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Debt
12 Months Ended
Jan. 31, 2018
Debt Disclosure [Abstract]  
DEBT
DEBT
Term Loan and Line of Credit
On November 21, 2014, we entered into a Credit Agreement (the “Credit Agreement”) with Wells Fargo Bank, N.A., as administrative agent, and other lender parties thereto. Pursuant to the Credit Agreement, the lenders agreed to provide a $10,000,000 senior term loan and a $5,000,000 revolving line of credit to our primary operating subsidiary. Amounts outstanding under the Credit Agreement bear interest at either LIBOR or the base rate, as elected by the Company, plus an applicable margin. Subject to the Company’s leverage ratio, under the terms of the original Credit Agreement, the applicable LIBOR rate margin varied from 4.25% to 5.25%, and the applicable base rate margin varied from 3.25% to 4.25%. Pursuant to the terms of the amendment to the Credit Agreement entered into as of April 15, 2015, the applicable LIBOR rate margin was amended to vary from 4.25% to 6.25%, and the applicable base rate margin was amended to vary from 3.25% to 5.25%. The term loan and line of credit mature on November 21, 2019 and provide support for working capital, capital expenditures and other general corporate purposes, including permitted acquisitions. The outstanding senior term loan is secured by substantially all of our assets. The senior term loan principal balance is payable in quarterly installments, which started in March 2015 and will continue through the maturity date, with the full remaining unpaid principal balance due at maturity. In November 2014, the Company repaid indebtedness under its prior credit facility using approximately $7,400,000 of the proceeds provided by the term loan. The prior credit facility with Fifth Third Bank was terminated concurrent with the entry into the Credit Agreement. Financing costs of $355,000 associated with the new credit facility are being amortized over its term on a straight-line basis, which is not materially different from the effective interest method.
The Credit Agreement includes customary financial covenants, including the requirements that the Company maintain minimum liquidity and achieve certain minimum EBITDA levels (as defined in the Credit Agreement). In addition, the Credit Agreement prohibits the Company from paying dividends on the common and preferred stock. Pursuant to the terms of the third amendment to the Credit Agreement entered into as of June 19, 2017, the Company is required to maintain minimum liquidity of at least (i) $5,000,000 through January 31, 2018, (ii) $4,000,000 from February 1, 2018 through and including January 31, 2019, and (iii) $3,000,000 from February 1, 2019 through and including the maturity date of the credit facility.
The following table shows our minimum trailing four quarter period EBITDA covenant thresholds, as modified by the third amendment to the Credit Agreement:
For the four-quarter period ending
 
Minimum EBITDA
July 31, 2017
 
$
(1,250,000
)
October 31, 2017
 
(1,000,000
)
January 31, 2018
 
(700,000
)
April 30, 2018
 
(35,869
)
July 31, 2018
 
414,953

October 31, 2018
 
1,080,126

January 31, 2019
 
1,634,130

April 30, 2019
 
1,842,610

July 31, 2019
 
2,657,362

October 31, 2019 and each fiscal quarter thereafter
 
 
3,613,810


The Company was in compliance with the applicable financial loan covenants at January 31, 2018.
As of January 31, 2018, the Company had no outstanding borrowings under the revolving line of credit, and had accrued $18,000 in unused line fees. Based upon the borrowing base formula set forth in the Credit Agreement, as of January 31, 2018, the Company had access to the full amount of the $5,000,000 revolving line of credit.
Outstanding principal balances on debt consisted of the following at:
 
 
January 31, 2018
 
January 31, 2017
Senior term loan
 
$
4,626,000

 
$
5,738,000

Capital lease
 

 
91,000

Total
 
4,626,000

 
5,829,000

Deferred financing cost
 
(128,000
)
 
(199,000
)
 
 
4,498,000

 
5,630,000

Less: Current portion
 
(597,000
)
 
(747,000
)
Non-current portion of long-term debt
 
$
3,901,000

 
$
4,883,000


In May 2016, as a result of excess cash flows achieved as of January 31, 2016 and as required pursuant to the mandatory prepayment provisions of the Credit Agreement, we made a $1,738,000 payment of principal towards the term loan with Wells Fargo. We used the proceeds from the sale of our Patient Engagement suite of solutions to make two prepayments on our term loan with Wells Fargo, one in December 2016 and one in June 2017, each in the amount of $500,000. As a result of these prepayments, the schedule of future principal payments was revised to reduce each future principal payment on a pro rata basis.
Future principal repayments of debt consisted of the following at January 31, 2018:
 
 
Senior Term Loan (1)
2018
 
$
597,000

2019
 
4,029,000

Total repayments
 
$
4,626,000


_______________
(1) Term loan balance on the consolidated balance sheet is reported net of deferred financing costs of $128,000.