EX-99.1 2 d329360dex991.htm EX-99.1 EX-99.1
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Exhibit 99.1

 

LOGO

SUN LIFE FINANCIAL INC.

2017

NOTICE OF ANNUAL MEETING

OF COMMON SHAREHOLDERS MAY 10, 2017

MANAGEMENT INFORMATION CIRCULAR

Go Paperless!

Enroll now for e-delivery It’s quick and easy See instructions on page 3

Life’s brighter under the sun

Sun Life Financial


Table of Contents

Contents

 

Letter to shareholders

    1  

Notice of our 2017 annual meeting

    2  

Management Information Circular

    3  

Delivery of Meeting Materials

    3  
·  

Notice  and Access

    3  
 

Electronic  delivery of other continuous disclosure documents

    3  

Our 2017 annual meeting

    4  
 

Voting  

    5  
 

The  director nominees

    8  
 

The  auditor

    16  
 

Non-binding  advisory vote on approach to executive compensation

    17  

Corporate governance practices

    17  
 

Ethical  behaviour

    17  
 

The  board of directors

    18  
 

Communications  policy

    28  
 

Contacting  the board

    29  
 

Shareholder  proposals

    29  
 

Board  committees

    30  

Director compensation

    39  
 

Compensation  discussion and analysis

    39  
 

Compensation  details

    43  

Executive compensation

    44  
 

Letter  to shareholders

    45  
 

Compensation  discussion and analysis

    48  
 

Compensation  details

    69  

Other information

    90  

Schedule A – Charter of the Board of Directors

    91  

At Sun Life Financial, we believe that being accountable for the impact of our operations on the environment is one part of building sustainable, healthier communities for life. The adoption of “Notice and Access” to deliver this circular to our shareholders has resulted in significant cost savings as well as the following environmental savings:

 

LOGO

   LOGO    LOGO    LOGO    LOGO    LOGO

633

trees

  

42 lbs

water pollutants

  

295,935 gallons

water

   19,811 lbs solid waste    54,564 lbs greenhouse gases    283 mil. BTUs total energy


Table of Contents

LOGO

Dear Shareholder:

You are invited to attend our annual meeting of common shareholders on Wednesday, May 10, 2017 at 9:00 a.m. (Toronto time). The meeting will be held at the Sun Life Financial Tower, 150 King Street West (at University Avenue), 2nd floor, Toronto, Ontario, Canada and will also be webcast at www.sunlife.com.

The business of the meeting is described in the accompanying Notice of our 2017 annual meeting and Management Information Circular.

We will be conducting the annual meeting of the voting policyholders and sole shareholder of Sun Life Assurance Company of Canada at the same time. The formal business of each meeting will be conducted separately, however, management’s presentation will address shareholders and policyholders. A joint question and answer period will then follow.

Your vote is important. If you cannot attend the meeting, please vote by submitting your proxy by mail, internet or telephone by 5:00 p.m. (Toronto time) on Monday, May 8, 2017, as described on pages 5 to 7 in the attached circular. If your shares are held in the name of a nominee, see page 6 for information about how to vote your shares.

We look forward to seeing you at the meeting.

 

LOGO   

LOGO

 

  James H. Sutcliffe

 Chairman of the Board

  

Dean A. Connor

President & Chief Executive Officer

Si vous désirez recevoir l’avis de convocation à l’assemblée annuelle et la circulaire d’information en français, veuillez communiquer avec le secrétaire en écrivant au 150 rue King Ouest, 6e étage, Toronto (Ontario) Canada M5H 1J9, en composant le 1-877-786-5433, ou encore en envoyant un courriel à servicesauxactionnaires@sunlife.com.

 

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LOGO

Notice of our 2017 annual meeting

You are invited to our annual meeting of common shareholders:

 

When Wednesday, May 10, 2017

9:00 a.m. (Toronto time)

 

Where Sun Life Financial Tower

150 King Street West (northeast corner of King and University)

Second floor

Toronto, Ontario

What the meeting will cover

 

1. Receipt of the 2016 consolidated financial statements
2. Election of the directors
3. Appointment of the auditor
4. A non-binding advisory vote on approach to executive compensation
5. Consideration of other business that may properly be brought before the meeting.

A total of 613,675,451 votes are eligible to be cast at the meeting.

The annual meeting of Sun Life Assurance Company of Canada will also be held at the same time and place.

The attached circular is being sent to you because you owned common shares of Sun Life Financial Inc. on March 20, 2017 (the record date). It includes important information about what the meeting will cover, who can vote and how to vote.

The board of directors has approved the contents of this circular and has authorized us to send it to you.

 

LOGO

Brigitte K. Catellier

Vice-President, Associate General Counsel & Corporate Secretary

Toronto, Ontario

March 20, 2017

 

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MANAGEMENT INFORMATION CIRCULAR 2017

 

Management Information Circular

March 20, 2017

In this document, we, us, our, the company and Sun Life Financial mean Sun Life Financial Inc., and Sun Life Assurance means Sun Life Assurance Company of Canada. You, your and shareholder mean common shareholders of Sun Life Financial.

Delivery of meeting materials

Notice and Access

This year, as permitted by the Canadian Securities Administrators and pursuant to an exemption from the proxy solicitation requirement received from the Office of the Superintendent of Financial Institutions Canada, we are using “Notice and Access” to deliver this Management Information Circular (the “Circular”) to both our registered and non-registered shareholders. Instead of receiving a paper copy of this Circular in the mail, shareholders who hold common shares of Sun Life Financial as of March 20, 2017, the record date for the meeting, have access to it online. Shareholders received a package in the mail with a notice (the “Notice”) explaining how to access this Circular electronically and how to request a paper copy of it. A form of proxy for registered shareholders and share ownership statement participants, or a voting instruction form for non-registered shareholders, was included with the Notice with instructions so that you can vote your shares.

Adopting Notice and Access allows for faster access to this Circular, helps reduce printing and postage costs, contributes to the protection of the environment and is consistent with our sustainability strategy.

How to access the Circular electronically

This Circular is available on our website (www.sunlife.com/2017agm) and on the website of our transfer agent, CST Trust Company (“CST”) (www.meetingdocuments.com/cst/slf), on SEDAR (www.sedar.com) and on EDGAR (www.sec.gov/edgar.shtml).

How to request a paper copy of this Circular

You may request a paper copy of this Circular up to one year from the date it was filed on SEDAR. If you would like to receive a paper copy of this Circular prior to the meeting, please follow the instructions provided in the Notice or make a request at any time prior to the meeting on CST’s website (www.meetingdocuments.com/cst/slf) or by contacting CST at 1-888-433-6443 (toll free in Canada and the United States) or 416-682-3801 (other countries). A copy of this Circular will be sent to you at no cost within three business days of your request. If you request a paper copy of the Circular you will not receive a new form of proxy, so you should keep the original form sent to you in order to vote.

Questions?

If you have questions about Notice and Access or to request a paper copy of this Circular after the meeting at no charge, you can call CST at 1-888-433-6443 (toll free in Canada and the United States), or 416-682-3801 (other countries).

Electronic delivery of other continuous disclosure documents

You are also encouraged to consent to electronic delivery (e-delivery) to receive our other continuous disclosure documents, including annual and interim reports. Shareholders who have enrolled in e-delivery will be notified by email when documents are made available, at which time they can be viewed and/or downloaded from our website (www.sunlife.com). How you enroll depends on whether you are a registered shareholder, a share ownership account

 

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participant or a non-registered shareholder.

 

·  

You are registered shareholder if you hold a paper share certificate;

·  

You are a share ownership account participant if you hold a share ownership statement; and

·  

You are a non-registered shareholder (also known as a beneficial shareholder) if your securities broker, clearing agency, financial institution, trustee or custodian or other intermediary (your nominee) holds your shares for you in a nominee account.

The chart below outlines the process by which shareholders can sign up for e-delivery.

 

Go Paperless!

How to sign up for e-delivery

Registered shareholders and share

ownership account participants

 

Non-registered shareholders

in Canada and the United States

Sign up for e-delivery at the following website: www.canstockta.com/SLFGoPaperless or by checking the box on the reverse side of your proxy form and providing your email address.   Sign up for e-delivery at www.proxyvote.com using the control number on your voting instruction form, or after the meeting, by obtaining a unique registration number from your financial intermediary.

Our 2017 annual meeting

What the meeting will cover:

Financial statements

You will receive the consolidated financial statements for the year ended December 31, 2016, the auditor’s report and the actuary’s report on the policy liabilities reported in the financial statements, and have the opportunity to ask questions.

Electing the directors (see page 8)

You will elect 12 directors to serve on our board until the next annual meeting. All of the director nominees currently serve on our board except for Christopher J. McCormick. All 12 individuals are also nominated to serve as directors of Sun Life Assurance, a principal operating subsidiary which we wholly own.

Appointing the auditor (see page 16)

You will vote on the appointment of Deloitte LLP (Deloitte) as our auditor for 2017. Deloitte has been our auditor since Sun Life Financial was incorporated in 1999.

Having a “say on pay” (see page 17)

You will participate in a non-binding advisory vote on our approach to executive compensation, giving you an opportunity to express your view on the board’s approach to setting executive compensation as described in the Executive compensation section starting on page 45.

We will file the results of the votes, including the advisory vote on SEDAR (www.sedar.com) and publish them on our website (www.sunlife.com). If a significant number of shareholders oppose the “say on pay” resolution, the board will consult shareholders to understand their concerns, and then review our approach to executive compensation with their concerns in mind. Our executive officers have a material interest in the outcome of the vote because it may affect our process for determining their compensation. It is impossible, however, for us to describe the impact of the vote or the consultations before they have taken place.

Considering other business

You can vote on other items of business that are properly brought before the meeting. As of the date of this circular, we were not aware of any other items to be brought forward.

 

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Voting

Who can vote

You are entitled to receive notice of and vote at our annual meeting of common shareholders if you were a shareholder of record as of 5:00 p.m. (Toronto time) on March 20, 2017.

As of March 20, 2017, we had 613,675,451 common shares outstanding. Each common share carries one vote. We require a simple majority of votes cast for any of the items of business to be approved.

Two persons present in person or by proxy and representing at least 25% of the shares entitled to vote constitute a quorum for the transaction of business at the meeting.

To the best of our knowledge, no person or company beneficially owns or exercises control or direction over, directly or indirectly, more than 10% of the voting rights attached to our common shares.

Common shares cannot be voted if they are beneficially owned by the Government of Canada, any province or territory of Canada, the government of a foreign country, or any political subdivision or agency of any of those entities.

How to vote

You have two ways to vote:

·  

by proxy

·  

by attending the meeting and voting in person.

Voting by proxy

Voting by proxy is the easiest way to vote because you are giving someone else the authority to attend the meeting and vote your shares for you (called your proxyholder). If you specify on your proxy form or in your voting instructions how you want to vote on a particular matter, then your proxyholder must vote your shares according to your instructions.

The enclosed proxy form names James H. Sutcliffe, Chairman of the Board, or in his absence John H. Clappison, Chairman of the Governance, Nomination & Investment Committee, or in his absence another director appointed by the board, as your proxyholder to vote your shares at the meeting according to your instructions.

If you appoint them as proxyholders but do not specify on the proxy form how you want to vote your shares, your shares will be voted:

·  

FOR electing each of the director nominees who are listed in the proxy form and management information circular

·  

FOR appointing Deloitte LLP as auditor

·  

FOR the advisory resolution accepting our approach to executive compensation.

You can appoint another person to vote your shares by printing his or her name in the space provided on the proxy form. This person does not need to be a shareholder, but your vote can only be counted if he or she attends the meeting and votes for you. Regardless of who you appoint as your proxyholder, if you do not specify how you want to vote your shares, your proxyholder can vote as he or she sees fit. Your proxyholder can also vote as he or she decides on any other items of business that properly come before the meeting, and on any amendments to the items listed above.

 

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Voting in person

Attending the meeting in person gives you an opportunity to hear directly from management and meet the individuals who have been nominated to serve on our board.

If you want to attend the meeting and vote your shares in person, do not complete or return the proxy form. When you arrive at the meeting, register with a representative of our transfer agent CST Trust Company (CST) to receive a ballot.

Registered shareholders and share ownership account participants

If you do not want to attend the meeting and vote in person, indicate your voting instructions on the enclosed proxy form, then sign, date and return it using one of the methods below:

 

·  

Mail it in the envelope provided

·  

Scan and email both pages to proxy@canstockta.com.

Alternatively, you may submit your voting instructions by telephone or on the Internet. You will need the 13-digit control number in the top right-hand corner of the form to complete your voting instructions using one of these methods. The transfer agent uses the control number to verify your identity.

 

Voting by phone (Canada & U.S. only):    Call 1-888-489-7352 from a touchtone telephone and follow the instructions.
Voting on the Internet:    Go to www.cstvotemyproxy.com and follow the instructions on screen.

CST must receive your voting instructions by 5:00 p.m. (Toronto time) on Monday, May 8, 2017 to have your vote recorded. If the meeting is adjourned, CST must receive your voting instructions by 5:00 p.m. (Toronto time) two business days before the meeting is reconvened.

 

Non-registered shareholders

You are a non-registered shareholder if your securities broker, clearing agency, financial institution, trustee or custodian or other intermediary (your nominee) holds your shares for you in a nominee account. Carefully follow the instructions on the voting instruction form or proxy form your nominee provided with this circular.

If you want to attend the meeting and vote in person, appoint yourself as proxyholder by printing your name in the space provided on the form. Then follow your nominee’s instructions for returning the form.

If you change your mind

You can revoke instructions you have already provided by giving us new instructions.

Registered shareholders and share ownership account participants can send a new proxy form in one of four ways:

·  

complete and sign a proxy form with a later date than the one you previously sent, and send it to CST as described above before 5:00 p.m. (Toronto time) on Monday, May 8, 2017

·  

submit new voting instructions to CST by telephone or internet before 5:00 p.m. (Toronto time) on Monday, May 8, 2017

·  

send a notice in writing with your new instructions signed by you, or your attorney as authorized by you in writing, to us before 5:00 p.m. (Toronto time) on Tuesday, May 9, 2017, or if the meeting is adjourned, the business day before the meeting is reconvened, at: Sun Life Financial, 150 King Street West, 6th Floor, Toronto, Ontario, Canada M5H 1J9 Attention: Corporate Secretary

 

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·  

give your written instructions signed by you, or your attorney as authorized by you in writing, to the Chairman of the meeting before the start of the meeting or before the meeting is reconvened.

Non-registered shareholders can send a new voting instruction form to their nominees. To allow your nominee time to act on your instructions, you should provide them at least seven days before the meeting.

 

     
Questions?    
You can call CST or one of its agents directly at the following numbers:  
   
Canada and the United States:   1-877-224-1760  
   
United Kingdom, Republic of Ireland, Channel Islands and Isle of Man:   +44(0) 345-602-1587  
   
Philippines:  

632-318-8567 (Metro Manila)

1-800-1-888-2422 (Provinces)

 
   
Hong Kong:   852-2862-8555  
   
Other countries:   416-682-3865  

Processing the votes

CST counts and tabulates the votes on our behalf. Individual shareholder votes are kept confidential and voting instructions are only communicated to management if it is clear that the shareholder wants to communicate directly with management, or when the law requires it.

We will file the voting results on SEDAR (www.sedar.com) and publish them on our website (www.sunlife.com).

Solicitation of proxies

Management is soliciting your proxy, and we have retained Kingsdale Advisors (Kingsdale) to assist us at an estimated cost of $85,000. The solicitation of proxies will be made primarily by mail, but Kingsdale may also contact you by telephone. We pay all solicitation costs.

 

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The director nominees

As of the date of this circular, we have 13 directors on our board. Under our by-laws, the board can have eight to 20 directors. At its meeting held on February 15, 2017, the board fixed the number of directors at 12, effective with the retirements of John H. Clappison and James H. Sutcliffe at the conclusion of the 2017 annual meeting. At the 2017 annual meeting 12 directors are to be elected for a term ending at the conclusion of the next annual meeting. Except for Christopher J. McCormick, each of the other 11 nominees currently serves on our board. Stephanie L. Coyles and A. Greig Woodring were appointed to the board effective January 1, 2017. Stephanie L. Coyles, Christopher J. McCormick and A. Greig Woodring are standing for election by the shareholders for the first time at the meeting.

The Governance, Nomination & Investment Committee has reviewed each of the nominees and confirmed that they have the skills and experience necessary for the board to fulfil its mandate. We do not expect that any of the nominees will not be able to serve as director. If for any reason a nominee is unable to serve, the persons named in the proxy form have the right to vote at their discretion for another nominee proposed according to the company’s by-laws and applicable law.

The board recommends that shareholders vote for electing each of the director nominees profiled below. If you do not specify in the proxy form or your voting instruction how you want to vote your shares, the persons named in the form will vote for electing each of the director nominees profiled below.

Our policy on majority voting

The election of directors at the meeting is expected to be an uncontested election, meaning that the number of nominees will be equal to the number of directors to be elected. If a director receives more “withheld” than “for” votes in an uncontested election, he or she must offer to resign. Within 90 days the board will accept the resignation unless there are exceptional circumstances and will disclose the reasons for its decision in a news release. The director will not participate in these deliberations.

Director nominee profiles

The following profiles provide information about each of the director nominees, including when they joined our board, their business experience, their committee memberships, their attendance at board and committee meetings in 2016, the level of support received from shareholders at our 2016 annual meeting, and other public company directorships held in the last five years. Our 12 director nominees have an average board tenure of 3.6 years and four of them (33%) are women.

The director nominee profiles also include information about the value of their holdings of Sun Life Financial common shares and deferred share units (DSUs). A DSU is equal in value to a common share but cannot be redeemed until a director leaves the board. Common shares and DSUs count towards the achievement of our share ownership guideline for directors which each director is expected to meet within five years of joining the board. The ownership guideline is currently $700,000. For director nominees who have not achieved the guideline, we determine if they are “on target” by calculating the number of common shares and DSUs they will hold by their achievement due dates based on the form of remuneration they have individually elected. For this purpose we assume that the share price and dividend rate remain constant until the applicable achievement due date. The amounts shown in the profiles are as of February 28, 2017 and February 29, 2016 when the closing price of our common shares on the TSX was $48.20 and $40.34, respectively. You can find additional information about our director compensation program and share ownership guideline starting on pages 39 and 41, respectively.

 

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LOGO

 

William D. Anderson,

FCPA, FCA

Toronto, ON, Canada

 

Director since May 2010

 

Independent

 

Age: 67

 

Areas of expertise:

 

·  international business

·  accounting

·  risk management

·  corporate governance

·  corporate development

 

·  designated audit committee financial expert

 

Current committees:

 

·  Audit & Conduct Review (Chair)

·  Risk Review

 

Mr. Anderson, a corporate director, was President of BCE Ventures, the strategic investment unit of the global telecommunications company BCE Inc., until he retired in December 2005. Mr. Anderson held senior positions including Chief Financial Officer of BCE Inc. and Bell Canada during his 14 years with that company. He spent 17 years with the public accounting firm KPMG, where he was a partner for nine years. Mr. Anderson was appointed a Fellow of the Institute of Chartered Professional Accountants of Ontario in October 2011 and is also a Fellow of the Institute of Corporate Directors.

 

  2016 Meeting attendance         Other public company directorships
  Board   11 of 11     100%         Gildan Activewear Inc.     2006 – present
  Audit & Conduct   6 of 6     100%         TransAlta Corporation     2003 – 2016
  Review                   Nordion Inc. (formerly MDS Inc.)     2007 – 2014
  Risk Review   6 of 6     100%        
             
  2016 Annual Meeting votes in favour: 99.6%    
  Sun Life Financial securities held:
  Year   Common shares     DSUs        

Total
common shares
and DSUs
 
 
 
   
Total
value
 
 
  Share ownership guideline/ target date
  2017   13,280     14,238               27,518     $ 1,326,368     Meets
  2016   13,280     12,172               25,452     $ 1,026,734      
  Change   0     2,066               2,066     $ 299,634      
             

 

 

 

LOGO

 

Dean A. Connor

Toronto, ON, Canada

 

Director since July 2011

 

Non-independent

 

Age: 60

 

Current committees:

 

·  None1

 

Mr. Connor is President & Chief Executive Officer of Sun Life Financial and Sun Life Assurance. Prior to his appointment in December 2011, he held progressively senior positions with those companies, including President, Chief Operating Officer, President of SLF Canada, and Executive Vice-President. Prior to joining the company in September 2006, Mr. Connor spent 28 years with Mercer Human Resource Consulting where he held numerous senior positions, most recently President for the Americas which encompassed Mercer’s operations in Canada, the U.S. and Latin America. Mr. Connor is a Fellow of the Canadian Institute of Actuaries and the Society of Actuaries. He is a trustee of the University Health Network, a director of the Canadian Life and Health Insurance Association and a member of the Ivey Advisory Board, Richard Ivey School of Business, University of Western Ontario. Mr. Connor holds an Honours Business Administration degree.

 

  2016 Meeting attendance         Other public company directorships
  Board   11 of 11     100%         None      
  2016 Annual Meeting votes in favour: 99.8%      
  Sun Life Financial securities held:
  Year   Common shares     DSUs        

Total
common shares
and DSUs
 
 
 
   

Total

value

 

 

  Share ownership guideline/ target date
  2017  

92,924

    125,787               218,711     $ 10,541,871     Meets2
  2016  

70,747

    121,271               192,018     $ 7,746,006      
  Change  

22,177

    4,516               26,693     $ 2,795,865      
 

1   Mr. Connor attends committee meetings, in full or in part, as appropriate, at the request of the committee chairs, but is not a member of any committee.

2   As President & Chief Executive Officer, Mr. Connor is subject to different share ownership guidelines than the independent directors. See page 55.

 

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LOGO

 

Stephanie L. Coyles

Toronto, ON, Canada

 

Director since January 2017

 

Independent

 

Age: 50

 

Areas of expertise:

 

·  international business

·  client needs, behaviour and brands

·  sales and distribution

·  corporate governance

·  corporate development

 

Current committees:

 

·  Audit & Conduct Review

·  Governance, Nomination & Investment

 

Ms. Coyles is a corporate director. She is a strategic consultant and advisor who has worked with a diverse clientele across North America, including retail, consumer distribution, private equity and business consulting organizations. She was previously Chief Strategic Officer at LoyaltyOne Co. from 2008 to 2012 and a principal at McKinsey & Company Canada from 2000 to 2008. In addition to the public company board listed below, Ms. Coyles serves on the advisory board of Reliant Web Hosting Inc. and on the board of The Earth Rangers Foundation. She holds a Master in Public Policy degree.

 

  2016 Meeting attendance         Other public company directorships
 

Ms. Coyles became a director in 2017.

 

      Métro Inc.     2015 – present
       
Postmedia Network Canada
    Corp.
 
 
  January 2016 – October 2016
           
       
  Sun Life Financial securities held:
  Year   Common shares     DSUs        

Total
common shares
and DSUs
 
 
 
   
Total
value
 
 
  Share ownership guideline/ target date
  2017   0             0       0     $ 0     On target for January 1, 2022
 

 

 

 

LOGO

 

Martin J. G. Glynn

Vancouver, BC, Canada

 

Director since December 2010

 

Independent

 

Age: 65

 

Areas of expertise:

 

·  financial services

·  international business

·  risk management

·  client needs, behaviour and brands

·  corporate governance

 

Current committees:

 

·  Management Resources

·  Risk Review

 

Mr. Glynn, a corporate director, was President and Chief Executive Officer of HSBC Bank USA until his retirement in 2006. During his 24 years with HSBC, an international banking and financial services organization, Mr. Glynn held senior positions including President and Chief Executive Officer of HSBC Bank Canada. He is a director of the Public Sector Pension Investment Board and is involved with the UBC Investment Management Trust Inc., The American Patrons of the National Library and Galleries of Scotland and SMRU Consulting Group. Mr. Glynn holds a Master of Business Administration degree.

 

  2016 Meeting attendance         Other public company directorships
  Board   11 of 11     100%         Husky Energy Inc.     2000 – present
  Governance, Nomination & Investment1   3 of 3     100%        
VinaCapital Vietnam
    Opportunity Fund Limited
 
 
  2008 – 2014
           
             
  Management Resources   8 of 8     100%          
  Risk Review1   4 of 4     100%        
  2016 Annual Meeting votes in favour: 99.8%    
  Sun Life Financial securities held:
  Year   Common shares     DSUs        

Total
common shares
and DSUs
 
 
 
   
Total
value
 
 
  Share ownership guideline/ target date
  2017   10,316     12,820               23,136     $ 1,115,156     Meets
  2016   10,316     10,805               21,121     $ 852,021      
  Change   0     2,015               2,015     $ 263,135      
 

1   Mr. Glynn ceased to be a member of the Governance, Nomination & Investment Committee and became a member of the Risk Review Committee on May 11, 2016.

 

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LOGO

 

M. Marianne Harris

Toronto, ON, Canada

 

Director since December 2013

 

Independent

 

Age: 59

 

Areas of expertise:

 

·  financial services

·  risk management

·  human resources

·  corporate governance

·  corporate development

 

Current committees:

 

·  Management Resources (Chair)

·  Risk Review

 

Ms. Harris, a corporate director, was Managing Director and President, Corporate and Investment Banking, Merrill Lynch Canada, Inc., an international banking and financial services organization, until October 2013. She held progressively senior positions during her 13-year career with Merrill Lynch and affiliated companies in Canada and the U.S., including President, Global Markets and Investment Banking, Canada, Head of Financial Institutions Group, Americas and Head of Financial Institutions, Canada. Before joining Merrill Lynch, Ms. Harris held various investment banking positions with RBC Capital Markets from 1984 to 2000, including Head of the Financial Institutions Group. She is Chair of the Board of the Investment Industry Regulatory Organization of Canada (IIROC), a member of the Dean’s Advisory Council for the Schulich School of Business and a member of the Advisory Council for The Hennick Centre for Business and Law. Ms. Harris holds a Master of Business Administration degree and a Juris Doctorate.

 

  2016 Meeting attendance         Other public company directorships
  Board   10 of 11     91%         Loblaw Companies Limited     2016 – present
 

Governance, Nomination & Investment1

 

  3 of 3     100%         Hydro One Limited     2015 – present
            Agrium Inc.     2014 – 2015
                   
 

Management

Resources1

  8 of 8     100%        
                   
  Risk Review1   4 of 4     100%        
  2016 Annual Meeting votes in favour: 99.8%    
  Sun Life Financial securities held:
  Year   Common shares     DSUs        

Total
common shares
and DSUs
 
 
 
   
Total
value
 
 
 

Share

ownership guideline/

target date

  2017   5,340     16,116               21,456     $ 1,034,180     Meets
  2016   5,149     10,531               15,680     $ 632,531      
  Change   191     5,585               5,776     $ 401,649      
 

1   Ms. Harris ceased to be a member of the Governance, Nomination & Investment Committee, and became Chair of the Management Resources Committee and a member of the Risk Review Committee on May 11, 2016.

 

 

 

LOGO

 

Sara Grootwassink Lewis,

CPA, CFA

Rancho Santa Fe, CA,

United States

 

Director since December 2014

 

Independent

 

Age: 49

 

Areas of expertise:

 

·  financial services

·  risk management

·  accounting

·  corporate governance

·  corporate development

 

·  designated audit committee financial expert

 

Current committees:

 

·  Audit and Conduct Review

·  Governance, Nomination & Investment

 

Ms. Lewis is a corporate director and Chief Executive Officer of Lewis Corporate Advisors, LLC, a capital markets advisory firm. Prior to 2009, she held progressively senior positions during her seven-year career with Washington Real Estate Investment Trust, a publicly traded real estate investment trust, including Executive Vice-President, and was Chief Financial Officer from 2002 to 2009. In addition to the public companies listed below, Ms. Lewis serves on the Leadership Board and Governance Working Group for the United States Chamber of Commerce – Center for Capital Markets Competitiveness, is Trustee of The Brookings Institution and a member of the Standing Advisory Group of the Public Company Accounting Oversight Board. She is a National Association of Corporate Directors Board Leadership Fellow and a member of the Tapestry West Audit Committee Network. Ms. Lewis is a Certified Public Accountant and a Chartered Financial Analyst.

 

  2016 Meeting attendance         Other public company directorships
  Board   11 of 11     100%         Weyerhaeuser Company     2016 – present
 

Audit and Conduct

Review1

  4 of 4     100%         PS Business Parks, Inc.     2010 – present
           

 

Adamas Pharmaceuticals,

    Inc.

 

 

 

 

 

2014 – 2016 

 

Governance,

Nomination &

Investment

  7 of 7     100%        
           
Plum Creek Timber
    Company, Inc.
 
 
  2013 – 2016
 

Management

Resources1

  3 of 3     100%         CapitalSource, Inc.    

2004 – 2014

             
 

2016 Annual Meeting votes in favour: 99.1%

 

 
  Sun Life Financial securities held:    
  Year   Common shares     DSUs        

Total
common shares
and DSUs
 
 
 
   
Total
value
 
 
 

Share

ownership guideline/

target date

  2017   5,500     9,179               14,679     $ 707,528     Meets
  2016   5,500     3,836               9,336     $ 376,614      
  Change   0     5,343               5,343     $ 330,914      
 

1   Ms. Lewis ceased to be a member of the Management Resources Committee and became a member of the Audit and Conduct Review Committee on May 11, 2016.

 

 

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MANAGEMENT INFORMATION CIRCULAR 2017

 

 

LOGO

 

Christopher J. McCormick

Longboat Key, FL,

United States

 

If elected will be an independent director

 

Age: 61

 

Areas of expertise:

 

·  international business

·  client needs, behaviour and brands

·  sales and distribution

·  corporate governance

·  corporate development

 

Current committees:

 

·  Mr. McCormick is not currently a director.

 

Mr. McCormick is a corporate director. He was President and Chief Executive Officer of L.L.Bean, Inc. from 2001 until March 2016. Mr. McCormick joined L.L.Bean, Inc. in 1983, previously serving in a number of senior and executive level positions in advertising and marketing. Prior to becoming President and Chief Executive Officer of L.L.Bean, Inc., he was Senior Vice President and Chief Marketing Officer from 2000 to 2001. Mr. McCormick completed Harvard Business School’s Advanced Management Program in 2000. He was active in industry trade associations, and his civic associations included serving on the Board of Trustees of the Maine Community College System and membership on Fairfield University’s Advisory Board. Mr. McCormick brings to the board his deep channel knowledge, ecommerce and direct marketing expertise.

 

  2016 Meeting attendance         Other public company directorships
  Mr. McCormick is not currently         Levi Strauss & Co.    

2016 – present

  a director.        
 

Sun Life Financial securities held:

 

Year

  Common shares     DSUs        

Total
common shares
and DSUs
 
 
 
   
Total
value
 
 
 

Share

ownership guideline/

target date

  2017  

0

    0               0     $ 0    

On target for

May 10, 2022

             
             
             
             

 

 

 

LOGO

 

Scott F. Powers

Boston, MA, United States

 

Director since October 2015

 

Independent

 

Age: 57

 

Areas of expertise:

 

·  financial services

·  international business

·  risk management

·  client needs, behaviour and brands

·  sales and distribution

 

Current committees:

 

·   Governance, Nomination & Investment

·  Management Resources

 

Mr. Powers, a corporate director, was President and Chief Executive Officer of State Street Global Advisors until his retirement in August 2015. Before joining State Street in 2008, he was President and Chief Executive Officer of Old Mutual Asset Management Plc, the U.S.-based global asset management business of Old Mutual plc. Prior to 2008, Mr. Powers held senior executive positions at Mellon Institutional Asset Management, BNY Mellon’s investment management business, and at The Boston Company Asset Management, LLC. He is a member of the Systemic Risk Council and the Advisory Board of the U.S. Institute of Institutional Investors.

 

  2016 Meeting attendance         Other public company directorships
  Board   11 of 11     100%         PulteGroup, Inc.        2016 – present
  Governance, Nomination & Investment   7 of 7     100%        
  Management Resources   8 of 8     100%        
  2016 Annual Meeting votes in favour: 99.8%    
  Sun Life Financial securities held:
  Year   Common shares     DSUs        

Total
common shares
and DSUs
 
 
 
   
Total
value
 
 
 

Share

ownership guideline/

target date

  2017   975     2,753               3,728     $ 179,690    

On target for

October 30, 2020

  2016   310     273               583     $ 23,518    
  Change   665     2,480               3,145     $ 156,172      
             

 

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LOGO

 

Réal Raymond, FICB

Montréal, QC, Canada

 

Director since May 2013

 

Independent

 

Age: 67

 

Areas of expertise:

 

·  financial services

·  risk management

·  human resources

·  accounting

·  corporate governance

 

Current committees:

 

·   Audit & Conduct Review

·  Risk Review

 

Mr. Raymond is the Chairman of the Board of Métro Inc., a food and pharmaceutical distributor and the Chairman of the Board of Héroux-Devtek Inc., a global supplier of aircraft landing gear. He was President and Chief Executive Officer of National Bank of Canada, a financing corporation and bank, until he retired in May 2007. Mr. Raymond held senior positions with National Bank of Canada during his 37 year career including President, Personal and Commercial Banking and President and Chief Operating Officer. In addition to the public company boards listed here, he was Chairman of the board of directors of Aéroports de Montréal until September 2015 and is a Fellow of the Institute of Canadian Bankers. Mr. Raymond received an honorary doctorate from Université du Québec à Montréal School of Management in May 2007 and served as Chancellor of Université du Québec à Montréal from October 2008 until October 2013. He holds a Master of Business Administration degree.

 

  2016 Meeting attendance         Other public company directorships
  Board   9 of 11     82%         Héroux-Devtek Inc.     2010 – present
  Audit & Conduct Review   6 of 6     100%         Métro Inc.     2008 – present
                   
  Risk Review   5 of 6     83%          
  2016 Annual Meeting votes in favour: 99.8%    
  Sun Life Financial securities held:
  Year   Common shares     DSUs        

Total
common shares
and DSUs
 
 
 
   
Total
value
 
 
  Share ownership guideline/ target date
  2017   8,000     12,705               20,705     $ 997,981     Meets
  2016   8,000     9,174               17,174     $ 692,799      
  Change   0     3,531               3,531     $ 305,182      

 

 

 

LOGO

 

Hugh D. Segal, OC, OONT

Kingston, ON, Canada

 

Director since May 2009

 

Independent

 

Age: 66

 

Areas of expertise:

 

·  government relations/ policy

·  risk management

·  human resources

·  client needs, behaviour and brands

·  corporate governance

 

Current committees:

 

·   Audit and Conduct Review

·  Governance, Nomination & Investment

 

Mr. Segal is Master of Massey College, University of Toronto. He was a Canadian senator from 2005 until July 2014. Before that Mr. Segal was President & Chief Executive Officer of the Institute for Research on Public Policy. He was formerly Vice-Chair of the Institute of Canadian Advertising. Mr. Segal is a Senior Advisor at Aird & Berlis LLP and an Advisory Council Member of Wellington Financial LP. He is a Distinguished Fellow at the Munk School of Global Affairs, University of Toronto and a Senior Fellow at the Canadian Institute of Global Affairs. Mr. Segal is an Honourary Captain of the Royal Canadian Navy, Chair of The NATO Association of Canada and Chair of the Navy League of Canada. He received the Order of Canada in 2003 and the Order of Ontario in 2016.

 

  2016 Meeting attendance         Other public company directorships
  Board   11 of 11     100%        

Just Energy Group Inc. (formerly

    Energy Savings Income Fund)

 

 

  2001 – 2015
  Audit and Conduct Review1   4 of 4     100%        
            SNC-Lavalin Group Inc.     1999 – 2012
 

Governance, Nomination &

Investment

  7 of 7     100%          
  Management Resources1   3 of 3     100%        
  2016 Annual Meeting votes in favour: 99.8%    
  Sun Life Financial securities held:
  Year   Common shares     DSUs        

Total
common shares
and DSUs
 
 
 
   
Total
value
 
 
  Share ownership guideline/ target date
  2017   8,657     17,540               26,197     $ 1,262,696     Meets
  2016   8,657     15,355               24,012     $ 968,644      
  Change   0     2,185               2,185     $ 294,052      
 

1   Mr. Segal ceased to be a member of the Management Resources Committee and became a member of the Audit and Conduct Review Committee on May 11, 2016.

 

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LOGO

 

Barbara G. Stymiest,

FCPA, FCA

Toronto, ON, Canada

 

Director since May 2012

 

Independent

 

Age: 60

 

Areas of expertise:

 

·  financial services

·  risk management

·  accounting

·  client needs, behaviour and brands

·  corporate development

 

·  designated audit committee financial expert

 

Current committees:

 

·  Risk Review (Chair)

·  Audit & Conduct Review

 

Ms. Stymiest, a corporate director, was Chair of BlackBerry Limited, a global provider of wireless products and services, from January 2012 until November 2013. She was a member of the Group Executive at Royal Bank of Canada, an international banking and financial services organization, from 2004 until June 2011. From 2009 Ms. Stymiest was Royal Bank’s Group Head, Strategy, Treasury and Corporate Services and prior to that served as its Chief Operating Officer. Prior to 2004 she held senior positions in the financial services sector including Chief Executive Officer, TSX Group Inc., Executive Vice-President and Chief Financial Officer, BMO Nesbitt Burns, and Partner, Financial Services Group, Ernst & Young LLP. Ms. Stymiest is a Fellow of the Institute of Chartered Professional Accountants of Ontario and received an Award of Outstanding Merit from that organization in 2011. In addition to the public company boards listed here, she is the Chair of the Canadian Institute for Advanced Research and a trustee of the University Health Network. She holds an Honours Business Administration degree.

 

  2016 Meeting attendance         Other public company directorships
  Board   11 of 11     100%         George Weston Limited     2011 – present
  Audit & Conduct Review   5 of 6     83%         BlackBerry Limited     2007 – present
                   
  Risk Review   6 of 6     100%        
  2016 Annual Meeting votes in favour: 99.8%    
  Sun Life Financial securities held:
  Year   Common shares     DSUs        

Total
common shares
and DSUs
 
 
 
   
Total
value
 
 
  Share ownership guideline/ target date
  2017   5,000     23,418               28,418     $ 1,369,748     Meets
  2016   5,000     18,184               23,184     $ 935,243      
  Change   0     5,234               5,234     $ 434,505      
 
 
 

 

 

 

LOGO

 

A. Greig Woodring, FSA

Wildwood, MI, United States

 

Director since January 2017

 

Independent

 

Age: 65

 

Areas of expertise:

 

·  financial services

·  international business

·  risk management

·  actuarial

·  human resources

 

Current committees:

 

·   Management Resources

·  Risk Review

 

Mr. Woodring, a corporate director, has four decades of U.S. and international insurance industry experience. He was President and Chief Executive Officer of Reinsurance Group of America, Incorporated (RGA), a global life reinsurer, until he retired on December 31, 2016. Mr. Woodring started his career at United Insurance Company in Chicago and then joined General American Life Insurance Company (now GenAmerica Financial L.L.C.) in 1979, rising to Executive Vice-President of its reinsurance businesses. GenAmerica’s reinsurance division led to the formation of RGA, with Mr. Woodring leading its initial public offering in 1993 and becoming its first Chief Executive Officer. Mr. Woodring is a Fellow of the Society of Actuaries and a member of the American Academy of Actuaries. In addition to the public company board listed here, he is Chairman of the International Insurance Society and a trustee of the Actuarial Foundation. He holds a Master of Science in Mathematics degree and a Master of Business Administration degree.

 

  2016 Meeting attendance         Other public company directorships
  Mr. Woodring became a director in 2017.        

Reinsurance Group of America,
Incorporated

 
 
  1993 – 2016
       
                   
  Sun Life Financial securities held:
  Year   Common shares     DSUs        

Total
common shares
and DSUs
 
 
 
   
Total
value
 
 
 

Share

ownership guideline/

target date

  2017   0     0               0     $ 0     On target for January 1, 2022
         
         
         

 

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In the past 10 years, three of the director nominees have been directors of companies that have become bankrupt, made a proposal under legislation relating to bankruptcy or insolvency, or have received a cease trade order:

·  

Ms. Coyles was a director of Postmedia Network Canada Corp. while it completed a restructuring following an arrangement plan under the Canada Business Corporation Act in 2015. Ms. Coyles is no longer a director of Postmedia Network Canada Corp.

·  

Mr. Glynn was a director of MF Global Holdings Ltd. when it filed a voluntary petition under Chapter 11 of the Bankruptcy Code in the United States in October 2011. Mr. Glynn is no longer a director of MF Global Holdings Ltd.

·  

Ms. Stymiest became a director of BlackBerry Limited (BlackBerry) in March 2007. At that time, directors, officers and other current and former employees of BlackBerry were subject to a management cease trade order issued by certain Canadian securities regulators on November 7, 2006 in response to BlackBerry’s failure to make certain securities filings. Ms. Stymiest became subject to the order when she became a director. The order was lifted on May 23, 2007 after the securities filings were made.

Meeting attendance

The Governance, Nomination & Investment Committee reviews the attendance record of each director as part of the nomination process. Directors must attend at least 75% of board and committee meetings every year. A director who does not meet this attendance requirement in two consecutive years must offer to resign. The table below is a consolidated view of how many board and committee meetings each director attended in 2016. During the year ended December 31, 2016, average attendance of all directors at board and committee meetings was 97% and 98% respectively.

 

Name   Board meetings
attended
    Committee meetings
attended
    Total meetings
attended
 

William D. Anderson

    11 of 11       100%       12 of 12       100%       23 of 23       100%  

John H. Clappison1, 9

    10 of 11       91%       14 of 14       100%       24 of 25       96%  

Dean A. Connor2

    11 of 11       100%       n/a       n/a       11 of 11       100%  

Martin J. G. Glynn3

    11 of 11       100%       15 of 15       100%       26 of 26       100%  

M. Marianne Harris4, 9

    10 of 11       91%       15 of 15       100%       25 of 26       96%  

Krystyna T. Hoeg5

    6 of 6       100%       5 of 5       100%       11 of 11       100%  

Sara Grootwassink Lewis6

    11 of 11       100%       14 of 14       100%       25 of 25       100%  

Scott F. Powers

    11 of 11       100%       15 of 15       100%       26 of 26       100%  

Réal Raymond10

    9 of 11       82%       11 of 12       92%       20 of 23       87%  

Hugh D. Segal7

    11 of 11       100%       14 of 14       100%       25 of 25       100%  

Barbara G. Stymiest

    11 of 11       100%       11 of 12       92%       22 of 23       96%  

James H. Sutcliffe8

    11 of 11       100%       n/a       n/a       11 of 11       100%  

 

1 

On May 11, 2016, Mr. Clappison ceased to be a member of the Audit & Conduct Review Committee and became a member of the Management Resources Committee.

2 

Mr. Connor attended Committee meetings in his capacity as President & Chief Executive Officer and a Director.

3 

On May 11, 2016, Mr. Glynn ceased to be a member of the Governance, Nomination & Investment Committee and became a member of the Risk Review Committee.

4 

On May 11, 2016, Ms. Harris ceased to be a member of the Governance, Nomination & Investment Committee, and became Chair of the Management Resources Committee and a member of the Risk Review Committee.

 

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5 

On May 11, 2016, Ms. Hoeg retired. She was Chair of the Management Resources Committee and a member of the Risk Review Committee.

6 

On May 11, 2016, Ms. Lewis became a member of the Audit & Conduct Review Committee and ceased to be a member of the Management Resources Committee.

7 

On May 11, 2016, Mr. Segal became a member of the Audit & Conduct Review Committee and ceased to be a member of the Management Resources Committee.

8 

Mr. Sutcliffe attended Committee meetings in his capacity as Non-Executive Chairman.

9 

Mr. Clappison and Ms. Harris attended all regularly scheduled board meetings and did not attend one special board meeting.

10 

Mr. Raymond attended all regularly scheduled Audit & Conduct Review Committee and Risk Review Committee meetings, and did not attend one special Risk Review Committee meeting.

The auditor

The board, on the recommendation of the Audit & Conduct Review Committee, recommends that shareholders vote for the appointment of Deloitte as auditor of Sun Life Financial for 2017. Deloitte has been our auditor since Sun Life Financial was incorporated in 1999. The Audit & Conduct Review Committee conducted a request for proposal process in 2015 where it sought submissions from audit service firms, including Deloitte, to act as our auditor. As a result of that process, the Audit & Conduct Review Committee ultimately recommended to the board that Deloitte be reappointed. If you do not specify in the proxy form or your voting instructions how you want to vote your shares, the persons named in the form will vote for the appointment of Deloitte as auditor.

Auditor’s fees

The following table shows the fees relating to services provided by Deloitte for the past two years.

 

              ($millions)  
For the year ended December 31    2016      2015  

Audit fees

     17.2        15.9  

Audit-related fees

     1.7        0.9  

Tax fees

     0.8        0.6  

All other fees

     1.1        0.2  

Total

     20.8        17.6  

Audit fees relate to professional services rendered by the auditor for the audit of our annual consolidated financial statements, the statements for our segregated funds and services related to statutory and regulatory filings.

Audit-related fees include assurance services not directly related to performing the audit of the annual consolidated financial statements of the company. These include internal control reviews, specified procedure audits, audits required for specific regulatory or compliance purposes, and employee benefit plan audits.

Tax fees relate to tax compliance, tax advice and tax planning.

All other fees relate to products and services other than audit, audit-related and tax as described above.

We have a policy that requires the Audit & Conduct Review Committee to pre-approve any services that are to be provided by the external auditor.

 

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Non-binding advisory vote on approach to executive compensation

Beginning in 2010, the board decided to hold an annual advisory vote on our approach to executive compensation to respond to shareholders and other stakeholders who were advocating for this form of shareholder engagement. Last year, 96.68% of votes cast were in favour of our approach to executive compensation, and 91.98% or higher of votes cast each year since 2010 have been in favour of our approach to executive compensation.

One of the board’s primary responsibilities is to ensure Sun Life Financial is able to attract, retain and reward qualified executives. While shareholders will provide their collective views on our approach to executive compensation through the advisory vote, the directors are still fully responsible for their compensation decisions. Detailed information on our approach to executive compensation and what we paid our named executive officers can be found beginning on page 44 of this circular.

We will ask the shareholders to consider and vote on the following resolution. The board recommends that shareholders vote for the resolution. If you do not specify in the proxy form or your voting instructions how you want to vote your shares, the persons named in the form will vote for the resolution.

“RESOLVED THAT on an advisory basis and not to diminish the role and responsibilities of the board of directors, the shareholders accept the approach to executive compensation disclosed in the Management Information Circular dated March 20, 2017 delivered in advance of the annual meeting of common shareholders on May 10, 2017.”

Corporate governance practices

Our board regularly reviews our governance processes and practices to make sure the board continues to effectively oversee management and our business affairs, and to ensure our governance framework meets regulatory requirements and reflects evolving best practices.

We believe our governance processes and practices are consistent with the Insurance Companies Act (Canada), the Canadian Securities Administrators’ corporate governance guidelines, guidelines issued by the Office of the Superintendent of Financial Institutions (Canada) (OSFI) for effective corporate governance in federally regulated financial institutions, the New York Stock Exchange (NYSE) corporate governance rules for U.S. publicly listed companies and the Philippine Stock Exchange corporate governance guidelines applicable to us.

Ethical behaviour

We have built a strong corporate culture on a foundation of ethical behaviour, high business standards, integrity and respect. The board establishes the “tone from the top” and makes every effort to ensure that senior management consists of people of integrity who create and sustain a culture of integrity throughout the organization. Questions about integrity are included in our board, committee and peer effectiveness surveys.

The board has established a Code of Business Conduct that applies to every director, officer and employee, with no exception. Each director, officer and employee receives training and attests compliance with the Code annually. The Governance, Nomination & Investment Committee is responsible for reviewing the effectiveness of the code, monitoring compliance with the code and reporting the results of its review to the board annually. Any breaches of the code are reported at the next committee meeting and the Chief Compliance Officer reviews our controls and compliance with the committee annually. The code is reviewed annually and was last updated in 2016. A copy of the code is available on our website (www.sunlife.com), on SEDAR (www.sedar.com) and on EDGAR (www.sec.gov/edgar.shtml).

 

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The board of directors

Mandate, roles and responsibilities

The board is responsible for supervising the management of the business and affairs of the company. It carries out its stewardship responsibilities directly and through its four standing committees. The board and the Governance, Nomination & Investment Committee review the board charter at least annually (see Schedule A).

The Chairman of the Board is an independent director. He is responsible for providing leadership that enhances the effectiveness and independence of the board. He manages the board’s affairs to assist the directors in carrying out their responsibilities and helps the board operate cohesively. The Chairman works closely with the Chairman of the Governance, Nomination & Investment Committee to regularly evaluate, and in appropriate circumstances propose enhancements to, the board’s governance structure and procedures.

The Chairman and respective committee chairs are responsible for setting meeting agendas and reviewing the meeting materials with management before meetings so that the meetings are productive and enhance the board’s effectiveness and independence. The Chairman is a regular attendee of board committee meetings.

Committee chairs are consulted in advance in connection with the appointment, reassignment, replacement or dismissal of management within their respective committee’s areas of responsibility, including those in OSFI-identified control functions. Committee chairs are consulted annually on the performance assessment and compensation awarded to those individuals. Each committee chair is an independent director and generally holds the position for five years. Committees, in consultation with the Chairman of the Board, can hire independent advisors.

The President & Chief Executive Officer (CEO) is also a director, as required under the Insurance Companies Act (Canada). There is a written position description for the CEO which is reviewed by the Board annually and which specifies the CEO’s overall accountability for sustained value creation for stakeholders. This includes responsibility for managing company resources to ensure optimal performance, developing and maintaining continuity of leadership capabilities and providing leadership in risk management, corporate governance and regulatory compliance. The CEO is responsible for developing proposals for the company’s strategic direction and recommending them to the board, and communicating and executing the agreed strategy. The CEO reinforces an effective and robust risk management and control framework and promotes a risk culture consistent with our risk philosophy and appetite.

We expect our directors to act ethically and with integrity in all personal, business and professional dealings. Directors must understand our corporate vision and strategic objectives, continually build their knowledge about our businesses and the financial services sectors in which we operate, and prepare for and actively participate in board and committee meetings in an objective way. They must also understand the board and committee charters and our corporate governance policies and practices, comply with our Code of Business Conduct and meet our share ownership guidelines (see page 41).

 

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We have eight key attributes we expect of our directors when they carry out their duties:

LOGO

The board charter included as Schedule A contains the full position descriptions of our directors, our Chairman of the Board and our committee chairs.

Board size

According to our by-laws, our board can have a minimum of eight and a maximum of 20 directors. The board assesses its effectiveness and optimal size annually and believes the current size should be a minimum of 12 and a maximum of 14 directors in order to fulfil its responsibilities.

Independence

The board maintains a majority of independent directors to ensure it operates effectively and independently of management. All members of the board’s standing committees must be independent.

A director is independent under our Director Independence Policy if he or she does not have a direct or indirect relationship with Sun Life Financial that could reasonably be expected to interfere with his or her ability to exercise independent judgment. You can find a copy of our Director Independence Policy on our website (www.sunlife.com).

The Governance, Nomination & Investment Committee evaluated the independence of each director nominee according to our Director Independence Policy and confirmed that 11 of the 12 are independent, and that all of the current members of the Audit & Conduct Review Committee and Management Resources Committee meet the additional independence requirements set out in that policy for membership on those committees. Dean A. Connor is not independent because he is our CEO.

The roles of the Chairman and the CEO are separate. The board believes that this separation increases the effectiveness of the board and facilitates enhanced oversight of management. James H. Sutcliffe is Chairman of the Board and an independent director. On February 15, 2017, Mr. Anderson was appointed to succeed Mr. Sutcliffe as Chairman of the Board following the annual meeting of common shareholders on May 10, 2017, subject to being re-elected by common shareholders at that meeting. Mr. Anderson is an independent director. Having an independent Chairman promotes strong board leadership, encourages open discussion and debate at board meetings, and avoids potential conflicts of interest.

 

 

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Meeting in-camera

The independent directors meet without management present at the end of each board and committee meeting. The members of the Management Resources Committee also regularly meet without management present at the beginning of their meetings. The Chairman of the Board and committee chairs encourage open and candid discussions among the independent directors by providing them with an opportunity to express their views on key topics before decisions are taken. The independent directors also meet routinely with the heads of key control functions at committee meetings (see committee reports pages 30 to 38).

Skills and experience

The Governance, Nomination & Investment Committee ensures at all times that the board includes members with a broad range of business and strategic experience and expertise so that the board is able to effectively carry out its mandate. On an annual basis, the Governance, Nomination & Investment Committee and the board determine the primary areas of experience and expertise that they believe are necessary for the board as a whole to possess in order to be an asset to the company and fulfil its responsibilities. These include the eight key attributes listed on page 19 and the specific experience and expertise listed in the table below and described in the text that follows. The table below also shows the experience and expertise that each director nominee, other than Dean A. Connor, our CEO, has indicated he or she brings to the board. Each such director nominee has also identified the five principal areas of expertise that he or she possesses and those are listed in the respective director nominee profiles on pages 9 to 14. The Governance, Nomination & Investment Committee reviewed the areas indicated by each nominee and the rationale provided for their respective selections and is satisfied that the nominees possess skills in these areas.

 

                       
Experience and expertise   LOGO   LOGO   LOGO   LOGO   LOGO   LOGO   LOGO   LOGO   LOGO   LOGO   LOGO
Financial Services                            

Government Relations/Policy

                                   

International Business

                         

Risk Management

                         

Actuarial1

                                         

Human Resources

                     

Accounting

                                 

Client needs, behaviour and brands

                           

Sales and Distribution

                                 

Corporate Governance

                     

Corporate Development

                     
1 

In addition, Mr. Connor is a Fellow of the Canadian Institute of Actuaries and the Society of Actuaries.

 

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·  

Financial Services – experience in the financial services sector with particular knowledge of insurance, asset management or mutual fund operations

·  

Government Relations/Policy – experience in government relations or public policy

·  

International Business – experience in a senior level role in an organization with Asian or other multinational operations and working with different cultures

·  

Risk Management – knowledge of and experience with the identification of material risks, risk assessment, internal risk mitigation and controls, and risk reporting

·  

Actuarial – knowledge of and experience with the components of profitability in an insurance business

·  

Human Resources – knowledge of and experience with compensation plan design and administration, leadership development and talent management, succession planning, organizational design, and human resource principles and practices generally

·  

Accounting – knowledge of and experience with financial accounting and International Financial Reporting Standards, corporate finance and capital, and familiarity with internal financial and accounting controls

·  

Client needs, behaviour and brands – experience in creating financial products for retail distribution, client research or brand development and positioning

·  

Sales and Distribution – experience in overseeing proprietary sales forces and direct and third-party distribution channels

·  

Corporate Governance – experience in corporate governance principles and practices and at a major organization

·  

Corporate Development – experience in identifying and evaluating corporate development opportunities, including acquisitions, partnerships and joint ventures.

The Governance, Nomination & Investment Committee also reviews the membership of each committee annually to ensure each committee consists of members with the experience and expertise required to fulfil the committee’s mandate.

Tenure and board renewal

Every year the Governance, Nomination & Investment Committee recommends a list of candidates for nomination to the board.

The board charter (attached as Schedule A) includes provisions on directors’ tenure. Independent directors will generally retire from the board after they have served for 12 years. The independent directors can waive this retirement requirement to allow a director to serve for up to three additional years if they unanimously determine that it is in the company’s best interests to do so. Thereafter, the retirement requirement can be waived by the independent directors on an annual basis if they unanimously determine that it is in the company’s best interests to do so. The board does not have a mandatory retirement age for directors. Other mechanisms of board renewal include the rigorous board and committee assessments (see page 27), the evergreen list of prospective candidates (see page 22) and the annual review of the skills matrix (see page 20).

The average tenure of the director nominees is 3.6 years (4.6 years in prior year).

 

LOGO

 

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The table below shows the directors who are currently expected to retire during the next three years and the areas of experience and expertise that they have indicated they bring to our board.

 

Director   Retirement Year    Committee Memberships    Experience and Expertise

John H. Clappison

  2017   

Governance, Nomination & Investment (Chair)

Management Resources

  

·    financial services

·    risk management

·    human resources

·    accounting

·    corporate governance

James H. Sutcliffe1

  2017    None2   

·    financial services

·    international business

·    actuarial

·    corporate governance

·    corporate development

1 

On February 15, 2017, Mr. William D. Anderson was appointed to succeed Mr. Sutcliffe as Chairman of the Board following the annual meeting of common shareholders on May 10, 2017, subject to being re-elected by common shareholders at that meeting.

2 

In his capacity as Chairman of the Board, Mr. Sutcliffe attends part of the meetings of all committees whenever possible.

 

The CEO must resign from the board when he or she retires or leaves the company.

A director must tender a written offer to resign if:

·  

he or she has not attended at least 75% of board and committee meetings for two consecutive years

·  

his or her principal employment or other business or professional circumstances have changed materially

·  

he or she receives more withheld votes than for votes from shareholders in an uncontested election.

The Chairman of the Board does not have a term limit. Committee chairs are appointed annually. Generally, a director will serve as a committee chair for five years.

Recruiting new directors

The Governance, Nomination & Investment Committee has primary responsibility for identifying potential new directors and has adopted guidelines for director recruitment. The committee chair, in consultation with the committee members and the Chairman of the Board, maintains an evergreen list of prospective candidates which is comprised of individuals whom the committee feels would be appropriate to be considered to join the board when a vacancy arises and who would fill in gaps on, or complement, the current skills and experience of the board, meet diversity criteria to help the board achieve its diversity aspirations set out in the board diversity policy as well as comply with the independence requirements of the board and its committees. The skills matrix (see page 20) and a schedule of expected directors’ retirement dates (see above) are the two primary considerations for the committee when determining a need to recruit a new director and identifying the experience and expertise that prospective directors should possess. The committee develops a preferred candidate profile based on the qualifications, skills, experience and expertise determined to be best suited to complement the existing directors or fill a need on the board. Candidates are identified through the use of executive search firms and referrals. Executive search firms are used to conduct reference and background checks on referred candidates. Suitable candidates are interviewed by the Chairman of the Board, the committee chairs and the CEO. The committee receives input from all of these sources before recommending to the board the appointment or nomination of a new director.

 

 

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In 2016, Stephanie L. Coyles and A. Greig Woodring were identified through this process and were appointed to the board effective January 1, 2017. Christopher J. McCormick was also identified through this process in 2017. They are standing for election by the shareholders for the first time at the meeting.

Diversity and inclusion

Our commitment to diversity and inclusion is at the centre of our company values and is critically important to the board and executive management. We believe that highly qualified directors and executive leaders who reflect the clients we serve, our employees around the world, and the communities where we operate bring broader perspectives and experience to deepen our insight, enhance innovation and accelerate growth. They also create an inclusive, high performing culture where all employees, regardless of gender, race, religion, age, country of origin, physical ability, sexual orientation or other diversity attributes, can contribute to their full potential.

Women on the board

The board believes a diverse group of directors produces better corporate governance and oversight. The board has adopted a diversity policy that includes provisions relating to the identification and nomination of female directors. The objective of the board’s diversity policy is to ensure that the board as a whole possesses diverse characteristics, including a diversity of qualifications, skills, experience and expertise relevant to the company’s business, in order to appropriately fulfil its mandate. The board has set a target of having at least 30% female directors. As of the date of this circular, four out of our current 13 (30%) directors and four out of the 12 (33%) director nominees standing for election are women.

Effective implementation of the board’s diversity policy is the responsibility of the Governance, Nomination & Investment Committee. When recruiting candidates for appointment or election to the board, the Governance, Nomination & Investment Committee will generally:

·  

develop a preferred candidate profile based on the qualifications, skills, experience and expertise determined to be best suited to complement the existing directors or fill a need on the board,

·  

consider the level of diversity on the board based on gender and other criteria such as age, ethnicity and geography, and

·  

require a director search firm to identify diverse candidates within the scope of the preferred candidate profile.

The Governance, Nomination & Investment Committee will assess the effectiveness of the board’s diversity policy by considering the level of diversity on the board based on the factors identified above and whether the target percentage of female directors has been achieved. The committee reports thereon to the board on an annual basis.

Women in executive officer positions

In 2016, we renewed our commitment to diversity and inclusion, creating an enterprise strategy to strengthen diversity of all kinds, including gender, and diversity in day-to-day business practices. The strategy focuses on a series of actions that address unique opportunities to understand our clients’ needs in more depth, review and enhance our talent management practices, enrich our already collaborative and inclusive culture, and ensure our investments and participation in the community support our diversity objectives.

We are embedding diversity further into the core of our talent management practices to ensure they are free of systemic bias and that no group, including women, is disadvantaged. We regularly monitor and review the number of women in executive and senior leadership positions

 

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through our annual Talent Review and Succession Management process. This is an annual activity where we accomplish the following:

·  

succession planning for positions on our Executive Team and the management teams of each business group and function, including specific plans to address gaps; and

·  

review of the potential of all leaders at the middle management level and above, including the required support for their on-going development and career growth.

One of the key metrics we review is the number of women in executive and senior leadership roles and in our senior management pipeline. Our Executive Team and the Management Resources Committee of the board review the results of this process, including year-over-year changes, and the members discuss and advise on the number of women currently holding executive officer positions and in our pipeline. Our succession plans are also reviewed by the board.

When we select leaders for executive officer and senior leadership positions, both internally and externally, we require a diverse slate of candidates, including women. In situations where we are working with external executive search firms, one of the standard terms and conditions in our contracts is the presentation of diverse candidates and we identify talent pools where we are likely to find candidates with broad skills and experience.

At the conclusion of our annual performance management and compensation cycle, we analyze compensation levels across the organization, including the compensation of women holding executive officer and senior leadership positions, to ensure fair and equitable treatment, free from systemic bias.

The following chart shows the number and percentage of men and women who are executive officers (members of the executive team), direct reports of President & Chief Executive Officer and senior executives of the company as of January 31, 2017. The executive officers are also officers of Sun Life Assurance, the company’s sole major subsidiary (as defined in applicable securities laws).

 

Gender  

Number of

Executive

Officers

   

Percentage of

Executive Team

Members

   

Number of

CEO Direct
Reports
1

   

Percentage of

CEO Direct
Reports

   

Number of

Senior
Executives

   

Percentage of

Senior
Executives

 

Men

    8       80%       8       67%       140       68%  

Women

    2       20%       4       33%       67       32%  

Total

    10       100%       12       100%       207       100%  
1 

CEO Direct Reports includes 10 Executive Officers, and two Senior Executives that report directly to the President & Chief Executive Officer.

At this time, we have chosen not to set targets for the representation of women at the executive and senior leadership levels given our progress to date and our commitment to broader diversity, ensuring a strong selection process that identifies the right balance of skills, competence, experience and diversity needed to build and optimize shareholder value and corporate responsibility over the long term.

Orientation and continuing education

Our orientation program for new directors includes formal information sessions and a directors’ manual with information about the company, the board and its committees, board administration, directors’ duties, policies applicable to the directors, and future meeting schedules. Information sessions are held in the company’s key locations and cover the company’s four business groups and each corporate function. The Chairman of the Board and committee chairs meet with new directors to discuss the role of the board and board committees in detail. New directors also attend sessions on our corporate strategy and financial objectives and visit our sites to meet with corporate and operational management.

 

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At the beginning of the year, directors are provided with an extensive list of upcoming outside professional development programs that may be of interest. The list includes governance, financial, compensation and industry topics. Directors can participate in these programs at our expense, as long as the Chairman of the Board approves them in advance. Directors attended sessions in 2016 that were organized by the Institute of Corporate Directors, PricewaterhouseCoopers LLP, Tapestry Insurance Governance Leadership Network, Ernst & Young, LLP, National Association of Corporate Directors, International Corporate Governance Network, KPMG LLP and Global Risk Institute. The board has implemented a formal process by which directors will attend site visits to the company’s principal operating subsidiaries on a regular basis. The board believes that these site visits will enhance ongoing director education.

The company has obtained memberships for all of the directors in the Institute of Corporate Directors which provides continuing education for directors through publications, seminars and conferences.

We also hold regular education seminars in conjunction with board and committee meetings to give directors a deeper understanding of our businesses and operating environment, and to encourage more in-depth discussion in specific areas. The table below lists the education seminars we organized for our directors in 2016.

 

Date    Topic    Audience1

Feb 9

   Our Sun Life Brand    Board

May 9

   Credit Risk Profile in the Current Environment    Governance, Nomination & Investment Committee

May 9

   Stress Testing and Response Actions Should Rates go to Zero or Negative    Risk Review Committee

May 10

   Our Brand and Client Experience Journey    Board

May 10

   Low for Long Commodity Task Force    Board

May 10

   OSFI Regulatory Capital Metric – Life Insurance Capital Adequacy Test    Board

Jun 14

   Sun Life Malaysia – Islamic Finance    Board

Jun 15

   FINTECH: Digital Disruptor or Digital Enabler    Board

Aug 10

   Innovation and Experimentation at Sun Life    Board

Sep 15

   Investment Accounting    Audit & Conduct Review Committee

Oct 28

   Overview of MFS Incentive Compensation Plans    Management Resources Committee

Nov 9

   Blended Research and Fixed Income    Board

Dec 13

   A Simulated Look at How Credit EaR Will Perform in a Recession    Risk Review Committee

Dec 14

   Analyst Presentation – Investors’ Evolving Perception of Canadian Life Insurance and Sun Life Financial    Board
1 

The overall attendance rate of board and committee members at these education seminars was 98.8%.

 

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Serving on other public company boards and audit committees

The board has a policy limiting the number of public company directorships that full-time directors should hold. Directors who are employed full-time should hold only one other public company directorship and directors who are not employed full-time should hold no more than three other public company directorships. Directors are also required to notify the Chairman of the Board, the Chairman of the Governance, Nomination & Investment Committee, the President & Chief Executive Officer and the Chief Legal Officer prior to accepting a directorship on an additional public, private or not-for-profit board to provide an opportunity for them to verify that a director continues to have the time and commitment to fulfil his or her obligations to the board and to be satisfied that the director is in compliance with the above policy and no real or apparent conflict of interest would result.

The board has adopted a policy limiting the number of board interlocks among our directors. This policy is intended to promote independence and avoid potential conflicts of interest. No more than two directors may serve together on the board of another public company, and directors may not serve together on the boards of more than two other public companies (each, an interlock). The current interlocks are shown in the table below.

 

Company   Director   Committee Membership
Métro Inc.  

Réal Raymond (Chairman of the Board)

 

   

Stephanie L. Coyles

 

Audit Committee

The Governance, Nomination & Investment Committee has considered this interlock and determined that it does not impact the ability of Ms. Coyles or Mr. Raymond to exercise independent judgment in the best interests of the company.

The New York Stock Exchange corporate governance rules suggest that audit committee members should not serve on more than three public company audit committees. All of the current members of the Audit & Conduct Review Committee comply with this standard.

Strategic planning

The board sets the strategic direction for the company and approves the annual business plan, including the annual capital and investment plans. It also approves the vision and mission statement and reviews the effectiveness of our strategic planning process on a regular basis.

We hold an in-depth strategy session with the board every year in June. In June 2016, in addition to considering strategic plans and priorities for each of our four business groups, the board focused on key risks relating to the impact of technology, low-for-long interest rates and regulatory trends. Consideration was also given to shorter term priorities relating to mergers & acquisitions and our credit strategy. In addition, the board continued its focus on talent management and reviewed our approach to attracting, retaining and developing talent to ensure we have the critical skills to execute on our strategy. The Executive Team reviewed and discussed the feedback and perspectives provided by the board at an Executive Team meeting in July. The board then approved the updated strategic plan at its meeting in August.

Management updates the board on the execution of the strategy and strategic considerations at every regular board meeting. The board must approve any transaction that will have a significant strategic impact on the company.

Risk Management Framework Oversight

The company has established a Risk Management Framework approved by the board that prescribes a comprehensive set of protocols and programs that need to be followed in

 

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conducting business activities. The Risk Management Framework covers all risks and these have been grouped into six major categories: credit, market, insurance, business and strategic, operational and liquidity risks. The Risk Management Framework sets out the key mandatory risk management processes in the areas of risk appetite, identification, measurement, management, monitoring and reporting.

The board has delegated primary oversight of risk management and capital management to its Risk Review Committee (the “RRC”), which is a standing committee of the board. The primary function of the RRC is to assist the board with oversight of the management of risk enterprise-wide, and of the risk management function to ensure that management has in place policies, processes and controls designed to identify and effectively manage the significant risks to which the company is exposed and has sufficient capital to underpin those risks. The RRC regularly monitors that the risk profile is within the agreed risk appetite of the company and that the company’s capital position is in compliance with regulatory capital requirements, and recommends to the board for approval, and monitors, the specific risk limits allocated to the businesses and the annual capital plan. The RRC meets with senior business and functional leaders who have first-hand knowledge of risks and the risk management programs, oversees the effectiveness of the risk management function, and obtains reports from internal audit on the effectiveness of risk controls within the business and risk function. The RRC also oversees risk management activities of our subsidiaries and risk posed to the company through its joint venture arrangements. It reviews and approves all risk management policies that are not otherwise assigned to other board committees and reviews compliance with those policies. In addition, where the board has allocated oversight of specific risk management policies and programs to other board committees, the RRC is tasked with providing the board with an integrated view of oversight of all risk management programs across all board committees.

You can find more information about our risk management practices in our annual information form and MD&A for the year ended December 31, 2016 which are available on our website (www.sunlife.com), on SEDAR (www.sedar.com) and on EDGAR (www.sec.gov/edgar.shtml).

Succession planning and talent management

The Management Resources Committee has primary oversight of talent development and succession planning for senior management, the performance assessment of the CEO, and the CEO’s assessments of the other senior officers. The committee conducts in-depth reviews of succession options relating to senior management positions and, when appropriate, approves the rotation of senior executives into new roles to broaden their responsibilities and experiences and deepen the pool of internal candidates for senior management positions.

In 2015, the committee conducted an assessment of talent across the company and reviewed reports on planned actions to enhance talent development and increase bench strength for key roles. In 2016, the committee reviewed in detail updated succession plans for Executive Team roles and heads of key control functions. The results of these reviews were discussed with the board.

Over the course of the year, the board will typically have direct exposure to over 100 senior executives as they present on their part of the company’s activities.

At least once each year, the board hosts a social event that includes members of management below the Executive Team. These events allow the board to interact and build relationships with high performance and high potential employees who are our future leaders.

Assessing the board

The board, board committees and individual directors participate in an assessment process every year. In 2016, the board retained Patrick O’Callaghan and Associates, an independent

 

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external consultant, to facilitate its assessment process. Interview guidelines were developed by Mr. O’Callaghan in conjunction with the Chairman of the Governance, Nomination & Investment Committee and the Chairman of the Board. Information was then gathered via interviews of each director and several senior executives conducted by Mr. O’Callaghan with reference to the interview guidelines.

As part of the assessment process, the committees also reviewed their effectiveness and feedback was collected from the members of the committee and of senior management by the Corporate Secretary. The chairs were assessed against the position descriptions for the board and committee chairs contained in our board charter and in relation to their leadership and facilitation of meetings and interactions with management.

Mr. O’Callaghan analyzed and reported on the results of the assessment at the board’s meeting in November 2016. The board and each committee created a list of actions to be taken in 2017 to address recommendations from the assessment in order to continuously improve their effectiveness.

In 2016, the directors’ peer evaluation process consisted of one-on-one interviews with the Chairman of the Board and feedback from senior executives collected by the Corporate Secretary. The Chairman of the Governance, Nomination & Investment Committee provided feedback to the Chairman of the Board based on comments provided by other directors.

Internal control and management information systems

The board has approved a comprehensive Internal Control Framework that codifies the company’s existing system of internal controls set out in policies and related documents. The Internal Control Framework is based on Internal Control – Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission.

The Audit & Conduct Review Committee reviews and monitors the effectiveness of our internal control and management information systems and receives regular reports on internal control from management, including corporate oversight functions in the actuarial, finance, and internal audit departments. This oversight provides reasonable assurance of the reliability of our financial information and the safeguarding of assets.

Communications policy

The board reviews and approves the content of all major disclosure documents including the annual and interim financial statements, management’s discussion and analysis (MD&A), earnings news releases, the annual information form and this circular.

We strive to be responsive to the disclosure needs of the investment community and other stakeholders and provide timely, consistent and accurate information to the investing public while meeting our disclosure obligations. The Governance, Nomination & Investment Committee receives a report annually on the status of compliance with, and effectiveness of our Disclosure and Securities Trading Policy and the Policy is reviewed on a regular basis to determine whether revisions are required to respond to legal and regulatory developments, to reflect changes in the business environment or internal operations or to enhance governance.

The table below lists our corporate governance documents and when they are reviewed. All of them are available on our website (www.sunlife.com). Our Code of Business Conduct is also available on SEDAR (www.sedar.com) and on EDGAR (www.sec.gov/edgar.shtml).

 

 

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Corporate governance document    Review cycle

Board of Directors charter

(includes position descriptions for directors, including the Chairman of the Board and the committee chairs)

   Annually
Board committee charters    Annually
Director Independence Policy    Annually
Code of Business Conduct    Annually, in-depth review at least every three years

Contacting the board

Shareholders and other interested parties can contact the directors directly to give feedback. Email boarddirectors@sunlife.com or write to:

Board of Directors

Sun Life Financial Inc.

150 King Street West, 6th Floor

Toronto, Ontario, Canada M5H 1J9

Shareholder proposals

Shareholder proposals for our 2018 annual meeting must be sent to us in writing. We must receive them by 5:00 p.m. (Toronto time) on December 20, 2017 to consider including them in our management information circular for the 2018 meeting.

Send the proposal to the Corporate Secretary at Sun Life Financial Inc.

 

Fax:    416-585-9907
Email:    boarddirectors@sunlife.com
Mail:    150 King Street West, 6th Floor
   Toronto, Ontario, Canada M5H 1J9

Withdrawn proposal

Based on Sun Life’s compensation practices and commitment to further dialogue, Vancity Investment Management Inc., 300 – 900 West Hasting Street, Vancouver, BC, V6C 1E5, agreed to withdraw a shareholder proposal related to payment of the Living Wage, the income necessary to support families in specific communities.

 

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Board committees

The board’s four standing committees are:

·  

Audit & Conduct Review Committee

·  

Governance, Nomination & Investment Committee

·  

Management Resources Committee

·  

Risk Review Committee.

The board delegates work to its committees to fulfil its responsibility to supervise the management of the business and affairs of the company. The committee charters are reviewed and updated at least annually. All standing committees are comprised entirely of independent directors as defined in our Director Independence Policy.

The committees meet prior to board meetings at which the annual business plan and our annual and quarterly financial results are reviewed and approved, and at other times as required or appropriate.

The Chairman of the Board and the committee chairs review and approve the agenda for each committee meeting. Agendas are developed using the forward agenda and items noted for consideration or follow-up at prior meetings. The committees discuss reports prepared by management, hold private meetings with individual members of management, including the heads of key control functions, and then meet in-camera. Each committee chair reports to the board on the committee’s deliberations and any recommendations that require board approval.

Audit & Conduct Review Committee

 

LOGO

The primary role of the Audit & Conduct Review Committee (the “ACRC”) is to oversee:

·  

the integrity of our financial statements and related information

·  

compliance with financial regulatory requirements

·  

the adequacy and effectiveness of our internal controls

·  

compliance with legal and regulatory requirements and the identification and management of compliance risk

·  

the qualifications, independence and performance of our external auditor

·  

the actuarial, compliance, finance and internal audit functions and their independence, and assess the effectiveness of the heads of each function.

Independence and financial literacy

All ACRC members meet the additional independence standards for Audit & Conduct Review Committee members in our Director Independence Policy (see page 19).

The board has determined that each of Mr. Anderson, Chair of the ACRC, Ms. Lewis and Ms. Stymiest has the necessary qualifications to be designated as an “audit committee financial expert” as defined by the U.S. Securities and Exchange Commission (SEC) and has the accounting or related financial management experience required under the rules of the New York Stock Exchange.

 

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All ACRC members are “financially literate” within the meaning of the rules of the Canadian Securities Administrators on audit committees and the corporate governance listing standards of the New York Stock Exchange.

The ACRC met six times in 2016. The ACRC met routinely in private with each of Deloitte, the Chief Financial Officer (CFO), the Chief Auditor, the Chief Actuary, and the Chief Compliance Officer and met in-camera at each meeting.

Financial reporting

Management is responsible for preparing our consolidated financial statements and the reporting process. Deloitte is responsible for auditing our consolidated financial statements and the effectiveness of our internal control over financial reporting in accordance with Canadian generally accepted auditing standards and the standards of the Public Company Accounting Oversight Board in the U.S.

2016 activities

Actuarial

·  

reviewed reports on actuarial assumption changes and management actions

·  

reviewed updates to management’s actions related to an independent review of the Actuarial function

·  

reviewed and approved amendments to the company’s Actuarial Governance Policy

·  

received an independent third party peer review of 2015 year-end policy liabilities

·  

received reports on actuarial technology initiatives.

Finance

 

·  

reviewed our principal accounting practices and policies and management’s accounting estimates and judgments with management and Deloitte

·  

reviewed regular reports from management on International Financial Reporting Standards developments

·  

reviewed with management the development and implementation of business metrics for inclusion in the quarterly reporting on business segments to assist directors in reviewing and assessing the performance of the company

·  

received regulatory updates related to auditor’s reports and proposed audit committee disclosure requirements

·  

reviewed the following documents with management and Deloitte, and recommended them to the board for approval: the annual consolidated financial statements, quarterly unaudited consolidated financial statements, MD&A and earnings news releases on our annual and quarterly results

·  

discussed with management enhancements to our financial disclosure

·  

received updates on tax matters.

Compliance

·  

received briefings on client complaints and complaint handling procedures

·  

received reports on compliance resources, programs and initiatives from compliance leaders in Sun Life Investment Management, Massachusetts Financial Services and Sun Life Financial US

·  

reviewed and approved amendments to the compliance risk management policy

·  

reviewed and approved the annual compliance plan

·  

received regular quarterly reports from the Chief Compliance Officer on compliance matters, including compliance with applicable laws and regulations, ethical conduct, whistleblowing, anti-money laundering, market conduct, fraud, bribery and privacy

 

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·  

reviewed policies and programs to monitor compliance with legal and regulatory requirements

·  

received reports on the company’s processes to ensure compliance with regulations relating to related party transactions.

External auditor

 

·  

reviewed and accepted the independence of the external auditor and reviewed and approved the Policy Restricting the Use of the External Auditor

·  

reviewed and approved the overall scope of the annual audit plan and necessary resources

·  

reviewed and approved all services and fees relating to the external auditor

·  

monitored the external auditor’s performance and progress against its proposal commitments made during the 2015 audit tender process

·  

participated in the audit quality indicator (AQI) pilot project led by the Canadian Public Accountability Board (CPAB) in 2016, the intent of which was to obtain practical Canadian feedback on the use of AQIs and whether or not they are helpful to audit committees in fulfilling their responsibility to oversee the external audit.

Internal control

 

·  

reviewed the scope of the annual internal audit plan with management and the Chief Auditor, and approved the budget and staffing resources proposed for executing the plan

·  

reviewed quarterly reports from the Chief Auditor on audit activities, findings and recommendations and the adequacy and effectiveness of the internal control environment

·  

reviewed reports from management on the effectiveness of our disclosure controls and procedures, internal control over financial reporting, and the attestation by Deloitte of the effectiveness of our internal controls

·  

reviewed and recommended approval by the board of amendments to the internal control framework

·  

reviewed the independent third party report on the effectiveness of Internal Audit

·  

reviewed reports from Business Unit CFOs on the control environment in Sun Life Financial Canada, Sun Life Financial US, Sun Life Financial Asia, Sun Life Financial Asset Management (consisting of Sun Life Investment Management and Massachusetts Financial Services) and the Finance, Actuarial and Internal Audit functions.

Office of the Superintendent of Financial Institutions (OSFI)

 

·  

met with OSFI to review its annual examination report and the status of items to be reviewed with management on a regular basis.

Finance, internal audit, actuarial and compliance functions

·  

reviewed and was satisfied with the independence of the Internal Audit function

·  

reviewed Statements of Mandate, Responsibility and Authority, including independence and resources, of the CFO, the Chief Auditor, the Chief Actuary and the Chief Compliance Officer functions

·  

reviewed annual objectives and initiatives and assessed annual performance of the CFO, the Chief Auditor, the Chief Actuary and the Chief Compliance Officer

·  

reviewed the organizational structures and effectiveness of the Finance, Internal Audit, Actuarial and Compliance functions

·  

reviewed succession plans and talent development in the Finance, Internal Audit, Actuarial and Compliance functions.

You can find more information about the ACRC in our 2016 annual information form which is filed with the Canadian securities regulators (www.sedar.com) and on EDGAR (www.sec.gov/edgar.shtml).

The members of the ACRC are satisfied with the committee’s mandate and believe that it met the terms of its charter in 2016.

 

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Governance, Nomination & Investment Committee

 

LOGO

The Governance, Nomination & Investment Committee (the “GNIC”) assists the board by:

·  

developing effective corporate governance guidelines and processes

·  

developing processes to assess the effectiveness of the board and board committees and the contributions of individual directors, including the Chairman of the Board and the committee chairs

·  

identifying individuals with the competencies, skills and qualifications determined by the board to be the best suited to complement the current board composition, considering the level of diversity on the board, and recommending the director nominees for election

·  

overseeing policies and processes to maintain ethical behaviour

·  

overseeing investment practices, performance, procedures and controls relating to the management of the general fund portfolio and the company’s asset management businesses

·  

reviewing and monitoring the annual investment plan.

The GNIC met seven times in 2016. It met routinely with the Chief Investment Officer and met in-camera at each meeting.

2016 activities

Corporate governance guidelines and processes

 

·  

reviewed corporate governance developments and assessed current corporate governance practices

·  

reviewed subsidiary board governance activities and processes and approved amendments to the company’s subsidiary governance policy

·  

reviewed corporate governance disclosure in the meeting materials for the annual meeting and the annual information form

·  

reviewed reports on our sustainability strategy and practices, reviewed the annual sustainability report, and recommended to the board for approval an enterprise sustainability policy; you can find our sustainability report on our website (www.sunlife.com)

·  

received the annual report on the Sun Life Financial Code of Business Conduct program

·  

reviewed policies regarding public disclosure, confidentiality of information, securities trading and assessment of responsible persons

·  

reviewed board interlock and limit on directorships policies

·  

approved significant charitable donations and related policies and budgets

·  

reviewed the adequacy of directors’ and officers’ liability insurance coverage.

Board governance, renewal and assessment

 

·  

reviewed the board and committee charters (including position descriptions for the Chairman, committee chairs and individual directors) and recommended updates to the board

·  

oversaw the annual assessment of the board, which was facilitated by an independent external advisor and the annual assessment of board committees, individual directors, the Chairman of the Board and committee chairs

 

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·  

assessed the independence of directors and reviewed and made recommendations to the board relating to board and committee composition

·  

developed new guidelines for director recruitment that included procedures for maintaining an evergreen list of prospective director candidates

·  

reviewed potential director candidates who complement the current composition of the board, with consideration to the level of diversity on the board and the target for female directors in the board diversity policy; recommended the nomination and appointment of Stephanie L. Coyles and A. Greig Woodring as new directors effective January 1, 2017; and at the February 15, 2017 board meeting, recommended the nomination of Christopher J. McCormick as a director

·  

through a process led by the Chairman of GNIC, William D. Anderson was appointed as Chairman of the Board to succeed James H. Sutcliffe after his retirement following the annual meeting of common shareholders on May 10, 2017, subject to being re-elected by common shareholders at that meeting

·  

provided oversight of, in consultation with the Chairman, the orientation program for new directors, and education programs for current directors; developed new director site visit guidelines and the annual schedule of site visits by directors

·  

reviewed the director compensation program and recommended amendments to the board.

Investments

 

·  

reviewed investment performance for the general account and the company’s asset management businesses

·  

reviewed reports on significant investment transactions

·  

received reports on market trends, conditions and the future outlook

·  

received presentations and updates on commodities and real estate exposures, de-risking plans and the company’s credit risk profile in light of macro-economic developments

·  

received reports from the Chief Credit Risk Officer on market outlook, including investment risks and credit events impacting the company’s asset portfolio

·  

discussed investment performance, strategy and risk factors related to acquired entities and prospective acquisitions

·  

received a report from the investment performance metrics taskforce formed to identify and develop metrics that assess performance in meeting business plans calibrated to market conditions, and develop attribution tools of investment performance to external financial reporting

·  

reviewed amendments to the investment and credit risk management policy

·  

reviewed performance metrics for the company’s asset management businesses

·  

discussed investment strategy and reviewed and recommended to the board approval of the annual investment plan.

Investments function

 

·  

reviewed the Statement of Mandate, Responsibility and Authority of the Chief Investment Officer, including the adequacy of his resources, and assessed the effectiveness of the Investments function

·  

reviewed annual objectives and initiatives and assessed annual performance of the Chief Investment Officer

·  

reviewed the organizational structure and effectiveness of the Investments function

·  

reviewed succession plans for the role of Chief Investment Officer and talent development in the Investments function.

The members of the GNIC are satisfied with the committee’s mandate and believe that it met the terms of its charter in 2016.

 

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Management Resources Committee

 

LOGO

The Management Resources Committee (“the MRC”) is responsible for assisting the board by:

·  

providing input on succession plans for the position of CEO, reviewing succession plans for other senior management roles and reviewing the appointment and development of candidates for such roles

·  

establishing and overseeing processes for evaluating the performance of the CEO and reviewing the CEO’s assessment of performance of other members of senior management

·  

making executive compensation recommendations to the board, including with respect to compensation policies and practices and incentive plan design

·  

monitoring talent development, global mobility, employee engagement and the company’s culture

·  

overseeing governance of employee pension plans.

The MRC met eight times in 2016. It met in-camera at the beginning of each meeting and again after it reviewed reports from its independent advisors and management. The MRC also held private sessions with the Executive Vice-President, Chief Human Resources and Communications Officer at each meeting.

2016 activities

Executive compensation

 

·  

reviewed and approved executive compensation policies, programs and levels, including pension and benefit arrangements, and determined appropriate performance measures and targets for incentive compensation plans

·  

reviewed and approved changes to the compensation philosophy and Annual Incentive Plan for implementation in 2017 which ensure continued alignment to our business strategy and focus on our clients as the center of our strategic objectives

·  

reviewed market trends and regulatory developments in executive compensation

·  

reviewed internal reporting on compliance with compensation and appointment policies

·  

reviewed and approved executive compensation disclosure

·  

conducted a review process for the new independent compensation advisor for the MRC and selected Pay Governance LLC.

Review of senior management

 

·  

established performance objectives for the CEO, carried out a performance assessment against those objectives, and recommended his compensation to the board based on our corporate performance and his leadership in 2016

·  

reviewed the performance assessments and compensation recommendations for the Corporate Executive Vice-Presidents, Business Group Presidents and other material risk executives and made recommendations to the board.

Talent management/employee engagement

 

·  

conducted an in-depth review of succession options for the CEO and other senior management positions, including at Massachusetts Financial Services, and reviewed development plans for succession candidates

 

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·  

reviewed the results of the global employee engagement survey and action plans to improve overall employee engagement levels

·  

reviewed wage growth analyses for employees in select markets

·  

reviewed progress against our diversity and inclusion strategy focused on enhancing our inclusive culture and ensuring the workforce reflects the clients we serve and the communities where we operate

·  

reviewed global mobility trends and our practices.

Governance and compliance

 

·  

considered the implications of key risks across the enterprise on compensation programs

·  

reviewed the audit of our compensation programs against OSFI’s expectations and the Financial Stability Board’s Principles for Sound Compensation Practices

·  

reviewed the governance of employee pension plans

·  

reviewed and approved amendments to the compensation and appointment policy

·  

monitored the talent risk dashboard

·  

reviewed and updated the MRC’s mandate.

Human resources function

 

·  

reviewed the Statement of Mandate, Responsibility and Authority of the Executive Vice-President, Human Resources & Communications Officer, including the adequacy of her resources

·  

reviewed annual objectives and initiatives and assessed annual performance of the Executive Vice-President, Human Resources & Communications Officer

·  

reviewed the organizational structure and effectiveness of the human resources function

·  

reviewed succession plans and talent development in the human resources function.

The members of the MRC are satisfied with the committee’s mandate and believe that it met the terms of its charter in 2016.

Risk Review Committee

 

LOGO

The board has delegated primary oversight of risk management and capital management to its Risk Review Committee (the “RRC”), which is a standing committee of the board. The primary function of the RRC is to:

 

·  

assist the board with oversight of the management of risk enterprise-wide, and of the risk management function to ensure that management has in place policies, processes and controls designed to identify and effectively manage the significant risks to which the company is exposed and has sufficient capital to underpin those risks

·  

regularly monitor that the risk profile is within the agreed risk appetite of the company and that the company’s capital position is in compliance with regulatory capital requirements

·  

monitor and recommend to the board for approval, the specific risk limits allocated to the businesses and the annual capital plan

·  

meet with senior business and functional leaders who have first hand knowledge of risks and the risk management programs

 

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·  

oversee the effectiveness of the risk management function

·  

obtain reports from internal audit on the effectiveness of risk controls within the business and risk function

·  

oversee risk management activities of our subsidiaries and risk posed to the company through its joint venture arrangements

·  

review and approve all risk management policies that are not otherwise assigned to other board committees and review compliance with those policies

·  

where the board has allocated oversight of specific risk management policies and programs to other board committees, provide the board with an integrated view of oversight of all risk management programs across all board committees.

The RRC met six times in 2016. It routinely held private meetings with the Chief Risk Officer and met in-camera at the conclusion of each meeting. The RRC also met in camera with the Chief Credit Risk Officer periodically.

2016 activities

Risk understanding

 

·  

reviewed the key risks facing our business activities and the controls being applied to mitigate risks

·  

reviewed the risk profile quarterly and its alignment with the Risk Appetite Policy including the risk appetite dashboard

·  

reviewed in-depth reports on identified key risks and discussed mitigation strategies with management

·  

reviewed the results of Dynamic Capital Adequacy testing and other scenario analyses and provided input on the scenarios tested

·  

received regular briefings and held regular discussions on emerging industry, regulatory and risk management issues and governance trends

·  

received briefings on information security, information technology, including cyber risk, longevity risk and the potential impact of regulatory changes

·  

reviewed with management the development of the company’s Operational Risk Management programs

·  

reviewed in-depth reports on key risks in our US and Sun Life Investment Management businesses and at Massachusetts Financial Services

·  

reviewed with management the report on the company’s Own Risk and Solvency Assessment.

Capital and treasury management

 

·  

reviewed and recommended to the board internal capital targets in accordance with OSFI guidelines

·  

reviewed and recommended to the board approval of the annual capital plan

·  

regularly reviewed our capital position and financial strength with management and made recommendations to the board about allocation of capital, dividends, share repurchases and re-financings.

Risk and capital policies

 

·  

reviewed and recommended board approval of amendments to the Risk Management Framework (including development of a risk culture statement), Risk Appetite Policy, and Capital Risk Policy

·  

reviewed and recommended board approval of a new Capital Management Framework

·  

periodically reviewed and approved policies for the management and control of risk and received reports on compliance with risk management policies.

 

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Risk monitoring and compliance

 

·  

reviewed risk monitoring programs and reports on risk monitoring activities, including those related to risk appetite, investment and market risks, operational risks and insurance risks

·  

reviewed reports on compliance with risk policy limits and monitored related management actions

·  

discussed with management optimizing the amount of risk taken within approved risk limits

·  

monitored the implementation of enhancements to the operational risk framework

·  

reviewed reports on our risk concentrations and our exposure to reinsurance counterparties

·  

reviewed the inclusion of the Risk Culture Statement and key components of the risk culture in the Risk Management Framework

·  

met with OSFI to review its annual examination report and the status of items to review with management on a regular basis.

Oversight of risk management

 

·  

reviewed the Statements of Mandate, Responsibility and Authority, including independence and resources, of the Chief Risk Officer and Chief Credit Risk Officer and assessed the effectiveness of their functions

·  

reviewed annual objectives and initiatives and assessed annual performance of the Chief Risk Officer and Chief Credit Risk Officer

·  

reviewed the organizational structure and effectiveness of the risk management function

·  

reviewed succession plans and talent development in the risk management function, including Credit Risk Management

·  

provided the board with an integrated view of oversight of all risk management programs across all board committees, including:

  ¡   

the implications of key risks across the enterprise on compensation programs at the MRC

  ¡   

risk monitoring activities related to investment and market risks at the GNIC

  ¡   

risk considerations in the strategic plan at its annual strategy session.

The members of the RRC are satisfied with the committee’s mandate and believe that it met the terms of its charter in 2016.

 

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Director compensation

Compensation discussion and analysis

Our philosophy, approach and process

We have two primary compensation objectives:

·  

to align directors’ interests with the interests of our shareholders

·  

to fairly and competitively compensate directors in order to attract well qualified board members.

The board’s philosophy is to compensate directors fairly for the time and effort required to fulfil their responsibilities and contribute to the effective leadership and direction of the enterprise.

We compare the target pay for our directors (excluding the Chairman of the Board and the CEO) against the total compensation (annual retainer and meeting fees) paid to directors of Canadian financial services sector peers. We determine the median pay for the “average director” at other financial institutions by reviewing publicly available information from our peer group (see below). We calculate the amount that an average director at each financial institution would receive in a year assuming an equal number of board and committee meetings at each institution and an equal number of committee memberships for each director. We also benchmark the total compensation paid and trends in director compensation using a broad survey of 100 large Canadian public companies. We use these comparisons to assess the competitiveness of our directors’ compensation program on an annual basis.

We benchmark pay for the Chairman of the Board against the compensation paid to the chairs of companies in our peer group. The average amount of total compensation is used as a baseline to assess the competitiveness of the Chairman’s compensation. The GNIC also considers other qualitative factors when making recommendations to the board on the Chairman’s compensation.

 

     

Our peer group is made up of five major Canadian banks and two insurance companies.

 

We selected these companies as peers because they are leading financial services organizations in Canada that we believe recruit director candidates with similar skills and experience as we seek.

  

·  BMO Financial Group

 

·  CIBC

 

·   Great West Life

 

·   Manulife Financial

  

·  RBC

·  Scotiabank

·  TD Bank Financial Group

The GNIC reviews director compensation every year. It considers the responsibilities and time commitment required to be an effective director as well as the competitiveness of our program relative to our peer group and makes recommendations to the board.

Program structure

Directors receive an annual retainer, committee retainers, meeting fees and travel fees for serving on the boards of Sun Life Financial and Sun Life Assurance. The cost is shared equally between the two companies. They are also reimbursed for travel and other expenses they incur to attend our board and committee meetings. Committee chairs receive an additional retainer because of their increased responsibilities.

 

 

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The Chairman of the Board receives a separate annual retainer that includes a portion in DSUs equal to the value of DSUs received by the other directors. He is also reimbursed for travel and other expenses he incurs while carrying out his duties as Chairman. He does not receive meeting fees or travel fees.

Mr. Connor does not receive any director compensation because he is our CEO. Details regarding Mr. Connor’s compensation can be found in the Executive Compensation section of this circular beginning on page 44.

In 2015, the GNIC increased the directors’ annual retainer by $20,000 to $140,000 based on management’s undertaking of a benchmarking exercise against the company’s Canadian financial institution peers.

The GNIC reviewed directors’ compensation in 2016 and determined not to make any changes other than to the travel fees as noted below.

The table below summarizes the directors’ compensation as approved by the board with effect from May 6, 20151.

 

Chairman of the Board’s retainer

   $ 405,000          

Directors’ retainers

   $ 140,000          

Committee chairs’ retainers

   $ 30,000          

Committee members’ retainers

   $ 10,000          

Meeting fees

   $ 1,750          
1 

Prior to May 1, 2016, travel fees were (i) $750 when a director travelled within the province or from a neighbouring province for each series of meetings attended, and (ii) $1,500 for travel from other destinations for each series of meetings attended. Following May 1, 2016, travel fees were increased to (i) $1,500 when travel time for a round trip was two to six hours and (ii) $3,000 when travel time for a round trip was six hours or more.

2017 new program structure

In 2017, the GNIC retained an independent compensation consultant, Meridian Compensation Partners (Meridian), to provide a competitive review of our director compensation program. Meridian used data for our peer group, to which it added National Bank of Canada, and from a 2016 Meridian survey of the TSX 60. Based on Meridian’s analysis, the GNIC recommended, and the board approved, a new all-inclusive structure for director compensation that eliminated per-meeting fees.

Upon moving to the all-inclusive structure effective June 1, 2017, our director compensation will be as follows:

 

Chairman of the Board’s retainer

   $ 405,000     (unchanged)  

Directors’ retainers

   $ 210,000 1         

Committee chairs’ retainers

   $ 40,000 2         

Committee members’ retainers

   $ 10,000       (unchanged)  

Meeting fees

   $ NIL          
1 

50% of which will be received in DSUs and 50% of which will be received in cash, DSUs and/or shares.

2 

All committee chairs will now receive the same retainer to acknowledge the balanced and high workload of each committee chair.

The GNIC also determined to review director compensation every two years rather than on an annual basis.

 

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Share compensation plan

The board adopted a directors’ share compensation plan on December 6, 2000. Directors receive 50% of their annual board retainer in DSUs. They can choose to receive the balance of their compensation in any combination of cash, additional DSUs and common shares of Sun Life Financial acquired on the open market. Directors cannot convert DSUs to common shares or cash until they leave the board. To date, directors have converted all DSU awards under this plan to cash when they retired from the board.

Independent directors do not participate in the company’s stock option plan.

Share ownership guidelines

We believe it is important for our directors to have a significant stake in the company to align their interests with those of our shareholders.

The directors’ share ownership guideline was increased to $700,000 effective May 6, 2015 to maintain the guideline amount at five times the directors’ annual retainer. Directors (other than Mr. Connor) must own at least $700,000 in common shares and/or DSUs within five years of being elected to the board. Directors may not engage in equity monetization transactions or hedges involving securities of Sun Life Financial (see page 55).

As CEO, Mr. Connor has separate share ownership requirements which are described on page 55.

2017 new share ownership guidelines

Effective June 1, 2017, in conjunction with the 2017 director compensation changes noted above, the directors’ share ownership guideline was increased to $735,000 or seven times the cash portion of the directors’ annual retainer.

 

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Share ownership

The table below shows the common shares and DSUs each director (other than Mr. Connor) held as of February 28, 2017 and February 29, 2016, and the portion they chose to receive in common shares or DSUs (excluding the portion of the annual board retainer that is automatically paid in DSUs).

 

Director   Year   Number  of
common
shares
    Number  of
DSUs
    Total  number
of common
shares and
DSUs
   

Total value of
common
shares

and DSUs

($)

    Guideline  met
() or value
($) required
to meet
guideline
   

Portion
chosen as
share compen-
sation

(%)

 

William D. Anderson

  2017     13,280       14,238       27,518       1,326,368              
  2016     13,280       12,172       25,452       1,026,734              
    Change     0       2,066       2,066       299,634                  

John H. Clappison

  2017     3,007       46,530       49,537       2,387,684             25  
  2016     2,538       43,305       45,843       1,849,307             25  
    Change     469       3,225       3,694       538,377                  

Stephanie L. Coyles

  2017     0       0       0       0       700,000       100  
  2016                                    
    Change                                        

Martin J. G. Glynn

  2017     10,316       12,820       23,136       1,115,156              
  2016     10,316       10,805       21,121       852,021              
    Change     0       2,015       2,015       263,135                  

M. Marianne Harris

  2017     5,340       16,116       21,456       1,034,180             100  
  2016     5,149       10,531       15,680       632,531       67,469       100  
    Change     191       5,585       5,776       401,649                  

Sara Grootwassink Lewis

  2017     5,500       9,179       14,679       707,528             100  
  2016     5,500       3,836       9,336       376,614       323,386       100  
    Change     0       5,343       5,343       330,914                  

Scott F. Powers

  2017     975       2,753       3,728       179,690       520,310       75  
  2016     310       273       583       23,518       676,482       50  
    Change     665       2,480       3,145       156,172                  

Réal Raymond

  2017     8,000       12,705       20,705       997,981             50  
  2016     8,000       9,174       17,174       692,799       7,201       50  
    Change     0       3,531       3,531       305,182                  

Hugh D. Segal

  2017     8,657       17,540       26,197       1,262,696              
  2016     8,657       15,355       24,012       968,644              
    Change     0       2,185       2,185       294,052                  

Barbara G. Stymiest

  2017     5,000       23,418       28,418       1,369,748             80  
  2016     5,000       18,184       23,184       935,243             80  
    Change     0       5,234       5,234       434,505                  

James H. Sutcliffe

  2017     8,000       87,013       95,013       4,579,627             100  
  2016     8,000       74,894       82,894       3,343,944             100  
    Change     0       12,119       12,119       1,235,683                  

A. Greig Woodring

  2017     0       0       0       0       700,000       100  
  2016                                    
    Change                                        
1

Ms. Coyles and Mr. Woodring joined the board on January 1, 2017.

The closing value of our common shares on the TSX was $48.20 on February 28, 2017 and $40.34 on February 29, 2016.

 

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Compensation details

Director compensation table

We paid a total of $2,582,859 to the directors of Sun Life Financial and Sun Life Assurance in 2016, compared to $2,502,376 in 2015.

 

Name  

Fees

earned

($)

   

Share-
based
awards

($)

   

Travel

fees

($)

   

Option-
based
awards
1

($)

   

Non-equity
incentive

plan
compen-
sation

($)

   

Pension
value

($)

   

All other
compen-
sation
2

($)

   

Total

($)

 

William D. Anderson

    153,750       70,000       10,500                               234,250  

John H. Clappison

    116,625       108,875       7,500                         7,912       240,912  

Martin J. G. Glynn

    139,000       70,000       16,500                               225,500  

M. Marianne Harris

        218,302       9,000                               227,302  

Krystyna T. Hoeg

    59,140       25,385       1,500                         5,000       91,025  

Sara Grootwassink Lewis

        207,250       19,500                         19,960       246,710  

Scott F. Powers

    68,625       138,625       12,000                               219,250  

Réal Raymond

    64,250       134,250       9,750                               208,250  

Hugh D. Segal

    137,250       70,000       12,000                               219,250  

Barbara G. Stymiest

    30,400       191,600       9,000                         7,145       238,145  

James H. Sutcliffe

          405,000                               27,265       432,265  

TOTAL

 

    2,582,859  
1 

Independent directors do not participate in the company’s stock option plan.

2 

The amount for Ms. Hoeg represents a charitable donation that was made by the company when she retired from the board. The amounts for Mss. Lewis and Stymiest and Messrs. Clappison and Sutcliffe represent reimbursement for spousal travel to an offsite company meeting/event which was treated as a taxable benefit for 2016.

 

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Executive compensation

This section discusses our approach to executive compensation, how we make decisions, the different components of our programs, what we paid our named executive officers in 2016 and why we made the decisions we did. Management prepared the compensation discussion and analysis and compensation details provided below on behalf of the Management Resources Committee (MRC). It was reviewed and approved by the MRC and our board. All figures are in Canadian dollars unless stated otherwise.

Contents

 

Letter to shareholders

  45

Compensation discussion and analysis

  48

·    2016 compensation decisions and approvals .

  48

·    Changes for 2017

  48

·    Comparing shareholder value to executive compensation

  50

·    Our philosophy and approach

  51

·    Compensation governance

  51

·    Alignment of compensation programs and risk management

  53

·    Decision-making cycle

  56

·    Our compensation program

  57

Compensation details

  69

·    Individual pay and performance outcomes

  69

·    Summary compensation table

  75

·    Incentive plan awards

  76

·    Pension benefits

  83

·    Termination and change of control benefits

  84

·    Aggregate compensation for Material Risk Executives

  88

·    Securities authorized for issue under equity compensation plans

  89

 

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Letter to shareholders

 

2016 was a strong year for your company, with a substantial increase in the share price and two dividend increases. Your business grew both organically – insurance sales were at record levels – and through important acquisitions in the U.S. group benefits sector and a number of Asian markets. We have strength in the diversity of our businesses and opportunity through strong distribution systems and exposure to high-growth markets. Your capital has been used carefully with on target return on equity, and disciplined risk management.

We have always held ourselves to a very high standard of Client service, and in 2016, amongst other things, we introduced some key enhancements to our Client service, for example our digital benefits assistant in Canada, and our mobile application in Asia, and our investment performance for MFS clients remained in the top quartile across a range of products.

Building on this foundation, 2016 saw your company launch an ambitious goal to become one of the best insurance and asset management companies in the world. Central to achieving this goal is our commitment to do more for our Clients, deepening those relationships, and improving the experiences they have with us. Client centricity will be enabled by an enhanced focus on digital transformation, data and analytics, talent and culture, and financial discipline. These areas of focus underpin our commitment to our medium-term financial objectives of Underlying Earnings Per Share (EPS) growth of 8-10%, Return On Equity (ROE) of 12-14% and dividend payout ratio of 40-50%.

This letter provides an overview of corporate performance in 2016, compensation highlights, and governance activities over the past year. We provide details of key executive pay decisions for 2016 and changes to our executive compensation programs in 2017 in the section after this letter.

2016 Performance Highlights

We made advances in all four of our strategic pillars and delivered strong financial, shareholder and Client results including:

·  

Reported net income from continuing operations of $2,485 million (up 13% from 2015) and ROE was 13.0% (up from 12.2% in 2015)

·  

Operating net income from continuing operations of $2,487 million (up 10% from 2015) and operating ROE was 13.0% (up from 12.6% in 2015)

·  

Underlying net income from continuing operations of $2,335 million (up 1% from 2015)

·  

Insurance sales up 27%, and Wealth sales up 14% over 2015

·  

Assets under management (AUM) of $903 billion (compared to $891 billion 2015)

·  

Common shareholder dividends of $1.62 per share in 2016 (versus $1.51 in 2015), and raising the dividend twice

·  

Improving digital touchpoints and solutions, from new mobile apps to advanced analytics, to provide Clients with proactive advice to meet their unique needs

·  

Total shareholder return was 24% for 2016 and 28% per year for the five years to December 2016, which in absolute terms is substantial, and reflects outperformance of our peer group.

A detailed summary of the progress on our four pillar strategy in 2016 is available within our Fourth Quarter and Full Year 2016 earnings news release. This includes sales highlights, new Client initiatives, and external industry recognition.

Compensation Principles

Our executive compensation programs are structured to support the achievement of financial and strategic objectives.

 

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The performance targets used in our annual incentive plan (AIP) reflect financial and non-financial objectives derived from the annual business plan approved by the board. We believe that our long-term success in meeting these strategic objectives will be reflected in both our absolute and relative share price performance, and that this produces alignment between the interests of our executives and our shareholders.

The AIP pays out more when we exceed our earnings and profitable sales goals, so there is incentive for executives to deliver top performance. Starting in 2017, we are increasing the portion of the AIP driven by Client specific measures, so executives have further incentive to deliver for Clients, as we view this as critical for long-term sustainable success. The value of the potential AIP payout for senior executives is substantial in relation to base salary, to ensure the incentive is strong.

Our compensation programs are designed to be fair to all stakeholders – shareholders, Clients and employees. We test our compensation programs and outcomes relative to others to ensure we deliver fair and reasonable results. And of course, we provide competitive salaries and other pension and benefit programs to ensure we attract and retain the talent needed to execute our strategy.

There were few changes to our compensation policies in 2016. We review our compensation programs every year and believe they are working effectively. We note that the size and complexity of the company, and therefore the executive roles within the company have increased substantially over the past five years, and that this should be reflected in compensation accordingly.

Compensation in 2016

After assessing our 2016 performance and considering the recommendations of the MRC, the board approved the following compensation decisions, the details of which are shown in the following pages:

·  

Selective increases for salary or incentive targets for named executive officers

·  

Total company performance factor of 141% of target for AIP reflecting net income, the value of new business (VNB), and performance on Key Business Performance Indicators (KBPIs)

·  

Payouts under the Executive Sun Share Unit Plan (Sun Shares) made in March 2017 which reflect excellent absolute and relative total shareholder returns (TSR) over the last three years (2014 –2016) resulting in a performance factor of 144% of target

·  

2017 pay and performance targets based on our 2017 business plan, strategic objectives and competitive practice

·  

2017 mid- and long-term incentive awards, the ultimate value of which will reflect our performance over the next three to 10 years.

The incentive plans delivered considerable value in 2016, and we believe that is appropriate given the performance achieved. The MRC is confident that results were achieved without excessive risk taking. The table on page 70 shows strong alignment between the compensation outcomes for the CEO and the value created for shareholders.

Governance

The MRC executed its full mandate over the year. In addition to the normal quarterly cycle of meetings, the MRC considers the quality of the emerging earnings in order to make adjustments to preliminary AIP and Sun Share outcomes if necessary and receives a report on risk from the Chief Risk Officer to assure itself that results were achieved within the Company’s risk appetite and risk management practices. The MRC reports to the full Board on its deliberations following each meeting. The MRC reviews its effectiveness annually to identify opportunities for improvement.

 

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We regularly review the various components of our executive compensation programs to ensure they are aligned with governance, risk management and regulatory principles through a robust and on-going internal audit process that confirms alignment with the Financial Stability Board’s (FSB) Principles for Sound Compensation Practices. We also ensure our compensation programs align with the Canadian Coalition for Good Governance’s (CCGG) executive compensation principles. Aligned with this focus, The Globe and Mail’s Board Games ranked Sun Life Financial in the top ten in the 2016 annual ranking of corporate governance compiled by the Report on Business.

The Chairman and the Chair of the Management Resources Committee have met with governance groups and shareholders during the year to exchange dialogue on strategy, leadership and compensation. We continue to receive positive feedback on our disclosure practices from shareholders through our advisory vote on executive compensation (“say on pay”). This engagement helps ensure that our decisions and actions continue to align with shareholder expectations.

Conclusion

2016 was another strong year for your company. As we continue to execute our Client-focused strategy, the board and MRC believe the decisions made and actions taken demonstrate a strong link between pay and long-term shareholder value, and that our programs will continue to provide alignment, incentive and fair outcomes.

We strive to provide clear information that helps you understand our approach to compensation and how we align pay to performance. We continue to seek feedback from shareholders on all aspects of our executive compensation programs as we work to understand the executive compensation issues that you believe are important. We firmly believe that an open and ongoing dialogue is key to this process and we invite you to contact us at boarddirectors@sunlife.com on matters relating to executive compensation and encourage you to take advantage of your ‘say on pay’ again in 2017.

Sincerely,

 

LOGO

     LOGO
M. Marianne Harris      James H. Sutcliffe, FIA
Chair, Management Resources Committee      Chairman of the Board

 

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Compensation discussion and analysis (CD&A)

2016 compensation decisions and approvals

We evaluate our business performance carefully to assess whether our targets set at the beginning of the year remain appropriate, whether external perceptions of our performance are consistent with the calculated results from our formulae, and the extent to which delivered results represent long-term sustainable performance or one-off events, and receive input from the MRC’s independent consultants and management as part of the process. This research and analysis provides context for the board’s compensation decisions. The table below summarizes the 2016 compensation decisions and resulting pay levels for the individuals who are our named executive officers for 2016. We describe the plans, payouts and new grants in more detail starting on page 57.

 

                Long Term Incentives (000s)  
          Annual Incentives     Sun Shares     Options  
    Annualized salary
(000s)
    Actual
(000s)
   

Target

(% of salary)

    Value
Vested /
Paid
    Value
Granted
    Value
Exercised
    Value
Granted
 
Named Executive
Officer
  2016     2017     2016     2016     2017    

2014 grants
paid in

early

2017

    2017     2016     2017  
Dean A. Connor President & Chief Executive Officer     1,100       1,100       2,300       125%       125%       7,465       4,125       1,308       1,375  
Colm J. Freyne Executive Vice-President & Chief Financial Officer     540       560       876       100%       100%       1,493       975             325  
Stephen C. Peacher President, Sun Life Investment Management     US 540       US 580       US 2,236       250%       250%       US 1,898       US 1,650       2,777       US 550  
Daniel R. Fishbein President, SLF U.S.     US 550       US 550       US 931       100%       125%       US 1,029       US 900             US 300  
Kevin P. Dougherty President, SLF Canada     585       585       937       100%       125%       2,165       1,163       1,187       388  

The board assessed the performance of each named executive officer against their individual objectives for 2016. Summaries of performance for each named executive officer that formed the basis for board decisions on salary adjustments, individual multipliers under the AIP and long-term incentive grants start on page 69.

The value of the 2014 Sun Share awards paid in 2017 was 199% of the initial grant value reflecting the change in share price, accrued dividends and application of the 144% performance factor.

Changes for 2017

In 2016 we updated the principles that guide our compensation programs on page 51. The MRC conducted its annual review of our compensation programs and approved the following changes for 2017.

 

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Ownership

To promote further alignment with shareholders and a longer-term ownership mindset for senior leaders, we:

·  

Increased minimum levels of share ownership for Executive Team members and the CEO:

 

     New  requirement      Former  requirement  

Chief Executive Officer (CEO)

     10x salary        7x salary  

Executive Team members

     5x salary        3 – 4x salary  

 

·  

Added a requirement for the CEO and Executive Team members to achieve at least 25% of their minimum level of share ownership through personal actions, including personal ownership of shares and elections to defer bonuses into deferred share unit (DSU) awards

·  

Added a requirement on a stock option exercise to retain 50% of the after-tax gain in shares for three years.

Annual Incentive Plan

To ensure continued alignment to our business strategy and focus on Clients as the centre of our strategic objectives, we are tying 25% of the AIP business results to the achievement of Client goals. Performance on Client measures will replace the entire 25% weight on Key Business Performance Indicators (KBPIs) under the current plan and will be assessed based on:

·  

Improvements in Net Promoter Score (NPS) – a key measure of Client loyalty

·  

Improvements in Client Index – a measure of secure Client relationships through proactive contact, ease of doing business, and problem resolution

·  

Key Client initiatives.

The 2017 AIP will include a Business Performance Scorecard, used by management to conduct a comprehensive “look back” on performance and ensure fairness and reasonableness of outcomes. Performance in established categories including Risk, Compliance & Control, will be reviewed to confirm the calculated results and inform whether a discretionary adjustment, within ±20% and applied against a set of guiding principles, is appropriate. The MRC maintains its discretion to lower or zero out incentive awards.

Sun Life Investment Management Incentive Plan

In 2016, we reviewed the strategy and design of our asset management incentive plans. Annual bonuses for the President, Sun Life Investment Management (SLIM) and employees who support the Sun Life Assurance General Account Investment function (“General Account”), Sun Life Institutional Investments (Canada) Inc. (SLIIC) and those supporting SLIM product development and marketing initiatives are determined under the SLIM Incentive Plan (SLIM IP). For 2017 performance under this plan will be based on:

·  

Strategic and financial performance of the General Account – 75% weight

·  

Net sales, investment and Client service performance of SLIIC – 15% weight

·  

Strategic, product and marketing performance of SLIM – 10% weight.

The plan includes a modifier for Risk, Compliance and Control considerations and the MRC maintains its discretion to lower or zero out incentive awards.

For 2017 to maintain alignment with his expanded mandate, in addition to 50% weight on the Total Company result, the 50% business group component of AIP for Mr. Peacher, President, SLIM, will be:

·  

50% weight on the SLIM IP score

·  

50% weight on the average strategic multipliers for Bentall Kennedy, Prime Advisors, Inc. (Prime Advisors), and Ryan Labs.

 

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Comparing shareholder value to executive compensation

The graph below compares our TSR over the five years ended December 31, 2016 to the performance of the S&P/TSX Composite Index and the S&P/TSX Composite Financials Index. It assumes $100 was invested in our common shares on December 31, 2011 and dividends were reinvested on the ex-dividend date.

The graph also shows the relationship between shareholder value and total compensation for the named executive officers (limited to the CEO, CFO and the next three highest paid active named executive officers in the years when we had more than five named executive officers). The NEO Total Compensation Index shows the change in total compensation indexed at 100 to provide a clearer picture of the trend over the same period.

For purposes of comparing compensation to performance, we define total compensation as:

·  

paid salaries

·  

annual incentives for the year they were earned

·  

the value of outstanding mid and long-term incentive awards at year-end

·  

the value received during the year from settling awards or exercising options

·  

the compensatory pension expense related to the fiscal year of service.

 

 

LOGO

 

Year ended December 31    2011      2012      2013      2014      2015      2016  

Sun Life Financial

     100        147        217        251        268        330  

S&P/TSX Composite Index

     100        107        121        133        123        148  

S&P/TSX Composite Financials Index

     100        118        145        165        163        202  

NEO Total Compensation Index

     100        155        343        325        294        375  
Total compensation of named executive officers (millions)    $ 26.1      $ 40.4      $ 89.4      $ 84.7      $ 76.7      $ 97.8  

The graph shows that the NEO Total Compensation Index is correlated with TSR over the past five years. The NEO Compensation Index increased from 2012 to 2013 ($40.4 to $89.4) more than the other indices. This effect is primarily a result of an increase to the in-the-money value

 

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of options, which were previously a heavily weighted component of our total compensation package. Starting in 2011 we began to decrease the use of options and since 2013 options are only granted to Executive Team members and represent only 25% of their total long-term incentive award (previously 50%).

 

Our philosophy and approach

To ensure continued alignment with our business strategy, we reviewed and refreshed the guiding principles for our compensation programs to:

1. align to our business strategy, including a step-change focus on Clients
2. provide incentive to focus on performance measures used to manage the business, and reward top performance
3. ensure alignment with the investor experience of short, mid and long-term performance and create a longer-term ownership mindset for senior leaders
4. support fairness for all employees
5. be simple and clearly communicated.

We set target pay for each element of compensation at the median (or middle) of pay levels of peer companies and benchmark target total compensation to ensure the overall positioning for each role is appropriate. At the end of the year, we adjust the target pay based on achieving both business and individual performance goals. If we deliver superior performance above target, that will result in pay above median. Performance below expectations will result in pay below median.

We use a formal decision-making process that incorporates proper oversight,

assessment of performance and value added for shareholders, benchmarking against peers, independent advice, an annual decision-making cycle and the use of board discretion when appropriate.

 

Our compensation model rewards executives for achieving strong business results and meeting individual performance expectations, strongly linking executive pay with shareholder interests. The following are four ways we ensure our pay and performance are aligned:

1. At risk pay (including variable and deferred compensation) accounts for 86% of total compensation paid to our CEO and 74% for the Executive Team
2. Performance measures in the AIP reflect value added for shareholders through earnings, profitable sales and progress against strategic priorities across the enterprise
3. Performance targets in the AIP are based on the annual business plan approved by the board and aligned with the company’s risk framework
4. Absolute and relative shareholder returns reflect our sustained long-term performance and drive the value of deferred compensation.
 

 

Compensation governance

Management Resources Committee (MRC) involvement and composition

The MRC is responsible for assisting the board in ensuring we have the leadership resources for succession of senior executive positions and the programs to effectively incent executives to achieve our strategic objectives without encouraging excessive risk-taking. The MRC actively oversees compensation design and operation with a focus on the programs that are considered to be material to the company. The MRC and board exercise control over the compensation programs at MFS through approval of the annual salary budget, bonus pool and long-term equity awards.

 

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The MRC is composed entirely of independent directors. MRC members have a wealth of direct experience related to executive compensation, succession planning and risk management. Collectively, they have the expertise required to make decisions on executive compensation and governance.

·  

M. Marianne Harris, Chair of the MRC, was the Managing Director and President, Corporate and Investment Banking of Merrill Lynch Canada, Inc. Ms. Harris has expertise in governance, stakeholder relations, risk and regulation and considerable experience in the design and administration of compensation programs as well as the governance and operation of executive compensation. Ms. Harris currently serves on the human resources committee of one other publicly-traded company and is Chair of the Board of the IIROC.

·  

John H. Clappison was the Managing Partner of Pricewaterhouse Coopers LLP., Greater Toronto Area from 1990 to 2005. Mr. Clappison has significant expertise in governance, risk management, executive compensation and finance, is the Chair of the Governance, Nominating and Risk Committee and was previously Chair of our Audit Committee.

·  

Martin J.G. Glynn was the President and Chief Executive Officer of HSBC Bank USA from 2003 to 2006 and President and Chief Executive Officer of HSBC Bank Canada from 1999 to 2003. In those roles he had responsibility for human resources and compensation matters in Canada and the U.S. Mr. Glynn currently serves on the compensation committee of one other publicly-traded company.

·  

Scott F. Powers was the President and Chief Executive Officer of State Street Global Advisors from 2008 to 2015 where he gained experience in governance, risk management and oversight for compensation programs. Mr. Powers has experience in the design and administration of compensation in the asset management industry. Mr. Powers currently serves on the compensation committee of one other publicly-traded company.

·  

A. Greig Woodring was the President and Chief Executive Officer of Reinsurance Group of America, Incorporated from 1993 to 2016 and has considerable experience in risk management and human resources including oversight for compensation programs. Mr. Woodring has experience in the design and administration of compensation in the insurance industry.

The MRC’s membership is reviewed annually to ensure that members have the experience and expertise required to fulfil the MRC’s mandate. More information on the members and the operation and activities of the MRC can be found on page 35. The profiles of MRC members are contained in the section on director nominees starting on page 8.

Incentive Plan Review Group

A group of senior executives from finance, actuarial, risk management, legal/compliance, human resources and internal audit comprise our Incentive Plan Review Group (IPRG) and participate in the compensation decision-making process. The IPRG meets prior to each MRC meeting to review the design of our incentive compensation plans, performance targets and assessments, and information on risk management. It provides input for the CEO, MRC and the board to consider as part of their final recommendations and approvals. The board makes compensation decisions based on the recommendations and advice of the MRC and independent consultants. See Decision-making cycle on page 56 for more information.

Independent advice

In August, 2016 the MRC conducted a review process for a new independent compensation advisor and retained Pay Governance LLC (Pay Governance) as its independent consultant. Pay Governance’s mandate is to provide advice on the strategy, design and quantum of compensation programs for the CEO and top executive officers and on our executive compensation governance. The mandate also includes advice on compensation programs relating to MFS.

 

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Prior to the retention of Pay Governance, in 2016 the MRC retained Hugessen Consulting Inc. (Hugessen) and Johnson Associates, Inc. (Johnson) as its independent consultants. Hugessen was originally retained by the MRC in July 2006 and Johnson in May 2012.

The independent consultant advises the MRC throughout the year, giving input on policy recommendations, helping assess the appropriateness of our executive compensation programs including design and outcomes and reviewing this circular. The MRC considers information provided by the independent consultant and makes recommendations to the board for approval. The board is ultimately responsible for compensation decisions.

The MRC approves the engagement of the independent consultant, the proposed work plan and all associated fees. It considers any other work to be assigned to the independent consultant that is material in nature and will only approve it if it believes the work will not compromise the consultants’ independence as advisor to the MRC. The MRC reviews the performance and terms of engagement of the independent consultant on an annual basis. None of the firms provided any non-executive compensation related services to us in 2016 or 2015. The table below shows the fees paid to Pay Governance, Hugessen and Johnson over the last two years.

 

Executive compensation-related fees    2016      2015  

Hugessen

     $206,942        $280,874  

Johnson

     US$142,074        US$213,848  

Pay Governance (as of August, 2016)

     US$99,396         

 

Alignment of compensation programs and risk management

Risk management is integral to our overall business strategy and long-term success. We are confident that our compensation programs are aligned to the organization’s risk management practices through our:

·  

Governance structure for the design and approval of incentive compensation plans

·  

Processes used to support the alignment of compensation and risk management.

These elements are described in more detail below. Having overseen the alignment of our compensation programs to the organization’s risk management practices throughout 2016, the MRC and board concluded that we did not take risks beyond our risk appetite to generate the business results that led to incentive payouts.

Sun Life uses the “three lines of defence” model as a means to ensure roles and responsibilities are consistent, transparent and clearly documented for decision- making, risk management and control in support of effective governance. Under the model, the first line refers to business roles who own, identify, and manage business risks. The second line is the oversight functions which are independent of the first line, and oversee the risk management programs through the risk framework and policies. Independence of the second line is supported with no direct business unit reporting relationships or direct incentive measures based on individual business unit performance. The third line of defence is the internal audit function or a third party, which provides independent assurance as to the effectiveness of risk management, control and governance processes.

 

 

 

Governance structure for approval of incentive plans

The MRC reviews the broad-based annual, mid and long-term incentive plans which represent 92% of the total spend on incentive programs across the enterprise. The remaining plans are

 

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generally sales compensation plans developed within approved frameworks by business groups to support the annual business plan and are managed through the “three lines of defence” model. Amounts and key risks under these plans are presented to the MRC on an annual basis.

In addition to formal approval processes, the following actions also support the alignment of compensation and risk management:

·  

Identification of Material Risk Executives (MREs). MREs are individuals in roles having a material impact on our risk exposure. Pay decisions for MREs are reviewed by the MRC and alignment of their compensation with long-term performance of the company is ensured through a minimum of 40% of their pay that is variable and deferred when the earnings threshold is exceeded. See page 88 for the aggregate compensation of our MREs

·  

Application of compensation clawbacks. See page 56 for a description of our clawback policy

·  

Ability to lower share unit payments. The MRC and board have discretion in the Sun Share plan to cancel all outstanding awards if they determine that payments would seriously jeopardize our capital position or solvency

·  

Application of overall discretion. The MRC and board have discretion to lower or zero out incentive awards, and to lower or not grant long-term incentive awards to individuals or groups, if they conclude results were achieved by taking risks outside of board approved risk appetite levels

·  

Regular audit of our compensation programs. Internal audit reviews our compensation programs against the FSB Principles and reports to the MRC on its findings.

Processes supporting the alignment of compensation and risk management

Our compensation design and review processes incorporate the following risk management practices:

·  

Compensation programs and processes are managed through the “three lines of defence” model and principles

·  

Each year an annual business plan is developed and approved by the board based on approved risk appetite levels and is used as the basis for setting annual performance targets under the AIP

·  

The Chief Risk Officer makes an annual presentation to the MRC on the key enterprise risks to provide an independent view on whether enterprise risks are being managed appropriately and if adjustments to outcomes are required, and attends other meetings as required

·  

The MRC receives updates on the incentive plan assessments, including a human resources talent risk dashboard and has the discretion to lower or zero out incentive awards, and to lower or not grant long-term incentive awards to individuals or groups, if they conclude results were achieved by taking risks outside of approved risk appetite limits

·  

The IPRG meets prior to each MRC meeting to review incentive plan outcomes from the perspective of finance, actuarial, risk management, legal/compliance, human resources and internal audit. The IPRG also meets after the end of the year to discuss if any adjustments should be made to the overall AIP score, KBPI results or individual multipliers based on the risk, compliance and control environment. The MRC considers input from the IPRG when it develops its recommendations for the board

·  

The MRC reviews information on the grant value and outstanding value of all salary, bonus and long- term incentive awards over the past five years for each member of the Executive Team. The MRC also reviews stress testing analysis for Executive Team members by reviewing the potential value of outstanding equity awards over a range of future share prices

·  

The MRC annually reviews aggregate payouts under all incentive programs, the processes and the control environment governing incentive plans and areas of focus for the upcoming year based on an assessment of indicators of potential risk such as size of plan, size and variability of payout levels, and plan design features.

 

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Design of incentive compensation plans to mitigate risk

The design of our incentive plans helps to mitigate risk, as follows:

·  

Designs are stress tested to ensure an understanding of possible outcomes

·  

Pay mix is managed so that more senior roles have a significant portion of their compensation deferred

·  

Caps on payouts are incorporated in all non-sales compensation plan designs and, where appropriate, sales compensation plan designs

·  

The AIP and SLIM IP both include a measure whereby funding can be reduced based on the risk, compliance and control environment

·  

Performance measures generally include an appropriate balance of financial and non-financial measures

·  

AIP funding is limited to total company and business group performance, with no direct compensation impact for sales or decisions around individual products within a business group

·  

SLIM IP funding is at the aggregate Investments level, with no direct compensation impact on individual investment decisions within an asset class.

Use of informed judgment

The board has discretion to increase or decrease awards under the AIP or SLIM IP based on its assessment of risk management and the impact on our financial results, and other factors that may have had an effect on performance. The board has discretion to lower or zero out AIP or SLIM IP awards, and to lower or not grant new long-term incentive awards for individuals or groups, if it concludes that results were achieved by taking risks outside of board approved risk appetite levels. Under the Sun Share plan, the board has discretion to cancel all outstanding awards if it determines that payment would seriously jeopardize the capital position or solvency of the organization.

Executive share ownership requirements

We believe it is important for our executives to have an ongoing stake in the company and to align their interests with those of our shareholders.

In 2016 we increased the minimum levels of share ownership for Named Executive Officers (NEOs) and they have five years to achieve the new requirement. Executives who are new to the company have five years to achieve their ownership requirements and executives who are promoted have three years from the date of promotion to meet the new minimum requirement, which aligns to the performance cycle of our Sun Shares.

 

    Multiple of
annual  salary
   Post – retirement  guidelines

Chief Executive Officer (CEO)

  10x   

Hold at least 100% of guideline for 1 year

Hold at least 50% of guideline for 2 years

Named Executive Officers (NEO)

  5x    Hold at least 100% of guideline for 1 year

We have a policy that prohibits all insiders subject to our share ownership requirements from participating in equity monetization transactions or hedges involving the company’s securities. All insiders must follow our insider trading rules, and executives and directors must notify the appropriate individual of their intention to trade in our securities. Executives must notify the CEO, while directors, including the CEO, must notify the Chairman of the Board. The Chairman of the Board must notify the Chairman of the Governance, Nomination & Investment Committee.

 

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Clawbacks

Our clawback policy gives the board discretion to recover any or all incentive compensation received or realized by Executive Team members during the 24 months prior to a material restatement of our financial results (other than a restatement due to a change in accounting policy) if the incentive compensation received or realized by Executive Team members during such a period would have been less had the restated financial results been known. In addition, as required by law our CEO and CFO must reimburse their incentive compensation if there is an incidence of misconduct and we need to restate our financial statements.

Former or current employees can be required to pay back any or all of the incentive compensation they received or realized in the previous 24 months if the employee was involved in misconduct and the misconduct directly or indirectly resulted in the employee receiving or realizing a higher amount of incentive or deferred compensation. Misconduct is characterized as fraud, dishonesty, negligence or non-compliance with legal requirements or our policies, any other act or omission that would justify termination of employment for cause, and any failure to report or take action to stop misconduct of another employee that an employee knew, or ought to have known about.

Decision-making cycle

Our annual decision-making cycle is a rigorous process carried out in three stages for the relevant performance period:

 

LOGO

 

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Our compensation program

Seven components made up our 2016 compensation program:

 

Component   Pay Type   Performance period   Who’s eligible

Salary

  Fixed  

·    reviewed annually

 

·    all  employees

Annual incentives

  Variable  

·    1 year

 

·    all  employees

Sun Share unit plan

(Sun Shares)

  Variable  

·    3 years

 

·    key contributors, Vice-Presidents and above

Executive stock option plan

(Option plan)

  Variable  

·    10 years

·    vest over 4  years

 

·    Executive Team

Deferred share unit plan

(DSU plan)

  Variable  

·    redeemed when the executive leaves the organization

 

·     Vice-Presidents and above

Pension and other benefits

  Fixed  

·    accrue during  employment

 

·    all  employees

Perquisites

  Fixed  

·    available during employment

 

·     Vice-Presidents and above

The majority of compensation paid to our senior executives is variable and at risk. Pay mix varies based on the ability of the executive to influence short and long-term business results, the level and location of the executive and competitive practices. The average mix of total direct compensation by level, based on target pay, is summarized below. The actual pay mix for individuals may be different depending on business and individual performance and geographic location.

 

 

  Chief Executive Officer    Executive Team    
  LOGO    LOGO   LOGO

 

  Senior Vice-President      Vice-President          
  LOGO    LOGO  

 

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Benchmarking

We benchmark our programs and compensation levels to make sure we are competitive with the market. This is done before the start of each performance period by gathering data by position and compensation component from published surveys. The information is used to evaluate our salary structure and target incentive levels and review each component and total compensation levels. Two primary comparator groups are used to benchmark our compensation levels for named executive officers, as outlined below. We selected these companies as peers because they represent the leading financial services organizations in Canada and the broader U.S. insurance industry that we compete in for talent and they participate in the published compensation surveys referred to below.

 

·  

Canadian peer group: The Financial Services Executive Report, produced by the Hay Group, is used for Canadian executives. It provides percentile data on each compensation component and total compensation for executives in the Canadian financial services sector. We also review the publicly available compensation information for the companies that are publicly traded before setting the compensation range for each Canadian-based named executive officer.

Our Canadian peer group is made up of six major Canadian banks and two insurance companies:

 

· RBC

 

· Scotiabank

 

· CIBC

 

· Manulife Financial

· TD Bank Financial Group

 

· BMO Financial Group

 

· National Bank Financial  Group

 

· Great-West Life

 

·  

U.S. peer group: The Diversified Insurance Study of Executive Compensation, produced by Willis Towers Watson, is used for U.S. executives. It provides percentile data on each compensation component and total compensation paid to executives in the U.S. insurance industry. We also review the publicly available compensation information for the companies that are publicly traded and compensation information for the asset management sector as appropriate before setting the compensation range for each U.S.-based named executive officer.

The Diversified Insurance Study of Executive Compensation includes 27 U.S. insurance companies:

 

· AFLAC

  ·  Hartford Financial   ·  Northwestern Mutual   ·  Securian Financial Group

· Allstate

     Services   · OneAmerica Financial   · Thrivent Financial for

· AXA Group

  · John Hancock      Partners      Lutherans

· CIGNA

  · Lincoln Financial   · Pacific Life   · TIAA-CREF

· CNO Financial

  · Massachusetts Mutual   · Phoenix Companies   · Transamerica

· Genworth Financial

  · MetLife   · Principal Financial   · Unum Group

· Guardian Life

  · Nationwide      Group   · USAA
    ·  New York Life   ·  Prudential Financial   ·  Voya Financial Services

 

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Setting compensation targets

We set salary ranges for each level centred on the market median of salaries of similar roles at peer companies in each location where we operate with enough width to capture the range of competitive practice.

We express targets for the AIP as a percentage of salary, and more senior roles have progressively higher targets reflecting their increased accountability for our business results and alignment with competitive practice. The actual payout can be above, at, or below target, and varies based on business and individual performance.

We develop ranges for target long-term incentive awards for each eligible position level based on the median competitive practice in each location where we operate. We fund the overall pool using the total of all target awards for each eligible position. The pool is allocated among business leaders so they can decide the award for each of their eligible participants based on individual performance and contributions during the year and their potential impact on our long-term results. We grant these awards as a fixed dollar amount, however, the actual payout value varies based on our share price, dividends and, in the case of Sun Shares, our performance relative to peers over the performance period.

We align perquisites, benefits and pension arrangements with the median of practices among peer companies. Their values do not fluctuate significantly with business or individual performance.

Salaries

 

Salaries provide a portion of pay that is fixed. We set individual salaries, based on the scope and mandate of the role, and performance and experience of the individual and internal equity, within the relevant salary range.

Annual incentive plan

 

The AIP rewards individuals globally based on the achievement of annual performance objectives. These include earnings, profitable sales and KBPIs.

The AIP delivers a portion of pay tied to business results and individual goals. This plan rewards employees with cash awards based on how well we achieved our financial, sales, strategic and operational objectives for the year. The maximum overall AIP payout for exceptional business results and individual performance is 250% of target.

Awards are determined using the following formula:

 

LOGO

 

1 

Base salary pro-rated for active employment

 

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Business results

We used three measures to assess our 2016 total company performance under the AIP as outlined below.

 

LOGO

Operating EPS is a non-IFRS measure. We describe non-IFRS measures in our 2016 MD&A filed with Canadian securities regulators. You can find a copy on our website (www.sunlife.com), on SEDAR (www.sedar.com) and on EDGAR (www.sec.gov/edgar.shtml).

Mix of business results

The current mix of business results for our named executive officers is as follows:

·  

100% total company business results for the CEO and CFO

·  

50% total company and 50% business group business results for other named executive officers.

The business group component for the President, Sun Life Investment Management reflects measures under the SLIM IP with 50% weight on third party business performance, 25% weight on investment performance and 25% on KBPIs.

Executive Team members who run a business group continue to have a significant portion of their compensation tied to total company results through the mid and long-term incentive programs.

Individual multiplier

All employees, including the named executive officers, receive an individual performance multiplier based on their individual contributions during the year. Performance is assessed against individual performance objectives for the year. The multiplier for the named executive officers can range anywhere from 0% for unsatisfactory performance to 200% for exceptional performance.

 

 

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Sun Life Investment Management incentive plan

 

The SLIM IP rewards investment professionals for investment performance, new business through our third-party asset management business (Sun Life Institutional Investments, Canada) and strategic and operational objectives for the year.

The SLIM IP rewards employees for reaching or exceeding investment and personal objectives using a pool-based approach with discretionary allocation to individuals. The President, Sun Life Investment Management participates in the AIP, but his payout is based on a weighting of 50% total company and 50% SLIM IP measures, weighted as noted on page 60.

Investments performance is assessed subjectively across three categories.

 

LOGO

Long-term incentive compensation

Our long-term incentive programs deliver a portion of pay that is earned over the vesting period and aligned with shareholder interests. Our 2016 long-term incentive grants consisted of two different vehicles – Sun Shares and options.

Mix of long-term incentive vehicles

The current mix of long-term incentive vehicles for eligible participants is as follows:

·  

75% Sun Shares and 25% options for the CEO and Executive Team

·  

100% Sun Shares for Senior Vice-Presidents, Vice-Presidents and key contributors (below Vice-President).

These incentive plans are designed to align and reward executives and other key contributors for creating shareholder value and generating superior returns over the performance period of the plans, which range from three to 10 years. Prior to approving awards, the MRC receives information on past awards for each Executive Team member. Awards are granted based position level, individual performance and potential, and competitive practice.

 

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Sun Share unit plan

 

The Sun Share unit plan rewards individuals for creating absolute and relative shareholder value based on overlapping three year cycles.

Objectives for the Sun Share unit plan include aligning payouts to sustained performance balanced with retention and providing an incentive focused on both absolute and relative total return performance versus peers. The plan design has a wide range of potential payouts (from 0 to 200% of target) for our most senior executives, reflecting their accountability and impact on our results. Less senior participants have a narrower range of potential payouts because our focus at those levels is more on alignment of deferred pay to absolute TSR and retention.

The plan incorporates two performance measures:

 

Performance Measure    Description   Applies to
1. Absolute TSR    the underlying value of the share units based on increases or decreases to share price and dividend performance   All Sun Share participants
2. Relative TSR    modifies the ultimate award based on our relative TSR performance versus peers   Vice-Presidents and above

The relative TSR performance measure for executives ensures that payouts are aligned to both absolute and relative total return performance over the performance period.

The grant value of each Sun Share is the average closing price of our common shares on the TSX over the five trading days before the grant date. Sun Shares accumulate dividend equivalents over the performance period and vest in full after three years. The payout value of each Sun Share is based on the average closing price of our common shares on the TSX over the five trading days before the vesting date, but is adjusted through the application of the performance factor for executives.

The formula below shows how we calculate the payout value of Sun Shares for named executive officers:

 

LOGO

We calculate the TSR performance factor for Sun Shares as the weighted average of three annual three year TSR factors. The annual TSR factor is calculated as the change in price of our common shares over the 36-month period ending December 31 of the applicable year plus reinvested dividends during the same period.

 

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For the 2016 Sun Share grant the annual TSR factors are weighted as follows:

 

LOGO

We benchmark our performance under the Sun Share unit plan against a custom weighted index of 12 public Canadian and U.S. banks and insurance companies. These companies are most similar to us in terms of measuring business performance since they operate in the same broader financial services market and directly compete with us in some business segments. We also compete with these companies for talent and access to capital. The companies listed below have been used in calculating the annual performance factors starting in 2015. In 2016, StanCorp Financial Group was removed from the North American insurance companies peer group as it was acquired by Meiji Yasuda Life Insurance Company.

This custom weighted index is a subset of the peer groups that we use for benchmarking compensation levels (see page 58). The custom weighted index is not used for any other purpose.

 

    Weight       Sun Share Benchmark Peers
Canadian banks   25%  

· RBC

· TD Bank Financial Group

 

· Scotiabank

· BMO Financial Group

 

· CIBC

North American insurance

companies

  75%  

· Great-West Life

· Lincoln Financial

· Manulife Financial

 

· MetLife

· Principal Financial Group

· Prudential Financial

 

· Unum Group

We calculate relative TSR performance based on the following methodology:

 

Level of
performance
   If the 3-year relative TSR   Then the  annual
TSR factor is
 
Maximum    exceeds the average of the custom weighted index by 10% or more     200%  
Target    is at the average of the custom weighted index     100%  
Threshold    is at 10% below the custom weighted index     25%  
Below threshold    is more than 10% below the average of the custom weighted index     0%  

Executive stock option plan

 

Options reward participants for their contributions to increasing long-term shareholder value.

All of our employees are eligible to participate in the option plan, but beginning in 2011 we only granted options at the Senior Vice-President level and above. In 2013, we further limited the use of options to Executive Team members who receive 25% of their annual award in options. The exercise price of an option is the closing price of our common shares on the TSX on the grant date. Options vest 25% per year over four years, starting on the first anniversary of the grant date, and are exercisable over 10 years. Options are not subject to any performance

 

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goals, but only have value if the price of our common shares increases after the grant date. In 2016, to promote a longer-term ownership mindset for senior leaders, we added a requirement on an option exercise that 50% of the after-tax gain be retained in shares for three years.

The MRC recommends the terms of each grant to the board for approval. The price of an option already granted cannot be lowered or forfeited in exchange for options with a lower exercise price. If there is a change of control, the board can choose from a range of alternatives to address outstanding options, including accelerated vesting. Options cannot be transferred or assigned.

The option plan may be amended by the board as long as we receive other necessary approvals. The following amendments require shareholder approval unless they result from the plan’s anti-dilution provisions:

·  

increasing the number of common shares that can be issued under the plan

·  

reducing the exercise price of an option, including cancelling and re-granting an option on different terms within three months

·  

extending the expiry date of an option or permitting the grant of an option with an expiry date of more than 10 years from the grant date

·  

permitting an option to be transferred other than to a spouse, minor child or minor grandchild

·  

expanding the categories of eligible participants in the plan

·  

increasing or deleting the limits relating to common shares that may be issued to insiders or any one person

·  

permitting other types of compensation (e.g. share awards) by issuing equity

·  

revising the amendment procedure itself.

The plan allows the board to grant options with stock appreciation rights, although it has not granted any to date. A stock appreciation right allows the executive to exercise his or her option and receive, in cash, the difference between the market price of our common shares and the exercise price of the option. Stock appreciation rights provide the same compensation value as the underlying options.

The table below shows the number of options granted, outstanding and available for grant under the option plan as at December 31, 2016. We can issue up to 29,525,000 of our common shares under the plan, as long as we do not issue more than 10% of our total outstanding common shares to insiders and no more than 1% to any one person.

 

           2016                  2015                  2014  
Measure of dilution   # of
options
    % of shares
outstanding
          # of
options
    % of shares
outstanding
          # of
options
    % of shares
outstanding
 

Annual grant1

    395,610       0.06               390,099       0.06               352,281       0.06  

Options outstanding2

    3,397,200       0.55               4,809,679       0.79               6,359,461       1.04  

Options available for grant3

    6,660,628       1.09               6,492,998       1.06               6,499,048       1.06  

Overhang4

    10,057,828       1.64               11,302,677       1.85               12,858,509       2.10  

 

1 

the total number of options granted under the option plan each year

2 

the total number of options outstanding at the end of each year, including the annual grant

3 

the number of options in reserve approved by shareholders that are available for grant at the end of each year

4 

the number of options outstanding plus the number of options in reserve approved by shareholders that are available for grant in the future

 

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Deferred share unit plan

 

The Deferred Share Unit (DSU) Plan provides an opportunity for executives to voluntarily defer a portion of their AIP or SLIM IP awards into share units which vest on grant and pay after they leave the company.

DSUs are an effective way for executives to meet their share ownership requirements and they can only be redeemed when the executive leaves the organization. We sometimes grant DSUs to new executives to replace the value of long-term incentives they forfeited with a previous employer, and on a limited basis to recognize additional responsibilities associated with promotions during the year.

DSUs are redeemed for cash based on the value of our common shares at the time of redemption, plus any dividend equivalents accumulated over the period.

The formula below shows how we calculate the payout value of DSUs:

 

LOGO

Share ownership levels

The table below shows the values of common shares and share units held by each named executive officer as at December 31, 2016. We calculated the value of common shares and share units using $51.55, the closing price of our common shares on the TSX on December 30, 2016 (the last trading day of the year). For presentation purposes, the Sun Shares have been valued using the target performance factor (100%).

 

                   Total share ownership at December 31, 2016 ($)  
Named executive
officer
   Minimum
ownership
requirement
     Ownership
as a
multiple of
salary
     Common
shares
     Sun
Shares
     Deferred
share
units
(DSUs)
     Total
ownership
 

Dean A. Connor

     10 x salary        24.5        4,790,241        15,711,568        6,484,320        26,986,129  

Colm J. Freyne

     5 x salary        11.2        372,807        3,340,538        2,312,150        6,025,495  

Stephen C. Peacher

     5 x salary        10.6               6,265,744        1,335,799        7,601,543  

Daniel R. Fishbein

     5 x salary        5.2               3,810,233             3,810,233  

Kevin P. Dougherty

     5 x salary        11.2        950,913        4,761,504        855,161        6,567,578  

All named executive officers have met their share ownership requirements.

Pension benefits

Our pension plans deliver a portion of pay that provides protection and wealth accumulation for retirement. The named executive officers participate in the pension plans available in their country of residence.

On January 1, 2009, we closed the Canadian staff defined benefit plan to new employees and replaced it with a defined contribution plan for employees hired on or after January 1, 2009.

 

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Canadian employees hired before then continue to participate in the previous plan, which includes both defined benefit and defined contribution components. Only defined contribution plans are available to new hires worldwide (except for our small defined benefit plan in the Philippines).

Canadian plans

Employees who were hired on or after January 1, 2009 participate in a defined contribution pension arrangement, which we describe in more detail starting on page 67.

Our retirement program for Canadian employees hired before January 1, 2009 (including our named executive officers in Canada) consists of two elements:

·  

a defined benefit accrual for service prior to 2005

·  

a combination of defined benefit and defined contribution accruals for service after 2004.

When the plan changed on January 1, 2005, employees who had at least 55 years of combined age and service (55 points) as of January 1, 2004 had the choice of continuing to accrue pension benefits under the old formula until December 31, 2008. Mr. Freyne had not attained 55 points as of January 1, 2004 and therefore automatically moved to the new formula as of January 1, 2005. Mr. Dougherty chose to continue to accrue benefits under the prior formula until December 31, 2008 when all employees began participating in the new pension formula. Mr. Connor was hired in 2006 and participates under the new formula.

Benefits up to the tax limits for registered plans are paid from the Sun Life Assurance Canadian staff pension plan. Benefits above the tax limits are paid from a non-registered pension plan that is secured through a Retirement Compensation Arrangement comprised of invested assets.

Defined benefit formula for service prior to 2005

(designated executives, including Mr. Freyne and Mr. Dougherty)

Pension formula prior to January 1, 2005:

 

LOGO

YMPE = Years’ Maximum Pensionable Earnings

Under this formula, pensionable earnings consist of annual salary and the target annual incentive. Average pensionable earnings is based on the employee’s highest average pensionable earnings in any 36 consecutive months in the last 10 years of employment.

The benefit is payable from age 65 for the life of the employee, with 60% of the benefit payable to a surviving spouse. Other optional forms of payment are available on an actuarially equivalent basis. Employees can retire and start to receive the pension benefit at a reduced level as early as age 55. If an employee has at least 90 points, the pension benefit is reduced by 3% for each year that retirement precedes age 60. If he or she has less than 90 points, the pension benefit is reduced by 5% for each year that retirement precedes age 65.

 

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Defined benefit formula for service after 2004

(designated executives, including Mr. Connor, Mr. Freyne and Mr. Dougherty)

 

LOGO

Under this formula, pensionable earnings consist of annual salary and the actual annual incentive, capped at target. Average pensionable earnings is based on the employee’s highest average pensionable earnings in any three consecutive calendar years in the last 10 years of employment.

The pension is payable for the lifetime of the named executive officer. Other forms of payment are available on an actuarially equivalent basis.

If a named executive officer leaves before age 62, the pension formula is reduced. If he leaves:

·  

before age 51, we use a factor of 1.0% in the pension formula (instead of 1.6%)

·  

between the ages 51 and 62, we increase the factor of 1.0% by 0.05% for each complete year between age 50 and retirement, to a maximum of 1.6% at age 62 or later.

Participants can choose to start receiving the pension benefit as early as age 55, but the benefit is actuarially reduced from age 62 to reflect the earlier start.

Defined contribution plan

The Sun Life staff pension plan also includes a defined contribution component for service after 2004. Employees can contribute 1.5% of pensionable earnings up to the YMPE, and 3.0% of earnings above the YMPE. We match 50%. Participants will receive the value of their vested accumulated contributions and associated investment return upon termination or retirement.

Total contributions to the plan (employee and company matching contributions) are subject to the limits of the Income Tax Act (Canada). Employee and company contributions end once the maximum contribution limit is reached ($26,010 for 2016).

Defined contribution plan for new hires after 2008

New hires on or after January 1, 2009 participate in the Sun Life staff pension plan, which provides a core company contribution of 3% of pensionable earnings from the date of hire. Employees who decide to make voluntary contributions of 1% to 5% of pensionable earnings will also receive a matching company contribution of 50%. Pensionable earnings consist of salary and actual annual incentives, capped at target. Company contributions vest immediately and participants will receive the value of their vested accumulated contributions and associated investment return upon termination or retirement. Total company and employee contributions are restricted to the defined contribution limit in the Income Tax Act (Canada) ($26,010 for 2016).

Vice-Presidents and above participate in a supplemental, non-registered defined contribution plan. Once an executive has reached the maximum limit under the registered plan, the supplemental plan provides a contribution of 10.5% of his or her pensionable earnings above the level of pay where the maximum contribution limit is reached for the registered plan. The contribution rate of 10.5% is the maximum amount that the company and an employee, combined, can contribute to the registered plan.

Pension maximums

The total combined annual pension benefit for all service in all company sponsored defined benefit plans is capped at 65% of the named executive officer’s best consecutive, three-calendar-year average pensionable earnings over the last 10 years of employment.

 

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Our pensionable earnings definition includes actual incentive compensation only up to the target level, limiting the pension benefit for all employees even if annual incentive awards are paid above target levels. The target incentive is capped at 100% of salary.

U.S. plans

On January 1, 2006, the defined benefit plan in the U.S. was frozen to new entrants and participants who were under age 50 and had not yet reached 60 years of combined age and service (60 points). We introduced a Retirement Investment Account (RIA), an employer-paid defined contribution arrangement, to replace the defined benefit plan as of January 1, 2006. In December 2014, the defined benefit pension plan was frozen for all grandfathered participants who were still accruing benefits. Mr. Peacher, and Mr. Fishbein our named executive officers in the U.S., were hired after 2006 and do not participate in the defined benefit plan.

Our U.S. retirement program has three elements:

·  

a voluntary tax-qualified 401(k) plan

·  

a tax-qualified RIA that provides automatic employer contributions

·  

a non-qualified retirement investment plan for certain employees whose compensation exceeds the IRS limits (US$265,000 for 2016).

401(k) plan

Employees can contribute up to 60% of their eligible earnings (salary, sales incentives and actual incentive payments), up to the maximum contribution set by the IRS (for 2016, US$18,000 plus an additional US$6,000 for participants age 50 and older). A participant can make contributions on a pre-tax or after-tax basis. We match 50% of the employee’s contribution, up to 6% of eligible earnings (maximum of US$7,950 in matching contributions for 2016). Participants will receive the value of their vested accumulated contributions and associated investment return upon termination or retirement

Retirement Investment Account (RIA)

We contribute a percentage of eligible earnings to the RIA each year based on the employee’s age and years of service, as of January 1. The named executive officers in the U.S. participate in the RIA and their eligible earnings consist of salary plus the actual incentive bonus up to the IRS compensation limit (US$265,000 for 2016).

The table below shows the age and service criteria for the RIA contribution.

 

Age and service

as at January 1

   % of  eligible earnings  

Under 40

     3  

40 to 54

     5  

55 and over

     7  

Total contributions that we and the participant make to the tax-qualified RIA and the 401(k) cannot exceed the maximum set by the IRS (US$53,000 for each participant in 2016). Maximum eligible earnings that can be used to determine the annual allocations under the RIA and the 401(k) are US$265,000 for each participant in 2016.

Non-qualified retirement investment plan (Top Hat)

Mr. Peacher and Mr. Fishbein participate in the Top Hat plan. We contribute 15% of eligible earnings that exceed the IRS compensation limit for the tax-qualified plan. Eligible earnings for the Top Hat plan are defined as salary plus the actual incentive bonus, capped at the target payout.

 

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Compensation details

Individual pay and performance outcomes

The board assessed the performance of the CEO, and the CEO assessed the performance of the other named executive officers, against their individual objectives for 2016. In addition to a review of pay-for-performance and competitive practice, these assessments formed the basis for decisions on salary increases, individual multipliers under the AIP, and allocation of 2017 long-term incentive awards. A summary of the individual performance for each named executive officer follows.

 

Dean A. Connor, President and Chief Executive Officer

 

LOGO

 

 

Mr. Connor has been our President and CEO since December 1, 2011. Under Mr. Connor’s leadership we have defined our Client 2020 Strategy and in 2016 we made good progress on a number of key priorities aligned with our strategic plan.

 

In recognition of his contribution in 2016, Mr. Connor was allocated an individual multiplier under the AIP of 121%, and granted a 2017 long-term incentive award of $5,500,000.

 

 

Significant accomplishments in 2016 include:

·  Delivering strong financial results, with operating net income of $2.49 billion, up 10% from prior year, ROE of 13.0% and VNB for the insurance business up 21% over prior year

·   Delivering value to shareholders with a 24% TSR in 2016 (including a 7% dividend increase), and 5-year TSR at 28% per year

·  Delivering value to clients, including strong three, five and ten-year investment performance results at MFS

·  Executing on the acquisitions of Assurant’s U.S. Employee Benefits business, the increase in our ownership interests in Sun Life Vietnam Insurance Company Limited (formerly PVI Sun Life Insurance Company Limited) and PT CIMB Sun Life in Indonesia to 100%, and announced transactions to acquire MPF businesses in Hong Kong

·   Development of the Client 2020 Strategy, including improvements to Client experience through new digital capabilities, proactive outreach and better problem resolution

·  Continuing to strengthen talent in the company, including increased global engagement scores that benchmark above global financial services companies, and progress on diversity and inclusion across the company

·  Exceeding productivity gain targets, with continued rollout of the Brighter Way, the company’s lean six sigma program

·  Maintaining an effective risk, compliance and control culture by establishing tone and managing the organization within established risk appetite levels approved by the board

·  Recognition of Sun Life as one of six Canadian companies on the 100 Most Sustainable Corporations in the World (the “Global 100”), and one of 12 Canadian companies in the S&P Long Term Value Creation Global Index.

 

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Compensation Summary

 

     2016     2015     2014      2016 Actual Pay Mix
     Target   Actual     Actual     Actual     

Salary

  1,100,000     1,076,923       1,000,000       1,000,000      LOGO

Annual incentives

  1,375,000     2,300,000       1,562,500       1,455,000     

Total Cash

  2,475,000     3,376,923       2,562,500       2,455,000     

Sun Shares

  3,750,031       3,750,005       3,750,002     

Stock Options

  1,250,000       1,250,006       1,250,003     
Long Term Incentives   5,000,031       5,000,011       5,000,005     
Total Direct Compensation   7,475,031     8,376,954       7,562,511       7,455,005     
          
          
          

The following table illustrates the alignment between CEO pay and shareholder value. The table compares the current value of total direct compensation awarded to Mr. Connor over the last five years to a comparable measure of the value received by shareholders over the same period. The actual compensation values include salary and cash incentive payments, the value at vesting of Sun Shares granted (or current value for units that are outstanding), the value of stock options exercised during the period and the value of in-the-money stock options that remain outstanding. Compensation outcomes are also compared to the value to shareholders, which represents the cumulative value of a $100 investment in our shares made on the first trading day of the period indicated, assuming the reinvestment of dividends.

 

   

Total Direct
Compensation
Awarded

($000)1

 

    Compensation        

Value of $100

 

 
Fiscal
Year
   

realized and

realizable

($000)

    Period   CEO2     Shareholder
value
3
 

2012

    7,700       23,438     December 31, 2011 – December 31, 2016     304       330  

2013

    8,039       14,834     December 31, 2012 – December 31, 2016     185       224  

2014

    7,455       9,476     December 31, 2013 – December 31, 2016     127       152  

2015

    7,563       9,468     December 31, 2014 – December 31, 2016     125       131  

2016

    8,378       9,751     December 31, 2015 – December 31, 2016     116       123  
                    Weighted Average     172       192  

 

1 

Includes salary and variable compensation awarded at year-end in respect of performance during the year.

2 

Represents the actual value to Mr. Connor for each $100 awarded in total direct compensation during the fiscal years indicated.

3 

Represents the cumulative value of a $100 investment in shares made on the first trading day of the period indicated, assuming reinvestment of dividends.

 

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 Colm J. Freyne, Executive Vice-President and Chief Financial Officer

 

LOGO

 

 

Mr. Freyne has been our Executive Vice-President and CFO since July 1, 2009 and is responsible for our global finance, planning, taxation and investor relations functions.

 

For 2017 Mr. Freyne’s salary increased to $560,000. In recognition of his contribution in 2016, Mr. Freyne was allocated an individual multiplier under the AIP of 115% and granted a 2017 long-term incentive award of $1,300,000.

 

 

Significant accomplishments in 2016 include:

 

·  Providing leadership to business groups in capital deployment decisions, assessing risks and opportunities and managing capital requirements

·  Taking initiative to add value through tax, treasury, capital management and other financial opportunities

·  Identifying strategic and operational considerations for the new capital rules effective in 2018

·   Delivering a successful Investor Day on SLIM, and supporting a responsive and transparent investor relations function

·  Continuing to improve the metrics used to analyze and project business results

·  Leading strong talent development and engagement within the Finance function

·  Supporting initiatives and actions to progress our enterprise change priorities including improving the client experience, improving productivity and driving a high performance culture.

Compensation Summary

 

     2016     2015     2014      2016 Actual Pay Mix
     Target     Actual     Actual     Actual     

Salary

    540,000       540,000       540,000       536,538      LOGO

Annual incentives

    540,000       875,610       509,760       499,705     

Total Cash

    1,080,000       1,415,610       1,049,760       1,036,243     

Sun Shares

    900,012       750,009       750,016     

Stock Options

    300,005       250,001       250,003     
Long Term Incentives     1,200,017       1,000,010       1,000,019     
Total Direct Compensation     2,280,017       2,615,627       2,049,770       2,036,262     
          
          
          

 

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 Stephen C. Peacher, President, Sun Life Investment Management

 

LOGO

 

 

Mr. Peacher became our EVP and Chief Investment Officer on October 13, 2009, and on January 11, 2016 took on the role of President, Sun Life Investment Management with responsibility for the strategy, development and performance of our invested asset portfolio, MFS Investment Management and Sun Life Investment Management, and our third party institutional asset management business which includes Bentall Kennedy, Prime Advisors, Ryan Labs and SLIIC.

 

For 2017 Mr. Peacher’s salary increased to US$580,000. In recognition of his contribution in 2016, Mr. Peacher was allocated an individual multiplier under the AIP of 120% and granted a 2017 long-term incentive award of US$2,200,000.

 

 

Significant accomplishments in 2016 include:

 

·  Successfully bringing together the acquired businesses under SLIM, and leading a successful Investor Day

·  Growing Sun Life Institutional Investments, Canada to $2.8 billion of AUM after two years, with a blue-chip client list

·  Generating above-benchmark returns in third party funds, and growing SLIM net flows to $4.4 billion for the year

·  Generating strong investment performance and increasing the production of investment volumes for the general account to support product sales and grow net income

·   Successfully managing through credit exposures in the energy sector, including appropriate de-risking actions

·  Leading strong talent development and engagement within the General Account Investment function and investment managers

·  Supporting initiatives and actions to progress our enterprise change priorities including improving the client experience, improving productivity and driving a high performance culture.

Compensation Summary (USD)

 

     2016     2015     2014     

2016 Actual Pay Mix

     Target     Actual     Actual     Actual     

Salary

    540,000       540,000       554,038       515,000      LOGO

Annual incentives

    1,350,000       2,235,600       1,377,649       1,341,060     

Total Cash

    1,890,000       2,775,600       1,931,687       1,856,060     

Sun Shares

    1,400,965       1,099,138       1,126,862     

Stock Options

    466,985       366,377       375,617     
Long Term
Incentives
    1,867,950       1,465,515       1,502,479     
Total Direct
Compensation
    3,757,950       4,643,550       3,397,202       3,358,539     
          
          
          

 

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 Daniel R. Fishbein, President, SLF U.S.

 

LOGO

 

 

Mr. Fishbein has been our President, SLF U.S. since March 17, 2014 and is responsible for leading our business operations in our United States and International business groups.

 

For 2017 Mr. Fishbein’s target bonus increased to 125% of salary. In recognition of his contribution in 2016, Mr. Fishbein was allocated an individual multiplier under the AIP of 118% and granted a 2017 long-term incentive award of US$1,200,000.

 

 

Significant accomplishments in 2016 include:

 

·  Delivering strong improvement in operating net income in part through disciplined pricing, underwriting and expense management actions

·  Successfully closing the acquisition of Assurant’s U.S. Employee Benefits business, and leading the integration program which is on track to deliver expected synergies and accretion targets

·  Expanding our national accounts sales and client service capabilities

·  Introducing new digital solutions to support plan members, brokers and employers

·  Expanding our product set in the International Insurance business

·  Leading strong talent development and engagement across SLF US

·  Supporting initiatives and actions to progress our enterprise change priorities including improving the client experience, improving productivity and driving a high performance culture.

Compensation Summary (USD)

 

     2016     2015     2014      2016 Actual Pay Mix
     Target     Actual     Actual     Actual     

Salary

    550,000       550,000     571,154       401,923      LOGO

Annual incentives

    550,000       931,315       639,540       508,750     

Total Cash

    1,100,000       1,481,315       1,210,694       910,673     

Sun Shares

    856,162       732,748       1,220,866     

Stock Options

    285,378       244,249       197,302     
Long Term Incentives1     1,141,540       976,997       1,418,168     
Total Direct Compensation     2,241,540       2,622,855       2,187,691       2,328,841     
          
          

 

1 

The 2014 grant includes both a regular award and a special Sun Share award on hire to replace long-term incentives forfeited with his former employer.

 

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 Kevin Dougherty, President, SLF Canada

 

LOGO

 

 

Mr. Dougherty has been our President, SLF Canada since January 1, 2010. Mr. Dougherty leads our largest business group providing insurance, wealth management including mutual funds, group retirement services and group benefits in Canada.

 

For 2017 Mr. Dougherty’s target bonus increased to 125% of salary. In recognition of his contribution in 2016, Mr. Dougherty was allocated an individual multiplier under the AIP of 120% and granted a 2017 long-term incentive award of $1,550,000.

 

Significant accomplishments in 2016 include:

 

·  Delivering strong improvement in operating net income through execution on business growth and investment activities

·  Generating strong sales and VNB growth, including a 36% increase in individual insurance sales to $475 million of annual premium

·  Continuing the successful growth of Individual Wealth

·  Delivering strong investment performance for Sun Life Global Investments clients, and generating net sales of $3.4 billion

·  Improving Client service through simplified underwriting rules, new problem resolution processes and new and expanded digital solutions

·  Achieving recognition for the eighth year in a row as the “Most Trusted Life Insurer Company” in Canada in the Reader’s Digest Trusted Brand™ awards program

·  Leading strong talent development and engagement across SLF Canada

·  Supporting initiatives and actions to progress our enterprise change priorities including improving the client experience, improving productivity and driving a high performance culture.

Compensation Summary

 

     2016     2015     2014     

2016 Actual Pay Mix

     Target     Actual     Actual     Actual     

Salary

    585,000       585,000       585,000       585,000      LOGO

Annual incentives

    585,000       937,170       649,204       632,385     

Total Cash

    1,170,000       1,552,170       1,234,204       1,217,385     

Sun Shares

    1,162,501       1,162,537       1,087,518     

Stock Options

    387,504       387,508       362,501     
Long Term Incentives     1,550,005       1,550,045       1,450,019     
Total Direct Compensation     2,720,005       3,072,175       2,784,249       2,667,404     
          
          
          

 

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Summary compensation table

The table below shows the total compensation paid to our named executive officers for the fiscal years ended December 31, 2016, 2015, and 2014.

Mr. Peacher and Mr. Fishbein receive their compensation in U.S. dollars. We have converted their compensation to Canadian dollars in the tables that follow using the average annual exchange rates of C$1.325 for 2016, C$1.278 for 2015, and C$1.104 for 2014.

 

Name and principal
position
  Year     Paid
salary ($)
    Share
awards
($)
    Option
awards
($)
   

Non-equity
annual
incentive
plan
compen-

sation ($)

    Pension
value ($)
   

All other
compen-

sation ($)

   

Total
compen-

sation ($)

 
Dean A. Connor President & Chief Executive Officer     2016       1,076,923       3,750,031       1,250,000       2,300,000       619,670       7,070       9,003,694  
    2015       1,000,000       3,750,005       1,250,006       1,562,500       319,457       2,911       7,884,879  
    2014       1,000,000       3,750,002       1,250,003       1,455,000       272,310       8,623       7,735,938  
Colm J. Freyne Executive Vice-President & Chief Financial Officer     2016       540,000       900,012       300,005       875,610       566,670       1,420       3,183,717  
    2015       540,000       750,009       250,001       509,760       105,457       2,183       2,157,410  
    2014       536,538       750,016       250,003       499,705       334,310       2,298       2,372,870  
Stephen C. Peacher President, Sun Life Investment Management     2016       715,500       1,856,278       618,755       2,962,170       302,446       105,469       6,560,618  
    2015       708,061       1,404,698       468,230       1,760,635       286,854             4,628,478  
    2014       568,560       1,244,055       414,681       1,480,530       234,621       42,012       3,984,459  
Daniel R. Fishbein President, SLF U.S.     2016       728,750       1,134,415       378,126       1,233,992       201,069             3,676,352  
    2015       729,935       936,452       312,150       817,332       183,311             2,979,180  
    2014       443,723       1,347,836       217,821       561,660       46,246       235,152       2,852,438  
Kevin P. Dougherty President, SLF Canada     2016       585,000       1,162,501       387,504       937,170       85,670       2,728       3,160,573  
    2015       585,000       1,162,537       387,508       649,204       90,457             2,874,706  
    2014       585,000       1,087,518       362,501       632,385       60,310             2,727,714  

Notes

Paid salary may be different than annualized salary because of mid-year salary increases and the number of pay periods varies by calendar year. Paid salary in 2016 for Mr. Connor reflects a salary increase in March 2016. Mr. Peacher and Mr. Fishbein’s paid salary in 2015 reflects 27 U.S. pay periods. Mr. Fishbein’s paid salary in 2014 reflects the fact that he started on March 17, 2014.

Share awards in 2016 were Sun Shares granted on February 23, 2016 at a grant price of $40.47.

Share awards in 2015 were Sun Shares granted on February 24, 2015 at a grant price of $39.21.

Share awards in 2014 were Sun Shares granted on February 25, 2014 at a grant price of $39.46 for all named executive officers, except Mr. Fishbein who received two Sun Share awards on March 27, 2014 at a grant price of $38.33. The first award was to replace long term incentives forfeited with his former employer and the second award was his regular annual grant for 2014.

 

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Option awards in 2016 represent the expected compensation value of options granted on February 23, 2016 at an exercise price of $40.16.

Option awards in 2015 represent the expected compensation value of options granted on February 24, 2015 at an exercise price of $39.02.

Option awards in 2014 represent the expected compensation value of options granted on February 25, 2014 at an exercise price of $39.27 for all named executive officers, except Mr. Fishbein whose options were granted on May 16, 2014 at an exercise price of $36.98.

We use a constant Black-Scholes value of 25% of the value of our common shares on the date of the grant to determine awards rather than the current accounting expense fair value. The constant 25% value represents a consistent long-term value considering the full 10 year term of the option and long-term estimates of other factors used in the Black-Scholes valuation model. The 2016 accounting fair value was 19% based on the weighted average accounting fair value of $7.80, divided by the weighted average exercise price of $40.16. As the constant Black-Scholes value is higher than the accounting fair value, a higher number of options would have been granted if we had used the accounting fair value to determine the option awards.

Non-equity annual incentive plan compensation shown include the amounts the named executive officers chose to defer.

Pension value represents compensatory costs as described in the defined benefit and defined contribution tables on pages 83 and 84. Mr. Connor had a higher compensatory cost in 2016 because of an increase to his salary. Mr. Freyne’s higher compensatory costs in 2016 and 2014 reflect a change to his target bonus in those years.

All other compensation represent flexible benefit credits taken in cash by Mr. Connor, Mr. Freyne and Mr. Dougherty, tax equalization adjustments for Mr. Peacher, and a cash payment made to Mr. Fishbein in 2014 in recognition of compensation he forfeited with his previous employer upon joining the company. For all named executive officers, the amounts shown exclude the total value of perquisites and other benefits because the total for each NEO is less than $50,000 and less than 10% of their total salary for the fiscal year.

Incentive plan awards

Outstanding share and option awards

The table on the following page is a summary of the outstanding option awards and share awards for the named executive officers as at December 31, 2016.

Value of unexercised in-the-money options is the difference between the exercise price of the options and $51.55 (the closing price of our common shares on the TSX on the last trading day of the year, December 30, 2016), multiplied by the number of options.

Market value of share awards that have vested or not vested is $51.55 (the closing price of our common shares on the TSX on the last trading day of the year, December 30, 2016) multiplied by the number of share units. For presentation purposes, the Sun Shares have been valued using the target performance factor (100%). Share awards that have vested but have not been paid represent an elected deferral of annual incentive, payout under an incentive plan prior to demutualization and/or awards for recruiting purposes or upon mid-year promotion.

 

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          Option awards           Share awards  

Named executive

officer

  Year    

Number of

securities

underlying

unexer-

cised
options

(#)

   

Option

exercise

price

($)

   

Option

expiration

date

 

Value of

unexer-

cised

in-the

money

options

($)

    Plan    

Number

of share

units that

have not

vested

(#)

   

Market

value of

share

awards

that have

not vested

($)

   

Market

value of

vested

share

awards

that have

not been

paid

($)

 

Dean A. Connor

    2007       34,247       $52.56     Feb 20, 2017              
                                                                   
    2008       50,042       $47.96     Feb 27, 2018     179,651          
                                                                   
    2011       115,164       $31.65     Mar 2, 2021     2,291,764          
                                                                   
    2011       104,869       $26.70     Aug 15, 2021     2,605,995          
                                                                   
    2012       430,445       $21.53     Feb 28, 2022     12,921,959          
                                                                   
    2013       168,440       $28.20     Feb 26, 2023     3,933,074          
                                                                   
    2014       127,324       $39.27     Feb 25, 2024     1,563,539       Sun Shares       105,864       5,457,285    
                                                                   
    2015       128,140       $39.02     Feb 24, 2025     1,605,594       Sun Shares       102,807       5,299,683    
                                                                   
    2016       124,502       $40.16     Feb 23, 2026     1,418,078       Sun Shares       96,113       4,954,600    
                                                                   
              Vested DSU           6,484,320  
                 

Total

            1,283,173                   26,519,654               304,784       15,711,568       6,484,320  

Colm J. Freyne

    2007       11,416       $52.56     Feb 20, 2017              
                                                                   
    2008       12,511       $47.96     Feb 27, 2018     44,914          
                                                                   
    2012       23,225       $21.53     Feb 28, 2022     697,215          
                                                                   
    2013       35,461       $28.20     Feb 26, 2023     828,014          
                                                                   
    2014       25,465       $39.27     Feb 25, 2024     312,710       Sun Shares       21,173       1,091,480    
                                                                   
    2015       25,628       $39.02     Feb 24, 2025     321,119       Sun Shares       20,562       1,059,948    
                                                                   
    2016       29,881       $40.16     Feb 23, 2026     340,345       Sun Shares       23,067       1,189,110    
                                                                   
              Vested DSU           2,312,150  
                                                                   

Total

            163,587                   2,544,317               64,802       3,340,538       2,312,150  

Stephen C. Peacher

    2013       13,552       $28.20     Feb 26, 2023     316,439          
                                                                   
    2014       21,119       $39.27     Feb 25, 2024     259,341       Sun Shares       35,120       1,810,443    
                                                                   
    2014               Sun Shares       341       17,572    
                                                                   
    2015       35,999       $39.02     Feb 24, 2025     451,067       Sun Shares       38,510       1,985,186    
                                                                   
    2016       61,629       $40.16     Feb 23, 2026     701,954       Sun Shares       47,576       2,452,543    
                                                                   
              Vested DSU           1,335,799  
                 

Total

            132,299                   1,728,801               121,547       6,265,744       1,335,799  

Daniel R. Fishbein

    2014       23,561       $36.98     May 16, 2024     343,284       Sun Shares       19,166       987,988    
                                                                   
    2015       31,999       $39.02     Feb 24, 2025     400,947       Sun Shares       25,673       1,323,439    
                                                                   
    2016       37,662       $40.16     Feb 23, 2016     428,970       Sun Shares       29,075       1,498,806    
                 

Total

            93,222                   1,173,201               73,914       3,810,233        

Kevin P. Dougherty

    2007       53,273       $52.56     Feb 20, 2017              
                                                                   
    2013       25,709       $28.20     Feb 26, 2023     600,305          
                                                                   
    2014       36,924       $39.27     Feb 25, 2024     453,427       Sun Shares       30,701       1,582,637    
                                                                   
    2015       39,724       $39.02     Feb 24, 2025     497,742       Sun Shares       31,871       1,642,952    
                                                                   
    2016       38,596       $40.16     Feb 23, 2026     439,608       Sun Shares       29,795       1,535,914    
                                                                   
              Vested DSU           855,161  
                 

Total

            194,226                   1,991,082               92,367       4,761,503       855,161  

 

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The second 2014 Sun Share grant shown for Mr. Peacher is a special grant of Sun Shares based on the portion of his 2013 annual incentive plan award which was deferred to comply with our minimum deferral requirement for Material Risk Executives. The relative TSR performance factor does not apply.

We have not amended, cancelled, replaced or modified any option-based awards that were previously granted.

Incentive plan awards – value vested or earned during the year

The next table shows:

·  

the value the named executive officers would have realized if they had exercised the options that vested in 2016 on their vesting dates

·  

the value of share awards that vested and were paid out in 2016

·  

the annual incentive award earned in 2016 and paid out in March 2017.

 

Named executive

officer

 

Option-based awards –

value vested during the

year ($)

   

Share-based awards –

value vested during

the year ($)

   

Non-equity incentive plan

compensation –

value earned during the

year  ($)

 

Dean A. Connor

    2,686,698       7,068,890       2,300,000  

Colm J. Freyne

    565,050       1,488,209       875,610  

Stephen C. Peacher

    852,077       2,288,218       2,962,170  

Daniel R. Fishbein

    43,702       394,209       1,233,992  

Kevin P. Dougherty

    819,722       2,157,877       937,170  

 

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Value of options vested during the year

The table below shows the value of options that vested for each named executive officer in 2016.

See Executive stock option plan on page 63 for more information about the option plan.

 

Named executive

officer

 

Grant

year

  Vesting date  

Options

vesting (#)

   

Option

exercise

price ($)

   

Share price

on vesting

date ($)

   

Option-based

awards – value

vested during

the  year ($)

 

Dean A. Connor

  2012   28-Feb-16     110,311       21.53       40.65       2,109,146  
                                       
  2013   26-Feb-16     42,110       28.20       40.65       524,270  
                                       
  2014   25-Feb-16     31,831       39.27       40.33       33,741  
                                       
  2015   24-Feb-16     32,035       39.02       39.63       19,541  
                                       
                              Total       2,686,698  

Colm J. Freyne

  2012   28-Feb-16     23,223       21.53       40.65       444,024  
                                       
  2013   26-Feb-16     8,865       28.20       40.65       110,369  
                                       
  2014   25-Feb-16     6,367       39.27       40.33       6,749  
                                       
  2015   24-Feb-16     6,407       39.02       39.63       3,908  
                                       
                              Total       565,050  

Stephen C. Peacher

  2012   28-Feb-16     34,772       21.53       40.65       664,841  
                                       
  2013   26-Feb-16     13,552       28.20       40.65       168,722  
                                       
  2014   25-Feb-16     10,560       39.27       40.33       11,194  
                                       
  2015   24-Feb-16     12,000       39.02       39.63       7,320  
                                       
                              Total       852,077  

Daniel R. Fishbein

  2014   16-May-16     5,891       36.98       43.57       38,822  
                                       
  2015   24-Feb-16     8,000       39.02       39.63       4,880  
                                       
                              Total       43,702  

Kevin P. Dougherty

  2012   28-Feb-16     33,674       21.53       40.65       643,847  
                                       
  2013   26-Feb-16     12,854       28.20       40.65       160,032  
                                       
  2014   25-Feb-16     9,231       39.27       40.33       9,785  
                                       
  2015   24-Feb-16     9,931       39.02       39.63       6,058  
                                       
                              Total       819,722  

Share price on vesting date is the closing price of our common shares on the TSX on the vesting date or the previous trading day if the vesting date falls on a weekend or holiday.

Value vested during the year is the number of options vesting multiplied by the difference between the option exercise price and share price on the vesting date.

 

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Aggregate Option Exercises for the Year Ended December 31, 2016

The following table shows for each named executive officer the number of common shares acquired through option exercises during the year ended December 31, 2016 and the aggregate value realized upon exercise. Value realized upon exercise is the difference between the closing price of our common shares on the TSX on the exercise date and the exercise price of the option.

 

Named executive officer    Securities  acquired at exercise (#)      Aggregate  value realized ($)  

Dean A. Connor

     129,813        1,307,541  

Colm J. Freyne

             

Stephen C. Peacher

     153,018        2,777,125  

Daniel R. Fishbein

             

Kevin P. Dougherty

     92,056        1,186,715  

Share awards

The table below shows the total Sun Shares vested and paid out to each named executive officer in 2016. The value of Sun Shares received on vesting is the number of accrued Sun Shares multiplied by the performance factor, multiplied by the vesting price.

 

Named executive officer    Grant date     

Sun Shares

accrued (#)

    

Performance

factor

    

Vesting

Price ($)

   

Value received

on vesting ($)

 

Dean A. Connor

     Feb 26, 2013        138,562        127%        40.17       7,068,890  

Colm J. Freyne

     Feb 26, 2013        29,171        127%        40.17       1,488,209  

Stephen C. Peacher

     Feb 26, 2013        44,593        127%        40.17       2,274,934  
       Feb 25, 2014        330        n/a        40.29       13,284  

Daniel R. Fishbein

     Mar 17, 2014        9,554        n/a        41.26       394,209  

Kevin P. Dougherty

     Feb 26, 2013        42,298        127%        40.17       2,157,877  

Vesting price is the average price of our common shares on the TSX over the five trading days before the vesting date.

The second 2014 Sun Share grant shown for Mr. Peacher is a special grant of Sun Shares based on the portion of his 2013 annual incentive plan award which was deferred to comply with our minimum deferral requirement for Material Risk Executives. The relative TSR performance factor does not apply.

The 2014 Sun Share grant for Mr. Fishbein represents an award to replace long-term incentives forfeited with his former employer. The relative TSR performance factor does not apply.

 

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The table below shows how we calculated the performance factor for the 2013 Sun Share awards (for the performance period from 2013 to 2015, and paid out in early 2016).

 

                    Relative Peer TSR Performance              
Performance Cycle   Peer
Groups
  Weight           Below
threshold
    Threshold     Target     Maximum     SLF
TSR
    Actual
TSR
Multiplier
 

2013 – 2015

  North
American
Insurance
    75%       TSX       < 10.6%       10.6%       20.6%       30.6%       24.7%       140%  
        NYSE       < 6.4%       6.4%       16.4%       26.4%       12.9%       73%  
  Canadian
Banks
    25%       TSX       < 2.0%       2.0%       12.0%       22.0%       24.7%       200%  

2015 Multiplier – Payout Factor (50% weight)

    0%       25%       100%       200%               130%  

2012 – 2014

  North
American
Insurance
    75%       TSX       < 15.5%       15.5%       25.5%       35.5%       30.2%       148%  
        NYSE       < 14.1%       14.1%       24.1%       34.1%       25.5%       115%  
  Canadian
Banks
    25%       TSX       < 9.0%       9.0%       19.0%       29.0%       30.2%       200%  

2014 Multiplier – Payout Factor (25% weight)

    0%       25%       100%       200%               148%  

2011 – 2013

  North
American
Insurance
    75%       TSX       < 4.2%       4.2%       14.2%       24.2%       13.6%       96%  
        NYSE       < 3.7%       3.7%       13.7%       23.7%       12.3%       89%  
  Canadian
Banks
    25%       TSX       < 1.5%       1.5%       11.5%       21.5%       13.6%       122%  

2013 Multiplier – Payout Factor (25% weight)

 

    0%       25%       100%       200%               100%  
           

Overall Weighted Average Performance Factor

 

    127%  

Intermediate amounts are interpolated. Equal weight is applied to TSX and NYSE results for North American insurance peers. For the 2013 Sun Share plan, the peer group consisted of the following peer companies:

 

Canadian banks

 

· RBC

· TD Bank Financial Group

  · Scotiabank

· BMO Financial Group

  · CIBC
North American insurance companies  

· Genworth Financial

· Great-West Life

· Hartford Financial
Services

  · Lincoln Financial

· Manulife Financial

· MetLife

  · Principal Financial Group

· Prudential Financial

 

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Non-equity incentive plan compensation

See Annual incentive plan starting on page 59 for more information.

 

Named executive officer    Base
salary ($)
     Target
award
     Business
results
     Individual
multiplier
     Final
award ($)
 

Dean A. Connor

     1,078,140        125%        141%        121%        2,300,000  

Colm J. Freyne

     540,000        100%        141%        115%        875,610  

Stephen C. Peacher

     715,500        250%        138%        120%        2,962,170  

Daniel R. Fishbein

     728,750        100%        143%        118%        1,233,922  

Kevin P. Dougherty

     585,000        100%        134%        120%        937,170  

Base salary pro-rated for active employment is used to calculate AIP. The business results for the CEO and CFO are based 100% on total company performance. For the other named executive officers, the business results reflect 50% weighting on total company performance and 50% on business group performance. Business group performance is measured using the same three measures (operating income, VNB and KBPIs) as total company, except for Mr. Peacher whose business group result reflects the payout from the SLIM IP. For Mr. Peacher, the business group result was 135%, for Mr. Dougherty the business group result was 126%, and for Mr. Fishbein the business group result was 146%.

The table below shows how we calculated the performance factor for total company business results:

 

Primary
measures
  Weighting            Below
threshold
    Threshold     Target     Maximum    

What we achieved

in 2016

Result

 
Operating earnings per share     50%               < $2.53       $2.53       $3.62       $4.34       $4.05      
Above
Target
 
 

Payout factor

                    0%       25%       100%       200%               160%
                      +                  
Value of new business     25%      

Excl. MFS

(millions) –

75% weight

 

 

 

    < $618       $618       $883       $1,059       $946      
Above
Target
 
 

Payout factor

                    0%       25%       100%       200%               136%
                      +                  
Key business performance indicators     25%         Board Assessment        
Above
Target
 
 

Payout factor

                    0%       25%       100%       200%               110%  
                      =                  

Calculated performance payout factor

 

                            141%  

In addition to these objectives and values outlined in the table above, highlights of our performance in 2016 are provided on page 45.

You can find more information about our business segment results in our 2016 MD&A.

 

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Pension benefits

Defined benefit plans

The table below shows the defined benefit pension plan obligations for each named executive officer as at December 31, 2016.

We used the same actuarial methods and assumptions in 2016 that we used to calculate the pension liabilities and annual expenses in our 2016 consolidated financial statements. These assumptions reflect our best estimate of future events, so the values shown in the table below may not be directly comparable to pension liabilities estimates disclosed by other companies.

 

Named executive
officer
  Number of
years
credited
service
    Annual benefits
payable
    Accrued
obligation
at start of
year ($)
   

Compen-

satory
change ($)

   

Non-

compen-

satory

change ($)

   

Accrued

obligation

at  year

end ($)

 
    At year
end
    At age
65
         

Dean A. Connor

    10.3       313,000       487,000       3,998,000       611,000       361,000       4,960,000  

Colm J. Freyne

    20.9       304,000       433,000       4,302,000       558,000       269,000       5,129,000  

Stephen C. Peacher

                                         

Daniel R. Fishbein

                                         

Kevin P. Dougherty

    30.2       564,000       668,000       8,113,000       77,000       675,000       8,865,000  

Credited service for Mr. Freyne and Mr. Dougherty is higher than their actual years of service with the company. Prior to 2004, new hires were eligible to transfer in the commuted value from their previous employers’ pension plan under a portability option and receive credit for past service. Mr. Freyne and Mr. Dougherty transferred in the commuted value from their previous employer’s pension plans. Mr. Freyne received credit for 7.42 years of service and Mr. Dougherty received credit for 7.91 years of service.

Annual benefits payable at age 65 are based on the named executive officer’s pensionable earnings up to December 31, 2016.

Accrued obligation is the actuarial value of the projected defined benefit obligations for service up to December 31, 2015 and December 31, 2016. The accrued obligation assumes a named executive officer will receive his or her target bonus between now and retirement. The difference between the accrued obligation at the start and end of the year is made up of the compensatory and non-compensatory change detailed in the chart.

Compensatory change is the defined benefit service cost for 2016 (the value of the projected pension earned during the year) and the impact of any differences between actual increases in compensation in 2016 and the actuarial assumptions used for the year. The valuation assumptions for the plan include a projected salary increase of 3.0% for all participants.

Non-compensatory change represents the change in pension obligation based on non-compensatory factors like interest on the obligations, impact of changes to the accounting assumptions, and other actuarial gains and losses. In 2016 the discount rate decreased slightly from 4.0% to 3.9% which increased values.

 

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Defined contribution plans

The table below shows the defined contribution pension plan values for each named executive officer as at December 31, 2016.

 

Named executive officer   

Accumulated value at

start of year ($)

     Compensatory
($)
    

Accumulated value at

end of year ($)

 

Dean A. Connor

     303,095        8,670        334,973  

Colm J. Freyne

     295,100        8,670        355,514  

Stephen C. Peacher

     2,442,029        302,446        2,926,514  

Daniel R. Fishbein

     296,463        201,069        565,608  

Kevin P. Dougherty

     129,693        8,670        154,966  

U.S. plan values have been converted to Canadian dollars using an exchange rate of 1.385 as of January 1, 2016, 1.343 as of December 31, 2016, and the 2016 average rate of 1.325 for amounts other than beginning and ending balances.

Compensatory values

The amounts shown for Mr. Connor, Mr. Freyne and Mr. Dougherty represent our matching contributions to the defined contribution plan.

The amounts shown for Mr. Peacher and Mr. Fishbein reflect our contributions to the U.S. 401(k) plan, RIA and non-qualified (Top Hat) plan.

Termination and change of control benefits

Change of control

We have change of control agreements with our named executive officers so we can retain our key leaders if we are involved in a transaction affecting the control of Sun Life Financial. This is key to balancing the goals of the business and the interests of shareholders during a transaction.

We define change of control as:

·  

a consolidation or merger of Sun Life Financial or Sun Life Assurance with a non-affiliate, when our outstanding voting shares represent less than 60% (50% for Mr. Fishbein) of the outstanding voting shares of the new entity immediately after the transaction is complete

·  

the sale of all or substantially all of the assets of Sun Life Financial or Sun Life Assurance to a non-affiliate (except for Mr. Fishbein), or

·  

the acquisition by a non-affiliate of more than 20% (30% for Mr. Fishbein) of the voting shares of Sun Life Financial or Sun Life Assurance.

If the majority of the assets of Sun Life Financial, Sun Life Assurance, or our U.S. business are sold, it constitutes a change of control for Mr. Fishbein.

When there is a change of control:

·  

Sun Shares vest and are paid on an accelerated basis when an executive is terminated without cause or leaves the organization for good reason (double trigger) prior to the normal payment date (which is a maximum of three years from the grant date) and are otherwise paid on the normal payment date under the terms of the plan

·  

DSUs vest and are paid either when the executive leaves the organization or on the normal payment date, whichever is earlier)

 

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·  

the board can choose from a range of alternatives to address outstanding options, including accelerated vesting.

If employment is terminated without cause (double trigger) within three years of the change of control, benefits are paid as follows:

·  

24 months of annual pay and incentive compensation from the date of termination

·  

mid and long-term incentive awards vest (prorated for Mr. Fishbein in the event of a change of control for our U.S. business) and are paid according to the terms of the respective plans

·  

most benefits and perquisites continue during the severance period. The early retirement reduction factors in the pension plan may be enhanced, depending on the provisions of the pension plan in which the executive participates.

Employee agreements

The table below summarizes our contractual agreements with the named executive officers.

 

Nature of  termination    Who it applies  to   Type of  arrangement
Termination (without cause)    Dean A. Connor  

·  Entitled to receive up to 24 months of annual salary.

Termination (without cause)   

Stephen C. Peacher

Daniel R. Fishbein

 

·  Governed by the terms of severance arrangements that apply to all of our U.S. employees above the Vice-President level. Entitled to four weeks of compensation for each year of service with a minimum severance amount of 12 months of base salary and a maximum of 18 months.

 

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Benefits on termination and change of control

The table below summarizes how we treat the components of our executive compensation program under different termination scenarios. For our named executive officers, termination for cause results in the forfeiture of outstanding unvested share units and options.

 

    Incremental entitlements on other termination scenarios
Compensation
element
  Entitlement on
resignation
  Termination
(without cause)
  Retirement   Change of control
and termination
without cause

Salary

 

· salary ends

 

· salary ends unless otherwise stated in employment agreement

 

· salary ends

 

· 24 months of salary

Annual incentive award  

· award forfeited

 

· award forfeited

 

· receive pro-rated award calculated from January 1 to retirement date

 

· receive prorated award calculated from January 1 to the date of termination (assumes target performance)

· 24 months of bonus calculated as the average bonus paid for the previous three years, or the target bonus for the current year, whichever is higher

Mid and long-term incentives   Sun Shares  

· unvested awards forfeited

 

· receive pro-rated portion of Sun Shares for active employment during performance period

· paid immediately

· valued using performance factor that includes any variables known at the time of termination

 

· fully vest and paid at normal payment date

· valued using actual performance factor

 

· unvested awards vest

· paid immediately

· valued using performance factor that includes any variables known at the time of termination

 

Options

 

· 60 days to exercise vested options

· unvested awards forfeited

 

· 60 days to exercise vested options

· unvested awards forfeited

 

· up to 36 months to exercise vested options and options that become vested during that period

 

· accelerated vesting of all options and up to 36 months to exercise vested options

DSUs

 

· vested awards are paid with timing at the executive’s election

· unvested awards forfeited

 

· vested awards are paid with timing at the executive’s election

· unvested awards forfeited

 

· vested awards are paid with timing at the executive’s election

· unvested awards are forfeited

 

· vested awards are paid with timing at the executive’s election

· unvested awards vest

Estimated pension

 

· estimated lump-sum value of accrued pension

· unvested value forfeited

 

· estimated lump-sum value of accrued pension

· unvested value forfeited

 

· estimated lump-sum value of accrued pension

· unvested value forfeited

 

· estimated lump-sum value of accrued pension including change of control severance period under the defined benefit plans

· unvested value vests

Estimated perquisites  

· perquisites end

 

· perquisites end

 

· perquisites end

 

· perquisites continue until 24 months after termination or reemployment, whichever is earlier

· outplacement counselling services (maximum $40,000)

 

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Executives are required to meet specific conditions to qualify for retirement under each of our incentive plans, which include:

·  

Be at least 55 years old and have 10 years of continuous service

·  

Voluntarily terminate employment and, beginning July, 2017, provide at least six months’ notice (previously required three months’ notice)

·  

Agree not to compete with Sun Life Financial or solicit any of our employees or customers for 12 months under the option plan, and for the length of time that units remain outstanding under the Sun Share unit plan.

The table below shows the estimated value of the incremental payments the named executive officers would receive in each of the situations listed above, assuming a termination date of December 31, 2016. U.S. values have been converted to Canadian dollars using an exchange rate of 1.385 as of December 31, 2016 for pension ending balances and the 2016 average rate of 1.325 for all other amounts. In the table:

·  

termination (without cause) represents only contractually agreed upon severance amounts

·  

change of control assumes double trigger (change of control and termination without cause)

·  

cash includes salary and annual incentives

·  

vested and unvested awards include awards under the mid and long-term incentive plans.

 

Named executive

officer

  Compensation
component
  

Estimated
existing

payments on

resignation

    

Estimated incremental value on  termination,
retirement or change of control as of

December 31, 2016

 
        Termination
(without cause)
     Retirement      Change of
control
 

Dean A. Connor

  Cash:             2,200,000        1,375,000        7,120,000  

President and

  Vested awards:      22,132,341                       

Chief Executive Officer

  Unvested awards:             12,975,756        23,800,054        24,154,573  
  Pension:      4,651,000                      1,562,000  
  Perquisites:                           100,000  
  Total:      26,783,341        15,175,756        25,175,054        32,936,573  
    Vested DSUs      6,484,320                       

Colm J. Freyne

  Cash:                    540,000        2,747,150  

Executive Vice-President

  Vested awards:      1,599,787                       

and Chief Financial

  Unvested awards:             2,658,494        5,034,916        5,120,002  

Officer

  Pension:      4,066,000                      967,000  
  Perquisites:                           86,200  
  Total:      5,665,787        2,658,494        5,574,916        8,920,352  
    Vested DSUs:      2,312,150                       

Stephen C. Peacher

  Cash:             715,500               6,797,250  

President, Sun Life

  Vested awards:                            

Investment Management

  Unvested awards:             4,747,983               9,482,483  
  Pension:      2,926,514                       
  Perquisites:                           88,775  
  Total:      2,926,514        5,463,483               16,368,508  
    Vested DSUs:      1,335,799                       

 

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Estimated
existing

payments on

resignation

   

Estimated incremental value on  termination,

retirement or change of control as of

December 31, 2016

 

Named executive

officer

  Compensation
component
    Termination
(without
cause)
    Retirement     Change of
control
 

Daniel R. Fishbein

  Cash:           728,750             3,643,750  

President, SLF U.S.

  Vested awards:     271,889                    
 

Unvested awards:

          2,782,131             5,590,804  
 

Pension:

    140,690                   424,919  
 

Perquisites:

                      88,775  
 

Total:

    412,579       3,510,881             9,748,248  

Kevin P. Dougherty

  Cash:                 585,000       3,264,593  

President, SLF

  Vested awards:     651,290                    

Canada

 

Unvested awards:

          3,873,240       7,200,654       7,310,557  
 

Pension:

    9,689,000                    
 

Perquisites:

                      86,200  
 

Total:

    10,340,290       3,873,240       7,785,654       10,661,350  
   

Vested DSUs:

    855,161                    

Mr. Connor, Mr. Freyne and Mr. Dougherty qualify as retirees because of their age and years of service. This has the following effects:

·  

the cash amount under Retirement represents an AIP award at target

·  

unvested Sun Shares would fully vest, be valued using the actual performance factor and be paid at the normal payment date.

Aggregate compensation for Material Risk Executives

As required under the FSB’s Implementation Standard 15, we have defined executives who have a material impact on our risk exposure as Material Risk Executives (MREs). We had 15 MREs in 2016, including members of our Executive Team and other select executives who lead corporate functions. We had 4 changes to MRE positions in 2016. The table below shows the total compensation granted, paid or outstanding for MREs as of and for the year ended December 31, 2016. Any compensation paid in U.S. dollars or U.K. pounds sterling has been converted to Canadian dollars using the 2016 average annual exchange rates of C$1.325 and C$1.797, respectively.

 

             Annual fixed and variable compensation              
      Annual incentives     Share-based incentives              
                                  Outstanding              
Compensation
element
  Salary     Cash     Deferred
(DSUs)
    Granted     Paid     Vested     Unvested     Sign on
payments
    Severance
payments
 
Aggregate value ($M)     7.1       11.7       0.8       16.9       29.5       20.6       84.1              

Cash incentives for 2016 did not include any guaranteed payments.

Share-based incentives include the value of share units and options and any additional units credited as dividends on share units.

·  

Granted represents the value at grant in 2016, including the value of any share-based awards granted upon hire

·  

Paid represents the value received in 2016 when options were exercised and value at vesting, including performance adjustments for performance share units

 

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·  

Outstanding share-based incentives represents the in-the-money value of options and the market value of share unit awards using a share price of $51.55 (the closing price of our common shares on the TSX on the last trading day of the year, December 30, 2016) for vested and unvested options and share units as at December 31, 2016.

Sign on payments represent cash, option and share unit commitments made upon hire to replace amounts any of the MREs forfeited from previous employers.

Severance payments represent the value of benefits received on termination.

The table below shows the change in value of outstanding MRE deferred compensation during 2016 based on explicit, implicit and other adjustments as outlined in the guidelines issued by the Basel Committee on Banking Supervision.

 

          Change in value during 2016     
    

Aggregate
value of
deferred
compensation
at January 1,
2016

($M)

   Explicit
adjustments
($M)
   Implicit
adjustments
($M)
   Other
adjustments
($M)
  

Aggregate
value of
deferred
compensation
at
December 31,
2016

($M)

Total

   91.8    14.8    22.9    -9.4    120.1

Percentage change

   16.1%    25.0%    -10.2%    30.9%

Aggregate value at January 1, 2016 reflects the value of outstanding share units and options.

Explicit adjustments reflect the interim performance factor estimates for the 2014, 2015 and 2016 awards approved by the board in February 2017. This would also include clawbacks if applicable, but none were applied in 2016.

Implicit adjustments reflect the impact of changes in share price and accumulated dividends.

Other adjustments reflect the net impact of the redemption of vested share units, the grant of new share units, and option exercises during 2016.

Aggregate value at December 31, 2016 reflects the impact of explicit, implicit and other adjustments during 2016 on the value of outstanding share units and options.

Securities authorized for issue under equity compensation plans

The table below shows the common shares to be issued under the option plan as at December 31, 2016. It also shows the number of common shares available for issue under the option plan which was approved by our common shareholders.

 

Plan category   Number of securities
to be issued upon
exercise of
outstanding options,
warrants and rights
(a)
    Weighted-average
exercise price of
outstanding options,
warrants and rights
    Number of  securities
remaining available for future
issuance under equity
compensation plans
(excluding securities reflected in
column (a))
 
Equity compensation plans approved by security holders     3,397,200     $ 34.19       6,660,628  

 

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Other information

Loans to directors and executives

We do not grant personal loans to our directors and executive officers. As at February 28, 2017, there were no loans outstanding to former employees. The table below shows the total loans outstanding to current employees of Sun Life Financial and our subsidiaries as at February 28, 2017.

 

             Total outstanding loans  
Purpose    To Sun  Life Financial
or our subsidiaries
($)
    

To another entity

($)

 

Securities purchases

   $ 208,800         

Other

   $ 3,659,960         

Directors and officers liability insurance

We have liability insurance to protect our directors and officers against liabilities they may incur in their capacity as directors and officers of Sun Life Financial and our subsidiaries in circumstances where the company cannot provide indemnification.

The current policy runs from November 1, 2016 to October 31, 2017 with coverage of up to $210 million. We pay a premium of approximately $1.1 million and there is no deductible.

For more information

You can find recent financial information about Sun Life Financial in our consolidated financial statements and MD&A for the year ended December 31, 2016. These and other documents are available on our website (www.sunlife.com), on SEDAR (www.sedar.com) and on EDGAR (www.sec.gov/edgar.shtml). In addition, our sustainability report is available on our website (www.sunlife.com).

You may also request a copy of our most recent consolidated financial statements and MD&A from our Corporate Secretary.

 

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Schedule A

Charter of the Board of Directors

(as of December 31, 2016)

This Charter sets out:

1. The duties and responsibilities of the Board of Directors (the “Board”);
2. The position description for Directors;
3. The position description for the Chairman of the Board (the “Chairman”);
4. The position description for Chairs of Board Committees; and
5. The corporate governance practices and policies that apply to the Board.

Mission

The mission of the Board is to be a strategic asset of the organization measured by the effective execution of its overall stewardship role and the contribution the Directors make – individually and collectively – to the long-term success of the enterprise.

Membership

The by-laws provide for the Board to have a minimum of eight and a maximum of 20 Directors. Each Director shall possess the attributes set out in the Position Description for Directors. In addition, a majority of the Directors must meet the independence requirements set out in the Director Independence Policy.

Structure and Operations

A schedule of regular Board and Committee meetings will be agreed upon by the Governance, Nomination & Investment Committee and circulated to the Directors prior to the commencement of a calendar year. Confirmation of the date, time and place of regular meetings will be sent to the Directors approximately three weeks in advance of regularly scheduled meetings. Special meetings may be called with 24 hours’ notice.

A quorum at any meeting of the Board shall be a majority of Directors and meetings must be constituted so that the resident Canadian requirements of the Insurance Companies Act (Canada) are met. At each meeting of the Board, the independent Directors will meet privately.

On an annual basis, the Board will review this Charter and its Forward Agenda and approve changes as necessary. This Charter will be posted on the Corporation’s website.

1.   Duties and Responsibilities of the Board

The Board is responsible for supervising the management of the business and affairs of the Corporation. The Board performs the following overall stewardship responsibilities either directly or through its Committees. The Board has clearly outlined matters that require Board approval and those that have been delegated to management.

Board

 

·  

Planning Board and Committee size and composition and evaluating and selecting candidates for election at each annual meeting based on a skills, qualifications and competencies assessment process and consideration of the level of diversity on the Board.

·  

Formulating succession plans for the Board, the Chairman and the Committee Chairs.

·  

Annually reviewing and setting Director compensation.

·  

Maintaining a formal orientation program for new Directors and ongoing education programs for all Directors.

·  

Establishing corporate governance practices and policies and monitoring corporate governance trends.

·  

Assessing the effectiveness of the Board, its Committees, the Chairman, the Committee Chairs, and individual Directors on an annual basis, periodically with the assistance of external advisors.

Senior Management

 

·  

Appointing, evaluating and, if necessary, replacing the President & Chief Executive Officer and other members of senior management, including the Appointed Actuary.

·  

Delegating to management powers to manage the Corporation.

 

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·  

Overseeing talent management and developing succession plans for the role of President & Chief Executive Officer and other senior management positions.

·  

Reviewing the performance and approving the compensation frameworks for senior management, including alignment of those frameworks with applicable regulatory principles.

·  

Advising and counselling the President & Chief Executive Officer.

·  

Reviewing and approving the organizational structure on an annual basis.

·  

Reviewing the mandates, authority, independence and resources of Control Functions.

Ethics and Integrity

 

·  

Setting an ethical tone for the Corporation.

·  

Satisfying itself that senior management is sustaining a culture of integrity throughout the organization.

·  

Approving amendments to the Code of Business Conduct.

·  

Complying with and reviewing employee compliance with the Code of Business Conduct and ensuring prompt disclosure of any waivers of the Code of Business Conduct for Directors or senior management.

Strategy

 

·  

Approving the Corporation’s vision and purpose statements.

·  

Reviewing the effectiveness of the strategic planning process and approving the strategic plan.

·  

Approving objectives and business, capital and investment plans on an annual basis.

·  

Monitoring corporate performance against these statements, objectives and plans and the Risk Appetite Policy on an ongoing basis.

Operations

 

·  

Reviewing reports from senior management, including leaders of Business Groups, on business, financial and operational performance relative to plans and the Risk Appetite Policy.

·  

Reviewing information on client engagement and value creation for clients.

·  

Reviewing information on distribution channels.

·  

Monitoring initiatives to improve productivity.

·  

Overseeing and approving significant activities of subsidiaries.

Risk Management, Capital Management and Internal Control

 

·  

Overseeing the management of risks, including through the allocation of risk oversight to Committees.

·  

Approving the Risk Management Framework, Risk Appetite Policy and Internal Control Framework.

·  

At least annually, approving policies and procedures for the management and control of risk and capital, and regularly reviewing compliance with those policies and procedures.

·  

Reviewing the effectiveness of internal control and management information systems that provide assurance as to the reliability of the Corporation’s financial information and the safeguarding of its assets.

·  

Reviewing compliance with legislative and regulatory requirements.

·  

Reviewing the external audit plan, including the fees and scope of the audit engagement.

·  

Seeking assurances from senior management that controls are operating effectively, and establishing processes to periodically assess such assurances.

Material Transactions

 

·  

Reviewing and approving material initiatives, investments and transactions.

Financial Reporting

 

·  

Reviewing and approving the annual and interim financial statements, Management’s Discussion and Analysis and related news releases.

Communication and Disclosure

 

·  

Reviewing and approving financial and corporate governance disclosure to shareholders and other stakeholders.

·  

Reviewing and approving policies with regard to public disclosure, confidentiality of information and securities trading.

·  

Enabling shareholders to provide feedback to the independent Directors.

 

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Other

 

·  

Engaging any special advisors it deems necessary to provide independent advice at the expense of the Corporation.

·  

Requiring management to inform applicable regulators in a timely manner of substantial issues affecting the Corporation.

·  

Performing such other functions as prescribed by law or as assigned to the Board in the Corporation’s governing documents.

2.   Position Description For Directors

The Board is responsible for supervising the management of the business and affairs of the Corporation. Each Director participates in fulfilling the Board’s stewardship role by acting honestly and in good faith with a view to the best interests of the Corporation (fiduciary duty) and exercising the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances (duty of care).

Duties and Responsibilities

Principal duties and responsibilities of each Director include:

·  

Acting in the highest ethical manner and with integrity in all personal, business and professional dealings.

·  

Confirming compliance with the Code of Business Conduct on an annual basis and maintaining the confidentiality of corporate information and Board deliberations.

·  

Understanding the Corporation’s vision and strategic objectives.

·  

Becoming knowledgeable of the Corporation’s businesses and the financial services sectors in which it operates within a reasonable time of joining the Board.

·  

Understanding the Corporation’s corporate governance policies and practices and the Charters of the Board and of each Committee on which he or she serves.

·  

Preparing thoroughly for each Board and Committee meeting by reviewing the materials sent to Directors in advance of meetings.

·  

Attending Board and Committee meetings and actively participating in deliberations and decisions in an objective manner that demonstrates independence from management.

·  

Informing himself or herself of significant matters dealt with at meetings not attended.

·  

Maintaining agreed upon levels of share ownership in the Corporation.

Director Attributes

The Board believes that Directors should provide objective and thoughtful guidance to, and oversight of, senior management and exhibit the following characteristics while executing their duties:

·  

Integrity

·  

Accountability

·  

Independent and informed judgment

·  

Commitment to operational excellence

·  

Knowledge of business issues and financial matters

·  

Collaboration

·  

Initiative

·  

Responsiveness

In addition, certain regulatory criteria apply to Directors and are related to independence, financial, compensation and risk management literacy, and assessment of suitability and integrity. The Director Independence Policy outlines the Board’s approach to determining Director independence, including enhanced independence requirements for members of the Audit & Conduct Review Committee and the Management Resources Committee. The Assessment of Responsible Persons Policy outlines how independent assessments of the suitability and integrity of current and prospective Directors are undertaken.

3.   Position Description for the Chairman

The independent Directors will select from among their number a Director immediately following each annual meeting who will serve as the Chairman and assume responsibility for providing leadership to enhance the effectiveness and independence of the Board. The Chairman also manages the affairs of the Board so as to assist the Directors in carrying out their responsibilities and enhance the effectiveness and cohesion of the Board as a whole. The Chairman is a regular attendee at meetings of Board Committees. The Chairman should encourage open discussion

 

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and debate at Board meetings and have frequent dialogue with other Directors and senior management. The Chairman should also have recurring interactions with regulators.

Duties and Responsibilities

The principal duties and responsibilities of the Chairman include:

·  

Ensuring that the respective responsibilities of the Board and those of management are well understood, and that the boundaries between Board and management responsibilities are respected.

·  

Communicating the expectations of the independent Directors to management.

·  

In conjunction with the Chairman of the Governance, Nomination & Investment Committee, regularly evaluating, and in appropriate circumstances proposing enhancements to, the Corporation’s governance structure and procedures.

·  

Assessing the sufficiency of the resources available to the Board and its Committees, including the scope, timeliness and relevance of available information.

·  

In consultation with the Governance, Nomination & Investment Committee, ensuring that the independent Directors are appropriately compensated in their capacities as Directors of the Corporation.

·  

In conjunction with the President & Chief Executive Officer, setting the Board agenda, chairing the Board meetings and ensuring that there is adequate time at Board meetings for discussion of relevant issues and in camera sessions for independent Directors.

·  

In conjunction with the President & Chief Executive Officer, setting the agendas for annual and special meetings and acting as the chair of those meetings.

·  

In conjunction with the Governance, Nomination & Investment Committee, leading assessments of the effectiveness of independent Directors, the Board and its Committees on an annual basis.

·  

In conjunction with the Governance, Nomination & Investment Committee, evaluating the performance of independent Directors and the Chairs of each Committee as part of an annual peer review process, and meeting individually with each independent Director at least annually to discuss individual performance.

·  

In conjunction with the Management Resources Committee, annually evaluating the performance of the President & Chief Executive Officer and reporting on the evaluation to the independent Directors.

·  

In conjunction with the Management Resources Committee, ensuring that appropriate human resource management practices (including succession, development and compensation plans) are in place for senior management.

·  

In conjunction with the Governance, Nomination & Investment Committee, determining the competencies, skills and qualities required or best suited from time to time to complement the diversity of the current Board composition and identifying prospective Board candidates. The Chairman is responsible for conducting initial interviews of prospective candidates and recommending prospective Directors to the Governance, Nomination & Investment Committee for its review and subsequent recommendation to the Board.

·  

Reviewing, with the Chairman of the Governance, Nomination & Investment Committee, the membership of each Board Committee and the selection and rotation of the Committee Chairs, and making recommendations to the Governance, Nomination & Investment Committee for its review and recommendation to the Board.

·  

In conjunction with the Governance, Nomination & Investment Committee, overseeing the orientation and training program for new Directors and the ongoing education program for all Directors.

·  

Engaging, at the expense of the Corporation, outside advisors for the independent Directors or the Board, as required.

·  

Communicating from time to time with shareholders, representatives of the Corporation’s regulators and rating agencies, and with corporate governance-focused councils, coalitions and similar bodies, to discuss governance-related matters. In exceptional circumstances, where it is inappropriate for the President & Chief Executive Officer to communicate, or otherwise after prior consultation with the President & Chief Executive Officer, it may be necessary for the Chairman to communicate with the media about the affairs of the Corporation. These circumstances would normally be limited to Board matters or matters relating to the President & Chief Executive Officer (for example, compensation or

 

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  succession). The Chairman will report on all such communications to the Board at its next regular meeting unless earlier reporting is advisable.

4.   Position Description For Committee Chairs

The Chair of a Board Committee is responsible for providing leadership to enhance effective and independent functioning of the Committee in order that the Committee may fulfil its duties and responsibilities as outlined in its Committee Charter.

Duties and Responsibilities

The principal duties and responsibilities of each Committee Chair include:

·  

In conjunction with the Chairman and, when appropriate, other Committee Chairs, members of management and advisors, reviewing and approving the agenda for each meeting of the Committee.

·  

Chairing Committee meetings, ensuring that there is adequate time at Committee meetings for discussion of relevant issues and for the Committee members to meet privately.

·  

Reporting to the Board on the Committee’s activities following each meeting and presenting recommendations to the Board on matters that require Board approval.

·  

In conjunction with the Management Resources Committee, providing recommendations to the Board on the appointment, reassignment, replacement or dismissal of Control Function leaders who report to the Committee, and annually providing input on the performance assessment and compensation awarded to those individuals.

·  

Leading an annual review of the adequacy of the Committee Charter.

·  

Leading an annual evaluation of the effectiveness of the Committee.

Committee Chairs are appointed annually. Generally, a Director will serve as a Committee Chair for five years.

5.   Corporate Governance Policies And Practices

Director Election and Tenure

Prior to each annual meeting, the Governance, Nomination & Investment Committee will review the candidacy of each nominee and confirm to the Board that each nominee meets the expectations outlined in the Position Description for Directors and satisfies the criteria for Board membership. In addition, the Governance, Nomination & Investment Committee will report on the independence of each nominee as defined in the Director Independence Policy.

Each Director will be elected for a term ending at the conclusion of the next annual meeting. Subject to the remainder of this section, a Director may stand for re-election at the end of each term until the twelfth annual meeting after his or her initial election or appointment to the Board, at which time he or she will retire.

The independent Directors, on the recommendation of the Governance, Nomination & Investment Committee, may waive the retirement requirement to enable a Director to stand for re-election for up to three additional one-year terms (i.e., until the fifteenth annual meeting after his or her initial election or appointment) if they unanimously determine that it is in the best interests of the Corporation to do so. Thereafter, the requirement to retire may be waived on an annual basis if the independent Directors, on the recommendation of the Governance, Nomination & Investment Committee, determine that it is in the best interests of the Corporation to do so.

A Director who is a member of management must resign from the Board when he or she leaves active employment with the Corporation or its affiliates.

Majority Voting

In elections where only the nominees recommended by the Board stand for election, a Director who receives more “withheld” votes than “for” votes for his or her election must immediately tender a written offer to resign from the Board. The Board will accept the resignation unless there are exceptional circumstances. The Board will make its decision within 90 days of the annual meeting and will promptly disclose its decision by way of news release. If the Board does not accept the resignation, it will fully explain the exceptional circumstances and the reasons for its decision in the news release.

A Director who tenders his or her resignation pursuant to the preceding paragraph will not participate in the consideration by the Board of the resignation offer.

 

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Access to Management

Each Director shall have unrestricted access to management, as necessary, to carry out his or her responsibilities.

Attendance at Board and Committee Meetings

The Governance, Nomination & Investment Committee reviews the attendance of Directors each year as part of the nomination process for Director elections. Any Director who does not, in two consecutive years, attend at least 75% of the meetings of the Board and the Board Committees to which he or she is assigned, must tender a written offer to resign to the Chairman of the Governance, Nomination & Investment Committee for acceptance or rejection by the Board.

Change of Occupation

Directors whose principal employment or other business or professional circumstances change materially from that which they held when elected to the Board (including retirement from their principal employment) must notify the Chairman of the Governance, Nomination & Investment Committee in accordance with the Director Independence Policy and tender a written offer to resign for acceptance or rejection by the Board. The Board is not of the view that Directors in such circumstances must always leave the Board, however, an opportunity should be given to the Board to review the continued appropriateness of Board membership under the revised circumstances.

Directorships and Board Interlocks

Directors who are employed full-time should generally hold only one other public company directorship and Directors who are not employed full-time should generally hold no more than three other public company directorships.

No more than two Directors may serve together on the board of another public company, and Directors may not serve together on the boards of more than two other public companies (each, an “interlock”). The Corporation will disclose all interlocks, including interlocking committee memberships, in its Management Information Circular. The Governance, Nomination & Investment Committee will review all interlocks as part of its annual evaluation of Director independence to ensure that they do not impact the ability of the applicable Directors to exercise independent judgment in the best interests of the Corporation.

Directors must notify the Chair of the Board, the Chair of the Governance, Nomination & Investment Committee, the President & Chief Executive Officer and the Chief Legal Officer prior to accepting a directorship on an additional public, private or not-for-profit board in order to provide an opportunity for them to verify that a Director continues to have the time and commitment to fulfil his or her obligations to the Board and to be satisfied that the Director is in compliance with the above guidelines and no real or apparent conflict of interest would result.

For greater certainty, this notification is intended to capture the boards of corporations competing with the Corporation, organizations or groups adverse in interests to the Corporation or boards of entities that have the potential to give rise to a conflict of interest by virtue of a potential investment or service with the Corporation.

A director shall notify the Board annually about his or her principal occupation, other directorships, and business associations by completing the annual directors’ questionnaire circulated in connection with the preparation of the Corporation’s management information circular and annual information form.

Directors’ Remuneration and Share Ownership

The remuneration of Directors is reviewed on an annual basis to ensure that Directors are adequately and competitively compensated.

Each independent Director should hold at least five times the annual Directors’ retainer in the form of common shares or deferred share units of the Corporation by the fifth anniversary of the Director’s election or appointment to the Board.

Orientation of New Directors

The Corporation provides an orientation program for new Directors which consists of a strategic overview session with the President & Chief Executive Officer, sessions with Business Group

 

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and Corporate function leaders, and a review of a wide range of written materials, including those that outline the organization of the Board and its Committees, the powers and duties of Directors, the required standards of performance for Directors, the Code of Business Conduct, this Charter, and the financial statements of the Corporation.

Continuing Education for Directors

The Corporation provides ongoing business and education sessions for Directors to enhance their knowledge of the organization, its businesses and key executives, and to address ongoing and emerging issues in the functional areas of Board oversight. Directors may participate in outside professional development programs approved by the Chairman, at the expense of the Corporation. Private meetings with members of management will be arranged as requested by a Director.

As part of the ongoing Director education program to: (i) enhance the Board’s understanding and knowledge of different aspects of the businesses within the Corporation’s four pillars; (ii) meet local management; and (iii) increase linkages with subsidiaries, Directors will conduct a site visit to one Business Unit/country within each of the Corporation’s four Business Groups (Canada, US, Asia, SLF Asset Management – SLIM and MFS) at least once every two years. Directors will generally make these site visits in groups of two and the Governance, Nomination & Investment Committee, in consultation with the Chairman of the Board and the President & Chief Executive Officer, will recommend the schedule of future site visits for a given year. The participating Director(s) will report to the Board at the next regularly scheduled Board meeting.

Interaction with the Media

The Board believes that it is the responsibility of management, rather than Directors, to speak on behalf of the Corporation. From time to time, Directors may be requested by the media, or by institutional investors, shareholders, clients or other stakeholders, to discuss certain issues on behalf of the Corporation. Any Director to whom such a request is made should review the request with the Chairman and the President & Chief Executive Officer before responding.

Shareholder Engagement and “Say on Pay”

The Board believes it is important to have constructive engagement with the Corporation’s shareholders to allow shareholders to express their views on governance matters.

The Chairman of the Board or his or her designate may communicate from time to time with shareholders, regulators, rating agencies and corporate governance-focused coalitions in connection with governance-related matters, including the results of the annual advisory vote on executive compensation. All such communications will be reported to the Board of Directors no later than its next regularly scheduled meeting.

At each annual meeting shareholders will be asked to consider a non-binding advisory resolution on the executive compensation disclosure in the Corporation’s information circular prepared for the annual meeting.

The results of the advisory vote will be published and if a significant number of shareholders oppose the resolution, the Board will consult shareholders to understand their concerns. The Board will review the Corporation’s approach to compensation in the context of those concerns.

 

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LOGO

 

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AN ENDURING COMMITMENT AND STRENGTH

Sustainability is not just about our impact on the environment; it’s about creating a stable operating platform for the Company, having the best and most talented people on our team, putting the Client at the core of all we do, and taking actions each and every day to help build brighter, healthier communities where we live, work and play. For more information on sustainability, please visit the About Us page at sunlife.com

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Sun Life Financial

150 King Street West, Toronto, Ontario Canada M5H 1J9

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MIC-01-2017