EX-99.P.(XVI) 11 coe_rothschild.htm CODE OF ETHICS FOR SUB-ADVISOR (ROTHSCHILD) coe_rothschild.htm

 
23  
CODE OF ETHICS
 
Introduction
 
The Code of Ethics is a compilation of basic principles of conduct for which you, as a Firm employee, are responsible for knowing and following. These principles represent values critical to our customers and others to conduct our business with honesty and integrity. The Code has been adopted to protect the reputation and integrity of RIC and its employees and to assist employees in following uniform standards of ethical conduct. The term "employee" in the Code is understood to mean officers, directors, employees, and independent contractors.
 
The Code of Ethics is intended to govern the actions and working relationships of employees with current or potential customers, consumers, other Firm employees, competitors, suppliers, government representatives, the media, and anyone else with whom the Firm has contact. In these relationships, employees must observe the highest standards of ethical conduct. The success of RIC as a provider of financial services is built upon the trust and confidential relationships maintained between RIC and its customers. Therefore, each employee is expected in all business matters to place RIC's and its customers' interest above his or her own self-interest and to discuss with Compliance any proposed transaction or relationship that reasonably could be expected to give rise to a conflict of interest.
 
It is RIC's policy that an employee maintain no position which (1) could conflict with their performance of duties and responsibilities to RIC, (2) affects or could affect independence or judgment concerning transactions between RIC and its customers, suppliers, or others with whom RIC competes or has existing or pending or potential business relationships, or (3) otherwise reflects negatively on RIC.
 
Employees must resolve any doubt as to the meaning of the Code in favor of good, ethical judgment. It is the responsibility of each employee to avoid even an appearance of impropriety.
 
Implicit in the Code of Ethics is RIC's policy that both RIC and its employees comply with the law. The law prescribes a minimum standard of conduct; the Code of Ethics prescribes conduct that often exceeds the legal standard. Any request made of an employee by any supervisor carries with it, whether or not articulated, the understanding that the employee is to comply with the request only to the extent he or she can do so while complying both with the law and this Code of Ethics. In certain instances, areas of RIC have their own unique policies governing subjects covered by the Code of Ethics due to their lines of business. These policies are in addition to the requirements of the Code of Ethics.
 
Confidentiality
 
Non-public information regarding RIC or its businesses, employees, customers, suppliers or consumers is confidential. Employees may not purposefully access or view such information without a business justification, disclose such information, or use it for trading in securities or for other personal gain during or after employment, except that employees may use confidential information to perform their job duties.
 
Self-Interest
 
Employees are prohibited from:
 
1.  
Accepting employment or engaging in a business (including consulting and similar arrangements or arrangements with competitors) that may conflict with the performance of their duties or RIC's interest. All outside business activities require prior approval by Compliance.
2.  
Taking for themselves personally opportunities that are discovered through the use of RIC proprietary, non-public information (such as processes, programs, software, and business information and plans) about RIC or its businesses, or position, even if developed by the employee either within or outside of the employee's area of responsibility, or using corporate property, information or position for personal gain, or competing with RIC.
 
 
 
Rothschild Investment Corporation - 1 - May 23, 2014
 
 

 
 
3.  
Taking unfair advantage of any customer, supplier, competitor, or other Firm information through manipulation, concealment, abuse of privileged information, misrepresentation of material fact, or any other unfair dealing or practice.
4.  
Soliciting or demanding anything of value from any person in conjunction with the performance of their duties to RIC (other than normal compensation received from RIC).
5.  
Accepting personal fees, commissions, other compensation paid, or expenses paid or reimbursed from others, not in the usual course of RIC's business, in connection with any business or transaction involving RIC.
6.  
Purposefully viewing or using confidential information about the Firm or its businesses, employees, or customers, consumers or suppliers without a valid business reason, for personal benefit or disclosing such information to others outside of job duties.
7.  
Misusing RIC's information technology and electronic communications system, including accessing or distributing pornographic or other distasteful information or materials containing offensive, sexually explicit or harassing language, sending chain letters, or conducting excessive personal business.
8.  
Permitting Firm property (including data transmitted or stored electronically and computer resources) to be damaged, lost, used, or intercepted in an unauthorized manner.
9.  
Making any political contribution of money or other property on behalf of RIC that would violate federal or state law.
10.  
Borrowing or accepting money from customers or suppliers unless the customer or supplier is a financial institution that makes such loans in the ordinary course of its business.
11.  
Purchasing property, whether real, personal or intangible, from RIC without the approval of his or her supervisor or other designated senior officer unless RIC makes a general offer of extraneous company property to employees on a non-discriminatory basis.
12.  
Selling property or services to RIC unless approved by Compliance which will ascertain the reasonableness of the selling price.
13.  
Providing customers with legal, tax, accounting or investment advice not in the usual course of business; or recommending attorneys, accountants, securities dealers, insurance agents, brokers, real estate agents, or other service providers if the advising employee receives a personal reciprocal benefit for the referral from the service provider. (Note that referrals to service providers are permissible as long as the employee does not receive a personal reciprocal benefit for that referral.)
14.  
Engaging or investing in any business that directly or indirectly competes with services provided by RIC or any subsidiary of the Firm, except where such an investment represents insignificant ownership in a publicly traded company.
15.  
Knowingly benefiting from an error, including but not limited to payment of compensation (including incentive plan payments) or travel and entertainment expense reimbursement, without disclosing that error.
16.  
Doing any of the above actions indirectly through another person.
 
Gifts And Entertainment
 
Entertainment and the giving or receipt of gifts are governed by RIC's Gifts, Gratuities and Entertainment policy in the chapter GENERAL EMPLOYEE POLICIES of RIC's Written Supervisory Procedures.
 
Discounts and price reductions not generally available to others are considered gifts. Employees are expressly prohibited from soliciting, demanding or accepting anything of value with the intent to be influenced or rewarded in connection with any business transaction or relationship involving RIC.
 
Bequests
 
An employee must report to Compliance any potential bequest in excess of US$100 to the employee under the will or trust instrument of a customer, vendor or supplier of RIC, whether or not RIC is the fiduciary named under such instrument, unless the customer, vendor, or supplier is a member of the employee's immediate family. Bequests in excess of US$100 are subject to the approval of the employee's immediate supervisor and Compliance.
 

 
Rothschild Investment Corporation - 2 - May 23, 2014
 
 

 
 
Privacy
 
Employees may be restricted from accessing, sharing or using certain information across Firm affiliates and from sharing information with external third parties, except as allowed by law. Employees must not view or request access to information unless a valid business purpose exists.
 
For specific information about privacy requirements, see Customer Privacy Policies And Procedures in the chapter COMMUNICATIONS WITH THE PUBLIC.
 
Holding Office/Appointments
 
1.  
Before an employee may become a director, officer, or partner of any business organized for profit outside RIC, written approval by Compliance is required.
2.  
Employees are encouraged to participate in organizations that are involved in charitable, educational, or community activities, and no approval is needed for involvement with such organizations unless the employee will receive compensation.
3.  
Employees are encouraged to participate in civic and political activities.
4.  
An employee may hold a part-time elective or appointive office provided the employee receives the written approval of Compliance and provides full disclosure concerning the time involved and compensation, if any, to be received. When an employee seeks a political office, the employee must obtain an opinion from the political entity's legal counsel stating that the employee's candidacy is not prohibited and that the employee's election or appointment will not bar the political entity from doing business with RIC.
5.  
Employees must avoid appointments, including fiduciary appointments, which may conflict with the performance of their duties for RIC or otherwise interfere with their employment relationship with the Firm. All fiduciary appointments, except those on behalf of the employee's immediate family members ("Immediate family member" means a person's child, parent, spouse, sibling, and in-laws) must be approved by Compliance which may require execution of a hold harmless agreement by the beneficiary. Employees are prohibited from maintaining trusteeships and other fiduciary appointments for their own customers other than immediate family members.
 
Internal Accounting Controls
 
It is the legal responsibility of RIC to develop and maintain systems of internal accounting controls that permit the preparation of its financial statements in accordance with applicable laws, rules, and accounting principles.
 
No one shall, directly or indirectly, knowingly falsify or cause to be falsified any book, record or account of the Firm. This includes expense accounts, approval of invoices submitted by vendors, records of transactions with customers, records of disposition of company assets, records of consumers, or any other record.
 
Any employee who becomes aware, directly or indirectly, of inadequate controls, a failure of controls, or a circumvention of controls, or that transactions or other items are improperly recorded on RIC's books or records, must promptly report the situation to Compliance.
 
Reporting Possible Ethics Violations And Disciplinary Action
 
Employees have an obligation to report potential ethics violations to Compliance. Compliance will maintain the confidentiality of the individual reporting the possible violation; the employee may also report anonymously the identity of the parties involved. Retaliation against employees who report possible violations is strictly prohibited and will subject those who retaliate with disciplinary action which may include termination. Those who violate the Code are subject to disciplinary action which may include termination.
 
 
 
Rothschild Investment Corporation - 3 - May 23, 2014
 
 

 
 
For example, if an employee would feel more comfortable in merely reporting that they suspect several of their co-employees are involved in what appears to be falsifying credit reports or that a fellow employee is involved in a transaction that may be a conflict of interest on his or her part, the employee need only report the suspected Code violation, the persons involved, and the department in which they suspect the activity is occurring.
 
Trading In The Stock Of Firm Customers, Suppliers Or Vendors
 
Customer Securities
 
No employee may invest in the securities of a customer of RIC if the employee participates in or is expected to participate in transactions involving, or is responsible for, extensions of credit to the customer or if the customer's securities are publicly traded and the employee has non-public information concerning the customer at the time of the proposed investment. If the employee participates in or is responsible for decisions involving non-credit business transactions with the customer, the employee must comply with any investment policy applicable to the employee's line of business before making an investment in the customer's securities. In no case may the employee invest in the customer's securities until after making disclosure of the proposed investment to the employee's immediate supervisor, to the person approving the transaction with the customer, and Compliance.
 
Supplier or Vendor Securities
 
No employee may invest in the securities of a supplier or vendor if the employee participates or is expected to participate in or is responsible for decisions involving business transactions with the supplier or vendor or if the securities are publicly traded and the employee has nonpublic information about the supplier or vendor at the time of the proposed investment. If an employee has an existing investment in the securities of a supplier or vendor of RIC and such employee participates or is expected to participate in or is responsible for decisions involving business transactions with the vendor or supplier, the employee shall promptly disclose the investment to his or her immediate supervisor and Compliance, and shall refrain from further participation in such decisions unless expressly authorized in writing by his or her immediate supervisor and Compliance.
 
An employee may make an insubstantial investment in the publicly traded securities of a supplier or vendor even though such employee participates or is expected to participate in or is responsible for decisions involving the supplier or vendor if the employee obtains the prior approval of the employee's immediate supervisor and Compliance.
 
Full And Fair Disclosure
 
Employees are required to make full, fair, accurate, timely, and understandable disclosure in reports and documents that RIC files with, or submits to, the Securities and Exchange Commission, SROs, government agencies, and in other public communications made by RIC.
 
Compliance
 
1.  
Each employee of RIC shall act on RIC's behalf in a manner that complies with all laws, rules, and regulations under which RIC must operate. Any employee who becomes aware, either directly or indirectly, of an employee's violation of a law involving a breach of trust must report the violation promptly to Compliance.
2.  
If an employee becomes aware of or suspects embezzlement, false entries in RIC's records, false statements to RIC's regulators, false statements by customers or consumers (where the employee knows that the statement is false or has reason to inquire as to its falseness), or any fraud or potential fraud, or other criminal violation involving RIC, its employees or customers, such employee must immediately contact Compliance.
 
 
 
Rothschild Investment Corporation - 4 - May 23, 2014
 
 

 
 
3.  
An employee who is convicted of a crime (other than a minor traffic offense) or found liable for an offense that subjects the employee to a disciplinary or licensure order by a regulatory agency or self-regulatory organization, must promptly report the event to Compliance. In addition, an employee who is charged with (but not convicted) of a crime involving a breach of trust, dishonesty, substance abuse, money laundering, or a felony, or is charged with (but not found liable) of an offense by a regulatory agency or self-regulatory organization that may result in a disciplinary or licensure order must promptly report the event to Compliance. Failure to report the above is a violation of the Code.
4.  
Each employee must cooperate fully with a request by RIC to conduct an investigation of the employee. Failure to do so is a violation of the Code.
 
 
 
Rothschild Investment Corporation - 5 - May 23, 2014