EX-99.(P)(6) 2 a09-26147_1ex99dp6.htm EX-99.(P)(6)

Exhibit 99.(p)(6)

 

MATTHEWS ASIA FUNDS

CODE OF ETHICS

 

I.                 OVERVIEW

 

It is important that you read and understand this Code of Ethics (this “Code”); because its overall purpose is to help you comply with the law and to preserve and protect the reputation of the Funds and Matthews. This Code of Ethics was adopted to comply with SEC Rule 17j-1 under the 1940 Act, and SEC Rule 204A-1 under the Advisers Act.

 

Rule 17j-1 requires the Funds to adopt a written code of ethics containing provisions reasonably necessary to prevent its Access Persons from engaging in any fraudulent, deceptive, or manipulative conduct, or to make any untrue statement or omit to state a material fact, in connection with the purchase or sale of any security held or to be acquired by the Funds.

 

Rule 204A-1 requires Matthews to establish a written code of ethics that includes, among other things, standards of business conduct, requires supervised persons to comply with applicable federal securities laws, requires review of Access Persons’ personal securities transactions, and requires the reporting of Code violations.

 

This Code does not attempt to identify all possible conflicts of interest that you might encounter, and literal compliance with each of its specific provisions will not shield you from liability for personal trading or other conduct that violates a fiduciary duty to clients and Fund shareholders.

 

If you have any questions concerning a proposed course of action that may present a conflict of interest, you should contact the CCO. If you are aware of any violation or suspected violation of the Code, you must promptly report it to the CCO or the General Counsel.

 

All Access Persons are required to read, understand, and agree to comply with this Code and Matthews’ Conflicts Policies, using the form provided in Exhibit A.

 

II.             PRE-CLEARANCE, REPORTING AND DISCLOSURE REQUIREMENTS

 

All purchases, sales or other transactions by an Access Person for his or her own account or an account in which he or she has a Beneficial Interest must comply with the pre-approval, reporting and other requirements of the Code. All brokerage and similar accounts of an Access Person or an account in which he or she has a Beneficial Interest must comply with the disclosure, reporting and other requirements of the Code. An Access Person will generally have a Beneficial Interest in the accounts of Immediate Family members.

 

Last Revised: 6/1/2009

 

© 2009 Matthews International Capital Management, LLC

 



 

Prohibited Transactions and Pre-Approval of Permitted Transactions

 

Prohibition on transactions in Asia Pacific Securities

 

Except as may otherwise be provided by this Code, Access Persons may not, directly or indirectly, purchase, sell, acquire, dispose of, or in any way transact in, any Asia Pacific Security or any Beneficial Interest in any Asia Pacific Security.

 

 

 

Pre-approval of Transaction in Covered Securities

 

Except as may otherwise be provided by the Code, Access Persons may not, directly or indirectly, purchase, sell, acquire, dispose of, or in any way transact in, any Covered Security without the prior written pre-approval of the Compliance Department.

 

 

 

Trading Blackout Period

 

Except as may otherwise be provided by this Code, Access Persons may not, directly or indirectly, purchase, sell, acquire, dispose of, or in any way transact in, a Covered Security if:

 

 

 

 

 

 

(i)

Matthews has conducted any transaction in that security for the account of any client during the preceding five (5) business days; or

 

 

 

 

 

 

(ii)

Matthews anticipates conducting any transaction in that security within the five (5) business days next following the requested transaction by the Access Person (the “Blackout Period”).

 

 

 

Disclosure of interest in Securities acquired in an Initial Public Offerings (“IPO”) or Private Placement

 

Access Persons given pre-approval to acquire securities in an IPO or Private Placement must disclose that investment to Matthews CIO and CCO if such person is involved in or otherwise aware that Matthews is or may be considering a transaction for the Funds or any other client in any security of the same issuer.

 

To obtain pre-approval of transactions in a Covered Security, Access Persons must submit a written or electronic request form (Exhibit C) to the Compliance Department. The Compliance Department reviews requests for pre-approval for compliance with the provisions of the Code (which may include discussions with the CIO, Portfolio Managers and Traders). To the extent that Matthews has not conducted a transaction in the Covered Security during the applicable Blackout Period and no client transaction in that security is then pending, the Compliance Department will generally pre-approve the

 



 

requested transaction.(1) All requests for pre-approval, whether approved or denied, will be maintained in that Access Person’s trading file, which is maintained by the Compliance Department. Unless otherwise provided in the approval, pre-approval for a specific transaction is valid for two (2) trading days after which it is given (except for the Funds, as discussed below).

 

Additional Procedures for Trades of the Funds’ Shares. In addition to these procedures, the Compliance Department is authorized to pre-approve transactions by Access Persons in shares of the Funds only between the close of the New York Stock Exchange (generally 1 p.m. Pacific Time) and the next opening of the first Asian market (generally 5 p.m. Pacific Time). Pre-approved trades in shares of the Funds must be transmitted to your broker-dealer, PFPC or other intermediary for execution as of a time not later than 1 p.m. (Pacific Time) on the first business day following pre-approval. The pre-approval for any trade not transmitted for execution as of this time is ineffective and a new pre-approval must be obtained by the Access Person.

 

Exemptions and Exceptions to Pre-Approval Requirements and Blackout Period

 

Notwithstanding the foregoing, pre-approval is not required, and any Blackout Period does not apply to, the following transactions and accounts:

 

1.              Involuntary transactions (e.g. corporate actions and receipt and exercise of rights issued to all security holders of an issuer on a pro rata basis). If you have any question about whether a transaction may be deemed to be voluntary, please contact the Compliance Department prior to entering into the transaction.

 

2.              Transactions pursuant to a dividend reinvestment, automatic purchase or other similar plan that previously has been disclosed to the Compliance Department.

 

3.              Transactions in any account over which the Compliance Department has determined that the Access Person has no direct or indirect influence or control.

 

4.              Any transaction on a single trading day that involves up to the greater of 500 shares or $10,000 in any Covered Security (other than transactions in Asia Pacific Securities, shares of the Funds, and transactions in IPOs and Private Placements). Option transactions will be subject to the same requirement as the underlying equity Security. Because options trading involves special considerations, you should consult with the Compliance Department before purchasing or writing any option contracts.

 

De Minimis Exception: small transactions in many Covered Securities.

 

Although the foregoing transactions are not subject to the pre-approval requirements or Blackout Period of the Code, all such transactions remain subject to the reporting and disclosure requirements described below.

 


(1)       Any transactions by the CCO must be reviewed by either the Chief Executive Officer, President or General Counsel of Matthews.

 



 

Disclosure and Reporting Obligations

 

Disclosure of Accounts

 

Within 10 days after becoming an Access Person and annually within 45 days after each calendar year end, every Access Person is required to disclose all brokerage or similar accounts which may hold or through which transactions in Covered Securities may be conducted, using the form attached as Exhibit B. Accounts required to be disclosed include accounts (i) in that person’s name; (ii) in the name of any member of his or her Immediate Family; and (iii) in which he or she or any member of his or her Immediate Family has a Beneficial Interest.

 

 

 

Disclosure of Personal Holdings

 

Within 10 days after becoming an Access Person and annually within 45 days after each calendar year end, every Access Person must report the title, number of shares and principal amount of each Covered Security in which such person has a Beneficial Interest, the name of any broker, dealer or bank with which such Covered Security was held, and the date the report was submitted. The information or statement submitted in the report must be current as of a date no more than 45 days before the report is submitted.

 

 

 

Account Statements

 

With respect to accounts required to be disclosed, Access Persons are required to arrange for Matthews to receive an account statement directly from the broker or intermediary promptly following each month. The Compliance Department will assist Access Persons in making the required arrangements.

 

 

 

Quarterly Transactions Reporting

 

Within 10 days after each calendar quarter (unless otherwise approved in advance by the CCO, but in any event within 30 days after the calendar quarter), every Access Person is required to provide the Compliance Department with a report of all trades in any security Beneficially Owned by him or her during that quarter on the form attached as Exhibit D.

 



 

Semi-Annual Certificate of Compliance

 

Each Matthews employee who is an Access Person is required to sign a certificate in the form attached as Exhibit A certifying, semi-annually, that he or she is in compliance with this Code. Such certifications must be received by Matthews and dated not later than the last calendar day of the month following the end of the relevant period.

 



 

REPORTING VIOLATIONS OF THE POLICIES

 

I.                 OVERVIEW

 

The Policies are designed to assure open and effective channels of communication concerning potential legal violations or matters of ethics or questionable business practices. In this regard, we have established these formal procedures for:

 

·                  The receipt, retention, and treatment of complaints the Funds or Matthews receive regarding violations of the Policies or any other internal policy;

 

·                  The submission of concerns regarding questionable accounting or auditing matters involving the Funds or other clients of Matthews; and

 

·                  The submission of concerns regarding any other financial reporting practices, potential violations of the securities laws, and matters of ethics or questionable business practices.

 

We have designed these procedures to facilitate proper disclosures, encourage proper individual conduct, protect employees who report violations, and alert the Funds’ Board of Trustees to potential problems that could have serious consequences if not corrected.

 

II.             PROCEDURES

 

If you have concerns regarding a potential violation of the Code, you must immediately report that information to the Funds or Matthews, generally through the CCO.

 

i.                 Upon receiving information from any person (a “Reporting Person”) about a potential material violation, the CCO will immediately inform the Chairman of the Board of Trustees of the Funds (the “Chairman”) of the report and will conduct a thorough investigation, apprising the Chairman and Matthews’ General Counsel of the progress and results of that inquiry as appropriate.

 

ii.              If you suspect a material violation by the CCO, you should contact the Chairman or Matthews’ General Counsel directly. The Chairman or the General Counsel will oversee the preliminary and final investigation if the report involves a potential material violation by the CCO.

 

iii.           Where appropriate, the Funds or Matthews may report details of the potential violation to the person under investigation, senior management, the Audit Committee, and/or regulatory and law enforcement authorities. In providing that information, the Funds or Matthews will take care to avoid compromising the integrity of the inquiry or possible action by regulatory and law enforcement authorities.

 



 

III.         FREEDOM TO REPORT (NO RETALIATION)

 

This policy is intended to create an environment where Reporting Persons can act without fear of reprisal or retaliation. For that reason:

 

i.                  A Reporting Person’s identity will be kept confidential to the extent possible and consistent with the need to investigate and respond to a potential violation;

 

ii.               The Funds and Matthews will not discharge, demote, suspend, threaten, harass, or in any other manner retaliate against a Reporting Person in the terms and conditions of employment because a Reporting Person has lawfully provided information, caused information to be provided, or otherwise assisted in an investigation of reported conduct that the Reporting Person reasonably believes constitutes a potential violation;

 

iii.            In order to monitor whether the Reporting Person is being subjected to retaliation, the Funds or Matthews, generally through the CCO, will periodically contact the Reporting Person, and take other action, as appropriate, to determine whether any changes in the Reporting Person’s work situation have occurred since engaging in protected conduct. If the CCO believes that there is a substantial likelihood that retaliation has occurred, he or she will report that finding to appropriate management of Matthews, and the Audit Committee or the Board of Trustees of the Funds as appropriate; and

 

iv.           Any Reporting Person who feels he or she has been the subject of retaliation prohibited by this policy should immediately notify the CCO, the General Counsel or the head of Human Resources at Matthews, or the Chairman of the Funds. The Funds or Matthews will take appropriate disciplinary or remedial action if it is determined that a Reporting Person has been subjected to any prohibited retaliation.

 

Under California law, a Reporting Person who believes that he or she has been subject to retaliation for reporting a potential violation of law may report such conduct to the California Attorney General’s Office at (800) 952-5225.

 

IV.         CONTACT INFORMATION

 

CHIEF COMPLIANCE OFFICER

 

CHAIRMAN OF THE BOARD OF TRUSTEES

 

 

 

Manoj K. Pombra

 

Geoffrey H. Bobroff

Four Embarcadero Center, Suite 550

 

400 Woodbridge Drive

San Francisco, CA 94111

 

East Greenwich, RI 02818

Office: (415) 955-8122

 

Direct: (401) 886-1194

Fax: (415) 984-5341

 

Email: gbobroff@aol.com

EMAIL: mpombra@matthewsfunds.com

 

 

 



 

ADMINISTRATION OF POLICIES

 

I.                 MONITORING AND RECORDKEEPING

 

Review by Compliance. All confirmations, statements, forms and other information required to be submitted to Matthews under any of the Policies will be reviewed by the either the CCO or staff of the Compliance Department(2) to monitor compliance with these Policies. Matthews may require an Access Person to take any action concerning a personal securities transaction, or personal account that it deems is in the best interests of the Funds to maintain compliance with this Code.

 

Interpretive Authority. Subject to the oversight of the Matthews Compliance Committee, and with the advice of counsel to Matthews and/or the Funds, the CCO will be responsible for interpreting these Policies.

 

Recordkeeping. Matthews will maintain the records concerning the Code required by Rule 17j-1 under the 1940 Act and Rule 204-2 under the Advisers Act, as well as any disclosures, reports or other matters related to these Policies.

 

In addition, specific to the Gifts Policy, the Compliance Department will maintain a record of (i) the approval by Matthews of an employee’s acceptance or offer of a gift of a Substantial Value; (ii) the receipt by Matthews or its employees of a gift of Substantial Value that is accepted and that is shared among Matthews’ employees generally, or surrendered to the CCO (in such case, the record must reflect the CCO’s disposition of the matter); (iii) the receipt by Matthews or its employees of a gift of Substantial Value that is accepted but subsequently given to a charity by the employee; and (iv) each employee’s annual certification that he or she has read and is in compliance with this Gifts Policy.

 

Matthews will maintain such records for six years, the first two years in an easily accessible place.

 

Waivers. Subject to the oversight of the Compliance Committee, the CCO has the authority to waive certain provisions of these Policies if enforcement of those provisions would cause an undue hardship, would not serve the interests of the Funds or Matthews’ clients, as relevant, or the purposes of these Policies, and in other appropriate circumstances. Any such waiver must be in writing and may be subject to limitations or restrictions as deemed appropriate. The CCO will maintain a written record of any waiver granted and will report the grant of a waiver to Matthews’ Compliance Committee not later than its next meeting.

 


(2)       With respect to the CCO, such materials shall be reviewed by the Director of Compliance or General Counsel, who will direct any Code issues with respect to the CCO to the General Counsel, President, or Chief Executive Officer of Matthews, and, as appropriate, the Chairman of the Board of Trustees of the Funds.

 



 

Training. The CCO will provide guidance to employees concerning the application and interpretation of the Policies and will provide training concerning the requirements of the Policies to all new employees and to all employees at least annually.

 

Amendments. The Matthews Compliance Committee will provide each Access Person with a copy of these Policies, including the Code, as amended or revised from time to time. Material changes to the Code with respect to the Funds must be reported to and approved by the Board of Trustees of the Funds. Material changes to the Code with respect to Matthews, or to Policies other than the Code, must be approved by Matthews’ Compliance Committee.

 

Reports to the Board of the Funds concerning the Code. The CCO, or his or her designee, will provide to the Board of Trustees a written report outlining any material issues that arose under or concerning the Code during the previous quarter, including but not limited to, information about material violations of the Code and sanctions imposed in response to the material violations. The CCO will also annually certify to the Board that the Funds and Matthews have adopted procedures reasonably necessary to prevent Access Persons from violating the Code.

 

II.             CERTIFICATION OF COMPLIANCE

 

All employees of Matthews are required to sign a certificate in the form attached as Exhibit A certifying, semi-annually, that he or she is in compliance with each of the Conflicts Policies. Such certifications must be received by Matthews and dated not later than the last calendar day of the month following the end of the period to which it relates.

 

III.         VIOLATIONS OF THE POLICIES

 

Any failures to comply with these Policies will be referred to Matthews’ Compliance Committee for review and imposition of any appropriate disciplinary action. The Compliance Committee may delegate the review of conduct under the Policies and the imposition of appropriate disciplinary action to the CCO.

 

Sanctions for violations of these Policies may include any action deemed appropriate by Matthews, including, but not limited to, disgorgement of any profit or avoided loss, fines, censure, suspension of personal security trading, reporting to the Board of Trustees of the Funds and appropriate regulation agency, termination of employment, and civil and/or criminal prosecution.

 

In addition to the foregoing, the Board of Trustees of the Funds may sanction a violation of these Policies in any manner that it deems appropriate, including, but not limited to, the sanctions imposed by Matthews.

 



 

DEFINITIONS

 

The terms defined below are important to understanding your obligations under the Policies. You should read these definitions carefully when applying any provision of the Policies. Other terms are defined, as appropriate, in the individual Policies.

 

Access Persons

 

1.               Of the Funds include any director, trustee, officer or employee of the Funds or Matthews, who, in connection with his or her regular functions or duties, (i) makes, participates in, or obtains information regarding the purchase or sale of any Covered Security by the Funds, or whose functions relate to the making of any recommendations with respect to any such purchase or sale; and (ii) any natural person in a control relationship to the Funds or Matthews who obtains information concerning recommendations made to the Funds with regard to the purchase or sale of a Covered Security by the Fund. Access Persons of the Funds also includes the Immediate Family of any such persons.

 

2.               Of Matthews include all directors, officers and employees of Matthews who have access to nonpublic information regarding any purchase or sale by, or the holdings of any of Matthews’ clients, including the Funds. Access Persons of Matthews also includes the Immediate Family of any such persons.

 

Under these definitions, all officers and employees of Matthews are presumed to be Access Persons.(3) The Disinterested Trustees (as defined below) of the Funds are not generally subject to the provisions of the Code because the Funds have implemented procedures designed to prevent such persons from acquiring any information about the purchase of sale of the Funds’ portfolio securities and from participating in making recommendations about such transactions.

 

The CCO may deem certain individuals to be Access Persons with respect to specific information or time periods, depending on the circumstances, and may require these individuals to provide such certificates or records as the CCO may reasonably request to evaluate compliance with the Policies.

 

Asia Pacific Country — Means Australia, China, Hong Kong, India, Indonesia, Japan, Malaysia, New Zealand, Pakistan, the Philippines, Singapore, South Korea, Taiwan, Thailand, Vietnam, and any other country in which any of the Funds is authorized to invest.

 


(3)   Under Rule 204A-1, the representatives of Matthews’ financial investors (who are titled “Director”) may be presumed to be Access Persons.  However, such persons do not perform the function associated with a Director, and Matthews does not permit such persons to have access to nonpublic information regarding any purchase or sale by, or the holdings of, any of Matthews’ clients.  Accordingly, Matthews believes that the presumption of Rule 204A-1 has been rebutted and such persons are not access persons for purposes of that rule.

 



 

Asia Pacific Security — Means any Security issued or guaranteed by (i) a company that is organized under the laws of an Asia Pacific Country; (ii) a company that has the primary trading markets for its securities in an Asia Pacific Country, or (iii) a governmental entity or an agency or instrumentality or political subdivision of an Asia Pacific Country. Notwithstanding the foregoing, Asia Pacific Securities do not include the shares of an investment company registered under the 1940 Act.

 

Beneficial Interest — A person has a beneficial interest in any Security in which he or she directly or indirectly, through any contract, arrangement, understanding, relationship or otherwise, has or shares (i) a direct or indirect pecuniary interest; (ii) the right to direct the disposition of; or (iii) the right to vote the Security (other than any Security held in an account managed by Matthews). A person is presumed to have a Beneficial Interest in a Security held by members of his or her Immediate Family, by a partnership for which he or she is the general partner or any other entity he or she controls, by a trust for which he or she is a trustee or beneficiary sharing investment control, or by a revocable trust for which he or she is the settlor. Common examples of Beneficial Interest include joint accounts, spousal accounts, UGMA/UTMA accounts, partnerships, trusts and controlling interests in corporations. Any uncertainty as to whether an Access Person has beneficial interest in a security should be brought to the attention of the Compliance Department.(4)

 

CCO — means the Chief Compliance Officer of the Funds or Matthews, as applicable.

 

Control means the power to exercise a controlling influence over the management or policies of a company, unless such power is solely the result of an official position with such company.(5)

 

Covered Security — means any Security other than a security issued or guaranteed by the United States government, its agencies or instrumentalities, bankers’ acceptances, bank certificates of deposit, commercial paper, repurchase agreements, other money market instruments, or shares of registered open-end investment company registered under the 1940 Act (excluding exchange-traded funds) other than the Funds.

 

Disinterested Trustee — A “Disinterested Trustee” is any trustee of the Funds who is not an “interested person” of the Funds as defined in the 1940 Act.(6)

 

FINRA — means the Financial Industry Regulatory Authority.

 

Funds — means the Matthews International Funds, which do business as the Matthews Asia Funds.

 


(4)  The Compliance Department and this Code define Beneficial Interest consistently with the definition of that term under the 1934 Act.  See 1934 Act § 16(a) and Rule 16a-1(a) (2) thereunder.

(5)  See 1940 Act § 2(a)(9).

(6)  See 1940 Act § 2(a)(19).

 



 

Held or to be Acquired — A security is “held or to be acquired” if within the most recent 15 days it is or has been held by a Fund, or is being or has been considered by a Fund or Matthews for purchase by a Fund. A purchase or sale includes the writing of an option to purchase or sell.

 

Immediate Family — includes all family members sharing the same household, including, but not limited to, your spouse, registered domestic partner, parents, grandparents, children, grandchildren, siblings, step-siblings, step-children, step-parents, in-laws and any adoptive relationships.

 

Initial Public Offering — is an offering of securities registered under the 1933 Act, the issuer of which, immediately before the registration, was not subject to the reporting requirements of §§ 13 or 15(d) of the 1934 Act (i.e., the requirement to file public annual and quarterly reports with the SEC).

 

Matthews — means Matthews International Capital Management, LLC.

 

Private Placement — is an offering that is exempt from registration under the 1933 Act pursuant to § 4(2) or § 4(6) or pursuant to Rule 504, Rule 505 or Rule 506 adopted thereunder (i.e., an offering for which there are no public filings).

 

SEC — means the U.S. Securities and Exchange Commission.

 

Security — means any

 

1.               Note, stock, treasury stock, bond, debenture, evidence of indebtedness, certificate of interest or participation in any profit sharing agreement, collateral trust certificate, pre-organization certificate or subscription, transferable share, investment contract, voting trust certificate, certificate of deposit for security, fractional undivided interest in oil, gas, or other mineral rights, any put, call, straddle, option or privilege on any security;

 

2.               Group or index of securities, or any put, call, straddle, option, or privilege entered into on a national securities exchange relating to foreign currency, or, in general, any interest or instrument commonly known as a security, or any certificate of interest or participation in, temporary or interim certificate for, receipt for, guarantee of, or warrant or right to subscribe to or purchase, any of the foregoing; and

 

3.               Any security issued by an open-end investment company (including the Funds), closed-end investment companies, exchange-traded funds based on any index, or other pooled investment vehicle.

 

The 1933 Act — means the Securities Act of 1933, as amended.

 

The 1934 Act — means the Securities Exchange Act of 1934, as amended.

 



 

The 1940 Act — means the Investment Company Act of 1940, as amended.

 

The Advisers Act — means the Investment Advisers Act of 1940, as amended.

 



 

MATTHEWS FUNDS

 

MATTHEWS ASIA

 

 

COMPLIANCE POLICIES AND PROCEDURES

 

EXHIBIT A

 

CONFLICTS POLICIES

Code of Ethics, Gifts and Entertainment and

Insider Trading Policies

CERTIFICATION AND AGREEMENT TO COMPLY

 

FOR THE SEMI-ANNUAL PERIOD ENDED:            

 

By signing this Certification and Agreement to Comply, I hereby certify the following:

 

·                  I have read and understand the Conflicts Policies, including the Code of Ethics, Gifts and Entertainment and Insider Trading Policies, and have had an opportunity to ask any questions that I may have had concerning the Conflicts Policies.

·                  I understand that I am responsible for complying with the Conflicts Policies, including the Code of Ethics, Gifts and Entertainment and Insider Trading Policies, and agree to comply with them.

·                  I understand that my compliance with the Conflicts Policies is a condition of my employment with Matthews International Capital Management, LLC (“Matthews”).

·                  I have reported all violations of the Code of Ethics, Gifts and Entertainment and Insider Trading Policies within the scope of my knowledge to appropriate parties, as designated in the Conflicts Policies.

·                  I understand that my violation of the Conflicts Policies, if any, may subject me to various sanctions, including personal, civil and criminal liability, regulatory fines, suspensions and/or termination of employment.  I also understand that such violation may subject Matthews to civil and criminal liability as well as regulatory discipline.

·                  I have not received any gifts with a retail value greater than $250.00 (except as disclosed below) and I have otherwise been in compliance with the Gifts and Entertainment Policy of Matthews during the period noted above.

·                  List any gifts you have received in the period covered by this Certification that had a retail value greater than $250.00:

 

 

Employee Name:

 

 

 

Signature:

 

 

 

Date:

 

 



 

MATTHEWS FUNDS

 

MATTHEWS ASIA

 

 

COMPLIANCE POLICIES AND PROCEDURES

 

 

EXHIBIT B

NOTIFICATION OF BROKERAGE FIRMS AND FINANCIAL INSTITUTIONS ACCOUNT OPENING

 

Please list below all accounts in which you have a direct or indirect Beneficiary Interest* as defined within the Code of Ethics.  (If you have any questions concerning the types of accounts covered by the Code of Ethics, please consult with the CCO or member of the Compliance Dept.).  This report is due within 45 days of each calendar year end or 10 days of your start of employment with Matthews International Capital Management, LLC.

 

BROKER/FINANCIAL INSTITUTION
NAME & ADDRESS

 

ACCOUNT NUMBER

 

ACCOUNT REGISTRATION
ACCOUNT TYPE

 

DATE
ESTABLISHED

 

RELATIONSHIP

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I CERTIFY THAT THE INFORMATION GIVEN ABOVE IS TRUE, ACCURATE AND COMPLETE AS OF THE DATE INDICATED BELOW AND I WILL NOTIFY THE CHIEF COMPLIANCE OFFICER PROMPTLY OF ANY CHANGE.  IN ADDITION, BY SIGNING BELOW, I EXPRESSLY AUTHORIZE MATTHEWS TO RECEIVE DUPLICATE CONFIRMATIONS AND ACCOUNT STATEMENTS FOR THE ABOVE ACCOUNTS FROM THE RELEVANT INSTITUTIONS.

 

By:

 

 

 

 

 

Print Name:

 

 

 

 

 

Date:

         

/

                

/

 

 

 


* Please attach an account statement for each account listed that is not dated more than 45 days prior to the date of this report or your date of employment with Matthews International Capital Management, LLC.

 



 

MATTHEWS FUNDS

 

MATTHEWS ASIA

 

 

COMPLIANCE POLICIES AND PROCEDURES

 

EXHIBIT C

PERSONAL SECURITY TRANSACTION AUTHORIZATION

 

PLEASE COMPLETE ALL INFORMATION BELOW AND KEEP A COPY OF THE COMPLETED AUTHORIZATION FOR YOUR RECORDS.  REMEMBER, YOU MAY NOT PURCHASE ANY ASIA PACIFIC SECURITY (AS DEFINED IN THE CODE OF ETHICS).

 

NAME OF EMPLOYEE OR BENEFICIAL OWNER:

 

ACCOUNT TITLE:

 

PROPOSED TRADE DATE:             /            /

(Trade must be executed within 2 trading days of approval (1 for Matthews Asia Funds) or new authorization must be obtained.

 

NAME OR TICKER OF THE SECURITY

 

NUMBER OF
SHARES/DOLLAR
AMOUNT

 

TYPE OF TRANSACTION
BUY /SELL OR OTHER

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BY SIGNING BELOW, I AFFIRM THAT I AM NOT IN POSSESSION OF ANY NON-PUBLIC INFORMATION CONCERNING THE ABOVE SECURITIES, AND THAT THE REQUESTED TRANSACTIONS ARE NOT BEING ENTERED INTO ON THE BASIS OF ANY CONFIDENTIAL INFORMATION THAT MAY BE IN MY POSSESSION.

 

SIGNATURE

 

 

 

DATE:

 

 

 

AUTHORIZATION
(Compliance Department)

 

The above security:

 

 

 

Yes

 

No

Has not been traded within the last 5 business days:

 

o

 

o

Is not expected to be traded within the next 5 business days:

 

o

 

o

Is not currently on the trade blotter:

 

o

 

o

 

REQUEST APPROVED: o

 

REQUEST DENIED: o

 

APPROVAL EXPIRES AS OF THE END OF TRADING ON           /          /

 

COMMENTS:

 

BY:

 

 

DATE:           /          /           TIME:         :         A.M/P.M.

Chief Compliance Officer* or other Staff of the Compliance Department.


*CCO’s security transactions must be approved by either Matthews’ General Counsel or Chief Executive Officer.

 



 

MATTHEWS FUNDS

 

MATTHEWS ASIA

 

 

COMPLIANCE POLICIES AND PROCEDURES

 

EXHIBIT D

Quarterly Report of Personal Securities Transactions

Calendar Quarter ended             /            /

 

NAME:

 

DATE COMPLETED:                 /                /

DUE DATE: WITHIN TEN DAYS AFTER END OF CALENDAR QUARTER

 

Date of
Transaction

 

Buy/Sell

 

Name of Security

 

Number of
Shares

 

Price

 

Broker

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

o  Check here if you did not make any reportable transactions.

 

o  Check here if a list of all transactions is attached to this form.

 

By signing below I certify that the information contained herein is accurate and complete and is made in compliance with the Code of Ethics of Matthews

 

 

 

Name/Signature

 

 

Received and Reviewed by:                                                                                    , on                     /                    /

Chief Compliance Officer or Deputy Chief Compliance Officer