DEF 14A 1 oconee2004proxy.htm NOTICE OF ANNUAL MEETING AND PROXY STATEMENT _

UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON D.C.  20549

SCHEDULE 14A
(Rule 14a-101)

INFORMATION REQUIRED IN PROXY STATEMENT
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934

 

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     Oconee Financial Corporation     
(Name of Registrant as Specified in its Charter)

                        N/A                         
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

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Oconee Financial Corporation

 

 

 

Notice of 2004 Annual Meeting

 

_________________

Proxy Statement
_________________

 

 

 


OCONEE FINANCIAL CORPORATION

35 North Main Street
Watkinsville, Georgia 30677-0205

NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON MAY 3, 2004

            The annual meeting of shareholders of Oconee Financial Corporation (the “Corporation”) will be held on Monday, May 3, 2004, at 7:30 p.m. at Oconee County Civic Center, 2661 Hog Mountain Road, Watkinsville, Georgia, for the purposes of considering and voting upon:

            1.         The election of 11 directors to constitute the Board of Directors to serve until the next annual meeting and until their successors are elected and qualified; and

            2.         Such other matters as may properly come before the meeting or any adjournment thereof.

            Only shareholders of record at the close of business on March 15, 2004 will be entitled to notice of and to vote at the meeting or any adjournment thereof.

            The Proxy Statement and a Proxy solicited by the Board of Directors are enclosed herewith.  Please sign, date and return the Proxy promptly in the enclosed business reply envelope.  If you attend the meeting you may, if you wish, withdraw your Proxy and vote in person.

            Also enclosed is a copy of the Corporation’s 2003 Annual Report.

                                                                                    By Order of the Board of Directors,

                                                                                    /s/ Jerry K. Wages

                                                                                    Jerry K. Wages
                                                                                    CORPORATE SECRETARY

April 16, 2004

PLEASE COMPLETE AND RETURN THE ENCLOSED PROXY PROMPTLY SO THAT YOUR VOTE MAY BE RECORDED AT THE MEETING IF YOU DO NOT ATTEND PERSONALLY.

 


OCONEE FINANCIAL CORPORATION
35 North Main Street
Watkinsville, Georgia 30677-0205

PROXY STATEMENT

Shareholders’ Meeting

            This Proxy Statement is furnished in connection with the solicitation of Proxies by Oconee Financial Corporation (the “Corporation”) for use at the annual meeting of shareholders of the Corporation to be held on May 3, 2004, and any adjournment thereof, for the purposes set forth in the accompanying notice of the meeting. It is anticipated that this Proxy Statement and the accompanying Proxy will first be mailed to shareholders on or about April 16, 2004.

Revocation of Proxies

            Any Proxy given pursuant to this solicitation may be revoked by any shareholder who attends the meeting and gives verbal notice of his or her election to vote in person, without compliance with other formalities.  In addition, any Proxy given pursuant to this solicitation may be revoked prior to the meeting by delivering an instrument revoking it or a duly executed Proxy bearing a later date to the Secretary of the Corporation.  If the Proxy is properly completed and returned by the shareholder and is not revoked, it will be voted at the meeting in the manner specified thereon.  If the Proxy is returned but no choice is specified thereon, it will be voted for all the persons named below under the caption “Information about Nominees”.

Cost of Solicitation

            The expenses of this solicitation, including the cost of preparing and mailing this Proxy Statement, will be paid by the Corporation.  Copies of solicitation materials may be furnished to banks, brokerage houses, and other custodians, nominees and fiduciaries for forwarding to beneficial owners of shares of the Corporation’s Common Stock, par value $2.00 per share (the “Common Stock”), and normal handling charges may be paid for such forwarding service.  In addition to solicitations by mail, directors and regular employees of the Corporation may solicit Proxies in person or by telephone.

Voting Rights

            Each Proxy executed and returned by a shareholder will be voted as specified thereon by the shareholder.  If no specification is made, the Proxy will be voted “FOR” the approval of the proposal listed on the Proxy, including election of the nominees named therein to constitute the entire Board of Directors.

            For the sole Proposal, the election of directors, the affirmative vote of a plurality of the shares represented in person or by proxy at a meeting at which a quorum is present is required.

            A quorum is present when the holders of more than one-half of the shares outstanding and entitled to vote on the record date are present in person or by proxy.  An abstention or a broker non-vote would be included in determining whether a quorum is present at the meeting but would have no effect on the outcome of the vote for election of directors.  Management of the Corporation has no reason to believe that any nominee will not serve if elected.  All of the nominees are currently directors of the Corporation.  The Board of Directors recommends a vote “FOR” the proposed nomination and election of the individuals listed below, and the enclosed Proxy will be so voted unless the shareholder executing the Proxy specifically votes against the election of nominees listed below or abstains from voting by marking the appropriately designated block on the Proxy.  If any nominee withdraws or for any reason is not able to serve as a director, the Proxy will be voted for such other person as may be designated by the Board of Directors as a substitute nominee, but in no event will the Proxy be voted for more than 11 nominees.

 

 

1


Beneficial Ownership of Securities

            The record of shareholders entitled to vote at the annual meeting was taken as of the close of business on March 15, 2004.  On that date, the Corporation had outstanding and entitled to vote 899,885 shares of Common Stock, each entitled to one vote per share.

                The following table provides for each person who, to the best information and knowledge of the Corporation, beneficially owned 5% or more of the outstanding shares of Common Stock as of March 15, 2004, the following information: (a) the owner’s name and address, (b) the number of shares of Common Stock owned, and (c) the percentage such number represents of the outstanding shares of Corporation Common Stock.  Unless otherwise indicated, the listed owners are the record owners of, and have sole voting and investment powers over, their shares.

Name of Beneficial Owner

Shares
Beneficially
Owned(1)


Percent
of Class

Hardigree Properties, LLLP (2)

47,240

5.2%

Virginia S. Wells (3)

258,455

28.7%

__________________

(1)

On April 16, 2001, the Board of Directors of the Corporation declared a 5-for-1 stock split payable to the shareholders of record as of May 8, 2001.   All share and per share amounts set forth in this Proxy Statement have been changed to reflect such stock split.

(2)

C.G. Hardigree, Jr. and Joyce C. Hardigree serve as general partners of Hardigree Properties, LLLP.  The address of Hardigree Properties, LLLP is 1660 Old Bishop Road, Watkinsville, Georgia 30677.

(3)

Includes 69,240 shares held jointly with her daughters and 33,420 shares held by a trust established under the will of Hubert H. Wells. Ms. Wells is the trustee under the will.  Ms. Wells’ address is 1170 Mountain Laurel Drive, Watkinsville, Georgia 30677.

            The following table provides for each director of the Corporation, each named executive officer, and for all directors and officers of the Company as a group, as of March 15, 2004, the following information: (a) the name of the named executive officer, director, or the number of persons in the group; (b) the number of shares of Common Stock beneficially owned by the named executive officer, director, or the group; and (c) the percentage such number represents of the outstanding shares of Common Stock.  Unless otherwise indicated, the listed person is the record owner of, and has sole voting and investment powers over his or her shares.

Name of Beneficial Owner

Shares
Beneficially
Owned(1)


Percent
of Class

G. Robert Bishop (2)

13,255

1.5%

Jimmy L. Christopher (3)

547

*   

Douglas D. Dickens (4)

18,085

2.0%

Walter T. Evans, Sr. (5)

1,350

*   

John A. Hale (6)

8,790

*   

 

 

2


Name of Beneficial Owner

Shares
Beneficially
Owned(1)


Percent
of Class

B. Amrey Harden (7)

4,000

*   

Henry C. Maxey (8)

305

*   

Carl R. Nichols (9)

875

*   

Ann B. Powers (10)

15,270

1.7%

Jerry K. Wages (11)

325

*   

Virginia S. Wells (12)

258,455

28.7%

Tom F. Wilson (13)

0

*   

All directors and executive
    officers as a group (12 persons)


321,257


35.7%

__________________

* Less than 1%.
(1) On April 16, 2001, the Board of Directors of the Corporation declared a 5-for-1 stock split payable to the shareholders of record as of May 8, 2001.   All share and per share amounts set forth in this Proxy Statement have been changed to reflect such stock split.
(2) Includes 10,825 shares held jointly with his wife.  Also includes 640 shares held in the name of his wife; 1,130 shares held jointly with his sons; 160 shares held jointly in his wife’s name with his daughter; and 500 shares held jointly in his wife’s name with his son.  Mr. Bishop’s address is 1741 Experiment Station Road, Watkinsville, Georgia 30677.
(3) Includes 532 shares held jointly with his wife.  Mr. Christopher’s address is 503 Mulberry Street, Watkinsville, Georgia 30677.
(4) Includes 1,365 shares held jointly with his wife.  Also includes 16,720 shares held in the name of Dickens Farms, Inc. of which he is President and has sole voting power over those shares.  Mr. Dickens’ address is 1071 Rays Church Road, Bishop, Georgia 30621.
(5) Mr. Evans’ address is 1291 Evans Road, Watkinsville, Georgia 30677.
(6) Includes 8,790 shares held jointly with his wife.  Mr. Hale’s address is 5750 Colham Ferry Road, Watkinsville, Georgia 30677.
(7) Includes 4,000 shares held jointly with his wife.  Mr. Harden’s address is 1100 Briar Lakes Court, Watkinsville, Georgia 30677.
(8) Includes 146 shares held jointly with his wife.  Also includes 109 shares held in the name of his wife and 50 shares held in the name of Maxey Brothers, Inc. where he serves as President and has sole voting power over such shares.  Mr. Maxey’s address is 1181 Maxey Road, Bishop, Georgia 30621.
(9) Includes 625 shares held by Donaldson, Lufkin & Jenrette Securities Corporation as custodian for the benefit of Mr. Nichols.  Also includes 140 shares held by Pershing, LLC as custodian for the benefit of Mr. Nichols.  Mr. Nichols’ address is 850 Beaverdam Road, Winterville, Georgia 30683. 
(10) Includes 9,600 shares held jointly with her husband and 2,670 shares held by Ms. Powers as custodian for her minor son and daughter.  Ms. Powers’ address is 1051 Rose Creek Drive, Watkinsville, Georgia 30677.
(11) Includes 325 shares held jointly with his wife.  Mr. Wages’ address is 1160 Station Drive, Watkinsville, Georgia 30677.
(12) Includes 69,240 shares held jointly with her daughters and 33,420 shares held by a trust established under the will of Hubert H. Wells. Ms. Wells is the trustee under the will.  Ms. Wells’ address is 1170 Mountain Laurel Drive, Watkinsville, Georgia 30677.
(13) Mr. Wilson’s address is 185 Devereux Drive, Athens, Georgia 30606.

 

3


Proposal

Election Of Directors

 

            The Amended and Restated Bylaws of the Corporation currently provide that the number of directors shall be set by resolution of the Board of Directors or by the shareholders; provided, that no decrease in the number of directors shall have the effect of shortening the term of an incumbent director.  Currently, the Board of Directors consists of 11 directors. The term of office for directors, except in the case of earlier death, resignation, retirement, disqualification or removal, continues until the next annual meeting and until their successors are elected and qualified.

Information about Nominees for Directors and Executive Officers

            Directors and Executive Officers.  The following table sets forth the name of each director and executive officer of the Corporation, his or her age, positions held with the Corporation and a brief description of his or her principal occupation and business experience for the preceding five years.  Except as otherwise indicated, each director has been or was engaged in his or her present or last principal occupation, in the same or a similar position, for more than five years.  Directors are elected at each annual meeting of shareholders and hold office until the next annual meeting or until their successors are elected and qualified.

All of the following directors are nominees for the term to expire in 2005.

Name

Age

Business Experience

G. Robert Bishop

57

A director since 1991, he is employed as a Regional Office Manager of the State of Georgia Department of Natural Resources.  He is a member of the Audit, Executive, and Technology Committees of the Corporation.

Jimmy L. Christopher

63

A director since 2001, he is a self-employed Certified Public Accountant.  He is a member of the Audit, Bylaws, Insurance, Investment - Asset/Liability Management, and Personnel Committees of the Corporation.

Douglas D. Dickens

52

A director since 1989.  On April 11, 1997 he was elected Chairman of the Board of the Corporation.  Mr. Dickens is also President of Dickens Farms, Inc.  He is a member of the Budget, Executive, and Loan Committees of the Corporation.

Walter T. Evans, Sr.

74

A director since 1984, he is retired from Georgia Poultry Supply.  He is a member of the Budget, Bylaws, and Loan Committees of the Corporation.

John A. Hale

77

A director since 1982, he was elected Vice Chairman of the Board on April 11, 1997.  Mr. Hale is retired as owner of Hale’s Dairy.  He is a member of the Audit, Budget, Executive, and Investment - Asset/Liability Management Committees of the Corporation.

B. Amrey Harden

49

A director since 1987, he has been President and Chief Executive Officer of the Corporation since 1994.  He served as Executive Vice President from 1987 through 1994.  He is a member of the Loan Committee of the Corporation.

4


 

Name

Age

Business Experience

Henry C. Maxey

62

A director since 1999, he is the President of Maxey Brothers, Inc.  He is a member of the Audit, Insurance, and Personnel Committees of the Corporation.

Carl R. Nichols

59

A director since 1998, he is the Owner and President of Nichols Land & Investment Company. He is a member of the Insurance, Investment - Asset/Liability Management, and Personnel Committees of the Corporation.

Ann B. Powers

56

A director since 1991, she is an Elementary School Art Teacher with the Oconee County Board of Education and a watercolor artist.  She is a member of the Bylaws, Investment - Asset/Liability Management, Personnel, and Technology Committees of the Corporation.

Jerry K. Wages

55

A director since 1994, he has also been Executive Vice President, Chief Financial Officer and Corporate Secretary since 1994.  He served as Senior Vice President and Chief Financial Officer from 1989 through 1994.  He is a member of the Investment - Asset/Liability Management, Loan, and Technology Committees of the Corporation.

Virginia S. Wells

62

A director since 1990, she is the President and CEO of Wells & Company Realtors, Inc., a property management and development company.  She is a member of the Budget, Executive, Loan, and Technology Committees of the Corporation.

 There are no family relationships among any directors and executive officers of the Corporation.

Meetings and Committees of the Board of Directors

            The Board of Directors of the Corporation held 14 meetings during 2003.  All of the directors attended at least seventy-five percent (75%) of the meetings of the Board of Directors and committees of the Board of Directors on which they sat during their tenure as directors. 

                Audit Committee.  The Corporation has had an audit committee since its inception.  The directors currently serving on this Committee, until their successors are elected or appointed and qualified are: Messrs. Bishop, Christopher, Hale, and Maxey.  The audit committee met five times during 2003.  The audit committee serves as an independent and objective party to monitor the Corporation’s financial reporting process and internal control systems; review and assess the performance of the Corporation’s independent accountants and internal auditing department; and facilitate open communication among the independent accountants, financial and senior management, the internal auditing department, and the Board of Directors.  Certain specific responsibilities of the audit committee include recommending the selection of independent auditors; meeting with the independent auditors to review the scope and results of the audit; reviewing with management and the internal auditor the systems of internal controls and internal audit reports; ensuring that the Corporation’s books, records, and external financial reports are in accordance with generally accepted accounting principles; and reviewing all reports of examination made by regulatory authorities and ascertaining that any and all operational deficiencies are satisfactorily corrected. The Board of Directors has determined that all of the members of the audit committee are “independent” under applicable federal securities laws and the New York Stock Exchange listing standards and have sufficient knowledge in financial and accounting matters to serve on the audit committee, including the ability to read and understand fundamental financial statements.   The Company’s audit committee does not have a “financial expert” as such term is defined in Item 401(e) of SEC Regulation S-B because the individuals who meet this definition are not readily available in the community in which the Corporation operates.  Furthermore, the Corporation does not know of anyone meeting this definition who has a significant interest in the business and prospects of the Corporation and who can serve on the Board of Directors and Audit Committee who would meet this definition.

5


Nomination Process and Compensation Process

            Compensation Process. The Board of Directors did not have a compensation committee in 2003.  Instead, the Board of Directors, as a whole, determines salaries for executive officers by evaluating the qualifications and experience of the executive, the nature of the job responsibilities and the range of salaries for similar positions at peer companies.  The Board of Directors reviews the salaries of its executive officers on an annual basis.

            Nomination Process.  The Board of Directors did not have a nominating committee in 2003.  Instead, the Board of Directors nominates individuals for election to the Board of Directors based on the recommendations of all of the directors. In order for a nominee to be nominated to the Board of Directors, a majority of the independent members of the Board of Directors must approve such nominations.

            A candidate for the Board of Directors must meet the eligibility requirements set forth in the Corporation’s bylaws and in any Board resolutions.  The independent members of the Board of Directors consider certain qualifications and characteristics that they deem appropriate from time to time when they select individuals to be nominated for election to the Board of Directors.  These qualifications and characteristics may include, without limitation, independence, integrity, business experience, education, accounting and financial expertise, age, diversity, reputation, civic and community relationships, and knowledge and experience in matters impacting financial institutions.  In addition, prior to nominating an existing director for re-election to the Board of Directors, the independent members of the Boardwill consider and review an existing director’s Board and committee attendance and performance and length of Board service.

            The independent directors will consider in accordance with the analysis described above all director nominees properly recommended by the shareholders of the Corporation.  Any shareholder wishing to recommend a candidate for consideration as a possible director nominee for election at an upcoming meeting of shareholders must provide timely, written notice in accordance with the Corporation’s bylaws to Jerry K. Wages, Senior Executive Vice President & CFO, Oconee Financial Corporation, P.O. Box 205, Watkinsville, Georgia 30677-0205. 

            The Board of Directors does not consider a standing nominating committee to be necessary because it believes the Board of Directors performs all director nomination-related functions adequately and in a manner that is customary for bank holding companies similar to the Corporation.

Director Compensation

            Directors of Oconee State Bank (the “Bank”) received $600 per regularly scheduled Board of Directors meeting attended during 2003.  In addition, directors received $150 for specially called Board meetings and committee meetings attended during 2003, except for the Loan Committee.  Loan Committee members received $125 per committee meeting attended during 2003.  Executive officers Harden and Wages did not receive director compensation. Directors of the Corporation do not receive any compensation for serving on the Corporation’s Board of Directors. 

Code of Ethics

            The Corporation has adopted a code of ethics that applies to all employees of the Corporation, including the Corporation’s chief executive officer and chief financial officer. A copy of the Code of Ethics is incorporated by reference from Exhibit 14 to the Corporation’s annual report on Form 10-KSB for the year ended December 31, 2003.

6


Executive Compensation

            The following table sets forth the annual and long-term compensation paid to the chief executive officer and each executive officer of the Bank and the Corporation whose salary and bonus exceeded $100,000 during the 2003 fiscal year and for the fiscal years ending December 31, 2002 and 2001.

Summary Compensation Table
Annual Compensation

Name and
Principal Position


Year


Salary ($)


Bonus ($)(1)

All Other Annual
Compensation

Other
Compensation
($)

B. Amrey Harden
President and
   Chief Executive Officer

2003
2002
2001

139,200
133,200
127,200

10,165
28,392
22,119

*
*
*

15,868(2)
20,529(3)
20,438(4)

Jerry K. Wages
Executive Vice President
   and Chief Financial Officer

2003
2002
2001

115,535
110,435
105,420

18,378
28,837
24,028

*
*
*

13,718(2)
17,111(3)
16,030(4)

Donald L. Jesweak
Senior Vice President and
   Senior Lending Officer

2003
2002
2001

106,600
101,775
97,400

7,057
25,242
16,551

*
*
*

12,527(2)
14,476(3)
14,906(4)

_______________________

* Does not meet Securities and Exchange Commission thresholds for disclosure.
(1) Includes incentive pay and bonuses. 
(2) Reflects 401(k) matching contributions of $6,731 for Mr. Harden, $5,815 for Mr. Wages, and $5,302 for Mr. Jesweak, and discretionary profit sharing contributions of $9,137 for Mr. Harden, $7,903 for Mr. Wages, and $7,225 for Mr. Jesweak.
(3) Reflects 401(k) matching contributions of $6,205 for Mr. Harden, $5,369 for Mr. Wages, and $4,725 for Mr. Jesweak, and discretionary profit sharing contributions of $14,324 for Mr. Harden, $11,742 for Mr. Wages, and $9,751 for Mr. Jesweak.
(4) Reflects 401(k) matching contributions of $6,464 for Mr. Harden, $5,325 for Mr. Wages, and $5,035 for Mr. Jesweak, and discretionary profit sharing contributions of $13,974 for Mr. Harden, $10,705 for Mr. Wages, and $9,871 for Mr. Jesweak.    

Option/SAR Grants in 2003; Option Exercises; Equity Compensation Plan Information

            As of December 31, 2003, the Corporation does not have any equity compensation plans nor has it granted options, stock appreciation rights or similar awards to any of its present or past executive officers.

 

7


Compliance with Section 16(a)

            Pursuant to Section 16(a) of the Securities Exchange Act of 1934, each executive officer, director and beneficial owner of 10% or more of the Corporation’s Common Stock is required to file certain forms with the Securities and Exchange Commission (“SEC”).  A report of beneficial ownership of the Corporation’s Common Stock on Form 3 is due at the time such person becomes subject to the reporting requirement and a report on Form 4 or 5 must be filed to reflect changes in beneficial ownership occurring thereafter.  Based solely on a review of filings with the SEC and written representations by each executive officer and director that no other reports were required, we believe that all of our directors and executive officers have complied with the reporting requirements of Section 16(a) of the Securities Exchange Act of 1934, during fiscal 2003.

Certain Relationships and Related Transactions

            The Corporation has had, and expects to have in the future, banking transactions in the ordinary course of business with, directors and officers of the Corporation and their associates, including corporations in which such officers or directors are shareholders, directors and/or officers, on the same terms (including interest rates and collateral) as then prevailing at the time for comparable transactions with other persons.  Such transactions have not involved more than the normal risk of collectibility or presented other unfavorable features.

Report of the Audit Committee

            The audit committee is comprised of four “independent” members, as defined by federal securities laws and Sections 303.01(B)(2)(a) and (3) of the New York Stock Exchange listing standards.  The audit committee acts under a written charter that was initially adopted and approved by the Board of Directors in June 2000 and further revised by the Board of Directors in March 2001.  A copy of the charter is attached as Appendix A.

            The responsibilities of the audit committee include recommending to the Board of Directors an accounting firm to be engaged as independent accountants.  In addition, the audit committee is responsible for recommending to the Board of Directors that the financial statements be included in the Annual Report to shareholders.

            The audit committee has reviewed and discussed the audited financial statements with management.  The audit committee has discussed with Porter Keadle Moore, LLP the matters required to be discussed by SAS 61.  The audit committee has received the written disclosures and the letter from Porter Keadle Moore, LLP required by Independence Standards Board Standard No. 1, and has discussed with Porter Keadle Moore, LLP, its independence.  The audit committee has also considered whether the provision of non-audit services by the independent accountants is compatible with maintaining the auditor’s independence.

            The members of the audit committee are not professionally engaged in the practice of auditing or accounting and are not experts in the fields of accounting or auditing, including in respect of auditor independence.  Members of the audit committee rely, without independent verification, on the information provided to them and on the representations made by management and the independent accountants.  Accordingly, the audit committee’s oversight does not provide an independent basis to determine that management has maintained appropriate accounting and financial reporting principles or appropriate internal controls and procedures designed to assure compliance with accounting standards and applicable laws and regulations.  Furthermore, the audit committee’s considerations and discussions referred to above do not assure that the audit of the Corporation’s financial statements has been carried out in accordance with generally accepted auditing standards, that the financial statements are presented in accordance with generally accepted accounting principles or that the Corporation’s auditors are in fact “independent.”

8


            Based on the reports and discussions described in this report, and subject to the limitations on the role and responsibilities of the audit committee referred to above and in the audit committee Charter, the audit committee recommended to the Board of Directors that the audited financial statements of the Corporation be included in the Annual Report on Form 10‑KSB for the year ended December 31, 2003 for filing with the SEC.

            This report is respectfully submitted by the audit committee of the Board of Directors.

G. Robert Bishop
Jimmy L. Christopher
John A. Hale
Henry C. Maxey

Shareholder Communication

            The Board of Directors maintains a process for shareholders to communicate with the Board of Directors.  Shareholders wishing to communicate with the Board of Directors should send any communication in writing to Jerry K. Wages, Senior Executive Vice President & CFO, Oconee Financial Corporation, P.O. Box 205, Watkinsville, Georgia 30677-0205.  Any such communication must state the number of shares beneficially owned by the shareholder making the communication.  The communication will be forwarded to the full Board of Directors or to any individual director or directors to whom the communication is directed.

Information Concerning the Corporation’s Accountants

            The certified public accounting firm of Porter Keadle Moore, LLP was the independent accountant for the Bank and the Corporation during the year ended December 31, 2003.  Representatives of Porter Keadle Moore, LLP are expected to be present at the annual meeting and will have the opportunity to make a statement if they desire to do so and to respond to appropriate questions.  The Corporation anticipates that Porter Keadle Moore, LLP will be the Corporation’s accountants for the current fiscal year.

Audit Fees

            During 2003 and 2002, the Corporation was billed the following amounts for services rendered by Porter Keadle Moore, LLP:

            Audit Fees.  In connection with the audit of the Corporation’s annual consolidated financial statements and review of its Form 10‑KSB and the review of the Corporation’s interim consolidated financial statements included within Forms 10‑QSB, the Corporation was billed approximately $54,200 in 2003 and $51,000 in 2002 by Porter Keadle Moore, LLP.  This figure includes fees for certain services that were billed to the Corporation in 2004 in connection with the 2003 annual audit, including out‑of‑pocket travel costs.

            Audit-Related Fees.  The Corporation was billed approximately $31,000 in 2003 and 2002 by Porter Keadle Moore, LLP primarily for services related to outsourced internal audit functions.

            Tax Fees. The Corporation was billed approximately $11,700 in 2003 and $8,500 in 2002 by Porter Keadle Moore, LLP for tax advice and preparation of tax returns.

            All Other Fees. The Corporation was billed $12,700 in 2003 and $6,000 in 2002 Porter Keadle Moore, LLP for services that were not related to the audit of the Corporation’s financial statements.  These services included compliance and consulting services.

9


            The audit committee of the Corporation has determined that the performance of these services and payment of these fees are compatible with maintaining the independence of Porter Keadle Moore, LLP.

            The audit committee pre-approves all audit and non-audit services performed by the Corporation’s independent auditor.  The audit committee specifically approves the annual audit services engagement and has generally approved the provision of certain audit-related services and tax services by Porter Keadle Moore, LLP.  Certain non-audit services that are permitted under the federal securities laws may be approved from time to time by the audit committee.

            During 2003 and 2002, 95.6% and 91.9%, respectively, of the audit, audit-related, tax and other services described above were pre-approved by the audit committee.

Shareholders Proposals

            Proposals of shareholders intended to be presented at the Corporation’s 2005 Annual Meeting must be received by December 1, 2004,in order to be eligible for inclusion in the Corporation’s Proxy Statement and Proxies for that meeting.  The Corporation must be notified of any other shareholder proposal intended to be presented for action at the meeting not later than December 1, 2004.

Other Matters That May Come Before the Meeting

            Management of the Corporation knows of no matters other than those matters that should be presented for consideration and voting.  It is, however, the intention of the persons named as proxies in the enclosed Proxy to vote in accordance with their best judgment as to what is in the best interest of the Corporation.

 

 

 

 

 

 

 

 

 

 

10


Appendix A

CHARTER OF THE AUDIT COMMITTEE
OF THE BOARD OF DIRECTORS
OF OCONEE FINANCIAL CORPORATION

ORGANIZATION

This Charter of the Audit Committee of the Board of Directors of Oconee Financial Corporation and Oconee State Bank, its wholly owned subsidiary, governs the operations of the Audit Committee.  The Committee shall at least annually review and reassess the charter and obtain the approval of the Board of Directors.  In addition, the Committee or its chair shall meet to review the Company’s quarterly or interim financial statements and shall meet when requested by management or the outside auditors.  The Committee shall comprise of at least three (3) directors, each of whom are independent of management and the Company.  “Independent” shall have the meaning as set forth in Section 303.01(B)(2)(a) and (3) of the New York Stock Exchange’s Listing Standards.  All Committee members shall be financially literate within a reasonable period of time after appointment to the Committee, and at least one (1) member shall have accounting or related financial management expertise.

The members of the Audit Committee, including the Chairman of the Audit Committee, shall be appointed by the Chairman of the Board of Directors.  In the event a director becomes disqualified from membership on the Audit Committee, such director shall be removed as soon as practicable from service on the Audit Committee by the Board.  In the event that removal, resignation, retirement, death or other termination of a director from service on the Audit Committee results in the Audit Committee comprising less than three members, the Board shall elect a new qualified director to the Audit Committee as soon as practicable.

STATEMENT OF POLICY

The Audit Committee shall provide assistance to the Board of Directors in fulfilling their oversight responsibility to the shareholders, potential shareholders, the investment community, and others relating to the Company’s financial statements and the financial reporting process, the systems of internal accounting and financial controls, the internal audit function, the annual independent audit of the Company’s financial statements, and the legal compliance and ethics programs as established by management and the Board.  In so doing, it is the responsibility of the Committee to maintain free and open communication between the Committee, independent auditors, the internal auditors and management of the Company.  In discharging its oversight role, the Committee is empowered to investigate any matter brought to its attention with full access to all books, records, facilities, and personnel of the Company and the power to retain outside counsel or other experts for this purpose.

 RESPONSIBILITIES AND PROCESS

The primary responsibility of the Audit Committee is to oversee the Company’s financial reporting process on behalf of the Board and report the results of their activities to the Board.  Management is responsible for preparing the Company’s financial statements, and the independent auditors are responsible for auditing those financial statements.  The Committee in carrying out its responsibilities believes its policies and procedures should remain flexible, in order to best react to changing conditions and circumstances.  The Committee should take the appropriate actions to set the overall corporate “tone” for quality financial reporting, sound business risk practices, and ethical behavior.

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In fulfilling their responsibilities hereunder, it is recognized that members of the Audit Committee are not full time employees of the Company and are not, and do not represent themselves to be accountants or auditors by profession or experts in the fields of accounting or auditing including in respect of auditor independence.  As such, it is not the duty or responsibility of the Audit Committee or its members to conduct “field work” or other types of auditing or accounting reviews or procedures or to set auditor independence standards, and each member of the Audit Committee shall be entitled to rely on (i) the integrity of those persons and organizations within and outside the Company from which it receives information (ii) the accuracy of the financial and other information provided to the Audit Committee by such persons or organizations absent actual knowledge to the contrary (which shall be promptly reported to the Board of Directors) and (iii) representations made by management as to any information technology, internal audit and other non audit services provided by the auditors to the Company.

The following shall be the principal recurring processes of the Audit Committee in carrying out its oversight responsibilities.  The processes are set forth as a guide with the understanding that the Committee may supplement them as appropriate.

  • The Committee shall have a clear understanding with management and the independent auditors that the independent auditors are ultimately accountable to the Board and the Audit Committee, as representatives of the Company’s shareholders.  The Committee shall have the ultimate authority and responsibility to evaluate and, where appropriate, recommend to the Board the replacement of independent auditors.  The Committee shall discuss with the auditors their independence from management and the Company and the Committee shall also request from the outside auditors a formal written statement delineating all relationships between the auditor and the Company consistent with Independence Standards Board Standard 1, as may be modified or supplemented.  Annually, the Committee shall review and recommend to the Board the selection of the Company’s independent auditors, subject to Board approval.

  • The Committee shall discuss with the internal auditors and the independent auditors the overall scope and plans for their respective audits including the adequacy of staffing and compensation.  Also, the Committee shall discuss with management, the internal auditors, and the independent auditors the adequacy and effectiveness of the accounting and financial controls, including the Company’s system to monitor and manage business risk, and legal and ethical compliance programs.  Further, the Committee shall meet separately with the internal auditors and the independent auditors, with and without management present, to discuss the results of their examinations.

  • The Committee shall review the interim financial statements with management and the independent auditors prior to the filing of the Company’s Quarterly Report on Form 10-QSB.  Also, the Committee shall discuss the results of the quarterly review and any other matters required to be communicated to the Committee by the independent auditors under generally accepted auditing standards No. 61, as may be modified or supplemented.  The chair of the Committee may represent the entire Committee for the purposes of this review.

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  • The Committee shall review with management and the independent auditors the financial statements to be included in the Company’s Annual Report on Form 10-KSB and the annual report to shareholders including their judgment about the quality, not just acceptability, of accounting principles, the reasonableness of significant judgments, and the clarity of the disclosures in the financial statements.  Also, the Committee shall discuss the results of the annual audit and any other matters required to be communicated to the Committee by the independent auditors under generally accepted auditing standards No. 61, as may be modified or supplemented.

  • Based on the review and discussions above, the Committee should disclose whether the Committee recommends to the Board of Directors that the audited financial statements be included in the Company’s Annual Report on Form 10-KSB for the last fiscal year for filing with the Commission.

  • The Audit Committee shall prepare an Annual Committee Report annually in connection with the Company’s annual audit.  The report shall address such matters as deemed appropriate by the Audit Committee, but shall state whether the Audit Committee (i) reviewed and discussed the Company’s statements with management; (ii) discussed with the outside auditors such qualitative matters concerning the Company’s accounting principles as applied in its financial reporting as are appropriate; (iii) received from the outside auditors a formal written statement delineating all relationships between the outside auditors and the Company consistent with Independence Standards Board Standard 1, as may be modified or supplemented; (iv) recommended to the Board that the Company’s audited financial statements be included in the Company’s public filings or other publicly available reports.

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Additional Information

            The Corporation will furnish without charge a copy of its Annual Report on Form 10-KSB filed with the SEC for the fiscal year ended December 31, 2003, including financial statements and schedules, to any record or any beneficial owner of the Common Stock as of March 15, 2004 who requests a copy of such Report.  Any request for the Report on Form 10-KSB should be in writing addressed to:

Jerry K. Wages
Senior Executive Vice President & CFO
Oconee Financial Corporation
Post Office Box 205
Watkinsville, Georgia 30677

 

  OCONEE FINANCIAL CORPORATION

By Order of the Board of Directors,

 

Jerry K. Wages
Corporate Secretary

April 16, 2004

 

 

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COMMON STOCK OF OCONEE FINANCIAL CORPORATION

THIS PROXY IS SOLICITED BY THE BOARD OF
DIRECTORS FOR THE 2004 ANNUAL MEETING OF SHAREHOLDERS

                The undersigned hereby appoints Douglas D. Dickens and B. Amrey Harden or either of them, with power of substitution to each, the proxies of the undersigned to vote all of the undersigned’s shares of the Common Stock of Oconee Financial Corporation at the Annual Meeting of Shareholders of OCONEE FINANCIAL CORPORATION to be held at 7:30 p.m. at the Oconee County Civic Center, 2661 Hog Mountain Road, Watkinsville, Georgia, on Monday, May 3, 2004 and any adjournment thereof.

THE BOARD OF DIRECTORS FAVORS A VOTE “FOR” THE NOMINEES AND UNLESS INSTRUCTIONS TO THE CONTRARY ARE INDICATED IN THE SPACE PROVIDED, THE PROXY WILL BE SO VOTED.

1. 

Election of Nominees:   G. Robert Bishop, Jimmy L. Christopher, Douglas D. Dickens, Walter T. Evans, Sr., John A. Hale, B. Amrey Harden, Henry C. Maxey, Carl R. Nichols, Ann B. Powers, Jerry K. Wages, and Virginia S. Wells.

   
FOR the nominees listed to the right WITHHOLD AUTHORITY
to vote for all nominees
                         
¨
 
  WITHHOLD AUTHORITY
to vote for an individual nominee
                         
¨
   
 

 Write name(s) below:
                                                                                                ____________________________

2.             Such other matters as may properly come before the meeting or any adjournment thereof.

It is understood that this proxy confers discretionary authority in respect to matters now known or determined at the time of the mailing of the notice of the meeting to the undersigned.

The undersigned hereby acknowledges receipt of the Notice of Annual Meeting of Shareholders dated April 16, 2004 and the Proxy Statement furnished therewith.

 

_______________________________, 2004

 

Dated and signed

 

 

 

____________________________________

 

Signature

 

 

 

____________________________________

 

Signature

(Signature(s) should agree with the name(s) hereon.  Executors, administrators, trustees, guardians and attorneys should so indicate when signing.  For joint accounts, each owner should sign.  Corporations should sign their full corporate name by a duly authorized officer.)

This proxy is revocable at or at any time prior to the meeting.

Please sign and return this proxy in the accompanying prepaid envelope.