10KSB/A 1 d10ksba.htm AMENDMENT TO FORM 10-KSB Amendment to Form 10-KSB
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SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 

Form 10-KSB/A

 

Annual Report Pursuant to Section 13 or 15(d)

of the Securities Exchange Act of 1934

 

For the Fiscal Year Ended December 31, 2004

 

BANK OF THE JAMES FINANCIAL GROUP, INC.

(Name of Small Business Issuer in its charter)

 

Virginia   000-50548   20-0500300

(State or other jurisdiction of

Incorporation or organization)

 

(Commission File

Number)

 

(I.R.S. Employer

Identification No.)

828 Main Street, Lynchburg, VA       24504
(Address of principal executive offices)       (Zip Code)

 

(434) 846-2000

(Issuer’s telephone number, including area code)

 

Securities registered under Section 12(g) of the Exchange Act:

 

Common Stock, $2.67 par value

(Title of Class)

 

Check whether the issuer: (1) filed all reports required to be filed by Section 13 or 15(d) of the Exchange Act during the past 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.

 

Yes  x    No  ¨

 

Check if disclosure of delinquent filers in response to Item 405 of Regulation S-B is not contained in this form, and no disclosure will be contained, to the best of registrant’s knowledge, in definitive proxy or information statements incorporated by reference in Part III of this Form 10-KSB or any amendment to this Form 10-KSB. ¨

 

The issuer’s revenues for the fiscal year ended December 31, 2004 were $11,263,000.

 

The aggregate market value of the voting and non-voting common equity held by non-affiliates (for purposes of this calculation, “affiliates” are considered to be the directors and executive officers of the issuer) is approximately $27,927,000 (based on the March 22, 2005 trade price of $20.00 per share).

 

The number of shares outstanding of Common Stock, $2.67 par value as of March 23, 2005 was 1,600,468.

 

Transitional Small Business Disclosure Format (check one)

 

Yes  ¨    No  x

 

DOCUMENTS INCORPORATED BY REFERENCE

 

Portions of the 2004 Proxy Statement for the Annual Meeting of Shareholders, scheduled to be held on May 12, 2005, are incorporated by reference into Part III of this Form 10-KSB

 



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BANK OF THE JAMES FINANCIAL GROUP, INC.

 

FORM 10-KSB

 

Fiscal Year Ended December 31, 2004

 

TABLE OF CONTENTS

 

PART I

   3

Item 1. Description of Business

   3

Item 2. Description of Property

   12

Item 3. Legal Proceedings

   13

Item 4. Submission or Matters to a Vote of Security Holders

   13

PART II

   13

Item 5. Market for Common Equity and Related Stockholder Matters

   13

Item 6. Management’s Discussion and Analysis or Plan of Operation

   14

Item 7. Financial Statements

   24

Item 8. Changes in and Disagreements with Accountants on Accounting and Financial Disclosure

   51

Item 8A. Controls and Procedures

   51

Item 8B. Other Information

   51

PART III

   51

Item 9. Directors, Executive Officers, Promoters and Control Persons; Compliance with Section 16(a) of the Exchange Act

   51

Item 10. Executive Compensation

   51

Item 11. Security Ownership of Certain Beneficial Owners and Management

   52

Item 12. Certain Relationships and Related Transactions

   52

Item 13. Exhibits and Reports on Form 8-K

   52

Item 14. Principal Accountant Fees and Services

   53

SIGNATURES

   54

EXHIBIT INDEX

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Explanatory Note

 

This Form 10-KSB/A is being filed to amend and restate Items 6 and 7 of Part II of the Annual Report on Form 10-KSB for the fiscal year ended December 31, 2004 (“2004 10-KSB”) that Bank of the James Financial Group, Inc. (the “Company”) filed with the Securities and Exchange Commission on April 5, 2005. The Company is filing this amendment to correct the following: i) the Company’s inadvertent failure to give retroactive effect to a 10% stock dividend paid on January 27, 2004 and a 50% stock dividend paid on March 4, 2005 in the financial statements for the year ended December 31, 2003 set forth in Item 7 of the 2004 10-KSB; ii) the Company’s inadvertent failure to give retroactive effect to the 50% stock dividend paid on March 4, 2005 in the financial statements set forth in Item 7 of the 2004 10-KSB; and iii) the Company’s inadvertent failure to include the Statement of Changes in Stockholders’ Equity for the year ended December 31, 2003 set forth in Item 7 of the 2004 10-KSB and to give retroactive effect to the 10% stock dividend in the Statement of Changes in Stockholders Equity. This amendment amends and restates the relevant provisions of the financial statements and the corresponding provision in the Management’s Discussion and Analysis.

 

In addition, as required under Rule 12b-15 under the Securities Exchange Act of 1934, as amended (the “Exchange Act”), new certifications by the Company’s principal executive officer and principal financial officer are being filed as exhibits 31.1, 32.1, and 32.2 to this Form 10-KSB/A.

 

 

PART I

 

Item 1. Description of Business.

 

Overview and History

 

Bank of the James Financial Group, Inc. (“Financial”) is a one-bank holding company with its headquarters in Lynchburg, Virginia. Financial was incorporated at the direction of Bank of the James (the “Bank”) to serve as a bank holding company of the Bank. Financial acquired all of the shares of the Bank in a statutory share exchange on a one-for-one basis on January 1, 2004. The Bank is Financial’s only subsidiary and primary asset.

 

The Bank is a Virginia banking corporation headquartered in Lynchburg, Virginia. The Bank was incorporated under the laws of the Commonwealth of Virginia as a state chartered bank in 1998 and began banking operations in July 1999. The Bank was organized to engage in general retail and commercial banking business. Bank of the James Financial Group, Inc. (“Financial”) was incorporated on October 3, 2003 under the laws of the Commonwealth of Virginia.

 

Following completion of the share exchange, Financial became the successor issuer to the Bank, pursuant to Rule 12g-3 (promulgated under the Securities Exchange Act of 1934). Prior to the share exchange, the Bank was subject to the information requirements of the Exchange Act and, in accordance with Section 12(i) thereof, was required to file reports and other financial information with the Board of Governors of the Federal Reserve System (the “Federal Reserve”). Such reports and other information filed by the Bank with the Federal Reserve may be inspected and copied at the public reference facilities maintained by the Federal Reserve in Washington, D.C. at the Freedom of Information Office, 1st Floor of the Martin Building, 20th & C Streets, and in Richmond, Virginia at the Research Library of the Federal Reserve Bank of Richmond, 701 East Byrd Street. The last financial report filed by the Bank with the Federal Reserve was its Form 10-QSB for the quarter ended September 30, 2003, filed on November 13, 2003.

 

As of the date hereof, the sole business of Financial is the ownership of the capital stock of the Bank. Financial had no business until January 1, 2004 and unless otherwise noted all of the financial statements and results referenced prior to that date refer to the results and statements of the Bank.

 

The Bank was organized in part as a response to the loss of many of the Central Virginia, Region 2000 area’s (as defined in “Market Area” below) local financial institutions through mergers with larger, non-local banks and bank holding companies. The organizers perceived that local customers who once relied on experienced personal attention were being forced to use 800 numbers, computerized menus, and persons in other localities who were not familiar with their needs.

 

The Bank opened for business on July 22, 1999 to fill this void left in the Region 2000 market. The Bank’s organizers recognized that an opportunity existed to create a banking institution designed exclusively for a market that expected personalized service. The idea was to build a financial institution staffed with experienced professionals who would place a high value on knowing their customers and serving their distinctive banking needs.

 

The Bank was capitalized by more than 2,400 shareholders that wanted a new local bank. These investors provided the initial customer base and are integral to the success of the Bank. Management believes that the key to the Bank’s success lies in providing Bank customers with personalized service while providing products and services that meet their banking needs.

 

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The Bank is a community-oriented financial institution that provides varied banking services to individuals, small and medium-sized businesses, and professional concerns in Region 2000. The Bank provides a full range of services to meet the financial needs of its customers and strives to provide its customers with products comparable to statewide regional banks located in its market area, while maintaining the prompt response and level of service of a community bank. Management believes this operating strategy has particular appeal in the Bank’s market area. Management believes that the combination of local ownership and size allows the Bank to offer services and products specifically tailored to the needs of the community.

 

As of the date hereof, the Bank’s Principal Office is located at 615 Church Street, Lynchburg, Virginia 24504 and its telephone number is (434) 846-2000. The Bank also maintains a website at www.bankofthejames.com. The Bank has notified the Virginia Bureau of Financial Institutions that it requests to redesignate 828 Main Street, Lynchburg, Virginia 24504 as its principal office effective March 31, 2005. This request is subject to approval by the Virginia Bureau of Financial Institutions.

 

Principal Products of the Bank

 

The Bank currently conducts business from five full-service offices. Three of the full-service offices are located in Lynchburg, Virginia, one full-service location is located in Madison Heights, Virginia, and one is located in Forest, Virginia. The Bank established a mortgage loan origination division that conducts business under the name “Bank of the James Mortgage, a Division of Bank of the James” primarily from the full-service branch located in Forest, Virginia. The Bank has no operating subsidiaries.

 

Deposit Services. The Bank offers a full range of deposit services that are typically available in most banks and savings and loan associations including checking accounts, savings accounts and other time deposits of various types, ranging from daily money market accounts to longer-term certificates of deposit. The transaction accounts and time certificates are tailored to the Bank’s market area at rates competitive to those offered in the area. In addition, the Bank offers its customers Individual Retirement Accounts (IRAs). All deposit accounts are insured by the Federal Deposit Insurance Corporation (the “FDIC”) up to the maximum amount allowed by law (generally, $100,000 per depositor, subject to aggregation rules). The Bank solicits such accounts from individuals, businesses, associations and organizations, and governmental authorities.

 

Lending Services. The Bank also offers a full range of short-to-medium term commercial and personal loans. Commercial loans include both secured and unsecured loans for working capital (including inventory and receivables), business expansion (including acquisition of real estate and improvements), and purchase of equipment and machinery. Consumer loans include secured and unsecured loans for financing automobiles, home improvements, education and personal investments. Additionally, the Bank originates fixed and floating-rate mortgage loans and real estate construction and acquisitcion loans.

 

Consumer Residential Mortgage Origination. The Bank, through Bank of the James Mortgage, a Division of Bank of the James (the “Mortgage Division”) originates consumer residential mortgage loans. Through the Mortgage Division, the Bank originates conforming and non-conforming home mortgages in the Region 2000 area, as defined below. As part of the Bank’s overall risk management strategy, all of the loans originated and closed by the Mortgage Division are sold to major national mortgage banking or financial institutions.

 

Other Services. Other services offered by the Bank include safe deposit boxes, travelers checks, direct deposit of payroll and social security checks, automatic drafts for various accounts, and credit card

 

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merchant services. The Bank also has become associated with a shared network of automated teller machines (ATMs) that may be used by Bank customers throughout Virginia and the United States. The Bank operates a deposit pick-up service (under the name “Better Business Banking”) pursuant to which the Bank will pick-up the non-cash deposits of its business customers as needed, up to once daily.

 

The Bank intends to introduce new products and services as permitted by the regulatory authorities or desired by the public. The Bank remains committed to meeting the challenges that require technology. The Bank provides its customers with access to the latest technological products, such as telephone banking and internet banking. The services allow customers to handle routine transactions using a standard touch tone telephone and via the internet at the Bank’s website www.bankofthejames.com.

 

Market Area

 

The Bank’s market area primarily consists of Region 2000, which encompasses the seven jurisdictions of the Town of Altavista, Amherst County, Appomattox County, the City of Bedford, Bedford County, Campbell County, and the City of Lynchburg. Region 2000 supports a diverse, well-rounded economy. U.S. Routes 29, 60, 221, 460 and 501 and State Routes 24 and 40 all pass through the trade area and provide efficient access to other regions of the state. Regional airport service and rail service provide additional transportation channels.

 

Total population in the market area equals approximately 230,000. The area is serviced by one daily newspaper and a number of radio and television stations providing diverse media outlets. The City of Lynchburg, the location of the Bank’s Church Street Office, has the largest population base, with approximately 66,000 persons. Median family income has continued to increase in Region 2000 during the past ten years.

 

Region 2000 has a broad range of services, light industry, and manufacturing plants. Principal service, industrial, research and development employers include: Genworth Financial (life insurance and other financial products); Centra Health, Inc. (health care services); C.B. Fleet, Inc. (medical supplies); Framatome ANP, Inc. (nuclear maintenance and repairs); Frito-Lay, Inc. (snack foods); BWX Technologies, Inc. (nuclear fuel); Thomasville Furniture (furniture); as well as Randolph-Macon Woman’s College, Sweet Briar College, Liberty University, and Lynchburg College.

 

Employees

 

As of March 23, 2005, the Bank had 81 full-time equivalent employees. None of its employees are represented by any collective bargaining agreements, and relations with employees are considered excellent.

 

Governmental Monetary Policies

 

The earnings and growth of the Bank are affected not only by general economic conditions, but also by the monetary policies of various governmental regulatory authorities, particularly the Board of Governors of the Federal Reserve System (the “Federal Reserve Board”). The Federal Reserve Board implements national monetary policy by its open market operations in United States government securities, control of the discount rate and establishment of reserve requirements against both member and nonmember financial institutions’ deposits. These actions have a significant effect on the overall growth and distribution of loans, investments and deposits, as well as the rates earned on loans, or paid on deposits.

 

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Management of the Bank is unable to predict the effect of possible significant changes in monetary policies upon the future operating results of the Bank.

 

Competition

 

The Bank competes as a financial intermediary with other commercial banks, savings institutions, credit unions, mortgage banking firms, consumer finance companies, securities brokerage firms, insurance companies, money market mutual funds and other financial institutions operating in the Region 2000 market area and elsewhere. Many of the Bank’s nonbank competitors are not subject to the same extensive federal regulations that govern federally-insured banks and state regulations governing state chartered banks. As a result, such nonbank competitors may have certain advantages over the Bank in providing certain services.

 

Virginia law permits statewide branching by banks. Consequently, the Bank’s market area is a highly competitive, highly branched banking market. Competition in the market area for loans to individuals, small businesses, and professional concerns, the Bank’s target market, is keen, and pricing is important. Most of the Bank’s competitors have substantially greater resources and lending limits than the Bank and offer certain services, such as extensive and established branch networks and trust services, that the Bank is not currently providing. Moreover, larger institutions operating in the Region 2000 market area have access to borrowed funds at a lower cost than are presently available to the Bank. Deposit competition is strong and comes from institutions in the market, U.S. Government securities, private issuers of debt obligations and suppliers of other investment alternatives for depositors, among other sources. As a result, the Bank has paid, and may in the future pay, above-market rates to attract deposits.

 

The adoption of legislation permitting nationwide interstate banking and branching and the use of financial holding companies may also increase competition in the Bank’s market area. See “Regulation of Financial” and “Regulation of the Bank” below.

 

Supervision and Regulation

 

As a bank holding company registered under the Bank Holding Company Act of 1956 (the “BHCA”), Financial is subject to regulation by the Board of Governors of the Federal Reserve System (the “Federal Reserve Board”). Financial is required to file with the Federal Reserve Board an annual report and such other additional information as the Federal Reserve Board may require pursuant to the BHCA. Financial must also provide the Virginia Bureau of Financial Institutions (the “Commission”) with information regarding Financial and the Bank. The Federal Reserve Board and the Commission may also examine Financial and the Bank.

 

The Federal Reserve Board has jurisdiction under the BHCA to approve any bank or non-bank acquisition, merger or consolidation proposed by a bank holding company. The BHCA generally limits the activities of a bank holding company and its subsidiaries to that of banking, managing or controlling banks, or any other activity that is so closely related to banking or to managing or controlling banks as to be a proper incident thereto.

 

Since September 1995, the BHCA has permitted bank holding companies from any state to acquire banks and bank holding companies located in any other state, subject to certain conditions, including nationwide and state imposed concentration limits. Banks are also able to branch across state lines, provided certain conditions are met, including that applicable state laws expressly permit such interstate branching. Virginia has adopted legislation that permits branching across state lines, provided there is reciprocity with the state in which the out-of-state bank is based.

 

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Financial is also subject to the periodic reporting requirements of the Securities and Exchange Act of 1934, as amended (the “Exchange Act”), including the filing with the Securities and Exchange Commission (the “SEC”) of annual, quarterly and other reports on the financial condition and performance of the organization. As a reporting company under the Exchange Act, Financial is directly affected by the recently enacted Sarbanes-Oxley Act of 2002 (the “SOx”), which is aimed at improving corporate governance and reporting procedures and requires expanded disclosure of Financial’s corporate operations and internal controls. Financial intends to be in compliance with any applicable rules and regulations as they become effective. Management anticipates that compliance with SOx will be costly. The new legislation and its implementing regulations will potentially lead to an increase in certain outside professional costs.

 

The Federal Reserve Board requires a bank holding company to act as a source of financial strength and to take measures to preserve and protect its bank subsidiaries. Financial would be compelled by the Federal Reserve Board to invest additional capital in the event the Bank experiences either significant loan losses or rapid growth of loans or deposits.

 

Capital Requirements. The Federal Reserve Board (“FRB”) had adopted capital adequacy guidelines pursuant to which it assesses the adequacy of capital in examining and supervising a bank holding company and in analyzing applications to it under the BHCA. The FRB’s capital adequacy guidelines are similar to those imposed on the Bank by the FRB. See “Regulation of the Bank – Capital Requirements.”

 

Limits on the Payment of Dividends. Financial is a legal entity, separate and distinct from the Bank. A significant portion of Financial’s revenues will be from dividends paid to it by the Bank. Both Financial and the Bank are subject to laws and regulations that limit the payment of dividends, including requirements to maintain capital at or above regulatory minimums. Banking regulators have indicated that Virginia banking organizations should generally pay dividends only (1) from net undivided profits of the bank, after providing for all expenses, losses, interest and taxes accrued or due by the bank and only (2) if the prospective rate of earnings retention appears consistent with the organization’s capital needs, asset quality and overall financial condition. In particular, under the current supervisory practices of the Federal Reserve Board, prior approval from the Federal Reserve Board and a supermajority of the Bank’s shareholders is required if cash dividends declared in any given year exceed net income for that year plus retained earnings of the two preceding years. In addition, under the FDIA, insured depository institutions such as the Bank are prohibited from making capital distributions, including the payment of dividends, if, after making such distribution, the institution would become “undercapitalized” (as such term is used in the statute).

 

The Bank generated start-up losses in its beginning years; as such the organization had negative retained earnings and was not able to pay cash dividends until recently. Although Financial’s retained earnings are now positive, dividends are not planned at this time. Financial believes the additional capital can be used more effectively to support future growth of the organization.

 

Regulation of the Bank

 

The Bank is subject to various state and federal banking laws and regulations that impose specific requirements or restrictions on and provide for general regulatory oversight with respect to virtually all aspects of its operations. The following is a brief summary of the material provisions of certain statutes, rules and regulations that will affect the Bank. This summary is qualified in its entirety by reference to the particular statutory and regulatory provisions referred to below.

 

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General. The Bank is under the supervision of, and subject to regulation and examination by, the Federal Reserve Board, the FDIC, and the State Corporation Commission of Virginia Bureau of Financial Institutions (the “Commission”). As such, the Bank is subject to various statutes and regulations administered by these agencies that govern, among other things, required reserves, investments, loans, lending limits, acquisitions of fixed assets, interest rates payable on deposits, transactions among affiliates and the Bank, the payment of dividends, mergers and consolidations, and establishment of branch offices.

 

The earnings of the Bank is affected by general economic conditions, management policies and the legislative and governmental actions of the various regulatory authorities, including those referred to above.

 

Deposit Insurance. Section 38 of the FDIA, as amended by the Federal Deposit Insurance Corporation Improvement Act of 1991 (“FDICIA”), requires that the federal banking agencies establish five capital levels for insured depository institutions—“well capitalized,” “adequately capitalized,” “undercapitalized,” “significantly undercapitalized” and “critically undercapitalized”—and requires or permits such agencies to take certain supervisory actions as an insured institution’s capital level declines. In certain circumstances, a financial institution’s low capital position can lead to enhanced restrictions by the FDIC. An “adequately capitalized” institution is restricted from accepting brokered deposits, and a “significantly undercapitalized” institution must develop a capital restoration plan and is subject to a number of mandatory and discretionary supervisory actions. These powers and authorities are in addition to the traditional powers of the federal banking agencies to deal with undercapitalized institutions.

 

As an institution with deposits insured by the Bank Insurance Fund (“BIF”), the Bank also is subject to insurance assessments imposed by the FDIC. In 2004 and for the first semiannual assessment period of 2005, the FDIC continued the risk based BIF assessment rate schedule of 0.0% to 0.27% of an institution’s average assessment base. The actual assessment to be paid by each BIF member is based on whether the institution is considered “well capitalized”, “adequately capitalized,” or “undercapitalized”, as such terms have been defined in applicable federal regulations, and whether such institution is considered by its supervisory agency to be financially sound or to have supervisory concerns.

 

The Deposit Insurance Funds Act of 1996 (the “Funds Act”) was enacted on September 30, 1996. Among other provisions, the Funds Act (i) requires that certain depository institutions pay a one-time special assessment to the FDIC to capitalize the Savings Association Insurance Fund (“SAIF”) at its statutory required reserve ratio of 1.25% of insurable deposits, (ii) exempts certain depository institutions with SAIF-assessable deposits that meet any of several specified criteria from paying the special assessment and (iii) authorizes the Financing Corporation (“FICO”) to impose periodic assessments on depository institutions that are members of BIF, in addition to institutions that are members of the SAIF, in order to spread the cost of the interest payments on the outstanding FICO bonds over a larger number of institutions. Until this change in the law, only SAIF-member institutions bore the cost of funding these interest payments. FICO assessments are set quarterly and were set at 0.0154%, 0.0154%, 0.0148%, 0.0146%, and 0.0144% annually for the first, second, third, and fourth quarters of 2004 and the first quarter of 2005, respectively for both BIF and SAIF assessable deposits. The FDIC may change the rates for insurance in its discretion to ensure insurance fund solvency. Increases in FDIC insurance charges will have an adverse financial impact on the Bank.

 

Regulators have broad powers under current federal law to take prompt corrective action to resolve problems of insured depository institutions. The extent of the action depends on the capital adequacy and other features of the organization in question.

 

Capital Requirements. The various federal bank regulatory agencies, including the Federal Reserve Board, have adopted risk-based capital requirements for assessing bank capital adequacy. In

 

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addition, Virginia chartered banks must also satisfy the capital requirements adopted by the Commission. The federal capital standards define capital and establish minimum capital requirements in relation to assets and off-balance sheet exposure, as adjusted for credit risk. The risk-based capital standards currently in effect are designed to make regulatory capital requirements more sensitive to differences in risk profiles among bank holding companies and banks, to account for off-balance sheet exposure and to minimize disincentives for holding liquid assets. Under these guidelines, assets and off-balance sheet items are assigned to broad risk categories, with each multiplied by one of several risk adjustment percentages. The resulting capital ratios represent capital as a percentage of total risk-weighted assets and off-balance sheet items.

 

The minimum requirement for the ratio of total capital to risk-weighted assets (including certain off-balance sheet obligations, such as stand-by letters of credit) for a bank to be “adequately capitalized” is 8.0%. At least half of the risk-based capital must consist of stockholders’ equity (including retained earnings) and qualifying noncumulative preferred stock, less deductions for goodwill and various other intangibles (“Tier 1 capital”). The remainder (“Tier 2 capital”) generally consists of a limited amount of subordinated debt, certain hybrid capital instruments and other debt securities, preferred stock and a limited amount of the general valuation allowance for loan losses. No element of Tier 1 or Tier 2 capital may contain covenants, terms, or restrictions that are inconsistent with sound banking practices. The sum of Tier 1 capital and Tier 2 capital is “total risk-based capital.” The Tier 1 and total capital to risk-weighted asset ratios of the Bank as of December 31, 2004 were 9.2% and 10.2%, respectively, exceeding the minimums required.

 

The Federal Reserve Board also has adopted regulations that supplement the risk-based guidelines to include a minimum leverage ratio of Tier 1 capital to quarterly average assets (“Leverage ratio”) of 3.0%. The Federal Reserve Board has emphasized that the foregoing standards are supervisory minimums and that a banking organization will be permitted to maintain such minimum levels of capital only if it receives the highest rating under the regulatory rating system and the banking organization is not experiencing or anticipating significant growth. Such banks are expected to maintain capital ratios well above minimum levels. All other banking organizations are required to maintain a Leverage ratio of at least 4.0% to 5.0% of Tier 1 capital. These rules further provide that banking organizations experiencing internal growth or making acquisitions will be expected to maintain capital positions substantially above the minimum supervisory levels and comparable to peer group averages, without significant reliance on intangible assets. The tangible Tier 1 Leverage ratio is the ratio of a banking organization’s Tier 1 capital, less deductions for intangibles otherwise includable in Tier 1 capital, to total tangible assets. The Leverage ratio of the Bank as of December 31, 2004 was 7.5%, exceeding the minimums required.

 

Further, the Federal Reserve Board and other federal banking agencies have adopted regulations to ensure that banks with significant exposure to market risk maintain adequate capital to support that exposure. Under these rules, the Federal Reserve Board must explicitly include a bank’s exposure to declines in the economic value of its capital due to changes in interest rates as a factor in evaluating a bank’s capital adequacy.

 

Mergers and Acquisitions. The Riegle-Neal Interstate Banking and Branching Efficiency Act of 1994 authorizes the Federal Reserve Board to permit adequately capitalized and adequately managed bank holding companies to acquire all or substantially all of the assets of an out-of-state bank or bank holding company, subject to certain conditions, including nationwide and state concentration limits. Banks also are able to branch across state lines, provided certain conditions are met, including that applicable state law must expressly permit such interstate branching. Virginia law permits branching across state lines, provided there is reciprocity with the state in which the out-of-state bank is based.

 

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Financial Modernization. On November 12, 1999, financial modernization legislation known as the Gramm-Leach-Bliley Act (the “Act”) was signed into law. The Act, which was effective March 11, 2000, permits bank holding companies to become financial holding companies and thereby affiliate with securities firms and insurance companies and engage in other activities that are financial in nature. A bank holding company may become a financial holding company by filing a declaration that the bank holding company wishes to become a financial holding company if each of its subsidiary banks (i) is well capitalized under regulatory prompt corrective action provisions, (ii) is well managed, and (iii) has at least a satisfactory rating under the Community Reinvestment Act (“CRA”). No regulatory approval will be required for a financial holding company to acquire a company, other than a bank or savings association, engaged in activities that are financial in nature or incidental to activities that are financial in nature, as determined by the Federal Reserve Board.

 

The Act defines “financial in nature” to include securities underwriting, dealing and market making; sponsoring mutual funds and investment companies; insurance underwriting and agency; merchant banking activities; and activities that the Board has determined to be closely related to banking. Subsidiary banks of a financial holding company must continue to be well capitalized and well managed in order to continue to engage in activities that are financial in nature without regulatory actions or restrictions, which could include divestiture of the financial in nature subsidiary or subsidiaries. In addition, a financial holding company or a bank may not acquire a company that is engaged in activities that are financial in nature unless each of the subsidiary banks of the financial holding company or the bank has a CRA rating of satisfactory or better.

 

Although the above laws may have a significant impact on the banking industry by promoting, among other things, competition, it is not possible for the management of the Bank to determine, with any degree of certainty, the impact of such laws on the Bank.

 

Community Reinvestment Act. The Bank is also subject to the requirements of the CRA. The CRA imposes on financial institutions an affirmative and ongoing obligation to meet the credit needs of their local communities, including low- and moderate-income neighborhoods, consistent with the safe and sound operation of those institutions. Each financial institution’s efforts in meeting community credit needs currently is evaluated as part of the examination process pursuant to a number of assessment factors. These factors also are considered in evaluating mergers, acquisitions and applications to open branches.

 

Safety and Soundness. The federal banking agencies have broad powers under current federal law to take prompt corrective action to resolve problems of insured depository institutions. The extent of these powers depends upon whether the institutions in question are “well capitalized,” “adequately capitalized,” “undercapitalized,” “significantly undercapitalized,” or “critically undercapitalized,” all such terms are defined under uniform regulations defining such capital levels issued by each of the federal banking agencies.

 

On December 19, 1991, the FDICIA was enacted into law. FDICIA requires each federal banking regulatory agency to prescribe, by regulation or guideline, standards for all insured depository institutions and depository institution holding companies relating to (i) internal controls, information systems and audit systems; (ii) loan documentation; (iii) credit underwriting; (iv) interest rate risk exposure; (v) asset growth; (vi) compensation, fees and benefits; and (vii) such other operational and managerial standards as the agency determines to be appropriate. The compensation standards would prohibit employment contracts or other compensatory arrangements that provide excess compensation, fees or benefits or could lead to material financial loss. In addition, each federal banking regulatory agency must prescribe, by regulation or guideline, standards relating to asset quality, earnings and stock valuation as the agency determines to be appropriate. The federal banking agencies, including the Federal

 

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Reserve Board, have adopted regulations concerning standards for safety and soundness required to be prescribed by regulation pursuant to Section 39 of the FDIA. In general, the standards relate to (1) operational and managerial matters; (2) asset quality and earnings; and (3) compensation. The operational and managerial standards cover (a) internal controls and information systems, (b) internal audit systems, (c) loan documentation, (d) credit underwriting, (e) interest rate exposure, (f) asset growth, and (g) compensation, fees and benefits.

 

Activities and Investments of Insured State-Chartered Banks. The activities and equity investments of FDIC-insured, state-chartered banks are generally limited to those that are permissible for national banks. Under regulations dealing with equity investments, an insured state bank generally may not directly or indirectly acquire or retain any equity investment of a type, or in an amount, that is not permissible for a national bank. An insured state bank is not prohibited from, among other things, (i) acquiring or retaining a majority interest in a subsidiary, (ii) investing as a limited partner in a limited partnership the sole purpose of which is direct or indirect investment in the acquisition, rehabilitation or new construction of a qualified housing project, provided that such limited partnership investments may not exceed 2% of the bank’s total assets, (iii) acquiring up to 10% of the voting stock of a company that solely provides or reinsures directors’, trustees’ and officers’ liability insurance coverage or bankers’ blanket bond group insurance coverage for insured depository institutions, and (iv) acquiring or retaining the voting shares of a depository institution if certain requirements are met. In addition, an insured state-chartered bank may not, directly, or indirectly through a subsidiary, engage as “principal” in any activity that is not permissible for a national bank unless the FDIC has determined that such activities would pose no risk to the insurance fund of which it is a member and the bank is in compliance with applicable regulatory capital requirements. Any insured state-chartered bank directly or indirectly engaged in any activity that is not permitted for a national bank must cease the impermissible activity.

 

Regulatory Enforcement Authority. Applicable banking laws include substantial enforcement powers available to federal banking regulators. This enforcement authority includes, among other things, the ability to assess civil money penalties, to issue cease-and-desist or removal orders and to initiate injunctive actions against banking organizations and institution-affiliated parties. In general, these enforcement actions may be initiated for violations of laws and regulations and unsafe or unsound practices. Other actions or inactions, including the filing of misleading or untimely reports with regulatory authorities, may provide the basis for enforcement action.

 

USA Patriot Act. The USA Patriot Act became effective on October 26, 2001 and provides for the facilitation of information sharing among governmental entities and financial institutions for the purpose of combating terrorism and money laundering. Among other provisions, the USA Patriot Act permits financial institutions, upon providing notice to the United States Treasury, to share information with one another in order to better identify and report to the federal government concerning activities that may involve money laundering or terrorists’ activities. Interim rules implementing the USA Patriot Act were issued effective March 4, 2002. The USA Patriot Act is considered a significant banking law in terms of information disclosure regarding certain customer transactions. Although it does create a reporting obligation, the Bank does not expect the USA Patriot Act to materially affect its products, services or other business activities.

 

Reporting Terrorist Activities. The Federal Bureau of Investigation (“FBI”) has sent, and will send, our banking regulatory agencies lists of the names of persons suspected of involvement in the September 11, 2001, terrorist attacks on New York City and Washington, DC. The Bank has been asked, and may be asked again, to search its records for any relationships or transactions with persons on those lists. If the Bank finds any relationships or transactions, it must file a suspicious activity report and contact the FBI.

 

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The Office of Foreign Assets Control (“OFAC”), which is a division of the Department of the Treasury is responsible for helping to ensure that United States entities do not engage in transactions with “enemies” of the United States, as defined by various Executive Orders and Acts of Congress. OFAC has sent, and will send, our banking regulatory agencies lists of names of persons and organizations suspected of aiding, harboring or engaging in terrorist acts. If the Bank finds a name on any transaction, account or wire transfer that is on an OFAC list, it must freeze such account, file a suspicious activity report and notify the FBI. The Bank has appointed an OFAC compliance officer to oversee the inspection of its accounts and the filing of any notifications. The Bank actively checks high-risk OFAC areas such as new accounts, wire transfers and customer files. The Bank performs these checks utilizing software, which is updated each time a modification is made to the lists provided by OFAC and other agencies of Specially Designated Nationals and Blocked Persons.

 

Mortgage Banking Regulation. The Bank’s mortgage banking subsidiary is subject to the rules and regulations of, and examination by the Department of Housing and Urban Development (“HUD”), the Federal Housing Administration (the “FHA”), the Department of Veteran Affairs and state regulatory authorities with respect to originating, processing, servicing and selling mortgage loans. Those rules and regulations, among other things, establish standards for loan origination, prohibit discrimination, provide for inspections and appraisals of property, require credit reports on prospective borrowers and, in some cases, restrict certain loan features, and fix maximum interest rates and fees. In addition to other federal laws, mortgage origination activities are subject to the Equal Credit Opportunity Act, Truth-in-Lending Act, Home Mortgage Disclosure Act, the Real Estate Settlement Procedures Act, and the Home Ownership Equity Protection Act, and the regulations promulgated thereunder. These laws prohibit discrimination, require the disclosure of certain basic information to mortgagors concerning credit and settlement costs, limit payment for settlement services to the reasonable value of the services rendered and require the maintenance and disclosure of information regarding the disposition of mortgage applications based on race, gender, geographical distribution and income level.

 

Item 2. Description of Property.

 

As of March 23, 2005, the Bank conducted its business from the following five locations: i) its main banking office located at 615 Church Street, Lynchburg, Virginia (the “Church Street Office”); ii) a branch office at 5204 Fort Avenue, Lynchburg, Virginia (the “Chestnut Hill Branch”); iii) a branch office located at 4698 S. Amherst Highway, Madison Heights, Virginia (the “Madison Heights Branch”); iv) a branch office located at 17000 Forest Road, Forest, Virginia (the “Forest Branch”); and v) 828 Main Street, Lynchburg, Virginia (the “Downtown Branch”). The Bank’s consumer mortgage division doing business as Bank of the James Mortgage, a Division of Bank of the James (the “Mortgage Division”) operates from the Forest Branch.

 

The Church Street Office. The Bank leases approximately 9,059 square feet of office space and the adjacent parking lot from W.C. English, Inc. under a Lease Agreement dated February 22, 1999. Under the terms of the lease, the Bank pays a net total of approximately $8,100 per month for the office space and the parking lot. This space includes the addition of 1,196 square feet as of April, 2000 and 1,537 square feet in July, 2001. The Bank has exercised its option to renew this lease, the term of which shall terminate on August 31, 2009. As noted above, the Bank has notified the Virginia Bureau of Financial Institutions that it requests to redesignate 828 Main Street, Lynchburg, Virginia 24504 as its principal office effective March 31, 2005.

 

The Chestnut Hill Branch. The Bank purchased the Chestnut Hill Branch on August 1, 2000 through the purchase of certain real estate and improvements along with certain furniture, fixtures, and equipment contained therein (“FFE”) from Wachovia Bank, N.A. Wachovia Bank, N.A. previously operated a branch of its banking operations at the Chestnut Hill Branch. The Bank received regulatory

 

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approval and opened the Chestnut Hill Branch on November 13, 2000. The purchase price for the Chestnut Hill Branch was $400,000 for the real estate and improvements and $10,000 for the FFE. In renovating the Chestnut Hill Branch for use as a branch, the Bank made certain capital improvements and purchased certain additional furniture, fixtures, and equipment at an approximate cost of $200,000.

 

The Madison Heights Branch. In October, 2001, the Bank entered into a contract to purchase a site for a new branch bank located in Madison Heights, Virginia. Previously, Branch Banking & Trust operated a branch of its banking operations at the property acquired. The Bank purchased the Madison Heights Branch for $163,000 and spent an additional $650,000 for renovations, furniture, fixture, and equipment necessary to operate the Branch. The Bank received regulatory approval to operate this branch and opened the Branch in June, 2002.

 

The Forest Branch. In January 2003, the Bank purchased undeveloped real estate located in Forest, Virginia. The Bank has constructed facilities necessary to operate a branch Bank at this location. The net purchase price for the undeveloped real estate was $250,000. In addition, the Bank incurred costs of approximately $1,250,000 in constructing and equipping the Forest Branch. The Bank received regulatory approval and opened the Forest Branch in February 2004.

 

The Downtown Branch. By a lease dated October 9, 2003, the Bank agreed to lease certain space (increasing from approximately 17,000 square feet during years 1 through 6 of the Lease to approximately 29,000 square feet thereafter) in a building located at 828 Main Street, Lynchburg, Virginia. The lease is for a period of 10 years from the acceptance date of the lease. Provided that the Bank is not in default under the lease, the Bank shall have the option to extend the lease for two periods of five years, subject to certain rent increases set forth in the lease. Under the terms of the lease, the Bank will pay a net total of approximately $8,300 per month (subject to increases set forth in the lease) for the office space and parking spaces. The rent is subject to the increases set forth in the lease. Previously Wachovia Bank, N.A. had used the Downtown Branch as its main office for the Lynchburg market. The Downtown Branch opened on October 25, 2004.

 

Management of the Bank continues to look for and evaluate additional locations for future branch growth and will consider opening an additional branch in the next 12 months if a suitable location is available on acceptable terms. The opening of all additional branches is contingent on the receipt of regulatory approval.

 

Item 3. Legal Proceedings.

 

The Bank is not involved in any pending legal proceedings at this time, other than routine litigation incidental to its business.

 

Item 4. Submission or Matters to a Vote of Security Holders.

 

No matters were submitted to vote to the security holders of Financial during the quarter ended December 31, 2004.

 

PART II

 

Item 5. Market for Common Equity and Related Stockholder Matters.

 

The Common Stock of Financial is quoted on the Over the Counter Bulletin Board (OTCBB) under the symbol BOJF (BOJF.OB on some systems). The volume of trading of shares of Common Stock has not been extensive. Prior to January 2, 2004, the common stock of the Bank was traded on the

 

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OTCBB under the symbol BOTJ. The following table sets forth the quarterly high and low bid prices for each quarter in fiscal 2004 and 2003 for Financial or the Bank, as applicable, as reported by the OTC Bulletin Board (www.OTCBB.com/Nasdaq Data Products, Historical Data Service) and adjusted as set forth below:

 

Fiscal 2004


 

High


 

Low


 

Fiscal 2003


 

High


 

Low


First Quarter

  16.33   14.03  

First Quarter

  9.77   9.00

Second Quarter

  16.00   13.16  

Second Quarter

  11.33   9.50

Third Quarter

  17.33   15.00  

Third Quarter

  12.67   10.83

Fourth Quarter

  17.33   15.33  

Fourth Quarter

  17.67   11.73

 

The quotations reflect inter-dealer prices, without retail mark-up, mark-down or commission and may not represent actual transactions. Financial declared a 10% stock dividend payable on January 27, 2004 to all shareholders of record as of January 2, 2004. The prices set forth above have not been adjusted to reflect this 10% dividend.

 

On January 13, 2005, the board of directors of Financial declared a 50% stock dividend on Financial’s common stock common stock, $4.00 par value. Each shareholder of record as of February 4, 2005 received on or about March 4, 2005 a stock dividend equal to 50% of the shares owned as of that date, provided, however, that that no fractional shares were issued and the stock dividend was rounded up or down as applicable, to the nearest whole share. The payment date for the stock dividend was March 4, 2005. The share prices set forth in the above table have been adjusted to reflect this 50% dividend.

 

As of March 22, 2005 (the most recent date available), the Common Stock traded for $20.00 per share. As of March 23, 2005, there were 1,600,468 shares of Common Stock outstanding, which shares are held by approximately 2,000 shareholders of record. Neither Financial nor the Bank prior to the formation of Financial has declared or paid a cash dividend on its Common Stock.

 

Financial is subject to certain restrictions imposed by the reserve and capital requirements of federal and Virginia banking statutes and regulations. Additionally, Financial intends to follow a policy of keeping retained earnings, if any, for the purpose of increasing net worth and reserves of the Bank during its initial years of operation in order to promote the Bank’s growth and ability to compete in its market area. As a result, Financial does not anticipate paying a cash dividend on its Common Stock in 2005.

 

Item 6. Management’s Discussion and Analysis or Plan of Operation.

 

YEARS ENDED DECEMBER 31, 2004 AND DECEMBER 31, 2003

 

Cautionary Statement Regarding Forward-Looking Statements

 

This report contains statements that constitute “forward-looking statements” within the meaning of Section 27A of the Securities Act of 1933, as amended, and Section 21E of the Securities Exchange Act of 1934, as amended, and the Private Securities Litigation Reform Act of 1995. The words “believe,” “estimate,” “expect,” “intend,” “anticipate,” “plan” and similar expressions and variations thereof identify certain of such forward-looking statements which speak only as of the dates on which they were made. Financial undertakes no obligation to publicly update or revise any forward-looking statements, whether as a result of new information, future events, or otherwise. Readers are cautioned that any such forward-looking statements are not guarantees of future performance and involve risks and uncertainties, and that actual results may differ materially from those indicated in the forward-looking statements as a result of

 

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various factors. Such factors include, but are not limited to competition, general economic conditions, potential changes in interest rates, and changes in the value of real estate securing loans made by the Company.

 

Subsequent Events

 

Bank of the James Financial Group, Inc. (“Financial”) was incorporated under the laws of the Commonwealth of Virginia on October 3, 2003 and is a bank holding company for Bank of the James (the “Bank”). Effective January 1, 2004, pursuant to an Agreement and Plan of Share Exchange dated October 9, 2003 (the “Agreement”) between Financial and the Bank, and approved by the shareholders of the Bank at a special meeting of shareholders held on December 17, 2003, Financial acquired all of the outstanding stock of the Bank in a statutory share exchange transaction. Under the terms of the Agreement, the shares of the Bank’s common stock were exchanged for shares of Financial on a one-for-one basis.

 

Following completion of the share exchange, Financial became the successor issuer to the Bank, pursuant to Rule 12g-3 (promulgated under the Securities Exchange Act of 1934).

 

As of the date hereof, the sole business of Financial is the ownership of the capital stock of the Bank. Financial had no business until January 1, 2004 and unless otherwise noted i) the financial results and statements for all periods ending on or before December 31, 2003 refer to the results and statements of the Bank; and ii) references to the financial results and statements for all subsequent periods refer to the results and statements of Financial. Because Financial is the successor issuer to the Bank, when comparing the results of 2003 to those of 2004, the Bank and Financial are each referred to as the “Company.”

 

Financial declared a 50% stock dividend (or 3 for 2 split) which was paid on March 4, 2005 to shareholders of record on February 4, 2005.

 

Critical Accounting Policies

 

Financial’s financial statements are prepared in accordance with accounting principles generally accepted in the United States (GAAP). The financial information contained within our statements is, to a significant extent, based on measures of the financial effects of transactions and events that have already occurred. A variety of factors could affect the ultimate value that is obtained either when earning income, recognizing an expense, recovering an asset or relieving a liability. We use historical loss factors as one factor in determining the inherent loss that may be present in our loan portfolio. Actual losses could differ significantly from the historical factors that we use in estimating risk. In addition, GAAP itself may change from one previously acceptable method to another method. Although the economics of our transactions would be the same, the timing of events that would impact our transactions could change.

 

The allowance for loan losses is an estimate of the losses that may be sustained in our loan portfolio. The allowance is based on two basic principles of accounting: (i) SFAS No. 5, “Accounting for Contingencies,” which requires that losses be accrued when they are probable of occurring and estimable and (ii) SFAS No. 114, “Accounting by Creditors for Impairment of a Loan,” which requires that losses be accrued based on the differences between the value of collateral, present value of future cash flows or values that are observable in the secondary market and the loan balance.

 

Because Financial has a relatively short operating history, historical trends do not provide sufficient information to judge the adequacy of the allowance for loan losses. Therefore, management

 

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considers industry trends, peer comparisons, as well as individual classified loan impairment, in addition to historical experience to evaluate the allowance for loan losses.

 

The method for determining the allowance for loan losses is discussed more fully under “Provision and Allowance for Loan Losses” below.

 

General

 

The Bank is a Virginia banking corporation headquartered in Lynchburg, Virginia. The Bank was incorporated under the laws of the Commonwealth of Virginia as a state chartered bank in 1998 and began banking operations in July, 1999.

 

The Bank is a community-oriented financial institution that provides varied banking services to individuals, small and medium-sized businesses, and professional concerns in the Central Virginia, Region 2000 area, which encompasses the seven jurisdictions of the Town of Altavista, Amherst County, Appomattox County, the City of Bedford, Bedford County, Campbell County, and the City of Lynchburg. The Bank strives to provide its customers with products comparable to statewide regional banks located in its market area, while maintaining the prompt response and level of service of a community bank. Management believes this operating strategy has particular appeal in the Bank’s market area.

 

The Bank’s mission is premised on growing a profitable banking operation in a prudent manner while maintaining high quality service to its customers in Region 2000. Management is committed to serving the banking needs of Region 2000 and has developed a marketing strategy that targets and appeals to individuals, small to medium sized businesses, and professional concerns. The Bank believes that it is currently meeting such needs and strives to create other mechanisms with which it will meet the challenges of servicing such customers in the future. Management realizes that to remain competitive, the Bank will need to open additional branches and it continues to evaluate options regarding the establishment of additional branches. Management is cognizant of the fact that the population of the Bank’s market area continues to expand and the Bank should be able to grow its deposit base in the future and, as a result, increase its lending opportunities in such communities. Management also is attempting to limit interest rate risk by not making fixed rate loans in excess of five years. Financial and the Bank are also mindful of its operating expenses and expects to keep such expenses at a low level. By adhering to the above policies, management intends to enhance the Bank’s profitability in the upcoming year.

 

The Bank began operating in July, 1999. The operating results of the Bank and Financial depend primarily upon the Bank’s net interest income, which is determined by the difference between (i) interest and dividend income on earning assets, which consist primarily of loans, investment securities and other investments, and (ii) interest expense on interest-bearing liabilities, which consist principally of deposits and other borrowings. The Bank’s net income also is affected by its provision for loan losses, as well as the level of its other operating income, including loan fees and service charges, and its other operating expenses, including salaries and employee benefits, occupancy expense, data processing expenses, Federal Deposit Insurance Corporation premiums, expense in complying with the Sarbanes-Oxley Act of 2002, miscellaneous other expenses, franchise taxes, and income taxes.

 

2004 Compared to 2003

 

The comparison of operating results for the Company between 2004 and 2003 should be read in the context of the relatively short operating history of the Bank. The Bank began operations on July 22, 1999, opened the Chestnut Hill Branch as its second location in November, 2000, opened the Madison Heights Branch as its third location in June, 2002, opened the Forest Branch in February, 2004 as its fourth location, opened the Downtown Branch as its fifth location in November 2004, and opened its

 

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Mortgage Division in March 2001. Thus, the results for the year ended December 31, 2003 do not reflect the result of operations for either the Forest Branch or the Downtown Branch while the results for the year ended December 31, 2004 include results from the Forest Branch for approximately 10 months and of the Downtown Branch for approximately 2 months.

 

Earnings Summary for the Company

 

The net income for the Company for the year ended December 31, 2004 was $1,472,000 or $0.95 per basic and $0.89 per diluted share compared with net income of $1,416,000 or $0.92 per basic and $0.89 per diluted share for the year ended December 31, 2003. Note 10 of the Financial Statements provides additional information with respect to the calculation of the Company’s earnings per share. Per share amounts have been retroactively restated to reflect the 10% stock dividend declared December 17, 2003 and the 50% stock split effected in the form of a dividend declared January 13, 2005.

 

The increase in net income of $56,000 in 2004 compared to 2003 was due in large part to the following factors: i) the Company’s overhead was spread over a larger base of business; ii) an increase in non-interest income; and iii) an increase in the size of the loan portfolio, the Company’s primary method of investment. The increase in net income was offset due to an to a loan loss provision of $754,000 for the year ended December 31, 2004 as compared with a loan loss provision of $552,000 for the year ended December 31, 2003. In the course of calculating loan impairment in accordance with FASB 114, in the quarter ended September 30, 2004, management determined that certain loans should be downgraded because of deterioration in their credit quality. Of the $754,000 provision made in the year ended December 31, 2004, $199,000 resulted from the reclassification of these loans due to management’s belief that these impaired loans may result in a loss. Although the Company currently has loans in excess of $380,000 classified as non-performing, management believes the impairment on these loans will be immaterial due to the fact that the potential losses associated with these loans have been provided for in the allowance for loan loss. Management does not believe that the amount of non performing loans will continue to increase at an unacceptable rate.

 

These operating results represent a return on average shareholders’ equity of 12.16% for the year ended December 31, 2004 compared to 13.20% for the year ended December 31, 2003. Return on average assets for the year ended December 31, 2004 was 0.92% compared to 1.14% in 2003.

 

Financial Condition Summary of the Company

 

The Company’s total assets were $171,025,000 at December 31, 2004, an increase of $26,014,000 or 17.9% from $145,011,000 compared with December 31, 2003. The increase may be attributed to strong deposit growth from $133,486,000 for the period ended December 31, 2003 to $153,834,000 at the end of the same period in 2004, for an increase of 15.2%. Non- interest-bearing deposits increased $5,279,000 or 32.1% from $16,420,000 at December 31, 2003 to $21,699,000 at December 31, 2004. Interest-bearing deposits increased $15,069,000 or 12.9%. from $117,066,000 at December 31, 2003 to $132,135,000 at December 31, 2004. In the fall of 2003, the Bank introduced a new savings account known as “Peaks Savings.” The Peaks Savings accounts pay interest at above market rates and the product was well received by Bank customers. The Peaks Savings product continues to attract significant interest bearing deposits.

 

Loans, net of unearned income and the loan loss provision, increased from $114,604,000 as of December 31, 2003 to $140,272,000 as of December 31, 2004, an increase of 22.4%. This increase can be attributed to a continued low interest rate environment that made borrowing attractive to the Company’s customers, the Company’s increased presence in the market, and the Bank’s reputation for service. Cash and cash equivalents decreased from $10,217,000 in 2003 to $3,980,000 in 2004. This decrease was due to loans growing faster than deposits and the purchase of securities. Securities available-for-sale increased $3,949,000 in 2004 to $10,912,000 from $6,963,000 at December 31, 2003.

 

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Securities held to maturity (not marked to market) increased from $7,993,000 as of December 31, 2003 to $8,999,000 as of December 31, 2004. These increases are attributable in large part to the reallocation of short term fed funds to longer term, higher yielding investments.

 

Shareholders’ equity increased $1,477,000, or 13.1% from December 31, 2003 to December 31, 2004. The increase resulted from Company’s operating income and was partially offset by a decrease in the value of unrealized gains on securities available for sale. As set forth in Note 15 to the Financial Statements, at December 31, 2004 the regulatory capital levels the Bank exceeded those established for well-capitalized institutions.

 

Net Interest Income and Net Interest Margin for the Company

 

The fundamental source of the Company’s revenue, net interest income, is defined as the difference between income on earning assets and the cost of funds supporting those assets. The significant categories of earning assets are loans, federal funds sold, and investment securities, while deposits represent interest bearing liabilities. The level of net interest income is impacted primarily by variations in the volume and mix of these assets and liabilities, as well as changes in interest rates when compared to previous periods of operation. Net interest income for 2004 increased $1,437,000 to $6,922,000 or 26.2% from net interest income of $5,486,000 in 2003. The growth in net interest income was due to the increase in average interest-earning assets which was the result of growth in the loan portfolio funded by the growth in deposits but partially offset by the decrease in the net interest margin. The net interest margin decreased to 4.56% in 2004 from 4.68% in 2003. The average rate on earning assets decreased 42 basis points from 6.62% in 2003 to 6.20% in 2004 and the average rate on interest-bearing liabilities decreased from 2.32% in 2003 to 1.95% in 2004. Although Management cannot predict with certainty future interest rate decisions by the Federal Open Market Committee (“FOMC”), Management believes that the rates being offered on both loans and deposits can be adjusted to maintain an acceptable net interest margin.

 

Non-Interest Income of the Company

 

Non-interest income increased to $1,823,000 (not including $7,000 in gains from sales of securities) in 2004 from $1,611,000 in 2003. The increase in non-interest income for 2004 was due to additional service charges on an increased number of deposit accounts, an increase in the fees generated by the Mortgage Division, and an increase in miscellaneous fees. During 2004, mortgage loan volume continued to be strong, driven largely by mortgage refinancing stimulated by low interest rates. In addition, the Mortgage Division provides opportunities to establish many new banking relationships by providing more bank services and products to new customers. The Mortgage Division originated 341 mortgage loans, totaling $42,039,000 in 2004 as compared with 468 loans totaling $52,670,000 during the year ended December 31, 2003. For the year ended December 31, 2004, the Mortgage Division accounted for 5.67% of the Company’s pre-tax earnings.

 

For the year ended December 31, 2004 non-interest income represented 16.2% of the Company’s total revenues and decreased slightly when compared to the figure of 17.3% for the prior year. One of the Company’s goals is to continue to evaluate and identify new sources of non-interest income as well as enhance existing ones.

 

Non-Interest (Operating) Expense of the Company

 

Non-interest, or operating, expense was $5,768,000 in 2004 compared to $4,405,000 in 2003. The significant increase in expense can be attributed to increased occupancy expense, an increase in equipment depreciation expenses, and increase in outside expenses, and an increase in the number of

 

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employees necessary to accommodate the Company’s growth. Total personnel expense increased to $3,265,000 in 2004 from $2,461,000 in 2003 primarily as a result of staffing of the Downtown Branch and increased staffing at the Forest Branch. Variable expenses, including data processing fees and credit expenses also increased because of the Company’s growth.

 

Because of the costs associated with opening and staffing two new branches, the Company’s efficiency ratio (that is, the cost of producing each dollar of revenue) increased from 61.95% in 2003 to 65.90% in 2004. The Company expects the efficiency ratio to decrease in 2005.

 

Provision and Allowance for Loan Losses for the Company

 

Management’s policy is to maintain the allowance for loan losses at a level sufficient to absorb the estimated losses inherent in the loan portfolio. Both the amount of the provision and the level of the allowance for loan losses are impacted by many factors, including general economic conditions, actual and expected credit losses, loan performance measures, historical trends and specific conditions of the individual borrower.

 

Management has adopted a loan loss provision risk rating system formulated for commercial loans based on a “tiering” system The “tiering” system (see Table 1 below) allows for each commercial loan to be classified by management based on their perceived level of risk when such factors as collateral adequacy/value, cash flow/capacity to repay debt, credit history, and other factors are taken into account. Current, management reserves the greater of i) 1.00%; or ii) the amount determined by the tiering system set forth in Table 1 plus individual impairment associated with all classified loans, including consumer and real estate. In addition, for consumer and real estate loans classified as “satisfactory” or better, the Company accrues a loan loss reserve of 1.50% and 0.50%, respectively. Management anticipates that the loan loss policy will closely approximate actual losses.

 

Table 1 — Bank of the James Tiered Risk Weighting System for Commercial Loans

 

Risk Categories


 

Classification


 

% of Loan Provided for in
Loan Loss Reserve


Risk 1   Excellent   0%
Risk 2   Above Average   1/4%
Risk 3   Satisfactory   1/2%
Risk 4   Acceptable / Low Satisfactory   1%
Risk 5   Special Mention   individual determination
Risk 6   Sub-Standard   individual determination
Risk 7   Doubtful   individual determination
Risk 8   Loss   individual determination

 

The Company’s reserve for possible loan losses decreased from $1,451,000 in 2003 to $1,419,000 in 2004, or 2.2% of the Company’s total loan portfolio. This decrease resulted from application of the Company’s loan loss provision rating system and individual impairment calculations, as discussed above.

 

As in prior years, the Bank retained the services of an external loan review firm to examine its loan portfolio in May, 2004. After examination of approximately 64 customer relationships comprising 109 loans totaling $36,420,000 in exposure, or approximately 31.3% of the Company’s total outstanding loan balances as of December 31, 2003, the results of the external loan review showed the Company’s

 

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loan portfolio to be sound and the credit underwriting practices to be fully satisfactory as compared to peer group institutions.

 

The Bank again has retained the services of an external loan review firm to examine its loan portfolio beginning in the last week of April, 2005. Financial intends to provide the results of this review in the Quarterly Report on Form 10-QSB for the quarter ended March 31, 2005.

 

Income Tax Expense of the Company

 

For the year ended December 31, 2004, the Company had a federal income tax expense of $758,000. Note 9 of the Financial Statements provides additional information with respect to current federal income tax expense and the deferred tax accounts.

 

Liquidity

 

The liquidity of Financial depends primarily on the dividends paid to it by the Bank. Payment of cash dividends by the Bank is limited by regulations of the Federal Reserve Board and is tied to the regulatory capital requirements.

 

The objective of liquidity management for the Bank is to ensure the continuous availability of funds to meet the demands of depositors, investors and borrowers. Stable core deposits and a strong capital position are the components of a solid foundation for the Bank’s liquidity position.

 

Funding sources primarily include paid-in capital and customer-based deposits but also include borrowed funds and cash flow from operations. Management proactively has been examining alternative sources of funding, including but not limited to lines of credit, sale of investment securities, purchase of federal funds, term loans through the Federal Home Loan Bank and correspondents, and brokered certificate of deposit arrangements. Management believes that the Company has the ability to meet its liquidity needs.

 

Capital Resources

 

Capital adequacy is an important measure of financial stability and performance. Management’s objectives are to maintain a level of capitalization that is sufficient to sustain asset growth and promote depositor and investor confidence.

 

Regulatory agencies measure capital adequacy utilizing a formula that takes into account the individual risk profiles of financial institutions. The guidelines define capital as Tier 1 (primarily common shareholders’ equity, defined to include certain debt obligations) and Tier 2 (the remainder generally consisting of a limited amount of subordinated debt, certain hybrid capital instruments and other debt securities, preferred stock and a limited amount of the general valuation allowance for loan losses). Note 15 of the Financial Statements shows the minimum capital requirements and the Bank’s capital position as of December 31, 2004 and 2003. As set forth in Note 15, the Bank’s regulatory capital levels exceed those established for well-capitalized institutions.

 

The Bank was initially capitalized through a public offering of its common stock, $4.00 par value per share (“Common Stock”), at $10.00 per share (the “Offering”). The Offering, which concluded in February, 1999, resulted in a capitalization of the Bank of $9,356,300. As a result of the Offering and funds generated from operations, the Company has sufficient capital with which to operate. Consequently, Financial has no current plans to raise additional capital through another issuance of Common Stock or otherwise.

 

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At December 31, 2004, shareholders’ equity was $12,786,000 compared to $11,309,000 at December 31, 2003. As discussed more fully in “Financial Condition Summary” above, the increase in shareholders’ equity is attributable to the net income earned in 2004.

 

Lending by the Company

 

The Company has comprehensive policies and procedures which cover both commercial and consumer loan origination and management of credit risk. Loans are underwritten in a manner that focuses on the borrowers’ ability to repay. The Company’s goal is not to avoid risk, but to manage it and to include credit risk as part of the pricing decision for each product.

 

Total loans, net of fees and premiums and discounts and the loan loss provision, increased to $140,272,000 as of December 31, 2004 compared to $114,604,000 as of December 31, 2003. As of December 31, 2004, the Company had $380,000 in non-accrual loans compared with $100,000 at December 31, 2003. The Company continues to pursue an aggressive charge off policy that also yields loan recoveries.

 

The Company’s loan portfolio consists of commercial short-term lines of credit, term loans, mortgage financing and construction loans that are used by the borrower to build or develop real estate properties, and consumer loans. The consumer portfolio includes residential real estate mortgages, home equity lines and installment loans.

 

Management’s focus on finding alternative sources of funding discussed above is being done so that the Company can continue to make loans and grow its loan portfolio. Continued loan growth is essential for the Company to be viewed by its potential customers as a willing lender.

 

Investment Securities of the Company

 

The investment securities portfolio of the Company is used as a source of income and liquidity. The portfolio of securities available for sale has increased to $10,912,000 as of December 31, 2004 from $6,963,000 as of December 31, 2003. This increase can be attributed to a reallocation of funds from short term investments into longer-term, higher yielding securities.

 

Deposited funds are generally invested in overnight vehicles (Fed Funds) until approved loans are funded. The decision to purchase investment securities is made based on several factors or a combination thereof, some of which are as follows:

 

a) The fact that yields on acceptably rated investment securities (S&P “A” rated or better) are significantly better than the overnight Fed Funds rate;

 

b) Whether demand for loan funding exceeds the rate at which deposits are growing, which leads to higher or lower levels of surplus cash;

 

c) Management’s target of maintaining approximately 8% of the Company’s total assets in a combination of Fed Funds and investment securities (aggregate of available for sale and held to maturity portfolios);

 

d) Whether the maturity or call schedule meets management’s asset/liability plan.

 

Available for sale securities (as opposed to held to maturity securities) may be liquidated at any time as funds are needed to fund loans. Liquidation of securities may result in a net loss or net gain

 

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depending on current bond yields available in the primary and secondary markets and the shape of the US Treasury yield curve. Management is cognizant of its credit standards policy and does not feel pressure to maintain loan growth at the same levels as deposit growth and thus sacrifice credit quality in order to avoid security purchases.

 

Securities held to maturity increased from $7,993,000 as of December 31, 2003 to $8,999,000 as of December 31, 2004. The decision to invest in securities held to maturity is based on the same factors as the decision to invest in securities available for sale except that management invests surplus funds in securities held to maturity only after concluding that such funds will not be necessary for liquidity purposes during the term of such security. However, the held-to-maturity securities may be pledged for such purposes as short term borrowings and as collateral for public deposits.

 

The balancing of the above factors along with the investment policy that management currently has in place contributed to the increase in the investment securities portfolio during 2004.

 

Interest Rate Sensitivity

 

The most important element of asset/liability management is the monitoring of the Company’s sensitivity to interest rate movements. The income stream of the Company is subject to risk resulting from interest rate fluctuations to the extent there is a difference between the amount of the Company’s interest earning assets and the amount of interest bearing liabilities that are prepaid, mature or reprice in specified periods. The Company’s goal is to maximize net interest income with acceptable levels of risk to changes in interest rates. Management seeks to meet this goal by influencing the maturity and re-pricing characteristics of the various lending and deposit taking lines of business and by managing discretionary balance sheet asset and liability portfolios.

 

Management also is attempting to limit interest rate risk by not making fixed rate loans in excess of five years. The Company established the Mortgage Loan Division to serve potential customers that desired fixed rate loans in excess of five years. The Company will not hold such mortgage loans on its books and thus will not be subject to the interest rate risks inherent with these fixed rate loans.

 

Management believes that the Company has been successful in managing its net interest margins despite numerous adjustments by the FOMC since 2001. During 2004, the Bank’s prime rate increased from 4.00% to 5.25%. The Company’s net interest margin was under pressure in part because certain higher yielding loans were paid in full in advance of the maturity date and the proceeds were reinvested in lower yielding loans. As a result, the Company’s spread on earning assets to interest bearing liabilities decreased from 4.61% in 2003 to 4.51% in 2004. Management combated this pressure by constantly monitoring and repricing deposits.

 

The Company’s management monitors interest rate levels on a daily basis and meets in the form of the Asset/Liability Committee (“ALCO”) at a minimum of weekly or when a special situation arises (e.g., FOMC unscheduled rate change). The following reports and/or tools are used to assess the current interest rate environment and its impact on the Company’s earnings and liquidity: monthly and year to date net interest margin and spread calculations, monthly and year to date balance sheet and income statements versus budget (including quarterly interest rate shock analysis), quarterly net portfolio value analysis, a weekly survey of rates offered by other local competitive institutions, and “Gap Analysis.”

 

Gap Analysis matches maturities or repricing dates of interest sensitive assets to those of interest sensitive liabilities. If a mismatch exists, it affects profitability. This tool uses a “Gap” to measure mismatches. Its formula is:

 

(Maturing Assets – Maturing Liabilities)/Total Earning Assets = Gap

 

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Each maturity term, or “bucket,” has a Gap. The greater the number of buckets used (i.e., the shorter the length of each maturity term), the more accurate the results. It is common to break the first year into twelve buckets, the next two years into quarterly buckets, and subsequent years into annual buckets. The Company concentrates mainly on the following two buckets: 1 day to 1 year and 1 year to 3 years.

 

The Company currently subscribes to computer simulated modeling tools made available through its consultant, FinPro, to aid in Gap analysis calculation. In addition to monitoring by the ALCO and Investment Committee, the board is informed of the current Gap situation and its effect on earnings at the monthly board meetings.

 

Current Trends

 

A variety and wide scope of economic factors affect the Company’s success and earnings. Although interest rate trends are one of the most important of these factors, the Company believes that interest rates cannot be predicted with a reasonable level of confidence and therefore does not attempt to do so with complicated economic models. Management believes that the best defense against wide swings in interest rate levels is to minimize vulnerability at all potential interest rate levels. Rather than concentrate on any one interest rate scenario, the Company prepares for the opposite as well in order to safeguard margins against the unexpected.

 

The upward trend in interest rates during 2004 was due to the actions of the FOMC resulting from an accelerating economy. Although it cannot be certain, management believes that interest rates will either remain stable or trend upward throughout the remainder of 2005. Given the FOMC’s recent statements, short term rates cannot be predicted. An increased long term interest rate is likely to have an adverse impact on the Mortgage Division, primarily due to reduced refinancing opportunities.

 

Off-Balance Sheet Arrangements

 

We are a party to financial instruments with off-balance sheet risk in the normal course of business to meet the financing needs of our customers. These financial instruments include commitments to extend credit and standby letters of credit. Such commitments involve, to varying degrees, elements of credit risk and interest rate risk in excess of the amount recognized in the balance sheets.

 

Our exposure to credit loss in the event of nonperformance by the other party to the financial instrument for commitments to extend credit and standby letters of credit is represented by the contractual amount of those instruments. We use the same credit policies in making commitments and conditional obligations as we do for on-balance sheet instruments. A summary of our commitments is as follows:

 

     December 31, 2004

Commitments to extend credit

   $ 30,344,000

Standby letters of credit

     1,926,000
    

     $ 32,270,000
    

 

Commitments to extend credit are agreements to lend to a customer as long as there is no violation of any condition established in the contract. Since many of the commitments are expected to expire without being drawn upon, the total commitment amounts do not necessarily represent future cash requirements. The amount of collateral obtained, if deemed necessary by us upon extension of credit, is based on our credit evaluation of the customer.

 

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Standby letters of credit are conditional commitments issued by us to guarantee the performance of a customer to a third party. Those letters of credit are primarily issued to support public and private borrowing arrangements. The credit risk involved in issuing letters of credit is essentially the same as that involved in extending loans to customers. Collateral is required in instances which we deem necessary.

 

Management does not anticipate any material losses as a result of these transactions.

 

Item 7. Financial Statements.

 

The following financial statements are filed as a part of this report:

 

Independent Auditors’ Report

 

Financial Statements

 

Balance Sheets, December 31, 2004 and 2003

 

Statements of Operations, Years Ended December 31, 2004 and December 31, 2003

 

Statements of Comprehensive Income, Years Ended December 31, 2004 and December 31, 2003

 

Statements of Changes in Stockholders’ Equity, Years Ended December 31, 2004 and December 31, 2003

 

Statements of Cash Flows, Years Ended December 31, 2004 and December 31, 2003

 

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BANK OF THE JAMES FINANCIAL GROUP, INC.

AND SUBSIDIARY

Lynchburg, Virginia

 

Consolidated Financial Statements

For Years Ended

December 31, 2004 and 2003

 

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BANK OF THE JAMES FINANCIAL GROUP, INC.

AND SUBSIDIARY

 

Contents

 

     Page

Report of Independent Auditors

   27

Consolidated Balance Sheets

   28

Consolidated Statements of Income

   29

Consolidated Statements of Comprehensive Income

   30

Consolidated Statements of Changes in Stockholders’ Equity

   31

Consolidated Statements of Cash Flows

   32

Notes to Consolidated Financial Statements

   33

 

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LOGO

 

Report of Independent Registered Public Accounting Firm

 

The Board of Directors and Stockholders

Bank of the James Financial Group, Inc.

Lynchburg, Virginia

 

We have audited the accompanying consolidated balance sheets of Bank of the James Financial Group, Inc. and subsidiary as of December 31, 2004 and 2003, and the related consolidated statements of income, comprehensive income, changes in stockholders’ equity, and cash flows for the years then ended. These consolidated financial statements are the responsibility of the Bank’s management. Our responsibility is to express an opinion on these consolidated financial statements based on our audits.

 

We conducted our audits in accordance with the standards of the Public Company Accounting Oversight Board (United States). Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.

 

In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the financial position of Bank of the James Financial Group, Inc. and subsidiary as of December 31, 2004 and 2003, and the results of its operations and its cash flows for the years then ended, in conformity with accounting principles generally accepted in the United States of America.

 

As discussed in Note 22, the consolidated financial statements for December 31, 2004 and 2003 have been restated.

 

/s/ Cherry, Bekaert & Holland, L.L.P.

Lynchburg, Virginia

March 9, 2005, except as to Note 22

which is as of December 1, 2005

 

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BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Consolidated Balance Sheets

(dollars in thousands)

 

     December 31,

 
    

2004

(restated)


   

2003

(restated)


 

Assets

                

Cash and due from banks

   $ 3,980     $ 5,247  

Federal funds sold

     —         4,970  
    


 


Total cash and cash equivalents

     3,980       10,217  
    


 


Securities held-to-maturity

     8,999       7,993  

Securities available-for-sale

     10,912       6,963  

Loans, net

     140,272       114,604  

Premises and equipment, net

     4,641       3,632  

Community Banker’s Bank stock

     56       56  

Federal Reserve Bank stock

     281       281  

Federal Home Loan Bank stock

     290       180  

Interest receivable

     983       729  

Deferred tax asset

     117       242  

Other assets

     494       114  
    


 


Total Assets

   $ 171,025     $ 145,011  
    


 


Liabilities and Stockholders’ Equity

                

Deposits

                

Noninterest bearing demand

   $ 21,699     $ 16,420  

NOW, money market and savings

     74,834       44,517  

Time

     57,301       72,549  
    


 


Total deposits

     153,834       133,486  
    


 


Federal funds purchased

     999       —    

Income taxes payable

     —         38  

Interest payable

     65       81  

Repurchase agreements

     3,259       —    

Other liabilities

     82       97  
    


 


Total liabilities

     158,239       133,702  
    


 


Stockholders’ equity

                

Common stock $2.67 par value; authorized 10,000,000 shares; issued and outstanding 1,548,273 in 2004 and 1,543,900 in 2003

     4,129       4,118  

Additional paid-in-capital

     7,237       7,218  

Retained earnings

     1,433       (39 )

Unrealized gain (loss) on securities available-for-sale

     (13 )     12  
    


 


Total stockholders’ equity

     12,786       11,309  
    


 


Total liabilities and stockholders’ equity

   $ 171,025     $ 145,011  
    


 


 

See notes to the financial statements.

 

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BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Consolidated Statements of Income

(dollars in thousands, except per share amounts)

 

     Years Ended December 31,

 
    

2004

(restated)


   

2003

(restated)


 

Interest Income

                

Loans

   $ 8,490     $ 7,078  

Federal Funds Sold

     42       38  

Securities

                

US agency obligations

     815       535  

Other

     86       103  
    


 


Total interest income

     9,433       7,754  
    


 


Interest Expense

                

Federal Funds Purchased

     5       7  

Repurchase Agreements

     27       3  

Deposits

                

NOW, money market and savings

     889       323  

Time Deposits

     1,590       1,936  
    


 


Total interest expense

     2,511       2,269  
    


 


Net interest income

     6,922       5,485  

Provision for loan losses

     754       552  
    


 


Net interest income after provision for loan losses

     6,168       4,933  
    


 


Other operating income

                

Service charges, fees, commissions

     1,823       1,611  

Gain on sale of securities

     7       15  
    


 


Other operating expenses

                

Salaries and employee benefits

     2,576       1,800  

Occupancy

     398       262  

Equipment

     734       577  

Supplies

     289       219  

Outside expenses

     824       721  

Marketing

     231       204  

Credit expense

     192       217  

Other

     524       405  
    


 


Total other operating expenses

     5,768       4,405  
    


 


Income before income taxes

     2,230       2,154  

Income tax expense

     (758 )     (738 )
    


 


Net Income

   $ 1,472     $ 1,416  
    


 


Income per common share – basic

   $ 0.95     $ 0.92  
    


 


Income per common share – diluted

   $ 0.89     $ 0.89  
    


 


 

See notes to the financial statements.

 

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Table of Contents

BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Consolidated Statements of Comprehensive Income

(dollars in thousands)

 

     Years Ended December 31,

 
     2004

    2003

 

Net income

   $ 1,472     $ 1,416  

Other comprehensive income, net of tax

                

Unrealized losses on securities

     (36 )     (71 )

Less: reclassification adjustment

     11       (10 )
    


 


Comprehensive income

   $ 1,447     $ 1,335  
    


 


 

See notes to the financial statements.

 

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Table of Contents

BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Consolidated Statements of Changes in Stockholders’ Equity

(dollars in thousands)

(restated)

 

     Total
Shares
Outstanding


   

Common

Stock


  

Additional

Paid-in

Capital


  

Retained

Earnings


   

Other

Comprehensive

Gain (Loss)


    Total

 

Balance at December 31, 2002

   1,543,900 (1)   $ 3,743    $ 5,614    $ 524     $ 93     $ 9,974  

Net Income

   —         —        —        1,416       —         1,416  

10% stock dividend

   —         375      1,604      (1,979 )     —         —    

Changes in unrealized gains on securities available for sale net of deferred taxes of $6

   —         —        —        —         (71 )     (71 )

Reclassification adjustment for gains included in net income, net of income tax expense ($5)

   —         —        —        —         (10 )     (10 )
    

 

  

  


 


 


Balance at December 31, 2003

   1,543,900 (1)     4,118      7,218      (39 )     12       11,309  
    

 

  

  


 


 


Net Income

   —         —        —        1,472       —         1,472  

Exercise of stock options

   4,373       11      19      —         —         30  

Changes in unrealized gains on securities available for sale net of deferred taxes of $(19)

   —         —        —        —         (36 )     (36 )

Reclassification adjustment for gains included in net income, net of income tax expense $6

   —         —        —        —         11       11  

Balance at December 31, 2004

   1,548,273       4,129      7,237      1,433       (13 )     12,786  
    

 

  

  


 


 


 

(1) Previous year end shares outstanding figures have been adjusted to include the following: (i) additional shares outstanding in the amount of 93,637 as a result of the 10% dividend declared December 17, 2003 and (ii) additional shares outstanding in the amount of 514,633 as a result of the 50% stock dividend declared January 4, 2005.

 

See notes to the financial statements.

 

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BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Consolidated Statements of Cash Flows

(dollars in thousands)

 

     Years Ended December 31,

 
     2004

    2003

 

Cash flows from operating activities

                

Net Income

   $ 1,472     $ 1,416  

Adjustments to reconcile net income to net cash provided by operating activities

                

Depreciation

     537       370  

Net amortization and accretion of premiums and discounts on securities

     236       22  

Gain on sale of available for sale securities

     (7 )     (15 )

Provision for loan losses

     754       552  

Provision for deferred income taxes

     138       (6 )

Increase in interest receivable

     (254 )     (116 )

Increase in other assets

     (380 )     (30 )

Decrease in income taxes payable

     (38 )     (330 )

Decrease in interest payable

     (16 )     (31 )

Decrease in other liabilities

     (15 )     (44 )
    


 


Net cash provided by operating activities

     2,427       1,788  

Cash flows from investing activities

                

Purchases of securities held to maturity

     (5,537 )     (5,000 )

Proceeds from maturities and calls of securities held to maturity

     4,500       5,000  

Purchases of securities available for sale

     (10,231 )     (5,000 )

Proceeds from maturities and calls of securities available for sale

     2,498       5,390  

Proceeds from sale of securities available for sale

     3,548       1,001  

Purchases of Federal Home Loan Bank stock

     (110 )     —    

Origination of loans, net of principal collected

     (26,525 )     (29,486 )

Recoveries on loans charged off

     103       81  

Purchases of premises and equipment

     (1,546 )     (1,782 )
    


 


Net cash used in investing activities

     (33,300 )     (29,846 )

Cash flows from financing activities

                

Net increase in deposits

     20,348       29,977  

Net increase in federal funds purchased

     999       —    

Net increase in repurchase agreements

     3,259       —    

Proceeds from exercise of stock options

     30       —    
    


 


Net cash provided by financing activities

     24,636       29,977  
    


 


Increase (decrease) in cash and cash equivalents

     (6,237 )     1,919  

Cash and cash equivalents at beginning of period

     10,217       8,298  
    


 


Cash and cash equivalents at end of period

   $ 3,980     $ 10,217  
    


 


 

See notes to the financial statements.

 

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BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 1 – Organization

 

Bank of the James Financial Group, Inc. (“Financial”), a Virginia corporation, was organized in 2003 and is registered as a bank holding company under the Bank Holding Company Act of 1956, as amended. Financial is headquartered in Lynchburg, Virginia. Financial conducts all of its business activities through the branch offices of its wholly owned subsidiary bank, Bank of the James (the “Bank”). Financial exists primarily for the purpose of holding the stock of its subsidiary, the Bank, and of such other subsidiaries as it may acquire or establish.

 

Bank of the James was incorporated on October 23, 1998, and began banking operations on July 22, 1999. The Bank is a Virginia chartered bank and is engaged in lending and deposit gathering activities in Region 2000, which includes the counties of Amherst, Appomattox, Bedford and Campbell and the cities of Bedford and Lynchburg, Virginia. It operates under the laws of Virginia and the Rules and Regulations of the Federal Reserve System and the Federal Deposit Insurance Corporation. The Bank’s five locations consist of three in Lynchburg, Virginia, one in Forest, VA which includes the Mortgage Division, and one in Madison Heights, Virginia.

 

Note 2 - Summary of significant accounting policies

 

The following is a description of the significant accounting and reporting policies the Bank follows in preparing and presenting its financial statements.

 

Consolidation

 

The consolidated financial statements include the accounts of Bank of the James Financial Group, Inc. and its wholly owned subsidiary. All material intercompany balances and transactions have been eliminated.

 

Basis of presentation

 

The preparation of the financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect reported amounts of assets and liabilities and disclosure of contingent liabilities at the date of the financial statements, as well as the amounts of income and expenses during the reporting period. Actual results could differ from those estimates.

 

Cash and cash equivalents

 

Cash and cash equivalents include cash on hand, amounts due from banks (with original maturities of three months or less) and federal funds sold. Generally, federal funds are purchased and sold for one-day periods.

 

Securities

 

The Bank classifies its securities in three categories: (1) debt securities that the Bank has the positive intent and ability to hold to maturity are classified as “held-to-maturity securities” and reported at amortized cost. Amortization of premiums and accretion of discounts are adjusted on a basis which approximates the level yield method; (2) debt and equity securities that are bought and held principally for the purpose of selling them in the near term are classified as “trading securities” and reported at fair value, with unrealized gains and losses included in net income; and (3) debt and equity securities not classified as either held-to-maturity securities or trading securities are classified as “available-for-sale securities” and reported at fair value, with unrealized gains and losses excluded from net income and reported in a separate component of stockholders’ equity.

 

The Bank does not engage in trading securities. Gains or losses on disposition of securities are based on the net proceeds and adjusted carrying values of the securities called or sold, using the specific identification method.

 

A decline in the market value of any available-for-sale or held-to-maturity security below cost that is deemed other than temporary is charged to net income, resulting in the establishment of a new cost basis for the security.

 

(continued)

 

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BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 2 - Summary of significant accounting policies (continued)

 

Required Investments

 

As members of the Federal Reserve Bank (FRB) and the Federal Home Loan Bank of Atlanta (FHLB), the Bank is required to maintain certain minimum investments in the common stock of the FRB and FHLB, which are carried at cost. Required levels of investment are based upon the Bank’s capital and a percentage of qualifying assets.

 

Loans

 

Loans are carried at their principal amount outstanding. Interest income is recorded as earned on an accrual basis.

 

The Bank uses the allowance method in providing for possible loan losses. The provision for loan loss is based upon management’s estimate of the amount needed to maintain the allowance for loan losses at an adequate level to cover known and inherent risk of loss in the loan portfolio. In determining the provision amount, management gives consideration to current and anticipated economic conditions, the growth and composition of the loan portfolio, the relationship of the allowance for loan losses to outstanding loans, and other factors. Management believes that the allowance for loan losses is adequate. While management uses the best information available to make evaluations, future adjustments may be necessary if economic and other conditions differ substantially from the assumptions used.

 

Interest related to non-accrual loans is recognized on the cash basis. Loans are generally placed on non-accrual status when the collection of principal and interest is 90 days or more past due.

 

In addition, various regulatory agencies, as an integral part of their examination process, periodically review the Bank’s allowance for loan losses. Such agencies may require the Bank to recognize additions to the allowance based on their judgments of information available to them at the time of their examination.

 

Management considers loans to be impaired when based on current information and events, it is probable that it will be unable to collect all amounts due according to the contractual terms of the loan agreement. Factors that influence management’s judgments include, but are not limited to, loan payment pattern, source of repayment, and value of collateral. A loan would not be considered impaired if an insignificant delay in loan payment occurs and management expects to collect all amounts due. The major sources for identification of loans to be evaluated for impairment include past due and non-accrual reports, internally generated lists of certain risk grades, and regulatory reports of examination. Impaired loans are measured using either the discounted expected cash flow method or the value of collateral method. When the ultimate collectibility of an impaired loan’s principal is in doubt, wholly or partially, all cash receipts are applied to principal.

 

Loan origination and commitment fees and certain related direct costs

 

Loan origination and commitment fees and certain direct loan origination costs charged by the Bank are deferred and the net amount amortized as an adjustment of the related loan’s yield. The Bank is amortizing these net amounts over the contractual life of the related loans or, in the case of demand loans, over the estimated life. Net fees related to standby letters of credit are recognized over the commitment period. The Bank adopted FIN 45, Guarantor’s Accounting and Disclosure Requirements for Guarantees, Including Indirect Guarantees of Indebtedness of Others, an interpretation of FASB Statements No. 5, 57, and 107 and rescission of FASB Interpretation No. 34, on January 1, 2003. The adoption of FIN 45 did not have a material effect on the Bank’s consolidated financial statements.

 

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BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Property, equipment and depreciation

 

Property and equipment, including leasehold improvements, are stated at cost less accumulated depreciation. Depreciation is provided over the estimated useful lives of the respective assets on the straight-line basis. Leasehold improvements are amortized over a term which includes the remaining lease term and probable renewal periods. Expenditures for major renewals and betterments are capitalized and those for maintenance and repairs are charged to operating expenses as incurred.

 

(continued)

 

35


Table of Contents

BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 2 - Summary of significant accounting policies (continued)

 

Foreclosed properties

 

Foreclosed properties consist of properties acquired through foreclosure or deed in lieu of foreclosure. These properties are carried at the lower of cost or fair market value less estimated costs to sell. Losses from the acquisition of property in full or partial satisfaction of loans are charged against the allowance for loan losses. Subsequent write-downs, if any, are charged against expense. Gains and losses on the sales of foreclosed properties are included in determining net income in the year of the sale.

 

Income taxes

 

The Bank computes its income taxes in accordance with the provisions of Statement of Financial Accounting Standards No. 109 (SFAS 109). Under SFAS 109, deferred tax assets and liabilities are recognized for the future tax consequences attributable to differences between the financial statement carrying amount of existing assets and liabilities and their respective tax basis. Deferred tax assets and liabilities are measured using enacted tax rates expected to apply to taxable income in the years in which those temporary differences are expected to be recovered in income.

 

Stock Options

 

In accordance with SFAS No. 123, Accounting for Stock-Based Compensation, as amended by SFAS No. 148, Accounting for Stock-Based Compensation – Transition and Disclosure – An Amendment of FASB Statement No. 123, the Bank has adopted the disclosure-only option and elected to apply the provisions of APB No. 25 for financial statement purposes. No stock-based employee compensation cost is reflected in net income for these plans.

 

Pro forma information regarding net income and earnings per share have been determined as if the Bank had accounted for its employee stock options using the fair value method, and is presented below.

 

     Years Ended December 31,

 
     2004

    2003

 

Net income:

                

As reported

   $ 1,472     $ 1,416  

Deduct: total stock-based compensation cost determined under the fair value method, net of tax

     (105 )     (38 )
    


 


Pro forma

   $ 1,367     $ 1,378  
    


 


Basic earnings per share:

                

As reported

   $ 0.95     $ 0.92  

Pro forma

   $ 0.88     $ 0.89  

Diluted earnings per share:

                

As reported

   $ 0.89     $ 0.89  

Pro forma

   $ 0.83     $ 0.87  

 

The fair value of each option grant is estimated on the date of grant using the Black-Scholes option-pricing model with the following weighted average assumptions used for the year ended December 31, 2004 and 2003; dividend yield of 0%, expected volatility of 10%, a risk-free interest rate of 4.08%, and expected lives of 7 years.

 

(continued)

 

36


Table of Contents

BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 2 - Summary of significant accounting policies (concluded)

 

Comprehensive income

 

Statement of Financial Accounting Standards No. 130, Reporting Comprehensive Income (SFAS 130). SFAS 130 establishes standards for reporting and presentation of comprehensive income and its components in a full set of general purpose financial statements. SFAS 130 was issued to address concerns over the practice of reporting elements of comprehensive income directly in equity.

 

The Bank is required to classify items of other comprehensive income (such as net unrealized gains (losses) on securities available-for-sale) by their nature in a financial statement and present the accumulated balance of other comprehensive income separately from retained earnings and additional paid-in capital in the equity section of a statement of financial position. It does not require per share amounts of comprehensive income to be disclosed.

 

In accordance with the provisions of the SFAS 130, the Bank has included in the accompanying financial statements, comprehensive income resulting from such activities. Comprehensive income consists of the net income or loss and net unrealized income or losses on securities available-for-sale. These amounts are reported net of the income tax benefit less any related allowance for realization. Also, accumulated other comprehensive income is included as a separate disclosure within the statements of changes in stockholders’ equity in the accompanying financial statements.

 

Marketing

 

The Bank expenses marketing costs as incurred.

 

Note 3 - Restrictions on cash

 

To comply with Federal Reserve regulations, the Bank is required to maintain certain average cash reserve balances. The daily average cash reserve requirements were approximately $1,020 and $501 for the weeks including December 31, 2004 and 2003, respectively.

 

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BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 4 - Securities

 

A summary of the amortized cost and carrying value of securities by maturity distribution follow:

 

     December 31, 2004

     Amortized
Costs


   Gross Unrealized

   

Fair

Value


        Gains

   Losses

   

Held to Maturity

                            

U.S. agency obligations

   $ 8,999    $ 80    $ (33 )   $ 9,046
    

  

  


 

Available-for-sale

                            

U.S. agency obligations

   $ 9,636    $ 7    $ (4 )   $ 9,639

Mortgage-backed securities

     1,295      6      (28 )     1,273
    

  

  


 

     $ 10,931    $ 13    $ (32 )   $ 10,912
    

  

  


 

     December 31, 2003

     Amortized
Costs


   Gross Unrealized

   

Fair

Value


        Gains

   Losses

   

Held to Maturity

                            

U.S. agency obligations

   $ 7,993    $ 6    $ (74 )   $ 7,925
    

  

  


 

Available-for-sale

                            

U.S. agency obligations

   $ 5,172    $ 38    $ (9 )   $ 5,201

Mortgage-backed securities

     1,773      8      (19 )     1,762
    

  

  


 

     $ 6,945    $ 46    $ (28 )   $ 6,963
    

  

  


 

 

The following table shows the gross unrealized losses and fair value of the Bank’s investments, aggregated by investment category and length of time that individual securities have been in a continuous unrealized loss position, at December 31, 2004:

 

     Less than 12 months

   More than 12 months

   Total

     Fair
Value


   Unrealized
Losses


   Fair
Value


   Unrealized
Losses


   Fair
Value


   Unrealized
Losses


Description of securities

                                         

U.S. agency obligations

   $ 4,130    $ 18    $ 974    $ 19    $ 5,104    $ 37

Mortgage-backed securities

     —        —        808      28      808      28
    

  

  

  

  

  

Total temporarily unimpaired securities

   $ 4,130    $ 18    $ 1,782    $ 47    $ 5,912    $ 65
    

  

  

  

  

  

 

(continued)

 

38


Table of Contents

BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 4 – Securities (concluded)

 

The Company does not consider the unrealized losses other-than-temporary losses due to the nature of the securities involved. The securities, which consist of six bonds, are S&P rated AAA and indirectly backed by the US Government. For these reasons, management believes the default risk to be minimal. The $5,912 in securities in which there is an unrealized loss of $65 include unrealized losses ranging from $1 to $28 or from 0.09% to 3.33% of the original cost of the investment.

 

The amortized costs and fair values of securities at December 31, 2004. by contractual maturity, are shown below. Expected maturities may differ from contractual maturities because borrowers may have the right to call or prepay obligations with or without call or prepayment penalties.

 

     Held to Maturity

   Available-for-Sale

     Amortized
Cost


   Fair
Values


   Amortized
Cost


   Fair
Values


Due in one year or less

   $ —      $ —      $ —      $ —  

Due after one year through five years

     —        —        2,995      2,999

Due after five years through ten years

     1,010      996      3,582      3,581

Due after ten years

     7,989      8,050      4,354      4,332
    

  

  

  

     $ 8,999    $ 9,046    $ 10,931    $ 10,912
    

  

  

  

 

The Bank sold $3,548 of securities available for sale in 2004 with realized gains totaling $7. The Bank sold $1,000 of securities available-for-sale in 2003 with realized gains on the sales totaling $15.

 

The amortized costs of securities pledged to collateralize public deposits were approximately $5,500 and $2,000 (fair value of $5,512 and $2,025) at December 31, 2004 and 2003, respectively.

 

Note 5 - Loans and allowance for loan losses

 

A summary of loans, net is as follows:

 

     December 31

     2004

   2003

Real estate - residential

   $ 85,466    $ 51,809

Commercial loans

     35,163      45,455

Installment and other

     21,062      18,791
    

  

Total loans

     141,691      116,055

Less allowance for loan losses

     1,419      1,451
    

  

Net loans

   $ 140,272    $ 114,604
    

  

 

(continued)

 

39


Table of Contents

BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 5 - Loans and allowance for loan losses (concluded)

 

The activity in the allowance for loan losses for 2004 and 2003 is summarized as follows:

 

     2004

    2003

 

Balance at beginning of period

   $ 1,451     $ 1,081  

Provision charged to operations

     754       552  

Loan charge-off

     (889 )     (263 )

Loan recoveries

     103       81  
    


 


Balance at end of period

   $ 1,419     $ 1,451  
    


 


 

At December 31, 2004 and 2003, the recorded investment in loans which have been identified as impaired loans, in accordance with Statement of Financial Accounting Standards No. 114, “Accounting for Creditors for Impairment of a Loan” (SFAS 114), totaled $380 and $85, respectively. The valuation allowance related to impaired loans on December 31, 2004 and 2003 is $34 and $23, respectively. At December 31, 2004 and 2003, the average investment on impaired loans was $538 and $59, respectively. The amount of interest income recorded by the Bank during 2004 and 2003 on impaired loans was approximately $6 and $2, respectively. There were no nonaccrual loans excluded from impaired loan disclosure at December 31, 2004 and December 31, 2003.

 

The Bank grants primarily commercial, real estate, and installment loans to customers throughout its market area, which consists primarily of Region 2000 which includes, the counties of Amherst, Appomattox, Bedford and Campbell and the cities of Bedford and Lynchburg, Virginia. The real estate portfolio can be affected by the condition of the local real estate market. The commercial and installment loan portfolio can be affected by the local economic conditions.

 

The Bank’s officers, directors and their related interests have various types of loan relationships with the Bank. The total outstanding balances of these related party loans at December 31, 2004 and 2003 were $895 and $2,941, respectively. During 2004, new loans and advances amounted to $707 and repayments amounted to $2,753. The terms and interest rates of these loans are similar to those for comparable loans with other borrowers of the Bank.

 

Note 6 – Premises and equipment

 

Property and equipment at December 31, 2004 and 2003 are summarized as follows:

 

     December 31

     2004

   2003

Land

   $ 461    $ 461

Building and improvements

     2,179      893

Construction in progress

     22      1,111

Furniture and equipment

     2,772      1,929

Leasehold improvements

     960      455
    

  

       6,394      4,849

Less accumulated depreciation

     1,753      1,217
    

  

Net property and equipment

   $ 4,641    $ 3,632
    

  

 

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Table of Contents

BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 7 - Deposits

 

A summary of deposit accounts is as follows:

 

     December 31

     2004

   2003

Demand

             

Non-interest bearing

   $ 21,699    $ 16,420

Interest bearing

     21,497      23,750

Savings

     53,337      20,767

Time, $100,000 or more

     13,701      15,969

Other time

     43,600      56,580
    

  

     $ 153,834    $ 133,486
    

  

 

At December 31, 2004, maturities of time deposits are scheduled as follows:

 

Year Ending


   Amount

2005

   $ 18,881

2006

     22,104

2007

     4,326

2008

     2,291

2009 and thereafter

     9,699
    

     $ 57,301
    

 

Note 8 – Other borrowings

 

Short-term borrowings consist of the following at December 31, 2004 and 2003 (dollars in thousands):

 

     2004

    2003

Securities sold under agreements to repurchase

   $ 3,259     $ —  

Federal funds purchased

     999       —  
    


 

Total

   $ 4,258     $ —  
    


 

Weighted interest rate

     1.20 %     —  
    


 

 

(continued)

 

41


Table of Contents

BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 8 – Other borrowings (concluded)

 

Short-term borrowings consist of securities sold under agreements to repurchase, which are secured transactions with customers and generally mature the day following the date sold. Short-term borrowings may also include Federal funds purchased, which are unsecured overnight borrowings from other financial institutions.

 

Unsecured federal fund lines and their respective limits are maintained with the following institutions: Community Bankers’ Bank, $4,900; Suntrust Bank, $3,000; and Compass Bank, $2,250. In addition, the Bank maintains a $3,000 reverse repurchase agreement with Suntrust whereby securities may be pledged as collateral in exchange for funds for a minimum of 30 days with a maximum of 90 days.

 

Note 9 – Income taxes

 

Income tax expense attributable to income before income tax expense is summarized as follows:

 

     December 31

 
     2004

   2003

 

Current federal income tax expense

   $ 612    $ 781  

Deferred federal income tax expense (benefit)

     146      (43 )
    

  


Income tax provision (benefit)

   $ 758    $ 738  
    

  


 

Income tax expense differed from amounts computed by applying the U.S. Federal income tax rate of 34% to income before income tax expense as a result of the following:

 

     2004

    2003

Computed “expected” income tax provision (benefit)

   $ 758     $ 732

Increase (reduction) in income tax benefit resulting from Non-deductible expenses

     5       4

Affect of rate tiers

     (5 )     2
    


 

Income tax provision (benefit)

   $ 758     $ 738
    


 

 

(continued)

 

42


Table of Contents

BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 9 – Income taxes (concluded)

 

The tax effects of temporary differences and the tax benefit from the net operating loss carryover result in deferred tax assets and liabilities as presented below:

 

     2004

    2003

Deferred tax assets

              

Allowance for loan losses

   $ 309     $ 346

Organizational and start-up expenses

     —         15
    


 

Gross deferred tax assets

     309       361

Deferred tax liability

              

Depreciation

     198       112

Unrealized gain (loss) on available for sale securities

     (6 )     6
    


 

Gross deferred tax liability

     192       118
    


 

Net deferred tax asset

   $ 117     $ 243
    


 

 

Note 10 – Earnings per share

 

Basic EPS excludes dilution and is computed by dividing net income available to common shareholders by the weighted-average number of common shares outstanding for the period. Diluted EPS reflects the potential dilution that could occur if securities or other contracts to issue common stock were exercised or converted into common stock, or resulted in the issuance of common stock that then shared in the earnings of the entity.

 

The basic and diluted earnings per share calculations are as follows:

 

     2004

   2003

Numerator:

             

Net income available to Shareholders

   $ 1,472,000    $ 1,416,000
    

  

Denominator:

             

Weighted-average shares outstanding

     1,545,796      1,543,790
    

  

Basic EPS weighted average shares outstanding

     1,545,796      1,543,790

Effect of dilutive securities:

             

Incremental shares attributable to stock option plan

     99,676      43,162
    

  

Diluted EPS weighted-average shares outstanding

     1,645,472      1,586,952
    

  

Basic earnings per share

   $ 0.95    $ 0.92
    

  

Diluted earnings per share

   $ 0.89    $ 0.89
    

  

 

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BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 11 – Defined contribution benefit plan

 

The Bank adopted a 401(k) defined contribution plan on October 1, 2000, which is administered by the Virginia Bankers Association. Participants have the right to contribute up to a maximum of 19% of pretax annual compensation or the maximum allowed under Section 401(g) of the Internal Revenue Code, whichever is less. In 2004 and 2003 the Bank made a matching contribution to the plan in the amount of 50% and 100%, respectively, of the first 6% of the elective contributions made by the participants. The Bank’s expense for the plan totaled $51 and $80 for 2004 and 2003, respectively.

 

Note 12 – Stock option plan

 

On October 21, 1999, the Board of Directors adopted the “1999 Stock Option Plan” for officers and employees. During the period ended December 31, 1999, 46,800 options were granted at an option exercise price of $10.00 per share, the fair market price on the date of the grant. The options granted vest over a three-year period in installments, with the first vesting having occurred upon approval by the stockholders. During the year ended December 31, 2000, 1,000 and 13,800 shares were awarded at $10.00 and $11.00 per share respectively, fair market price on the date of the grants. The options granted vest over a two-year period commencing in 2002. During the year ended December 31, 2001, 17,700 shares were awarded at $11.25 per share, fair market price on the date of the grant. The options granted vest over a two-year period commencing in 2002. During the year ended December 31, 2002, 1,000 and 23,550 shares were awarded at $14.25 and $15.00 per share, fair market price on the date of grants. The options vest over a two year period. During the year ended December 31, 2003, 1,000, 2,000 and 31,550 shares were awarded at $14.75, $19.35 and $22.25 per share respectively, fair market price on the date of grant. The Company paid a 10% stock dividend in January 2004 and a 50% stock dividend in March 2005, both of which adjusted the aforementioned grants retroactively. During the year ended December 31, 2004, 2,000 and 26,400 shares were awarded at $22.50 and $25.00 per share, fair market price on the date of the grants. The 50% stock dividend paid in March 2005 adjusted the 2004 grants retroactively. The options vest over a two year period.

 

     Available
for Grant


    Granted/
Outstanding


 

Balance December 31, 2002

   38,050     101,950  

Forfeited

   600     (600 )

Granted

   (32,550 )   32,550  
    

 

Balance December 31, 2003

   6,100     133,900  

Adjust for 10% stock dividend

   610     13,390  

Adjust for 50% stock dividend

   3,355     73,645  

Authorized

   90,000     —    

Forfeited

   6,930     (6,930 )

Granted

   (42,600 )   42,600  

Exercised

   —       (4,373 )
    

 

Balance December 31, 2004

   64,395     252,233  

 

(continued)

 

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Table of Contents

BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 12 – Stock option plan (concluded)

 

The following table summarizes information concerning currently outstanding and exercisable options as adjusted for the 10% stock dividend paid in January 2004 and the 50% stock dividend paid in March 2005:

 

Options Exercisable

 

Number of

Options
Vested


Exercise
Price


  Options
Granted/
Outstanding


  Remaining
Contractual
Life


 
$  6.06   75,075   4.8   75,075
$  6.06   1,650   5.3   1,650
$  6.67   20,790   5.9   20,790
$  6.82   26,400   7.0   26,400
$  9.09   36,383   8.0   36,383
$11.73   3,300   8.8   1,650
$13.49   46,035   9.0   23,026
$15.00   3,000   9.3   —  
$16.67   39,600   9.9   —  
   
     
    252,233       184,974
   
     

 

Note 13 – Stockholders’ equity

 

The Bank is subject to certain legal and regulatory restrictions on the amount of cash dividends it may declare.

 

On December 17, 2003, the Board of Directors of Bank of the James Financial Group, Inc. declared a 10% stock dividend to its shareholders of record on January 2, 2004. The stock dividend was paid on January 27, 2004 and increased the outstanding shares of common stock from 935,630 to 1,029,193. On January 13, 2005, the Board of Directors of Bank of the James Financial Group, Inc. declared a 50% stock split effected in the form of a dividend to its shareholders of record as of February 4, 2005. The dividend was paid on March 4, 2005 and increased the outstanding shares of common stock from 1,033,979 to 1,550,968.

 

Note 14 – Supplemental cash flow and non-cash investing and financing activity information

 

The Bank paid $2,527 and $2,251 for interest for the years ended December 31, 2004 and 2003, respectively.

 

The Bank paid $834 and $1,067 for income taxes for the years ended December 31, 2004 and 2003, respectively.

 

The Bank charged off loans against the allowance for loan loss totaling $889 and $263 for the years ended December 31, 2004 and 2003, respectively. Unrealized gains on Available-for-sale securities totaled $38 and $123 for the years ended December 31, 2004 and 2003, respectively.

 

Note 15 - Regulatory matters (all amounts in thousands)

 

The Bank is subject to various regulatory capital requirements administered by the federal banking agencies. Failure to meet minimum capital requirements can initiate certain mandatory and possibly additional discretionary actions by regulators that, if undertaken, could have a direct material effect on the Bank’s financial statements. Under capital adequacy guidelines and the regulatory framework for prompt corrective action, the Bank must meet specific capital guidelines that involve quantitative measures of the Bank’s assets, liabilities, and certain off-balance-sheet items as calculated under regulatory accounting practices. The Bank’s capital amounts and classifications are also subject to qualitative judgments by the regulators about components, risk weightings, and other factors.

 

45


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BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Quantitative measures established by regulation to ensure capital adequacy require the Bank to maintain minimum amounts and ratios (set forth in the table below) of total and Tier I capital (as defined in the regulations) to risk-weighted assets (as defined), and of Tier I capital to average assets (as defined). Management believes, as of December 31, 2004 that the Bank meets all capital adequacy requirements to which it is subject. The Bank’s actual regulatory capital amounts and ratios for December 31, 2004 and 2003 are also presented in the table below, dollars are in thousands.

 

As of December 31, 2004, the most recent notification from the Federal Reserve Bank of Richmond categorized the Bank as well capitalized under the regulatory framework for prompt corrective action. To be categorized as well capitalized, the Bank must maintain minimum total risk-based, Tier I risk-based and Tier I leverage ratios as set forth in the following table. There are no conditions or events since that notification that management believes have changed the Bank’s category.

 

     December 2004

 
     (dollars in thousands)  
     Actual

    For Capital
Adequacy Purposes


   

To Be Well

Capitalized Under
Prompt Corrective
Action Provisions


 
        
     Amount

   Ratio

    Amount

   Ratio

    Amount

   Ratio

 

Total capital (to risk-weighted assets)

   $ 14,217    10.2 %   $ 11,106    >8.0 %   $ 13,883    >10.0 %

Tier I capital (to risk-weighted assets)

   $ 12,798    9.2 %   $ 5,553    >4.0 %   $ 8,340    >6.0 %

Tier I capital (leverage) (to average assets)

   $ 12,798    7.5 %   $ 6,829    >4.0 %   $ 8,537    >5.0 %
     December 2003

 
     (dollars in thousands)  
     Actual

    For Capital
Adequacy Purposes


   

To Be Well

Capitalized Under
Prompt Corrective
Action Provisions


 
        
     Amount

   Ratio

    Amount

   Ratio

    Amount

   Ratio

 

Total capital (to risk-weighted assets)

   $ 12,748    10.8 %   $ 9,413    >8.0 %   $ 11,766    >10.0 %

Tier I capital (to risk-weighted assets)

   $ 11,297    9.6 %   $ 4,706    >4.0 %   $ 7,060    >6.0 %

Tier I capital (leverage) (to average assets)

   $ 11,297    8.2 %   $ 5,531    >4.0 %   $ 6,914    >5.0 %

 

Note 16 – Contingent liabilities

 

The Bank rents, under a non-cancelable lease, two of its banking facilities. The initial term of the lease for 615 Church Street is for five years with an additional renewal term of five years. The Bank chose to accept the additional renewal period of 5 years and has 4.5 years remaining on this lease.

 

The Bank entered into a lease agreement for 828 Main Street with Jamesview Investments, LLC of which a Board member is a 33% owner. The initial term of the lease is 10 years with two five year renewal options for a total of 20 years. The Bank has 19.5 years remaining on this lease. The total expense to be incurred by the Bank over the course of the lease, including options to extend, is $1,837. There are no amounts outstanding as of December 31, 2004.

 

(continued)

 

46


Table of Contents

BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 16 – Contingent liabilities (concluded)

 

Rental expenses under operating leases were $125 and $83 for the years ended December 31, 2004 and 2003, respectively.

 

The current minimum annual rental commitments under the non-cancelable leases in effect at December 31, 2004 are as follows:

 

Year Ending


   Amount

2005

   $ 206

2006

     219

2007

     222

2008

     227

2009

     194

Thereafter

     1,215
    

     $ 2,283
    

 

Note 17 - Financial instruments with off-balance-sheet risk

 

The Bank is not a party to derivative financial instruments with off-balance-sheet risks such as futures, forwards, swaps and options. The Bank is a party to financial instruments with off-balance-sheet risk in the normal course of business to meet the financing needs of its customers. These instruments may involve, to varying degrees, elements of credit risk in excess of the amount recognized in the balance sheets. The contract amounts of these instruments reflect the extent of involvement the Bank has in particular classes of financial instruments.

 

Credit risk is defined as the possibility of sustaining a loss because the other party to a financial instrument fails to perform in accordance with the terms of the contract. The Bank’s maximum exposure to credit loss in the event of nonperformance by the other party to the financial instrument for commitments to extend credit and standby letters of credit is represented by the contractual amount of the instruments. The Bank uses the same credit policies in making commitments and conditional obligations as it does for on-balance-sheet instruments.

 

The Bank requires collateral or other security to support financial instruments when it is deemed necessary. The Bank evaluates each customer’s creditworthiness on a case-by-case basis. The amount of collateral obtained, if deemed necessary by the Bank upon extension of credit, is based on management’s credit evaluation of the counterparty. Types of collateral vary but may include marketable securities, accounts receivable, inventory, and property, plant and equipment.

 

Financial instruments whose contract amounts represent credit risk are as follows:

 

    

Contract Amounts at

December 31


  
     2004

   2003

Commitments to extend credit (000’s)

   $ 30,344    $ 20,610
    

  

Standby letters of credit (000’s)

   $ 1,926    $ 1,298
    

  

 

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BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 17 - Financial instruments with off-balance-sheet risk (concluded)

 

Commitments to extend credit are agreements to lend to a customer as long as there is no violation of any condition established in the contract. Commitments generally have fixed expiration dates or other termination clauses and may require payment of a fee. Since many of the commitments are expected to expire without being drawn upon, the total commitment amounts do not necessarily represent future cash requirements.

 

Standby letters of credit are conditional commitments issued by the Bank to guarantee the performance of a customer to a third party. Those guarantees are primarily issued to support private borrowing arrangements. The credit risk involved in issuing standby letters of credit is generally less than that involved in extending loans to customers because the Bank generally holds deposits equal to the commitment. Management does not anticipate any material losses as a result of these transactions.

 

Note 18 – Concentration of credit risk

 

The Bank has a diversified loan portfolio consisting of commercial, real estate and consumer (installment) loans. Substantially all of the Bank’s customers are residents or operate business ventures in its market area consisting primarily of the Lynchburg metropolitan area. Therefore, a substantial portion of its debtors’ ability to honor their contracts and the Bank’s ability to realize the value of any underlying collateral, if needed, is influenced by the economic conditions in this market area.

 

The Bank maintains a significant portion of its cash balances with one financial institution. Accounts at this institution are secured by the Federal Deposit Insurance Corporation up to $100. Uninsured balances were approximately $829 and $1,374 at December 31, 2004 and 2003, respectively.

 

Note 19 – Disclosures about fair values of financial instruments

 

Statement of Financial Accounting Standards No. 107, Disclosures about Fair Value of Financial Instruments, requires the Bank to disclose estimated fair values of its financial instruments.

 

The following methods and assumptions were used to estimate the approximate fair value of each class of financial instrument for which is practicable to estimate fair value.

 

Cash and due from banks and federal funds sold

 

The carrying amount is a reasonable estimate of fair value.

 

Interest bearing deposits

 

The carrying amount is a reasonable estimate of fair value.

 

Securities

 

The fair value of securities, except certain state and municipal securities, is estimated based on bid prices published in financial newspapers or bid quotations received from securities dealers. The fair value of certain state and municipal securities is not readily available through market sources other than dealer quotations, so fair value estimates are based on quoted market prices of similar instruments, adjusted for differences between the quoted instruments and the instruments being valued.

 

(continued)

 

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BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 19 – Disclosures about fair values of financial instruments (continued)

 

Loans

 

Fair values are estimated for portfolios of loans with similar financial characteristics. Loans are segregated by type, such as commercial, real estate - residential, real estate - other, loans to individuals and other loans. Each loan category is further segmented into fixed and adjustable rate interest terms.

 

The fair value of loans is calculated by discounting scheduled cash flows through the estimated maturity using estimated market discount rates that reflect the credit and interest rate risk inherent in the loan, as well as estimates for prepayments. The estimate of maturity is based on the Bank’s historical experience with repayments for each loan classification, modified, as required, by an estimate of the effect of current economic and lending conditions.

 

Deposits

 

The fair values of non-interest-bearing demand deposits, interest-bearing demand deposits and savings deposits are equal to their carrying amounts since the amounts are payable on demand. The fair value of fixed maturity time deposits and certificates of deposit is estimated by discounting scheduled cash flows through maturity using interest rates currently offered for deposits of similar remaining maturities.

 

Commitments to extend credit and standby letters of credit

 

The only amounts recorded for commitments to extend credit and standby letters of credit are the deferred fees arising from these unrecognized financial instruments. These deferred fees are not material at December 31, 2004 and 2003, and as such, the related fair values have not been estimated.

 

The carrying amounts and approximate fair values of the Bank’s financial instruments are summarized as follows:

 

     December 31, 2004

   December 31, 2003

     Carrying
Amounts


   Approximate
Fair Values


   Carrying
Amounts


   Approximate
Fair Values


Financial assets

                           

Cash and due from banks

   $ 3,980    $ 3,980    $ 5,247    $ 5,247

Federal funds sold & repos

     —        —        4,970      4,970

Securities

                           

Available for sale

     10,912      10,912      6,963      6,963

Held to maturity

     8,999      9,046      7,993      7,925

Loans, net

     140,272      139,904      114,604      115,096
    

  

  

  

Total financial assets

   $ 164,163    $ 163,842    $ 139,777    $ 140,201
    

  

  

  

Financial liabilities

                           

Deposits

   $ 153,834    $ 151,399    $ 133,486    $ 130,312

Federal funds purchased & repos

     4,258      4,258      —        —  
    

  

  

  

Total financial liabilities

   $ 158,092    $ 155,657    $ 133,486    $ 130,312
    

  

  

  

 

(continued)

 

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BANK OF THE JAMES FINANCIAL GROUP, INC. AND SUBSIDIARY

Notes to Consolidated Financial Statements

December 31, 2004 and 2003

(In thousands, except share and per share data)

 

Note 19 – Disclosures about fair values of financial instruments (concluded)

 

Fair value estimates are made at a specific point in time, based on relevant market information and information about the financial instrument. These estimates do not reflect any premium or discount that could result from offering for sale at one time the Bank’s entire holdings of a particular financial instrument. Because no market exists for a significant portion of the Bank’s financial instruments, fair value estimates are based on judgments regarding future expected loss experience, current economic conditions, risk characteristics of various financial instruments and other factors. These estimates are subjective in nature and involve uncertainties and matters of significant judgment, and therefore, cannot be determined with precision. Changes in assumptions could significantly affect the estimates.

 

Fair value estimates are based on existing on-balance-sheet and off-balance-sheet financial instruments without attempting to estimate the value of anticipated future business and the value of assets and liabilities that are not considered financial instruments. Significant assets that are not considered financial assets include deferred income taxes and bank premises and equipment; a significant liability that is not considered a financial liability is accrued post-retirement benefits. In addition, the tax ramifications related to the realization of the unrealized gains and losses can have a significant effect on fair value estimates and have not been considered in the estimates.

 

Note 20 – Stock split

 

On January 27, 2004, the Company paid a 10% stock dividend to shareholders of record as of January 2, 2004. On January 13, 2005 the Company’s board of directors approved a stock split in the form of a 50% stock dividend pursuant to which the Company distributed one share of stock for every two shares previously held. This stock dividend was paid on March 4, 2005 to stockholders of record as of February 4, 2005. All per share amounts have been retroactively adjusted to reflect both dividends.

 

Note 21 - Impact of Recently Issued Accounting Standards

 

FASB Interpretation No. 46, Consolidation of Variable Interest Entities an interpretation of ARB No. 51 was issued in January 2003 and addresses consolidation by business enterprises of variable interest entities. The Bank does not have a variable interest entity as defined by this interpretation and therefore, the adoption of the provisions of this FASB Interpretation did not have a significant effect on financial position or results of operations of the Bank.

 

In December 2004, the FASB issued SFAS No. 123 (R), “Share-Based Payment.” SFAS No. 123 (R) is a revision of SFAS No. 123. This statement supersedes APB Opinion No. 25 and amends SFAS No. 95, “Statement of Cash Flows.” SFAS No. 123 (R) eliminates the ability to account for share-based compensation transactions using APB Opinion No. 25 and requires all share-based payments to employees, including grants of employee stock options, to be recognized as compensation expense in the financial statements using a fair value-based method. SFAS No. 123 (R) is effective for public companies that file as small business issuers as of the beginning of the first interim period that begins after December 15, 2005 (beginning January 1, 2006). The impact of SFAS No. 123 (R) on the Company’s consolidated financial statements is currently being evaluated.

 

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Note 22 – Subsequent Event – Revisions to Financial Statements

 

Bank of the James Financial Group, Inc. (the “Company”) declared a 10% stock dividend on December 17, 2003, which was paid on January 27, 2004. The Company revised its consolidated financial statements for the year ended December 31, 2003 to reflect the effect of the 10% stock dividend on 2003 retained earnings. The Company had incorrectly recorded this 10% stock dividend as affecting retained earnings in the December 31, 2004 consolidated financial statements.

 

On January 4, 2005, the Company declared a 50% stock split effected in the form of a stock dividend, which was paid on March 4, 2005. The Company has revised its consolidated financial statements to give retroactive effect to this stock split effected in the form of a stock dividend. The Company inadvertently failed to retroactively apply the effect of this transaction in its consolidated financial statements.

 

The revisions to the 2003 and 2004 consolidated financial statements described above do not affect reported net income or total stockholders’ equity as previously reported. All per share amounts have been adjusted to reflect these revisions. See Note 20 for additional details concerning these two stock dividends. Presented below are the revisions to the 2003 and 2004 consolidated financial statements

 

Revisions to Consolidated Statements of Income.

 

The earnings per share presentations on the Consolidated Statement of Income for the years ended December 31, 2004 and 2003 were revised as follows to reflect both the 10% stock dividend and the 50% stock split effected in the form of a stock dividend. The revisions are as follows:

 

     2004    2004          2003    2003       
     (As reported)

   (As revised)

   Decrease

    (As reported)

   (As revised)

   Decrease

 

Income per share – Basic

   $ 1.44    $ 0.95    ($ 0.49 )   $ 1.51    $ 0.92    ($ 0.59 )
    

  

  


 

  

  


Income per share – Diluted

   $ 1.35    $ 0.89    ($ 0.46 )   $ 1.47    $ 0.89    ($ 0.58 )
    

  

  


 

  

  


 

Revisions to Consolidated Statement of Changes in Stockholders’ Equity.

 

The Consolidated Statements of Changes in Stockholders’ Equity was revised as follows to a) include the year ended December 31, 2003; b) to account for the 10% stock dividend in 2003; and c) to reconcile the changes in the number of common shares between years.

 

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The amounts originally reported and the revised amounts as of December 31, 2004 and 2003 are summarized below.

 

     2004     2004     Change  
     (As reported)

    (As revised)

    Inc (Dec)

 

Shares outstanding

     1,032,183       1,548,273  (1)     516,090  
    


 


 


Common Stock

   $ 4,129,000     $ 4,129,000     $ —    

Additional Paid-in Capital

     7,237,000       7,237,000       —    

Retained Earnings

     1,433,000       1,433,000       —    

Other Comprehensive Gain (Loss)

     (13,000 )     (13,000 )     —    

Total

   $ 12,786,000     $ 12,786,000     $ —    
    


 


 


     2003     2003     Change  
     (As reported)

    (As revised)

    Inc (Dec)

 

Shares outstanding

     935,630       1,543,900  (1)     608,270  
    


 


 


Common Stock

   $ 3,743,000     $ 4,118,000     $ 375,000  (2)

Additional Paid-in Capital

     5,614,000       7,218,000       1,604,000  (2)

Retained Earnings

     1,940,000       (39,000 )     (1,979,000 )(2)

Other Comprehensive Gain (Loss)

     12,000       12,000       —    

Total

   $ 11,309,000     $ 11,309,000     $ —    
    


 


 



  (1) Includes shares issued in connection with the 50% stock split effected in the form of a stock dividend declared on January 4, 2005 and the 10% stock dividend declared on December 17, 2003.

 

  (2) Represents the reclassification of retained earnings to reflect the 10% stock dividend declared in 2003. Includes 74 additional shares issued due to rounding partial shares greater than or equal to 0.5 upward.

 

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Item 8. Changes in and Disagreements with Accountants on Accounting and Financial Disclosure.

 

None.

 

Item 8A. Controls and Procedures.

 

Disclosure Controls and Procedures

 

As set forth in more detail herein, by this Form 10-KSB/A, the Company has restated certain portions of its audited consolidated financial statements as of December 31, 2003 and 2004 to correctly account for a) the 10% stock dividend declared on December 17, 2003, which was paid on January 27, 2004 and b) the 50% stock dividend declared on January 4, 2005, which was paid on March 4, 2005. In its financial statements included in the Form 10-KSB for the year ended December 31, 2004, the Company inadvertently failed to give retroactive effect to these two stock dividends. This resulted in the Company understating the number of outstanding shares of common stock for 2003 and 2004 (which caused a miscalculation of earnings per share). In addition, the failure to give retroactive effect to the 10% stock dividend resulted in the Company’s failing to properly reclassify a portion of the Company’s retained earnings as additional paid-in capital for 2003. The restatement does not affect reported net income or total stockholders’ equity.

 

The restatement is described in Note 22 to the Consolidated Financial Statements. According to the Public Company Accounting Oversight Board’s Auditing Standard No. 2, a restatement of previously issued financial statements to reflect the correction of a misstatement should be regarded as at least a significant deficiency and a strong indicator that a material weakness in internal control over financial reporting exists. The Company has both determined that the failure to properly account for these dividends indicates a material weakness in the Company’s internal control over financial reporting.

 

In connection with the Company’s restatement as set forth in the Explanatory Note to the consolidated financial statements, management, under the supervision and with the participation of the Chief Executive Officer and Chief Financial Officer, conducted an evaluation of the effectiveness of the design and operation of the Company’s disclosure controls and procedures as of the end of the period covered by this report and as of October 31, 2005. Based on the most recent evaluation, the Company’s chief executive officer and chief accounting officer have concluded that as of December 31, 2004, the Company’s disclosure controls and procedures (as defined in Rule 13a-15(e) and 15d-15(e) promulgated under the Securities Exchange Act of 1934, as amended) were not effective solely because the Company did not maintain effective controls to appropriately give retroactive effect to the stock dividends. There was no change in the Company’s net earnings or total stockholder’s equity for such periods.

 

Changes in Internal Control Over Financial Reporting

 

There were no changes in the Company’s internal control over financial reporting in the quarter ended December 31, 2004 that materially affected, or are reasonably likely to materially affect, the Company’s internal control over financial reporting. However, in the fourth quarter of 2005, in an effort to remediate the material weakness in the Company’s internal control described above, management has implemented procedures and controls to aid in correctly classifying stock dividends. Specifically, the Company has sought and received advice from its external auditors regarding the proper accounting treatment of stock dividends. The Company will continue to consult with its external accountants (or, when limited by independence standards, with other public accountants) and other advisors when confronted with unusual or infrequent accounting transactions. In addition the Company has modified the internal review process so that additional employees and consultants review the recordation of certain transactions. Accordingly, management believes these changes will remediate the material weakness discussed above.

 

Item 8B. Other Information.

 

None.

 

PART III

 

Item 9. Directors, Executive Officers, Promoters and Control Persons; Compliance with Section 16(a) of the Exchange Act.

 

Part of the response to this Item will be included in the information set forth under the headings “Election of Directors,” “Executive Officers Who Are Not Directors,” “Corporate Governance and the Board of Directors and its Committees – Audit Committee,” and “Section 16(a) Beneficial Ownership Reporting Compliance” in the Bank’s definitive Proxy Statement for its 2004 Annual Meeting of Shareholders, which Proxy Statement will be filed with the Federal Reserve Board within 120 days of the end of the Bank’s 2004 fiscal year (the “2005 Proxy Statement”), and such information is hereby incorporated by reference.

 

Financial is in the process of drafting a code of ethics that applies to Financial’s directors, executive officers (including the principal financial officer, principal accounting officer or controller, or persons performing similar functions), and senior officers. Financial anticipates adopting the code of ethics prior to it Annual Meeting of Shareholders to be held on May 12, 2005. Once adopted, the code of ethics will be posted under the “Investor Relations” section on Financial’s website: www.bankofthejames.com.

 

Item 10. Executive Compensation.

 

The response to this Item will be included in the information set forth under the headings “Executive Compensation,” “Stock Option Plan,” “Option Grants During Year Ended December 31, 2004,” “Fiscal Year End Option Values,” and “Compensation and Other Employment Agreements” in the 2005 Proxy Statement and such information is hereby incorporated by reference.

 

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Item 11. Security Ownership of Certain Beneficial Owners and Management.

 

Security Ownership of Management

 

The response to this Item will be included in the information set forth under the heading “Security Ownership of Management” in the 2005 Proxy Statement and is hereby incorporated by reference.

 

Securities Authorized for Issuance Under Equity Compensation Plans

 

The response to this Item will be included in the information set forth under the heading “Securities Authorized for Issuance Under Equity Compensation Plans” in the 2005 Proxy Statement and is hereby incorporated by reference.

 

Item 12. Certain Relationships and Related Transactions.

 

The response to this Item will be included in the information set forth under the heading “Transactions with Management” in the 2005 Proxy Statement and is hereby incorporated by reference.

 

Item 13. Exhibits and Reports on Form 8-K.

 

(a) The following exhibits are filed as part of this Form 10-KSB:

 

No.

  

Description


3.1    Articles of Incorporation of Bank of the James Financial Group, Inc.*
3.2    Bylaws of Bank of the James*
4.1    Specimen Common Stock Certificate of Bank of the James Financial Group, Inc.**
10.1    Employment Agreement entered into between the Bank and James R. Hughes, Jr.***
10.2    1999 Bank of the James Stock Option Plan***
10.3    Lease Agreement Between W.C. English, Inc. and Bank of the James**
10.4    Amendment to Employment Agreement by and between the Bank and James R. Hughes, Jr.****
10.5    Second Amendment to Employment Agreement by and between the Bank and James R. Hughes, Jr.*****
10.6    Lease between Jamesview Investments LLC and Bank of the James dated October 9, 2003**
21.1    List of Subsidiaries
31.1    Certification pursuant to Rule 13a-14(a)/15d-14(a)
31.2    Certification pursuant to Rule 13a-14(a)/15d-14(a)
32.1    Certification Pursuant To 18 U.S.C. Section 1350, As Adopted Pursuant To Section 906 Of The Sarbanes-Oxley Act Of 2002

 

* Financial hereby incorporates by reference to the exhibit of identical index number filed with, and made a part of, Financial’s Form 8-K filed with the Securities Exchange Commission on January 12, 2004.

 

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**    Financial hereby incorporates by reference the exhibit of identical index number filed with, and made a part of, Financials Form 10-KSB filed the Securities Exchange Commission on March 26, 2004.
***    Financial hereby incorporates by reference to the exhibit of identical index number filed with, and made a part of, the Registration Statement of Bank of the James on Form 10-SB filed with the Federal Reserve Board on April 18, 2000.
****    Financial hereby incorporates by reference to the exhibit of identical index number filed with, and made a part of the Form 10-KSB filed with the Federal Reserve Board on March 30, 2001.
*****    Financial hereby incorporates by reference to the exhibit of identical index number filed with, and made a part of, the Form 10-KSB filed the with the Federal Reserve Board on March 29, 2002.

 

(b) Financial filed a Current Report on Form 8-K dated October 22, 2004 with an accompanying press release disclosing the Financial’s financial performance for Financial’s third quarter ended September 30, 2004 and a Current Report on Form 8-K on December 13, 2004 with an accompanying exhibit announcing the resignation of Carl B. Hutcherson, Jr. from the board of directors of Financial and the Bank.

 

Item 14. Principal Accountant Fees and Services.

 

The response to this Item will be included in the information set forth under the heading “Independent Public Accountants” in the 2005 Proxy Statement and is hereby incorporated by reference.

 

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SIGNATURES

 

Pursuant to the requirements of Section 13 or 15(d) of the Securities Exchange Act of 1934, the registrant caused this report to be signed on its behalf by the undersigned thereunto duly authorized.

 

       

BANK OF THE JAMES FINANCIAL GROUP, INC.

        

/S/ Robert R. Chapman III

Date: December 20, 2005

     

Robert R. Chapman III, President

        

/S/ J. Todd Scruggs

Date: December 20, 2005

     

J. Todd Scruggs, Secretary and Treasurer

 

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Table of Contents

In accordance with the Exchange Act, this report has been signed below by the following persons on behalf of the registrant and in the capacities as of December 20, 2005

 

Signature    


  

Capacity    


/s/ Robert R. Chapman III


Robert R. Chapman III

   President (Principal Executive Officer) and Director

/S/ J. Todd Scruggs


J. Todd Scruggs

   Secretary and Treasurer (Principal Financial Officer and Principal Accounting Officer)

/S/ Kenneth S. White


Kenneth S. White

   Director, Chairman

 


William C. Bryant III

   Director

/S/ Donna Schewel Clark


Donna Schewel Clark

   Director

/S/ Watt R. Foster, Jr.


Watt R. Foster, Jr.

   Director

/S/ Donald M. Giles


Donald M. Giles

   Director

/S/ James R. Hughes, Jr.


James R. Hughes, Jr.

   Director

/S/ Augustus A. Petticolas, Jr.


Augustus A. Petticolas, Jr.

   Director

/S/ Thomas W. Pettyjohn, Jr.


Thomas W. Pettyjohn, Jr.

   Director

/S/ Richard R. Zechini


Richard R. Zechini

   Director

 

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Table of Contents

 

EXHIBIT INDEX

 

No.

  

Description


3.1    Articles of Incorporation of Bank of the James Financial Group, Inc.*
3.2    Bylaws of Bank of the James*
4.1    Specimen Common Stock Certificate of Bank of the James Financial Group, Inc.**
10.1    Employment Agreement entered into between the Bank and James R. Hughes, Jr.***
10.2    1999 Bank of the James Stock Option Plan***
10.3    Lease Agreement Between W.C. English, Inc. and Bank of the James**
10.4    Amendment to Employment Agreement by and between the Bank and James R. Hughes, Jr.****
10.5    Second Amendment to Employment Agreement by and between the Bank and James R. Hughes, Jr.*****
10.6    Lease between Jamesview Investments LLC and Bank of the James dated October 9, 2003**
21.1    List of Subsidiaries
31.1    Certification pursuant to Rule 13a-14(a)/15d-14(a)
31.2    Certification pursuant to Rule 13a-14(a)/15d-14(a)
32.1    Certification Pursuant To 18 U.S.C. Section 1350, As Adopted Pursuant To Section 906 Of The Sarbanes-Oxley Act Of 2002

 

*    Financial hereby incorporates by reference to the exhibit of identical index number filed with, and made a part of, Financial’s Form 8-K filed with the Securities Exchange Commission on January 12, 2004.
**    Financial hereby incorporates by reference the exhibit of identical index number filed with, and made a part of, Financials Form 10-KSB filed the Securities Exchange Commission on March 26, 2004.
***    Financial hereby incorporates by reference to the exhibit of identical index number filed with, and made a part of, the Registration Statement of Bank of the James on Form 10-SB filed with the Federal Reserve Board on April 18, 2000.
****    Financial hereby incorporates by reference to the exhibit of identical index number filed with, and made a part of the Form 10-KSB filed with the Federal Reserve Board on March 30, 2001.
*****    Financial hereby incorporates by reference to the exhibit of identical index number filed with, and made a part of, the Form 10-KSB filed the with the Federal Reserve Board on March 29, 2002.

 

58