2009, the record date, are (1) with respect to stockholders, entitled to receive notice of and to vote at, and (2) with respect to CDI holders, to receive notice and to direct CDN how to vote at, the Meeting and any postponement or adjournments thereof. A complete list of such CDI holders of record, including the stockholder of record, will be available at the Company’s executive offices located at 1 Corporate Avenue, Rowville VIC 3178 and at Level 12, 117 York Street, Sydney NSW 2000 Australia, for ten days before the Meeting.
 
Your Board of Directors recommends that you vote “FOR” the nominees for the Board and “FOR” the adoption and approval of the remuneration report of the Company.


 

If you are a CDI holder, you are encouraged to vote your CDIs by signing, dating and mailing your CDI Voting Instruction Form to the Company’s registrar. Instructions for voting are set forth on the CDI Voting Instruction Form.
 
BY ORDER OF THE BOARD OF DIRECTORS
 
   
/s/  Cameron Billingsley
Cameron Billingsley
Corporate Secretary
 
 
YOUR VOTE IS IMPORTANT, WHETHER YOU OWN A FEW SHARES OR MANY.
 
This Proxy Statement is dated April 3, 2009 and is being first mailed to stockholders and CDI holders of UBI on or about April 13, 2009.


 

UNIVERSAL BIOSENSORS, INC.
 
PROXY STATEMENT FOR MEETING OF STOCKHOLDERS
To be held May 14, 2009
 
TABLE OF CONTENTS
 
         
    Page
 
    1  
    3  
    3  
    4  
    12  
    18  
    19  
    21  
    22  
    22  
    23  
    23  
    23  


 

UNIVERSAL BIOSENSORS, INC.
 
PROXY STATEMENT FOR MEETING OF STOCKHOLDERS
TO BE HELD ON MAY 14, 2009
 
 
General
 
The enclosed proxy and CDI Voting Instruction Form is solicited by the Board of Directors of Universal Biosensors, Inc. (the “Company” or “UBI”) for use in voting at the meeting of stockholders (the “Meeting”) to be held on May 14, 2009 at 10:00 a.m. Australian Eastern Standard Time at Level 12, 117 York Street, Sydney NSW 2000 Australia, and any postponement or adjournment of that meeting. The purpose of the Meeting is to consider and vote upon the proposals outlined in this Proxy Statement and the attached notice. The Company’s telephone number is +61 3 9213 9000.
 
Record Date and Voting Securities
 
As of the close of business on March 10, 2009, there were in total 156,976,936 shares of common stock outstanding, par value $.0001 per share. All of our outstanding shares are held by CHESS Depositary Nominees Pty Ltd (ACN 071 346 506) (“CDN”), a wholly-owned subsidiary of ASX Limited (ACN 008 624 691), which operates the Australian Securities Exchange (“ASX”). Securities of companies incorporated outside of Australia, such as UBI, are traded as CHESS Depositary Interests (“CDIs”) on the ASX. CDIs represent beneficial interests in the common stock held by CDN. CDIs are traded on the ASX. As of March 10, 2009, there were 1,116 holders of CDIs (“CDI Holders” or “Holders of CDIs”). All references in this Proxy Statement to outstanding shares of common stock refer to the shares of common stock held by CDN and all references to holders of common stock or stockholders refer to CDN and, as applicable, to CDI holders.
 
CDIs are exchangeable, at the option of the holder, into shares of our common stock at a ratio of 1:1. Holders of CDIs have the right to direct CDN, as the holder of record of the underlying shares of common stock represented by their CDIs, how it should vote the underlying shares of common stock represented by their CDIs and to attend stockholders’ meetings of the Company. If CDN does not receive a direction from a CDI holder as to how to vote the underlying shares represented by those CDIs, those shares will not be voted and will not be considered present at the Meeting for quorum purposes. A holder of CDIs will be entitled to vote at the Meeting only if such holder directs CDN to designate such holder as proxy to vote the underlying shares of common stock represented by CDIs held by such holder. Holders of CDIs who wish to direct CDN how to vote the underlying shares of common stock represented by their CDIs should complete and return the enclosed proxy card/CDI Voting Instruction Form, which is being delivered with this Proxy Statement to each CDI holder. All references in this Proxy Statement to proxy or proxy card refer to the CDI Voting Instruction Form, except that all references to the designation by CDN of a holder of CDIs as proxy will have their ordinary meaning.
 
The record date is April 7, 2009 (the “Record Date”). Only the stockholder and CDI holders of record on the books of the Company at the close of business on the Record Date are (1) with respect to stockholders, entitled to receive notice of and to vote at, and (2) with respect to CDI holders, to receive notice of and to direct CHESS Depositary Nominees Pty Ltd how to vote at, the Meeting and any adjournments thereof. Under arrangements established between the Company and CDN in connection with the issuance of CDIs, the holders of CDIs at the close of business on the Record Date are entitled to notice of and to attend the Meeting and to direct CDN how to vote by completing a CDI Voting Instruction Form.
 
Voting and Solicitation
 
Each CDI holder may direct CDN how it should vote at the Meeting by completing and returning the enclosed CDI Voting Instruction Form. If you are a CDI holder and you wish to direct CDN to designate you as proxy to vote the underlying shares of common stock represented by CDIs held by you and attend the


1


 

Meeting in person, you are encouraged to return your duly executed CDI Voting Instruction Form to Registries or the Company in the manner set out below but may alternatively deliver your completed CDI Voting Instruction Form to us at the Meeting.
 
Holders of CDIs who wish to direct CDN how to vote but who are not attending the Meeting must return their duly executed voting instructions, via the enclosed CDI Voting Instruction Form, to Registries Limited or the Company no later than 10:00 a.m. Australian Eastern Standard Time on May 14, 2009 in the manner set out below.
 
     
By hand
  Registries Limited, Level 7, 207 Kent Street, Sydney NSW 2000, Australia;
By post
  Registries Limited, GPO Box 3993, Sydney NSW 2001, Australia; or
Universal Biosensors, Inc., 1 Corporate Avenue, Rowville VIC 3178, Australia;
By facsimile
  Registries Limited on +61 2 9279 0664; or
Universal Biosensors, Inc. on +61 3 9213 9099.
 
At the Meeting, CDN will vote the shares represented by all properly dated, executed and returned proxies in accordance with the instructions of the respective CDI holders (proxies cannot be voted for a greater number of persons than the number of nominees named). If no specific instructions are given, on a properly dated, executed and returned CDI Voting Instruction Form, the shares will be voted “FOR” the nominees for the Board and “FOR” the adoption and approval of the remuneration report of the Company. In addition, if other matters come before the Meeting, CDN will vote in accordance with its best judgment with respect to such matters. On all matters to be voted on, each share and, accordingly, each CDI, has one vote.
 
We are making this proxy solicitation by and on behalf of the Board of Directors. The cost of preparing, assembling, printing and mailing this Proxy Statement and the proxies solicited hereby will be borne by the Company. Proxies may be solicited personally or by telephone, electronic mail or facsimile by the Company’s officers, directors and regular employees, none of whom will receive additional compensation for assisting with solicitation.
 
Quorum; Required Vote
 
A quorum is required for the transaction of business during the Meeting. A quorum is present when the holders of a one-third of the common stock issued and outstanding and entitled to vote at a meeting, are present in person or represented by proxy. Shares that are voted “FOR”, “AGAINST” or “ABSTAIN” on a matter are treated as being present at the Meeting for purposes of establishing a quorum and are also treated as votes cast by the common stock present in person or represented by proxy at the Meeting and entitled to vote on the subject matter.
 
The candidates for election as directors at the Meeting who receive the highest number of affirmative votes present or represented by proxy and entitled to vote at the Meeting will be elected. The approval of the Company’s 2008 Remuneration Report is not required by applicable U.S. law, but is customary for ASX listed companies. The affirmative vote of a majority of shares of the Company’s common stock present or represented by proxy and entitled to vote at the Meeting will constitute approval of the report, but this approval is advisory in nature and will not bind the Board of Directors.
 
Abstentions will not be counted with respect to the election of directors, but will have the effect of negative votes with respect to the advisory vote on the Remuneration Report.
 
A “broker non-vote” occurs when a broker or other nominee does not have discretion to vote shares with respect to a particular proposal and has not received instructions from the beneficial owner of the shares. Generally, brokers have discretion to vote shares on what are deemed to be routine matters. Broker non-votes will be counted for purposes of determining the presence or absence of a quorum for the transaction of business. Broker non-votes will not be counted for purposes of determining the number of votes cast with respect to a proposal.


2


 

Revocability of Proxies
 
If you are a stockholder entitled to vote or CDI holder and you have submitted a proxy or CDI Voting Instruction Form, you may revoke your proxy or CDI Voting Instruction Form at any time before the Meeting by delivering a written revocation to the Corporate Secretary of the Company or by delivering a duly executed proxy or CDI Voting Instruction Form bearing a later date.
 
PROPOSAL ONE — ELECTION OF DIRECTORS
 
Our Board of Directors has been structured as a ‘staggered Board’ comprising three classes of directors with members in each class of directors serving for staggered three-year terms or until his or her successor is duly elected or until his or her earlier death, resignation or removal. The Board of Directors currently consists of two Class I directors (currently Mr. Andrew Denver and Mr. Andrew Jane), whose initial terms expire at this year’s Meeting of stockholders, three Class II directors (currently Mr. Denis Hanley, Dr. Elizabeth Wilson and Mr. Mark Morrisson), whose second term will expire at the Meeting of stockholders to be held in 2011, and two Class III directors (currently Mr. Charles Kiefel and Dr. Colin Adam), whose second term will expire at the Meeting of stockholders to be held in 2010.
 
Two (2) director nominees are seeking to be re-elected at the Meeting to hold office until the Meeting in 2012, or until their successors are duly elected and qualified: Mr. Andrew Denver and Mr. Andrew Jane. All of the nominees are presently directors whose term will expire at the Meeting. For details of the qualifications, skills and experience of each of the relevant directors, refer to the section below titled “Board of Directors”. The nominees are willing to be elected and to serve for the three-year term. Management expects that the nominees will be available for election, but if any nominee is not a candidate at the time the election occurs, it is intended that such proxy will be voted for the election of another nominee or nominees to be designated by the Board of Directors to fill any such vacancy. See also “Management of the Company.”
 
The Board of Directors unanimously recommends that you vote FOR the election of each of the nominated directors. CDN will vote the proxies received by it as directed on the CDI Voting Instruction Form or, if no direction is made in a duly dated, executed and returned CDI Voting Instruction Form, “FOR” this proposal. The election of each director requires a plurality of the shares of Common Stock present and voting at the Meeting.
 
PROPOSAL TWO — ADVISORY VOTE ON 2008 REMUNERATION REPORT
 
The Company is providing stockholders and CDI holders the opportunity to vote in respect of the remuneration report of the Company. The vote on the resolution is advisory in nature and does not bind the Board in any way. If the stockholders do not approve the remuneration report, the Remuneration and Nomination Committee will consider if it should change any of its remuneration policies in the future. The remuneration report comprises the sections set out in this Proxy Statement in the section titled “Compensation of Directors”, “Compensation Discussion and Analysis”, “Compensation Committee Report”, “Summary Compensation Table”, “Grants of Plan-Based Awards During 2008” and “Narrative disclosure to summary compensation table and grants”. As noted above, a vote in relation to the Remuneration Report is not required by applicable U.S. law, but is customary for ASX listed companies.
 
The Board of Directors unanimously recommends that you vote FOR this proposal to approve the Company’s 2008 Remuneration Report. CDN will vote the proxies received by it as directed on the CDI Voting Instruction Form or, if no direction is made in a duly dated, executed and returned CDI Voting Instruction Form, “FOR” this proposal. In order to be adopted as an advisory vote, this proposal must be approved by the affirmative vote of the holders of a majority of the shares of Common Stock present and entitled to vote at the Meeting.


3


 

 
MANAGEMENT OF THE COMPANY
 
The following table sets out the name, age and position of our directors, executive officers and certain significant employees at March 10, 2009:
 
                     
Name
 
Age
 
Position
 
Served Since
 
Mark Morrisson
    47     Chief Executive Officer and Executive Director     2005  
Salesh Balak
    40     Chief Financial Officer     2006  
Cameron Billingsley
    32     Corporate Secretary     2006  
Garry Chambers
    45     Vice President, Operations     2002  
Alastair Hodges, Ph.D. 
    49     Chief Scientist     2002  
Adrian Oates, Ph.D. 
    47     Vice President, Quality and Regulatory     2007  
Andrew Denver
    60     Chairman and Non-executive Director     2002  
Colin Adam, Ph.D. 
    65     Non-executive Director     2006  
Denis Hanley
    61     Non-executive Director     2001  
Andrew Jane
    47     Non-executive Director     2006  
Charles Kiefel
    53     Non-executive Director     2006  
Elizabeth (Jane) Wilson, Ph.D. 
    50     Non-executive Director     2006  
 
Board of Directors
 
Mr. Mark Morrisson BSc. (Hons.)
 
Mr. Morrisson has served as our Chief Executive Officer since July 2005 and has been an executive director since August 2006 and a director of Universal Biosensors Pty Ltd since August 9, 2005. Mr. Morrisson’s term of appointment as a director ends on the date of our 2011 Meeting of stockholders. After training as a biochemist with the University of Queensland in Australia, Mark Morrisson then joined Agen Biomedical Ltd in 1986. Mr. Morrisson became a member of Agen Biomedical Ltd’s global management executive team as Vice President of Marketing in 1992 and left Agen Biomedical Ltd in 1995. More recently in 2005, Mr. Morrisson worked as an advisor and consultant for Thallo Biosciences, a San Francisco based corporate and strategic advisor serving the biotechnology and life sciences industries. Between 2001 and 2005, Mr. Morrisson served as an investment manager for CM Capital Investments Pty Ltd, a Brisbane based Venture Capital Investment Company where he led that firm’s investment rounds into CathRx Ltd and Pharmaxis Ltd. Mr. Morrisson holds a Bachelor of Science Degree in Biochemistry (Hons.).
 
Mr. Andrew Denver BSc. (Hons.), M.B.A., F.A.I.C.D.
 
Mr. Denver has served as our non-executive Chairman since September 2005. Prior to this date, Andrew Denver has served as a non-executive director since December 2002. Andrew Denver is a member of the Remuneration and Nomination Committee, a position he took up after stepping down from the Audit & Compliance Committee in January 2008. Mr. Denver has served as a director of Universal Biosensors Pty Ltd since December 31, 2002. Mr. Denver is seeking re-appointment at the Meeting as a Class I director for a term of three years. Between 2002 and 2005, Mr. Denver was President of Pall Asia, a subsidiary of Pall Corporation formed for the acquisition by Pall Corporation of US Filter’s Filtration and Separations business, where he was also President. Pall Corporation is a technology based filtration, separation and purification multinational company. Andrew Denver is a director of PFM Cornerstone Ltd and is a founder and director of The Principals Funds Management Pty Ltd, a company which helps Australian technology businesses commercialize their technologies. Mr. Denver is a non-executive director of CathRx Ltd and Cochlear Ltd and until October 2008 was also a non-executive director of Anzon Australia Ltd. Mr. Denver graduated from the University of Manchester with a Bachelor of Science Degree (Honors) in Chemistry and achieved a distinction in his M.B.A. at the Harvard Business School and is a Fellow of the Australian Institute of Company Directors.


4


 

Dr. Colin Adam B.E. (Met.), Ph.D.
 
Dr. Adam has been a non-executive director since December 2006 and a director of Universal Biosensors Pty Ltd since July 2002. Dr. Adam’s term of appointment as a director ends on the date of our 2010 Meeting. Dr. Adam is a member of the Remuneration and Nomination Committee. In 2000, Dr. Adam was the Acting Chief Executive of the Commonwealth Scientific and Industrial Research Organization (“CSIRO”), the peak Australian Government body with a mission for technological development and industrial research and development. Between 1996 to 1999, Dr. Adam was Deputy Chief Executive directly responsible for all the CSIRO’s commercial activity. Prior to working with the CSIRO, Dr. Adam’s career has included executive positions within the US aerospace industry for Pratt & Whitney Aircraft in Florida and Allied Corporation in New Jersey. Dr. Adam has served as a member of the Australian Government’s Industry Research and Development Board, the Australian Prime Minister’s Science Engineering and Innovation Council and the Victorian Premier’s Science, Engineering and Technology Taskforce. Dr. Adam is a director of PFM Cornerstone Ltd and is a founder and director of The Principals Funds Management Pty Ltd, a company which helps Australian technology businesses commercialize their technologies. Dr. Adam serves on the Board of Ausmelt Limited and has a Bachelor of Metallurgical Engineering Degree and a Ph.D. in Metallurgy from the University of Queensland.
 
Mr. Denis Hanley A.M., M.B.A., F.C.P.A., F.A.I.C.D.
 
Mr. Hanley has served as a non-executive director since September, 2001 and is a member of the Audit & Compliance Committee. Mr. Hanley’s term of appointment as a director ends on the date of our 2011 Meeting. Mr. Hanley is a qualified accountant and company director with more than 35 years experience in the management of technology-based growth businesses. Mr. Hanley has significant experience in developing and commercializing new technology based Australian corporations to become successful global entities. His experience includes 14 years as chief executive officer of Memtec Limited, growing the start-up company to become an international force in filtration and separations technology, listed on the New York Stock Exchange. Prior to this, Mr. Hanley spent more than a decade at global medical company Baxter Healthcare, both in the U.S. and also as Australian Managing Director. Mr. Hanley has served on the Australian Industry Research and Development Board and various technology councils and roundtables. Denis Hanley is a director of PFM Cornerstone Ltd and is a founder and director of The Principals Funds Management Pty Ltd, a company which helps Australian technology businesses commercialize their technologies. Mr. Hanley is currently non-executive Chairman of Pharmaxis Ltd and CathRx Ltd. Mr. Hanley holds an M.B.A. with High Distinction from Harvard Graduate School of Business, where he was named a Baker Scholar.
 
Mr. Andrew Jane BSc. (Hons.), MSc.
 
Mr. Jane has served as a non-executive director since August 2006 and is Chairman of the Remuneration and Nomination Committee. Andrew Jane was a director of Universal Biosensors Pty Ltd between August 15, 2006 and December 6, 2006. Mr. Jane is seeking re-appointment at the Meeting as a Class I director for a term of three years. In 2003, Mr. Jane joined CM Capital Investments Pty Ltd, a Brisbane based venture capital investment company, as an Investment Manager and was promoted to Partner in 2006. Prior to this, Mr. Jane worked for Lake Technology, an audio technology company as Director of Business Development and Licensing, where he worked closely with Lake Technology’s strategic partner, Dolby Laboratories an audio technology company in San Francisco, and was responsible for a significant number of global licensing deals during his four years there. Prior to Lake Technology, Mr. Jane held R&D management positions of increasing responsibility at AGEN Biomedical and the CSIRO. Mr. Jane is currently a director of Advent Pharmaceuticals Pty Ltd and an observer to the Board of Metastatix, Inc. Andrew Jane received his Master of Science in Instrumentation from the University of Manchester Institute of Science and Technology and holds a Bachelor of Science (Honors) in Physics from St Andrews University in Scotland.
 
Mr. Charles Kiefel B.Com., F.C.A., F.A.I.C.D.
 
Mr. Kiefel has served as a non-executive director since December 2006 and was a director of Universal Biosensors Pty Ltd between September 2002 and December 6, 2006. Charles Kiefel’s term of appointment as


5


 

a director ends on the date of our 2010 Meeting. Mr. Kiefel is member of the Audit & Compliance Committee. Mr Kiefel is a Fellow of the Institute of Chartered Accountants in Australia and a Fellow of the Australian Institute of Company Directors. Mr. Kiefel has more than 20 years experience in finance, investment banking and the investment sector in London with Lazard Bros, New York with Lazard Freres, Sydney with Ord Minnett and with ANZ Investment Bank. Mr. Kiefel is a director of PFM Cornerstone Ltd and is a founder and director of The Principals Funds Management Pty Ltd, a company which helps Australian technology businesses commercialize their technologies. Charles Kiefel is Chairman of the Military Superannuation Board and serves on the advisory boards of two of Australia’s largest private equity funds, Pacific Equity Partners Fund and CHAMP II Fund. Mr. Kiefel is a Director of Business Development for two major US money managers, Turner Investment Partners and LSV Asset Management. Additionally, until his resignation in December 2007, he was also a non-executive director of Pharmaxis Ltd.
 
Dr. Elizabeth Wilson M.B.B.S., M.B.A., F.A.I.C.D.
 
Dr. Wilson has served as a non-executive director since December 2006. Dr. Wilson is Chairman of the Audit & Compliance Committee and until January 2008, a member of the Remuneration and Nomination Committee. Dr. Wilson’s term of appointment as a director ends on the date of our 2011 Meeting. Dr. Wilson is the Finance Director of the Winston Churchill Memorial Trust and was the inaugural Chair of Horticulture Australia Ltd from 2000 to 2004. She is involved in a number of charitable and cultural organizations and has also served on the Queensland Government Biotechnology Taskforce and the boards of Energex Ltd, WorkCover Queensland, AGEN Biomedical Limited and Protagonist Ltd. Dr. Wilson is a member of the Queensland Premier’s Smart State Council and a member of the University of Queensland Senate. She has an M.B.A. from the Harvard Business School where she studied agribusiness and the health sector. Dr. Wilson is the current Chairman of IMBcom Limited, the commercialization company of the Institute for Molecular Bioscience, and is Past President of the Australian Institute of Company Directors — Queensland Division, as well as a director of CathRx Ltd and UQ Holdings Ltd.
 
Executive Officers
 
Mr. Salesh Balak B.A., C.A.
 
Mr. Balak has served as our Chief Financial Officer since November 2006. Prior to joining Universal Biosensors, he was chief financial officer and company secretary of Pearl Healthcare Limited, an ASX listed entity engaged in the manufacturing and healthcare sector. Mr. Balak joined Pearl Healthcare Limited in April 2003 initially as its Group Accounting Manager and was promoted to Chief Financial Officer in June 2004. While at Pearl Healthcare Limited, Mr. Balak was instrumental in the successful acquisition of four businesses and integration of its existing businesses. Prior to joining Pearl Healthcare Limited, Mr. Balak spent 13 years in the Business Services, Audit and Financial Advisory Services divisions of KPMG in both the Melbourne and Fiji offices. He holds a Bachelor of Arts in accounting and economics and is a member of the Institute of Chartered Accountants and Certified Practicing Accountants.
 
Mr. Cameron Billingsley L.L.B. (Hons.), B.A.
 
Mr. Billingsley has served as our Corporate Secretary since February 2006. Mr. Billingsley has been involved with us as a corporate attorney since our incorporation in 2001. Cameron Billingsley is a corporate lawyer and is the principal and founder of PFM Legal Pty Ltd, a company established to provide company secretarial and general counsel services to Australian technology businesses and has been engaged in this business since April 2004. Cameron Billingsley provides his services as Corporate Secretary and general legal counsel to us through PFM Legal Pty Ltd. From January 2001 through April 2004, Mr. Billingsley was a corporate lawyer at Piper Alderman Solicitors in Sydney, Australia. Mr. Billingsley is also a director of The Principals Funds Management Pty Ltd, which help Australian technology businesses commercialize their technologies. Mr. Billingsley holds a Bachelor of Laws (Honors) and Bachelor of Arts from the University of Technology, Sydney in Australia.


6


 

Mr. Garry Chambers
 
Mr. Chambers has served as our Head of Engineering since April 2002 and as Vice President of Operations since September 1, 2006. Prior to joining Universal Biosensors Pty Ltd, Mr. Chambers was a senior engineer with MediSense (UK), one of the first biotechnology companies to produce mass market biosensors. In 1991, Garry Chambers relocated to Australia to join Memtec Limited, a company involved in the operation, design and installation, filtration and separation of products for water supply and waste water recycling plants, to work on sensor technologies. From 1999 to 2001, he was part of a core team based in the United States, developing the glucose sensor technology. Mr. Chambers is an inventor on 13 patents issued and pending.
 
Dr. Alastair Hodges BSc. (Hons.), Ph.D.
 
Dr. Hodges has been working in the field of electrochemical sensors for the last 12 years and has served as our Chief Scientist since April 2002. Dr. Hodges has a BSc. (Hons.) in chemistry and gained a Ph.D. in electrochemistry from the University of Melbourne in 1987. Dr. Hodges worked as a research scientist, then senior and principle research scientist in the Defense Science and Technology Organization and the CSIRO in the fields of electrochemistry and transport processes, particularly involving membranes, until 1995, when he joined Memtec Limited to work on sensor technologies. Memtec was involved in the operation, design and installation, of filtration and separation products for water supply and waste water recycling plants. From 1999 to 2001 Dr. Alastair Hodges led a team that worked in the US on the development of glucose sensor technology. Dr. Hodges has published thirteen papers in refereed journals, is the primary inventor of issued patents in 24 families and has pending patent applications in a further 10 families.
 
Dr. Adrian Oates BSc, MSc (Preliminary), Ph.D.
 
Dr. Oates joined us in September 2007 as Vice President, Quality & Regulatory having spent over 20 years in the device, biological and pharmaceutical health care industries. His early career was as a research scientist and manager as well as head of project management at CSL Limited where a number of intravenous protein based replacement products were developed and commercialized. In 2000, he was appointed as Quality Director to oversee the implementation of the new Good Manufacturing Practices Code. He moved in 2004 to Cochlear Limited as Vice President, Quality & Regulatory. Worldwide registration, accreditation and launch of a new sterile implantable medical device lead to a return to CSL Limited as Quality Director where successful FDA accreditation for Influenza vaccine was obtained. He holds a BSc (Biochemistry/Microbiology), a Master of Science (Preliminary) and a Doctor of Philosophy (Medicine) from Monash University.
 
See also “Management of the Company” and “Management of the Company — Board of Directors.”
 
Involvement in Certain Legal Proceedings
 
There are no legal, governmental or arbitration proceedings pending against us or Universal Biosensors Pty Ltd, which may have a material effect on our business.
 
Corporate Governance
 
We are not listed on a U.S. securities exchange and, therefore, not subject to the corporate governance requirements of any such U.S. exchange, including those relating to independence of directors. For purposes of determining whether our directors are independent under applicable rules and regulations promulgated by the Securities and Exchange Commission, we have chosen to use the definition of “independence” established by the Nasdaq Stock Market under its Marketplace Rule 4200(a)(15), as permitted by such rules and regulations.
 
We have determined that Mr. Jane and Dr. Wilson are independent as defined under the Marketplace Rules of the Nasdaq Stock Market.
 
We have determined that Mr. Morrison is not independent as defined under the Marketplace Rules of the Nasdaq Stock Market because he is the Chief Executive Officer of the Company.


7


 

Finally, we have determined that Messrs. Hanley, Denver and Kiefel and Dr. Adam are not independent as defined under the Marketplace Rules of the Nasdaq Stock Market solely as a result of the following transaction:
 
Our underwriter to the December 4, 2007 renounceable rights issue, Wilson HTM Corporate Finance Pty Ltd, paid A$450,000 for sub-underwriting part of the renounceable rights issue to PFM Cornerstone Ltd., a corporation of which our directors Messrs. Hanley, Denver and Kiefel and Dr. Adam each held issued shares as at December 31, 2007 representing approximately 2.6%, 2.5%, 2.5% and 2.3% interests (excluding granted options), respectively, and of which each is a director and an executive officer. These fees represented more than 5% of the revenues of PFM Cornerstone Ltd. for fiscal year 2007. In addition, PFM Cornerstone Ltd. held 13,376,406 of our issued shares as at December 31, 2007. Because of this transaction involving PFM Cornerstone Ltd. and the positions held by these directors with PFM Cornerstone Ltd., the Board has determined that Messrs. Hanley, Denver, Kiefel and Dr. Adam are not independent.
 
In reaching its conclusions regarding “independent directors” as defined under the Marketplace Rules of the Nasdaq Stock Market, the Board also considered the following relevant transactions:
 
Dr. Elizabeth (Jane) Wilson is the spouse of Mr. Steven Wilson who is a substantial stockholder and officer of the parent company of Wilson HTM Corporate Finance Pty Ltd, the underwriter of the renounceable rights issue in 2007. Wilson HTM Corporate Finance Pty Ltd was paid A$1,626,687 by us in connection with the renounceable rights issue. The Board concluded that this transaction would not interfere with the ability of Dr. Wilson to exercise independent judgment in carrying out her responsibilities as a director.
 
The Board also considered the Company’s payment of A$410,717 for capital raising services in the year ended December 31, 2006 to The Principal Funds Management Pty Ltd., a corporation of which Messrs. Hanley, Denver, Kiefel and Dr. Adam each owns 25%, and of which each is a director. These fees represented more than 5% of the revenues of The Principal Funds Management Pty Ltd. The Board concluded that these transactions would not interfere with the ability of any of these directors to exercise independent judgment in carrying out his responsibilities as a director.
 
We are also subject to the corporate governance requirements of the ASX Listing Rules. Under the ASX guidelines for determination of director independence, the holding of a substantial interest in the Company’s shares is considered to be a matter that may affect independence. ASX guidelines consider the holdings of a shareholder of a company to be substantial if the holdings exceed 5% of outstanding shares of that company. As a result, Messrs. Hanley, Denver, Jane, Kiefel and Dr. Adam may not be considered independent for the purposes of ASX guidelines.
 
Board Committees
 
Our Board of Directors met on twelve occasions during the year ended December 31, 2008 and acted by written consent on three occasions. Each director attended at least 75% of the aggregate of (i) the total number of meetings of the Board; and (ii) the total number of meetings held by all committees of the Board on which he or she served. There are two committees of the Board: the Audit and Compliance Committee and the Remuneration and Nomination Committee.
 
Members of our Board of Directors are encouraged to attend the Meeting of Stockholders if they are available. All members of our Board of Directors attended the Meeting of Stockholders held in 2008.
 
Audit and Compliance Committee
 
The current members of the Audit and Compliance Committee are Mr. Denis Hanley, Mr. Charles Kiefel and Dr. Elizabeth Wilson (chairman). Mr. Andrew Denver stepped down from the Audit and Compliance Committee in January 2008 and joined the Remuneration and Nominating Committee. The Audit and Compliance Committee is governed by a formal charter, a copy of which is available on our website at www.universalbiosensors.com. The Board has determined that neither Mr. Hanley nor Mr. Kiefel meet the criteria for being independent under the Marketplace Rules of the Nasdaq Stock Market. The Board has determined that Dr. Wilson does meet the criteria for being independent under the Marketplace Rules of the


8


 

Nasdaq Stock Market. As noted, Messrs Hanley and Kiefel may also not be regarded as independent under ASX guidelines because of their substantial interest in shares in the Company. During the year ended December 31, 2008, the Committee met on nine occasions.
 
The Board has determined that Mr. Denis Hanley qualifies as an “audit committee financial expert,” as defined under rules and regulations of the Securities and Exchange Commission.
 
Report of the Audit and Compliance Committee
 
The Audit and Compliance Committee’s primary role is to assist the Board of Directors in fulfilling its responsibility for oversight of the Company’s financial and accounting operations.
 
In discharging its responsibility for oversight of the audit process, the Committee obtained from the independent auditors, Pricewaterhouse Coopers, the written disclosure and the letter required by applicable requirements of the Public Company Accounting Oversight Board describing any relationships between the auditors and the Company that might bear on the auditors’ independence consistent with the Independent Standards Board Standard No. 1, “Independence Discussions with Audit and Compliance Committees,” and discussed with the auditors any relationships that might impact the auditors’ objectivity and independence and satisfied itself as to the auditors’ independence.
 
The Committee discussed and reviewed with the independent auditors the communications required by generally accepted auditing standards, including those described in Statement on Auditing Standards No. 61, as amended, “Communication with Audit and Compliance Committees” and discussed and reviewed the results of the independent auditors’ examination of the financial statements for the fiscal year ended December 31, 2008.
 
The Committee reviewed the audited financial statements of the Company as of and for the fiscal year ended December 31, 2008, with management and the independent auditors. Management has the responsibility for preparation of the Company’s financial statements and the independent auditors have the responsibility for examination of those statements. Based upon the above-mentioned review and discussions with management and the independent auditors, the Committee recommended to the Board that the Company’s audited financial statements be included in its Annual Report on Form 10-K for the fiscal year ended December 31, 2008, for filing with the SEC.
 
By the Audit and Compliance Committee:
 
Elizabeth Wilson (chairman)
Denis Hanley
Charles Kiefel
 
Remuneration and Nomination Committee
 
The current members of the Remuneration and Nomination Committee are Dr. Colin Adam, Dr. Andrew Denver and Mr. Andrew Jane (chairman). Dr. Wilson, who was a member of this committee until January 2008, was replaced by Mr. Andrew Denver in January 2008. The Remuneration and Nomination Committee is governed by a formal charter, a copy of which is available on our website at www.universalbiosensors.com. The Board has determined that Dr. Adam and Mr. Denver do not meet the criteria for being independent under the Marketplace Rules of the Nasdaq Stock Market. The Board has determined that Mr. Jane meets the criteria for being independent under the Marketplace Rules of the Nasdaq Stock Market. As noted above, Dr. Adam, Mr. Denver and Mr. Jane may not be regarded as independent under ASX guidelines because of their substantial interest in shares of the Company. The primary functions of the Remuneration and Nomination Committee are to develop and facilitate a process for Board and Director evaluation, assess the availability of Board candidates, make specific recommendations to the Board on remuneration and incentive plans for Directors and senior management, advise the Board on the recruitment, retention and termination policies for


9


 

senior management and undertake a review of the Chief Executive Officer’s performance, at least annually, including recommending to the Board the Chief Executive Officer’s goals for the coming year and reviewing progress in achieving those goals. The Remuneration and Nomination Committee met on four occasions during the year ended December 31, 2008.
 
If necessary, the Remuneration and Nomination Committee may utilize a variety of methods for identifying and evaluating potential nominees to the Board of Directors. Recommendations may come from current Board members, professional search firms, members of management, stockholders or other persons. The Remuneration and Nomination Committee will consider recommendations from any reasonable source, including director nominees recommended by stockholders. Stockholders wishing to suggest potential nominees can do so by contacting the Corporate Secretary. In assessing the qualifications of potential nominees, the Remuneration and Nomination Committee may rely on personal interviews or discussions with the candidate and others familiar with the candidate’s professional background, on third party reference checks and on such other diligence information as is reasonably available.
 
Nominations of persons for election to our Board of Directors may be made at any Meeting of stockholders, or at any special meeting of stockholders called for the purpose of electing directors in accordance with the requirements of our amended and restated certificate of incorporation and amended and restated by-laws. Stockholders wishing to appoint a director must give timely notice thereof in proper written form. To be timely, a stockholder’s notice in the form required by our certificate of incorporation and by-laws must be delivered to or mailed and received at our principal executive offices: (a) in the case of an Meeting, not less than 90 days and not more than 120 days prior to the anniversary date of the immediately preceding Meeting, provided, however, that in the event that the Meeting is called for a date that is not within 30 days before or after such anniversary date, notice by the stockholder in order to be timely must be so received not later than the close of business on the tenth day following the day on which such notice of the date of the Meeting; and (b) in the case of a special meeting of stockholders called for the purpose of electing directors, not later than the close of business on the tenth day following the day on which notice of the date of the special meeting.
 
Compensation Committee Interlocks and Insider Participation
 
The members of the Remuneration and Nomination Committee during fiscal year 2008 were Dr. Colin Adam, Mr. Andrew Denver and Mr. Andrew Jane (chairman). Dr. Elizabeth (Jane) Wilson, who was a member of this committee until January 2008, was replaced by Mr. Andrew Denver in January 2008. Prior to the establishment of our Remuneration and Nomination Committee in 2007, our Board of Directors was responsible for determining executive remuneration. None of our executive officers or employees other than Mr. Mark Morrisson participated in deliberation with respect to executive officer compensation.
 
None of our executive officers serve as a member of the board of directors or compensation committee of any entity that has one or more executive officers who serve on our board of directors or compensation committee. None of the members of our compensation committee have been an officer or employee of us or one of our subsidiaries.
 
For more information on the Committee’s processes and procedures for the consideration and determination of executive and director compensation, see “Compensation Discussion and Analysis” and “Compensation of Directors.”


10


 

Compensation of Directors
 
The following table provides information about the compensation of our directors for the year ended December 31, 2008.
 
                                                         
                            Change in
             
                            Pension
             
                            Value and
             
                            Non-qualified
             
                      Non-Equity
    Deferred
             
    Fees Earned or
    Stock
    Option
    Incentive Plan
    Compensation
    All Other
       
    Paid in Cash
    Awards
    Awards
    Compensation
    Earnings
    Compensation(1)
    Total
 
Name
  A$     A$     A$     A$     A$     A$     A$  
 
Andrew Denver
    140,417                               12,638       153,055  
Dr Colin Adam
    55,000                               4,950       59,950  
Denis Hanley
    55,000                               4,950       59,950  
Andrew Jane
    60,000                                     60,000  
Charles Kiefel
    55,000                               4,950       59,950  
Dr Elizabeth (Jane) Wilson
    60,000                               5,400       65,400  
 
 
(1) Represents compulsory superannuation payment of 9% of base pay. Andrew Jane does not receive superannuation as his directors fees are invoiced by his employer.
 
Our Remuneration and Nomination Committee makes recommendations to the Board of Directors with respect to the remuneration and benefits provided to directors and executive officers. The Board of Directors then determines what levels of director remuneration and benefits are appropriate. Pursuant to the Listing Rules of the ASX, our stockholders have approved an aggregate remuneration pool available to non-executive directors of A$700,000 per annum. The annual remuneration payable to our non-executive directors is currently comprised of:
 
  •  a base fee of A$150,000 per annum for the chairman and A$50,000 for other non-executive directors;
 
  •  an additional fee for directors serving on sub-committees, currently A$5,000 per annum and an additional A$5,000 for each chairman of such sub-committees; and
 
  •  statutory superannuation for the independent non-executive directors, which is currently 9% of the base fee (other than Mr. Jane who does not receive superannuation as his directors fees are invoiced by his employer).
 
In addition, a director may be paid all traveling and other expenses properly incurred in attending meetings of directors or committees or stockholder meetings or otherwise in connection with the execution of his or her duties.
 
Code of Ethics
 
We have adopted a Code of Ethics for our Chief Executive Officer and Chief Financial Officer. The Code of Ethics is available on our website at www.universalbiosensors.com. We intend to satisfy any disclosure requirement under item 5.05 of Form 8-K regarding an amendment to, or waiver from, a provision of the Code of Ethics for our Chief Executive Officer and Chief Financial Officer, by posting such information on our website at www.universalbiosensors.com.


11


 

 
EXECUTIVE COMPENSATION
 
Compensation Discussion and Analysis
 
Principles used to determine the nature and amount of remuneration
 
The objective of our executive reward framework is to ensure reward for performance is competitive and appropriate for the results delivered. The framework aligns executive reward with achievement of strategic objectives and the creation of value for stockholders and conforms to market best practice for delivery of reward. Our performance depends upon the quality of our directors and executives. In order to attract, motivate and retain highly skilled directors and executives, we embody the following principles in our remuneration framework:
 
  •  provide competitive remuneration to attract, motivate and retain high caliber directors and executives with appropriate skills and experience;
 
  •  remunerate with a mix of short and long term components;
 
  •  remunerate executives according to individual performance and pre-determined benchmarks through cash bonuses; and
 
  •  link executive remuneration to stockholder value through options.
 
The Remuneration and Nomination Committee has processes in place to review the performance of the Board of Directors and our senior executives. Our Remuneration and Nomination Committee takes into consideration elements such as the following in setting compensation policies:
 
  •  peer group comparisons with our financial performance;
 
  •  regulatory requirements;
 
  •  rate of employee turnover;
 
  •  content and effectiveness of our employee training;
 
  •  results of any employee surveys; and
 
  •  ability to retain and attract new employees.
 
Corporate performance is also taken into account in setting compensation policies and making compensation decisions.
 
Our executive remuneration comprises of separate and distinct components. The framework provides a mix of fixed pay and a blend of short and long-term incentives. As executives gain seniority with the group, the balance of this mix shifts to a higher proportion of “at risk” rewards such as bonuses and employee options. The executive remuneration framework currently has four components:
 
  •  base pay;
 
  •  short-term performance incentives in the form of cash bonuses;
 
  •  long-term incentives through participation in our employee stock option plan (“Employee Option Plan”); and
 
  •  statutory superannuation.
 
The combination of these comprises the executive’s total remuneration.
 
Base pay and cash bonuses are paid in cash. Options, which constitute the current form of long-term equity incentive, take the form of options granted under our Employee Option Plan. Executive remuneration has provided substantial grants of stock options in order to promote share ownership as a direct means of aligning the interests of executive officer’s with the interests of our stockholders.


12


 

Base pay
 
Executives are offered a base pay that comprises the fixed component of their remuneration. Base pay is structured as a total employment cost package, which may be delivered as a combination of cash and prescribed non-financial benefits at the executives’ discretion. Base pay is provided to meet competitive salary norms. Base pay for senior executives is reviewed annually to ensure the executive’s pay is competitive with the market. An executive’s pay is also reviewed on promotion. There is no guaranteed base pay increases included in any senior executives’ contracts. In setting base salaries, consideration is given to salary compensation of executive officers within our industry and the performance of the executive in previous years. The industry comparisons are used for guidance purposes only. It is the intention of the Remuneration and Nomination Committee to pay base salaries to our executive officers that are commensurate with their qualifications and demonstrated performance that bring continuing and increasing value to our stockholders.
 
Short-term incentives — Cash bonuses
 
If the executive achieves pre-determined milestones as set by the Remuneration and Nomination Committee, a cash bonus, up to a maximum amount for each executive set by the Remuneration and Nomination Committee, may be paid to the relevant executive. The Remuneration and Nomination Committee may also decide to pay discretionary bonuses to executive depending on their performance during the financial year. The cash bonuses are awarded to reward superior performance against short-term goals. We believe that paying such cash bonuses will:
 
  •  promote the growth, profitability and expense control necessary to accomplish corporate strategic long-term plans;
 
  •  encourage superior results by providing a meaningful incentive; and
 
  •  support teamwork among employees.
 
If payable, cash bonuses are payable in the first quarter of each year. Each executive has a maximum potential cash bonus set by the Remuneration and Nomination Committee and determined depending on the accountabilities of the role and impact on the organization.
 
Each year, the Remuneration and Nomination Committee considers the appropriate targets and key performance indicators to link short-term incentives and the level of payout if targets are met. This includes setting any maximum cash bonuses that may be paid to an executive, and minimum levels of performance to trigger payment of short-term incentives.
 
For the year ended December 31, 2008, the key performance indicators linked to short-term incentives were based on Group, departmental and personal objectives. The key performance indicators required performance in achieving specific targets as well as other key, strategic non-financial measures linked to drivers of performance in future reporting periods. For the year ending December 31, 2009, the key performance indicators are based on the same principles as the preceding year.
 
The Remuneration and Nomination Committee is responsible for assessing whether the key performance indicators are met. To help make this assessment, the Remuneration and Nomination Committee receives detailed reports on performance from management.
 
The cash bonus payments may be adjusted up or down in line with under or over achievement against the target performance levels. This is at the discretion of the Remuneration and Nomination Committee.
 
Long-term incentives — Options
 
Our long term incentives currently consist of stock option grants. Our Employee Option Plan was adopted in 2004 and approved by our stockholders in October 2006. The Employee Option Plan permits our Board to grant employee stock options to our employees, directors and consultants. The total number of shares that may be issued under the Employee Option Plan is such maximum amount permitted by law and the Listing Rules of the ASX and the limits imposed on our authorized capital in our amended and restated certificate of


13


 

incorporation. The overall objective for our Employee Option Plan is to provide an equitable and competitive means to reward our executive and other officers for their contribution to our long-range success. Our goal is to meet the following objectives:
 
  •  link each participant’s remuneration to our long-term success through the appreciation of stock price;
 
  •  align the interests of our officers with the interests of our stockholders, by linking the long-term value of the compensation to stockholder returns;
 
  •  generally provide annual grants of options that are market competitive; and
 
  •  improve our ability to attract and retain officers.
 
The value of options granted is determined at the time of Board of Directors approval to grant and there is a direct relationship between the value of a stock option and the market price of our common stock. We believe that granting stock options is an effective method of motivating our executive and other officers to manage our business in a manner consistent with the interest of our stockholders.
 
The grant of stock options to our officers is based primarily on their performance, title and base pay. Options granted to date have had a ten-year term and generally vest in equal tranches over three years. Our policies for allocating compensation between long-term incentives (granting of options) and currently paid out compensation (base pay and short-term incentives) is to achieve the goals set above. The granting of options is currently the only form of non-cash compensation provided by us. Currently, the allocation between long-term and short term incentives is determined by the Remuneration and Nomination Committee having regard to the seniority and experience of the employee.
 
Stock-option awards are generally granted annually in conjunction with the review of the performance of our executive and other officers.
 
Other remuneration — Superannuation
 
As required by Australian law, we contribute to standard defined contribution superannuation funds on behalf of all employees at an amount up to nine percent of each such employee’s salary. Superannuation is a compulsory savings program whereby employers are required to pay a portion of an employee’s remuneration to an approved superannuation fund that the employee is typically not able to access until they are retired. We permit employees to choose an approved and registered superannuation fund into which the contributions are paid.
 
Overview of the compensation process
 
The composition of compensation for our executive officers includes: base pay, cash bonus, stock-based awards and superannuation. The elements of executive compensation are discussed at the meetings of our Remuneration and Nomination Committee. During the end or beginning of each year, the Remuneration and Nomination Committee discusses the base salaries and cash bonus plans for the next year for our executive officers, and makes recommendations to the Board of Directors for its approval. The Board of Directors usually approves the base pays and cash bonus plan recommended by the Remuneration and Nomination Committee; though if it does not, it could ask the Remuneration and Nomination Committee to prepare revised recommendations. At or about the same time the Remuneration and Nomination Committee subject to the approval of the Board of Directors grants stock-based awards to our executive and other officers. Under Australian Law, options granted to directors (who may or not be executives) require stockholder approval.
 
As part of the Remuneration and Nomination Committee’s process, the Managing Director/Chief Executive Officer meets with our Human Resources Manager, and reviews the elements of each executive officer’s (excluding the Managing Director/Chief Executive Officer’s) compensation during the preceding years. Typically, the Human Resources Manager makes compensation recommendations to the Managing Director/Chief Executive Officer for each of our executive officers (excluding the Managing Director/Chief Executive Officer’s compensation). The Managing Director/Chief Executive Officer then presents these recommendations to the Remuneration and Nomination Committee. The Chairman of the Remuneration and


14


 

Nomination Committee may liaise with the Human Resources Manager whilst reviewing the Managing Director/Chief Executive Officer’s compensation. Our executive officers are not present when our Human Resources Manager makes her recommendations or during the Remuneration and Nomination Committee’s deliberations on the compensation of our executive officers.
 
Compensation Committee Report
 
The Remuneration and Nomination Committee have reviewed and discussed the information described under the caption “Compensation Discussion and Analysis” with members of management. Based on our review and discussion with management, we recommend to the Board of Directors that the Compensation Discussion and Analysis be included in this Proxy Statement.
 
Members of the Remuneration and Nomination Committee
 
Mr. Andrew Jane (chairman)
Dr. Colin Adam
Mr. Andrew Denver
 
You should not consider this report to be “soliciting materials” or to be “filed” with the SEC. It also is not subject to the liabilities of section 18 of the Exchange Act. In addition, this report shall not be deemed incorporated by reference into any prior or subsequent filing by us under U.S. federal securities laws, except to the extent that we specifically incorporate it by reference into a document filed by us under U.S. federal securities laws.
 
Summary Compensation Table
 
Our named executives are all employed by our wholly owned subsidiary, Universal Biosensors Pty Ltd.
 
                                                 
                      Option
    All Other
       
Name and Principal
        Salary
    Bonus(2)
    Awards(1)
    Compensation(3)
    Total
 
Position
  Year     A$     A$     A$     A$     A$  
 
Mark Morrisson
    2008       297,969       19,200       80,535       30,620       428,324  
Managing Director/Chief Executive Officer(4)
    2007       274,531       42,250       79,950       24,708       421,439  
Salesh Balak
    2008       216,250       28,600       84,527       21,263       350,640  
Chief Financial Officer
    2007       173,959       20,000       92,924       15,656       302,539  
Alastair Hodges
    2008       267,637       13,500       44,093       25,887       351,117  
Chief Scientist
    2007       239,853       20,000       18,682       21,587       300,122  
Garry Chambers
    2008       264,193       13,500       44,093       25,586       347,372  
Vice President, Operations
    2007       200,450       20,000       18,682       18,041       257,173  
Adrian Oates
    2008       261,458       13,125       162,475       23,531       460,589  
Vice President, Quality and Regulatory(5)
    2007       72,917             64,230       6,563       143,710  
 
 
(1) In accordance with SFAS 123(R), the fair value of the option grants was estimated on the date of each grant using the Trinomial Lattice model which is the equivalent of the Black-Scholes option pricing model.
 
(2) Amounts reported in this column represent the cash annual incentive award for 2008 performance under our annual incentive plan. Bonus payments were approved by our Board of Directors after December 31, 2008.
 
(3) Represents compulsory superannuation payment of 9% of base pay.
 
(4) No directors’ fees are payable to Mr. Morrisson in addition to his executive remuneration set out above.
 
(5) Dr. Adrian Oates commenced his employment with us in September 2007.


15


 

 
Grants of Plan-Based Awards During 2008
 
The following table provides information regarding the plan-based awards that we made to the named executive officers during the year ended December 31, 2008.
 
                                                                                         
                                              All
                Grant
 
                                              Other
    All Other
          Date
 
                                              Stock
    Option
          Fair
 
                                              Awards:
    Awards:
          Value of
 
                                              Number of
    Number of
    Exercise or
    Stock and
 
          Estimated Future Payouts Under Non-Equity Incentive Plan Awards     Estimated Future
    Shares
    Securities
    Base Price
    Option/
 
                Target
          Payouts Under Equity Incentive Plan Awards     of Stock
    Underlying
    of Option
    SAR
 
    Grant
    Threshold
    Grant
    Maximum
    Threshold
    Target
    Maximum
    or Units
    Options(1)
    Awards
    Awards(2)
 
Name
  Date     A$     A$     A$     #     #     #     #     #     (A$/Sh)     A$  
 
Mark Morrisson
    17/03/2008                                                 150,000       0.89       0.59  
Salesh Balak
    17/03/2008                                                 100,000       0.89       0.59  
Alastair Hodges
    17/03/2008                                                 100,000       0.89       0.59  
Garry Chambers
    17/03/2008                                                 100,000       0.89       0.59  
Adrian Oates
                                                                 
 
 
(1) The stock option awards shown in the table above are stock options that were awarded to the named executive officers on March 17, 2008. All options granted to employees in 2008 vest in three equal tranches over three years with the first tranche vesting on December 31, 2008, the second tranche vesting on December 31, 2009 and the third tranche vesting on December 31, 2010.
 
(2) The fair value of the option grants were estimated on the date of each grant using the Trinomial Lattice model which is the equivalent of the Black-Scholes pricing model.
 
Narrative disclosure to summary compensation table and grants
 
Employee Option Plan
 
Our Employee Option Plan was adopted by the Board of Directors in 2004 and approved by our stockholders in October 2006. The Employee Option Plan permits our Board to grant stock options to our employees, directors and consultants. The total number of shares that may be issued under the Employee Option Plan is such maximum amount permitted by law and the Listing Rules of ASX. When exercisable, each option is convertible into one share of common stock at an exercise price determined on the date of grant. The contractual life of each option granted is ten years. No option holder has any right under the option to participate in any other issues of shares of our common stock or any other entity without first having exercised the options. The exercise price and any exercise conditions are determined by the Board at the time of grant of the options. Any exercise conditions must be satisfied before the options vest and become capable of exercise. The options lapse on such date determined by the Board at the time of grant or earlier in accordance with the Employee Option Plan. Options granted to date have had a ten year term and generally vest in equal tranches over three years. Options may be subject to adjustment in the event of a stock split, stock dividend, consolidation or other change in the structure of our capitalization. Options carry no dividend or voting rights.
 
Executive Service Agreements
 
Remuneration and other terms of employment for the executive officers are formalized in executive service agreements. The terms and conditions of each of the employment agreements with our executive officers who continued to serve at December 31, 2008 are substantially similar, a summary of which is set out below:
 
  •  the executive must devote his time and attention exclusively to our business and affairs and the business and affairs of Universal Biosensors Pty Ltd;
 
  •  the executive is bound by customary confidentiality, intellectual property assignment and non competition clauses;
 
  •  the executive’s salary is to be reviewed on an annual basis;


16


 

 
  •  whilst there is no provision or contractual right to receive further compensation, the executive may be entitled to a discretionary cash bonus or be granted stock options under the Employee Option Plan as recommended by the Remuneration and Nomination Committee and determined by our Board of Directors from time to time;
 
  •  each party has the right to terminate the agreement by giving three months notice to the other party;
 
  •  we may also terminate the agreement, at any time with reasonable notice, if the executive is mentally or physically unfit to perform the executive’s duties for a total of two months in any 12 month period or, with immediate effect for cause, for default by the executive in the performance of the executive’s responsibilities or the discharge of the executive’s duties, for fraudulent or dishonest conduct by the executive or intemperate use of alcohol or drugs by the executive or conviction of the executive for the commission of a felony or willful or intentional injury to our business or affairs; and
 
  •  each agreement, with the exception of the agreement with Dr. Oates, will terminate automatically on a date specified in the executive employment agreement unless extended by us from time to time. If the parties do not expressly extend the agreement, the executive’s employment will automatically extend for a further 12 months on the same terms. Dr. Oates’ agreement does not have a specific end date and terminates with notice in accordance with its terms.
 
Subject to applicable law, other than payments during the notice period and any outstanding annual leave and long service leave entitlements, no additional payments are payable on termination or change of control. All contracts with executives may be terminated early by either party with three months notice or immediately for cause.
 
Outstanding Equity Awards at Fiscal Year-End
 
The following table provides information as of December 31, 2008 regarding equity awards, including unexercised stock options that had not vested, for each of the named executive officers.
 
                                     
                Equity
           
                Incentive
           
                Plan
           
                Awards:
           
    Number of
    Number of
    Number of
           
    Securities
    Securities
    Securities
           
    Underlying
    Underlying
    Underlying
    Option
     
    Unexercised
    Unexercised
    Unexercised
    Exercise
    Option
    Options (#)
    Options (#)
    Unearned
    Price
    Expiration
Name
  Exercisable     Unexercisable     Options (#)     (A$)     Date
 
Mark Morrisson
    960,559                   0.35     December 31, 2015
      30,000       15,000             1.18     March 22, 2017
      50,000       100,000             0.89     March 16, 2018
Salesh Balak
    138,666       69,334             1.18     March 22, 2017
      33,333       66,667             0.89     March 16, 2018
Alastair Hodges
    768,447                   0.30     December 30, 2013
      21,749       14,499             0.35     December 31, 2015
      24,000       12,000             1.18     March 22, 2017
      33,333       66,667             0.89     March 16, 2018
Garry Chambers
    576,336                   0.30     December 30, 2013
      21,749       14,499             0.35     December 31, 2015
      24,000       12,000             1.18     December 31, 2015
      33,333       66,667             0.89     March 16, 2018
Adrian Oates
    133,333       266,667             1.20     September 18, 2017


17


 

Option Exercises and Stock Vested
 
There have been no exercises of stock options, SARs or similar instruments, or vesting of stock, including restricted stock, restricted stock units or similar instruments, during fiscal year 2008 by any named executive officer.
 
Pension benefits
 
We do not provided pension benefits to our named executives. Instead, as required by Australian law, we contribute to standard defined contribution superannuation funds on behalf of all employees at an amount up to nine percent of each such employee’s salary. Superannuation is a compulsory savings program whereby employers are required to pay a portion of an employee’s remuneration to an approved superannuation fund that the employee is typically not able to access until they are retired. We permit employees to choose an approved and registered superannuation fund into which the contributions are paid.
 
Nonqualified Defined Contribution and Other Nonqualified Deferred Compensation Plans
 
We do not maintain any non-qualified defined contribution or deferred compensation plans.
 
Potential payments upon Termination or Change-in-control
 
See “Executive Compensation — Narrative disclosure to summary compensation table and grants — Executive service agreements.”
 
Equity Compensation Plan Information
 
Set out below are details of our Employee Option Plan as at December 31, 2008.
 
                         
    Equity Compensation Plan Information  
    Number of Securities to be
    Weighted Average Exercise
       
    Issued Upon Exercise of
    Price of Outstanding
    Number of Securities
 
    Outstanding Options,
    Options, Warrants and Rights
    Remaining for Future
 
Plan Category
  Warrants and Rights     (A$)     Issuance  
 
Equity compensation plans approved by security holders
    6,373,284       0.66       (1 )
Equity compensation plans not approved by security holders
                (1 )
                         
Total
    6,373,284       0.66          
                         
 
 
(1) The number of employee options able to be granted is limited to the amount permitted to be granted at law, the ASX Listing Rules and by the limits on our authorized share capital in our certificate of incorporation. The Listing Rules of ASX generally prohibits companies whose securities are quoted on ASX from issuing securities exceeding 15% of issued share capital in any 12 month period, without stockholder approval.
 
INDEPENDENT PUBLIC ACCOUNTANTS
 
Appointment of Independent Registered Public Accounting Firm
 
Our Audit Compliance Committee has appointed Pricewaterhouse Coopers as our independent public accountants for the fiscal year ended December 31, 2009. Representatives of Pricewaterhouse Coopers will be present at the Meeting, will have the opportunity to make a statement if such representative desires to do so, and will be available to respond to appropriate questions.


18


 

Changes in and Disagreements with Accountants on Accounting and Financial Disclosure
 
None.
 
Audit Fees
 
Pricewaterhouse Coopers audited our financial statements for the year ended December 31, 2008.
 
                     
        Year Ended December 31  
        2008
    2007
 
        A$     A$  
 
(a) Audit Fees
                   
    Annual Financial Statements     175,769       311,500  
    Form 10-Q     127,000       112,220  
                     
          302,769       423,720  
(b) Audit-Related Fees
                   
    Government Grant Audit     6,900       3,500  
                     
          6,900       3,500  
(c) Tax Fees
                   
    Tax Returns     35,300       49,500  
    Other tax Compliance and Advisory Services           94,954  
                     
          35,300       144,454  
(d) All Other Fees
                   
    Remuneration for Other Services     99,500        
                     
          99,500        
                     
Total
    444,469       571,674  
                 
 
All audit and non-audit services to be performed by the Company’s independent accountant must be approved in advance by the Audit and Compliance Committee. The Audit and Compliance Committee may delegate to one member of the Audit and Compliance Committee or the Chief Financial Officer the authority to grant pre-approvals with respect to non-audit services. For audit services, each year the independent accountant provides the Audit and Compliance Committee with an engagement letter outlining the scope of proposed audit services to be performed during the year, which must be formally accepted by the Committee before the audit commences. The independent accountant also submits an audit services fee proposal, which also must be approved by the Committee before the audit commences.
 
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
 
The following table presents certain information known to us regarding beneficial ownership of our shares of common stock as of March 10, 2009 by the following persons:
 
  •  each person known by us to be the beneficial owner of more than 5% of our common stock;
 
  •  our executive officers;
 
  •  our directors; and
 
  •  our executive officers and directors as a group.
 
Beneficial ownership is determined according to the rules of the Securities and Exchange Commission and generally means that a person has beneficial ownership of a security if he or she possesses sole or shared voting or investment power of that security, and includes options and warrants that are exercisable within 60 days. Information with respect to beneficial ownership has been furnished to us by each director, executive officer and owner of 5% or more of our shares. Holders of our CDIs have beneficial ownership of an equivalent number of our shares. Unless otherwise indicated, to our knowledge, each holder of our CDIs possesses sole power to direct CDN how to vote and has investment power over the shares listed, except for shares owned jointly with that person’s spouse.


19


 

The table below lists applicable percentage ownership based on 156,976,936 shares of common stock outstanding as of March 10, 2009 and 2,877,835 options to purchase our shares that are exercisable within 60 days of March 10, 2009. Options to purchase our shares that are exercisable within 60 days of March 10, 2009 are deemed to be beneficially owned by the person holding these options for the purpose of computing percentage ownership of that person but not for the purpose of calculating the percentage ownership of any other holder.
 
Unless otherwise indicated in the table below, the address for each of the persons listed in the table below is c/o Universal Biosensors, Inc., 1 Corporate Avenue, Rowville, Victoria 3178.
 
                 
Name and Address
  Number of
    Percentage
 
of Beneficial Owner
  Shares(1)     of Class  
 
Mark Morrisson(2)
    1,040,559       *  
Salesh Balak(3)
    171,999       *  
Cameron Billingsley(4)
    200,000       *  
Garry Chambers(5)
    2,420,671       1.54 %
Alastair Hodges Ph.D.(6)
    3,910,444       2.48 %
Adrian Oates Ph. D.(7)
    133,333       *  
Andrew Denver(8)
    7,932,005       5.05 %
Colin Adam Ph.D(9)
    6,626,951       4.22 %
Denis Hanley(10)
    8,303,994       5.29 %
Andrew Jane(11)
    17,794,384       11.34 %
Charles Kiefel(12)
    5,844,005       3.72 %
Elizabeth Wilson(13)
    1,342,700       *  
Total Directors and Executives as a group (11 persons)
    55,521,045       34.73 %
Johnson & Johnson Development Corporation(14)
    18,231,729       11.61 %
CM Capital Venture Trust No. 3(15)
    17,794,384       11.34 %
PFM Cornerstone Ltd(16)
    13,476,406       8.58 %
George Kepper Superannuation Fund/George Kepper(17)
    8,582,636       5.47 %
 
 
Represents beneficial ownership of less than one percent of our outstanding ordinary shares.
 
(1) Includes shares issuable pursuant to options exercisable within 60 days of March 10, 2009. The figures represent the amounts last notified to us unless otherwise stated. The relevant stockholders may have acquired or disposed of shares since the last notification that are not reflected.
 
(2) Includes 1,040,559 options exercisable within 60 days of March 10, 2009.
 
(3) Includes 171,999 options exercisable within 60 days of March 10, 2009.
 
(4) A trust of which Cameron Billingsley is a potential beneficiary holds 200,000 shares in the form of CDIs.
 
(5) Includes: (i) 1,750,755 shares in the form of CDIs Garry Chambers holds directly; and (ii) 669,916 employee options exercisable within 60 days of March 10, 2009.
 
(6) Includes: (i) 3,048,416 shares in the form of CDIs Alastair Hodges holds directly; and (ii) 862,028 employee options exercisable within 60 days of March 10, 2009.
 
(7) Includes 133,333 options exercisable within 60 days of March 10, 2009.
 
(8) Includes: (i) 1,087,425 shares in the form of CDIs Andrew Denver holds directly; (ii) 1,181,812 shares in the form of CDIs held by a trust of which Andrew Denver is a potential beneficiary; (iii) 5,662,768 shares in the form of CDIs held by The Principals Cornerstone Fund Pty Ltd on trust for Andrew Denver.
 
(9) Includes: (i) 964,183 shares in the form of CDIs held by a superannuation fund of which Colin Adam is a potential beneficiary; (ii) 5,662,768 shares in the form of CDIs held by The Principals Cornerstone Fund Pty Ltd on trust for Colin Adam.


20


 

 
(10) Includes: (i) 2,313,230 shares in the form of CDIs which Denis Hanley holds directly; (ii) 279,105 shares in the form of CDIs held by a superannuation fund of which Denis Hanley is a potential beneficiary and 48,889 shares in the form of CDIs held by a trust of which Denis Hanley is a potential beneficiary; (iii) 5,662,770 shares held by The Principals Cornerstone Fund Pty Ltd on trust for Denis Hanley.
 
(11) Includes: (i) 14,286,272 shares in the form of CDIs held by CM Capital Investments Pty Ltd as trustee of CM Capital Venture Trust No. 3; and (ii) 3,508,112 shares in the form of CDIs held by CM Capital Investments Pty Ltd as trustee of CM Capital 3A. Andrew Jane is a partner of CM Capital Investments Pty Ltd. Andrew Jane may be taken to have an indirect pecuniary interest in an indeterminate portion of all shares of common stock held by CM Capital Investments Pty Ltd as trustees for CM Capital Venture Trust No. 3 and CM Capital 3A . Andrew Jane disclaims beneficial ownership in such shares, except to the extent of his pecuniary interest therein.
 
(12) Includes: (i) 181,237 shares in the form of CDIs Charles Kiefel holds directly; and (ii) 5,662,768 shares in the form of CDIs The Principals Cornerstone Fund Pty Ltd holds on trust for Charles Kiefel.
 
(13) Includes: (i) 1,300,000 shares in the form of CDIs Elizabeth (Jane) Wilson holds directly; and (ii) 42,700 shares in the form of CDIs held as trustee.
 
(14) The address of Johnson & Johnson Development Corporation is 410 George Street, New Brunswick, NJ 08901, US.
 
(15) Includes (i) 14,286,272 shares in the form of CDIs held by CM Capital Investments Pty Ltd as trustee of the CM Capital Venture Trust No. 3; and (ii) 3,508,112 shares in the form of CDIs held by CM Capital Investments Pty Ltd as trustee of CM Capital 3A. The address of CM Capital Investments Pty Ltd is Level 9, 545 Queen Street, Brisbane QLD 4000, Australia.
 
(16) The address of PFM Cornerstone Ltd is PO Box Q92 Queen Victoria Building NSW 1230, Australia. Each of Messrs. Adam, Denver, Hanley and Kiefel is a non-controlling shareholder, director and executive officer of PFM Cornerstone Ltd, none of whom has investment control.
 
(17) George Kepper Superannuation Fund’s shares in the form of CDIs are held on trust by Kaasim Pty Ltd. Mr. George Kepper is the primary beneficiary of the George Kepper Superannuation Fund. The address of the George Kepper Superannuation Fund/ George Kepper is 266-268 Maroondah Highway Mooroolbark Victoria 3138, Australia.
 
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
 
Transactions with Related Persons
 
Each of our executive officers is a party to an executive service agreement with us. See “Executive Compensation — Narrative disclosure to summary compensation table and grants — Executive Service Agreements.” In addition, we have entered into indemnification agreements with our directors and certain of our executive officers in addition to the indemnification provided for in our amended and restated certificate of incorporation and our amended and restated by-laws.
 
Since 2004, PFM Legal Pty Ltd has been engaged to provide general legal and some book keeping services to Universal Biosensors Pty Ltd pursuant to a standard legal letter of engagement. Since February 26, 2007, PFM Legal Pty Ltd has provided the services of the principal of PFM Legal Pty Ltd, Mr. Cameron Billingsley, as our Corporate Secretary. PFM Legal Pty Ltd was paid approximately A$192,970, A$376,277, and A$395,682 for the years ended December 31, 2008, 2007 and 2006, respectively in connection with the provision of general legal and book keeping services to Universal Biosensors Pty Ltd.
 
Related Party Transaction Policy and Procedure
 
Pursuant to our Bylaws, a majority of disinterested directors or stockholders will be required to approve any material related party transactions involving our executive officers or directors. Additionally, we will seek approval of stockholders in relation to any material related party transactions as may be required under the Listing Rules of ASX.


21


 

 
OTHER MATTERS
 
Beneficial Ownership Reporting Compliance
 
Section 16(a) of the Exchange Act requires that our executive officers and directors and other persons who beneficially own more that 10% of a registered class of our equity securities file with the SEC reports of ownership and reports of changes in ownership of shares and other equity securities. Such executive officers and directors and other persons who beneficially own more that 10% of a registered class of our equity securities are required by the SEC to furnish us with copies of all Section 16(a) filed by such reporting persons.
 
Based solely on our review of such forms furnished to us we believe that all filing requirements applicable to our executive officers, directors and other persons who beneficially own more that 10% of a registered class of our equity securities were complied with in the financial year ended December 31, 2008.
 
2010 Stockholder Proposals
 
Under Rule 14a-8 under the Securities Exchange Act of 1934, as amended, some stockholder proposals may be eligible for inclusion in our 2010 proxy statement. These stockholder proposals must be submitted, along with proof of ownership of our stock in accordance with Rule 14a-8(b)(2), to our corporate headquarters, in care of our Corporate Secretary. We must receive all submissions no later than December 14, 2009. We strongly encourage any stockholder interested in submitting a proposal to contact our Corporate Secretary in advance of this deadline to discuss the proposal, and stockholders may want to consult knowledgeable counsel with regard to the detailed requirements of applicable securities laws. Submitting a stockholder proposal does not guarantee that we will include it in our proxy statement. The Board reviews all stockholder proposals.
 
Alternatively, under our Bylaws, if a stockholder does not want to submit a proposal for the 2010 meeting for inclusion in our proxy statement under Rule 14a-8, or intends to nominate a person as a candidate for election to the Board directly (rather than through our Nominating and Corporate Governance Committee), the stockholder may submit the proposal or nomination to our Corporate Secretary between December 14, 2009 and January 13, 2010. However, if the date of the 2010 meeting is changed by more than 30 days from the anniversary of the 2009 meeting, our Corporate Secretary must receive the notice no later than the close of business on the tenth (10th) day following the day on which such notice of the date of the annual meeting was mailed or such public disclosure of the date of the annual meeting was made, whichever first occurs.
 
Stockholders who intend to nominate an individual for election to the Board or to bring any other business before a meeting of stockholders must follow the procedures outlined in Sections 4.10 and/or 4.11 of Article IV of our Bylaws. We will not entertain any proposals or nominations at the annual meeting that do not comply with these requirements. If the stockholder does not also comply with the requirements of Rule 14a-4(c)(2) under the Securities Exchange Act of 1934, as amended, we may exercise discretionary voting authority under proxies that we solicit to vote in accordance with our best judgment on any such stockholder proposal or nomination. Our Bylaws are posted on our Web site at www.universalbiosensors.com in the “Corporate Governance” section under “Investor information.” To make a submission or to request a copy of our Bylaws, stockholders should contact our Corporate Secretary.
 
Other Business
 
Management is not aware of any matters to be presented for action at the Meeting, except matters discussed in the Proxy Statement. If any other matters properly come before the meeting, it is intended that the shares represented by proxies will be voted in accordance with the judgment of the persons voting the proxies.
 
SHAREHOLDER COMMUNICATIONS WITH BOARD OF DIRECTORS
 
Any stockholder who wishes to send any communications to the Board or to individual directors should deliver such communications to the Company’s executive offices, 1 Corporate Avenue, Rowville VIC 3178,


22


 

Attention: Corporate Secretary (companysecretary@universalbiosensors.com). Any such communication should indicate whether the communication is intended to be directed to the entire Board or to a particular director(s), and must indicate the number of shares of common stock beneficially owned by the stockholder. The Corporate Secretary will forward appropriate communications to the Board and/or the appropriate director(s). Inappropriate communications include correspondence that does not relate to the business or affairs of the Company or the functioning of the Board or its committees, advertisements or other commercial solicitations or communications, and communications that are frivolous, threatening, illegal or otherwise not appropriate for delivery to directors.
 
AVAILABILITY OF FORM 10-K
 
We are providing without charge to each person solicited by this Proxy Statement a copy of our Annual Report, including our financial statements but excluding the exhibits to Form 10-K. The Annual Report includes a list of the exhibits that were filed with the Form 10-K, and we will furnish a copy of any such exhibit to any person who requests it upon the payment of our reasonable expenses in providing the requested exhibit. For further information, please contact our Corporate Secretary, Cameron Billingsley at +612 8115 9801 or write us at 1 Corporate Avenue, Rowville VIC 3178. You may also send an email to us at companysecretary@universalbiosensors.com. Our Annual Report on Form 10-K and our other filings with the SEC, including the exhibits, are also available for free on the SEC’s Internet site (http://www.sec.gov).
 
WHERE YOU CAN FIND MORE INFORMATION
 
We file annual and quarterly reports, proxy statements and other information with the SEC. Stockholders may read and copy any reports, statements or other information that we file at the SEC’s public reference rooms in Washington, D.C., New York, New York, and Chicago, Illinois. Please call the SEC at 1-800-SEC-0330 for further information about the public reference rooms. Our public filings are also available from commercial document retrieval services and at the Internet Web site maintained by the SEC at http://www.sec.gov. The Company’s Annual Report on Form 10-K was mailed along with this Proxy Statement.
 
STOCKHOLDERS SHOULD RELY ONLY ON THE INFORMATION CONTAINED OR INCORPORATED BY REFERENCE IN THIS PROXY STATEMENT TO VOTE THEIR SHARES AT THE MEETING. NO ONE HAS BEEN AUTHORIZED TO PROVIDE ANY INFORMATION THAT IS DIFFERENT FROM WHAT IS CONTAINED IN THIS PROXY STATEMENT. THIS PROXY STATEMENT IS DATED APRIL 3, 2009. STOCKHOLDERS SHOULD NOT ASSUME THAT THE INFORMATION CONTAINED IN THIS PROXY STATEMENT IS ACCURATE AS OF ANY DATE OTHER THAN THAT DATE.
 
HOUSEHOLDING
 
We have adopted a procedure approved by the Securities and Exchange Commission called “householding.” Under this procedure, a householding notice will be sent to stockholders who have the same address and last name and do not participate in electronic delivery of proxy materials, and they will receive only one copy of our Annual Report and Proxy Statement unless one or more of these stockholders notifies us that they wish to continue receiving individual copies. This procedure reduces our printing costs and postage fees. Each stockholder who participates in householding will continue to receive a separate proxy card.


23


 

If any stockholders in your household wish to receive a separate Annual Report and a separate Proxy Statement, they may call our Corporate Secretary, Cameron Billingsley, at +612 8115 9801 or write us at 1 Corporate Avenue, Rowville VIC 3178. They may also send an email to us at companysecretary@universalbiosensors.com. Other stockholders who have multiple accounts in their names or who share an address with other stockholders can authorize us to discontinue mailings of multiple annual reports and Proxy Statements by calling or writing to the Corporate Secretary at 1 Corporate Avenue, Rowville VIC 3178 or by email at companysecretary@universalbiosensors.com.
 
BY ORDER OF THE BOARD OF DIRECTORS
 
Cameron Billingsley
Corporate Secretary
Universal Biosensors, Inc.


24


 

     
Universal Biosensors Inc.
ARBN 121 559 993

Proxy Form
  Share Registry:
REGISTRIES LIMITED
GPO Box 3993
Sydney NSW 2001
Level 7, 207 Kent Street
Sydney NSW 2000
Tel: + 61 2 9290 9600
Fax: + 61 2 9279 0664
     Name & Address
Appointment of Proxy
Your proxy is solicited by the Board of Directors of Universal Biosensors, Inc. (“Company”). Your shares will be voted as specified by the undersigned. This proxy revokes any prior proxy given by the undersigned. If no specific instructions are given, your shares will be voted for the election of all nominees as directors and, unless otherwise specified, for proposal 2, even if the designated proxy appointed by CDN has an interest in the outcome of the resolutions.
If you wish to appoint a proxy to attend and vote at the Annual Meeting on your behalf please complete this form proxy form and submit it in accordance with the directions overleaf.
I/We being a stockholder of Universal Biosensors, Inc. and entitled to attend and vote appoint:
         
 
 
Write here the name of the person you are appointing as proxy (or failing him or her or if no proxy is specified, the Company Secretary of the Company).
   
as my/our proxy to vote for me/us and on my/our behalf in accordance with the following directions at the Annual Meeting to be held at 10:00 am Australian Eastern Standard Time on May 14, 2009 at Level 12, 117 York Street, Sydney NSW 2000, Australia, and at any adjournment of that meeting in respect of the resolutions outlined below.
This proxy form is to be used in respect of                               (insert number) shares of common stock I/we hold. You may appoint more than one proxy. Please copy this form if you require multiple forms.
Voting directions to your proxy – please mark x to indicate your directions
                 
  Please mark with an   X  to indicate your directions.  
For
  Against   Abstain  
 
 
             
     
 
Proposal 1
             
 
 
             
 
Re-election of Mr Andrew Denver
  o   o   o  
 
 
             
 
Re-election of Mr Andrew Jane
  o   o   o  
 
 
             
     
 
 
             
 
Proposal 2 Approval of remuneration report
  o   o   o  
 
 
             
     
*Stockholders should be aware that under applicable United States rules, abstaining from the vote with respect to proposal 2 has the effect of a vote AGAINST such proposal.
The undersigned acknowledges receipt with this Proxy Form of a copy of the Notice of Annual Meeting and Proxy Statement for the Company’s 2009 Annual Meeting that more fully describe the proposals set forth herein.
PLEASE SIGN HERE - This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
         
Individual or Shareholder 1   Joint Shareholder 2   Date
 
 
 
 
 
Sole Director & Sole Company Secretary   Director    
INSTRUCTIONS FOR COMPLETING PROXY FORM

 


 

Annual Meeting   Universal Biosensors, Inc.
     
Proxy Form    
     
 
SIGNING INSTRUCTIONS
         
    You must sign this form as follows in the spaces provided:
 
       
 
  Individual:   Where the holding is in one name, the holder must sign.
 
       
 
  Joint Holding:   Where the holding is in more than one name, all of the shareholders should sign.
 
       
 
  Power of Attorney:   If you are signing under a Power of Attorney, you must lodge an original or certified photocopy of the appropriate Power of Attorney with your completed Proxy Form.
 
       
 
  Companies:   Only duly authorized officer/s can sign on behalf of a company. Please indicate the office held by signing in the appropriate box or boxes.
DELIVERY ADDRESSES
         
    Duly executed proxy forms must be returned to Registries Limited or the Company no later than 10:00 a.m. Australian Eastern Standard Time on May 14, 2009 in the manner set out below. Alternatively you may deliver your completed proxy form to us at the meeting.
 
       
 
  Hand deliveries:   Registries Limited
Level 7, 207 Kent Street
Sydney NSW 2000
 
       
 
  Postal address:   Registries Limited
GPO Box 3993
Sydney NSW 2001
 
       
 
      Universal Biosensors, Inc.
1 Corporate Avenue
Rowville VIC 3178
 
       
 
  Fax number:   Registries Limited on +61 2 9279 0664
Universal Biosensors, Inc. on +61 3 9213 9099

 


 

     
Universal Biosensors Inc.
ARBN 121 559 993

CDI Voting Instruction Form
  Share Registry:
REGISTRIES LIMITED
GPO Box 3993
Sydney NSW 2001
Level 7, 207 Kent Street
Sydney NSW 2000
Tel: + 61 2 9290 9600
Fax: + 61 2 9279 0664
     

Name& address
Name& address
  Barcoded CDI holder
Reference Number
Name& address
   
Name& address
   
Name& address
   
Name& address
   
Annual Meeting – May 14, 2009
Your Voting Instructions are being sought so that CHESS Depositary Nominees Pty Ltd (“CDN”) may respond to a proxy solicitation on behalf of the Board of Directors of Universal Biosensors, Inc. (“Company”). The underlying shares represented by these Voting Instructions will be voted as specified by the undersigned. These Voting Instructions revoke any prior Voting Instructions given by the undersigned. Unless authority to vote for one or more of the nominees is specifically withheld, the underlying shares represented by a signed CDI Voting Instruction Form will be voted for the election of all nominees as directors and, unless otherwise specified, the underlying shares represented by a signed CDI Voting Instruction Form will be voted for proposal 2, even if the proxy appointed by you has an interest in the outcome of the resolutions.
I/We being a holder of CHESS Depositary Interests (“CDIs”) of the Company hereby instruct:
             
 
  CDN to direct its designated proxy, (mark box with an “X” )   OR the following
nominated proxy,
 
 
 
         
(Enter the name of the person you wish CDN to appoint: (If no nominated proxy is specified above, CDN will direct its designated proxy),
to vote the shares underlying my/our CDI holding at the annual meeting of the Company to be held at 10:00 am Australian Eastern Standard Time on May 14, 2009 at Level 12, 117 York Street, Sydney NSW 2000, Australia, and at any adjournment of that meeting in respect of the proposals outlined below.
                 
  Please mark with an   X  to indicate your directions.  
For
  Against   Abstain*  
 
 
             
     
 
 
             
 
Proposal 1
             
 
 
             
 
Re-election of Mr Andrew Denver
  o   o   o  
 
 
             
 
Re-election of Mr Andrew Jane
  o   o   o  
 
 
             
     
 
 
             
 
Proposal 2 Approval of remuneration report
  o   o   o  
 
 
             
     
*CDI Holders should be aware that under applicable United States rules, abstaining from the vote with respect to proposal 2 has the effect of a vote AGAINST such proposal.
By executing this CDI Voting Instruction Form the undersigned hereby authorizes CHESS Depository Nominees Pty Ltd to appoint such proxies or their substitutes to vote in their discretion on such other business as may properly come before the annual meeting. The undersigned acknowledges receipt with this CDI Voting Instruction Form of a copy of the Notice of Annual Meeting and Proxy Statement for the Company’s 2009 Annual Meeting that more fully describe the proposals set forth herein.
PLEASE SIGN HERE This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
         
Individual or Shareholder 1   Joint Shareholder 2   Date
 
 
 
 
 
Sole Director/ Company Secretary   Director    

 


 

Annual Meeting
CDI Voting Instruction Form
  Universal Biosensors Inc
ARBN 121 559 993
INSTRUCTIONS FOR COMPLETING THIS FORM
  1.   Your vote is important
 
     
Holders of CDIs have the right to attend stockholders’ meetings of the Company and to direct CDN, as the holder of record of the underlying shares of common stock represented by their CDIs, how it should vote the underlying shares of common stock represented by their CDIs. If CDN does not receive a direction from a CDI holder as to how to vote the underlying shares represented by those CDIs, those shares will not be voted and will not be considered present at the meeting for quorum purposes.
 
  2.   Instructing CDN to direct your vote
 
     
Holders of CDIs who wish to direct CDN how to vote the underlying shares of common stock represented by their CDIs should complete and return this CDI Voting Instruction Form to Registries or the Company or alternatively to attend the meeting.
 
  3.   Instructing CDN to nominate a proxy
 
     
A holder of CDIs will be entitled to vote at the meeting only if such holder directs CDN to designate such holder as proxy to vote the underlying shares of common stock represented by CDIs held by such holder.
 
  4.   Signing Instructions
 
      Each CDI holder must sign this form as follows in the spaces provided:
         
 
  Individual:  
Where the CDIs are held in one name, the registered CDI holder must sign in the signature box.
 
       
 
  Joint Holding:  
Where the CDIs are held in joint names, all of the registered CDI holders must sign in the signature boxes.
 
       
 
  Power of Attorney:  
If you are signing under a Power of Attorney, you must lodge an original or certified photocopy of the appropriate Power of Attorney with your completed CDI Voting Instruction Form.
 
       
 
  Companies:  
Only duly authorized officer/s can sign on behalf of a company. Please indicate the office held by signing in the appropriate box or boxes.
  5.   Lodgement of an Instruction Form
 
     
Holders of CDIs who are not attending the meeting must return their duly executed Voting Instructions, via this CDI Voting Instruction Form, to Registries Limited or the Company no later than 10:00 a.m. Australian Eastern Standard Time on May 14, 2009 in the manner set out below. Alternatively you may deliver your completed CDI Voting Instruction Form to us at the meeting. If you are entitled to vote and you have submitted a CDI Voting Instruction Form, you may revoke your CDI Voting Instruction Form at any time before the meeting by delivering a written revocation to the Secretary of the Company or by delivering a duly executed proxy or CDI Voting Instruction Form bearing a later date.
         
 
  Hand deliveries:   Registries Limited
Level 7, 207 Kent Street
Sydney NSW 2000
 
       
 
  Postal address:   Registries Limited
GPO Box 3993
Sydney NSW 2001
 
       
 
      Universal Biosensors, Inc.
1 Corporate Avenue
Rowville VIC 3178
 
       
 
  Fax number:   Registries Limited on +61 2 9279 0664
Universal Biosensors, Inc. on +61 3 9213 9099

 

GRAPHIC 2 w73186aw7318600.gif GRAPHIC begin 644 w73186aw7318600.gif M1TE&.#EAC`!?`-4D`$!`0-G9V<;&QL#`P("`@'!P<./CXZ"@H!`0$-#0T/#P M\+"PL#`P,)"0D%!04&!@8"`@(.#@X/;V]GEY>9:6EHR,C+BXN/'Q\:FIJ8.# M@\O+R^SL[,'!P=[>WKR\O.?GY[V]O69F9@```+.SL____P`````````````` M```````````````````````````````````````````````````````````` M`````````````````````````````````"'Y!`$``"0`+`````",`%\```;_ M0))P2"P:C\.1JY6MO?;_'K^E\1'=^7'J!AW&$7("(@XI-AHB22(]/C(>.E4J1DYU)FDR7 M@9F:G)Z=H*&3I)6FIY*I2Z)\K(^NKX>Q2K-[M8JWN'RZ([QUOH3`P77#Q7#' M?LG*;\RKP]'2:-22SWC7V(FQS6_<(Z9CK[('NH_#Q?;KB;N1L MYO9&\[3J^9N&KYJN?@,_A3,8RT!".`![Z7+XD.#";0TK0BR($11%C6XB&O,( M5X*9IDO@@)`HY-N+"JP2X@V.0 MS'M$EN/(L4@P(L%V<-RP#13`\^`3&$]/>43"]>>E-6ZO>43`]^`4I(_' M4Q7#>=S9_ZYW*F7U^]N&0%\!RTEVP1;K ML2B$!!F\5X"-,6U`XW0\WNCB::;+;IYIMPQBGGG'36:>>=>.:IYYY\ M]AD&`00,0,0!@$Y!*(K?'$I$`0`TVF@#"@C!:%LBB$``$0!4.D6F`+##*:8B M.%HI`T)D2JFEH(HP!:,%>!HJJ$0X((*@>E5ZZ1"9JIK```E$`"B*ARY0J!`# M%*I``X!&(,2N$1`Z@`+"'A`="0D`2L`"I;Z*JZI#+#`K"9,*<2P!D!(A[`*1 M+LO_JK(D'##``0XX@"BAUQ*10`,-1.?K``#H=F^^)-B:*@F9(H!`I:]R>D"E MT3$@@@,)'(RP;@6/*G&E#[2+<*6M?KKM$!$XK*RIU%Z,`&P*,``!`!"<3(*W M#Q#@@,L`(``!`04@T&K.!3R@LZ2A9IKQ`"(@\,``#00M0@$";ZMJKOTZ+$(" MGQZ<<0*5+E`PO)4JD"L#4C/0`-,B''"P`UIKZG&V&R^=K1`M"SJ`S>TBD"X` M&2-P*PD/=,IRNF8'C.W+(D`[];((N"M"`T(@P#@)23?--L%=$S[KITPC`*X( M$$10*8H''U!PI)G>/,``RD;P[`!D4][IMM86`$'9E)-`_W2K0-_K,@D1[%KX M$$03C+OMJHKP0+K/.I#Q$'T3G:[;Q$I.^=/:$GWYJYZ+L,#!@;9MJ\<$;*RS M`@/(NK'KL`ZA@`BDFAH^K<0?D#+[![QV\V:$V,/+>)"```((GA(4A M0%[K,QX1)(8^XEWO=:6KE.HP9JU`K0U>%_,9^_"E-FV]C0@,T)RID@8_;PWN M7K(J``&+``#]<I7BE[865BD'D""! MEYKAT<"'-FKMD&$![.#K/EC`A]4.:\OCV]0(-82D>:Z$?G,AU=*UOO(9D7D. M(.`8Q:4S[V6M@=83XA1W.#BRJ8&L:#/4EL-T1K8'5`H"YBO6,8`P0U/8ZYD(%&"UZO@.6]E;X,VJIZ@!2*R*M/!9'5G41`&<\ MHA__"!N/)2"4"B3;TCYGRB$PRE$`*`"[PO5*A#'@;J%JF6X4L$KH%0!15'O9 0Q7"W,+"A*IE57-G#@@``.S\_ ` end
-----END PRIVACY-ENHANCED MESSAGE-----