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Commitments and Contingencies and Related Party Transactions
6 Months Ended
Jun. 30, 2011
Commitments and Contingencies and Related Party Transactions [Abstract]  
Commitments and Contingencies and Related Party Transactions
NOTE 7 – COMMITMENTS AND CONTINGENCIES AND RELATED PARTY TRANSACTIONS
 
Management Agreements

Our wholly-owned TRS, 44 New England Management Company (“44 New England”), engages eligible independent contractors in accordance with the requirements for qualification as a REIT under the Federal income tax laws, including HHMLP, as the property managers for hotels it leases from us pursuant to management agreements. HHMLP is owned, in part, by certain executives and trustees of the Company. Our management agreements with HHMLP provide for five-year terms and are subject to early termination upon the occurrence of defaults and certain other events described therein. As required under the REIT qualification rules, HHMLP must qualify as an “eligible independent contractor” during the term of the management agreements. Under the management agreements, HHMLP generally pays the operating expenses of our hotels. All operating expenses or other expenses incurred by HHMLP in performing its authorized duties are reimbursed or borne by our TRS to the extent the operating expenses or other expenses are incurred within the limits of the applicable approved hotel operating budget. HHMLP is not obligated to advance any of its own funds for operating expenses of a hotel or to incur any liability in connection with operating a hotel.  Management agreements with other unaffiliated hotel management companies have similar terms.

For its services, HHMLP receives a base management fee and, if a hotel exceeds certain thresholds, an incentive management fee. The base management fee for a hotel is due monthly and is equal to 3% of gross revenues associated with each hotel managed for the related month. The incentive management fee, if any, for a hotel is due annually in arrears on the ninetieth day following the end of each fiscal year and is based upon the financial performance of the hotels.   For the three months ended June 30, 2011 and 2010, base management fees incurred totaled $2,496 and $1,981, respectively, and for the six months ended June 30, 2011 and 2010, base management fees incurred totaled $4,034 and $3,197, respectively and are recorded as hotel operating expenses.

Franchise Agreements

Our branded hotel properties are operated under franchise agreements assumed by the hotel property lessee. The franchise agreements have 10 to 20 year terms, but may be terminated by either the franchisee or franchisor on certain anniversary dates specified in the agreements. The franchise agreements require annual payments for franchise royalties, reservation, and advertising services, and such payments are based upon percentages of gross room revenue. These payments are paid by the hotels and charged to expense as incurred.  Franchise fee expense for the three months ended June 30, 2011 and 2010 was $6,259 and $5,029, respectively, and for the six months ended June 30, 2011 and 2010 was $10,194 and $8,226, respectively and are recorded as hotel operating expense.  The initial fees incurred to enter into the franchise agreements are amortized over the life of the franchise agreements.

Accounting and Information Technology Fees

Each of the wholly-owned hotels and consolidated joint venture hotel properties managed by HHMLP incurs a monthly accounting and information technology fee.  Monthly fees for accounting services are between $2 and $3 per property and monthly information technology fees range from $1 to $2 per property. For the three months ended June 30, 2011 and 2010, the Company incurred accounting fees of $457 and $379, respectively, and for the six months ended June 30, 2011 and 2010, the Company incurred accounting fees of $909 and $753, respectively.  For the three months ended June 30, 2011 and 2010, the Company incurred information technology fees of $114 and $86, respectively, and for the six months ended June 30, 2011 and 2010 we incurred $225 and $169, respectively.  Accounting fees and information technology fees are included in hotel operating expense.
 
Capital Expenditure Fees

HHMLP charges a 5% fee on all capital expenditures and pending renovation projects at the properties as compensation for procurement services related to capital expenditures and for project management of renovation projects.  For the three months ended June 30, 2011 and 2010, we incurred fees of $294 and $66, respectively, and for the six months ended June 30, 2011 and 2010, we incurred fees of $572 and $107, respectively, which were capitalized with the cost of fixed asset additions.

Acquisitions from Affiliates

We have entered into an option agreement with each of our officers and affiliated trustees such that we obtain a right of first refusal to purchase any hotel owned or developed in the future by these individuals or entities controlled by them at fair market value. This right of first refusal would apply to each party until one year after such party ceases to be an officer or trustee of our Company. Our Acquisition Committee of the Board of Trustees is comprised solely of independent trustees, and the purchase prices and all material terms of the purchase of hotels from related parties are approved by the Acquisition Committee.

Hotel Supplies

For the three months ended June 30, 2011 and 2010, we incurred charges for hotel supplies of $22 and $17, respectively and for the six months ended June 30, 2011 and 2010 we incurred charges of $45 and $44, respectively.  For the three months ended June 30, 2011 and 2010, we incurred charges for capital expenditure purchases of $3,807 and $2,154, respectively and for the six months ended June 30, 2011 and 2010 we incurred charges of $7,282 and $2,534, respectively.  These purchases were made from Hersha Purchasing and Design, a hotel supply company owned, in part, by certain executives and trustees of the Company. Hotel supplies are expenses included in hotel operating expenses on our consolidated statements of operations, and capital expenditure purchases are included in investment in hotel properties on our consolidated balance sheets. Approximately $158 and $22 is included in accounts payable at June 30, 2011 and December 31, 2010, respectively.

Due from Related Parties

The due from related party balance as of June 30, 2011 and December 31, 2010 was approximately $7,625 and $5,069, respectively. The balances primarily consisted of accrued interest due on our development loans, a note receivable to one of our unconsolidated joint ventures, and the remaining due from related party balances are receivables owed from our unconsolidated joint ventures.

Due to Related Parties

The due to related parties balance as of June 30, 2011 and December 31, 2010 was approximately $1,260 and $939, respectively. The balances consisted of amounts payable to HHMLP for administrative, management, and benefit related fees.

Hotel Ground Rent

For the three months ended June 30, 2011 and 2010, we incurred $364 and $354, respectively, and for the six months ended June 30, 2011 and 2010, we incurred $728 and $646, respectively of rent expense payable pursuant to ground leases related to certain hotel properties.