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COMMITMENTS AND CONTINGENCIES AND RELATED PARTY TRANSACTIONS
12 Months Ended
Dec. 31, 2011
Commitments and Contingencies and Related Party Transactions [Abstract]  
COMMITMENTS AND CONTINGENCIES AND RELATED PARTY TRANSACTIONS
NOTE 7 – COMMITMENTS AND CONTINGENCIES AND RELATED PARTY TRANSACTIONS


Management Agreements


Our wholly-owned TRS, 44 New England, engages eligible independent contractors in accordance with the requirements for qualification as a REIT under the Federal income tax laws, including HHMLP, as the property managers for hotels it leases from us pursuant to management agreements. HHMLP is owned, in part, by certain executives and trustees of the Company. Our management agreements with HHMLP provide for five-year terms and are subject to early termination upon the occurrence of defaults and certain other events described therein. As required under the REIT qualification rules, HHMLP must qualify as an “eligible independent contractor” during the term of the management agreements. Under the management agreements, HHMLP generally pays the operating expenses of our hotels. All operating expenses or other expenses incurred by HHMLP in performing its authorized duties are reimbursed or borne by our TRS to the extent the operating expenses or other expenses are incurred within the limits of the applicable approved hotel operating budget. HHMLP is not obligated to advance any of its own funds for operating expenses of a hotel or to incur any liability in connection with operating a hotel.  Management agreements with other unaffiliated hotel management companies have similar terms.


For its services, HHMLP receives a base management fee and, if a hotel exceeds certain thresholds, an incentive management fee. The base management fee for a hotel is due monthly and is equal to 3% of gross revenues associated with each hotel managed for the related month. The incentive management fee, if any, for a hotel is due annually in arrears on the ninetieth day following the end of each fiscal year and is based upon the financial performance of the hotels.   For the years ended December 31, 2011, 2010 and 2009, base management fees incurred totaled $9,190, $7,099 and $5,485, respectively and are recorded as Hotel Operating Expenses.  For the years ended December 31, 2011, 2010 and 2009, we did not incur incentive management fees.


On December 3, 2010, we terminated the management agreement held with Marriott International Inc. for the management services they provided for the Courtyard by Marriott, Alexandria, VA. In connection with this termination, we paid $250 in termination fees. Effective December 4, 2010, this hotel is now managed by HHMLP.   Also, between December 31, 2010 and December 31, 2011, we terminated the management agreement held with Lodgeworks, L.P. for the management services they provided for seven Hyatt Summerfield Suites properties.  In connection with this termination, we repaid $498 as repayment of the interest free loan due to Lodgeworks, L.P. as a result of our acquisition of the Hyatt Summerfield Suites portfolio.  See “Note 6 – Debt” for more information.


Franchise Agreements


Our branded hotel properties are operated under franchise agreements assumed by the hotel property lessee. The franchise agreements have 10 to 20 year terms, but may be terminated by either the franchisee or franchisor on certain anniversary dates specified in the agreements. The franchise agreements require annual payments for franchise royalties, reservation, and advertising services, and such payments are based upon percentages of gross room revenue. These payments are paid by the hotels and charged to expense as incurred.  Franchise fee expense for the years ended December 31, 2011, 2010 and 2009 was $22,729, $18,560 and $14,019 respectively.  The initial fees incurred to enter into the franchise agreements are amortized over the life of the franchise agreements.


Accounting and Information Technology Fees


Each of the wholly-owned hotels and consolidated joint venture hotel properties managed by HHMLP incurs a monthly accounting and information technology fee.  Monthly fees for accounting services are between $2 and $3 per property and monthly information technology fees range from $1 to $2 per property.  For the years ended December 31, 2011, 2010 and 2009, the Company incurred accounting fees of $1,822, $1,537 and $1,459, respectively.  For the years ended December 31, 2011, 2010 and 2009, the Company incurred information technology fees of $460, $347 and $325, respectively. Accounting fees and information technology fees are included in hotel operating expenses.


Capital Expenditure Fees


HHMLP charges a 5% fee on all capital expenditures and pending renovation projects at the properties as compensation for procurement services related to capital expenditures and for project management of renovation projects.  For the years ended December 31, 2011, 2010 and 2009, we incurred fees of $1,208, $257 and $158, respectively, which were capitalized with the cost of fixed asset additions.

 
Acquisitions from Affiliates


We have entered into an option agreement with each of our officers and certain trustees such that we obtain a right of first refusal to purchase any hotel owned or developed in the future by these individuals or entities controlled by them at fair market value. This right of first refusal would apply to each party until one year after such party ceases to be an officer or trustee of the Company. Our Acquisition Committee of the Board of Trustees is comprised solely of independent trustees, and the purchase prices and all material terms of the purchase of hotels from related parties are approved by the Acquisition Committee.


Hotel Supplies


For the years ended December 31, 2011, 2010, and 2009, we incurred charges for hotel supplies of $143, $156 and $73, respectively. For the years ended December 31, 2011, 2010 and 2009, we incurred charges for capital expenditure purchases of $18,404, $6,755 and $824, respectively.  These purchases were made from Hersha Purchasing and Design, a hotel supply company owned, in part, by certain executives and trustees of the Company. Hotel supplies are expenses included in hotel operating expenses on our consolidated statements of operations, and capital expenditure purchases are included in investment in hotel properties on our consolidated balance sheets. Approximately $26 and 22 is included in accounts payable at December 31, 2011 and 2010, respectively.


Due From Related Parties


The due from related parties balance as of December 31, 2011 and 2010 was approximately $6,189 and $5,069, respectively. The balances primarily consisted of accrued interest due on our development loans, a note receivable from one of our unconsolidated joint ventures, and the remaining due from related party balances are receivables owed from our unconsolidated joint ventures.


Due to Related Parties


The balance due to related parties as of December 31, 2011 and 2010 was approximately $2,932 and $939, respectively. The balances consisted of amounts payable to HHMLP for administrative, management, and benefit related fees.


Hotel Ground Rent


For the years ended December 31, 2011, 2010, and 2009, we incurred $877, $941 and $733, respectively, of rent expense payable pursuant to ground leases related to certain hotel properties.


Future minimum lease payments (without reflecting future applicable Consumer Price Index increases) under these agreements are as follows:


Year Ending December 31,
 
Amount
 
     
2012
 $975 
2013
  981 
2014
  986 
2015
  986 
2016
  994 
Thereafter
  90,195 
   $95,117 

 
Litigation


We are not presently subject to any material litigation nor, to our knowledge, is any other litigation threatened against us, other than routine actions for negligence or other claims and administrative proceedings arising in the ordinary course of business, some of which are expected to be covered by liability insurance and all of which collectively are not expected to have a material adverse effect on our liquidity, results of operations or business or financial condition.