From: Quinlivan, Stephen [stephen.quinlivan@leonard.com] Sent: Monday, August 05, 2002 7:41 PM To: SEC Comments (E-mail) Subject: File No. S7-21-02 To: Jonathan G. Katz Secretary U.S. Securities and Exchange Commission 450 Fifth Street NW Washington DC 20549-0609 Date: August 5, 2002 Re: Comments on Proposed Rule - Certification of Disclosure in Companies' Quarterly and Annual Reports File No: S7-21-02 My name is Steve Quinlivan and I am a practicing securities lawyer, and the views expressed herein are my own and not those of any firm or client. Section 302 of the Sarbanes-Oxley Act of 2002 is unclear in its operation immediately following an acquisition of a business by a reporting company. Take for instance, this hypothetical -- Company A, which is a public reporting company, acquires Company B, a non-reporting company, one day prior to the end of its fiscal quarter. The CEO and CFO have not designed the internal controls of Company B nor evaluated their effectiveness and it would not have been practical to do so prior to completion of the acquisition. Thus the required certification could not be given. Another example: in a hostile acquisition of a reporting company, there would be no possible way to design and evaluate internal controls with respect to the target. Again, the required certifications could not be given. It would seem the intent of the Act was not to impede acquisitions, and the Commission should provide relief by rule making. Section 302 of the Sarbanes-Oxley Act is unclear as to whether the certification is applicable to Form 8-K and guidance should be provided in the rule making process. Certainly, given the various proposals for accelerated reporting made by the Commission and others for two-day filing windows, in many cases diligence required for the certification could not be completed. Thus Form 8-K should be excluded from the required certifications. There simply has to be a trade-off between requiring rapid filing and onerous certifications. The SEC should reaffirm its proposal in Release No. 34-46079 that there are no required procedures for conducting the evaluation of internal controls and that each company should develop a process that is consistent with its business and internal management and supervisory practices. Specifically, the SEC should provide that statistical sampling of a sample of transactions is not required to evaluate internal controls. Guidance should be given with respect to the certification required Section 302(a)(5) of the Act. In particular, the form of the certification should be "knowledge" based. For instance, the statute states the signing officers must certify they have disclosed to the audit committee "any fraud, whether or not material". Certainly, Congress only meant to require disclosure of fraud which the signing officers had knowledge, and Congress was not imposing a duty to detect all frauds, even immaterial frauds. Further, what time periods are required by paragraph (5)? There does not be appear to be any intent to "look back" to any prior periods built into the statute, and that should be made clear - the required certification only relates to events since the last certification. In addition, relief must be provided for the newly hired CEO or CFO. The time period should only cover the time since employment-certainly Congress did not mean that executives have to conduct diligence for the period prior to the employment of the signing officer. How will the proposed certifications be affected by the bankruptcy of the issuer? Certainly as issuers approach liquidation, it is anticipated it would be difficult to make assertions regarding maintenance of adequate internal controls. The SEC should look to bankruptcy court oversight for comfort, and carve out any issuer subject to bankruptcy court jurisdiction. Finally, the SEC should provide guidance with respect to the certification required by Section 906 of the Act, including the manner of filing. This should be done as soon as possible, by update to the telephone interpretations manual or a "frequently asked questions" format. If the Department of Justice is responsible for administering this provision, then that Department should provide guidance. The same issues with respect to acquisitions, Form 8-K and bankruptcy apply to the Section 906 certification. Very truly yours, Steve Quinlivan