BankAmerica Corporation Bank of America Center Box 3700 San Francisco, California 94137 Cable : BANKORP Cheryl Sorokin Executive Vice President and Secretary February 2, 1998 VIA ELECTRONIC MAIL (rule-comments@sec.gov) Jonathan G. Katz, Secretary Securities and Exchange Commission 450 Fifth Street, N.W. Washington, D.C. 20549 RE: Re: File No. S7-27-97; Householding Dear Mr. Katz: The Commission has requested comment on Release No. 33-7475, which proposes various rule amendments to allow the distribution of one copy of a prospectus or annual report to a household in which more than one offeree or shareholder resides. BankAmerica Corporation ("BAC") has reviewed the comment letter of David W. Smith, President of the American Society of Corporate Secretaries ("Society") and is in agreement with the comments submitted by the Society. We are especially interested in having the proposed rules allow issuers to distribute per household only one copy of the proxy statement and other proxy soliciting material (as well as the annual report). The cost savings to an issuer such as BAC of avoiding multiple mailings would be significant. If you wish to discuss these comments, please contact me at 415/622-2091. Sincerely, Cheryl A. Sorokin Executive Vice President and Secretary ________________________________________________________________________________ ASCS Comment Letter on "Householding" Mr. Jonathan G. Katz Secretary Securities and Exchange Commission 450 Fifth Street, N.W. Washington, DC 20549 Re: File No. S7-27-97; Householding Dear Mr. Katz: The American Society of Corporate Secretaries appreciates the opportunity to comment on the Commission's proposals regarding "householding." We strongly support streamlining the disclosure process by reducing the amount of duplicative information investors receive. This provides greater convenience for investors and reduces costs for us and other issuers. Thus, we support the proposed rule amendments. However, the current proposal appears limited in scope. For the proposals to achieve their maximum benefits, we urge the Commission to clarify that the proposals would permit issuers to eliminate duplicative mailings of proxy material, as well as the prospectuses and annual reports. For shareholders who own stock in street name, the New York Stock Exchange ("NYSE") permits the householding not only of annual reports, but also, subject to certain conditions, proxy statements and similar materials. In contrast, the Commission's proposal permits householding only in two situations. The first situation covers the mailing of prospectuses, which will be useful only for mutual funds and other investment companies where issuers regularly mail updated prospectuses to shareholders. The second situation covers the mailing of annual reports. However, the rule does not appear to cover the actual proxy material that often is mailed with an annual report. We support efforts to encourage householding and endorse the specific proposals in the Release. In particular, we support the "implied consent" provisions and believe that these provisions could enhance the ability of issuers to engage in householding. However, the current proposal appears to be unnecessarily limited, and we urge the Commission to clarify that issuers can household actual proxy material. This would provide greater efficiency in the shareholder communication process without having any adverse effect on investor protection. As discussed above, the NYSE rules specifically permit member organizations to household all materials issuers send to shareholders, including proxy materials. The Commission approved this rule, and none of the multiple commentators on that proposal raised any objections to householding. The same reasoning behind those rules would support allowing householding of direct issuer-beneficial shareholder proxy communications. Indeed, if the Commission does not permit householding of proxy material, it would produce an anomalous result: NYSE member firms could household proxy material for investors who own stock in street name, but issuers would not be able to household such material for beneficial holders who own stock directly registered on their books. We see no policy reason for this differing result. We urge the Commission to clarify that issuers can household proxy material they send to beneficial shareholders whose names appear directly on issuers' records. This would extend the benefits of householding as widely as possible. We thank you for the opportunity to comment on the Release. If you have any questions on our comments, please do not hesitate to call. Sincerely yours, David W. Smith 521 Fifth Avenue New York, NY 10175 (212) 681-2000 - Fax (212) 681-2005 webmaster@ascs.org Copyright (c) 1998 American Society of Corporate Secretaries