-----BEGIN PRIVACY-ENHANCED MESSAGE----- Proc-Type: 2001,MIC-CLEAR Originator-Name: webmaster@www.sec.gov Originator-Key-Asymmetric: MFgwCgYEVQgBAQICAf8DSgAwRwJAW2sNKK9AVtBzYZmr6aGjlWyK3XmZv3dTINen TWSM7vrzLADbmYQaionwg5sDW3P6oaM5D3tdezXMm7z1T+B+twIDAQAB MIC-Info: RSA-MD5,RSA, BoR98aS+JIU8KujW0sfvRc34DWARr4YMhYS+MphUiMAG3aGkSweql2Z3FJ8ioAo8 zlnkbLWZ3w2kWWH7ZPD5RA== 0001171200-10-000231.txt : 20100312 0001171200-10-000231.hdr.sgml : 20100312 20100312104419 ACCESSION NUMBER: 0001171200-10-000231 CONFORMED SUBMISSION TYPE: 10-K PUBLIC DOCUMENT COUNT: 42 CONFORMED PERIOD OF REPORT: 20091231 FILED AS OF DATE: 20100312 DATE AS OF CHANGE: 20100312 FILER: COMPANY DATA: COMPANY CONFORMED NAME: STATE BANCORP INC CENTRAL INDEX KEY: 0000723458 STANDARD INDUSTRIAL CLASSIFICATION: STATE COMMERCIAL BANKS [6022] IRS NUMBER: 112846511 STATE OF INCORPORATION: NY FISCAL YEAR END: 1231 FILING VALUES: FORM TYPE: 10-K SEC ACT: 1934 Act SEC FILE NUMBER: 001-14783 FILM NUMBER: 10676238 BUSINESS ADDRESS: STREET 1: 2 JERICHO PLZ CITY: JERICHO STATE: NY ZIP: 11753 BUSINESS PHONE: 516-465-2200 MAIL ADDRESS: STREET 1: 2 JERICHO PLZ CITY: JERICHO STATE: NY ZIP: 11753 10-K 1 i00087_statebancorp-10k.htm


UNITED STATES SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
FORM 10-K

x ANNUAL REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934
For the fiscal year ended December 31, 2009

o TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

Commission File No. 001-14783
STATE BANCORP, INC.
(Exact name of registrant as specified in its charter)

 

 

 

 

 

 

 

 

New York

 

 

 

11-2846511

 

 


 

 

 


 

(State or other jurisdiction of incorporation or organization)

 

(I.R.S. Employer Identification No.)


 

 

 

 

 

 

 

 

Two Jericho Plaza, Jericho, NY

 

 

 

11753

 

 


 

 

 


 

(Address of principal executive offices)

 

(Zip Code)


Registrant’s telephone number, including area code: (516) 465-2200

Securities registered pursuant to Section 12(b) of the Act: None

 

 

 

 

Securities registered pursuant to Section 12(g) of the Act: 

 

Common Stock ($0.01 par value)

 

 

 


 

 

 

(Title of Class)

 


Indicate by check mark if the registrant is a well-known seasoned issuer, as defined in Rule 405 of the Securities Act.
Yes     o                     No     x

Indicate by check mark if the registrant is not required to file reports pursuant to Section 13 or Section 15(d) of the Act.
Yes     o                     No     x

Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirement for the past 90 days.          Yes     x          No     o

Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulation S-T (§232.405 of this chapter) during the preceding 12 months (or for such shorter period that the registrant was required to submit and post such files).           Yes     o          No     o

Indicate by check mark if disclosure of delinquent filers pursuant to Item 405 of Regulation S-K is not contained herein, and will not be contained, to the best of registrant’s knowledge, in definitive proxy or information statement incorporated by reference in Part III of this Form 10-K or any amendment of this Form 10-K.          x

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer, or a smaller reporting company. See definitions of “accelerated filer”, “large accelerated filer”, and “smaller reporting company” in Rule 12b-2 of the Exchange Act.     Large accelerated filer     o     Accelerated filer     x     Non-accelerated filer     o     Smaller reporting company     o

Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act).     Yes     o     No     x

As of June 30, 2009, there were 14,599,048 shares of common stock outstanding and the aggregate market value of common stock of State Bancorp, Inc. held by non-affiliates was approximately $94,779,000 as computed using the closing market price of the stock of $7.56 reported by the NASDAQ Global Market on June 30, 2009. The market value of shares held by Registrant’s directors, executive officers and Employee Stock Ownership and 401(k) plans have been excluded because they may be considered to be affiliates of the Registrant.

As of February 24, 2010, there were 16,346,922 outstanding shares of State Bancorp, Inc. common stock.



STATE BANCORP, INC.
Annual Report on Form 10-K
For the Year Ended December 31, 2009

Table of Contents

 

 

 

 

 

 

 

 

 

Page

 

 

 

 


 

 

 

 

 

 

 

Documents Incorporated by Reference

 

3

 

 

 

 

 

PART I

Item 1.

Business

 

3

 

Item 1A.

Risk Factors

 

21

 

Item 1B.

Unresolved Staff Comments

 

26

 

Item 2.

Properties

 

27

 

Item 3.

Legal Proceedings

 

28

 

Item 4.

Submission of Matters to a Vote of Security Holders

 

28

 

 

 

 

 

PART II

Item 5.

Market for Registrant’s Common Equity, Related Stockholder Matters and Issuer Purchases of Equity Securities

 

28

 

Item 6.

Selected Financial Data

 

31

 

Item 7.

Management’s Discussion and Analysis of Financial Condition and Results of Operations

 

32

 

Item 7A.

Quantitative and Qualitative Disclosures About Market Risk

 

53

 

Item 8.

Financial Statements and Supplementary Data

 

56

 

Item 9.

Changes in and Disagreements with Accountants on Accounting and Financial Disclosure

 

89

 

Item 9A.

Controls and Procedures

 

89

 

Item 9B.

Other Information

 

91

 

PART III

Item 10.

Directors, Executive Officers and Corporate Governance

 

91

 

Item 11.

Executive Compensation

 

91

 

Item 12.

Security Ownership of Certain Beneficial Owners and Management and Related Stockholder Matters

 

91

 

Item 13.

Certain Relationships and Related Transactions, and Director Independence

 

92

 

Item 14.

Principal Accountant Fees and Services

 

92

 

 

 

 

 

PART IV

Item 15.

Exhibits and Financial Statement Schedules

 

92

 

 

 

 

 

 

 

Signatures

 

96

2


DOCUMENTS INCORPORATED BY REFERENCE

Portions of the definitive proxy statement to be used in connection with the Annual Meeting of Stockholders to be held on April 27, 2010 and which is expected to be filed with the Securities and Exchange Commission (“SEC”) within 120 days from December 31, 2009 are incorporated by reference into Part III.

PART I

 

 

ITEM 1.

BUSINESS

General

State Bancorp, Inc. (the “Company”), a one-bank holding company headquartered in Jericho, New York, was formed in 1985. The Company operates as the parent for its wholly owned subsidiary, State Bank of Long Island and subsidiaries (the “Bank”), a New York State chartered commercial bank founded in 1966, and its unconsolidated wholly owned subsidiaries, State Bancorp Capital Trust I and II (collectively called the “Trusts”), entities formed in 2002 and 2003, respectively, to issue trust preferred securities. The Bank, emphasizing high-quality personal service, conducts a general banking business focused on the small to mid-sized businesses and municipal markets in Long Island and New York City. The income of the Company is primarily derived through the operations of the Bank and its subsidiaries, SB Portfolio Management Corp. (“SB Portfolio”), New Hyde Park Leasing Corp. and its subsidiary, P.W.B. Realty, L.L.C, and SB ORE Corp. The Company had 290 employees as of December 31, 2009.

The Bank serves its client base through seventeen branches in Nassau, Suffolk, Queens and Manhattan. The Bank offers a full range of banking services to our diverse client base which includes commercial real estate owners and developers, small to middle market businesses, professional service firms, municipalities and consumers. Retail and commercial products include checking accounts, NOW accounts, money market accounts, savings accounts, certificates of deposit, individual retirement accounts, commercial loans, construction loans, commercial mortgage loans, small business lines of credit, cash management services and telephone and online banking. In addition, the Bank also provides access to annuity products and mutual funds. The Company’s loan portfolio is concentrated in commercial and industrial loans and commercial mortgage loans. The Bank does not engage in subprime lending and does not offer payment option ARMs or negative amortization loan products.

At December 31, 2009, the Company, on a consolidated basis, had total assets of approximately $1.6 billion, total deposits of approximately $1.3 billion, and stockholders’ equity of approximately $149 million. Unless the context otherwise requires, references herein to the Company include the Company and its subsidiaries on a consolidated basis. The Company operates in the banking industry and management considers the Company to be aggregated in one reportable operating segment.

Neither the Company nor any of its direct or indirect subsidiaries is dependent upon a single or very few clients. No material amount of deposits is obtained from a single depositor. The Bank does not rely on foreign sources of funds or income and the Bank does not have any foreign commitments, with the exception of letters of credit issued on behalf of several of its domestic customers.

The Company’s Internet address is www.statebankofli.com. The Company makes available on its website, free of charge, its periodic and current reports, proxy and information statements and other information we file with the SEC and amendments thereto as soon as reasonably practicable after the Company files such material with, or furnishes such material to, the SEC, as applicable. Unless specifically incorporated by reference, the information on our website is not part of this annual report. Such reports are also available on the SEC’s website at www.sec.gov, or at the SEC’s Public Reference Room at 100 F Street, N.E., Room 1580, Washington, DC, 20549. Information may be obtained on the operation of the Public Reference Room by calling the SEC at 1-800-SEC-0330.

Market Area and Competition

The Company considers its business to be highly competitive in its market areas. The Company has numerous competitors for its core niche of small business and middle market customers. The Company competes with local, regional and national depository financial institutions, including commercial banks, savings banks, insurance companies, credit unions and money market funds, and other businesses with respect to its lending services and in attracting deposits. The New York metropolitan area has a high density of financial institutions, a number of

3


which are significantly larger than the Company. Some competitors have entered the marketplace through de novo banks, acquisitions and strategic alliances. Additionally, over the past several years, various large out-of-state financial institutions have entered the New York metropolitan market. All of these institutions are our competitors to varying degrees.

The Company’s current market area, consisting primarily of Nassau and Suffolk Counties in New York and New York City, provides opportunity for growth in deposits and commercial lending. The Company believes that there is a significant number of small to mid-size businesses in its current market area that seek a locally-based commercial bank that can offer a broad array of financial products and services. Many of these businesses have been displaced as a result of recent bank mergers in the area. Given the variety of financial products and services offered by the Company, its focus on client service, and its local management, the Company believes that it can well serve the growing needs of both new and existing clients in its current market areas.

Commercial and residential real estate values in our market appear to have stabilized at lower levels. Locally, however, properties are burdened by high maintenance costs including an ever increasing state and local tax burden. The national and local economies still remain fragile with low levels of economic activity and high unemployment rates. Business conditions remain subdued and that uncertainty is serving to limit both consumer and corporate spending. Accordingly, 2010 will be approached with a continued significant degree of caution as the Company expects that weakness will continue in the equity, credit and real estate markets. Although we, like many other financial service firms, continue to witness the unfolding of very difficult and challenging market conditions, the Company is diligently managing its business interests, particularly in the area of maintaining strengthened underwriting standards and risk management practices.

Competitive Strengths

The Company believes that the following business strengths differentiate it from its peers:

 

 

 

 

Asset Quality. The Company’s successful execution of its decision to liquidate lower quality legacy loans, including a significant portion of its non-accrual loans, represents an important strategic step toward significantly reducing future balance sheet risk. By eliminating the multiple distractions, inherent costs and uncertainties that these lower quality loans were consistently demanding, the Company can effectively deploy the Bank’s ample resources to take advantage of other opportunities ahead, including organic franchise expansion and potential acquisitions. The year-end 2009 allowance for loan losses was at a level in excess of 2.6% of total loans and the amount of non-accrual loans has been significantly reduced. Non-accrual loans and leases declined by 81% to $7 million or 0.6% of loans and leases outstanding at December 31, 2009 versus $16 million or 1.4% of loans and leases outstanding at December 31, 2008 and $35 million or 3.1% of loans and leases outstanding at September 30, 2009. Total watch list loans at December 31, 2009 amounted to $143 million, an increase of $54 million from December 31, 2008. This increase was primarily comprised of $27 million of commercial and industrial loans and $24 million of commercial real estate loans.

 

 

 

 

Strong Net Interest Margin. For the years ended December 31, 2009 and December 31, 2008, the Company’s net interest margin was 4.03% and 4.12%, respectively. A 98 basis point reduction in the cost of interest-bearing liabilities was more than offset by the 110 basis point decline in the average rate earned on the Company’s loan portfolio during 2009. Our healthy 2009 fourth quarter net interest margin of 4.15% is a positive and tangible reflection of the Company’s continued ability to produce strong core net interest earnings, even in this very challenging interest rate environment.

 

 

 

 

One of the Largest Independent Commercial Banks Headquartered on Long Island. The Bank is one of the largest independent commercial banks headquartered on Long Island, with a network of branches stretching from central Suffolk County to midtown Manhattan. As an entrepreneurial and community-oriented bank, the Bank has the ability to render lending decisions quickly to clients and prospective borrowers.

 

 

 

 

Low - Cost Deposit Base. Core deposits, consisting of demand, savings and money market deposits,  increased to $995 million at December 31, 2009 versus $964 million at December 31, 2008. Core deposits represented 74% of total deposits at December 31, 2009 and 65% of total deposits at December 31, 2008. Demand deposits increased by 8% to $381 million at December 31, 2009 versus $352 million at the comparable 2008 date.

 

 

 

 

Strong Capital Base. In 2009, the Company enhanced its capital position by exchanging its 8.25% subordinated notes (due to mature in 2013) with an outstanding principal balance of $10 million for common equity in a privately negotiated transaction with four major institutional investors. The net effect of this exchange increased the Company’s tangible common

4



 

 

 

 

 

equity by $11 million. The Company’s capital ratios exceeded all regulatory requirements at December 31, 2009. The Bank’s year-end 2009 capital ratios were in excess of the regulatory guidelines, as established by federal banking regulatory agencies, for a “well capitalized” institution, the highest regulatory capital category.

 

 

 

 

Strong Corporate Governance and Transparency. The Company is diligent in ensuring its business is conducted with the highest level of integrity and with full transparency. All employees, officers and directors of the Company are governed by a Code of Business Conduct and Ethics that requires them to conduct themselves in a professional, honest, and ethical manner, and to avoid conflicts of interest. Additionally, in 2009 the Company conducted a Special Stockholder Meeting that introduced proposals, ultimately approved by stockholders, which strengthened the Company’s corporate governance practices. These stockholder-friendly initiatives, including the elimination of the Company’s classified board structure to provide for the annual election of directors, increased the Company’s Corporate Governance Quotient (“CGQ”) to 98.1% in relation to other financial institutions as of February 1, 2010. The CGQ is a metric used by RiskMetrics Group (“RiskMetrics”) that rates publicly traded companies in terms of the quality of their corporate governance based upon a number of factors including board structure and composition, charter and bylaw provisions, executive and director compensation, audit issues and progressive practices such as board performance review. The CGQ is reported on a percentile basis ranging from zero to 100%. Starting in early March 2010, RiskMetrics will be replacing CGQ with a new measurement of governance risk - Governance Risk Indicators (“GRId”), which will grade companies in four discrete categories: board structure, compensation, shareholder rights and audit. At this time, we do not know what our GRId rating will be.

Lending

General

The Bank provides loans to small to moderate size and middle market borrowers and business entities diversified across industries. Loan types include business installment loans, commercial lines of credit and commercial mortgage loans. Loans are primarily categorized as commercial real estate (“CRE”), commercial & industrial (“C&I”) and small business loans. CRE loans consist of loans on multifamily, mixed use, retail, office and industrial property or construction loans. C&I loans consist of a broad range of loans to a wide variety of business clients for acquisition of equipment, machinery or leasehold improvements, short term or seasonal working capital needs, and business expansion. Small business loans are a subset of C&I loans where the origination amount is less than $1 million.

Structure

Lending officers are primarily responsible for loan origination, structure, document preparation, obtaining approval, and monitoring the relationship. Each lending officer reports to a team leader. The lenders are supported by a fully staffed, full service credit department of experienced credit analysts who prepare a full credit proposal including research on business and industry and the borrower’s financial condition.

CRE. There are currently four teams in the CRE division each headed by a team leader who reports directly to the Chief Lending Officer (“CLO”). All teams within the CRE department are CRE generalists and can originate any of the loans within the division.

C&I. The C&I division is divided into the middle market team, which originates loans over $1 million, and the small business team, which originates loans under $1 million. The C&I division is headed by the C&I team leader who reports to the CLO.

Small Business. The small business team is divided into two subdivisions headed by the small business manager - one subdivision originates loans from $250,000 to $1 million and the other originates loans under $250,000. The larger small business loans are individually account managed and relationship driven. The smaller loan subdivision has one account manager and utilizes a small business scoring system (“SBSS”) to assist in making decisions on small business loan applications. The small business manager reports to the C&I team leader.

Lending Authority

Authority for extending commercial credit is delegated by the Board of Directors to the President of the Bank, the management credit committee and to certain individuals as applicable. Each loan officer and team leader has lending authority depending on experience and title. Regardless of lending authority, all extensions of commercial credit, except deficit balances/uncollected funds, require the approval of

5


at least two Bank officers with credit authority, one of whom must have the authority for the aggregate amount being approved All loans above a designated amount must be approved by the management credit committee, which is comprised of the President of the Bank, the Chief Lending Officer (“CLO”), the Chief Credit Officer (“CCO”) and a number of team leaders. Loans above the authority of the management credit committee and up to the Bank’s legal lending limit must be approved by the loan committee of the Board of Directors, which consists of three outside directors and the President of the Bank.

Administration

Loan administration focuses on credit support, control systems and other practices necessary to manage the outstanding credits. Credit administration for C&I loans provides for periodic reviews on all C&I credit facilities depending on length to maturity and aggregate balance. For CRE loans, on an ongoing basis, each loan file must contain current credit and financial information to properly monitor trends as well as the borrower’s ability to service the debt and the capacity to repay the loan. If the loan officer receives information that may negatively affect repayment of the loan, the loan officer must take appropriate measures, including for example, implementing a remedial action plan. Site inspections for CRE mortgages are performed periodically depending on loan balance and delinquency status.

Risk Management

Management’s goal is to have a balanced portfolio of loans. The allowable risk for the portfolio is determined by senior management through credit policies and annual business plans which are approved by the Board of Directors. The Bank will establish limits and monitor concentrations of risk as appropriate. A concentration of credit is the total of funded and unfunded loans, mortgages, lines of credit, etc., issued to borrowers sharing similar characteristics such as industry, collateral/security type, size, pricing, location and other items that might have a bearing on risk management. It is also the Bank’s policy to spread credit risk among a broad range of industries and/or industry sectors, and to monitor concentration on an ongoing basis.

Loan Workouts

The Bank has workout specialists who are directly responsible for managing loans that are unable to meet the required debt service or where borrowers are experiencing other financial difficulties due to issues such as economic conditions resulting in reduced cash flow or vacancies in rental properties. The workout specialists work in an independent environment so that a true evaluation as to the severity of the problem can be assessed. Such specialists will work with the borrower to rectify the problem, monitor the credit as needed and, if necessary, restructure the loan. If there are signs of further deterioration in the credit, the workout specialist will search for additional collateral to improve the Bank’s position while the credit is weak. The workout specialists will also assess the financial situation of the borrower on a long term basis, and when appropriate may market the loan for sale to an investor or commence litigation. All workout loans are approved by the President, CLO, CCO, management credit committee or the loan committee of the Board of Directors.

Deposits

The Bank offers a variety of deposit products ranging in maturity from demand accounts to certificates of deposits of up to five years. Our principal products include checking accounts, money market accounts, savings accounts, escrow services and interest on lawyer (“IOLA”) accounts, time deposit accounts and IRA accounts. The Bank competes for customers by emphasizing personal service and by addressing the needs of small and mid-size businesses, professional associations, municipalities and consumers. Deposits are generally derived from customers within our primary marketplace. To the lesser extent, we also utilize the Certificate of Deposit Account Registry Service and brokered certificates of deposits, pursuant to authorization limits, as a source of funding and to manage interest rate risk. The Bank, currently a well-capitalized depository institution, is allowed to solicit and accept, renew or roll over any brokered deposit without restriction. Should the Bank become adequately capitalized, it may accept, renew or roll over any brokered deposit only after it has applied for and been granted a waiver by the FDIC. Should the Bank become undercapitalized, it may not accept, renew, or roll over any brokered deposit.

Subject to the guidelines of our Asset/Liability Committee of the Board of Directors (“ALCO”) , we set deposit rates to remain generally competitive with other financial institutions in our market, although we do not generally seek to match the highest rates paid by competing institutions. We have established a process to review interest rates on all deposit products and, based upon this process, update our deposit rates weekly.

In addition to its loan and deposit products, the Bank offers other services to its customers including the following:

 

 

 

 

Automated Clearing House (ACH) transactions

 

Account Reconciliation Services

 

ATM Banking

 

Municipal Deposits

 

Night Depository Services

 

Non-Deposit Investment Products

6



 

 

 

 

Bank by Mail

 

Cash Management Services

 

Collection Services

 

Controlled Disbursement Accounts

 

Drive-Through Banking

 

Gift Checks and Personal Money Orders

 

Internet PC Banking and Bill Payment

 

Lock Box Services

 

Merchant Credit Card Depository Services

 

Payroll Services

 

Remote Deposit

 

Safe Deposit Boxes

 

Signature Guarantee Services

 

Travelers Checks

 

U.S. Savings Bonds

 

Wire Transfers

 

Withholding Tax Depository Services

The Bank’s branches are open up to 55 hours per week and our online and telephone banking system is available 24 hours a day. We also offer deposit pick up services for certain business customers. We have 14 automated teller machines or ATMs, at various locations, which generate activity fees based on use by other banks’ customers.

Supervision and Regulation

General

The Company is registered as a bank holding company under the Bank Holding Company Act of 1956, as amended (the “BHCA”), and is therefore subject to supervision and examination by the Board of Governors of the Federal Reserve System (“FRB”). The Bank is a member of the Federal Home Loan Bank of New York (“FHLB-NY”) and its deposit accounts are insured up to the applicable limits by the Federal Deposit Insurance Corporation (the “FDIC”) under the Deposit Insurance Fund (“DIF”). The Bank is subject to the regulation and supervision and examination of the New York State Banking Department (the “Banking Department”) and the FDIC.

The following summary discussion sets forth certain of the material elements of the legal and regulatory framework applicable to banks and bank holding companies and their subsidiaries. The regulation of banks and bank holding companies is extremely complex and this summary is qualified in its entirety by reference to the applicable statutes, regulations and regulatory guidance. Management believes the Company is in compliance in all material respects with these laws and regulations. A change in applicable statutes and regulations or regulatory policy cannot be predicted, but may have a material effect on the business of the Company and/or the Bank.

Bank holding companies and banks are prohibited by law from engaging in unsafe and unsound banking practices. Federal and New York State banking laws, regulations and policies extensively regulate the Company and the Bank including prescribing standards relating to capital, earnings, dividends, the repurchase or redemption of shares, loans or extension of credit to affiliates and insiders, internal controls, information systems, internal audit systems, loan documentation, credit underwriting, asset growth, impaired assets and loan to value ratios. Such laws and regulations are intended primarily for the protection of depositors, other customers and the federal deposit insurance funds and not for the protection of security holders. Bank regulatory agencies have broad examination and enforcement powers over bank holding companies and banks, including the power to impose substantial fines, limit dividends and restrict operations and acquisitions.

A bank holding company is required to serve as a source of financial strength to its subsidiary depository institutions and to commit all available resources to support such institutions in circumstances where it might not do so absent such policy. Consistent with this “source of strength” policy, the FRB takes the position that a bank holding company generally should not maintain a rate of cash dividends unless its net income available to common stockholders is sufficient to fully fund the dividends and the prospective rate of earnings retention appears to be consistent with the company’s capital needs, asset quality and overall financial condition. In addition, any loans by the Company to the Bank would be subordinate in right of payment to depositors and to certain other indebtedness of the Bank.

Acquisitions

As a bank holding company, the Company may not acquire direct or indirect ownership or control of more than 5% of the voting shares of any company, including a bank, without the prior approval of the FRB, except as specifically authorized under the BHCA. Under the BHCA, the Company, subject to the approval of or notice to the FRB, may acquire shares of non-banking corporations, the activities of which are deemed by the FRB to be so closely related to banking or managing or controlling banks as to be a proper incident thereto.

7


The Change in Bank Control Act prohibits a person or group of persons from acquiring “control” of a bank holding company unless the FRB has been notified and has not objected to the transaction. Under a rebuttable presumption established by the FRB, the acquisition of 10% or more of a class of voting stock of a bank holding company with a class of securities registered under Section 12 of the Securities Exchange Act of 1934, as amended (the “Exchange Act”), would, under the circumstances set forth in the presumption, constitute acquisition of control of the Company. In addition, any entity is required to obtain the approval of the FRB under the BHCA before acquiring 25% (5% in the case of an acquirer that is a bank holding company) or more of the Company’s outstanding common stock, or otherwise obtaining control or a “controlling influence” over the Company. The New York Banking Law (the “Banking Law”) similarly regulates a change in control affecting the Bank and requires the approval of the New York State Banking Board.

The Riegle-Neal Interstate Banking and Branching Efficiency Act of 1994, as amended (the “Interstate Banking Act”), generally permits bank holding companies to acquire banks in any state, and preempts all state laws restricting the ownership by a bank holding company of banks in more than one state. The Interstate Banking Act also permits a bank to merge with an out-of-state bank and convert any offices into branches of the resulting bank if both states have not opted out of interstate branching; permits a bank to acquire branches from an out-of-state bank if the law of the state where the branches are located permits the interstate branch acquisition; and permits banks to establish and operate de novo interstate branches whenever the host state opts-in to de novo branching. Bank holding companies and banks seeking to engage in transactions authorized by the Interstate Banking Act must be adequately capitalized and managed. The Banking Law authorizes interstate branching by merger or acquisition on a reciprocal basis, and permits the acquisition of a single branch without restriction, but does not provide for de novo interstate branching.

Capital Adequacy

The federal banking regulators have adopted risk-based capital guidelines for bank holding companies and banks. The minimum ratio of qualifying total capital (“total capital”) to risk-weighted assets (including certain off-balance sheet items) is 8%. At least half of the total capital must consist of common stock, retained earnings, qualifying noncumulative perpetual preferred stock, minority interests in the equity accounts of consolidated subsidiaries and, for bank holding companies, a limited amount of noncumulative perpetual preferred stock, trust preferred securities and certain other so-called “restricted core capital elements” less most intangibles including goodwill (“Tier I capital”). The remainder (“Tier II capital”) may consist of certain other preferred stock, certain other capital instruments, and limited amounts of subordinated debt and the allowance for loan and lease losses. Restricted core capital elements are currently limited to 25% of Tier I capital.

The federal banking regulators have adopted risk-based capital and leverage guidelines that require the Company’s and the Bank’s capital-to-assets ratios meet certain minimum standards. The risk-based capital ratio is determined by allocating assets and specified off-balance sheet financial instruments into four weighted categories, with higher levels of capital being required for the categories perceived as representing greater risk. For a further discussion, see the Notes to the Company’s Consolidated Financial Statements.

In addition, the FRB has established minimum guidelines for the “leverage ratio” of Tier I capital to average total assets for bank holding companies and banks. The FRB’s guidelines provide for a minimum leverage ratio of 3% for bank holding companies and banks that meet certain specified criteria, including those having the highest supervisory rating. All other banking organizations are required to maintain a leverage ratio of at least 4%. At December 31, 2009, the FRB had not advised the Company of any specific minimum leverage ratio applicable to it.

The FRB guidelines also provide that banking organizations experiencing internal growth or making acquisitions will be expected to maintain strong capital positions substantially above the minimum supervisory levels, without significant reliance on intangible assets.

At December 31, 2009, the Bank’s Tier I leverage ratio was 8.46% while its risk-based capital ratios were 10.98% for Tier I capital and 12.24% for total capital. These ratios exceed the minimum regulatory guidelines for a well-capitalized institution. At December 31, 2009, the Company’s Tier I leverage ratio was 8.68% and its risk-based capital ratios were 11.26% and 12.52% for Tier I capital and total capital, respectively. The Company’s ratios exceed the minimum regulatory guidelines.

Prompt Corrective Action

The Federal Deposit Insurance Act (“FDIA”) requires, among other things, that federal banking regulators take prompt corrective action in respect of FDIC-insured depository institutions that do not meet minimum capital requirements. The FDIA specifies five capital tiers: “well capitalized,” “adequately capitalized,” “undercapitalized,” “significantly undercapitalized,” and “critically undercapitalized.” A depository

8


institution’s capital tier will depend upon how its capital levels compare to various relevant capital measures and certain other factors, as established by regulation.

Under applicable regulations, an FDIC-insured bank is deemed to be: (i) well capitalized if it maintains a leverage ratio of at least 5%, a Tier I capital ratio of at least 6% and a total capital ratio of at least 10% and is not subject to an order, written agreement, capital directive, or prompt corrective action directive to meet and maintain a specific level for any capital measure; (ii) adequately capitalized if it maintains a leverage ratio of at least 4% (or a leverage ratio of at least 3% if it received the highest supervisory rating in its most recent report of examination, subject to appropriate federal banking agency guidelines, and is not experiencing or anticipating significant growth), a Tier I capital ratio of at least 4% and a total capital ratio of at least 8% and is not defined to be well capitalized; (iii) undercapitalized if it has a leverage ratio of less than 4% (or a leverage ratio that is less than 3% if it received the highest supervisory rating in its most recent report of examination, subject to appropriate federal banking agency guidelines, and is not experiencing or anticipating significant growth), a Tier I capital ratio less than 4% or a total capital ratio of less than 8% and it does not meet the definition of a significantly undercapitalized or critically undercapitalized institution; (iv) significantly undercapitalized if it has a leverage ratio of less than 3%, a Tier I capital ratio of less than 3% or a total capital ratio of less than 6% and it does not meet the definition of critically undercapitalized; and (v) critically undercapitalized if it maintains a level of tangible equity capital of less than 2% of total assets. A bank may be deemed to be in a capitalization category that is lower than is indicated by its actual capital position if it receives an unsatisfactory examination rating. The FDIA imposes progressively more restrictive constraints on operations, management and capital distributions, depending on the capital category in which an institution is classified. A depository institution that is not well capitalized is also subject to certain limitations on brokered deposits and Certificate of Deposit Account Registry Service (“CDARS”) deposits.

The FDIA generally prohibits an FDIC-insured depository institution from making any capital distribution (including payment of dividends) or paying any management fee to its holding company if the depository institution would thereafter be undercapitalized. Undercapitalized depository institutions are subject to restrictions on borrowing from the Federal Reserve and to growth limitations, and are required to submit a capital restoration plan. For a capital restoration plan to be acceptable, any holding company must guarantee the capital plan up to an amount equal to the lesser of 5% of the depository institution’s assets at the time it became undercapitalized and the amount of the capital deficiency at the time it fails to comply with the plan. In the event of the holding company’s bankruptcy, such guarantee would take priority over claims of its general unsecured creditors. If a depository institution fails to submit an acceptable plan, it is treated as if it is significantly undercapitalized.

Significantly undercapitalized depository institutions may be subject to a number of requirements and restrictions, including orders to sell sufficient voting stock to become adequately capitalized, requirements to reduce total assets and cessation of receipt of deposits from correspondent banks. Critically undercapitalized depository institutions are subject to appointment of a receiver or conservator.

Deposit Insurance

The FDIC merged the Savings Association Insurance Fund and the Bank Insurance Fund to create the DIF on March 31, 2006. The Bank is a member of the DIF and pays its deposit insurance assessments to the DIF. Effective January 1, 2007, the FDIC established a new risk-based assessment system for determining the deposit insurance assessments to be paid by insured depository institutions. Under this new assessment system, the FDIC assigns an institution to one of four risk categories, with the first category having two sub-categories, based on the institution’s most recent supervisory ratings and capital ratios. Base assessment rates range from two to four basis points for Risk Category I institutions and are seven basis points for Risk Category II institutions, twenty-five basis points for Risk Category III institutions and forty basis points for Risk Category IV institutions. For institutions within Risk Category I, assessment rates generally depend upon Capital adequacy, Asset quality, Management, Earnings, Liquidity, Sensitivity to market risk, or CAMELS component ratings, and financial ratios, or for large institutions with long-term debt issuer ratings, assessment rates will depend on a combination of long-term debt issuer ratings and CAMELS component ratings. The FDIC has the flexibility to adjust rates, without further notice-and-comment rulemaking, provided that no such adjustment can be greater than three basis points from one quarter to the next, that adjustments cannot result in rates more than three basis points above or below the base rates and that rates cannot be negative. Effective January 1, 2007, the FDIC set the assessment rates at three basis points above the base rates. Assessment rates, therefore, currently range from five to forty-three basis points of deposits. The deposit insurance assessment rates are in addition to the assessments for payments on the bonds issued in the late 1980’s by the Financing Corporation (“FICO”) to recapitalize the now defunct Federal Savings and Loan Insurance Corporation. For 2009, the Bank had an assessment rate of 12.54 basis points and a total expense of $3.5 million, which includes $730 thousand for the special assessment discussed below, for the assessment for deposit insurance and the FICO payments. The FDIC also established 1.25% of estimated insured deposits as the designated reserve ratio of the DIF. The FDIC is authorized to change the assessment rates as necessary, subject to the previously discussed limitations, to maintain the required reserve ratio of 1.25%.

9


The FDIC also approved a one-time assessment credit to institutions that were in existence on December 31, 1996, and paid deposit insurance assessments prior to that date, or are a successor to such an institution. The Bank received a $649 thousand one-time assessment credit, of which $547 thousand was used to offset 100% of the 2007 deposit insurance assessment, excluding the FICO payments, and $102 thousand was used to offset a portion of the 2008 deposit insurance assessment.

Interim assessment rates ranging from 12 to 50 basis points took effect January 1, 2009. For the first quarter of 2009 only, the FDIC raised the prior rates uniformly by seven basis points. On February 27, 2009, the FDIC adopted a final rule which took effect on April 1, 2009. Under the final rule, the initial base assessment rates will range from 12 to 45 basis points and the total base assessment rates will range from seven to 77.5 basis points. To determine initial base assessment rates, the FDIC will: (1) introduce a new financial ratio into the financial ratios method applicable to most Risk Category I institutions to include brokered deposits above a threshold that are used to fund rapid asset growth; (2) for a large Risk Category I institution with long-term debt issuer ratings, combine weighted average CAMELS component ratings, the debt issuer ratings, and the financial ratios method assessment rate; and (3) use a new uniform amount and pricing multipliers for each method. The final rule also provides for three adjustments that could be made to an institution’s initial base assessment rate: (1) a potential decrease for long-term unsecured debt, including senior and subordinated debt and, for small institutions, a portion of Tier 1 capital; (2) a potential increase for secured liabilities above a threshold amount; and (3) for non-Risk Category I institutions, a potential increase for brokered deposits above a threshold amount.

On May 22, 2009, the FDIC adopted the final rule imposing a 5 basis point special assessment on each insured depository institution’s assets minus Tier 1 capital as of June 30, 2009. The assessment, collected on September 30, 2009, totaled $730 thousand for the Bank. The final rule also permits the FDIC to impose an emergency special assessment after June 30, 2009, of up to 10 basis points if necessary, to maintain public confidence in federal deposit insurance. The FDIC did not impose another special assessment in the fourth quarter of 2009.

On November 12, 2009, the FDIC adopted the final rule regarding prepaid assessments. The final rule requires insured institutions to prepay their estimated quarterly risk-based assessments for the fourth quarter of 2009, and for all of 2010, 2011 and 2012. The prepaid assessments for these periods were collected on December 30, 2009, along with the Bank’s regular quarterly insurance assessment for the third quarter of 2009. For purposes of estimating an institution’s assessments for the fourth quarter of 2009 and all of 2010, 2011 and 2012, and calculating the amount the Bank prepaid on December 20, 2009, the Bank’s assessment rate was its total base assessment rate in effect on September 30, 2009. On September 29, 2009, the FDIC increased annual assessment rates by 3 basis points beginning in 2011. The Bank’s quarterly risk-based insurance assessments will be paid from the amount the Bank has prepaid until that amount is exhausted or until the prepayment is returned, whichever comes first. Prepaid assessments may only be used to offset regular quarterly risk-based deposit insurance assessments.

The FDIC will begin to offset prepaid assessments on March 30, 2010, representing payment of the regular quarterly risk-based deposit insurance assessment for the fourth quarter of 2009. The FDIC will refund any unused assessments after collection of the amount due on June 30, 2013. Requiring prepaid assessments does not preclude the FDIC from changing assessment rates or from further revising the risk-based assessment system during 2009, 2010, 2011, 2012, or thereafter.

The prepayment of FDIC assessments primarily impacts the Bank’s liquidity. As the prepaid assessments merely represent the prepayment of future expense, they do not affect a Bank’s capital (the prepaid asset will have a risk-weighting of 0%) or tax obligations.

Under the FDIA, the FDIC may terminate the insurance of an institution’s deposits upon a finding that the institution has engaged in unsafe or unsound practices, is in an unsafe or unsound condition to continue operations or has violated any applicable law, regulation, rule, order or condition imposed by the FDIC. The management of the Company does not know of any practice, condition or violation that might lead to termination of its deposit insurance.

Transactions with Affiliates and the Bank

The Bank is subject to the affiliate and insider transaction rules set forth in Sections 23A, 23B, 22(g) and 22(h) of the Federal Reserve Act (“FRA”), and Regulation W issued by the FRB. These provisions, among other things, prohibit or limit an insured bank from extending credit to, or entering into certain transactions with, its affiliates (which for the Bank would include the Company) and principal stockholders, directors and executive officers. The FRB requires depository institutions that are subject to Sections 23A and 23B to implement policies and procedures to ensure compliance with Regulation W regarding transactions with affiliates.

10


Section 402 of the Sarbanes-Oxley Act of 2002 (“Sarbanes-Oxley”) prohibits the extension of personal loans to directors and executive officers of issuers (as defined in Sarbanes-Oxley). The prohibition, however, does not apply to mortgages advanced by an insured depository institution, such as the Bank, that are subject to the insider lending restrictions of Section 22(h) of the FRA.

Privacy Standards

The Bank is subject to the FDIC’s regulations implementing the privacy protection provisions of the Gramm-Leach-Bliley Act (“Gramm-Leach”). These regulations require the Bank to disclose its privacy policy, including identifying with whom it shares “non-public personal information,” to customers at the time of establishing the customer relationship and annually thereafter.

The regulations also require the Bank to provide its customers with initial and annual notices that accurately reflect its privacy policies and practices. In addition, the Bank is required to provide its customers with the ability to “opt-out” of having the Bank share their non-public personal information with unaffiliated third parties before they can disclose such information, subject to certain exceptions.

The Bank is subject to regulatory guidelines establishing standards for safeguarding customer information. These regulations implement certain provisions of Gramm-Leach. The guidelines describe the agencies’ expectations for the creation, implementation and maintenance of an information security program, which would include administrative, technical and physical safeguards appropriate to the size and complexity of the institution and the nature and scope of its activities. The standards set forth in the guidelines are intended to ensure the security and confidentiality of customer records and information, protect against any anticipated threats or hazards to the security or integrity of such records and protect against unauthorized access to or use of such records or information that could result in substantial harm or inconvenience to any customer.

Community Reinvestment Act

Bank holding companies and their subsidiary banks are also subject to the provisions of the Community Reinvestment Act (“CRA”). Under the terms of the CRA, the FDIC (or other appropriate bank regulatory agency) is required, in connection with its examination of a bank, to assess such bank’s record in meeting the credit needs of the communities served by that bank, including low- and moderate-income neighborhoods. Furthermore, such assessment is also required of any bank that has applied, among other things, to merge or consolidate with or acquire the assets or assume the liabilities of a federally regulated financial institution or to open or relocate a branch office. In the case of a bank holding company applying for approval to acquire a bank or bank holding company, the FRB will assess the record of each subsidiary bank of the applicant bank holding company in considering the application. The Banking Law contains provisions similar to the CRA which are applicable to New York State chartered banks. The Bank has consistently received “satisfactory” ratings from its regulatory CRA exams.

Dividend Limitations

The Company has two primary sources of funds: proceeds from its Dividend Reinvestment and Stock Purchase Plan (the “DRP”) and dividends from the Bank. Certain regulatory agencies impose limitations on the declaration of dividends by the Bank. As the Company issued preferred stock and a warrant to purchase common stock to the Treasury under the CPP, the Treasury’s consent is required for any increase in common stock dividends that is greater than the amount of the last quarterly cash dividend declared prior to October 14, 2008, until the earlier of a redemption of the Series A Preferred Stock or December 5, 2011. The Company’s last quarterly cash dividend declared prior to October 14, 2008, was the $0.10 per common share declared on July 29, 2008.

Anti-Money Laundering and the USA PATRIOT Act

The Company is subject to federal regulations implementing the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (the “USA PATRIOT Act”). The USA PATRIOT Act amended the Bank Secrecy Act and gave the federal government powers to address terrorist threats through enhanced domestic security measures, expanded surveillance powers, increased information sharing and other anti-money laundering and anti-terrorist financing requirements. The USA PATRIOT Act and the Bank Secrecy Act and implementing regulations impose affirmative obligations on a broad range of financial institutions, including banks, thrifts, brokers, dealers, credit unions, money service businesses and others.

Among other requirements, the USA PATRIOT Act and the Bank Secrecy Act and implementing regulations impose the following requirements with respect to financial institutions:

 

 

 

 

Establishment of anti-money laundering programs.

11



 

 

 

 

Establishment of a program specifying procedures for obtaining identifying information from customers seeking to open new accounts (“Customer Identification Programs”).

 

Establishment of enhanced due diligence policies, procedures and controls designed to detect and report money laundering.

 

Prohibition on correspondent accounts for foreign shell banks and compliance with recordkeeping obligations with respect to correspondent accounts of foreign banks.

 

Establishment of policies and procedures relating to foreign private banking customers and politically exposed persons.

Substantial civil and criminal penalties may be imposed for violations of the USA PATRIOT Act and the Bank Secrecy Act and implementing regulations. Bank regulators may also require banks to take costly corrective action. Further, bank regulators are directed to consider a financial institution’s effectiveness in combating money laundering and terrorist financing when ruling on applications for approval of proposed corporate transactions.

Legislative and Regulatory Initiatives

Concern for the stability of the banking and financial systems reached a magnitude which has resulted in unprecedented government intervention on a global scale. At a domestic level, on October 3, 2008, the Emergency Economic Stabilization Act of 2008 (the “EESA”) was signed into law providing for, among other things, $700 billion in funding to the Treasury to purchase troubled assets from financial institutions. Then, on October 14, 2008, the Treasury, FRB and the FDIC issued a joint statement announcing additional steps aimed at stabilizing the financial markets. First, the Treasury announced a $250 billion voluntary CPP that allows qualifying financial institutions to sell preferred shares to the Treasury. Second, the FDIC announced the Temporary Liquidity Guarantee Program (the “TLGP”), enabling the FDIC to temporarily guarantee the senior debt of all FDIC-insured institutions and certain holding companies (“Debt Guarantee Program”), as well as fully insure all deposits in non-interest bearing transaction accounts (“Transaction Account Guarantee Program”). The FDIC adopted such program on November 21, 2008 pursuant to its authority to prevent “systemic risk to the U.S. banking system.” Third, to further increase access to funding for businesses in all sectors of the economy, the FRB announced further details of its Commercial Paper Funding Facility program (the “CPFF”), which provides a broad backstop for the commercial paper market. These actions were intended to restore confidence in the banking system, ease liquidity concerns and stabilize the rapidly deteriorating economy.

The Treasury announced the CPP to strengthen the capital and liquidity positions of healthy institutions and to encourage banks and thrifts to increase lending to creditworthy borrowers. Under the CPP, qualifying financial institutions are able to sell senior preferred shares to the Treasury, which will qualify as Tier 1 capital for regulatory capital purposes. The minimum amount of preferred shares that may be issued is equal to 1% of the institution’s risk-weighted assets, and the maximum amount that may be issued is the lesser of $25 billion and 3% of the institution’s risk-weighted assets. If an institution participates in the program, the Treasury would also receive a warrant to purchase the institution’s common stock with an aggregate market value equal to 15% of the senior preferred investment. The staffs of both the SEC and the Financial Accounting Standards Board (“FASB”) have indicated that they would not object if such warrants were to be classified as permanent equity under applicable GAAP, provided that certain conditions are met. In addition, an institution would be required to adopt the Treasury’s standards for executive compensation and corporate governance for the period during which the Treasury holds equity issued under this program. After carefully examining this program, including whether there are appropriate lending opportunities for the deployment of this additional capital, management of the Company chose to participate in the program and subsequently received a capital infusion of $37 million under the terms of this program.

The Company is participating in the Transaction Account Guarantee Program of the FDIC’s TLGP which provides non-interest bearing transaction accounts and interest bearing transaction accounts with interest rates no higher than 0.50% at the Bank with unlimited FDIC insurance coverage beyond the current limit of $250,000. The unlimited coverage was to be in effect through December 31, 2009. Effective October 1, 2009, a final rule adopted by the FDIC extends the TLGP for six months to June 30, 2010. In announcing the extension, the FDIC indicated that it will charge a higher guarantee fee to banks that elect to participate in the extension to reflect each bank’s risk. We have elected to participate in the extension. Management anticipates that the cost of continuing to participate in the TLGP will be immaterial to the Company’s financial statements. The Company participated in the Debt Guarantee Program of the TLGP in March 2009 allowing the Bank to issue $29 million in FDIC-guaranteed senior unsecured debt at a fixed interest rate of 2.625% per annum and a maturity of March 30, 2012. The FDIC guarantee will be in effect through the March 2012 maturity date.

The TLGP was due to expire in June of 2009, however, in an effort to further strengthen the financial system and U.S. economy, the FDIC announced on January 16, 2009, that it would propose rule changes to the TLGP to extend the maturity of the guarantee under the Debt Guarantee Program from three to up to 10 years where the debt is supported by collateral and the issuance supports new consumer lending. On February 10, 2009 the FDIC announced its intention to extend the TLGP through October 2009 for an additional premium. On February

12


27, 2009, the Board of the FDIC voted to modify the debt guarantee component of the TLGP to allow participating entities, with the FDIC’s permission, to issue mandatory convertible debt. Such change provides institutions with additional options for raising capital and reducing the concentration of FDIC-guaranteed debt maturing in mid-2012.

Pursuant to the EESA, on October 9, 2008, the Federal Reserve Banks began to pay interest on depository institutions’ required and excess reserve balances. The interest rate paid on required and excess reserve balances is currently 0.25%. Paying interest on required reserve balances should essentially eliminate the opportunity cost of holding required reserves, promoting efficiency in the banking sector. The payment of interest on excess reserves will permit the Federal Reserve to expand its balance sheet as necessary to provide the liquidity needed to support financial stability.

The U.S. Government is currently reviewing a plan for regulatory reform that would consolidate bank regulators, create new government agencies and give new powers to the Federal Reserve. Specific proposals include, among other things, the creation of a new national bank supervisor to regulate all federally chartered depository institutions, giving the Federal Reserve the power to regulate systemic risk to the nation’s financial stability and the creation of a Consumer Financial Protection Agency to regulate consumer financial products. The Company will continue to monitor the progress of these proposals and their possible effect on the Company. The exact requirements and timing of any final legislation cannot be determined at this time. Therefore, we cannot assure you that any final legislation will not have a material effect on our operations.

Various other legislative initiatives are from time to time introduced in Congress, and various regulatory initiatives are from time to time introduced, that would apply to the Company. The Company cannot determine the ultimate effect that any such potential legislation or regulations, if adopted, would have upon its financial condition or operations.

Interagency Guidance on Concentrations in Commercial Real Estate Lending

In December 2006, the FRB, the Office of the Comptroller of the Currency (“OCC”) and the FDIC adopted guidance entitled “Concentrations in Commercial Real Estate (“CRE”) Lending, Sound Risk Management Practices” (“CRE Guidance”) to address concentrations of commercial real estate loans in financial institutions. Although the CRE Guidance does not establish specific commercial real estate lending limits, the FRB, OCC and FDIC use the following criteria to evaluate whether an institution has a commercial real estate concentration risk. An institution may be identified for further supervisory analysis if it has experienced rapid growth in commercial real estate lending or has notable exposure to a specific type of commercial real estate. An institution may also be subject to further supervisory analysis if its total reported loans for construction, land development and other land represent 100 percent or more of that institution’s total capital, or if the institution’s total commercial real estate loans represent 300 percent or more of its total capital and the outstanding balance of its commercial real estate portfolio has increased by 50 percent or more during the prior 36 months. The CRE Guidance applies to financial institutions with an accumulation of credit concentration exposures and asks that the associations quantify the additional risk such exposures may pose. Such quantification should include the stratification of the commercial real estate portfolio by, among other things, property type, geographic market, tenant concentrations, tenant industries, developer concentrations and risk rating. In addition, an institution should perform periodic market analyses for the various property types and geographic markets represented in its portfolio. Further, an institution with commercial real estate concentration risk should also perform portfolio level stress tests or sensitivity analysis to quantify the impact of changing economic conditions on asset quality, earnings and capital.

Statement of Subprime Mortgage Lending

In June 2007, the FRB and other federal bank regulatory agencies issued a final Statement on Subprime Mortgage Lending (the “Statement”) to address the growing concerns facing the subprime mortgage market, particularly with respect to rapidly rising subprime default rates that may indicate borrowers do not have the ability to repay adjustable-rate subprime loans originated by financial institutions. In particular, the agencies express concern in the Statement that current underwriting practices do not take into account that many subprime borrowers are not prepared for “payment shock” and that the current subprime lending practices compound risk for financial institutions. The Statement describes the prudent safety and soundness and consumer protection standards that financial institutions should follow to ensure borrowers obtain loans that they can afford to repay. These standards include a fully indexed, fully amortized qualification for borrowers and cautions on risk-layering features, including an expectation that stated income and reduced documentation should be accepted only if there are documented mitigating factors that clearly minimize the need for verification of a borrower’s repayment capacity. Consumer protection standards include clear and balanced product disclosures to customers and limits on prepayment penalties that allow for a reasonable period of time, typically at least 60 days, for borrowers to refinance prior to the expiration of the initial fixed interest rate period without penalty. The Statement also reinforces the April 2007 Interagency Statement on Working with Mortgage Borrowers, in

13


which the federal bank regulatory agencies encouraged institutions to work constructively with residential borrowers who are financially unable or reasonably expected to be unable to meet their contractual payment obligations on their home loans. We have evaluated the Statement to determine our compliance and, as necessary, modified our risk management practices, underwriting guidelines and consumer protection standards.

Interagency Policy Statement Regarding Commercial Real Estate Loan Workouts

On October 30, 2009, the FRB and other federal bank regulatory agencies adopted a policy statement supporting prudent CRE loan workouts (the “Policy Statement”). The Policy Statement provides guidance for examiners, and for financial institutions that are working with CRE borrowers who are experiencing diminished operating cash flows, depreciated collateral values, or prolonged delays in selling or renting commercial properties. The Policy Statement details risk-management practices for loan workouts that support prudent and pragmatic credit and business decision-making within the framework of financial accuracy, transparency, and timely loss recognition. Financial institutions that implement prudent loan workout arrangements after performing comprehensive reviews of borrowers’ financial conditions will not be subject to criticism for engaging in these efforts, even if the restructured loans have weaknesses that result in adverse credit classifications. In addition, performing loans, including those renewed or restructured on reasonable modified terms, made to creditworthy borrowers, will not be subject to adverse classification solely because the value of the underlying collateral declined. The Policy Statement reiterates existing guidance that examiners are expected to take a balanced approach in assessing institutions’ risk-management practices for loan workout activities.

Interest Rate Risk Management Advisory

In January 2010, the FRB and other federal bank regulatory agencies released an Advisory on Interest Rate Risk Management (the “IRR Advisory”) to remind institutions of the supervisory expectations regarding sound practices for managing IRR. While some degree of IRR is inherent in the business of banking, the agencies expect institutions to have sound risk management practices in place to measure, monitor and control IRR exposures, and IRR management should be an integral component of an institution’s risk management infrastructure. The agencies expect all institutions to manage their IRR exposures using processes and systems commensurate with their earnings and capital levels, complexity, business model, risk profile and scope of operations, and the IRR Advisory reiterates the importance of effective corporate governance, policies and procedures, risk measuring and monitoring systems, stress testing, and internal controls related to the IRR exposures of institutions.

The IRR Advisory encourages institutions to use a variety of techniques to measure IRR exposure which includes simple maturity gap analysis, income measurement and valuation measurement for assessing the impact of changes in market rates as well as simulation modeling to measure IRR exposure. Institutions are encouraged to use the full complement of analytical capabilities of their IRR simulation models. The IRR Advisory also reminds institutions that stress testing, which includes both scenario and sensitivity analysis, is an integral component of IRR management. The IRR Advisory indicates that institutions should regularly assess IRR exposures beyond typical industry conventions, including changes in rates of greater magnitude (e.g., up and down 300 and 400 basis points as compared to up and down 200 basis points which is the general practice) across different tenors to reflect changing slopes and twists of the yield curve.

The IRR Advisory emphasizes that effective IRR management not only involves the identification and measurement of IRR, but also provides for appropriate actions to control this risk. The adequacy and effectiveness of an institution’s IRR management process and the level of its IRR exposure are critical factors in the agencies’ evaluation of an institution’s sensitivity to changes in interest rates and capital adequacy.

Federal Securities Laws

The Company’s securities are registered with the SEC under the Exchange Act. As such, the Company is subject to the information, proxy solicitation, insider trading, and other requirements and restrictions of the Exchange Act.

New York Business Corporation Law

The Company is incorporated under the laws of the State of New York, and is therefore subject to regulation by the State of New York. In addition, the rights of the Company’s stockholders are governed by the New York Business Corporation Law.

14


Government Monetary Policies and Economic Control

The earnings of the Company and the Bank are affected by the policies of regulatory authorities including the FRB and the FDIC. An important function of the Federal Reserve System is to regulate the money supply and interest rates. Among the instruments used to implement these objectives are open market operations in U.S. Government securities, changes in reserve requirements against member bank deposits, purchases of U.S. Government and agency securities, purchases of mortgage-backed securities and changes in the federal funds and discount rates. These instruments are used in varying combinations to influence overall growth and distribution of bank loans, investments and deposits and their use may also affect interest rates charged on loans or paid for deposits. Changes in government monetary policies and economic controls could have a material effect on the business of the Bank.

15


Statistical Information

Statistical information is furnished pursuant to the requirements of Guide 3 (Statistical Disclosure by Bank Holding Companies) promulgated under the Exchange Act.

Investment Portfolio

The following table presents the amortized cost and estimated fair value of available for sale securities held by the Company for each period (in thousands):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

At December 31,

 

2009

 

2008

 

2007

 









 

 

Amortized
Cost

 

Estimated
Fair Value

 

Amortized
Cost

 

Estimated
Fair Value

 

Amortized
Cost

 

Estimated
Fair Value

 

 

 













 

Securities available for sale:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Obligations of states and political subdivisions

 

$

12,446

 

$

12,421

 

$

5,327

 

$

5,360

 

$

18,140

 

$

18,095

 

Mortgage-backed securities and collateralized mortgage obligations - residential

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FHLMC

 

 

173,325

 

 

179,702

 

 

229,014

 

 

233,358

 

 

135,674

 

 

136,773

 

FNMA

 

 

148,304

 

 

152,469

 

 

126,283

 

 

128,459

 

 

72,766

 

 

72,810

 

GNMA

 

 

48,684

 

 

48,483

 

 

15,855

 

 

15,963

 

 

7,362

 

 

7,337

 

Other

 

 

 

 

 

 

 

 

 

 

1,214

 

 

1,180

 

Government Agency securities

 

 

22,772

 

 

22,910

 

 

22,539

 

 

23,374

 

 

149,639

 

 

150,534

 

Collateralized debt obligations

 

 

 

 

 

 

5,865

 

 

5,865

 

 

12,077

 

 

11,500

 





















Total securities available for sale

 

$

405,531

 

$

415,985

 

$

404,883

 

$

412,379

 

$

396,872

 

$

398,229

 





















The following table presents the expected maturity distribution and the weighted-average yield of the Company’s investment portfolio (all of which are available for sale) at December 31, 2009 (dollars in thousands). The yield information does not give effect to changes in estimated fair value of investments available for sale that are reflected as a component of stockholders’ equity.

16



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Maturing

 

 

 



 

 

Within
One Year

 

After One but
Within Five Years

 

After Five but
Within Ten Years

 

 

 







 

 

Amount

 

Yield

(1)

Amount

 

Yield

(1)

Amount

 

Yield

(1)















Securities available for sale:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Obligations of states and political subdivisions

 

$

 

 

%

$

9,510

 

 

2.66

%

$

2,911

 

 

4.28

%

Mortgage-backed securities and collateralized mortgage obligations - residential (2)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FHLMC

 

 

11,439

 

 

4.11

 

 

129,177

 

 

5.39

 

 

39,086

 

 

5.99

 

FNMA

 

 

50,632

 

 

2.97

 

 

69,311

 

 

5.18

 

 

32,526

 

 

5.43

 

GNMA

 

 

 

 

 

 

40,353

 

 

3.99

 

 

8,130

 

 

4.66

 

Government Agency securities (3)

 

 

17,199

 

 

4.07

 

 

5,711

 

 

2.00

 

 

 

 

 





















Total securities available for sale

 

$

79,270

 

 

3.37

%

$

254,062

 

 

4.93

%

$

82,653

 

 

5.58

%





















(1) Fully taxable-equivalent basis using a tax rate of 34%.

(2) Assumes maturity dates pursuant to average lives as determined by constant prepayment rates.

(3) Assumes coupon yields for securities past their call dates and not bought at a discount; yields to call for securities not past their call dates and not bought at a discount; and yields to maturity for securities purchased at a discount.

Loan and Lease Portfolio

The following table categorizes the Company’s loan and lease portfolio for each period (in thousands):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

At December 31,

 

2009

 

2008

 

2007

 

2006

 

2005

 


















Commercial and industrial

 

$

348,546

 

$

398,182

 

$

322,575

 

$

297,256

 

$

297,887

 

Real estate - commercial mortgage

 

 

563,223

 

 

482,188

 

 

383,960

 

 

392,454

 

 

344,465

 

Real estate - residential mortgage

 

 

95,668

 

 

104,280

 

 

102,468

 

 

105,476

 

 

101,539

 

Real estate - commercial construction

 

 

56,915

 

 

64,465

 

 

50,483

 

 

25,207

 

 

27,491

 

Real estate - residential construction

 

 

25,740

 

 

56,004

 

 

95,002

 

 

80,513

 

 

51,709

 

Lease receivables

 

 

 

 

 

 

66,476

 

 

62,649

 

 

49,151

 

Loans to individuals

 

 

4,667

 

 

5,620

 

 

11,724

 

 

11,315

 

 

9,401

 

Tax-exempt and other

 

 

2,876

 

 

6,478

 

 

8,321

 

 

8,855

 

 

10,379

 


















Loans and leases - net of unearned income

 

$

1,097,635

 

$

1,117,217

 

$

1,041,009

 

$

983,725

 

$

892,022

 


















The following table presents the contractual maturities of selected loans and the sensitivities of those loans to changes in interest rates at December 31, 2009 (in thousands):

17



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

One Year
or Less

 

One Through
Five Years

 

Over
Five Years

 

Total

 











Commercial and industrial

 

$

212,955

 

$

109,706

 

$

25,885

 

$

348,546

 

Real estate - commercial construction

 

 

49,014

 

 

7,901

 

 

 

 

56,915

 

Real estate - residential construction

 

 

22,990

 

 

2,750

 

 

 

 

25,740

 















Total

 

$

284,959

 

$

120,357

 

$

25,885

 

$

431,201

 















Loans maturing after one year with:

 

 

 

 

 

 

 

 

 

 

 

 

 

Fixed interest rate

 

 

 

 

$

68,540

 

$

2,216

 

$

70,756

 

Variable interest rate

 

 

 

 

$

51,817

 

$

23,669

 

$

75,486

 

The following table presents the Company’s non-accrual, past due and restructured loans and leases for each period (in thousands):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

December 31,

 

2009

 

2008

 

2007

 

2006

 

2005

 













Non-accrual loans and leases

 

$

6,733

 

$

16,072

 

$

5,792

 

$

2,177

 

$

3,069

 

Loans and leases 90 days or more past due and still accruing interest

 

$

3,800

 

$

3

 

$

28

 

$

13

 

$

281

 

Interest income on non-accrual and restructured loans and leases which would have been recorded under original loan or lease terms

 

$

735

 

$

951

 

$

459

 

$

78

 

$

(5

)

Interest income on non-accrual and restructured loans and leases recorded during the period

 

$

6

 

$

68

 

$

19

 

$

117

 

$

122

 

The Bank generally discontinues the accrual of interest on loans and leases whenever there is reasonable doubt that interest and/or principal will be collected, or when either principal or interest is 90 days or more past due. At December 31, 2009, there was $3.8 million in loans and leases 90 days or more past due and still accruing interest comprised of a non-criticized real estate credit that was past due as to principal but not interest and was due to close with an improved collateral position on this credit before December 31, 2009. Due to unforeseen circumstances, the closing did not occur until January 5, 2010. All interest was current at December 31, 2009. See “Management’s Discussion and Analysis of Financial Condition and Results of Operations, Summary of Loan and Lease Loss Experience and Allowance for Loan and Lease Losses.”

Summary of Loan and Lease Loss Experience

The determination of the balance of the allowance for loan and lease losses is based upon a review and analysis of the Company’s loan and lease portfolio. Management’s review includes monthly analyses of past due and non-accrual loans and leases and detailed, periodic loan-by-loan or lease-by-lease analyses.

Based on current economic conditions, management has determined that the current level of the allowance for loan and lease losses appears to be adequate at December 31, 2009 in relation to the probable inherent losses present in the portfolio. Management considers many factors in this analysis, among them credit risk grades assigned to commercial loans, delinquency trends, concentrations within segments of the loan and lease portfolio, recent charge-off experience and local economic conditions.

The following table presents an analysis of the Company’s allowance for loan and lease losses for each period (dollars in thousands):

18



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2009

 

2008

 

2007

 

2006

 

2005

 













Balance, January 1

 

$

18,668

 

$

14,705

 

$

16,412

 

$

15,717

 

$

12,020

 


















Adjustment due to sale of SB Equipment assets

 

 

 

 

(2,002

)

 

 

 

 

 

 


















Charge-offs:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Commercial and industrial

 

 

6,149

 

 

3,078

 

 

3,129

 

 

773

 

 

505

 

Real estate - commercial mortgage

 

 

8,535

 

 

3,403

 

 

2,965

 

 

 

 

 

Real estate - residential mortgage

 

 

1,277

 

 

202

 

 

 

 

 

 

 

Real estate - commercial construction

 

 

1,555

 

 

 

 

 

 

 

 

 

Real estate - residential construction

 

 

12,515

 

 

3,786

 

 

 

 

 

 

 

Lease receivables

 

 

 

 

1,093

 

 

404

 

 

1,382

 

 

280

 

Loans to individuals

 

 

118

 

 

27

 

 

57

 

 

18

 

 

13

 


















Total charge-offs

 

 

30,149

 

 

11,589

 

 

6,555

 

 

2,173

 

 

798

 


















Recoveries:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Commercial and industrial

 

 

260

 

 

256

 

 

158

 

 

343

 

 

816

 

Real estate - commercial mortgage

 

 

400

 

 

 

 

 

 

 

 

 

Real estate - residential mortgage

 

 

 

 

 

 

 

 

12

 

 

16

 

Real estate - residential construction

 

 

3

 

 

 

 

 

 

 

 

 

Lease receivables

 

 

 

 

37

 

 

220

 

 

13

 

 

10

 

Loans to individuals

 

 

29

 

 

35

 

 

6

 

 

10

 

 

3

 


















Total recoveries

 

 

692

 

 

328

 

 

384

 

 

378

 

 

845

 


















Net charge-offs (recoveries)

 

 

29,457

 

 

11,261

 

 

6,171

 

 

1,795

 

 

(47

)


















Provision charged to income

 

 

39,500

 

 

17,226

 

 

4,464

 

 

2,490

 

 

3,650

 


















Balance, December 31

 

$

28,711

 

$

18,668

 

$

14,705

 

$

16,412

 

$

15,717

 


















 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ratio of net charge-offs (recoveries) during the period to average loans and leases outstanding during the period

 

 

2.64

%

 

1.04

%

 

0.61

%

 

0.19

%

 

(0.01

)%

The following table presents the allocation of the Company’s allowance for loan and lease losses at December 31 for each period (dollars in thousands):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2009

 

Percent of
Loans and
Leases to
Total Loans
and Leases

 

2008

 

Percent of
Loans and
Leases to
Total Loans
and Leases

 

2007

 

Percent of
Loans and
Leases to
Total Loans
and Leases

 

2006

 

Percent of
Loans and
Leases to
Total Loans
and Leases

 

2005

 

Percent of
Loan sand
Leases to
Total Loans
and Leases

 























Commercial and industrial

 

$

9,922

 

31.7

%

$

4,990

 

35.5

%

$

5,000

 

31.1

%

$

7,965

 

30.2

%

$

6,929

 

33.4

%

Real estate - commercial mortgage (1)

 

 

10,875

 

51.3

 

 

5,319

 

43.2

 

 

5,000

 

36.9

 

 

5,357

 

50.6

 

 

4,733

 

50.0

 

Real estate - residential mortgage (1)

 

 

1,171

 

8.7

 

 

760

 

9.3

 

 

225

 

9.8

 

 

 

 

 

 

 

Real estate - commercial construction (2)

 

 

3,662

 

5.2

 

 

2,038

 

5.7

 

 

318

 

4.8

 

 

577

 

10.7

 

 

542

 

8.9

 

Real estate - residential construction (2)

 

 

1,123

 

2.4

 

 

2,697

 

5.2

 

 

1,200

 

9.1

 

 

 

 

 

 

 

Lease receivables

 

 

 

 

 

 

 

 

1,547

 

6.4

 

 

1,072

 

6.4

 

 

1,578

 

5.5

 

Loans to individuals

 

 

136

 

0.4

 

 

71

 

0.5

 

 

134

 

1.1

 

 

73

 

1.2

 

 

77

 

1.1

 

Tax-exempt and other

 

 

15

 

0.3

 

 

27

 

0.6

 

 

31

 

0.8

 

 

34

 

0.9

 

 

47

 

1.1

 

Unallocated

 

 

1,807

 

 

 

2,766

 

 

 

1,250

 

 

 

1,334

 

 

 

1,811

 

 




























Total

 

$

28,711

 

100.0

%

$

18,668

 

100.0

%

$

14,705

 

100.0

%

$

16,412

 

100.0

%

$

15,717

 

100.0

%




























(1)   Prior to 2007, no breakdown between commercial and residential mortgage was available. Thus, all such real estate - mortgage amounts are included in real estate - commercial mortgage.

(2)   Prior to 2007, no breakdown between commercial and residential construction was available. Thus, all such real estate - construction amounts are included in real estate - commercial construction.

19


Deposits

The following table presents the average balance and the average rate paid on the Company’s deposits for each period (dollars in thousands):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2009

 

2008

 

2007

 

 

 







 

 

Average
Balance

 

Average
Rate

 

Average
Balance

 

Average
Rate

 

Average
Balance

 

Average
Rate

 















Non-interest bearing demand deposits

 

$

350,979

 

 

 

$

320,830

 

 

 

$

319,655

 

 

 

Interest -bearing transaction accounts

 

 

221,325

 

 

0.43

%

 

195,119

 

 

1.14

%

 

219,423

 

 

2.83

%

Money market deposit accounts

 

 

111,730

 

 

0.87

 

 

130,012

 

 

1.75

 

 

162,252

 

 

3.74

 

Savings deposits

 

 

267,040

 

 

1.01

 

 

235,484

 

 

1.45

 

 

238,379

 

 

2.61

 

Time certificates of deposit of $100,000 or more

 

 

229,613

 

 

1.68

 

 

229,190

 

 

2.98

 

 

226,953

 

 

4.84

 

Other time deposits

 

 

214,593

 

 

2.26

 

 

242,880

 

 

3.54

 

 

258,547

 

 

4.95

 





















Total

 

$

1,395,280

 

 

0.96

%

$

1,353,515

 

 

1.72

%

$

1,425,209

 

 

2.96

%





















The following table sets forth, by time remaining to maturity, the Company’s certificates of deposit of $100,000 or more at December 31, 2009 (in thousands):

 

 

 

 

 

3 months or less

 

$

160,791

 

Over 3 months through 6 months

 

 

14,408

 

Over 6 months through 12 months

 

 

8,227

 

Over 12 months

 

 

5,262

 






Total

 

$

188,688

 






20


Short-Term Borrowings

The following information is provided on the Bank’s short-term borrowings for each period (dollars in thousands):

 

 

 

 

 

 

 

 

 

 

 

 

 

2009

 

2008

 

2007

 












Balance, December 31 -

 

 

 

 

 

 

 

 

 

 

Securities sold under agreements to repurchase

 

$

3,000

 

$

3,000

 

 

 

Federal funds purchased

 

 

 

 

 

 

 

Federal Home Loan Bank advances

 

$

45,000

 

 

 

$

139,000

 

 

 

 

 

 

 

 

 

 

 

 

Weighted-average interest rate on balance, December 31 -

 

 

 

 

 

 

 

 

 

 

Securities sold under agreements to repurchase

 

 

1.88

%

 

1.88

%

 

 

Federal funds purchased

 

 

 

 

 

 

 

Federal Home Loan Bank advances

 

 

0.32

%

 

 

 

4.43

%

 

 

 

 

 

 

 

 

 

 

 

Maximum outstanding at any month end -

 

 

 

 

 

 

 

 

 

 

Securities sold under agreements to repurchase

 

$

3,000

 

$

3,000

 

 

 

Federal funds purchased

 

$

15,000

 

$

35,000

 

$

22,500

 

Federal Home Loan Bank advances

 

$

60,000

 

$

203,000

 

$

222,000

 

 

 

 

 

 

 

 

 

 

 

 

Average daily amount outstanding -

 

 

 

 

 

 

 

 

 

 

Securities sold under agreements to repurchase

 

$

3,863

 

$

2,008

 

 

 

Federal funds purchased

 

$

225

 

$

6,129

 

$

7,196

 

Federal Home Loan Bank advances

 

$

12,805

 

$

110,915

 

$

103,093

 

 

 

 

 

 

 

 

 

 

 

 

Weighted-average interest rate on average daily amount outstanding -

 

 

 

 

 

 

 

 

 

 

Securities sold under agreements to repurchase

 

 

1.55

%

 

1.88

%

 

 

Federal funds purchased

 

 

0.44

%

 

2.72

%

 

5.31

%

Federal Home Loan Bank advances

 

 

0.43

%

 

2.52

%

 

5.13

%


 

 

ITEM 1A.

RISK FACTORS

The following is a summary of risk factors relevant to our operations which should be carefully reviewed. These risk factors do not necessarily appear in the order of importance.

Banking laws and regulations could limit our access to funds from the Bank, one of our primary sources of liquidity.

As a bank holding company, one of our principal sources of funds is dividends from our subsidiaries. These funds are used to service our debt as well as to pay expenses and dividends on our common and preferred stock. Our non-consolidated interest expense on our debt obligations was $1.7 million and $2.2 million for the years ended December 31, 2009 and 2008, respectively. Our non-consolidated operating expenses were $915 thousand and $31 thousand for the years ended December 31, 2009 and 2008, respectively. Our cash dividends paid on common stock were $2.9 million and $7.1 million for the years ended December 31, 2009 and 2008, respectively. Our cash dividends paid on preferred stock were $1.7 million for the year ended December 31, 2009. No cash dividends on preferred stock were paid in 2008. State banking regulations limit, absent regulatory approval, the Bank’s dividends to us to the lesser of the Bank’s undivided profits and the Bank’s retained net income for the current year plus its retained net income for the preceding two years (less any required transfers to capital surplus) up to the date of any dividend declaration in the current calendar year. As of December 31, 2009, no dividends were available to the Company from the Bank according to these limitations without seeking regulatory approval.

Federal bank regulatory agencies have the authority to prohibit the Bank from engaging in unsafe or unsound practices in conducting its business. The payment of dividends or other transfers of funds to us, depending on the financial condition of the Bank, could be deemed an unsafe or unsound practice.

21


Dividend payments from the Bank would also be prohibited under the “prompt corrective action” regulations of the federal bank regulators if the Bank is, or after payment of such dividends would be, undercapitalized under such regulations. In addition, the Bank is subject to restrictions under federal law that limit its ability to transfer funds or other items of value to us and our nonbanking subsidiaries, including affiliates, whether in the form of loans and other extensions of credit, investments and asset purchases, or other transactions involving the transfer of value. Unless an exemption applies, these transactions by the Bank with us are limited to 10% of the Bank’s capital and surplus and, with respect to all such transactions with affiliates in the aggregate, to 20% of the Bank’s capital and surplus. As of December 31, 2009, a maximum of approximately $33 million was available to us from the Bank according to these limitations. Moreover, loans and extensions of credit to affiliates generally are required to be secured by specified amounts of collateral. A bank’s transactions with its non-bank affiliates also are required generally to be on arm’s-length terms. We do not have any borrowings from the Bank and do not anticipate borrowing from the Bank in the future.

Accordingly, we can provide no assurance that we will receive dividends or other distributions from the Bank and our other subsidiaries.

Our other primary source of funding is our DRP, which allows existing stockholders to reinvest cash dividends in our common stock and/or to purchase additional shares through optional cash investments on a quarterly basis. Shares are purchased at up to a 15% discount from the current market price under both the dividend reinvestment option and with optional cash payments. No assurance can be given that we will continue the DRP or that stockholders will make purchases in the future.

Commercial real estate and commercial business loans expose us to increased lending risks.

CRE and C&I loans comprise the majority of our loan portfolio. At December 31, 2009, our portfolio of CRE loans totaled approximately $563 million and our commercial and industrial loans amounted to approximately $349 million of total loans of $1.1 billion. At December 31, 2009 CRE and commercial and industrial loans on our watch list increased $24 million and $27 million, respectively, from the December 31, 2008 amounts. Commercial loans generally expose a lender to greater risk of non-payment and loss than non-commercial loans because repayment of commercial loans often depends on the successful operation and cash flow of the borrowers. Such loans also typically involve larger loan balances to single borrowers or groups of related borrowers compared to non-commercial loans. Consequently, an adverse development with respect to a CRE loan or commercial business loan can expose us to a significantly greater risk of loss compared to an adverse development with respect to a non-commercial loan. CRE loans may present special lending risks and may expose lenders to unanticipated earnings and capital volatility due to adverse changes in the general commercial real estate market.

Our results of operations are affected by economic conditions in the New York metropolitan area and nationally.

As a result of our geographic concentration in the New York metropolitan area, our results of operations largely depend upon economic conditions in this region.

We are operating in a challenging and uncertain economic environment, globally, nationally and locally. Financial institutions continue to be affected by declines in the real estate and financial markets. Decreases in real estate values have negatively affected the value of property used as collateral for our loans. Adverse changes in the economy have affected and may continue to affect the ability of our borrowers to make timely repayments of their loans, which would have a negative impact on our earnings. If poor economic conditions result in decreased demand for real estate loans, our earnings capacity may decline because our investment alternatives may earn less income for us than real estate loans.

The Company’s non-performing loans totaled $7 million (which includes $1 million in loans held for sale which have been previously written down to their estimated fair value) at December 31, 2009. If the sale of lower quality loans in the fourth quarter of 2009 had not occurred, our non-performing loans at December 31, 2009 would have been at a level similar to our non-performing loans of $35 million at September 30, 2009. Net loan charge-offs recorded in 2009 were $29.5 million and our provision for loan and lease losses for 2009 was $39.5 million. The impact of the national and local economic recession along with any further economic deterioration could drive losses beyond that which is provided for in our allowance for loan losses and result in additional consequences, such as loan delinquencies, increased problem assets and foreclosures, declining demand for our products and services, decreased deposits and declining collateral value for our loans.

Changes in economic conditions or interest rates may negatively affect our earnings, capital and liquidity.

22


The results of operations for financial institutions, including the Bank, may be materially adversely affected by changes in prevailing local and national economic conditions, including declines in real estate market values, rapid increases or decreases in interest rates and changes in the monetary and fiscal policies of the federal government. Our profitability is heavily influenced by the spread between the interest rates earned on investments and loans and the interest rates paid on deposits and other interest-bearing liabilities. Like most banking institutions, our net interest spread and margin will be affected by market interest rates and our ability to respond to changes in such rates. At any given time, our assets and liabilities may be affected differently by a change in interest rates.

Funding costs may rise due to competitive pricing pressures and volatility in the credit and money markets. Rates are at historic lows at this time and it would appear from their comments that Federal Reserve policy makers are prepared to keep the fed funds rate low until well past such time as the economy shows evidence of sustainable recovery. In the near term the risks from inflationary pressure due to an increase in economic activity appear limited. Consequently, while inflation remains a matter of concern, those risks appear to be more visible in the intermediate 3-5 year timeframe. As the Federal Reserve begins to remove many of the extraordinary measures put in place during the last year, credit spreads may begin to widen, which may affect the cost that the Bank must bear to borrow funds.

Strong competition within our market areas could hurt our profits and slow growth.

The New York metropolitan area has a high density of financial institutions, a number of which are significantly larger and have greater financial resources than we have, and as such, may have higher lending limits and may offer other services not offered by us. Additionally over the past several years, various large out-of-state financial institutions have entered the New York metropolitan area market. All are our competitors to varying degrees.

We face intense competition in making loans and attracting deposits. Our competition for loans comes principally from commercial banks, savings banks, insurance companies, credit unions and money market funds. Also, as a result of the deregulation of the financial industry, we also face competition from other providers of financial services such as corporate and government securities funds as well as from other financial intermediaries such as brokerage firms and insurance companies.

We operate in a highly regulated industry, which limits the manner and scope of our business activities.

We are subject to extensive supervision, regulation and examination by the FRB, the FDIC and the Banking Department. As a result, we are limited in the manner in which we conduct our business, undertake new investments and activities and obtain financing. This regulatory structure is designed primarily for the protection of the deposit insurance funds and our depositors, and not to benefit our stockholders. This regulatory structure also gives the regulatory authorities extensive discretion in connection with their supervisory and enforcement activities and examination policies, including policies with respect to capital levels, the timing and amount of dividend payments, the classification of assets and the establishment of adequate loan loss reserves for regulatory purposes. In addition, we must comply with significant anti-money laundering and anti-terrorism laws. Government agencies have substantial discretion to impose significant monetary penalties on institutions which fail to comply with these laws.

We expect to face increased regulation and supervision of our industry as a result of the financial crisis, and there will be additional requirements and conditions imposed on us to the extent that we participate in any of the programs established or to be established by the Treasury under the EESA or by the federal bank regulatory agencies. Such additional regulation and supervision may increase our costs and limit our ability to pursue business opportunities.

Changes in banking laws could have a material adverse effect on us.

We are extensively regulated under federal and state banking laws and regulations that are intended primarily for the protection of depositors, federal deposit insurance funds and the banking system as a whole. In addition, we are subject to changes in federal and state tax laws as well as changes in banking and credit regulations, accounting principles and governmental economic and monetary policies. We cannot predict whether any of these changes may materially adversely affect us. Federal and state banking regulators also possess broad powers to take enforcement actions as they deem appropriate. These enforcement actions may result in higher capital requirements, higher insurance premiums, limitations on our activities, the timing and amount of dividend payments, the classification of assets and the establishment of adequate loan loss reserves for regulatory purposes, that could have a material adverse effect on our business and profitability. In addition, we must comply with significant anti-money laundering and anti-terrorism laws. Government agencies have substantial discretion to impose significant monetary penalties on institutions which fail to comply with these laws.

23


There can be no assurance that recently enacted legislation and related regulatory actions will stabilize the U.S. financial system.

There can be no assurance as to the actual impact that the EESA, CPP, TLGP, or CPFF or any other governmental program will have on the financial markets. The failure of any such program or the U.S. government to stabilize the financial markets and a continuation or worsening of current financial market conditions and the national and regional economy is expected to materially and adversely affect our business, financial condition, results of operations, access to credit or the trading price of our common stock.

Higher FDIC deposit insurance premiums and assessments could adversely affect our financial condition.

FDIC insurance premiums increased substantially in 2009 including the prepayment of the Bank’s FDIC premium through the fourth quarter of 2012. The amount of this prepayment was $8.0 million, which was recorded as a prepaid expense (asset) as of December 30, 2009. As of December 31, 2009 and each quarter thereafter, we are recording an expense for our regular deposit assessment for the quarter and an offsetting credit to the prepaid assessment until the asset is exhausted. Market developments have significantly depleted the insurance fund of the FDIC and reduced the ratio of reserves to insured deposits. The FDIC adopted a revised risk-based deposit insurance assessment schedule on February 27, 2009, which raised regular deposit insurance premiums. On May 22, 2009, the FDIC also implemented a five basis point special assessment of each insured depository institution’s total assets minus Tier 1 capital as of June 30, 2009, but no more than 10 basis points times the institution’s assessment base for the second quarter of 2009, collected by the FDIC on September 30, 2009. The amount of this special assessment was $730 thousand. Additional special assessments may be imposed by the FDIC in the future at the same or higher levels. We may also have to pay significantly higher FDIC premiums and prepay additional insurance premiums in the future.

We participate in the TLGP for noninterest-bearing transaction deposit accounts. Banks that participate in the TLGP noninterest-bearing transaction account guarantee program will pay the FDIC an annual assessment of 10 basis points on the amounts in such accounts above the amounts covered by FDIC deposit insurance. To the extent that these TLGP assessments are insufficient to cover any loss or expenses arising from the TLGP program, the FDIC is authorized to impose an emergency special assessment on all FDIC-insured depository institutions. The FDIC has authority to impose charges for the TLG program upon the holding companies of such depository institutions as well. The TLGP was scheduled to end December 31, 2009, but the FDIC extended the program to June 30, 2010. In announcing the extension, the FDIC indicated that it will charge a higher guarantee fee to banks that elect to participate in the extension to reflect each bank’s risk. Specifically, beginning on January 1, 2010, a participating entity that does not opt out of the program must pay quarterly an annualized fee in accordance with the respective risk category rating. This fee is either 15 basis points, 20 basis points or 25 basis points for balances that exceed the deposit insurance limit of $250,000. We have elected to participate in the extension.

These changes may cause the premiums and TLGP assessments charged by the FDIC to increase. These actions could significantly increase our non-interest expense in future periods. The prepayment of our FDIC assessments may also temporarily reduce our liquidity.

As a participant in the Treasury’s Capital Purchase Program, we are subject to several restrictions including restrictions on our ability to declare or pay dividends and repurchase our shares as well as restrictions on our executive compensation.

As a participant in the CPP, our ability to declare or pay dividends on any of our shares will be limited. Specifically, we will not be able to declare dividend payments on common, junior preferred or pari passu preferred shares if we are in arrears on the dividends on the senior preferred shares issued to the Treasury. Further, we will not be permitted to increase dividends on our common stock to a level that is greater than the amount of the last quarterly cash dividend declared prior to October 14, 2008, without the Treasury’s approval until the third anniversary of the investment unless the senior preferred stock issued to the Treasury has been redeemed or transferred. In addition, our ability to repurchase our shares will be restricted. Treasury consent generally will be required for us to make any stock repurchase until the third anniversary of the investment by the Treasury unless the senior preferred issued to the Treasury has been redeemed or transferred. Further, common, junior preferred or pari passu preferred shares may not be repurchased if we are in arrears on the senior preferred dividends to the Treasury.

As a participant in the program, we must also adopt the Treasury’s standards for executive compensation and corporate governance for the period during which the Treasury holds equity issued under this program. For this purpose, a warrant to purchase common stock is not considered equity. These standards would generally apply to our Chief Executive Officer, Chief Financial Officer and the three next most highly compensated officers. The standards include (1) ensuring that incentive compensation for senior executives does not encourage unnecessary and excessive risks that threaten the value of the financial institution; (2) required clawback of any bonus or incentive compensation paid to a senior executive based on statements of earnings, gains or other criteria that are later proven to be materially inaccurate; (3) prohibition on making golden parachute payments to senior executives; and (4) agreement not to deduct for tax purposes executive compensation in excess of $500,000 for each senior executive. In particular, the change to the deductibility limit on executive

24


compensation would likely increase the overall cost of our compensation programs in future periods. In conjunction with the purchase of our senior preferred shares, the Treasury received a warrant to purchase our common stock with an aggregate market value equal to 15% of the senior preferred investment, or $5,526,300. The warrant was immediately exercisable and has a term of 10 years.

The loss of key personnel could impair the Bank’s future success.

The Bank’s future success depends in part on the continued service of its executive officers, other key members of management and its staff, as well as its ability to continue to attract, motivate and retain additional highly qualified employees. The loss of services of key personnel could have an adverse effect on the Bank’s business because of their skills, knowledge of the Company’s market, years of industry experience and the difficulty of promptly finding qualified replacement personnel. The Company currently has an employment agreement in place with its Chief Executive Officer. Change in control agreements are in place for selected key officers. The American Recovery and Reinvestment Act of 2009 (“ARRA”) was signed by the President on February 17, 2009 and imposed strict new limits on executive compensation for all CPP participants, including a prohibition on the payment or accrual of any bonus, retention award or incentive compensation to the Company’s five most highly compensated employees. These prohibitions may negatively impact the Company’s ability to retain existing key staff members and/or to attract additional qualified personnel to join the Company in key positions.

If our investment in the Federal Home Loan Bank of New York is classified as other-than-temporarily impaired or as permanently impaired, our earnings and stockholders’ equity could decrease.

We own common stock of the FHLB-NY to qualify for membership in the Federal Home Loan Bank System and to be eligible to borrow funds under the FHLB-NY’s advance program. The aggregate cost and fair value of our FHLB-NY common stock as of December 31, 2009 was $4 million based on its par value. This amount fluctuates as a function of our FHLB-NY borrowings. There is no public market for our FHLB-NY common stock.

Certain member banks of the Federal Home Loan Bank System, including the FHLB-NY, may be subject to accounting rules and asset quality risks that could result in materially lower regulatory capital levels. In an extreme situation, it is possible that the capitalization of a Federal Home Loan Bank, including the FHLB-NY, could be substantially diminished or reduced to zero. Consequently, we believe that there is a risk that our investment in FHLB-NY common stock could be deemed other-than-temporarily impaired at some time in the future, and if this occurs, it would cause our earnings and stockholders’ equity to decrease by the after-tax amount of an impairment charge.

Alternatives to deposits as a funding source may become more expensive.

The Company’s primary sources of funds are cash provided by deposits, proceeds from maturities and sales of securities available for sale and cash provided by operating activities. If deposits become less attractive to customers due to customer preference, competition, or rates, we may have to rely on alternative sources of funding such as Federal Home Loan Bank (“FHLB”) advances, which we have used from time to time. However, there is no assurance that such alternative funding sources will be available or, if available, at rates that allow us to maintain a reasonable net interest margin.

We continually encounter technological change, and may have fewer resources than our competitors to continue to invest in technological improvements.

The banking industry continues to undergo rapid technological change with frequent introductions of new technology-driven products and services. In addition to better serving customers, the effective use of technology increases efficiency and enables financial institutions to reduce costs. Our future success will depend, in part, on our ability to address the needs of our customers by using technology to provide products and services that will satisfy customer demands for convenience as well as create additional efficiencies in our operations. Many competitors have substantially greater resources to invest in technological improvements. There can be no assurance that we will be able to effectively implement new technology-driven products and services or be successful in marketing such products and services to our customers.

We experienced a net loss for the fourth quarter of 2009, resulting in a net loss for the year ended December 31, 2009, and we can provide no assurance that additional losses will not be realized in future periods.

We recorded a net loss of $12.7 million in the fourth quarter of 2009 versus a net loss of $4.1 million in the comparable 2008 period, which resulted in a net loss of $14.8 million for the year ended December 31, 2009. The 2009 net loss resulted from several factors, most notably increases in the total operating expenses and the provision for loan and lease losses, which resulted from the sale of non-performing and

25


classified credits coupled with internal risk rating downgrades of several large commercial loan relationships. Please see “Management’s Discussion and Analysis of Financial Condition and Results of Operations, Results of Operations and Financial Condition.”

Although we believe we have identified and reduced future balance sheet risk by liquidating lower quality legacy loans, there can be no assurance that there are no additional weaknesses in our loan portfolio, which could result in further losses.

If the actual amount of future taxable income is less than what we are currently projecting, it may be necessary to record a valuation allowance for our deferred tax asset in a future period.

On a quarterly basis, management determines whether a valuation allowance is necessary for our deferred tax asset. In performing this analysis, management considers all evidence currently available, both positive and negative, in determining whether, based on the weight of that evidence, the deferred tax asset will be realized. A valuation allowance is established when it is more likely than not that a recorded tax benefit is not expected to be realized. The expense to create the tax valuation allowance is recorded as additional income tax expense in the period the tax valuation allowance is established. In arriving at the conclusion that a valuation allowance was not necessary at December 31, 2009 management considered the Company’s three year cumulative earnings history for 2007 through 2009 on both an unadjusted basis and after adjustment for unusual items of income or expense that are not expected to recur. Management also considered projections of future levels of taxable income. The valuation allowance estimate is highly dependent on projections of future levels of taxable income. Should the actual amount of taxable income be less than what has been projected, it may be necessary to record a valuation allowance in a future period.

The Company’s future growth and liquidity needs may require the Company to raise additional capital in the future, but that capital may not be available when it is needed or may be available at an excessive cost.

 

The Company is required by regulatory authorities to maintain adequate levels of capital to support its operations. The Company anticipates that current capital levels will satisfy regulatory requirements for the foreseeable future. However, we cannot assure you that regulatory reform will not result in higher capital requirements across the banking industry.

 

On December 5, 2008, the Company issued $36.8 million of the Company’s Fixed Rate Cumulative Perpetual Preferred Stock, Series A, par value $0.01 per share and liquidation preference $1,000 per share (the “Series A Preferred Stock”) and a warrant (“Warrant”) to purchase 465,569 million shares of the Company’s common stock to the Treasury. The Company may at some point choose to raise additional capital to support its continued growth or to redeem the preferred stock issued under the Treasury’s CPP. In addition, there may be increasing market, regulatory or political pressure on the Company to raise capital to redeem the preferred stock issued under the CPP.

 

The Company’s ability to raise additional capital will depend, in part, on conditions in the capital markets at that time, which are outside of the Company’s control. Accordingly, the Company may be unable to raise additional capital, if and when needed, on terms acceptable to the Company, or at all. If the Company cannot raise additional capital when needed, its ability to further expand operations through internal growth and acquisitions could be materially impacted. In addition, if the Company is unable to raise additional capital to redeem the Series A Preferred Stock, the Company will continue to be subject to certain restrictions described in the risk factor “As a participant in the Treasury’s Capital Purchase Program, we are subject to several restrictions including restrictions on our ability to declare or pay dividends and repurchase our shares as well as restrictions on our executive compensation.

 

In addition, any future issuances of equity securities could dilute the interests of existing shareholders and could cause a decline in the Company’s stock price.

The adoption of proposed regulatory reform legislation may have a material effect on our operations.

On December 11, 2009, the House of Representatives passed the Reform Bill. The Reform Bill is intended to address perceived weaknesses in the U.S. financial regulatory system and prevent future economic and financial crises. The Reform Bill, among other things, would create three new governmental agencies: the Financial Services Oversight Council, the Federal Insurance Office and the Consumer Financial Protection Agency (“CFPA”). The CFPA will have the authority to implement and enforce a variety of existing consumer protection statutes and to issue new regulations. Similar legislation is being currently considered by the Senate’s Banking Committee. The exact requirements and timing of any final legislation cannot be determined at this time. Therefore, we cannot assure you that any final legislation will not have a material effect on our operations.

 

 

ITEM 1B.

UNRESOLVED STAFF COMMENTS

None.

26



 

 

ITEM 2.

PROPERTIES

The following table sets forth certain information relating to properties owned or used in the Company’s banking activities at December 31, 2009:

 

 

 

 

 

 

 

Location

 

Owned or Leased

 

Lease Expiration Date

 

Renewal Terms








Main Office:

 

 

 

 

 

 

Two Jericho Plaza
Jericho, NY

 

Leased

 

3/31/2012

 

None








Nassau County Branch Offices:

 

 

 

 

 

 

699 Hillside Avenue
New Hyde Park, NY

 

Building owned, land leased

 

3/27/2019

 

None








222 Old Country Road
Mineola, NY

 

Leased

 

11/30/2020

 

Two five-year renewal options








339 Nassau Boulevard
Garden City South, NY

 

Owned

 

N/A

 

N/A








501 North Broadway
Jericho, NY

 

Leased

 

10/31/2011

 

Two twelve-year renewal options








135 South Street
Oyster Bay, NY

 

Owned

 

N/A

 

N/A








2 Lincoln Avenue
Rockville Centre, NY

 

Leased

 

5/31/2012

 

None








960 Port Washington Boulevard
Port Washington, NY

 

Leased

 

4/24/2012

 

Four five-year renewal options








1055 Old Country Road
Westbury, NY

 

Leased

 

6/30/2015

 

Two five-year renewal options








Suffolk County Branch Offices:

 

 

 

 

 

 

27 Smith Street
Farmingdale, NY

 

Leased

 

10/31/2012

 

One five-year renewal option








740 Veterans Memorial Highway
Hauppauge, NY

 

Leased

 

6/30/2015

 

One ten-year renewal option








580 East Jericho Turnpike
Huntington Station, NY

 

Leased

 

12/31/2018

 

None








4250 Veterans Memorial Highway
Holbrook, NY

 

Leased

 

12/31/2018

 

Two five-year renewal options








234 Route 25A
East Setauket, NY

 

Leased

 

5/31/2015

 

None








Queens County Branch Offices:

 

 

 

 

 

 

49-01 Grand Avenue
Maspeth, NY

 

Leased

 

4/30/2011

 

One five-year renewal option








75-20 Astoria Boulevard
Jackson Heights, NY

 

Leased

 

5/31/2011

 

One five-year renewal option








21-31 46th Avenue
Long Island City, NY

 

Leased

 

1/31/2011

 

None








New York County Branch Office:

 

 

 

 

 

 

780 Third Avenue
New York, NY

 

Leased

 

12/31/2017

 

None








The fixtures and equipment contained in these operating facilities are owned or leased by the Bank. The Company considers that all of its premises, fixtures and equipment are adequate for the conduct of its business.

27



 

 

ITEM 3.

LEGAL PROCEEDINGS

The Company and the Bank are subject to legal proceedings and claims that arise in the ordinary course of business. In the opinion of management, the amount of ultimate liability, if any, with respect to such matters will not materially affect future operations and will not have a material impact on the Company’s financial statements.

 

 

ITEM 4.

SUBMISSION OF MATTERS TO A VOTE OF SECURITY HOLDERS

For information on the results of the Special Meeting of Stockholders held on November 17, 2009 and adjourned to December 1, 2009, please see our current report on Form 8-K dated December 1, 2009, which is incorporated by reference herein.

PART II

 

 

ITEM 5.

MARKET FOR REGISTRANT’S COMMON EQUITY, RELATED STOCKHOLDER MATTERS AND ISSUER PURCHASES OF EQUITY SECURITIES

At December 31, 2009, the approximate number of common equity stockholders was as follows:

Title of Class: Common Stock
Number of Record Holders: 1,416

The Company’s common stock trades on the NASDAQ Global Market under the symbol STBC. The approximate high and low closing prices for the Company’s common stock for the years ended December 31, 2009 and 2008, were as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2009

 

2008

 

 

 





 

 

High Close

 

Low Close

 

High Close

 

Low Close

 











1st Quarter

 

$

10.47

 

$

4.10

 

$

13.55

 

$

11.80

 

2nd Quarter

 

$

8.80

 

$

6.86

 

$

14.10

 

$

12.41

 

3rd Quarter

 

$

9.20

 

$

7.73

 

$

15.77

 

$

11.18

 

4th Quarter

 

$

8.46

 

$

6.48

 

$

14.61

 

$

9.10

 

The Company’s primary funding sources are dividends from the Bank and proceeds from the DRP. Both the Company and the Bank are subject to certain restrictions on the payment of dividends. Please see “Management’s Discussion and Analysis of Financial Condition and Results of Operations, Capital Resources.” The Company’s Board declared a cash dividend of $0.05 per share at its January 26, 2010 meeting. The following schedule summarizes the Company’s dividends paid for the years ended December 31, 2009 and 2008:

 

 

 

 

 

 

Record Date

 

Dividend Payment Date

 

Cash Dividends Paid
Per Common Share

 







November 20, 2009

 

December 16, 2009

 

$0.05

 

August 21, 2009

 

September 16, 2009

 

$0.05

 

May 22, 2009

 

June 17, 2009

 

$0.05

 

February 23, 2009

 

March 17, 2009

 

$0.05

 

 

 

 

 

 

 

November 21, 2008

 

December 15, 2008

 

$0.10

 

August 22, 2008

 

September 15, 2008

 

$0.10

 

May 23, 2008

 

June 16, 2008

 

$0.15

 

February 22, 2008

 

March 17, 2008

 

$0.15

 

28


For information about the Company’s equity compensation plans, please see “Part III, Item 12, Security Ownership of Certain Beneficial Owners and Management and Related Stockholder Matters.”

The Company did not repurchase any of its common stock during 2009 under the existing stock repurchase plan. Under the Board’s current stock repurchase authorization, management may repurchase up to 512,348 additional shares if market conditions warrant. This action will only occur if management believes that the purchase will be at prices that are accretive to earnings per share and is the most efficient use of Company capital. The Company does not presently anticipate repurchasing any of its shares in the immediate future.

As the Company issued preferred stock and a common stock warrant to the Treasury under the CPP, the Treasury’s consent is required for any increase in common dividends per share that is greater than the amount of the last quarterly cash dividend declared prior to October 14, 2008 and any repurchases of common stock until the earlier of a redemption of the Series A Preferred Stock or December 5, 2011.

The following Performance Graph compares the yearly percentage change in the Company’s cumulative total stockholder return on its common stock with the cumulative total return of the NASDAQ Market Index and the cumulative total returns of ninety-one (91) Northeast NASDAQ Banks.

COMPARE 5-YEAR CUMULATIVE TOTAL RETURN
AMONG STATE BANCORP, INC.,
NASDAQ MARKET INDEX AND PEER GROUP INDEX
(assumes $100 invested on Dec. 31, 2004, dividends reinvested
and fiscal year ending Dec. 31, 2009)

(LINE GRAPH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Investment Value at December 31,

 

 

 


 

 

 

2004

 

2005

 

2006

 

2007

 

2008

 

2009

 

 

 


 


 


 


 


 


 

State Bancorp, Inc.

 

$

100.00

 

$

75.24

 

$

87.89

 

$

61.58

 

$

47.88

 

$

35.78

 

Peer group index

 

$

100.00

 

$

92.86

 

$

100.86

 

$

84.45

 

$

77.12

 

$

60.45

 

NASDAQ market index

 

$

100.00

 

$

102.20

 

$

112.68

 

$

124.57

 

$

74.71

 

$

108.56

 

On November 25, 2009 we entered into an Exchange Agreement (the “Exchange Agreement”) with the investors named therein to exchange our unsecured 8.25% Subordinated Notes due June 15, 2013 with an outstanding principal balance of $10 million plus accrued interest for an aggregate of 1,656,600 shares of our common stock. For purposes of the exchange, each share of our common stock was valued at $6.50

29


per share. The issuance of the common stock was not registered under the Securities Act but was made in reliance upon the exemption from registration available under Section 3(a)(9) of the Securities Act. Section 3(a)(9) exempts any security exchanged by the issuer with its existing security holders from registration under the Securities Act, provided no commission or other remuneration has been paid or given for soliciting the exchange, which is the case in connection with the Exchange Agreement.

30



 

 

ITEM 6.

SELECTED FINANCIAL DATA

The Company’s selected financial data for the last five years follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

As of or for the Fiscal Year Ended
December 31,

 

2009

 

2008

 

2007

 

2006

 

2005

 













OPERATING RESULTS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Interest income

 

$

78,079,745

 

$

91,443,033

 

$

110,880,378

 

$

106,489,337

 

$

83,420,469

 

Interest expense

 

$

16,000,272

 

$

28,573,127

 

$

50,714,997

 

$

44,252,825

 

$

24,901,496

 

Net interest income

 

$

62,079,473

 

$

62,869,906

 

$

60,165,381

 

$

62,236,512

 

$

58,518,973

 

Provision for loan and lease losses

 

$

39,500,000

 

$

17,225,744

 

$

4,463,500

 

$

2,489,998

 

$

3,650,000

 

Net interest income after provision for loan and lease losses

 

$

22,579,473

 

$

45,644,162

 

$

55,701,881

 

$

59,746,514

 

$

54,868,973

 

Other income

 

$

1,499,220

 

$

364,894

 

$

5,376,000

 

$

5,690,766

 

$

5,810,464

 

Operating expenses

 

$

48,503,450

 

$

43,751,351

 

$

51,912,861

 

$

37,626,469

 

$

124,640,683

 

Net (loss) income

 

$

(14,820,098

)

$

1,806,603

 

$

6,229,478

 

$

11,493,879

 

$

(36,548,251

)


















COMMON SHARE DATA

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Basic (loss) earnings per common share (1)

 

$

(1.16

)

$

0.12

 

$

0.45

 

$

1.02

 

$

(3.32

)

Diluted (loss) earnings per common share (1)

 

$

(1.16

)

$

0.12

 

$

0.45

 

$

1.00

 

$

(3.32

)

Stock dividends/splits (2)

 

 

 

 

 

 

 

 

 

 

20

%

Cash dividends per common share (1)

 

$

0.20

 

$

0.50

 

$

0.45

 

$

0.45

 

$

0.55

 

Tangible book value per common share

 

$

6.82

 

$

8.09

 

$

8.11

 

$

7.65

 

$

5.11

 


















FINANCIAL POSITION

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total assets

 

$

1,607,712,415

 

$

1,693,494,502

 

$

1,628,014,414

 

$

1,788,722,476

 

$

1,598,152,513

 

Total loans and leases (3)

 

$

1,098,304,826

 

$

1,122,538,216

 

$

1,041,009,396

 

$

983,724,774

 

$

892,021,546

 

Total deposits

 

$

1,349,561,604

 

$

1,481,048,227

 

$

1,324,853,127

 

$

1,566,183,479

 

$

1,411,573,946

 

Total stockholders’ equity

 

$

148,515,133

 

$

153,919,335

 

$

113,637,668

 

$

104,140,510

 

$

56,422,118

 

Weighted average number of common shares outstanding (1) (4)

 

 

14,500,855

 

 

14,148,957

 

 

13,738,101

 

 

11,227,278

 

 

10,996,601

 


















ASSET QUALITY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Non-accrual loans and leases

 

$

6,733,281

 

$

16,071,672

 

$

5,791,737

 

$

2,177,461

 

$

3,068,811

 

Non-accrual loans and leases/total loans and leases

 

 

0.61

%

 

1.43

%

 

0.56

%

 

0.22

%

 

0.34

%

Allowance for loan and lease losses/non-accrual loans and leases (5)

 

 

474

%

 

134

%

 

254

%

 

754

%

 

512

%

Allowance for loan and lease losses/total loans and leases (5)

 

 

2.62

%

 

1.67

%

 

1.41

%

 

1.67

%

 

1.76

%

Net charge-offs (recoveries)

 

$

29,457,483

 

$

11,260,002

 

$

6,170,561

 

$

1,795,033

 

$

(46,517

)

Net charge-offs (recoveries)/average loans and leases

 

 

2.64

%

 

1.04

%

 

0.61

%

 

0.19

%

 

(0.01

%)


















OTHER DATA

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Return on average total assets

 

 

(0.91

%)

 

0.11

%

 

0.37

%

 

0.68

%

 

(2.41

%)

Return on average common stockholders’ equity

 

 

(12.80

%)

 

1.58

%

 

5.70

%

 

18.39

%

 

(36.35

%)

Tier I leverage ratio

 

 

8.68

%

 

9.38

%

 

7.03

%

 

6.30

%

 

4.30

%

Total risk-based capital ratio

 

 

12.52

%

 

14.07

%

 

12.11

%

 

11.58

%

 

7.25

%

Net interest margin

 

 

4.03

%

 

4.12

%

 

3.82

%

 

4.01

%

 

4.17

%

Operating efficiency ratio (6) (7)

 

 

72.4

%

 

62.5

%

 

77.9

%

 

54.6

%

 

192.5

%

Dividend payout ratio *

 

 

N/M

 

 

429.73

%

 

100.09

%

 

43.94

%

 

N/M

 

Tangible common equity ratio (non-GAAP)

 

 

6.93

%

 

6.91

%

 

6.98

%

 

6.22

%

 

6.96

%

Average equity to average assets

 

 

9.29

%

 

7.18

%

 

6.63

%

 

3.71

%

 

6.62

%


 

 

(1) Retroactive recognition has been given for stock dividends and splits.

 

 

(2) 6 for 5 stock split in 2005 effected in a manner similar to a 20% stock dividend.

 

 

(3) Net of unearned income and before allowance for loan and lease losses.

 

 

(4) Amount used for earnings per common share computation.

 

 

(5) Excluding loans held for sale.

 

 

(6) Operating expenses divided by the sum of net interest income and other income (excluding net security gains/losses).

 

 

(7) Ratio includes $4.0 million in write-downs of loans held for sale, the FDIC special assessment of $730 thousand and $737 thousand related to the exchange of the Company’s $10 million 8.25% subordinated notes in 2009; $1.8 million of legal fees related to the purported shareholder derivative lawsuit in 2008; $3.1 million of Voluntary Exit Window program expenses, $2.4 million goodwill impairment charge and $1.9 million of legal fees in 2007; $12.1 million reversal of previously accrued IMN-related expenses in 2006; and $74.2 million expense accrual related to IMN adverse jury verdict in 2005.

 

 

*

N/M - denotes not meaningful.

31



 

 

ITEM 7.

MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

Forward Looking Statements

Certain statements contained in this report are “forward-looking statements” within the meaning of the Private Securities Litigation Reform Act of 1995. Words such as “may,” “could,” “should,” “would,” “believe,” “anticipate,” “estimate,” “expect,” “intend,” “plan,” “project,” “is confident that,” and similar expressions are intended to identify these forward looking-statements. These forward-looking statements involve risk and uncertainty and a variety of factors that could cause the Company’s actual results and experience to differ materially from the anticipated results or other expectations expressed in these forward-looking statements. The Company’s ability to predict results or the actual effect of future plans or strategies is inherently uncertain. Factors that could have a material adverse effect on the operations of the Company and its subsidiaries include, but are not limited to, changes in: market interest rates, general economic conditions, legislative/regulatory changes, monetary and fiscal policies of the U.S. Government, the quality and composition of the loan and lease or investment portfolios, demand for loan and lease products, demand for financial services in the Company’s primary trade area, litigation, tax and other regulatory matters, accounting principles and guidelines, other economic, competitive, governmental, regulatory and technological factors affecting the Company’s operations, pricing and services and those risks detailed in item 1A of this report and in the Company’s periodic reports filed with the SEC.

Executive Summary

The Company is a one-bank holding company, which was formed in 1985. The Company operates as the parent for its wholly owned subsidiary, the Bank, a New York State chartered commercial bank founded in 1966. The Company also has two unconsolidated subsidiaries, the Trusts, entities formed in 2002 and 2003, respectively, to issue trust preferred securities. The income of the Company is principally derived through the operation of the Bank.

The Bank maintains its corporate headquarters in Jericho, New York and serves its customer base through seventeen branches in Nassau, Suffolk, Queens and Manhattan. The Bank offers a full range of banking services to our diverse customer base which includes commercial real estate owners and developers, small to middle market businesses, professional service firms, municipalities and consumers. Retail and commercial products include checking accounts, NOW accounts, money market accounts, savings accounts, certificates of deposit, individual retirement accounts, commercial loans, commercial mortgage loans, small business lines of credit, cash management services and telephone and online banking. In addition, the Bank also provides access to annuity products and mutual funds. The Company’s loan portfolio is concentrated in commercial and industrial loans and commercial mortgage loans. The Bank does not engage in subprime lending and does not offer payment option ARMs or negative amortization loan products.

 

 

 

 

 

 

 

 

 

 

 

 

 

FINANCIAL PERFORMANCE OF STATE BANCORP, INC.
(dollars in thousands, except per share data)

 

 

 

 

 

 

 

As of or for the years ended December 31,

 

2009

 

 

2008

 

 

Over/
(under)
2008

 














Revenue (1)

 

$

63,578

 

 

$

63,235

 

 

 

1

%

Operating expenses

 

$

48,503

 

 

$

43,751

 

 

 

11

%

Provision for loan and lease losses

 

$

39,500

 

 

$

17,226

 

 

 

129

%

Net (loss) income

 

$

(14,820

)

 

$

1,807

 

 

 

N/M

(2)

Net (loss) income per common share - diluted

 

$

(1.16

)

 

$

0.12

 

 

 

N/M

(2)

Return on average total assets

 

 

(0.91

)%

 

 

0.11

%

 

 

(102

)bp

Return on average common stockholders’ equity

 

 

(12.80

)%

 

 

1.58

%

 

 

(1,438

)bp














Tier I leverage ratio

 

 

8.68

%

 

 

9.38

%

 

 

(70

)bp

Tier I risk-based capital ratio

 

 

11.26

%

 

 

12.03

%

 

 

(77

)bp

Total risk-based capital ratio

 

 

12.52

%

 

 

14.07

%

 

 

(155

)bp

Tangible common equity ratio (non-GAAP)

 

 

6.93

%

 

 

6.91

%

 

 

2

bp

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

bp - denotes basis points; 100 bp equals 1%.

 

 

 

(1) Represents net interest income plus total other income.

 

 

 

(2) N/M - denotes % variance not meaningful for statistical purposes.

 

32


As of December 31, 2009, the Company, on a consolidated basis, had total assets of $1.6 billion, total deposits of $1.3 billion and stockholders’ equity of $149 million. Unless the context otherwise requires, references herein to the Company include the Company and its subsidiaries on a consolidated basis.

In December 2009, the Company enhanced its capital position by exchanging its 8.25% subordinated notes (due to mature in 2013) with an outstanding principal balance of $10 million for common equity in a privately negotiated transaction with four major institutional investors. The net effect of this exchange increased the Company’s tangible common equity by $11 million.

The Company continues to emphasize loan growth and with strong credit oversight, deposit generation, increased market share, improved operational efficiency and ongoing Company-wide expense management, product development, IT infrastructure improvements and enhanced brand building. However, the Company continues to experience credit quality pressure as well as deposit and loan pricing pressures. The Company has numerous competitors for its very attractive core niche of small business and middle market commercial customers. Some of these competitors have entered the marketplace through de novo branching, acquisitions and strategic alliances. The Company remains focused on expanding its core commercial business relationships, expense reduction initiatives, capital management and strategies to improve non-interest income generation.

The Company recorded a net loss of $14.8 million in 2009 and net income of $1.8 million in 2008. The net loss resulted from several factors, most notably increases in the provision for loan and lease losses and total operating expenses of $22.3 million and $4.8 million, respectively. In addition, net interest income declined by $790 thousand in 2009 versus 2008. Partially offsetting these declines was a $1.1 million increase in non-interest income in 2009.

The increased provision for loan and lease losses in 2009 was due to several factors, including an $18 million increase in net charge-offs in 2009 driven largely by the sale of non-performing loans in the fourth quarter, growth in watch list assets and internal risk rating downgrades of several large commercial loan relationships. Total operating expenses increased by $4.8 million or 10.9% to $48.5 million in 2009, primarily due to an increase in credit and collection expenses due to $4.0 million in write-downs of loans held for sale to their estimated fair value in 2009 versus $250 thousand in such charges recorded in 2008 and a $2.8 million increase in FDIC and NYS assessment expenses in 2009 resulting from higher FDIC insurance premiums, additional deposit insurance programs and the FDIC special assessment of $730 thousand recorded in the second quarter of 2009. Partially offsetting these increases was a reduction in legal expenses of $2.3 million. The decrease in net interest income was due to a nine basis point narrowing of the Company’s net interest margin to 4.03% for 2009 versus 4.12% for 2008. A 98 basis point reduction in the cost of interest-bearing liabilities was more than offset by the 110 basis point decline in the average rate earned on the Company’s loan portfolio during 2009. Average interest-earning assets grew by $12 million or 1% in 2009 versus 2008.

The increase in non-interest income in 2009 as compared to 2008 resulted principally from a $2.2 million reduction in non-cash other than temporary impairment (“OTTI”) charges coupled with a $947 thousand increase in net gains on the sale of securities in 2009. These improvements were partially offset by a decrease in other operating income of $1.8 million, due to reductions in sweep program fees in 2009 coupled with income recorded on certain customer interest rate swaps in 2008 versus losses recorded in 2009.

 

 

 

 

 

 

 

 

 

 

 

REVENUE OF STATE BANCORP, INC.
(dollars in thousands)

 

 

 

 

 

 

 

 

 

 

 

For the years ended December 31,

 

2009

 

2008

 

Over/
(under)
2008

 












Net interest income

 

$

62,079

 

$

62,870

 

 

(1

)%

Service charges on deposit accounts

 

 

2,161

 

 

2,217

 

 

(3

)%

Other-than-temporary impairment losses on securities

 

 

(4,000

)

 

(6,203

)

 

(36

)%

Net gains on sales of securities

 

 

994

 

 

48

 

 

1,971

%

Income from bank owned life insurance

 

 

695

 

 

891

 

 

(22

)%

Other operating income

 

 

1,649

 

 

3,412

 

 

(52

)%












Total revenue

 

$

63,578

 

$

63,235

 

 

1

%












33


Total assets of the Company were $1.6 billion at December 31, 2009 compared to $1.7 billion at December 31, 2008. At December 31, 2009, total deposits were $1.3 billion compared to $1.5 billion at December 31, 2008.

While the recession may have technically ended, meaningful growth will only return when renewed economic activity drives corporate hiring and investment. Commercial and residential real estate values in our market appear to have stabilized at lower levels but, locally, properties are burdened by high maintenance costs including an ever increasing state and local tax burden. When appropriate, we pursued opportunities to proactively liquidate and dispose of certain problem loans by selling such loans in the market on a discounted basis. Net loan and lease charge-offs of $23.7 million were recorded in the fourth quarter of 2009 in part to account for the liquidity discount required to sell distressed loans. The Company liquidated certain non-performing and higher risk legacy loans, including a $20 million bulk loan sale that closed in November 2009. Using that same strategy in 2008, we wrote-down certain problem loans totaling $15.7 million to estimated fair market value of $9.8 million and transferred the net balance to loans held for sale after determining that such action represented the most cost-effective solution. Approximately $4.5 million of loans held for sale were sold in the fourth quarter 2008 at a loss of $250 thousand. Loans held for sale amounted to less than $1 million and $5.3 million at year-end 2009 and 2008, respectively. As a result of the foregoing actions, non-accrual and higher risk loans were significantly reduced in 2009, with total non-performing loans of $10.5 million at December 31, 2009 compared to $16.1 million at December 31, 2008. While none of the Company’s actions are necessarily cure-alls and additional credit costs are inevitable, the Company has taken a major step forward by removing these toxic assets from the balance sheet, thereby positioning the Company to begin approaching normal earnings power in 2010 and beyond.

Net charge-offs in 2009 amounted to $29.5 million. Included in this total was a loss of approximately $17.4 million on the aforementioned write-down of loans transferred to held for sale and sold. Net charge-offs in 2008 amounted to $11.3 million. Included in this total was a loss of approximately $5.9 million on the write-down of loans transferred to held for sale

Total watch list loans at December 31, 2009 amounted to $143 million, an increase of $54 million from December 31, 2008. This increase was primarily comprised of $27 million of commercial and industrial loans and $24 million of commercial real estate loans. The criticized/classified commercial and industrial loans were affected by the downgrade of several loans to a meat processor totaling $8 million and two related loans to commercial business investors totaling $20 million. The criticized/classified commercial real estate loans were primarily affected by the downgrades of a $9 million mortgage loan to the owners of an industrial/office property and mortgage loans to two non-related golf course operators totaling $18 million.

The primary focus of the Company’s loan portfolio is commercial real estate and commercial and industrial loans. Residential lending constitutes less than 10% of our total portfolio at December 31, 2009. We expect to achieve modest loan growth in our core competencies of commercial and industrial credits and commercial mortgage loans in 2010. Funding costs may rise in 2010 due to competitive pricing pressures and volatility in the credit and money markets. Rates are at historic lows at this time and it would appear from their comments that Federal Reserve policy makers are prepared to keep the fed funds rate low until well past such time as the economy shows evidence of sustainable recovery. In the near term the risks from inflationary pressure due to an increase in economic activity appear limited. Consequently, while inflation remains a matter of concern, those risks appear to be more visible in the intermediate 3-5 year timeframe. As the Federal Reserve begins to remove many of the extraordinary measures put in place during the last year, credit spreads may begin to widen, which may affect the cost that the Bank must bear to borrow funds.

The Company’s securities portfolio contains no sub-prime, structured debt or exotic structures. At December 31, 2009, the market value of the securities portfolio represented 103% of book value which resulted in an unrealized gain of $10 million.

It is management’s intent for the Company’s branch network to provide funding to support anticipated asset growth, supplemented with short-term borrowings as needed. The Company will continue to pursue product delivery and back office expense reductions and operating efficiencies.

The Company has participated in the CPP through its December 2008 issuance of Series A Preferred Stock and a warrant to the Treasury to purchase common stock. The Company is participating in the Transaction Account Guarantee Program of the FDIC’s TLGP which provides non-interest bearing transaction accounts and interest bearing transaction accounts with interest rates no higher than 0.50% at the Bank with unlimited FDIC insurance coverage beyond the current limit of $250,000. The unlimited coverage was to be in effect through December 31, 2009. Effective October 1, 2009, a final rule adopted by the FDIC extended the TLGP for six months to June 30, 2010. Management anticipates that the cost of continuing to participate in the TLGP will be immaterial to the Company’s financial statements. The Company participated in the Debt Guarantee Program of the TLGP in March 2009 allowing the Bank to issue $29 million in FDIC-guaranteed senior

34


unsecured debt at a fixed interest rate of 2.625% per annum and a maturity of March 30, 2012. The FDIC guarantee will be in effect through the March 2012 maturity date.

The U.S. Government is currently reviewing a plan for regulatory reform that would consolidate bank regulators, create new government agencies and give new powers to the Federal Reserve. Specific proposals include, among other things, the creation of a new national bank supervisor to regulate all federally chartered depository institutions, giving the Federal Reserve the power to regulate systemic risk to the nation’s financial stability and the creation of a Consumer Financial Protection Agency to regulate consumer financial products. The Company will continue to monitor the progress of these proposals and their possible effect on the Company. The exact requirements and timing of any final legislation cannot be determined at this time. Therefore, we cannot assure you that any final legislation will not have a material effect on our operations.

Critical Accounting Policies, Judgments and Estimates

The discussion and analysis of the financial condition and results of operations of the Company are based on the Consolidated Financial Statements, which are prepared in conformity with accounting principles generally accepted in the United States of America. The preparation of these financial statements requires management to make estimates and assumptions affecting the reported amounts of assets, liabilities, revenues and expenses. Management evaluates those estimates and assumptions on an ongoing basis, including those related to the allowance for loan and lease losses, income taxes, other-than-temporary impairment of investment securities and recognition of contingent liabilities. Management bases its estimates on historical experience and various other factors and assumptions that are believed to be reasonable under the circumstances. These form the basis for making judgments on the carrying value of assets and liabilities that are not readily apparent from other sources. Actual results may differ from those estimates under different assumptions or conditions.

Allowance for Loan and Lease Losses

In management’s opinion, one of the most critical accounting policies impacting the Company’s financial statements is the evaluation of the allowance for loan and lease losses. Management carefully monitors the credit quality of the portfolio and charges off the amounts of those loans and leases deemed uncollectible. Management evaluates the fair value of collateral supporting any impaired loans and leases using independent appraisals and other measures of fair value. This process involves subjective judgments and assumptions that are always subject to substantial change based on factors outside the control of the Company.

35


LOAN AND LEASE PORTFOLIO (1) AND THE ALLOWANCE
FOR LOAN AND LEASE LOSSES

(BAR CHART)

 

 

 

(1) Excluding loans held for sale.

Management of the Company recognizes that, despite its best efforts to minimize risk through its credit review process, losses will inevitably occur. In times of economic slowdown, regional or national, the credit risk inherent in the Company’s loan and lease portfolio may increase. The timing and amount of loan and lease losses that occur are dependent upon several factors, most notably qualitative and quantitative factors about both the micro and macro economic conditions as reflected in the loan and lease portfolio and the economy as a whole. Factors considered in the evaluation of the allowance for loan and lease losses include, but are not limited to, estimated probable inherent losses from loan and lease and other credit arrangements, general economic conditions, credit risk grades assigned to commercial and industrial and commercial real estate loans, changes in credit concentrations or pledged collateral, historical loan and lease loss experience and trends in portfolio volume, maturity, composition, delinquencies and non-accruals. The allowance for loan and lease losses is established to absorb probable inherent loan and lease charge-offs. Additions to the allowance are made through the provision for loan and lease losses, which is a charge to current operating earnings. The adequacy of the provision and the resulting allowance for loan and lease losses is determined by management’s continuing review of the loan and lease portfolio, including identification and review of individual problem situations that may affect a borrower’s ability to repay, delinquency and non-performing loan data, collateral values, regulatory examination results and changes in the size and character of the loan and lease portfolio. Despite such a review, the level of the allowance for loan and lease losses remains an estimate, cannot be precisely determined and may be subject to significant changes from quarter to quarter. Based on current economic conditions, management believes that the current level of the allowance for loan and lease losses is adequate in relation to the probable inherent losses present in the portfolio.

Commercial loans are assigned credit risk grades using a scale of one to ten with allocations for probable inherent losses made for pools of similar risk-graded loans. Loans with signs of credit deterioration, generally in grades eight through ten, are termed “classified” loans in accordance with guidelines established by the Company’s regulators. When management analyzes the allowance for loan and lease losses, classified loans are assigned allocation factors ranging from 24% to 100% of the outstanding loan balance and are based on the Company’s historic loss experience. Loans that have potential weaknesses, generally in grade seven, that require close monitoring by senior management, are termed “criticized” loans in accordance with regulatory guidelines. Criticized loans are assigned an allocation factor of 4% based on historic loss experience. Non-accrual loans and leases in excess of $250 thousand are individually evaluated for impairment and are not included in these risk grade pools. A loan is considered “impaired” when, based on current information and events, it is probable that both the principal and interest due under the original contractual terms will not be collected in full. The Company measures impairment of

36


collateralized loans based on the fair value of the collateral, less estimated costs to sell. For loans that are not collateral-dependent, impairment is measured by using the present value of expected cash flows, discounted at the loan’s effective interest rate. Allocations for loans which are performing satisfactorily, generally in grades one through six, are based on historic experience for other performing loans and leases and are assigned an allocation factor of 0.55% of the loan balance. Based upon our annual migration analysis that tracks the progression of loans through our various asset quality categories and reflects charge-off history, the internal watch list and non-criticized allocations increased slightly in 2009 as compared to 2008. An allowance allocation factor for portfolio macro factors currently ranging from 1- 40 basis points is calculated to cover potential losses from a number of variables, not the least of which is the current economic uncertainty.

It is the present intent of management to continue to monitor the level of the allowance for loan and lease losses in order to properly reflect its estimate of the exposure, if any, represented by fluctuations in the local real estate market and the underlying value that market provides as collateral to certain segments of the loan and lease portfolio. The provision is continually evaluated relative to portfolio risk and regulatory guidelines and will continue to be closely reviewed. In addition, various bank regulatory agencies, as an integral part of their examination process, closely review the allowance for loan and lease losses. Such agencies may require the Company to recognize additions to the allowance based on their independent judgment of information available to them at the time of their examinations. Frequently, such additional information generally becomes available only after management has conducted its quarterly calculation of the provision.

Accounting for Income Taxes

Deferred tax assets and liabilities are recognized to reflect the temporary differences between the financial reporting and tax bases of assets and liabilities, and for operating loss carryforwards. Deferred tax assets and liabilities are measured using the currently enacted tax rates that apply to taxable income in effect for the years in which those tax assets are expected to be realized or settled. Management exercises significant judgment in the evaluation of the amount and timing of the recognition of the resulting tax assets and liabilities. The judgments and estimates required for this evaluation are periodically updated based upon changes in business factors and the tax laws and regulations.

On a quarterly basis, management determines whether a valuation allowance is necessary for our deferred tax asset. In performing this analysis, management considers all evidence currently available, both positive and negative, in determining whether, based on the weight of that evidence, the deferred tax asset will be realized. A valuation allowance is established when it is more likely than not that a recorded tax benefit is not expected to be realized. The expense to create the tax valuation allowance is recorded as additional income tax expense in the period the tax valuation allowance is established. In arriving at the conclusion that a valuation allowance was not necessary at December 31, 2009 management considered the Company’s three year cumulative earnings history for 2007 through 2009 on both an unadjusted basis and after adjustment for unusual items of income or expense that are not expected to recur. Management also considered projections of future levels of taxable income. The valuation allowance estimate is highly dependent on projections of future levels of taxable income. Should the actual amount of taxable income be less than what has been projected, it may be necessary to record a valuation allowance in a future period.

OTTI of Investment Securities

In April 2009, the FASB amended existing guidance for determining whether impairment is other-than-temporary for debt securities. The guidance requires an entity to assess whether it intends to sell, or it is more likely than not that it will be required to sell, a security in an unrealized loss position before recovery of its amortized cost basis. If either of these criteria is met, the entire difference between amortized cost and fair value is recognized as impairment through earnings. For securities that do not meet the aforementioned criteria, the amount of impairment is split into two components as follows: 1) OTTI related to other factors, which is recognized in other comprehensive income and 2) OTTI related to credit loss, which must be recognized in the statement of operations. The credit loss is defined as the difference between the present value of the cash flows expected to be collected and the amortized cost basis. (See also Note 2 to the Consolidated Financial Statements – Investment Securities.)

In the first quarter of 2009, a $4.0 million OTTI charge was recorded on one $10 million par value trust preferred collateralized debt obligation (“CDO”) that had previously incurred a non-cash OTTI write down of $5.2 million in the fourth quarter of 2008. Management determined that it intended to sell this bond and continued to review developments and other considerations with respect to this trust preferred CDO, including the limited prospects for its ultimate price recovery, the expected time involved and the downside risks involved in continuing to hold this investment. As a result of this review and with some limited liquidity appearing in the trust preferred CDO market, management determined that an immediate liquidation was appropriate. As a result, the bond was liquidated in July 2009 at a price of 13.45% of par representing a gain of 5.2% of par or $520 thousand which was recognized in the Company’s third quarter 2009 financial statements.

37


Recognition of Contingent Liabilities

The Company and the Bank are subject to proceedings and claims that arise in the normal course of business. Management assesses the likelihood of any adverse outcomes to these matters as well as potential ranges of probable losses. There can be no assurance that actual outcomes will not differ from those assessments. A liability is recognized in the Company’s consolidated balance sheets if such liability is both probable and estimable.

Results of Operations and Financial Condition

Net Interest Income

Distribution of Assets, Liabilities and Stockholders’ Equity: Net Interest Income and Rates

The following table presents the average daily balances of the Company’s assets, liabilities and stockholders’ equity, together with an analysis of net interest earnings and average rates, for each major category of interest-earning assets and interest-bearing liabilities. Interest and average rates are computed on a fully taxable-equivalent basis, adjusted for certain disallowed interest expense deductions, using a tax rate of 34%. Non-accrual loans and leases are included in the average balances (dollars in thousands):

38



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

For the Years Ended December 31,

 

2009

 

2008

 

2007

 









 

 

Average
Balance

 

Interest

 

Average
Rate

 

Average
Balance

 

Interest

 

Average
Rate

 

Average
Balance

 

Interest

 

Average
Rate

 

 

 



















ASSETS:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Securities:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Taxable

 

$

389,304

 

$

17,652

 

 

4.53

%

$

392,022

 

$

19,555

 

 

4.99

%

$

489,444

 

$

23,913

 

 

4.89

%

Tax-exempt

 

 

9,385

 

 

129

 

 

1.37

 

 

5,569

 

 

291

 

 

5.23

 

 

15,265

 

 

708

 

 

4.64

 

 

 




























Total securities

 

 

398,689

 

 

17,781

 

 

4.46

 

 

397,591

 

 

19,846

 

 

4.99

 

 

504,709

 

 

24,621

 

 

4.88

 

 

 




























Federal Home Loan Bank and other restricted stock

 

 

5,783

 

 

108

 

 

1.87

 

 

6,729

 

 

368

 

 

5.47

 

 

6,414

 

 

488

 

 

7.61

 

Federal funds sold, securities purchased under agreements to resell and interest-bearing deposits

 

 

20,962

 

 

32

 

 

0.15

 

 

42,846

 

 

1,061

 

 

2.48

 

 

70,629

 

 

3,491

 

 

4.94

 

Loans and leases (net of unearned income):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Taxable

 

 

1,114,394

 

 

60,088

 

 

5.39

 

 

1,078,613

 

 

70,039

 

 

6.49

 

 

998,948

 

 

82,238

 

 

8.23

 

Tax-exempt

 

 

2,113

 

 

169

 

 

8.00

 

 

3,996

 

 

325

 

 

8.13

 

 

4,559

 

 

367

 

 

8.05

 

 

 




























Total loans and leases - net

 

 

1,116,507

 

 

60,257

 

 

5.40

 

 

1,082,609

 

 

70,364

 

 

6.50

 

 

1,003,507

 

 

82,605

 

 

8.23

 

 

 




























Total interest-earning assets

 

 

1,541,941

 

$

78,178

 

 

5.07

%

 

1,529,775

 

$

91,639

 

 

5.99

%

 

1,585,259

 

$

111,205

 

 

7.01

%

 

 




























Allowance for loan and lease losses

 

 

(24,846

)

 

 

 

 

 

 

 

(15,864

)

 

 

 

 

 

 

 

(16,057

)

 

 

 

 

 

 

Cash and due from banks

 

 

46,969

 

 

 

 

 

 

 

 

41,707

 

 

 

 

 

 

 

 

42,115

 

 

 

 

 

 

 

Bank premises and equipment - net

 

 

6,586

 

 

 

 

 

 

 

 

6,370

 

 

 

 

 

 

 

 

5,847

 

 

 

 

 

 

 

Other assets

 

 

62,738

 

 

 

 

 

 

 

 

70,235

 

 

 

 

 

 

 

 

81,131

 

 

 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 

Total Assets

 

$

1,633,388

 

 

 

 

 

 

 

$

1,632,223

 

 

 

 

 

 

 

$

1,698,295

 

 

 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LIABILITIES AND STOCKHOLDERS’ EQUITY:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Savings and time deposits:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Savings

 

$

600,095

 

$

4,629

 

 

0.77

%

$

560,615

 

$

7,901

 

 

1.41

%

$

620,054

 

$

18,486

 

 

2.98

%

Time

 

 

444,206

 

 

8,710

 

 

1.96

 

 

472,070

 

 

15,428

 

 

3.27

 

 

485,500

 

 

23,769

 

 

4.90

 

 

 




























Total savings and time deposits

 

 

1,044,301

 

 

13,339

 

 

1.28

 

 

1,032,685

 

 

23,329

 

 

2.26

 

 

1,105,554

 

 

42,255

 

 

3.82

 

 

 




























Federal funds purchased

 

 

225

 

 

1

 

 

0.44

 

 

6,129

 

 

167

 

 

2.72

 

 

7,196

 

 

382

 

 

5.31

 

Securities sold under agreements to repurchase

 

 

3,863

 

 

60

 

 

1.55

 

 

2,008

 

 

38

 

 

1.88

 

 

 

 

 

 

 

Other temporary borrowings

 

 

12,805

 

 

55

 

 

0.43

 

 

110,929

 

 

2,804

 

 

2.53

 

 

103,138

 

 

5,334

 

 

5.17

 

Senior unsecured debt

 

 

21,929

 

 

844

 

 

3.85

 

 

 

 

 

 

 

 

 

 

 

 

 

Subordinated notes

 

 

9,205

 

 

852

 

 

9.26

 

 

10,000

 

 

925

 

 

9.25

 

 

10,000

 

 

922

 

 

9.22

 

Junior subordinated debentures

 

 

20,620

 

 

850

 

 

4.12

 

 

20,620

 

 

1,310

 

 

6.35

 

 

20,620

 

 

1,822

 

 

8.84

 

 

 




























Total interest-bearing liabilities

 

 

1,112,948

 

 

16,001

 

 

1.44

 

 

1,182,371

 

 

28,573

 

 

2.42

 

 

1,246,508

 

 

50,715

 

 

4.07

 

 

 




























Demand deposits

 

 

350,979

 

 

 

 

 

 

 

 

320,830

 

 

 

 

 

 

 

 

319,655

 

 

 

 

 

 

 

Other liabilities

 

 

17,798

 

 

 

 

 

 

 

 

11,807

 

 

 

 

 

 

 

 

22,894

 

 

 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 

Total liabilities

 

 

1,481,725

 

 

 

 

 

 

 

 

1,515,008

 

 

 

 

 

 

 

 

1,589,057

 

 

 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 

Stockholders’ equity

 

 

151,663

 

 

 

 

 

 

 

 

117,215

 

 

 

 

 

 

 

 

109,238

 

 

 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 

Total Liabilities and Stockholders’ Equity

 

$

1,633,388

 

 

 

 

 

 

 

$

1,632,223

 

 

 

 

 

 

 

$

1,698,295

 

 

 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 

Net interest income/margin

 

 

 

 

 

62,177

 

 

4.03

%

 

 

 

 

63,066

 

 

4.12

%

 

 

 

 

60,490

 

 

3.82

%

 

 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

Less tax-equivalent basis adjustment

 

 

 

 

 

(98

)

 

 

 

 

 

 

 

(196

)

 

 

 

 

 

 

 

(325

)

 

 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

Net Interest Income

 

 

 

 

$

62,079

 

 

 

 

 

 

 

$

62,870

 

 

 

 

 

 

 

$

60,165

 

 

 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

 

 

 



 

 

 

 

Analysis of Changes in Net Interest Income

The following table presents a comparative analysis of the changes in the Company’s interest income and interest expense due to the changes in the average volume and the average rates earned on interest-earning assets and due to the changes in the average volume and the

39


average rates paid on interest-bearing liabilities. Interest and average rates are computed on a fully taxable-equivalent basis, adjusted for certain disallowed interest expense deductions, using a tax rate of 34%. Variances in rate/volume relationships have been allocated proportionately to the amount of change in average volume and average rate (in thousands):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Year 2009 over 2008

 

Year 2008 over 2007

 

 

 





 

 

Due to Change in:

 

 

 

 

Due to Change in:

 

 

 

 

 

 











 

 

Average
Volume

 

Average
Rate

 

Net (Decrease)
Increase

 

Average
Volume

 

Average
Rate

 

Net (Decrease)
Increase

 

 

 













INTEREST INCOME:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Securities:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Taxable

 

$

(135

)

$

(1,768

)

$

(1,903

)

$

(4,850

)

$

492

 

$

(4,358

)

Tax-exempt

 

 

129

 

 

(291

)

 

(162

)

 

(497

)

 

80

 

 

(417

)





















Total securities

 

 

(6

)

 

(2,059

)

 

(2,065

)

 

(5,347

)

 

572

 

 

(4,775

)





















Federal Home Loan Bank and other restricted stock

 

 

(46

)

 

(214

)

 

(260

)

 

23

 

 

(143

)

 

(120

)

Federal funds sold, securities purchased under agreements to resell and interest-bearing deposits

 

 

(363

)

 

(666

)

 

(1,029

)

 

(1,071

)

 

(1,359

)

 

(2,430

)

Loans and leases (net of unearned income):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Taxable

 

 

2,259

 

 

(12,210

)

 

(9,951

)

 

6,179

 

 

(18,378

)

 

(12,199

)

Tax-exempt

 

 

(151

)

 

(5

)

 

(156

)

 

(46

)

 

4

 

 

(42

)





















Total loans and leases - net

 

 

2,108

 

 

(12,215

)

 

(10,107

)

 

6,133

 

 

(18,374

)

 

(12,241

)





















Total Interest Income

 

 

1,693

 

 

(15,154

)

 

(13,461

)

 

(262

)

 

(19,304

)

 

(19,566

)





















INTEREST EXPENSE:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Savings and time deposits:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Savings

 

 

523

 

 

(3,795

)

 

(3,272

)

 

(1,628

)

 

(8,957

)

 

(10,585

)

Time

 

 

(864

)

 

(5,854

)

 

(6,718

)

 

(641

)

 

(7,700

)

 

(8,341

)





















Total savings and time deposits

 

 

(341

)

 

(9,649

)

 

(9,990

)

 

(2,269

)

 

(16,657

)

 

(18,926

)





















Federal funds purchased

 

 

(89

)

 

(77

)

 

(166

)

 

(50

)

 

(165

)

 

(215

)

Securities sold under agreements to repurchase

 

 

30

 

 

(8

)

 

22

 

 

38

 

 

 

 

38

 

Other borrowed funds

 

 

(1,418

)

 

(1,331

)

 

(2,749

)

 

376

 

 

(2,906

)

 

(2,530

)

Senior unsecured debt

 

 

844

 

 

 

 

844

 

 

 

 

 

 

 

Subordinated notes

 

 

(74

)

 

1

 

 

(73

)

 

 

 

3

 

 

3

 

Junior subordinated debentures

 

 

 

 

(460

)

 

(460

)

 

 

 

(512

)

 

(512

)





















Total Interest Expense

 

 

(1,048

)

 

(11,524

)

 

(12,572

)

 

(1,905

)

 

(20,237

)

 

(22,142

)





















Change in Net Interest Income (Tax-equivalent Basis)

 

$

2,741

 

$

(3,630

)

$

(889

)

$

1,643

 

$

933

 

$

2,576

 





















2009 versus 2008

Net interest income, the difference between interest earned on loans and investments, and interest paid on deposits and borrowed funds, is the Company’s primary source of operating earnings. Net interest income is influenced by the average balance and mix of the Company’s interest-earning assets, the yield on those assets and the current level of market interest rates. Additionally, the term structure of interest rates, or yield curve, also impacts the Company’s ability to generate net interest income. These rates are significantly influenced by the actions of the FOMC, which periodically adjusts the federal funds rate, the rate at which banks borrow from one another on an overnight basis. During 2009 the FOMC kept the federal funds target rate at historically low levels.

During 2009, interest income declined by $13.5 million, or 13%. This was almost entirely due to a reduction in the yield on average interest-earning assets from 5.99% in 2008 to 5.07% during 2009. The decline in the average yield reflects the continued repricing of our loan portfolio, which primarily has variable rates that adjust with changes in the market rates. Offsetting this decline was a shift in our balance sheet composition to reduce our average balance of lower yielding money market investments (average yield 0.15%) and increase our average balance of higher yielding loans (average yield 5.40%). The average money market investment balance decreased by $22 million while average loans increased by $33 million.

40


Interest expense decreased by $12.6 million or 44% due to a decrease in the cost of interest-bearing liabilities from 2.42% in 2008 to 1.44% in 2009, a decline of 98 basis points, reflecting the historically low interest rate environment and a reduction of higher cost borrowings. Also contributing to the reduction in interest expense was a $30 million increase in average non-interest-bearing demand deposits in 2009.

Average core deposit balances, consisting of demand, savings and money market deposits, increased by $70 million in 2009 to $951 million as compared to 2008, and provided funding at an average cost of 0.49% in 2009 versus 0.90% in 2008. These core deposit balances funded 62% and 58% of the Company’s average interest-earning assets during 2009 and 2008, respectively, and represented 68% of total average deposits in 2009 compared to 65% in 2008. Core deposit balances provide lower-cost funding that allows the Company to reduce its dependence on higher cost time deposits and borrowings.

2008 versus 2007

Net interest income during 2008 benefited from the FOMC lowering the targeted federal funds rate six times from 4.25% to an unprecedented 0.00% - 0.25%. The Company was able to lower the cost of its interest-bearing liabilities faster than the yield on its interest-earning assets declined. During 2008, interest income declined by $19.6 million, or 18%. This was almost entirely due to a reduction in the yield on average interest-earning assets from 7.01% in 2007 to 5.99% during 2008. Offsetting this decline was a shift in our balance sheet composition to reduce our average balance of lower yielding investment securities (average yield 4.99%) and increase our average balance of higher yielding loans (average yield 6.50%). The average investment portfolio decreased in size by $107 million while average loans increased by $79 million.

Interest expense decreased by $22.1 million or 44% due to a decrease in the cost of interest-bearing liabilities from 4.07% in 2007 to 2.42% in 2008, a decline of 165 basis points. To a lesser extent, the $64 million decline in total interest-bearing liabilities in 2008 as compared to 2007 also contributed to the lower interest expense.

Average core deposit balances declined by $58 million in 2008 to $881 million as compared to 2007, and provided funding at an average cost of 0.90% in 2008 versus 1.97% in 2007. These core deposit balances funded 58% and 59% of the Company’s average interest-earning assets during 2008 and 2007, respectively, and represented 65% of total average deposits in 2008 compared to 66% in 2007.

Investment Securities

SFAS No. 115 requires the Company, at the time of purchase, to designate each investment security as either “available for sale” (“AFS”), “held to maturity” or “trading,” depending upon investment objectives, liquidity needs and ultimate intent. AFS securities are stated at market value, with unrealized gains or losses reported as a separate component of stockholders’ equity, net of taxes, until realized. Securities held to maturity are stated at cost, adjusted for amortization of premium or accretion of discount, if any. Trading securities are generally purchased with the intent of capitalizing on perceived short-term price inefficiencies by selling them in the near term. The Company did not hold any held-to-maturity or trading securities at December 31, 2009 and 2008.

At December 31, 2009, the Company’s $416 million investment portfolio consisted only of AFS securities which had an unrealized positive pre-tax mark to fair value of $10.5 million versus an unrealized net gain of $7.5 million at year-end 2008. At year-end 2009, the AFS portfolio was divided into the following categories: 90% mortgage-backed securities (“MBS”) (FNMA, FHLMC, and GNMA obligations); 5% U.S. Government Agency securities; 3% tax-exempt municipal paper; and 2% corporate and other securities.

Continued turbulence in the capital markets, resulting from the ongoing financial crisis, perpetuated a challenging investment climate during 2009. A continued slowdown in macroeconomic conditions made those challenges even greater. The overall level of interest rates remained low as recessionary expectations were present during the year. Presented with difficult bond market conditions throughout most of the year, our portfolio was maintained with the objective of generating cash flow to be redeployed opportunistically in a rising rate environment.

The Company’s investment policy is conservative in nature and identifies liquidity and safety as being of paramount importance among its objectives and, as such, the portfolio is largely comprised of MBS issues of Government-sponsored enterprises, U.S. Government Agency securities, and local municipal notes. In addition to the creation of liquidity, risk management is another important aspect of the Company’s investment strategy. The Company’s portfolio composition is designed to provide liquidity while managing market risk and avoiding credit risk. Market risk can be defined as the sensitivity of the portfolio’s market value to changes in the level of interest rates, and is managed, primarily, by investing in securities with shorter durations. A security with a shorter duration is preferred to one with a longer duration in a rising rate environment because the market value of a security with a longer duration has a greater sensitivity to changes in interest rates.

41


Security selection is governed by the Company’s investment policy, and serves to supplement the Company’s asset/liability position. Securities such as premium fixed rate MBS and hybrid adjustable rate MBS with an anticipated short average life were purchased during the past year with the intention of producing cash flow, as well as limiting the sensitivity of the portfolio’s market value. In addition to targeting a short average life, the securities purchased provide incremental yield due to the prepayment activity inherent in MBS and the tendency for yields on callable bonds to be higher than those on non-callable securities because the investor must be rewarded for taking the risk the issuer will call the bond. Cash flow from the portfolio increases in a lower interest rate environment and moderately extends in a higher interest rate environment. Our strategy for this portfolio, with a continuing emphasis on liquidity and risk management, is expected to continue for the foreseeable future.

The Company’s investment portfolio has relatively low credit risk due to its concentration of MBS issued by U.S. Government-sponsored enterprises. The Company’s investment portfolio increased by $4 million at year-end 2009 versus the comparable 2008 date primarily as the result of net increases of $3 million and $1 million in MBS and other securities, respectively.

As of December 31, 2009, the MBS portfolio had an estimated weighted average life of approximately 3.4 years after adjusting for historical prepayment patterns. Approximately 91% of the MBS portfolio, including collateralized mortgage obligations (“CMOs”), had final maturities in excess of ten years. In general, principal prepayments on these securities will slow as interest rates rise and, conversely, prepayments will increase as interest rates fall. However, the turmoil being experienced in the mortgage industry has interrupted the historical relationship between low rates and prepayments. The recent comparative lack of liquidity in the market has constrained the amount of funds available to fund new mortgages. The Company received MBS principal paydowns of $96 million and $65 million in 2009 and 2008, respectively.

The U.S. Government Agency portfolio has remaining final maturities ranging from ten months to fifteen years. The notes are AAA - rated credits that provide a competitive yield. The U.S. Government Agency issues that are callable have call periods within one year and final maturities of less than fifteen years. As a natural outgrowth of its municipal business, the Company purchases local, short-term municipal paper that is also sold throughout the year as part of the Company’s asset/liability management strategy.

MBS, U.S. Government Agency, and local municipal securities portfolios are eligible to pledge to secure municipal deposits and other borrowings and, therefore, are an integral part of the Company’s funding strategy.

There is no subprime exposure in the Company’s securities portfolio. All of the mortgage-backed securities and collateralized mortgage obligations held in the Company’s portfolio are issued by U.S. Government agency and sponsored enterprises.

In the first quarter of 2009, a $4.0 million OTTI charge was recorded on one $10 million par value trust preferred CDO that had previously incurred a non-cash OTTI write down of $5.2 million in the fourth quarter of 2008. Management determined that it intended to sell this bond and continued to review developments and other considerations with respect to this trust preferred CDO, including the limited prospects for its ultimate price recovery, the expected time involved and the downside risks involved in continuing to hold this investment. As a result of this review and with some limited liquidity appearing in the trust preferred CDO market, management determined that an immediate liquidation was appropriate. As a result, the bond was liquidated in July 2009 at a price of 13.45% of par representing a gain of 5.2% of par or $520,000 which was recognized in the Company’s third quarter 2009 financial statements.

Summary of Loan and Lease Loss Experience and Allowance for Loan and Lease Losses

One of management’s primary objectives is to maintain a high-quality loan and lease portfolio in all economic climates. We maintain high underwriting standards coupled with a regular evaluation of each borrower’s creditworthiness and risk exposure. Management seeks to avoid concentrations within industries and customer segments in order to minimize credit exposure. The Company’s senior lending personnel work in conjunction with loan officers to determine the level of risk in the Company’s loan and lease-related assets and establish an adequate level for the allowance for loan and lease losses. The Company utilizes an outside loan review organization to independently verify the loan classifications and the adequacy of the allowance for loan and lease losses. Management actively seeks to reduce the level of non-performing assets, defined as non-accrual loans and leases, loans and leases 90 days or more past due and still accruing interest and other real estate owned (“OREO”), through aggressive sale, collection and workout efforts and, where necessary, litigation and charge-off.

As illustrated in Table I below, the Company’s non-accrual loans and leases totaled $7 million (which includes less than $1 million in loans held for sale which have been previously written down to their estimated fair value) at December 31, 2009, $16 million (which includes $2 million in

42


loans held for sale) at December 31, 2008 and $6 million at December 31, 2007. The reduction in non-accrual loans and leases at December 31, 2009 compared to December 31, 2008 resulted primarily from payments received and charge-offs of $4 million and $8 million, respectively, on four commercial real estate relationships as well as the combined impact of additions to non-accrual loans throughout the year and the disposition of problem loans and other charge-offs and write-downs in the fourth quarter of 2009. If the sale of lower quality loans in the fourth quarter of 2009 had not occurred, our non-accrual loans at December 31, 2009 would have been at a level similar to our non-accrual loans of $35 million at September 30, 2009. At December 31, 2009, December 31, 2008 and December 31, 2007 the Company held no OREO. At December 31, 2009, there was one loan, a residential mortgage with a principal balance of $436 thousand, restructured and still accruing interest. At December 31, 2008 and 2007, there were no restructured loans and leases still accruing interest. At December 31, 2009, 2008 and 2007, loans and leases 90 days or more past due and still accruing interest totaled $4 million, $3 thousand and $28 thousand, respectively. The Company has no foreign loans outstanding.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Analysis of Non-Performing Assets at December 31,

 

TABLE I

 



(Dollars in thousands)

 

2009

 

2008

 

2007

 

2006

 

2005

 

 

 











Non-accrual loans and leases (1)

 

$

6,063

 

$

13,970

 

$

5,792

 

$

2,177

 

$

3,069

 

Non-accrual loans held for sale

 

 

670

 

 

2,102

 

 

 

 

 

 

 

Loans and leases 90 days or more past due and still accruing interest (1)

 

 

3,800

 

 

3

 

 

28

 

 

13

 

 

281

 

 

 
















Total non-performing loans and leases

 

 

10,533

 

 

16,075

 

 

5,820

 

 

2,190

 

 

3,350

 

 

 
















Other real estate

 

 

 

 

 

 

 

 

 

 

 

 

 
















Total non-performing assets

 

$

10,533

 

$

16,075

 

$

5,820

 

$

2,190

 

$

3,350

 

 

 
















Restructured accruing loans and leases

 

$

436

 

$

 

$

 

$

 

$

 

Gross loans and leases outstanding (1)

 

$

1,097,635

 

$

1,117,216

 

$

1,041,009

 

$

983,725

 

$

892,022

 

Loans held for sale

 

$

670

 

$

5,322

 

$

 

$

 

$

 

Allowance for loan and lease losses

 

$

28,711

 

$

18,668

 

$

14,705

 

$

16,412

 

$

15,717

 

Key ratios:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Allowance for loan and lease losses as a percent of total loans and leases (1)

 

 

2.6

%

 

1.7

%

 

1.4

%

 

1.7

%

 

1.8

%

Non-accrual loans and leases as a percent of total loans and leases

 

 

0.6

%

 

1.4

%

 

0.6

%

 

0.2

%

 

0.3

%

Non-performing assets as a percent of total loans and leases and other real estate

 

 

1.0

%

 

1.4

%

 

0.6

%

 

0.2

%

 

0.4

%

Allowance for loan and lease losses as a percent of non-accrual loans and leases (1)

 

 

474

%

 

134

%

 

254

%

 

754

%

 

512

%

Allowance for loan and lease losses as a percent of non-accrual loans and leases, and loans and leases 90 days or more past due and still accruing interest (1)

 

 

291

%

 

134

%

 

253

%

 

749

%

 

469

%


 

 

 

(1) Excluding loans held for sale.

The provision for loan and lease losses is based on management’s continual assessment of the adequacy of the allowance for loan and lease losses. The provision for loan and lease losses totaled $39.5 million in 2009, $17.2 million in 2008 and $4.5 million in 2007. The allowance for loan and lease losses amounted to $29 million or 2.6% of total loans and leases, excluding loans held for sale, at December 31, 2009, $19 million or 1.7% of total loans and leases, excluding loans held for sale, at December 31, 2008, and $15 million or 1.4% of total loans and leases at December 31, 2007. The increases in the allowance as a percentage of the total loan and lease portfolio at December 31, 2009 compared to December 31, 2008 and at December 31, 2008 compared to December 31, 2007 were due to increases in the provision for loan

43


losses related to an increase in watch list loans (see “Watch List summary” table contained herein) and charge-offs for the liquidation of problem loans in 2009, and higher non-accrual and impaired loans in 2008, respectively. Loans held for sale have been previously written down to their estimated fair value and any future losses on such loans would not impact the allowance for loan and lease losses. The allowance for loan and lease losses as a percentage of non-accrual loans and leases, excluding loans held for sale, increased to 474% at December 31, 2009 from 134% at December 31, 2008 and 254% at December 31, 2007, caused primarily by the decrease in non-accrual loans and leases at year-end 2009 and the increased provision for loan and lease losses as previously noted. Net loan and lease charge-offs recorded in 2009 were $29.5 million compared to $11.3 million in 2008 and $6.2 million in 2007. Management has determined that the current level of the allowance for loan and lease losses is adequate in relation to the probable inherent losses present in the portfolio. Management considers many factors in this analysis, among them credit risk grades assigned to commercial and industrial and commercial real estate loans, delinquency trends, concentrations within segments of the loan and lease portfolio, recent charge-off experience, local and national economic conditions, current real estate market conditions in geographic areas where the Company’s loans and leases are located, changes in the trend of non-performing loans and leases, changes in interest rates, and loan and lease portfolio growth. Changes in one or a combination of these factors may adversely affect the Company’s loan and lease portfolio resulting in increased delinquencies, loan and lease losses and future levels of loan and lease loss provisions. Due to these uncertainties, management expects to record loan charge-offs in future periods. See also “Critical Accounting Policies, Judgments and Estimates” contained herein.

TOTAL NON-ACCRUAL LOANS (1) AND THE ALLOWANCE
FOR LOAN AND LEASE LOSSES

(BAR CHART)

 

 

 

(1) Excluding loans held for sale.

Loans to borrowers which the Bank has identified as requiring special attention (such as a result of changes affecting the borrower’s industry, management, financial condition or other concerns) will be added to the Company’s watch list as well as loans which are criticized or classified by bank regulators or loan review auditors. The majority of such watch list loans were originated as residential construction, commercial real estate or commercial and industrial loans. In some cases, additional collateral in the form of commercial real estate was taken based on current valuations. Thus, there exists a broad base of collateral with a mix of various types of corporate assets including inventory, receivables and equipment, and commercial real estate, with no particular concentration in any one type of collateral.

44



 

 

 

 

 

 

 

 

 

 

Watch List summary (1)

 

 

 

 

 








 

 

 

 

 

 

 

Increase/

 

 

 

December 31, 2009

 

December 31, 2008

 

(decrease)

 

 

 






 

Commercial and industrial loans:

 

 

 

 

 

 

 

Number

 

114

 

78

 

36

 

Aggregate value

 

$52 million

 

$25 million

 

$27 million

 

 

 

 

 

 

 

 

 

Commercial real estate loans:

 

 

 

 

 

 

 

Number

 

47

 

38

 

9

 

Aggregate value

 

$87 million

 

$63 million

 

$24 million

 

 

 

 

 

 

 

 

 

Residential real estate loans:

 

 

 

 

 

 

 

Number

 

10

 

5

 

5

 

Aggregate value

 

$3 million

 

less than $1 million

 

$2 million

 

 

 

 

 

 

 

 

 

All other loans:

 

 

 

 

 

 

 

Number

 

4

 

10

 

(6)

 

Aggregate value

 

less than $1 million

 

less than $1 million

 

less than $1 million

 

 

 

 

 

 

 

 

 

Total:

 

 

 

 

 

 

 

Number

 

175

 

131

 

44

 

Aggregate value

 

$143 million

 

$89 million

 

$54 million

 

(1) Excluding loans held for sale.

As a result of management’s ongoing review and assessment of the Bank’s policies and procedures, the Company has adopted a more aggressive workout and disposition posture for watch list relationships. The Company has workout specialists who are directly responsible for managing this process and exiting such relationships in an expedited and cost effective manner. Line officers generally do not maintain control over classified watch list relationships. It is anticipated that management will use a variety of strategies, depending on individual case circumstances, to exit relationships where the fundamental credit quality shows indications of more than temporary or seasonal deterioration. We cannot give any assurance that such strategies will enable us to exit such relationships especially in light of recent credit market conditions.

The provision for loan and lease losses is continually evaluated relative to portfolio risk and regulatory guidelines considering all economic factors that affect the loan and lease loss allowance, such as fluctuations in the Long Island and New York City real estate markets and interest rates, economic slowdowns in industries and other uncertainties. All of the factors mentioned above will continue to be closely monitored. The concentration of loans exceeding 10% of total loans was the Bank’s loans totaling $387 million to real estate operators, lessors and developers.

Other Income

2009 versus 2008

Other income increased by $1.1 million in 2009 when compared to 2008, largely as a result of a $2.2 million reduction in non-cash OTTI charges coupled with a $947 thousand increase in net gains on the sales of securities in 2009. Partially offsetting these improvements was a decrease in other operating income of $1.8 million, due to income of $1.1 million recorded on certain customer interest rate swaps in 2008 versus losses of $38 thousand recorded in 2009 coupled with reductions in sweep program fees of $634 thousand. In 2008, the Company recorded a gain of $1.1 million related to the change in value of the customer swaps that were formerly offset with Lehman Special

45


Financing (see “Off-Balance Sheet Arrangements”). Also offsetting the aforementioned improvements, in part, was lower income from bank owned life insurance of $197 thousand in 2009 versus 2008.

2008 versus 2007

Other income decreased by $5.0 million in 2008 when compared to 2007, largely as a result of $6.2 million in OTTI charges on two investment securities in the fourth quarter of 2008 (see “Investment Securities” contained herein). This compares to $219 thousand in net security losses in 2007 primarily due to sales of mortgage-backed securities. Somewhat offsetting the OTTI charges was an improvement in other operating income in 2008.

Other operating income improved by $1.0 million, or 43.3%, in 2008 as compared to 2007. Growth in several categories accounted for the improvement, principally an increase of $1.1 million in financial products (customer swap) gains.

Operating Expenses

2009 versus 2008

Total operating expenses increased by $4.8 million to $48.5 million in 2009 versus 2008. This increase resulted primarily from higher credit and collection expenses of $4.1 million and a $2.8 million increase in FDIC and NYS assessment expenses. Also contributing to the increase was higher expenses for salaries and other employee benefits of $493 thousand. Partially offsetting these increases were declines in legal expenses of $2.3 million, other operating expenses of $145 thousand, equipment expenses of $90 thousand, marketing and advertising expenses of $37 thousand and occupancy expenses of $34 thousand.

The Company’s primary expense control measure is the operating efficiency ratio. The operating efficiency ratios for the Company were 72.4% in 2009 and 62.5% in 2008. The increase in 2009 was due to growth in operating expenses due largely to $4.0 million in write-downs of loans held for sale in 2009 to their estimated fair value coupled with a lower level of operating revenue. Management expects that the operating efficiency ratio will improve in 2010 as a result of projected operating revenue growth, coupled with a projected nominal decrease in the Company’s operating expenses.

 

 

 

 

 

 

 

 

 

 

 

OPERATING EXPENSES OF STATE BANCORP, INC.
(dollars in thousands)

 

 

 

 

 

 

 

 

 

 

For the years ended December 31,

 

2009

 

2008

 

Over/
(under)
2008

 









Salaries and other employee benefits

 

$

23,373

 

$

22,880

 

 

2

%

Occupancy

 

 

5,896

 

 

5,930

 

 

(1

)%

Equipment

 

 

1,225

 

 

1,315

 

 

(7

)%

Legal

 

 

784

 

 

3,115

 

 

(75

)%

Marketing and advertising

 

 

775

 

 

812

 

 

(5

)%

FDIC and NYS assessment

 

 

3,628

 

 

866

 

 

319

%

Credit and collection

 

 

5,193

 

 

1,059

 

 

390

%

Other operating expenses

 

 

7,629

 

 

7,774

 

 

(2

)%












Total operating expenses

 

$

48,503

 

$

43,751

 

 

11

%












As noted in the table above, salaries and other employee benefits increased by $493 thousand or 2.2% to $23.4 million. The increase is due principally to higher expenses for long-term equity and incentive-based compensation offset, in part, by lower ESOP and 401(k) contribution expenses.

Occupancy costs decreased by $34 thousand or 1% to $5.9 million in 2009 as the result of lower expenses for rent and depreciation. These decreases were partially offset by higher maintenance and repair costs.

46


Equipment expenses decreased by $90 thousand to $1.2 million or 6.8% in 2009 as compared to 2008. The decline in equipment expenses is due primarily to a reduction in Company owned vehicles during 2009 and 2008.

Legal expenses decreased by $2.3 million or 75% to $784 thousand in 2009 due primarily to the settlement of the shareholder derivative lawsuit in 2008.

Marketing and advertising costs decreased by $37 thousand or 4.6% to $775 thousand in 2009 versus 2008 due mainly to the Company’s media selection efficiencies.

FDIC and NYS assessment expenses increased by $2.8 million to $3.6 million in 2009 versus 2008 as a result of higher FDIC insurance premiums, additional deposit programs and the FDIC special assessment of $730 thousand recorded in the second quarter of 2009.

Credit and collection expenses increased by $4.1 million to $5.2 million during 2009. The increase is due primarily from $4.0 million in write-downs of loans held for sale in 2009 to their estimated fair value.

Other operating expenses decreased by $145 thousand or 1.9% to $7.6 million in 2009 versus 2008. This decline resulted primarily from decreases in several expense categories, most notably a reduction in operating expenses associated with the Company’s former leasing subsidiary and director compensation costs. Somewhat offsetting these expense reductions were increases in computer maintenance and software fees.

2008 versus 2007

Total operating expenses decreased by $8.2 million to $43.8 million in 2008 versus 2007. A $7.5 million reduction in salaries and benefits expense accounted for a substantial portion of the decrease in operating expenses. Also contributing to the decline in operating expenses was a goodwill impairment charge of $2.4 million taken in 2007 and a $445 thousand reduction in marketing and advertising expenses. Somewhat offsetting these reductions in total operating expenses were increases in occupancy expenses of $535 thousand, audit and assessment fees of $425 thousand, legal expenses of $377 thousand, credit and collection fees of $156 thousand and other operating expenses of $736 thousand.

Salaries and other employee benefits decreased by $7.5 million or 24.7% during 2008. The decrease resulted primarily from a reduction in staff and a significant decline in compensation expense, coupled with the impact of the $3.1 million charge recorded in 2007 for the Voluntary Exit Window program. Also contributing to the decrease in salaries and other employee benefits were lower expenses incurred for FICA and employee health insurance in 2008.

Occupancy costs increased to $5.9 million or 9.9% in 2008 versus 2007 as the result of higher costs recorded for depreciation, rent, real estate taxes, and utilities. Equipment expenses decreased by 2.3% or $31 thousand in 2008 as compared to 2007.

Legal expenses were higher by $377 thousand or 13.8% due principally to outside counsel fees incurred related to the purported shareholder derivative lawsuit which was settled in 2008.

Marketing and advertising costs decreased by 35.4% to $812 thousand in 2008 versus 2007 due principally to reductions in print, broadcast and other media advertising.

Credit and collection costs increased by 17.3% to $1.1 million in 2008. This increase is due primarily to higher loan collection and related legal costs in 2008 resulting from an increase in non-performing loans. Offsetting some of these increased costs was a decline in credit-related expenses due to a continued reduction in lending activity during 2008 in the Company’s residential mortgage and home equity line of credit products.

Audit and assessment fees increased by $425 thousand to $1.7 million in 2008 versus 2007 as a result of higher FDIC deposit insurance costs. The additional cost for FDIC insurance incurred by the Company is due to higher premiums in 2008 combined with the impact of a higher assessment credit recorded in 2007.

Other operating expenses increased by 11.8% to $7.0 million in 2008. This increase is due principally to a non-recurring charge of $584 thousand recorded in 2008 related to the Bank’s interest rate swap transactions.

47


Effective Income Tax Rate

2009 versus 2008 and 2007

An income tax benefit of ($9.6 million) was recorded in 2009 as compared to an income tax provision of $451 thousand in 2008 and an income tax provision of $2.9 million in 2007. The Company’s overall effective tax rate was (39.3%), 20.0% and 32.0% in 2009, 2008 and 2007, respectively. The change in the 2009 effective tax rate was primary due to the pretax loss of $24 million compared to 2008 pretax income of $2 million. In addition, both the 2009 pretax loss and the 2008 pretax income were adjusted for permanent items such as BOLI, tax-exempt interest and ESOP dividends.

The Company is currently subject to a statutory incremental Federal tax rate of 35% (34% for the first $10 million of taxable income). The Company pays taxes to the New York State Department of Taxation and Finance (NYS) on the highest of four bases: a tax of .01% on allocated combined taxable assets. The Company also pays taxes to the New York City Department of Finance of 9.0% on allocated entire net income. In addition, the Company paid taxes to various other states which are not material to its consolidated financial condition or results of operations.

In December 2007, the Company executed tax closing agreements with NYS and local taxation authorities which constituted a final and conclusive settlement of the previously reported audit covering the 1999-2006 period. The final settlement was for an amount less than the reserve previously accrued in the fourth quarter of 2006 and resulted in a reduction of the Company’s 2007 provision for income taxes and the resulting effective tax rate. The effective tax rate in 2007 was impacted negatively by the non-deductible $2.4 million non-cash goodwill impairment accounting charge.

Off-Balance Sheet Arrangements

The Bank is a party to financial instruments with off-balance sheet risk in the normal course of business to meet the financing needs of its customers. These financial instruments include commitments to extend credit and standby and documentary letters of credit. Those instruments involve, to varying degrees, elements of credit risk in excess of the amount recognized in the consolidated financial statements. The Bank uses the same credit policies in making commitments and conditional obligations as it does for on-balance sheet instruments.

Commitments to extend credit are agreements to lend to a customer as long as there is no violation of any condition established in the contract. Commitments generally have fixed expiration dates or other termination clauses and may require payment of a fee. Since many of the commitments are expected to expire without being drawn upon, the total commitment amounts do not necessarily represent future cash requirements. The Bank evaluates each customer’s creditworthiness on a case-by-case basis. The amount of collateral obtained, if deemed necessary by the Bank upon extension of credit, is based on management’s credit evaluation of the customer. Collateral required varies, but may include accounts receivable, inventory, equipment, real estate and income-producing commercial properties. At December 31, 2009 and 2008, commitments to originate loans and leases and commitments under unused lines of credit for which the Bank is obligated amounted to $232 million and $263 million, respectively. Of these commitments, $195 million and $213 million were at variable rates and $37 million and $50 million were at fixed rates, including LIBOR-based loans, at December 31, 2009 and 2008, respectively. At December 31, 2009 and 2008, the fixed rate commitments had interest rates ranging from 2.30% to 7.23% and 2.40% to 8.92%, respectively.

Letters of credit are conditional commitments guaranteeing payments of drafts in accordance with the terms of the letter of credit agreements. Commercial letters of credit are used primarily to facilitate trade or commerce and are also issued to support public and private borrowing arrangements, bond financing and similar transactions. Collateral may be required to support letters of credit based upon management’s evaluation of the creditworthiness of each customer. The credit risk involved in issuing letters of credit is essentially the same as that involved in extending loan and lease facilities to customers. Most letters of credit expire within one year. At December 31, 2009 and 2008, the Bank had letters of credit outstanding of approximately $15 million and $17 million, respectively. At December 31, 2009, the uncollateralized portion was approximately $3 million.

The use of derivative financial instruments, i.e. interest rate swaps, is an exposure to credit risk. This credit exposure relates to possible losses that would be recognized if the counterparties fail to perform their obligations under the contracts. To mitigate this credit exposure, only counterparties of good credit standing are utilized and the exchange of collateral over a certain credit threshold is required. From time to time, customer interest rate swap transactions together with offsetting interest rate swap transactions with institutional dealers may be executed. At December 31, 2009 and 2008, the total gross notional amount of swap transactions outstanding was $37 million and $28 million, respectively.

48


In 2008 Lehman and Lehman Special Financing filed Voluntary Petitions under Chapter 11 of the U.S. Bankruptcy Code, each of which constituted an event of default under the swap agreements the Bank had with Lehman Special Financing. As a result of the events of default, the Bank terminated the interest rate swap agreements with Lehman Special Financing. The terminations resulted in several customer interest rate swap transactions no longer being offset by that institutional dealer and a loss to the Company on those swap agreements of approximately $584 thousand was recorded in the third quarter of 2008. During the third quarter of 2009, the Company recorded a gain of $221 thousand on the sale of its claims against Lehman and Lehman Special Financing.

In addition, during the second and third quarters of 2009, the unhedged customer interest rate swap transactions were once again offset by an institutional dealer. As all customer interest rate swap transactions are now hedged, we expect that their future impact on the Company’s financial statements will be immaterial. For the year ended December 31, 2009, a net loss of $38 thousand was recognized. The 2009 amount includes the gain of $221 thousand on the sale of the Bank’s claims against Lehman and Lehman Special Financing. For the year ended December 31, 2008, a net gain of $1.1 million related to the change in value of the customer swaps that were formerly offset with Lehman Special Financing was recognized. For the year ended December 31, 2007, neither income nor losses associated with interest rate swap transactions were material to the financial statements.

In 2005, the Bank terminated two interest rate swap agreements that hedged a portion of the interest rate variability in its portfolio of prime rate loans in support of enhancing its interest rate sensitivity position. The entire cost to unwind the swap agreements was fully amortized at December 31, 2007, and thus no expenses were recognized during the year ended December 31, 2008. For the year ended December 31, 2007, the Company recognized $300 thousand of such expenses.

The Company is also obligated under various leases covering certain equipment, branches, office space and the land on which its head office is built. The minimum payments under these leases, certain of which contain escalation clauses, are as follows: in 2010, $3.2 million; in 2011, $2.9 million; in 2012, $1.7 million; in 2013, $1.3 million; in 2014, $1.3 million; and the remainder to 2020, $5.0 million.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Contractual Obligations

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Shown below are the amounts of payments due under specified contractual obligations, aggregated by category of contractual obligation, for specified time periods. All information is as of December 31, 2009.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Payments due by period (in thousands)

 

 

 



Contractual Obligations

 

Total

 

Less than
1 year

 

1-3 years

 

3-5 years

 

More than
5 years

 













Leases covering various equipment, branches, office space and land

 

$

15,366

 

$

3,189

 

$

4,530

 

$

2,609

 

$

5,038

 

Time deposits

 

 

354,601

 

 

276,123

 

 

68,855

 

 

9,571

 

 

52

 

FHLB borrowings

 

 

45,000

 

 

45,000

 

 

 

 

 

 

 

Overnight sweep and settlement accounts, net

 

 

678

 

 

678

 

 

 

 

 

 

 

Securities sold under agreements to repurchase

 

 

3,000

 

 

 

 

1,000

 

 

2,000

 

 

 

Senior unsecured debt

 

 

29,000

 

 

 

 

29,000

 

 

 

 

 

Junior subordinated debentures

 

 

20,620

 

 

 

 

 

 

 

 

20,620

 


















Total

 

$

468,265

 

$

324,990

 

$

103,385

 

$

14,180

 

$

25,710

 


















Capital Resources

The Company strives to maintain an efficient level of capital, commensurate with its risk profile, on which a competitive rate of return to stockholders will be realized over both the short and long term. Capital is managed to enhance stockholder value while providing flexibility for management to act opportunistically in a changing marketplace. In determining an optimal capital level the Company also considers the capital levels of its peers and the evaluations of its primary regulators. Management continually evaluates the Company’s capital position in light of current and future growth objectives and regulatory guidelines.

49


On December 5, 2008, the Company issued to the Treasury for aggregate consideration of $36,842,000 (i) 36,842 shares of Series A Preferred Stock and (ii) Warrant to purchase 465,569 shares of the Company’s common stock at $11.87 per share. Such securities were issued pursuant to a letter agreement dated December 5, 2008 and the Securities Purchase Agreement – Standard Terms (“Securities Purchase Agreement”) attached thereto between the Company and the Treasury. This increase in capital has allowed the Company to reinforce its commitment to serve the credit needs of our clients and the communities in which we operate. The Company contributed $34 million of this capital to its Bank subsidiary in December 2008.

Total stockholders’ equity amounted to $149 million at December 31, 2009 and $154 million at December 31, 2008, largely reflecting the net loss recorded for the year ended December 31, 2009. Substantially offsetting the 2009 net loss was an increase in equity recorded as a result of the December 2009 exchange of the Company’s $10 million, 8.25% subordinated notes for an aggregate of 1,656,600 shares of common stock. Each share of common stock in the exchange was valued at $6.50. The balance of the change in stockholders’ equity in 2009 can be attributed to an increase in other comprehensive income and stockholder dividend reinvestment. Internal capital generation, defined as earnings less cash dividends paid on common and preferred stock, is the primary catalyst expected to support the Company’s future growth of assets and stockholder value. Management continually evaluates the Company’s capital position in light of current and future growth objectives and regulatory guidelines.

As a participant in the Treasury CPP, the Company is subject to certain restrictions regarding dividend payments, stock repurchases and executive compensation. The Treasury’s consent is required for any increase in common dividends per share that is greater than the amount of the last quarterly cash dividend declared prior to October 14, 2008, and any repurchases of common stock until the earlier of a redemption or December 5, 2011. Furthermore, the ARRA prohibits the payment or accrual of any bonus, retention award or incentive compensation to, in the Company’s case, the five (5) most highly-compensated employees. This prohibition does not apply to the granting of restricted stock, provided that the stock does not fully vest during the time the Treasury owns any debt or equity acquired under the CPP (unless the only securities outstanding are warrants acquired under the CPP) and the amount of restricted stock granted does not have a value greater than one-third of the total annual compensation of the recipient. The ARRA also prohibits the payment of any severance or payment to any named executive officer (“NEO”) or any of the next five (5) most highly-compensated employees for departure from the Company for any reason except for payments relating to services already performed or benefits previously accrued. In addition, under ARRA, any bonus payment made to the twenty (20) most highly compensated employees of the Company is subject to recovery by the Company if the bonus payment was based on materially inaccurate financial statements or any other materially inaccurate performance metric criteria. On June 15, 2009, the Treasury issued an Interim Final Rule to provide guidance on the executive compensation provisions under ARRA. The Interim Final Rule clarified that any payments made in connection with a change in control of the Company will be prohibited golden parachute payments. Under the Interim Final Rule, a golden parachute payment is treated as paid at the time of departure or change in control and may include a right to amounts actually payable after the TARP period. In addition, the Interim Final Rule clarifies that in addition to payments for services performed or benefits accrued, (i) payments under tax-qualified retirement plans, (ii) payments made due to the employee’s death or disability and (iii) severance or similar payments required to be made pursuant to a state statute or foreign law are excluded from prohibited payments. The Treasury has the ability to make unilateral, retroactive changes to the Securities Purchase Agreement which governs the sale of the Series A Preferred Stock to the Treasury.

The Series A Preferred Stock qualifies as Tier 1 capital for bank regulatory purposes and pays cumulative dividends at a rate of 5% per annum for the first five years, and 9% per annum thereafter. When originally issued, the Series A Preferred Stock could be redeemed by the Company after three years or, prior to the end of three years, only with the proceeds from a qualified equity offering. After three years, the Company could, at its option, redeem the Series A Preferred Stock at par value plus accrued and unpaid dividends. However, pursuant to the ARRA, which was signed into law on February 17, 2009, subject to the approval by the Treasury and the Company’s federal regulator, the Company may repay any assistance provided under TARP without regard to whether the Company has replaced such funds from any other source or to any waiting period. The Series A Preferred Stock is generally non-voting.

The Warrant has a 10-year term and is immediately exercisable at an exercise price equal to $11.87 per share of the common stock. The Warrant provides for the adjustment of the exercise price and the number of shares of the Company’s common stock issuable upon exercise pursuant to customary anti-dilution provisions, such as upon stock splits or distributions of securities or other assets to holders of the Company’s common stock, and upon certain issuances of the Company’s common stock at or below a specified price relative to the initial exercise price.

The Company’s tangible common equity to tangible assets ratio was 6.93% at December 31, 2009 compared to 6.91% at December 31, 2008. The ratio of tangible common equity to tangible assets, or TCE ratio, is calculated by dividing total common stockholders’ equity by total assets, after reducing both amounts by intangible assets. The TCE ratio is not required by GAAP or by applicable bank regulatory

50


requirements, but is a metric used by management to evaluate the adequacy of our capital levels. Since there is no authoritative requirement to calculate the TCE ratio, our TCE ratio is not necessarily comparable to similar capital measures disclosed or used by other companies in the financial services industry. Tangible common equity and tangible assets are non-GAAP financial measures and should be considered in addition to, not as a substitute for or superior to, financial measures determined in accordance with GAAP. Set forth below is the calculation of the actual unaudited TCE ratio as of December 31, 2009, reconciliations of tangible common equity to GAAP total common stockholders’ equity and tangible assets to GAAP total assets (in thousands):

 

 

 

 

 

Total stockholders’ equity

 

$

148,515

 

Less: preferred stock

 

 

(36,016

)

Less: warrant

 

 

(1,057

)

 

 




Total common stockholders’ equity

 

 

111,442

 

Less: intangible assets

 

 

 

 

 




Tangible common equity

 

$

111,442

 

 

 




 

 

 

 

 

Total assets

 

$

1,607,712

 

Less: intangible assets

 

 

 

 

 




Tangible assets

 

$

1,607,712

 

 

 




The Company and the Bank are subject to various regulatory capital requirements administered by the FRB and the FDIC. Table II summarizes the Company’s and the Bank’s capital ratios as of December 31, 2009 and compares them to minimum regulatory guidelines and December 31, 2008 and December 31, 2007 actual results. The Company’s ratios exceed the minimum regulatory guidelines, and the Bank’s ratios exceed both the minimum regulatory guidelines for a well-capitalized institution and the minimum requirements under FDICIA. Failure to meet minimum capital requirements can initiate certain actions by regulators that could have a direct effect on the Company’s and the Bank’s operations and financial statements. See “Supervision and Regulation.”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE II

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Company’s Ratios as of December 31,

 

 

 

Regulatory
Minimum

 



 

 

 

2009

 

2008

 

2007

 

 

 









Tier I Leverage

 

 

3.00 - 4.00

%

 

8.68

%

 

9.38

%

 

7.03

%

Tier I Capital/Risk-Weighted Assets

 

 

4.00

%

 

11.26

%

 

12.03

%

 

10.04

%

Total Capital/Risk-Weighted Assets

 

 

8.00

%

 

12.52

%

 

14.07

%

 

12.11

%


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Regulatory
Criteria for a
Well-Capitalized
Institution

 

 

 

Regulatory
Minimum

 

The Bank’s Ratios as of December 31,

 

 

 

 

 


 

 

 

 

 

2009

 

2008

 

2007

 

 













Tier I Leverage

 

 

3.00 - 5.00

%

 

8.46

%

 

9.52

%

 

7.43

%

 

5.00

%

Tier I Capital/Risk-Weighted Assets

 

 

4.00

%

 

10.98

%

 

12.22

%

 

10.62

%

 

6.00

%

Total Capital/Risk-Weighted Assets

 

 

8.00

%

 

12.24

%

 

13.47

%

 

11.85

%

 

10.00

%

Under New York Business corporation law, the Company can only pay dividends out of surplus or in case there is no surplus, out of its net profits for the fiscal year in which the dividend is declared and/or the preceding fiscal year. The dividends may be declared and paid by the Company at any time except when the Company is then insolvent or would thereby be made insolvent.

51


The Company’s (parent only) primary funding sources are dividends from the Bank and proceeds from the DRP. State banking regulations limit, absent regulatory approval, the Bank’s dividends to the Company to the lesser of the Bank’s undivided profits and the Bank’s retained net income for the current year plus its retained net income for the preceding two years (less any required transfers to capital surplus) up to the date of any dividend declaration in the current calendar year. As of December 31, 2009, no dividends were available to the Company from the Bank according to these limitations without seeking regulatory approval. Additionally, under the CPP the Company must receive consent from the Treasury in order to increase its dividend on common stock to an amount that is greater than the amount of the last quarterly cash dividend declared prior to October 14, 2008. The Company’s Board declared a cash dividend of $0.05 per share at its January 26, 2010 meeting. The cash dividend will be paid on March 17, 2010 to stockholders of record on February 17, 2010. During 2009, the Company declared $2.9 million in dividends and received $381 thousand from the reinvestment of dividends by stockholders participating in the Company’s DRP.

The Company did not repurchase any shares of its common stock during 2009 under the existing stock repurchase plan. Under the Company’s current stock repurchase authorization, management may repurchase up to 512,348 additional shares if market conditions warrant. This action will only occur if management believes that the purchase will be at prices that are accretive to earnings per share and is the most efficient use of Company capital. The Treasury’s consent is also required for any repurchases of common stock until the earlier of a redemption of the Series A Preferred Stock or December 5, 2011.

At the Company’s 2009 annual meeting of stockholders, the Company’s stockholders approved an amendment to the Company’s certificate of incorporation to change the par value of the common stock to $0.01 per share from $5.00 per share. If such amendment had not been approved, and if the Company had determined that it was in the best interests of the Company to raise capital through an offering of common stock, the Company’s capital raising options may have been limited to issuance of treasury stock or preferred stock unless the sale price of the common stock was at least $5.00 per share. The par value of the Company’s common stock was changed to $0.01 per share from $5.00 per share in the second quarter of 2009, resulting in both a decrease in common stock and an increase in surplus of $77,299,566.

The Company’s two unconsolidated Delaware trust subsidiaries currently have outstanding a total of $20 million in trust preferred securities which presently qualify as Tier I capital of the Company for regulatory capital purposes. The securities each bear an interest rate tied to three-month LIBOR and are each redeemable by the Company in whole or in part after five years. The Company has the right to optionally redeem the debentures of Trust I, which bear a coupon rate of three-month LIBOR plus 345 basis points, prior to the maturity date of November 7, 2032 at par. The Company has the right to optionally redeem the debentures of Trust II, which bear a coupon rate of three-month LIBOR plus 285 basis points, prior to the maturity date of January 23, 2034 at par. The weighted average cost of all trust preferred securities outstanding was 4.12% during 2009 and 6.35% during 2008. Under the CPP, the Company must get approval from the Treasury before it can redeem any capital securities. This requirement will remain in place as long as the Series A Preferred Stock is outstanding.

The Company’s DRP allows existing stockholders to reinvest cash dividends in Company stock and/or to purchase additional shares through optional cash investments on a quarterly basis at up to a 15% discount from the current market price. During 2009 and 2008, $381 thousand and $3.0 million, respectively, were added to stockholders’ equity through plan participation in each year. Approximately 11% of the Company’s cash dividends were reinvested in 2009 under this plan, and since inception, approximately $26 million in additional equity has been added through plan participation. Management anticipates continued future growth in equity through the DRP although the rate will be slower due to the reduced cash dividend rate.

Liquidity

Liquidity management is defined as both the Company’s and the Bank’s ability to meet their financial obligations on a continuous basis without material loss or disruption of normal operations. These obligations include the withdrawal of deposits on demand or at their contractual maturity, the repayment of borrowings as they mature, funding new and existing loan commitments and the ability to take advantage of business opportunities as they arise. Asset liquidity is provided by short-term investments and the marketability of securities available for sale. The Company may also leave excess reserve balances at the FRB if the rate being paid is higher than would be available from other short-term investments. The FRB increased this rate in February 2010 and intends to use this rate as a monetary policy tool in the coming year. Liquid assets declined to $419 million at December 31, 2009 from $457 million at December 31, 2008, resulting largely from a reduction in interest earning balances at the FRB. Liquidity is also provided by the maintenance of a strong base of core deposits, maturing short-term assets including cash and due from banks, the ability to sell or pledge marketable assets and access to lines of credit and the capital markets.

Liquidity is measured and monitored daily, thereby allowing management to better understand and react to emerging balance sheet trends, including temporary mismatches with regard to sources and uses of funds. After assessing actual and projected cash flow needs,

52


management seeks to obtain funding at the most economical cost. These funds can be obtained by converting liquid assets to cash or by attracting new deposits or other sources of funding. Many factors affect the Company’s ability to meet liquidity needs, including variations in the markets served, loan demand, its asset/liability mix, its reputation and credit standing in its markets and general economic conditions. Borrowings and the scheduled amortization of investment securities and loans are more predictable funding sources, while non-maturity deposit flows and securities prepayments are somewhat less predictable in nature, as they are often subject to external factors beyond the control of management. Among these are changes in the local and national economies, competition from other financial institutions and changes in market interest rates.

The Company’s primary sources of funds are cash provided by deposits, proceeds from maturities and sales of securities available for sale, and cash provided by operating activities. At December 31, 2009, total deposits were $1.3 billion, a decrease of $131 million from December 31, 2008. Of the Company’s total time deposits at December 31, 2009, $276 million are scheduled to mature within the next twelve months. Based on historical experience, the Company expects to be able to replace a substantial portion of those maturing deposits. During 2009 and 2008, proceeds from sales and maturities of securities available for sale totaled $238 million and $258 million, respectively. Additionally, in March 2009 the Bank issued $29 million in senior unsecured debt guaranteed by the FDIC under the TLGP. These funds mature in March 2012.

The Company’s primary uses of funds are for the origination of loans and the purchase of investment securities. For the years ended December 31, 2009 and 2008, the Company had an increase in loans (net of unearned income, principal paydowns and other dispositions, and before allowance for loan and lease losses) totaling $25 million and $103 million, respectively. The Company did not purchase any loans in 2009 or 2008. The Company purchased securities available for sale totaling $244 million and $259 million in 2009 and 2008, respectively. To support the Company’s municipal banking business, certain short-term tax-exempt securities are purchased and often sold prior to maturity. In 2009 these purchases, and subsequent sales, amounted to $16 million.

In 2004, the Bank purchased $25 million in Bank Owned Life Insurance (BOLI). The Bank is the beneficiary of this policy that insures the lives of certain current and former senior officers of the Bank and its subsidiaries. Distributions are made to the Bank only upon the death of an insured officer in accordance with the underlying policy. Accordingly, the BOLI held by the Bank does not generate regular cash flows for reinvestment.

The Asset/Liability Committee of the Board of Directors (the “ALCO”) is responsible for oversight of the liquidity position and the asset/liability structure. The Board has delegated authority to management to establish specific policies and operating procedures governing liquidity levels and develop plans to address future and current liquidity needs. Management monitors the rates and cash flows from the loan and investment portfolios while also examining the maturity structure and volatility characteristics of liabilities to develop an optimum asset/liability mix. Available funding sources include retail, commercial and municipal deposits, purchased liabilities and stockholders’ equity. At December 31, 2009, access to approximately $148 million in FHLB lines of credit for overnight or term borrowings with maturities of up to thirty years was available. At December 31, 2009, approximately $81 million and $5 million in unsecured and secured lines of credit, respectively, extended by correspondent banks were also available to be utilized, if needed, for short-term funding purposes. At December 31, 2009, $45 million in advances were outstanding under lines of credit with the FHLB. At December 31, 2009, no funds were drawn on correspondent bank lines of credit.

To supplement its short-term borrowed funds, the Company also utilized CDARS for $53 million in short-term certificates of deposit outstanding at December 31, 2009. CDARS deposits are considered, for regulatory purposes, to be brokered deposits. These deposits were generally available at rates lower than the competitive market rates on local certificates of deposit, offered us greater flexibility and were more efficient to obtain. Notwithstanding the CDARS deposits, and pursuant to authorization limits, management may also access the traditional brokered deposit market for funding. As of December 31, 2009, $30 million in such brokered deposits were outstanding, none of which is maturing in 2010. The Bank, currently a well-capitalized depository institution, is allowed to solicit and accept, renew or roll over any brokered deposit without restriction. Should the Bank become adequately capitalized, it may accept, renew or roll over any brokered deposit only after it has applied for and been granted a waiver by the FDIC. Should the Bank become undercapitalized, it may not accept, renew, or roll over any brokered deposit. As the Company’s liquidity remains satisfactory due to its deposit base, borrowing capacity secured by liquid assets and other funding sources, management believes that existing funding sources will be adequate to meet future liquidity requirements.

 

 

ITEM 7A.

QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

Asset/Liability Management and Market Risk

53


The process by which financial institutions manage interest-earning assets and funding sources under different interest rate environments is called asset/liability management. The primary goal of asset/liability management is to increase net interest income within an acceptable range of overall risk tolerance. Management must ensure that liquidity, capital, interest rate and market risk are prudently managed. Asset/liability and interest rate risk management are governed by policies reviewed and approved annually by the Company’s Board of Directors. The Board has delegated responsibility for asset/liability and interest rate risk management to the ALCO. The ALCO meets quarterly and sets strategic directives that guide the day to day asset/liability management activities of the Company as well as reviewing and approving all major funding, capital and market risk management programs. The ALCO also focuses on current market conditions, balance sheet management strategies, deposit and loan pricing issues and interest rate risk measurement and mitigation.

Interest Rate Risk

Interest rate risk is the potential adverse change to earnings or capital arising from movements in interest rates. This risk can be quantified by measuring the change in net interest margin relative to changes in market rates. Reviewing repricing characteristics of interest-earning assets and interest-bearing liabilities identifies risk. The Company’s ALCO sets forth policy guidelines that limit the level of interest rate risk within specified tolerance ranges. Management must determine the appropriate level of risk, under policy guidelines, which will enable the Company to achieve its performance objectives within the confines imposed by its business objectives and the external environment within which it operates.

Interest rate risk arises from repricing risk, basis risk, yield curve risk and option risk, and is measured using financial modeling techniques including interest rate ramp and shock simulations to measure the impact of changes in interest rates on earnings for periods of up to two years. These simulations are used to determine whether corrective action may be warranted or required in order to adjust the overall interest rate risk profile of the Company. Asset and liability management strategies may also involve the use of instruments such as interest rate swaps to hedge interest rate risk. Management performs simulation analysis to assess the Company’s asset/liability position on a dynamic repricing basis using software developed by a well known industry vendor. Simulation modeling applies alternative interest rate scenarios to the Company’s balance sheet to estimate the related impact on net interest income. The use of simulation modeling assists management in its continuing efforts to achieve earnings stability in a variety of interest rate environments.

The Company’s asset/liability and interest rate risk management policy limits interest rate risk exposure to -12% and -15% of the base case net interest income for net earnings at risk at the 12-month and 24-month time horizons, respectively. Net earnings at risk is the potential adverse change in net interest income arising from up to +200 and -100 basis point changes in interest rates over a 12 month period, and measured over a 24 month time horizon. The Company’s balance sheet is held flat over the 24 month time horizon with all principal cash flows assumed to be reinvested in similar products and term points at the simulated market interest rates. In prior periods the earnings at risk was measured under a -200bp scenario. Due to the historically low interest rates at December 31, 2009, it was decided that a -200bp scenario would not be relevant. At December 31, 2009, a +300 basis point scenario was also measured.

The Company may be considered “asset sensitive” when net interest income increases in a rising interest rate environment or decreases in a falling interest rate environment. Similarly, the Company may be considered “liability sensitive” when net interest income increases in a falling interest rate environment or decreases in a rising interest rate environment.

As of December 31, 2009 and 2008, the Company’s balance sheet was considered slightly asset sensitive as a hypothetical decrease in interest rates would have minimal negative impact on the percentage change in the Company’s net interest income; whereas, a hypothetical increase in interest rates would have relatively no impact on the Company’s net interest income.

54


% Change in Net Interest Income

12 Month Interest Rate Changes

Basis Points

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

December 31, 2009

 

 

December 31, 2008

 

 

 



 



Time Horizon

 

Down 100

 

Base Flat

 

Up 100

 

Up 200

 

Up 300

 

 

Down 100

 

Base Flat

 

Up 100

 

Up 200

 


 











 









Year One

 

 

-1.4

%

 

0.0

%

 

0.3

%

 

0.2

%

 

0.0

%

 

 

-1.8

%

 

0.0

%

 

0.9

%

 

1.9

%

Year Two

 

 

-2.9

%

 

1.0

%

 

1.1

%

 

0.3

%

 

-0.8

%

 

 

-1.6

%

 

0.9

%

 

1.3

%

 

1.9

%

For a discussion about a recent interagency advisory regarding sound practices for managing interest rate risk, please see “Supervision and Regulation, Interest Rate Risk Management Advisory.”

Management also monitors equity value at risk as a percentage of market value of portfolio equity (“MVPE”). The Company’s MVPE is the difference between the market value of its interest-sensitive assets and the market value of its interest-sensitive liabilities. MVPE at risk is the potential adverse change in the present value (market value) of total equity arising from an immediate hypothetical shock in interest rates. Management uses scenario analysis on a static basis to assess its equity value at risk by modeling MVPE under various interest rate shock scenarios.

When modeling MVPE at risk, management recognizes the high degree of subjectivity when projecting long-term cash flows and reinvestment rates, and therefore uses MVPE at risk as a relative indicator of interest rate risk. Accordingly, the Company does not set policy limits over MVPE at risk.

As of December 31, 2009 and 2008, the variability in the Company’s MVPE after an immediate hypothetical shock in interest rates of + 200 and -100 basis points was low. The small changes in the percentage change in MVPE and the MVPE Ratio was attributable to the low interest rate environment at December 31, 2009, and its hypothetical impact on the market value of the Company’s investment assets and lower cost core deposits.

MVPE Variability

Immediate Interest Rate Shocks

Basis Points

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

December 31, 2009

 

 

December 31, 2008

 

 

 



 



 

 

Down 100

 

Base Flat

 

Up 100

 

Up 200

 

 

Down 100

 

Base Flat

 

Up 100

 

Up 200

 

 

 









 









% Change in MVPE (1)

 

 

-0.8

%

 

0.0

%

 

-1.7

%

 

-4.2

%

 

 

-0.9

%

 

0.0

%

 

-1.7

%

 

-4.2

%

MVPE Ratio

 

 

20.8

%

 

21.5

%

 

21.4

%

 

21.0

%

 

 

16.5

%

 

17.0

%

 

16.8

%

 

16.3

%

 

 

(1)

Assumes 40% marginal tax rate.

Simulation and scenario techniques in asset/liability modeling are influenced by a number of estimates and assumptions with regard to embedded options, prepayment behaviors, pricing strategies and cash flows. Such assumptions and estimates are inherently uncertain and, as a consequence, simulation and scenario output will neither precisely estimate the level of, or the changes in, net interest income and MVPE, respectively.

55



 

 

ITEM 8.

FINANCIAL STATEMENTS AND SUPPLEMENTARY DATA

Report of Independent Registered Public Accounting Firm

Board of Directors and Stockholders
State Bancorp, Inc.
Jericho, New York

We have audited the accompanying consolidated balance sheets of State Bancorp, Inc. as of December 31, 2009 and 2008, and the related consolidated statements of operations, cash flows, and changes in stockholders’ equity and comprehensive income (loss) for each of the three years in the three-year period ended December 31, 2009. We also have audited State Bancorp Inc.’s internal control over financial reporting as of December 31, 2009, based on criteria established in Internal Control – Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). State Bancorp Inc.’s management is responsible for these financial statements, for maintaining effective internal control over financial reporting, and for its assessment of the effectiveness of internal control over financial reporting, included in the accompanying Management’s Report on Internal Control Over Financial Reporting (Item 9A). Our responsibility is to express an opinion on these financial statements and an opinion on the Company’s internal control over financial reporting based on our audits.

We conducted our audits in accordance with the standards of the Public Company Accounting Oversight Board (United States). Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement and whether effective internal control over financial reporting was maintained in all material respects. Our audits of the financial statements included examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, and evaluating the overall financial statement presentation. Our audit of internal control over financial reporting included obtaining an understanding of internal control over financial reporting, assessing the risk that a material weakness exists, and testing and evaluating the design and operating effectiveness of internal control based on the assessed risk. Our audits also included performing such other procedures as we considered necessary in the circumstances. We believe that our audits provide a reasonable basis for our opinions.

A company’s internal control over financial reporting is a process designed to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles. A company’s internal control over financial reporting includes those policies and procedures that (1) pertain to the maintenance of records that, in reasonable detail, accurately and fairly reflect the transactions and dispositions of the assets of the company; (2) provide reasonable assurance that transactions are recorded as necessary to permit preparation of financial statements in accordance with generally accepted accounting principles, and that receipts and expenditures of the company are being made only in accordance with authorizations of management and directors of the company; and (3) provide reasonable assurance regarding prevention or timely detection of unauthorized acquisition, use, or disposition of the company’s assets that could have a material effect on the financial statements.

Because of its inherent limitations, internal control over financial reporting may not prevent or detect misstatements. Also, projections of any evaluation of effectiveness to future periods are subject to the risk that controls may become inadequate because of changes in conditions, or that the degree of compliance with the policies or procedures may deteriorate.

In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the financial position of State Bancorp Inc. as of December 31, 2009 and 2008, and the results of its operations and its cash flows for each of the three years in the three-year period ended December 31, 2009 in conformity with accounting principles generally accepted in the United States of America. Also in our opinion, State Bancorp Inc. maintained, in all material respects, effective internal control over financial reporting as of December 31, 2009, based on criteria established in Internal Control – Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

Crowe Horwath LLP

Livingston, New Jersey
March 12, 2010

56


CONSOLIDATED BALANCE SHEETS

 

 

 

 

 

 

 

 

December 31, 2009 and 2008

 

2009

 

2008

 







ASSETS:

 

 

 

 

 

 

 

Cash and due from banks

 

$

28,624,393

 

$

101,988,240

 

Securities purchased under agreements to resell

 

 

 

 

1,000,000

 









Total cash and cash equivalents

 

 

28,624,393

 

 

102,988,240

 

Securities available for sale - at estimated fair value

 

 

415,985,214

 

 

412,379,205

 

Federal Home Loan Bank and other restricted stock

 

 

7,360,943

 

 

4,823,143

 

Loans and leases (net of allowance for loan and lease losses of $28,710,968 in

 

 

 

 

 

 

 

2009 and $18,668,451 in 2008)

 

 

1,068,924,209

 

 

1,098,548,188

 

Loans held for sale

 

 

669,649

 

 

5,321,577

 

Bank premises and equipment - net

 

 

6,338,650

 

 

6,688,432

 

Bank owned life insurance

 

 

30,592,734

 

 

29,897,956

 

Net deferred income taxes

 

 

27,485,579

 

 

18,142,368

 

Prepaid FDIC assessment

 

 

7,532,980

 

 

 

Other assets

 

 

14,198,064

 

 

14,705,393

 









TOTAL ASSETS

 

$

1,607,712,415

 

$

1,693,494,502

 









LIABILITIES:

 

 

 

 

 

 

 

Deposits:

 

 

 

 

 

 

 

Demand

 

$

381,066,001

 

$

351,629,362

 

Savings

 

 

613,894,179

 

 

612,251,609

 

Time

 

 

354,601,424

 

 

517,167,256

 









Total deposits

 

 

1,349,561,604

 

 

1,481,048,227

 

Other temporary borrowings

 

 

48,000,000

 

 

3,000,000

 

Senior unsecured debt

 

 

29,000,000

 

 

 

Subordinated notes

 

 

 

 

10,000,000

 

Junior subordinated debentures

 

 

20,620,000

 

 

20,620,000

 

Overnight sweep and settlement accounts payable, net

 

 

 

 

13,174,175

 

Other accrued expenses and liabilities

 

 

12,015,678

 

 

11,732,765

 









Total liabilities

 

 

1,459,197,282

 

 

1,539,575,167

 









COMMITMENTS AND CONTINGENT LIABILITIES

 

 

 

 

 

 

 

STOCKHOLDERS’ EQUITY:

 

 

 

 

 

 

 

Preferred stock, $0.01 par value, authorized 250,000 shares; 36,842 shares issued and outstanding; liquidation preference of $36,842,000

 

 

36,016,376

 

 

35,800,172

 

Common stock, $0.01 par value in 2009 and $5.00 par value in 2008, authorized 50,000,000 shares in 2009 and 20,000,000 shares in 2008; issued 17,297,546 shares in 2009 and 15,490,895 shares in 2008; outstanding 16,331,862 shares in 2009 and 14,461,634 shares in 2008

 

 

172,976

 

 

77,454,475

 

Warrant

 

 

1,056,842

 

 

1,056,842

 

Surplus

 

 

178,673,153

 

 

89,984,480

 

Retained deficit

 

 

(57,432,360

)

 

(37,634,783

)

Treasury stock (965,684 shares in 2009 and 1,029,261 shares in 2008)

 

 

(16,276,266

)

 

(17,262,240

)

Accumulated other comprehensive income (net of taxes of $4,149,974 in 2009 and $2,976,111 in 2008)

 

 

6,304,412

 

 

4,520,389

 









Total stockholders’ equity

 

 

148,515,133

 

 

153,919,335

 









TOTAL LIABILITIES AND STOCKHOLDERS’ EQUITY

 

$

1,607,712,415

 

$

1,693,494,502

 









See Notes to Consolidated Financial Statements.

57


CONSOLIDATED STATEMENTS OF OPERATIONS

 

 

 

 

 

 

 

 

 

 

 

For the Years Ended December 31, 2009, 2008 and 2007

 

2009

 

2008

 

2007

 









INTEREST INCOME:

 

 

 

 

 

 

 

 

 

 

Interest and fees on loans and leases

 

$

60,200,479

 

$

70,258,403

 

$

82,489,409

 

Federal funds sold and securities purchased under agreements to resell

 

 

6,272

 

 

981,360

 

 

3,388,753

 

Securities held to maturity - taxable

 

 

 

 

 

 

80,541

 

Securities available for sale - taxable

 

 

17,677,479

 

 

19,595,348

 

 

23,816,124

 

Securities available for sale - tax-exempt

 

 

87,942

 

 

200,291

 

 

498,961

 

Securities available for sale - dividends

 

 

 

 

39,667

 

 

119,000

 

Dividends on Federal Home Loan Bank and other restricted stock

 

 

107,573

 

 

367,964

 

 

487,590

 












Total interest income

 

 

78,079,745

 

 

91,443,033

 

 

110,880,378

 












INTEREST EXPENSE:

 

 

 

 

 

 

 

 

 

 

Deposits

 

 

13,338,605

 

 

23,328,670

 

 

42,254,508

 

Temporary borrowings

 

 

116,066

 

 

3,009,813

 

 

5,716,361

 

Senior unsecured debt

 

 

843,644

 

 

 

 

 

Subordinated notes

 

 

852,262

 

 

924,741

 

 

922,449

 

Junior subordinated debentures

 

 

849,695

 

 

1,309,903

 

 

1,821,679

 












Total interest expense

 

 

16,000,272

 

 

28,573,127

 

 

50,714,997

 












Net interest income

 

 

62,079,473

 

 

62,869,906

 

 

60,165,381

 

Provision for loan and lease losses

 

 

39,500,000

 

 

17,225,744

 

 

4,463,500

 












Net interest income after provision for loan and lease losses

 

 

22,579,473

 

 

45,644,162

 

 

55,701,881

 












OTHER INCOME:

 

 

 

 

 

 

 

 

 

 

Service charges on deposit accounts

 

 

2,161,324

 

 

2,217,161

 

 

2,098,697

 

Other-than-temporary impairment losses on securities

 

 

(4,000,000

)

 

(6,203,195

)

 

 

Net gains (losses) on sales of securities

 

 

994,251

 

 

47,548

 

 

(218,607

)

Income from bank owned life insurance

 

 

694,778

 

 

891,337

 

 

1,115,603

 

Other operating income

 

 

1,648,867

 

 

3,412,043

 

 

2,380,307

 












Total other income

 

 

1,499,220

 

 

364,894

 

 

5,376,000

 












Income before operating expenses

 

 

24,078,693

 

 

46,009,056

 

 

61,077,881

 












OPERATING EXPENSES:

 

 

 

 

 

 

 

 

 

 

Salaries and other employee benefits

 

 

23,373,202

 

 

22,879,664

 

 

30,404,429

 

Occupancy

 

 

5,895,768

 

 

5,930,242

 

 

5,395,273

 

Equipment

 

 

1,224,773

 

 

1,315,517

 

 

1,346,002

 

Legal

 

 

784,120

 

 

3,115,008

 

 

2,737,900

 

Marketing and advertising

 

 

775,000

 

 

811,808

 

 

1,256,736

 

FDIC and NYS assessment

 

 

3,627,661

 

 

865,924

 

 

264,895

 

Credit and collection

 

 

5,193,335

 

 

1,058,965

 

 

903,490

 

Goodwill impairment

 

 

 

 

 

 

2,390,924

 

Other operating expenses

 

 

7,629,591

 

 

7,774,223

 

 

7,213,212

 












Total operating expenses

 

 

48,503,450

 

 

43,751,351

 

 

51,912,861

 












(LOSS) INCOME BEFORE INCOME TAXES

 

 

(24,424,757

)

 

2,257,705

 

 

9,165,020

 

(BENEFIT) PROVISION FOR INCOME TAXES

 

 

(9,604,659

)

 

451,102

 

 

2,935,542

 












NET (LOSS) INCOME

 

 

(14,820,098

)

 

1,806,603

 

 

6,229,478

 

 

 

 

 

 

 

 

 

 

 

 

Preferred dividends and accretion

 

 

2,058,304

 

 

142,937

 

 

 












NET (LOSS) INCOME AVAILABLE TO COMMON STOCKHOLDERS

 

$

(16,878,402

)

$

1,663,666

 

$

6,229,478

 












 

 

 

 

 

 

 

 

 

 

 

NET (LOSS) INCOME PER COMMON SHARE - BASIC

 

$

(1.16

)

$

0.12

 

$

0.45

 

NET (LOSS) INCOME PER COMMON SHARE - DILUTED

 

$

(1.16

)

$

0.12

 

$

0.45

 

See Notes to Consolidated Financial Statements.

58


CONSOLIDATED STATEMENTS OF CASH FLOWS

 

 

 

 

 

 

 

 

 

 

 

For the Years Ended December 31, 2009, 2008 and 2007

 

2009

 

2008

 

2007

 









OPERATING ACTIVITIES:

 

 

 

 

 

 

 

 

 

 

Net (loss) income

 

$

(14,820,098

)

$

1,806,603

 

$

6,229,478

 

Adjustments to reconcile net (loss) income to net cash provided by (used in) operating activities:

 

 

 

 

 

 

 

 

 

 

Provision for loan and lease losses

 

 

39,500,000

 

 

17,225,744

 

 

4,463,500

 

Write down of loans held for sale to estimated fair value

 

 

4,033,533

 

 

 

 

 

Depreciation and amortization of bank premises and equipment

 

 

1,572,527

 

 

1,595,621

 

 

1,322,902

 

Deferred income tax (benefit) expense

 

 

(10,517,074

)

 

(3,088,781

)

 

16,517,127

 

Amortization of net premium on securities

 

 

2,836,778

 

 

1,961,382

 

 

1,418,363

 

Other-than-temporary impairment losses on securities recognized in earnings

 

 

4,000,000

 

 

6,203,195

 

 

 

Net (gains) losses on sales of securities

 

 

(994,251

)

 

(47,548

)

 

218,607

 

Net (gains) losses on sales of loans held for sale

 

 

(83,332

)

 

250,000

 

 

36,286

 

Income from bank owned life insurance

 

 

(694,778

)

 

(891,337

)

 

(1,115,603

)

Change in fair value of derivative contracts

 

 

512,842

 

 

(1,631,453

)

 

 

Expenses associated with the exchange of subordinated notes for common equity

 

 

736,593

 

 

 

 

 

Stock-based compensation expense

 

 

938,391

 

 

923,001

 

 

604,149

 

Directors’ stock plan expense

 

 

139,860

 

 

293,320

 

 

(30,147

)

Proceeds from sales of loans held for sale

 

 

15,900,823

 

 

4,250,000

 

 

5,367,802

 

(Increase) decrease in other assets

 

 

(1,442,762

)

 

2,693,304

 

 

3,003,411

 

Decrease (increase) in receivable - current income taxes

 

 

305,156

 

 

13,690,763

 

 

(14,034,377

)

(Increase) in prepaid FDIC assessment

 

 

(7,532,980

)

 

 

 

 

Decrease in accrued legal expenses

 

 

(286,191

)

 

(374,629

)

 

(65,349,369

)

Increase (decrease) in other accrued expenses and other liabilities

 

 

1,625,136

 

 

(7,118,899

)

 

(5,070,796

)












Net cash provided by (used in) operating activities

 

 

35,730,173

 

 

37,740,286

 

 

(46,418,667

)












INVESTING ACTIVITIES:

 

 

 

 

 

 

 

 

 

 

Proceeds from maturities of securities held to maturity

 

 

 

 

 

 

6,375,996

 

Proceeds from sales of securities available for sale

 

 

116,387,119

 

 

88,001,718

 

 

141,868,886

 

Proceeds from maturities of securities available for sale

 

 

121,346,044

 

 

170,054,426

 

 

325,017,422

 

Purchases of securities available for sale

 

 

(244,223,813

)

 

(259,351,211

)

 

(361,092,844

)

(Increase) decrease in Federal Home Loan Bank and other restricted stock

 

 

(2,537,800

)

 

6,230,500

 

 

(6,345,300

)

Net proceeds from sale of leasing subsidiary assets

 

 

 

 

3,846,656

 

 

 

Increase in loans and leases - net

 

 

(25,075,117

)

 

(103,137,633

)

 

(68,859,271

)

Purchases of bank premises and equipment - net

 

 

(1,222,745

)

 

(2,506,560

)

 

(1,056,945

)












Net cash (used in) provided by investing activities

 

 

(35,326,312

)

 

(96,862,104

)

 

35,907,944

 












FINANCING ACTIVITIES:

 

 

 

 

 

 

 

 

 

 

Increase (decrease) in demand and savings deposits

 

 

31,079,209

 

 

69,502,659

 

 

(39,123,762

)

(Decrease) increase in time deposits

 

 

(162,565,832

)

 

86,692,441

 

 

(197,120,601

)

Increase (decrease) in other temporary borrowings

 

 

45,000,000

 

 

(136,031,328

)

 

138,974,928

 

(Decrease) increase in overnight sweep and settlement accounts payable, net

 

 

(13,174,175

)

 

12,343,183

 

 

(58,412

)

Cash dividends paid on common stock

 

 

(2,919,175

)

 

(7,149,319

)

 

(6,235,302

)

Cash dividends paid on preferred stock

 

 

(1,739,761

)

 

 

 

 

Proceeds from the issuance of preferred shares and common stock warrant

 

 

 

 

36,842,000

 

 

 

Proceeds from issuance of senior unsecured debt

 

 

29,000,000

 

 

 

 

 

Private placement expenses

 

 

 

 

 

 

(252,735

)

Proceeds from reissuance of treasury stock

 

 

170,922

 

 

 

 

 

Proceeds from shares issued under the dividend reinvestment plan

 

 

381,104

 

 

2,978,143

 

 

2,984,149

 

Proceeds from shares issued pursuant to compensation awards

 

 

 

 

552,065

 

 

1,511,799

 












Net cash (used in) provided by financing activities

 

 

(74,767,708

)

 

65,729,844

 

 

(99,319,936

)












NET (DECREASE) INCREASE IN CASH AND CASH EQUIVALENTS

 

 

(74,363,847

)

 

6,608,026

 

 

(109,830,659

)

CASH AND CASH EQUIVALENTS AT BEGINNING OF YEAR

 

 

102,988,240

 

 

96,380,214

 

 

206,210,873

 












CASH AND CASH EQUIVALENTS AT END OF YEAR

 

$

28,624,393

 

$

102,988,240

 

$

96,380,214

 












SUPPLEMENTAL DATA:

 

 

 

 

 

 

 

 

 

 

Interest paid

 

$

16,748,026

 

$

29,210,190

 

$

50,856,474

 

Income taxes paid

 

$

478,886

 

$

154,551

 

$

9,452,122

 

Loans transferred to held for sale

 

$

16,224,356

 

$

9,821,577

 

$

5,422,497

 

Common stock exchanged for subordinated notes

 

$

10,767,900

 

$

 

$

 

See Notes to Consolidated Financial Statements.

59


CONSOLIDATED STATEMENTS OF STOCKHOLDERS’ EQUITY AND COMPREHENSIVE INCOME (LOSS)
For the Years Ended December 31, 2009, 2008 and 2007

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Preferred Stock

 

Common Stock

 

Warrant

 

Surplus

 

Retained
Deficit

 













Balance, January 1, 2007

 

$

 

$

73,021,015

 

$

 

$

83,767,505

 

($

32,158,439

)

Net income

 

 

 

 

 

 

 

 

 

 

6,229,478

 

Other comprehensive income, net of tax:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Unrealized gains (1)

 

 

 

 

 

 

 

 

 

 

 

Reclassification adjustment (2)

 

 

 

 

 

 

 

 

 

 

 

Cash flow hedges (3)

 

 

 

 

 

 

 

 

 

 

 

Total other comprehensive income

 

 

 

 

 

 

 

 

 

 

 

Total comprehensive income

 

 

 

 

 

 

 

 

 

 

 

Cash dividend on common stock ($.45 per share)

 

 

 

 

 

 

 

 

 

 

(6,235,302

)

Shares issued under the dividend reinvestment plan (178,099 shares at 95% of market value)

 

 

 

 

890,495

 

 

 

 

2,093,654

 

 

 

Stock options exercised (357,025 shares less 138,721 shares exchanged as part of exercise)

 

 

 

 

1,091,520

 

 

 

 

420,279

 

 

 

Stock-based compensation expense

 

 

 

 

(21,290

)

 

 

 

625,439

 

 

 

Private placement expenses

 

 

 

 

 

 

 

 

(252,735

)

 

 


















Balance, December 31, 2007

 

 

 

 

74,981,740

 

 

 

 

86,654,142

 

 

(32,164,263

)

Net income

 

 

 

 

 

 

 

 

 

 

1,806,603

 

Other comprehensive income, net of tax:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Unrealized losses (1)

 

 

 

 

 

 

 

 

 

 

 

Reclassification adjustment (2)

 

 

 

 

 

 

 

 

 

 

 

Total other comprehensive income

 

 

 

 

 

 

 

 

 

 

 

Total comprehensive income

 

 

 

 

 

 

 

 

 

 

 

Issuance of preferred shares and common stock warrant

 

 

35,785,158

 

 

 

 

1,056,842

 

 

 

 

 

Accretion of discount on preferred shares

 

 

15,014

 

 

 

 

 

 

 

 

(15,014

)

Cash dividend on common stock ($.50 per share)

 

 

 

 

 

 

 

 

 

 

(7,149,319

)

Cash dividend on preferred stock (5%)

 

 

 

 

 

 

 

 

 

 

(127,923

)

Shares issued under the dividend reinvestment plan (245,699 shares at 95% of market value)

 

 

 

 

1,228,495

 

 

 

 

1,749,648

 

 

 

Stock options exercised (96,390 shares less 36,381 shares exchanged as part of exercise)

 

 

 

 

300,045

 

 

 

 

252,020

 

 

 

Stock-based compensation (137,388 shares)

 

 

 

 

686,940

 

 

 

 

220,928

 

 

15,133

 

Stock issued under directors’ stock plan (51,451 shares)

 

 

 

 

257,255

 

 

 

 

1,107,742

 

 

 


















Balance, December 31, 2008

 

 

35,800,172

 

 

77,454,475

 

 

1,056,842

 

 

89,984,480

 

 

(37,634,783

)

Adjustment for change in par value of common stock to $0.01 per share from $5.00 per share

 

 

 

 

(77,299,566

)

 

 

 

77,299,566

 

 

 

Net loss

 

 

 

 

 

 

 

 

 

 

(14,820,098

)

Other comprehensive income, net of tax:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Unrealized losses (1)

 

 

 

 

 

 

 

 

 

 

 

Reclassification adjustment (2)

 

 

 

 

 

 

 

 

 

 

 

Total other comprehensive income

 

 

 

 

 

 

 

 

 

 

 

Total comprehensive loss

 

 

 

 

 

 

 

 

 

 

 

Exchange of $10 million of 8.25% subordinated notes for common stock (1,656,600 shares)

 

 

 

 

16,566

 

 

 

 

10,751,334

 

 

 

Accretion of discount on preferred shares

 

 

216,204

 

 

 

 

 

 

 

 

(216,204

)

Cash dividend on common stock ($.20 per share)

 

 

 

 

 

 

 

 

 

 

(2,919,175

)

Cash dividend on preferred stock (5%)

 

 

 

 

 

 

 

 

 

 

(1,842,100

)

Shares issued under the dividend reinvestment plan (55,657 shares at 95% of market value)

 

 

 

 

557

 

 

 

 

380,547

 

 

 

Treasury stock reissued (21,968 shares)

 

 

 

 

 

 

 

 

(199,238

)

 

 

Stock-based compensation (83,769 shares)

 

 

 

 

838

 

 

 

 

937,553

 

 

 

Stock issued under directors’ stock plan (10,625 shares, 41,609 treasury shares reissued)

 

 

 

 

106

 

 

 

 

(481,089

)

 

 


















Balance, December 31, 2009

 

$

36,016,376

 

$

172,976

 

$

1,056,842

 

$

178,673,153

 

($

57,432,360

)


















(1) Unrealized gains (losses) on securities available for sale, net of taxes of $2,450,248, ($2,594) and ($19,293) in 2007, 2008 and 2009, respectively. In 2009 under adoption of OTTI guidance, there were no changes in unrealized gains (losses) on securities for which a portion of an other-than-temporary impairment has been recognized in earnings.

(2) Adjustment for (gains) losses included in net income, net of taxes of ($83,221), ($2,443,792) and ($1,193,156) in 2007, 2008 and 2009, respectively.

(3) Net of taxes of $119,880.

See Notes to Consolidated Financial Statements.

60



 

 

 

 

 

 

 

 

 

 

 

 

 

Treasury Stock

 

Accumulated Other
Comprehensive Income (Loss)

 

Total Stockholders’ Equity

 









Balance, January 1, 2007

 

($

16,646,426

)

($

3,843,145

)

$

104,140,510

 

Net income

 

 

 

 

 

 

6,229,478

 

Other comprehensive income, net of tax:

 

 

 

 

 

 

 

 

 

 

Unrealized gains (1)

 

 

 

 

 

 

4,340,114

 

Reclassification adjustment (2)

 

 

 

 

 

 

135,386

 

Cash flow hedges (3)

 

 

 

 

 

 

180,120

 

 

 

 

 

 

 

 

 




Total other comprehensive income

 

 

 

 

4,655,620

 

 

4,655,620

 

Total comprehensive income

 

 

 

 

 

 

10,885,098

 

Cash dividend on common stock ($.45 per share)

 

 

 

 

 

 

(6,235,302

)

Shares issued under the dividend reinvestment plan (178,099 shares at 95% of market value)

 

 

 

 

 

 

2,984,149

 

Stock options exercised (357,025 shares less 138,721 shares exchanged as part of exercise)

 

 

 

 

 

 

1,511,799

 

Stock-based compensation expense

 

 

 

 

 

 

604,149

 

Private placement expenses

 

 

 

 

 

 

(252,735

)












Balance, December 31, 2007

 

 

(16,646,426

)

 

812,475

 

 

113,637,668

 

Net income

 

 

 

 

 

 

1,806,603

 

Other comprehensive income, net of tax:

 

 

 

 

 

 

 

 

 

 

Unrealized losses (1)

 

 

 

 

 

 

(3,941

)

Reclassification adjustment (2)

 

 

 

 

 

 

3,711,855

 

 

 

 

 

 

 

 

 




Total other comprehensive income

 

 

 

 

3,707,914

 

 

3,707,914

 

Total comprehensive income

 

 

 

 

 

 

5,514,517

 

Issuance of preferred shares and common stock warrant

 

 

 

 

 

 

36,842,000

 

Accretion of discount on preferred shares

 

 

 

 

 

 

 

Cash dividend on common stock ($.50 per share)

 

 

 

 

 

 

(7,149,319

)

Cash dividend on preferred stock (5%)

 

 

 

 

 

 

(127,923

)

Shares issued under the dividend reinvestment plan (245,699 shares at 95% of market value)

 

 

 

 

 

 

2,978,143

 

Stock options exercised (96,390 shares less 36,381 shares exchanged as part of exercise)

 

 

 

 

 

 

552,065

 

Stock-based compensation (137,388 shares)

 

 

 

 

 

 

923,001

 

Stock issued under directors’ stock plan (51,451 shares)

 

 

(615,814

)

 

 

 

749,183

 












Balance, December 31, 2008

 

 

(17,262,240

)

 

4,520,389

 

 

153,919,335

 

Adjustment for change in par value of common stock to $0.01 per share from $5.00 per share

 

 

 

 

 

 

 

Net loss

 

 

 

 

 

 

(14,820,098

)

Other comprehensive income, net of tax:

 

 

 

 

 

 

 

 

 

 

Unrealized losses (1)

 

 

 

 

 

 

(28,570

)

Reclassification adjustment (2)

 

 

 

 

 

 

1,812,593

 

 

 

 

 

 

 

 

 




Total other comprehensive income

 

 

 

 

1,784,023

 

 

1,784,023

 

Total comprehensive loss

 

 

 

 

 

 

(13,036,075

)

Exchange of $10 million of 8.25% subordinated notes for common stock (1,656,600 shares)

 

 

 

 

 

 

10,767,900

 

Accretion of discount on preferred shares

 

 

 

 

 

 

 

Cash dividend on common stock ($.20 per share)

 

 

 

 

 

 

(2,919,175

)

Cash dividend on preferred stock (5%)

 

 

 

 

 

 

(1,842,100

)

Shares issued under the dividend reinvestment plan (55,657 shares at 95% of market value)

 

 

 

 

 

 

381,104

 

Treasury stock reissued (21,968 shares)

 

 

370,160

 

 

 

 

170,922

 

Stock-based compensation (83,769 shares)

 

 

 

 

 

 

938,391

 

Stock issued under directors’ stock plan (10,625 shares, 41,609 treasury shares reissued)

 

 

615,814

 

 

 

 

134,831

 












Balance, December 31, 2009

 

($

16,276,266

)

$

6,304,412

 

$

148,515,133

 












61


NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

1. Summary of Significant Accounting and Reporting Policies

Organization and Nature of Operations - The consolidated financial statements include the accounts of State Bancorp, Inc. and its wholly owned subsidiary, State Bank of Long Island (the “Bank”). The Bank’s consolidated financial statements include the accounts of its wholly owned subsidiaries, SB Portfolio Management Corp. (“SB Portfolio”), SB Financial Services Corp. (“SB Financial”), SB ORE Corp., SB Equipment Leasing Corp., formerly known as Studebaker-Worthington Leasing Corp., (“SB Equipment”) and New Hyde Park Leasing Corporation and its subsidiary, P.W.B. Realty, L.L.C. SB Portfolio is a fixed income portfolio management subsidiary that currently has no assets under management. On June 2, 2008, the Bank completed the previously announced sale of substantially all of the assets of its leasing subsidiary, SB Equipment. SB Equipment and SB Financial were dissolved on December 29, 2008. State Bancorp, Inc. and subsidiaries are collectively referred to hereafter as the “Company.” All intercompany accounts and transactions have been eliminated.

Use of Estimates - The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of income and expenses during the reporting periods. Actual results could differ from those estimates. The allowance for loan and lease losses, fair values of financial instruments, accounting for income taxes and other-than-temporary impairment of investment securities are particularly subject to change.

Securities Held to Maturity and Securities Available for Sale - At the time of purchase of a security, the Bank designates the security as either available for sale or held to maturity, depending upon investment objectives, liquidity needs and intent. Securities held to maturity are stated at cost, adjusted for premium amortized or discount accreted, if any. The Bank has the positive intent and ability to hold such securities to maturity. Securities available for sale are stated at estimated fair value. Unrealized gains and losses are excluded from income and reported net of tax as accumulated other comprehensive income (loss) as a separate component of stockholders’ equity until realized. Interest earned on investment securities is included in interest income. Realized gains and losses on the sale of securities are reported in the consolidated statements of operations and determined using the adjusted cost of the specific security sold.

Interest income includes amortization of purchase premium or discount. Premiums and discounts on securities are amortized on the level-yield method without anticipating prepayments, except for mortgage-backed securities and collateralized mortgage obligations where prepayments are anticipated.

Management evaluates securities for other-than-temporary impairment (“OTTI”) at least on a quarterly basis, and more frequently when economic or market conditions warrant such an evaluation.

Income Recognition – Interest on loans and leases is credited to income when earned. The Bank generally discontinues the accrual of interest on loans and leases whenever there is reasonable doubt that interest and/or principal will be collected, or when either principal or interest is 90 days or more past due. Income is not accrued for installment loans which are 90 days past due unless the Bank holds cash collateral. Interest received on non-accrual loans and leases is either applied against principal or reported as income, according to management’s judgment as to the collectibility of the principal.

Allowance for Loan and Lease Losses - The allowance for loan and lease losses is established through a provision for loan and lease losses charged to expense. Loans and leases are charged against the allowance when management believes that the collectibility of the principal is unlikely, while recoveries of previously charged-off loans and leases are credited to the allowance. The balance in the allowance for loan and lease losses is maintained at a level that, in the opinion of management, is sufficient to absorb probable inherent losses. To determine that level, management evaluates problem loans and leases based on the financial condition of the borrower, the value of collateral and/or guarantor support. Based upon the resultant risk categories assigned to each loan and lease and the procedures regarding impairment described below, an appropriate allowance level is determined. Management also evaluates the quality of, and changes in, the portfolio, while taking into consideration the Bank’s historical loss experience, the existing economic climate of the service area in which the Bank operates, examinations by regulatory authorities, internal reviews and other evaluations in determining the appropriate allowance balance. While management utilizes all available information to estimate the adequacy of the allowance for loan and lease losses, the ultimate collectibility of a substantial portion of the loan and lease portfolio and the need for future additions to the allowance will be based upon changes in economic conditions and other relevant factors.

62


Commercial loans and commercial real estate loans are considered impaired when, based on current information and events, it is probable that the Company will not be able to collect all of the principal and interest due under the contractual terms of the loan. Management considers all non-accrual loans in excess of $250 thousand for impairment. Those with balances less than $250 thousand as well as other groups of smaller-balance homogeneous loans and leases, such as consumer and residential mortgages, are collectively evaluated for impairment. Loans, for which the terms have been modified, and for which the borrower is experiencing financial difficulties, are considered troubled debt restructurings and classified as impaired.

The allowance for loan and lease losses related to loans and leases that are impaired includes reserves which are based upon the expected future cash flows, discounted at the effective interest rate, or the fair value of the underlying collateral for collateral-dependent loans or leases, or the observable market price. This evaluation is inherently subjective as it requires material estimates, including the amount and timing of future cash flows expected to be received on impaired loans and leases, which may be susceptible to significant change.

Bank Premises and Equipment - Net – Land is carried at cost. Bank premises and equipment are stated at cost, less accumulated depreciation and amortization. Depreciation expense is computed on the straight-line method over the estimated useful lives of the related assets which range from 3 to 10 years for furniture and equipment and 30 years for premises and related components. Leasehold improvements are amortized over the shorter of their estimated useful lives or the remaining terms of the leases.

Loan and Lease Origination Fees and Costs – Certain loan and lease origination fees and direct origination costs are capitalized and recognized as an adjustment of the yield on the related loan or lease.

Income Taxes - The objectives of accounting for income taxes are to recognize the amount of taxes payable or refundable for the current year and deferred tax liabilities and assets for the future tax consequences of events that have been recognized in the Company’s financial statements or tax returns. The Company recognizes deferred tax assets and liabilities that reflect the temporary differences between the financial accounting and tax bases of assets and liabilities using enacted tax rates in effect for the year in which the differences are expected to reverse. Judgment is required in assessing the future tax consequences of events that have been recognized in the Company’s consolidated financial statements or tax returns. Fluctuations in the actual outcome of these future tax consequences could impact the Company’s consolidated financial condition or results of operations. As changes in tax laws and regulations are enacted, deferred tax assets and liabilities are adjusted through the provision for income taxes.

A valuation allowance, if needed, reduces deferred tax assets to the amount expected to be realized. A tax position is recognized as a benefit only if it is “more likely than not” that the tax position would be sustained in a tax examination, with a tax examination being presumed to occur. The amount recognized is the largest amount of tax benefit that is greater than 50% likely of being realized on examination. For tax positions not meeting the “more likely than not” test, no tax benefit is recorded.

Treasury Stock - Stock held in treasury by the Company is reported as a reduction to total stockholders’ equity. Treasury stock purchases are recorded at cost.

Stock Dividends and Splits - Stock dividends issued are recorded by transferring the aggregate market value of the shares issued from retained earnings to common stock and surplus. Stock splits are recorded by transferring the aggregate par value of the shares issued from surplus to common stock. All per share information, included in the consolidated financial statements and the notes thereto, has been restated to give retroactive effect to stock dividends and splits.

Earnings Per Common Share - Basic earnings per common share is computed based on the weighted-average number of shares outstanding. Diluted earnings per share is computed based on the weighted average number of shares outstanding, increased by the number of common shares that are assumed to have been purchased with the proceeds from the exercise of stock options and common stock warrants. These purchases were assumed to have been made at the average market price of the common stock. The average market price is based on the average closing price for the common stock. Retroactive recognition has been given for stock dividends and splits. For periods in which a loss is reported, the impact of restricted stock, stock options and common stock warrants is not considered as the result would be anti-dilutive.

63



 

 

 

 

 

 

 

 

 

 

 

For the Years Ended December 31,

 

2009

 

2008

 

2007

 












Net loss

 

$

(14,820,098

)

$

 

$

 

 

 

 

 

 

 

 

 

 

 

 

Less: dividends accrued and accretion of discount on preferred stock

 

 

(2,058,304

)

 

 

 

 

 

 










Loss attributable to common stockholders

 

$

(16,878,402

)

$

 

$

 

 

 










Distributed earnings allocated to common stock

 

$

 

$

7,065,626

 

$

6,192,238

 

 

 

 

 

 

 

 

 

 

 

 

Undistributed earnings allocated to common stock

 

 

 

 

(5,416,580

)

 

(5,783

)

 

 










Net earnings allocated to common stock

 

$

 

$

1,649,046

 

$

6,186,455

 

 

 










Average market price

 

$

7.75

 

$

12.90

 

$

17.49

 

 

 

 

 

 

 

 

 

 

 

 

Weighted average common shares outstanding, including shares considered participating securities

 

 

14,726,732

 

 

14,329,387

 

 

13,834,381

 

 

 

 

 

 

 

 

 

 

 

 

Less: weighted average participating securities

 

 

(225,877

)

 

(180,430

)

 

(96,280

)

 

 










Weighted average common shares outstanding

 

 

14,500,855

 

 

14,148,957

 

 

13,738,101

 

 

 

 

 

 

 

 

 

 

 

 

Dilutive effect of stock options, restricted stock grants and common stock warrants

 

 

N/A*

 

 

42,629

 

 

129,376

 

 

 










Adjusted common shares outstanding - diluted

 

 

14,500,855

 

 

14,191,586

 

 

13,867,477

 

 

 










Net (loss) income per common share - basic

 

$

(1.16

)

$

0.12

 

$

0.45

 

 

 

 

 

 

 

 

 

 

 

 

Net (loss) income per common share - diluted

 

$

(1.16

)

$

0.12

 

$

0.45

 

 

 

 

 

 

 

 

 

 

 

 

Antidilutive common stock warrant issued to the Treasury under the CPP and not included in the calculation

 

 

465,569

 

 

465,569

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other antidilutive potential shares not included in the calculation

 

 

636,158

 

 

434,590

 

 

454,923

 

 

 

 

 

 

 

 

 

 

 

 

* N/A - for periods in which a loss is reported, the impact of stock options, restricted stock grants and common stock warrants is not considered as the result would be antidilutive.

Comprehensive Income (Loss) – Comprehensive income (loss) consists of net income (loss) and other comprehensive income (loss). Other comprehensive income (loss) includes unrealized gains and losses on securities available for sale and cash flow hedges which are also recognized as separate components of equity.

Statements of Cash Flows - For the purpose of presenting the statements of cash flows, the Company considers federal funds sold and securities purchased under agreements to resell to be cash equivalents because such assets are convertible into fixed amounts of cash within several days of initial purchase. Net cash flows are reported for customer loan and deposit transactions, federal funds purchased and repurchase agreements.

Securities Sold Under Agreements to Repurchase – The Company may utilize borrowings collateralized by U.S. Treasury, Government Agency and mortgage-backed securities. These funds generally mature within one to seven days and are reflected on the balance sheet at the amount of the cash received.

Loans Held for Sale - Loans held for sale are carried at the lower of aggregate cost, net of discounts or premiums and a valuation allowance, or estimated fair market value.

Loans Foreclosed - Property acquired through foreclosure (other real estate owned or “OREO”) is initially recorded at fair value less estimated selling costs and carried at the lower of cost or fair value less costs to sell. Carrying value in excess of net fair value at the time of foreclosure is charged against the allowance for loan and lease losses. Revenues and expenses from operations or changes in the carrying value of these assets subsequent to acquisition are included in operating expenses.

64


Accounting for Stock-Based Compensation - The Company accounts for stock-based compensation on a modified prospective basis with the fair value of any subsequent grants of stock-based compensation to be reflected in the statement of operations.

Accounting for Derivatives – From time to time, the Bank may execute customer interest rate swap transactions together with offsetting interest rate swap transactions with institutional dealers. Each swap is mutually exclusive, and the swaps are marked to market with changes in fair value recognized as other income, with the fair value for each individual swap offsetting the corresponding other. In the event of default, future changes in the fair value of these swap agreements are no longer offset and are recognized as income or loss as appropriate. The customer swap program provides a customer financing option that can result in longer maturity terms without incurring the associated interest rate risk. The Company does not currently hold any derivative financial instruments for trading purposes.

Accounting for Bank Owned Life Insurance - The Bank is the beneficiary of a policy that insures the lives of certain current and former senior officers of the Bank and its subsidiaries. The Company has recognized the cash surrender value, or the amount that can be realized under the insurance policy, as an asset in the consolidated balance sheets. Changes in the cash surrender value are recorded in other income.

Employee Benefit Plans - The Company has an Employee Stock Ownership Plan (the “ESOP”) which is a defined contribution plan covering substantially all full-time employees. Company contributions to the ESOP represent a minimum of 3% of an employee’s annual gross compensation. The Bank has nonqualified deferred compensation plans for certain officers for whom contributions under the ESOP are limited by the applicable provisions of the Internal Revenue Code. Employee 401(k) expense is the amount of Bank matching contributions.

Loss Contingencies - Loss contingencies, including claims and legal actions arising in the ordinary course of business, are recorded as liabilities when the likelihood of loss is probable and an amount or range of loss can be reasonably estimated.

Dividend Restriction - Banking regulations require maintaining certain capital levels and may limit the dividends paid by the Bank to the Company or by the Company to stockholders. (See the “Regulatory Matters” note for more specific disclosure.)

Fair Value of Financial Instruments - Fair values of financial instruments are estimated using relevant market information and other assumptions, as more fully disclosed in a separate note. Fair value estimates involve uncertainties and matters of significant judgment regarding interest rates, credit risk, prepayments and other factors, especially in the absence of broad markets for particular items. Changes in assumptions or in market conditions could significantly affect the estimates.

Operating Segments - While the chief decision-makers monitor the revenue streams of the various products and services, the identifiable segments are not material and operations are managed and financial performance is evaluated on a Company-wide basis. Accordingly, all of the financial service operations are considered by management to be aggregated in one reportable operating segment.

Adoption of New Accounting Guidance - In June 2009, the Financial Accounting Standards Board (“FASB”) replaced “The Hierarchy of Generally Accepted Accounting Principles” with “The FASB Accounting Standards Codification” as the source of authoritative accounting principles recognized by the FASB to be applied by nongovernmental entities in the preparation of financial statements in conformity with GAAP. Rules and interpretive releases of the SEC under authority of federal securities laws are also sources of authoritative GAAP for SEC registrants. The impact of adoption on September 30, 2009 was not material.

In April 2009, the FASB amended existing guidance to require disclosures about fair value of financial instruments for interim reporting periods of publicly traded companies as well as in annual financial statements and to require those disclosures in summarized financial information at interim reporting periods. The impact of adoption on June 30, 2009 was not material as it required only disclosures which are included in the Fair Value footnote.

In April 2009, the FASB amended existing guidance for determining whether impairment is other-than-temporary for debt securities. The guidance requires an entity to assess whether it intends to sell, or it is more likely than not that it will be required to sell, a security in an unrealized loss position before recovery of its amortized cost basis. If either of these criteria is met, the entire difference between amortized cost and fair value is recognized as impairment through earnings. For securities that do not meet the aforementioned criteria, the amount of impairment is split into two components as follows: 1) OTTI related to other factors, which is recognized in other comprehensive income and 2) OTTI related to credit loss, which must be recognized in the statement of operations. The credit loss is defined as the difference between the present value of the cash flows expected to be collected and the amortized cost basis. Additionally, disclosures about other-than-temporary impairments for debt and equity securities were expanded. The impact of adoption on June 30, 2009 was not material.

65


In April 2009, the FASB issued guidance that emphasizes that the objective of a fair value measurement does not change even when market activity for the asset or liability has decreased significantly. Fair value is the price that would be received for an asset sold or paid to transfer a liability in an orderly transaction (that is, not a forced liquidation or distressed sale) between market participants at the measurement date under current market conditions. When observable transactions or quoted prices are not considered orderly, then little, if any, weight should be assigned to the indication of the asset or liability’s fair value. Adjustments to those transactions or prices should be applied to determine the appropriate fair value. The impact of adoption on June 30, 2009 was not material.

In June 2008, the FASB issued guidance addressing whether instruments granted in share-based payment transactions are participating securities prior to vesting and, therefore, need to be included in the earnings allocation in computing EPS under the two-class method. The guidance concluded that unvested share-based payment awards that contain non-forfeitable rights to dividend equivalents are participating securities and shall be included in the computation of EPS pursuant to the two-class method. Our restricted stock awards are considered participating securities. The impact of adoption on January 1, 2009 was not material.

In March 2008, the FASB amended existing guidance in order to provide users of financial statements with an enhanced understanding of: (1) how and why an entity uses derivative instruments, (2) how derivative instruments and related hedged items are accounted for and (3) how such items affect an entity’s financial position, performance and cash flows. The amended guidance requires qualitative disclosures about objectives and strategies for using derivative instruments, quantitative disclosures about fair value amounts of gains and losses on derivative instruments and disclosures about credit-risk-related contingent features in derivative agreements. The impact of adoption on January 1, 2009 was not material.

In December 2007, the FASB enhanced existing guidance for the use of the acquisition method of accounting (formerly the purchase method) for all business combinations, for an acquirer to be identified for each business combination and for intangible assets to be identified and recognized separately from goodwill. An entity in a business combination is required to recognize the assets acquired, the liabilities assumed and any non-controlling interest in the acquiree at the acquisition date, measured at their fair values as of that date, with limited exceptions. Additionally, there were changes in requirements for recognizing assets acquired and liabilities assumed arising from contingencies and recognizing and measuring contingent consideration. Disclosure requirements for business combinations were also enhanced. The impact of adoption on January 1, 2009 was not material. In April 2009, the FASB issued amended clarifying guidance to address application issues raised by preparers, auditors, and members of the legal profession on initial recognition and measurement, subsequent measurement and accounting, and disclosure of assets and liabilities arising from contingencies in a business combination. The impact of adoption on January 1, 2009 was not material.

Newly Issued But Not Yet Effective Accounting Guidance - In June 2009, the FASB amended existing guidance to improve the relevance, representational faithfulness, and comparability of the information that a reporting entity provides in its financial statements about a transfer of financial assets; the effects of a transfer on its financial position, financial performance, and cash flows; and a transferor’s continuing involvement, if any, in transferred financial assets. This amended guidance addresses (1) practices that are not consistent with the intent and key requirements of the original guidance and (2) concerns of financial statement users that many of the financial assets (and related obligations) that have been derecognized should continue to be reported in the financial statements of transferors. This amended guidance must be applied as of the beginning of each reporting entity’s first annual reporting period that begins after November 15, 2009, for interim periods within that first annual reporting period and for interim and annual reporting periods thereafter. Earlier application is prohibited. This amended guidance must be applied to transfers occurring on or after the effective date. The impact of adoption is not expected to be material.

In June 2009, the FASB amended guidance for consolidation of variable interest entities by replacing the quantitative-based risks and rewards calculation for determining which enterprise, if any, has a controlling financial interest in a variable interest entity. The new approach focuses on identifying which enterprise has the power to direct the activities of a variable interest entity that most significantly impact the entity’s economic performance and (1) the obligation to absorb losses of the entity or (2) the right to receive benefits from the entity. Additional disclosures about an enterprise’s involvement in variable interest entities are also required. This amended guidance shall be effective as of the beginning of each reporting entity’s first annual reporting period that begins after November 15, 2009, for interim periods within that first annual reporting period, and for interim and annual reporting periods thereafter. Earlier application is prohibited. The impact of adoption is not expected to be material.

Reclassifications - Certain reclassifications have been made to prior years’ amounts to conform them to the current year’s presentation.

66


2. Investment Securities

The amortized cost, gross unrealized gains and losses and estimated fair value of securities available for sale at December 31, 2009 and 2008, are as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Amortized
Cost

 

Gross
Unrealized
Gains

 

Gross
Unrealized
Losses

 

Estimated
Fair Value

 















December 31, 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

Securities Available for Sale:

 

 

 

 

 

 

 

 

 

 

 

 

 

Obligations of states and political subdivisions

 

$

12,446,193

 

$

60,896

 

$

(85,823

)

$

12,421,266

 

Government Agency securities

 

 

22,772,374

 

 

326,128

 

 

(188,583

)

 

22,909,919

 

Mortgage-backed securities and collateralized mortgage obligations - residential:

 

 

 

 

 

 

 

 

 

 

 

 

 

FHLMC

 

 

173,324,445

 

 

6,655,895

 

 

(278,940

)

 

179,701,400

 

FNMA

 

 

148,303,949

 

 

4,386,800

 

 

(221,464

)

 

152,469,285

 

GNMA

 

 

48,683,867

 

 

113,083

 

 

(313,606

)

 

48,483,344

 















Total Securities Available for Sale

 

$

405,530,828

 

$

11,542,802

 

$

(1,088,416

)

$

415,985,214

 















 

 

 

 

 

 

 

 

 

 

 

 

 

 

December 31, 2008

 

 

 

 

 

 

 

 

 

 

 

 

 

Securities Available for Sale:

 

 

 

 

 

 

 

 

 

 

 

 

 

Obligations of states and political subdivisions

 

$

5,327,088

 

$

33,926

 

$

(704

)

$

5,360,310

 

Government Agency securities

 

 

22,538,511

 

 

835,036

 

 

 

 

23,373,547

 

Collateralized debt obligations

 

 

5,864,999

 

 

 

 

 

 

5,864,999

 

Mortgage-backed securities and collateralized mortgage obligations - residential:

 

 

 

 

 

 

 

 

 

 

 

 

 

FHLMC

 

 

229,014,250

 

 

4,391,402

 

 

(47,275

)

 

233,358,377

 

FNMA

 

 

126,282,702

 

 

2,198,936

 

 

(23,012

)

 

128,458,626

 

GNMA

 

 

15,855,155

 

 

128,321

 

 

(20,130

)

 

15,963,346

 















Total Securities Available for Sale

 

$

404,882,705

 

$

7,587,621

 

$

(91,121

)

$

412,379,205

 















The amortized cost and estimated fair value of securities available for sale at December 31, 2009, by contractual maturity, are shown in the following table. Expected maturities will differ from contractual maturities because borrowers may have the right to call or prepay obligations with or without call or prepayment penalties.

 

 

 

 

 

 

 

 

 

 

Amortized
Cost

 

Estimated
Fair Value

 









Securities Available for Sale:

 

 

 

 

 

 

 

Due in one year or less

 

$

11,958,866

 

$

12,284,993

 

Due after one year through five years

 

 

15,314,457

 

 

15,221,330

 

Due after five years through ten years

 

 

2,951,736

 

 

2,910,812

 

Due after ten years

 

 

4,993,508

 

 

4,914,050

 









Subtotal

 

 

35,218,567

 

 

35,331,185

 

Mortgage-backed Securities and collateralized mortgage obligations - residential

 

 

370,312,261

 

 

380,654,029

 









Total Securities Available for Sale

 

$

405,530,828

 

$

415,985,214

 









The proceeds from sales of securities available for sale and the associated recognized gross gains, gross losses and taxes are shown below:

67



 

 

 

 

 

 

 

 

 

 

 

 

 

2009

 

2008

 

2007

 

 

 







Proceeds

 

$

116,387,119

 

$

88,001,718

 

$

141,868,886

 

Gross gains

 

 

1,379,052

 

 

302,134

 

 

138,864

 

Gross losses

 

 

384,801

 

 

254,586

 

 

357,471

 

Tax provision (benefit)

 

 

394,676

 

 

18,877

 

 

(83,221

)

At December 31, 2009 and 2008, the Company owned no securities held to maturity and no securities available for sale for one issuer, other than the U.S. Government and its agencies, in excess of 10% of stockholders’ equity.

Securities available for sale with an amortized cost of $359,837,764 and $387,863,531 and an estimated fair value of $358,328,902 and $395,286,148 at December 31, 2009 and 2008, respectively, were pledged for public deposits and short-term borrowings.

In estimating other-than-temporary losses, management considers: (1) the length of time and extent that fair value has been less than cost, (2) the financial condition and near term prospects of the issuer, (3) whether the market decline was affected by macroeconomic conditions and (4) whether the Company has the intent to sell the debt security or more likely than not will be required to sell the debt security before its anticipated recovery. In analyzing an issuer’s financial condition, the Company’s management considers whether the securities are issued by the U.S. Government or its agencies, whether downgrades by bond rating agencies have occurred and industry analysts’ reports.

In the first quarter of 2009, a $4.0 million OTTI charge was recorded on one $10 million par value trust preferred CDO that had previously incurred a non-cash OTTI write down of $5.2 million in the fourth quarter of 2008. Management determined that it intended to sell this bond and continued to review developments and other considerations with respect to this trust preferred CDO, including the limited prospects for its ultimate price recovery, the expected time involved and the downside risks involved in continuing to hold this investment. As a result of this review and with some limited liquidity appearing in the trust preferred CDO market, management determined that an immediate liquidation was appropriate. As a result, the bond was liquidated in July 2009 at a price of 13.45% of par representing a gain of 5.2% of par or $520,000 which was recognized in the Company’s third quarter 2009 financial statements.

Information pertaining to securities with gross unrealized losses at December 31, 2009 and 2008, aggregated by investment category and length of time that individual securities have been in a continuous loss position, follows:

68



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Less than 12 Months

 

12 Months or Longer

 

Total

 

 

 











 

 

Gross
Unrealized
Losses

 

Estimated
Fair Value

 

Gross
Unrealized
Losses

 

Estimated
Fair Value

 

Gross
Unrealized
Losses

 

Estimated
Fair Value

 





















December 31, 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Securities available for sale:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Obligations of states and political subdivisions

 

$

(85,823

)

$

4,780,829

 

$

 

$

 

$

(85,823

)

$

4,780,829

 

Government Agency securities

 

 

(188,583

)

 

10,624,925

 

 

 

 

 

 

(188,583

)

 

10,624,925

 

Mortgage-backed securities and collateralized mortgage obligations - residential:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FHLMC

 

 

(278,940

)

 

25,784,144

 

 

 

 

 

 

(278,940

)

 

25,784,144

 

FNMA

 

 

(221,464

)

 

32,997,906

 

 

 

 

 

 

(221,464

)

 

32,997,906

 

GNMA

 

 

(313,606

)

 

37,859,419

 

 

 

 

 

 

(313,606

)

 

37,859,419

 





















Total securities available for sale

 

$

(1,088,416

)

$

112,047,223

 

$

 

$

 

$

(1,088,416

)

$

112,047,223

 





















 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

December 31, 2008

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Securities available for sale:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Obligations of states and political subdivisions

 

$

(704

)

$

125,000

 

$

 

$

 

$

(704

)

$

125,000

 

Mortgage-backed securities and collateralized mortgage obligations - residential:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FHLMC

 

 

(33,540

)

 

10,705,583

 

 

(13,735

)

 

3,265,727

 

 

(47,275

)

 

13,971,310

 

FNMA

 

 

(1,999

)

 

504,953

 

 

(21,013

)

 

3,106,042

 

 

(23,012

)

 

3,610,995

 

GNMA

 

 

(20,130

)

 

2,976,562

 

 

 

 

 

 

(20,130

)

 

2,976,562

 





















Total securities available for sale

 

$

(56,373

)

$

14,312,098

 

$

(34,748

)

$

6,371,769

 

$

(91,121

)

$

20,683,867

 





















Unrealized losses have not been recognized in operations because the issuers’ bonds are of high credit quality, management does not intend to sell and it is not more likely than not that management would be required to sell the securities prior to recovery, and the decline in fair value is largely due to interest rates.

In the case of adjustable rate securities, the coupon rate resets periodically and is typically comprised of a base market index rate plus a spread. The market value on these securities is primarily influenced by the length of time remaining before the coupon rate resets to market levels. As an adjustable rate security approaches that reset date, it is likely that an unrealized loss position would dissipate.

The market value for fixed rate securities changes inversely with changes in interest rates. When interest rates are falling, the market value of fixed rate securities will appreciate, whereas in a rising interest rate environment, the market value of fixed rate securities will depreciate. The market value of fixed rate securities is also affected with the passage of time. As a fixed rate security approaches its maturity date, the market value of the security typically approaches its par value.

3. Loans and Leases – Net

At December 31, 2009 and 2008, net loans and leases consisted of the following:

69



 

 

 

 

 

 

 

 

 

 

 

2009

 

 

2008

 









Commercial and industrial

 

$

348,545,156

 

$

398,181,040

 

Real estate - commercial mortgage

 

 

563,223,259

 

 

482,188,206

 

Real estate - residential mortgage

 

 

95,668,098

 

 

104,280,360

 

Real estate - commercial construction

 

 

56,915,417

 

 

64,465,322

 

Real estate - residential construction

 

 

25,739,948

 

 

56,004,149

 

Loans to individuals

 

 

4,666,917

 

 

5,620,003

 

Tax exempt and other

 

 

2,876,382

 

 

6,477,559

 









Loans and leases - net of unearned income

 

 

1,097,635,177

 

 

1,117,216,639

 

Less: Allowance for loan and lease losses

 

 

28,710,968

 

 

18,668,451

 









Loans and leases - net

 

$

1,068,924,209

 

$

1,098,548,188

 









The Bank’s real estate loans and loan commitments are primarily for properties located throughout Long Island, New York. It is the Bank’s policy to spread risk among a broad range of industries and to monitor concentration and associated levels of risk on an ongoing basis. As of December 31, 2009, 2008 and 2007, the concentration of loans exceeding 10% of total loans was the Bank’s loans totaling $386,801,000, $274,212,000 and $150,896,000, respectively, to real estate operators, lessors and developers and, as of December 31, 2008 and 2007, $160,921,000 and $159,510,000, respectively, to building construction contractors. At December 31, 2009, the concentration of loans to building construction contractors was less than 10% of total loans. Repayment of these loans is dependent in part upon the overall economic health of the Company’s market area and current real estate values. The Bank considers the credit circumstances, the nature of the project and loan to value ratios for all real estate loans.

The Bank makes loans to its directors and executive officers, and other related parties, in the ordinary course of its business. Loans made to directors and executive officers, either directly or indirectly, totaled $475,309, $1,135,040 and $3,039,982 at December 31, 2009, 2008 and 2007, respectively. New loans totaling $630,572, $1,058,445 and $1,696,992 were extended and payments of $1,290,303, $2,963,387 and $1,399,451 were received during 2009, 2008 and 2007, respectively, on these loans.

Activity in the allowance for loan and lease losses for the three years ended December 31, 2009 is as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

2009

 

2008

 

2007

 









Balance, January 1

 

$

18,668,451

 

$

14,704,864

 

$

16,411,925

 

Adjustment due to sale of SB Equipment assets

 

 

 

 

(2,002,155

)

 

 

Provision charged to operations

 

 

39,500,000

 

 

17,225,744

 

 

4,463,500

 

Charge-offs

 

 

(16,893,729

)

 

(5,674,672

)

 

(5,365,092

)

Write-downs incurred on the transfer of loans to loans held for sale

 

 

(13,255,057

)

 

(5,914,132

)

 

(1,190,304

)

Recoveries

 

 

691,303

 

 

328,802

 

 

384,835

 












Balance, December 31

 

$

28,710,968

 

$

18,668,451

 

$

14,704,864

 












As of December 31, 2009, 2008 and 2007, the recorded investment in loans and leases that are considered to be impaired is summarized below.

 

 

 

 

 

 

 

 

 

 

 

 

 

2009

 

2008

 

2007

 









Impaired loans with related allowances for loss

 

$

4,431,583

 

$

11,908,500

 

$

3,734,156

 

Allowance for loan loss specifically allocated to impaired loans

 

 

(836,433

)

 

(1,954,590

)

 

(1,537,256

)

 

 










 

 

 

3,595,150

 

 

9,953,910

 

 

2,196,900

 

Impaired loans with no related allowance for loan loss

 

 

599,919

 

 

 

 

287,778

 












Net impaired loans

 

$

4,195,069

 

$

9,953,910

 

$

2,484,678

 












Average impaired loan and lease balance

 

$

16,721,057

 

$

12,007,748

 

$

5,746,758

 

Interest income recognized on impaired loans and leases

 

$

95,309

 

$

87,615

 

$

16,198

 

70


At December 31, 2009, 2008 and 2007, loans and leases with unpaid principal balances on which the Bank is no longer accruing interest income were $6,733,281, $16,071,672 and $5,791,733, respectively. Interest income would have been approximately $735,000, $951,000 and $459,000 greater in 2009, 2008 and 2007 respectively, had these loans and leases been current. Interest income on total non-accrual loans and leases, which is recorded only when received, amounted to approximately $6,000, $68,000, and $19,000 for 2009, 2008 and 2007, respectively. At December 31, 2009, there was one loan, a residential mortgage with a principal balance of $436,000, restructured and still accruing interest. At December 31, 2008 and 2007, there were no restructured loans and leases still accruing interest. At December 31, 2009, 2008 and 2007, loans and leases 90 days or more past due and still accruing interest totaled $3,800,000, $2,500 and $28,429, respectively.

At December 31, 2009, 2008 and 2007, commercial real estate mortgages of $185,034,931, $179,761,252 and $179,709,211, respectively, were pledged as collateral for borrowings from the FHLB.

4. Bank Premises and Equipment – Net

At December 31, 2009 and 2008, Bank premises and equipment consisted of the following:

 

 

 

 

 

 

 

 

 

 

 

 

 

Cost

 

Accumulated
Depreciation/
Amortization

 

Net Book
Value

 


December 31, 2009:

 

 

 

 

 

 

 

 

 

 

Building

 

$

3,205,988

 

$

1,682,700

 

$

1,523,288

 

Leasehold improvements

 

 

5,878,609

 

 

3,332,769

 

 

2,545,840

 

Furniture and fixtures

 

 

5,318,047

 

 

4,158,364

 

 

1,159,683

 

Computer equipment and software

 

 

6,017,738

 

 

4,907,899

 

 

1,109,839

 












Total

 

$

20,420,382

 

$

14,081,732

 

$

6,338,650

 












 

 

 

 

 

 

 

 

 

 

 

December 31, 2008:

 

 

 

 

 

 

 

 

 

 

Building

 

$

2,803,628

 

$

1,555,667

 

$

1,247,961

 

Leasehold improvements

 

 

6,222,283

 

 

3,320,858

 

 

2,901,425

 

Furniture and fixtures

 

 

5,251,725

 

 

4,063,042

 

 

1,188,683

 

Computer equipment and software

 

 

5,811,664

 

 

4,461,301

 

 

1,350,363

 












Total

 

$

20,089,300

 

$

13,400,868

 

$

6,688,432

 












Depreciation expense totaled $1,572,527, $1,595,621 and $1,322,902 for the years ended December 31, 2009, 2008 and 2007, respectively.

5. Other Assets

At December 31, 2009 and 2008, other assets consisted of the following:

71



 

 

 

 

 

 

 

 

2009

 

2008

 


Interest receivable - investments

 

$

2,019,721

 

$

2,673,981

 

Interest receivable - loans and leases

 

 

4,117,265

 

 

4,205,448

 

Prepaid expenses

 

 

2,168,605

 

 

2,068,592

 

Principal receivable - Mortgage-backed securities

 

 

636,051

 

 

713,397

 

Gross positive fair value of derivative contracts

 

 

1,836,468

 

 

3,132,311

 

Overnight sweep and settlement accounts, net

 

 

678,140

 

 

 

Other

 

 

2,741,814

 

 

1,911,664

 









Total

 

$

14,198,064

 

$

14,705,393

 









6. Deposits

At December 31, 2009 and 2008, certificates of deposit of $100 thousand or more were $188,688,190 and $300,292,328, respectively. Scheduled maturities of all certificates of deposit are as follows:

 

 

 

 

 

2010

 

$

276,122,981

 

2011

 

 

59,399,664

 

2012

 

 

9,455,215

 

2013

 

 

6,114,104

 

2014

 

 

3,457,423

 

2015

 

 

52,037

 






Total

 

$

354,601,424

 






7. Lines Of Credit and Other Temporary Borrowings

As of December 31, 2009 and 2008, correspondent banks extended unsecured lines of credit aggregating $81,000,000 and $82,000,000, respectively, to the Bank for the purchase of federal funds and for foreign exchange transactions. At December 31, 2009, correspondent banks also extended secured lines of credit aggregating $5,000,000. Federal funds purchased generally mature within one to seven days from the transaction date. Securities sold under agreements to repurchase mature within five years.

In addition to the above, the Bank may use a secured line of credit with the FHLB for overnight funding or on a term basis to match fund asset purchases. Based upon a multiple of the FHLB stock that the Bank currently owns combined with approximately $240,000,000 of collateral, including approximately $185,000,000 in commercial real estate mortgages, it currently has pledged at FHLB, approximately $148,000,000 of this line may be drawn on a term or overnight basis. The FHLB line is renewed annually.

On June 6, 2006, the Company entered into a revolving credit agreement with a correspondent bank. Under the agreement, the correspondent bank had made available to the Company a revolving line of credit of up to $10,000,000. During 2008 the Company exited this agreement. On August 14, 2008 the Company entered into a Revolving Credit Agreement (the “Credit Agreement”) with a different correspondent bank. Under the Credit Agreement, the correspondent bank had made available to the Company a revolving line of credit of up to $15,000,000. All amounts outstanding under the Credit Agreement would bear interest at a rate equal to LIBOR plus a margin assessed on a sliding scale between 110 and 140 basis points, based on the Company’s non-performing asset ratio and return on average assets ratio. The Credit Agreement provided for certain customary affirmative and negative covenants and events of default, including but not limited to limitations on other encumbrances, other indebtedness, mergers, acquisitions, asset sales, and investments. In addition, the Bank had to maintain its categorization as “well-capitalized” as defined in the “Regulatory Matters” footnote. During 2009 the Company exited the Credit Agreement. At December 31, 2008, no amount was outstanding under the Credit Agreement.

The following summarizes borrowed funds at December 31, 2009 and 2008:

72



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Outstanding at December 31,

 

Average Amount Outstanding

 

Weighted-Average Interest Rate
on Average Amount Outstanding

 

 

 


 

 

2009

 

2008

 

2009

 

2008

 

2009

 

2008

 


Federal funds purchased

 

 

 

 

 

$

225,000

 

$

6,129,000

 

 

0.44

%

 

2.72

%

Securities sold under agreements to repurchase

 

$

3,000,000

 

$

3,000,000

 

$

3,863,000

 

$

2,008,000

 

 

1.55

%

 

1.88

%

FHLB - overnight and term

 

$

45,000,000

 

 

 

$

12,805,000

 

$

110,915,000

 

 

0.43

%

 

2.52

%

Obligations under equipment lease financing

 

 

 

 

 

 

 

$

11,000

 

 

 

 

8.50

%

For securities sold under agreements to repurchase, the following table provides additional information:

 

 

 

 

 

 

 

 

 

 

2009

 

2008

 


Maximum outstanding at any month end

 

$

3,000,000

 

$

3,000,000

 

 

 

 

 

 

 

 

 

Weighted-average interest rate on balance, December 31,

 

 

1.88

%

 

1.88

%

Of the total borrowings outstanding at December 31, 2009, required payments of $45,000,000, $1,000,000 and $2,000,000 will be made in 2010, 2011 and 2014, respectively.

8. Senior Unsecured Debt, Subordinated Notes and Junior Subordinated Debentures

On March 31, 2009, the Bank issued $29,000,000 in senior unsecured debt due March 30, 2012 guaranteed by the FDIC under the FDIC’s TLGP. Interest at 2.625% per annum is payable semi-annually in arrears on the 30th day of each March and September, beginning September 30, 2009.

In 2006, the Company issued $10,000,000 in aggregate principal amount of its 8.25% Subordinated Notes due June 15, 2013 (the “Notes”) pursuant to a purchase agreement dated June 6, 2006 between the Company and the initial purchaser named therein. The Notes were issued pursuant to an Indenture dated June 8, 2006 by and between the Company and Wilmington Trust Company, as trustee (the “Indenture”). The Notes were unsecured and ranked subordinate and junior to all of the Company’s senior indebtedness to the extent and in the manner set forth in the Indenture. Interest on the Notes was payable semi-annually in arrears at an annual rate of 8.25% on June 15 and December 15 of each year, beginning December 15, 2006. The Notes were scheduled to mature on June 15, 2013 and were not redeemable before that date. The net proceeds from the sale of the Notes, after deducting offering expenses and the initial purchaser’s discount, were approximately $9,450,000 and qualified as Tier II capital for the Company. The Company contributed proceeds from the offering to the Bank which qualified as Tier I capital. The Notes were not registered under the Securities Act of 1933, as amended, or any state securities laws, and may not have been offered or sold in the United States absent registration or an applicable exemption from registration requirements. In December 2009, the Company exchanged the Notes plus accrued interest and a premium for an aggregate of 1,656,600 shares of common stock. Each share of common stock in the exchange was valued at $6.50.

In 2003, State Bancorp Capital Trust II (“Trust II”), subsidiary of the Company and a statutory trust created under the Delaware Statutory Trust Act, issued $10,000,000 of capital securities. The coupon rate is three-month LIBOR plus 285 basis points and is reset quarterly. Trust II’s obligations under the capital securities issued are fully and unconditionally guaranteed by the Company. The proceeds from the sale of the capital securities of Trust II were utilized by Trust II to invest in $10,000,000 of junior subordinated debentures of the Company. The debentures bear a coupon rate of three-month LIBOR plus 285 basis points which is reset quarterly. The debentures are unsecured and rank subordinate and junior in right of payment to all indebtedness, liabilities and obligations of the Company. The debentures represent the sole assets of Trust II. The Company has the right to optionally redeem the debentures prior to the maturity date of January 23, 2034 at par. Due to the Company’s participation in the Treasury’s Capital Purchase Program, permission must be obtained from the Treasury in order to call these securities.

In 2002, State Bancorp Capital Trust I (“Trust I”), subsidiary of the Company and a statutory trust created under the Delaware Statutory Trust Act, issued $10,000,000 of capital securities. The coupon rate is three-month LIBOR plus 345 basis points and is reset

73


quarterly. Trust I’s obligations under the capital securities issued are fully and unconditionally guaranteed by the Company. The proceeds from the sale of the capital securities of Trust I were utilized by Trust I to invest in $10,000,000 of junior subordinated debentures of the Company. The debentures bear a coupon rate of three-month LIBOR plus 345 basis points which is reset quarterly. The debentures are unsecured and rank subordinate and junior in right of payment to all indebtedness, liabilities and obligations of the Company. The debentures represent the sole assets of Trust I. The Company has the right to optionally redeem the debentures prior to the maturity date of November 7, 2032 at par. Due to the Company’s participation in the Treasury’s Capital Purchase Program, permission must be obtained from the Treasury in order to call these securities.

Trust I and II are unconsolidated wholly owned subsidiaries of the Company, have no independent operations and issued securities that contained the full and unconditional guarantee of its parent, the Company. Although the Company may be dependent on Bank dividends to pay the trust preferred interest, and the Bank may not be able to declare dividends, the subordinated debentures allow for up to two extension periods of 20 consecutive quarters each during which time payment of interest may be deferred by the Company. As such, the Company would not be in default if it were unable to pay interest on the subordinated debentures. The weighted average cost of all of the Company’s junior subordinated debentures was 4.12% in 2009 and 6.35% in 2008.

9. Income Taxes

The components of income tax expense for the years ended December 31, 2009, 2008 and 2007, are as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

2009

 

2008

 

2007

 









Federal:

 

 

 

 

 

 

 

 

 

 

Current

 

$

235,380

 

$

3,881,944

 

$

(13,204,782

)

Deferred

 

 

(8,098,341

)

 

(4,089,172

)

 

18,287,655

 












Subtotal

 

 

(7,862,961

)

 

(207,228

)

 

5,082,873

 












State:

 

 

 

 

 

 

 

 

 

 

Current

 

 

677,035

 

 

(342,061

)

 

(376,803

)

Deferred

 

 

(2,418,733

)

 

1,000,391

 

 

(1,770,528

)












Subtotal

 

 

(1,741,698

)

 

658,330

 

 

(2,147,331

)












Total

 

$

(9,604,659

)

$

451,102

 

$

2,935,542

 












Total income tax (benefit) expense was different from the amounts computed by applying the statutory federal income tax rate to income before income taxes due to the following:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2009

 

2008

 

2007

 

 

 







 

 

Amount

 

% of
Pretax
Income

 

Amount

 

% of
Pretax
Income

 

Amount

 

% of
Pretax
Income

 















Income tax (benefit) expense at statutory rate

 

$

(8,548,665

)

 

(35.0

) %

$

790,198

 

 

35.0

%

$

3,207,757

 

 

35.0

%

Surtax exemption

 

 

244,248

 

 

1.0

 

 

(22,577

)

 

(1.0

)

 

(91,650

)

 

(1.0

)

(Reduction) increase in taxes resulting from:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tax-exempt interest on investments, net of interest expense disallowed

 

 

(67,995

)

 

(0.3

)

 

(133,317

)

 

(5.9

)

 

(214,525

)

 

(2.3

)

Bank owned life insurance

 

 

(236,224

)

 

(1.0

)

 

(303,055

)

 

(13.4

)

 

(379,305

)

 

(4.1

)

ESOP dividends

 

 

(86,313

)

 

(0.3

)

 

(230,309

)

 

(10.2

)

 

(201,708

)

 

(2.2

)

State income tax - net of Federal tax benefit

 

 

(1,149,520

)

 

(4.7

)

 

434,497

 

 

19.3

 

 

(248,690

)

 

(2.7

)

Goodwill impairment

 

 

 

 

 

 

 

 

 

 

812,880

 

 

8.9

 

Other

 

 

239,810

 

 

1.0

 

 

(84,335

)

 

(3.8

)

 

50,783

 

 

0.4

 





















Income tax (benefit) expense

 

$

(9,604,659

)

 

(39.3

) %

$

451,102

 

 

20.0

%

$

2,935,542

 

 

32.0

%





















At December 31, 2009 and 2008, the deferred tax assets and liabilities are composed of the following:

74



 

 

 

 

 

 

 

 

December 31,

 

2009

 

2008

 







Deferred tax assets:

 

 

 

 

 

 

 

Net operating loss carryforward

 

$

18,505,970

 

$

10,064,728

 

Allowance for loan and lease losses

 

 

11,552,874

 

 

7,440,987

 

OTTI

 

 

 

 

2,472,468

 

Bank premises and equipment

 

 

262,570

 

 

406,973

 

Accrued expenses

 

 

122,870

 

 

350,806

 

Deferred fees

 

 

509,885

 

 

344,618

 

Interest on non-accrual loans

 

 

496,145

 

 

154,998

 

Other

 

 

4,246

 

 

4,542

 









Subtotal

 

 

31,454,560

 

 

21,240,120

 









Deferred tax liabilities:

 

 

 

 

 

 

 

Unrealized holding gain on securities available for sale

 

 

(4,149,973

)

 

(2,976,111

)

Equity compensation plans

 

 

164,450

 

 

(109,340

)

Prepaid expenses

 

 

16,542

 

 

(12,301

)









Subtotal

 

 

(3,968,981

)

 

(3,097,752

)









Net deferred tax assets

 

$

27,485,579

 

$

18,142,368

 









As of December 31, 2009, the Company had deferred tax assets arising from deductible temporary differences and tax losses before being offset against certain deferred liabilities for presentation on the Company’s balance sheet. Management believes it is more likely than not that forecasted income, including income that may be generated as a result of certain tax planning strategies, together with the tax effects of the deferred tax liabilities, will be sufficient to fully recover the remaining deferred tax assets. The Company will continue to evaluate the realizability of the deferred tax assets quarterly by assessing the need and amount for a valuation allowance account. The deferred tax assets and liabilities are netted and presented in a single amount as net deferred income taxes in the accompanying consolidated balance sheets.

Effective January 1, 2007, the Company included earnings of the Delaware Subsidiaries for purposes of its financial statement provision for New York State (“NYS”) taxes. The impact of this inclusion for the years ended December 31, 2008 and 2007 was immaterial to the financial statements and earnings per share.

In December 2007, the Company executed tax closing agreements with the New York State and local taxation authorities which constituted a final and conclusive settlement of the previously reported audit covering the 1999-2006 period. The final settlement was for an amount less than the reserve previously accrued in the fourth quarter of 2006 and resulted in a reduction of the Company’s year ended December 31, 2007 provision for income taxes and effective tax rate for the year ended December 31, 2007. The effective tax rate in 2007 was impacted negatively by the non-deductible $2.4 million non-cash goodwill impairment accounting charge.

As of December 31, 2009, the Company has recorded an allowance of $20,000 for an uncertain tax position related to determination of state nexus for various states other than New York. Upon audit by these states, the Company may be obligated to pay a cumulative total between $15,000 and $20,000 in additional taxes, interest and penalties. The Company’s continuing practice is to recognize interest and penalties related to uncertain tax positions in tax expense. This allowance is not likely to change by a significant amount within the next year. In the event of subsequent recognition, the entire amount recognized would have an immaterial impact on the Company’s effective tax rate.

To date, the Company has not been audited on this tax position. Accordingly, the past three years of the state income tax returns are subject to examination in various states other than New York.

The Company has net operating loss carryforwards of approximately $43.7 million for Federal income tax and $64.2 million for NYS tax purposes which may be applied against future taxable income. Both the Federal and NYS unused net operating loss carryforwards are expected to expire between the year 2027 and 2029. It is anticipated that these carryforwards, both Federal and NYS, will be utilized prior to their expiration based on the Company’s future years’ projected earnings.

75


At December 31, 2009, the Company assessed its earnings history and trend over the prior two years, its estimate of future earnings and the expiration dates of its net operating loss carryforwards. In the current year, management has positioned the Company for future earnings by selling underperforming assets and redeploying the proceeds to more attractive investments. In addition, the Company has enhanced the quality of its capital through a debt for equity swap. Based on these assessments, the Company determined that it was more likely than not that the deferred tax assets will be realized before their expiration.

The Company is no longer subject to examination by NYS and NYC taxing authorities for years before January 1, 2007, and by Federal taxing authorities for years before January 1, 2005.

10. Stock-Based Compensation

Incentive Stock Options - Under the terms of the Company’s incentive stock option plans adopted in April 1994, February 1999 and February 2002, options have been granted to certain key personnel that entitle each holder to purchase shares of the Company’s common stock. The option price is the higher of the fair market value or the book value of the shares at the date of grant. Such options were exercisable commencing one year from the date of grant, at the rate of 25% per year, and expire within ten years from the date of grant. Any optionee-owned stock may be used as full or partial payment of the exercise price and shall be valued at the fair market value of the stock on the date of exercise of the option.

No incentive stock options were granted during 2009, 2008 and 2007. At December 31, 2009, incentive stock options for the purchase of 254,319 shares were outstanding and exercisable. No options were exercised in 2009. The total intrinsic value of options exercised for the twelve months ended December 31, 2008 and 2007 was $292,899 and $2,515,923, respectively. The total cash received from option exercises for the twelve months ended December 31, 2008 and 2007 was $552,065 and $1,511,799, respectively, excluding the tax benefit realized for the twelve months ended December 31, 2008 and 2007of $37,069 and $69,800, respectively. In exercising those options, certain employees paid their option exercise price in full or in part by surrendering 36,381 shares at a fair market value of $509,408 during 2008 and 138,721 shares at a fair market value of $2,633,321 during 2007. The total exercisable shares at December 31, 2009 had no intrinsic value. A summary of stock option activity follows:

 

 

 

 

 

 

 

 

 

 

Number
of Shares

 

Weighted-Average
Exercise Price
Per Share

 









Outstanding - January 1, 2009

 

 

330,914

 

$

15.26

 

Granted

 

 

 

 

 

Exercised

 

 

 

 

 

Cancelled or forfeited

 

 

(76,595

)

 

13.69

 









Outstanding - December 31, 2009

 

 

254,319

 

$

15.73

 









The following summarizes shares subject to purchase from incentive stock options outstanding and exercisable as of December 31, 2009:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Range of Exercise Prices

 

Shares
Outstanding

 

Weighted-Average
Remaining
Contractual Life

 

Weighted-Average
Exercise Price

 

Shares
Exercisable

 

Weighted-Average
Exercise Price

 


















$8.25 - $10.28

 

 

58,867

 

 

0.9 years

 

$

9.76

 

 

58,867

 

$

9.76

 

$12.45 - $13.61

 

 

84,839

 

 

2.7 years

 

 

13.08

 

 

84,839

 

 

13.08

 

$19.16

 

 

53,973

 

 

4.2 years

 

 

19.16

 

 

53,973

 

 

19.16

 

$22.63

 

 

56,640

 

 

5.2 years

 

 

22.63

 

 

56,640

 

 

22.63

 

 

 
















 

 

 

254,319

 

 

3.2 years

 

$

15.73

 

 

254,319

 

$

15.73

 

 

 
















Restricted Stock Awards - Under the Company’s 2006 Equity Compensation Plan (the “2006 Plan”), the Company can award options, stock appreciation rights (“SARs”), restricted stock, performance units and unrestricted stock. The 2006 Plan also allows the Company to make awards conditional upon attainment of vesting conditions and performance targets.

76


During 2009, the Company awarded 89,507 shares of restricted stock to certain key employees. The restricted stock awarded in 2009 and 2008 primarily vests one-third on each of the third through fifth anniversaries of the award date. The restricted stock awarded in 2006 vested in full in September 2009 at a fair value of $66,590. The fair value of restricted stock awards vested during 2008 was $259,989. No restricted stock awards vested during 2007. Based on an estimated forfeiture rate, of those shares awarded in 2009 and 2008, 205,531 shares are expected to vest over the five year period. The Company recognizes compensation expense over the vesting period at the fair market value of the shares on the award date. If a participant’s service terminates for any reason other than death or disability, then the participant shall forfeit to the Company any shares acquired by the participant pursuant to the restricted stock award which remain subject to vesting conditions. The total remaining unrecognized compensation cost related to nonvested shares of restricted stock is $1,664,498 at December 31, 2009 and is expected to be expensed over the weighted average remaining vesting life of 2.6 years. For the years ended December 31, 2009, 2008 and 2007, $481,805, $184,214 and $125,349, respectively, were recognized as compensation expense, net of estimated forfeitures. The Company recognized tax benefits resulting from the compensation expense for the years ended December 31, 2009, 2008 and 2007 of $163,814, $36,843 and $40,112, respectively.

A summary of restricted stock activity follows:

 

 

 

 

 

 

 

 

 

 

Number
of Shares

 

Weighted-Average
Grant-Date Fair Value

 









Nonvested - January 1, 2009

 

 

136,935

 

$

13.50

 

Granted

 

 

89,507

 

 

7.53

 

Vested

 

 

(7,482

)

 

19.95

 

Cancelled or forfeited

 

 

(3,242

)

 

12.82

 









Nonvested - December 31, 2009

 

 

215,718

 

$

10.81

 









At December 31, 2009, 349,814 shares were reserved for possible issuance of awards of options, SARs, restricted stock, performance units and unrestricted stock.

Non-Plan Stock-Based Compensation – In November 2006, non-qualified stock options and restricted stock awards were granted to Thomas M. O’Brien, the Company’s and the Bank’s President and Chief Executive Officer, pursuant to the terms of his employment agreement. The non-qualified stock options to purchase 164,745 shares have an exercise price of $17.84 and will vest 20% per year over five years. The estimated fair value of the options was $5.42 per share and was estimated on the date of grant using the Black-Scholes option pricing model with the following weighted-average assumptions used: (1) dividend yield 3.32%; (2) expected volatility 34.7%; (3) risk-free interest rate 4.57%; and (4) expected life of options 7.3 years. At December 31, 2009, 98,847 of these options were exercisable, but none have been exercised. The options outstanding and those exercisable at December 31, 2009 have no intrinsic value.

The restricted stock awarded to Mr. O’Brien totals 83,612 shares and was awarded at an average price of $17.94 to vest in 20 equal quarterly installments over five years. The fair value of restricted stock awards vested during the years ended December 31, 2009, 2008 and 2007 was $130,531, $200,981 and $274,650, respectively. A summary of restricted stock activity follows:

 

 

 

 

 

 

 

 

 

 

Number
of Shares

 

Weighted-Average
Grant-Date Fair Value

 









Nonvested - January 1, 2009

 

 

45,983

 

$

17.94

 

Granted

 

 

 

 

 

Vested

 

 

(16,724

)

 

17.94

 

Cancelled or forfeited

 

 

 

 

 









Nonvested - December 31, 2009

 

 

29,259

 

$

17.94

 









The total remaining unrecognized compensation cost related to nonvested options and shares of restricted stock awarded to Mr. O’Brien is $877,800 and will be expensed over the weighted average remaining vesting life of 1.2 years. For the years ended December 31, 2009,

77


2008 and 2007, $478,800 was recognized as compensation expense in each period. The non-qualified stock options and the restricted stock awards were not issued as part of any of the Company’s registered stock-based compensation plans.

11. Employee Benefit Plans

The Bank has an ESOP which is a defined contribution plan covering substantially all full-time employees. Bank contributions to the ESOP represent a minimum of 3% of an employee’s annual gross compensation. Employees become 20% vested after two years of employment, with an additional 20% vesting each year. Full vesting takes place upon the completion of six years of employment. Employee contributions are not permitted. At December 31, 2009, the ESOP had all of its assets invested in the Company’s common stock and cash. The Bank funds all amounts when due. At December 31, 2009 and 2008, the number of shares of stock held by the ESOP totaled 1,200,985 and 1,323,077, respectively, all of which were allocated to employee accounts. None of the allocated shares are subject to a repurchase obligation. Contributions under the ESOP charged to operations amounted to $1,185,330, $1,404,823 and $1,459,347 in 2009, 2008 and 2007, respectively.

The Bank has a 401(k) Retirement Plan and Trust (the “401(k) Plan”), which covers substantially all full-time employees. Employees may elect to contribute up to 16% (or up to 35% for employees with annual earnings less than $110,000) of their annual gross compensation to the 401(k) Plan, and the Bank will fully match the employee’s contribution for the first 1% of gross annual compensation and will match one-half of additional employee contributions to a maximum of 3.5%. Employees are fully vested in their own contributions and, after one year of service, the Bank’s contributions. Bank contributions under the 401(k) Plan amounted to $590,005, $521,721and $489,179 in 2009, 2008 and 2007, respectively. The Bank funds all amounts on the last day of the plan year. At December 31, 2009, Bank contributions to the 401(k) Plan were made in shares of the Company’s common stock. Employee contributions to the 401(k) Plan were invested in various bond, equity, stable value or diversified funds as directed by each employee.

The Bank has nonqualified deferred compensation plans (the “Plans”) for certain officers for whom contributions under the ESOP are limited by the applicable provisions of the Internal Revenue Code. Bank contributions under the Plans totaled $1,555, $49,899 and $48,329 in 2009, 2008 and 2007, respectively.

12. Commitments and Contingent Liabilities

Leases - The Company is obligated under various leases covering certain equipment, branches, office space and the land on which its head office is built. The minimum payments under these leases, certain of which contain escalation clauses, are:

 

 

 

 

 

2010

 

$

3,188,666

 

2011

 

 

2,861,193

 

2012

 

 

1,669,053

 

2013

 

 

1,278,142

 

2014

 

 

1,330,926

 

Remainder to 2020

 

 

5,037,520

 






Total

 

$

15,365,500

 






Rent expense was approximately $3,382,000, $3,500,000, and $3,380,000 for 2009, 2008 and 2007, respectively.

Directors’ Stock Plan - The Company approved a Directors’ Stock Plan (the “1998 DSP”) in 1998 for each outside director and the secretary to the Board of Directors that expired in April 2008. Pursuant to the 1998 DSP, each participant received an award of share credits in the period 1999 - 2004. Effective annually as of January 1, 2005, each participant was granted an award of share credits in respect to the preceding year in an amount equal to $14,000 divided by the market value of one share of stock as of the last reported sale price on the last day of the calendar year. All awards are pro-rated where a participant did not serve for all of the preceding year. After termination of service as a director or secretary, all awards are paid in shares of stock to the participant, or, in the case of death, to his or her designated beneficiary or estate. During 2008, a total of 9,842 shares were distributed to retired directors and 41,609 shares, awarded to participating directors, were transferred to a Rabbi Trust and subsequently distributed in January 2009. The Bank charged approximately $159,000 during 2008 to operations related to this Plan.

78


In 2008, the Company adopted a new Directors’ Stock Plan (the “2008 DSP”) for each outside director and provides for the award of up to 1,500 shares annually of the Company’s stock to participating directors. All grants may be pro-rated where a participant does not serve for the entire year. The 2008 DSP will expire in April of 2018 and the maximum aggregate number of shares of stock which may be issued under the 2008 DSP is 200,000 shares. The 2008 DSP replaces the 1998 DSP that expired in April 2008. For the initial calendar year beginning on May 1, 2008, a total of 10,625 share grants were awarded to eleven outside directors which shares were distributed in 2009. In 2009, the Company awarded 13,875 shares to ten outside directors which shares will be distributed in 2010. The Bank charged approximately $140,000 and $135,000 in 2009 and 2008, respectively, to operations related to this Plan.

Severance Commitments - The Company has change of control employment agreements (the “Agreements”) for certain key executives. The Agreements provide for certain rights accruing to participants in the event of a termination of the participant’s employment within one year after a change in control of the Company. These rights include a cash payment and the continuation of certain employee benefits. In addition, all stock-based compensation awards held by a participant will become fully vested. In the event that the participant enters into an employment contract, as defined in the Agreements, all rights to the severance payment and other benefits set forth above will terminate. No amounts have been paid or accrued under the Agreements. Pursuant to the Letter Agreement dated December 5, 2008 and the Securities Purchase Agreement between the Company and the Treasury, Mr. O’Brien and each of the Company’s senior executive officers (as defined in the Securities Purchase Agreement) entered into an amendment to their change of control agreements in 2008 to provide for a recovery of any bonus or incentive compensation paid to such senior executive officers based on statements of earnings, gains or other criteria that are later proven to be materially inaccurate. In addition, pursuant to such amendment, payments to Mr. O’Brien and the Company’s senior executive officers in the event of involuntary discharge or resignation with good reason while the Treasury owns any debt or equity position in the Company arising from the Securities Purchase Agreement will be limited, if applicable, to less than three times the average compensation for the prior five years.

Employment Agreement – Effective November 6, 2006, the Company and the Bank have entered into an employment agreement with Thomas M. O’Brien for a term of five years. The employment agreement provides for an annual base salary and a target annual bonus. Mr. O’Brien was also granted non-qualified stock options and restricted stock awards that are more fully disclosed in Note 10, Non-Plan Stock-Based Compensation.

In the event that Mr. O’Brien’s employment is terminated without cause or he resigns with good reason in the absence of a change in control, he is entitled to receive a cash severance payment equal to two times the sum of the most recent year’s incentive award and base salary rate, all stock options and restricted stock awards vest and life and health insurance is continued until age 65. If he is terminated without cause or resigns with good reason following a change in control, he is entitled to receive a cash severance payment equal to three times the sum of annual salary plus target bonus amount, the most recent year’s annual incentive is paid, all stock options and restricted stock awards vest and life insurance is continued until age 65. Vesting of stock options and restricted stock will be accelerated in the event of death and will continue to vest as if employment had not terminated in the event of disability. No cash severance payments are due in the event of termination of employment as a result of death, disability, discharge with cause or voluntary resignation without good reason. Pursuant to the Securities Purchase Agreement between the Company and the Treasury, payments to Mr. O’Brien and the Company’s senior executive officers (as defined in the Securities Purchase Agreement) in the event of involuntary discharge or resignation with good reason while the Treasury owns any debt or equity position in the Company arising from the Securities Purchase Agreement will be limited, if applicable, to less than three times the average compensation for the prior five years.

Pending Claims and Contingent Liabilities – The Company and the Bank are subject to legal proceedings and claims that arise in the ordinary course of business. In the opinion of management, the amount of ultimate liability, if any, with respect to such matters will not materially affect future operations and will not have a material impact on the Company’s financial statements.

Other - The Bank is required to maintain balances with the Federal Reserve Bank of New York to satisfy reserve requirements. These balances averaged approximately $12,736,000 and $5,534,000 in 2009 and 2008, respectively.

79


13. State Bancorp, Inc. (Parent Company Only)

Certain condensed financial information follows (dollars in thousands):

 

 

 

 

 

 

 

 

December 31,

 

2009

 

2008

 









BALANCE SHEET

 

 

 

 

 

 

 

Assets:

 

 

 

 

 

 

 

Cash

 

$

2,112

 

$

5,304

 

Receivable - current income taxes

 

 

 

 

230

 

Dividends receivable and other assets

 

 

2,059

 

 

2,596

 

Investment in the Bank

 

 

165,014

 

 

176,160

 

Investment in the Trusts

 

 

623

 

 

626

 









Total Assets

 

$

169,808

 

$

184,916

 









Liabilities:

 

 

 

 

 

 

 

Subordinated notes

 

$

 

$

10,000

 

Junior subordinated debentures

 

 

20,620

 

 

20,620

 

Dividends payable and other liabilities

 

 

673

 

 

377

 









Total Liabilities

 

 

21,293

 

 

30,997

 









Stockholders’ Equity:

 

 

 

 

 

 

 

Preferred stock

 

 

36,016

 

 

35,800

 

Common stock

 

 

173

 

 

77,454

 

Warrant

 

 

1,057

 

 

1,057

 

Surplus

 

 

178,673

 

 

89,985

 

Retained deficit

 

 

(57,432

)

 

(37,635

)

Treasury stock

 

 

(16,276

)

 

(17,262

)

Accumulated other comprehensive income, net of taxes

 

 

6,304

 

 

4,520

 









Total Stockholders’ Equity

 

 

148,515

 

 

153,919

 









Total Liabilities and Stockholders’ Equity

 

$

169,808

 

$

184,916

 









80



 

 

 

 

 

 

 

 

 

 

 

For the years ended December 31,

 

2009

 

2008

 

2007

 









INCOME STATEMENT

 

 

 

 

 

 

 

 

 

 

Dividends from the Bank, net of expenses

 

$

(915

)

$

5,319

 

$

3,584

 

Interest expense on temporary borrowings

 

 

 

 

9

 

 

37

 

Interest expense on subordinated notes

 

 

852

 

 

925

 

 

922

 

Interest expense on junior subordinated debentures

 

 

850

 

 

1,349

 

 

1,875

 

Benefit for income taxes

 

 

(880

)

 

(772

)

 

(949

)

(Distributions in excess of earnings) equity in the undistributed earnings of the Bank and the Trusts

 

 

(13,083

)

 

(2,001

)

 

4,530

 












Net Income

 

$

(14,820

)

$

1,807

 

$

6,229

 












 

 

 

 

 

 

 

 

 

 

 

CASH FLOWS

 

 

 

 

 

 

 

 

 

 

Operating Activities:

 

 

 

 

 

 

 

 

 

 

Net income

 

$

(14,820

)

$

1,807

 

$

6,229

 

Adjustments to reconcile net (loss) income to net cash provided by operating activities:

 

 

 

 

 

 

 

 

 

 

Expenses associated with the exchange of subordinated notes for common equity

 

 

737

 

 

 

 

 

Stock-based compensation expense

 

 

938

 

 

923

 

 

604

 

Directors’ stock plan expense

 

 

140

 

 

293

 

 

(30

)

Decrease (increase) in receivable - current income taxes

 

 

230

 

 

13,708

 

 

(13,938

)

Decrease (increase) in other assets

 

 

188

 

 

(1,417

)

 

288

 

Increase (decrease) in other liabilities

 

 

570

 

 

(12,774

)

 

12,412

 

Distributions in excess of earnings (equity in the undistributed earnings of the Bank and the Trusts)

 

 

13,083

 

 

2,001

 

 

(4,530

)












Net cash provided by operating activities

 

 

1,066

 

 

4,541

 

 

1,035

 












Financing Activities:

 

 

 

 

 

 

 

 

 

 

Cash dividends paid on common stock

 

 

(2,919

)

 

(7,149

)

 

(6,235

)

Cash dividends paid on preferred stock

 

 

(1,740

)

 

 

 

 

Proceeds from issuance of preferred shares and common stock warrant

 

 

 

 

36,842

 

 

 

Proceeds from issuance of common stock

 

 

381

 

 

3,530

 

 

4,496

 

Proceeds from reissuance of treasury stock

 

 

171

 

 

 

 

 

Private placement expenses

 

 

 

 

 

 

(253

)

Capital contribution to the Bank

 

 

(179

)

 

(34,179

)

 

 

Return of capital from the Trusts

 

 

28

 

 

41

 

 

54

 












Net cash used in financing activities

 

 

(4,258

)

 

(915

)

 

(1,938

)












Net changes in cash

 

 

(3,192

)

 

3,626

 

 

(903

)

Cash at beginning of year

 

 

5,304

 

 

1,678

 

 

2,581

 












Cash at End of Year

 

$

2,112

 

$

5,304

 

$

1,678

 












SUPPLEMENTAL DATA:

 

 

 

 

 

 

 

 

 

 

Common stock exchanged for subordinated notes

 

$

10,768

 

$

 

$

 

14. Derivative Financial Instruments and Other Financial Instruments with Off-Balance Sheet Risk

The Company does not currently hold any derivative financial instruments for trading purposes. From time to time, the Bank may execute customer interest rate swap transactions together with offsetting interest rate swap transactions with institutional dealers. The customer swap program provides a customer financing option that can result in longer maturity terms without incurring the associated interest rate risk. Each swap is mutually exclusive, and the swaps are marked to market with changes in fair value recognized in other income, with the fair value for each individual swap offsetting the corresponding other.

On September 15, 2008 and October 3, 2008, respectively, Lehman and Lehman Special Financing filed Voluntary Petitions under Chapter 11 of the U.S. Bankruptcy Code, each of which constituted an event of default under the swap agreements the Bank had with Lehman

81


Special Financing. The Bank filed proofs of claim with the United States Bankruptcy Court, Southern District, on January 13, 2009. As a result of the events of default, the Bank terminated the interest rate swap agreements with Lehman Special Financing. The terminations resulted in several customer interest rate swap transactions no longer being offset by that institutional dealer and a loss to the Company on those swap agreements of approximately $584 thousand was recorded in the third quarter of 2008. During the third quarter of 2009, the Company recorded a gain of $221 thousand on the sale of its claims against Lehman and Lehman Special Financing.

In addition, during the second and third quarters of 2009, the unhedged customer interest rate swap transactions were once again offset by an institutional dealer. As all customer interest rate swap transactions are now hedged, we expect that their future impact on the Company’s financial statements will be immaterial. For the twelve months ended December 31, 2009, a net loss of $38 thousand was recognized. The 2009 amount includes the gain of $221 thousand on the sale of the Bank’s claims against Lehman and Lehman Special Financing. For the twelve months ended December 31, 2008, a net gain of $1.1 million was recognized. For the twelve months ended December 31, 2007, neither income nor losses associated with interest rate swap transactions were material to the financial statements. At December 31, 2009 and 2008, the total gross notional amount of swap transactions outstanding was $37 million and $28 million, respectively.

In 2005, the Bank terminated two interest rate swap agreements that hedged a portion of the interest rate variability in its portfolio of prime rate loans in support of enhancing its interest rate sensitivity position. The entire cost to unwind the swap agreements was fully amortized at December 31, 2007, and thus no expenses were recognized during the year ended December 31, 2008. For the year ended December 31, 2007, the Company recognized $300 thousand of such expenses.

 

 

 

 

 

 

 

 

 

 

 

 

Fair Values of Derivative Instruments at December 31,

 

 

 



 

 

 

 

2009

 

 

2008

 

 

 



 

 

Balance Sheet
Location

 

Fair Value

 

Fair Value

 

 

 



Derivatives not designated as hedging instruments:

 

 

 

 

 

 

 

 

 

Interest rate contracts

 

Other assets

 

$

1,836,468

 

$

3,132,311

 

Interest rate contracts

 

Other liabilities

 

$

1,873,107

 

$

1,500,858

 

The Bank is a party to financial instruments with off-balance sheet risk in the normal course of business to meet the financing needs of its customers. These financial instruments include commitments to extend credit and standby and documentary letters of credit. Those instruments involve, to varying degrees, elements of credit risk in excess of the amount recognized in the consolidated financial statements. The Bank uses the same credit policies in making commitments and conditional obligations as it does for on-balance sheet instruments.

Commitments to extend credit are agreements to lend to a customer as long as there is no violation of any condition established in the contract. Commitments generally have fixed expiration dates or other termination clauses and may require payment of a fee. Since many of the commitments are expected to expire without being drawn upon, the total commitment amounts do not necessarily represent future cash requirements. The Bank evaluates each customer’s creditworthiness on a case-by-case basis. The amount of collateral obtained, if deemed necessary by the Bank upon extension of credit, is based on management’s credit evaluation of the customer. Collateral required varies, but may include accounts receivable, inventory, equipment, real estate and income-producing commercial properties. At December 31, 2009 and 2008, commitments to originate loans and leases and commitments under unused lines of credit for which the Bank is obligated amounted to approximately $232,011,000 and $262,721,000, respectively. Approximately $195,201,000 and $212,931,000 of these commitments were at variable rates and $36,810,000 and $49,790,000 were at fixed rates, including LIBOR-based loans, at December 31, 2009 and 2008, respectively. At December 31, 2009 and 2008, the fixed rate commitments had interest rates ranging from approximately 2.30% to 7.23% and 2.40% to 8.92%, respectively.

Letters of credit are conditional commitments guaranteeing payments of drafts in accordance with the terms of the letter of credit agreements. Commercial letters of credit are used primarily to facilitate trade or commerce and are also issued to support public and private borrowing arrangements, bond financing and similar transactions. Collateral may be required to support letters of credit based upon management’s evaluation of the creditworthiness of each customer. The credit risk involved in issuing letters of credit is essentially the same as that involved in extending loans to customers. Most letters of credit expire within one year. At December 31, 2009 and 2008, the

82


Bank had letters of credit outstanding of approximately $15,258,000 and $17,039,000, respectively. At December 31, 2009, the uncollateralized portion was approximately $3,015,000.

15. Fair Value

Fair value estimates are made as of a specific point in time based on the characteristics of financial instruments and market information. Where available, quoted market prices are used. However, markets do not exist for a portion of the Company’s financial instruments and, as a result, fair value estimates require judgments regarding future cash flows. These judgments are subjective in nature, involve uncertainties and therefore may change significantly at future measurement dates. The fair value information that follows is intended to supplement, but not replace, the basic consolidated financial statements and other traditional financial data presented throughout this report. The calculation of estimated fair values is based on market conditions at December 31, 2009 and 2008 and is not reflective of current or future fair values. Furthermore, the value of long-term relationships with depositors is not reflected. The value of those relationships is significant.

The following methods and assumptions were used to estimate the fair value of each class of financial instruments for which it is practicable to estimate that value.

Cash and Cash Equivalents - For cash and cash equivalents (due from banks, federal funds sold and securities purchased under agreements to resell), the carrying amount is a reasonable estimate of fair value.

Accrued Interest Receivable - For accrued interest receivable, the carrying amount is a reasonable estimate of fair value.

Federal Home Loan Bank and Other Restricted Stock – Determining the fair value of Federal Home Loan Bank stock is not practicable due to restrictions placed on its transferability. For other restricted stock, the carrying amount is a reasonable estimate of fair value.

Loans and Leases - For certain homogeneous categories of loans, such as some residential mortgages and other consumer loans, fair value is estimated using the quoted market prices for securities backed by similar loans, adjusted for differences in loan characteristics. The fair value of other types of loans is estimated by discounting the future cash flows using the current rates at which similar loans would be made to borrowers with similar credit ratings and for the same remaining maturities.

Deposits - The fair value of demand deposits, savings accounts and time deposits is the amount payable on demand at the reporting date. The fair value of fixed-maturity certificates of deposit is estimated using the interest rate swap rates of similar term points.

Senior Unsecured Debt, Subordinated Notes and Junior Subordinated Debentures - The fair value of senior unsecured debt, subordinated notes and junior subordinated debentures is estimated using the interest rate swap rates of similar term and repricing points and spreads of equivalent new issues.

Temporary Borrowings and Accrued Interest Payable – Temporary borrowings (FHLB overnight and term advances, federal funds purchased and securities sold under agreements to repurchase) and accrued interest payable are considered to have fair values equal to their carrying amounts due to their short-term nature.

Commitments to Extend Credit, Standby Letters of Credit and Commercial Letters of Credit - The fair value of commitments is estimated using the fees currently charged to enter into similar agreements, taking into account the remaining terms of the agreements and the present creditworthiness of the counterparties. For fixed-rate loan commitments, fair value also considers the difference between current levels of interest rates and the committed rates. The fair value of standby letters of credit and commercial letters of credit is based on fees currently charged for similar agreements, which are not material to the financial statements.

The estimated fair values of the Company’s financial instruments are as follows (in thousands):

83



 

 

 

 

 

 

 

 

 

 

 

 

 

 

At December 31,

 

2009

 

2008

 







 

 

Carrying
Amount

 

Estimated
Fair Value

 

Carrying
Amount

 

Estimated
Fair Value

 

 

 













Financial assets:

 

 

 

 

 

 

 

 

 

 

 

 

 

Cash and cash equivalents

 

$

28,624

 

$

28,624

 

$

102,988

 

$

102,988

 

Accrued interest receivable

 

 

6,137

 

 

6,137

 

 

6,879

 

 

6,879

 

Federal Home Loan Bank and other restricted stock

 

 

7,361

 

 

7,361

 

 

4,823

 

 

4,823

 

Loans and leases - net of the allowance for loan and lease losses

 

 

1,068,924

 

 

1,077,999

 

 

1,098,548

 

 

1,126,863

 















Total

 

$

1,111,046

 

$

1,120,121

 

$

1,213,238

 

$

1,241,553

 















Financial liabilities:

 

 

 

 

 

 

 

 

 

 

 

 

 

Deposits

 

$

1,349,562

 

$

1,163,127

 

$

1,481,048

 

$

1,367,381

 

Senior unsecured debt

 

 

29,000

 

 

28,848

 

 

 

 

 

Subordinated notes

 

 

 

 

 

 

10,000

 

 

12,113

 

Junior subordinated debentures

 

 

20,620

 

 

12,585

 

 

20,620

 

 

20,640

 

Accrued interest payable

 

 

686

 

 

686

 

 

1,433

 

 

1,433

 

Temporary borrowings

 

 

48,000

 

 

48,000

 

 

3,000

 

 

3,000

 















Total

 

$

1,447,868

 

$

1,253,246

 

$

1,516,101

 

$

1,404,567

 















Current accounting standards establish a fair value hierarchy which requires an entity to maximize the use of observable inputs and minimize the use of unobservable inputs when measuring fair value. The standards describe three levels of inputs that may be used to measure fair value:

Level 1: Quoted prices (unadjusted) for identical assets or liabilities in active markets that the entity has the ability to access as of the measurement date.

Level 2: Significant other observable inputs other than Level 1 prices such as quoted prices for similar assets or liabilities; quoted prices in markets that are not active; or other inputs that are observable or can be corroborated by observable market data.

Level 3: Significant unobservable inputs that reflect a reporting entity’s own assumptions about the assumptions that market participants would use in pricing an asset or liability.

For the Company’s securities available for sale, the estimated fair value equals quoted market price, if available (Level 1 inputs). If a quoted market price is not available, fair value is estimated using a quoted market price for similar securities (Level 2 inputs). Our derivative instruments consist of interest rate swap transactions with customers on loans. As such, significant fair value inputs can generally be verified and do not typically involve significant management judgments (Level 2 inputs). The market value adjustment of the derivatives considers the credit risk of the counterparties to the transaction and the effect of any credit enhancements related to the transaction. The fair value of loans held for sale and impaired loans with specific allocations of the allowance for loan losses is generally based on recent real estate appraisals. These appraisals may utilize a single valuation approach or a combination of approaches including comparable sales and the income approach. Adjustments are routinely made in the appraisal process by the appraisers to adjust for differences between the comparable sales and income data available. Unobservable inputs are typically significant and result in a Level 3 classification for determining fair value of loans held for sale and impaired loans.

Assets and Liabilities Measured on a Recurring Basis

Assets and liabilities measured at fair value on a recurring basis are summarized below:

84



 

 

 

 

 

 

 

 

 

 

December 31, 2009

 

Fair Value
Measurements at
December 31, 2009
Using Significant
Other Observable
Inputs (Level 2)

 

 

 





Assets:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Securities Available for Sale:

 

 

 

 

 

 

 

Obligations of states and political subdivisions

 

$

12,421,266

 

$

12,421,266

 

Government Agency securities

 

 

22,909,919

 

 

22,909,919

 

Mortgage-backed securities and collateralized mortgage obligations - residential:

 

 

 

 

 

 

 

FHLM C

 

 

179,701,400

 

 

179,701,400

 

FNM A

 

 

152,469,285

 

 

152,469,285

 

GNM A

 

 

48,483,344

 

 

48,483,344

 









 

Total Securities Available for Sale

 

$

415,985,214

 

$

415,985,214

 

 

 

 

 

 

 

 

 

Derivatives

 

$

1,836,468

 

$

1,836,468

 

 

 

 

 

 

 

 

 

Liabilities:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Derivatives

 

$

1,873,107

 

$

1,873,107

 










 

 

 

 

 

 

 

 

 

 

 

 

 

December 31, 2008

 

Fair Value
Measurements at
December 31, 2008
Using Significant
Other Observable
Inputs (Level 2)

 

Fair Value
Measurements at
December 31, 2008
Using Significant
Unobservable Inputs
(Level 3)

 

 

 







Assets:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Securities Available for Sale:

 

 

 

 

 

 

 

 

 

 

Obligations of states and political subdivisions

 

$

5,360,310

 

$

5,360,310

 

$

 

Government Agency securities

 

 

23,373,547

 

 

23,373,547

 

 

 

Collateralized debt obligations

 

 

5,864,999

 

 

 

 

5,864,999

 

Mortgage-backed securities and collateralized mortgage obligations - residential:

 

 

 

 

 

 

 

 

 

 

FHLM C

 

 

233,358,377

 

 

233,358,377

 

 

 

FNM A

 

 

128,458,626

 

 

128,458,626

 

 

 

GNM A

 

 

15,963,346

 

 

15,963,346

 

 

 












Total Securities Available for Sale

 

$

412,379,205

 

$

406,514,206

 

$

5,864,999

 

 

 

 

 

 

 

 

 

 

 

 

Derivatives

 

$

3,132,311

 

$

3,132,311

 

$

 

 

 

 

 

 

 

 

 

 

 

 

Liabilities:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Derivatives

 

$

1,500,858

 

$

1,500,858

 

$

 












The table below presents a reconciliation and statement of operations classification of gains and losses for all assets measured at fair value on a recurring basis using significant unobservable inputs (Level 3):

85



 

 

 

 

 

 

 

 

Fair Value Measurements Using Significant Unobservable Inputs (Level 3)









Available for Sale Securities









 

 

December 31, 2009

 

December 31, 2008

 

 

 





Beginning balance

 

$

5,864,999

 

$

 

Other-than-temporary impairment

 

 

(4,000,000

)

 

(6,203,195

)

Included in other comprehensive income

 

 

 

 

 

Transfers (out of) into Level 3

 

 

(1,864,999

)

 

12,068,194

 

 

 

 

 

 

 

 

 

 

 





Ending balance

 

$

 

$

5,864,999

 







Due to credit deterioration noted in the financial institution industry in general and the Company’s intent for the security changed to an intent to sell, the Company incurred a first quarter 2009 charge to write down to the fair value a CDO classified as a Level 3 asset as of December 31, 2008. This valuation was based upon comparable prices of similar instruments obtained from an outside broker. The asset was classified as a Level 2 asset from March 31, 2009 until its liquidation in July 2009.

Assets and Liabilities Measured on a Non-Recurring Basis

Assets and liabilities measured at fair value on a non-recurring basis are summarized below:

 

 

 

 

 

 

 

 

 

 

December 31, 2009

 

Fair Value
Measurements at
December 31, 2009
Using Significant
Unobservable Inputs
(Level 3)

 

 

 





Assets:

 

 

 

 

 

 

 

Impaired loans

 

$

3,595,150

 

$

3,595,150

 

Loans held for sale

 

$

669,649

 

$

669,649

 










 

 

 

 

 

 

 

 

 

 

December 31, 2008

 

Fair Value
Measurements at
December 31, 2008
Using Significant
Unobservable Inputs
(Level 3)

 

 

 





Assets:

 

 

 

 

 

 

 

Impaired loans

 

$

9,953,910

 

$

9,953,910

 

Loans held for sale

 

$

5,321,577

 

$

5,321,577

 









Impaired loans with specific allocations had a principal amount of $4,431,583 and $11,908,500, with a valuation allowance of $836,433 and $1,954,590 at December 31, 2009 and December 31, 2008, respectively. The provision for losses on impaired loans was ($144,062) and $1,742,004 for the twelve months ended December 31, 2009 and 2008, respectively. Charge-offs of $13,255,057 and $5,914,132 were incurred on the transfer of loans to loans held for sale for the twelve months ended December 31, 2009 and 2008, respectively. (See also Loans and Leases – Net footnote.)

16. Regulatory Matters

The Company and the Bank are subject to various regulatory capital requirements administered by the federal banking agencies. Failure to meet minimum capital requirements can initiate certain mandatory, and possibly additional discretionary, actions by regulators that, if undertaken, could have a direct material effect on the Company’s consolidated financial statements. Under the capital adequacy guidelines, the Company and the Bank must meet specific capital guidelines that involve quantitative measures of their assets, liabilities and certain off-balance sheet items as calculated under regulatory accounting practices. The Company’s and the Bank’s capital amounts and the Bank’s

86


classification are also subject to qualitative judgments by the federal banking regulators about components, risk weightings and other factors.

Quantitative measures established by regulation to ensure capital adequacy require the Company and the Bank to maintain minimum amounts and ratios of total capital and Tier I capital, as defined in the federal banking regulations, to risk-weighted assets and of Tier I capital to average assets as shown in the following table. Each of the Company’s and the Bank’s capital ratios exceeds applicable regulatory capital requirements and the Bank meets the requisite capital ratios to be well-capitalized as of December 31, 2009 and December 31, 2008. There are no subsequent conditions or events that management believes have changed the Company’s or the Bank’s capital adequacy. The Company’s and the Bank’s capital amounts (in thousands) and ratios are as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Actual

 

For Capital
Adequacy Purposes

 

To Be Considered
Well-Capitalized

 

 

 







 

 

Amount

 

Ratio

 

Amount

 

Ratio

 

Amount

 

Ratio

 















As of December 31, 2009:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tier I Capital to Total Adjusted

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Average Assets (Leverage):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Company

 

$

138,575

 

8.68

%

$

63,890

 

4.00

%

 

N/A

 

N/A

 

The Bank

 

$

135,074

 

8.46

%

$

63,880

 

4.00

%

$

79,850

 

5.00

%

Tier I Capital to Risk-Weighted Assets:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Company

 

$

138,575

 

11.26

%

$

49,227

 

4.00

%

 

N/A

 

N/A

 

The Bank

 

$

135,074

 

10.98

%

$

49,227

 

4.00

%

$

73,840

 

6.00

%

Total Capital to Risk-Weighted Assets:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Company

 

$

154,123

 

12.52

%

$

98,454

 

8.00

%

 

N/A

 

N/A

 

The Bank

 

$

150,622

 

12.24

%

$

98,453

 

8.00

%

$

123,066

 

10.00

%


















As of December 31, 2008:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tier I Capital to Total Adjusted

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Average Assets (Leverage):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Company

 

$

154,081

 

9.38

%

$

65,721

 

4.00

%

 

N/A

 

N/A

 

The Bank

 

$

156,322

 

9.52

%

$

65,685

 

4.00

%

$

82,106

 

5.00

%

Tier I Capital to Risk-Weighted Assets:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Company

 

$

154,081

 

12.03

%

$

51,212

 

4.00

%

 

N/A

 

N/A

 

The Bank

 

$

156,322

 

12.22

%

$

51,185

 

4.00

%

$

76,777

 

6.00

%

Total Capital to Risk-Weighted Assets:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Company

 

$

180,118

 

14.07

%

$

102,424

 

8.00

%

 

N/A

 

N/A

 

The Bank

 

$

172,350

 

13.47

%

$

102,369

 

8.00

%

$

127,961

 

10.00

%


















State banking regulations limit, absent regulatory approval, the Bank’s dividends to the Company to the lesser of the Bank’s undivided profits and the Bank’s retained net income for the current year plus its retained net income for the preceding two years (less any required transfers to capital surplus) up to the date of any dividend declaration in the current calendar year. As of December 31, 2009, no dividends were available to the Company from the Bank according to these limitations without seeking regulatory approval.

In December 2008, the Treasury purchased 36,842 shares of the Company’s Series A Preferred Stock with a redemption and liquidation value of $36,842,000 and an initial annual dividend of 5% for five years and 9% thereafter. When originally issued, the preferred stock could not be redeemed for a period of three years from the date of the investment, except with the proceeds from a qualified equity offering (the sale by the Company of common or preferred stock for cash). After the third anniversary of the date of this investment, the preferred stock could be redeemed, in whole or in part, at any time, at the option of the Company. However, pursuant to the ARRA, subject to approval by the Treasury and the Company’s federal regulator, the Company may redeem the preferred stock without regard to whether the Company has replaced such funds from any other source or to any waiting period. The preferred stock qualifies as Tier I capital for regulatory reporting purposes.

87


The Treasury also received a warrant to purchase 465,569 shares of the Company’s common stock with an exercise price of $11.87 per share representing an aggregate market value of $5,526,300 or 15% of the preferred stock investment. The warrant is immediately exercisable and expires in ten years. The Company allocated $1,056,842 of the proceeds from the issuance of the preferred stock to the value of the warrant representing an unamortized discount on preferred stock. The discount is being amortized to preferred stock using an effective yield method over a five-year period. Through December 31, 2009, $231,218 of the discount has been accreted to preferred stock.

The proceeds from the issuance to the U.S. Treasury were allocated based on the relative fair value of the warrant as compared to the fair value of the preferred stock. The fair value of the warrant was determined using a Black-Scholes valuation model. The assumptions used in the warrant valuation were a dividend yield of 3.8%, stock price volatility of 34% and a risk-free interest rate of 2.7%. The fair value of the preferred stock was determined using a discounted cash flow analysis based on assumptions regarding the market rate for preferred stock, which was estimated to be approximately 9% at the date of issuance.

17. Selected Quarterly Financial Data (Unaudited)

(dollars in thousands, except per share data)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2009

 

2008

 

 

 





 

 

4th
Quarter

 

3rd
Quarter

 

2nd
Quarter

 

1st
Quarter

 

4th
Quarter

 

3rd
Quarter

 

2nd
Quarter

 

1st
Quarter

 



















Interest income

 

$

19,574

 

$

19,574

 

$

19,162

 

$

19,770

 

$

21,923

 

$

21,756

 

$

22,474

 

$

25,290

 

Interest expense

 

 

3,401

 

 

3,967

 

 

4,143

 

 

4,490

 

 

6,077

 

 

6,350

 

 

6,416

 

 

9,730

 



























Net interest income

 

 

16,173

 

 

15,607

 

 

15,019

 

 

15,280

 

 

15,846

 

 

15,406

 

 

16,058

 

 

15,560

 

Provision for loan and lease losses

 

 

23,000

 

 

3,000

 

 

3,500

 

 

10,000

 

 

7,000

 

 

3,700

 

 

4,908

 

 

1,618

 



























Net interest income after provision for loan and lease losses

 

 

(6,827

)

 

12,607

 

 

11,519

 

 

5,280

 

 

8,846

 

 

11,706

 

 

11,150

 

 

13,942

 



























Other income (1)

 

 

862

 

 

1,794

 

 

1,546

 

 

(2,703

)

 

(3,890

)

 

1,298

 

 

1,438

 

 

1,519

 

Operating expenses

 

 

15,466

 

 

11,341

 

 

11,534

 

 

10,162

 

 

11,236

 

 

10,166

 

 

11,220

 

 

11,129

 



























(Loss) income before income taxes

 

 

(21,431

)

 

3,060

 

 

1,531

 

 

(7,585

)

 

(6,280

)

 

2,838

 

 

1,368

 

 

4,332

 

(Benefit) provision for income taxes

 

 

(8,691

)

 

1,119

 

 

459

 

 

(2,492

)

 

(2,137

)

 

849

 

 

407

 

 

1,332

 



























Net (loss) income

 

 

(12,740

)

 

1,941

 

 

1,072

 

 

(5,093

)

 

(4,143

)

 

1,989

 

 

961

 

 

3,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Preferred dividends and accretion

 

 

515

 

 

515

 

 

514

 

 

514

 

 

143

 

 

 

 

 

 

 



























Net (loss) income available to common stockholders

 

$

(13,255

)

$

1,426

 

$

558

 

$

(5,607

)

$

(4,286

)

$

1,989

 

$

961

 

$

3,000

 



























 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Basic (loss) earnings per common share (2)

 

$

(0.89

)

$

0.10

 

$

0.04

 

$

(0.39

)

$

(0.30

)

$

0.14

 

$

0.07

 

$

0.21

 

Diluted (loss) earnings per common share (2)

 

$

(0.89

)

$

0.10

 

$

0.04

 

$

(0.39

)

$

(0.30

)

$

0.14

 

$

0.07

 

$

0.21

 

(1) 1st quarter 2009 and 4th quarter 2008 amounts include other-than-temporary impairment losses on securities.

(2) The sum of the four quarters’ (loss) earnings per common share in 2009 will not equal the full year amount as a result of the December 2009 exchange of the Company’s $10 million of 8.25% subordinated notes for an aggregate of 1,656,600 shares of common stock.

88



 

 

ITEM 9.

CHANGES IN AND DISAGREEMENTS WITH ACCOUNTANTS ON ACCOUNTING AND FINANCIAL DISCLOSURE

Not applicable.

 

 

ITEM 9A.

CONTROLS AND PROCEDURES

The Company carried out an evaluation, under the supervision and with the participation of its principal executive officer and principal financial officer, of the effectiveness of the design and operation of its disclosure controls and procedures as defined in Rule 13a-15(e) and Rule 15d-15(e) under the Exchange Act. Based on this evaluation, the Company’s principal executive officer and principal financial officer concluded that, as of the end of the period covered by this report, the Company’s disclosure controls and procedures are effective in timely alerting them to material information required to be included in the Company’s periodic reports filed with the SEC. There have been no significant changes in the Company’s internal controls or in other factors that could significantly affect internal controls subsequent to the date the Company carried out its evaluation.

There were no changes to the Company’s internal control over financial reporting as defined in Rule 13a-15(f) and Rule 15d-15(f) under the Exchange Act that occurred in the fourth quarter of 2009 that have materially affected, or are reasonably likely to materially affect, the Company’s internal control over financial reporting.

89


Management’s Report on Internal Control Over Financial Reporting

The management of State Bancorp, Inc. (the “Company”) is responsible for establishing and maintaining effective internal control over financial reporting as defined in Rules 13a-15(f) and 15d-15(f) under the Securities Exchange Act of 1934. The Company’s internal control over financial reporting is designed to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles in the United States of America.

The internal control over financial reporting includes those policies and procedures that:

 

 

 

 

Pertain to the maintenance of records that, in reasonable detail, accurately and fairly reflect the transactions and dispositions of the assets of the Company.

 

 

 

 

Provide reasonable assurance that the transactions are recorded as necessary to permit preparation of financial statements in accordance with the generally accepted accounting principles in the United States of America, and that our receipts and expenditures are being made only in accordance with authorizations of the Company’s management and directors; and

 

 

 

 

Provide reasonable assurance regarding prevention or timely detection of unauthorized acquisition, use or disposition of our assets that could have a material effect on the financial statements.

Because of its inherent limitations, internal control over financial reporting may not prevent or detect misstatements. Also, projections of any evaluation of effectiveness to future periods are subject to the risk that controls may become inadequate because of changes in conditions, or that the degree of compliance with the policies or procedures may deteriorate.

Management assessed the effectiveness of the Company’s internal control over financial reporting for financial presentations as of December 31, 2009. In making this assessment, management used the criteria set forth by the Committee of Sponsoring Organizations of the Treadway Commission as described in Internal Control-Integrated Framework. Based on this assessment, management concluded that the Company maintained effective internal control over financial reporting presented in conformity with generally accepted accounting principles in the United States of America as of December 31, 2009.

The Company’s independent registered public accounting firm has audited and issued their report on the effectiveness of the Company’s internal control over financial reporting.

 

Thomas M. O’Brien

President and Chief Executive Officer

State Bancorp, Inc.

March 12, 2010

 

Brian K. Finneran

Chief Financial Officer

State Bancorp, Inc.

March 12, 2010

90


Report of Independent Registered Public Accounting Firm on Internal Control over Financial Reporting

Please refer to “Report of Independent Registered Public Accounting Firm” contained in Item 8. Financial Statements and Supplementary Data.

 

 

ITEM 9B.

OTHER INFORMATION

None

PART III

 

 

ITEM 10.

DIRECTORS, EXECUTIVE OFFICERS AND CORPORATE GOVERNANCE

Incorporated herein by reference is the Company’s 2010 Proxy Statement. The identification of the directors of the Company may be found under “Proposal 1 - Election of Directors.” The identification of the executive officers of the Company may be found under “Executive Officers.” There exists no family relationship between any director and executive officer. Disclosure of the Audit Committee financial expert may be found under “Corporate Governance – Audit Committee Independence, Financial Literacy and Audit Committee Financial Expert.” Compliance with section 16(a) of the Exchange Act may be found under “Section 16(a) Beneficial Ownership Reporting Compliance.” The Company has a Code of Business Conduct and Ethics that applies to all employees, officers and directors of the Company and its direct and indirect subsidiaries, as well as a Code of Ethics for the Chief Executive and Senior Financial Officers, and they are posted on the Company’s website at www.statebankofli.com.

 

 

ITEM 11.

EXECUTIVE COMPENSATION

Incorporated herein by reference is the Company’s 2010 Proxy Statement. Executive compensation may be found under “Executive Compensation.”

 

 

ITEM 12.

SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT AND RELATED STOCKHOLDER MATTERS

Incorporated herein by reference is the Company’s 2010 Proxy Statement. Security ownership of certain beneficial owners and management may be found under “Stock Ownership of Certain Beneficial Owners” and “Stock Ownership of Directors, Executive Officers and Additional Officers.”

Additionally, information about the Company’s equity compensation plans is as follows:

 

 

 

 

 

 

 

 

 

 

 

Plan Category

 

Number of securities to be
issued upon exercise of
outstanding options,
warrants and rights
(a)

 

Weighted-average exercise
price of outstanding options,
warrants and rights ($)
(b)

 

Number of securities
remaining available for
future issuance under equity
compensation plans
(excluding securities
reflected in column (a))
(c)

 









Equity compensation plans approved by security holders

 

 

254,319

 

 

15.73

 

 

539,189

 

Equity compensation plans not approved by security holders (1)

 

 

164,745

 

 

17.84

 

 

 












Total

 

 

419,064

 

 

16.56

 

 

539,189

 












91


(1) The amount in column (a) of 164,745 represents non-qualified stock options granted to Mr. O’Brien pursuant to the terms of his employment agreement. The amount in column (b) represents the exercise price of the options granted to Mr. O’Brien. For a further discussion, see the Notes to the Company’s Consolidated Financial Statements.

 

 

ITEM 13.

CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS, AND DIRECTOR INDEPENDENCE

Incorporated herein by reference is the Company’s 2010 Proxy Statement. Certain relationships and related transactions may be found under “Certain Relationships and Related Party Transactions” and “Proposal 1 - Election of Directors.”

 

 

ITEM 14.

PRINCIPAL ACCOUNTANT FEES AND SERVICES

Incorporated herein by reference is the Company’s 2010 Proxy Statement. Audit fees, audit-related fees, tax fees and all other fees may be found under “Proposal 2 – Ratification of the Appointment of Crowe Horwath LLP - Audit Fees.” Disclosure of the Audit Committee’s pre-approval of policies and procedures may be found under “Proposal 2 - Ratification of the Appointment of Crowe Horwath LLP – Audit Committee Pre-Approval of Audit and Permissible Non-Audit Services of Independent Registered Accounting Firm.”

PART IV

 

 

ITEM 15.

EXHIBITS AND FINANCIAL STATEMENT SCHEDULES

The Report of Independent Registered Public Accounting Firm, the Consolidated Financial Statements and the Notes to Consolidated Financial Statements may be found in Part II, Item 8 of this 10-K. As to any schedules omitted, they are not applicable or the required information is shown in the Consolidated Financial Statements or the Notes thereto.

Exhibits:

Upon payment of the Company’s reasonable expenses, State Bancorp, Inc. will furnish any exhibit upon written request of the stockholder directly to the Secretary of the Company, State Bancorp, Inc., Two Jericho Plaza, Jericho, NY 11753.

 

 

 

 

 

 

 

 

 

 

 

 

No.

 

 

 

Item

 

 

 

Method of Filing

 

 


 

 

 


 

 

 


 

(3)

 

Articles of incorporation and By-Laws

 

 

 

3.1

 

Restated Certificate of Incorporation

 

Filed herein.

 

3.2

 

By-Laws, as amended and restated

 

Filed herein.

 

(4)

 

Instruments defining the rights of security holders

 

 

 

4.1

 

Form of Registration Rights Agreement

 

Incorporated by reference from Exhibit 4.1 to the Company’s Current Report on Form 8-K filed on December 22, 2006.

 

4.2

 

Section 4B to the Company’s Restated Certificate of Incorporation, establishing the terms of the Series A Preferred Stock, issued December 5, 2008

 

Incorporated by reference from Exhibit 3.1 filed herein.

 

4.3

 

Form of Certificate for the Series A Preferred Stock

 

Incorporated by reference from Exhibit 4.1 to the Company’s Current Report on Form 8-K filed on December 10, 2008.

 

4.4

 

Warrant for purchase of shares of common stock, issued on December 5, 2008

 

Incorporated by reference from Exhibit 4.2 to the Company’s Current Report on Form 8-K filed on December 10, 2008.

 

4.5

 

State Bancorp, Inc. Amended and Restated Dividend Reinvestment and Stock Purchase Plan No. 2, as adopted on July 29, 2008

 

Incorporated by reference to Exhibit 4.1 to Post- Effective Amendment No. 1 to the Company’s Registration Statement on Form S-3, filed on August 8, 2008 (File No. 333-40424).

92



 

 

 

 

 

 

 

 

 

 

 

 

No.

 

 

 

Item

 

 

 

Method of Filing

 

 


 

 

 


 

 

 


 

4.6

 

State Bancorp, Inc. Amendment No. 1 to Amended and Restated Dividend Reinvestment and Stock Purchase Plan No. 2, as adopted on January 27, 2009

 

Incorporated by reference to Exhibit 4.2 to the Company’s Registration Statement on Form S-3 filed on February 5, 2009.

 

(10)

 

Material contracts

 

 

 

10.1

 

Deferred Compensation Arrangements

 

Incorporated by reference from exhibit 10a to the Company’s Annual Report on Form 10-K for the year ended December 31, 2004 filed on March 16, 2005.

 

10.2

 

Form of April 2004 Agreement Relating to Deferred Compensation Agreements

 

Incorporated by reference from exhibit 10a (i) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2004 filed on March 16, 2005.

 

10.3

 

Form of Supplemental Employee Retirement Agreement

 

Incorporated by reference from exhibit 10a (ii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2004 filed on March 16, 2005.

 

10.4

 

Form of Deferred Compensation Agreement for directors

 

Incorporated by reference from exhibit 10a (iii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2004 filed on March 16, 2005.

 

10.5

 

Form of Deferred Compensation Agreement for employees

 

Incorporated by reference from exhibit 10a (iv) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2004 filed on March 16, 2005.

 

10.6

 

Directors’ Incentive Retirement Plan

 

Incorporated by reference from exhibit 10c to the Company’s Annual Report on Form 10-K for the year ended December 31, 1986.

 

10.7

 

Agreements of participants surrendering their rights under the directors’ incentive retirement plan.

 

Incorporated by reference from exhibit 10b (ii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 1992.

 

10.8

 

Agreements of participants modifying agreements described in item 10.7

 

Incorporated by reference from exhibit 10b (iii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 1995 filed on April 1, 1996.

 

10.9

 

Form of amended and restated change of control employment agreement

 

Incorporated by reference from exhibit 10.1 to the Company’s Quarterly Report on Form 10-Q for the quarter ended September 30, 2007 filed on November 9, 2007.

 

10.10

 

Form of amendment of amended and restated change of control employment agreement

 

Incorporated by reference from exhibit 10e (vii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2008 filed on March 16, 2009.

 

10.11

 

Form of change of control employment agreement

 

Incorporated by reference from exhibit 10e (viii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2008 filed on March 16, 2009.

 

10.12

 

State Bank of Long Island 401(k) Retirement Plan and Trust, as amended

 

 

 

10.12.1

Basic Plan, as amended

Filed herein.

10.12.2

Adoption Agreement, as amended

Filed herein.

10.13

 

State Bancorp, Inc. Employee Stock Ownership Plan

 

Incorporated by reference from exhibit 10g to the Company’s Annual Report on Form 10-K for the year ended December 31, 1987.

93



 

 

 

 

 

 

 

 

 

 

 

 

No.

 

 

 

Item

 

 

 

Method of Filing

 

 


 

 

 


 

 

 


 

10.14

1999 Incentive Stock Option Plan

Incorporated by reference from exhibit 10i to the Company’s Annual Report on Form 10-K for the year ended December 31, 1998 filed on March 31, 1999.

10.15

 

Employment Agreement by and among State Bancorp, Inc., State Bank of Long Island and Thomas M. O’Brien

 

Incorporated by reference from exhibit 10 (m) to the Company’s Current Report on Form 8-K filed on November 7, 2006.

 

10.16

 

Nonqualified Stock Option Agreement

 

Incorporated by reference from exhibit 10 (m)(i) to the Company’s Current Report on Form 8-K filed on November 15, 2006.

 

10.17

 

Restricted Stock Award Agreement

 

Incorporated by reference from exhibit 10 (m)(ii) to the amendment to the Company’s Current Report on Form 8-K/A filed on November 21, 2006.

 

10.18

 

Amended and Restated Employment Agreement by and among State Bancorp, Inc., State Bank of Long Island and Thomas M. O’Brien

 

Incorporated by reference from exhibit 10 (m)(iii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2007 filed on March 17, 2008.

 

10.19

 

2006 Equity Compensation Plan

 

Incorporated by reference from appendix 1 to the Company’s Schedule 14A/Proxy Statement filed on March 23, 2006.

 

10.20

 

2008 Non-Employee Directors Stock Plan

 

Incorporated by reference from appendix 1 to the Company’s Schedule 14A/Proxy Statement filed on March 31, 2008.

 

10.21

 

Letter Agreement including the Securities Purchase Agreement – Standard Terms attached thereto, dated December 5, 2008 between the Company and United States Department of the Treasury, with respect to the issuance and sale of the Series A Preferred Stock and the Warrant

 

Incorporated by reference from exhibit 10.1 to the Company’s Current Report on Form 8-K filed on December 10, 2008.

 

10.22

 

Director Agreement entered into as of October 27, 2009 by and among State Bancorp, Inc. and PL Capital, LLC, John W. Palmer, Richard J. Lashley and certain affiliates thereof

 

Incorporated by reference from exhibit 99.1 to the Company’s Current Report on Form 8-K filed on October 27, 2009.

 

10.23

 

Exchange Agreement dated as of November 25, 2009 by and among State Bancorp, Inc. and Investors named therein, with respect to the exchange of the Company’s 8.25% Subordinated Notes for shares of common stock

 

Incorporated by reference from exhibit 99.1 to the Company’s Current Report on Form 8-K filed on November 30, 2009.

 

10.24

 

Form of Amendment of Amended and Restated Employment Agreement by and among State Bancorp, Inc., State Bank of Long island and Thomas M. O’Brien

 

Filed herein.

 

10.25

 

Form of Second Amendment of Amended and Restated Employment Agreement by and among State Bancorp, Inc., State Bank of Long Island and Thomas M. O’Brien

 

Filed herein.

 

10.26

 

Form of Second Amendment of Change of Control Employment Agreement

 

Filed herein.

 

10.27

 

Form of 2006 Equity Compensation Plan Restricted Stock Award Agreement

 

Filed herein.

 

10.28

 

Memo to Brian K. Finneran regarding Incentive Compensation Award

 

Filed herein.

 

10.29

 

Memo to Patricia M. Schaubeck regarding Incentive Compensation Award

 

Filed herein.

 

14.1

 

Code of Ethics for Chief Executive and Senior Financial Officers

 

Incorporated by reference from exhibit 14a to the Company’s Annual Report on Form 10-K for the year ended December 31, 2003 filed on March 12, 2004.

 

14.2

 

Code of Business Conduct and Ethics, as amended

 

Incorporated by reference from exhibit 14b to the Company’s Annual Report on Form 10-K for the year ended December 31, 2005 filed on March 16, 2006.

94



 

 

 

 

 

 

 

 

 

 

 

 

No.

 

 

 

Item

 

 

 

Method of Filing

 

 


 

 

 


 

 

 


 

23

 

Consent of Independent Registered Public Accounting Firm

 

Filed herein.

 

24

 

Power of Attorney

 

Filed herein.

 

31.1

 

Certification of principal executive officer pursuant to Rule 13a-14(a) or 15d-14(a) of the Securities Exchange Act of 1934, as adopted pursuant to Section 302 of the Sarbanes-Oxley Act of 2002

 

Filed herein.

 

31.2

 

Certification of principal financial officer pursuant to Rule 13a-14(a) or 15d-14(a) of the Securities Exchange Act of 1934, as adopted pursuant to Section 302 of the Sarbanes Oxley Act of 2002

 

Filed herein.

 

32

 

Certification pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002

 

Filed herein.

 

99.1

 

31 C.F.R. § 30.15 Certification of Chief Executive Officer

 

Filed herein.

 

99.2

 

31 C.F.R. § 30.15 Certification of Chief Financial Officer

 

Filed herein.

95


SIGNATURES

Pursuant to the requirements of Section 13 or 15d of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned.

 

 

 

 

STATE BANCORP, INC.

 

 

 

By:

/s/ Thomas M. O’Brien

 

 


 

 

Thomas M. O’Brien,

 

 

President and Chief Executive Officer

 

Date:

March 12, 2010

Pursuant to the requirements of the Securities Exchange Act of 1934, this report has been signed below by the following persons on behalf of the registrant and on the dates indicated.

 

 

 

 

 

 

 

 

Signature

 

Title

 

Date

 


 


 


 

 

 

 

 

/s/ Thomas M. O’Brien

 

President and Chief Executive Officer

March 12, 2010


 

 

 

Thomas M. O’Brien

 

 

 

 

 

 

/s/ Brian K. Finneran

 

Chief Financial Officer (principal

March 12, 2010


 

accounting officer)

 

Brian K. Finneran

 

 

 

 

 

Thomas E. Christman*

Director

 

Arthur Dulik, Jr.*

Director

 

Nicos Katsoulis*

Director

 

John J. LaFalce*

Director

 

Richard J. Lashley

Director

 

K. Thomas Liaw*

Director

 

John F. Picciano*

Director

 

Suzanne H. Rueck*

Director

 

Andrew J. Simons*

Director

 

Jeffrey S. Wilks*

Director

 


 

 

 

 

*By:

 

 

/s/ Brian K. Finneran

 

 

 


 

 

 

Brian K. Finneran

 

 

Attorney-in-fact

 

 

March 12, 2010

 

 

96


EXHIBIT INDEX

 

Exhibit No.

 

Description of Exhibit

 

Method of Filing

         

(3)

 

Articles of incorporation and By-Laws

 

 

         

3.1

 

Restated Certificate of Incorporation

 

Filed herein.

         

3.2

 

By-Laws, as amended and restated

 

Filed herein.

         

(4)

 

Instruments defining the rights of security holders

 

 

         

4.1

 

Form of Registration Rights Agreement

 

Incorporated by reference from Exhibit 4.1 to the Company’s Current Report on Form 8-K filed on December 22, 2006.

         

4.2

 

Section 4B to the Company’s Restated Certificate of Incorporation, establishing the terms of the Series A Preferred Stock, issued December 5, 2008

 

Incorporated by reference from Exhibit 3.1 filed herein.

         

4.3

 

Form of Certificate for the Series A Preferred Stock

 

Incorporated by reference from Exhibit 4.1 to the Company’s Current Report on Form 8-K filed on December 10, 2008.

         

4.4

 

Warrant for purchase of shares of common stock, issued on December 5, 2008

 

Incorporated by reference from Exhibit 4.2 to the Company’s Current Report on Form 8-K filed on December 10, 2008.

         

4.5

 

State Bancorp, Inc. Amended and Restated Dividend Reinvestment and Stock Purchase Plan No. 2, as adopted on July 29, 2008

 

Incorporated by reference to Exhibit 4.1 to Post-Effective Amendment No. 1 to the Company’s Registration Statement on Form S-3, filed on August 8, 2008 (File No. 333-40424).

         

4.6

 

State Bancorp, Inc. Amendment No. 1 to Amended and Restated Dividend Reinvestment and Stock Purchase Plan No. 2, as adopted on January 27, 2009

 

Incorporated by reference to Exhibit 4.2 to the Company’s Registration Statement on Form S-3 filed on February 5, 2009.

         

(10)

 

Material contracts

 

 

         

10.1

 

Deferred Compensation Arrangements

 

Incorporated by reference from exhibit 10a to the Company’s Annual Report on Form 10-K for the year ended December 31, 2004 filed on March 16, 2005.

         

10.2

 

Form of April 2004 Agreement Relating to Deferred Compensation Agreements

 

Incorporated by reference from exhibit 10a (i) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2004 filed on March 16, 2005.

         

10.3

 

Form of Supplemental Employee Retirement Agreement

 

Incorporated by reference from exhibit 10a (ii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2004 filed on March 16, 2005.

         

10.4

 

Form of Deferred Compensation Agreement for directors

 

Incorporated by reference from exhibit 10a (iii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2004 filed on March 16, 2005.

         

10.5

 

Form of Deferred Compensation Agreement for employees

 

Incorporated by reference from exhibit 10a (iv) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2004 filed on March 16, 2005.

 


Exhibit No.

 

Description of Exhibit

 

Method of Filing

         

10.6

 

Directors’ Incentive Retirement Plan

 

Incorporated by reference from exhibit 10c to the Company’s Annual Report on Form 10-K for the year ended December 31, 1986.

         

10.7

 

Agreements of participants surrendering their rights under the directors’ incentive retirement plan.

 

Incorporated by reference from exhibit 10b (ii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 1992.

         

10.8

 

Agreements of participants modifying agreements described in item 10.7

 

Incorporated by reference from exhibit 10b (iii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 1995 filed on April 1, 1996.

         

10.9

 

Form of amended and restated change of control employment agreement

 

Incorporated by reference from exhibit 10.1 to the Company’s Quarterly Report on Form 10-Q for the quarter ended September 30, 2007 filed on November 9, 2007.

         

10.10

 

Form of amendment of amended and restated change of control employment agreement

 

Incorporated by reference from exhibit 10e (vii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2008 filed on March 16, 2009.

         

10.11

 

Form of change of control employment agreement

 

Incorporated by reference from exhibit 10e (viii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2008 filed on March 16, 2009.

         

10.12

 

State Bank of Long Island 401(k) Retirement Plan and Trust, as amended

 

 

         

10.12.1

 

Basic Plan, as amended

 

Filed herein.

         

10.12.2

 

Adoption Agreement, as amended

 

Filed herein.

         

10.13

 

State Bancorp, Inc. Employee Stock Ownership Plan

 

Incorporated by reference from exhibit 10g to the Company’s Annual Report on Form 10-K for the year ended December 31, 1987.

         

10.14

 

1999 Incentive Stock Option Plan

 

Incorporated by reference from exhibit 10i to the Company’s Annual Report on Form 10-K for the year ended December 31, 1998 filed on March 31, 1999.

         

10.15

 

Employment Agreement by and among State Bancorp, Inc., State Bank of Long Island and Thomas M. O’Brien

 

Incorporated by reference from exhibit 10 (m) to the Company’s Current Report on Form 8-K filed on November 7, 2006.

         

10.16

 

Nonqualified Stock Option Agreement

 

Incorporated by reference from exhibit 10 (m)(i) to the Company’s Current Report on Form 8-K filed on November 15, 2006.

         

10.17

 

Restricted Stock Award Agreement

 

Incorporated by reference from exhibit 10 (m)(ii) to the amendment to the Company’s Current Report on Form 8-K/A filed on November 21, 2006.

         

10.18

 

Amended and Restated Employment Agreement by and among State Bancorp, Inc., State Bank of Long Island and Thomas M. O’Brien

 

Incorporated by reference from exhibit 10 (m)(iii) to the Company’s Annual Report on Form 10-K for the year ended December 31, 2007 filed on March 17, 2008.

         

10.19

 

2006 Equity Compensation Plan

 

Incorporated by reference from appendix 1 to the Company’s Schedule 14A/Proxy Statement filed on March 23, 2006.

         

10.20

 

2008 Non-Employee Directors Stock Plan

 

Incorporated by reference from appendix 1 to the Company’s Schedule 14A/Proxy Statement filed on March 31, 2008.

 


Exhibit No.

 

Description of Exhibit

 

Method of Filing

         

10.21

 

Letter Agreement including the Securities Purchase Agreement – Standard Terms attached thereto, dated December 5, 2008 between the Company and United States Department of the Treasury, with respect to the issuance and sale of the Series A Preferred Stock and the Warrant

 

Incorporated by reference from exhibit 10.1 to the Company’s Current Report on Form 8-K filed on December 10, 2008.

         

10.22

 

Director Agreement entered into as of October 27, 2009 by and among State Bancorp, Inc. and PL Capital, LLC, John W. Palmer, Richard J. Lashley and certain affiliates thereof

 

Incorporated by reference from exhibit 99.1 to the Company’s Current Report on Form 8-K filed on October 27, 2009.

         

10.23

 

Exchange Agreement dated as of November 25, 2009 by and among State Bancorp, Inc. and Investors named therein, with respect to the exchange of the Company’s 8.25% Subordinated Notes for shares of common stock

 

Incorporated by reference from exhibit 99.1 to the Company’s Current Report on Form 8-K filed on November 30, 2009.

         

10.24

 

Form of Amendment of Amended and Restated Employment Agreement by and among State Bancorp, Inc., State Bank of Long island and Thomas M. O’Brien

 

Filed herein.

         

10.25

 

Form of Second Amendment of Amended and Restated Employment Agreement by and among State Bancorp, Inc., State Bank of Long Island and Thomas M. O’Brien

 

Filed herein.

         

10.26

 

Form of Second Amendment of Change of Control Employment Agreement

 

Filed herein.

         

10.27

 

Form of 2006 Equity Compensation Plan Restricted Stock Award Agreement

 

Filed herein.

         

10.28

 

Memo to Brian K. Finneran regarding Incentive Compensation Award

 

Filed herein.

         

10.29

 

Memo to Patricia M. Schaubeck regarding Incentive Compensation Award

 

Filed herein.

         

14.1

 

Code of Ethics for Chief Executive and Senior Financial Officers

 

Incorporated by reference from exhibit 14a to the Company’s Annual Report on Form 10-K for the year ended December 31, 2003 filed on March 12, 2004.

         

14.2

 

Code of Business Conduct and Ethics, as amended

 

Incorporated by reference from exhibit 14b to the Company’s Annual Report on Form 10-K for the year ended December 31, 2005 filed on March 16, 2006.

         

23

 

Consent of Independent Registered Public Accounting Firm

 

Filed herein.

         

24

 

Power of Attorney

 

Filed herein.

         

31.1

 

Certification of principal executive officer pursuant to Rule 13a-14(a) or 15d-14(a) of the Securities Exchange Act of 1934, as adopted pursuant to Section 302 of the Sarbanes-Oxley Act of 2002

 

Filed herein.

         

31.2

 

Certification of principal financial officer pursuant to Rule 13a-14(a) or 15d-14(a) of the Securities Exchange

Act of 1934, as adopted pursuant to Section 302 of the Sarbanes-Oxley Act of 2002

 

Filed herein.

         

32

 

Certification pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002

 

Filed herein.

         

99.1

 

31 C.F.R. § 30.15 Certification of Chief Executive Officer

 

Filed herein.

         

99.2

 

31 C.F.R. § 30.15 Certification of Chief Financial Officer

 

Filed herein.

 


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EXHIBIT 3.1

STATE OF NEW YORK

DEPARTMENT OF STATE

          I hereby certify that the annexed copy has been compared with the original document in the custody of the Secretary of State and that the same is a true copy of said original.

 

 

 

 

(STATE OF NEW YORK LOGO)

WITNESS my hand and official seal of the Department of State, at the City of Albany, on February 10, 2010.

-s- Daniel E. Shapiro

Daniel E. Shapiro
First Deputy Secretary of State

 

Rev. 06/07


RESTATED
CERTIFICATE OF INCORPORATION
OF
STATE BANCORP, INC.
(Under Section 807 of the Business Corporation Law)

          The undersigned, the president and secretary, respectively, of STATE BANCORP, INC. hereby certify as follows:

     1. The name of the corporation is STATE BANCORP, INC.

     2. The certificate of incorporation was filed by the Department of State on November 25, 1985.

     3. The text of the certificate of incorporation is hereby restated without amendment or change to read as herein set forth in full as follows:

          “1. Name. The name of the corporation is State Bancorp, Inc. (hereinafter called the “Corporation”).

          2. Purposes. Subject to any limitation provided in the Business Corporation Law or any other statute of the State of New York, and except as otherwise specifically provided in this Certificate, the purposes for which the Corporation is formed are:

 

 

 

          2.1 to act as a bank holding company, with all of the rights, powers and privileges, and subject to all of the limitations, specified in any applicable state or federal legislation from time to time in effect;

 

 

 

          2.2 to engage in any other lawful act or activity for which corporations may be organized under the Business Corporation Law of the State of New York, provided that the Corporation shall not engage in any act or activity requiring the consent or approval of any state official, department, board, agency or other body without such consent or approval first being obtained.

          3. Office. The office of the Corporation is to be located in the Village of New Hyde Park, County of Nassau, State of New York.

          4. Number of Shares; Voting. A. The aggregate number of shares which the Corporation shall have authority to issue is: FIFTY MILLION TWO HUNDRED FIFTY THOUSAND (50,250,000), which shall be classified so that FIFTY MILLION (50,000,000) shares having a par value of ONE CENT ($0.01) each shall be common shares and TWO HUNDRED FIFTY THOUSAND (250,000) shares having a par value of ONE CENT ($0.01) each shall be preferred shares.

                   The preferred shares may be issued in series and each series shall be so designated as to distinguish the shares thereof from the shares of all other series. Each of such series shall


have such relative rights, preferences and limitations as are stated in this Article “4” and in the resolution or resolutions providing for the issuance of such series as are adopted by the Board of Directors of the Corporation. Authority is hereby granted to the Board of Directors of the Corporation, subject to the provisions of this Article “4”, to fix, before the issuance of any shares of a particular series, the number of shares to be included in such series, the dividend rate per annum, the redemption price or prices, if any, and the terms and conditions of the redemption, any sinking fund provisions for the redemption or purchase of the shares of the series, the terms and conditions on which the shares are convertible, if they are convertible, the voting powers, if any, of such series and any other rights, preferences and limitations pertaining to such series.

          B. Designations of Fixed Rate Cumulative Perpetual Preferred Stock, Series A

                    Section 1. Designation and Number of Shares. There is hereby created out of the authorized and unissued shares of preferred stock of the Corporation a series of preferred stock designated as the “Fixed Rate Cumulative Perpetual Preferred Stock, Series A”, par value $.01 per share (the “Designated Preferred Stock”). The authorized number of shares of Designated Preferred Stock shall be 36,842.

                    Section 2. General Matters. Each share of Designated Preferred Stock shall be identical in all respects to every other share of Designated Preferred Stock. The Designated Preferred Stock shall be perpetual, subject to the provisions of Section 7 of this Article 4.B. The Designated Preferred Stock shall rank equally with Parity Stock and shall rank senior to Junior Stock with respect to the payment of dividends and the distribution of assets in the event of any dissolution, liquidation or winding up of the Corporation.

                    Section 3. Definitions. The following terms are used herein as defined below:

 

 

 

                    (a) “Applicable Dividend Rate” means (i) during the period from the Original Issue Date to, but excluding, the first day of the first Dividend Period commencing on or after the fifth anniversary of the Original Issue Date, 5% per annum and (ii) from and after the first day of the first Dividend Period commencing on or after the fifth anniversary of the Original Issue Date, 9% per annum.

 

 

 

                    (b) “Appropriate Federal Banking Agency” means the “appropriate Federal banking agency” with respect to the Corporation as defined in Section 3(q) of the Federal Deposit Insurance Act (12 U.S.C. Section 1813(q)), or any successor provision.

 

 

 

                    (c) “Business Combination” means a merger, consolidation, statutory share exchange or similar transaction that requires the approval of the Corporation’s stockholders.

 

 

 

                    (d) “Business Day” means any day except Saturday, Sunday and any day on which banking institutions in the State of New York generally are authorized or required by law or other governmental actions to close.

 

 

 

                    (e) “Bylaws” means the bylaws of the Corporation, as they may be

2



 

 

 

amended from time to time.

 

 

 

                    (f) “Charter” means the Corporation’s certificate or articles of incorporation, articles of association, or similar organizational document.

 

 

 

                    (g) “Common Stock” means the common stock, par value $5.00 per share, of the Corporation.

 

 

 

                    (h) “Dividend Payment Date” means February 15, May 15, August 15 and November 15 of each year.

 

 

 

                    (i) “Dividend Period” has the meaning set forth in Section 5(a).

 

 

 

                    (j) “Dividend Record Date” has the meaning set forth in Section 5(a).

 

 

 

                    (k) “Junior Stock” means the Common Stock and any other class or series of stock of the Corporation the terms of which expressly provide that it ranks junior to Designated Preferred Stock as to dividend rights and/or as to rights on liquidation, dissolution or winding up of the Corporation.

 

 

 

                    (1) “Liquidation Amount” means $1,000 per share of Designated Preferred Stock.

 

 

 

                    (m) “Liquidation Preference” has the meaning set forth in Section 6(a).

 

 

 

                    (n) “Minimum Amount” means $9,210,500.

 

 

 

                    (o) “Original Issue Date” means the date on which shares of Designated Preferred Stock are first issued.

 

 

 

                    (p) “Parity Stock” means any class or series of stock of the Corporation (other than Designated Preferred Stock) the terms of which do not expressly provide that such class or series will rank senior or junior to Designated Preferred Stock as to dividend rights and/or as to rights on liquidation, dissolution or winding up of the Corporation (in each case without regard to whether dividends accrue cumulatively or non-cumulatively).

 

 

 

                    (q) “Preferred Director” has the meaning set forth in Section 9(b).

 

 

 

                    (r) “Preferred Stock” means any and all series of preferred stock of the Corporation, including the Designated Preferred Stock.

 

 

 

                    (s) “Qualified Equity Offering” means the sale and issuance for cash by the Corporation to persons other than the Corporation or any of its subsidiaries after the Original Issue Date of shares of perpetual Preferred Stock, Common Stock or any combination of such stock, that, in each case, qualify as and may be included in Tier 1 capital of the Corporation at the time of issuance under the applicable risk-based capital guidelines of the Corporation’s Appropriate Federal Banking Agency (other than any


3



 

 

 

such sales and issuances made pursuant to agreements or arrangements entered into, or pursuant to financing plans which were publicly announced, on or prior to October 13, 2008).

 

 

 

                    (t) “Signing Date” means the Original Issue Date.

 

 

 

                    (u) “Share Dilution Amount” has the meaning set forth in Section 5(b).

 

 

 

                    (v) “Successor Preferred Stock” has the meaning set forth in Section 7(a).

 

 

 

                    (w) “Voting Parity Stock” means, with regard to any matter as to which the holders of Designated Preferred Stock are entitled to vote as specified in Sections 9(a) and 9(b) of this Article 4.B, any and all series of Parity Stock upon which like voting rights have been conferred and are exercisable with respect to such matter.

 

 

                    Section 4. Certain Voting Matters. Holders of shares of Designated Preferred Stock will be entitled to one vote for each such share on any matter on which holders of Designated Preferred Stock are entitled to vote, including any action by written consent.

 

                    Section 5. Dividends.

 

 

 

                    (a) Rate. Holders of Designated Preferred Stock shall be entitled to receive, on each share of Designated Preferred Stock if, as and when declared by the Board of Directors or any duly authorized committee of the Board of Directors, but only out of assets legally available therefor, cumulative cash dividends with respect to each Dividend Period (as defined below) at a rate per annum equal to the Applicable Dividend Rate on (i) the Liquidation Amount per share of Designated Preferred Stock and (ii) the amount of accrued and unpaid dividends for any prior Dividend Period on such share of Designated Preferred Stock, if any. Such dividends shall begin to accrue and be cumulative from the Original Issue Date, shall compound on each subsequent Dividend Payment Date (i.e., no dividends shall accrue on other dividends unless and until the first Dividend Payment Date for such other dividends has passed without such other dividends having been paid on such date) and shall be payable quarterly in arrears on each Dividend Payment Date, commencing with the first such Dividend Payment Date to occur at least 20 calendar days after the Original Issue Date. In the event that any Dividend Payment Date would otherwise fall on a day that is not a Business Day, the dividend payment due on that date will be postponed to the next day that is a Business Day and no additional dividends will accrue as a result of that postponement. The period from and including any Dividend Payment Date to, but excluding, the next Dividend Payment Date is a “Dividend Period”, provided that the initial Dividend Period shall be the period from and including the Original Issue Date to, but excluding, the next Dividend Payment Date.

 

 

 

                    Dividends that are payable on Designated Preferred Stock in respect of any Dividend Period shall be computed on the basis of a 360-day year consisting of twelve 30-day months. The amount of dividends payable on Designated Preferred Stock on any date prior to the end of a Dividend Period, and for the initial Dividend Period,

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shall be computed on the basis of a 360-day year consisting of twelve 30-day months, and actual days elapsed over a 30-day month.

 

 

 

                    Dividends that are payable on Designated Preferred Stock on any Dividend Payment Date will be payable to holders of record of Designated Preferred Stock as they appear on the stock register of the Corporation on the applicable record date, which shall be the 15th calendar day immediately preceding such Dividend Payment Date or such other record date fixed by the Board of Directors or any duly authorized committee of the Board of Directors that is not more than 60 nor less than 10 days prior to such Dividend Payment Date (each, a “Dividend Record Date”). Any such day that is a Dividend Record Date shall be a Dividend Record Date whether or not such day is a Business Day.

 

 

 

                    Holders of Designated Preferred Stock shall not be entitled to any dividends, whether payable in cash, securities or other property, other than dividends (if any) declared and payable on Designated Preferred Stock as specified in this Section 5 (subject to the other provisions of this Article 4.B).

 

 

 

                    (b) Priority of Dividends. So long as any share of Designated Preferred Stock remains outstanding, no dividend or distribution shall be declared or paid on the Common Stock or any other shares of Junior Stock (other than dividends payable solely in shares of Common Stock) or Parity Stock, subject to the immediately following paragraph in the case of Parity Stock, and no Common Stock, Junior Stock or Parity Stock shall be, directly or indirectly, purchased, redeemed or otherwise acquired for consideration by the Corporation or any of its subsidiaries unless all accrued and unpaid dividends for all past Dividend Periods, including the latest completed Dividend Period (including, if applicable as provided in Section 5(a) above, dividends on such amount), on all outstanding shares of Designated Preferred Stock have been or are contemporaneously declared and paid in full (or have been declared and a sum sufficient for the payment thereof has been set aside for the benefit of the holders of shares of Designated Preferred Stock on the applicable record date). The foregoing limitation shall not apply to (i) redemptions, purchases or other acquisitions of shares of Common Stock or other Junior Stock in connection with the administration of any employee benefit plan in the ordinary course of business (including purchases to offset the Share Dilution Amount (as defined below) pursuant to a publicly announced repurchase plan) and consistent with past practice, provided that any purchases to offset the Share Dilution Amount shall in no event exceed the Share Dilution Amount; (ii) purchases or other acquisitions by a broker-dealer subsidiary of the Corporation solely for the purpose of market-making, stabilization or customer facilitation transactions in Junior Stock or Parity Stock in the ordinary course of its business; (iii) purchases by a broker- dealer subsidiary of the Corporation of capital stock of the Corporation for resale pursuant to an offering by the Corporation of such capital stock underwritten by such broker-dealer subsidiary; (iv) any dividends or distributions of rights or Junior Stock in connection with a stockholders’ A-3 rights plan or any redemption or repurchase of rights pursuant to any stockholders’ rights plan; (v) the acquisition by the Corporation or any of its subsidiaries of record ownership in Junior Stock or Parity Stock for the beneficial ownership of any

5



 

 

 

other persons (other than the Corporation or any of its subsidiaries), including as trustees or custodians; and (vi) the exchange or conversion of Junior Stock for or into other Junior Stock or of Parity Stock for or into other Parity Stock (with the same or lesser aggregate liquidation amount) or Junior Stock, in each case, solely to the extent required pursuant to binding contractual agreements entered into prior to the Signing Date or any subsequent agreement for the accelerated exercise, settlement or exchange thereof for Common Stock. “Share Dilution Amount” means the increase in the number of diluted shares outstanding (determined in accordance with generally accepted accounting principles in the United States, and as measured from the date of the Corporation’s consolidated financial statements most recently filed with the Securities and Exchange Commission prior to the Original Issue Date) resulting from the grant, vesting or exercise of equity- based compensation to employees and equitably adjusted for any stock split, stock dividend, reverse stock split, reclassification or similar transaction.

 

 

 

                    When dividends are not paid (or declared and a sum sufficient for payment thereof set aside for the benefit of the holders thereof on the applicable record date) on any Dividend Payment Date (or, in the case of Parity Stock having dividend payment dates different from the Dividend Payment Dates, on a dividend payment date falling within a Dividend Period related to such Dividend Payment Date) in full upon Designated Preferred Stock and any shares of Parity Stock, all dividends declared on Designated Preferred Stock and all such Parity Stock and payable on such Dividend Payment Date (or, in the case of Parity Stock having dividend payment dates different from the Dividend Payment Dates, on a dividend payment date falling within the Dividend Period related to such Dividend Payment Date) shall be declared pro rata so that the respective amounts of such dividends declared shall bear the same ratio to each other as all accrued and unpaid dividends per share on the shares of Designated Preferred Stock (including, if applicable as provided in Section 5(a) above, dividends on such amount) and all Parity Stock payable on such Dividend Payment Date (or, in the case of Parity Stock having dividend payment dates different from the Dividend Payment Dates, on a dividend payment date falling within the Dividend Period related to such Dividend Payment Date) (subject to their having been declared by the Board of Directors or a duly authorized committee of the Board of Directors out of legally available funds and including, in the case of Parity Stock that bears cumulative dividends, all accrued but unpaid dividends) bear to each other. If the Board of Directors or a duly authorized committee of the Board of Directors determines not to pay any dividend or a full dividend on a Dividend Payment Date, the Corporation will provide written notice to the holders of Designated Preferred Stock prior to such Dividend Payment Date.

 

 

 

                    Subject to the foregoing, and not otherwise, such dividends (payable in cash, securities or other property) as may be determined by the Board of Directors or any duly authorized committee of the Board of Directors may be declared and paid on any securities, including Common Stock and other Junior Stock, from time to time out of any funds legally available for such payment, and holders of Designated Preferred Stock shall not be entitled to participate in any such dividends.

6



 

 

 

          Section 6. Liquidation Rights.

 

 

 

                    (a) Voluntary or Involuntary Liquidation. In the event of any liquidation, dissolution or winding up of the affairs of the Corporation, whether voluntary or involuntary, holders of Designated Preferred Stock shall be entitled to receive for each share of Designated Preferred Stock, out of the assets of the Corporation or proceeds thereof (whether capital or surplus) available for distribution to stockholders of the Corporation, subject to the rights of any creditors of the Corporation, before any distribution of such assets or proceeds is made to or set aside for the holders of Common Stock and any other stock of the Corporation ranking junior to Designated Preferred Stock as to such distribution, payment in full in an amount equal to the sum of (i) the Liquidation Amount per share and (ii) the amount of any accrued and unpaid dividends (including, if applicable as provided in Section 5(a) above, dividends on such amount), whether or not declared, to the date of payment (such amounts collectively, the “Liquidation Preference”).

 

 

 

                    (b) Partial Payment. If in any distribution described in Section 6(a) above the assets of the Corporation or proceeds thereof are not sufficient to pay in full the amounts payable with respect to all outstanding shares of Designated Preferred Stock and the corresponding amounts payable with respect of any other stock of the Corporation ranking equally with Designated Preferred Stock as to such distribution, holders of Designated Preferred Stock and the holders of such other stock shall share ratably in any such distribution in proportion to the full respective distributions to which they are entitled.

 

 

 

                    (c) Residual Distributions. If the Liquidation Preference has been paid in full to all holders of Designated Preferred Stock and the corresponding amounts payable with respect of any other stock of the Corporation ranking equally with Designated Preferred Stock as to such distribution has been paid in full, the holders of other stock of the Corporation shall be entitled to receive all remaining assets of the Corporation (or proceeds thereof) according to their respective rights and preferences.

 

 

 

                    (d) Merger, Consolidation and Sale of Assets Not Liquidation. For purposes of this Section 6, the merger or consolidation of the Corporation with any other corporation or other entity, including a merger or consolidation in which the holders of Designated Preferred Stock receive cash, securities or other property for their shares, or the sale, lease or exchange (for cash, securities or other property) of all or substantially all of the assets of the Corporation, shall not constitute a liquidation, dissolution or winding up of the Corporation.

 

 

 

          Section 7. Redemption.

 

 

 

                    (a) Optional Redemption. Except as provided below, the Designated Preferred Stock may not be redeemed prior to the first Dividend Payment Date falling on or after the third anniversary of the Original Issue Date. On or after the first Dividend Payment Date falling on or after the third anniversary of the Original Issue Date, the Corporation, at its option, subject to the approval of the Appropriate Federal Banking

7



 

 

 

Agency, may redeem, in whole or in part, at any time and from time to time, out of funds legally available therefor, the shares of Designated Preferred Stock at the time outstanding, upon notice given as provided in Section 7(c) below, at a redemption price equal to the sum of (i) the Liquidation Amount per share and (ii) except as otherwise provided below, any accrued and unpaid dividends (including, if applicable as A-5 provided in Section 5(a) above, dividends on such amount) (regardless of whether any dividends are actually declared) to, but excluding, the date fixed for redemption.

 

 

 

                    Notwithstanding the foregoing, prior to the first Dividend Payment Date falling on or after the third anniversary of the Original Issue Date, the Corporation, at its option, subject to the approval of the Appropriate Federal Banking Agency, may redeem, in whole or in part, at any time and from time to time, the shares of Designated Preferred Stock at the time outstanding, upon notice given as provided in Section 7(c) below, at a redemption price equal to the sum of (i) the Liquidation Amount per share and (ii) except as otherwise provided below, any accrued and unpaid dividends (including, if applicable as provided in Section 5(a) above, dividends on such amount) (regardless of whether any dividends are actually declared) to, but excluding, the date fixed for redemption; provided that (x) the Corporation (or any successor by Business Combination) has received aggregate gross proceeds of not less than the Minimum Amount (plus the “Minimum Amount” as defined in the relevant certificate of designations for each other outstanding series of preferred stock of such successor that was originally issued to the United States Department of the Treasury (the “Successor Preferred Stock”) in connection with the Troubled Asset Relief Program Capital Purchase Program) from one or more Qualified Equity Offerings (including Qualified Equity Offerings of such successor), and (y) the aggregate redemption price of the Designated Preferred Stock (and any Successor Preferred Stock) redeemed pursuant to this paragraph may not exceed the aggregate net cash proceeds received by the Corporation (or any successor by Business Combination) from such Qualified Equity Offerings (including Qualified Equity Offerings of such successor).

 

 

 

                    The redemption price for any shares of Designated Preferred Stock shall be payable on the redemption date to the holder of such shares against surrender of the certificate(s) evidencing such shares to the Corporation or its agent. Any declared but unpaid dividends payable on a redemption date that occurs subsequent to the Dividend Record Date for a Dividend Period shall not be paid to the holder entitled to receive the redemption price on the redemption date, but rather shall be paid to the holder of record of the redeemed shares on such Dividend Record Date relating to the Dividend Payment Date as provided in Section 5 above.

 

 

 

                    (b) No Sinking Fund. The Designated Preferred Stock will not be subject to any mandatory redemption, sinking fund or other similar provisions. Holders of Designated Preferred Stock will have no right to require redemption or repurchase of any shares of Designated Preferred Stock.

 

 

 

                    (c) Notice of Redemption. Notice of every redemption of shares of Designated Preferred Stock shall be given by first class mail, postage prepaid, addressed to the holders of record of, the shares to be redeemed at their respective last addresses

8



 

 

 

appearing on the books of the Corporation. Such mailing shall be at least 30 days and not more than 60 days before the date fixed for redemption. Any notice mailed as provided in this Subsection shall be conclusively presumed to have been duly given, whether or not the holder receives such notice, but failure duly to give such notice by mail, or any defect in such notice or in the mailing thereof, to any holder of shares of Designated Preferred Stock designated for redemption shall not affect the validity of the proceedings for the redemption of any other shares of Designated Preferred Stock. Notwithstanding the foregoing, if shares of Designated Preferred Stock are issued in book-entry form through The Depository Trust Corporation or any other similar facility, notice of redemption may be given to the holders of Designated Preferred Stock at such time and in any manner permitted by such facility. Each notice of redemption given to a holder shall state: (1) the redemption date; (2) the number of shares of Designated Preferred Stock to be redeemed and, if less than all the shares held by such holder are to be redeemed, the number of such shares to be redeemed from such holder; (3) the redemption price; and (4) the place or places where certificates for such shares are to be surrendered for payment of the redemption price.

 

 

 

                    (d) Partial Redemption. In case of any redemption of part of the shares of Designated Preferred Stock at the time outstanding, the shares to be redeemed shall be selected either pro rata or in such other manner as the Board of Directors or a duly authorized committee thereof may determine to be fair and equitable. Subject to the provisions hereof, the Board of Directors or a duly authorized committee thereof shall have full power and authority to prescribe the terms and conditions upon which shares of Designated Preferred Stock shall be redeemed from time to time. If fewer than all the shares represented by any certificate are redeemed, a new certificate shall be issued representing the unredeemed shares without charge to the holder thereof.

 

 

 

                    (e) Effectiveness of Redemption. If notice of redemption has been duly given and if on or before the redemption date specified in the notice all funds necessary for the redemption have been deposited by the Corporation, in trust for the pro rata benefit of the holders of the shares called for redemption, with a bank or trust company doing business in the Borough of Manhattan, The City of New York, and having a capital and surplus of at least $500 million and selected by the Board of Directors, so as to be and continue to be available solely therefor, then, notwithstanding that any certificate for any share so called for redemption has not been surrendered for cancellation, on and after the redemption date dividends shall cease to accrue on all shares so called for redemption, all shares so called for redemption shall no longer be deemed outstanding and all rights with respect to such shares shall forthwith on such redemption date cease and terminate, except only the right of the holders thereof to receive the amount payable on such redemption from such bank or trust company, without interest. Any funds unclaimed at the end of three years from the redemption date shall, to the extent permitted by law, be released to the Corporation, after which time the holders of the shares so called for redemption shall look only to the Corporation for payment of the redemption price of such shares.

 

 

 

                    (f) Status of Redeemed Shares. Shares of Designated Preferred Stock that are redeemed, repurchased or otherwise acquired by the Corporation shall revert to

9



 

 

 

authorized but unissued shares of Preferred Stock (provided that any such cancelled shares of Designated Preferred Stock may be reissued only as shares of any series of Preferred Stock other than Designated Preferred Stock).

 

 

                    Section 8. Conversion. Holders of Designated Preferred Stock shares shall have no right to exchange or convert such shares into any other securities.

 

 

                    Section 9. Voting Rights.

 

 

 

                    (a) General. The holders of Designated Preferred Stock shall not have any voting rights except as set forth below or as otherwise from time to time required by law.

 

 

 

                    (b) Preferred Stock Directors. Whenever, at any time or times, dividends payable on the shares of Designated Preferred Stock have not been paid for an aggregate of six quarterly Dividend Periods or more, whether or not consecutive, the authorized number of directors of the Corporation shall automatically be increased by two and the holders of the Designated Preferred Stock shall have the right, with holders of shares of any one or more other classes or series of Voting Parity Stock outstanding at the time, voting together as a class, to elect two directors (hereinafter the “Preferred Directors” and each a “Preferred Director”) to fill such newly created directorships at the Corporation’s next annual meeting of stockholders (or at a special meeting called for that purpose prior to such next annual meeting) and at each subsequent annual meeting of stockholders until all accrued and unpaid dividends for all past Dividend Periods, including the latest completed Dividend Period (including, if applicable as provided in Section 5(a) above, dividends on such amount), on all outstanding shares of Designated Preferred Stock have been declared and paid in full at which time such right shall terminate with respect to the Designated Preferred Stock, except as herein or by law expressly provided, subject to revesting in the event of each and every subsequent default of the character above mentioned; provided that it shall be a qualification for election for any Preferred Director that the election of such Preferred Director shall not cause the Corporation to violate any corporate governance requirements of any securities exchange or other trading facility on which securities of the Corporation may then be listed or traded that listed or traded companies must have a majority of independent directors. Upon any termination of the right of the holders of shares of Designated Preferred Stock and Voting Parity Stock as a class to vote for directors as provided above, the Preferred Directors shall cease to be qualified as directors, the term of office of all Preferred Directors then in office shall terminate immediately and the authorized number of directors shall be reduced by the number of Preferred Directors elected pursuant hereto. Any Preferred Director may be removed at any time, with or without cause, and any vacancy created thereby may be filled, only by the affirmative vote of the holders a majority of the shares of Designated Preferred Stock at the time outstanding voting separately as a class together with the holders of shares of Voting Parity Stock, to the extent the voting rights of such holders described above are then exercisable. If the office of any Preferred Director becomes vacant for any reason other than removal from office as aforesaid, the remaining Preferred Director may choose a successor who shall hold office for the unexpired term in respect of which such vacancy occurred.

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                    (c) Class Voting Rights as to Particular Matters. So long as any shares of Designated Preferred Stock are outstanding, in addition to any other vote or consent of stockholders required by law or by the Charter, the vote or consent of the holders of at least 66 2/3% of the shares of Designated Preferred Stock at the time outstanding, voting as a separate class, given in person or by proxy, either in writing without a meeting or by vote at any meeting called for the purpose, shall be necessary for effecting or validating:

 

 

 

                    (i) Authorization of Senior Stock. Any amendment or alteration of this Article 4.B or the Charter to authorize or create or increase the authorized amount of, or any issuance of, any shares of, or any securities convertible into or exchangeable or exercisable for shares of, any class or series of capital stock of the Corporation ranking senior to Designated Preferred Stock with respect to either or both the payment of dividends and/or the distribution of assets on any liquidation, dissolution or winding up of the Corporation;

 

 

 

                    (ii) Amendment of Designated Preferred Stock. Any amendment, alteration or repeal of any provision of this Article 4.B or the Charter (including, unless no vote on such merger or consolidation is required by Section 9(c)(iii) below, any amendment, alteration or repeal by means of a merger, consolidation or otherwise) so as to adversely affect the rights, preferences, privileges or voting powers of the Designated Preferred Stock; or

 

 

 

                    (iii) Share Exchanges, Reclassifications, Mergers and Consolidations. Any consummation of a binding share exchange or reclassification involving the Designated Preferred Stock, or of a merger or consolidation of the Corporation with another corporation or other entity, unless in each case (x) the shares of Designated Preferred Stock remain outstanding or, in the case of any such merger or consolidation with respect to which the Corporation is not the surviving or resulting entity, are converted into or exchanged for preference securities of the surviving or resulting entity or its ultimate parent, and (y) such shares remaining outstanding or such preference securities, as the case may be, have such rights, preferences, privileges and voting powers, and limitations and restrictions thereof, taken as a whole, as are not materially less favorable to the holders thereof than the rights, preferences, privileges and voting powers, and limitations and restrictions thereof, of Designated Preferred Stock immediately prior to such consummation, taken as a whole;

 

 

provided, however, that for all purposes of this Section 9(c), any increase in the amount of the authorized Preferred Stock, including any increase in the authorized amount of Designated Preferred Stock necessary to satisfy preemptive or similar rights granted by the Corporation to other persons prior to the Signing Date, or the creation and issuance, or an increase in the authorized or issued amount, whether pursuant to preemptive or similar rights or otherwise, of any other series of Preferred Stock, or any securities convertible into or exchangeable or exercisable for any other series of Preferred Stock, ranking equally with and/or junior to Designated Preferred Stock with respect to the payment of dividends (whether such dividends are cumulative or non-cumulative) and the

11



 

 

 

distribution of assets upon liquidation, dissolution or winding up of the Corporation will not be deemed to adversely affect the rights, preferences, privileges or voting powers, and shall not require the affirmative vote or consent of, the holders of outstanding shares of the Designated Preferred Stock.

 

 

 

                    (d) Changes after Provision for Redemption. No vote or consent of the holders of Designated Preferred Stock shall be required pursuant to Section 9(c) above if, at or prior to the time when any such vote or consent would otherwise be required pursuant to such Section, all outstanding shares of the Designated Preferred Stock shall have been redeemed, or shall have been called for redemption upon proper notice and sufficient funds shall have been deposited in trust for such redemption, in each case pursuant to Section 7 above.

 

 

 

                    (e) Procedures for Voting and Consents. The rules and procedures for calling and conducting any meeting of the holders of Designated Preferred Stock (including, without limitation, the fixing of a record date in connection therewith), the solicitation and use of proxies at such a meeting, the obtaining of written consents and any other aspect or matter with regard to such a meeting or such consents shall be governed by any rules of the Board of Directors or any duly authorized committee of the Board of Directors, in its discretion, may adopt from time to time, which rules and procedures shall conform to the requirements of the Charter, the Bylaws, and applicable law and the rules of any national securities exchange or other trading facility on which Designated Preferred Stock is listed or traded at the time.

 

 

                    Section 10. Record Holders. To the fullest extent permitted by applicable law, the Corporation and the transfer agent for Designated Preferred Stock may deem and treat the record holder of any share of Designated Preferred Stock as the true and lawful owner thereof for all purposes, and neither the Corporation nor such transfer agent shall be affected by any notice to the contrary.

 

 

                    Section 11. Notices. All notices or communications in respect of Designated Preferred Stock shall be sufficiently given if given in writing and delivered in person or by first class mail, postage prepaid, or if given in such other manner as may be permitted in this Article 4.B, in the Charter or Bylaws or by applicable law. Notwithstanding the foregoing, if shares of Designated Preferred Stock are issued in book-entry form through The Depository Trust Corporation or any similar facility, such notices may be given to the holders of Designated Preferred Stock in any manner permitted by such facility.

 

 

                    Section 12. No Preemptive Rights. No share of Designated Preferred Stock shall have any rights of preemption whatsoever as to any securities of the Corporation, or any warrants, rights or options issued or granted with respect thereto, regardless of how such securities, or such warrants, rights or options, may be designated, issued or granted.

 

 

                    Section 13. Replacement Certificates. The Corporation shall replace any mutilated certificate at the holder’s expense upon surrender of that certificate to the Corporation. The Corporation shall replace certificates that become destroyed, stolen or lost at the holder’s expense upon delivery to the Corporation of reasonably satisfactory evidence that the certificate

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has been destroyed, stolen or lost, together with any indemnity that may be reasonably required by the Corporation.

                    Section 14. Other Rights. The shares of Designated Preferred Stock shall not have any rights, preferences, privileges or voting powers or relative, participating, optional or other special rights, or qualifications, limitations or restrictions thereof, other than as set forth herein or in the Charter or as provided by applicable law.

          C. Except as otherwise provided by law, this Certificate of Incorporation, or the Corporation’s Bylaws, in all matters other than the election of directors (the procedures for which are set forth below), the affirmative vote of a majority of the shares present in person or represented by proxy at the meeting of stockholders and entitled to vote on the matter shall be the act of the stockholders. Election of directors at all meetings of the stockholders at which directors are to be elected shall be by ballot, and, subject to the rights of the holders of any series of preferred stock to elect directors under specified circumstances, the vote required for election of a director by the stockholders shall, except in a contested election, be the affirmative vote of a majority of the votes cast in favor of or withheld from the election of a nominee at a meeting of stockholders by stockholders present in person or by proxy and entitled to vote in the election. In a contested election, directors shall be elected by a plurality of the votes cast at a meeting of stockholders by the holder of shares present in person or by proxy and entitled to vote in the election. An election shall be considered contested if there are more nominees for election than positions on the Board of Directors to be filled by election at the meeting.

          In any non-contested election of directors, any incumbent director nominee who receives a greater number of votes cast withheld from his or her election than in favor of his or her election shall immediately tender his or her resignation.

          5. Designation of Secretary of State; Mailing Address. The Secretary of State is designated as the agent of the Corporation upon whom process in any action or proceeding against the Corporation may be served, and the address to which the Secretary of State shall mail a copy of process in any action or proceeding against the Corporation which may be served upon him is:

State Bancorp, Inc.
Two Jericho Plaza
Jericho, New York 11753
Attn: President

          6. Duration. The duration of the Corporation is to be perpetual.

          7. Directors. A. Except as otherwise provided by this Certificate of Incorporation, the number of, the retirement age of and other restrictions and qualifications for directors of the Corporation shall be fixed by the Bylaws of the Corporation and such number, retirement age and other restrictions and qualifications may be altered only by the affirmative vote of at least 80% of the entire Board of Directors from time to time in the manner provided in the Bylaws.

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                    B. Except as provided below, each director shall serve for a term ending on the date of the annual meeting following the annual meeting at which such director was elected or the next annual meeting after such director was appointed as a result of a newly created directorship or to fill a vacancy on the Board of Directors. Notwithstanding the foregoing, each director shall serve until his or her successor shall have been elected and shall qualify, even though his or her term of office as herein provided has otherwise expired, except in the event of his or her earlier death, resignation or removal.

                    Subject to the provisions of this Certificate of Incorporation, directors elected at the 2007, 2008 or 2009 annual meeting of stockholders shall serve for the remaining term for which he or she was elected.

                    C. Notwithstanding any other provision of the Certificate of Incorporation or Bylaws of the Corporation, any director may be removed from office by the affirmative vote of at least 80% of the shares of stock of the Corporation entitled to vote generally in the election of directors or by the affirmative vote of at least 80% of the entire Board of Directors, but only for cause. For the purpose of this paragraph C, cause shall mean either:

 

 

 

          1. a felony conviction no longer subject to appeal;

 

 

 

          2. a final adjudication of negligent or improper conduct in the performance of the director’s duty to the Corporation; or

 

 

 

          3. a final order of removal from office no longer subject to review, duly issued by the appropriate federal or state agency.

          8. Preemptive Rights. No holder of shares of any class or of any series of any class shall have any preemptive right to subscribe for, purchase or receive any shares of the Corporation, whether now or hereafter authorized, or any obligations or other securities convertible into or carrying options to purchase any such shares of the Corporation, or any options or rights to purchase any such shares or securities, issued or sold by the Corporation for cash or any other form of consideration. Any such shares, securities or rights may be issued or disposed of by the Board of Directors to such persons and on such terms as the Board in its discretion shall deem advisable without first offering such shares, obligations, other securities, options, or rights or any part thereof to existing shareholders.

          9. Indebtedness. The Corporation shall have authority to borrow money and the Board of Directors, without the approval of the shareholders and acting within their sole discretion, shall have the authority to issue debt instruments of the Corporation upon such terms and conditions and with such limitation as the Board of Directors deems advisable. The authority of the Board of Directors shall include, but not be limited to, the power to issue convertible debentures.

          10. Opposition of Tender (or other offer). A. The Board of Directors may, if it deems it advisable, oppose a tender, or other offer for the Corporation’s securities, whether the offer is in cash or in securities of a corporation or otherwise. When considering whether to

14


oppose an offer, the Board of Directors may, but it is not legally obligated to, consider any pertinent issues; by way of illustration, but not of limitation, the Board of Directors may, but shall not be legally obligated to, consider any and all of the following:

 

 

 

          1. whether the offer price is acceptable based on the historical and present operating results or financial condition of the Corporation;

 

 

 

          2. whether a more favorable price could be obtained for the Corporation’s securities in the future;

 

 

 

          3. the impact which an acquisition of the Corporation would have on its employees, depositors and customers of the Corporation and its subsidiaries in the community which they serve;

 

 

 

          4. the reputation and business practices of the offeror and its management and affiliates as they would affect the employees, depositors and customers of the Corporation and its subsidiaries and the future value of the Corporation’s stock;

 

 

 

          5. the value of the securities, if any, which the offeror is offering in exchange for the Corporation’s securities, based on an analysis of the worth of the Corporation as compared to the Corporation or other entity whose securities are being offered;

 

 

 

          6. any antitrust or other legal and regulatory issues that are raised by the offer.

                    B. If the Board of Directors determines that an offer should be rejected, it may take any lawful action to accomplish its purpose including, but not limited to, any and all of the following: advising shareholders not to accept the offer; litigation against the offeror; filing complaints with all governmental and regulatory authorities; acquiring the authorized but unissued securities or treasury stock or granting options with respect thereto; acquiring a company to create an antitrust or other regulatory problem for the offeror; and obtaining a more favorable offer from another individual or entity.

          11. Business Combinations. A. No merger, consolidation, liquidation or dissolution of the Corporation, nor any action that would result in the sale or other disposition of all or substantially all of the assets of the Corporation shall be valid unless first approved by the affirmative vote of the holders of a majority of the outstanding shares of Common Stock of the Corporation, provided that such transaction has received the prior approval of the Board of Directors.

                    Any business combination involving a 5% Stockholder (as hereinafter defined) shall require the percentage approval referenced above in addition to any shares beneficially owned by such 5% Stockholder (i.e. in computing the aforesaid percentage, the shares owned by the 5% Stockholder shall not be considered).

15


          B. In addition to any affirmative vote required by law or under any other provision of this Certificate of Incorporation, and except as otherwise expressly provided in paragraph C of this Article 11:

 

 

 

          1. any merger or consolidation of the Corporation or any Subsidiary (as hereinafter defined) with or into (a) any 5% Stockholder or (b) any other Corporation (whether or not itself a 5% Stockholder) which, after such merger or consolidation, would be an Affiliate (as hereinafter defined) of a 5% Stockholder; or

 

 

 

          2. any sale, lease, exchange, mortgage, pledge, transfer or other disposition (in one transaction or a series of related transactions) to or with any 5% Stockholder of any assets of the Corporation or any Subsidiary having an aggregate fair market value of more than 10% of the total consolidated assets of the Corporation and its Subsidiaries as of the end of the Corporation’s most recent fiscal year ending prior to the time the determination is made; or

 

 

 

          3. the issuance or transfer by the Corporation or any Subsidiary (in one transaction or a series of related transactions) of any securities of the Corporation or any Subsidiary to any 5% Stockholder or exchange for cash, securities or other property (or a combination thereof) having an aggregate fair market value of more than 10% of the consolidated assets of the Corporation and its Subsidiaries as of the end of the Corporation’s most recent fiscal year ending prior to the time the determination is made; or

 

 

 

          4. the adoption of any plan or proposal for the liquidation or dissolution of the Corporation; or

 

 

 

          5. any reclassification of securities (including any reverse stock split), recapitalization, reorganization, merger or consolidation of the Corporation with any of its Subsidiaries or any similar transaction (whether or not with or into or otherwise involving a 5% Stockholder) which has the effect, directly or indirectly, of increasing the proportionate share of the outstanding shares of any class of equity or convertible securities of the Corporation or any Subsidiary which is directly or indirectly owned by any 5% Stockholder

shall require the affirmative vote of the holders of at least 95% of the outstanding shares of capital stock of the Corporation entitled to vote generally in the election of directors, considered for the purpose of this paragraph B as one class (“Voting Shares”).

          C. The provisions of paragraph B shall not be applicable to any particular business combination, and such business combination shall require only such affirmative vote as is required by law and any other provision of this Certificate of Incorporation, if all of the following conditions shall have been satisfied:

 

 

 

          1. The ratio of: (a) the aggregate amount of the cash and the fair market value of other consideration to be received per share by holders of common stock of the

16



 

 

 

Corporation (“Common Stock”) in such business combination, to (b) the market price of the Common Stock immediately prior to the announcement of such business combination, is at least as great as the ratio of: (a) the highest per share price (including brokerage commissions, transfer taxes and soliciting dealers’ fees) which such 5% Stockholder has paid for any shares of Common Stock acquired by it within the two-year period prior to the business combination, to (b) the market price of the Common Stock immediately prior to the initial acquisition by such 5% Stockholder of any Common Stock;

 

 

 

          2. The aggregate amount of the cash and fair market value of other consideration to be received per share by holders of Common Stock in such business combination is not less than the highest per share price (including brokerage commissions, transfer taxes and soliciting dealers’ fees) paid by such 5% Stockholder in acquiring any of its holdings of Common Stock;

 

 

 

          3. The consideration to be received by holders of Common Stock in such business combination shall be in the same form and of the same kind as the consideration paid by the 5% Stockholder in acquiring the shares of Common Stock already owned by it;

 

 

 

          4. After such 5% Stockholder has acquired ownership of not less than 5% of the then outstanding Voting Shares (a “5% Interest”) and prior to the consummation of such business combination: (a) such 5% Stockholder shall not have acquired any newly issued shares of stock, directly or indirectly, from the Corporation (except upon conversion of convertible securities acquired by it prior to obtaining a 5% Interest or as a result of a pro rata stock dividend or stock split); and (b) such 5% Stockholder shall not have acquired any additional shares of the Corporation’s outstanding Common Stock or securities convertible into or exchangeable for Common Stock except as a part of the transaction which resulted in such 5% Stockholder acquiring its 5% Interest;

 

 

 

          5. Prior to the consummation of such business combination, such 5% Stockholder shall not have (a) received the benefit, directly or indirectly (except proportionately as a stockholder), of any loans, advances, guarantees, pledges or other financial assistance or tax credits provided by the Corporation, or (b) made any major change in the Corporation’s business or equity capital structure without the unanimous approval of the entire Board; and

 

 

 

          6. A proxy statement responsive to the requirements of the Securities Exchange Act of 1934 shall have been mailed to all holders of Voting Shares for the purpose of soliciting stockholder approval of such business combination. Such proxy statement shall contain at the front thereof, in a prominent place, any recommendations as to the advisability (or inadvisability) of the business combination which the continuing directors, or any of them, may have furnished in writing and, if deemed advisable by a majority of the continuing directors, an opinion of a reputable investment banking firm as to the fairness (or lack of fairness) of the terms of such business combination, from the point of view of the holders of Voting Shares other than any 5% Stockholder (such

17


 

 

 

investment banking firm to be selected by a majority of the continuing directors, to be furnished with all information it reasonably requests and to be paid a reasonable fee for its services upon receipt by the Corporation of such opinion).

 

 

 

D.      For the purposes of paragraphs B through D:

 

 

 

          1. A “person” shall mean any individual, firm, Corporation or other entity.

 

 

 

          2. “5% Stockholder” shall mean, in respect of any business combination, any person (other than the Corporation or any Subsidiary) who or which, as of the record date for the determination of stockholders entitled to notice of and to vote on such business combination, or immediately prior to the consummation of any such transaction,

 

 

 

          (a) is the beneficial owner, directly or indirectly, of not less than 5% of the Voting Shares, or

 

 

 

          (b) is an Affiliate of the Corporation and at any time within two years prior thereto was the beneficial owner, directly or indirectly, of not less than 5% of the then outstanding Voting Shares, or

 

 

 

          (c) is an assignee of or has otherwise succeeded to any shares of capital stock of the Corporation which were at any time within two years prior thereto beneficially owned by any 5% Stockholder, and such assignment or succession shall have occurred in the course of a transaction or series of transactions not involving a public offering within the meaning of the Securities Act of 1933.

 

 

 

          3.  A person shall be the “beneficial owner” of any Voting Shares:

 

 

 

          (a) which such person or any of its Affiliates and Associates (as hereinafter defined) beneficially own, directly or indirectly; or

 

 

 

          (b) which such person or any of its Affiliates or Associates has (i) the right to acquire (whether such right is exercisable immediately or only after the passage of time), pursuant to any agreement, arrangement or understanding or upon the exercise of conversion rights, exchange rights, warrants, or options, or otherwise, or (ii) the right to vote pursuant to any agreement, arrangement or understanding; or

 

 

 

          (c) which are beneficially owned, directly or indirectly, by any other person with which such first mentioned person or any of its Affiliates or Associates has any agreement, arrangement or understanding for the purpose of acquiring, holding, voting or disposing of any shares of capital stock of the Corporation.

 

 

 

          4. The outstanding Voting Shares shall include shares deemed owned through application of subparagraph D.3 above but shall not include any other Voting Shares which may be issuable pursuant to any agreement, or upon exercise of conversion rights, warrants or options, or otherwise.

18



 

 

 

          5. “Continuing director” shall mean a person who was a member of the Board of Directors of the Corporation elected by the Public Holders prior to the date as of which any 5% Stockholder acquired in excess of 5% of the outstanding Voting Shares, or a person designated (before his initial election as a director) as a continuing director by a majority of the then continuing directors.

 

 

 

          6. “Other consideration to be received” shall mean Common Stock of the Corporation retained by its Public Holders in the event of a business combination in which the Corporation is the surviving Corporation.

 

 

 

          7. “Affiliate” and “Associate” shall have the respective meanings given those terms in Rule 12b-2 of the General Rules and Regulations under the Securities Exchange Act of 1934.

 

 

 

          8. “Subsidiary” means any Corporation of which a majority of any class of equity security (as defined in Rule 3al1-1 of the General Rules and Regulations under the Securities Exchange Act of 1934) is owned, directly or indirectly, by the Corporation; provided, however, that for the purposes of the definition of 5% Stockholder set forth in subparagraph D.2, the term “Subsidiary” shall mean only a Corporation of which a majority of each class of equity security is owned, directly or indirectly, by the Corporation.

 

 

 

          9. A majority of the continuing directors shall have the power and duty to determine for the purposes of this Article 11., on the basis of information known to them, (a) the number of Voting Shares beneficially owned by any person, (b) whether a person is an Affiliate or Associate of another, or (c) whether a person has an agreement, arrangement or understanding with another as to the matters referred to in subparagraph D.3.

 

 

 

          10. Nothing contained in this Article 11. shall be construed to relieve any 5% Stockholder from any fiduciary obligation imposed by law.

          12. Amendments. Articles 7, 8, 10, and 11 of this Certificate of Incorporation, and this Article 12, may not be amended, altered, changed or repealed without the affirmative vote of holders of the outstanding capital stock of the Corporation entitled to cast at least eighty percent (80%) of the votes which all shareholders are entitled to cast thereon at a regular or special meeting of shareholders duly convened after notice of such purpose to the shareholders.”

          4. The above restatement of the Certificate of Incorporation was authorized by a vote of the Board of Directors of the Corporation at a meeting held on September 22,2009.

19


          IN WITNESS THEREOF, we have signed this Certificate this 29th day of January 2010.

 

 

 

 

/s/ Thomas M. O’Brien

 


 

 

Thomas M. O’Brien, President

 

 

 

/s/ Janice Clark

 


 

 

Janice Clark, Secretary

20


Restated Certificate

of

Certificate of Incorporation

of

STATE BANCORP, INC.

Under Section 807 of the Business Corporation Law

 

 

Filed by:

Patricia M. Schaubeck
State Bancorp, Inc.
Two Jericho Plaza
Jericho, New York 11753



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EXHIBIT 3.2

 

(STATE BANCORP INC LOGO)

Corporate Bylaws

These By-laws are supplemental to the New York Business Corporation Law and other applicable provisions of law, as the same shall from time to time be in effect.

ARTICLE I - MEETINGS OF STOCKHOLDERS

Section 101. Place of Meetings.

All meetings of the stockholders shall be held at such place or places, within or without the State of New York, as shall be determined by the Board of Directors from time to time.

Section 102. Annual Meetings.

The annual meeting of the stockholders for the election of Directors and the transaction of such other business as may properly come before the meeting shall be held at such date or hour as may be fixed by the Board of Directors. Any business which is a proper subject for stockholder action may be transacted at the annual meeting, irrespective of whether the notice of said meeting contains any reference thereto, except as otherwise provided by applicable law or these By-Laws.

Section 103. Special Meetings.

Special meetings of the stockholders may be called at any time only by the Board of Directors pursuant to a resolution adopted by a majority of the total number of directors which the Corporation would have if there were no vacancies (the “Whole Board”) or the Chief Executive Officer.

Section 104. Notice of the Meetings.

 

 

 

 

a.

Written or printed notice, stating the place, day and hour of the meeting and the purpose or purposes for which the meeting is called, shall be delivered by the Corporation not less than ten (10) days nor more than fifty (50) days before the date of the meeting, either personally or by first class mail, to each stockholder of record entitled to vote at such meeting. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail with postage thereon prepaid, addressed to the stockholder at his address as it appears on the stock transfer books of the Corporation or at such other address given by the stockholder in accordance with law.

 

 

 

 

b.

Any previously scheduled meeting of the stockholders may be postponed, and any special meeting of the stockholders may be cancelled, by resolution of the Board of Directors upon public notice given prior to the date previously scheduled for such meeting of stockholders.

Section 105. Conduct of Stockholders’ Meetings; Adjournment.

 

 

 

 

a.

The Chief Executive Officer shall preside at all stockholders’ meetings. In the absence of the Chief Executive Officer, such other officer as shall be appointed by the Board shall preside at any meeting of shareholders. The Officer presiding over the stockholders’ meeting may establish such rules and regulations for the conduct of the meeting as he/she may deem to be reasonably necessary or desirable for the orderly and expeditious conduct of the meeting, and shall fix and announce at the meeting the date and time of the opening and the closing of the polls for each matter upon which the stockholders will vote at the stockholders’ meeting. Subject to Section 202 of these By-Laws, unless the Officer presiding over the stockholders’ meeting otherwise requires, stockholders need not vote by ballot on any question.

 

 

 

 

b.

The presiding Officer at a stockholders’ meeting or a majority of the shares of the Corporation present thereat, represented in person or by proxy, may adjourn the meeting from time to time, whether or not there is a quorum. No notice of the time and place of adjourned meetings need be given except as required by law. The stockholders present at a duly called meeting at which a quorum is present may continue to transact business until adjournment, notwithstanding the withdrawal of enough stockholders to leave less than a quorum.



Section 106. Inspectors of Election.

Two inspectors of election shall be appointed by the Board of Directors to serve at each annual or special meeting of stockholders and to make a written report thereof, and if any inspector shall fail to serve, the presiding Officer shall appoint an inspector in his place. Such inspectors may include individuals who serve the Corporation in other capacities, including, without limitation, as officers, employees, agents or representatives.

Section 107. Action of Stockholders.

Except as otherwise provided by law, the Certificate of Incorporation, or these By-Laws, in all matters other than the election of directors (which is governed by Section 202 of these By-Laws), the affirmative vote of a majority of the shares present in person or represented by proxy at the meeting and entitled to vote on the matter shall be the act of the stockholders.

Section 108. Notice of Stockholder Business and Nominations.

 

 

 

 

 

 

a.

Annual Meetings of Stockholders.

 

 

 

 

 

 

 

 

1.

Nominations of persons for election to the Board of Directors of the Corporation and the proposal of business to be considered by the stockholders may be made at an annual meeting of stockholders (A) pursuant to the Corporation’s notice of meeting, (B) by or at the direction of the Board of Directors or (C) by any stockholder of the Corporation who was a stockholder of record at the time of giving of notice provided for in this By-Law, who is entitled to vote at the meeting, who (in the case of nominations of persons for election to the Board of Directors of the Corporation) is entitled to cast votes with respect to at least five (5) percent of the outstanding capital stock of the Corporation and who complies with the notice procedures set forth in this By-Law.

 

 

 

 

 

 

 

 

2.

For nominations or other business to be properly brought before an annual meeting by a stockholder pursuant to clause (C) of paragraph (a)(1) of this By-Law, the stockholder must have given timely notice thereof in writing to the Secretary of the Corporation and such other business must otherwise be a proper matter for stockholder action. To be timely, a stockholder’s notice shall be delivered to the Secretary at the principal executive offices of the Corporation not later than the close of business on the 90th day nor earlier than the close of business on the 120th day prior to the first anniversary of the preceding year’s annual meeting; provided, however, that in the event that the date of the annual meeting is more than 30 days before or more than 60 days after such anniversary date, notice by the stockholder to be timely must be so delivered not earlier than the close of business on the 120th day prior to such annual meeting and not later than the close of business on the later of the 90th day prior to such annual meeting or the 10th day following the day on which public announcement of the date of such meeting is first made by the Corporation. In no event shall the public announcement of an adjournment of an annual meeting commence a new time period for the giving of a stockholder’s notice as described above. Such stockholder’s notice shall set forth (a) as to each person whom the stockholder proposes to nominate for election or re-election as a director, all information relating to such person that is required to be disclosed in solicitations of proxies for election of directors in an election contest, or is otherwise required, in each case pursuant to Regulation 14A under the Securities Exchange Act of 1934, as amended (the “Exchange Act”) and Rule 14a-11 thereunder (including such person’s written consent to being named in the proxy statement as a nominee and to serving as a director if elected); (b) as to any other business that the stockholder proposes to bring before the meeting, a brief description of the business desired to be brought before the meeting, the reason for conducting such business at the meeting and any material interest in such business of such stockholder and the beneficial owner, if any, on whose behalf the proposal is made; and (c) as to the stockholder giving the notice and the beneficial owner, if any, on whose behalf the nomination or proposal is made, (i) the name and address of such stockholder, as they appear on the books of the Corporation, and of such beneficial owner, and (ii) the class and number of shares of the Corporation which are owned beneficially and of record by such stockholder and such beneficial owner.

 

 

 

 

 

 

 

 

3.

Notwithstanding anything in the second sentence of paragraph (a)(2) of this By-Law to the contrary, in the event that the number of directors to be elected to the Board of Directors of the Corporation is increased and there is no public announcement by the Corporation naming all of the nominees for director or specifying the size of the increased Board of Directors at least 70 days prior to the first anniversary of the preceding year’s annual meeting, a stockholder’s notice required by this By-Law shall also be considered timely, but only with respect to nominees for any new positions created by such increase, if it shall be delivered to the Secretary at the principal executive offices of the Corporation not later than the close of business on the 10th day following the day on which such public announcement is first made by the Corporation.

 

 

 

 

 

 

b.

Special Meetings of Stockholders. Only such business shall be conducted at a special meeting of stockholders as shall have been brought before the meeting pursuant to the Corporation’s notice of meeting. Nominations of persons for election to the Board of Directors may be made at a special meeting of stockholders at which directors are to be elected pursuant to the Corporation’s notice of meeting (a) by or at the direction of the Board of Directors or (b) provided that the Board of Directors has determined that directors shall be elected at such meeting, by any stockholder of the




 

 

 

 

 

 

 

Corporation who is a stockholder of record at the time of giving of notice provided for in this By-Law, who shall be entitled to vote at the meeting and who complies with the notice procedures set forth in this By-Law. In the event the Corporation calls a special meeting of stockholders for the purpose of electing one or more directors to the Board of Directors, any such stockholder may nominate a person or persons (as the case may be), for election to such position(s) as specified in the Corporation’s notice of meeting, if the stockholder’s notice required by paragraph (a)(2) of this By-Law shall be delivered to the Secretary at the principal executive offices of the Corporation not earlier than the close of business on the 120th day prior to such special meeting and not later than the close of business on the later of the 90th day prior to such special meeting or the 10th day following the day on which public announcement is first made of the date of the special meeting and of the nominees proposed by the Board of Directors to be elected at such meeting. In no event shall the public announcement of an adjournment of a special meeting commence a new time period for the giving of a stockholder’s notice as described above.

 

 

 

 

 

 

c.

General.

 

 

 

 

 

 

 

 

1.

Only such persons who are nominated in accordance with the procedures set forth in this By-Law shall be eligible for serve as directors and only such business shall be conducted at a meeting of the stockholders as shall have been brought before the meeting in accordance with the procedures set forth in this By-Law. Except as otherwise required by law, the Officer presiding over such stockholders’ meeting shall have the power and duty to determine whether a nomination or any business proposed to be brought before the meeting was made or proposed, as the case may be, in accordance with the procedures set forth in this By-Law and, if any proposed nomination or business is not in compliance with this By-Law, to declare that such defective proposal or nomination shall be disregarded.

 

 

 

 

 

 

 

 

2.

For purposes of this By-Law, “public announcement” shall mean disclosure in a press release reported by the Dow Jones New Service, Associated Press or comparable national news service or in a document publicly filed by the Corporation with the Securities and Exchange Commission pursuant to Section 13, 14 or 15(d) of the Exchange Act.

 

 

 

 

 

 

 

 

3.

Notwithstanding the foregoing provisions of this By-Law, a stockholder shall also comply with all applicable requirements of the Exchange Act and the rules and regulations thereunder with respect to the matters set forth in this By-Law. Nothing in this By-Law shall be deemed to affect any rights (i) of stockholders to request inclusion of proposals in the Corporation’s proxy statement pursuant to Rule 14a-8 under the Exchange Act or (ii) of the holders of any series of Preferred Stock to elect directors under specified circumstances.

 

 

 

 

 

ARTICLE II - DIRECTORS AND BOARD MEETINGS

Section 201. Management by Board of Directors.

The business and affairs of the Corporation shall be managed by its Board of Directors. The Board of Directors may exercise all such powers of the Corporation and do all such lawful acts and things as are not by statute, regulation, the Articles of Incorporation of these Bylaws directed or required to be exercised or done by the stockholders.

Section 202. Procedure for Election of Directors; Required Vote.

Election of directors at all meetings of the stockholders at which directors are to be elected shall be by ballot, and, subject to the rights of the holders of any series of preferred stock to elect directors under specified circumstances, the vote required for election of a director by the stockholders shall, except in a contested election, be the affirmative vote of a majority of the votes cast in favor of or withheld from the election of a nominee at a meeting of stockholders by stockholders present in person or by proxy and entitled to vote in the election. In a contested election, directors shall be elected by a plurality of the votes cast at a meeting of stockholders by the holder of shares present in person or by proxy and entitled to vote in the election. An election shall be considered contested if there are more nominees for election than positions on the Board of Directors to be filled by election at the meeting.

In any non-contested election of directors, any incumbent director nominee who receives a greater number of votes cast withheld from his or her election than in favor of his or her election shall immediately tender his or her resignation.

Section 203. Directors Must be Stockholders.

Every Director must be a stockholder of the Corporation and shall own in his/her own rights the number of shares (if any) required by law in order to qualify as such Director. The Board of Directors shall establish share ownership guidelines with reasonable transition periods to effect the intent of the preceding sentence. Any Director shall forthwith cease to be a Director when he/she no longer holds such shares, which fact shall be reported to the Board of Directors by the Secretary, whereupon the Board of Directors shall declare the seat of such Directors vacated.

Section 204. Eligibility and Mandatory Retirement.


Commencing with the annual meeting of the stockholders in 1987, no person shall be eligible to be newly elected or appointed as a Director as he/she shall have attained the age of seventy-two (72) years on or prior to the date of his/her election. Notwithstanding the foregoing, the mandatory retirement provisions of this section shall no apply retroactively to those Directors elected as Interim Directors at the first meeting of the Board of Directors of the Corporation, nor thereafter, should they desire to stand for re-election thereafter. Any Director of this Corporation, with the exception of the Interim Directors as specified above, who attains the age of seventy-two (72) years shall cease to be a Director (without any action on his/her part) at the close of business on the day prior to the date of the next stockholders’ meeting at which directors are to be elected regardless of whether or not his/her term as a Director would otherwise expire at such stockholders’ meeting. The Board of Directors may designate one or more persons as honorary members of the Board. Such honorary members may attend meetings of the Board but shall have no authority to vote. Any Director of this Corporation who is an employee of the Corporation and/or State Bank of Long Island and then ceases such employment, shall cease to be a Director (without any action on his or her part) of the Corporation at the close of business on the day prior to the date of the next stockholders’ meeting at which directors are to be elected, subject to earlier resignation or removal, regardless of whether or not his or her term as Director would otherwise expire at such stockholders’ meeting.

Section 205. Number of Directors.

The Board of Directors shall consist of not less than five (5) nor more than fifteen (15) stockholders, the exact number to be fixed and determined from time to time by resolution of a majority of the full Board of Directors or, subject to Section 108 of these By-Laws, by resolution of the stockholders at any annual or special meeting thereof.

Section 206. Term of Office.

Except as provided below, each Director shall serve for a term ending on the date of the annual meeting of stockholders following the annual meeting of stockholders at which such Director was elected or the next annual meeting of stockholders after such Director was appointed as a result of a newly created Directorship or to fill a vacancy on the Board of Directors. Notwithstanding the foregoing, each Director shall serve until his or her successor shall have been elected and shall qualify, even though his or her term of office as herein provided has otherwise expired, except in the event of his or her earlier death, resignation or removal.

Subject to the provisions of the Certificate of Incorporation and these Bylaws, Directors elected at the 2007, 2008 or 2009 annual meeting of stockholders shall serve for the remaining term for which he or she was elected.

Section 207. Vacancies.

Except as otherwise required by law, vacancies occurring on the Board, and any newly created Directorships resulting from an increase in the number of directors, may be filled by the affirmative vote of a majority of the Directors then in office. Each Director so elected shall be a Director until his/her successor is elected by the stockholders, who shall make such election at the next annual meeting of the stockholders or at any special meeting duly called for that purpose and held prior thereto.

Section 208. Quorum.

One third of the Board of Directors shall constitute a quorum, but in no event may a quorum be constituted by less than five (5) directors.

Section 209. Regular Meetings.

Regular meetings of the Board of Directors shall be held on such day, at such hour, and at such place, consistent with applicable law, as the Board shall from time to time designate or as may be designated in any notice from the Secretary calling the meeting. The Board of Directors shall meet for reorganization at the first regular meeting following the annual meeting of stockholders at which the Directors are elected. Notice need not be given of regular meetings of the Board of Directors which are held at the time and place designated by the Board of Directors. If a regular meeting is not to be held at the time and place designated by the Board of Directors, notice of such meeting, which need not specify the business to be transacted thereat and which may be either verbal or in writing, shall be given by the Secretary to each member of the Board at least twenty-four (24) hours before the time of the meeting.

Except as otherwise provided herein, a majority of those directors present and voting at any meeting of the Board of Directors, shall decide each matter considered. A director cannot vote by proxy, or otherwise act by proxy, at a meeting of the Board of Directors.

Section 210. Special Meetings.

Special meetings of the Board of Directors may be called by the Chairman of the Board or the Chief Executive Officer, or in the absence of both, at the request of three or more members of the Board of Directors. A special meeting of the Board of Directors shall be deemed to be any meeting other than the regular meeting of the Board of Directors. Notice of the time and


place of every special meeting, which need not specify the business to be transacted thereat and which may be either verbal or in writing, shall be given by the Secretary to each member of the Board (a) if by mail, at least seventy-two (72) hours or (b) if by telecopy, facsimile, telegraph, cable or other recorded communications or delivered personally or by telephone, not less than six hours before the time of such meeting, excepting the Organization Meeting following the election of Directors. Notices shall be given to each director at the addresses that he has furnished to the Secretary as the address for such notices.

Waiver of Notice in writing by any director of any special meeting of the Board or of any committee thereof, whether prior or subsequent to such meeting, or attendance at such meeting by any director, shall be equivalent to notice to such directors of such meeting.

Section 211. Report and Records.

The reports of Officer and Committees and the records of the proceedings of all Committees shall be filed with the Secretary of the Corporation and presented to the Board of Directors, if practicable, at its next regular meeting. The Board of Directors shall keep complete records of its proceedings in a minute book kept for that purpose. When a Director shall request it, the vote of each Director upon a particular question shall be recorded in the minutes.

Section 212. Conduct of Meetings.

Meetings of the Board shall be presided over by the Chief Executive Officer or such other director or officer as the Board shall designate. The Secretary, or in his or her absence, a person appointed by the Chief Executive Officer (or other presiding person), shall act as secretary of the meeting. The Chief Executive Officer (or such other presiding person) shall conduct all meetings of the Board in accordance with the best interests of the Corporation and shall have the authority and discretion to establish reasonable procedural rules for the conduct of Board meetings. Any one or more directors may participate in a meeting of the Board or a Committee of the Board by means of conference telephone or similar communications equipment allowing all persons participating in the meeting to hear each other at the same time. Participation by such means shall constitute presence in person at such meeting.

Section 213. Non-Management Directors

At least two-thirds of the Board shall consist of directors who are non-management and non-former management of the Corporation (the “Non-Management Directors” or, individually, a “Non-Management Director”).

ARTICLE III - COMMITTEES

Section 301. Committees.

The Committees of the Board of Directors shall be established by the Board of Directors from time to time at its discretion. The Board shall determine the purposes and powers of such committees.

Section 302. Appointment of Committee Members.

The Board of Directors shall elect the members of the Committees and the Chairman and Vice Chairman, if any, of each such Committee to serve until the next annual meeting of stockholders. No Director may serve as Chairman of the same Committee, other than the Audit Committee, or a Committee with a similar purpose, for more than three (3) consecutive years.

Section 303. Organization and Proceedings.

Each Committee of the Board of Directors shall effect its own organization by the appointment of a Secretary and such other Officers, except the Chairman and Vice Chairman, as it may deem necessary. A record of proceedings of all Committees shall be kept by the Secretary of such Committee and filed and presented as provided in Section 211 of these By laws.

ARTICLE IV - OFFICERS

Section 401. Officers.

The Board shall at each annual meeting, elect a Chairman of the Board, a President, a Secretary and a Treasurer. The Board may, at each annual meeting, elect a Chairman and such other Officers and Assistant Officers as the Board of Directors may from time to time deem advisable. Except for the Chairman of the Board, the President and Secretary, the Board may refrain from filling any of the said offices at any time and from time to time. Except as otherwise required by applicable law, the same individual may hold any two (2) or more offices. The Officers shall be elected by the Board of Directors at the time, in the manner and for such terms as the Board of Directors from time to time shall determine. The Board shall designate either the Chairman of the Board or the President as the Chief Executive Officer and another Officer as the Chief Financial Officer. Any Officer may be removed at any time, with or without cause, and regardless of the term for which such Officer was elected, but


without prejudice to any contract right of such Officer. Each Officer shall hold his office for the current year for which he was elected or appointed by the Board unless he shall resign, becomes disqualified, or be removed at the pleasure of the Board of Directors.

Section 402. Chairman of the Board.

The Board of Directors shall elect a Chairman of the Board at the first regular meeting of the Board following each annual meeting at which Directors are elected. The Chairman of the Board shall be a member of the Board of Directors and shall perform such duties as may be prescribed by the Board of Directors. The Chairman of the Board may, but need not be, an officer of the Corporation.

Section 403. Chief Executive Officer.

The Chief Executive Officer shall be so designated by the Board and shall also hold the title of Chairman of the Board, and/or President. The Chief Executive Officer of the Corporation, subject to the direction of the Board, shall be responsible for assuring that the policy decisions of the Board are implemented as formulated. The Chief Executive Officer shall be responsible, in consultation with such Officers or members of the Board as he or she deems appropriate, for planning the growth of the Corporation. The Chief Executive Officer shall be responsible for shareholder relations, relations with investment bankers, other similar financial institutions and financial advisors, and shall be empowered to designate Officers of the Corporation and its subsidiaries to assist in such activities. The Chief Executive Officer shall be principally responsible for exploring opportunities for mergers, acquisitions and new business. The Chief Executive Officer shall have the general supervision and direction of all of the Corporation’s Officers, subject to and consistent with the policies enunciated by the Board. The Chief Executive Officer shall be authorized to sign instruments in the name of the Corporation. The Chief Executive Officer shall have such other powers as may be assigned to such Officer by the Board or its committees. The Chief Executive Officer shall be a member ex-officio, with power to vote on all matters, of all committees of the Board, except the Audit Committee, the Compensation Committee and the Nominating and Corporate Governance Committee, subject to the limitations prescribed by law and applicable stock exchange listing requirements.

Section 404. President.

The President shall be a member of the Board of Directors and shall be subject to the direction of the Board. The President shall perform such duties as from time to time may be assigned to him or her by these By-Laws or the Board. The President shall be a member ex-officio, with power to vote on all matters, of all committees of the Board, except the Audit Committee, the Compensation Committee and the Nominating and Corporate Governance Committee, subject to the limitations prescribed by law and applicable stock exchange listing requirements.

Section 405. Secretary.

The Secretary shall act under the supervision of the President or such other Officers as the President may designate. Unless the Board has elected a Secretary to the Board of Directors, or unless a designation to the contrary is made at a meeting, the Secretary shall attend all meetings of the Board of Directors and all meetings of the stockholders and record all of the proceedings of such meetings in a book to be kept for that purpose, and shall perform like duties for the standing Committees when required by these By-laws or otherwise. The Secretary shall give, or cause to be given, notice of all meetings of the stockholders and of the Board of Directors. The Secretary shall keep a seal of the Corporation, and, when authorized by the Board of Directors or the President, cause it to be affixed to any documents and instruments requiring it. The Secretary shall perform such other duties as may be prescribed by the Board of Directors, President, or such other Supervising Officer as the President may designate.

Section 406. Treasurer.

The Treasurer shall act under the supervision of the President or such other Officer as the President may designate. The Treasurer shall have custody of the Corporation’s funds and such other duties as may be prescribed by the Board of Directors, President or such other Supervising Officer as the President may designate.

Section 407. Secretary to the Board of Directors.

The Secretary to the Board of Directors shall attend all meetings of the Board of Directors and of the Executive Committee and record all of the proceedings of such meetings, and shall perform like duties for the committees of the Board when requested.

Section 408. General Powers.

The Officers are authorized to do and perform such corporate acts as are necessary in the carrying on of the business of the Corporation, subject always to the direction of the Board of Directors.


ARTICLE V - INDEMNIFICATION

Section 501. Mandatory Indemnification.

 

 

 

 

a.

The Corporation shall, to the full extent permitted by the New York Business Corporation Law, as amended from time to time (but, in the case of any such amendment, only to the extent that such amendment permits the Corporation to provide broader indemnification rights that said law permitted the Corporation to provide prior to such amendment) indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceedings, whether civil, criminal, administrative or investigative, by reason of the fact that he/she is or was a director, officer or employee of the Corporation or any of its subsidiaries or was serving at the request of the Corporation as a director, officer, employee or agent of another corporation or of a partnership, joint venture, trust or other enterprise, including service with respect to employee benefit plans maintained or sponsored by the Corporation, against all expense, liability and loss (including attorneys’ fees, judgments, fines, ERISA excise taxes or penalties and amounts paid or to be paid in settlement) reasonably incurred or suffered by such person in connection therewith, and such indemnification shall continue as to a person who has ceased to be a director, officer, employee or agent and shall inure to the benefit of his or her heirs, executors and administrators; provided, however, that except as provided in paragraph (c) of this Section 501, the Corporation shall indemnify any such person seeking indemnification in connection with a proceeding (or part thereof) initiated by such person only if such proceeding (or part thereof) was authorized by the Board of Directors. Any right of indemnification so provided shall be a contract right and shall include the right to be paid by the Corporation the expenses incurred in defending any such proceeding in advance of its final disposition, such advances to be paid by the Corporation within 20 days after receipt by the Corporation of a statement or statements from the claimant requesting such advance or advances from time to time; provided, however, that if the New York Business Corporation Law requires, the payment of such expenses incurred by a director or officer in his or her capacity as a director or officer (and not in any other capacity in which service was or is rendered by such person while a director or officer, including, without limitation, service to any employee benefit plan) in advance of the final disposition of a proceeding shall be made only upon delivery to the Corporation of an undertaking by or on behalf of such director or officer to repay all amounts so advanced if it shall ultimately be determined that such director or officer is not entitled to be indemnified under this By-Law or otherwise.

 

 

 

 

b.

To obtain indemnification under this By-Law, a claimant shall submit to the Corporation a written request, including therein or therewith such documentation and information as is reasonably available to the claimant and is reasonably necessary to determine whether and to what extent the claimant is entitled to indemnification. Upon written request by a claimant for indemnification pursuant to the first sentence of this paragraph (b), a determination, if required by applicable law, with respect to the claimant’s entitlement thereto shall be as follows: (1) if requested by the claimant, by Independent Counsel (as hereinafter defined), or (2) if no request is made by the claimant for a determination by Independent Counsel, (i) by the Board of Directors by a majority vote of a quorum consisting of Disinterested Directors (as hereinafter defined), or (ii) if a quorum of the Board of Directors consisting of Disinterested Directors is not obtainable or, even if obtainable, such quorum of Disinterested Directors so directs, by Independent Counsel in a written opinion to the Board of Directors, a copy of which shall be delivered to the claimant, or (iii) if a quorum of Disinterested Directors so directs, by the stockholders of the Corporation. In the event the determination of entitlement to indemnification is to be made by Independent Counsel at the request of the claimant, the Independent Counsel shall be selected by the Board of Directors unless there shall have occurred within two years prior to the date of the commencement of the action, suit or proceedings for which indemnification is claimed a Change of Control, in which case the Independent Counsel shall be selected by the claimant unless the claimant shall request that such selection be made by the Board of Directors. If it is so determined that the claimant is entitled to indemnification, payment to the claimant shall be made within 10 days after such determination.

 

 

 

 

c.

If a claim under paragraph (a) of this Section 501 is not paid in full by the Corporation within thirty days after a written claim pursuant to paragraph (b) of this By-Law has been received by the Corporation, the claimant may at any time thereafter bring suit against the Corporation to recover the unpaid amount of the claim and, if successful in whole or in part, the claimant shall be entitled to be paid also the expense of prosecuting such claim. It shall be a defense to any such action (other than an action brought to enforce a claim for expenses incurred in defending any proceeding in advance of its final disposition where the required undertaking, if any is required, has been tendered to the Corporation) that the claimant has not met the standard of conduct which makes it permissible under the New York Business Corporation Law for the Corporation to indemnify the claimant for the amount claimed, but the burden of proving such defense shall be on the Corporation. Neither the failure of the Corporation (including its Board of Directors, Independent Counsel or stockholders) to have made a determination prior to the commencement of such action that indemnification of the claimant is proper in the circumstances because he or she has met the applicable standard of conduct set forth in the New York Business Corporation Law, nor an actual determination by the Corporation (including its Board of Directors, Independent Counsel or stockholders) that the claimant has not met such applicable standard of conduct, shall be a defense to the action or create a presumption that the claimant has not met the applicable standard of conduct.

 

 

 

 

d.

If a determination shall have been made pursuant to paragraph (b) of this Section 501 that the claimant is entitled to indemnification, the Corporation shall be bound by such determination in any judicial proceeding commenced pursuant to paragraph (c) of this Section 501.




 

 

 

 

e.

The Corporation shall be precluded from asserting in any judicial proceeding commenced pursuant to paragraph (c) of this Section 501 that the procedures and presumptions of this Section 501 are not valid, binding and enforceable and shall stipulate in such proceeding that the Corporation is bound by all the provisions of this By-Law.

 

 

 

 

f.

The right to indemnification and the payment of expenses incurred in defending a proceeding in advance of its final disposition conferred in this By-Law shall not be exclusive of any other right which any person may have or hereafter acquire under any statute, provision of the Certificate of Incorporation, By-Laws, agreement, vote of stockholders or Disinterested Directors or otherwise. No repeal or modification of this Section 501 shall in any way diminish or adversely affect the rights of any director, officer, employee or agent of the Corporation hereunder in respect of any occurrence or matter arising prior to any such repeal or modification.

 

 

 

 

g.

The Corporation may maintain insurance, at its expense, to protect itself and any director, officer, employee or agent of the Corporation or another corporation, partnership, joint venture, trust or other enterprise against any expense, liability or loss, whether or not the Corporation would have the power to indemnify such person against such expense, liability or loss under the New York Business Corporation Law. To the extent that the Corporation maintains any policy or policies providing such insurance, each such director or officer, and each such agent or employee to which rights to indemnification have been granted as provided in paragraph (h) of this Section 501, shall be covered by such policy or policies in accordance with its or their terms to the maximum extent of the coverage thereunder for any such director, officer, employee or agent.

 

 

 

 

h.

The Corporation may, to the extent authorized from time to time by the Board of Directors or the stockholders of the Corporation by resolution thereof, grant rights to indemnification, and rights to be paid by the Corporation the expenses incurred in defending any proceeding in advance of its final disposition, to any employee or agent of the Corporation to the fullest extent of the provisions of this Section 501 with respect to the indemnification and advancement of expenses of directors and officers of the Corporation, or to any directors or officers of the Corporation to the extent such rights are permitted by law and not available under this Section 501.

 

 

 

 

i.

If any provision or provisions of this Section 501 shall be held to be invalid, illegal or unenforceable for any reason whatsoever: (1) the validity, legality and enforceability of the remaining provisions of this Section 501 (including, without limitation, each portion of any paragraph of this Section 501 containing any such provision held to be invalid, illegal or unenforceable, that is not itself held to be invalid, illegal or unenforceable) shall not in any way be affected or impaired thereby; and (2) to the fullest extent possible, the provisions of this Section 501 (including, without limitation, each such portion of any paragraph of this Section 501 containing any such provision held to be invalid, illegal or unenforceable) shall be construed so as to give effect to the intent manifested by the provision held invalid, illegal or unenforceable.

 

 

 

 

j.

For purposes of this By-Law:


 

 

 

 

 

 

 

 

 

 

1.

“Change of Control” means

 

 

 

 

 

 

 

 

 

 

 

 

A.

The acquisition by any individual, entity or group (within the meaning of Section 13(d)(3) or 14(d)(2) of the Securities Exchange Act of 1934, as amended (the “Exchange Act”)) (a “Person”) of beneficial ownership (within the meaning of Rule 13d-3 promulgated under the Exchange Act) of 20% or more of either (i) the then outstanding shares of the Corporation’s Common Stock or (ii) the combined voting power of the then outstanding voting securities of the Corporation entitled to vote generally in the election of directors (the “Corporation Voting Securities”); provided, however, that for purposes of this subsection (a), the following acquisitions shall not constitute a Change of Control; (i) any acquisition directly from the Corporation, (ii) any acquisition by the Corporation, (iii) any acquisition by any employee benefit plan (or related trust) sponsored or maintained by the Company or (iv) any acquisition pursuant to a transaction which complies with clauses (i), (ii) and (iii) of paragraph (C) of this Section 501(j)(1); or

 

 

 

 

 

 

 

 

 

 

 

 

B.

Individuals who, as of September 23, 1997, constitute the Board (the “Incumbent Board”) cease for any reason to constitute at least a majority of the Board; provided, however, that any individual becoming a director subsequent to September 23, 1997 whose election, or nomination for election by the Corporation’s stockholders, was approved by a vote of at least a majority of the directors then comprising the Incumbent Board shall be considered as though such individual were a member of the Incumbent Board, but excluding, for this purpose, any such individual whose initial assumption of office occurs as a result of an actual or threatened election contest with respect to the election or removal of directors or other actual or threatened solicitation of proxies or consents by or on behalf of a Person other than the Board; or

 

 

 

 

 

 

 

 

 

 

 

 

C.

Consummation by the Corporation of a reorganization, merger or consolidation or sale or other disposition of all or substantially all of the assets of the Corporation or the acquisition of assets of another entity (a “Business Combination”), in each case, unless, following such Business Combination, (i) all or substantially all of the individuals and entities who were the beneficial owners, respectively, of the outstanding common stock and outstanding voting securities of the Corporation immediately prior to such Business Combination beneficially own, directly or indirectly, more than 60% of, respectively, the then outstanding shares of common stock and the combined voting power of the then outstanding voting securities entitled to vote




 

 

 

 

 

 

 

 

 

 

 

 

 

generally in the election of directors, as the case may be, of the corporation resulting from such Business Combination (including, without limitation, a corporation which as a result of such transaction owns the Corporation or all or substantially all of the Corporation’s assets either directly or through one or more subsidiaries) in substantially the same proportions as their ownership, immediately prior to such Business Combination, of the Corporation’s outstanding common stock and outstanding voting securities, as the case may be, (ii) no Person (excluding any employee benefit plan (or related trust) of the Corporation or such corporation resulting from such Business Combination) beneficially owns, directly or indirectly, 20% or more of, respectively, the then outstanding shares of common stock of the corporation resulting from such Business Combination or the combined voting power of the then outstanding voting securities of such corporation except to the extent that such ownership existed prior to the Business Combination and (iii) at least a majority of the members of the board of directors of the corporation resulting from such Business Combination were members of the Incumbent Board at the time of the execution of the initial agreement, or of the action of the Board, providing for such Business Combination; or

 

 

 

 

 

 

 

 

 

 

 

 

D.

Approval by the stockholders of the Corporation of a complete liquidation or dissolution of the Corporation.

 

 

 

 

 

 

 

 

 

 

2.

“Disinterested Director” means a director of the Corporation who is not and was not a party to the action or proceeding in respect of which indemnification is sought by the claimant.

 

 

 

 

 

 

 

 

3.

“Independent Counsel” means a law firm, a member of a law firm, or an independent practitioner, that is experienced in matters of corporation law and shall include any person who, under the applicable standards of professional conduct then prevailing, would not have a conflict of interest in representing either the Corporation or the claimant in an action to determine the claimant’s rights under this By-Law.

 

 

 

 

 

 

 

 

k.

Any notice, request or other communication required or permitted to be given to the Corporation under this By-Law shall be in writing and either delivered in person or sent by telecopy, telex, telegram, overnight mail or courier service, or certified or registered mail, postage prepaid, return receipt requested, to the Secretary of the Corporation and shall be effective only upon receipt by the Secretary.

 

 

 

 

 

 

 

ARTICLE VI - SHARES OF CAPITAL STOCK

Section 601. Certificates of Stock.

The shares of the Corporation’s stock may be certificated or uncertificated, as provided under the New York Business Corporation Law, and shall be entered in the books of the Corporation and registered as they are issued. Any certificates representing shares of stock shall be in such form as the Board of Directors shall prescribe, certifying the number and class of shares of the stock of the Corporation owned by the shareholder. Any certificates issued to any shareholder of the Corporation shall bear the name of the Corporation and state that it is organized under the laws of the State of New York, the name of the shareholder, and the number and class (and the designation of the series, if any) of the shares represented. Each certificate shall be signed either manually or by facsimile, by (i) the President or a Vice President and (ii) by the Secretary or an Assistant Secretary, and shall be sealed with the seal of the Corporation or a facsimile thereof. If the person who signed a share certificate, either manually or in facsimile, no longer holds office when the certificate is issued, the certificate is nevertheless valid.

Within a reasonable time after the issuance or transfer of uncertificated shares, the Corporation shall send to the registered owner thereof a written notice that shall set forth the name of the Corporation, that the Corporation is organized under the laws of the State of New York, the name of the shareholder, the number and class (and the designation of the series, if any) of the shares represented, and any restrictions on the transfer or registration of such shares of stock imposed by the Corporation’s articles of incorporation, these By-Laws, any agreement among shareholders or any agreement between shareholders and the Corporation.

Section 602. Transfer of Stock.

Upon surrender to the Corporation or the transfer agent of the Corporation of a certificate for shares duly endorsed or accompanied by proper evidence of succession, assignation or authority to transfer, the Corporation shall issue a new certificate or evidence of the issuance of uncertificated shares to the shareholder entitled thereto, cancel the old certificate and record the transaction upon the Corporation’s books. Upon the surrender of any certificate for transfer of stock, such certificate shall at once be conspicuously marked on its face “Cancelled” and filed with the permanent stock records of the Corporation.

Upon the receipt of proper transfer instructions from the registered owner of uncertificated shares, such uncertificated shares shall be cancelled, issuance of new equivalent uncertificated shares or certificated shares shall be made to the shareholder entitled thereto and the transaction shall be recorded upon the books of the Corporation. If the Corporation has a transfer agent or registrar acting on its behalf, the signature of any officer or representative thereof may be in facsimile.

The Board of Directors may appoint a transfer agent and one or more co-transfer agents and registrar and one or more co-


registrars and may make or authorize such agent to make all such rules and regulations deemed expedient concerning the issue, transfer and registration of shares of stock.

Section 603. Lost, Stolen or Destroyed Certificates.

Any person claiming a share certificate to be lost, stolen or destroyed shall make an affidavit or affirmation of the fact in such manner as the Board of Directors may require and shall, if the Board of Directors so requires, give the Corporation a bond of indemnity in form and amount, and with one or more sureties satisfactory to the Board of Directors, as the Board of Directors may require, whereupon the Corporation may issue (i) a new certificate or certificates of stock or (ii) uncertificated shares in place of any certificate or certificates previously issued by the Corporation alleged to have been lost, stolen or destroyed.

ARTICLE VII - GENERAL

Section 701. Fiscal Year.

The fiscal year of the Corporation shall begin on the first (1st) day of January in each year and end on the thirty first (31st) day of December in each year.

Section 702. Record Date.

The Board of Directors may fix any time whatsoever not less than ten (10) nor more than fifty (50) days prior to the date of any meeting of stockholders, or the date for the payment of any dividend or distribution, or the date for the allotment of rights, or the date when any change or conversion or exchange of shares will be made or will go into effect, as a record date for the determination of the stockholders entitled to notice of, or to vote at, any such meetings, or entitled to receive payment of any such dividend or distribution, or to receive any such allotment of rights, or to exercise the rights in respect to any such change, conversion or exchange of shares.

Section 703. Emergency By Laws.

In the event of any emergency resulting from a nuclear attack or similar disaster, and during the continuance of such emergency, the following By Laws provisions shall be in effect, notwithstanding any other provisions of the By Laws:

 

 

 

 

1.

A meeting of the Board of Directors or of any Committee thereof may be called by any Officer or Director upon one (1) hour’s notice to all persons entitled to notice whom, in the sole judgment of the notifier, it is feasible to notify;

 

 

 

 

2.

The Director or Directors in attendance at the meeting of the Board of Directors or of any Committee thereof shall constitute a quorum; and

 

 

 

 

3.

These By Laws may be amended or repealed, in whole or in part, by a majority vote of the Directors attending any meeting of the Board of Directors, provided such amendment or repeal shall only be effective for the duration of such emergency.

Section 704. Severability.

If any provision of these By Laws is illegal or unenforceable as such, such illegality or unenforceability shall not affect any other provision of these By Laws and such other provisions shall continue in full force and effect.

ARTICLE VIII - AMENDMENT OR REPEAL

Section 801. Amendment or Repeal by the Board of Directors.

These By Laws may be amended or repealed, in whole or in part, by a majority vote of members of the Board of Directors at any regular or special meeting of the Board duly convened. Notice need not be given of the purpose of the meeting of the Board of Directors at which the amendment or repeal is to be considered.

Section 802. Recording Amendments and Repeals.

The text of all amendments and repeals to these By Laws shall be attached to the By Laws with a notation of the date and vote of such amendment or repeal.


ARTICLE IX - APPROVAL OF AMENDED BY-LAWS AND RECORD OF AMENDMENTS AND REPEALS

Section 901. Approval and Effective Date.

These Amended and Restated By-laws have been approved as the By-laws of the Corporation this 23rd day of September, 1997, and shall be effective as of said date.

Section 902. Amendments or Repeals.

 

 

 

 

 

Section Involved

 

Date Amended or
Repealed

 

Approved By

 

 

 

 

 

102, 103, 104, 105, 106, 107, 108, 201, 202, 205, 207, 210, 401, 402, 403, 501, 502, 902

 

September 23, 1997

 

Board of Directors of the Corporation

 

 

 

 

 

 

 

 

 

210, 401, 402, 403, 902

 

April 29, 2003

 

Board of Directors of the Corporation

 

 

 

 

 

 

 

 

 

 

103, 105, 210, 212, 401, 402, 403, 404, 601, 602, 603

 

June 26, 2007

 

Board of Directors of the Corporation

 

 

 

 

 

 

 

 

 

 

202, 203, 204, 213, 302

 

September 29, 2008

 

Board of Directors of the Corporation

 

 

 

 

 

 

 

 

 

 

202,

 

May 27, 2009

 

Board of Directors of the Corporation

 

 

 

 

 

 

 

 

 

 

206, 207

 

November 19, 2009

 

Board of Directors of the Corporation



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EXHIBIT 10.12.1

PRUDENTIAL RETIREMENT SERVICES
DEFINED CONTRIBUTION PLAN AND TRUST

SPONSORED BY

PRUDENTIAL RETIREMENT SERVICES

BASIC PLAN DOCUMENT #01

June, 2002


TABLE OF CONTENTS

ARTICLE 1
PLAN ELIGIBILITY AND PARTICIPATION

 

 

 

 

 

 

 

 

 

 

1.1

 

Eligibility for Plan Participation

1

 

 

 

 

1.2

 

Excluded Employees

1

 

 

 

 

 

 

 

(a)

Independent contractors

1

 

 

 

 

 

 

 

(b)

Leased Employees

1

 

 

 

 

 

1.3

 

Employees of Related Employers

2

 

 

 

 

 

 

 

(a)

Nonstandardized Agreement

2

 

 

 

 

 

 

 

(b)

Standardized Agreement

2

 

 

 

 

 

1.4

 

Minimum Age and Service Conditions

2

 

 

 

 

 

 

 

(a)

Maximum permissible age and service conditions

2

 

 

 

 

 

 

 

(b)

Year of Service

2

 

 

 

 

 

 

 

(c)

Eligibility Computation Periods

2

 

 

 

 

 

 

 

(d)

Application of eligibility rules

3

 

 

 

 

 

 

 

(e)

Amendment of age and service requirements

3

 

 

 

 

 

1.5

 

Entry Dates

3

 

 

 

 

 

 

 

(a)

Entry Date requirements

3

 

 

 

 

 

 

 

(b)

Single annual Entry Date

3

 

 

 

 

 

1.6

 

Eligibility Break in Service Rules

4

 

 

 

 

 

 

 

(a)

Rule of Parity Break in Service

4

 

 

 

 

 

 

 

(b)

One-year Break in Service rule for Plans using a two Years of Service eligibility condition

4

 

 

 

 

 

 

 

(c)

One-year holdout Break in Service rule

4

 

 

 

 

 

1.7

 

Eligibility upon Reemployment

5

 

 

 

 

 

1.8

 

Operating Rules for Employees Excluded by Class

5

 

 

 

 

 

 

 

(a)

Eligible Participant becomes part of an excluded class of Employees

5

 

 

 

 

 

 

 

(b)

Excluded Employee becomes part of an eligible class of Employee

5

 

 

 

 

 

1.9

 

Relationship to Accrual of Benefits

5

 

 

 

 

 

1.10

 

Waiver of Participation

5

 

 

 

 

 

ARTICLE 2
EMPLOYER CONTRIBUTIONS AND ALLOCATIONS

 

 

 

 

 

2.1

 

Amount of Employer Contributions

6

 

 

 

 

 

 

 

(a)

Limitation on Employer Contributions

6

 

 

 

 

 

 

 

(b)

Limitation on Included Compensation

6

 

 

 

 

 

 

 

(c)

Contribution of property

6

 

 

 

 

 

 

 

(d)

Frozen Plan

6

 

 

 

 

 

2.2

 

Profit Sharing Plan Contribution and Allocations

6

 

 

 

 

 

 

 

(a)

Amount of Employer Contribution

6

 

 

 

 

 

 

 

(b)

Allocation formula for Employer Contributions

7

 

 

 

 

 

 

 

(c)

Special rules for determining Included Compensation

9

 

 

 

 

 

2.3

 

401(k) Plan Contributions and Allocations

10

 

 

 

 

 

 

 

(a)

Section 401(k) Deferrals

10


 

 

 




© Copyright 2002 Prudential Retirement Services

 

Basic Plan Document


i




 

 

 

 

 

 

 

(b)

Employer Matching Contributions

11

 

 

 

 

 

 

 

(c)

Qualified Matching Contributions (QMACs)

11

 

 

 

 

 

 

 

(d)

Employer Nonelective Contributions

12

 

 

 

 

 

 

 

(e)

Qualified Nonelective Contributions (QNECs)

12

 

 

 

 

 

 

 

(f)

Safe Harbor Contributions

12

 

 

 

 

 

 

 

(g)

Prior SIMPLE 401(k) plan

13

 

 

 

 

 

2.4

 

Money Purchase Plan Contribution and Allocations

13

 

 

 

 

 

 

 

(a)

Employer Contributions

13

 

 

 

 

 

 

 

(b)

Uniform percentage or uniform dollar amount

13

 

 

 

 

 

 

 

(c)

Permitted Disparity Method

13

 

 

 

 

 

 

 

(d)

Contribution based on service

14

 

 

 

 

 

 

 

(e)

Davis-Bacon Contribution Formula

14

 

 

 

 

 

 

 

(f)

Applicable period for determining Included Compensation

15

 

 

 

 

 

 

 

(g)

Special rules for determining Included Compensation

15

 

 

 

 

 

 

 

(h)

Limit on contribution where Employer maintains another plan in addition to a money purchase plan

15

 

 

 

 

 

2.5

 

Target Benefit Plan Contribution

15

 

 

 

 

 

 

 

(a)

Stated Benefit

15

 

 

 

 

 

 

 

(b)

Employer Contribution

16

 

 

 

 

 

 

 

(c)

Benefit formula

16

 

 

 

 

 

 

 

(d)

Definitions

21

 

 

 

 

 

2.6

 

Allocation Conditions

23

 

 

 

 

 

 

 

(a)

Safe harbor allocation condition

24

 

 

 

 

 

 

 

(b)

Application of last day of employment rule for money purchase and target benefit Plans in year of termination

24

 

 

 

 

 

 

 

(c)

Elapsed Time Method

24

 

 

 

 

 

 

 

(d)

Special allocation condition for Employer Matching Contributions under Nonstandardized 401(k) Agreement

24

 

 

 

 

 

 

 

(e)

Application to designated period

25

 

 

 

 

 

2.7

 

Fail-Safe Coverage Provision

26

 

 

 

 

 

 

 

(a)

Top-Heavy Plans

27

 

 

 

 

 

 

 

(b)

Category 1 Employees - Otherwise Eligible Participants (who are Nonhighly Compensated Employees) who are still employed by the Employer on the last day of the Plan Year but who failed to satisfy the Plan’s Hours of Service condition

27

 

 

 

 

 

 

 

(c)

Category 2 Employees - Otherwise Eligible Participants (who are Nonhighly Compensated Employees) who terminated employment during the Plan Year with more than 500 Hours of Service

27

 

 

 

 

 

 

 

(d)

Special Fail-Safe Coverage Provision

27

 

 

 

 

 

2.8

 

Deductible Employee Contributions

27

 

 

 

 

 

ARTICLE 3
EMPLOYEE AFTER-TAX CONTRIBUTIONS, ROLLOVER CONTRIBUTIONS AND TRANSFERS

 

 

 

 

 

3.1

 

Employee After-Tax Contributions

28

 

 

 

 

 

3.2

 

Rollover Contributions

28

 

 

 

 

 

3.3

 

Transfer of Assets

28

 

 

 

 

 

 

 

(a)

Protection of Protected Benefits

29

 

 

 

 

 

 

 

(b)

Transferee plan

29

 

 

 

 

 

 

 

(c)

Transfers from a Defined Benefit Plan, money purchase plan or 401(k) plan

29


 

 



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(d)

Qualified Transfer

29

 

 

(e)

Trustee’s right to refuse transfer

31

 

 

 

 

 

ARTICLE 4
PARTICIPANT VESTING

 

 

 

 

 

4.1

 

In General

32

 

 

 

 

 

 

 

(a)

Attainment of Normal Retirement Age

32

 

 

 

 

 

 

 

(b)

Vesting upon death, becoming Disabled, or attainment of Early Retirement Age

32

 

 

 

 

 

 

 

(c)

Addition of Employer Nonelective Contribution or Employer Matching Contribution

32

 

 

 

 

 

 

 

(d)

Vesting upon merger, consolidation or transfer

32

 

 

 

 

 

4.2

 

Vesting Schedules

32

 

 

 

 

 

 

 

(a)

Full and immediate vesting schedule

32

 

 

 

 

 

 

 

(b)

7-year graded vesting schedule

33

 

 

 

 

 

 

 

(c)

6-year graded vesting schedule

33

 

 

 

 

 

 

 

(d)

5-year cliff vesting schedule

33

 

 

 

 

 

 

 

(e)

3-year cliff vesting schedule

33

 

 

 

 

 

 

 

(f)

Modified vesting schedule

33

 

 

 

 

 

4.3

 

Shift to/from Top-Heavy Vesting Schedule

33

 

 

 

 

 

4.4

 

Vesting Computation Period

33

 

 

 

 

 

 

 

(a)

Anniversary Years

33

 

 

 

 

 

 

 

(b)

Measurement on same Vesting Computation Period

33

 

 

 

 

 

4.5

 

Crediting Years of Service for Vesting Purposes

33

 

 

 

 

 

 

 

(a)

Calculating Hours of Service

33

 

 

 

 

 

 

 

(b)

Excluded service

34

 

 

 

 

 

4.6

 

Vesting Break in Service Rules

34

 

 

 

 

 

 

 

(a)

One-year holdout Break in Service

34

 

 

 

 

 

 

 

(b)

Five-Year Forfeiture Break in Service

34

 

 

 

 

 

 

 

(c)

Rule of Parity Break in Service

34

 

 

 

 

 

4.7

 

Amendment of Vesting Schedule

35

 

 

 

 

 

4.8

 

Special Vesting Rule - In-Service Distribution When Account Balance Less than 100% Vested

35

 

 

 

 

 

ARTICLE 5
FORFEITURES

 

 

 

 

 

 

 

 

 

 

5.1

 

In General

36

 

 

 

 

 

5.2

 

Timing of forfeiture

36

 

 

 

 

 

 

 

(a)

Cash-Out Distribution

36

 

 

 

 

 

 

 

(b)

Five-Year Forfeiture Break in Service

36

 

 

 

 

 

 

 

(c)

Lost Participant or Beneficiary

36

 

 

 

 

 

 

 

(d)

Forfeiture of Employer Matching Contributions

36

 

 

 

 

 

5.3

 

Forfeiture Events

36

 

 

 

 

 

 

 

(a)

Cash-Out Distribution

36

 

 

 

 

 

 

 

(b)

Five-Year Forfeiture Break in Service

38

 

 

 

 

 

 

 

(c)

Lost Participant or Beneficiary

39

 

 

 

 

 

 

 

(d)

Forfeiture of Employer Matching Contributions

39

 

 

 

 

 

5.4

 

Timing of Forfeiture Allocation

39


 

 



© Copyright 2002 Prudential Retirement Services

Basic Plan Document


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5.5

 

Method of Allocating Forfeitures

39

 

 

 

 

 

 

 

(a)

Reallocation of forfeitures

39

 

 

 

 

 

 

 

(b)

Reduction of contributions

39

 

 

 

 

 

 

 

(c)

Payment of Plan expenses

39

 

 

 

 

 

 

 

 

 

 

ARTICLE 6
SPECIAL SERVICE CREDITING PROVISIONS

 

 

 

 

 

6.1

 

Year of Service - Eligibility

40

 

 

 

 

 

 

 

(a)

Selection of Hours of Service

40

 

 

 

 

 

 

 

(b)

Use of Equivalency Method

40

 

 

 

 

 

 

 

(c)

Use of Elapsed Time Method

40

 

 

 

 

 

6.2

 

Eligibility Computation Period

40

 

 

 

 

 

6.3

 

Year of Service - Vesting

40

 

 

 

 

 

 

 

(a)

Selection of Hours of Service

40

 

 

 

 

 

 

 

(b)

Equivalency Method

40

 

 

 

 

 

 

 

(c)

Elapsed Time Method

41

 

 

 

 

 

6.4

 

Vesting Computation Period

41

 

 

 

 

 

6.5

 

Definitions

41

 

 

 

 

 

 

 

(a)

Equivalency Method

41

 

 

 

 

 

 

 

(b)

Elapsed Time Method

41

 

 

 

 

 

6.6

 

Switching Crediting Methods

41

 

 

 

 

 

 

 

(a)

Shift from crediting Hours of Service to Elapsed Time Method

41

 

 

 

 

 

 

 

(b)

Shift from Elapsed Time Method to an Hours of Service method

42

 

 

 

 

 

6.7

 

Service with Predecessor Employers

42

 

 

 

 

 

ARTICLE 7
LIMITATION ON PARTICIPANT ALLOCATIONS

 

 

 

 

 

7.1

 

Annual Additions Limitation - No Other Plan Participation

43

 

 

 

 

 

 

 

(a)

Annual Additions Limitation

43

 

 

 

 

 

 

 

(b)

Using estimated Total Compensation

43

 

 

 

 

 

 

 

(c)

Disposition of Excess Amount

43

 

 

 

 

 

7.2

 

Annual Additions Limitation - Participation in Another Plan

44

 

 

 

 

 

 

 

(a)

In general

44

 

 

 

 

 

 

 

(b)

This Plan’s Annual Addition Limitation

44

 

 

 

 

 

 

 

(c)

Annual Additions reduction

44

 

 

 

 

 

 

 

(d)

No Annual Additions permitted

44

 

 

 

 

 

 

 

(e)

Using estimated Total Compensation

44

 

 

 

 

 

 

 

(f)

Excess Amounts

45

 

 

 

 

 

 

 

(g)

Disposition of Excess Amounts

45

 

 

 

 

 

7.3

 

Modification of Correction Procedures

45

 

 

 

 

 

7.4

 

Definitions Relating to the Annual Additions Limitation

45

 

 

 

 

 

 

 

(a)

Annual Additions

45

 

 

 

 

 

 

 

(b)

Defined Contribution Dollar Limitation

46

 

 

 

 

 

 

 

(c)

Employer

46

 

 

 

 

 

 

 

(d)

Excess Amount

46


 

 



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(e)

Limitation Year

46

 

 

 

 

 

 

 

(f)

Maximum Permissible Amount

46

 

 

 

 

 

 

 

(g)

Total Compensation

46

 

 

 

 

 

7.5

 

Participation in a Defined Benefit Plan

47

 

 

 

 

 

 

 

(a)

Repeal of rule

47

 

 

 

 

 

 

 

(b)

Special definitions relating to Section 7.5

47

 

 

 

 

 

ARTICLE 8
PLAN DISTRIBUTIONS

 

 

 

 

 

8.1

 

Distribution Options

49

 

 

 

 

 

8.2

 

Amount Eligible for Distribution

49

 

 

 

 

 

8.3

 

Distributions After Termination of Employment

49

 

 

 

 

 

 

 

(a)

Account Balance exceeding $5,000

49

 

 

 

 

 

 

 

(b)

Account Balance not exceeding $5,000

50

 

 

 

 

 

 

 

(c)

Permissible distribution events under a 401(k) plan

50

 

 

 

 

 

 

 

(d)

Disabled Participant

50

 

 

 

 

 

 

 

(e)

Determining whether vested Account Balance exceeds $5,000

50

 

 

 

 

 

 

 

(f)

Effective date of $5,000 vested Account Balance rule

51

 

 

 

 

 

8.4

 

Distribution upon the Death of the Participant

51

 

 

 

 

 

 

 

(a)

Post-retirement death benefit

51

 

 

 

 

 

 

 

(b)

Pre-retirement death benefit

51

 

 

 

 

 

 

 

(c)

Determining a Participant’s Beneficiary

52

 

 

 

 

 

8.5

 

Distributions Prior to Termination of Employment

53

 

 

 

 

 

 

 

(a)

Employee After-Tax Contributions, Rollover Contributions, and transfers

53

 

 

 

 

 

 

 

(b)

Employer Contributions

53

 

 

 

 

 

 

 

(c)      Section 401(k) Deferrals, Qualified Nonelective Contributions, Qualified Matching Contributions, and Safe Harbor Contributions

53

 

 

 

 

 

 

 

 

 

 

 

 

(d)

Corrective distributions

54

 

 

 

 

 

8.6

 

Hardship Distribution

54

 

 

 

 

 

 

 

(a)

Safe harbor Hardship distribution

54

 

 

 

 

 

 

 

(b)

Non-safe harbor Hardship distribution

55

 

 

 

 

 

 

 

(c)

Amount available for distribution

55

 

 

 

 

 

8.7

 

Participant Consent

55

 

 

 

 

 

 

 

(a)

Participant notice

55

 

 

 

 

 

 

 

(b)

Special rules

55

 

 

 

 

 

8.8

 

Direct Rollovers

56

 

 

 

 

 

 

 

(a)

Eligible Rollover Distribution

56

 

 

 

 

 

 

 

(b)

Eligible Retirement Plan

56

 

 

 

 

 

 

 

(c)

Direct Rollover

56

 

 

 

 

 

 

 

(d)

Direct Rollover notice

57

 

 

 

 

 

 

 

(e)

Special rules for Hardship withdrawals of Section 401(k) Deferrals

57

 

 

 

 

 

8.9

 

Sources of Distribution

57

 

 

 

 

 

 

 

(a)

Exception for Hardship withdrawals

57

 

 

 

 

 

 

 

(b)

In-kind distributions

57


 

 



© Copyright 2002 Prudential Retirement Services

Basic Plan Document


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ARTICLE 9
JOINT AND SURVIVOR ANNUITY REQUIREMENTS

 

 

 

 

 

9.1

 

Applicability

58

 

 

 

 

 

 

 

(a)

Election to have requirements apply

58

 

 

 

 

 

 

 

(b)

Election to have requirements not apply

58

 

 

 

 

 

 

 

(c)

Accumulated deductible employee contributions

58

 

 

 

 

 

9.2

 

Qualified Joint and Survivor Annuity (QJSA)

58

 

 

 

 

 

9.3

 

Qualified Preretirement Survivor Annuity (QPSA)

58

 

 

 

 

 

9.4

 

Definitions

59

 

 

 

 

 

 

 

(a)

Qualified Joint and Survivor Annuity (QJSA)

59

 

 

 

 

 

 

 

(b)

Qualified Preretirement Survivor Annuity (QPSA)

59

 

 

 

 

 

 

 

(c)

Distribution Commencement Date

59

 

 

 

 

 

 

 

(d)

Qualified Election

59

 

 

 

 

 

 

 

(e)

QPSA Election Period

59

 

 

 

 

 

 

 

(f)

Pre-Age 35 Waiver

60

 

 

 

 

 

9.5

 

Notice Requirements

60

 

 

 

 

 

 

 

(a)

QJSA

60

 

 

 

 

 

 

 

(b)

QPSA

60

 

 

 

 

 

9.6

 

Exception to the Joint and Survivor Annuity Requirements

60

 

 

 

 

 

9.7

 

Transitional Rules

60

 

 

 

 

 

 

 

(a)

Automatic joint and survivor annuity

61

 

 

 

 

 

 

 

(b)

Election of early survivor annuity

61

 

 

 

 

 

 

 

(c)

Qualified Early Retirement Age

61

 

 

 

 

 

ARTICLE 10
REQUIRED DISTRIBUTIONS

 

 

 

 

 

 

 

 

 

 

10.1

 

Required Distributions Before Death

62

 

 

 

 

 

 

 

(a)

Deferred distributions

62

 

 

 

 

 

 

 

(b)

Required minimum distributions

62

 

 

 

 

 

10.2

 

Required Distributions After Death

62

 

 

 

 

 

 

 

(a)

Distribution beginning before death

62

 

 

 

 

 

 

 

(b)

Distribution beginning after death

62

 

 

 

 

 

 

 

(c)

Treatment of trust beneficiaries as Designated Beneficiaries

63

 

 

 

 

 

 

 

(d)

Trust beneficiary qualifying for marital deduction

63

 

 

 

 

 

10.3

 

Definitions

64

 

 

 

 

 

 

 

(a)

Required Beginning Date

64

 

 

 

 

 

 

 

(b)

Five-Percent Owner

64

 

 

 

 

 

 

 

(c)

Designated Beneficiary

64

 

 

 

 

 

 

 

(d)

Applicable Life Expectancy

64

 

 

 

 

 

 

 

(e)

Life Expectancy

65

 

 

 

 

 

 

 

(f)

Distribution Calendar Year

65

 

 

 

 

 

 

 

(g)

Participant’s Benefit

65

 

 

 

 

 

10.4

 

GUST Elections

65

 

 

 

 

 

 

 

(a)

Distributions under Old-Law Required Beginning Date rules

65


 

 



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(b)

Option to postpone distributions

65

 

 

 

 

 

 

 

(c)

Election to stop minimum required distributions

66

 

 

 

 

 

10.5

 

Transitional Rule

67

 

 

 

 

 

ARTICLE 11
PLAN ADMINISTRATION AND SPECIAL OPERATING RULES

 

 

 

 

 

 

 

 

 

 

11.1

 

Plan Administrator

68

 

 

 

 

 

 

 

(a)

Acceptance of responsibility by designated Plan Administrator

68

 

 

 

 

 

 

 

(b)

Resignation of designated Plan Administrator

68

 

 

 

 

 

 

 

(c)

Named Fiduciary

68

 

 

 

 

 

11.2

 

Duties and Powers of the Plan Administrator

68

 

 

 

 

 

 

 

(a)

Delegation of duties and powers

68

 

 

 

 

 

 

 

(b)

Specific duties and powers

68

 

 

 

 

 

11.3

 

Employer Responsibilities

69

 

 

 

 

 

11.4

 

Plan Administration Expenses

69

 

 

 

 

 

11.5

 

Qualified Domestic Relations Orders (QDROs)

69

 

 

 

 

 

 

 

(a)

In general

69

 

 

 

 

 

 

 

(b)

Qualified Domestic Relations Order (QDRO)

69

 

 

 

 

 

 

 

(c)

Recognition as a QDRO

69

 

 

 

 

 

 

 

(d)

Contents of QDRO

70

 

 

 

 

 

 

 

(e)

Impermissible QDRO provisions

70

 

 

 

 

 

 

 

(f)

Immediate distribution to Alternate Payee

70

 

 

 

 

 

 

 

(g)

No fee for QDRO determination

70

 

 

 

 

 

 

 

(h)

Default QDRO procedure

70

 

 

 

 

 

11.6

 

Claims Procedure

71

 

 

 

 

 

 

 

(a)

Filing a claim

71

 

 

 

 

 

 

 

(b)

Notification of Plan Administrator’s decision

72

 

 

 

 

 

 

 

(c)

Review procedure

72

 

 

 

 

 

 

 

(d)

Decision on review

72

 

 

 

 

 

 

 

(e)

Default claims procedure

72

 

 

 

 

 

11.7

 

Operational Rules for Short Plan Years

72

 

 

 

 

 

11.8

 

Operational Rules for Related Employer Groups

73

 

 

 

 

 

ARTICLE 12
TRUST PROVISIONS

 

 

 

 

 

12.1

 

Creation of Trust

74

 

 

 

 

12.2

 

Trustee

74

 

 

 

 

 

 

 

(a)

Discretionary Trustee

74

 

 

 

 

 

 

 

(b)

Directed Trustee

74

 

 

 

 

 

12.3

 

Trustee’s Responsibilities Regarding Administration of Trust

74

 

 

 

 

 

12.4

 

Trustee’s Responsibility Regarding Investment of Plan Assets

75

 

 

 

 

 

12.5

 

More than One Person as Trustee

76

 

 

 

 

 

12.6

 

Annual Valuation

76

 

 

 

 

 

12.7

 

Reporting to Plan Administrator and Employer

76

 

 

 

 

 

12.8

 

Reasonable Compensation

76


 

 



© Copyright 2002 Prudential Retirement Services

Basic Plan Document


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12.9

 

Resignation and Removal of Trustee

77

 

 

 

 

 

12.10

 

Indemnification of Trustee

77

 

 

 

 

 

12.11

 

Appointment of Custodian

77

 

 

 

 

 

ARTICLE 13
PLAN ACCOUNTING AND INVESTMENTS

 

 

 

 

 

13.1

 

Participant Accounts

78

 

 

 

 

13.2

 

Value of Participant Accounts

78

 

 

 

 

 

 

 

(a)

Periodic valuation

78

 

 

 

 

 

 

 

(b)

Daily valuation

78

 

 

 

 

 

13.3

 

Adjustments to Participant Accounts

78

 

 

 

 

 

 

 

(a)

Distributions and forfeitures from a Participant’s Account

78

 

 

 

 

 

 

 

(b)

Life insurance premiums and dividends

78

 

 

 

 

 

 

 

(c)

Contributions and forfeitures allocated to a Participant’s Account

78

 

 

 

 

 

 

 

(d)

Net income or loss

78

 

 

 

 

 

13.4

 

Procedures for Determining Net Income or Loss

78

 

 

 

 

 

 

 

(a)

Net income or loss attributable to General Trust Account

78

 

 

 

 

 

 

 

(b)

Net income or loss attributable to a Directed Account

79

 

 

 

 

 

 

 

(c)

Share or unit accounting

79

 

 

 

 

 

 

 

(d)

Suspense accounts

79

 

 

 

 

 

13.5

 

Investments under the Plan

80

 

 

 

 

 

 

 

(a)

Investment options

80

 

 

 

 

 

 

 

(b)

Limitations on the investment in Qualifying Employer Securities and Qualifying Employer Real Property

80

 

 

 

 

 

 

 

(c)

Participant direction of investments

81

 

 

 

 

 

 

 

 

 

 

ARTICLE 14
PARTICIPANT LOANS

 

 

 

 

 

14.1

 

Default Loan Policy

83

 

 

 

 

 

14.2

 

Administration of Loan Program

83

 

 

 

 

 

14.3

 

Availability of Participant Loans

83

 

 

 

 

 

14.4

 

Reasonable Interest Rate

83

 

 

 

 

 

14.5

 

Adequate Security

83

 

 

 

 

 

14.6

 

Periodic Repayment

84

 

 

 

 

 

 

 

(a)

Unpaid leave of absence

84

 

 

 

 

 

 

 

(b)

Military leave

84

 

 

 

 

 

14.7

 

Loan Limitations

84

 

 

 

 

 

14.8

 

Segregated Investment

85

 

 

 

 

 

14.9

 

Spousal Consent

85

 

 

 

 

 

14.10

 

Procedures for Loan Default

85

 

 

 

 

 

14.11

 

Termination of Employment

86

 

 

 

 

 

 

 

(a)

Offset of outstanding loan

86

 

 

 

 

 

 

 

(b)

Direct Rollover

86

 

 

 

 

 

 

 

(c)

Modified loan policy

86


 

 



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ARTICLE 15
INVESTMENT IN LIFE INSURANCE

 

 

 

 

 

15.1

 

Investment in Life Insurance

87

 

 

 

 

 

15.2

 

Incidental Life Insurance Rules

87

 

 

 

 

 

 

 

(a)

Ordinary life insurance policies

87

 

 

 

 

 

 

 

(b)

Life insurance policies other than ordinary life

87

 

 

 

 

 

 

 

(c)

Combination of ordinary and other life insurance policies

87

 

 

 

 

 

 

 

(d)

Exception for certain profit sharing and 401(k) plans

87

 

 

 

 

 

 

 

(e)

Exception for Employee After-Tax Contributions and Rollover Contributions

87

 

 

 

 

 

15.3

 

Ownership of Life Insurance Policies

87

 

 

 

 

 

15.4

 

Evidence of Insurability

87

 

 

 

 

 

15.5

 

Distribution of Insurance Policies

87

 

 

 

 

 

15.6

 

Discontinuance of Insurance Policies

88

 

 

 

 

 

15.7

 

Protection of Insurer

88

 

 

 

 

 

15.8

 

No Responsibility for Act of Insurer

88

 

 

 

 

 

ARTICLE 16
TOP-HEAVY PLAN REQUIREMENTS

 

 

 

 

 

 

 

 

 

 

16.1

 

In General

89

 

 

 

 

 

16.2

 

Top-Heavy Plan Consequences

89

 

 

 

 

 

 

 

(a)

Minimum allocation for Non-Key Employees

89

 

 

 

 

 

 

 

(b)

Special Top-Heavy Vesting Rules

91

 

 

 

 

 

16.3

 

Top-Heavy Definitions

91

 

 

 

 

 

 

 

(a)

Determination Date

91

 

 

 

 

 

 

 

(b)

Determination Period

91

 

 

 

 

 

 

 

(c)

Key Employee

91

 

 

 

 

 

 

 

(d)

Permissive Aggregation Group

91

 

 

 

 

 

 

 

(e)

Present Value

91

 

 

 

 

 

 

 

(f)

Required Aggregation Group

92

 

 

 

 

 

 

 

(g)

Top-Heavy Plan

92

 

 

 

 

 

 

 

(h)

Top-Heavy Ratio

92

 

 

 

 

 

 

 

(i)

Total Compensation

93

 

 

 

 

 

 

 

(j)

Valuation Date

93

 

 

 

 

 

ARTICLE 17
401(k) PLAN PROVISIONS

 

 

 

 

 

17.1

 

Limitation on the Amount of Section 401(k) Deferrals

94

 

 

 

 

 

 

 

(a)

In general

94

 

 

 

 

 

 

 

(b)

Maximum deferral limitation

94

 

 

 

 

 

 

 

(c)

Correction of Code §402(g) violation

94

 

 

 

 

 

17.2

 

Nondiscrimination Testing of Section 401(k) Deferrals – ADP Test

95

 

 

 

 

 

 

 

(a)

ADP Test testing methods

95

 

 

 

 

 

 

 

(b)

Special rule for first Plan Year

96

 

 

 

 

 

 

 

(c)

Use of QMACs and QNECs under the ADP Test

96


 

 



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(d)

Correction of Excess Contributions

96

 

 

 

 

 

 

 

(e)

Adjustment of deferral rate for Highly Compensated Employees

98

 

 

 

 

 

17.3

 

Nondiscrimination Testing of Employer Matching Contributions and Employee After-Tax Contributions – ACP Test

98

 

 

 

 

 

 

 

(a)

ACP Test testing methods

98

 

 

 

 

 

 

 

(b)

Special rule for first Plan Year

99

 

 

 

 

 

 

 

(c)

Use of Section 401(k) Deferrals and QNECs under the ACP Test

99

 

 

 

 

 

 

 

(d)

Correction of Excess Aggregate Contributions

99

 

 

 

 

 

 

 

(e)

Adjustment of contribution rate for Highly Compensated Employees

101

 

 

 

 

 

17.4

 

Multiple Use Test

101

 

 

 

 

 

 

 

(a)

Aggregate Limit

101

 

 

 

 

 

 

 

(b)

Correction of the Multiple Use Test

101

 

 

 

 

 

17.5

 

Special Testing Rules

102

 

 

 

 

 

 

 

(a)

Special rule for determining ADP and ACP of Highly Compensated Employee Group

102

 

 

 

 

 

 

 

(b)

Aggregation of plans

102

 

 

 

 

 

 

 

(c)

Disaggregation of plans

102

 

 

 

 

 

 

 

(d)

Special rules for the Prior Year Testing Method

103

 

 

 

 

 

17.6

 

Safe Harbor 401(k) Plan Provisions

103

 

 

 

 

 

 

 

(a)

Safe harbor conditions

103

 

 

 

 

 

 

 

(b)

Deemed compliance with ADP Test

107

 

 

 

 

 

 

 

(c)

Deemed compliance with ACP Test

107

 

 

 

 

 

 

 

(d)

Rules for applying the ACP Test

108

 

 

 

 

 

 

 

(e)

Aggregated plans

108

 

 

 

 

 

 

 

(f)

First year of plan

108

 

 

 

 

 

17.7

 

Definitions

108

 

 

 

 

 

 

 

(a)

ACP - Average Contribution Percentage

108

 

 

 

 

 

 

 

(b)

ADP - Average Deferral Percentage

108

 

 

 

 

 

 

 

(c)

Excess Aggregate Contributions

108

 

 

 

 

 

 

 

(d)

Excess Contributions

109

 

 

 

 

 

 

 

(e)

Highly Compensated Employee Group

109

 

 

 

 

 

 

 

(f)

Nonhighly Compensated Employee Group

109

 

 

 

 

 

 

 

(g)

QMACs – Qualified Matching Contribution

109

 

 

 

 

 

 

 

(h)

QNECs – Qualified Nonelective Contributions

109

 

 

 

 

 

 

 

(i)

Testing Compensation

109

 

 

 

 

 

ARTICLE 18
PLAN AMENDMENTS AND TERMINATION

 

 

 

 

 

18.1

 

Plan Amendments

110

 

 

 

 

 

 

 

(a)

Amendment by the Prototype Sponsor

110

 

 

 

 

 

 

 

(b)

Amendment by the Employer

110

 

 

 

 

 

 

 

(c)

Protected Benefits

111

 

 

 

 

 

18.2

 

Plan Termination

111

 

 

 

 

 

 

 

(a)

Full and immediate vesting

111

 

 

 

 

 

 

 

(b)

Distribution procedures

111


 

 



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(c)

Termination upon merger, liquidation or dissolution of the Employer

112

 

 

 

 

 

18.3

 

Merger or Consolidation

112

 

 

 

 

 

ARTICLE 19
MISCELLANEOUS

 

 

 

 

 

19.1

 

Exclusive Benefit

113

 

 

 

 

 

19.2

 

Return of Employer Contributions

113

 

 

 

 

 

 

 

(a)

Mistake of fact

113

 

 

 

 

 

 

 

(b)

Disallowance of deduction

113

 

 

 

 

 

 

 

(c)

Failure to initially qualify

113

 

 

 

 

 

19.3

 

Alienation or Assignment

113

 

 

 

 

 

19.4

 

Participants’ Rights

113

 

 

 

 

 

19.5

 

Military Service

113

 

 

 

 

 

19.6

 

Paired Plans

113

 

 

 

 

 

19.7

 

Annuity Contract

114

 

 

 

 

 

19.8

 

Use of IRS compliance programs

114

 

 

 

 

 

19.9

 

Loss of Prototype Status

114

 

 

 

 

 

19.10

 

Governing Law

114

 

 

 

 

 

19.11

 

Waiver of Notice

114

 

 

 

 

 

19.12

 

Use of Electronic Media

114

 

 

 

 

 

19.13

 

Severability of Provisions

114

 

 

 

 

 

19.14

 

Binding Effect

114

 

 

 

 

 

ARTICLE 20
GUST ELECTIONS AND EFFECTIVE DATES

 

 

 

 

 

20.1

 

GUST Effective Dates

115

 

 

 

 

 

20.2

 

Highly Compensated Employee Definition

115

 

 

 

 

 

 

 

(a)

Top-Paid Group Test

115

 

 

 

 

 

 

 

(b)

Calendar Year Election

115

 

 

 

 

 

 

 

(c)

Old-Law Calendar Year Election

115

 

 

 

 

 

20.3

 

Required Minimum Distributions

116

 

 

 

 

 

20.4

 

$5,000 Involuntary Distribution Threshold

116

 

 

 

 

 

20.5

 

Repeal of Family Aggregation for Allocation Purposes

116

 

 

 

 

 

20.6

 

ADP/ACP Testing Methods

116

 

 

 

 

 

20.7

 

Safe Harbor 401(k) Plan

116

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ARTICLE 21
PARTICIPATION BY RELATED EMPLOYERS (CO-SPONSORS)

 

 

 

 

 

21.1

 

Co-Sponsor Adoption Page

117

 

 

 

 

 

21.2

 

Participation by Employees of Co-Sponsor

117

 

 

 

 

 

21.3

 

Allocation of Contributions and Forfeitures

117

 

 

 

 

 

21.4

 

Co-Sponsor No Longer a Related Employer

117

 

 

 

 

 

 

 

(a)

Manner of discontinuing participation

117

 

 

 

 

 

 

 

(b)

Multiple employer plan

117

 

 

 

 

 

21.5

 

Special Rules for Standardized Agreements

117


 

 



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(a)

New Related Employer

118

 

 

 

 

 

 

 

(b)

Former Related Employer

118

 

 

 

 

 

ARTICLE 22
PLAN DEFINITIONS

 

 

 

 

 

 

 

 

 

 

22.1

 

Account

119

 

 

 

 

 

22.2

 

Account Balance

119

 

 

 

 

 

22.3

 

Accrued Benefit

119

 

 

 

 

 

22.4

 

ACP -- Average Contribution Percentage

119

 

 

 

 

 

22.5

 

ACP Test -- Actual Contribution Percentage Test

119

 

 

 

 

 

22.6

 

Actual Hours Crediting Method

119

 

 

 

 

 

22.7

 

Adoption Agreement

119

 

 

 

 

 

22.8

 

ADP -- Average Deferral Percentage

119

 

 

 

 

 

22.9

 

ADP Test -- Actual Deferral Percentage Test

119

 

 

 

 

 

22.10

 

Agreement

119

 

 

 

 

 

22.11

 

Aggregate Limit

119

 

 

 

 

 

22.12

 

Alternate Payee

119

 

 

 

 

 

22.13

 

Anniversary Year Method

119

 

 

 

 

 

22.14

 

Anniversary Years

119

 

 

 

 

 

22.15

 

Annual Additions

120

 

 

 

 

 

22.16

 

Annual Additions Limitation

120

 

 

 

 

 

22.17

 

Annuity Starting Date

120

 

 

 

 

 

22.18

 

Applicable Life Expectancy

120

 

 

 

 

 

22.19

 

Applicable Percentage

120

 

 

 

 

 

22.20

 

Average Compensation

120

 

 

 

 

 

22.21

 

Averaging Period

120

 

 

 

 

 

22.22

 

Balance Forward Method

120

 

 

 

 

 

22.23

 

Basic Plan Document

120

 

 

 

 

 

22.24

 

Beneficiary

120

 

 

 

 

 

22.25

 

BPD

120

 

 

 

 

 

22.26

 

Break-in-Service - Eligibility

120

 

 

 

 

 

22.27

 

Break-in-Service - Vesting

120

 

 

 

 

 

22.28

 

Calendar Year Election

120

 

 

 

 

 

22.29

 

Cash-Out Distribution

120

 

 

 

 

 

22.30

 

Code

120

 

 

 

 

 

22.31

 

Code §415 Safe Harbor Compensation

121

 

 

 

 

 

22.32

 

Compensation Dollar Limitation

121

 

 

 

 

 

22.33

 

Co-Sponsor

121

 

 

 

 

 

22.34

 

Co-Sponsor Adoption Page

121

 

 

 

 

 

22.35

 

Covered Compensation

121

 

 

 

 

 

22.36

 

Cumulative Disparity Limit

121

 

 

 

 

 

22.37

 

Current Year Testing Method

121

 

 

 

 

 

22.38

 

Custodian

121

 

 

 

 

 

22.39

 

Davis-Bacon Act Service

121


 

 



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22.40

 

Davis-Bacon Contribution Formula

121

 

 

 

 

 

22.41

 

Defined Benefit Plan

121

 

 

 

 

 

22.42

 

Defined Benefit Plan Fraction

122

 

 

 

 

 

22.43

 

Defined Contribution Plan

122

 

 

 

 

 

22.44

 

Defined Contribution Plan Dollar Limitation

122

 

 

 

 

 

22.45

 

Defined Contribution Plan Fraction

122

 

 

 

 

 

22.46

 

Designated Beneficiary

122

 

 

 

 

 

22.47

 

Determination Date

122

 

 

 

 

 

22.48

 

Determination Period

122

 

 

 

 

 

22.49

 

Determination Year

122

 

 

 

 

 

22.50

 

Directed Account

122

 

 

 

 

 

22.51

 

Directed Trustee

122

 

 

 

 

 

22.52

 

Direct Rollover

122

 

 

 

 

 

22.53

 

Disabled

122

 

 

 

 

 

22.54

 

Discretionary Trustee

122

 

 

 

 

 

22.55

 

Distribution Calendar Year

122

 

 

 

 

 

22.56

 

Distribution Commencement Date

122

 

 

 

 

 

22.57

 

Early Retirement Age

122

 

 

 

 

 

22.58

 

Earned Income

122

 

 

 

 

 

22.59

 

Effective Date

123

 

 

 

 

 

22.60

 

Elapsed Time Method

123

 

 

 

 

 

22.61

 

Elective Deferrals

123

 

 

 

 

 

22.62

 

Eligibility Computation Period

123

 

 

 

 

 

22.63

 

Eligible Participant

123

 

 

 

 

 

22.64

 

Eligible Rollover Distribution

123

 

 

 

 

 

22.65

 

Eligible Retirement Plan

123

 

 

 

 

 

22.66

 

Employee

123

 

 

 

 

 

22.67

 

Employee After-Tax Contribution Account

124

 

 

 

 

 

22.68

 

Employee After-Tax Contributions

124

 

 

 

 

 

22.69

 

Employer

124

 

 

 

 

 

22.70

 

Employer Contribution Account

124

 

 

 

 

 

22.71

 

Employer Contributions

124

 

 

 

 

 

22.72

 

Employer Matching Contribution Account

124

 

 

 

 

 

22.73

 

Employer Matching Contributions

124

 

 

 

 

 

22.74

 

Employer Nonelective Contributions

124

 

 

 

 

 

22.75

 

Employment Commencement Date

124

 

 

 

 

 

22.76

 

Employment Period

124

 

 

 

 

 

22.77

 

Entry Date

124

 

 

 

 

 

22.78

 

Equivalency Method

124

 

 

 

 

 

22.79

 

ERISA

124

 

 

 

 

 

22.80

 

Excess Aggregate Contributions

124

 

 

 

 

 

22.81

 

Excess Amount

124

 

 

 

 

 

22.82

 

Excess Compensation

124

 

 

 

 

 

22.83

 

Excess Contributions

125


 

 



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22.84

 

Excess Deferrals

125

 

 

 

 

 

22.85

 

Excluded Employee

125

 

 

 

 

 

22.86

 

Fail-Safe Coverage Provision

125

 

 

 

 

 

22.87

 

Favorable IRS Letter

125

 

 

 

 

 

22.88

 

Five-Percent Owner

125

 

 

 

 

 

22.89

 

Five-Year Forfeiture Break in Service

125

 

 

 

 

 

22.90

 

Flat Benefit

125

 

 

 

 

 

22.91

 

Flat Excess Benefit

125

 

 

 

 

 

22.92

 

Flat Offset Benefit

125

 

 

 

 

 

22.93

 

Former Related Employer

125

 

 

 

 

 

22.94

 

Four-Step Formula

125

 

 

 

 

 

22.95

 

General Trust Account

125

 

 

 

 

 

22.96

 

GUST Legislation

125

 

 

 

 

 

22.97

 

Hardship

125

 

 

 

 

 

22.98

 

Highest Average Compensation

125

 

 

 

 

 

22.99

 

Highly Compensated Employee

125

 

 

 

 

 

 

 

(a)

Definition

125

 

 

 

 

 

 

 

(b)

Other Definitions

126

 

 

 

 

 

 

 

(c)

Application of Highly Compensated Employee definition

126

 

 

 

 

 

22.100

 

Highly Compensated Employee Group

126

 

 

 

 

 

22.101

 

Hour of Service

126

 

 

 

 

 

 

 

(a)

Performance of duties

126

 

 

 

 

 

 

 

(b)

Nonperformance of duties

126

 

 

 

 

 

 

 

(c)

Back pay award

127

 

 

 

 

 

 

 

(d)

Related Employers/Leased Employees

127

 

 

 

 

 

 

 

(e)

Maternity/paternity leave

127

 

 

 

 

 

22.102

 

Included Compensation

127

 

 

 

 

 

22.103

 

Insurer

128

 

 

 

 

 

22.104

 

Integrated Benefit Formula

128

 

 

 

 

 

22.105

 

Integration Level

128

 

 

 

 

 

22.106

 

Investment Manager

128

 

 

 

 

 

22.107

 

Key Employee

128

 

 

 

 

 

22.108

 

Leased Employee

128

 

 

 

 

 

22.109

 

Life Expectancy

128

 

 

 

 

 

22.110

 

Limitation Year

128

 

 

 

 

 

22.111

 

Lookback Year

128

 

 

 

 

 

22.112

 

Maximum Disparity Percentage

128

 

 

 

 

 

22.113

 

Maximum Offset Percentage

128

 

 

 

 

 

22.114

 

Maximum Permissible Amount

128

 

 

 

 

 

22.115

 

Measuring Period

128

 

 

 

 

 

22.116

 

Multiple Use Test

128

 

 

 

 

 

22.117

 

Named Fiduciary

128

 

 

 

 

 

22.118

 

Net Profits

128

 

 

 

 

 

22.119

 

New Related Employer

128


 

 



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22.120

 

Nonhighly Compensated Employee

129

 

 

 

 

 

22.121

 

Nonhighly Compensated Employee Group

129

 

 

 

 

 

22.122

 

Nonintegrated Benefit Formula

129

 

 

 

 

 

22.123

 

Non-Key Employee

129

 

 

 

 

 

22.124

 

Nonresident Alien Employees

129

 

 

 

 

 

22.125

 

Nonstandardized Agreement

129

 

 

 

 

 

22.126

 

Normal Retirement Age

129

 

 

 

 

 

22.127

 

Offset Compensation

129

 

 

 

 

 

22.128

 

Offset Benefit Formula

129

 

 

 

 

 

22.129

 

Old-Law Calendar Year Election

129

 

 

 

 

 

22.130

 

Old-Law Required Beginning Date

129

 

 

 

 

 

22.131

 

Owner-Employee

129

 

 

 

 

 

22.132

 

Paired Plans

129

 

 

 

 

 

22.133

 

Participant

129

 

 

 

 

 

22.134

 

Period of Severance

129

 

 

 

 

 

22.135

 

Permissive Aggregation Group

129

 

 

 

 

 

22.136

 

Permitted Disparity Method

129

 

 

 

 

 

22.137

 

Plan

129

 

 

 

 

 

22.138

 

Plan Administrator

130

 

 

 

 

 

22.139

 

Plan Year

130

 

 

 

 

 

22.140

 

Pre-Age 35 Waiver

130

 

 

 

 

 

22.141

 

Predecessor Employer

130

 

 

 

 

 

22.142

 

Predecessor Plan

130

 

 

 

 

 

22.143

 

Present Value

130

 

 

 

 

 

22.144

 

Present Value Stated Benefit

130

 

 

 

 

 

22.145

 

Prior Year Testing Method

130

 

 

 

 

 

22.146

 

Pro Rata Allocation Method

130

 

 

 

 

 

22.147

 

Projected Annual Benefit

130

 

 

 

 

 

22.148

 

Protected Benefit

130

 

 

 

 

 

22.149

 

Prototype Plan

130

 

 

 

 

 

22.150

 

Prototype Sponsor

130

 

 

 

 

 

22.151

 

QDRO -- Qualified Domestic Relations Order

130

 

 

 

 

 

22.152

 

QJSA -- Qualified Joint and Survivor Annuity

130

 

 

 

 

 

22.153

 

QMAC Account

130

 

 

 

 

 

22.154

 

QMACs -- Qualified Matching Contributions

130

 

 

 

 

 

22.155

 

QNEC Account

131

 

 

 

 

 

22.156

 

QNECs -- Qualified Nonelective Contributions

131

 

 

 

 

 

22.157

 

QPSA -- Qualified Preretirement Survivor Annuity

131

 

 

 

 

22.158

 

QPSA Election Period

131

 

 

 

 

 

22.159

 

Qualified Election

131

 

 

 

 

 

22.160

 

Qualified Transfer

131

 

 

 

 

 

22.161

 

Qualifying Employer Real Property

131

 

 

 

 

 

22.162

 

Qualifying Employer Securities

131

 

 

 

 

 

22.163

 

Reemployment Commencement Date

131


 

 



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22.164

 

Related Employer

131

 

 

 

 

 

22.165

 

Required Aggregation Group

131

 

 

 

 

 

22.166

 

Required Beginning Date

131

 

 

 

 

 

22.167

 

Reverse QNEC Method

131

 

 

 

 

 

22.168

 

Rollover Contribution Account

131

 

 

 

 

 

22.169

 

Rollover Contribution

131

 

 

 

 

 

22.170

 

Rule of Parity Break in Service

131

 

 

 

 

 

22.171

 

Safe Harbor 401(k) Plan

131

 

 

 

 

 

22.172

 

Safe Harbor Contribution

131

 

 

 

 

 

22.173

 

Safe Harbor Matching Contribution Account

131

 

 

 

 

 

22.174

 

Safe Harbor Matching Contributions

132

 

 

 

 

 

22.175

 

Safe Harbor Nonelective Contribution Account

132

 

 

 

 

 

22.176

 

Safe Harbor Nonelective Contributions

132

 

 

 

 

 

22.177

 

Salary Reduction Agreement

132

 

 

 

 

 

22.178

 

Section 401(k) Deferral Account

132

 

 

 

 

 

22.179

 

Section 401(k) Deferrals

132

 

 

 

 

 

22.180

 

Self-Employed Individual

132

 

 

 

 

 

22.181

 

Shareholder-Employee

132

 

 

 

 

 

22.182

 

Shift-to-Plan-Year Method

132

 

 

 

 

 

22.183

 

Short Plan Year

132

 

 

 

 

 

22.184

 

Social Security Retirement Age

132

 

 

 

 

 

22.185

 

Standardized Agreement

132

 

 

 

 

 

22.186

 

Stated Benefit

132

 

 

 

 

 

22.187

 

Straight Life Annuity

132

 

 

 

 

 

22.188

 

Successor Plan

133

 

 

 

 

 

22.189

 

Taxable Wage Base

133

 

 

 

 

 

22.190

 

Testing Compensation

133

 

 

 

 

 

22.191

 

Theoretical Reserve

133

 

 

 

 

 

22.192

 

Three Percent Method

133

 

 

 

 

 

22.193

 

Top-Paid Group

133

 

 

 

 

 

22.194

 

Top-Paid Group Test

133

 

 

 

 

 

22.195

 

Top-Heavy Plan

133

 

 

 

 

 

22.196

 

Top-Heavy Ratio

133

 

 

 

 

 

22.197

 

Total Compensation

133

 

 

 

 

 

 

 

(a)

W-2 Wages

133

 

 

 

 

 

 

 

(b)

Withholding Wages

133

 

 

 

 

 

 

 

(c)

Code §415 Safe Harbor Compensation

133

 

 

 

 

 

22.198

 

Transfer Account

134

 

 

 

 

 

22.199

 

Trust

134

 

 

 

 

 

22.200

 

Trustee

134

 

 

 

 

 

22.201

 

Two-Step Formula

134

 

 

 

 

 

22.202

 

Union Employee

134

 

 

 

 

 

22.203

 

Unit Benefit

134

 

 

 

 

 

22.204

 

Unit Excess Benefit

134


 

 



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22.205

 

Unit Offset Benefit

134

 

 

 

 

 

22.206

 

Valuation Date

134

 

 

 

 

 

22.207

 

Vesting Computation Period

134

 

 

 

 

 

22.208

 

W-2 Wages

135

 

 

 

 

 

22.209

 

Withholding Wages

135

 

 

 

 

 

22.210

 

Year of Participation

135

 

 

 

 

 

22.211

 

Year of Service

135


 

 



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ARTICLE 1
PLAN ELIGIBILITY AND PARTICIPATION

This Article contains the rules for determining when an Employee becomes eligible to participate in the Plan. Part 1 and Part 2 of the Agreement contain specific elections for applying these Plan eligibility and participation rules. Article 6 of this BPD and Part 7 of the Agreement contain special service crediting elections to override the default provisions under this Article.

 

 

 

 

1.1

Eligibility for Plan Participation. An Employee who satisfies the Plan’s minimum age and service conditions (as elected in Part 1, #5 of the Agreement) is eligible to participate in the Plan beginning on the Entry Date selected in Part 2 of the Agreement, unless he/she is specifically excluded from participation under Part 1, #4 of the Agreement. An Employee who has satisfied the Plan’s minimum age and service conditions and is employed on his/her Entry Date is referred to as an Eligible Participant. (See Section 1.7 below for the rules regarding an Employee who terminates employment prior to his/her Entry Date.) An Employee who is excluded from participation under Part 1, #4 of the Agreement is referred to as an Excluded Employee.

 

 

1.2

Excluded Employees. Unless specifically excluded under Part 1, #4 of the Agreement, all Employees of the Employer are entitled to participate under the Plan upon becoming an Eligible Participant. Any Employee who is excluded under Part 1, #4 of the Agreement may not participate under the Plan, unless such Excluded Employee subsequently becomes a member of an eligible class of Employees. (See Section 1.8(b) of this Article for rules regarding an Excluded Employee’s entry into the Plan if he/she subsequently becomes a member of an eligible class of Employees.)

 

 

 

The Employer may elect under Part 1, #4 of the 401(k) Agreement to exclude different groups of Employees for Section 401(k) Deferrals, Employer Matching Contributions, and Employer Nonelective Contributions. Unless provided otherwise under Part 1, #4.f. of the Nonstandardized 401(k) Agreement, for purposes of determining the Excluded Employees, any selection made with respect to Section 401(k) Deferrals also will apply to any Employee After-Tax Contributions and any Safe Harbor Contributions; any selections made with respect to Employer Matching Contributions also will apply to any Qualified Matching Contributions (QMACs); and any selections made with respect to Employer Nonelective Contributions also will apply to any Qualified Nonelective Contributions (QNECs).

 

 

 

 

(a)

Independent contractors. Any individual who is an independent contractor, or who performs services with the Employer under an agreement that identifies the individual as an independent contractor, is specifically excluded from the Nonstandardized Plan. In the event the Internal Revenue Service (IRS) retroactively reclassifies such an individual as an Employee, the reclassified Employee will become an Eligible Participant on the date the IRS issues a final determination regarding his/her employment status (or the individual’s Entry Date, if later), unless the individual is otherwise excluded from participation under Part 1, #4 of the Nonstandardized Agreement. For periods prior to the date of such final determination, the reclassified Employee will not have any rights to accrued benefits under the Plan, except as agreed to by the Employer and the IRS, or as set forth in an amendment adopted by the Employer.

 

 

 

 

(b)

Leased Employees. If an individual is a Leased Employee, such individual is treated as an Employee of the Employer and may participate under the Plan upon satisfying the Plan’s minimum age and service conditions, unless the Employer elects to exclude Leased Employees from participation under Part 1, #4.d. of the Nonstandardized Agreement.

 

 

 

 

 

 

(1)

Definition of Leased Employee. Effective for Plan Years beginning after December 31, 1996, a Leased Employee, as defined in Code §414(n), is an individual who performs services for the Employer on a substantially full time basis for a period of at least one year pursuant to an agreement between the Employer and a leasing organization, provided such services are performed under the primary direction or control of the recipient Employer. For Plan Years beginning before January 1, 1997, the definition of Leased Employee is as defined under Code §414(n), as in effect for such years.

 

 

 

 

 

 

(2)

Credit for benefits. If a Leased Employee receives contributions or benefits under a plan maintained by the leasing organization that are attributable to services performed for the Employer, such contributions or benefits shall be treated as provided by the Employer.

 

 

 

 

 

 

(3)

Safe harbor plan. A Leased Employee will not be considered an Employee of the Employer if such Leased Employee is covered by a money purchase plan of the leasing organization which provides: (i) a nonintegrated employer contribution of at least 10% of compensation, (ii) immediate participation, and (iii) full and immediate vesting. For this paragraph to apply, Leased Employees must not constitute more than 20% of the total Nonhighly Compensated Employees of the Employer.


 

 


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1.3

Employees of Related Employers. Employees of the Employer that executes the Signature Page of the Agreement and Employees of any Related Employer that executes a Co-Sponsor Adoption Page under the Agreement are eligible to participate in this Plan.

 

 

 

 

(a)

Nonstandardized Agreement. In a Nonstandardized Agreement, a Related Employer is not required to execute a Co-Sponsor Adoption Page. However, Employees of a Related Employer that does not execute a Co-Sponsor Adoption Page are not eligible to participate in the Plan.

 

 

 

 

(b)

Standardized Agreement. In a Standardized Agreement, Employees of all Related Employers are eligible to participate under the Plan upon satisfying any required minimum age and/or service conditions (unless otherwise excluded under Part 1, #4 of the Agreement). All Related Employers (who have Employees who may be eligible under the Plan) must execute a Co-Sponsor Adoption Page under the Agreement, so the Employees of such Related Employers are eligible to become Participants in the Plan. (See Article 21 for applicable rules if a Related Employer does not sign the Co-Sponsor Adoption Page and the effect of an acquisition or disposition transaction that is described in Code §410(b)(6)(C).)

 

 

1.4

Minimum Age and Service Conditions. Part 1, #5 of the Agreement contains specific elections as to the minimum age and service conditions which an Employee must satisfy prior to becoming eligible to participate under the Plan. An Employee may be required to attain a specific age or to complete a certain amount of service with the Employer prior to commencing participation under the Plan. If no minimum age or service conditions apply to a particular contribution (i.e., the Employer elects “None” under Part 1, #5.a. of the Agreement), an Employee is treated as satisfying the Plan’s eligibility requirements on the individual’s Employment Commencement Date.

 

 

 

Different age and service conditions may be selected under Part 1, #5 of the 401(k) Agreement for Section 401(k) Deferrals, Employer Matching Contributions, and Employer Nonelective Contributions. For purposes of applying the eligibility conditions under Part 1, #5, any selection made with respect to Section 401(k) Deferrals also will apply to any Employee After-Tax Contributions; any selections made with respect to Employer Matching Contributions also will apply to any Qualified Matching Contributions (QMACs); and any selections made with respect to Employer Nonelective Contributions also will apply to any Qualified Nonelective Contributions (QNECs), unless otherwise provided under Part 1, #5.f. of the Nonstandardized 401(k) Agreement. In addition, any eligibility conditions selected with respect to Section 401(k) Deferrals also will apply to any Safe Harbor Contributions designated under Part 4E of the 401(k) Agreement, unless otherwise provided under Part 4E, #30.d. of the 401(k) Agreement. If different conditions apply for different contributions, the rules in this Article for determining when an Employee is an Eligible Participant are applied separately with respect to each set of eligibility conditions.

 

 

 

 

(a)

Maximum permissible age and service conditions. Code §410(a) provides limits on the maximum permissible age and service conditions that may be required prior to Plan participation. The Employer may not require an Employee, as a condition of Plan participation, to attain an age older than age 21. The Employer also may not require an Employee to complete more than one Year of Service, unless the Employer elects full and immediate vesting under Part 6 of the Agreement, in which case the Employer may require an Employee to complete up to two Years of Service. (The Employer may not require an Employee to complete more than one Year of Service to be eligible to make Section 401(k) Deferrals under the 401(k) Agreement.)

 

 

 

 

(b)

Year of Service. Unless the Employer elects otherwise under Part 7, #23 of the Agreement [Part 7, #41 of the 401(k) Agreement], an Employee will earn one Year of Service for purposes of applying the eligibility rules under this Article if the Employee completes at least 1,000 Hours of Service with the Employer during an Eligibility Computation Period (as defined in subsection (c) below). An Employee will receive credit for a Year of Service, as of the end of the Eligibility Computation Period, if the Employee completes the required Hours of Service during such period, even if the Employee is not employed for the entire period. In calculating an Employee’s Hours of Service for purposes of applying the eligibility rules under this Article, the Employer will use the Actual Hours Crediting Method, unless elected otherwise under Part 7 of the Agreement. (See Article 6 of this BPD for a description of alternative service crediting methods.)

 

 

 

 

(c)

Eligibility Computation Periods. For purposes of determining Years of Service under this Article, an Employee’s initial Eligibility Computation Period is the 12-month period beginning on the Employee’s Employment Commencement Date. If one Year of Service is required for eligibility, and the Employee is not credited with a Year of Service for the first Eligibility Computation Period, subsequent Eligibility Computation Periods are calculated under the Shift-to-Plan-Year Method, unless the Employer elects under Part 7, #24.a. of the Agreement [Part 7, #42.a. of the 401(k) Agreement] to use the Anniversary Year Method. If two Years of Service are required for eligibility, subsequent Eligibility Computation Periods are measured on the Anniversary Year Method, unless the Employer elects under Part 7, #24.b. of the Agreement [Part 7, #42.b. of the 401(k) Agreement] to use the Shift-to-Plan-Year Method. In the case of a 401(k) Agreement in which a two Years of Service eligibility condition is used for either Employer Matching Contributions or Employer Nonelective Contributions, the method used to determine Eligibility Computation Periods for the two Years of Service condition also will apply to any one Year of Service eligibility condition used with respect to any other contributions under the Plan.


 

 


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(1)

Shift-to-Plan-Year Method. Under the Shift-to-Plan-Year Method, after the initial Eligibility Computation Period, subsequent Eligibility Computation Periods are measured using the Plan Year. In applying the Shift-to-Plan-Year Method, the first Eligibility Computation Period following the shift to the Plan Year is the first Plan Year that commences after the Employee’s Employment Commencement Date. See Section 11.7 for rules that apply if there is a short Plan Year.

 

 

 

 

 

 

(2)

Anniversary Year Method. Under the Anniversary Year Method, after the initial Eligibility Computation Period, each subsequent Eligibility Computation Period is the 12-month period commencing with the anniversary of the Employee’s Employment Commencement Date.

 

 

 

 

 

(d)

Application of eligibility rules.

 

 

 

 

 

 

(1)

General rule – Effective Date. All Employees who have satisfied the conditions for being an Eligible Participant (and have reached their Entry Date (as determined under Part 2 of the Agreement)) as of the Effective Date of the Plan are eligible to participate in the Plan as of the Effective Date (provided the Employee is employed on such date and is not otherwise excluded from participation under Part 1, #4 of the Agreement). If an Employee has satisfied all the conditions for being an Eligible Participant as of the Effective Date of the Plan, except the Employee has not yet reached his/her Entry Date, the Employee will become an Eligible Participant on the appropriate Entry Date in accordance with this Article.

 

 

 

 

 

 

(2)

Dual eligibility provision. The Employer may modify the rule described in subsection (1) above by electing under Part 1, #6.a. of the Nonstandardized Agreement [Part 1, #6 of the Standardized Agreement] to treat all Employees employed on the Effective Date of the Plan as Eligible Participants as of such date. Alternatively, the Employer may elect under Part 1, #6.b. of the Nonstandardized Agreement to apply the dual eligibility provision as of a specified date. Any Employee employed as of a date designated under Part 1, #6 will be deemed to be an Eligible Participant as of the later of such date or the Effective Date of this Plan, whether or not the Employee has otherwise satisfied the eligibility conditions designated under Part 1, #5 and whether or not the Employee has otherwise reached his/her Entry Date (as designated under Part 2 of the Agreement). Thus, all eligible Employees employed on the date designated under Part 1, #6 will commence participating under the Plan as of the appropriate date.

 

 

 

 

(e)

Amendment of age and service requirements. If the Plan’s minimum age and service conditions are amended, an Employee who is an Eligible Participant immediately prior to the effective date of the amendment is deemed to satisfy the amended requirements. This provision may be modified under the special Effective Date provisions under Appendix A of the Agreement.

 

 

1.5

Entry Dates. Part 2 of the Agreement contains specific elections regarding the Entry Dates under the Plan. An Employee’s Entry Date is the date as of which he/she is first considered an Eligible Participant. Depending on the elections in Part 2 of the Agreement, the Entry Date may be the exact date on which an Employee completes the Plan’s age and service conditions, or it might be some date that occurs before or after such conditions are satisfied. If an Employee is excluded from participation under Part 1, #4 of the Agreement, see the rules under Section 1.8 of this Article.

 

 

 

The Employer may elect under Part 2 of the 401(k) Agreement to apply different Entry Dates for Section 401(k) Deferrals, Employer Matching Contributions, and Employer Nonelective Contributions. Unless provided otherwise in Part 2, #8.f. of the Nonstandardized 401(k) Agreement, the Entry Date chosen for Section 401(k) Deferrals also applies to any Employee After-Tax Contributions and to any Safe Harbor Contributions designated under Part 4E of the Agreement; the Entry Date chosen for Employer Matching Contributions also applies to any Qualified Matching Contributions (QMACs); and the Entry Date chosen for Employer Nonelective Contributions also applies to any Qualified Nonelective Contributions (QNECs).

 

 

 

 

(a)

Entry Date requirements. Except as provided under Section 1.4(d)(2) above, an Employee (other than an Excluded Employee) commences participation under the Plan (i.e., becomes an Eligible Participant) as of the Entry Date selected in Part 2 of the Agreement, provided the individual is employed by the Employer on that Entry Date. (See Section 1.7 below for the rules applicable to Employees who are not employed on the Entry Date.) In no event may an Eligible Participant’s Entry Date be later than: (1) the first day of the Plan Year beginning after the date on which the Eligible Participant satisfies the maximum permissible minimum age and service conditions described in Section 1.4, or (2) six months after the date the Eligible Participant satisfies such age and service conditions.

 

 

 

 

(b)

Single annual Entry Date. If the Employer elects a single annual Entry Date under Part 2, #8 of the Agreement, the maximum permissible age and service conditions described in Section 1.4 above are reduced by one-half (1/2) year, unless: (1) the Employer elects under Part 2, #7.c. of the Agreement to use the Entry


 

 


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Date nearest the date the Employee satisfies the Plan’s minimum age and service conditions and the Entry Date is the first day of the Plan Year or (2) the Employer elects under Part 2, #7.d. of the Agreement to use the Entry Date preceding the date the Employee satisfies the Plan’s minimum age and service conditions.

 

 

1.6

Eligibility Break in Service Rules. For purposes of eligibility to participate, an Employee is credited with all Years of Service earned with the Employer, except as provided under the following Break in Service rules. In applying these Break in Service rules, Years of Service and Breaks in Service (as defined in Section 22.26) are measured on the same Eligibility Computation Period as defined in Section 1.4(c) above.

 

 

 

 

(a)

Rule of Parity Break in Service. This Break in Service rule applies only to Participants who are totally nonvested (i.e., 0% vested) in their Employer Contribution Account and Employer Matching Contribution Account, as applicable. Under this Break in Service rule, if a nonvested Participant incurs a period of consecutive one-year Breaks in Service which equals or exceeds the greater of five (5) or the Participant’s aggregate number of Years of Service with the Employer, all service earned prior to the consecutive Break in Service period will be disregarded and the Participant will be treated as a new Employee for purposes of determining eligibility under the Plan. The Employer may elect under Part 7, #27 of the Agreement [Part 7, #45 of the 401(k) Agreement] not to apply the Rule of Parity Break in Service rule.

 

 

 

 

 

 

(1)

Previous application of the Rule of Parity Break in Service rule. In determining a Participant’s aggregate Years of Service for purposes of applying the Rule of Parity Break in Service, any Years of Service otherwise disregarded under a previous application of this rule are disregarded.

 

 

 

 

 

 

(2)

Application to the 401(k) Agreement. The Rule of Parity Break in Service rule applies only to determine the individual’s right to resume as an Eligible Participant with respect to his/her Employer Contribution Account and/or Employer Matching Contribution Account. In determining whether a Participant is totally nonvested for purposes of applying the Rule of Parity Break in Service rule, the Participant’s Section 401(k) Deferral Account, Employee After-Tax Contribution Account, QMAC Account, QNEC Account, Safe Harbor Nonelective Contribution Account, Safe Harbor Matching Contribution Account, and Rollover Contribution Account are disregarded.

 

 

 

 

(b)

One-year Break in Service rule for Plans using a two Years of Service eligibility condition. If the Employer elects to use the two Years of Service eligibility condition under Part 1, #5.e. of the Agreement, any Employee who incurs a one-year Break in Service before satisfying the two Years of Service eligibility condition will not be credited with service earned before such one-year Break in Service.

 

 

 

 

(c)

One-year holdout Break in Service rule. The one-year holdout Break in Service rule will not apply unless the Employer specifically elects in Part 7, #27.b. of the Nonstandardized Agreement [Part 7, #45.b. of the Nonstandardized 401(k) Agreement] to have it apply. If the one-year holdout Break in Service rule is elected, an Employee who has a one-year Break in Service will not be credited for eligibility purposes with any Years of Service earned before such one-year Break in Service until the Employee has completed a Year of Service after the one-year Break in Service. (The one-year holdout Break in Service rule does not apply under the Standardized Agreements.)

 

 

 

 

 

 

(1)

Operating rules. An Employee who is precluded from receiving Employer Contributions (other than Section 401(k) Deferrals) as a result of the one-year holdout Break in Service rule, and who completes a Year of Service following the Break in Service, is reinstated as an Eligible Participant as of the first day of the 12-month measuring period (determined under subsection (2) or (3) below) during which the Employee completes the Year of Service. Unless otherwise selected under Part 7, #45.b.(1)(b) of the Nonstandardized 401(k) Agreement, the one-year holdout Break in Service rule does not apply to preclude an otherwise Eligible Participant from making Section 401(k) Deferrals to the Plan. If the Employer elects under Part 7, #45.b.(1)(b) of the Nonstandardized 401(k) Agreement to have the one-year holdout Break in Service rule apply to Section 401(k) Deferrals, an Employee who is precluded from making Section 401(k) Deferrals as a result of this Break in Service rule is re-eligible to make Section 401(k) Deferrals immediately upon completing 1,000 Hours of Service with the Employer during a subsequent measuring period (as determined under subsection (2) or (3) below). No corrective action need be taken by the Employer as a result of the failure to retroactively permit the Employee to make Section 401(k) Deferrals.

 

 

 

 

 

 

(2)

Plans using the Shift-to-Plan-Year Method. If the Plan uses the Shift-to-Plan-Year Method (as defined in Section 1.4(c)(1)) for measuring Years of Service, the period for determining whether an Employee completes a Year of Service following the one-year Break in Service is the 12-month period commencing on the Employee’s Reemployment Commencement Date and, if necessary, subsequent Plan Years beginning with the Plan Year which includes the first anniversary of the Employee’s Reemployment Commencement Date.


 

 


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(3)

Plans using Anniversary Year Method. If the Plan uses the Anniversary Year Method (as defined in Section 1.4(c)(2)) for measuring Years of Service, the period for determining whether an Employee completes a Year of Service following the one-year Break in Service is the 12-month period which commences on the Employee’s Reemployment Commencement Date and, if necessary, subsequent 12-month periods beginning on anniversaries of the Employee’s Reemployment Commencement Date.

 

 

1.7

Eligibility upon Reemployment. Subject to the Break in Service rules under Section 1.6, a former Employee is reinstated as an Eligible Participant immediately upon rehire if the Employee had satisfied the Plan’s minimum age and service conditions prior to termination of employment, regardless of whether the Employee was actually employed on his/her Entry Date, unless the Employee is an Excluded Employee upon his/her return to employment. This requirement is deemed satisfied if a rehired Employee is permitted to commence making Section 401(k) Deferrals as of the beginning of the first payroll period commencing after the Employee’s Reemployment Commencement Date.

 

 

 

If an Employee is reemployed prior to his/her Entry Date, the Employee does not become an Eligible Participant under the Plan until such Entry Date. A rehired Employee who had not satisfied the Plan’s minimum age and service conditions prior to termination of employment is eligible to participate in the Plan on the appropriate Entry Date following satisfaction of the eligibility requirements under this Article.

 

 

 

1.8

Operating Rules for Employees Excluded by Class.

 

 

 

 

(a)

Eligible Participant becomes part of an excluded class of Employees. If an Eligible Participant becomes part of an excluded class of Employees, his/her status as an Eligible Participant ceases immediately. As provided in subsection (b) below, such Employee’s status as an Eligible Participant will resume immediately upon his/her returning to an eligible class of Employees, regardless of whether such date is a normal Entry Date under the Plan, subject to the application of any Break in Service rules under Section 1.6 and the special rule for Section 401(k) Deferrals under subsection (b) below.

 

 

 

 

(b)

Excluded Employee becomes part of an eligible class of Employee. If an Excluded Employee becomes part of an eligible class of Employees, the following rules apply. If the Entry Date that otherwise would have applied to such Employee following his/her completion of the Plan’s minimum age and service conditions has already passed, then the Employee becomes an Eligible Participant on the date he/she becomes part of the eligible class of Employees, regardless of whether such date is a normal Entry Date under the Plan. This requirement is deemed satisfied if the Employee is permitted to commence making Section 401(k) Deferrals as of the beginning of the first payroll period commencing after the Employee becomes part of an eligible class of Employees. If the Entry Date that would have applied to such Employee has not passed, then the Employee becomes an Eligible Participant on such Entry Date. If the Employee has not satisfied the Plan’s minimum age and service conditions, the Employee will become an Eligible Participant on the appropriate Entry Date following satisfaction of the eligibility requirements under this Article.

 

 

1.9

Relationship to Accrual of Benefits. An Eligible Participant is entitled to accrue benefits in the Plan but will not necessarily do so in every Plan Year that he/she is an Eligible Participant. Whether an Eligible Participant’s Account receives an allocation of Employer Contributions depends on the requirements set forth in Part 4 of the Agreement. If an Employee is an Eligible Participant for purposes of making Section 401(k) Deferrals under the 401(k) Agreement, such Employee is treated as an Eligible Participant under the Plan regardless of whether he/she actually elects to make Section 401(k) Deferrals.

 

 

1.10

Waiver of Participation. Unless the Employer elects otherwise under Part 13, #57 of the Nonstandardized Agreement [Part 13, #75 of the Nonstandardized 401(k) Agreement], an Eligible Participant may not waive participation under the Plan. For this purpose, a failure to make Section 401(k) Deferrals or Employee After-Tax Contributions under a 401(k) plan is not a waiver of participation. The Employer may elect under Part 13, #57 of the Nonstandardized Agreement [Part 13, #75 of the Nonstandardized 401(k) Agreement] to permit Employees to make a one-time irrevocable election to not participate under the Plan. Such election must be made upon inception of the Plan or at any time prior to the time the Employee first becomes eligible to participate under any plan maintained by the Employer. An Employee who makes a one-time irrevocable election not to participate may not subsequently elect to participate under the Plan. An Employee may not waive participation under a Standardized Agreement.

 

 

 

An Employee who elects not to participate under this Section 1.10 is treated as a nonbenefiting Employee for purposes of the minimum coverage requirements under Code §410(b). However, an Employee who makes a one-time irrevocable election not to participate, as described in the preceding paragraph, is not an Eligible Participant for purposes of applying the ADP Test or ACP Test under the 401(k) Agreement. See Section 17.7(e) and (f). A waiver of participation must be filed in the manner, time and on the form required by the Plan Administrator.


 

 


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ARTICLE 2
EMPLOYER CONTRIBUTIONS AND ALLOCATIONS

 

 

 

 

This Article describes how Employer Contributions are made to and allocated under the Plan. The type of Employer Contributions that may be made under the Plan and the method for allocating such contributions will depend on the type of Plan involved. Section 2.2 of this BPD provides specific rules regarding contributions and allocations under a profit sharing plan; Section 2.3 provides the rules for a 401(k) plan; Section 2.4 provides the rules for a money purchase plan; and Section 2.5 provides the rules for a target benefit plan. Part 4 of the Agreement contains the elective provisions for the Employer to specify the amount and type of Employer Contributions it will make under the Plan and to designate any limits on the amount it will contribute to the Plan each year. Employee After-Tax Contributions, Rollover Contributions and transfers to the Plan are discussed in Article 3 and the allocation of forfeitures is discussed in Article 5. Part 3 of the Agreement contains elective provisions for determining an Employee’s Included Compensation for allocation purposes.

 

 

 

2.1

Amount of Employer Contributions. The Employer shall make Employer Contributions to the Trust as determined under the contribution formula elected in Part 4 of the Agreement. If this Plan is a 401(k) plan, Employer Contributions include Section 401(k) Deferrals, Employer Nonelective Contributions, Employer Matching Contributions, QNECs, QMACs, and Safe Harbor Contributions, to the extent such contributions are elected under the 401(k) Agreement. The Employer has the responsibility for determining the amount and timing of Employer Contributions under the terms of the Plan.

 

 

 

 

(a)

Limitation on Employer Contributions. Employer Contributions are subject to the Annual Additions Limitation described in Article 7 of this BPD. If allocations to a Participant exceed (or will exceed) such limitation, the excess will be corrected in accordance with the rules under Article 7. In addition, the Employer must comply with the special contribution and allocation rules for Top-Heavy Plans under Article 16.

 

 

 

 

(b)

Limitation on Included Compensation. For purposes of determining a Participant’s allocation of Employer Contributions under this Article, the Included Compensation taken into account for any Participant for a Plan Year may not exceed the Compensation Dollar Limitation under Section 22.32.

 

 

 

 

(c)

Contribution of property. Subject to the consent of the Trustee, the Employer may make its contribution to the Plan in the form of property, provided such contribution does not constitute a prohibited transaction under the Code or ERISA. The decision to make a contribution of property is subject to the general fiduciary rules under ERISA.

 

 

 

 

(d)

Frozen Plan. The Employer may designate under Part 4, #12 of the Agreement [#3 of the 401(k) Agreement] that the Plan is a frozen Plan. As a frozen Plan, the Employer will not make any Employer Contributions with respect to Included Compensation earned after the date identified in the Agreement, and if the Plan is a 401(k) Plan, no Participant will be permitted to make Section 401(k) Deferrals or Employee After-Tax Contributions to the Plan for any period following the effective date identified in the Agreement.

 

 

 

2.2

Profit Sharing Plan Contribution and Allocations. This Section 2.2 sets forth rules for determining the amount of any Employer Contributions under the profit sharing plan Agreement. This Section 2.2 also applies for purposes of determining any Employer Nonelective Contributions under the 401(k) plan Agreement. In applying this Section 2.2 to the 401(k) Agreement, the term Employer Contribution refers solely to Employer Nonelective Contributions. Any reference to the Agreement under this Section 2.2 is a reference to the profit sharing plan Agreement or 401(k) plan Agreement (as applicable).

 

 

 

 

(a)

Amount of Employer Contribution. The Employer must designate under Part 4, #12 of the profit sharing plan Agreement the amount it will contribute as an Employer Contribution under the Plan. If the Employer adopts the 401(k) plan Agreement and elects to make Employer Nonelective Contributions under Part 4C of the Agreement, the Employer must complete Part 4C, #20 of the Agreement, unless the only Employer Nonelective Contribution authorized under the Plan is a QNEC under Part 4C, #22. An Employer Contribution authorized under this Section may be totally within the Employer’s discretion or may be a fixed amount determined as a uniform percentage of each Eligible Participant’s Included Compensation or as a fixed dollar amount for each Eligible Participant. An Employer Contribution under this Section will be allocated to the Eligible Participants’ Employer Contribution Account in accordance with the allocation formula selected under Part 4, #13 of the Agreement [Part 4C, #21 of the 401(k) Agreement].

 

 

 

 

 

 

(1)

Davis-Bacon Contribution Formula. The Employer may elect a Davis-Bacon Contribution Formula under Part 4, #12.d. of the Nonstandardized Agreement [Part 4C, #20.d. of the Nonstandardized 401(k) Agreement]. Under the Davis-Bacon Contribution Formula, the Employer will provide an Employer Contribution for each Eligible Participant who performs Davis-Bacon Act Service. For this purpose, Davis-Bacon Act Service is any service performed by an Employee under a public contract subject to the Davis-Bacon Act or to any other federal, state or municipal prevailing wage law. Each such Eligible Participant will receive a contribution based on the hourly


 

 


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contribution rate for the Participant’s employment classification, as designated on Schedule A of the Agreement. Schedule A is incorporated as part of the Agreement.

 

 

 

 

 

 

 

 

In applying the Davis-Bacon Contribution Formula under this subsection (1), the following default rules will apply. The Employer may modify these default rules under Part 4, #12.d.(2) of the Nonstandardized Agreement [Part 4C, #20.d.(2) of the Nonstandardized 401(k) Agreement].

 

 

 

 

 

 

 

 

(i)

Eligible Employees. Highly Compensated Employees are Excluded Employees for purposes of receiving an Employer Contribution under the Davis-Bacon Contribution Formula.

 

 

 

 

 

 

 

 

(ii)

Minimum age and service conditions. No minimum age or service conditions will apply for purposes of determining an Employee’s eligibility under the Davis-Bacon Contribution Formula.

 

 

 

 

 

 

 

 

(iii)

Entry Date. For purposes of applying the Davis-Bacon Contribution Formula, an Employee becomes an Eligible Participant on his/her Employment Commencement Date.

 

 

 

 

 

 

 

 

(iv)

Allocation conditions. No allocation conditions (as described in Section 2.6) will apply for purposes of determining an Eligible Participant’s allocation under the Davis-Bacon Contribution Formula.

 

 

 

 

 

 

 

 

(v)

Vesting. Employer Contributions made pursuant to the Davis-Bacon Contribution Formula are always 100% vested.

 

 

 

 

 

 

 

 

(vi)

Offset of other Employer Contributions. The contributions under the Davis Bacon Contribution Formula will not offset any other Employer Contributions under the Plan. However, the Employer may elect under Part 4, #12.d.(1) of the Nonstandardized Agreement [Part 4C, #20.d.(1) of the Nonstandardized 401(k) Agreement] to offset any other Employer Contributions made under the Plan by the contributions a Participant receives under the Davis-Bacon Contribution Formula. Under the Nonstandardized 401(k) plan Agreement, the Employer may elect under Part 4C, #20.d.(1) to apply the offset under this subsection to Employer Nonelective Contributions, Employer Matching Contributions, or both.

 

 

 

 

 

 

 

(2)

Net Profits. The Employer may elect under Part 4, #12 of the Agreement [Part 4B, #16 and Part 4C, #20 of the 401(k) Agreement], to limit any Employer Contribution under the Plan to Net Profits. Unless modified in the Agreement, Net Profits means the Employer’s net income or profits determined in accordance with generally accepted accounting principles, without any reduction for taxes based upon income, or the contributions made by the Employer under this Plan or any other qualified plan. Unless specifically elected otherwise under Part 4, #12.e.(2) of the Nonstandardized Agreement [Part 4C, #20.e.(2) of the Nonstandardized 401(k) Agreement], this limit will not apply to any Employer Contributions made under a Davis-Bacon Contribution Formula.

 

 

 

 

 

 

 

(3)

Multiple formulas. If the Employer elects more than one Employer Contribution formula, each formula is applied separately. The Employer’s aggregate Employer Contribution for a Plan Year will be the sum of the Employer Contributions under all such formulas.

 

 

 

 

 

 

(b)

Allocation formula for Employer Contributions. The Employer must elect a definite allocation formula under Part 4, #13 of the profit sharing plan Agreement that determines how much of the Employer Contribution is allocated to each Eligible Participant. If the Employer adopts the 401(k) plan Agreement and elects to make an Employer Nonelective Contribution (other than a QNEC) under Part 4C, #20 of the Agreement, Part 4C, #21 also must be completed designating the allocation formula under the Plan. An Eligible Participant is only entitled to an allocation if such Participant satisfies the allocation conditions described in Part 4, #15 of the Agreement [Part 4C, #24 of the 401(k) Agreement]. See Section 2.6.

 

 

 

 

 

 

 

(1)

Pro Rata Allocation Method. If the Employer elects the Pro Rata Allocation Method, a pro rata share of the Employer Contribution is allocated to each Eligible Participant’s Employer Contribution Account. A Participant’s pro rata share is determined based on the ratio such Participant’s Included Compensation bears to the total of all Eligible Participants’ Included Compensation. However, if the Employer elects under Part 4, #12.c. of the Agreement [Part 4C, #20.c. of the 401(k) Agreement] to contribute a uniform dollar amount for each Eligible Participant, the pro rata allocation method allocates that uniform dollar amount to each Eligible Participant. If the Employer elects a Davis-Bacon Contribution Formula under Part 4, #12.d. of the Nonstandardized Agreement [Part 4C, #20.d. of the Nonstandardized 401(k) Agreement], the Employer Contributions made pursuant to such formula will be allocated to each Eligible


 

 


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Participant based on his/her Davis-Bacon Act Service in accordance with the employment classifications identified under Schedule A of the Agreement.

 

 

 

 

 

 

 

 

(2)

Permitted Disparity Method. If the Employer elects the Permitted Disparity Method, the Employer Contribution is allocated to Eligible Participants under the Two-Step Formula or the Four-Step Formula (as elected under the Agreement). The Permitted Disparity Method only may apply if the Employer elects under the Agreement to make a discretionary contribution. The Employer may not elect the Permitted Disparity Method under the Plan if another qualified plan of the Employer, which covers any of the same Employees, uses permitted disparity in determining the allocation of contributions or the accrual of benefits under the plan.

 

 

 

 

 

 

 

 

 

For purposes of applying the Permitted Disparity Method, Excess Compensation is the portion of an Eligible Participant’s Included Compensation that exceeds the Integration Level. The Integration Level is the Taxable Wage Base, unless the Employer designates a different amount under Part 4, #14.b.(2) of the Agreement [Part 4C, #23.b.(2) of the 401(k) Agreement].

 

 

 

 

 

 

 

 

 

(i)

Two-Step Formula. If the Employer elects the Two-Step Formula, the following allocation method applies. However, the Employer may elect under Part 4, #14.b.(1) of the Agreement [Part 4C, #23.b.(1) of the 401(k) Agreement] to have the Four-Step Method, as described in subsection (ii) below, automatically apply for any Plan Year in which the Plan is a Top-Heavy Plan.

 

 

 

 

 

 

 

 

 

 

(A)

Step One. The Employer Contribution is allocated to each Eligible Participant’s Account in the ratio that each Eligible Participant’s Included Compensation plus Excess Compensation for the Plan Year bears to the total Included Compensation plus Excess Compensation of all Eligible Participants for the Plan Year. The allocation under this Step One, as a percentage of each Eligible Participant’s Included Compensation plus Excess Compensation, may not exceed the Applicable Percentage under the following table:


 

 

 

 

 

 

 

 

 

 

 

 

 

Integration Level
(as a % of the Taxable Wage Base)

 

Applicable
Percentage

 

 

 

 

 


 


 

 

 

 

 

 

 

 

 

 

 

 

 

100%

 

5.7%

 

 

 

 

 

 

 

 

 

 

 

 

 

More than 80% but less than 100%

 

5.4%

 

 

 

 

 

 

 

 

 

 

 

 

 

More than 20% and not more than 80%

 

4.3%

 

 

 

 

 

 

 

 

 

 

 

 

 

20% or less

 

5.7%


 

 

 

 

 

 

 

 

 

 

(B)

Step Two. Any Employer Contribution remaining after Step One will be allocated in the ratio that each Eligible Participant’s Included Compensation for the Plan Year bears to the total Included Compensation of all Eligible Participants for the Plan Year.

 

 

 

 

 

 

 

 

 

(ii)

Four-Step Formula. If the Employer elects the Four-Step Formula, or if the Plan is a Top-Heavy Plan and the Employer elects under the Agreement to have the Four-Step Formula apply for any Plan Year that the Plan is a Top-Heavy Plan, the following allocation method applies. The allocation under this Four-Step Formula may be modified if the Employer maintains a Defined Benefit Plan and elects under Part 13, #54.b. of the Agreement [Part 13, #72.b. of the 401(k) Agreement] to provide a greater top-heavy minimum contribution. See Section 16.2(a)(5)(ii).

 

 

 

 

 

 

 

 

 

 

(A)

Step One. The Employer Contribution is allocated to each Eligible Participant’s Account in the ratio that each Eligible Participant’s Total Compensation for the Plan Year bears to all Eligible Participants’ Total Compensation for the Plan Year, but not in excess of 3% of each Eligible Participant’s Total Compensation.

 

 

 

 

 

 

 

 

 

 

 

For any Plan Year for which the Plan is a Top-Heavy Plan, an allocation will be made under this subsection (A) to any Non-Key Employee who is an Eligible Participant (and is not an Excluded Employee) if such individual is employed as of the last day of the Plan Year, even if such individual fails to satisfy any minimum Hours of Service allocation condition under Part 4, #15 of the Agreement [Part 4C, #24 of the 401(k) Agreement]. If the Plan is a Top-Heavy 401(k) Plan, an allocation also will be made under this subsection (A) to any


 

 


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Employee who is an Eligible Participant for purposes of making Section 401(k) Deferrals under the Plan, even if the individual has not satisfied the minimum age and service conditions under Part 1, #5 of the Agreement applicable to any other contribution types.

 

 

 

 

 

 

 

 

 

 

(B)

Step Two. Any Employer Contribution remaining after the allocation in Step One will be allocated to each Eligible Participant’s Account in the ratio that each Eligible Participant’s Excess Compensation for the Plan Year bears to the Excess Compensation of all Eligible Participants for the Plan Year, but not in excess of 3% of each Eligible Participant’s Included Compensation.

 

 

 

 

 

 

 

 

 

 

(C)

Step Three. Any Employer Contribution remaining after the allocation in Step Two will be allocated to each Eligible Participant’s Account in the ratio that the sum of each Eligible Participant’s Included Compensation and Excess Compensation bears to the sum of all Eligible Participants’ Included Compensation and Excess Compensation. The allocation under this Step Three, as a percentage of each Eligible Participant’s Included Compensation plus Excess Compensation, may not exceed the Applicable Percentage under the following table:


 

 

 

 

 

 

 

 

 

 

 

 

 

Integration Level
(as a % of the Taxable Wage Base)

 

Applicable
Percentage

 

 

 

 

 


 


 

 

 

 

 

 

 

 

 

 

 

 

 

100%

 

2.7%

 

 

 

 

 

 

 

 

 

 

 

 

 

More than 80% but less than 100%

 

2.4%

 

 

 

 

 

 

 

 

 

 

 

 

 

More than 20% and not more than 80%

 

1.3%

 

 

 

 

 

 

 

 

 

 

 

 

 

20% or less

 

2.7%


 

 

 

 

 

 

 

 

 

 

(D)

Step Four. Any remaining Employer Contribution will be allocated to each Eligible Participant’s Account in the ratio that each Eligible Participant’s Included Compensation for the Plan Year bears to all Eligible Participants’ Included Compensation for that Plan Year.

 

 

 

 

 

 

 

 

(3)

Uniform points allocation. The Employer may elect under Part 4, #13.c. of the Nonstandardized Agreement [Part 4C, #21.c. of the Nonstandardized 401(k) Agreement] to allocate the Employer Contribution under a uniform points allocation formula. Under this formula, the allocation for each Eligible Participant is determined based on the Eligible Participant’s total points for the Plan Year, as determined under the Nonstandardized Agreement. An Eligible Participant’s allocation of the Employer Contribution is determined by multiplying the Employer Contribution by a fraction, the numerator of which is the Eligible Participant’s total points for the Plan Year and the denominator of which is the sum of the points for all Eligible Participants for the Plan Year.

 

 

 

 

 

 

 

 

 

An Eligible Participant will receive points for each year(s) of age and/or each Year(s) of Service designated under Part 4, #13.c. of the Nonstandardized Agreement [Part 4C, #21.c. of the Nonstandardized 401(k) Agreement]. In addition, an Eligible Participant also may receive points based on his/her Included Compensation, if the Employer so elects under the Nonstandardized Agreement. Each Eligible Participant will receive the same number of points for each designated year of age and/or service and the same number of points for each designated level of Included Compensation. An Eligible Participant must receive points for either age or service, or may receive points for both age and service. If the Employer also provides points based on Included Compensation, an Eligible Participant will receive points for each level of Included Compensation designated under Part 4, #13.c.(3) of the Nonstandardized Agreement [Part 4C, #21.c.(3) of the Nonstandardized 401(k) Agreement]. For this purpose, the Employer may not designate a level of Included Compensation that exceeds $200.

 

 

 

 

 

 

 

 

 

To satisfy the nondiscrimination safe harbor under Treas. Reg. §1.401(a)(4)-2, the average of the allocation rates for Highly Compensated Employees in the Plan must not exceed the average of the allocation rates for the Nonhighly Compensated Employees in the Plan. For this purpose, the average allocation rates are determined in accordance with Treas. Reg. §1.401(a)(4)-2(b)(3)(B).

 

 

 

 

 

 

 

(c)

Special rules for determining Included Compensation.


 

 


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(1)

Applicable period for determining Included Compensation. In determining an Eligible Participant’s allocation under Part 4, #13 of the Agreement [Part 4C, #21 of the 401(k) Agreement], the Participant’s Included Compensation is determined separately for each period designated under Part 4, #14.a.(1) of the Agreement [Part 4C, #23.a.(1) of the 401(k) Agreement]. If the Employer elects the Permitted Disparity Method under Part 4, #13.b. of the Agreement [Part 4C, #21.b. of the 401(k) Agreement], the period designated must be the Plan Year. If the Employer elects the Pro Rata Allocation Method or the uniform points allocation formula, and elects a period other than the Plan Year, a Participant’s allocation of Employer Contributions will be determined separately for each period based solely on Included Compensation for such period. The Employer need not actually make the Employer Contribution during the designated period, provided the total Employer Contribution for the Plan Year is allocated based on the proper Included Compensation.

 

 

 

 

 

 

(2)

Partial period of participation. If an Employee is an Eligible Participant for only part of a Plan Year, the Employer Contribution formula(s) will be applied based on such Employee’s Included Compensation for the period he/she is an Eligible Participant. However, the Employer may elect under Part 4, #14.a.(2) of the Agreement [Part 4C, #23.a.(2) of the 401(k) Agreement] to base the Employer Contribution formula(s) on the Employee’s Included Compensation for the entire Plan Year, including the portion of the Plan Year during which the Employee is not an Eligible Participant. In applying this subsection (2) to the 401(k) Agreement, an Employee’s status as an Eligible Participant is determined solely with respect to the Employer Nonelective Contribution under Part 4C of the Agreement.

 

 

 

 

 

 

(3)

Measurement period. Except as provided in subsection (2) above, for purposes of determining an Eligible Participant’s allocation of Employer Contributions, Included Compensation is measured on the Plan Year, unless the Employer elects under Part 4, #14.a.(3) of the Nonstandardized Agreement [Part 3, #11.b. of the Nonstandardized 401(k) Agreement] to measure Included Compensation on the calendar year ending in the Plan Year or on the basis of any other 12-month period ending in the Plan Year. If the Employer elects to measure Included Compensation on the calendar year or other 12-month period ending in the Plan Year, the Included Compensation of any Employee whose Employment Commencement Date is less than 12 months before the end of such period must be measured on the Plan Year or such Employee’s period of participation, as determined under subsection (2) above. If the Employer adopts the Nonstandardized 401(k) Agreement, any election under Part 3, #11.b. of the Agreement applies for purposes of all contributions permitted under the Agreement.

 

 

 

 

2.3

401(k) Plan Contributions and Allocations. This Section 2.3 applies if the Employer has adopted the 401(k) plan Agreement. The 401(k) Agreement is a profit sharing plan with a 401(k) feature. Any reference to the Agreement under this Section 2.3 is a reference to the 401(k) Agreement. The Employer must designate under Part 4 of the Agreement the amount and type of Employer Contributions it will make under the Plan. Employer Contributions under a 401(k) plan are generally subject to special limits and nondiscrimination rules. (See Article 17 for a discussion of the special rules that apply to the Employer Contributions under a 401(k) plan.) The Employer may make any (or all) of the following contributions under the 401(k) Agreement.

 

 

 

 

 

(a)

Section 401(k) Deferrals. If so elected under Part 4A of the Agreement, an Eligible Participant may enter into a Salary Reduction Agreement with the Employer authorizing the Employer to withhold a specific dollar amount or a specific percentage from the Participant’s Included Compensation and to deposit such amount into the Participant’s Section 401(k) Deferral Account under the Plan. An Eligible Participant may defer with respect to Included Compensation that exceeds the Compensation Dollar Limitation, provided the deferrals otherwise satisfy the limitations under Code §402(g) and any other limitations under the Plan. A Salary Reduction Agreement may only relate to Included Compensation that is not currently available at the time the Salary Reduction Agreement is completed. An Employer may elect under Part 4A, #15 of the Agreement to provide a special effective date solely for Section 401(k) Deferrals under the Plan.

 

 

 

 

 

 

An Employee’s Section 401(k) Deferrals are treated as Employer Contributions for all purposes under this Plan, except as otherwise provided under the Code or Treasury regulations. If the Employer adopts the Nonstandardized 401(k) Agreement and does not elect to allow Section 401(k) Deferrals under Part 4A of the Agreement, the only contributions an Eligible Participant may make to the Plan are Employee After-Tax Contributions as authorized under Article 3 of this BPD and Part 4D of the Nonstandardized Agreement. In either case, an Eligible Participant may also receive Employer Nonelective Contributions and/or Employer Matching Contributions under the Plan, to the extent authorized under the Agreement. (The Employee may not make Employee After-Tax Contributions under the Standardized 401(k) Agreement.)

 

 

 

 

 

 

(1)

Change in deferral election. At least once a year, an Eligible Participant may enter into a new Salary Reduction Agreement, or may change his/her elections under an existing Salary Reduction Agreement, at the time and in the manner prescribed by the Plan Administrator on the Salary


 

 


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Reduction Agreement form (or other written procedures). The Salary Reduction Agreement may also provide elections as to the investment funds into which the Section 401(k) Deferrals will be contributed and the time and manner a Participant may change such elections.

 

 

 

 

 

 

(2)

Automatic deferral election. If elected under Part 4A, #14 of the Agreement, the Employer will automatically withhold the amount designated under Part 4A, #14 from Eligible Participants’ Included Compensation for payroll periods starting with such Participants’ Entry Date, unless the Eligible Participant completes a Salary Reduction Agreement electing a different deferral amount (including a zero deferral amount). The Employer must designate in Part 4A, #14 of the Agreement the date as of which an Employee’s deferral election will be taken into account to override the automatic deferral election under this subparagraph (2). This automatic deferral election does not apply to any Eligible Participant who has elected to defer an amount equal to or greater than the automatic deferral amount designated in Part 4A, #14 of the Agreement. The Employer may elect under Part 4A, #14.b. of the Agreement to apply the automatic deferral election only to Employees who become Eligible Participants after a specified date. The Plan Administrator will deposit all amounts withheld pursuant to this automatic deferral election into the appropriate Participant’s Section 401(k) Deferral Account.

 

 

 

 

 

 

 

Prior to the time an automatic deferral election first goes into effect, an Eligible Participant must receive written notice concerning the effect of the automatic deferral election and his/her right to elect a different level of deferral under the Plan, including the right to elect not to defer. After receiving the notice, an Eligible Participant must have a reasonable time to enter into a new Salary Reduction Agreement before any automatic deferral election goes into effect.

 

 

 

 

 

(b)

Employer Matching Contributions. If so elected under Part 4B of the Agreement, the Employer will make an Employer Matching Contribution, in accordance with the matching contribution formula(s) selected in Part 4B, #16, to Eligible Participants who satisfy the allocation conditions under Part 4B, #19 of the Agreement. See Section 2.6. Any Employer Matching Contribution determined under Part 4B, #16 will be allocated to the Eligible Participant’s Employer Matching Contribution Account.

 

 

 

 

 

 

(1)

Applicable contributions. The Employer must elect under the Nonstandardized Agreement whether the matching contribution formula(s) applies to Section 401(k) Deferrals, Employee After-Tax Contributions, or both. Under the Standardized Agreement, Employer Matching Contributions apply only to Section 401(k) Deferrals. The contributions eligible for an Employer Matching Contribution are referred to under this Section as “applicable contributions.” If a matching formula applies to both Section 401(k) Deferrals and Employee After-Tax Contributions, such contributions are aggregated to determine the Employer Matching Contribution allocated under the formula.

 

 

 

 

 

 

(2)

Multiple formulas. If the Employer elects more than one matching contribution formula under Part 4B, #16 of the Agreement, each formula is applied separately. An Eligible Participant’s aggregate Employer Matching Contributions for a Plan Year will be the sum of the Employer Matching Contributions the Participant is entitled to under all such formulas.

 

 

 

 

 

 

(3)

Applicable contributions taken into account under the matching contribution formula. The Employer must elect under Part 4B, #17.a. of the Agreement the period for which the applicable contributions are taken into account in applying the matching contribution formula(s) and in applying any limits on the amount of such contributions that may be taken into account under the formula(s). In applying the matching contribution formula(s), applicable contributions (and Included Compensation) are determined separately for each designated period and any limits on the amount of applicable contributions taken into account under the matching contribution formula(s) are applied separately for each designated period.

 

 

 

 

 

 

(4)

Partial period of participation. In applying the matching contribution formula(s) under the Plan to an Employee who is an Eligible Participant for only part of the Plan Year, the Employer may elect under Part 4B, #17.b. of the Agreement to take into account Included Compensation for the entire Plan Year or only for the portion of the Plan Year during which the Employee is an Eligible Participant. Alternatively, the Employer may elect under Part 4B, #17.b.(3) of the Agreement to take into account Included Compensation only for the period that the Employee actually makes applicable contributions under the Plan. In applying this subsection (4), an Employee’s status as an Eligible Participant is determined solely with respect to the Employer Matching Contribution under Part 4B of the Agreement.

 

 

 

 

 

(c)

Qualified Matching Contributions (QMACs). If so elected under Part 4B, #18 of the Agreement, the Employer may treat all (or a portion) of its Employer Matching Contributions as QMACs. If an Employer Matching Contribution is designated as a QMAC, it must satisfy the requirements for a QMAC (as described in Section 17.7(g)) at the time the contribution is made to the Plan and must be allocated to the Participant’s


 

 


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QMAC Account. To the extent an Employer Matching Contribution is treated as a QMAC under Part 4B, #18, such contribution will be 100% vested, regardless of any inconsistent elections under Part 6 of the Agreement relating to Employer Matching Contributions. (See Sections 17.2(d)(2) and 17.3(d)(2) for the ability to make QMACs to correct an ADP or ACP failure without regard to any election under Part 4B, #18 of the Agreement.)

 

 

 

 

 

Under Part 4B, #18, the Employer may designate all Employer Matching Contributions as QMACs or may designate only those Employer Matching Contributions under specific matching contribution formula(s) to be QMACs. Alternatively, the Employer may authorize a discretionary QMAC, in addition to the Employer Matching Contributions designated under Part 4B, #16, to be allocated uniformly as a percentage of Section 401(k) Deferrals made during the Plan Year. The Employer may elect under the Agreement to allocate the discretionary QMAC only to Eligible Participants who are Nonhighly Compensated Employees or to all Eligible Participants. If the Employer elects both a discretionary Employer Matching Contribution formula and a discretionary QMAC formula, the Employer must designate, in writing, the extent to which any matching contribution is intended to be an Employer Matching Contribution or a QMAC.

 

 

 

 

(d)

Employer Nonelective Contributions. If so elected under Part 4C of the Agreement, the Employer may make Employer Nonelective Contributions on behalf of each Eligible Participant under the Plan who has satisfied the allocation conditions described in Part 4C, #24 of the Agreement. See Section 2.6. The Employer must designate under Part 4C, #20 of the Agreement the amount of any Employer Nonelective Contributions it wishes to make under the Plan. The amount of any Employer Nonelective Contributions authorized under the Plan and the method of allocating such contributions is described in Section 2.2 of this Article.

 

 

 

 

(e)

Qualified Nonelective Contributions (QNECs). The Employer may elect under Part 4C, #22 of the Agreement to permit discretionary QNECs under the Plan. A QNEC must satisfy the requirements for a QNEC (as described in Section 17.7(h)) at the time the contribution is made to the Plan and must be allocated to the Participant’s QNEC Account. If the Plan authorizes the Employer to make both a discretionary Employer Nonelective Contribution and a discretionary QNEC, the Employer must designate, in writing, the extent to which any contribution is intended to be an Employer Nonelective Contribution or a QNEC. To the extent an Employer Nonelective Contribution is treated as a QNEC under Part 4C, #22, such contribution will be 100% vested, regardless of any inconsistent elections under Part 6 of the Agreement relating to Employer Nonelective Contributions. (See Sections 17.2(d)(2) and 17.3(d)(2) for the ability to make QNECs to correct an ADP or ACP failure without regard to any election under Part 4C, #22 of the Agreement.)

 

 

 

 

 

If the Employer makes a QNEC for the Plan Year, it will be allocated to Participants’ QNEC Account based on the allocation method selected by the Employer under Part 4C, #22 of the Agreement. An Eligible Participant will receive a QNEC allocation even if he/she has not satisfied any allocation conditions designated under Part 4C, #24 of the Agreement, unless the Employer elects otherwise under the Part 4C, #22.c. of the Agreement.

 

 

 

 

 

 

(1)

Pro Rata Allocation Method. If the Employer elects the Pro Rata Allocation Method under Part 4C, #22.a. of the Agreement, any Employer Nonelective Contribution properly designated as a QNEC will be allocated as a uniform percentage of Included Compensation to all Eligible Participants who are Nonhighly Compensated Employees or to all Eligible Participants, as specified under Part 4C, #22.a.

 

 

 

 

 

 

(2)

Bottom-up QNEC method. If the Employer elects the Bottom-up QNEC method under Part 4C, #22.b. of the Agreement, any Employer Nonelective Contribution properly designated as a QNEC will be first allocated to the Eligible Participant with the lowest Included Compensation for the Plan Year for which the QNEC is being allocated. To receive an allocation of the QNEC under this subsection (2), the Eligible Participant must be a Nonhighly Compensated Employee for the Plan Year for which the QNEC is being allocated.

 

 

 

 

 

 

 

The QNEC will be allocated to the Eligible Participant with the lowest Included Compensation until all of the QNEC has been allocated or until the Eligible Participant has reached his/her Annual Additions Limitation, as described in Article 7. For this purpose, if two or more Eligible Participants have the same Included Compensation, the QNEC will be allocated equally to each Eligible Participant until all of the QNEC has been allocated, or until each Eligible Participant has reached his/her Annual Additions Limitation. If any QNEC remains unallocated, this process is repeated for the Eligible Participant(s) with the next lowest level of Included Compensation in accordance with the provisions under this subsection (2), until all of the QNEC is allocated.

 

 

 

 

(f)

Safe Harbor Contributions. If so elected under Part 4E of the 401(k) Agreement, the Employer may elect to treat this Plan as a Safe Harbor 401(k) Plan. To qualify as a Safe Harbor 401(k) Plan, the Employer must make a Safe Harbor Nonelective Contribution or a Safe Harbor Matching Contribution under the Plan. Such contributions are subject to special vesting and distribution restrictions and must be allocated to the Eligible


 

 


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Participants’ Safe Harbor Nonelective Contribution Account or Safe Harbor Matching Contribution Account, as applicable. Section 17.6 describes the requirements that must be met to qualify as a Safe Harbor 401(k) Plan and the method for calculating the amount of the Safe Harbor Contribution that must be made under the Plan.

 

 

 

 

(g)

Prior SIMPLE 401(k) plan. If this Agreement is being used to amend or restate a 401(k) plan which complied with the SIMPLE 401(k) plan provisions under Code §401(k)(11), any provision in this Agreement which is inconsistent with the SIMPLE 401(k) plan provisions is not effective for any Plan Year during which the plan complied with the SIMPLE 401(k) plan provisions.

 

 

2.4

Money Purchase Plan Contribution and Allocations. This Section 2.4 applies if the Employer has adopted the money purchase plan Agreement. Any reference to the Agreement under this Section 2.4 is a reference to the money purchase plan Agreement.

 

 

 

 

(a)

Employer Contributions. The Employer must elect under Part 4 of the Nonstandardized Agreement to make Employer Contributions under one or more of the following methods:

 

 

 

 

 

 

(1)

as a uniform percentage of each Eligible Participant’s Included Compensation;

 

 

 

 

 

 

(2)

as a uniform dollar amount for each Eligible Participant;

 

 

 

 

 

 

(3)

under the Permitted Disparity Method (using either the individual method or group method);

 

 

 

 

 

 

(4)

under a formula based on service with the Employer; or

 

 

 

 

 

 

(5)

under a Davis-Bacon Contribution Formula.

 

 

 

 

 

Under the Standardized Agreement, the Employer may only elect to make an Employer Contribution as a uniform percentage of Included Compensation, a uniform dollar amount, or under the Permitted Disparity Method.

 

 

 

 

 

An Eligible Participant is only entitled to share in the Employer Contribution if such Participant satisfies the allocation conditions described under Part 4, #15 of the Agreement. See Section 2.6.

 

 

 

 

 

If the Employer elects more than one Employer Contribution formula under Part 4, #12 of the Agreement, each formula is applied separately. An Eligible Participant’s aggregate Employer Contributions for a Plan Year will be the sum of the Employer Contributions the Participant is entitled to under all such formulas.

 

 

 

 

(b)

Uniform percentage or uniform dollar amount. The contribution made by the Employer must be allocated to Eligible Participants in a definitely determinable manner. If the Employer elects to make an Employer Contribution as a uniform percentage of Included Compensation under Part 4, #12.a. of the Agreement or as a uniform dollar amount under Part 4, #12.b. of the Agreement, each Eligible Participant’s allocation of the Employer Contribution will equal the amount determined under the contribution formula elected under the Agreement.

 

 

 

 

(c)

Permitted Disparity Method. The Employer may elect under Part 4, #12.c. of the Agreement to use the Permitted Disparity Method using either the individual method or the group method. An Employer may not elect a Permitted Disparity Method under the Plan if another qualified plan of the Employer, which covers any of the same Employees, uses permitted disparity in determining the allocation of contributions or accrual of benefits under the plan.

 

 

 

 

 

For purposes of applying the Permitted Disparity Method, Excess Compensation is the portion of an Eligible Participant’s Included Compensation that exceeds the Integration Level. The Integration Level is the Taxable Wage Base, unless the Employer designates a different amount under Part 4, #14.b. of the Agreement.

 

 

 

 

 

 

(1)

Individual method. If the Employer elects the Permitted Disparity Method using the individual method, each Eligible Participant will receive an allocation of the Employer Contribution equal to the amount determined under the contribution formula under Part 4, #12.c.(1) of the Agreement. Under the individual Permitted Disparity Method, the Employer will contribute (i) a fixed percentage of each Eligible Participant’s Included Compensation for the Plan Year plus (ii) a fixed percentage of each Eligible Participant’s Excess Compensation. The percentage of each Eligible Participant’s Excess Compensation under (ii) may not exceed the lesser of the percentage of total Included Compensation contributed under (i) or the Applicable Percentage under the following table:


 

 


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Integration Level
(As a percentage of the Taxable Wage Base)

 

Applicable
Percentage

 


 


 

 

 

 

 

100%

 

5.7%

 

 

 

 

 

More than 80% but less than 100%

 

5.4%

 

 

 

 

 

More than 20% and not more than 80%

 

4.3%

 

 

 

 

 

20% or less

 

5.7%


 

 

 

 

 

 

 

(2)

Group method. If the Employer elects the Permitted Disparity Method using the group method under Part 4, #12.c.(2) of the Agreement, the Employer will contribute a fixed percentage (as designated in the Agreement) of the total Included Compensation for the Plan Year of all Eligible Participants. The total Employer Contribution is then allocated among the Eligible Participants under either the Two-Step Formula or the Four-Step Formula described below.

 

 

 

 

 

 

 

 

(i)

Two-Step Formula. If the Employer elects the Two-Step Formula, the Employer Contribution will be allocated in the same manner as under Section 2.2(b)(2)(i) above. However, the Employer may elect to have the Four-Step Formula automatically apply for any Plan Year in which the Plan is a Top-Heavy Plan.

 

 

 

 

 

 

 

 

(ii)

Four-Step Formula. If the Employer elects the Four-Step Formula or if the Plan is a Top-Heavy Plan and the Employer elects to have the Four-Step Formula apply for Plan Years when the Plan is a Top-Heavy Plan, the Employer Contribution will be allocated to Eligible Participants in the same manner as under Section 2.2(b)(2)(ii) above.

 

 

 

 

 

 

(d)

Contribution based on service. The Employer may elect under Part 4, #12.d. of the Nonstandardized Agreement to provide an Employer Contribution for each Eligible Participant based on the service performed by such Eligible Participant during the Plan Year (or other period designated under Part 4, #13.a. of the Agreement). The Employer may provide a fixed dollar amount of a fixed percentage of Included Compensation for each Hour of Service, each week of employment or any other measuring period selected under Part 4, #12.d. of the Nonstandardized Agreement. If the Employer elects to make a contribution based on service, each Eligible Participant will receive an allocation of the Employer Contribution equal to the amount determined under the contribution formula under Part 4, #12.d. of the Nonstandardized Agreement.

 

 

 

 

 

 

(e)

Davis-Bacon Contribution Formula. The Employer may elect under Part 4, #12.e. of the Nonstandardized Agreement to provide an Employer Contribution for each Eligible Participant who performs Davis-Bacon Act Service. For this purpose, Davis-Bacon Act Service is any service performed by an Employee under a public contract subject to the Davis-Bacon Act or to any other federal, state or municipal prevailing wage law. Each such Eligible Participant will receive a contribution based on the hourly contribution rate for the Participant’s employment classification, as designated on Schedule A of the Agreement. Schedule A is incorporated as part of the Agreement.In applying the Davis-Bacon Contribution Formula under this subsection (e), the following default rules will apply. The Employer may modify these default rules under Part 4, #12.e.(2) of the Nonstandardized Agreement

 

 

 

 

 

 

 

(1)

Eligible Employees. Highly Compensated Employees are Excluded Employees for purposes of receiving an Employer Contribution under the Davis-Bacon Contribution Formula.

 

 

 

 

 

 

(2)

Minimum age and service conditions. No minimum age or service conditions will apply for purposes of determining an Employee’s eligibility under the Davis-Bacon Contribution Formula.

 

 

 

 

 

 

(3)

Entry Date. For purposes of applying the Davis-Bacon Contribution Formula, an Employee becomes an Eligible Participant on his/her Employment Commencement Date.

 

 

 

 

 

 

(4)

Allocation conditions. No allocation conditions (as described in Section 2.6) will apply for purposes of determining an Eligible Participant’s allocation under the Davis-Bacon Contribution Formula.

 

 

 

 

 

 

(5)

Vesting. Employer Contributions made pursuant to the Davis-Bacon Contribution Formula are always 100% vested.

 

 

 

 

 

 

(6)

Offset of other Employer Contributions. The contributions under the Davis Bacon Contribution Formula will not offset any other Employer Contributions under the Plan. However, the Employer may elect under Part 4, #12.e.(1) of the Nonstandardized Agreement to offset any other Employer


 

 


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Contributions made under the Plan by the Employer Contributions a Participant receives under the Davis-Bacon Contribution Formula.

 

 

 

 

(f)

Applicable period for determining Included Compensation. In determining the amount of Employer Contribution to be allocated to an Eligible Participant, Included Compensation is determined separately for each period designated under Part 4, #13.a. of the Agreement. If the Employer elects the Permitted Disparity Method under Part 4, #12.c. of the Agreement, the period designated under Part 4, #13.a. must be the Plan Year. If the Employer elects an Employer Contribution formula under Part 4, #12 of the Agreement other than the Permitted Disparity Method, and elects a period under Part 4, #13.a. other than the Plan Year, a Participant’s allocation of Employer Contributions will be determined separately for each period based solely on Included Compensation for such period. If the Employer elects the service formula under Part 4, #12.d. of the Nonstandardized Agreement, the Employer Contribution also will be determined separately for each period designated under Part 4, #13.a. of the Agreement based on service performed during such period. The Employer need not actually make the Employer Contribution during the designated period, provided the total Employer Contribution for the Plan Year is allocated based on the proper Included Compensation.

 

 

 

 

(g)

Special rules for determining Included Compensation. The same rules as discussed under Section 2.2(c)(2) apply to permit the Employer to elect under Part 4, #13.b. of the Agreement to take into account an Employee’s Included Compensation for the entire Plan Year, even if the Employee is an Eligible Participant for only part of the Plan Year. If no election is made under Part 4, #13.b., only Included Compensation for the portion of the Plan Year while an Employee is an Eligible Participant will be taken into account in determining an Employee’s Employer Contribution under the Plan. The Employer also may elect under Part 4, #13.c. of the Agreement to take into account Included Compensation for the calendar year ending in the Plan Year or other 12-month period, as provided in Section 2.2(c)(3).

 

 

 

 

(h)

Limit on contribution where Employer maintains another plan in addition to a money purchase plan. If the Employer adopts the money purchase plan Agreement and also maintains another qualified retirement plan, the contribution to be made under the money purchase plan Agreement (as designated in Part 4 of the Agreement) will not exceed the maximum amount that is deductible under Code §404(a)(7), taking into account all contributions that have been made to the plans prior to the date a contribution is made under the money purchase plan Agreement.

 

 

 

 

2.5

Target Benefit Plan Contribution. This Section 2.5 applies if the Employer has adopted the target benefit plan Agreement. Any reference to the Agreement under this Section 2.5 is a reference to the target benefit plan Agreement.

 

 

 

 

 

(a)

Stated Benefit. A Participant’s Stated Benefit, as of any Plan Year, is the amount determined in accordance with the benefit formula selected under Part 4 of the Agreement, payable annually in the form of a Straight Life Annuity commencing upon the Participant’s Normal Retirement Age (as defined in Part 5 of the Agreement) or current age (if later). In applying the benefit formula under Part 4, all projected Years of Participation (as defined in subsection (d)(10) below) are counted beginning with the first Plan Year and projecting through the last day of the Plan Year in which the Participant attains Normal Retirement Age (or the current Plan Year, if later), assuming all relevant factors remain constant for future Plan Years. For this purpose, the first Plan Year is the latest of:

 

 

 

 

 

 

(1)

the first Plan Year in which the Participant becomes an Eligible Participant;

 

 

 

 

 

 

(2)

the first Plan Year immediately following a Plan Year in which the Plan did not satisfy the target benefit plan safe harbor under Treas. Reg. §1.401(a)(4)-8(b)(3); or

 

 

 

 

 

 

(3)

the first Plan Year taken into account under the Plan’s benefit formula, as designated in Part 4, #13.c. of the Agreement. If Part 4, #13.c. is not completed, the first Plan Year taken into account under this subsection (3) will be the original Effective Date of this Plan, as designated under #59.a. or #59.b.(2) of the Agreement, as applicable.

 

 

 

 

 

If this Plan is a “prior safe harbor plan” then, solely for purposes of determining projected Years of Participation, the Plan is deemed to satisfy the target benefit plan safe harbor under Treas. Reg. §1.401(a)(4)-8(b)(3) and the Participant is treated as an Eligible Participant under the Plan for any Plan Year beginning prior to January 1, 1994. This Plan is a prior safe harbor plan if it was originally in effect on September 19, 1991, and on that date the Plan contained a stated benefit formula that took into account service prior to that date, and the Plan satisfied the applicable nondiscrimination requirements for target benefit plans for those prior years. For purposes of determining whether a plan satisfies the applicable nondiscrimination requirements for target benefit plans for Plan Years beginning before January 1, 1994, no amendments after September 19, 1991, other than amendments necessary to satisfy §401(l) of the Code, will be taken into account.


 

 


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(b)

Employer Contribution. Each Plan Year, the Employer will contribute to the Plan on behalf of each Eligible Participant who has satisfied the allocation conditions under Part 4, #15 of the Agreement, an amount necessary to fund the Participant’s Stated Benefit, determined in accordance with the benefit formula selected under Part 4, #13 of the Agreement. The Employer’s required contribution may be reduced by forfeitures in accordance with the provisions of Section 5.5(b).

 

 

 

 

 

 

 

(1)

Participant has not reached Normal Retirement Age. If a Participant has not reached Normal Retirement Age by the last day of the Plan Year, the Employer Contribution for such Plan Year with respect to that Participant is the excess, if any, of the Present Value Stated Benefit (as defined in subsection (3) below) over the Theoretical Reserve (as defined in subsection (4) below), multiplied by the appropriate Amortization Factor from Table II under Exhibit A of the Agreement. The factors under Table II are determined based on the applicable interest rate assumptions selected under Part 4, #14.b.(1) of the Agreement.

 

 

 

 

 

 

 

(2)

Participant has reached Normal Retirement Age. If a Participant has reached Normal Retirement Age by the last day of the Plan Year, the Employer Contribution for such Plan Year with respect to that Participant is the excess, if any, of the Present Value Stated Benefit (as defined in subsection (3) below) over the Theoretical Reserve (as defined in subsection (4) below).

 

 

 

 

 

 

 

(3)

Present Value Stated Benefit. For purposes of determining the Employer Contribution under the Plan, a Participant’s Present Value Stated Benefit is the Participant’s Stated Benefit multiplied by the appropriate present value factor under Table I or Table IA, as appropriate (if the Participant has not attained Normal Retirement Age) or Table IV (if the Participant has attained Normal Retirement Age). The Present Value Stated Benefit must be further adjusted by the factors under Table III if the Normal Retirement Age under the Plan is other than age 65. (See Exhibit A under the Agreement for the applicable factors. The applicable factors are determined based on the applicable interest rate assumptions selected under Part 4, #14.b.(1) of the Agreement and assuming a UP-1984 mortality table. If the Employer elects a different applicable mortality table under Part 4, #14.b.(2), appropriate factors must be attached to the Agreement.)

 

 

 

 

 

 

 

(4)

Theoretical Reserve. Except as provided in the following paragraph, for the first Plan Year for which the Stated Benefit is determined (see subsection (a) above), a Participant’s Theoretical Reserve is zero. For each subsequent Plan Year, the Theoretical Reserve is the sum of the Theoretical Reserve for the prior Plan Year plus the Employer Contribution required for such prior Plan Year. The sum is then adjusted for interest (using the Plan’s interest assumptions for the prior Plan Year) through the last day of the current Plan Year. For any Plan Year following the Plan Year in which the Participant attains Normal Retirement Age, no interest adjustment is required. For purposes of determining a Participant’s Theoretical Reserve, minimum contributions required solely to comply with the Top-Heavy Plan rules under Article 16 are not included.

 

 

 

 

 

 

 

If this Plan was a prior safe harbor plan (see the definition of prior safe harbor plan under subsection (a) above), with a benefit formula that takes into account Plan Years prior to the first Plan Year this Plan satisfies the target benefit plan safe harbor under Treas. Reg. §1.401(a)(4)-8(b)(3)(c), the Theoretical Reserve for the first Plan Year is determined by subtracting the result in subsection (ii) from the result in subsection (i).

 

 

 

 

 

 

 

 

(i)

Determine the present value of the Stated Benefit as of the last day of the Plan Year immediately preceding the first Plan Year this Plan satisfies the target benefit plan safe harbor under Treas. Reg. §1.401(a)(4)-8(b)(3)(c), using the actuarial assumptions, the provisions of the Plan, and the Participant’s compensation as of such date. For a Participant who has attained Normal Retirement Age, the Stated Benefit will be determined using the actuarial assumptions, the provisions of the Plan, and the Participant’s compensation as of such date, using a straight life annuity factor for a Participant whose attained age is the Normal Retirement Age under the Plan.

 

 

 

 

 

 

 

 

(ii)

Determine the present value of future Employer Contributions (i.e., the Employer Contributions due each Plan Year using the actuarial assumptions, the provisions of the Plan (disregarding those provisions of the Plan providing for the limitations of §415 of the Code or the minimum contributions under §416 of the Code)), and the Participant’s compensation as of such date, beginning with the first Plan Year through the end of the Plan Year in which the Participant attains Normal Retirement Age.

 

 

 

 

(c)

Benefit formula. The Employer may elect under Part 4 of the Agreement to apply a Nonintegrated Benefit Formula or an Integrated Benefit Formula. The benefit formula selected under Part 4 of the Agreement must comply with the target benefit plan safe harbor rules under Treas. Reg. §1.401(a)(4)-8(b)(3).


 

 


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(1)

Nonintegrated Benefit Formula. Under a Nonintegrated Benefit Formula, benefits provided under Social Security are not taken into account when determining an Eligible Participant’s Stated Benefit. A Nonintegrated Benefit Formula may provide for a Flat Benefit or a Unit Benefit.

 

 

 

 

 

 

 

 

 

(i)

Flat Benefit. The Employer may elect under Part 4, #13.a.(1) of the Agreement to apply a Flat Benefit formula that provides a Stated Benefit equal to a specified percentage of Average Compensation. A Participant’s Stated Benefit determined under the Flat Benefit formula will be reduced pro rata if the Participant’s projected Years of Participation are less than 25 Years of Participation. For a Participant with less than 25 projected Years of Participation, the base percentage and the excess percentage are reduced by multiplying such percentages by a fraction, the numerator of which is the Participant’s projected Years of Participation, and the denominator of which is 25.

 

 

 

 

 

 

 

 

 

(ii)

Unit Benefit. The Employer may elect under Part 4, #13.a.(2) of the Agreement or under Part 4, #13.a.(3) of the Nonstandardized Agreement to apply a Unit Benefit formula that provides a Stated Benefit equal to a specified percentage of Average Compensation multiplied by the Participant’s Years of Participation with the Employer. The Employer may elect to limit the Years of Participation taken into account under a Unit Benefit formula, however, the Plan must take into account all Years of Participation up to at least 25 years.

 

 

 

 

 

 

 

 

 

 

If the Employer elects a tiered formula under Part 4, #13.a.(3) of the Nonstandardized Agreement, the highest benefit percentage for any Participant with less than 33 Years of Participation cannot be more than one-third larger than the lowest benefit percentage for any Participant with less than 33 Years of Participation. This requirement is satisfied if the percentage under Part 4, #13.a.(3)(a) applies to all Years of Participation up to at least 33. If the percentage under Part 4, #13.a.(3)(a) applies to Years of Participation less than 33, this paragraph will be satisfied if the total Years of Participation taken into account under Part 4, #13.a.(3)(b) and Part 4, #13.a.(3)(d) is not less than 33 and the percentage designated in Part 4, #13.a.(3)(c) is not less than P1(25-Y)/(33-Y) and is not greater than P1(44-Y)/(33-Y), where P1 is the percentage under Part 4, #13.a.(3)(a) and Y is the number of Years of Participation to which the percentage under Part 4, #13.a.(3)(a) applies. If the total Years of Participation taken into account under Part 4, #13.a.(3)(b) and Part 4, #13.a.(3)(d) is less than 33, a similar calculation applies to any percentage designated in Part 4, #13.a.(3)(e).

 

 

 

 

 

 

 

 

(2)

Integrated Benefit Formula. An Integrated Benefit Formula is designed to provide a greater benefit to certain Participants to make up for benefits not provided under Social Security. An Integrated Benefit Formula may provide for a Flat Excess Benefit, a Unit Excess Benefit, a Flat Offset Benefit, or a Unit Offset Benefit. An Employer may not elect an Integrated Benefit Formula under the Plan if another qualified plan of the Employer, which covers any of the same Employees, uses permitted disparity (or imputes permitted disparity) in determining the allocation of contributions or accrual of benefits under the plan.

 

 

 

 

 

 

 

 

 

(i)

Flat Excess Benefit. The Employer may elect under Part 4, #13.b.(1) of the Agreement to apply a Flat Excess Benefit formula that provides a Stated Benefit equal to a specified percentage of Average Compensation (“base percentage”) plus a specified percentage of Excess Compensation (“excess percentage”).

 

 

 

 

 

 

 

 

 

 

(A)

Maximum permitted disparity. In completing a Flat Excess Benefit formula under Part 4, #13.b.(1) of the Agreement, the excess percentage under Part 4, #13.b.(1)(b) may not exceed the Maximum Disparity Percentage identified under subsection (3)(i) below. The excess percentage may be further reduced under the Cumulative Disparity Limit under subsection (3)(iv) below.

 

 

 

 

 

 

 

 

 

 

(B)

Limitation on Years of Participation. The Participant’s base percentage and excess percentage under the Flat Excess Benefit formula are reduced pro rata if the Participant’s projected Years of Participation are less than 35 years. For a Participant with less than 35 projected Years of Participation, the base percentage and the excess percentage are reduced by multiplying such percentages by a fraction, the numerator of which is the Participant’s projected Years of Participation, and the denominator of which is 35.

 

 

 

 

 

 

 

 

 

(ii)

Unit Excess Benefit. The Employer may elect under Part 4, #13.b.(2) of the Agreement or under Part 4, #13.b.(3) of the Nonstandardized Agreement to apply a Unit Excess Benefit formula which provides a Stated Benefit equal to a specified percentage of


 

 


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Average Compensation (“base percentage”) plus a specified percentage of Excess Compensation (“excess percentage”) multiplied by the Participant’s Years of Participation with the Employer.

 

 

 

 

 

 

 

 

 

 

(A)

Maximum permitted disparity. In completing a Unit Excess Benefit formula under Part 4, #13.b. of the Agreement, the excess percentage under the formula may not exceed the Maximum Disparity Percentage identified under subsection (3)(i) below. In addition, if the Employer elects a tiered formula under Part 4, #13.b.(3) of the Nonstandardized Agreement, the percentage designated under Part 4, #13.b.(3)(d) and/or Part 4, #13.b.(3)(f), as applicable, may not exceed the sum of the base percentage under Part 4, #13.b.(3)(a) and the excess percentage under Part 4, #13.b.(3)(b).

 

 

 

 

 

 

 

 

 

 

(B)

Limitation on Years of Participation. The Employer must identify under Part 4, #13.b. the Years of Participation that will be taken into account under the Unit Excess Benefit formula. If the Employer elects a uniform formula under Part 4, #13.b.(2) of the Agreement, the Plan must take into account all Years of Participation up to at least 25. In addition, a Participant may not be required to complete more than 35 Years of Participation to earn his/her full Stated Benefit. (See the Cumulative Disparity Limit under subsection (3)(iv) below for additional restrictions that may limit a Participant’s Years of Participation that may be taken into account under the Plan.)

 

 

 

 

 

 

 

 

 

 

 

If the Employer elects a tiered formula under Part 4, #13.b.(3) of the Nonstandardized Agreement and the Years of Participation specified under Part 4, #13.b.(3)(c) is less than 35, the percentage under Part 4, #13.b.(3)(d) must equal the sum of the base percentage under Part 4, #13.b.(3)(a) and the excess percentage under Part 4, #13.b.(3)(b) and any Years of Participation required under Part 4, #13.b.(3)(e) may not be less than 35 minus the Years of Participation designated under Part 4, #13.b.(3)(c). (See the Cumulative Disparity Limit under subsection (3)(iv) below for additional restrictions that may limit a Participant’s Years of Participation that may be taken into account under the Plan.) If the number of Years of Participation specified under Part 4, #13.b.(3)(c) is less than 35, and Part 4, #13.b.(3)(d) is not checked, the percentage specified under Part 4, #13.b.(3)(f) must equal the sum of the base percentage under Part 4, #13.b.(3)(a) and the excess percentage under Part 4, #13.b.(3)(b).

 

 

 

 

 

 

 

 

 

(iii)

Flat Offset Benefit. The Employer may elect under Part 4, #13.b.(4) of the Nonstandardized Agreement or Part 4, #13.b.(3) of the Standardized Agreement to apply a Flat Offset Benefit formula that provides a Stated Benefit equal to a specified percentage of Average Compensation (“gross percentage”) offset by a specified percentage of Offset Compensation (“offset percentage”).

 

 

 

 

 

 

 

 

 

 

(A)

Maximum permitted disparity. In applying a Flat Offset Benefit formula, the offset percentage for any Participant may not exceed the Maximum Offset Percentage identified under subsection (3)(ii) below. The offset percentage may be further reduced under the Cumulative Disparity Limit under subsection (3)(iv) below.

 

 

 

 

 

 

 

 

 

 

(B)

Limitation on Years of Participation. The Participant’s gross percentage and offset percentage under the Flat Offset Benefit formula are reduced pro rata if the Participant’s projected Years of Participation are less than 35 years. For a Participant with less than 35 projected Years of Participation, the gross percentage and the offset percentage are reduced by multiplying such percentages by a fraction, the numerator of which is the Participant’s projected Years of Participation, and the denominator of which is 35.

 

 

 

 

 

 

 

 

 

(iv)

Unit Offset Benefit. The Employer may elect under Part 4, #13.b.(5) and Part 4, #13.b.(6) of the Agreement or under Part 4, #13.b.(4) of the Standardized Agreement to apply a Unit Offset Benefit formula which provides a Stated Benefit equal to a specified percentage of Average Compensation (“gross percentage”) offset by a specified percentage of Offset Compensation (“offset percentage”) multiplied by the Participant’s Years of Participation with the Employer.


 

 


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(A)

Maximum permitted offset. In applying a Unit Offset Benefit formula, the offset percentage for any Participant may not exceed the Maximum Offset Percentage identified under subsection (3)(ii) below. In addition, if the Employer elects a tiered formula under Part 4, #13.b.(6) of the Nonstandardized Agreement, the percentage designated under Part 4, #13.b.(6)(d) and/or Part 4, #13.b.(6)(f), as applicable, may not exceed the gross percentage under Part 4, #13.b.(6)(a).

 

 

 

 

 

 

 

 

 

 

(B)

Limitation on Years of Participation. The Employer must identify under Part 4, #13.b. the Years of Participation that will be taken into account under the Unit Offset Benefit formula. If the Employer elects a uniform offset formula under Part 4, #13.b.(5) of the Nonstandardized Agreement or Part 4, #13.b.(4) of the Standardized Agreement, the Plan must take into account all Years of Participation up to at least 25. In addition, a Participant may not be required to complete more than 35 Years of Participation to earn his/her full Stated Benefit. (See the Cumulative Disparity Limit under subsection (3)(iv) below for additional restrictions that may limit a Participant’s Years of Participation that may be taken into account under the Plan.)

 

 

 

 

 

 

 

 

 

 

 

If the Employer elects a tiered offset formula under Part 4, #13.b.(6) of the Nonstandardized Agreement and the Years of Participation specified under Part 4, #13.b.(6)(c) is less than 35, any percentage under Part 4, #13.b.(6)(d) must equal the gross percentage under Part 4, #13.d.(6)(a) and any Years of Participation required under Part 4, #13.b.(6)(e) may not be less than 35 minus the Years of Participation designated under Part 4, #13.b.(6)(c). (See the Cumulative Disparity Limit under subsection (3)(iv) below for additional restrictions that may limit a Participant’s Years of Participation that may be taken into account under the Plan.) If the number of Years of Participation specified under Part 4, #13.b.(6)(c) is less than 35, and Part 4, #13.b.(6)(d) is not checked, the percentage specified under Part 4, #13.b.(6)(f) must equal the gross percentage under Part 4, #13.b.(6)(a).

 

 

 

 

 

 

 

 

(3)

Special rules for applying Integrated Benefit Formulas under Part 4, #13.b. of the Agreement.

 

 

 

 

 

 

 

 

 

(i)

Maximum Disparity Percentage. In applying the Flat Excess Benefit formula described in subsection (2)(i) above or the Unit Excess Benefit formula described in subsection (2)(ii) above, the excess percentage under the formula may not exceed the Maximum Disparity Percentage. Under a Flat Excess Benefit formula, the Maximum Disparity Percentage is the lesser of the base percentage specified under the Agreement or the appropriate factor described under the Simplified Table below multiplied by 35. Under a Unit Excess Benefit formula, the Maximum Disparity Percentage is the lesser of the base percentage specified under the Agreement or the appropriate factor described under the Simplified Table below.

 

 

 

 

 

 

 

 

 

 

In applying the Simplified Table below, NRA is a Participant’s Normal Retirement Age under the Plan. If a Participant’s Normal Retirement Age is prior to age 55, the applicable factors under the Simplified Table must be further reduced to a factor that is the Actuarial Equivalent of the factor at age 55. (See (iii) below for possible adjustments to the Simplified Table if an Integration Level other than Covered Compensation is selected under Part 4, #14.d.(1) of the Agreement.)


 

 

 

 

 

 

 

 

 

Simplified Table

 

 

NRA

 

Maximum
Disparity Percentage

 

NRA

 

Maximum
Disparity Percentage

 


 


 


 


 

 

 

 

 

 

 

 

 

70

 

0.838

 

62

 

0.416

 

69

 

0.760

 

61

 

0.382

 

68

 

0.690

 

60

 

0.346

 

67

 

0.627

 

59

 

0.330

 

66

 

0.571

 

58

 

0.312

 

65

 

0.520

 

57

 

0.294

 

64

 

0.486

 

56

 

0.278

 

63

 

0.450

 

55

 

0.260


 

 


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(ii)

Maximum Offset Percentage. In applying the Flat Offset Benefit formula described in subsection (2)(iii) above or the Unit Offset Benefit formula described in subsection (2)(iv) above, the offset percentage under the formula may not exceed the Maximum Offset Percentage. Under a Flat Offset Benefit formula, the Maximum Offset Percentage is the lesser of 50% of the gross percentage specified under the Agreement or the appropriate factor described under the Simplified Table above, multiplied by 35. Under a Unit Offset Benefit formula, the Maximum Offset Percentage is the lesser of 50% of the gross percentage specified under the Agreement or the appropriate factor described under the Simplified Table above.

 

 

 

 

 

 

 

 

 

 

In applying the Simplified Table above, NRA is a Participant’s Normal Retirement Age under the Plan. If a Participant’s Normal Retirement Age is prior to age 55, the applicable factors under the Simplified Table must be further reduced to a factor that is the Actuarial Equivalent of the factor at age 55. (See (iii) below for possible adjustments to the Simplified Table if an Integration Level other than Covered Compensation is selected under Part 4, #14.d.(1) of the Agreement.)

 

 

 

 

 

 

 

 

 

(iii)

Adjustments to the Maximum Disparity Percentage / Maximum Offset Percentage for Integration Level other than Covered Compensation. The factors under the Simplified Table under subsection (i) above are based on an Integration Level equal to Covered Compensation. If the Employer elects under Part 4, #14.d.(1)(b) – (e) of the Agreement to use an Integration Level other than Covered Compensation, the factors under the Simplified Table may have to be modified. If the Employer elects to modify the Integration Level under Part 4, #14.d.(1)(b) or Part 4, #14.d.(1)(c) of the Agreement, no modification to the Simplified Table is required. If the Employer elects to modify the Integration Level under Part 4, #14.d.(1)(d) or Part 4, #14.d.(1)(e), the factors under the Modified Table below must be used instead of the factors under the Simplified Table.


 

 

 

 

 

 

 

 

 

Modified Table – Factors for Integration Level other than Covered Compensation

 

 

 

 

 

 

 

 

 

NRA

 

Maximum
Disparity Percentage

 

NRA

 

Maximum
Disparity Percentage

 


 


 


 


 

 

 

 

 

 

 

 

 

70

 

0.670

 

62

 

0.331

 

69

 

0.608

 

61

 

0.305

 

68

 

0.552

 

60

 

0.277

 

67

 

0.627

 

59

 

0.264

 

66

 

0.502

 

58

 

0.250

 

65

 

0.416

 

57

 

0.234

 

64

 

0.388

 

56

 

0.222

 

63

 

0.360

 

55

 

0.208


 

 

 

 

 

 

 

 

 

(iv)

Cumulative Disparity Limit. The Cumulative Disparity Limit applies to further limit the permitted disparity under the Plan. If the Cumulative Disparity Limit applies, the following adjustment will be made to the Participant’s Stated Benefit, depending on the type of formula selected under the Agreement.

 

 

 

 

 

 

 

 

 

 

(A)

Flat Excess Benefit. In applying a Flat Excess Benefit formula, if a Participant’s cumulative disparity years exceed 35, the excess percentage under the formula will be reduced as provided below. For this purpose, a Participant’s cumulative disparity years consist of: (I) the Participant’s projected Years of Participation (up to 35); (II) any years the Participant benefited (or is treated as having benefited) under this Plan prior to the Participant’s first Year of Participation; and (III) any years credited to the Participant for allocation or accrual purposes under one or more qualified plans or simplified employee pension plans (whether or not terminated) ever maintained by the Employer (other than years counted in (I) or (II) above). For purposes of determining the Participant’s cumulative disparity years, all years ending in the same calendar year are treated as the same year.

 

 

 

 

 

 

 

 

 

 

 

If the Cumulative Disparity Limit applies, the excess percentage under the formula will be reduced by multiplying the excess percentage (as adjusted under this subsection (3)) by a fraction (not less than zero), the numerator of which is 35 minus the sum of the years in (II) and (III) above, and the denominator of which is 35.


 

 


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(B)

Unit Excess Benefit. In applying a Unit Excess Benefit formula, the projected Years of Participation taken into account under the formula may not exceed the Participant’s cumulative disparity years. For this purpose, the Participant’s cumulative disparity years equal 35 minus: (I) the years the Participant benefited or is treated as having benefited under this Plan prior to the Participant’s first Year of Participation, and (II) the years credited to the Participant for allocation or accrual purposes under one or more qualified plans or simplified employee pension plans (whether or not terminated) ever maintained by the Employer other than years counted in (I) above or counted toward a Participant’s projected Years of Participation. For purposes of determining the Participant’s cumulative disparity years, all years ending in the same calendar year are treated as the same year.

 

 

 

 

 

 

 

 

 

 

(C)

Flat Offset Benefit. In applying a Flat Offset Benefit formula, if a Participant’s cumulative disparity years exceed 35, the gross percentage and offset percentage under the formula will be reduced as provided below. For this purpose, a Participant’s cumulative disparity years consist of: (I) the Participant’s projected Years of Participation (up to 35); (II) any years the Participant benefited (or is treated as having benefited) under this Plan prior to the Participant’s first Year of Participation; and (III) any years credited to the Participant for allocation or accrual purposes under one or more qualified plans or simplified employee pension plans (whether or not terminated) ever maintained by the Employer (other than years counted in (I) or (II) above). For purposes of determining the Participant’s cumulative disparity years, all years ending in the same calendar year are treated as the same year.

 

 

 

 

 

 

 

 

 

 

 

If the Cumulative Disparity Limit applies, the offset percentage will be reduced by multiplying such percentage by a fraction (not less than 0), the numerator of which is 35 minus the sum of the years in (II) and (III) above, and the denominator of which is 35. The gross benefit percentage will be reduced by the number of percentage points by which the offset percentage is reduced.

 

 

 

 

 

 

 

 

 

 

(D)

Unit Offset Benefit. In applying a Unit Offset Benefit formula, the Years of Participation taken into account under the formula may not exceed the Participant’s cumulative disparity years. For this purpose, the Participant’s cumulative disparity years equal 35 minus: (I) the years the Participant benefited or is treated as having benefited under this Plan prior to the Participant’s first Year of Participation, and (II) the years credited to the Participant for allocation or accrual purposes under one or more qualified plans or simplified employee pension plans (whether or not terminated) ever maintained by the Employer other than years counted in (I) above or counted toward a Participant’s projected Years of Service. For purposes of determining the Participant’s cumulative disparity years, all years ending in the same calendar year are treated as the same year.

 

 

 

 

 

 

 

(d)

Definitions. The following definitions apply for purposes of applying the benefit formulas described under this Section 2.5.

 

 

 

 

 

(1)

Average Compensation. The average of a Participant’s annual Included Compensation during the Averaging Period, as designated in Part 3, #11 of the Agreement. If no modifications are made to the definition of Average Compensation under Part 3, #11, Average Compensation is the average of the Participant’s annual Included Compensation for the three (3) consecutive Plan Years during the Participant’s entire employment history which produce the highest average.

 

 

 

 

 

 

 

 

 

(i)

Averaging Period. Unless the Employer elects otherwise under Part 3, #11.a. of the Agreement, the Averaging Period for determining a Participant’s Average Compensation is made up of the three (3) consecutive Measuring Periods during the Participant’s Employment Period which results in the highest Average Compensation. The Employer may elect under Part 3, #11.a. to apply an alternative Averaging Period which is greater than three (3) consecutive Measuring Periods, may elect to take into account the highest Average Compensation over a period of nonconsecutive Measuring Periods, or may elect to take into account all Measuring Periods during the Participant’s Employment Period.

 

 

 

 

 

 

 

 

 

(ii)

Measuring Period. Unless the Employer elects otherwise under Part 3, #11.b. of the Agreement, the Measuring Period for determining Average Compensation is the Plan Year. (If the Plan has a short Plan Year, Average Compensation is based on Included


 

 



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Compensation earned during the 12-month period ending on the last day of the short Plan Year.) The Employer may elect under Part 3, #11.b. to apply an alternative Measuring Period for determining Average Compensation based on the calendar year or any other designated 12-month period. Alternatively, the Employer may elect to use calendar months as the Measuring Periods. If monthly Measuring Periods are selected under Part 3, #11.b., the Averaging Period designated under Part 3, #11.a. must be at least 36 months.

 

 

 

 

 

 

 

 

(iii)

Employment Period. Unless the Employer elects otherwise under Part 3, #11.c. of the Agreement, the Employment Period used to determine Average Compensation is the Participant’s entire employment period with the Employer. Instead of measuring Average Compensation over a Participant’s entire period of employment, the Employer may elect under Part 3, #11.c. to use Averaging Periods only during the period following the Participant’s original Entry Date (as determined under Part 2 of the Agreement) or any other specified period. If the Employer elects an alternative Employment Period under Part 3, #11.c., such Employment Period must end in the current Plan Year and may not be shorter than the Averaging Period selected in Part 3, #11.a. (or the Participant’s entire period of employment, if shorter).

 

 

 

 

 

 

 

 

 

(iv)

Drop-out years. Unless elected otherwise under Part 3, #11.d. of the Agreement, all Measuring Periods within a Participant’s Employment Period are included for purposes of determining Average Compensation. The Employer may elect under Part 3, #11.d. to exclude the Measuring Period in which the Participant terminates employment or any Measuring Period during which a Participant does not complete a designated number of Hours of Service. If the Employer elects to apply an Hour of Service requirement under Part 3, #11.d.(2), the designated Hours of Service required for any particular Participant may not exceed 75% of the Hours of Service that an Employee working full-time in the same job category as the Participant would earn during the Measuring Period.

 

 

 

 

 

 

 

 

 

 

In determining whether the Measuring Periods within an Averaging Period are consecutive (see subsection (i) above), any Measuring Period excluded under this subsection (iv) will be disregarded.

 

 

 

 

 

 

 

(2)

Covered Compensation. For purposes of applying an Integrated Benefit Formula, a Participant’s Covered Compensation for the Plan Year is the average of the Taxable Wage Bases in effect for each calendar year during the 35-year period ending on the last day of the calendar year in which the Participant attains (or will attain) his/her Social Security Retirement Age. In determining a Participant’s Covered Compensation, the Taxable Wage Base in effect as of the beginning of the Plan Year is assumed to remain constant for all future years. If a Participant is 35 or more years away from his/her Social Security Retirement Age, the Participant’s Covered Compensation is the Taxable Wage Base in effect as of the beginning of the Plan Year. A Participant’s Covered Compensation remains constant for Plan Years beginning after the calendar year in which the Participant attains Social Security Retirement Age.

 

 

 

 

 

 

 

 

 

Unless elected otherwise under Part 4, #14.d.(2) of the Agreement, a Participant’s Covered Compensation must be adjusted every Plan Year to reflect the Taxable Wage Base in effect for such year. The Employer may designate under Part 4, #14.d.(2)(a) to use Covered Compensation for a Plan Year earlier than the current Plan Year. Such earlier Plan Year may not be more than 5 years before the current Plan Year. For the sixth Plan Year following the Plan Year used to calculate Covered Compensation (as determined under this sentence), Covered Compensation will be adjusted using Covered Compensation for the prior Plan Year. Covered Compensation will not be adjusted for Plan Years prior to the sixth Plan Year following the Plan Year used to calculate Covered Compensation.

 

 

 

 

 

 

 

 

 

In determining a Participant’s Covered Compensation, the Employer may elect under Part 4, #14.d.(2)(b) to apply the rounded Covered Compensation tables issued by the IRS instead of using the applicable Taxable Wage Bases of the Participant.

 

 

 

 

 

 

(3)

Excess Compensation. Excess Compensation is used for purposes of determining a Participant’s Normal Retirement Benefit under an Excess Benefit Formula. A Participant’s Excess Compensation is the excess (if any) of the Participant’s Average Compensation over the Integration Level.

 

 

 

 

 

 

 

 

(4)

Integration Level. The Integration Level under the Plan is used for determining the Excess Compensation or Offset Compensation used to determine a Participant’s Stated Benefit under the Plan. The Employer may elect under Part 4, #14.d.(1)(a) of the Agreement to use a Participant’s Covered Compensation for the Plan Year as the Integration Level. Alternatively, the Employer may


 

 



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elect under Parts 4, #14.d.(1)(b) – (e) to apply an alternative Integration Level under the Plan. (See subsection (c)(3)(iii) above for special rules that apply if the Employer elects an alternative Integration Level.)

 

 

 

 

 

 

(5)

Offset Compensation. A Participant’s Offset Compensation is used to determine a Participant’s Stated Benefit under an Offset Benefit formula. Unless modified under Part 3, #12 of the Agreement, Offset Compensation is the average of a Participant’s annual Included Compensation over the three (3) consecutive Plan Years ending with the current Plan Year. A Participant’s Offset Compensation is taken into account only to the extent it does not exceed the Integration Level under the Plan. For purposes of determining a Participant’s Offset Compensation, Included Compensation which exceeds the Taxable Wage Base in effect for the beginning of a Measuring Period will not be taken into account.

 

 

 

 

 

 

 

 

 

(i)

Measuring Period. Unless elected otherwise under Part 3, #12.a. of the Agreement, Offset Compensation is determined based on Included Compensation earned during the Plan Year (or the 12-month period ending on the last day of the Plan Year for a short Plan Year). Instead of using Plan Years, the Employer may elect under Part 3, #12.a. to determine Offset Compensation over the 3-year period ending with or within the current Plan Year based on calendar years or any other designated 12-month period.

 

 

 

 

 

 

 

 

 

(ii)

Drop-out years. Unless elected otherwise under Part 3, #12.b. of the Agreement, Offset Compensation is determined based on the three consecutive Measuring Periods ending with or within the current Plan Year. The Employer may elect under Part 3, #12.b. to disregard the Measuring Period in which a Participant terminates employment for purposes of determining Offset Compensation.

 

 

 

 

 

 

 

 

(6)

Social Security Retirement Age. An Employee’s retirement age as determined under Section 230 of the Social Security Retirement Act. For a Participant who attains age 62 before January 1, 2000 (i.e., born before January 1, 1938), the Participant’s Social Security Retirement Age is 65. For a Participant who attains age 62 after December 31, 1999, and before January 1, 2017 (i.e., born after December 31, 1937, but before January 1, 1955), the Participant’s Social Security Retirement Age is 66. For a Participant attaining age 62 after December 31, 2016 (i.e., born after December 31, 1954), the Participant’s Social Security Retirement Age is 67.

 

 

 

 

 

 

 

 

(7)

Stated Benefit. The amount determined in accordance with the benefit formula selected in Part 4 of the Agreement, payable annually as a Straight Life Annuity commencing at Normal Retirement Age (or current age, if later). (See subsection (a) above.)

 

 

 

 

 

 

(8)

Straight Life Annuity. An annuity payable in equal installments for the life of the Participant that terminates upon the Participant’s death.

 

 

 

 

 

 

(9)

Taxable Wage Base. Taxable Wage Base is the contribution and benefit base under Section 230 of the Social Security Retirement Act at the beginning of the Plan Year.

 

 

 

 

 

 

(10)

Year of Participation. For purposes of determining a Participant’s Stated Benefit under the Plan, a Participant’s Years of Participation are defined under Part 4, #14.a. of the Agreement. (See subsection (a) above for rules regarding the determination of a Participant’s projected Years of Participation.)

 

 

 

 

 

 

 

 

 

The Employer may elect under Part 4, #14.a.(1) to define an Employee’s Years of Participation as each Plan Year during which the Employee satisfies the allocation conditions designated under Part 4, #15 of the Agreement (see Section 2.6 below), including Plan Years prior to the Employee’s becoming an Eligible Participant under the Plan. Alternatively, the Employer may elect under Part 4, #14.a.(2) of the Agreement to define an Employee’s Years of Participation as each Plan Year during which the Employee satisfies the allocation conditions designated under Part 4, #15 of the Agreement (see Section 2.6 below), taking into account only Plan Years during which the Employee is an Eligible Participant. The Employer may elect under Part 4, #14.a.(3) to disregard any Year of Participation completed prior to a date designated under the Agreement.

 

 

 

 

 

 

2.6

Allocation Conditions. In order to receive an allocation of Employer Contributions (other than Section 401(k) Deferrals and Safe Harbor Contributions), an Eligible Participant must satisfy any allocation conditions designated under Part 4, #15 of the Agreement with respect to such contributions. (Similar allocation conditions apply under Part 4B, #19 of the 401(k) Agreement for Employer Matching Contributions and Part 4C, #24 of the 401(k) Agreement for Employer Nonelective Contributions.) Under the Nonstandardized Agreements, the imposition of an allocation condition may cause the Plan to fail the minimum coverage requirements under Code §410(b), unless the only allocation condition under the Plan is a safe harbor allocation condition. (Under the Standardized Agreements, the only


 

 



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allocation condition permitted is a safe harbor allocation condition. But see (b) below for a special rule upon plan termination.)

 

 

 

(a)

Safe harbor allocation condition. Under the safe harbor allocation condition under Part 4, #15.b. of the Nonstandardized Agreement [Part 4B, #19.b. and Part 4C, #24.b. of the Nonstandardized 401(k) Agreement], the Employer may elect to require an Eligible Participant to be employed on the last day of the Plan Year or to complete more than a specified number of Hours of Service (not to exceed 500) during the Plan Year to receive an allocation of Employer Contributions (other than Section 401(k) Deferrals or Safe Harbor Contributions) under the Plan. Under this safe harbor allocation condition, an Eligible Participant whose employment terminates before he/she completes the designated Hours of Service is not entitled to an allocation of Employer Contributions subject to such allocation condition. However, if an Eligible Participant completes at least the designated Hours of Service during a Plan Year, the Participant is eligible for an allocation of such Employer Contributions, even if the Participant’s employment terminates during the Plan Year.

 

 

 

 

 

 

 

 

The imposition of the safe harbor allocation condition will not cause the Plan to fail the minimum coverage requirements under Code §410(b) because Participants who are excluded from participation solely as a result of the safe harbor allocation condition are excluded from the coverage test. Except as provided under subsection (b) below, the safe harbor allocation condition is the only allocation condition that may be used under the Standardized Agreement.

 

 

 

 

(b)

Application of last day of employment rule for money purchase and target benefit Plans in year of termination. The Employer may elect under Part 4, #15.c. of the money purchase or target benefit plan Nonstandardized Agreement to require an Eligible Participant to be employed on the last day of the Plan Year to receive an Employer Contribution under the Plan. Regardless of whether the Employer elects to apply a last day of employment condition under the money purchase or target benefit plan Agreement, in any Plan Year during which a money purchase or target benefit Plan is terminated, the last day of employment condition applies. Any unallocated forfeitures under the Plan will be allocated in accordance with the contribution formula designated under Part 4 of the Agreement to each Eligible Participant who completes at least one Hour of Service during the Plan Year.

 

 

 

 

(c)

Elapsed Time Method. The Employer may elect under Part 4, #15.e. of the Nonstandardized Agreement [Part 4B, #19.e. and Part 4C, #24.e. of the Nonstandardized 401(k) Agreement] to apply the allocation conditions using the Elapsed Time Method. Under the Elapsed Time Method, instead of requiring the completion of a specified number of Hours of Service, the Employer may require an Employee to be employed with the Employer for a specified number of consecutive days.

 

 

 

 

 

(1)

Safe harbor allocation condition. The Employer may elect under Part 4, #15.e.(1) of the Agreement [Part 4B, #19.e.(1) and/or Part 4C, #24.e.(1) of the Nonstandardized 401(k) Agreement] to apply the safe harbor allocation condition (as described in subsection (a) above) using the Elapsed Time Method. Under the safe harbor Elapsed Time Method, a Participant who terminates employment with less than a specified number of consecutive days of employment (not more than 91 days) during the Plan Year will not be entitled to an allocation of the designated Employer Contributions. The use of the safe harbor allocation condition under the Elapsed Time Method provides the same protection from coverage as described in subsection (a) above.

 

 

 

 

 

 

 

 

(2)

Service condition. Alternatively, the Employer may elect under Part 4, #15.e.(2) of the Nonstandardized Agreement [Part 4B, #19.e.(2) and/or Part 4C, #24.e.(2) of the Nonstandardized 401(k) Agreement] to require an Employee to complete a specified number of consecutive days of employment (not exceeding 182) to receive an allocation of the designated Employer Contributions.

 

 

 

 

 

 

 

(d)

Special allocation condition for Employer Matching Contributions under Nonstandardized 401(k) Agreement. The Employer may elect under Part 4B, #19.f. of the Nonstandardized 401(k) Agreement to require as a condition for receiving an Employer Matching Contribution that a Participant not withdraw the underlying applicable contributions being matched prior to the end of the period for which the Employer Matching Contribution is being made. Thus, for example, if the Employer elects under Part 4B, #17.a. of the Nonstandardized 401(k) Agreement to apply the matching contribution formula on the basis of the Plan Year quarter, a Participant would not be entitled to an Employer Matching Contribution with respect to any applicable contributions contributed during a Plan Year quarter to the extent such applicable contributions are withdrawn prior to the end of the Plan Year quarter during which they are contributed. A Participant could take a distribution of applicable contributions that were contributed for a prior period without losing eligibility for a current Employer Matching Contribution. This subsection (d) will not prevent a Participant from receiving an Employer Matching Contribution merely because the Participant takes a loan (as permitted under Article 14) from matched contributions.


 

 



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(e)

Application to designated period. The Employer may elect under Part 4, #15.f. of the Nonstandardized Agreement [Part 4B, #19.g. and Part 4C, #24.f. of the Nonstandardized 401(k) Agreement] to apply any allocation condition(s) selected under the Agreement on the basis of the period designated under Part 4, #14.a.(1) of the Nonstandardized Agreement [Part 4B, #17.a. or Part 4C, #23.a.(1) of the Nonstandardized 401(k) Agreement]. If this subsection (e) applies to any allocation condition(s) under the Plan, the following procedural rules apply. (This subsection (e) does not apply to the target benefit plan Agreement. See subsection (3) for rules applicable to the Standardized Agreements.)

 

 

 

 

 

(1)

Last day of employment requirement. If the Employer elects under Part 4, #15.f. of the Nonstandardized Agreement [Part 4B, #19.g. or Part 4C, #24.f. of the Nonstandardized 401(k) Agreement] to apply the allocation conditions on the basis of designated periods and the Employer elects to apply a last day of employment condition under Part 4, #15.c. of the Nonstandardized Agreement [Part 4B, #19.c. or Part 4C, #24.c. of the Nonstandardized 401(k) Agreement], an Eligible Participant will be entitled to receive an allocation of Employer Contributions for the period designated under Part 4, #14.a.(1) of the Nonstandardized Agreement [Part 4B, #17.a. or Part 4C, #23.a.(1) of the Nonstandardized 401(k) Agreement] only if the Eligible Participant is employed with the Employer on the last day of such period. If an Eligible Participant terminates employment prior to end of the designated period, no Employer Contribution will be allocated to that Eligible Participant for such period. Nothing in this subsection (1) will cause an Eligible Participant to lose Employer Contributions that were allocated for a period prior to the period in which the individual terminates employment.

 

 

 

 

 

 

 

 

(2)

Hours of Service condition. If the Employer elects to apply the allocation conditions on the basis of specified periods under Part 4, #15.f. of the Agreement [Part 4B, #19.g. or Part 4C, #24.f. of the Nonstandardized 401(k) Agreement], and elects to apply an Hours of Service condition under Part 4, #15.d. of the Nonstandardized Agreement [Part 4B, #19.d. or Part 4C, #24.d. of the Nonstandardized 401(k) Agreement], an Eligible Participant will be entitled to receive an allocation of Employer Contributions for the period designated under Part 4, #14.a.(1) of the Nonstandardized Agreement [Part 4B, #17.a. or Part 4C, #23.a.(1) of the Nonstandardized 401(k) Agreement] only if the Eligible Participant completes the required Hours of Service before the last day of such period. In applying the fractional method under subsection (i) or the period-by-period method under subsection (ii), an Eligible Participant who completes a sufficient number of Hours of Service for the Plan Year to earn a Year of Service under the Plan will be entitled to a full contribution for the Plan Year, as if the Eligible Participant satisfied the Hours of Service condition for each designated period. A catch-up contribution may be required for such Participants.

 

 

 

 

 

 

 

 

 

(i)

Fractional method. The Employer may elect under Part 4, #15.f.(1) of the Nonstandardized Agreement [Part 4B, #19.g.(1) or Part 4C, #24.f.(1) of the Nonstandardized 401(k) Agreement] to apply the Hours of Service condition on the basis of specified period using the fractional method. Under the fractional method, the required Hours of Service for any period are determined by multiplying the Hours of Service required under Part 4, #15.d. of the Nonstandardized Agreement [Part 4B, #19.d. or Part 4C, #24.d. of the Nonstandardized 401(k) Agreement] by a fraction, the numerator of which is the total number of periods completed during the Plan Year (including the current period) and the denominator of which is the total number of periods during the Plan Year. Thus, for example, if the Employer applies a 1,000 Hours of Service condition to receive an Employer Matching Contribution and elects to apply such condition on the basis of Plan Year quarters, an Eligible Participant would have to complete 250 Hours of Service by the end of the first Plan Year quarter [1/4 x 1,000], 500 Hours of Service by the end of the second Plan Year quarter [2/4 x 1,000], 750 Hours of Service by the end of the third Plan Year quarter [3/4 x 1,000] and 1,000 Hours of Service by the end of the Plan Year [4/4 x 1,000] to receive an allocation of the Employer Matching Contribution for such period. If an Eligible Participant does not complete the required Hours of Service for any period during the Plan Year, no Employer Contribution will be allocated to that Eligible Participant for such period. However, if an Eligible Participant completes the required Hours of Service under Part 4, #15.d. for the Plan Year, such Participant will receive a full contribution for the Plan Year as if the Participant satisfied the Hours of Service conditions for each period during the year. Nothing in this subsection (i) will cause an Eligible Participant to lose Employer Contributions that were allocated for a period during which the Eligible Participant completed the required Hours of Service for such period.

 

 

 

 

 

 

 

 

 

(ii)

Period-by-period method. The Employer may elect under Part 4, #15.f.(2) of the Nonstandardized Agreement [Part 4B, #19.g.(2) or Part 4C, #24.f.(2) of the Nonstandardized 401(k) Agreement] to apply the Hours of Service condition on the basis of specified period using the period-by-period method. Under the period-by-period


 

 



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method, the required Hours of Service for any period are determined separately for such period. The Hours of Service required for any specific period are determined by multiplying the Hours of Service required under Part 4, #15.d. of the Nonstandardized Agreement [Part 4B, #19.d. or Part 4C, #24.d. of the Nonstandardized 401(k) Agreement] by a fraction, the numerator of which is one (1) and the denominator of which is the total number of periods during the Plan Year. Thus, for example, if the Employer applies a 1,000 Hours of Service condition to receive an Employer Matching Contribution and elects to apply such condition on the basis of Plan Year quarters, an Eligible Participant would have to complete 250 Hours of Service in each Plan Year quarter [1/4 x 1,000] to receive an allocation of the Employer Matching Contribution for such period. If an Eligible Participant does not complete the required Hours of Service for any period during the Plan Year, no Employer Contribution will be allocated to that Eligible Participant for such period. However, if an Eligible Participant completes the required Hours of Service under Part 4, #15.d. for the Plan Year, such Participant will receive a full contribution for the Plan Year as if the Participant satisfied the Hours of Service conditions for each period during the year. Nothing in this subsection (ii) will cause an Eligible Participant to lose Employer Contributions that were allocated for a period during which the Eligible Participant completed the required Hours of Service for such period.

 

 

 

 

 

 

(3)

Safe harbor allocation condition. If the Employer elects to apply the allocation conditions on the basis of specified periods under Part 4, #15.f. of the Nonstandardized Agreement [Part 4B, #19.g. or Part 4C, #24.f. of the Nonstandardized 401(k) Agreement] and elects to apply the safe harbor allocation condition under Part 4, #15.b. of the Nonstandardized Agreement [Part 4B, #19.b. or Part 4C, #24.b. of the Nonstandardized 401(k) Agreement], the rules under subsection (1) above will apply, without regard to the rules under subsection (2) above. Thus, an Eligible Employee who terminates during a period designated under Part 4, #14.a.(1) of the Nonstandardized Agreement [Part 4B, #17.a. or Part 4C, #23.a.(1) of the Nonstandardized 401(k) Agreement] will not receive an allocation of Employer Contributions for such period if the Eligible Participant has not completed the Hours of Service designated under Part 4, #15.b. of the Nonstandardized Agreement [Part 4B, #19.b. or Part 4C, #24.b. of the Nonstandardized 401(k) Agreement]. Nothing in this subsection (3) will cause an Eligible Participant to lose Employer Contributions that were allocated for a period prior to the period in which the individual terminates employment. (This subsection (3) also applies if the Employer elects to apply the safe harbor allocation condition on the basis of specified periods under Part 4, #15.c. of the Standardized Agreement [Part 4B, #19.c. or Part 4C, #22.c. of the Standardized 401(k) Agreement].)

 

 

 

 

 

 

 

 

(4)

Elapsed Time Method. The election to apply the allocation conditions on the basis of specified periods does not apply to the extent the Elapsed Time Method applies under Part 4, #15.e. of the Nonstandardized Agreement [Part 4B, #19.e. or Part 4C, #24.e. of the Nonstandardized 401(k) Agreement]. If an Employer elects to apply the allocation conditions on the basis of specified periods and elects to apply the Elapsed Time Method, an Eligible Employee will be entitled to an allocation of Employer Contributions if such Eligible Participant is employed as of the last day of such period, without regard to the number of consecutive days in such period. Thus, in effect, the Elapsed Time Method will only apply to prevent an allocation of Employer Contributions for the last designated period in the Plan Year, if the Eligible Participant has not completed the consecutive days required under Part 4, #15.e. of the Nonstandardized Agreement [Part 4B, #19.e. or Part 4C, #24.e. of the Nonstandardized 401(k) Agreement] by the end of the Plan Year. The last day of employment rules subsection (1) above still may apply (to the extent applicable) for periods during which the Eligible Participant terminates employment.

 

 

 

 

 

 

2.7

Fail-Safe Coverage Provision. If the Employer has elected to apply a last day of the Plan Year allocation condition and/or an Hours of Service allocation condition under a Nonstandardized Agreement, the Employer may elect under Part 13, #56 of the Nonstandardized Agreement [Part 13, #74 of the Nonstandardized 401(k) Agreement] to apply the Fail-Safe Coverage Provision. Under the Fail-Safe Coverage Provision, if the Plan fails to satisfy the ratio percentage coverage requirements under Code §410(b) for a Plan Year due to the application of a last day of the Plan Year allocation condition and/or an Hours of Service allocation condition, such allocation condition(s) will be automatically eliminated for the Plan Year for certain otherwise Eligible Participants, under the process described in subsections (a) through (d) below, until enough Eligible Participants are benefiting under the Plan so that the ratio percentage test of Treasury Regulation §1.410(b)-2(b)(2) is satisfied.

 

 

 

If the Employer elects to have the Fail-Safe Coverage Provision apply, such provision automatically applies for any Plan Year for which the Plan does not satisfy the ratio percentage coverage test under Code §410(b). (Except as provided in the following paragraph, the Plan may not use the average benefits test to comply with the minimum coverage requirements if the Fail-Safe Coverage Provision is elected.) The Plan satisfies the ratio percentage test if the percentage of the Nonhighly Compensated Employees under the Plan is at least 70% of the percentage of the Highly


 

 



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Compensated Employees who benefit under the Plan. An Employee is benefiting for this purpose only if he/she actually receives an allocation of Employer Contributions or forfeitures or, if testing coverage of a 401(m) arrangement (i.e., a Plan that provides for Employer Matching Contributions and/or Employee After-Tax Contributions), the Employee would receive an allocation of Employer Matching Contributions by making the necessary contributions or the Employee is eligible to make Employee After-Tax Contributions. To determine the percentage of Nonhighly Compensated Employees or Highly Compensated Employees who are benefiting, the following Employees are excluded for purposes of applying the ratio percentage test: (i) Employees who have not satisfied the Plan’s minimum age and service conditions under Section 1.4; (ii) Nonresident Alien Employees; (iii) Union Employees; and (iv) Employees who terminate employment during the Plan Year with less than 501 Hours of Service and do not benefit under the Plan.

 

 

 

Under the Fail-Safe Coverage Provision, certain otherwise Eligible Participants who are not benefiting for the Plan Year as a result of a last day of the Plan Year allocation condition or an Hours of Service allocation condition will participate under the Plan based on whether such Participants are Category 1 Employees or Category 2 Employees. Alternatively, the Employer may elect under Part 13, #56.b.(2) of the Nonstandardized Agreement [Part 13, #74.b.(2) of the Nonstandardized 401(k) Agreement] to apply the special Fail-Safe Coverage Provision described in (d) below which eliminates the allocation conditions for otherwise Eligible Participants with the lowest Included Compensation. If after applying the Fail-Safe Coverage Provision, the Plan does not satisfy the ratio percentage coverage test, the Fail-Safe Coverage Provision does not apply, and the Plan may use any other available method (including the average benefit test) to satisfy the minimum coverage requirements under Code §410(b).

 

 

 

 

 

 

 

(a)

Top-Heavy Plans. Unless provided otherwise under Part 13, #56.b.(1) of the Nonstandardized Agreement [Part 13, #74.b.(1) of the Nonstandardized 401(k) Agreement], if the Plan is a Top-Heavy Plan, the Hours of Service allocation condition will be eliminated for all Non-Key Employees who are Nonhighly Compensated Employees, prior to applying the Fail-Safe Coverage Provisions under subsections (b) and (c) or (d) below.

 

 

 

 

 

 

 

(b)

Category 1 Employees - Otherwise Eligible Participants (who are Nonhighly Compensated Employees) who are still employed by the Employer on the last day of the Plan Year but who failed to satisfy the Plan’s Hours of Service condition. The Hours of Service allocation condition will be eliminated for Category 1 Employees (who did not receive an allocation under the Plan due to the Hours of Service allocation condition) beginning with the Category 1 Employee(s) credited with the most Hours of Service for the Plan Year and continuing with the Category 1 Employee(s) with the next most Hours of Service until the ratio percentage test is satisfied. If two or more Category 1 Employees have the same number of Hours of Service, the allocation condition will be eliminated for those Category 1 Employees starting with the Category 1 Employee(s) with the lowest Included Compensation. If the Plan still fails to satisfy the ratio percentage test after all Category 1 Employees receive an allocation, the Plan proceeds to Category 2 Employees.

 

 

 

 

 

 

 

(c)

Category 2 Employees - Otherwise Eligible Participants (who are Nonhighly Compensated Employees) who terminated employment during the Plan Year with more than 500 Hours of Service. The last day of the Plan Year allocation condition will then be eliminated for Category 2 Employees (who did not receive an allocation under the Plan due to the last day of the Plan Year allocation condition) beginning with the Category 2 Employee(s) who terminated employment closest to the last day of the Plan Year and continuing with the Category 2 Employee(s) with a termination of employment date that is next closest to the last day of the Plan Year until the ratio percentage test is satisfied. If two or more Category 2 Employees terminate employment on the same day, the allocation condition will be eliminated for those Category 2 Employees starting with the Category 2 Employee(s) with the lowest Included Compensation.

 

 

 

 

(d)

Special Fail-Safe Coverage Provision. Instead of applying the Fail-Safe Coverage Provision based on Category 1 and Category 2 Employees, the Employer may elect under Part 13, #56.b.(2) of the Nonstandardized Agreement [Part 13, #74.b.(2) of the Nonstandardized 401(k) Agreement] to eliminate the allocation conditions beginning with the otherwise Eligible Participant(s) (who are Nonhighly Compensated Employees and who did not terminate employment during the Plan Year with 500 Hours of Service or less) with the lowest Included Compensation and continuing with such otherwise Eligible Participants with the next lowest Included Compensation until the ratio percentage test is satisfied. If two or more otherwise Eligible Participants have the same Included Compensation, the allocation conditions will be eliminated for all such individuals.

 

 

 

 

 

 

2.8

Deductible Employee Contributions. The Plan Administrator will not accept deductible employee contributions that are made for a taxable year beginning after December 31, 1986. Contributions made prior to that date will be maintained in a separate Account which will be nonforfeitable at all times. The Account will share in the gains and losses under the Plan in the same manner as described in Section 13.4. No part of the deductible voluntary contribution Account will be used to purchase life insurance. Subject to the Joint and Survivor Annuity requirements under Article 9 (if applicable), the Participant may withdraw any part of the deductible voluntary contribution Account by making a written application to the Plan Administrator.


 

 



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ARTICLE 3
EMPLOYEE AFTER-TAX CONTRIBUTIONS, ROLLOVER CONTRIBUTIONS AND TRANSFERS

This Article provides the rules regarding Employee After-Tax Contributions, Rollover Contributions and transfers that may be made under this Plan. The Trustee has the authority under Article 12 to accept Rollover Contributions under this Plan and to enter into transfer agreements concerning the transfer of assets from another qualified retirement plan to this Plan, if so directed by the Plan Administrator.

 

 

3.1

Employee After-Tax Contributions. The Employer may elect under Part 4D of the Nonstandardized 401(k) Agreement to allow Eligible Participants to make Employee After-Tax Contributions under the Plan. Employee After-Tax Contributions may only be made under the Nonstandardized 401(k) Agreement. Any Employee After-Tax Contributions made under this Plan are subject to the ACP Test outlined in Section 17.3. (Nothing under this Section precludes the holding of Employee After-Tax Contributions under a profit sharing plan or money purchase plan that were made prior to the adoption of this Prototype Plan.)

 

 

 

The Employer may elect under Part 4D, #25 of the Nonstandardized 401(k) Agreement to impose a limit on the maximum amount of Included Compensation an Eligible Participant may contribute as an Employee After-Tax Contribution. The Employer may also elect under Part 4D, #26 of the Nonstandardized 401(k) Agreement to impose a minimum amount that an Eligible Participant may contribute to the Plan during any payroll period.

 

 

 

Employee After-Tax Contributions must be held in the Participant’s Employee After-Tax Contribution Account, which is always 100% vested. A Participant may withdraw amounts from his/her Employee After-Tax Contribution Account at any time, in accordance with the distribution rules under Section 8.5(a), except as prohibited under Part 10 of the Agreement. No forfeitures will occur solely as a result of an Employee’s withdrawal of Employee After-Tax Contributions.

 

 

3.2

Rollover Contributions. An Employee may make a Rollover Contribution to this Plan from another “qualified retirement plan” or from a “conduit IRA,” if the acceptance of rollovers is permitted under Part 12 of the Agreement or if the Plan Administrator adopts administrative procedures regarding the acceptance of Rollover Contributions. Any Rollover Contribution an Employee makes to this Plan will be held in the Employee’s Rollover Contribution Account, which is always 100% vested. A Participant may withdraw amounts from his/her Rollover Contribution Account at any time, in accordance with the distribution rules under Section 8.5(a), except as prohibited under Part 10 of the Agreement.

 

 

 

For purposes of this Section 3.2, a “qualified retirement plan” is any tax qualified retirement plan under Code §401(a) or any other plan from which distributions are eligible to be rolled over into this Plan pursuant to the Code, regulations, or other IRS guidance. A “conduit IRA” is an IRA that holds only assets that have been properly rolled over to that IRA from a qualified retirement plan under Code §401(a). To qualify as a Rollover Contribution under this Section, the Rollover Contribution must be transferred directly from the qualified retirement plan or conduit IRA in a Direct Rollover or must be transferred to the Plan by the Employee within sixty (60) days following receipt of the amounts from the qualified plan or conduit IRA.

 

 

 

If Rollover Contributions are permitted, an Employee may make a Rollover Contribution to the Plan even if the Employee is not an Eligible Participant with respect to any or all other contributions under the Plan, unless otherwise prohibited under separate administrative procedures adopted by the Plan Administrator. An Employee who makes a Rollover Contribution to this Plan prior to becoming an Eligible Participant shall be treated as a Participant only with respect to such Rollover Contribution Account, but shall not be treated as an Eligible Participant until he/she otherwise satisfies the eligibility conditions under the Plan.

 

 

 

The Plan Administrator may refuse to accept a Rollover Contribution if the Plan Administrator reasonably believes the Rollover Contribution (a) is not being made from a proper plan or conduit IRA; (b) is not being made within sixty (60) days from receipt of the amounts from a qualified retirement plan or conduit IRA; (c) could jeopardize the tax-exempt status of the Plan; or (d) could create adverse tax consequences for the Plan or the Employer. Prior to accepting a Rollover Contribution, the Plan Administrator may require the Employee to provide satisfactory evidence establishing that the Rollover Contribution meets the requirements of this Section.

 

 

 

The Plan Administrator may apply different conditions for accepting Rollover Contributions from qualified retirement plans and conduit IRAs. Any conditions on Rollover Contributions must be applied uniformly to all Employees under the Plan.

 

 

3.3

Transfer of Assets. The Plan Administrator may direct the Trustee to accept a transfer of assets from another qualified retirement plan on behalf of any Employee, even if such Employee is not eligible to receive other contributions under the Plan. If a transfer of assets is made on behalf of an Employee prior to the Employee’s becoming an Eligible Participant, the Employee shall be treated as a Participant for all purposes with respect to such transferred amount. Any assets transferred to this Plan from another plan must be accompanied by written instructions designating the name of


 

 


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each Employee for whose benefit such amounts are being transferred, the current value of such assets, and the sources from which such amounts are derived. The Plan Administrator will deposit any transferred assets in the appropriate Participant’s Transfer Account. The Transfer Account will contain any sub-Accounts necessary to separately track the sources of the transferred assets. Each sub-Account will be treated in the same manner as the corresponding Plan Account.

 

 

 

The Plan Administrator may direct the Trustee to accept a transfer of assets from another qualified plan of the Employer in order to comply with the qualified replacement plan requirements under Code §4980(d) (relating to the excise tax on reversions from a qualified plan) without affecting the status of this Plan as a Prototype Plan. A transfer made pursuant to Code §4980(d) will be allocated as Employer Contributions either in the Plan Year in which the transfer occurs, or over a period of Plan Years (not exceeding the maximum period permitted under Code §4980(d)), as provided in the applicable transfer agreement. To the extent a transfer described in this paragraph is not totally allocable in the Plan Year in which the transfer occurs, the portion which is not allocable will be credited to a suspense account until allocated in accordance with the transfer agreement.

 

 

 

The Plan Administrator may refuse to accept a transfer of assets if the Plan Administrator reasonably believes the transfer (a) is not being made from a proper qualified plan; (b) could jeopardize the tax-exempt status of the Plan; or (c) could create adverse tax consequences for the Plan or the Employer. Prior to accepting a transfer of assets, the Plan Administrator may require evidence documenting that the transfer of assets meets the requirements of this Section. The Trustee will have no responsibility to determine whether the transfer of assets meets the requirements of this Section; to verify the correctness of the amount and type of assets being transferred to the Plan; or to perform any due diligence review with respect to such transfer.

 

 

 

 

 

(a)

Protection of Protected Benefits. Except in the case of a Qualified Transfer (as defined in subsection (d) below), a transfer of assets is initiated at the Plan level and does not require Participant or spousal consent. If the Plan Administrator directs the Trustee to accept a transfer of assets to this Plan, the Participant on whose behalf the transfer is made retains all Protected Benefits that applied to such transferred assets under the transferor plan.

 

 

 

 

 

(b)

Transferee plan. Except in the case of a Qualified Transfer (as defined in subsection (d)), if the Plan Administrator directs the Trustee to accept a transfer of assets from another plan which is subject to the Joint and Survivor Annuity requirements under Code §401(a)(11), the amounts so transferred continue to be subject to such requirements, as provided in Article 9. If this Plan is not otherwise subject to the Qualified Joint and Survivor Annuity requirements (as determined under Part 11, #41.a. of the Agreement [Part 11, #59.a. of the 401(k) Agreement]), the Qualified Joint and Survivor Annuity requirements apply only to the amounts under the Transfer Account which are attributable to the amounts which were subject to the Qualified Joint and Survivor Annuity requirements under the transferor plan. The Employer may override this default rule by checking Part 11, #41.b. of the Agreement [Part 11, #59.b. of the 401(k) Agreement] thereby subjecting the entire Plan to the Qualified Joint and Survivor Annuity Requirements.

 

 

 

 

 

(c)

Transfers from a Defined Benefit Plan, money purchase plan or 401(k) plan.

 

 

 

 

 

 

(1)

Defined Benefit Plan. The Plan Administrator will not direct the Trustee to accept a transfer of assets from a Defined Benefit Plan unless such transfer qualifies as a Qualified Transfer (as defined in subsection (d) below) or the assets transferred from the Defined Benefit Plan are in the form of paid-up annuity contracts which protect all the Participant’s Protected Benefits under the Defined Benefit Plan. (However, see the special rule under the second paragraph of Section 3.3 above regarding transfers authorized under Code §4980(d).)

 

 

 

 

 

 

(2)

Money purchase plan. If this Plan is a profit sharing plan or a 401(k) plan and the Plan Administrator directs the Trustee to accept a transfer of assets from a money purchase plan (other than as a Qualified Transfer as defined in subsection (d) below), the amounts transferred (and any gains attributable to such transferred amounts) continue to be subject to the distribution restrictions applicable to money purchase plan assets under the transferor plan. Such amounts may not be distributed for reasons other than death, disability, attainment of Normal Retirement Age, or termination of employment, regardless of any distribution provisions under this Plan that would otherwise permit a distribution prior to such events.

 

 

 

 

 

 

(3)

401(k) plan. If the Plan Administrator directs the Trustee to accept a transfer of Section 401(k) Deferrals, QMACs, QNECs, or Safe Harbor Contributions from a 401(k) plan, such amounts retain their character under this Plan and such amounts (including any allocable gains or losses) remain subject to the distribution restrictions applicable to such amounts under the Code.

 

 

 

 

 

(d)

Qualified Transfer. The Plan may eliminate certain Protected Benefits (as provided under subsection (3) below) related to plan assets that are received in a Qualified Transfer from another plan. A Qualified Transfer


 

 


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is a plan-to-plan transfer of a Participant’s benefits that meets the requirements under subsection (1) or (2) below.

 

 

 

 

 

 

 

(1)

Elective transfer. A plan-to-plan transfer of a Participant’s benefits from another qualified plans is a Qualified Transfer if such transfer satisfies the following requirements.

 

 

 

 

 

 

 

 

(i)

The Participant must have the right to receive an immediate distribution of his/her benefits under the transferor plan at the time of the Qualified Transfer. For transfers that occur on or after January 1, 2002, the Participant must not be eligible at the time of the Qualified Transfer to take an immediate distribution of his/her entire benefit in a form that would be entirely eligible for a Direct Rollover.

 

 

 

 

 

 

 

 

(ii)

The Participant on whose behalf benefits are being transferred must make a voluntary, fully informed election to transfer his/her benefits to this Plan.

 

 

 

 

 

 

 

 

(iii)

The Participant must be provided an opportunity to retain the Protected Benefits under the transferor plan. This requirement is satisfied if the Participant is given the option to receive an annuity that protects all Protected Benefits under the transferor plan or the option of leaving his/her benefits in the transferor plan.

 

 

 

 

 

 

 

 

(iv)

The Participant’s spouse must consent to the Qualified Transfer if the transferor plan is subject to the Joint and Survivor Annuity requirements under Article 9. The spouse’s consent must satisfy the requirements for a Qualified Election under Section 9.4(d).

 

 

 

 

 

 

 

 

(v)

The amount transferred (along with any contemporaneous Direct Rollover) must not be less than the value of the Participant’s vested benefit under the transferor plan.

 

 

 

 

 

 

 

 

(vi)

The Participant must be fully vested in the transferred benefit.

 

 

 

 

 

 

 

(2)

Transfer upon specified events. For transfers that occur on or after September 6, 2000, a plan-to-plan transfer of a Participant’s entire benefit (other than amounts the Plan accepts as a Direct Rollover) from another Defined Contribution Plan that is made in connection with an asset or stock acquisition, merger, or other similar transaction involving a change in the Employer or is made in connection with a Participant’s change in employment status that causes the Participant to become ineligible for additional allocations under the transferor plan, is a Qualified Transfer if such transfer satisfies the following requirements:

 

 

 

 

 

 

 

 

(i)

The Participant need not be eligible for an immediate distribution of his/her benefits under the transferor plan.

 

 

 

 

 

 

 

 

(ii)

The Participant on whose behalf benefits are being transferred must make a voluntary, fully informed election to transfer his/her benefits to this Plan.

 

 

 

 

 

 

 

 

(iii)

The Participant must be provided an opportunity to retain the Protected Benefits under the transferor plan. This requirement is satisfied if the Participant is given the option to receive an annuity that protects all Protected Benefits under the transferor plan or the option of leaving his/her benefits in the transferor plan.

 

 

 

 

 

 

 

 

(iv)

The benefits must be transferred between plans of the same type. To satisfy this requirement, the transfer must satisfy the following requirements.

 

 

 

 

 

 

 

 

 

 

(A)

To accept a Qualified Transfer under this subsection (2) from a money purchase plan, this Plan also must be a money purchase plan.

 

 

 

 

 

 

 

 

 

 

(B)

To accept a Qualified Transfer under this subsection (2) from a 401(k) plan, this Plan also must be a 401(k) plan.

 

 

 

 

 

 

 

 

 

 

(C)

To accept a Qualified Transfer under this subsection (2) from a profit sharing plan, this Plan may be any type of Defined Contribution Plan.


 

 


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(3)

Treatment of Qualified Transfer.

 

 

 

 

 

 

 

 

 

(i)

Rollover Contribution Account. If the Plan Administrator directs the Trustee to accept on behalf of a Participant a transfer of assets that qualifies as a Qualified Transfer, the Plan Administrator will treat such amounts as a Rollover Contribution and will deposit such amounts in the Participant’s Rollover Contribution Account. A Qualified Transfer may include benefits derived from Employee After-Tax Contributions.

 

 

 

 

 

 

 

 

 

(ii)

Elimination of Protected Benefits. If the Plan accepts a Qualified Transfer, the Plan does not have to protect any Protected Benefits derived from the transferor plan. However, if the Plan accepts a Qualified Transfer that meets the requirements for a transfer under subsection (2) above, the Plan must continue to protect the QJSA benefit if the transferor plan is subject to the QJSA requirements.

 

 

 

 

 

 

 

(e)

Trustee’s right to refuse transfer. If the assets to be transferred to the Plan under this Section 3.3 are not susceptible to proper valuation and identification or are of such a nature that their valuation is incompatible with other Plan assets, the Trustee may refuse to accept the transfer of all or any specific asset, or may condition acceptance of the assets on the sale or disposition of any specific asset.


 

 


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ARTICLE 4
PARTICIPANT VESTING

 

 

 

This Article contains the rules for determining the vested (nonforfeitable) amount of a Participant’s Account Balance under the Plan. Part 6 of the Agreement contains specific elections for applying these vesting rules. Part 7 of the Agreement contains special service crediting elections to override the default provisions under this Article.

 

 

 

4.1

In General. A Participant’s vested interest in his/her Employer Contribution Account and Employer Matching Contribution Account is determined based on the vesting schedule elected in Part 6 of the Agreement. A Participant is always fully vested in his/her Section 401(k) Deferral Account, Employee After-Tax Contribution Account, QNEC Account, QMAC Account, Safe Harbor Nonelective Contribution Account, Safe Harbor Matching Contribution Account, and Rollover Contribution Account.

 

 

 

 

(a)

Attainment of Normal Retirement Age. Regardless of the Plan’s vesting schedule, a Participant’s right to his/her Account Balance is fully vested upon the date he/she attains Normal Retirement Age, provided the Participant is an Employee on or after such date.

 

 

 

 

(b)

Vesting upon death, becoming Disabled, or attainment of Early Retirement Age. If elected by the Employer in Part 6, #21 of the Agreement [Part 6, #39 of the 401(k) Agreement], a Participant will become fully vested in his/her Account Balance if the Participant dies, becomes Disabled, or attains Early Retirement Age while employed by the Employer.

 

 

 

 

(c)

Addition of Employer Nonelective Contribution or Employer Matching Contribution. If the Plan is a Safe Harbor 401(k) Plan as defined in Section 17.6, all amounts allocated to the Participant’s Safe Harbor Nonelective Contribution Account and/or Safe Harbor Matching Contribution Account are always 100% vested. If a Safe Harbor 401(k) Plan is amended to add a regular Employer Nonelective Contribution or Employer Matching Contribution, a Participant’s vested interest in such amounts is determined in accordance with the vesting schedule selected under Part 6 of the Agreement. The addition of a vesting schedule under Part 6 for such contributions is not considered an amendment of the vesting schedule under Section 4.7 below merely because the Participant was fully vested in his/her Safe Harbor Nonelective Contribution Account or Safe Harbor Matching Contribution Account.

 

 

 

 

(d)

Vesting upon merger, consolidation or transfer. No accelerated vesting will be required solely because a Defined Contribution Plan is merged with another Defined Contribution Plan, or because assets are transferred from a Defined Contribution Plan to another Defined Contribution Plan. Thus, for example, Participants will not automatically become 100% vested in their Employer Contribution Account(s) solely on account of a merger of a money purchase plan with a profit sharing or 401(k) Plan or a transfer of assets between such Plans. (See Section 18.3 for the benefits that must be protected as a result of a merger, consolidation or transfer.)

 

 

 

4.2

Vesting Schedules. The Plan’s vesting schedule will determine an Employee’s vested percentage in his/her Employer Contribution Account and/or Employer Matching Contribution Account. The vested portion of a Participant’s Employer Contribution Account and/or Employer Matching Contribution Account is determined by multiplying the Participant’s vesting percentage determined under the applicable vesting schedule by the total amount under the applicable Account.

 

 

 

 

The Employer must elect a normal vesting schedule and a Top-Heavy Plan vesting schedule under Part 6 of the Agreement. The Top-Heavy Plan vesting schedule will apply for any Plan Year in which the plan is a Top-Heavy Plan. If this Plan is a 401(k) plan, the Employer must elect a normal and Top-Heavy Plan vesting schedule for both Employer Nonelective Contributions and Employer Matching Contributions, but only to the extent such contributions are authorized under Part 4B and/or Part 4C of the 401(k) Agreement.

 

 

 

 

The Employer may choose any of the following vesting schedules as the normal vesting schedule under Part 6 of the Agreement. For the Top-Heavy Plan vesting, the Employer may only choose the full and immediate, 6-year graded, 3-year cliff, or modified vesting schedule, as described below.

 

 

 

 

(a)

Full and immediate vesting schedule. Under the full and immediate vesting schedule, the Participant is always 100% vested in his/her Account Balance.


 

 


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(b)

7-year graded vesting schedule. Under the 7-year graded vesting schedule, an Employee vests in his/her Employer Contribution Account and/or Employer Matching Contribution Account in the following manner:

 

 

 

 

 

After 3 Years of Service – 20% vesting

 

 

After 4 Years of Service – 40% vesting

 

 

After 5 Years of Service – 60% vesting

 

 

After 6 Years of Service – 80% vesting

 

 

After 7 Years of Service – 100% vesting

 

 

 

 

(c)

6-year graded vesting schedule. Under the 6-year graded vesting schedule, an Employee vests in his/her Employer Contribution Account and/or Employer Matching Contribution Account in the following manner:

 

 

 

 

 

After 2 Years of Service – 20% vesting

 

 

After 3 Years of Service – 40% vesting

 

 

After 4 Years of Service – 60% vesting

 

 

After 5 Years of Service – 80% vesting

 

 

After 6 Years of Service – 100% vesting

 

 

 

 

(d)

5-year cliff vesting schedule. Under the 5-year cliff vesting schedule, an Employee is 100% vested after 5 Years of Service. Prior to the fifth Year of Service, the vesting percentage is zero.

 

 

 

 

(e)

3-year cliff vesting schedule. Under the 3-year cliff vesting schedule, an Employee is 100% vested after 3 Years of Service. Prior to the third Year of Service, the vesting percentage is zero.

 

 

 

 

(f)

Modified vesting schedule. For the normal vesting schedule, the Employer may elect a modified vesting schedule under which the vesting percentage for each Year of Service is not less than the percentage that would be required for each Year of Service under the 7-year graded vesting schedule, unless 100% vesting occurs after no more than 5 Years of Service. For the Top-Heavy Plan vesting schedule, the Employer may elect a modified vesting schedule under which the vesting percentage for each Year of Service is not less than the percentage that would be required for each Year of Service under the 6-year graded vesting schedule, unless 100% vesting occurs after no more than 3 Years of Service.

 

 

 

4.3

Shift to/from Top-Heavy Vesting Schedule. For a Plan Year in which the Plan is a Top-Heavy Plan, the Plan automatically shifts to the Top-Heavy Plan vesting schedule. Once a Plan uses a Top-Heavy Plan vesting schedule, that schedule will continue to apply for all subsequent Plan Years. The Employer may override this default provision under Part 6, #22 of the Nonstandardized Agreement [Part 6, #40 of the Nonstandardized 401(k) Agreement]. The rules under Section 4.7 will apply when a Plan shifts to or from a Top-Heavy Plan vesting schedule.

 

 

4.4

Vesting Computation Period. For purposes of computing a Participant’s vested interest in his/her Employer Contribution Account and/or Employer Matching Contribution Account, an Employee’s Vesting Computation Period is the 12-month period measured on a Plan Year basis, unless the Employer elects under Part 7, #26 of the Agreement [Part 7, #44 of the 401(k) Agreement] to measure Vesting Computation Periods using Anniversary Years. The Employer may designate an alternative 12-month period under Part 7, #26.b. of the Nonstandardized Agreement [Part 7, #44.b. of the Nonstandardized 401(k) Agreement]. Any Vesting Computation Period designated under Part 7, #26.b. or #44.b., as applicable, must be a 12-consecutive month period and must apply uniformly to all Participants.

 

 

 

 

(a)

Anniversary Years. If the Employer elects to measure Vesting Computation Periods using Anniversary Years, the Vesting Computation Period is the 12-month period commencing on the Employee’s Employment Commencement Date (or Reemployment Commencement Date) and each subsequent 12-month period commencing on the anniversary of such date.

 

 

 

 

(b)

Measurement on same Vesting Computation Period. The Plan will measure Years of Service and Breaks in Service (if applicable) for purposes of vesting on the same Vesting Computation Period.

 

 

 

4.5

Crediting Years of Service for Vesting Purposes. Unless the Employer elects otherwise under Part 7, #25 of the Agreement [Part 7, #43 of the 401(k) Agreement], an Employee will earn one Year of Service for purposes of applying the vesting rules if the Employee completes 1,000 Hours of Service with the Employer during a Vesting Computation Period. An Employee will receive credit for a Year of Service as of the end of the Vesting Computation Period, if the Employee completes the required Hours of Service during such period, even if the Employee is not employed for the entire period.

 

 

 

(a)

Calculating Hours of Service. In calculating an Employee’s Hours of Service for purposes of applying the vesting rules under this Article, the Employer will use the Actual Hours Crediting Method, unless the Employer elects otherwise under Part 7, #25 of the Agreement [Part 7, #43 of the 401(k) Agreement]. (See Article 6 of this Plan for a description of the alternative service crediting methods.)


 

 


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(b)

Excluded service. Unless the Employer elects to exclude certain service with the Employer under Part 6, #20 of the Agreement [Part 6, #38 of the 401(k) Agreement], all service with the Employer is counted for vesting purposes.

 

 

 

 

 

 

(1)

Service before the Effective Date of the Plan. Under Part 6, #20.a. of the Agreement [Part 6, #38.a. of the 401(k) Agreement], the Employer may elect to exclude service during any period for which the Employer did not maintain the Plan or a Predecessor Plan. For this purpose, a Predecessor Plan is a qualified plan maintained by the Employer that is terminated within the 5-year period immediately preceding or following the establishment of this Plan. A Participant’s service under a Predecessor Plan must be counted for purposes of determining the Participant’s vested percentage under this Plan.

 

 

 

 

 

 

(2)

Service before a certain age. Under Part 6, #20.b. of the Agreement [Part 6, #38.b.of the 401(k) Agreement], the Employer may elect to exclude service before an Employee attains a certain age. For this purpose, the Employer may not designate an age greater than 18. An Employee will be credited with a Year of Service for the Vesting Computation Period during which the Employee attains the requisite age, provided the Employee satisfies all other conditions required for a Year of Service.

 

 

 

 

4.6

Vesting Break in Service Rules. Except as provided under Section 4.5(b), in determining a Participant’s vested percentage, a Participant is credited with all Years of Service earned with the Employer, subject to the following Break in Service rules. In applying these Break in Service rules, Years of Service and Breaks in Service (as defined in Section 22.27) are measured on the same Vesting Computation Period as defined in Section 4.4 above.

 

 

 

 

 

(a)

One-year holdout Break in Service. The one-year holdout Break in Service rule will not apply unless the Employer specifically elects in Part 7, #27.b. of the Nonstandardized Agreement [Part 7, #45.b. of the Nonstandardized 401(k) Agreement] to have it apply. If the one-year holdout Break in Service rule is elected, an Employee who has a one-year Break in Service will not be credited for vesting purposes with any Years of Service earned before such one-year Break in Service until the Employee has completed a Year of Service after the one-year Break in Service. The one-year holdout rule does not apply under the Standardized Agreement.

 

 

 

 

 

(b)

Five-Year Forfeiture Break in Service. In the case of a Participant who has five (5) consecutive one-year Breaks in Service, all Years of Service after such Breaks in Service will be disregarded for the purpose of vesting in the portion of the Participant’s Employer Contribution Account and/or Employer Matching Contribution Account that accrued before such Breaks in Service, but both pre-break and post-break service will count for purposes of vesting in the portion of such Accounts that accrues after such breaks. The Participant will forfeit the nonvested portion of his/her Employer Contribution Account and/or Employer Matching Contribution Account accrued prior to incurring five consecutive Breaks in Service, in accordance with Section 5.3(b).

 

 

 

 

 

 

In the case of a Participant who does not have five consecutive one-year Breaks in Service, all Years of Service will count in vesting both the pre-break and post-break Account Balance derived from Employer Contributions.

 

 

 

 

 

(c)

Rule of Parity Break in Service. This Break in Service rule applies only to Participants who are totally nonvested (i.e., 0% vested) in their Employer Contribution Account and Employer Matching Contribution Account. If an Employee is vested in any portion of his/her Employer Contribution Account or Employer Matching Contribution Account, the Rule of Parity does not apply. Under this Break in Service rule, if a nonvested Participant incurs a period of consecutive one-year Breaks in Service which equals or exceeds the greater of five (5) or the Participant’s aggregate number of Years of Service with the Employer, all service earned prior to the consecutive Break in Service period will be disregarded and the Participant will be treated as a new Employee for purposes of determining vesting under the Plan. The Employer may elect under Part 7, #27.a. of the Agreement [Part 7, #45.a. of the 401(k) Agreement] not to apply the Rule of Parity Break in Service rule.

 

 

 

 

 

 

(1)

Previous application of the Rule of Parity Break in Service rule. In determining a Participant’s aggregate Years of Service for purposes of applying the Rule of Parity Break in Service rule, any Years of Service otherwise disregarded under a previous application of this rule are not counted.

 

 

 

 

 

 

(2)

Application to the 401(k) Agreement. The Rule of Parity Break in Service rule applies only to determine the individual’s vesting rights with respect to his/her Employer Contribution Account and Employer Matching Contribution Account. In determining whether a Participant is totally nonvested for purposes of applying the Rule of Parity Break in Service rule, the Participant’s Section 401(k) Deferral Account, Employee After-Tax Contribution Account, QMAC Account,


 

 


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QNEC Account, Safe Harbor Nonelective Contribution Account, Safe Harbor Matching Contribution Account, and Rollover Contribution Account are disregarded.

 

 

 

 

4.7

Amendment of Vesting Schedule. If the Plan’s vesting schedule is amended (or is deemed amended by an automatic change to or from a Top-Heavy Plan vesting schedule), each Participant with at least three (3) Years of Service with the Employer, as of the end of the election period described in the following paragraph, may elect to have his/her vested interest computed under the Plan without regard to such amendment or change. For this purpose, a Plan amendment, which in any way directly or indirectly affects the computation of the Participant’s vested interest, is considered an amendment to the vesting schedule. However, the new vesting schedule will apply automatically to an Employee, and no election will be provided, if the new vesting schedule is at least as favorable to such Employee, in all circumstances, as the prior vesting schedule.

 

 

 

 

 

The period during which the election may be made shall commence with the date the amendment is adopted or is deemed to be made and shall end on the latest of:

 

 

 

 

 

(a)

60 days after the amendment is adopted;

 

 

 

 

 

(b)

60 days after the amendment becomes effective; or

 

 

 

 

 

(c)

60 days after the Participant is issued written notice of the amendment by the Employer or Plan Administrator.

 

 

 

 

 

Furthermore, if the vesting schedule of the Plan is amended, in the case of an Employee who is a Participant as of the later of the date such amendment is adopted or effective, the vested percentage of such Employee’s Account Balance derived from Employer Contributions (determined as of such date) will not be less than the percentage computed under the Plan without regard to such amendment.

 

 

 

 

4.8

Special Vesting Rule - In-Service Distribution When Account Balance Less than 100% Vested. If amounts are distributed from a Participant’s Employer Contribution Account or Employer Matching Contribution Account at a time when the Participant’s vested percentage in such amounts is less than 100% and the Participant may increase the vested percentage in the Account Balance:

 

 

 

 

 

(a)

A separate Account will be established for the Participant’s interest in the Plan as of the time of the distribution, and

 

 

 

 

 

(b)

At any relevant time the Participant’s vested portion of the separate Account will be equal to an amount (“X”) determined by the formula:

 

 

 

 

 

 

X = P (AB + D) - D

 

 

 

 

 

 

Where:

 

 

 

 

 

 

 

P is the vested percentage at the relevant time;

 

 

 

 

 

 

 

AB is the Account Balance at the relevant time; and

 

 

 

 

 

 

 

D is the amount of the distribution.


 

 


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ARTICLE 5
FORFEITURES

 

 

 

 

 

 

This Article contains the rules relating to the timing and disposition of forfeitures of the nonvested portion of a Participant’s Account Balance. Part 8 of the Agreement provides elections on the allocation of forfeitures. The rules for determining the vested portion of a Participant’s Account Balance are contained in Article 4 of this BPD.

 

 

 

 

 

 

5.1

In General. The Plan Administrator has the responsibility to determine the amount of a Participant’s forfeiture based on the application of the vesting provisions of Article 4. Until an amount is forfeited pursuant to this Article, nonvested amounts will be held in the Account of the Participant and will share in gains and losses of the Trust (as determined under Article 13).

 

 

 

 

 

 

5.2

Timing of forfeiture. The forfeiture of all or a portion of a Participant’s nonvested Account Balance occurs upon any of the events listed below:

 

 

 

 

 

 

 

(a)

Cash-Out Distribution. The date the Participant receives a total Cash-Out Distribution as defined in Section 5.3(a).

 

 

 

 

 

 

 

(b)

Five-Year Forfeiture Break in Service. The last day of the Vesting Computation Period in which the Participant incurs a Five-Year Forfeiture Break in Service as defined in Section 5.3(b).

 

 

 

 

 

 

 

(c)

Lost Participant or Beneficiary. The date the Plan Administrator determines that a Participant or Beneficiary cannot be located to receive a distribution from the Plan. See Section 5.3(c).

 

 

 

 

 

 

 

(d)

Forfeiture of Employer Matching Contributions. With respect to Employer Matching Contributions under a 401(k) plan, the date a distribution is made as described in Section 5.3(d).

 

 

 

 

 

 

5.3

Forfeiture Events.

 

 

 

 

 

 

 

(a)

Cash-Out Distribution. If a Participant receives a total distribution upon termination of his/her participation in the Plan (a “Cash-Out Distribution”), the nonvested portion (if any) of the Participant’s Account Balance is forfeited in accordance with the provisions of this Article. If a Participant has his/her nonvested Account Balance forfeited as a result of a Cash-Out Distribution, such Participant must be given the right to “buy-back” the forfeited benefit, as provided in subsection (2) below. (See Article 8 for the rules regarding the availability and timing of Plan distributions and the consent requirements applicable to such distributions.)

 

 

 

 

 

 

 

 

(1)

Amount of forfeiture. The Cash-Out Distribution rules under this subsection (a) apply only if the Participant is less than 100% vested in his/her Employer Contribution Account and/or Employer Matching Contribution Account. If the Participant is 100% vested in his/her entire Account Balance, no forfeiture of benefits will occur solely as a result of the Cash-Out Distribution.

 

 

 

 

 

 

 

 

 

(i)

Total Cash-Out Distribution. If a Participant receives a Cash-Out Distribution of his/her entire vested Account Balance, the Participant will immediately forfeit the entire nonvested portion of his/her Account Balance, as of the date of the distribution (as determined under subsection (A) or (B) below, whichever applies). The forfeited amounts will be used in the manner designated under Part 8 of the Agreement.

 

 

 

 

 

 

 

 

 

 

(A)

No further allocations. If the terminated Participant is not entitled to any further allocations under the Plan for the Plan Year in which the Participant terminates employment, the Cash-Out Distribution occurs on the day the Participant receives a distribution of his/her entire vested Account Balance. The Participant’s nonvested benefit is immediately forfeited on such date, in accordance with the provisions under Section 5.5.

 

 

 

 

 

 

 

 

 

 

(B)

Additional allocations. If the terminated Participant is entitled to an additional allocation under the Plan for the Plan Year in which the Participant terminates employment, a Cash-Out Distribution is deemed to occur when the Participant receives a distribution of his/her entire vested Account Balance, including any amounts that are still to be allocated under the Plan. Thus, a Participant who is entitled to an additional allocation under the Plan will not have a total Cash-Out Distribution until such additional amounts are distributed, regardless of whether the Participant takes a complete distribution of his/her vested Account Balance before receiving the additional allocation.


 

 


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(C)

Modification of default cash-out rules. The Employer may override the default cash-out rules under subsections (A) and (B) above by electing under Part 8, #32 of the Agreement [Part 8, #50 of the 401(k) Agreement] to have the Cash-Out Distribution and related forfeiture occur immediately upon a distribution of the terminated Participant’s entire vested Account Balance, without regard to whether the Participant is entitled to an additional allocation under the Plan.

 

 

 

 

 

 

 

 

 

(ii)

Deemed Cash-Out Distribution. If a Participant terminates employment with the Employer with a vested Account Balance of zero in his/her Employer Contribution Account and/or Employer Matching Contribution Account, the Participant is treated as receiving a “deemed” Cash-Out Distribution from the Plan. Upon a deemed Cash-Out, the nonvested portion of the Participant’s Account Balance will be forfeited in accordance with subsection (A) or (B) below.

 

 

 

 

 

 

 

 

 

 

(A)

No further allocations. If the Participant is not entitled to any further allocations under the Plan for the Plan Year in which the Participant terminates employment, the deemed Cash-Out Distribution is deemed to occur on the day the employment terminates. The Participant’s nonvested benefit is immediately forfeited on such date, in accordance with the provisions under Section 5.5.

 

 

 

 

 

 

 

 

 

 

(B)

Additional allocations. If the Participant is entitled to an additional allocation under the Plan for the Plan Year in which the Participant terminates employment, the deemed Cash-Out Distribution is deemed to occur on the first day of the Plan Year following the Plan Year in which the termination occurs.

 

 

 

 

 

 

 

 

 

 

(C)

Modification of default cash-out rules. The Employer may override the default cash-out rules under subsections (A) and (B) above by electing under Part 8, #32 of the Agreement [Part 8, #50 of the 401(k) Agreement] to have the deemed Cash-Out Distribution and related forfeiture occur immediately upon a distribution of the terminated Participant’s entire vested Account Balance, without regard to whether the Participant is entitled to an additional allocation under the Plan.

 

 

 

 

 

 

 

 

 

(iii)

Other distributions. If the Participant receives a distribution of less than the entire vested portion of his/her Employer Contribution Account and Employer Matching Contribution Account (including any additional amounts to be allocated under subsection (i)(B) above), the total Cash-Out Distribution rule under subsection (i) above does not apply until the Participant receives a distribution of the remainder of the vested portion of his/her Account Balance. Until the Participant receives a distribution of the remainder of the vested portion of his/her Account Balance, the special vesting rule described in Section 4.8 applies to determine the vested percentage of the Participant’s Employer Contribution Account and Employer Matching Account (as applicable). The nonvested portion of such Accounts will not be forfeited until the earlier of: (A) the occurrence of a Five-Year Forfeiture Break in Service described in Section 5.3(b) or (B) the date the Participant receives a total Cash-Out Distribution of the remaining vested portion of his/her Account Balance.

 

 

 

 

 

 

 

 

(2)

Buy-back/restoration. If a Participant receives (or is deemed to receive) a Cash-Out Distribution that results in a forfeiture under subsection (1) above, and the Participant subsequently resumes employment covered under this Plan, the Participant may “buy-back” the forfeited portion of his/her Account(s) by repaying to the Plan the full amount of the Cash-Out Distribution from such Account(s).

 

 

 

 

 

 

 

 

 

(i)

Buy-back opportunity. A Participant may buy-back the portion of his/her benefit that is forfeited as a result of a Cash-Out Distribution (or a deemed Cash-Out Distribution) by repaying the amount of such Cash-Out Distribution to the Plan before the earlier of:

 

 

 

 

 

 

 

 

 

 

(A)

five (5) years after the first date on which the Participant is subsequently re-employed by the Employer, or

 

 

 

 

 

 

 

 

 

 

(B)

the date a Five-Year Forfeiture Break in Service occurs (as defined in Section 5.3(b)).

 

 

 

 

 

 

 

 

 

 

If a Participant receives a deemed Cash-Out Distribution pursuant to subsection (1)(ii) above, and the Participant resumes employment covered under this Plan before the date


 

 


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the Participant incurs a Five-Year Forfeiture Break in Service, the Participant is deemed to have repaid the Cash-Out Distribution immediately upon his/her reemployment.

 

 

 

 

 

 

 

 

 

 

To receive a restoration of the forfeited portion of his/her Employer Contribution Account and/or Employer Matching Contribution Account, a Participant must repay the entire Cash-Out Distribution that was made from the Participant’s Employer Contribution Account and Employer Matching Contribution Account, unadjusted for any interest that might have accrued on such amounts after the distribution date. For this purpose, the Cash-Out Distribution is the total value of the Participant’s vested Employer Contribution Account and Employer Matching Contribution Account that is distributed at any time following the Participant’s termination of employment. If a Participant also received a distribution from other Accounts, the Participant need not repay such amounts to have the forfeited portion of his/her Employer Contribution Account and/or Employer Matching Contribution Account restored.

 

 

 

 

 

 

 

 

 

(ii)

Restoration of forfeited benefit. Upon a Participant’s proper repayment of a Cash-Out Distribution in accordance with subsection (i) above, the forfeited portion of the Participant’s Employer Contribution Account and Employer Matching Contribution Account (as applicable) will be restored, unadjusted for any gains or losses on such amount. For this purpose, a Participant who received a deemed Cash-Out Distribution is automatically treated as having made a proper repayment and his/her forfeited benefit will be restored in accordance with this subsection (ii) if the Participant returns to employment with the Employer prior to incurring a Five-Year Forfeiture Break in Service. A Participant is not entitled to restoration under this subsection (ii) if the Participant returns to employment after incurring a Five-Year Forfeiture Break in Service.

 

 

 

 

 

 

 

 

 

 

The forfeited portion of the Participant’s Account(s) will be restored no later than the end of the Plan Year following the Plan Year in which the Participant repays the Cash-Out Distribution in accordance with subsection (i) above. Although the Plan Administrator may permit a Participant to make a partial repayment of a Cash-Out Distribution, no portion of the Participant’s forfeited benefit will be restored until the Participant repays the entire Cash-Out Distribution in accordance with subsection (i) above. If a Participant received a deemed Cash-Out Distribution, the Participant’s forfeited benefit will be restored no later than the end of the Plan Year following the Plan Year in which the Participant returns to employment with the Employer.

 

 

 

 

 

 

 

 

 

 

If a Participant’s forfeited benefit is required to be restored under this subsection (ii), the restoration of such benefit will occur from the following sources. If the following sources are not sufficient to completely restore the Participant’s benefit, the Employer must make an additional contribution to the Plan.

 

 

 

 

 

 

 

 

 

 

(A)

Any forfeitures that have not been allocated to Participants’ Accounts for the Plan Year in which the Employer is restoring the Participant’s benefit in accordance with this subsection (ii).

 

 

 

 

 

 

 

 

 

 

(B)

If Participants are not permitted to self-direct investments under the Plan, any Trust earnings which have not been allocated to Participants’ Accounts for the Plan Year in which the Employer is restoring the Participant’s benefit in accordance with this subsection (ii).

 

 

 

 

 

 

 

 

 

 

(C)

If the Employer makes a discretionary contribution to the Plan, it may designate all or any part of such discretionary contribution as a restoration contribution under this subsection (ii).

 

 

 

 

 

 

 

(b)

Five-Year Forfeiture Break in Service. In the case of a Participant who has five (5) consecutive one-year Breaks in Service, the nonvested portion of the Participant’s Account Balance will be forfeited as of the end of the Vesting Computation Period in which the Participant incurs his/her fifth consecutive Break in Service. See Section 4.6(b) for more information on the Five-Year Forfeiture Break in Service.


 

 


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(c)

Lost Participant or Beneficiary.

 

 

 

 

 

 

(1)

Inability to locate Participant or Beneficiary. If the Plan Administrator, after a reasonable effort and time, is unable to locate a Participant or a Beneficiary in order to make a distribution otherwise required by the Plan, the distributable amount may be forfeited, as permitted under applicable laws and regulations. In determining what is a reasonable effort and time, the Plan Administrator may follow any applicable guidance provided under statute, regulation, or other IRS or DOL guidance of general applicability.

 

 

 

 

 

 

(2)

Restoration of forfeited amounts. If, after the distributable amount is forfeited, the Participant or Beneficiary is located, the Plan will restore the forfeited amount (unadjusted for gains or losses) to such Participant or Beneficiary within a reasonable time. The method of restoring a forfeited benefit under subsection (a)(2)(ii) above applies to any restoration required under this subsection (2).

 

 

 

 

 

(d)

Forfeiture of Employer Matching Contributions. This subsection (d) only applies if the Plan is a 401(k) Plan.

 

 

 

 

 

 

(1)

Correction of ACP Test. If a Participant receives a corrective distribution of Excess Aggregate Contributions to correct the ACP Test, the portion of such corrective distribution which relates to nonvested Employer Matching Contributions, including any allocable income or loss, will be forfeited (as permitted under Section 17.3(d)(1)) in the Plan Year in which the corrective distribution is made from the Plan.

 

 

 

 

 

 

(2)

Excess Deferrals, Excess Contributions, and Excess Aggregate Contributions. If a Participant receives a distribution of Excess Deferrals, Excess Contributions, or Excess Aggregate Contributions, the Employer will forfeit the portion of his/her Employer Matching Contribution Account (whether vested or not) which is attributable to such distributed amounts (except to the extent such amount has been distributed as Excess Contributions or Excess Aggregate Contributions, pursuant to Article 17). A forfeiture of Employer Matching Contributions under this subsection (2) occurs in the Plan Year in which the Participant receives the distribution of Excess Deferrals, Excess Contributions, and/or Excess Aggregate Contributions.

 

 

 

 

5.4

Timing of Forfeiture Allocation. Pursuant to the elections under Part 8 of the Agreement, forfeitures are allocated in either the same Plan Year in which the forfeitures occur or in the Plan Year following the Plan Year in which the forfeitures occur.

 

 

 

 

5.5

Method of Allocating Forfeitures. Forfeitures will be allocated in accordance with the method chosen by the Employer under Part 8 of the Agreement. In no event, however, will a Participant receive an allocation of forfeitures arising from his/her own Account. If no method of allocation is selected under Part 8 of the Agreement, any forfeitures will be used to reduce the Employer’s contributions for the Plan Year following the Plan Year in which the forfeiture occurs as described under (b) below.

 

 

 

 

 

(a)

Reallocation of forfeitures. If the Employer elects to reallocate forfeitures as additional contributions, the forfeitures will be added to other contributions made by the Employer (as designated under Part 8 of the Agreement) for the Plan Year designated under Part 8, #29 of the Agreement [Part 8, #47 of the 401(k) Agreement], and such amounts will be allocated to Eligible Participants under the allocation method chosen under Part 4 of the Agreement with respect to such contributions. Reallocation of forfeitures is not available under the target benefit plan Agreement.

 

 

 

 

 

(b)

Reduction of contributions. If the Employer elects under Part 8 of the Agreement to use forfeitures to reduce its contributions under the Plan, the Employer may adjust its contribution deposits in any manner, provided the total Employer Contributions made for the Plan Year properly take into account the forfeitures that are to be used to reduce such contributions for that Plan Year. If the contributions are allocated over multiple allocation periods, the Employer may reduce its contribution for any allocation periods within the Plan Year in which the forfeitures are to be allocated so that the total amount allocated for the Plan Year is proper.

 

 

 

 

 

(c)

Payment of Plan expenses. If the Employer elects under Part 8, #31 of the Agreement [Part 8, #49 of the 401(k) Agreement], forfeitures will first be used to pay Plan expenses for the Plan Year in which the forfeitures would otherwise be allocated. This subsection (c) applies only if the Plan otherwise would pay such expenses as authorized under Section 11.4. If any forfeitures remain after the payment of Plan expenses under this subsection, the remaining forfeitures will be allocated as selected under Part 8 of the Agreement.


 

 


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ARTICLE 6
SPECIAL SERVICE CREDITING PROVISIONS

This Article contains special service crediting rules that apply for purposes of determining an Employee’s eligibility to participate and the vested percentage in his/her Account Balance under the Plan. This Article 6 and Part 7 of the Agreement permit the Employer to override the general service crediting rules under Articles 1 and 4 with respect to eligibility and vesting and to apply special service crediting rules, such as the Equivalency Method and the Elapsed Time Method for crediting service. Section 6.7 of this Article and Part 13, #53 of the Agreement [Part 13, #71 of the 401(k) Agreement] contain special rules for crediting service with Predecessor Employers.

 

 

 

 

 

 

6.1

Year of Service - Eligibility. Section 1.4(b) defines a Year of Service for eligibility purposes. Generally, an Employee earns a Year of Service for eligibility purposes upon the completion of 1,000 Hours of Service during an Eligibility Computation Period. For this purpose, Hours of Service are calculated using the Actual Hours Crediting Method. Part 7, #23 of the Agreement [Part 7, #41 of the 401(k) Agreement] permits the Employer to modify these default provisions for determining a Year of Service for eligibility purposes.

 

 

 

 

(a)

Selection of Hours of Service. The Employer may elect to modify the requirement that an Employee complete 1,000 Hours of Service during an Eligibility Computation Period to earn a Year of Service. Under Part 7, #23.a. of the Agreement [Part 7, #41.a. of the 401(k) Agreement], the Employer may designate a specific number of Hours of Service (which cannot exceed 1,000) that an Employee must complete during the Eligibility Computation Period to earn a Year of Service. Any Hours of Service designated in accordance with this subsection (a) will be determined using the Actual Hours Crediting Method, unless the Employer elects to use the Equivalency Method under Part 7, #23.b. of the Agreement [Part 7, #41.b. of the 401(k) Agreement].

 

 

 

 

(b)

Use of Equivalency Method. The Employer may elect under Part 7, #23.b. of the Agreement [Part 7, #41.b. of the 401(k) Agreement] to use the Equivalency Method (as defined in Section 6.5(a)) instead of the Actual Hours Crediting Method in determining whether an Employee has completed the required Hours of Service to earn a Year of Service.

 

 

 

 

(c)

Use of Elapsed Time Method. The Employer may elect under Part 7, #23.c. of the Agreement [Part 7, #41.c. of the 401(k) Agreement] to use the Elapsed Time Method (as defined in Section 6.5(b)) instead of counting Hours of Service in applying the eligibility conditions under Article 1. The Elapsed Time Method may not be selected if the Employer elects to apply a designated Hours of Service requirement under Part 7, #23.a. of the Agreement [Part 7, #41.a. of the 401(k) Agreement].

 

 

 

6.2

Eligibility Computation Period. Section 1.4(c) defines the Eligibility Computation Period used to determine whether an Employee has earned a Year of Service for eligibility purposes. Generally, if one Year of Service is required for eligibility, the Eligibility Computation Period is determined using the Shift-to-Plan-Year Method (as defined in Section 1.4(c)(1)). Part 7, #24 of the Agreement [Part 7, #42 of the 401(k) Agreement] permits the Employer to use the Anniversary Year Method (as defined in Section 1.4(c)(2)) for determining Eligibility Computation Periods under the Plan. If the Employer selects two Years of Service eligibility condition (under Part 1, #5.e. of the Agreement), the Anniversary Year Method applies, unless the Employer elects to use the Shift-to-Plan-Year Method. In the case of a 401(k) plan in which a two Years of Service eligibility condition is used for either Employer Matching Contributions or Employer Nonelective Contributions, the method used to determine Eligibility Computation Periods for the two Years of Service condition also will apply to any one Year of Service eligibility condition used with respect to any other contributions.

 

 

 

6.3

Year of Service - Vesting. Section 4.5 defines a Year of Service for vesting purposes. Generally, an Employee earns a Year of Service for vesting purposes upon the completion of 1,000 Hours of Service during a Vesting Computation Period. For this purpose, Hours of Service are calculated using the Actual Hours Crediting Method. Part 7, #25 of the Agreement [Part 7, #43 of the 401(k) Agreement] permits the Employer to modify these default provisions for determining a Year of Service for vesting purposes.

 

 

 

 

(a)

Selection of Hours of Service. The Employer may elect to modify the requirement that an Employee complete 1,000 Hours of Service during a Vesting Computation Period to earn a Year of Service. Under Part 7, #25.a. of the Agreement [Part 7, #43.a. of the 401(k) Agreement], the Employer may designate a specific number of Hours of Service (which cannot exceed 1,000) that an Employee must complete during the Vesting Computation Period to earn a Year of Service. Any Hours of Service designated in accordance with this subsection (a) will be determined using the Actual Hours Crediting Method, unless the Employer elects to use the Equivalency Method under Part 7, #25.b. of the Agreement [Part 7, #43.b. of the 401(k) Agreement].

 

 

 

 

(b)

Equivalency Method. The Employer may elect under Part 7, #25.b. of the Agreement [Part 7, #43.b. of the 401(k) Agreement] to use the Equivalency Method (as defined in Section 6.5(a)) instead of the Actual Hours


 

 


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Crediting Method in determining whether an Employee has completed the required Hours of Service to earn a Year of Service.

 

 

 

 

 

(c)

Elapsed Time Method. The Employer may elect under Part 7, #25.c. of the Agreement [Part 7, #43.c. of the 401(k) Agreement] to use the Elapsed Time Method (as defined in Section 6.5(b)) instead of counting Hours of Service in applying the vesting provisions under Article 4. The Elapsed Time Method may not be selected if the Employer elects to apply a designated Hours of Service requirement under Part 7, #25.a. of the Agreement [Part 7, #43.a. of the 401(k) Agreement].

 

 

 

6.4

Vesting Computation Period. Section 4.4 defines the Vesting Computation Period used to determine whether an Employee has earned a Year of Service for vesting purposes. Generally, the Vesting Computation Period is the Plan Year. Part 7, #26 of the Agreement [Part 7, #44 of the 401(k) Agreement] permits the Employer to elect to use Anniversary Years (see Section 4.4(a)) or, under the Nonstandardized Agreement, any other 12-consecutive month period as the Vesting Computation Period.

 

 

6.5

Definitions.

 

 

 

 

 

 

(a)

Equivalency Method. Under the Equivalency Method, an Employee is credited with 190 Hours of Service for each calendar month during the Eligibility Computation Period or Vesting Computation Period, as applicable, for which the Employee completes at least one Hour of Service. Instead of applying the Equivalency Method on the basis of months worked, the Employer may elect to apply different equivalencies under Part 7, #28 of the Agreement [Part 7, #46 of the 401(k) Agreement]. The Employer may credit Employees with 10 Hours of Service for each day worked, 45 Hours of Service for each week worked, or 95 Hours of Service for each semi-monthly payroll period worked during the Eligibility Computation Period or Vesting Computation Period, as applicable. For this purpose, an Employee will receive credit for the appropriate Hours of Service if the Employer completes at least one Hour of Service during the applicable period.

 

 

 

 

 

(b)

Elapsed Time Method. Under the Elapsed Time Method, an Employee receives credit for the aggregate of all periods of service commencing with the Employee’s Employment Commencement Date (or Reemployment Commencement Date) and ending on the date the Employee begins a Period of Severance (as defined in subsection (2) below) which lasts at least 12 consecutive months. In calculating an Employee’s aggregate period of service, an Employee receives credit for any Period of Severance that lasts less than 12 consecutive months. If an Employee’s aggregate period of service includes fractional years, such fractional years are expressed as days.

 

 

 

 

 

 

(1)

Year of Service. For purposes of determining whether an Employee has earned a Year of Service under the Elapsed Time Method, an Employee is credited with a Year of Service for each 12-month period of service the Employee completes under the above paragraph, whether or not such period of service is consecutive.

 

 

 

 

 

 

(2)

Period of Severance. For purposes of applying the Elapsed Time Method, a Period of Severance is any continuous period of time during which the Employee is not employed by the Employer. A Period of Severance begins on the date the Employee retires, quits or is discharged, or if earlier, the 12-month anniversary of the date on which the Employee is first absent from service for a reason other than retirement, quit or discharge.

 

 

 

 

 

 

 

In the case of an Employee who is absent from work for maternity or paternity reasons, the 12-consecutive month period beginning on the first anniversary of the first date of such absence shall not constitute a Period of Severance. For purposes of this paragraph, an absence from work for maternity or paternity reasons means an absence (i) by reason of the pregnancy of the Employee, (ii) by reason of the birth of a child of the Employee, (iii) by reason of the placement of a child with the Employee in connection with the adoption of such child by the Employee, or (iv) for purposes of caring for a child of the Employee for a period beginning immediately following the birth or placement of such child.

 

 

 

 

 

 

(3)

Break in Service rules. The Break in Service rules described in Sections 1.6 and 4.6 also apply under the Elapsed Time Method. For purposes of applying the Break in Service rules under the Elapsed Time Method, a Break in Service is any Period of Severance of at least 12 consecutive months.

 

 

 

 

6.6

Switching Crediting Methods. The following rules apply if the service crediting method is changed in a manner described below.

 

 

 

(a)

Shift from crediting Hours of Service to Elapsed Time Method. If the service crediting method under the Plan is changed from a method that uses Hours of Service to a method using Elapsed Time, each Employee’s


 

 


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period of service under the Elapsed Time Method is the sum of the amounts under subsections (1) and (2) below.

 

 

 

 

 

 

 

(1)

The number of Years of Service credited under the Hours of Service method for the period ending immediately before the computation period during which the change to the Elapsed Time Method occurs.

 

 

 

 

 

 

(2)

For the computation period in which the change occurs, the Plan Administrator will determine the greater of: (i) the period of service that would be credited under the Elapsed Time Method for the Employee’s service from the first day of that computation period through the date of the change, or (ii) the service that would be taken into account under the Hours of Service method for that computation period through the date of the change. If (i) is greater, then Years of Service are credited under the Elapsed Time Method beginning with the first day of the computation period during which the change to the Elapsed Time Method occurs. If (ii) is greater, then Years of Service are credited under the Hours of Service method for the computation period during which the change to the Elapsed Time Method occurs and under the Elapsed Time Method beginning with the first day of the computation period that follows the computation period in which the change occurs. If the change occurs as of the first day of a computation period, treat subsection (1) as applicable for purposes of applying the rule in this paragraph.

 

 

 

 

 

(b)

Shift from Elapsed Time Method to an Hours of Service method. If the service crediting method changes from the Elapsed Time Method to an Hours of Service method, each Employee’s Years of Service under the Hours of Service method is the sum of the amounts under subsections (1) and (2) below.

 

 

 

 

 

 

(1)

The number of Years of Service credited under the Elapsed Time Method as of the date of the change.

 

 

 

 

 

 

(2)

For the computation period in which the change to the Hours of Service method occurs, the portion of that computation period in which the Elapsed Time Method was in effect is converted into an equivalent number of Hours of Service, using the Equivalency Method described in Section 6.5(a). For the remainder of the computation period, actual Hours of Service are counted, unless the Equivalency Method has been elected in Part 7 of the Agreement. The Hours of Service deemed credited for the portion of the computation period in which the Elapsed Time Method was in effect are added to the actual Hours of Service credited for the remaining portion of the computation period to determine if the Employee has a Year of Service for that computation period. If the change to the Hours of Service method occurs as of the first day of a computation period, then the determination as to whether an Employee has completed a Year of Service for the first computation period that the change is in effect is based solely on the Hours of Service method.

 

 

 

 

6.7

Service with Predecessor Employers. If the Employer maintains the plan of a Predecessor Employer, any service with such Predecessor Employer is treated as service with the Employer for purposes of applying the provisions of this Plan. If the Employer maintains the Plan of a Predecessor Employer, the Employer may complete Part 13, #53 of the Agreement [Part 13, #71 of the 401(k) Agreement] to identify the Predecessor Employer and to specify that service with such Predecessor Employer will be credited for all purposes under the Plan. The failure to complete Part 13, #53 of the Agreement [Part 13, #71 of the 401(k) Agreement] with respect to service of a Predecessor Employer where the Employer is maintaining a Plan of such Predecessor Employer will not override the requirement that such predecessor service be counted for all purposes under the Plan.

 

 

 

 

 

If the Employer does not maintain the plan of a Predecessor Employer, service with such Predecessor Employer does not count under this Plan, unless the Employer specifically designates under Part 13, #53 of the Agreement [Part 13, #71 of the 401(k) Agreement] to include service with such Predecessor Employer. If the Employer elects to credit service with a Predecessor Employer under this paragraph, the Employer must designate the purpose for which it is crediting Predecessor Employer service. If the Employer will treat service with multiple Predecessor Employers differently, the Employer should complete an additional election for each Predecessor Employer for which service is being credited differently. If the Employer is not crediting service with any Predecessor Employers, Part 13, #53 of the Agreement [Part 13, #71 of the 401(k) Agreement] need not be completed.


 

 


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ARTICLE 7
LIMITATION ON PARTICIPANT ALLOCATIONS

This Article provides limitations on the amount a Participant may receive as an allocation under the Plan for a Limitation Year. The limitation on allocations (referred to herein as the Annual Additions Limitation) applies in the aggregate to all plans maintained by the Employer. Part 13, #54.c. of the Agreement [Part 13, #72.c. of the 401(k) Agreement] permits the Employer to specify how the Plan will comply with the Annual Additions Limitation where the Employer maintains a plan (or plans) in addition to this Plan.

 

 

 

 

7.1

Annual Additions Limitation - No Other Plan Participation.

 

 

 

(a)

Annual Additions Limitation. If the Participant does not participate in, and has never participated in another qualified retirement plan, a welfare benefit fund (as defined under Code §419(e)), an individual medical account (as defined under Code §415(l)(2)), or a SEP (as defined under Code §408(k)) maintained by the Employer, then the amount of Annual Additions which may be credited to the Participant’s Account for any Limitation Year will not exceed the lesser of the Maximum Permissible Amount or any other limitation contained in this Plan.

 

 

 

 

 

 

Generally, if an Employer Contribution that would otherwise be contributed or allocated to a Participant’s Account will cause that Participant’s Annual Additions for the Limitation Year to exceed the Maximum Permissible Amount, the amount to be contributed or allocated to such Participant will be reduced so that the Annual Additions allocated to such Participant’s Account for the Limitation Year will equal the Maximum Permissible Amount. However, if a contribution or allocation to a Participant’s Account will exceed the Maximum Permissible Amount due to a correctable event described in subsection (c) below, the Excess Amount may be contributed or allocated to such Participant and corrected in accordance with the correction procedures outlined in subsection (c).

 

 

 

 

 

(b)

Using estimated Total Compensation. Prior to determining the Participant’s actual Total Compensation for the Limitation Year, the Employer may determine the Maximum Permissible Amount for a Participant on the basis of a reasonable estimation of the Participant’s Total Compensation for the Limitation Year, uniformly determined for all Participants similarly situated.

 

 

 

 

 

 

As soon as administratively feasible after the end of the Limitation Year, the Employer will determine the Maximum Permissible Amount for the Limitation Year on the basis of the Participant’s actual Total Compensation for the Limitation Year.

 

 

 

 

 

(c)

Disposition of Excess Amount. If, as a result of the use of estimated Total Compensation, the allocation of forfeitures, a reasonable error in determining the amount of Section 401(k) Deferrals that may be made under this Article 7, or other reasonable error in applying the Annual Additions Limitation, an Excess Amount arises, the excess will be disposed of as follows:

 

 

 

 

 

 

(1)

Any Employee After-Tax Contributions (plus attributable earnings), to the extent such contributions would reduce the Excess Amount, will be returned to the Participant. The Employer may elect not to apply this subsection (1) if the ACP Test (as defined in Section 17.3) has already been performed and the distribution of Employee After-Tax Contributions to correct the Excess Amount will cause the ACP Test to fail or will change the amount of corrective distributions required under Section 17.3(d)(1) of this BPD.

 

 

 

 

 

 

 

If Employer Matching Contributions were allocated with respect to Employee After-Tax Contributions for the Limitation Year, the Employee After-Tax Contributions and Employer Matching Contributions will be corrected together. Employee After-Tax Contributions will be distributed under this subsection (1) only to the extent the Employee After-Tax Contributions, plus the Employer Matching Contributions allocated with respect to such Employee After-Tax Contributions, reduce the Excess Amount. Thus, after correction under this subsection (1), each Participant should have the same level of Employer Matching Contribution with respect to the remaining Employee After-Tax Contributions as provided under Part 4B of the Agreement. Any Employer Matching Contributions identified under this subsection (1) will be treated as an Excess Amount correctable under subsections (3) and (4) below. If Employer Matching Contributions are allocated to both Employee After-Tax Contributions and to Section 401(k) Deferrals, this subsection (1) is applied by treating Employer Matching Contributions as allocated first to Section 401(k) Deferrals.

 

 

 

 

 

 

(2)

If, after the application of subsection (1), an Excess Amount still exists, any Section 401(k) Deferrals (plus attributable earnings), to the extent such deferrals would reduce the Excess Amount, will be distributed to the Participant. The Employer may elect not to apply this subsection (2) if the


 

 


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ADP Test (as defined in Section 17.2) has already been performed and the distribution of Section 401(k) Deferrals to correct the Excess Amount will cause the ADP Test to fail or will change the amount of corrective distributions required under Section 17.2(d)(1) of this BPD.

 

 

 

 

 

 

 

If Employer Matching Contributions were allocated with respect to Section 401(k) Deferrals for the Limitation Year, the Section 401(k) Deferrals and Employer Matching Contributions will be corrected together. Section 401(k) Deferrals will be distributed under this subsection (2) only to the extent the Section 401(k) Deferrals, plus Employer Matching Contributions allocated with respect to such Section 401(k) Deferrals, reduce the Excess Amount. Thus, after correction under this subsection (2), each Participant should have the same level of Employer Matching Contribution with respect to the remaining Section 401(k) Deferrals as provided under Part 4B of the Agreement. Any Employer Matching Contributions identified under this subsection (2) will be treated as an Excess Amount correctable under subsection (3) or (4) below.

 

 

 

 

 

 

(3)

If, after the application of subsection (2), an Excess Amount still exists, the Excess Amount is allocated to a suspense account and is used in the next Limitation Year (and succeeding Limitation Years, if necessary) to reduce Employer Contributions for all Participants under the Plan. The Excess Amounts are treated as Annual Additions for the Limitation Year in which such amounts are allocated from the suspense account.

 

 

 

 

 

 

(4)

If a suspense account is in existence at any time during a Limitation Year pursuant to this Article 7, such suspense account will not participate in the allocation of investment gains and losses, unless otherwise provided in uniform valuation procedures established by the Plan Administrator. If a suspense account is in existence at any time during a particular Limitation Year, all amounts in the suspense account must be allocated to Participants’ Accounts before the Employer makes any Employer Contributions, or any Employee After-Tax Contributions are made, for that Limitation Year.

 

 

 

 

7.2

Annual Additions Limitation - Participation in Another Plan.

 

 

 

 

 

(a)

In general. This Section 7.2 applies if, in addition to this Plan, the Participant receives an Annual Addition during any Limitation Year from another Defined Contribution Plan, a welfare benefit fund (as defined under Code §419(e)), an individual medical account (as defined under Code §415(l)(2)), or a SEP (as defined under Code §408(k)) maintained by the Employer. If the Employer maintains, or at any time maintained, a Defined Benefit Plan (other than a Paired Plan) covering any Participant in this Plan, see Section 7.5.

 

 

 

 

 

(b)

This Plan’s Annual Addition Limitation. The Annual Additions that may be credited to a Participant’s Account under this Plan for any Limitation Year will not exceed the Maximum Permissible Amount reduced by the Annual Additions credited to a Participant’s Account under any other Defined Contribution Plan, welfare benefit fund, individual medical account, or SEP maintained by the Employer for the same Limitation Year.

 

 

 

 

 

(c)

Annual Additions reduction. If the Annual Additions with respect to the Participant under any other Defined Contribution Plan, welfare benefit fund, individual medical account, or SEP maintained by the Employer are less than the Maximum Permissible Amount and the Annual Additions that would otherwise be contributed or allocated to the Participant’s Account under this Plan would exceed the Annual Additions Limitation for the Limitation Year, the amount contributed or allocated will be reduced so that the Annual Additions under all such Plans and funds for the Limitation Year will equal the Maximum Permissible Amount. However, if a contribution or allocation to a Participant’s Account will exceed the Maximum Permissible Amount due to a correctable event described in Section 7.1(c), the Excess Amount may be contributed or allocated to such Participant and corrected in accordance with the correction procedures outlined in Section 7.1(c).

 

 

 

 

 

(d)

No Annual Additions permitted. If the Annual Additions with respect to the Participant under such other Defined Contribution Plan(s), welfare benefit fund(s), individual medical account(s), or SEP(s) in the aggregate are equal to or greater than the Maximum Permissible Amount, no amount will be contributed or allocated to the Participant’s Account under this Plan for the Limitation Year. However, if a contribution or allocation to a Participant’s Account will exceed the Maximum Permissible Amount due to a correctable event described in Section 7.1(c), the Excess Amount may be contributed or allocated to such Participant and corrected in accordance with the correction procedures outlined in Section 7.1(c).

 

 

 

 

 

(e)

Using estimated Total Compensation. Prior to determining the Participant’s actual Total Compensation for the Limitation Year, the Employer may determine the Maximum Permissible Amount for a Participant in the manner described in Section 7.1(b). As soon as administratively feasible after the end of the Limitation Year, the Maximum Permissible Amount for the Limitation Year will be determined on the basis of the Participant’s actual Total Compensation for the Limitation Year.


 

 


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(f)

Excess Amounts. If, as a result of the use of estimated Total Compensation, an allocation of forfeitures, a reasonable error in determining the amount of Section 401(k) Deferrals that may be made under this Article 7, or other reasonable error in applying the Annual Additions Limitation, a Participant’s Annual Additions under this Plan and such other plans or funds would result in an Excess Amount for a Limitation Year, the Excess Amount will be deemed to consist of the Annual Additions last allocated, except that Annual Additions attributable to a SEP will be deemed to have been allocated first, followed by Annual Additions to a welfare benefit fund or individual medical account, regardless of the actual allocation date.

 

 

 

 

 

 

 

(1)

Same allocation date. If an Excess Amount is allocated to a Participant on an allocation date of this Plan that coincides with an allocation date of another plan, such Excess Amount will be attributed to the following types of plan(s) in the order listed, until the entire Excess Amount is allocated.

 

 

 

 

 

 

 

 

(i)

First, to any 401(k) plan(s) maintained by the Employer.

 

 

 

 

 

 

 

 

(ii)

Then, to any profit sharing plan(s) maintained by the Employer.

 

 

 

 

 

 

 

 

(iii)

Then, to any money purchase plan(s) maintained by the Employer.

 

 

 

 

 

 

 

 

(iv)

Finally, to any target benefit plan(s) maintained by the Employer.

 

 

 

 

 

 

 

 

If an amount is allocated to the same type of Plan on the same allocation date, the Excess Amount will be allocated to each plan in accordance with the pro rata allocation method outlined in the following paragraph.

 

 

 

 

 

 

 

(2)

Alternative methods. The Employer may elect under Part 13, #54.c. of the Agreement [Part 13, #72.c. of the 401(k) Agreement] to modify the default rules under this subsection (f). For example, the Employer may elect to attribute any Excess Amount which is allocated on the same date to this Plan and to another plan maintained by the Employer by designating the specific plan to which the Excess Amount is allocated or by using a pro rata allocation method. Under the pro rata allocation method, the Excess Amount attributed to this Plan is the product of:

 

 

 

 

 

 

 

 

(i)

the total Excess Amount allocated as of such date, times

 

 

 

 

 

 

 

 

(ii)

the ratio of (A) the Annual Additions allocated to the Participant for the Limitation Year as of such date under this Plan to (B) the total Annual Additions allocated to the Participant for the Limitation Year as of such date under this and all other Defined Contribution Plans.

 

 

 

 

 

 

(g)

Disposition of Excess Amounts. Any Excess Amount attributed to this Plan will be disposed in the manner described in Section 7.1(c).

 

 

 

 

 

7.3

Modification of Correction Procedures. The Employer may elect under Part 13, #51.c. of the Agreement [Part 13, #69.c. of the 401(k) Agreement] to modify any of the corrective provisions under Section 7.1 of this BPD. The provisions in Section 7.2 may be modified under Part 13, #54.c. of the Agreement [Part 13, #72.c. of the 401(k) Agreement].

 

 

 

 

 

7.4

Definitions Relating to the Annual Additions Limitation.

 

 

 

 

 

 

(a)

Annual Additions: The sum of the following amounts credited to a Participant’s Account for the Limitation Year:

 

 

 

 

 

 

 

(1)

Employer Contributions, including Section 401(k) Deferrals;

 

 

 

 

 

 

 

(2)

Employee After-Tax Contributions;

 

 

 

 

 

 

 

(3)

forfeitures;

 

 

 

 

 

 

 

(4)

amounts allocated to an individual medical account (as defined in Code §415(l)(2)), which is part of a pension or annuity plan maintained by the Employer, are treated as Annual Additions to a Defined Contribution Plan. Also, amounts derived from contributions paid or accrued after December 31, 1985, in taxable years ending after such date, which are attributable to post-retirement medical benefits allocated to the separate account of a key employee (as defined in Code §419A(d)(3)) under a welfare benefit fund (as defined in Code §419(e)) maintained by the Employer are treated as Annual Additions to a Defined Contribution Plan; and


 

 


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(5)

allocations under a SEP (as defined in Code §408(k)).

 

 

 

 

 

 

For this purpose, any Excess Amount applied under Sections 7.1(c) or 7.2(f) in the Limitation Year to reduce Employer Contributions will be considered Annual Additions for such Limitation Year.

 

 

 

 

 

 

An Annual Addition is credited to a Participant’s Account for a particular Limitation Year if such amount is allocated to the Participant’s Account as of any date within that Limitation Year. An Annual Addition will not be deemed credited to a Participant’s Account for a particular Limitation Year unless such amount is actually contributed to the Plan no later than 30 days after the time prescribed by law for filing the Employer’s income tax return (including extensions) for the taxable year with or within which the Limitation Year ends. In the case of Employee After-Tax Contributions, such amount shall not be deemed credited to a Participant’s Account for a particular Limitation Year unless the contributions are actually contributed to the Plan no later than 30 days after the close of that Limitation Year.

 

 

 

 

 

(b)

Defined Contribution Dollar Limitation: $30,000, as adjusted under Code §415(d).

 

 

 

 

 

(c)

Employer. For purposes of this Article 7, Employer shall mean the Employer that adopts this Plan, and all members of a controlled group of corporations (as defined in §414(b) of the Code as modified by §415(h)), all commonly controlled trades or businesses (as defined in §414(c) of the Code as modified by §415(h)) or affiliated service groups (as defined in §414(m)) of which the adopting Employer is a part, and any other entity required to be aggregated with the Employer pursuant to regulations under §414(o) of the Code.

 

 

 

 

 

(d)

Excess Amount: The excess of the Participant’s Annual Additions for the Limitation Year over the Maximum Permissible Amount.

 

 

 

 

 

(e)

Limitation Year: The Plan Year, unless the Employer elects another 12-consecutive month period under Part 13, #51.a. of the Agreement [Part 13, #69.a. of the 401(k) Agreement]. All qualified retirement plans under Code §401(a) maintained by the Employer must use the same Limitation Year. If the Limitation Year is amended to a different 12-consecutive month period, the new Limitation Year must begin on a date within the Limitation Year in which the amendment is made. If the Plan has an initial Plan Year that is less than 12 months, the Limitation Year for such first Plan Year is the 12-month period ending on the last day of that Plan Year, unless otherwise specified in Part 13, #51.c. of the Agreement [Part 13, #69.c. of the 401(k) Agreement].

 

 

 

 

 

(f)

Maximum Permissible Amount: The maximum Annual Additions that may be contributed or allocated to a Participant’s Account under the Plan for any Limitation Year shall not exceed the lesser of:

 

 

 

 

 

 

(1)

the Defined Contribution Dollar Limitation, or

 

 

 

 

 

 

(2)

25 percent of the Participant’s Total Compensation for the Limitation Year.

 

 

 

 

 

 

The Total Compensation limitation referred to in (2) shall not apply to any contribution for medical benefits (within the meaning of Code §401(h) or §419A(f)(2)) which is otherwise treated as an Annual Addition under Code §415(l)(1) or §419A(d)(2).

 

 

 

 

 

 

If a short Limitation Year is created because of an amendment changing the Limitation Year to a different 12-consecutive month period, the Maximum Permissible Amount will not exceed the Defined Contribution Dollar Limitation multiplied by the following fraction:

 

 

 

 

 

Number of months in the short Limitation Year

 

 


 

 

12

 

 

 

If a short Limitation Year is created because the Plan has an initial Plan Year that is less than 12 months, no proration of the Defined Contribution Dollar Limitation is required, unless provided otherwise under Part 13, #51.c. of the Agreement [Part 13, #69.c. of the 401(k) Agreement]. (See subsection (e) above for the rule allowing the use of a full 12-month Limitation Year for the first year of the Plan, thereby avoiding the need to prorate the Defined Contribution Dollar Limitation.)

 

 

 

 

 

(g)

Total Compensation: The amount of compensation as defined under Section 22.197, subject to the Employer’s election under Part 3, #9 of the Agreement.

 

 

 

 

 

 

(1)

Self-Employed Individuals. For a Self-Employed Individual, Total Compensation is such individual’s Earned Income.

 

 

 

 

 

 

(2)

Total Compensation actually paid or made available. For purposes of applying the limitations of this Article 7, Total Compensation for a Limitation Year is the Total Compensation actually paid or


 

 


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made available to an Employee during such Limitation Year. However, the Employer may include in Total Compensation for a Limitation Year amounts earned but not paid in the Limitation Year because of the timing of pay periods and pay days, but only if these amounts are paid during the first few weeks of the next Limitation Year, such amounts are included on a uniform and consistent basis with respect to all similarly-situated Employees, and no amounts are included in Total Compensation in more than one Limitation Year. The Employer need not make any formal election to include accrued Total Compensation described in the preceding sentence.

 

 

 

 

 

 

 

 

(3)

Disabled Participants. Total Compensation does not include any imputed compensation for the period a Participant is Disabled. However, the Employer may elect under Part 13, #51.b. of the Agreement [Part 13, #69.b. of the 401(k) Agreement], to include under the definition of Total Compensation, the amount a terminated Participant who is permanently and totally Disabled (as defined in Section 22.53) would have received for the Limitation Year if the Participant had been paid at the rate of Total Compensation paid immediately before becoming permanently and totally Disabled. If the Employer elects under Part 13, #51.b. of the Agreement [Part 13, #69.b. of the 401(k) Agreement] to include imputed compensation for a Disabled Participant, a Disabled Participant will receive an allocation of any Employer Contribution the Employer makes to the Plan based on the Employee’s imputed compensation for the Plan Year. Any Employer Contributions made to a Disabled Participant under this subsection (3) are fully vested when made. For Limitation Years beginning before January 1, 1997, imputed compensation for a Disabled Participant may be taken into account only if the Participant is not a Highly Compensated Employee for such Plan Year.

 

 

 

 

 

 

 

 

(4)

Special rule for Limitation Years beginning before January 1, 1998. For Limitation Years beginning before January 1, 1998, for purposes of applying the limitations of this Article 7 and for determining the minimum top-heavy contribution required under Section 16.2(a), Total Compensation paid or made available during such Limitation Year shall not include any Elective Deferrals, or any amount which is contributed or deferred by the Employer at the election of the Employee and which is not includible in the gross income of the Employee by reason of Code §125 or §457.

 

 

 

 

 

7.5

Participation in a Defined Benefit Plan. If the Employer maintains, or at any time maintained, a Defined Benefit Plan (other than a Paired Plan) covering any Participant in this Plan, the sum of the Participant’s Defined Benefit Plan Fraction and Defined Contribution Plan Fraction will not exceed 1.0 in any Limitation Year. If the sum of the Defined Benefit Plan Fraction and the Defined Contribution Plan Fraction exceeds 1.0 in any Limitation Year, the Plan will satisfy the 1.0 limitation by reducing a Participant’s Projected Annual Benefit under the Defined Benefit Plan.

 

 

 

 

 

 

(a)

Repeal of rule. The limitations under this Section 7.5 do not apply for Limitation Years beginning on or after January 1, 2000. However, the Employer may have continued to apply rules consistent with this Section 7.5 for Plan Years beginning after December 31, 1999 and before the Employer first adopted a plan to comply with the GUST Legislation. If the Employer is adopting this Plan as a restatement of a prior plan to comply with the GUST Legislation, the provisions of the prior plan control for purposes of applying the combined limitation rules under Code §415(e) for Limitation Years beginning before the Effective Date of this Plan. For Limitation Years beginning on or after the Effective Date of this Plan, the provisions of this Section 7.5 apply. If for any Limitation Year beginning prior to the date this Plan is adopted as a GUST restatement, the Employer did not comply in operation with the provisions under this Section 7.5 or the provisions of the prior plan, as applicable, the Employer may document under Appendix B-4 of the Agreement how the Plan was operated to comply with the combined limitation rules under Code §415(e).

 

 

 

 

(b)

Special definitions relating to Section 7.5.

 

 

 

 

 

 

 

(1)

Defined Benefit Plan Fraction: A fraction, the numerator of which is the sum of the Participant’s Projected Annual Benefit under all the Defined Benefit Plans (whether or not terminated) maintained by the Employer, and the denominator of which is the lesser of 125 percent of the dollar limitation determined for the Limitation Year under Code §§415(b) and (d) or 140 percent of the Participant’s Highest Average Compensation, including any adjustments under Code §415(b).

 

 

 

 

 

 

 

Notwithstanding the above, if the Participant was a Participant as of the first day of the first Limitation Year beginning after December 31, 1986, in one or more Defined Benefit Plans maintained by the Employer which were in existence on May 6, 1986, the denominator of this fraction will not be less than 125 percent of the sum of the annual benefits under such plans which the Participant had accrued as of the close of the last Limitation Year beginning before January 1, 1987, disregarding any changes in the terms and conditions of the plans after May 5, 1986. The preceding sentence applies only if the Defined Benefit Plans individually and in the aggregate satisfied the requirements of Code §415 for all Limitation Years beginning before January 1, 1987.


 

 


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If the Plan is a Top-Heavy Plan for any Plan Year, 100% will be substituted for 125% in the prior paragraph, unless in Part 13, #54.b. of the Agreement [Part 13, #72.b. of the 401(k) Agreement], the Employer provides an extra minimum top-heavy allocation or benefit in accordance with Code §416(h) and the regulations thereunder. In any event, if the Top-Heavy Ratio exceeds 90%, then 100% will always be substituted for 125% in the prior paragraph.

 

 

 

 

 

 

(2)

Defined Contribution Plan Fraction: A fraction, the numerator of which is the sum of the Annual Additions to the Participant’s Account under all the Defined Contribution Plans (whether or not terminated) maintained by the Employer for the current and all prior Limitation Years (including the Annual Additions attributable to the Participant’s Employee After-Tax Contributions to all Defined Benefit Plans, whether or not terminated, maintained by the Employer, and the Annual Additions attributable to all welfare benefit funds (as defined under Code §419(e)), individual medical accounts (as defined under Code §415(l)(2)), and SEPs (as defined under Code §408(k)) maintained by the Employer, and the denominator of which is the sum of the maximum aggregate amount for the current and all prior Limitation Years during which the Participant performed service with the Employer (regardless of whether a Defined Contribution Plan was maintained by the Employer during such years). The maximum aggregate amount in any Limitation Year is the lesser of: (i) 125 percent of the Defined Contribution Dollar Limitation in effect under Code §415(c)(l)(A) (as determined under Code §§415(b) and (d)) for such Limitation Year or (ii) 35 percent of the Participant’s Total Compensation for such Limitation Year.

 

 

 

 

 

 

 

If the Plan is a Top-Heavy Plan for any Plan Year, 100% will be substituted for 125% unless in Part 13, #54.b. of the Agreement [Part 13, #72.b. of the 401(k) Agreement], the Employer provides an extra minimum top-heavy allocation or benefit in accordance with Code §416(h) and the regulations thereunder. In any event, if the Top-Heavy Ratio exceeds 90%, then 100% will always be substituted for 125%.

 

 

 

 

 

 

 

If the Employee was a Participant as of the end of the first day of the first Limitation Year beginning after December 31, 1986, in one or more Defined Contribution Plans maintained by the Employer which were in existence on May 6, 1986, the numerator of this fraction will be adjusted if the sum of this fraction and the Defined Benefit Plan Fraction would otherwise exceed 1.0 under the terms of this Plan. Under the adjustment, an amount equal to the product of (i) the excess of the sum of the fractions over 1.0 times (ii) the denominator of this fraction, will be permanently subtracted from the numerator of this fraction. The adjustment is calculated using the fractions as they would be computed as of the end of the last Limitation Year beginning before January 1, 1987, and disregarding any changes in the terms and conditions of the Plan made after May 5, 1986, but using the Code §415 limitation applicable to the first Limitation Year beginning on or after January 1, 1987.

 

 

 

 

 

 

 

The Annual Additions for any Limitation Year beginning before January 1, 1987 shall not be recomputed to treat all Employee After-Tax Contributions as Annual Additions.

 

 

 

 

 

 

(3)

Highest Average Compensation: The average Total Compensation for the three consecutive years of service with the Employer that produces the highest average.

 

 

 

 

 

 

(4)

Projected Annual Benefit: The annual retirement benefit (adjusted to an actuarially equivalent straight life annuity if such benefit is expressed in a form other than a straight life annuity or Qualified Joint and Survivor Annuity) to which the Participant would be entitled under the terms of the Plan assuming:

 

 

 

 

 

 

 

(i)

the Participant will continue employment until Normal Retirement Age under the Plan (or current age, if later), and

 

 

 

 

 

 

 

 

(ii)

the Participant’s Total Compensation for the current Limitation Year and all other relevant factors used to determine benefits under the Plan will remain constant for all future Limitation Years.


 

 


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ARTICLE 8
PLAN DISTRIBUTIONS

Except as provided under Article 9 (Joint and Survivor Annuity Requirements), this Article 8 governs all distributions to Participants under the Plan. Sections 8.1 and 8.2 set forth the available distribution options under the Plan and the amount available for distribution. Section 8.3 sets forth the Participants’ distribution options following termination of employment, Section 8.4 discusses the distribution options upon a Participant’s death, and Sections 8.5 and 8.6 set forth the in-service distribution options under the Plan, including the conditions for receiving a Hardship distribution. Parts 9 and 10 of the Agreement contain the elective provisions for the Employer to identify the timing of distributions and the permitted distribution events under the Plan.

 

 

 

 

 

8.1

Distribution Options. A Participant who terminates employment with the Employer may receive a distribution of his/her vested Account Balance at the time and in the manner designated under Part 9 of the Agreement. A Participant may receive an in-service distribution prior to his/her termination of employment with the Employer only to the extent permitted under Part 10 of the Agreement.

 

 

 

 

Distributions from the Plan will be made in the form of a lump sum of the Participant’s entire vested Account Balance, a single sum distribution of a portion of the Participant’s vested Account Balance, installments, annuity payments, or other form as selected under Part 11 of the Agreement. Unless provided otherwise under Part 11 of the Agreement, a Participant may select any combination of the available distribution forms.

 

 

 

 

If the Employer elects to permit a single sum distribution of a portion of the Participant’s vested Account Balance, the Employer may limit the availability or frequency of subsequent withdrawals under Part 11, #40.f. of the Nonstandardized Agreement [Part 11, #58.f. of the Nonstandardized 401(k) Agreement]. If the Employer elects under Part 11 of the Agreement to permit installment payments as an optional form of distribution, the Participant (and spouse, if applicable) may elect to receive installments in monthly, quarterly, semi-annual, or annual payments over a period not exceeding the Life Expectancy of the Participant and his/her Designated Beneficiary. The Participant may elect at any time to accelerate the payment of all, or any portion, of an installment distribution. If the Employer elects under Part 11 of the Agreement to permit annuity payments, such annuity payments may not be in a form that will provide for payments over a period extending beyond either the life of the Participant (or the lives of the Participant and his/her designated Beneficiary) or the life expectancy of the Participant (or the life expectancy of the Participant and his/her designated Beneficiary). The Employer may restrict the availability of installment payments or annuity payments under Part 11, #40.f. of the Nonstandardized Agreement [Part 11, #58.f. of the Nonstandardized 401(k) Agreement].

 

 

 

 

If the Plan is subject to the Joint and Survivor Annuity requirements under Article 9, the Plan must make distribution in the form of a QJSA (as defined in Section 9.4(a)) unless the Participant (and spouse, if the Participant is married) elects an alternative distribution form in accordance with Section 9.4(d). (See Section 9.1 for the rules regarding the application of the Joint and Survivor Annuity requirements.)

 

 

 

8.2

Amount Eligible for Distribution. For purposes of determining the amount a Participant may receive as a distribution from the Plan, a Participant’s Account Balance is determined as of the Valuation Date (as specified in Part 12 of the Agreement) which immediately precedes the date the Participant receives his/her distribution from the Plan. For this purpose, the Participant’s Account Balance must be increased for any contributions allocated to the Participant’s Account since the most recent Valuation Date and must be reduced for any distributions the Participant received from the Plan since the most recent Valuation Date. A Participant does not share in any allocation of gains or losses attributable to the period between the Valuation Date and the date of the distribution under the Plan, unless provided otherwise under Part 12 of the Agreement or under uniform funding and valuation procedures established by the Plan Administrator. In the case of a Participant-directed Account, the determination of the value of the Participant’s Account for distribution purposes is subject to the funding and valuation procedures applicable to such directed Account.

 

 

 

8.3

Distributions After Termination of Employment. Subject to the required minimum distribution provisions under Article 10, a Participant whose employment with the Employer is terminated for any reason, other than death, is entitled to receive a distribution of his/her vested Account Balance in accordance with this Section 8.3 as of the date selected in Part 9 of the Agreement. If a Participant dies while employed by the Employer, or dies before distribution of his/her vested Account Balance is completed, distribution will be made in accordance with Section 8.4.

 

 

 

 

(a)

Account Balance exceeding $5,000. If a Participant’s entire vested Account Balance exceeds $5,000 at the time of distribution, the Participant may elect to receive a distribution of his/her vested Account Balance in any form permitted under Part 11 of the Agreement at the time indicated under Part 9, #33 of the Agreement [Part 9, #51 of the 401(k) Agreement]. The Participant must receive proper notice and must consent in writing, in accordance with Section 8.7, prior to receiving a distribution from the Plan. If the Participant does not consent to a distribution upon terminating employment with the Employer, distribution will be made in accordance with Article 10. (Also see Section 8.8 for additional notice requirements.)


 

 


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(b)

Account Balance not exceeding $5,000. If a Participant’s entire vested Account Balance does not exceed $5,000 at the time of distribution, the Plan Administrator will distribute the Participant’s entire vested Account Balance in a single lump sum at the time indicated under Part 9, #34 of the Agreement [Part 9, #52 of the 401(k) Agreement]. Although the Participant need not consent to receive a distribution under this subsection (b), the Participant must receive the notice described in Section 8.8 (if applicable) prior to receiving the distribution from the Plan. The Employer may modify the rule under this subsection (b) by electing under Part 9, #37.a. of the Agreement [Part 9, #55.a. of the 401(k) Agreement] to require Participant consent prior to a distribution from the Plan, without regard to whether the Participant’s vested Account Balance exceeds $5,000 at the time of distribution.

 

 

 

 

 

(c)

Permissible distribution events under a 401(k) plan. A Participant may not receive a distribution of Section 401(k) Deferrals, QNECs, QMACs and Safe Harbor Contributions under this Section 8.3 unless the Participant satisfies one of the following conditions:

 

 

 

 

 

 

 

(1)

The Participant has a “separation from service” with the Employer. For this purpose, a separation from service occurs when an Employee terminates employment with the Employer. If a Participant changes jobs as a result of the Employer’s liquidation, merger, consolidation, or other similar transaction, a distribution may be made to the Participant if the Plan Administrator determines the Participant has incurred a separation from service in accordance with rules promulgated under the Code or regulations, or by reason of a ruling or other published guidance from the IRS. A Participant may not receive a distribution by reason of separation from service, or continue to receive an installment distribution based on separation from service, if prior to the time the distribution is made from the Plan, the Participant returns to employment with the Employer.

 

 

 

 

 

 

 

(2)

The Employer is a corporation and the Employer sells substantially all of the assets of a trade or business (within the meaning of §409(d)(2) of the Code) to an unrelated corporation, provided the purchaser does not continue to maintain the Plan with respect to the Participant after the sale and the Participant becomes employed by the unrelated corporation as a result of the sale and the distribution is made by the end of the second calendar year after the year of the sale. For this purpose, an Employer is deemed to have sold substantially all of the assets of a trade or business if it sells 85% or more of the total assets of such trade or business.

 

 

 

 

 

 

 

(3)

The Employer is a corporation and the Employer sells a subsidiary to an unrelated corporation, provided the purchaser does not continue to maintain the Plan with respect to the Participant after the sale and the Participant continues to be employed by the unrelated corporation after the sale and the distribution is made by the end of the second calendar year after the year of the sale.

 

 

 

 

 

 

(d)

Disabled Participant. A terminated Employee who is Disabled at the time of termination, or who becomes Disabled after terminating employment with the Employer, generally is entitled to a distribution in the time and manner specified in Part 9 of the Agreement. However, if so elected in Part 9, #35 of the Agreement [Part 9, #53 of the 401(k) Agreement], a terminated Employee who is Disabled at the time of termination, or who becomes Disabled after terminating employment with the Employer, is entitled to a distribution in the time and manner specified in Part 9, #35 of the Agreement [Part 9, #53 of the 401(k) Agreement], to the extent such election will result in an earlier distribution than would otherwise be available under Part 9 of the Agreement.

 

 

 

 

 

(e)

Determining whether vested Account Balance exceeds $5,000. For distributions made on or after October 17, 2000, the determination of whether a Participant’s vested Account Balance exceeds $5,000 is based on the value of the Participant’s Account as of the most recent Valuation Date. In determining the value of a Participant’s Account for distributions made before October 17, 2000, the “lookback rule” may apply. If the lookback rule applies, the Participant’s vested Account Balance is deemed to exceed $5,000 for purposes of applying the provisions under this Article 8 and Article 9.

 

 

 

 

 

 

For distribution made after March 21, 1999 and before October 17, 2000, the “lookback rule” is applicable to a distribution to a Participant if the Participant previously received a distribution when his/her vested Account Balance exceeded $5,000, and either subsection (1) or (2) applies.

 

 

 

 

 

 

 

(1)

The distribution is subject to the Joint and Survivor Annuity requirements of Article 9.

 

 

 

 

 

 

(2)

The distribution is not subject to the Joint and Survivor Annuity requirements of Article 9, but a periodic distribution method (e.g., an installment distribution) is currently in effect with respect to the Participant’s vested Account Balance, at least one scheduled payment still remains, and when the first periodic payment was made under such election, the vested Account Balance exceeded $5,000.


 

 


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For distributions made before March 21, 1999, the lookback rule applies to all distributions, without regard to subsections (1) and (2) above. However, the Plan does not fail to satisfy the requirements of this subsection (e) if, prior to the adoption of this Plan, the lookback rule was applied to all distributions (without regard to the limitations described in subsections (1) and (2) above), or if the limitations described in subsections (1) and (2) above were applied to distributions made before March 22, 1999 but in a Plan Year beginning after August 5, 1997.

 

 

 

 

 

 

(f)

Effective date of $5,000 vested Account Balance rule. The provisions under this Article 8 and Article 9 which refer to a $5,000 vested Account Balance are effective for Plan Years beginning after August 5, 1997, unless a later effective date is specified in the GUST provisions under Appendix B-3.a. of the Agreement. For plan years beginning prior to August 6, 1997 (or any later effective date specified in Appendix B-3.a. of the Agreement) any reference under this Article 8 or Article 9 to a $5,000 vested Account Balance should be applied by replacing $5,000 with $3,500.

 

 

 

 

 

8.4

Distribution upon the Death of the Participant. The death benefit payable with respect to a deceased Participant depends on whether the Participant dies after distribution of his Account Balance has commenced (see subsection (a) below) or before distribution commences (see subsection (b) below).

 

 

 

 

 

 

(a)

Post-retirement death benefit. If a Participant dies after commencing distribution of his/her benefit under the Plan, the death benefit is the benefit payable under the form of payment that has commenced. If a Participant commences distribution prior to death only with respect to a portion of his/her Account Balance, then the rules in subsection (b) apply to the rest of the Account Balance.

 

 

 

 

(b)

Pre-retirement death benefit. If a Participant dies before commencing distribution of his/her benefit under the Plan, the death benefit that is payable depends on whether the value of the death benefit exceeds $5,000 and whether the Joint and Survivor Annuity requirements of Article 9 apply. If there is both a QPSA death benefit and a non-QPSA death benefit, each death benefit is valued separately to determine whether it exceeds $5,000. For death benefits distributed before the $5,000 rule described in Section 8.3(f) is effective, substitute $3,500 for $5,000.

 

 

 

 

 

 

 

(1)

Death benefit not exceeding $5,000. If the value of the pre-retirement death benefit does not exceed $5,000, it shall be paid in a single sum as soon as administratively feasible after the Participant’s death.

 

 

 

 

 

 

(2)

Death benefit that exceeds $5,000. If the value of the pre-retirement death benefit exceeds $5,000, the payment of the death benefit will depend on whether the Joint and Survivor Annuity requirements apply.

 

 

 

 

 

 

 

 

(i)

If the Joint and Survivor Annuity requirements do not apply. In this case, the entire death benefit is payable in the form and at the time described below in subsection (ii)(B).

 

 

 

 

 

 

 

 

(ii)

If the Joint and Survivor Annuity requirements apply. In this case, the death benefit consists of a QPSA death benefit (see Section 9.3) and, if the QPSA is defined to be less than 100% of the Participant’s vested Account Balance, a non-QPSA death benefit. The QPSA death benefit is payable in accordance with subsection (A) below, unless the Participant has waived such death benefit under the waiver procedures described in Section 9.4(d). In the event there is a proper waiver of the QPSA death benefit, then such portion of the death benefit is payable in the same manner as the non-QPSA death benefit. The non-QPSA death benefit is payable in the form and at the time described below in subsection (B).

 

 

 

 

 

 

 

 

 

 

(A)

QPSA death benefit. If the pre-retirement death benefit is payable in the QPSA form, then it shall be paid in accordance with Article 9. If the QPSA death benefit has not been waived, but the surviving spouse elects a different form of payment, then distribution of the QPSA death benefit is made in accordance with the form of payment elected by the spouse, provided such form of payment is available under Section 8.1. The surviving spouse may request the payment of the QPSA death benefit (in the QPSA form or in the form elected by the surviving spouse) as soon as administratively feasible after the death of the Participant. However, payment of the death benefit will not commence without the consent of the surviving spouse prior to the date the Participant would have reached Normal Retirement Age (or age 62, if later). If the QPSA death benefit has been waived, in accordance with the procedures in Article 9, then the portion of the Participant’s vested Account Balance that would have been payable as a QPSA death benefit in the absence of such a waiver is treated as a death benefit payable under subsection (B).


 

 


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(B)

Non-QPSA death benefits. Any pre-retirement death benefit not described in subsection (A) is payable under this paragraph. Such death benefit is payable in lump sum as soon as administratively feasible after the Participant’s death. However, the death benefit may be payable in a different form if prescribed by the Participant’s Beneficiary designation, or if the Beneficiary, before a lump sum payment of the benefit is made, requests an election as to the form of payment. An alternative form of payment must be one that is available under Section 8.1.

 

 

 

 

 

 

 

 

(3)

Minimum distribution requirements. In no event will any death benefit be paid in a manner that is inconsistent with the minimum distribution requirements of Section 10.2. In addition, the Beneficiary of any pre-retirement death benefit described above in subsection (2) may postpone the commencement of the death benefit to a date that is not later than the latest commencement date permitted under Section 10.2, unless such election is prohibited in Part 9, #37.b. of the Agreement [Part 9, #55.b. of the 401(k) Agreement].

 

 

 

 

 

 

 

(c)

Determining a Participant’s Beneficiary. A Participant may designate a Beneficiary to receive the death benefits described in this Section 8.4. Any Beneficiary designation is subject to the rules under subsections (1) - (4) below. A Participant may change or revoke a Beneficiary designation at any time by filing a new designation with the Plan Administrator. Any new Beneficiary designation is subject to the spousal consent rules described below, unless the spouse specifically waives such right under a general consent as authorized under Section 9.4(d). Unless specified otherwise in the Participant’s designated beneficiary election form, if a Beneficiary does not predecease the Participant but dies before distribution of the death benefit is made to the Beneficiary, the death benefit will be paid to the Beneficiary’s estate.

 

 

 

 

 

The Plan Administrator may request proper proof of the Participant’s death and may require the Beneficiary to provide evidence of his/her right to receive a distribution from the Plan in any form or manner the Plan Administrator may deem appropriate. The Plan Administrator’s determination of the Participant’s death and of the right of a Beneficiary to receive payment under the Plan shall be conclusive. If a distribution is to be made to a minor or incompetent Beneficiary, payments may be made to the person’s legal guardian, conservator, or custodian in accordance with the Uniform Gifts to Minors Act or similar law as permitted under the laws of the state where the Beneficiary resides. The Plan Administrator or Trustee will not be liable for any payments made in accordance with this subsection (c) and are not required to make any inquiries with respect to the competence of any person entitled to benefits under the Plan.

 

 

 

 

 

If a Participant designates his/her spouse as Beneficiary and subsequent to such Beneficiary designation, the Participant and spouse are divorced or legally separated, the designation of the spouse as Beneficiary under the Plan is automatically rescinded unless specifically provided otherwise under a divorce decree or QDRO, or unless the Participant enters into a new Beneficiary designation naming the prior spouse as Beneficiary.

 

 

 

 

 

 

 

 

(1)

Spousal consent to Beneficiary designation: post-retirement death benefit. If a Participant is married at the time distribution commences to the Participant, the Beneficiary of any post-retirement death benefit is the Participant’s surviving spouse, regardless of whether the Joint and Survivor Annuity requirements under Article 9 apply, unless there is no surviving spouse or the spouse has consented to the Beneficiary designation in a manner that is consistent with the requirements for a Qualified Election under Section 9.4(d), or makes a valid disclaimer of the benefit. If the Joint and Survivor Annuity requirements apply, the spouse is determined as of the Distribution Commencement Date for purposes of this spousal consent requirement. If the Joint and Survivor Annuity requirements do not apply, the spouse is determined as of the Participant’s date of death for purposes of this spousal consent requirement.

 

 

 

 

 

 

(2)

Spousal consent to Beneficiary designation: pre-retirement death benefit. The rules for spousal consent depend on whether the Joint and Survivor Annuity requirements in Article 9 apply.

 

 

 

 

 

 

 

 

 

(i)

If the Joint and Survivor Annuity requirements apply. In this case, the QPSA death benefit will be payable in accordance with Section 9.3. The QPSA death benefit may be payable to a non-spouse Beneficiary only if the spouse consents to the Beneficiary designation, pursuant to the Qualified Election requirements under Section 9.4(d), or makes a valid disclaimer. The non-QPSA death benefit, if any, is payable to the person named in the Beneficiary designation, without regard to whether spousal consent is obtained for such designation. If a spouse does not properly consent to a Beneficiary designation, the QPSA waiver is invalid, and the QPSA death benefit is still payable to the spouse, but the Beneficiary designation remains valid with respect to any non-QPSA death benefit.


 

 


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(ii)

If the Joint and Survivor Annuity requirements do not apply. In this case, the surviving spouse (determined at the time of the Participant’s death), if any, must be treated as the sole Beneficiary, regardless of any contrary Beneficiary designation, unless there is no surviving spouse, or the spouse has consented to the Beneficiary designation in a manner that is consistent with the requirements for a Qualified Election under Section 9.4(d) or makes a valid disclaimer.

 

 

 

 

 

 

 

 

(3)

Default beneficiaries. To the extent a Beneficiary has not been named by the Participant (subject to the spousal consent rules discussed above) and is not designated under the terms of this Plan to receive all or any portion of the deceased Participant’s death benefit, such amount shall be distributed to the Participant’s surviving spouse (if the Participant was married at the time of death). If the Participant does not have a surviving spouse at the time of death, distribution will be made to the Participant’s surviving children, in equal shares. If the Participant has no surviving children, distribution will be made to the Participant’s estate. The Employer may modify the default beneficiary rules described in this subparagraph by addition attaching appropriate language as an addendum to the Agreement.

 

 

 

 

 

 

(4)

One-year marriage rule. The Employer may elect under Part 11, #41.c. of the Agreement [Part 11, #59.c. of the 401(k) Agreement], for purposes of applying the provisions of this Section 8.4, that an individual will not be considered the surviving spouse of the Participant if the Participant and the surviving spouse have not been married for the entire one-year period ending on the date of the Participant’s death.

 

 

 

 

8.5

Distributions Prior to Termination of Employment.

 

 

 

 

 

 

 

(a)

Employee After-Tax Contributions, Rollover Contributions, and transfers. A Participant may withdraw at any time, upon written request, all or any portion of his/her Account Balance attributable to Employee After-Tax Contributions or Rollover Contributions. Any amounts transferred to the Plan pursuant to a Qualified Transfer (as defined in Section 3.3(d)) also may be withdrawn at any time pursuant to a written request. No forfeiture will occur solely as a result of an Employer’s withdrawal of Employee After-Tax Contributions. The Employer may elect in Part 10, #39.d. of the Nonstandardized Agreement [Part 10, #57.d. of the Nonstandardized 401(k) Agreement] to modify the availability of in-service withdrawals of Employee After-Tax Contributions, Rollover Contributions, or Qualified Transfers.

 

 

 

 

 

With respect to transfers (other than Qualified Transfers) and subject to the restrictions on distributions of transferred assets under Section 3.3, a Participant may request a distribution of all or any portion of his/her Transfer Account only as permitted under this Article with respect to contributions of the same type as are being withdrawn.

 

 

 

 

(b)

Employer Contributions. Except as provided in Section 14.10 dealing with defaulted Participant loans, a Participant may receive a distribution of all or any portion of his/her vested Account Balance attributable to Employer Contributions prior to termination of employment only as permitted under Part 10 of the Agreement. If the Joint and Survivor Annuity requirements under Article 9 apply to the Participant, the Participant’s spouse (if the Participant is married at the time of distribution) must consent to a distribution in accordance with Section 9.2.

 

 

 

 

 

The Employer may elect under the profit sharing or 401(k) plan Agreement to permit in-service distributions of Employer Contributions (other than Section 401(k) Deferrals, QMACs, QNECs, and Safe Harbor Contributions) upon the occurrence of a specified event or upon the completion of a certain number of years. In no case, however, may a distribution that is made solely on account of the completion of a designated number of years be made with respect to Employer Contributions that have been accumulated in the Plan for less than 2 years. This rule does not apply if the Participant has been an Eligible Participant in the Plan for at least 5 years. An in-service distribution may be made on account of a specified event (other than the completion of a designated number of years) at any time, if authorized under Part 10 of the Agreement.

 

 

 

 

 

If a Participant with a partially vested benefit receives an in-service distribution under the Plan, the special vesting schedule under Section 4.8 must be applied to determine the Participant’s vested percentage in his/her remaining Account Balance. This special vesting schedule will not apply if the Employer limits the availability of in-service distributions under Part 10 of the Agreement to Participants who are 100% vested.

 

 

 

 

(c)

Section 401(k) Deferrals, Qualified Nonelective Contributions, Qualified Matching Contributions, and Safe Harbor Contributions. If the Employer has adopted the 401(k) Agreement, a Participant may receive an in-service distribution of all or any portion of his/her Section 401(k) Deferral Account, QMAC Account, QNEC Account, Safe Harbor Matching Contribution Account and Safe Harbor Nonelective Contribution Account only as permitted under Part 10 of the Agreement. No provision in this Plan or in Part 10 of the


 

 


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Agreement may be interpreted to permit a Participant to receive a distribution of such amounts prior to the occurrence of one of the following events:

 

 

 

 

 

 

 

(1)

the Participant becoming Disabled;

 

 

 

 

 

 

 

(2)

the Participant’s attainment of age 59½;

 

 

 

 

 

 

 

(3)

the Participant’s Hardship (as defined in Section 8.6).

 

 

 

 

 

(d)

Corrective distributions. Nothing in this Article 8 precludes the Plan Administrator from making a distribution to a Participant, to the extent such distribution is made to correct a qualification defect in accordance with the corrective procedures under the IRS’ voluntary compliance programs. Thus, for example, nothing in this Article 8 would preclude the Plan from making a corrective distribution to an Employee who received contributions under the Plan prior to becoming an Eligible Participant. Any such distribution must be made in accordance with the correction procedures applicable under the IRS’ voluntary correction programs.

 

 

 

 

8.6

Hardship Distribution. To the extent permitted under Part 10 of the Agreement, a Participant may receive an in-service distribution on account of a Hardship. The Employer may elect under Part 10, #38.c. of the Agreement [Part 10, #56.c. of the 401(k) Agreement] to permit a Hardship distribution only if the Participant satisfies the safe harbor Hardship requirements under subsection (a) below. Alternatively, the Employer may elect under Part 10, #38.d. of the Agreement [Part 10, #56.d. of the 401(k) Agreement] to permit a Hardship distribution of Employer Contributions (other than Section 401(k) Deferrals) in accordance with the requirements of subsection (b) below. A Hardship distribution of Section 401(k) Deferrals must meet the requirements of a safe harbor Hardship as described under subsection (a) below. A Hardship distribution under this Section 8.6 is not available for QNECs, QMACs or Safe Harbor Contributions.

 

 

 

(a)

Safe harbor Hardship distribution. To qualify for a safe harbor Hardship, a Participant must demonstrate an immediate and heavy financial need, as described in subsection (1), and must satisfy the conditions described in subsection (2).

 

 

 

 

 

 

 

(1)

Immediate and heavy financial need. To be considered an immediate and heavy financial need, the Hardship distribution must be made on account of one of the following events:

 

 

 

 

 

 

 

(i)

the incurrence of medical expenses (as described in §213(d) of the Code), of the Participant, the Participant’s spouse or dependents;

 

 

 

 

 

 

 

 

(ii)

the purchase (excluding mortgage payments) of a principal residence for the Participant;

 

 

 

 

 

 

 

 

(iii)

payment of tuition and related educational fees (including room and board) for the next 12 months of post-secondary education for the Participant, the Participant’s spouse, children or dependents;

 

 

 

 

 

 

 

 

(iv)

to prevent the eviction of the Participant from, or a foreclosure on the mortgage of, the Participant’s principal residence; or

 

 

 

 

 

 

 

 

(v)

any other event that the IRS recognizes as a safe harbor Hardship distribution event under ruling, notice or other guidance of general applicability.

 

 

 

 

 

 

 

 

A Participant must provide the Plan Administrator with a written request for a Hardship distribution. The Plan Administrator may require written documentation, as it deems necessary, to sufficiently document the existence of a proper Hardship event.

 

 

 

 

 

 

(2)

Conditions for taking a safe harbor Hardship withdrawal. A Participant may receive a safe harbor Hardship withdrawal only if all of the following conditions are satisfied.

 

 

 

 

 

 

 

(i)

The Participant has obtained all available distributions, other than Hardship distributions, and all nontaxable loans under the Plan and all other qualified plans maintained by the Employer.

 

 

 

 

 

 

 

(ii)

The Participant is suspended from making any Section 401(k) Deferrals (and any Employee After-Tax Contributions) under the Plan or any other plans (other than welfare benefit plans) maintained by the Employer for 12 months after the receipt of the Hardship distribution.


 

 

 




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(iii)

The distribution is not in excess of the amount of the immediate and heavy financial need (including amounts necessary to pay any federal, state or local income taxes or penalties reasonably anticipated to result from the distribution).

 

 

 

 

 

 

 

 

(iv)

The limitation on Elective Deferrals under Code §402(g) for the Participant for the taxable year immediately following the taxable year of the Hardship distribution is reduced by the amount of any Elective Deferrals the Participant made during the taxable year of the Hardship distribution.

 

 

 

 

 

 

(b)

Non-safe harbor Hardship distribution. The Employer may elect under Part 10, #38.d. of the Agreement [Part 10, #56.d. of the 401(k) Agreement] to permit a Hardship distribution of Employer Contributions (other than Section 401(k) Deferrals) on account of an immediate and heavy financial need (as described in subsection (a)(1) above), but without regard to the requirements of subsection (a)(2) above. Solely for the purpose of applying this subsection (b), a Hardship distribution will be on account of an immediate and heavy financial need if such Hardship distribution is made to pay for funeral expenses for a family member of the Participant or upon the Participant’s Disability. The Employer may add other permitted Hardship events under Part 10, #39.d. of the Nonstandardized Agreement [Part 10, #57.d. of the Nonstandardized 401(k) Agreement]. A non-safe harbor Hardship distribution is not available for Section 401(k) Deferrals, QNECs, QMACs, or Safe Harbor Contributions.

 

 

 

 

 

 

(c)

Amount available for distribution. A Participant may receive a Hardship distribution of any portion of his/her vested Employer Contribution Account or Employer Matching Contribution Account (including earnings thereon), as permitted under Part 10 of the Agreement. A Participant may receive a Hardship distribution of any portion of his/her Section 401(k) Deferral Account, if permitted under Part 10 of the Agreement, provided such distribution, when added to other Hardship distributions from Section 401(k) Deferrals, does not exceed the total Section 401(k) Deferrals the Participant has made to the Plan (increased by income allocable to such Section 401(k) Deferrals that was credited by the later of December 31, 1988 or the end of the last Plan Year ending before July 1, 1989). A Participant may not receive a Hardship distribution from his/her QNEC Account, QMAC Account, Safe Harbor Nonelective Contribution Account or Safe Harbor Matching Contribution Account.

 

 

 

 

 

8.7

Participant Consent. If the value of a Participant’s entire vested Account Balance exceeds $5,000 (as determined in accordance with Section 8.3(e)), the Participant must consent to any distribution of such Account Balance prior to his/her Required Beginning Date (as defined in Section 10.3(a)). The Employer may modify this provision under Part 9, #37.b. of the Agreement [Part 9, #55.b. of the 401(k) Agreement] to provide for automatic distribution to a terminated Participant (or Beneficiary) as of the date the Participant attains (or would have attained if not deceased) the later of Normal Retirement Age or age 62. A Participant must consent in writing to a distribution under this Section 8.7 within the 90-day period ending on the Distribution Commencement Date (as defined in Section 22.56). If the Participant is subject to the Joint and Survivor Annuity requirements under Article 9 of this Plan, the Participant’s spouse (if the Participant is married at the time of the distribution) also must consent to the distribution in accordance with Section 9.2. If the distribution is an Eligible Rollover Distribution, the Participant must also direct the Plan Administrator as to whether he/she wants a Direct Rollover and if so, the name of the Eligible Retirement Plan to which the distribution will be made. (See Section 8.8 for more information regarding the Direct Rollover rules.)

 

 

 

 

 

 

(a)

Participant notice. Prior to receiving a distribution from the Plan, the Participant must be notified of his/her right to defer any distribution from the Plan in accordance with the provisions under Article 10 of this BPD. The notification shall include a general description of the material features and the relative values of the optional forms of benefit available under the Plan (consistent with the requirements under Code §417(a)(3)). The notice must be provided no less than 30 days and no more than 90 days prior to the Participant’s Distribution Commencement Date. However, distribution may commence less than 30 days after the notice is given, if the Participant is clearly informed of his/her right to take 30 days after receiving the notice to decide whether or not to elect a distribution (and, if applicable, a particular distribution option), and the Participant, after receiving the notice, affirmatively elects to receive the distribution prior to the expiration of the 30-day minimum period. (But see Section 9.5(a) for the rules regarding the timing of distributions when the Joint and Survivor Annuity requirements apply.) The notice requirements described in this paragraph may be satisfied by providing a summary of the required information, so long as the conditions described in applicable regulations for the provision of such a summary are satisfied, and the full notice is also provided (without regard to the 90-day period described in this subsection).

 

 

 

 

 

 

(b)

Special rules. The consent rules under this Section 8.7 apply to distributions made after the Participant’s termination of employment and to distributions made prior to the Participant’s termination of employment. However, the consent of the Participant (and the Participant’s spouse, if applicable) shall not be required to the extent that a distribution is made:

 

 

 

 

 

 

 

(1)

to satisfy the required minimum distribution rules under Article 10;


 

 

 




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(2)

to satisfy the requirements of Code §415, as described in Article 7;

 

 

 

 

 

 

 

(3)

to correct Excess Deferrals, Excess Contributions or Excess Aggregate Contributions, as described in Article 17.

 

 

 

 

 

 

 

In addition, if distributions are being made on account of the termination of the Plan, and an annuity option is not available under the Plan, the Participant’s Account Balance will, without the Participant’s consent, be distributed to the Participant, without regard to the value of the Participant’s vested Account Balance, unless the Employer (or any Related Employer) maintains another Defined Contribution Plan (other than an employee stock ownership plan as defined in Code §4975(e)(7)). If the Employer or any Related Employer maintains another Defined Contribution Plan (other than an employee stock ownership plan), then the Participant’s Account Balance will be transferred, without the Participant’s consent, to the other plan, if the Participant does not consent to an immediate distribution (to the extent consent to an immediate distribution is otherwise required under this Section 8.7).

 

 

 

 

 

8.8

Direct Rollovers. This Section 8.8 applies to distributions made on or after January 1, 1993. Notwithstanding any provision in the Plan to the contrary, a Participant may elect to have all or any portion of an Eligible Rollover Distribution paid directly to an Eligible Retirement Plan in a Direct Rollover. If a Participant elects a Direct Rollover of only a portion of an Eligible Rollover Distribution, the Plan Administrator may require that the amount being rolled over equals at least $500.

 

 

 

 

 

 

For purposes of this Section 8.8, a Participant includes a Participant or former Participant. In addition, this Section applies to any distribution from the Plan made to a Participant’s surviving spouse or to a Participant’s spouse or former spouse who is the Alternate Payee under a QDRO, as defined in Section 22.151.

 

 

 

 

 

 

If it is reasonable to expect (at the time of the distribution) that the total amount the Participant will receive as a distribution during the calendar year will total less than $200, the Employer need not offer the Participant a Direct Rollover option with respect to such distribution.

 

 

 

 

 

 

(a)

Eligible Rollover Distribution. An Eligible Rollover Distribution is any distribution of all or any portion of a Participant’s Account Balance, except for the following distributions:

 

 

 

 

 

 

 

(1)

any distribution that is one of a series of substantially equal periodic payments (not less frequently than annually) made for the life (or Life Expectancy) of the Participant or the joint lives (or joint Life Expectancies) of the Participant and the Participant’s Beneficiary, or for a specified period of ten years or more;

 

 

 

 

 

 

 

(2)

any distribution to the extent such distribution is a required minimum distribution under Article 10;

 

 

 

 

 

 

 

(3)

the portion of any distribution that is not includible in gross income (determined without regard to the exclusion for net unrealized appreciation with respect to Employer securities);

 

 

 

 

 

 

 

(4)

an in-service Hardship withdrawal of Section 401(k) Deferrals, as described in subsection (e) below; and

 

 

 

 

 

 

 

(5)

a distribution made to satisfy the requirements of Code §415, as described in Article 7, or a distribution to correct Excess Deferrals, Excess Contributions or Excess Aggregate Contributions, as described in Article 17.

 

 

 

 

 

 

(b)

Eligible Retirement Plan. An Eligible Retirement Plan is:

 

 

 

 

 

 

 

(1)

an individual retirement account described in §408(a) of the Code;

 

 

 

 

 

 

 

(2)

an individual retirement annuity described in §408(b) of the Code;

 

 

 

 

 

 

 

(3)

an annuity plan described in §403(a) of the Code; or

 

 

 

 

 

 

 

(4)

a qualified plan described in §401(a) of the Code.

 

 

 

 

 

 

 

However, in the case of an Eligible Rollover Distribution to a surviving spouse, an Eligible Retirement Plan is only an individual retirement account or individual retirement annuity.

 

 

 

 

 

 

(c)

Direct Rollover. A Direct Rollover is a payment made directly from the Plan to the Eligible Retirement Plan specified by the Participant. The Plan Administrator may develop reasonable procedures for accommodating Direct Rollover requests.


 

 

 




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(d)

Direct Rollover notice. A Participant entitled to an Eligible Rollover Distribution must receive a written explanation of his/her right to a Direct Rollover, the tax consequences of not making a Direct Rollover, and, if applicable, any available special income tax elections. The notice must be provided within the same 30 – 90 day timeframe applicable to the Participant consent notice under Section 8.7(a). The Direct Rollover notice must be provided to all Participants, unless the total amount the Participant will receive as a distribution during the calendar year is expected to be less than $200.

 

 

 

 

 

 

 

If a Participant terminates employment with a total vested Account Balance of $5,000 or less (as determined under Section 8.3(e)) and the Participant does not respond to the Direct Rollover notice indicating whether a Direct Rollover is desired and the name of the Eligible Retirement Plan to which the Direct Rollover is to be made, the Plan Administrator will distribute the Participant’s entire vested Account Balance (in accordance with Section 8.3(b)) no earlier than 30 days and no later than 90 days following the provision of the notice under Section 8.7. The notice will describe the procedures for making a default distribution under this paragraph, including any rules for making a default Direct Rollover to an IRA. Any default provisions described under the notice must be applied uniformly and in a nondiscriminatory manner. If the notice provides for a default Direct Rollover, the default distribution will be made as a Direct Rollover to the IRA designated under the notice. The notice must contain pertinent information regarding the Direct Rollover, including the name, address, and telephone number of the IRA trustee and information regarding IRA maintenance and withdrawal fees and how the IRA funds will be invested. The notice will describe the timing of the Direct Rollover and the Participant’s ability to affirmatively opt out of the Direct Rollover. The selection of an IRA trustee, custodian or issuer and the selection of IRA investments for purposes of a default Direct Rollover constitutes a fiduciary act subject to the general fiduciary standards and prohibited transaction provisions of ERISA.

 

 

 

 

 

 

(e)

Special rules for Hardship withdrawals of Section 401(k) Deferrals. A Hardship withdrawal of Section 401(k) Deferrals (as described in Code §401(k)(2)(B)(i)(IV)) is not an Eligible Rollover Distribution to the extent such withdrawal is made after December 31, 1998 or, if later, the first day (but not later than January 1, 2000) that the Plan Administrator begins to treat such Hardship withdrawals as ineligible for rollover. Subject to any contrary pronouncement under statute, regulation or IRS guidance, the Employer may treat a Hardship withdrawal of Section 401(k) Deferrals as an Eligible Rollover Distribution if the Participant otherwise satisfies a non-Hardship distribution event described in Code §401(k)(2) or (10) at the time of the withdrawal, regardless of whether the Plan’s procedures characterizes such distribution as a Hardship withdrawal.

 

 

 

 

 

8.9

Sources of Distribution. Unless provided otherwise in separate administrative provisions adopted by the Plan Administrator, in applying the distribution provisions under this Article 8, distributions will be made on a pro rata basis from all Accounts from which a distribution is permitted under this Article. Alternatively, the Plan Administrator may permit Participants to direct the Plan Administrator as to which Account the distribution is to be made. Regardless of a Participant’s direction as to the source of any distribution, the tax effect of such a distribution will be governed by Code §72 and the regulations thereunder.

 

 

 

 

 

 

(a)

Exception for Hardship withdrawals. If the Plan permits a Hardship withdrawal from both Section 401(k) Deferrals and Employer Contributions, a Hardship distribution will first be treated as having been made from a Participant’s Employer Contribution Account and then from the Employer’s Matching Contribution Account, to the extent such Hardship distribution is available with respect to such Accounts. Only when all available amounts have been exhausted under the Participant’s Employer Contribution Account and/or Employer Matching Contribution Account will a Hardship distribution be made from a Participant’s Section 401(k) Deferral Account. The Plan Administrator may modify this provision in separate administrative procedures.

 

 

 

 

 

 

(b)

In-kind distributions. Nothing in this Article precludes the Plan Administrator from making a distribution in the form of property, or other in-kind distribution


 

 

 




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ARTICLE 9
JOINT AND SURVIVOR ANNUITY REQUIREMENTS

This Article provides rules concerning the application of the Joint and Survivor Annuity requirements under this Plan. If the Plan is a profit sharing plan or a 401(k) plan, Part 11, #41.b. of the Agreement [Part 11, #59.b. of the 401(k) Agreement] permits the Employer to apply the Joint and Survivor Annuity requirements to all Participants under the Plan. If the Employer does not elect to apply the Joint and Survivor Annuity requirements to all Participants, the Plan is only subject to the Joint and Survivor Annuity requirements to the extent required under Section 9.1(b) of this Article.

 

 

 

 

9.1

Applicability. Except as provided in Section 9.6 below, this Article 9 applies to any distribution received by a Participant under the money purchase plan Agreement or the target benefit plan Agreement. For a profit sharing plan or 401(k) plan, the following rules apply.

 

 

 

 

 

(a)

Election to have requirements apply. If this Plan is a profit sharing plan or a 401(k) plan, and the Employer elects under Part 11, #41.b. of the profit sharing plan Agreement or Part 11, #59.b. of the 401(k) Agreement to apply the Joint and Survivor Annuity requirements, then this Article 9 applies in the same manner as it does to a money purchase plan or a target benefit plan.

 

 

 

 

 

(b)

Election to have requirements not apply. If this Plan is a profit sharing plan or a 401(k) plan, and the Employer elects under Part 11, #41.a. of the profit sharing plan Agreement or Part 11, #59.a. of the 401(k) Agreement not to apply the Joint and Survivor Annuity requirements, this Article 9 generally will not apply to distributions from the Plan. However, the rules of this Article 9 will apply to a Participant under the following conditions:

 

 

 

 

 

 

(1)

the Participant elects to receive his/her benefit in the form of a life annuity (if a life annuity is a permissible distribution option under Part 11 of the Agreement); or

 

 

 

 

 

 

(2)

the Participant has received a direct or indirect transfer of benefits (other than a Qualified Transfer as defined in Section 3.3(d)) from any plan which was subject to the Joint and Survivor Annuity requirements at the time of the transfer (but only to such transferred benefits); or

 

 

 

 

 

 

(3)

the Participant’s benefits under the Plan are used to offset the benefits under another plan of the Employer that is subject to the Joint and Survivor Annuity requirements.

 

 

 

 

 

 

Nothing in this subsection (b) prohibits a Plan Administrator from developing administrative procedures that apply the spousal consent requirements outlined in this Article 9 to a Plan that is not otherwise subject to the Joint and Survivor Annuity requirements. For example, the Plan Administrator may require under separate administrative procedures to require spousal consent to Participant distributions or may in a separate loan procedure require spousal consent prior to granting a Participant loan, without subjecting the Plan to the Joint and Survivor Annuity requirements.

 

 

 

 

 

(c)

Accumulated deductible employee contributions. For purposes of applying the rules under this Section 9.1, any distribution from a separate Account under a money purchase plan or a target benefit plan which is attributable solely to accumulated deductible employee contributions, as defined in Code §72(o)(5)(B), is treated as a distribution from a profit sharing plan or 401(k) plan for which the rules under subsection (b) above apply.

 

 

 

 

9.2

Qualified Joint and Survivor Annuity (QJSA). If the Joint and Survivor Annuity requirements apply to a Participant, any distribution from the Plan to that Participant must be in the form of a QJSA (as defined in Section 9.4(a)), unless the Participant (and the Participant’s spouse, if the Participant is married) elects to receive the distribution in an alternative form, as authorized under Part 11 of the Agreement. Any election of an alternative form of distribution must be pursuant to a Qualified Election. Only the Participant needs consent (pursuant to Section 8.7) to the commencement of a distribution in the form of a QJSA.

 

 

 

 

9.3

Qualified Preretirement Survivor Annuity (QPSA). If the Joint and Survivor Annuity requirements apply to a Participant who dies before the Distribution Commencement Date, the spouse of that Participant is entitled to receive a QPSA (as defined in Section 9.4(b)), unless the Participant and spouse have waived the QPSA pursuant to a Qualified Election. The Employer may elect under Part 11, #41.c. of the Agreement [Part 11, #59.c. of the 401(k) Agreement] that a surviving spouse is not entitled to a QPSA benefit if the Participant and surviving spouse were not married throughout the one year period ending on the date of the Participant’s death. Any portion of a Participant’s vested Account Balance that is not payable to the surviving spouse as a QPSA (or other form elected by the surviving spouse) constitutes a non-QPSA death benefit and is payable under the rules described in Section 8.4.


 

 

 




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9.4

Definitions.

 

 

 

 

 

(a)

Qualified Joint and Survivor Annuity (QJSA). A QJSA is an immediate annuity payable over the life of the Participant with a survivor annuity payable over the life of the spouse. If the Participant is not married as of the Distribution Commencement Date, the QJSA is an immediate annuity payable over the life of the Participant. The survivor annuity must provide for payments to the surviving spouse equal to 50% of the payments that the Participant is entitled under the annuity during the joint lives of the Participant and the spouse. The Employer may elect under Part 11, #41.b. of the Agreement [Part 11, #59.b. of the 401(k) Agreement] to make payments to the surviving spouse equal to 100%, 75% or 66-2/3% (instead of 50%) of the payments the Participant is entitled to under the annuity.

 

 

 

 

 

(b)

Qualified Preretirement Survivor Annuity (QPSA). A QPSA is an annuity payable over the life of the surviving spouse that is purchased using 50% of the Participant’s vested Account Balance as of the date of death. The Employer may elect under Part 11, #41.b. of the Agreement [Part 11, #59.b. of the 401(k) Agreement] to provide a QPSA equal to 100% (instead of 50%) of the Participant’s vested Account Balance. The remaining vested Account Balance will be distributed in accordance with the death distribution provisions under Section 8.4. To the extent the Participant’s vested Account Balance is derived from Employee After-Tax Contributions, the QPSA will share in the Employee After-Tax Contributions in the same proportion as the Employee After-Tax Contributions bear to the total vested Account Balance of the Participant.

 

 

 

 

 

 

The surviving spouse may elect to have the QPSA distributed at any time following the Participant’s death (subject to the required minimum distribution rules under Article 10) and may elect to receive distribution in any form permitted under Section 8.1 of the Plan. If the surviving spouse fails to elect distribution upon the Participant’s death, the QPSA benefit will be distributed in accordance with Section 8.4.

 

 

 

 

 

(c)

Distribution Commencement Date. The Distribution Commencement Date is the date an Employee commences distributions from the Plan. If a Participant commences distribution with respect to a portion of his/her Account Balance, a separate Distribution Commencement Date applies to any subsequent distribution. If distribution is made in the form of an annuity, the Distribution Commencement Date is the first day of the first period for which annuity payments are made.

 

 

 

 

 

(d)

Qualified Election. A Participant (and the Participant’s spouse) may waive the QJSA or QPSA pursuant to a Qualified Election. If it is established to the satisfaction of a plan representative that there is no spouse or that the spouse cannot be located, any waiver signed by the Participant is deemed to be a Qualified Election. For this purpose, a Participant will be deemed to not have a spouse if the Participant is legally separated or has been abandoned and the Participant has a court order to such effect. However, a former spouse of the Participant will be treated as the spouse or surviving spouse and any current spouse will not be treated as the spouse or surviving spouse to the extent provided under a QDRO.

 

 

 

 

 

 

A Qualified Election is a written election signed by both the Participant and the Participant’s spouse (if applicable) that specifically acknowledges the effect of the election. The spouse’s consent must be witnessed by a plan representative or notary public. In the case of a waiver of the QJSA, the election must designate an alternative form of benefit payment that may not be changed without spousal consent (unless the spouse enters into a general consent agreement expressly permitting the Participant to change the form of payment without any further spousal consent). In the case of a waiver of the QPSA, the election must be made within the QPSA Election Period and the election must designate a specific alternate Beneficiary, including any class of Beneficiaries or any contingent Beneficiaries, which may not be changed without spousal consent (unless the spouse enters into a general consent agreement expressly permitting the Participant to change the Beneficiary designation without any further spousal consent).

 

 

 

 

 

 

Any consent by a spouse under a Qualified Election (or a determination that the consent of a spouse is not required) shall be effective only with respect to such spouse. If the Qualified Election permits the Participant to change a payment form or Beneficiary designation without any further consent by the spouse, the Qualified Election must acknowledge that the spouse has the right to limit consent to a specific form of benefit or a specific Beneficiary, as applicable, and that the spouse voluntarily elects to relinquish either or both of such rights. A Participant or spouse may revoke a prior waiver of the QPSA benefit at any time before the commencement of benefits. Spousal consent is not required for a Participant to revoke a prior QPSA waiver. No consent obtained under this provision shall be valid unless the Participant has received notice as provided in Section 9.5 below.

 

 

 

 

 

(e)

QPSA Election Period. A Participant (and the Participant’s spouse) may waive the QPSA at any time during the QPSA Election Period. The QPSA Election Period is the period beginning on the first day of the Plan Year in which the Participant attains age 35 and ending on the date of the Participant’s death. If a Participant separates from service prior to the first day of the Plan Year in which age 35 is attained, with respect to the Account Balance as of the date of separation, the QPSA Election Period begins on the date of separation.


 

 

 




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(f)

Pre-Age 35 Waiver. A Participant who has not yet attained age 35 as of the end of a Plan Year may make a special Qualified Election to waive, with spousal consent, the QPSA for the period beginning on the date of such election and ending on the first day of the Plan Year in which the Participant will attain age 35. Such election is not valid unless the Participant receives the proper notice required under Section 9.5 below. QPSA coverage is automatically reinstated as of the first day of the Plan Year in which the Participant attains age 35. Any new waiver on or after such date must satisfy all the requirements for a Qualified Election.

 

 

 

 

9.5

Notice Requirements.

 

 

 

 

 

(a)

QJSA. In the case of a QJSA, the Plan Administrator shall provide each Participant with a written explanation of: (1) the terms and conditions of the QJSA; (2) the Participant’s right to make and the effect of an election to waive the QJSA form of benefit; (3) the rights of the Participant’s spouse; and (4) the right to make, and the effect of, a revocation of a previous election to waive the QJSA. The notice must be provided to each Participant under the Plan no less than 30 days and no more than 90 days prior to the Distribution Commencement Date.

 

 

 

 

 

 

A Participant may commence receiving a distribution in a form other than a QJSA less than 30 days after receipt of the written explanation described in the preceding paragraph provided: (1) the Participant has been provided with information that clearly indicates that the Participant has at least 30 days to consider whether to waive the QJSA and elect (with spousal consent) a form of distribution other than a QJSA; (2) the Participant is permitted to revoke any affirmative distribution election at least until the Distribution Commencement Date or, if later, at any time prior to the expiration of the 7-day period that begins the day after the explanation of the QJSA is provided to the Participant; and (3) the Distribution Commencement Date is after the date the written explanation was provided to the Participant. For distributions on or after December 31, 1996, the Distribution Commencement Date may be a date prior to the date the written explanation is provided to the Participant if the distribution does not commence until at least 30 days after such written explanation is provided, subject to the waiver of the 30-day period.

 

 

 

 

 

(b)

QPSA. In the case of a QPSA, the Plan Administrator shall provide each Participant within the applicable period for such Participant a written explanation of the QPSA in such terms and in such manner as would be comparable to the explanation provided for the QJSA in subsection (a) above. The applicable period for a Participant is whichever of the following periods ends last: (1) the period beginning with the first day of the Plan Year in which the Participant attains age 32 and ending with the close of the Plan Year preceding the Plan Year in which the Participant attains age 35; (2) a reasonable period ending after the individual becomes a Participant; or (3) a reasonable period ending after the joint and survivor annuity requirements first apply to the Participant. Notwithstanding the foregoing, notice must be provided within a reasonable period ending after separation from service in the case of a Participant who separates from service before attaining age 35.

 

 

 

 

 

 

For purposes of applying the preceding paragraph, a reasonable period ending after the enumerated events described in (2) and (3) is the end of the two-year period beginning one year prior to the date the applicable event occurs, and ending one year after that date. In the case of a Participant who separates from service before the Plan Year in which age 35 is attained, notice shall be provided within the two-year period beginning one year prior to separation and ending one year after separation. If such a Participant thereafter returns to employment with the employer, the applicable period for such Participant shall be redetermined.

 

 

 

 

9.6

Exception to the Joint and Survivor Annuity Requirements. Except as provided in Section 9.7, this Article 9 does not apply to any Participant who has not earned an Hour of Service with the Employer on or after August 23, 1984. In addition, if, as of the Distribution Commencement Date, the Participant’s vested Account Balance (for pre-death distributions) or the value of the QPSA death benefit (for post-death distributions) does not exceed $5,000, the Participant or surviving spouse, as applicable, will receive a lump sum distribution pursuant to Section 8.4(b)(1), in lieu of any QJSA or QPSA benefits. (See Section 8.3(e) for special rules for calculating the value of a Participant’s vested Account Balance.)

 

 

 

 

9.7

Transitional Rules. Any living Participant not receiving benefits on August 23, 1984, who would otherwise not receive the benefits prescribed under this Article 9 must be given the opportunity to elect to have the preceding provisions of this Article 9 apply if such Participant is credited with at least one Hour of Service under this Plan or a predecessor plan in a Plan Year beginning on or after January 1, 1976, and such Participant had at least 10 years of vesting service when he or she separated from service. The Participant must be given the opportunity to elect to have this Article 9 apply during the period commencing on August 23, 1984, and ending on the date benefits would otherwise commence to such Participant. A Participant described in this paragraph who has not elected to have this Article 9 apply is subject to the rules in this Section 9.7 instead. Also, a Participant who does not qualify to elect to have this Article 9 apply because such Participant does not have at least 10 Years of Service for vesting purposes is subject to the rules of this Section 9.7.


 

 

 




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Any living Participant not receiving benefits on August 23, 1984, who was credited with at least one Hour of Service under this Plan or a predecessor plan on or after September 2, 1974, and who is not otherwise credited with any service in a Plan Year beginning on or after January 1, 1976, must be given the opportunity to have his/her benefits paid in accordance with the following paragraph. The Participant must be given the opportunity to elect to have this Section 9.7 apply (other than the first paragraph of this Section) during the period commencing on August 23, 1984, and ending on the date benefits would otherwise commence to such Participant.

 

 

 

 

 

If, under either of the preceding two paragraphs, a Participant is subject to this Section 9.7, the following rules apply.

 

 

 

 

 

(a)

Automatic joint and survivor annuity. If benefits in the form of a life annuity become payable to a married Participant who:

 

 

 

 

 

 

(1)

begins to receive payments under the Plan on or after Normal Retirement Age;

 

 

 

 

 

 

(2)

dies on or after Normal Retirement Age while still working for the Employer;

 

 

 

 

 

 

(3)

begins to receive payments on or after the Qualified Early Retirement Age; or

 

 

 

 

 

 

(4)

separates from service on or after attaining Normal Retirement Age (or the Qualified Early Retirement Age) and after satisfying the eligibility requirements for the payment of benefits under the plan and thereafter dies before beginning to receive such benefits;

 

 

 

 

 

 

then such benefits will be received under this plan in the form of a QJSA, unless the Participant has elected otherwise during the election period. For this purpose, the election period must begin at least 6 months before the participant attains Qualified Early Retirement Age and end not more than 90 days before the commencement of benefits. Any election hereunder will be in writing and may be changed by the Participant at any time.

 

 

 

 

 

(b)

Election of early survivor annuity. A Participant who is employed after attaining the Qualified Early Retirement Age will be given the opportunity to elect, during the election period, to have a survivor annuity payable on death. If the Participant elects the survivor annuity, payments under such annuity must not be less than the payments that would have been made to the spouse under the QJSA if the Participant had retired on the day before his or her death. Any election under this provision will be in writing and may be changed by the Participant at any time. For this purpose, the election period begins on the later of (1) the 90th day before the Participant attains the Qualified Early Retirement Age, or (2) the date on which participation begins, and ends on the date the Participant terminates employment.

 

 

 

 

 

(c)

Qualified Early Retirement Age. The Qualified Early Retirement Age is the latest of:

 

 

 

 

 

 

(1)

the earliest date, under the plan, on which the Participant may elect to receive retirement benefits,

 

 

 

 

 

 

(2)

the first day of the 120th month beginning before the Participant reaches Normal Retirement Age, or

 

 

 

 

 

 

(3)

the date the Participant begins participation under the Plan.


 

 

 




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ARTICLE 10
REQUIRED DISTRIBUTIONS

This Article provides for the required commencement of distributions upon certain events. In addition, this Article places limitations on the period over which distributions may be made to a Participant or Beneficiary. To the extent the distribution provisions of this Plan, particularly Articles 8 and 9, are inconsistent with the provisions of this Article 10, the provisions of this Article control. Part 13 of the Agreement contains specific elections for applying the rules under this Article 10.

 

 

 

 

 

 

10.1

Required Distributions Before Death.

 

 

 

 

 

 

 

(a)

Deferred distributions. A Participant must be permitted to receive a distribution from the Plan no later than the 60th day after the latest of the close of the Plan Year in which:

 

 

 

 

 

 

 

 

(1)

the Participant attains age 65 (or Normal Retirement Age, if earlier);

 

 

 

 

 

 

 

 

(2)

occurs the 10th anniversary of the year in which the Participant commenced participation in the Plan; or,

 

 

 

 

 

 

 

 

(3)

the Participant terminates service with the Employer.

 

 

 

 

 

 

 

(b)

Required minimum distributions. The entire interest of a Participant must be distributed or begin to be distributed no later than the Participant’s Required Beginning Date (as defined in Section 10.3(a)) over one of the following periods (or a combination thereof):

 

 

 

 

 

 

 

 

(1)

the life of the Participant,

 

 

 

 

 

 

 

 

(2)

the life of the Participant and a Designated Beneficiary,

 

 

 

 

 

 

 

 

(3)

a period certain not extending beyond the Life Expectancy of the Participant, or

 

 

 

 

 

 

 

 

(4)

a period certain not extending beyond the joint and last survivor Life Expectancy of the Participant and a Designated Beneficiary.

 

 

 

 

 

 

 

 

If the Participant’s interest is to be distributed over a period designated under subsection (3) or (4) above, the amount required to be distributed for each calendar year must at least equal the quotient obtained by dividing the Participant’s Benefit (as determined under Section 10.3(g)) by the lesser of (i) the Applicable Life Expectancy or (ii) if the Participant’s Designated Beneficiary is not his/her spouse, the minimum distribution incidental benefit factor set forth in Q&A-4 of Prop. Treas. Reg. §401(a)(9)-2. Distributions after the death of the Participant shall be determined using the Applicable Life Expectancy as the relevant divisor regardless of the Participant’s Designated Beneficiary.

 

 

 

 

 

 

 

 

The minimum distribution required for the Participant’s first Distribution Calendar Year must be made on or before the Participant’s Required Beginning Date. The minimum distribution for other Distribution Calendar Years, including the minimum distribution for the Distribution Calendar Year in which the Participant’s Required Beginning Date occurs, must be made on or before December 31 of that Distribution Calendar Year.

 

 

 

 

 

 

 

 

If a Participant receives a distribution in the form of an annuity purchased from an insurance company, distributions thereunder shall be made in accordance with the requirements of Code §401(a)(9) and the regulations thereunder. For calendar years beginning before January 1, 1989, if the Participant’s spouse is not the Designated Beneficiary, the method of distribution selected must ensure that at least 50% of the Present Value of the amount available for distribution is paid within the life expectancy of the Participant.

 

 

 

 

 

 

10.2

Required Distributions After Death.

 

 

 

 

 

 

 

(a)

Distribution beginning before death. If the Participant dies after he/she has begun receiving distributions under Section 10.1(b), the remaining portion of the Participant’s vested Account Balance shall continue to be distributed at least as rapidly as under the method of distribution being used prior to the Participant’s death.

 

 

 

 

 

 

 

(b)

Distribution beginning after death. Subject to the rules under Section 8.4(b), if the Participant dies before receiving distributions under Section 10.1(b), distribution of the Participant’s entire vested Account Balance shall be completed by December 31 of the calendar year containing the fifth anniversary of the Participant’s death, except to the extent an election is made to receive distributions in accordance with subsection (1) or (2) below.


 

 

 




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(1)

To the extent any portion of the Participant’s vested Account Balance is payable to a Designated Beneficiary, distributions may be made over the life of the Designated Beneficiary or over a period certain not greater than the Life Expectancy of the Designated Beneficiary, provided such distributions begin on or before December 31 of the calendar year immediately following the calendar year in which the Participant died.

 

 

 

 

 

 

 

 

(2)

If the Designated Beneficiary is the Participant’s surviving spouse, he/she may delay the distribution under subsection (1) until December 31 of the calendar year in which the Participant would have attained age 70-1/2, if such date is later than the date described in subsection (1).

 

 

 

 

 

 

 

 

If the Participant has not made an election pursuant to this subsection (b) by the time of his/her death, the Participant’s Designated Beneficiary must elect the method of distribution no later than the earlier of (1) December 31 of the calendar year in which distributions would be required to begin under this subsection (b), or (2) December 31 of the calendar year which contains the fifth anniversary of the date of death of the Participant. If the Participant has no Designated Beneficiary, or if the Designated Beneficiary does not elect a method of distribution, distribution of the Participant’s entire interest must be completed by December 31 of the calendar year containing the fifth anniversary of the Participant’s death.

 

 

 

 

 

 

 

 

For purposes of this subsection (b), if the surviving spouse dies after the Participant, but before payments to such spouse begin, the provisions of this subsection (b), with the exception of subsection (2) above, shall be applied as if the surviving spouse were the Participant.

 

 

 

 

 

 

 

(c)

Treatment of trust beneficiaries as Designated Beneficiaries. If a trust is properly named as a Beneficiary under the Plan, the beneficiaries of the trust will be treated as the Designated Beneficiaries of the Participant solely for purposes of determining the distribution period under this Article 10 with respect to the trust’s interests in the Participant’s vested Account Balance. The beneficiaries of a trust will be treated as Designated Beneficiaries for this purpose only if, as of the later of the date the trust is named as a Beneficiary of the Participant or the Participant’s Required Beginning Date (and as of all subsequent periods during which the trust is named as a Beneficiary of the Participant), the following requirements are met:

 

 

 

 

 

 

 

 

(1)

the trust is a valid trust under state law, or would be but for the fact there is no corpus;

 

 

 

 

 

 

 

 

(2)

the trust is irrevocable or will, by its terms, become irrevocable upon the death of the Participant;

 

 

 

 

 

 

 

 

(3)

the beneficiaries of the trust who are beneficiaries with respect to the trust’s interests in the Participant’s vested Account Balance are identifiable from the trust instrument; and

 

 

 

 

 

 

 

 

(4)

the Plan Administrator receives the documentation described in Question D-7 of Proposed Treas. Reg. §1.401(a)(9)-1, as subsequently amended or finally adopted.

 

 

 

 

 

 

 

 

If the foregoing requirements are satisfied and the Plan Administrator receives such additional information as it may request, the Plan Administrator may treat such beneficiaries of the trust as Designated Beneficiaries.

 

 

 

 

 

 

 

(d)

Trust beneficiary qualifying for marital deduction. If a Beneficiary is a trust (other than an estate marital trust) that is intended to qualify for the federal estate tax marital deduction under Code §2056 (“marital trust”), then:

 

 

 

 

 

 

 

 

(1)

in no event will the annual amount distributed from the Plan to the marital trust be less than the greater of:

 

 

 

 

 

 

 

 

 

(i)

all fiduciary accounting income with respect to such Beneficiary’s interest in the Plan, as determined by the trustee of the marital trust, or

 

 

 

 

 

 

 

 

 

(ii)

the minimum distribution required under this Article 10;

 

 

 

 

 

 

 

 

(2)

the trustee of the marital trust (or the trustee’s legal representative) shall be responsible for calculating the amount to be distributed under subsection (1) above and shall instruct the Plan Administrator in writing to distribute such amount to the marital trust;

 

 

 

 

 

 

 

 

(3)

the trustee of the marital trust may from time to time notify the Plan Administrator in writing to accelerate payment of all or any part of the portion of such Beneficiary’s interest that remains to be distributed, and may also notify the Plan Administrator to change the frequency of distributions (but not less often than annually); and

 

 

 

 

 

 

 

 

(4)

the trustee of the marital trust shall be responsible for characterizing the amounts so distributed form the Plan as income or principle under applicable state laws.


 

 

 




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10.3

Definitions.

 

 

 

 

 

 

 

 

 

(a)

Required Beginning Date. A Participant’s Required Beginning Date is the date designated under subsection (1)(i) or (ii) below, as applicable, unless the Employer elects under Part 13, #52 of the Agreement [Part 13, #70 of the 401(k) Agreement] to apply the Old-Law Required Beginning Date, as described in subsection (2) below. If the Employer does not select the Old-Law Required Beginning Date under Part 13, #52 of the Agreement [Part 13, #70 of the 401(k) Agreement], the Required Beginning Date rules under subsection (1) below apply. (But see Section 10.4 for special rules dealing with operational compliance with the GUST Legislation.)

 

 

 

 

 

 

 

 

(1)

“New-law” Required Beginning Date. If the Employer does not elect to apply the Old-Law Required Beginning Date under Part 13, #52 of the Agreement [Part 13, #70 of the 401(k) Agreement], a Participant’s Required Beginning Date under the Plan is:

 

 

 

 

 

 

 

 

 

(i)

For Five-Percent Owners. April 1 that follows the end of the calendar year in which the Participant attains age 70-1/2.

 

 

 

 

 

 

 

 

 

(ii)

For Participants other than Five-Percent Owners. April 1 that follows the end of the calendar year in which the later of the following two events occurs:

 

 

 

 

 

 

 

 

 

 

(A)

the Participant attains age 70-1/2 or

 

 

 

 

 

 

 

 

 

 

(B)

the Participant retires.

 

 

 

 

 

 

 

 

 

If a Participant is not a Five-Percent Owner for the Plan Year that ends with or within the calendar year in which the Participant attains age 70-1/2, and the Participant has not retired by the end of such calendar year, his/her Required Beginning Date is April 1 that follows the end of the first subsequent calendar year in which the Participant becomes a Five-Percent Owner or retires.

 

 

 

 

 

 

 

 

 

A Participant may begin in-service distributions prior to his/her Required Beginning Date only to the extent authorized under Article 10 and Part 9 of the Agreement. However, if this Plan were amended to add the Required Beginning Date rules under this subsection (1), a Participant who attained age 70-1/2 prior to January 1, 1999 (or, if later, January 1 following the date the Plan is first amended to contain the Required Beginning Date rules under this subsection (1)) may receive in-service minimum distributions in accordance with the terms of the Plan in existence prior to such amendment.

 

 

 

 

 

 

 

 

(2)

Old-Law Required Beginning Date. If the Old-Law Required Beginning Date is elected under Part 13, #52 of the Agreement [Part 13, #70 of the 401(k) Agreement], the Required Beginning Date for all Participants will be determined under subsection (1)(i) above, without regard to the rule in subsection (1)(ii). The Required Beginning Date for all Participants under the Plan will be April 1 of the calendar year following attainment of age 70-1/2.

 

 

 

 

 

 

 

(b)

Five-Percent Owner. A Participant is a Five-Percent Owner for purposes of this Section if such Participant is a Five-Percent Owner (as defined in Section 22.88) at any time during the Plan Year ending with or within the calendar year in which the Participant attains age 70-1/2. Once distributions have begun to a Five-Percent Owner under this Article, they must continue to be distributed, even if the Participant ceases to be a Five-Percent Owner in a subsequent year.

 

 

 

 

 

 

 

(c)

Designated Beneficiary. A Beneficiary designated by the Participant (or the Plan), whose Life Expectancy may be taken into account to calculate minimum distributions, pursuant to Code §401(a)(9) and the regulations thereunder.

 

 

 

 

 

 

 

(d)

Applicable Life Expectancy. The determination of the Applicable Life Expectancy depends on whether the term certain method or the recalculation method is being use to adjust the Life Expectancy in each Distribution Calendar Year. The recalculation method may only be used to determine the Life Expectancy of the Participant and/or the Participant’s spouse. The recalculation method is not available with respect to a nonspousal Designated Beneficiary.

 

 

 

 

 

 

 

 

If the Designated Beneficiary is the Participant’s spouse, or if the Participant’s (or surviving spouse’s) single life expectancy is the Applicable Life Expectancy, the term certain method is used unless the recalculation method is elected by the Participant (or by the surviving spouse). If the Designated Beneficiary is not the Participant’s spouse, the term certain method is used to determine the Life Expectancy of both the Participant and the Designated Beneficiary, unless the recalculation method is elected by the Participant with respect to his/her Life Expectancy. The term certain method will always apply for purposes of determining the


 

 

 




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Applicable Life Expectancy of a nonspousal Designated Beneficiary. An election to recalculate Life Expectancy (or the failure to elect recalculation) shall be irrevocable as of the Participant’s Required Beginning Date as to the Participant (or spouse) and shall apply to all subsequent years.

If the term certain method is being used, the Life Expectancy determined for the first Distribution Calendar Year is reduced by one for each subsequent Distribution Year. If the recalculation method is used, the following rules apply:

 

 

 

 

 

(1)

If the Life Expectancy is the Participant’s (or surviving spouse’s) single Life Expectancy, the Applicable Life Expectancy is redetermined for each Distribution Year based on the Participant’s (or surviving spouse’s) age on his/her birthday which falls in such year.

 

 

 

 

 

 

(2)

If the Life Expectancy is a joint and last survivor Life Expectancy based on the ages of the Participant and the Participant’s spouse, and the recalculation method is elected with respect to both the Participant and his/her spouse, the Applicable Life Expectancy is redetermined for each Distribution Year based on the ages of the individuals on their birthdays that fall in such year.

 

 

 

 

 

 

 

 

(3)

If the Life Expectancy is a joint and last survivor Life Expectancy based on the ages of the Participant and the Participant’s spouse, and the recalculation method is elected with respect to only one such individual, or if the Life Expectancy is a joint and last survivor Life Expectancy based on the ages of the Participant and a nonspousal Designated Beneficiary, and the recalculation method is elected with respect to the Participant, the Applicable Life Expectancy is determined in accordance with the procedures outlined in Prop. Treas. Reg. §1.401(a)(9)-1, E-8(b), or other applicable guidance.

 

 

 

 

 

 

 

(e)

Life Expectancy. For purposes of determining a Participant’s required minimum distribution amount, Life Expectancy and joint and last survivor Life Expectancy are computed using the expected return multiples in Tables V and VI of §1.72-9 of the Income Tax Regulations.

 

 

 

 

 

 

 

(f)

Distribution Calendar Year. A calendar year for which a minimum distribution is required. For distributions beginning before the Participant’s death, the first Distribution Calendar Year is the calendar year immediately preceding the calendar year that contains the Participant’s Required Beginning Date. For distributions beginning after the Participant’s death, the first Distribution Calendar Year is the calendar year in which distributions are required to begin pursuant to Section 10.2.

 

 

 

 

(g)

Participant’s Benefit. For purposes of determining a Participant’s required minimum distribution, the Participant’s Benefit is determined based on his/her Account Balance as of the last Valuation Date in the calendar year immediately preceding the Distribution Calendar Year increased by the amount of any contributions or forfeitures allocated to the Account Balance as of dates in the Distribution Calendar Year after the Valuation Date and decreased by distributions made in the Distribution Calendar Year after the Valuation Date.

 

 

 

 

 

If any portion of the minimum distribution for the first Distribution Calendar Year is made in the second Distribution Calendar Year on or before the Required Beginning Date, the amount of the minimum distribution made in the second Distribution Calendar Year shall be treated as if it had been made in the immediately preceding Distribution Calendar Year.

 

 

10.4

GUST Elections. If this Plan is being restated to comply with the GUST Legislation (as defined in Section 22.96), Appendix B-2 of the Agreement permits the Employer to designate how it operated this Plan in compliance with the required minimum distribution rules for years prior to the date the Plan is adopted.

 

 

 

 

 

 

 

(a)

Distributions under Old-Law Required Beginning Date rules. Unless the Employer specifically elects to apply the Old-Law Required Beginning Date rule under Part 13, #52 of the Agreement [Part 13, #70 of the 401(k) Agreement], the Required Beginning Date rules (as described in Section 10.3(a)(1)) apply. However, if prior to the adoption of this Prototype Plan, the terms of the Plan reflected the Old-Law Required Beginning Date rules, minimum distributions for such years are required to be calculated in accordance with that Old-Law Required Beginning Date, except to the extent any operational elections described in subsection (b) or (c) below applied.

 

 

 

 

 

 

 

(b)

Option to postpone distributions. For calendar years beginning after December 31, 1996 and prior to the restatement of this Plan to comply with the GUST changes, the Plan may have permitted Participants (other than Five-Percent Owners) who would otherwise have begun receiving minimum distributions under the terms of the Plan in effect for such years to postpone receiving their minimum distributions until the Required Beginning Date under Section 10.3(a)(1), even though the terms of the Plan (prior to the restatement) did not permit such an election. Appendix B-2.a. of the Agreement permits the Employer to specify the years during which Participants were permitted to postpone receiving minimum distributions under the Plan. Appendix B-2 need not be completed if Participants were not provided the option to postpone


 

 



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receiving minimum distributions, either because the Plan used the “Old-Law” Required Beginning Date rules or because the Plan made distributions under the “New-Law” Required Beginning Date rules and contained other optional forms of benefit under its general elective distribution provisions that preserved the optional forms of benefit under the “Old Law Required Beginning Date” rules.

 

 

 

 

(c)

Election to stop minimum required distributions. A Participant (other than a Five-Percent Owner) who began receiving minimum distributions in accordance with the Old-Law Required Beginning Date rules under the Plan prior to the date the Plan was amended to comply with the GUST changes generally must continue to receive such minimum distributions, even if the Participant is still employed with the Employer. However, prior to the restatement of this Plan to comply with the GUST changes, the Plan may have permitted Participants to stop minimum distributions if they had not reached the Required Beginning Date described in Section 10.3(a)(1), even though the terms of the Plan did not permit such an election. Under Appendix B-2.b. of the Agreement, the Employer may designate the year in which Participants were permitted to stop receiving minimum distributions in accordance with this subsection (c). A Participant must recommence minimum distributions as required under the Required Beginning Date rules applicable under this restated Plan.

 

 

 

 

 

 

 

 

A Participant’s election to stop and recommence distributions is subject to the spousal consent requirements under Article 9 (if the Plan is otherwise subject to the Joint and Survivor Annuity requirements) and is subject to the terms of any applicable QDRO. The manner in which the Plan must comply with the spousal consent requirements depends on whether or not the Employer elects under Appendix B-2.c. of the Agreement to have the recommencement of benefits constitute a new Distribution Commencement Date. If the Plan is not otherwise subject to the Joint and Survivor Annuity requirements, Appendix B-2.c. need not be completed.

 

 

 

 

 

 

 

 

(1)

New Distribution Commencement Date. If the Employer elects under Appendix B-2.c.(1) of the Agreement that recommencement of benefits will create a new Distribution Commencement Date, no spousal consent is required for a Participant to elect to stop distributions, except where such distributions are being paid in the form of a QJSA. Where such distributions are being paid in the form of a QJSA, in order to comply with this subsection (1), the person who was the Participant’s spouse on the original Distribution Commencement Date must consent to the election to stop distributions and the spouse’s consent must acknowledge the effect of the election. Because there is a new Distribution Commencement Date upon recommencement of benefits, the Plan, in order to satisfy this subsection (1), must comply with all of the requirements of Article 9 upon such recommencement, including payment of a QPSA (as defined in Section 9.4(b)) if the Participant dies before the new Distribution Commencement Date.

 

 

 

 

 

 

 

 

(2)

No new Distribution Commencement Date. If the Employer elects under Appendix B-2.c.(2) of the Agreement that recommencement of benefits will not create a new Distribution Commencement Date, no spousal consent is required for the Participant to elect to stop required minimum distributions prior to retirement. In addition, no spousal consent is required when payments recommence to the Participant if:

 

 

 

 

 

 

 

 

 

(i)

payments recommence to the Participant with the same Beneficiary and in a form of benefit that is the same but for the cessation of distributions;

 

 

 

 

 

 

 

 

 

(ii)

the individual who was the Participant’s spouse on the Distribution Commencement Date executed a general consent within the meaning of §1.401(a)-20, A-31 of the regulations; or

 

 

 

 

 

 

 

 

(iii)

the individual who was the Participant’s spouse on the Distribution Commencement Date executed a specific consent to waive a QJSA within the meaning of §1.401(a)-20, A-31, and the Participant is not married to that individual when benefits recommence.

 

 

 

 

 

 

 

 

To qualify under this subsection (2), consent of the individual who was the Participant’s spouse on the Distribution Commencement Date is required prior to recommencement of distributions if the Participant chooses to recommence benefits in a different form than the form in which benefits were being distributed prior to the cessation of distributions or with a different Beneficiary. Consent of the Participant’s spouse is also required if the original form of distribution was a QJSA (as defined in Section 9.4(a)) or the spouse originally executed a specific consent to waive the QJSA within the meaning of §1.401(a)-20, A-31, of the regulations, and the Participant is still married to that individual when benefits recommence.


 

 



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10.5

Transitional Rule. The minimum distribution requirements in Section 10.2 do not apply if distribution of the Participant’s Account Balance is subject to a TEFRA §242(b)(2) election. A TEFRA §242(b) election overrides the required minimum distribution rules only if the following requirements are satisfied.

 

 

 

(a)

The distribution by the Plan is one that would not have disqualified the Plan under §401(a)(9) of the Code as in effect prior to amendment by the Deficit Reduction Act of 1984.

 

 

 

 

(b)

The distribution is in accordance with a method of distribution designated by the Participant whose interest in the Plan is being distributed or, if the Participant is deceased, by a Beneficiary of such Participant.

 

 

 

 

(c)

Such designation was in writing, was signed by the Participant or the Beneficiary, and was made before January 1, 1984.

 

 

 

 

(d)

The Participant had accrued a benefit under the Plan as of December 31, 1983.

 

 

 

 

(e)

The method of distribution designated by the Participant or the Beneficiary specifies the time at which distribution will commence, the period over which distributions will be made, and in the case of any distribution upon the Participant’s death, the Beneficiaries of the Participant listed in order of priority.

 

 

 

A distribution upon death will not be covered by this transitional rule unless the information in the designation contains the required information described above with respect to the distributions to be made upon the death of the Participant.

 

For any distribution which commences before January 1, 1984, but continues after December 31, 1983, the Participant, or the Beneficiary, to whom such distribution is being made, will be presumed to have designated the method of distribution under which the distribution is being made if the method of distribution was specified in writing and the distribution satisfies the requirements in subsections (a) and (e) above.

 

If a designation is revoked any subsequent distribution must satisfy the requirements of Code §401(a)(9) and the proposed regulations thereunder. If a designation is revoked subsequent to the date distributions are required to begin, the Plan must distribute by the end of the calendar year following the calendar year in which the revocation occurs the total amount not yet distributed which would have been required to have been distributed to satisfy Code §401(a)(9) and the proposed regulations thereunder, but for the TEFRA §242(b)(2) election. For calendar years beginning after December 31, 1988, such distributions must meet the minimum distribution incidental benefit requirements in §1.401(a)(9)-2 of the proposed regulations (or other applicable regulations). Any changes in the designation will be considered to be a revocation of the designation. However, the mere substitution or addition of another Beneficiary (one not named in the designation) under the designation will not be considered to be a revocation of the designation, so long as such substitution or addition does not alter the period over which distributions are to be made under the designation, directly or indirectly (for example, by altering the relevant measuring life). In the case in which an amount is transferred or rolled over from one plan to another plan, the rules in Questions J-2 and J-3 of §1.401(a)(9)-1 of the proposed regulations (or other applicable regulations) shall apply.


 

 



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ARTICLE 11
PLAN ADMINISTRATION AND SPECIAL OPERATING RULES

 

 

 

 

 

 

This Article describes the duties and responsibilities of the Plan Administrator. In addition, this Article sets forth default QDRO procedures and benefit claims procedures, as well as special operating rules when an Employer is a member of a Related Employer group and when there is a Short Plan Year. Provisions related to Plan accounting and investments are contained in Article 13.

 

11.1

Plan Administrator. The Employer is the Plan Administrator, unless the Employer designates in writing another person or persons as the Plan Administrator. The Employer may designate the Plan Administrator by name, by reference to the person or group of persons holding a certain position, by reference to a procedure under which the Plan Administrator is designated, or by reference to a person or group of persons charged with the specific responsibilities of Plan Administrator. If any Related Employer has executed a Co-Sponsor Adoption Page, the Employer referred to in this Section is the Employer that executes the Signature Page of the Agreement.

 

 

 

(a)

Acceptance of responsibility by designated Plan Administrator. If the Employer designates a Plan Administrator other than itself, the designated Plan Administrator must accept its responsibilities in writing. The designated Plan Administrator will serve in a manner and for the time period as agreed upon with the Employer. If more than one person has the responsibility of Plan Administrator, the group shall act by majority vote, but may designate specific persons to act on the Plan Administrator’s behalf.

 

 

 

 

 

 

 

(b)

Resignation of designated Plan Administrator. A designated Plan Administrator may resign by delivering a written resignation to the Employer. The Employer may remove a designated Plan Administrator by delivering a written notice of removal. If a designated Plan Administrator resigns or is removed, and no new Plan Administrator is designated, the Employer is the Plan Administrator.

 

 

 

 

(c)

Named Fiduciary. The Plan Administrator is the Plan’s Named Fiduciary, unless the Plan Administrator specifically names another person as Named Fiduciary and the designated person accepts its responsibilities as Named Fiduciary in writing.

 

 

 

 

 

 

11.2

Duties and Powers of the Plan Administrator. The Plan Administrator will administer the Plan for the exclusive benefit of the Plan Participants and Beneficiaries, and in accordance with the terms of the Plan. To the extent the terms of the Plan are unclear, the Plan Administrator may interpret the Plan, provided such interpretation is consistent with the rules of ERISA and Code §401 and is performed in a uniform and nondiscriminatory manner. This right to interpret the Plan is an express grant of discretionary authority to resolve ambiguities in the Plan document and to make discretionary decisions regarding the interpretation of the Plan’s terms, including who is eligible to participate under the Plan, and the benefit rights of a Participant or Beneficiary. The Plan Administrator will not be held liable for any interpretation of the Plan terms or decision regarding the application of a Plan provision provided such interpretation or decision is not arbitrary or capricious.

 

 

 

(a)

Delegation of duties and powers. To the extent provided for in an agreement with the Employer, the Plan Administrator may delegate its duties and powers to one or more persons. Such delegation must be in writing and accepted by the person or persons receiving the delegation.

 

 

 

 

 

 

 

(b)

Specific duties and powers. The Plan Administrator has the general responsibility to control and manage the operation of the Plan. This responsibility includes, but is not limited to, the following:

 

 

 

 

 

(1)

To construe and enforce the terms of the Plan, including those related to Plan eligibility, vesting and benefits;

 

 

 

 

 

 

(2)

To develop separate procedures, consistent with the terms of the Plan, to assist in the administration of the Plan, including the adoption of separate or modified loan policy procedures (see Article 14), procedures for direction of investment by Participants (see Section 13.5(c)), procedures for determining whether domestic relations orders are QDROs (see Section 11.5), and procedures for the proper determination of investment earnings to be allocated to Participants’ Accounts (see Section 13.4);

 

 

 

 

 

 

(3)

To communicate with the Trustee and other responsible persons with respect to the crediting of Plan contributions, the disbursement of Plan distributions and other relevant matters;

 

 

 

 

 

 

(4)

To maintain all necessary records which may be required for tax and other administration purposes;

 

 

 

 

 

 

(5)

To furnish and to file all appropriate notices, reports and other information to Participants, Beneficiaries, the Employer, the Trustee and government agencies (as necessary);


 

 



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(6)

To answer questions Participants and Beneficiaries may have relating to the Plan and their benefits;

 

 

 

 

 

 

(7)

To review and decide on claims for benefits under the Plan;

 

 

 

 

 

 

(8)

To retain the services of other persons, including Investment Managers, attorneys, consultants, advisers and others, to assist in the administration of the plan;

 

 

 

 

 

 

(9)

To correct any defect or error in the administration of the Plan;

 

 

 

 

 

 

(10)

To establish a “funding policy and method” for the Plan for purposes of ensuring the Plan is satisfying its financial objectives and is able to meet its liquidity needs; and

 

 

 

 

 

 

(11)

To suspend contributions, including Section 401(k) Deferrals and/or Employee After-Tax Contributions, on behalf of any or all Highly Compensated Employees, if the Plan Administrator reasonably believes that such contributions will cause the Plan to discriminate in favor of Highly Compensated Employees. See Sections 17.2(e) and 17.3(e).

 

 

 

 

11.3

Employer Responsibilities. The Employer will provide in a timely manner all appropriate information necessary for the Plan Administrator to perform its duties. This information includes, but is not limited to, Participant compensation data, Employee employment, service and termination information, and other information the Plan Administrator may require. The Plan Administrator may rely on the accuracy of any information and data provided by the Employer.

 

 

 

The Employer will provide to the Trustee written notification of the appointment of any person or persons as Plan Administrator, Investment Manager, or other Plan fiduciary, and the names, titles and authorities of any individuals who are authorized to act on behalf of such persons. The Trustee shall be entitled to rely upon such information until it receives written notice of a change in such appointments or authorizations.

 

 

11.4

Plan Administration Expenses. All reasonable expenses related to plan administration will be paid from Plan assets, except to the extent the expenses are paid (or reimbursed) by the Employer. For this purpose, Plan expenses include all reasonable costs, charges and expenses incurred by the Trustee in connection with the administration of the Trust (including such reasonable compensation to the Trustee as may be agreed upon from time to time between the Employer or Plan Administrator and the Trustee and any fees for legal services rendered to the Trustee). All reasonable additional administrative expenses incurred to effect investment elections made by Participants and Beneficiaries under Section 13.5(c) shall be paid from the Trust and, as elected by the Plan Administrator, shall either be charged (in accordance with such reasonable nondiscriminatory rules as the Plan Administrator deems appropriate under the circumstances) to the Account of the individual making such election or treated as a general expense of the Trust. All transaction-related expenses incurred to effect a specific investment for an individually-directed Account (such as brokerage commissions and other transfer expenses) shall, as elected by the Plan Administrator, either be paid from or otherwise charged directly to the Account of the individual providing such direction or treated as a general Trust expense. In addition, unless specifically prohibited under statute, regulation or other guidance of general applicability, the Plan Administrator may charge to the Account of an individual Participant a reasonable charge to offset the cost of making a distribution to the Participant, Beneficiary, or Alternate Payee. If liquid assets of the Trust are insufficient to cover the fees of the Trustee or the Plan Administrator, then Trust assets shall be liquidated to the extent necessary for such fees. In the event any part of the Trust becomes subject to tax, all taxes incurred will be paid from the Trust.

 

 

11.5

Qualified Domestic Relations Orders (QDROs).

 

 

 

(a)

In general. The Plan Administrator must develop written procedures for determining whether a domestic relations order is a QDRO and for administering distributions under a QDRO. For this purpose, the Plan Administrator may use the default QDRO procedures set forth in subsection (h) below or may develop separate QDRO procedures.

 

 

 

 

(b)

Qualified Domestic Relations Order (QDRO). A QDRO is a domestic relations order that creates or recognizes the existence of an Alternate Payee’s right to receive, or assigns to an Alternate Payee the right to receive, all or a portion of the benefits payable with respect to a Participant under the Plan. (See Code §414(p).) The QDRO must contain certain information and meet other requirements described in this Section 11.5.

 

 

 

 

(c)

Recognition as a QDRO. To be recognized as a QDRO, an order must be a “domestic relations order” that relates to the provision of child support, alimony payments, or marital property rights for the benefit of an Alternate Payee. The Plan Administrator is not required to determine whether the court or agency issuing the domestic relations order had jurisdiction to issue an order, whether state law is correctly applied in the order, whether service was properly made on the parties, or whether an individual identified in an order as an Alternate Payee is a proper Alternate Payee under state law.


 

 



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(1)

Domestic relations order. A domestic relations order is a judgment, decree, or order (including the approval of a property settlement) that is made pursuant to state domestic relations law (including community property law).

 

 

 

 

 

 

(2)

Alternate Payee. An Alternate Payee must be a spouse, former spouse, child, or other dependent of a Participant.

 

 

 

 

 

(d)

Contents of QDRO. A QDRO must contain the following information:

 

 

 

 

 

(1)

the name and last known mailing address of the Participant and each Alternate Payee;

 

 

 

 

 

 

(2)

the name of each plan to which the order applies;

 

 

 

 

 

 

(3)

the dollar amount or percentage (or the method of determining the amount or percentage) of the benefit to be paid to the Alternate Payee; and

 

 

 

 

 

 

(4)

the number of payments or time period to which the order applies.

 

 

 

 

 

(e)

Impermissible QDRO provisions.

 

 

 

 

 

 

(1)

The order must not require the Plan to provide an Alternate Payee or Participant with any type or form of benefit, or any option, not otherwise provided under the Plan;

 

 

 

 

 

 

(2)

The order must not require the Plan to provide for increased benefits (determined on the basis of actuarial value);

 

 

 

 

 

 

(3)

The order must not require the Plan to pay benefits to an Alternate Payee that are required to be paid to another Alternate Payee under another order previously determined to be a QDRO; and

 

 

 

 

 

 

(4)

The order must not require the Plan to pay benefits to an Alternate Payee in the form of a Qualified Joint and Survivor Annuity for the lives of the Alternate Payee and his or her subsequent spouse.

 

 

 

 

 

(f)

Immediate distribution to Alternate Payee. Even if a Participant is not eligible to receive an immediate distribution from the Plan, an Alternate Payee may receive a QDRO benefit immediately in a lump sum, provided such distribution is consistent with the QDRO provisions.

 

 

 

 

(g)

No fee for QDRO determination. The Plan Administrator shall not condition the making of a QDRO determination on the payment of a fee by a Participant or an Alternate Payee (either directly or as a charge against the Participant’s Account).

 

 

 

 

(h)

Default QDRO procedure. If the Plan Administrator chooses this default QDRO procedure or if the Plan Administrator does not establish a separate QDRO procedure, this Section 11.5(h) will apply as the procedure the Plan Administrator will use to determine whether a domestic relations order is a QDRO. This default QDRO procedure incorporates the requirements set forth under Sections 11.5(a) through (g).

 

 

 

 

 

 

 

 

(1)

Access to information. The Plan Administrator will provide access to Plan and Participant benefit information sufficient for a prospective Alternate Payee to prepare a QDRO. Such information might include the summary plan description, other relevant plan documents, and a statement of the Participant’s benefit entitlements. The disclosure of this information is conditioned on the prospective Alternate Payee providing to the Plan Administrator information sufficient to reasonably establish that the disclosure request is being made in connection with a domestic relations order.

 

 

 

 

 

 

(2)

Notifications to Participant and Alternate Payee. The Plan Administrator will promptly notify the affected Participant and each Alternate Payee named in the domestic relations order of the receipt of the order. The Plan Administrator will send the notification to the address included in the domestic relations order. Along with the notification, the Plan Administrator will provide a copy of the Plan’s procedures for determining whether a domestic relations order is a QDRO.

 

 

 

 

 

 

(3)

Alternate Payee representative. The prospective Alternate Payee may designate a representative to receive copies of notices and Plan information that are sent to the Alternate Payee with respect to the domestic relations order.

 

 

 

 

 

 

(4)

Evaluation of domestic relations order. Within a reasonable period of time, the Plan Administrator will evaluate the domestic relations order to determine whether it is a QDRO. A reasonable period will depend on the specific circumstances. The domestic relations order must


 

 



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contain the information described in Section 11.5(c). If the order is only deficient in a minor respect, the Plan Administrator may supplement information in the order from information within the Plan Administrator’s control or through communication with the prospective Alternate Payee.

 

 

 

 

 

 

 

(i)

Separate accounting. Upon receipt of a domestic relations order, the Plan Administrator will separately account for and preserve the amounts that would be payable to an Alternate Payee until a determination is made with respect to the status of the order. During the period in which the status of the order is being determined, the Plan Administrator will take whatever steps are necessary to ensure that amounts that would be payable to the Alternate Payee, if the order were a QDRO, are not distributed to the Participant or any other person. The separate accounting requirement may be satisfied, at the Plan Administrator’s discretion, by a segregation of the assets that are subject to separate accounting.

 

 

 

 

 

 

 

 

(ii)

Separate accounting until the end of “18 month period.” The Plan Administrator will continue to separately account for amounts that are payable under the QDRO until the end of an “18-month period.” The “18-month period” will begin on the first date following the Plan’s receipt of the order upon which a payment would be required to be made to an Alternate Payee under the order. If, within the “18-month period,” the Plan Administrator determines that the order is a QDRO, the Plan Administrator must pay the Alternate Payee in accordance with the terms of the QDRO. If, however, the Plan Administrator determines within the “18-month period” that the order is not a QDRO, or if the status of the order is not resolved by the end of the “18-month period,” the Plan Administrator may pay out the amounts otherwise payable under the order to the person or persons who would have been entitled to such amounts if there had been no order. If the order is later determined to be a QDRO, the order will apply only prospectively; that is, the Alternate Payee will be entitled only to amounts payable under the order after the subsequent determination.

 

 

 

 

 

 

 

 

 

(iii)

Preliminary review. The Plan Administrator will perform a preliminary review of the domestic relations order to determine if it is a QDRO. If this preliminary review indicates the order is deficient in some manner, the Plan Administrator will allow the parties to attempt to correct any deficiency before issuing a final decision on the domestic relations order. The ability to correct is limited to a reasonable period of time.

 

 

 

 

 

 

 

 

(iv)

Notification of determination. The Plan Administrator will notify in writing the Participant and each Alternate Payee of the Plan Administrator’s decision as to whether a domestic relations order is a QDRO. In the case of a determination that an order is not a QDRO, the written notice will contain the following information:

 

 

 

 

 

 

 

 

 

 

(A)

references to the Plan provisions on which the Plan Administrator based its decision;

 

 

 

 

 

 

 

 

 

 

(B)

an explanation of any time limits that apply to rights available to the parties under the Plan (such as the duration of any protective actions the Plan Administrator will take); and

 

 

 

 

 

 

 

 

 

 

(C)

a description of any additional material, information, or modifications necessary for the order to be a QDRO and an explanation of why such material, information, or modifications are necessary.

 

 

 

 

 

 

 

 

 

(v)

Treatment of Alternate Payee. If an order is accepted as a QDRO, the Plan Administrator will act in accordance with the terms of the QDRO as if it were a part of the Plan. An Alternate Payee will be considered a Beneficiary under the Plan and be afforded the same rights as a Beneficiary. The Plan Administrator will provide any appropriate disclosure information relating to the Plan to the Alternate Payee.

 

 

 

 

 

 

11.6

Claims Procedure. Unless the Plan uses the default claims procedure under subsection (e) below, the Plan Administrator shall establish a procedure for benefit claims consistent with the requirements of ERISA Reg. §2560.503-1. The Plan Administrator is authorized to conduct an examination of the relevant facts to determine the merits of a Participant’s or Beneficiary’s claim for Plan benefits. The claims procedure must incorporate the following guidelines:

 

 

 

 

 

 

 

(a)

Filing a claim. The claims procedure will set forth a reasonable means for a Participant or Beneficiary to file a claim for benefits under the Plan.


 

 



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(b)

Notification of Plan Administrator’s decision. The Plan Administrator must provide a claimant with written notification of the Plan Administrator’s decision relating to a claim within a reasonable period of time (not more than 90 days unless special circumstances require an extension to process the claim) after the claim was filed. If the claim is denied, the notification must set forth the reasons for the denial, specific reference to pertinent Plan provisions on which the denial is based, a description of any additional information necessary for the claimant to perfect the claim, and the steps the claimant must take to submit the claim for review.

 

 

 

 

(c)

Review procedure. The claims procedure will provide a claimant a reasonable opportunity to have a full and fair review of a denied claim. Such procedure shall allow a review upon a written application, for the claimant to review pertinent documents, and to allow the claimant to submit written comments to the Plan Administrator. The procedure may establish a limited period (not less than 60 days after the claimant receives written notification of the denial of the claim) for the claimant to request a review of the claim denial.

 

 

 

 

 

(d)

Decision on review. If a claimant requests a review, the Plan Administrator must respond promptly to the request. Unless special circumstances exist (such as the need for a hearing), the Plan Administrator must respond in writing within 60 days of the date the claimant submitted the review application. The response must explain the Plan Administrator’s decision on review.

 

 

 

 

 

(e)

Default claims procedure. If the Plan Administrator chooses this default claims procedure or if the Plan Administrator does not establish a separate claims procedure, the following will apply.

 

 

 

 

 

 

 

 

(1)

A person may submit to the Plan Administrator a written claim for benefits under the Plan. The claim shall be submitted on a form provided by the Plan Administrator.

 

 

 

 

 

 

(2)

The Plan Administrator will evaluate the claim to determine if benefits are payable to the Participant or Beneficiary under the terms of the Plan. The Plan Administrator may solicit additional information from the claimant if necessary to evaluate the claim.

 

 

 

 

 

 

(3)

If the Plan Administrator determines the claim is valid, the Participant or Beneficiary will receive in writing from the Plan Administrator a statement describing the amount of benefit, the method or methods of payment, the timing of distributions and other information relevant to the payment of the benefit.

 

 

 

 

 

 

(4)

If the Plan Administrator denies all or any portion of the claim, the claimant will receive, within 90 days after receipt of the claim form, a written explanation setting forth the reasons for the denial, specific reference to pertinent Plan provisions on which the denial is based, a description of any additional information necessary for the claimant to perfect the claim, and the steps the claimant must take to submit the claim for review.

 

 

 

 

 

 

(5)

The claimant has 60 days from the date the claimant received the denial of claim to appeal the adverse decision of the Plan Administrator. The claimant may review pertinent documents and submit written comments to the Plan Administrator. The Plan Administrator will submit all relevant documentation to the Employer. The Employer may hold a hearing or seek additional information from the claimant and the Plan Administrator.

 

 

 

 

 

 

(6)

Within 60 days (or such longer period due to the circumstances) of the request for review, the Employer will render a written decision on the claimant’s appeal. The Employer shall explain the decision, in terms that are understandable to the claimant and by specific references to the Plan document provisions.

 

 

 

 

11.7

Operational Rules for Short Plan Years. The following operational rules apply if the Plan has a Short Plan Year. A Short Plan Year is any Plan Year that is less than a 12-month period, either because of the amendment of the Plan Year, or because the Effective Date of a new Plan is less than 12 months prior to the end of the first Plan Year.

 

 

 

 

 

 

 

(a)

If the Plan is amended to create a Short Plan Year, and an Eligibility Computation Period or Vesting Computation Period is based on the Plan Year, the applicable computation period begins on the first day of the Short Plan Year, but such period ends on the day which is 12 months from the first day of such Short Plan Year. Thus, the computation period that begins on the first day of the Short Plan Year overlaps with the computation period that starts on the first day of the next Plan Year. This rule applies only to an Employee who has at least one Hour of Service during the Short Plan Year.

 

 

 

 

 

If a Plan has an initial Short Plan Year, the rule in the above paragraph applies only for purposes of determining an Employee’s Vesting Computation Period and only if the Employer elects under Part 6, #20.a. of the Agreement [Part 6, #38.a. of the 401(k) Agreement] to exclude service earned prior to the adoption of the Plan. For eligibility and vesting (where service prior to the adoption of the Plan is not ignored), if the Eligibility Computation Period or Vesting Computation Period is based on the Plan Year, the applicable


 

 



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computation period will be determined on the basis of the Plan’s normal Plan Year, without regard to the initial short Plan Year.

 

 

 

 

(b)

If Employer Contributions are allocated for a Short Plan Year, any allocation condition under Part 4 of the Agreement that requires an Eligible Participant to complete a specified number of Hours of Service to receive an allocation of such Employer Contributions will not be prorated as a result of such Short Plan Year unless otherwise specified in Part 4 of the Agreement.

 

 

 

 

(c)

If the Permitted Disparity Method is used to allocate any Employer Contributions made for a Short Plan Year, the Integration Level will be prorated to reflect the number of months (or partial months) included in the Short Plan Year.

 

 

 

 

(d)

The Compensation Dollar Limitation, as defined in Section 22.32, will be prorated to reflect the number of months (or partial months) included in the Short Plan Year unless the compensation used for such Short Plan Year is a period of 12 months.

 

 

 

In all other respects, the Plan shall be operated for the Short Plan Year in the same manner as for a 12-month Plan Year, unless the context requires otherwise. If the terms of the Plan are ambiguous with respect to the operation of the Plan for a Short Plan Year, the Plan Administrator has the authority to make a final determination on the proper interpretation of the Plan.

 

 

11.8

Operational Rules for Related Employer Groups. If an Employer has one or more Related Employers, the Employer and such Related Employer(s) constitute a Related Employer group. In such case, the following rules apply to the operation of the Plan.

 

 

 

(a)

If the term “Employer” is used in the context of administrative functions necessary to the operation, establishment, maintenance, or termination of the Plan, only the Employer executing the Signature Page of the Agreement, and any Co-Sponsor of the Plan, is treated as the Employer.

 

 

 

 

(b)

Hours of Service are determined by treating all members of the Related Employer group as the Employer.

 

 

 

 

(c)

The term Excluded Employee is determined by treating all members of the Related Employer group as the Employer, except as specifically provided in the Plan.

 

 

 

 

(d)

Compensation is determined by treating all members of the Related Employer group as the Employer, except as specifically provided in the Plan.

 

 

 

 

(e)

An Employee is not treated as separated from service or terminated from employment if the Employee is employed by any member of the Related Employer group.

 

 

 

 

(f)

The Annual Additions Limitation described in Article 7 and the Top-Heavy Plan rules described in Article 16 are applied by treating all members of the Related Employer group as the Employer.

 

 

 

 

 

 

In all other contexts, the term “Employer” generally means a reference to all members of the Related Employer group, unless the context requires otherwise. If the terms of the Plan are ambiguous with respect to the treatment of the Related Employer group as the Employer, the Plan Administrator has the authority to make a final determination on the proper interpretation of the Plan.


 

 



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ARTICLE 12
TRUST PROVISIONS

This Article sets forth the creation of the Plan’s Trust (or, in the case of an amendment of the Plan, the amended terms of the Trust) and the duties and responsibilities of the Trustee under the Plan. By executing the Trustee Declaration under the Agreement, the Trustee agrees to be bound by the duties, responsibilities and liabilities imposed on the Trustee under the Plan and to act in accordance with the terms of this Plan. The Employer may act as Trustee under the Plan by executing the Trustee Declaration.

 

 

12.1

Creation of Trust. By adopting this Plan, the Employer creates a Trust to hold the assets of the Plan (or, in the event that this Plan document represents an amendment of the Plan, the Employer hereby amends the terms of the Trust maintained in connection with the Plan). The Trustee is the owner of the Plan assets held by the Trust. The Trustee is to hold the Plan assets for the exclusive benefit of Plan Participants and Beneficiaries. Plan Participants and Beneficiaries do not have ownership interests in the assets held by the Trust.

 

 

12.2

Trustee. The Trustee identified in the Trustee Declaration under the Agreement shall act either as a Discretionary Trustee or as a Directed Trustee, as identified under the Agreement.


 

 

 

 

(a)

Discretionary Trustee. A Trustee is a Discretionary Trustee to the extent the Trustee has exclusive authority and discretion with respect to the investment, management or control of Plan assets. Notwithstanding a Trustee’s designation as a Discretionary Trustee, a Trustee’s discretion is limited, and the Trustee shall be considered a Directed Trustee, to the extent the Trustee is subject to the direction of the Plan Administrator, the Employer, a properly appointed Investment Manager, or a Named Fiduciary under an agreement between the Plan Administrator and the Trustee. A Trustee also is considered a Directed Trustee to the extent the Trustee is subject to investment direction of Plan Participants. (See Section 13.5(c) for a discussion of the Trustee’s responsibilities with regard to Participant-directed investments.)

 

 

 

 

(b)

Directed Trustee. A Trustee is a Directed Trustee with respect to the investment of Plan assets to the extent the Trustee is subject to the direction of the Plan Administrator, the Employer, a properly appointed Investment Manager, a Named Fiduciary, or Plan Participant. To the extent the Trustee is a Directed Trustee, the Trustee does not have any discretionary authority with respect to the investment of Plan assets. In addition, the Trustee is not responsible for the propriety of any directed investment made pursuant to this Section and shall not be required to consult or advise the Employer regarding the investment quality of any directed investment held under the Plan.

 

 

 

 

 

The Trustee shall be advised in writing regarding the retention of investment powers by the Employer or the appointment of an Investment Manager or other Named Fiduciary with power to direct the investment of Plan assets. Any such delegation of investment powers will remain in force until such delegation is revoked or amended in writing. The Employer is deemed to have retained investment powers under this subsection to the extent the Employer directs the investment of Participant Accounts for which affirmative investment direction has not been received pursuant to Section 13.5(c).

 

 

 

 

 

The Employer is a Named Fiduciary for investment purposes if the Employer directs investments pursuant to this subsection. Any investment direction shall be made in writing by the Employer, Investment Manager, or Named Fiduciary, as applicable. A Directed Trustee must act solely in accordance with the direction of the Plan Administrator, the Employer, any employees or agents of the Employer, a properly appointed Investment Manager or other fiduciary of the Plan, a Named Fiduciary, or Plan Participants. (See Section13.5(c) for a discussion of the Trustee’s responsibilities with regard to Participant directed investments.)

 

 

 

 

 

The Employer may direct the Trustee to invest in any media in which the Trustee may invest, as described in Section 12.4. However, the Employer may not borrow from the Trust or pledge any of the assets of the Trust as security for a loan to itself; buy property or assets from or sell property or assets to the Trust; charge any fee for services rendered to the Trust; or receive any services from the Trust on a preferential basis.

 

 

 

12.3

Trustee’s Responsibilities Regarding Administration of Trust. This Section outlines the Trustee’s powers, rights and duties under the Plan with respect to the administration of the investments held in the Plan. The Trustee’s administrative duties are limited to those described in this Section 12.3; the Employer is responsible for any other administrative duties required under the Plan or by applicable law.

 

 

 

 

(a)

The Trustee will receive all contributions made under the terms of the Plan. The Trustee is not obligated in any manner to ensure that such contributions are correct in amount or that such contributions comply with the terms of the Plan, the Code or ERISA. In addition, the Trustee is under no obligation to request that the Employer make contributions to the Plan. The Trustee is not liable for the manner in which such amounts are deposited or the allocation between Participant’s Accounts, to the extent the Trustee follows the written direction of the Plan Administrator or Employer.


 

 


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(b)

The Trustee will make distributions from the Trust in accordance with the written directions of the Plan Administrator or other authorized representative. To the extent the Trustee follows such written direction, the Trustee is not obligated in any manner to ensure a distribution complies with the terms of the Plan, that a Participant or Beneficiary is entitled to such a distribution, or that the amount distributed is proper under the terms of the Plan. If there is a dispute as to a payment from the Trust, the Trustee may decline to make payment of such amounts until the proper payment of such amounts is determined by a court of competent jurisdiction, or the Trustee has been indemnified to its satisfaction.

 

 

 

 

(c)

The Trustee may employ agents, attorneys, accountants and other third parties to provide counsel on behalf of the Plan, where the Trustee deems advisable. The Trustee may reimburse such persons from the Trust for reasonable expenses and compensation incurred as a result of such employment. The Trustee shall not be liable for the actions of such persons, provided the Trustee acted prudently in the employment and retention of such persons. In addition, the Trustee will not be liable for any actions taken as a result of good faith reliance on the advice of such persons.

 

 

12.4

Trustee’s Responsibility Regarding Investment of Plan Assets. In addition to the powers, rights and duties enumerated under this Section, the Trustee has whatever powers are necessary to carry out its duties in a prudent manner. The Trustee’s powers, rights and duties may be supplemented or limited by a separate trust agreement, investment policy, funding agreement, or other binding document entered into between the Trustee and the Plan Administrator which designates the Trustee’s responsibilities with respect to the Plan. A separate trust agreement must be consistent with the terms of this Plan and must comply with all qualification requirements under the Code and regulations. To the extent the exercise of any power, right or duty is subject to discretion, such exercise by a Directed Trustee must be made at the direction of the Plan Administrator, the Employer, an Investment Manager, a Named Fiduciary, or Plan Participant.

 

 

 

 

(a)

The Trustee shall be responsible for the safekeeping of the assets of the Trust in accordance with the provisions of this Plan.

 

 

 

 

(b)

The Trustee may invest, manage and control the Plan assets in a manner that is consistent with the Plan’s funding policy and investment objectives. The Trustee may invest in any investment, as authorized under Section 13.5, which the Trustee deems advisable and prudent, subject to the proper written direction of the Plan Administrator, the Employer, a properly appointed Investment Manager, a Named Fiduciary or a Plan Participant. The Trustee is not liable for the investment of Plan assets to the extent the Trustee is following the proper direction of the Plan Administrator, the Employer, a Participant, an Investment Manager, or other person or persons duly appointed by the Employer to provide investment direction. In addition, the Trustee does not guarantee the Trust in any manner against investment loss or depreciation in asset value, or guarantee the adequacy of the Trust to meet and discharge any or all liabilities of the Plan.

 

 

 

 

(c)

The Trustee may retain such portion of the Plan assets in cash or cash balances as the Trustee may, from time to time, deem to be in the best interests of the Plan, without liability for interest thereon.

 

 

 

 

(d)

The Trustee may collect and receive any and all moneys and other property due the Plan and to settle, compromise, or submit to arbitration any claims, debts, or damages with respect to the Plan, and to commence or defend on behalf of the Plan any lawsuit, or other legal or administrative proceedings.

 

 

 

 

(e)

The Trustee may hold any securities or other property in the name of the Trustee or in the name of the Trustee’s nominee, and may hold any investments in bearer form, provided the books and records of the Trustee at all times show such investment to be part of the Trust.

 

 

 

 

(f)

The Trustee may exercise any of the powers of an individual owner with respect to stocks, bonds, securities or other property, including the right to vote upon such stocks, bonds or securities; to give general or special proxies or powers of attorney; to exercise or sell any conversion privileges, subscription rights, or other options; to participate in corporate reorganizations, mergers, consolidations, or other changes affecting corporate securities (including those in which it or its affiliates are interested as Trustee); and to make any incidental payments in connection with such stocks, bonds, securities or other property. Unless specifically agreed upon in writing between the Trustee and the Employer, the Trustee shall not have the power or responsibility to vote proxies with respect to any securities of the Employer or a Related Employer or with respect to any Plan assets that are subject to the investment direction of the Employer or for which the power to manage, acquire, or dispose of such Plan assets has been delegated by the Employer to one or more Investment Managers or Named Fiduciaries in accordance with ERISA §403. With respect to the voting of Employer securities, or in the event of any tender or other offer with respect to shares of Employer securities held in the Trust, the Trustee will follow the direction of the Employer or other responsible fiduciary or, to the extent voting and similar rights have been passed through to Participants, of each Participant with respect to shares allocated to his/her Account.


 

 


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(g)

The Trustee may borrow or raise money on behalf of the Plan in such amount, and upon such terms and conditions, as the Trustee deems advisable. The Trustee may issue a promissory note as Trustee to secure the repayment of such amounts and may pledge all, or any part, of the Trust as security.

 

 

 

 

(h)

The Trustee, upon the written direction of the Plan Administrator, is authorized to enter into a transfer agreement with the Trustee of another qualified retirement plan and to accept a transfer of assets from such retirement plan on behalf of any Employee of the Employer. The Trustee is also authorized, upon the written direction of the Plan Administrator, to transfer some or all of a Participant’s vested Account Balance to another qualified retirement plan on behalf of such Participant. A transfer agreement entered into by the Trustee does not affect the Plan’s status as a Prototype Plan.

 

 

 

 

(i)

The Trustee is authorized to execute, acknowledge and deliver all documents of transfer and conveyance, receipts, releases, and any other instruments that the Trustee deems necessary or appropriate to carry out its powers, rights and duties hereunder.

 

 

 

 

(j)

If the Employer maintains more than one Plan, the assets of such Plans may be commingled for investment purposes. The Trustee must separately account for the assets of each Plan. A commingling of assets, as described in this paragraph, does not cause the Trusts maintained with respect to the Employer’s Plans to be treated as a single Trust, except as provided in a separate document authorized in the first paragraph of this Section 12.4.

 

 

 

 

(k)

The Trustee is authorized to invest Plan assets in a common/collective trust fund, or in a group trust fund that satisfies the requirements of IRS Revenue Ruling 81-100. All of the terms and provisions of any such common/collective trust fund or group trust into which Plan assets are invested are incorporated by reference into the provisions of the Trust for this Plan.

 

 

 

 

(l)

If the Trustee is a bank or similar financial institution, the Trustee is authorized to invest in any type of deposit of the Trustee (including its own money market fund) at a reasonable rate of interest.

 

 

 

 

(m)

The Trustee must be bonded as required by applicable law. The bonding requirements shall not apply to a bank, insurance company, or similar financial institution that satisfies the requirements of §412(a)(2) of ERISA.

 

 

 

12.5

More than One Person as Trustee. If the Plan has more than one person acting as Trustee, the Trustees may allocate the Trustee responsibilities by mutual agreement and Trustee decisions will be made by a majority vote (unless otherwise agreed to by the Trustees) or as otherwise provided in a separate trust agreement or other binding document.

 

 

12.6

Annual Valuation. The Plan assets will be valued at least on an annual basis. The Employer may designate more frequent valuation dates under Part 12, #45.b.(2) of the Agreement [Part 12, #63.b.(2) of the 401(k) Agreement]. Notwithstanding any election under Part 12, #45.b.(2) of the Agreement [Part 12, #63.b.(2) of the 401(k) Agreement], the Trustee and Plan Administrator may agree to value the Trust on a more frequent basis, and/or to perform an interim valuation of the Trust pursuant to Section 13.2(a).

 

 

12.7

Reporting to Plan Administrator and Employer. Within ninety (90) days following the end of each Plan Year, and within ninety (90) days following its removal or resignation, the Trustee will file with the Employer an accounting of its administration of the Trust from the date of its last accounting. The accounting will include a statement of cash receipts, disbursements and other transactions effected by the Trustee since the date of its last accounting, and such further information as the Trustee and/or Employer deems appropriate. Upon receipt of such information, the Employer must promptly notify the Trustee of its approval or disapproval of the information. If the Employer does not provide a written disapproval within ninety (90) days following the receipt of the information, including a written description of the items in question, the Trustee is forever released and discharged from any liability with respect to all matters reflected in such information. The Trustee shall have sixty (60) days following its receipt of a written disapproval from the Employer to provide the Employer with a written explanation of the terms in question. If the Employer again disapproves of the accounting, the Trustee may file its accounting with a court of competent jurisdiction for audit and adjudication.

 

 

 

All assets contained in the Trust accounting will be shown at their fair market value as of the end of the Plan Year or as of the date of resignation or removal. The value of marketable investments shall be determined using the most recent price quoted on a national securities exchange or over-the-counter market. The value of non-marketable securities shall, except as provided otherwise herein, be determined in the sole judgment of the Trustee, which determination shall be binding and conclusive. The value of investments in securities or obligations of the Employer in which there is no market will be determined by an independent appraiser at least once annually and the Trustee shall have no responsibility with respect to the valuation of such assets.

 

 

12.8

Reasonable Compensation. The Trustee shall be paid reasonable compensation in an amount agreed upon by the Plan Administrator and Trustee. The Trustee also will be reimbursed for any reasonable expenses or fees incurred in its


 

 


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function as Trustee. An individual Trustee who is already receiving full-time pay as an Employee of the Employer may not receive any additional compensation for services as Trustee. The Plan will pay the reasonable compensation and expenses incurred by the Trustee, pursuant to Section 11.4, unless the Employer pays such compensation and expenses. Any compensation or expense paid directly by the Employer to the Trustee is not an Employer Contribution to the Plan.

 

 

 

12.9

Resignation and Removal of Trustee. The Trustee may resign at any time by delivering to the Employer a written notice of resignation at least thirty (30) days prior to the effective date of such resignation, unless the Employer consents in writing to a shorter notice period. The Employer may remove the Trustee at any time, with or without cause, by delivering written notice to the Trustee at least 30 days prior to the effective date of such removal. The Employer may remove the Trustee upon a shorter written notice period if the Employer reasonably determines such shorter period is necessary to protect Plan assets. Upon the resignation, removal, death or incapacity of a Trustee, the Employer may appoint a successor Trustee which, upon accepting such appointment, will have all the powers, rights and duties conferred upon the preceding Trustee. In the event there is a period of time following the effective date of a Trustee’s removal or resignation before a successor Trustee is appointed, the Employer is deemed to be the Trustee. During such period, the Trust continues to be in existence and legally enforceable, and the assets of the Plan shall continue to be protected by the provisions of the Trust.

 

 

 

12.10

Indemnification of Trustee. Except to the extent that it is judicially determined that the Trustee has acted with gross negligence or willful misconduct, the Employer shall indemnify the Trustee (whether or not the Trustee has resigned or been removed) against any liabilities, losses, damages, and expenses, including attorney, accountant, and other advisory fees, incurred as a result of:

 

 

 

 

(a)

any action of the Trustee taken in good faith in accordance with any information, instruction, direction, or opinion given to the Trustee by the Employer, the Plan Administrator, Investment Manager, Named Fiduciary or legal counsel of the Employer, or any person or entity appointed by any of them and authorized to give any information, instruction, direction, or opinion to the Trustee;

 

 

 

 

(b)

the failure of the Employer, the Plan Administrator, Investment Manager, Named Fiduciary or any person or entity appointed by any of them to make timely disclosure to the Trustee of information which any of them or any appointee knows or should know if it acted in a reasonably prudent manner; or

 

 

 

 

(c)

any breach of fiduciary duty by the Employer, the Plan Administrator, Investment Manager, Named Fiduciary or any person or entity appointed by any of them, other than such a breach which is caused by any failure of the Trustee to perform its duties under this Trust.

 

 

 

 

The duties and obligations of the Trustee shall be limited to those expressly imposed upon it by this instrument or subsequently agreed upon by the parties. Responsibility for administrative duties required under the Plan or applicable law not expressly imposed upon or agreed to by the Trustee shall rest solely with the Employer.

 

 

 

 

The Employer agrees that the Trustee shall have no liability with regard to the investment or management of illiquid Plan assets transferred from a prior Trustee, and shall have no responsibility for investments made before the transfer of Plan assets to it, or for the viability or prudence of any investment made by a prior Trustee, including those represented by assets now transferred to the custody of the Trustee, or for any dealings whatsoever with respect to Plan assets before the transfer of such assets to the Trustee. The Employer shall indemnify and hold the Trustee harmless for any and all claims, actions or causes of action for loss or damage, or any liability whatsoever relating to the assets of the Plan transferred to the Trustee by any prior Trustee of the Plan, including any liability arising out of or related to any act or event, including prohibited transactions, occurring prior to the date the Trustee accepts such assets, including all claims, actions, causes of action, loss, damage, or any liability whatsoever arising out of or related to that act or event, although that claim, action, cause of action, loss, damage, or liability may not be asserted, may not have accrued, or may not have been made known until after the date the Trustee accepts the Plan assets. Such indemnification shall extend to all applicable periods, including periods for which the Plan is retroactively restated to comply with any tax law or regulation.

 

 

 

12.11

Appointment of Custodian. The Plan Administrator may appoint a Custodian to hold all or any portion of the Plan assets. A Custodian has the same powers, rights and duties as a Directed Trustee. The Custodian will be protected from any liability with respect to actions taken pursuant to the direction of the Trustee, Plan Administrator, the Employer, an Investment Manager, a Named Fiduciary or other third party with authority to provide direction to the Custodian.


 

 


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ARTICLE 13
PLAN ACCOUNTING AND INVESTMENTS

This Article contains the procedures for valuing Participant Accounts and allocating net income and loss to such Accounts. Part 12 of the Agreement permits the Employer to document its administrative procedures with respect to the valuation of Participant Accounts. Alternatively, the Plan Administrator may adopt separate investment procedures regarding the valuation and investment of Participant Accounts.

 

 

 

13.1

Participant Accounts. The Plan Administrator will establish and maintain a separate Account for each Participant to reflect the Participant’s entire interest under the Plan. To the extent applicable, the Plan Administrator may establish and maintain for a Participant any (or all) of the following separate sub-Accounts: Employer Contribution Account, Section 401(k) Deferral Account, Employer Matching Contribution Account, QMAC Account, QNEC Account, Employee After-Tax Contribution Account, Safe Harbor Matching Contribution Account, Safe Harbor Nonelective Contribution Account, Rollover Contribution Account, and Transfer Account. The Plan Administrator also may establish and maintain other sub-Accounts as it deems appropriate.

 

 

13.2

Value of Participant Accounts. The value of a Participant’s Account consists of the fair market value of the Participant’s share of the Trust assets. A Participant’s share of the Trust assets is determined as of each Valuation Date under the Plan.

 

 

 

(a)

Periodic valuation. The Trustee must value Plan assets at least annually. The Employer may elect under Part 12, #45.b.(2) of the Agreement [Part 12, #63.b.(2) of the 401(k) Agreement] or may elect operationally to value assets more frequently than annually. The Plan Administrator may request the Trustee to perform interim valuations, provided such valuations do not result in discrimination in favor of Highly Compensated Employees.

 

 

 

 

(b)

Daily valuation. If the Employer elects daily valuation under Part 12, #44 of the Agreement [Part 12, #62 of the 401(k) Agreement] or, if in operation, the Employer elects to have the Plan daily valued, the Plan Administrator may adopt reasonable procedures for performing such valuations. Unless otherwise set forth in the written procedures, a daily valued Plan will have its assets valued at the end of each business day during which the New York Stock Exchange is open. The Plan Administrator has authority to interpret the provisions of this Plan in the context of a daily valuation procedure. This includes, but is not limited to, the determination of the value of the Participant’s Account for purposes of Participant loans, distribution and consent rights, and corrective distributions under Article 17.

 

 

 

13.3

Adjustments to Participant Accounts. As of each Valuation Date under the Plan, each Participant’s Account is

 

adjusted in the following manner.

 

 

 

(a)

Distributions and forfeitures from a Participant’s Account. A Participant’s Account will be reduced by any distributions and forfeitures from the Account since the previous Valuation Date.

 

 

 

 

(b)

Life insurance premiums and dividends. A Participant’s Account will be reduced by the amount of any life insurance premium payments made for the benefit of the Participant since the previous Valuation Date. The Account will be credited with any dividends or credits paid on any life insurance policy held by the Trust for the benefit of the Participant.

 

 

 

 

(c)

Contributions and forfeitures allocated to a Participant’s Account. A Participant’s Account will be credited with any contribution or forfeiture allocated to the Participant since the previous Valuation Date.

 

 

 

 

(d)

Net income or loss. A Participant’s Account will be adjusted for any net income or loss in accordance with the provisions under Section 13.4.

 

 

 

13.4

Procedures for Determining Net Income or Loss. The Plan Administrator may establish any reasonable procedures for determining net income or loss under Section 13.3(d). Such procedures may be reflected in a funding agreement governing the applicable investments under the Plan.

 

 

 

 

(a)

Net income or loss attributable to General Trust Account. To the extent a Participant’s Account is invested as part of a General Trust Account, such Account is adjusted for its allocable share of net income or loss experienced by the General Trust Account using the Balance Forward Method. Under the Balance Forward Method, the net income or loss of the General Trust Account is allocated to the Participant Accounts that are invested in the General Trust Account, in the ratio that each Participant’s Account bears to all Accounts, based on the value of each Participant’s Account as of the prior Valuation Date, reduced for the adjustments described in Section 13.3(a) and 13.3(b) above.


 

 


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(1)

Inclusion of certain contributions. In applying the Balance Forward Method for allocating net income or loss, the Employer may elect under Part 12, #45.b.(3) of the Agreement [Part 12, #63.b.(3) of the 401(k) Agreement] or under separate administrative procedures to adjust each Participant’s Account Balance (as of the prior Valuation Date) for the following contributions made since the prior Valuation Date (the “valuation period”) which were not reflected in the Participant’s Account on such prior Valuation Date: (1) Section 401(k) Deferrals and Employee After-Tax Contributions that are contributed during the valuation period pursuant to the Participant’s contribution election, (2) Employer Contributions (including Employer Matching Contributions) that are contributed during the valuation period and allocated to a Participant’s Account during the valuation period, and (3) Rollover Contributions.

 

 

 

 

 

 

 

(2)

Methods of valuing contributions made during valuation period. In determining Participants’ Account Balances as of the prior Valuation Date, the Employer may elect to apply a weighted average method that credits each Participant’s Account with a portion of the contributions based on the portion of the valuation period for which such contributions were invested, or an adjusted percentage method, that increases each Participant’s Account by a specified percentage of such contributions. The Employer may designate under Part 12, #45.b.(3)(c) of the Agreement [Part 12, #63.b.(3)(c) of the 401(k) Agreement] to apply the special allocation rules to only particular types of contributions or may designate any other reasonable method for allocating net income and loss under the Plan.

 

 

 

 

 

 

 

 

(i)

Weighted average method. The Employer may elect under Part 12, #45.b.(3)(a) of the Agreement [Part 12, #63.b.(3)(a) of the 401(k) Agreement] or under separate administrative procedures to apply a weighted average method in determining net income or loss. Under the weighted average method, a Participant’s Account Balance as of the prior Valuation Date is adjusted to take into account a portion of the contributions made during the valuation period so that the Participant may receive an allocation of net income or loss for the portion of the valuation period during which such contributions were invested under the Plan. The amount of the adjustment to a Participant’s Account Balance is determined by multiplying the contributions made to the Participant’s Account during the valuation period by a fraction, the numerator of which is the number of months during the valuation period that such contributions were invested under the Plan and the denominator is the total number of months in the valuation period. The Plan’s investment procedures may designate the specific type(s) of contributions eligible for a weighted allocation of net income or loss and may designate alternative methods for determining the weighted allocation, including the use of a uniform weighting period other than months.

 

 

 

 

 

 

 

 

(ii)

Adjusted percentage method. The Employer may elect under Part 12, #45.b.(3)(b) of the Agreement [Part 12, #63.b.(3)(b) of the 401(k) Agreement] or under separate investment procedures to apply an adjusted percentage method of allocating net income or loss. Under the adjusted percentage method, a Participant’s Account Balance as of the prior Valuation Date is increased by a percentage of the contributions made to the Participant’s Account during the valuation period. The Plan’s investment procedures may designate the specific type(s) of contributions eligible for an adjusted percentage allocation and may designate alternative procedures for determining the amount of the adjusted percentage allocation.

 

 

 

 

 

 

(b)

Net income or loss attributable to a Directed Account. If the Participant (or Beneficiary) is entitled to direct the investment of all or part of his/her Account (see Section 13.5(c)), the Account (or the portion of the Account which is subject to such direction) will be maintained as a Directed Account, which reflects the value of the directed investments as of any Valuation Date. The assets held in a Directed Account may be (but are not required to be) segregated from the other investments held in the Trust. Net income or loss attributable to the investments made by a Directed Account is allocated to such Account in a manner that reasonably reflects the investment experience of such Directed Account. Where a Directed Account reflects segregated investments, the manner of allocating net income or loss shall not result in a Participant (or Beneficiary) being entitled to distribution from the Directed Account that exceeds the value of such Account as of the date of distribution.

 

 

 

 

(c)

Share or unit accounting. The Plan’s investment procedures may provide for share or unit accounting to reflect the value of Accounts, if such method is appropriate for the investments allocable to such Accounts.

 

 

 

 

(d)

Suspense accounts. The Plan’s investment procedures also may provide for special valuation procedures for suspense accounts that are properly established under the Plan.


 

 


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13.5

Investments under the Plan.

 

 

 

 

 

 

 

(a)

Investment options. The Trustee or other person(s) responsible for the investment of Plan assets is authorized to invest Plan assets in any prudent investment consistent with the funding policy of the Plan and the requirements of ERISA. Investment options include, but are not limited to, the following: common and preferred stock or other equity securities (including stock bought and sold on margin); Qualifying Employer Securities and Qualifying Employer Real Property (to the extent permitted under subsection (b) below), corporate bonds; open-end or closed-end mutual funds (including funds for which the Prototype Sponsor, Trustee, or their affiliates serve as investment advisor or in any other capacity); money market accounts; certificates of deposit; debentures; commercial paper; put and call options; limited partnerships; mortgages; U.S. Government obligations, including U.S. Treasury notes and bonds; real and personal property having a ready market; life insurance or annuity policies; commodities; savings accounts; notes; and securities issued by the Trustee and/or its affiliates, as permitted by law. Plan assets may also be invested in a common/collective trust fund, or in a group trust fund that satisfies the requirements of IRS Revenue Ruling 81-100. All of the terms and provisions of any such common/collective trust fund or group trust into which Plan assets are invested are incorporated by reference into the provisions of the Trust for this Plan. No portion of any voluntary, tax deductible Employee contributions being held under the Plan (or any earnings thereon) may be invested in life insurance contracts or, as with any Participant-directed investment, in tangible personal property characterized by the IRS as a collectible.

 

 

 

 

 

 

 

(b)

Limitations on the investment in Qualifying Employer Securities and Qualifying Employer Real Property. The Trustee may invest in Qualifying Employer Securities and Qualifying Employer Real Property up to certain limits. Any such investment shall only be made upon written direction of the Employer who shall be solely responsible for the propriety of such investment. Additional directives regarding the purchase, sale, retention or valuing of such securities may be addressed in a funding policy, statement of investment policy, or other separate procedures or documents governing the investment of Plan assets. In any conflicts between the Plan document and a separate investment trust agreement, the Plan document shall prevail.

 

 

 

 

 

 

 

 

(1)

Money purchase plan. In the case of a money purchase plan, no more than 10% of the fair market value of Plan assets may be invested in Qualifying Employer Securities and Qualifying Employer Real Property.

 

 

 

 

 

 

 

 

(2)

Profit sharing plan other than a 401(k) plan. In the case of a profit sharing plan other than a 401(k) plan, no limit applies to the percentage of Plan assets invested in Qualifying Employer Securities and Qualifying Employer Real Property, except as provided in a funding policy, statement of investment policy, or other separate procedures or documents governing the investment of Plan assets.

 

 

 

 

 

 

 

 

(3)

401(k) plan. For Plan Years beginning after December 31, 1998, with respect to the portion of the Plan consisting of amounts attributable to Section 401(k) Deferrals, no more than 10% of the fair market value of Plan assets attributable to Section 401(k) Deferrals may be invested in Qualifying Employer Securities and Qualifying Employer Real Property if the Employer, the Trustee, or a person other than the Participant requires any portion of the Section 401(k) Deferrals and attributable earnings to be invested in Qualifying Employer Securities or Qualifying Employer Real Property.

 

 

 

 

 

 

 

 

 

(i)

Exceptions to Limitation. The limitation in this subsection (3) shall not apply if any one of the conditions in subsections (A), (B) or (C) applies.

 

 

 

 

 

 

 

 

 

 

(A)

Investment of Section 401(k) Deferrals in Qualifying Employer Securities or Qualifying Real Property is solely at the discretion of the Participant.

 

 

 

 

 

 

 

 

 

 

(B)

As of the last day of the preceding Plan Year, the fair market value of assets of all profit sharing plans and 401(k) plans of the Employer was not more than 10% of the fair market value of all assets under plans maintained by the Employer.

 

 

 

 

 

 

 

 

 

 

(C)

The portion of a Participant’s Section 401(k) Deferrals required to be invested in Qualifying Employer Securities and Qualifying Employer Real Property for the Plan Year does not exceed 1% of such Participant’s Included Compensation.

 

 

 

 

 

 

 

 

 

(ii)

Plan Years Beginning Prior to January 1, 1999. For Plan Years beginning before January 1, 1999, the limitations in this subsection (3) do not apply and a 401(k) plan is treated like any other profit sharing plan.


 

 


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(iii)

No application to other contributions. The limitation in this subsection (3) has no application to Employer Matching Contributions or Employer Nonelective Contributions. Instead, the rules under subsection (2) above apply for such contributions.

 

 

 

 

 

 

 

(c)

Participant direction of investments. If the Plan (by election in Part 12, #43 of the Agreement [Part 12, #61 of the 401(k) Agreement] or by the Plan Administrator’s administrative election) permits Participant direction of investments, the Plan Administrator must adopt investment procedures for such direction. The investment procedures should set forth the permissible investment options available for Participant direction, the timing and frequency of investment changes, and any other procedures or limitations applicable to Participant direction of investment. In no case may Participants direct that investments be made in collectibles, other than U.S. Government or State issued gold and silver coins. The investment procedures adopted by the Plan Administrator are incorporated by reference into the Plan. If Participant investment direction is limited to specific investment options (such as designated mutual funds or common or collective trust funds), it shall be the sole and exclusive responsibility of the Employer or Plan Administrator to select the investment options, and the Trustee shall not be responsible for selecting or monitoring such investment options, unless the Trustee has otherwise agreed in writing.

 

 

 

 

 

 

 

 

The Employer may elect under Part 12, #43.b.(1) of the Agreement [Part 12, #61.b.(1) of the 401(k) Agreement] or under the separate investment procedures to limit Participant direction of investment to specific types of contributions. The investment procedures adopted by the Plan Administrator may (but need not) allow Beneficiaries under the Plan to direct investments. (See Section 13.4(b) for rules regarding allocation of net income or loss to a Directed Account.)

 

 

 

 

 

 

 

 

If Participant direction of investments is permitted, the Employer will designate how accounts will be invested in the absence of proper affirmative direction from the Participant. Except as otherwise provided in this Plan, neither the Trustee, the Employer, nor any other fiduciary of the Plan will be liable to the Participant or Beneficiary for any loss resulting from action taken at the direction of the Participant.

 

 

 

 

 

 

 

 

(1)

Trustee to follow Participant direction. To the extent the Plan allows Participant direction of investment, the Trustee is authorized to follow the Participant’s written direction (or other form of direction deemed acceptable by the Trustee). A Directed Account will be established for the portion of the Participant’s Account that is subject to Participant direction of investment. The Trustee may decline to follow a Participant’s investment direction to the extent such direction would: (i) result in a prohibited transaction; (ii) cause the assets of the Plan to be maintained outside the jurisdiction of the U.S. courts; (iii) jeopardize the Plan’s tax qualification; (iv) be contrary to the Plan’s governing documents; (v) cause the assets to be invested in collectibles within the meaning of Code §408(m); (vi) generate unrelated business taxable income; or (vii) result (or could result) in a loss exceeding the value of the Participant’s Account. The Trustee will not be responsible for any loss or expense resulting from a failure to follow a Participant’s direction in accordance with the requirements of this paragraph.

 

 

 

 

 

 

 

 

 

Participant directions will be processed as soon as administratively practicable following receipt of such directions by the Trustee. The Trustee, Plan Administrator, or Employer will not be liable for a delay in the processing of a Participant direction that is caused by a legitimate business reason (including, but not limited to, a failure of computer systems or programs, failure in the means of data transmission, the failure to timely receive values or prices, or other unforeseen problems outside of the control of the Trustee, Plan Administrator, or Employer).

 

 

 

 

 

 

 

 

(2)

ERISA §404(c) protection. If the Plan (by Employer election under Part 12, #43.b.(2) of the Agreement [Part 12, #61.b.(2) of the 401(k) Agreement] or pursuant to the Plan’s investment procedures) is intended to comply with ERISA §404(c), the Participant investment direction program adopted by the Plan Administrator should comply with applicable Department of Labor regulations. Compliance with ERISA §404(c) is not required for plan qualification purposes. The following information is provided solely as guidance to assist the Plan Administrator in meeting the requirements of ERISA §404(c). Failure to meet any of the following safe harbor requirements does not impose any liability on the Plan Administrator (or any other fiduciary under the Plan) for investment decisions made by Participants, nor does it mean that the Plan does not comply with ERISA §404(c). Nothing in this Plan shall impose any greater duties upon the Trustee with respect to the implementation of ERISA §404(c) than those duties expressly provided for in procedures adopted by the Employer and agreed to by the Trustee.

 

 

 

 

 

 

 

 

 

(i)

Disclosure requirements. The Plan Administrator (or other Plan fiduciary who has agreed to perform this activity) shall provide, or shall cause a person designated to act on his behalf to provide, the following information to Participants:


 

 


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(A)

Mandatory disclosures. To satisfy the requirements of ERISA §404(c), the Participants must receive certain mandatory disclosures, including (I) an explanation that the Plan is intended to be an ERISA §404(c) plan; (II) a description of the investment options under the Plan; (III) the identity of any designated Investment Managers that may be selected by the Participant; (IV) any restrictions on investment selection or transfers among investment vehicles; (V) an explanation of the fees and expenses that may be charged in connection with the investment transactions; (VI) the materials relating to voting rights or other rights incidental to the holding of an investment; (VII) the most recent prospectus for an investment option which is subject to the Securities Act of 1933.

 

 

 

 

 

 

 

 

 

 

(B)

Disclosures upon request. In addition, a Participant must be able to receive upon request (I) the current value of the Participant’s interest in an investment option; (II) the value and investment performance of investment alternatives available under the Plan; (III) the annual operating expenses of a designated investment alternative; and (IV) copies of any prospectuses, or other material, relating to available investment options.

 

 

 

 

 

 

 

 

 

(ii)

Diversified investment options. The investment procedure must provide at least three diversified investment options that offer a broad range of investment opportunity. Each of the investment opportunities must have materially different risk and return characteristics. The procedure may allow investment under a segregated brokerage account.

 

 

 

 

 

 

 

 

 

(iii)

Frequency of investment instructions. The investment procedure must provide the Participant with the opportunity to give investment instructions as frequently as is appropriate to the volatility of the investment. For each investment option, the frequency can be no less than quarterly.


 

 


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ARTICLE 14
PARTICIPANT LOANS

 

 

 

This Article contains rules for providing loans to Participants under the Plan. This Article applies if: (1) the Employer elects under Part 12 of the Agreement to provide loans to Participants or (2) if Part 12 does not specify whether Participant loans are available, the Plan Administrator decides to implement a Participant loan program. Any Participant loans will be made pursuant to the default loan policy prescribed by this Article 14 unless the Plan Administrator adopts a separate written loan policy or modifies the default loan policy in this Article 14 by adopting modified loan provisions. If the Employer adopts a separate written loan policy or written modifications to the default loan program in this Article, the terms of such loan policy or written modifications will control over the terms of this Plan with respect to the administration of any Participant loans.

 

 

 

14.1

Default Loan Policy. Loans are available under this Article only if such loans:

 

 

 

 

(a)

are available to Participants on a reasonably equivalent basis (see Section 14.3);

 

 

 

 

(b)

are not available to Highly Compensated Employees in an amount greater than the amount that is available to other Participants;

 

 

 

 

(c)

bear a reasonable rate of interest (as determined under Section 14.4) and are adequately secured (as determined under Section 14.5);

 

 

 

 

(d)

provide for periodic repayment within a specified period of time (as determined under Section 14.6); and

 

 

 

 

(e)

do not exceed, for any Participant, the amount designated under Section 14.7.

 

 

 

 

A separate written loan policy may not modify the requirements under subsections (a) through (e) above, except as permitted in the referenced Sections of this Article.

 

 

 

14.2

Administration of Loan Program. A Participant loan is available under this Article only if the Participant makes a request for such a loan in accordance with the provisions of this Article or in accordance with a separate written loan policy. To receive a Participant loan, a Participant must sign a promissory note along with a pledge or assignment of the portion of the Account Balance used for security on the loan. Except as provided in a separate loan policy or in a written modification to the default loan policy in this Article, any reference under this Article 14 to a Participant means a Participant or Beneficiary who is a party in interest (as defined in ERISA §3(14)).

 

 

 

 

In the case of a restated Plan, if any provision of this Article 14 is more restrictive than the terms of the Plan (or a separate written loan policy) in effect prior to the adoption of this Prototype Plan, such provision shall apply only to loans finalized after the adoption of this Prototype Plan, even if the restated Effective Date indicated in the Agreement predates the adoption of the Plan.

 

 

 

14.3

Availability of Participant Loans. Participant loans must be made available to Participants in a reasonably equivalent manner. The Plan Administrator may refuse to make a loan to any Participant who is determined to be not creditworthy. For this purpose, a Participant is not creditworthy if, based on the facts and circumstances, it is reasonable to believe that the Participant will not repay the loan. A Participant who has defaulted on a previous loan from the Plan and has not repaid such loan (with accrued interest) at the time of any subsequent loan will not be treated as creditworthy until such time as the Participant repays the defaulted loan (with accrued interest). A separate written loan policy or written modification to this loan policy may prescribe different rules for determining creditworthiness and to what extent creditworthiness must be determined.

 

 

 

 

No Participant loan will be made to any Shareholder-Employee or Owner-Employee unless a prohibited transaction exemption for such loan is obtained from the Department of Labor or the prohibition against loans to such individuals is formally withdrawn by statute or by action of the Treasury or the Department of Labor. The prohibition against loans to Shareholder-Employees and Owner-Employees outlined in this paragraph may not be modified by a separate written loan policy.

 

 

 

14.4

Reasonable Interest Rate. A Participant must be charged a reasonable rate of interest for any loan he/she receives. For this purpose, the interest rate charged on a Participant loan must be commensurate with the interest rates charged by persons in the business of lending money for loans under similar circumstances. The Plan Administrator will determine a reasonable rate of interest by reviewing the interest rates charged by a sample of third party lenders in the same geographical region as the Employer. The Plan Administrator must periodically review its interest rate assumptions to ensure the interest rate charged on Participant loans is reasonable. A separate written loan policy or written modifications to this loan policy may prescribe an alternative means of establishing a reasonable interest rate.

 

 

 

14.5

Adequate Security. All Participant loans must be adequately secured. The Participant’s vested Account Balance shall be used as security for a Participant loan provided the outstanding balance of all Participant loans made to such


 

 


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Participant does not exceed 50% of the Participant’s vested Account Balance, determined immediately after the origination of each loan, and if applicable, the spousal consent requirements described in Section 14.9 have been satisfied. The Plan Administrator (with the consent of the Trustee) may require a Participant to provide additional collateral to receive a Participant loan if the Plan Administrator determines such additional collateral is required to protect the interests of Plan Participants. A separate loan policy or written modifications to this loan policy may prescribe alternative rules for obtaining adequate security. However, the 50% rule in this paragraph may not be replaced with a greater percentage.

 

 

 

14.6

Periodic Repayment. A Participant loan must provide for level amortization with payments to be made not less frequently than quarterly. A Participant loan must be payable within a period not exceeding five (5) years from the date the Participant receives the loan from the Plan, unless the loan is for the purchase of the Participant’s principal residence, in which case the loan must be payable within a reasonable time commensurate with the repayment period permitted by commercial lenders for similar loans. Loan repayments must be made through payroll withholding, except to the extent the Plan Administrator determines payroll withholding is not practical given the level of a Participant’s wages, the frequency with which the Participant is paid, or other circumstances.

 

 

 

 

(a)

Unpaid leave of absence. A Participant with an outstanding Participant loan may suspend loan payments to the Plan for up to 12 months for any period during which the Participant is on an unpaid leave of absence. Upon the Participant’s return to employment (or after the end of the 12-month period, if earlier), the Participant’s outstanding loan will be reamortized over the remaining period of such loan to make up for the missed payments. The reamortized loan may extend beyond the original loan term so long as the loan is paid in full by whichever of the following dates comes first: (1) the date which is five (5) years from the original date of the loan (or the end of the suspension, if sooner), or (2) the original loan repayment deadline (or the end of the suspension period, if later) plus the length of the suspension period.

 

 

 

 

(b)

Military leave. A Participant with an outstanding Participant loan also may suspend loan payments for any period such Participant is on military leave, in accordance with Code §414(u)(4). Upon the Participant’s return from military leave (or the expiration of five years from the date the Participant began his/her military leave, if earlier), loan payments will recommence under the amortization schedule in effect prior to the Participant’s military leave, without regard to the five-year maximum loan repayment period. Alternatively, the loan may be reamortized to require a different level of loan payment, as long as the amount and frequency of such payments are not less than the amount and frequency under the amortization schedule in effect prior to the Participant’s military leave.

 

 

 

 

A separate loan policy or written modification to this loan policy may (1) modify the time period for repaying Participant loans, provided Participant loans are required to be repaid over a period that is not longer than the periods described in this Section; (2) specify the frequency of Participant loan repayments, provided the payments are required at least quarterly; (3) modify the requirement that loans be repaid through payroll withholding; or (4) modify or eliminate the leave of absence and/or military leave rules under this Section.

 

 

 

14.7

Loan Limitations. A Participant loan may not be made to the extent such loan (when added to the outstanding balance of all other loans made to the Participant) exceeds the lesser of:

 

 

 

 

(a)

$50,000 (reduced by the excess, if any, of the Participant’s highest outstanding balance of loans from the Plan during the one-year period ending on the day before the date on which such loan is made, over the Participant’s outstanding balance of loans from the Plan as of the date such loan is made) or

 

 

 

 

(b)

one-half (½) of the Participant’s vested Account Balance, determined as of the Valuation Date coinciding with or immediately preceding such loan, adjusted for any contributions or distributions made since such Valuation Date.

 

 

 

 

A Participant may not receive a Participant loan of less than $1,000 nor may a Participant have more than one Participant loan outstanding at any time. A Participant may renegotiate a loan without violating the one outstanding loan requirement to the extent such renegotiated loan is a new loan (i.e., the renegotiated loan separately satisfies the reasonable interest rate requirement under Section 14.4, the adequate security requirement under Section 14.5, and the periodic repayment requirement under Section 14.6). and the renegotiated loan does not exceed the limitations under (a) or (b) above, treating both the replaced loan and the renegotiated loan as outstanding at the same time. However, if the term of the renegotiated loan does not end later than the original term of the replaced loan, the replaced loan may be ignored in applying the limitations under (a) and (b) above.

 

 

 

 

In applying the limitations under this Section, all plans maintained by the Employer are aggregated and treated as a single plan. In addition, any assignment or pledge of any portion of the Participant’s interest in the Plan and any loan, pledge, or assignment with respect to any insurance contract purchased under the Plan will be treated as loan under this Section.


 

 


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A separate written loan policy or written modifications to this loan policy may (1) modify the limitations on the amount of a Participant loan; (2) modify or eliminate the minimum loan amount requirement; (3) permit a Participant to have more than one loan outstanding at a time; (4) prescribe limitations on the purposes for which loans may be required; or (5) prescribe rules for reamortization, consolidation, renegotiation, or refinancing of loans.

 

 

 

14.8

Segregated Investment. A Participant loan is treated as a segregated investment on behalf of the individual Participant for whom the loan is made. The Plan Administrator may adopt separate administrative procedures for determining which type or types of contributions (and the amount of each type of contribution) may be used to provide the Participant loan. If the Plan Administrator does not adopt procedures designating the type of contributions from which the Participant loan will be made, such loan is deemed to be made on a proportionate basis from each type of contribution.

 

 

 

 

Unless requested otherwise on the Participant’s loan application, a Participant loan will be made equally from all investment funds in which the applicable contributions are held. A Participant or Beneficiary may direct the Trustee, on his/her loan application, to withdraw the Participant loan amounts from a specific investment fund or funds. A Participant loan will not violate the requirements of this default loan policy merely because the Plan Administrator does not permit the Participant to designate the contributions or funds from which the Participant loan will be made. Each payment of principal and interest paid by a Participant on his/her Participant loan shall be credited proportionately to such Participant’s Account(s) and to the investment funds within such Account(s).

 

 

 

 

A separate loan policy or written modifications to this loan policy may modify the rules of this Section without limitation, including prescribing different rules for determining the source of a loan with respect to contribution types and investment funds.

 

 

 

14.9

Spousal Consent. If this Plan is subject to the Joint and Survivor Annuity requirements under Article 9, a Participant may not use his/her Account Balance as security for a Participant loan unless the Participant’s spouse, if any, consents to the use of such Account Balance as security for the loan. The spousal consent must be made within the 90-day period ending on the date the Participant’s Account Balance is to be used as security for the loan. Spousal consent is not required, however, if the value of the Participant’s total vested Account Balance (as determined under Section 8.3(e)) does not exceed $5,000 ($3,500 for loans made before the time the $5,000 rules becomes effective under Section 8.3). If the Plan is not subject to the Joint and Survivor Annuity requirements under Article 9, a spouse’s consent is not required to use a Participant’s Account Balance as security for a Participant loan, regardless of the value of the Participant’s Account Balance.

 

 

 

 

Any spousal consent required under this Section must be in writing, must acknowledge the effect of the loan, and must be witnessed by a plan representative or notary public. Any such consent to use the Participant’s Account Balance as security for a Participant loan is binding with respect to the consenting spouse and with respect to any subsequent spouse as it applies to such loan. A new spousal consent will be required if the Account Balance is subsequently used as security for a renegotiation, extension, renewal, or other revision of the loan. A new spousal consent also will be required only if any portion of the Participant’s Account Balance will be used as security for a subsequent Participant loan.

 

 

 

 

A separate loan policy or written modifications to this loan policy may not eliminate the spousal consent requirement where it would be required under this Section, but may impose spousal consent requirements that are not prescribed by this Section.

 

 

 

14.10

Procedures for Loan Default. A Participant will be considered to be in default with respect to a loan if any scheduled repayment with respect to such loan is not made by the end of the calendar quarter following the calendar quarter in which the missed payment was due.

 

 

 

 

If a Participant defaults on a Participant loan, the Plan may not offset the Participant’s Account Balance until the Participant is otherwise entitled to an immediate distribution of the portion of the Account Balance which will be offset and such amount being offset is available as security on the loan, pursuant to Section 14.5. For this purpose, a loan default is treated as an immediate distribution event to the extent the law does not prohibit an actual distribution of the type of contributions which would be offset as a result of the loan default (determined without regard to the consent requirements under Articles 8 and 9, so long as spousal consent was properly obtained at the time of the loan, if required under Section 14.9). The Participant may repay the outstanding balance of a defaulted loan (including accrued interest through the date of repayment) at any time.

 

 

 

 

Pending the offset of a Participant’s Account Balance following a defaulted loan, the following rules apply to the amount in default.

 

 

 

 

(a)

Interest continues to accrue on the amount in default until the time of the loan offset or, if earlier, the date the loan repayments are made current or the amount is satisfied with other collateral.


 

 


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(b)

A subsequent offset of the amount in default is not reported as a taxable distribution, except to the extent the taxable portion of the default amount was not previously reported by the Plan as a taxable distribution.

 

 

 

 

(c)

The post-default accrued interest included in the loan offset is not reported as a taxable distribution at the time of the offset.

 

 

 

 

A separate loan policy or written modifications to this loan policy may modify the procedures for determining a loan default.

 

 

 

14.11

Termination of Employment.

 

 

 

 

(a)

Offset of outstanding loan. A Participant loan becomes due and payable in full immediately upon the Participant’s termination of employment. Upon a Participant’s termination, the Participant may repay the entire outstanding balance of the loan (including any accrued interest) within a reasonable period following termination of employment. If the Participant does not repay the entire outstanding loan balance, the Participant’s vested Account Balance will be reduced by the remaining outstanding balance of the loan (without regard to the consent requirements under Articles 8 and 9, so long as spousal consent was properly obtained at the time of the loan, if required under Section 14.9), to the extent such Account Balance is available as security on the loan, pursuant to Section 14.5, and the remaining vested Account Balance will be distributed in accordance with the distribution provisions under Article 8. If the outstanding loan balance of a deceased Participant is not repaid, the outstanding loan balance shall be treated as a distribution to the Participant and shall reduce the death benefit amount payable to the Beneficiary under Section 8.4.

 

 

 

 

(b)

Direct Rollover. Upon termination of employment, a Participant may request a Direct Rollover of the loan note (provided the distribution is an Eligible Rollover Distribution as defined in Section 8.8(a)) to another qualified plan which agrees to accept a Direct Rollover of the loan note. A Participant may not engage in a Direct Rollover of a loan to the extent the Participant has already received a deemed distribution with respect to such loan. (See the rules regarding deemed distributions upon a loan default under Section 14.10.)

 

 

 

 

(c)

Modified loan policy. A separate loan policy or written modifications to this loan policy may modify this Section 14.11, including, but not limited to: (1) a provision to permit loan repayments to continue beyond termination of employment; (2) to prohibit the Direct Rollover of a loan note; and (3) to provide for other events that may accelerate the Participant’s repayment obligation under the loan.


 

 


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ARTICLE 15
INVESTMENT IN LIFE INSURANCE

This Article provides special rules for Plans that permit investment in life insurance on the life of the Participant, the Participant’s spouse, or other family members. The Employer may elect in Part 12 of the Agreement to permit life insurance investments in the Plan, or life insurance investments may be permitted, prohibited, or restricted under the Plan through separate investment procedures or a separate funding policy. If the Plan prohibits investments in life insurance, this Article does not apply.

 

 

 

15.1

Investment in Life Insurance. A group or individual life insurance policy purchased by the Plan may be issued on the life of a Participant, a Participant’s spouse, a Participant’s child or children, a family member of the Participant, or any other individual with an insurable interest. If this Plan is a money purchase plan, a life insurance policy may only be issued on the life of the Participant. A life insurance policy includes any type of policy, including a second-to-die policy, provided that the holding of a particular type of policy is not prohibited under rules applicable to qualified plans.

 

 

 

 

Any premiums on life insurance held for the benefit of a Participant will be charged against such Participant’s vested Account Balance. Unless directed otherwise, the Plan Administrator will reduce each of the Participant’s Accounts under the Plan equally to pay premiums on life insurance held for such Participant’s benefit. Any premiums paid for life insurance policies must satisfy the incidental life insurance rules under Section 15.2.

 

 

 

15.2

Incidental Life Insurance Rules. Any life insurance purchased under the Plan must meet the following requirements:

 

 

 

 

(a)

Ordinary life insurance policies. The aggregate premiums paid for ordinary life insurance policies (i.e., policies with both nondecreasing death benefits and nonincreasing premiums) for the benefit of a Participant shall not at any time exceed 49% of the aggregate amount of Employer Contributions (including Section 401(k) Deferrals) and forfeitures that have been allocated to the Account of such Participant.

 

 

 

 

(b)

Life insurance policies other than ordinary life. The aggregate premiums paid for term, universal or other life insurance policies (other than ordinary life insurance policies) for the benefit of a Participant shall not at any time exceed 25% of the aggregate amount of Employer Contributions (including Section 401(k) Deferrals) and forfeitures that have been allocated to the Account of such Participant.

 

 

 

 

(c)

Combination of ordinary and other life insurance policies. The sum of one-half (1/2) of the aggregate premiums paid for ordinary life insurance policies plus all the aggregate premiums paid for any other life insurance policies for the benefit of a Participant shall not at any time exceed 25% of the aggregate amount of Employer Contributions (including Section 401(k) Deferrals) and forfeitures which have been allocated to the Account of such Participant.

 

 

 

 

(d)

Exception for certain profit sharing and 401(k) plans. If the Plan is a profit sharing plan or a 401(k) plan, the limitations in this Section do not apply to the extent life insurance premiums are paid only with Employer Contributions and forfeitures that have been accumulated in the Participant’s Account for at least two years or are paid with respect to a Participant who has been an Eligible Participant for at least five years. For purposes of applying this special limitation, Employer Contributions do not include any Section 401(k) Deferrals, QMACs, QNECs or Safe-Harbor Contributions under a 401(k) plan.

 

 

 

 

(e)

Exception for Employee After-Tax Contributions and Rollover Contributions. The Plan Administrator also may invest, with the Participant’s consent, any portion of the Participant’s Employee After-Tax Contribution Account or Rollover Contribution Account in a group or individual life insurance policy for the benefit of such Participant, without regard to the incidental life insurance rules under this Section.

 

 

 

15.3

Ownership of Life Insurance Policies. The Trustee is the owner of any life insurance policies purchased under the Plan in accordance with the provisions of this Article 15. Any life insurance policy purchased under the Plan must designate the Trustee as owner and beneficiary under the policy. The Trustee will pay all proceeds of any life insurance policies to the Beneficiary of the Participant for whom such policy is held in accordance with the distribution provisions under Article 8 and the Joint and Survivor Annuity requirements under Article 9. In no event shall the Trustee retain any part of the proceeds from any life insurance policies for the benefit of the Plan.

 

 

 

15.4

Evidence of Insurability. Prior to purchasing a life insurance policy, the Plan Administrator may require the individual whose life is being insured to provide evidence of insurability, such as a physical examination, as may be required by the Insurer.

 

 

 

15.5

Distribution of Insurance Policies. Life insurance policies under the Plan, which are held on behalf of a Participant, must be distributed to the Participant or converted to cash upon the later of the Participant’s Distribution Commencement Date (as defined in Section 22.56) or termination of employment. Any life insurance policies that are held on behalf of a terminated Participant must continue to satisfy the incidental life insurance rules under Section 15.2.


 

 


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If a life insurance policy is purchased on behalf of an individual other than the Participant, and such individual dies, the Participant may withdraw any or all life insurance proceeds from the Plan, to the extent such proceeds exceed the cash value of the life insurance policy determined immediately before the death of the insured individual.

 

 

15.6

Discontinuance of Insurance Policies. Investments in life insurance may be discontinued at any time, either at the direction of the Trustee or other fiduciary responsible for making investment decisions. If the Plan provides for Participant direction of investments, life insurance as an investment option may be eliminated at any time by the Plan Administrator. Where life insurance investment options are being discontinued, the Plan Administrator, in its sole discretion, may offer the sale of the insurance policies to the Participant, or to another person, provided that the prohibited transaction exemption requirements prescribed by the Department of Labor are satisfied.

 

 

15.7

Protection of Insurer. An Insurer that issues a life insurance policy under the terms of this Article, shall not be responsible for the validity of this Plan and shall be protected and held harmless for any actions taken or not taken by the Trustee or any actions taken in accordance with written directions from the Trustee or the Employer (or any duly authorized representatives of the Trustee or Employer). An Insurer shall have no obligation to determine the propriety of any premium payments or to guarantee the proper application of any payments made by the insurance company to the Trustee.

 

 

 

The Insurer is not and shall not be considered a party to this Agreement and is not a fiduciary with respect to the Plan solely as a result of the issuance of life insurance policies under this Article 15.

 

 

15.8

No Responsibility for Act of Insurer. Neither the Employer, the Plan Administrator nor the Trustee shall be responsible for the validity of the provisions under a life insurance policy issued under this Article 15 or for the failure or refusal by the Insurer to provide benefits under such policy. The Employer, the Plan Administrator and the Trustee are also not responsible for any action or failure to act by the Insurer or any other person which results in the delay of a payment under the life insurance policy or which renders the policy invalid or unenforceable in whole or in part.


 

 


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ARTICLE 16
TOP-HEAVY PLAN REQUIREMENTS

This Article contains the rules for determining whether the Plan is a Top-Heavy Plan and the consequences of having a Top-Heavy Plan. Part 6 of the Agreement provides for elections relating to the vesting schedule for a Top-Heavy Plan. Part 13 of the Agreement allows the Employer to elect to satisfy the Top-Heavy Plan allocation requirements under another plan.

 

 

 

 

 

16.1

In General. If the Plan is or becomes a Top-Heavy Plan in any Plan Year, the provisions of this Article 16 will supersede any conflicting provisions in the Plan or Agreement. However, this Article 16 will no longer apply if Code §416 is repealed.

 

 

 

 

 

16.2

Top-Heavy Plan Consequences.

 

 

 

 

 

 

(a)

Minimum allocation for Non-Key Employees. If the Plan is a Top-Heavy Plan for any Plan Year, except as otherwise provided in subsections (4) and (5) below, the Employer Contributions and forfeitures allocated for the Plan Year on behalf of any Eligible Participant who is a Non-Key Employee must not be less than a minimum percentage of the Participant’s Total Compensation (as defined in Section 16.3(i)). If any Non-Key Employee who is entitled to receive a top-heavy minimum contribution pursuant to this Section 16.2(a) fails to receive an appropriate allocation, the Employer will make an additional contribution on behalf of such Non-Key Employee to satisfy the requirements of this Section. The Employer may elect under Part 4 of the Agreement [Part 4C of the 401(k) Agreement] to make the top-heavy contribution to all Eligible Participants. If the Employer elects under the Agreement to provide the top-heavy minimum contribution to all Eligible Participants, the Employer also will make an additional contribution on behalf of any Key Employee who is an Eligible Participant and who did not receive an allocation equal to the top-heavy minimum contribution.

 

 

 

 

 

 

 

(1)

Determining the minimum percentage. The minimum percentage that must be allocated under subsection (a) above is the lesser of: (i) three (3) percent of Total Compensation for the Plan Year or (ii) the highest contribution rate for any Key Employee for the Plan Year. The highest contribution rate for a Key Employee is determined by taking into account the total Employer Contributions and forfeitures allocated to each Key Employee for the Plan Year, as a percentage of the Key Employee’s Total Compensation. A Key Employee’s contribution rate includes Section 401(k) Deferrals made by the Key Employee for the Plan Year (except as provided by regulation or statute). If this Plan is aggregated with a Defined Benefit Plan to satisfy the requirements of Code §401(a)(4) or Code §410(b), the minimum percentage is three (3) percent, without regard to the highest Key Employee contribution rate. See subsection (5) below if the Employer maintains more than one plan.

 

 

 

 

 

 

 

(2)

Determining whether the Non-Key Employee’s allocation satisfies the minimum percentage. To determine if a Non-Key Employee’s allocation of Employer Contributions and forfeitures is at least equal to the minimum percentage, the Employee’s Section 401(k) Deferrals for the Plan Year are disregarded. In addition, Matching Contributions allocated to the Employee’s Account for the Plan Year are disregarded, unless: (i) the Plan Administrator elects to take all or a portion of the Matching Contributions into account, or (ii) Matching Contributions are taken into account by statute or regulation. The rule in (i) does not apply unless the Matching Contributions so taken into account could satisfy the nondiscrimination testing requirements under Code §401(a)(4) if tested separately. Any Employer Matching Contributions used to satisfy the Top-Heavy Plan minimum allocation may not be used in the ACP Test (as defined in Section 17.3), except to the extent permitted under statute, regulation or other guidance of general applicability.

 

 

 

 

 

 

 

(3)

Certain allocation conditions inapplicable. The Top-Heavy Plan minimum allocation shall be made even though, under other Plan provisions, the Non-Key Employee would not otherwise be entitled to receive an allocation, or would have received a lesser allocation for the Plan Year because of:

 

 

 

 

 

 

 

 

(i)

the Participant’s failure to complete 1,000 Hours of Service (or any equivalent provided in the Plan),

 

 

 

 

 

 

 

 

(ii)

the Participant’s failure to make Employee After-Tax Contributions to the Plan, or

 

 

 

 

 

 

 

 

(iii)

Total Compensation is less than a stated amount.

 

 

 

 

 

 

 

 

The minimum allocation also is determined without regard to any Social Security contribution or whether an Eligible Participant fails to make Section 401(k) Deferrals for a Plan Year in which the Plan includes a 401(k) feature.


 

 


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(4)

Participants not employed on the last day of the Plan Year. The minimum allocation requirement described in this subsection (a) does not apply to an Eligible Participant who was not employed by the Employer on the last day of the applicable Plan Year.

 

 

 

 

 

 

 

(5)

Participation in more than one Top-heavy Plan. The minimum allocation requirement described in this subsection (a) does not apply to an Eligible Participant who is covered under another plan maintained by the Employer if, pursuant to Part 13, #54 of the Agreement [Part 13, #72 of the 401(k) Agreement], the other Plan will satisfy the minimum allocation requirement.

 

 

 

 

 

 

 

 

(i)

More than one Defined Contribution Plans. If the Employer maintains more than one top-heavy Defined Contribution Plan (including Paired Plans), the Employer may designate in Part 13, #54.a. of the Agreement [Part 13, #72.a. of the 401(k) Agreement] which plan will provide the top-heavy minimum contribution to Non-Key Employees. Alternatively, under Part 13, #54.a.(3) of the Agreement [Part 13, #72.a.(3) of the 401(k) Agreement], the Employer may designate another means of complying with the top-heavy requirements. If Part 13, #54 of the Agreement [Part 13, #72 of the 401(k) Agreement] is not completed and the Employer maintains more than one Defined Contribution Plan, the Employer will be deemed to have selected this Plan under Part 13, #54.a. of the Agreement [Part 13, #72.a. of the 401(k) Agreement] as the Plan under which the top-heavy minimum contribution will be provided.

 

 

 

 

 

 

 

 

 

If an Employee is entitled to a top-heavy minimum contribution but has not satisfied the minimum age and/or service requirements under the Plan designated to provide the top-heavy minimum contribution, the Employee may receive a top-heavy minimum contribution under the designated Plan. Thus, for example, if the Employer maintains both a 401(k) plan and a non-401(k) plan, a Non-Key Employee who has not satisfied the minimum age and service conditions under Part 1, #5 of the non-401(k) plan Agreement is eligible for a top-heavy minimum allocation under the non-401(k) plan (if so provided under Part 13, #54.a. of the Agreement [Part 13, #72.a. of the 401(k) Agreement]) if such Employee has satisfied the eligibility conditions for making Section 401(k) Deferrals under the 401(k) plan. The provision of a top-heavy minimum contribution under this paragraph will not cause the Plan to fail the minimum coverage or nondiscrimination rules. The Employer may designate an alternative method of providing the top-heavy minimum contribution to such Employees under Part 13, #54.a.(3) of the Agreement [Part 13, #72.a.(3) of the 401(k) Agreement].

 

 

 

 

 

 

 

 

(ii)

Defined Contribution Plan and a Defined Benefit Plan. If the Employer maintains both a top-heavy Defined Contribution Plan (under this BPD) and a top-heavy Defined Benefit Plan, the Employer must designate the manner in which the plans will comply with the Top-Heavy Plan requirements. Under Part 13, #54.b. of the Agreement [Part 13, #72.b. of the 401(k) Agreement], the Employer may elect to provide the top-heavy minimum benefit to Non-Key Employees who participate in both Plans (A) in the Defined Benefit Plan; (B) in the Defined Contribution Plan (but increasing the minimum allocation from 3% to 5%); or (C) under any other acceptable method of compliance. If a Non-Key Employee participates only under the Defined Benefit Plan, the top-heavy minimum benefit will be provided under the Defined Benefit Plan. If a Non-Key Employee participates only under the Defined Contribution Plan, the top-heavy minimum benefit will be provided under the Defined Contribution Plan (without regard to this subsection (ii)). If Part 13, #54.b. of the Agreement [Part 13, #72.b. of the 401(k) Agreement] is not completed and the Employer maintains a Defined Benefit Plan, the Employer will be deemed to have selected this Plan under Part 13, #54.b.(1) of the Agreement [Part 13, #72.b.(1) of the 401(k) Agreement] as the plan under which the top-heavy minimum contribution will be provided.

 

 

 

 

 

 

 

 

 

If the Employer maintains more than one Defined Contribution Plan in addition to a Defined Benefit Plan, the Employer may use Part 13, #54.b.(3) of the Agreement [Part 13, #72.b.(3) of the 401(k) Agreement] to designate which Defined Contribution Plan will provide the top-heavy minimum contribution.

 

 

 

 

 

 

 

 

 

If the Employer is using the Four-Step Permitted Disparity Method (as described in Section 2.2(b)(ii)) and elects under Part 13, #54.b.(1) of the Agreement [Part 13, #72.b.(1) of the 401(k) Agreement] to provide a 5% top-heavy minimum contribution, the 3% minimum allocation under Step One is increased to 5%. The 3% allocation under Step Two will also be increased to the lesser of (A) 5% or (B) the amount determined under Step Three (increased by 3 percentage points). If an additional allocation is to be


 

 


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made under Step Three, the Applicable Percentage under Section 2.2(b)(ii)(C) must be reduced by 2 percentage points (but not below zero).

 

 

 

 

 

 

 

(6)

No forfeiture for certain events. The minimum top-heavy allocation (to the extent required to be nonforfeitable under Code §416(b)) may not be forfeited under the suspension of benefit rules of Code §411(a)(3)(B) or the withdrawal of mandatory contribution rules of Code §411(a)(3)(D).

 

 

 

 

 

 

(b)

Special Top-Heavy Vesting Rules.

 

 

 

 

 

 

 

(1)

Minimum vesting schedules. For any Plan Year in which this Plan is a Top-Heavy Plan, the Top-Heavy Plan vesting schedule elected in Part 6, #19 of the Agreement [Part 6, #37 of the 401(k) Agreement] will automatically apply to the Plan. The Top-Heavy Plan vesting schedule will apply to all benefits within the meaning of Code §411(a)(7) except those attributable to Employee After-Tax Contributions, including benefits accrued before the effective date of Code §416 and benefits accrued before the Plan became a Top-Heavy Plan. No decrease in a Participant’s nonforfeitable percentage may occur in the event the Plan’s status as a Top-Heavy Plan changes for any Plan Year. However, this subsection does not apply to the Account Balance of any Employee who does not have an Hour of Service after a Top-Heavy Plan vesting schedule becomes effective.

 

 

 

 

 

 

 

(2)

Shifting Top-Heavy Plan status. If the vesting schedule under the Plan shifts in or out of the Top-Heavy Plan vesting schedule for any Plan Year because of a change in Top-Heavy Plan status, such shift is an amendment to the vesting schedule and the election in Section 4.7 of the Plan applies.

 

16.3

Top-Heavy Definitions.

 

 

 

 

 

 

(a)

Determination Date: For any Plan Year subsequent to the first Plan Year, the Determination Date is the last day of the preceding Plan Year. For the first Plan Year of the Plan, the Determination Date is the last day of that first Plan Year.

 

 

 

 

 

 

(b)

Determination Period: The Plan Year containing the Determination Date and the four (4) preceding Plan Years.

 

 

 

 

 

 

(c)

Key Employee: Any Employee or former Employee (and the Beneficiaries of such Employee) is a Key Employee for a Plan Year if, at any time during the Determination Period, the individual was:

 

 

 

 

 

 

 

(1)

an officer of the Employer with annual Total Compensation in excess of 50 percent of the dollar limitation under Code §415(b)(1)(A),

 

 

 

 

 

 

 

(2)

an owner (or considered an owner under Code §318) of one of the ten largest interests in the Employer with annual Total Compensation in excess of 100 percent of the dollar limitation under Code §415(c)(1)(A);

 

 

 

 

 

 

 

(3)

a Five-Percent Owner (as defined in Section 22.88),

 

 

 

 

 

 

(4)

a more than 1-percent owner of the Employer with an annual Total Compensation of more than $150,000.

 

 

 

 

 

 

The Key Employee determination will be made in accordance with Code §416(i)(1) and the regulations thereunder.

 

 

 

 

 

(d)

Permissive Aggregation Group: The Required Aggregation Group of plans plus any other plan or plans of the Employer which, when considered as a group with the Required Aggregation Group, would continue to satisfy the requirements of Code §§401(a)(4) and 410.

 

 

 

 

 

(e)

Present Value: The present value based on the interest and mortality rates specified in the relevant Defined Benefit Plan. In the event that more than one Defined Benefit Plan is included in a Required Aggregation Group or Permissive Aggregation Group, a uniform set of actuarial assumptions must be applied to determine present value. The Employer may specify in Part 13, #54.b.(3) of the Agreement [Part 13, #72.b.(3) of the 401(k) Agreement] the actuarial assumptions that will apply if the Defined Benefit Plans do not specify a uniform set of actuarial assumptions to be used to determine if the plans are Top-Heavy.


 

 


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(f)

Required Aggregation Group:

 

 

 

 

 

 

 

(1)

Each qualified plan of the Employer in which at least one Key Employee participates or participated at any time during the Determination Period (regardless of whether the plan has terminated), and

 

 

 

 

 

 

(2)

any other qualified plan of the Employer that enables a plan described in (l) to meet the coverage or nondiscrimination requirements of Code §§410(b) or 401(a)(4).

 

 

 

 

 

 

(g)

Top-Heavy Plan: For any Plan Year, this Plan is a Top-Heavy Plan if any of the following conditions exist:

 

 

 

 

 

 

 

(1)

The Plan is not part of any Required Aggregation Group or Permissive Aggregation Group of plans, and the Top-Heavy Ratio for the Plan exceeds 60 percent.

 

 

 

 

 

 

 

(2)

The Plan is part of a Required Aggregation Group of plans, but not part of a Permissive Aggregation Group, and the Top-Heavy Ratio for the Required Aggregation Group of plans exceeds 60 percent.

 

 

 

 

 

 

 

(3)

The Plan is part of a Required Aggregation Group and part of a Permissive Aggregation Group of plans, and the Top-Heavy Ratio for the Permissive Aggregation Group exceeds 60 percent.

 

 

 

 

 

 

(h)

Top-Heavy Ratio:

 

 

 

 

 

 

 

(1)

Defined Contribution Plans only. This paragraph applies if the Employer maintains one or more Defined Contribution Plans (including any SEP described under Code §408(k)) and the Employer has not maintained any Defined Benefit Plan that during the Determination Period has or has had Accrued Benefits. The Top-Heavy Ratio for this Plan alone, or for the Required Aggregation Group or Permissive Aggregation Group, as appropriate, is a fraction, the numerator of which is the sum of the Account Balances of all Key Employees as of the Determination Date(s) and the denominator of which is the sum of all Account Balances, both computed in accordance with Code §416 and the regulations thereunder.

 

 

 

 

 

 

 

(2)

Defined Contribution Plan and Defined Benefit Plan. This paragraph applies if the Employer maintains one or more Defined Contribution Plans (including a SEP described under Code §408(k)) and the Employer maintains or has maintained one or more Defined Benefit Plans which during the Determination Period has or has had any Accrued Benefits. The Top-Heavy Ratio for any Required Aggregation Group or Permissive Aggregation Group, as appropriate, is a fraction, the numerator of which is the sum of Account Balances under the aggregated Defined Contribution Plan(s) for all Key Employees, and the Present Value of Accrued Benefits under the aggregated Defined Benefit Plan(s) for all Key Employees as of the Determination Date(s), and the denominator of which is the sum of the Account Balances under the aggregated Defined Contribution Plan(s) for all Participants and the Present Value of Accrued Benefits under the Defined Benefit Plan(s) for all Participants as of the Determination Date(s), all determined in accordance with Code §416 and the regulations thereunder. The accrued benefits under a Defined Benefit Plan in both the numerator and denominator of the Top-Heavy Ratio are increased for any distributions of an accrued benefit made in the five-year period ending on the Determination Date.

 

 

 

 

 

 

 

(3)

Applicable Valuation Dates. For purposes of subsections (1) and (2) above, the value of Account Balances and the Present Value of Accrued Benefits will be determined as of the most recent Valuation Date that falls within or ends with the 12-month period ending on the Determination Date, except as provided in Code §416 and the regulations thereunder for the first and second Plan Years of a Defined Benefit Plan. When aggregating plans, the value of Account Balances and Accrued Benefits will be calculated with reference to the Determination Dates that fall within the same calendar year.

 

 

 

 

 

 

 

(4)

Valuation of benefits. Determining a Participant’s Account Balance or Accrued Benefit. The calculation of the Top-Heavy Ratio, and the extent to which distributions, rollovers, and transfers are taken into account will be made in accordance with Code §416 and the regulations thereunder. For purposes of subsections (1) and (2) above, the Account Balance and/or Accrued Benefit of each Participant is adjusted as provided under subsections (i) and (ii) below.

 

 

 

 

 

 

 

 

(i)

Increase for prior distributions. In applying the Top-Heavy Ratio, a Participant’s Account Balance and/or Accrued Benefit is increased for any distributions made from the Plan during the Determination Period.


 

 


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(ii)

Increase for future contributions. Both the numerator and denominator of the Top-Heavy Ratio are increased to reflect any contribution to a Defined Contribution Plan not actually made as of the Determination Date, but which is required to be taken into account on that date under Code §416 and the regulations thereunder.

 

 

 

 

 

 

 

 

(iii)

Exclusion of certain benefits. The Account Balance and/or Accrued Benefit of a Participant (and any distribution during the Determination Period with respect to such Participant’s Account Balance or Accrued Benefit) is disregarded from the Top-Heavy Ratio if: (A) the Participant is a Non-Key Employee who was a Key Employee in a prior year, or (B) the Participant has not been credited with at least one Hour of Service during the Determination Period. The calculation of the Top-Heavy Ratio, and the extent to which distributions, rollovers, and transfers are taken into account will be made in accordance with Code §416 and the regulations thereunder.

 

 

 

 

 

 

 

 

(iv)

Calculation of Accrued Benefit. The Accrued Benefit of a Participant other than a Key Employee shall be determined under: (A) the method, if any, that uniformly applies for accrual purposes under all Defined Benefit Plans maintained by the Employer; or (B) if there is no such method, as if such benefit accrued not more rapidly than the slowest accrual rate permitted under the fractional rule of Code §411(b)(1)(C).

 

 

 

 

 

 

(i)

Total Compensation. For purposes of determining the minimum top-heavy contribution under 16.2(a), Total Compensation is determined using the definition under Section 7.4(f), including the special rule under Section 7.4(f)(4) for years beginning before January 1, 1998. For this purpose, Total Compensation is subject to the Compensation Dollar Limitation as defined in Section 22.32.

 

 

 

 

 

 

(j)

Valuation Date: The date as of which Account Balances are valued for purposes of calculating the Top-Heavy Ratio.


 

 


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ARTICLE 17
401(k) PLAN PROVISIONS

This Article sets forth the special testing rules applicable to Section 401(k) Deferrals, Employer Matching Contributions, and Employee After-Tax Contributions that may be made under the 401(k) Agreement and the requirements to qualify as a Safe Harbor 401(k) Plan. Section 17.1 provides limits on the amount of Elective Deferrals an Employee may defer into the Plan during a calendar year. Sections 17.2 and 17.3 set forth the rules for running the ADP Test and ACP Test with respect to contributions under the 401(k) plan and Section 17.4 discusses the requirements for applying the Multiple Use Test. Section 17.5 prescribes special testing rules for performing the ADP Test and the ACP Test. Section 17.6 sets forth the requirements that must be met to qualify as a Safe Harbor 401(k) Plan. Unless otherwise stated, any reference to the Agreement under this Article 17 is a reference to the 401(k) Agreement.

 

 

 

 

 

 

17.1

Limitation on the Amount of Section 401(k) Deferrals.

 

 

 

 

 

 

 

(a)

In general. An Eligible Participant’s total Section 401(k) Deferrals under this Plan, or any other qualified plan of the Employer, for any calendar year may not exceed the lesser of:

 

 

 

 

 

 

 

 

(1)

the percentage of Included Compensation designated under Part 4A, #12 of the Agreement;

 

 

 

 

 

 

(2)

the dollar limitation under Code §402(g); or

 

 

 

 

 

 

(3)

the amount permitted under the Annual Additions Limitation described in Article 7.

 

 

 

 

 

 

 

(b)

Maximum deferral limitation. If the Employer elects to impose a maximum deferral limitation under Part 4A, #12 of the Agreement, it must designate under Part 4A, #12.a. the period for which such limitation applies. Regardless of any limitation designated under Part 4A, #12 of the Agreement, the Employer may provide for alternative limitations in the Salary Reduction Agreement with respect to designated types of Included Compensation, such as bonus payments. If no maximum percentage is designated under Part 4A, #12 of the Agreement, the only limit on a Participant’s Section 401(k) Deferrals under this Plan is the dollar limitation under Code §402(g) and the Annual Additions Limitation.

 

 

 

 

(c)

Correction of Code §402(g) violation. A Participant may not make Section 401(k) Deferrals that exceed the dollar limitation under Code §402(g). The dollar limitation under Code §402(g) applicable to a Participant’s Section 401(k) Deferrals under this Plan is reduced by any Elective Deferrals the Participant makes under any other plan maintained by the Employer. If a Participant makes Section 401(k) Deferrals that exceed the Code §402(g) limit, the Employer may correct the Code §402(g) violation in the following manner.

 

 

 

 

 

 

 

 

(1)

Suspension of Section 401(k) Deferrals. The Employer may suspend a Participant’s Section 401(k) Deferrals under the Plan for the remainder of the calendar year when the Participant’s Section 401(k) Deferrals under this Plan, in combination with any Elective Deferrals the Participant makes during the calendar year under any other plan maintained by the Employer, equal or exceed the dollar limitation under Code §402(g).

 

 

 

 

 

 

(2)

Distribution of Excess Deferrals. If a Participant makes Section 401(k) Deferrals under this Plan during a calendar year which exceed the dollar limitation under Code §402(g), the Participant will receive a corrective distribution from the Plan of the Excess Deferrals (plus allocable income) no later than April 15 of the following calendar year. The amount which must be distributed as a correction of Excess Deferrals for a calendar year equals the amount of Elective Deferrals the Participant contributes in excess of the dollar limitation under Code §402(g) during the calendar year to this Plan, and any other plan maintained by the Employer, reduced by any corrective distribution of Excess Deferrals the Participant receives during the calendar year from this Plan or other plan(s) maintained by the Employer. Excess Deferrals that are distributed after April 15 are includible in the Participant’s gross income in both the taxable year in which deferred and the taxable year in which distributed.

 

 

 

 

 

 

 

 

 

(i)

Allocable gain or loss. A corrective distribution of Excess Deferrals must include any allocable gain or loss for the calendar year in which the Excess Deferrals are made. For this purpose, allocable gain or loss on Excess Deferrals may be determined in any reasonable manner, provided the manner used to determine allocable gain or loss is applied uniformly and in a manner that is reasonably reflective of the method used by the Plan for allocating income to Participants’ Accounts.

 

 

 

 

 

 

 

 

(ii)

Coordination with other provisions. A corrective distribution of Excess Deferrals made by April 15 of the following calendar year may be made without consent of the Participant or the Participant’s spouse, and without regard to any distribution restrictions


 

 


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applicable under Article 8 or Article 9. A corrective distribution of Excess Deferrals made by the appropriate April 15 also is not treated as a distribution for purposes of applying the required minimum distribution rules under Article 10.

 

 

 

 

 

 

 

 

(iii)

Coordination with corrective distribution of Excess Contributions. If a Participant for whom a corrective distribution of Excess Deferrals is being made received a previous corrective distribution of Excess Contributions to correct the ADP Test for the Plan Year beginning with or within the calendar year for which the Participant made the Excess Deferrals, the previous corrective distribution of Excess Contributions is treated first as a corrective distribution of Excess Deferrals to the extent necessary to eliminate the Excess Deferral violation. The amount of the corrective distribution of Excess Contributions which is required to correct the ADP Test failure is reduced by the amount treated as a corrective distribution of Excess Deferrals.

 

 

 

 

 

 

 

(3)

Correction of Excess Deferrals under plans not maintained by the Employer. The correction provisions under subsections (1) and (2) above apply only if a Participant makes Excess Deferrals under plans maintained by the Employer. However, if a Participant has Excess Deferrals because the total Elective Deferrals for a calendar year under all plans in which he/she participates, including plans that are not maintained by the Employer, exceed the dollar limitation under Code §402(g), the Participant may assign to this Plan any portion of the Excess Deferrals made during the calendar year. The Participant must notify the Plan Administrator in writing on or before March 1 of the following calendar year of the amount of the Excess Deferrals to be assigned to this Plan. Upon receipt of a timely notification, the Excess Deferrals assigned to this Plan will be distributed (along with any allocable income or loss) to the Participant in accordance with the corrective distribution provisions under subsection (2) above. A Participant is deemed to notify the Plan Administrator of Excess Deferrals to the extent such Excess Deferrals arise only under this Plan and any other plan maintained by the Employer.

 

 

 

 

 

 

17.2

Nondiscrimination Testing of Section 401(k) Deferrals – ADP Test. Except as provided under Section 17.6 for Safe Harbor 401(k) Plans, the Section 401(k) Deferrals made by Highly Compensated Employees must satisfy the Actual Deferral Percentage Test (“ADP Test”) for each Plan Year. The Plan Administrator shall maintain records sufficient to demonstrate satisfaction of the ADP Test, including the amount of any QNECs or QMACs included in such test, pursuant to subsection (c) below. If the Plan fails the ADP Test for any Plan Year, the corrective provisions under subsection (d) below will apply.

 

 

 

 

 

 

 

(a)

ADP Test testing methods. For Plan Years beginning on or after January 1, 1997, the ADP Test will be performed using the Prior Year Testing Method or Current Year Testing Method, as selected under Part 4F, #31 of the Agreement. If the Employer does not select a testing method under Part 4F, #31 of the Agreement, the Plan will use the Current Year Testing Method. Unless specifically precluded under statute, regulations or other IRS guidance, the Employer may amend the testing method designated under Part 4F for a particular Plan Year (subject to the requirements under subsection (2) below) at any time through the end of the 12-month period following the Plan Year for which the amendment is effective. (For Plan Years beginning before January 1, 1997, the Current Year Testing Method is deemed to have been in effect.)

 

 

 

 

 

 

 

 

(1)

Prior Year Testing Method. Under the Prior Year Testing Method, the Average Deferral Percentage (“ADP”) of the Highly Compensated Employee Group (as defined in Section 17.7(e)) for the current Plan Year is compared with the ADP of the Nonhighly Compensated Employee Group (as defined in Section 17.7(f)) for the prior Plan Year. If the Employer elects to use the Prior Year Testing Method under Part 4F of the Agreement, the Plan must satisfy one of the following tests for each Plan Year:

 

 

 

 

 

 

 

 

 

(i)

The ADP of the Highly Compensated Employee Group for the current Plan Year shall not exceed 1.25 times the ADP of the Nonhighly Compensated Employee Group for the prior Plan Year.

 

 

 

 

 

 

 

 

 

(ii)

The ADP of the Highly Compensated Employee Group for the current Plan Year shall not exceed the percentage (whichever is less) determined by (A) adding 2 percentage points to the ADP of the Nonhighly Compensated Employee Group for the prior Plan Year or (B) multiplying the ADP of the Nonhighly Compensated Employee Group for the prior Plan Year by 2.

 

 

 

 

 

 

 

 

(2)

Current Year Testing Method. Under the Current Year Testing Method, the ADP of the Highly Compensated Employee Group for the current Plan Year is compared to the ADP of the Nonhighly Compensated Employee Group for the current Plan Year. If the Employer elects to use the Current Year Testing Method under Part 4F of the Agreement, the Plan must satisfy the ADP Test, as described in subsection (1) above, for each Plan Year, but using the ADP of the Nonhighly


 

 


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Compensated Employee Group for the current Plan Year instead of for the prior Plan Year. If the Employer elects to use the Current Year Testing Method, it may switch to the Prior Year Testing Method only if the Plan satisfies the requirements for changing to the Prior Year Testing Method as set forth in IRS Notice 98-1 (or superseding guidance).

 

 

 

 

 

 

 

(b)

Special rule for first Plan Year. For the first Plan Year that the Plan permits Section 401(k) Deferrals, the Employer may elect under Part 4F, #32.a. of the Agreement to apply the ADP Test using the Prior Year Testing Method, by assuming the ADP for the Nonhighly Compensated Employee Group is 3%. Alternatively, the Employer may elect in Part 4F, #32.b. of the Agreement to use the Current Year Testing Method using the actual data for the Nonhighly Compensated Employee Group in the first Plan Year. This first Plan Year rule does not apply if this Plan is a successor to a plan (as described in IRS Notice 98-1 or subsequent guidance) that included a 401(k) arrangement or the Plan is aggregated for purposes of applying the ADP Test with another plan that included a 401(k) arrangement in the prior Plan Year. For subsequent Plan Years, the testing method selected under Part 4F, #31 will apply.

 

 

 

 

(c)

Use of QMACs and QNECs under the ADP Test. The Plan Administrator may take into account all or any portion of QMACs and QNECs (see Sections 17.7(g) and (h)) for purposes of applying the ADP Test. QMACs and QNECs may not be included in the ADP Test to the extent such amounts are included in the ACP Test for such Plan Year. QMACs and QNECs made to another qualified plan maintained by the Employer may also be taken into account, so long as the other plan has the same Plan Year as this Plan. To include QNECs under the ADP Test, all Employer Nonelective Contributions, including the QNECs, must satisfy Code §401(a)(4). In addition, the Employer Nonelective Contributions, excluding any QNECs used in the ADP Test or ACP Test, must also satisfy Code §401(a)(4).

 

 

 

 

 

 

 

 

(1)

Timing of contributions. In order to be used in the ADP Test for a given Plan Year, QNECs and QMACs must be made before the end of the 12-month period immediately following the Plan Year for which they are allocated. If the Employer is using the Prior Year Testing Method (as described in subsection (a)(1) above), QMACs and QNECs taken into account for the Nonhighly Compensated Employee Group must be allocated for the prior Plan Year, and must be made no later than the end of the 12-month period immediately following the end of such prior Plan Year. (See Section 7.4(a) for rules regarding the appropriate Limitation Year for which such contributions will be applied for purposes of the Annual Additions Limitation under Code §415.)

 

 

 

 

 

 

(2)

Double-counting limits. This paragraph applies if, in any Plan Year beginning after December 31, 1998, the Prior Year Testing Method is used to run the ADP Test and, in the prior Plan Year, the Current Year Testing Method was used to run the ADP Test. If this paragraph applies, the following contributions are disregarded in calculating the ADP of the Nonhighly Compensated Employee Group for the prior Plan Year:

 

 

 

 

 

 

 

 

 

(i)

All QNECs that were included in either the ADP Test or ACP Test for the prior Plan Year.

 

 

 

 

 

 

 

 

(ii)

All QMACs, regardless of how used for testing purposes in the prior Plan Year.

 

 

 

 

 

 

 

 

(iii)

Any Section 401(k) Deferrals that were included in the ACP Test for the prior Plan Year.

 

 

 

 

 

 

 

 

For purposes of applying the double-counting limits, if actual data of the Nonhighly Compensated Employee Group is used for a first Plan Year described in subsection (b) above, the Plan is still considered to be using the Prior Year Testing Method for that first Plan Year. Thus, the double-counting limits do not apply if the Prior Year Testing Method is used for the next Plan Year.

 

 

 

 

 

 

 

(3)

Testing flexibility. The Plan Administrator is expressly granted the full flexibility permitted by applicable Treasury regulations to determine the amount of QMACs and QNECs used in the ADP Test. QMACs and QNECs taken into account under the ADP Test do not have to be uniformly determined for each Eligible Participant, and may represent all or any portion of the QMACs and QNECs allocated to each Eligible Participant, provided the conditions described above are satisfied.

 

 

 

 

 

 

 

(d)

Correction of Excess Contributions. If the Plan fails the ADP Test for a Plan Year, the Plan Administrator may use any combination of the correction methods under this Section to correct the Excess Contributions under the Plan. (See Section 17.7(d) for the definition of Excess Contributions.)

 

 

 

 

 

 

 

 

(1)

Corrective distribution of Excess Contributions. If the Plan fails the ADP Test for a Plan Year, the Plan Administrator may, in its discretion, distribute Excess Contributions (including any allocable income or loss) no later than the last day of the following Plan Year to correct the ADP


 

 


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Test violation. If the Excess Contributions are distributed more than 2½ months after the last day of the Plan Year in which such excess amounts arose, a 10-percent excise tax will be imposed on the Employer with respect to such amounts.

 

 

 

 

 

 

 

 

 

(i)

Amount to be distributed. In determining the amount of Excess Contributions to be distributed to a Highly Compensated Employee under this Section, Excess Contributions are first allocated equally to the Highly Compensated Employee(s) with the largest dollar amount of contributions taken into account under the ADP Test for the Plan Year in which the excess occurs. The Excess Contributions allocated to such Highly Compensated Employee(s) reduce the dollar amount of the contributions taken into account under the ADP Test for such Highly Compensated Employee(s) until all of the Excess Contributions are allocated or until the dollar amount of such contributions for the Highly Compensated Employee(s) is reduced to the next highest dollar amount of such contributions for any other Highly Compensated Employee(s). If there are Excess Contributions remaining, the Excess Contributions continue to be allocated in this manner until all of the Excess Contributions are allocated.

 

 

 

 

 

 

 

 

(ii)

Allocable gain or loss. A corrective distribution of Excess Contributions must include any allocable gain or loss for the Plan Year in which the excess occurs. For this purpose, allocable gain or loss on Excess Contributions may be determined in any reasonable manner, provided the manner used is applied uniformly and in a manner that is reasonably reflective of the method used by the Plan for allocating income to Participants’ Accounts.

 

 

 

 

 

 

 

 

(iii)

Coordination with other provisions. A corrective distribution of Excess Contributions made by the end of the Plan Year following the Plan Year in which the excess occurs may be made without consent of the Participant or the Participant’s spouse, and without regard to any distribution restrictions applicable under Article 8 or Article 9. Excess Contributions are treated as Annual Additions for purposes of Code §415 even if distributed from the Plan. A corrective distribution of Excess Contributions is not treated as a distribution for purposes of applying the required minimum distribution rules under Article 10.

 

 

 

 

 

 

 

 

 

If a Participant has Excess Deferrals for the calendar year ending with or within the Plan Year for which the Participant receives a corrective distribution of Excess Contributions, the corrective distribution of Excess Contributions is treated first as a corrective distribution of Excess Deferrals. The amount of the corrective distribution of Excess Contributions that must be distributed to correct an ADP Test failure for a Plan Year is reduced by any amount distributed as a corrective distribution of Excess Deferrals for the calendar year ending with or within such Plan Year.

 

 

 

 

 

 

 

 

(iv)

Accounting for Excess Contributions. Excess Contributions are distributed from the following sources and in the following priority:

 

 

 

 

 

 

 

 

 

(A)

Section 401(k) Deferrals that are not matched;

 

 

 

 

 

 

 

 

 

 

(B)

proportionately from Section 401(k) Deferrals not distributed under (A) and related QMACs that are included in the ADP Test;

 

 

 

 

 

 

 

 

 

 

(C)

QMACs included in the ADP Test that are not distributed under (B); and

 

 

 

 

 

 

 

 

 

 

(D)

QNECs included in the ADP Test.

 

 

 

 

 

 

 

 

(2)

Making QMACs or QNECs. Regardless of any elections under Part 4B, #18 or Part 4C, #22 of the Agreement, the Employer may make additional QMACs or QNECs to the Plan on behalf of the Nonhighly Compensated Employees in order to correct an ADP Test violation. QMACs or QNECs may only be used to correct an ADP Test violation if the Current Year Testing Method is selected under Part 4F, #31.b. of the 401(k) Agreement. Any QMACs contributed under this subsection (2) which are not specifically authorized under Part 4B, #18 of the Agreement will be allocated to all Eligible Participants who are Nonhighly Compensated Employees as a uniform percentage of Section 401(k) Deferrals made during the Plan Year. Any QNECs contributed under this subsection (2) which are not specifically authorized under Part 4C, #22 of the Agreement will be allocated to all Eligible Participants who are Nonhighly Compensated Employees as a uniform percentage of Included Compensation. See Sections 2.3(c) and (e), as applicable.


 

 


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(3)

Recharacterization. If Employee After-Tax Contributions are permitted under Part 4D of the Agreement, the Plan Administrator, in its sole discretion, may permit a Participant to treat any Excess Contributions that are allocated to that Participant as if he/she received the Excess Contributions as a distribution from the Plan and then contributed such amounts to the Plan as Employee After-Tax Contributions. Any amounts recharacterized under this subsection (3) will be 100% vested at all times. Amounts may not be recharacterized by a Highly Compensated Employee to the extent that such amount in combination with other Employee After-Tax Contributions made by that Participant would exceed any limit on Employee After-Tax Contributions under Part 4D of the Agreement.

 

 

 

 

 

 

 

Recharacterization must occur no later than 2½ months after the last day of the Plan Year in which such Excess Contributions arise and is deemed to occur no earlier than the date the last Highly Compensated Employee is informed in writing of the amount recharacterized and the consequences thereof. Recharacterized amounts will be taxable to the Participant for the Participant’s taxable year in which the Participant would have received such amounts in cash had he/she not deferred such amounts into the Plan.

 

 

 

 

 

 

 

(e)

Adjustment of deferral rate for Highly Compensated Employees. The Employer may suspend (or automatically reduce the rate of) Section 401(k) Deferrals for the Highly Compensated Employee Group, to the extent necessary to satisfy the ADP Test or to reduce the margin of failure. A suspension or reduction shall not affect Section 401(k) Deferrals already contributed by the Highly Compensated Employees for the Plan Year. As of the first day of the subsequent Plan Year, Section 401(k) Deferrals shall resume at the levels stated in the Salary Reduction Agreements of the Highly Compensated Employees.

 

 

 

 

 

 

17.3

Nondiscrimination Testing of Employer Matching Contributions and Employee After-Tax Contributions – ACP Test. Except as provided under Section 17.6 for Safe Harbor 401(k) Plans, if the Employer elects to provide Employer Matching Contributions under Part 4B of the Agreement or to permit Employee After-Tax Contributions under Part 4D of the Agreement, the Employer Matching Contributions (including QMACs that are not included in the ADP Test) and/or Employee After-Tax Contributions made for Highly Compensated Employees must satisfy the Actual Contribution Percentage Test (“ACP Test”) for each Plan Year. The Plan Administrator shall maintain records sufficient to demonstrate satisfaction of the ACP Test, including the amount of any Section 401(k) Deferrals or QNECs included in such test, pursuant to subsection (c) below. If the Plan fails the ACP Test for any Plan Year, the correction provisions under subsection (d) below will apply.

 

 

 

 

 

 

 

(a)

ACP Test testing methods. For Plan Years beginning on or after January 1, 1997, the ACP Test will be performed using the Prior Year Testing Method or the Current Year Testing Method, as selected under Part 4F, #31 of the Agreement. If the Employer does not select a testing method under Part 4F, #31 of the Agreement, the Plan will be deemed to use the Current Year Testing Method. For Plan Years beginning before January 1, 1997, the Current Year Testing Method is deemed to have been in effect. If the Plan is a Safe Harbor 401(k) Plan, as designated under Part 4E of the Agreement, the Current Year Testing Method must be selected.

 

 

 

 

 

 

 

 

(1)

Prior Year Testing Method. Under the Prior Year Testing Method, the Average Contribution Percentage (“ACP”) of the Highly Compensated Employee Group (as defined in Section 17.7(e)) for the current Plan Year is compared with the ACP of the Nonhighly Compensated Employee Group (as defined in Section 17.7(f)) for the prior Plan Year. If the Employer elects to use the Prior Year Testing Method under Part 4F of the Agreement, the Plan must satisfy one of the following tests for each Plan Year:

 

 

 

 

 

 

 

 

 

(i)

The ACP of the Highly Compensated Employee Group for the current Plan Year shall not exceed 1.25 times the ACP of the Nonhighly Compensated Employee Group for the prior Plan Year.

 

 

 

 

 

 

 

 

(ii)

The ACP of the Highly Compensated Employee Group for the current Plan Year shall not exceed the percentage (whichever is less) determined by (A) adding 2 percentage points to the ACP of the Nonhighly Compensated Employee Group for the prior Plan Year or (B) multiplying the ACP of the Nonhighly Compensated Employee Group for the prior Plan Year by 2.

 

 

 

 

 

 

 

 

(2)

Current Year Testing Method. Under the Current Year Testing Method, the ACP of the Highly Compensated Employee Group for the current Plan Year is compared to the ACP of the Nonhighly Compensated Employee Group for the current Plan Year. If the Employer elects to use the Current Year Testing Method under Part 4F of the Agreement, the Plan must satisfy the ACP Test, as described in subsection (1) above, for each Plan Year, but using the ACP of the Nonhighly Compensated Employee Group for the current Plan Year instead of for the prior Plan Year. If the Employer elects to use the Current Year Testing Method, it may switch to the Prior Year Testing


 

 


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Method only if the Plan satisfies the requirements for changing to the Prior Year Testing Method as set forth in IRS Notice 98-1 (or superseding guidance).

 

 

 

 

 

 

 

(b)

Special rule for first Plan Year. For the first Plan Year that the Plan includes either an Employer Matching Contribution formula or permits Employee After-Tax Contributions, the Employer may elect under Part 4F, #33.a. of the Agreement to apply the ACP Test using the Prior Year Testing Method, by assuming the ACP for the Nonhighly Compensated Employee Group is 3%. Alternatively, the Employer may elect in Part 4F, #33.b. of the Agreement to use the Current Year Testing Method using the actual data for the Nonhighly Compensated Employee Group in the first Plan Year. This first Plan Year rule does not apply if this Plan is a successor to a plan that was subject to the ACP Test or if the Plan is aggregated for purposes of applying the ACP Test with another plan that was subject to the ACP test in the prior Plan Year. For subsequent Plan Years, the testing method selected under Part 4F, #31 will apply.

 

 

 

 

(c)

Use of Section 401(k) Deferrals and QNECs under the ACP Test. The Plan Administrator may take into account all or any portion of Section 401(k) Deferrals and QNECs (see Section 17.7(h)) made to this Plan, or to another qualified plan maintained by the Employer, for purposes of applying the ACP Test. QNECs may not be included in the ACP Test to the extent such amounts are included in the ADP Test for such Plan Year. Section 401(k) Deferrals and QNECs made to another qualified plan maintained by the Employer may also be taken into account, so long as the other plan has the same Plan Year as this Plan. To include Section 401(k) Deferrals under the ACP Test, the Plan must satisfy the ADP Test taking into account all Section 401(k) Deferrals, including those used under the ACP Test, and taking into account only those Section 401(k) Deferrals not included in the ACP Test. To include QNECs under the ACP Test, all Employer Nonelective Contributions, including the QNECs, must satisfy Code §401(a)(4). In addition, the Employer Nonelective Contributions, excluding any QNECs used in the ADP Test or ACP Test, must also satisfy Code §401(a)(4). QNECs may only be used to correct an ACP Test violation if the Current Year Testing Method is selected under Part 4F, #31.b. of the 401(k) Agreement.

 

 

 

 

 

(1)

Timing of contributions. In order to be used in the ACP Test for a given Plan Year, QNECs must be made before the end of the 12-month period immediately following the Plan Year for which they are allocated. If the Employer is using the Prior Year Testing Method (as described in subsection (a)(1) above), QNECs taken into account for the Nonhighly Compensated Employee Group must be allocated for the prior Plan Year, and must be made no later than the end of the 12-month period immediately following such Plan Year. (See Section 7.4(a) for rules regarding the appropriate Limitation Year for which such contributions will be applied for purposes of the Annual Additions Limitation under Code §415.)

 

 

 

 

 

 

(2)

Double-counting limits. This paragraph applies if, in any Plan Year beginning after December 31, 1998, the Prior Year Testing Method is used to run the ACP Test and, in the prior Plan Year, the Current Year Testing Method was used to run the ACP Test. If this paragraph applies, the following contributions are disregarded in calculating the ACP of the Nonhighly Compensated Employee Group for the prior Plan Year:

 

 

 

 

 

 

 

(i)

All QNECs that were included in either the ADP Test or ACP Test for the prior Plan Year.

 

 

 

 

 

 

 

 

(ii)

All Section 401(k) Deferrals, regardless of how used for testing purposes in the prior Plan Year.

 

 

 

 

 

 

 

 

(iii)

Any QMACs that were included in the ADP Test for the prior Plan Year.

 

 

 

 

 

 

 

 

 

For purposes of applying the double-counting limits, if actual data of the Nonhighly Compensated Employee Group is used for a first Plan Year described in subsection (b) above, the Plan is still considered to be using the Prior Year Testing Method for that first Plan Year. Thus, the double-counting limits do not apply if the Prior Year Testing Method is used for the next Plan Year.

 

 

 

 

 

 

 

 

(3)

Testing flexibility. The Plan Administrator is expressly granted the full flexibility permitted by applicable Treasury regulations to determine the amount of Section 401(k) Deferrals and QNECs used in the ACP Test. Section 401(k) Deferrals and QNECs taken into account under the ACP Test do not have to be uniformly determined for each Eligible Participant, and may represent all or any portion of the Section 401(k) Deferrals and QNECs allocated to each Eligible Participant, provided the conditions described above are satisfied. For Plan Years beginning after the first Plan Year.

 

 

 

 

 

 

 

(d)

Correction of Excess Aggregate Contributions. If the Plan fails the ACP Test for a Plan Year, the Plan Administrator may use any combination of the correction methods under this Section to correct the Excess


 

 


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Aggregate Contributions under the Plan. (See Section 17.7(c) for the definition of Excess Aggregate Contributions.)

 

 

 

 

 

 

 

 

(1)

Corrective distribution of Excess Aggregate Contributions. If the Plan fails the ACP Test for a Plan Year, the Plan Administrator may, in its discretion, distribute Excess Aggregate Contributions (including any allocable income or loss) no later than the last day of the following Plan Year to correct the ACP Test violation. Excess Aggregate Contributions will be distributed only to the extent they are vested under Article 4, determined as of the last day of the Plan Year for which the contributions are made to the Plan. To the extent Excess Aggregate Contributions are not vested, the Excess Aggregate Contributions, plus any income and minus any loss allocable thereto, shall be forfeited in accordance with Section 5.3(d)(1). If the Excess Aggregate Contributions are distributed more than 2½ months after the last day of the Plan Year in which such excess amounts arose, a 10-percent excise tax will be imposed on the Employer with respect to such amounts.

 

 

 

 

 

 

 

(i)

Amount to be distributed. In determining the amount of Excess Aggregate Contributions to be distributed to a Highly Compensated Employee under this Section, Excess Aggregate Contributions are first allocated equally to the Highly Compensated Employee(s) with the largest dollar amount of contributions taken into account under the ACP Test for the Plan Year in which the excess occurs. The Excess Aggregate Contributions allocated to such Highly Compensated Employee(s) reduce the dollar amount of the contributions taken into account under the ACP Test for such Highly Compensated Employee(s) until all of the Excess Aggregate Contributions are allocated or until the dollar amount of such contributions for the Highly Compensated Employee(s) is reduced to the next highest dollar amount of such contributions for any other Highly Compensated Employee(s). If there are Excess Aggregate Contributions remaining, the Excess Aggregate Contributions continue to be allocated in this manner until all of the Excess Aggregate Contributions are allocated.

 

 

 

 

 

 

 

 

(ii)

Allocable gain or loss. A corrective distribution of Excess Aggregate Contributions must include any allocable gain or loss for the Plan Year in which the excess occurs. For this purpose, allocable gain or loss on Excess Aggregate Contributions may be determined in any reasonable manner, provided the manner used is applied uniformly and in a manner that is reasonably reflective of the method used by the Plan for allocating income to Participants’ Accounts.

 

 

 

 

 

 

 

 

(iii)

Coordination with other provisions. A corrective distribution of Excess Aggregate Contributions made by the end of the Plan Year following the Plan Year in which the excess occurs may be made without consent of the Participant or the Participant’s spouse, and without regard to any distribution restrictions applicable under Article 8 or Article 9. Excess Aggregate Contributions are treated as Annual Additions for purposes of Code §415 even if distributed from the Plan. A corrective distribution of Excess Aggregate Contributions is not treated as a distribution for purposes of applying the required minimum distribution rules under Article 10.

 

 

 

 

 

 

 

 

(iv)

Accounting for Excess Aggregate Contributions. Excess Aggregate Contributions are distributed from the following sources and in the following priority:

 

 

 

 

 

 

 

 

 

 

(A)

Employee After-Tax Contributions that are not matched;

 

 

 

 

 

 

 

 

 

 

(B)

proportionately from Employee After-Tax Contributions not distributed under (A) and related Employer Matching Contributions that are included in the ACP Test;

 

 

 

 

 

 

 

 

 

 

(C)

Employer Matching Contributions included in the ACP Test that are not distributed under (B);

 

 

 

 

 

 

 

 

 

 

(D)

Section 401(k) Deferrals included in the ACP Test that are not matched;

 

 

 

 

 

 

 

 

 

 

(E)

proportionately from Section 401(k) Deferrals included in the ACP Test that are not distributed under (D) and related Employer Matching Contributions that are included in the ACP Test and not distributed under (B) or (C); and

 

 

 

 

 

 

 

 

 

 

(F)

QNECs included in the ACP Test.

 

 

 

 

 

 

 

 

(2)

Making QMACs or QNECs. Regardless of any elections under Part 4B, #18 or Part 4C, #22 of the Agreement, the Employer may make additional QMACs and/or QNECs to the Plan on behalf of


 

 


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the Nonhighly Compensated Employees in order to correct an ACP Test violation to the extent such amounts are not used in the ADP Test. Any QMACs contributed under this subsection (2) which are not specifically authorized under Part 4B, #18 of the Agreement will be allocated to all Eligible Participants who are Nonhighly Compensated Employees as a uniform percentage of Section 401(k) Deferrals made during the Plan Year. Any QNECs contributed under this subsection (2) which are not specifically authorized under Part 4C, #22 of the Agreement will be allocated to all Eligible Participants who are Nonhighly Compensated Employees as a uniform percentage of Included Compensation. See Sections 2.3(c) and (e), as applicable.

 

 

 

 

 

 

 

(e)

Adjustment of contribution rate for Highly Compensated Employees. The Employer may suspend (or automatically reduce the rate of) Employee After-Tax Contributions for the Highly Compensated Employee Group, to the extent necessary to satisfy the ACP Test or to reduce the margin of failure. A suspension or reduction shall not affect Employee After-Tax Contributions already contributed by the Highly Compensated Employees for the Plan Year. As of the first day of the subsequent Plan Year, Employee After-Tax Contributions shall resume at the levels elected by the Highly Compensated Employees.

 

 

 

 

 

 

17.4

Multiple Use Test. If both an ADP Test and an ACP Test are run for the Plan Year, and the Plan does not pass the 1.25 test under either the ADP Test or the ACP Test, the Plan must satisfy a special Multiple Use Test, unless such Multiple Use Test is repealed or modified by statute, or other IRS guidance.

 

 

 

 

 

 

 

(a)

Aggregate Limit. Under the Multiple Use Test, the sum of the ADP and the ACP for the Highly Compensated Employee Group may not exceed the Plan’s Aggregate Limit. For this purpose, the ADP and ACP of the Highly Compensated Employees are determined after any corrections required to meet the ADP and ACP tests and are deemed to be the maximum permitted under such tests for the Plan Year. In applying the Multiple Use Test, the Plan’s Aggregate Limit is the sum of (1) and (2):

 

 

 

 

 

 

 

 

(1)

1.25 times the greater of: (i) the ADP of the Nonhighly Compensated Employee Group or (ii) the ACP of the Nonhighly Compensated Employee Group; and

 

 

 

 

 

 

(2)

the lesser of 2 times or 2 plus the lesser of: (i) the ADP of the Nonhighly Compensated Employee Group or (ii) the ACP of the Nonhighly Compensated Employee Group.

 

 

 

 

 

 

Alternatively, if it results in a larger amount, the Aggregate Limit is the sum of (3) and (4):

 

 

 

 

 

 

(3)

1.25 times the lesser of: (i) the ADP of the Nonhighly Compensated Employee Group or (ii) the ACP of the Nonhighly Compensated Employee Group; and

 

 

 

 

 

 

(4)

the lesser of 2 times or 2 plus the greater of: (i) the ADP of the Nonhighly Compensated Employee Group or (ii) the ACP of the Nonhighly Compensated Employee Group.

 

 

 

 

 

 

 

 

The Aggregate Limit is calculated using the ADP and ACP of the Nonhighly Compensated Employee Group that is used in performing the ADP Test and ACP Test for the Plan Year. Thus, if the Prior Year Testing Method is being used, the Aggregate Limit is calculated by using the applicable percentage of the Nonhighly Compensated Employee Group for the prior Plan Year. If the Current Year Testing Method is being used, the Aggregate Limit is calculated by using the applicable percentage of the Nonhighly Compensated Employee Group for the current Plan Year.

 

 

 

 

 

 

 

(b)

Correction of the Multiple Use Test. If the Multiple Use Test is not passed, the following corrective action will be taken.

 

 

 

 

 

 

 

 

(1)

Corrective distributions. The Plan will make corrective distributions (or additional corrective distributions, if corrective distributions are already being made to correct a violation of the ADP Test or ACP Test), to the extent other corrective action is not taken or such other action is not sufficient to completely eliminate the Multiple Use Test violation. Such corrective distributions may be determined as if they were being made to correct a violation of the ADP Test or a violation of the ACP Test, or a combination of both, as determined by the Plan Administrator. Any corrective distribution that is treated as if it were correcting a violation of the ADP Test will be determined under the rules described in Section 17.2(d). Any corrective distribution that is treated as if it were correcting a violation of the ACP Test will be determined under the rules described in Section 17.3(d).

 

 

 

 

 

 

(2)

Making QMACs or QNECs. Regardless of any elections under Part 4B, #18 or Part 4C, #22 of the Agreement, the Employer may make additional QMACs or QNECs, so that the resulting ADP and/or ACP of the Nonhighly Compensated Employee Group is increased to the extent necessary to satisfy the Multiple Use Test. Any QMACs contributed under this subsection (2) which are not specifically authorized under Part 4B, #18 of the Agreement will be allocated to all Eligible


 

 


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Participants who are Nonhighly Compensated Employees as a uniform percentage of Section 401(k) Deferrals made during the Plan Year. Any QNECs contributed under this subsection (2) which are not specifically authorized under Part 4C, #22 of the Agreement will be allocated to all Eligible Participants who are Nonhighly Compensated Employees as a uniform percentage of Included Compensation. See Sections 2.3(c) and (e), as applicable.

 

 

 

 

 

17.5

Special Testing Rules. This Section describes special testing rules that apply to the ADP Test or the ACP Test. In some cases, the special testing rule is optional, in which case, the election to use such rule is solely within the discretion of the Plan Administrator.

 

 

 

 

 

 

(a)

Special rule for determining ADP and ACP of Highly Compensated Employee Group. When calculating the ADP or ACP of the Highly Compensated Employee Group for any Plan Year, a Highly Compensated Employee’s Section 401(k) Deferrals, Employee After-Tax Contributions, and Employer Matching Contributions under all qualified plans maintained by the Employer are taken into account as if such contributions were made to a single plan. If the plans have different Plan Years, the contributions made in all Plan Years that end in the same calendar year are aggregated under this paragraph. This aggregation rule does not apply to plans that are required to be disaggregated under Code §410(b).

 

 

 

 

 

 

(b)

Aggregation of plans. When calculating the ADP Test and the ACP Test, plans that are permissively aggregated for coverage and nondiscrimination testing purposes are treated as a single plan. This aggregation rule applies to determine the ADP or ACP of both the Highly Compensated Employee Group and the Nonhighly Compensated Employee Group. Any adjustments to the ADP of the Nonhighly Compensated Employee Group for the prior year will be made in accordance with Notice 98-1 and any superseding guidance, unless the Employer has elected in Part 4F, #31.b. of the 401(k) Agreement to use the Current Year Testing Method. Aggregation described in this paragraph is not permitted unless all plans being aggregated have the same Plan Year and use the same testing method for the applicable test.

 

 

 

 

 

 

(c)

Disaggregation of plans.

 

 

 

 

 

 

 

(1)

Plans covering Union Employees and non-Union Employees. If the Plan covers Union Employees and non-Union Employees, the Plan is mandatorily disaggregated for purposes of applying the ADP Test and the ACP Test into two separate plans, one covering the Union Employees and one covering the non-Union Employees. A separate ADP Test must be applied for each disaggregated portion of the Plan in accordance with applicable Treasury regulations. A separate ACP Test must be applied to the disaggregated portion of the Plan that covers the non-Union Employees. The disaggregated portion of the Plan that includes the Union Employees is deemed to pass the ACP Test.

 

 

 

 

 

 

 

(2)

Otherwise excludable Employees. If the minimum coverage test under Code §410(b) is performed by disaggregating “otherwise excludable Employees” (i.e., Employees who have not satisfied the maximum age 21 and one Year of Service eligibility conditions permitted under Code §410(a)), then the Plan is treated as two separate plans, one benefiting the otherwise excludable Employees and the other benefiting Employees who have satisfied the maximum age and service eligibility conditions. If such disaggregation applies, the following operating rules apply to the ADP Test and the ACP Test.

 

 

 

 

 

 

 

 

(i)

For Plan Years beginning before January 1, 1999, the ADP Test and the ACP Test are applied separately for each disaggregated plan. If there are no Highly Compensated Employees benefiting under a disaggregated plan, then no ADP Test or ACP Test is required for such plan.

 

 

 

 

 

 

 

 

(ii)

For Plan Years beginning after December 31, 1998, instead of the rule under subsection (i), only the disaggregated plan that benefits the Employees who have satisfied the maximum age and service eligibility conditions permitted under Code §410(a) is subject to the ADP Test and the ACP Test. However, any Highly Compensated Employee who is benefiting under the disaggregated plan that includes the otherwise excludable Employees is taken into account in such tests. The Employer may elect to apply the rule in subsection (i) instead.

 

 

 

 

 

 

 

(3)

Corrective action for disaggregated plans. Any corrective action authorized by this Article may be determined separately with respect to each disaggregated portion of the Plan. A corrective action taken with respect to a disaggregated portion of the Plan need not be consistent with the method of correction (if any) used for another disaggregated portion of the Plan. In the case of a Nonstandardized Agreement, to the extent the Agreement authorizes the Employer to make discretionary QNECs or discretionary QMACs, the Employer is expressly permitted to designate


 

 


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such QNECs or QMACs as allocable only to Eligible Participants in a particular disaggregated portion of the Plan.

 

 

 

 

 

 

(d)

Special rules for the Prior Year Testing Method. If the Plan uses the Prior Year Testing Method, and an election made under subsection (b) or (c) above is inconsistent with the election made in the prior Plan Year, the plan coverage change rules described in IRS Notice 98-1 (or other successor guidance) will apply in determining the ADP and ACP for the Nonhighly Compensated Employee Group.

 

 

 

17.6

Safe Harbor 401(k) Plan Provisions. For Plan Years beginning after December 31, 1998, the ADP Test described in Section 17.2 is deemed to be satisfied for any Plan Year in which the Plan qualifies as a Safe Harbor 401(k) Plan. In addition, if Employer Matching Contributions are made for such Plan Year, the ACP Test is deemed satisfied with respect to such contributions if the conditions of subsection (c) below are satisfied. To qualify as a Safe Harbor 401(k) Plan, the requirements under this Section 17.6 must be satisfied for the entire Plan Year. This Section contains the rules that must be met for the Plan to qualify as a Safe Harbor 401(k) Plan.

 

 

 

Part 4E of the Agreement allows the Employer to designate the manner in which it will comply with the safe harbor requirements. If the Employer wishes to designate the Plan as a Safe Harbor 401(k) Plan, it should complete Part 4E of the Agreement. The safe harbor provisions described in this Section are not applicable unless the Plan is identified as a Safe Harbor 401(k) Plan under Part 4E. The election under Part 4E to be a Safe Harbor 401(k) Plan is effective for all Plan Years beginning with the Effective Date of the Plan (or January 1, 1999, if later) unless the Employer elects otherwise under Appendix B-5.b. of the Agreement. In addition, to qualify as a Safe Harbor 401(k) Plan, the Current Year Testing Method (as described in Section 17.3(a)(2)) must be elected under Part 4F, #31 of the Agreement. (See Section 20.7 for rules regarding the application of the Safe Harbor 401(k) Plan provisions for Plan Years beginning before the date this Plan is adopted.)

 

 

 

(a)

Safe harbor conditions. To qualify as a Safe Harbor 401(k) Plan, the Plan must satisfy the requirements under subsections (1), (2), (3) and (4) below.

 

 

 

 

 

 

 

(1)

Safe Harbor Contribution. The Employer must provide a Safe Harbor Matching Contribution or a Safe Harbor Nonelective Contribution under the Plan. The Employer must designate the type and amount of the Safe Harbor Contribution under Part 4E of the Agreement. The Safe Harbor Contribution must be made to the Plan no later than 12 months following the close of the Plan Year for which it is being used to qualify the Plan as a Safe Harbor 401(k) Plan.

 

 

 

 

 

 

 

 

The Employer may elect under Part 4E, #30 of the Agreement to provide the Safe Harbor Contribution to all Eligible Participants or only to Eligible Participants who are Nonhighly Compensated Employees. Alternatively, the Employer may elect under Part 4E, #30.c. to provide the Safe Harbor Contribution to all Nonhighly Compensated Employees who are Eligible Participants and all Highly Compensated Employees who are Eligible Participants but who are not Key Employees. This permits a Plan providing the Safe Harbor Nonelective Contribution to use such amounts to satisfy the top-heavy minimum contribution requirements under Article 16.

 

 

 

 

 

 

 

 

In determining who is an Eligible Participant for purposes of the Safe Harbor Contribution, the eligibility conditions applicable to Section 401(k) Deferrals under Part 1, #5 of the Agreement apply. However, the Employer may elect under Part 4E, #30.d. to apply a one Year of Service (as defined in Section 1.4(b)) and an age 21 eligibility condition for the Safe Harbor Contribution, regardless of the eligibility conditions selected for Section 401(k) Deferrals under Part 1, #5 of the Agreement. Unless elected otherwise under Part 2, #8.f., column (1) of the Nonstandardized Agreement, the special eligibility rule under Part 4E, #30.d. will be applied as if the Employer elected under Part 2, #7.a., column (1) and Part 2, #8.a., column (1) of the Agreement to use semi-annual Entry Dates following completion of the minimum age and service conditions. If different eligibility conditions are selected for the Safe Harbor Contribution, additional testing requirements may apply in accordance with IRS Notice 2000-3.

 

 

 

 

 

 

 

 

(i)

Safe Harbor Matching Contribution. The Employer may elect under Part 4E, #27 of the Agreement to make the Safe Harbor Matching Contribution with respect to each Eligible Participant’s applicable contributions. For this purpose, an Eligible Participant’s applicable contributions are the total Section 401(k) Deferrals and Employee After-Tax Contributions the Eligible Participant makes under the Plan. However, the Employer may elect under Part 4E, #27.d. to exclude Employee After-Tax Contributions from the definition of applicable contributions for purposes of applying the Safe Harbor Matching Contribution formula.

 

 

 

 

 

 

 

 

 

The Safe Harbor Matching Contribution may be made under a basic formula or an enhanced formula. The basic formula under Part 4E, #27.a. provides an Employer Matching Contribution that equals:


 

 


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(A)

100% of the amount of a Participant’s applicable contributions that do not exceed 3% of the Participant’s Included Compensation, plus

 

 

 

 

 

 

 

 

 

 

(B)

50% of the amount of a Participant’s applicable contributions that exceed 3%, but do not exceed 5%, of the Participant’s Included Compensation.

 

 

 

 

 

 

 

 

 

 

The enhanced formula under Part 4E, #27.b. provides an Employer Matching Contribution that is not less, at each level of applicable contributions, than the amount required under the basic formula. Under the enhanced formula, the rate of Employer Matching Contributions may not increase as an Employee’s rate of applicable contributions increase.

 

 

 

 

 

 

 

 

 

 

The Plan will not fail to be a Safe Harbor 401(k) Plan merely because Highly Compensated Employees also receive a contribution under the Plan. However, an Employer Matching Contribution will not satisfy this Section if any Highly Compensated Employee is eligible for a higher rate of Employer Matching Contribution than is provided for any Nonhighly Compensated Employee who has the same rate of applicable contributions.

 

 

 

 

 

 

 

 

 

 

In applying the Safe Harbor Matching Contribution formula under Part 4E, #27 of the Agreement, the Employer may elect under Part 4E, #27.c.(1) to determine the Safe Harbor Matching Contribution on the basis of all applicable contributions a Participant makes during the Plan Year. Alternatively, the Employer may elect under Part 4E, #27.c.(2) – (4) to determine the Safe Harbor Matching Contribution on a payroll, monthly, or quarterly basis. If the Employer elects to use a period other than the Plan Year, the Safe Harbor Matching Contribution with respect to a payroll period must be deposited into the Plan by the last day of the Plan Year quarter following the Plan Year quarter for which the applicable contributions are made.

 

 

 

 

 

 

 

 

 

In addition to the Safe Harbor Matching Contribution, an Employer may elect under Part 4B of the Agreement to make Employer Matching Contributions that are subject to the normal vesting schedule and distribution rules applicable to Employer Matching Contributions. See subsection (c) below for a discussion of the effect of such additional Employer Matching Contributions on the ACP Test.

 

 

 

 

 

 

 

 

 

The Employer may amend the Plan during the Plan Year to reduce or eliminate the Safe Harbor Matching Contribution elected under Part 4E, #27 of the Agreement, provided a supplemental notice is given to all Eligible Participants explaining the consequences and effective date of the amendment, and that such Eligible Participants have a reasonable opportunity (including a reasonable period) to change their Section 401(k) Deferral and/or Employee After-Tax Contribution elections, as applicable. The amendment reducing or eliminating the Safe Harbor Matching Contribution must be effective no earlier than the later of: (A) 30 days after Eligible Participants are given the supplemental notice or (B) the date the amendment is adopted. Eligible Participants must be given a reasonable opportunity (and reasonable period) prior to the reduction or elimination of the Safe Harbor Matching Contribution to change their Section 401(k) Deferral or Employee After-Tax Contribution elections, as applicable. If the Employer amends the Plan to reduce or eliminate the Safe Harbor Matching Contribution, the Plan is subject to the ADP Test and ACP Test for the entire Plan Year.

 

 

 

 

 

 

 

 

(ii)

Safe Harbor Nonelective Contribution. The Employer may elect under Part 4E, #28 of the Agreement to make a Safe Harbor Nonelective Contribution of at least 3% of Included Compensation. The Employer may elect under Part 4E, #28.b. to retain discretion to increase the amount of the Safe Harbor Nonelective Contribution in excess of the percentage designated under Part 4E, #28. In addition, the Employer may provide for additional discretionary Employer Nonelective Contributions under Part 4C of the Agreement (in addition to the Safe Harbor Contribution under this Section) which are subject to the normal vesting schedule and distribution rules applicable to Employer Nonelective Contributions.

 

 

 

 

 

 

 

 

 

(A)

Supplemental notice. The Employer may elect under Part 4E, #28.a. of the Agreement to provide the Safe Harbor Nonelective Contribution authorized under Part 4E, #28 only if the Employer provides a supplemental notice to Participants indicating its intention to provide such Safe Harbor Nonelective Contribution. If Part 4E, #28.a. is selected, to qualify as a Safe Harbor 401(k)


 

 


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Plan under Part 4E, the Employer must notify its Eligible Employees in the annual notice described in subsection (4) below that the Employer may provide the Safe Harbor Nonelective Contribution authorized under Part 4E, #28 of the Agreement and that a supplemental notice will be provided at least 30 days prior to the last day of the Plan Year if the Employer decides to make the Safe Harbor Nonelective Contribution. The supplemental notice indicating the Employer’s intention to make the Safe Harbor Nonelective Contribution must be provided no later than 30 days prior to the last day of the Plan Year for the Plan to qualify as a Safe Harbor 401(k) Plan. If the Employer selects Part 4E, #28.a. of the Agreement but does not provide the supplemental notice in accordance with this paragraph, the Employer is not obligated to make such contribution and the Plan does not qualify as a Safe Harbor 401(k) Plan. The Plan will qualify as a Safe Harbor 401(k) Plan for subsequent Plan Years if the appropriate notices are provided for such years.

 

 

 

 

 

 

 

 

 

 

 

(B)

Separate Plan. The Employer may elect under Part 4E, #28.c. of the Agreement to provide the Employer Nonelective Contribution under another Defined Contribution Plan maintained by the Employer. The Employer Nonelective Contribution under such other plan must satisfy the conditions under this Section 17.6 for this Plan to qualify as a Safe Harbor 401(k) Plan. Under the Standardized Agreement, the other plan designated under Part 4E, #28.c. must be a Paired Plan as defined in Section 22.132.

 

 

 

 

 

 

 

 

 

 

 

 

(I)

Profit sharing plan Agreement. If the Plan designated under Part 4E, #28.c. is a profit sharing plan Agreement under this Prototype Plan, the Employer must select Part 4, #12.f. under the profit sharing plan Nonstandardized Agreement or Part 4, #12.e. under the profit sharing plan Standardized Agreement, as applicable. The Employer may elect to provide other Employer Contributions under Part 4, #12 of the profit sharing plan Agreement, however, the first amounts allocated under the profit sharing plan Agreement will be the Safe Harbor Nonelective Contribution required under the 401(k) plan Agreement. Any Employer Contributions designated under Part 4, #12 of the profit sharing plan Agreement are in addition to the Safe Harbor Contribution required under the 401(k) plan Agreement. (If the only Employer Contribution to be made under the profit sharing plan Agreement is the Safe Harbor Nonelective Contribution, no other selection need be completed under Part 4 of the profit sharing plan Agreement (other than Part 4, #12.f. of the Nonstandardized Agreement or Part 4, #12.e. of the Standardized Agreement, as applicable).)

 

 

 

 

 

 

 

 

 

 

 

 

 

If the Employer elects to provide the Safe Harbor Nonelective Contribution under the profit sharing plan Agreement, the Employer must select either the Pro Rata Allocation Method under Part 4, #13.a. or the Permitted Disparity Method under Part 4, #13.b. of the profit sharing plan Agreement. If the Employer elects the Pro Rata Allocation Method, the first amounts allocated under the Pro Rata Allocation Method will be deemed to be the Safe Harbor Nonelective Contribution as required under the 401(k) plan Agreement. To the extent required under the 401(k) plan Agreement, such amounts are subject to the conditions for Safe Harbor Nonelective Contributions described in subsections (2) – (4) below, without regard to any contrary elections under the Agreement.

 

 

 

 

 

 

 

 

 

 

 

 

 

If the Employer elects the Permitted Disparity Method, the Safe Harbor Nonelective Contribution required under the 401(k) plan Agreement will be allocated before applying the Permitted Disparity Method of allocation. To the extent required under the 401(k) plan Agreement, such amounts are subject to the conditions for Safe Harbor Nonelective Contributions described in subsections (2) – (4) below without regard to any contrary elections under the Agreement. If additional amounts are contributed under the profit sharing plan Agreement, such amounts will be allocated under the Permitted Disparity Method. The Safe Harbor Nonelective Contribution may


 

 


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not be taken into account in applying the Permitted Disparity Method of allocation.

 

 

 

 

 

 

 

 

 

 

 

 

(II)

Money purchase plan Agreement. If the Plan designated under Part 4E, #28.c. is a money purchase plan Agreement under this Prototype Plan, the Employer must select Part 4, #12.f. under the money purchase plan Nonstandardized Agreement or Part 4, #12.d. under the money purchase plan Standardized Agreement, as applicable. The Employer may elect to provide other Employer Contributions under Part 4, #12 of the money purchase plan Agreement, however, the first amounts allocated under the money purchase plan Agreement will be the Safe Harbor Nonelective Contribution required under the 401(k) plan Agreement. Any Employer Contributions designated under Part 4, #12 of the money purchase plan Agreement are in addition to the Safe Harbor Contribution. (If the only Employer Contribution to be made under the money purchase plan Agreement is the Safe Harbor Nonelective Contribution, no other need be completed under Part 4 of the money purchase plan Agreement (other than Part 4, #12.f. of the Nonstandardized Agreement or Part 4, #12.d. of the Standardized Agreement, as applicable).)

 

 

 

 

 

 

 

 

 

 

 

 

 

If the Employer elects to make a Safe Harbor Contribution under the money purchase plan Agreement, the first amounts allocated under the Plan will be deemed to be the Safe Harbor Nonelective Contribution as required under the 401(k) plan Agreement. Such amounts will be allocated equally to all Eligible Participants as defined under the 401(k) plan Agreement. To the extent required under the 401(k) plan Agreement, such amounts are subject to the conditions for Safe Harbor Nonelective Contributions described in subsections (2) – (4) below, without regard to any contrary elections under the Agreement. If the Employer elects the Permitted Disparity Method of contribution, the Safe Harbor Nonelective Contribution required under the 401(k) plan Agreement will be allocated before applying the Permitted Disparity Method. The Safe Harbor Nonelective Contribution may not be taken into account in applying the Permitted Disparity Method of contribution.

 

 

 

 

 

 

 

 

 

 

 

(C)

Elimination of Safe Harbor Nonelective Contribution. The Employer may amend the Plan during the Plan Year to reduce or eliminate the Safe Harbor Nonelective Contribution elected under Part 4E of the Agreement. The Employer must notify all Eligible Participants of the amendment and must provide each Eligible Participants with a reasonable opportunity (including a reasonable period) to change their Section 401(k) Deferral and/or Employee After-Tax Contribution elections, as applicable. The amendment reducing or eliminating the Safe Harbor Nonelective Contribution must be effective no earlier than the later of: (A) 30 days after Eligible Participants are notified of the amendment or (B) the date the amendment is adopted. If the Employer reduces or eliminates the Safe Harbor Nonelective Contribution during the Plan Year, the Plan is subject to the ADP Test (and ACP Test, if applicable) for the entire Plan Year.

 

 

 

 

 

 

 

 

 

(2)

Full and immediate vesting. The Safe Harbor Contribution under subsection (1) above must be 100% vested, regardless of the Employee’s length of service, at the time the contribution is made to the Plan. Any additional amounts contributed under the Plan may be subject to a vesting schedule.

 

 

 

 

 

 

 

 

 

(3)

Distribution restrictions. Distributions of the Safe Harbor Contribution under subsection (1) must be restricted in the same manner as Section 401(k) Deferrals under Article 8, except that such contributions may not be distributed upon Hardship. See Section 8.6(c).

 

 

 

 

 

 

 

 

 

(4)

Annual notice. Each Eligible Participant under the Plan must receive a written notice describing the Participant’s rights and obligations under the Plan, including a description of: (i) the Safe Harbor Contribution formula being used under the Plan; (ii) any other contributions under the Plan; (iii) the plan to which the Safe Harbor Contributions will be made (if different from this Plan); (iv) the type and amount of Included Compensation that may be deferred under the Plan; (v) the administrative requirements for making and changing Section 401(k) Deferral elections; and (vi) the withdrawal and vesting provisions under the Plan. For any Plan Year that began in 1999, the


 

 


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notice requirements described in this paragraph are deemed satisfied if the notice provided satisfied a reasonable, good faith interpretation of the notice requirements under Code §401(k)(12). (See subsection (1)(ii) above for a special supplemental notice that may need to be provided to qualify as a Safe Harbor 401(k) Plan.)

 

 

 

 

 

 

 

Each Eligible Participant must receive the annual notice within a reasonable period before the beginning of the Plan Year (or within a reasonable period before an Employee becomes an Eligible Participant, if later). For this purpose, an Employee will be deemed to have received the notice in a timely manner if the Employee receives such notice at least 30 days and no more than 90 days before the beginning of the Plan Year. For an Employee who becomes an Eligible Participant during a Plan Year, the notice will be deemed timely if it is provided no more than 90 days prior to the date the Employee becomes an Eligible Participant. For Plan Years that began on or before April 1, 1999, the notice requirement under this subsection will be satisfied if the notice was provided by March 1, 1999. If an Employer first designates the Plan as a Safe Harbor 401(k) Plan for a Plan Year that begins on or after January 1, 2000 and on or before June 1, 2000, the notice requirement under this subsection will be satisfied if the notice was provided by May 1, 2000.

 

 

 

 

 

(b)

Deemed compliance with ADP Test. If the Plan satisfies all the conditions under subsection (a) above to qualify as a Safe Harbor 401(k) Plan, the Plan is deemed to satisfy the ADP Test for the Plan Year. This Plan will not be deemed to satisfy the ADP Test for a Plan Year if an Eligible Participant is covered under another Safe Harbor 401(k) Plan maintained by the Employer which uses the provisions under this Section to comply with the ADP Test.

 

 

 

 

(c)

Deemed compliance with ACP Test. If the Plan satisfies all the conditions under subsection (a) above to qualify as a Safe Harbor 401(k) Plan, the Plan is deemed to satisfy the ACP Test for the Plan Year with respect to Employer Matching Contributions (including Employer Matching Contributions that are not used to qualify as a Safe Harbor 401(k) Plan), provided the following conditions are satisfied. If the Plan does not satisfy the requirements under this subsection (c) for a Plan Year, the Plan must satisfy the ACP Test for such Plan Year in accordance with subsection (d) below.

 

 

 

 

 

(1)

Only Employer Matching Contributions are Safe Harbor Matching Contributions under basic formula. If the only Employer Matching Contribution formula provided under the Plan is a basic safe harbor formula under Part 4E, #27.a. of the Agreement, the Plan is deemed to satisfy the ACP Test, without regard to the conditions under subsections (2) – (5) below.

 

 

 

 

 

 

(2)

Limit on contributions eligible for Employer Matching Contributions. If Employer Matching Contributions are provided (other than just Employer Matching Contributions under a basic safe harbor formula) the total Employer Matching Contributions provided under the Plan (whether or not such Employer Matching Contributions are provided under a Safe Harbor Matching Contribution formula) must not apply to any Section 401(k) Deferrals or Employee After-Tax Contributions that exceed 6% of Included Compensation. If an Employer Matching Contribution formula applies to both Section 401(k) Deferrals and Employee After-Tax Contributions, then the sum of such contributions that exceed 6% of Included Compensation must be disregarded under the formula.

 

 

 

 

 

 

(3)

Limit on discretionary Employer Matching Contributions. For Plan Years beginning after December 31, 1999, the Plan will not satisfy the ACP Safe Harbor if the Employer elects to provide discretionary Employer Matching Contributions in addition to the Safe Harbor Matching Contribution, unless the Employer limits the aggregate amount of such discretionary Employer Matching Contributions under Part 4B, #16.b. to no more than 4 percent of the Employee’s Included Compensation.

 

 

 

 

 

 

(4)

Rate of Employer Matching Contribution may not increase. The Employer Matching Contribution formula may not provide a higher rate of match at higher levels of Section 401(k) Deferrals or Employee After-Tax Contributions.

 

 

 

 

 

 

(5)

Limit on Employer Matching Contributions for Highly Compensated Employees. The Employer Matching Contributions made for any Highly Compensated Employee at any rate of Section 401(k) Deferrals and/or Employee After-Tax Contributions cannot be greater than the Employer Matching Contributions provided for any Nonhighly Compensated Employee at the same rate of Section 401(k) Deferrals and/or Employee After-Tax Contributions.

 

 

 

 

 

 

(6)

Employee After-Tax Contributions. If the Plan permits Employee After-Tax Contributions, such contributions must satisfy the ACP Test, regardless of whether the Employer Matching Contributions under Plan are deemed to satisfy the ACP Test under this subsection (c). The ACP Test must be performed in accordance with subsection (d) below.


 

 


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(d)

Rules for applying the ACP Test. If the ACP Test must be performed under a Safe Harbor 401(k) Plan, either because there are Employee After-Tax Contributions, or because the Employer Matching Contributions do not satisfy the conditions described in subsection (c) above, the Current Year Testing Method must be used to perform such test, even if the Agreement specifies that the Prior Year Testing Method applies. In addition, the testing rules provided in IRS Notice 98-52 (or any successor guidance) are applicable in applying the ACP Test.

 

 

 

 

(e)

Aggregated plans. If the Plan is aggregated with another plan under Section 17.5(a) or (b), then the Plan is not a Safe Harbor 401(k) Plan unless the conditions of this Section are satisfied on an aggregated basis.

 

 

 

 

(f)

First year of plan. To qualify as a Safe Harbor 401(k) Plan, the Plan Year must be a 12-month period, except for the first year of the Plan, in which case the Plan may have a short Plan Year. In no case may the Plan have a short Plan Year of less than 3 months.

 

 

 

 

 

If the Plan has an initial Plan Year that is less than 12 months, for purposes of applying the Annual Additions Limitation under Article 7, the Limitation Year will be the 12-month period ending on the last day of the short Plan Year. Thus, no proration of the Defined Contribution Dollar Limitation will be required. (See Section 7.4(e).) In addition, the Employer’s Included Compensation will be determined for the 12-month period ending on the last day of the short Plan Year.

 

 

17.7

Definitions. The following definitions apply for purposes of applying the provisions of this Article 17.

 

 

 

(a)

ACP - Average Contribution Percentage. The ACP for a group is the average of the contribution percentages calculated separately for each Eligible Participant in the group. An Eligible Participant’s contribution percentage is the ratio of the contributions made on behalf of the Participant that are included under the ACP Test, expressed as a percentage of the Participant’s Testing Compensation for the Plan Year. For this purpose, the contributions included under the ACP Test are the sum of the Employee After-Tax Contributions, Employer Matching Contributions, and QMACs (to the extent not taken into account for purposes of the ADP test) made under the Plan on behalf of the Participant for the Plan Year. The ACP may also include other contributions as provided in Section 17.3(c), if applicable.

 

 

 

 

(b)

ADP - Average Deferral Percentage. The ADP for a group is the average of the deferral percentages calculated separately for each Eligible Participant in the group. A Participant’s deferral percentage is the ratio of the Participant’s deferral contributions expressed as a percentage of the Participant’s Testing Compensation for the Plan Year. For this purpose, a Participant’s deferral contributions include any Section 401(k) Deferrals made pursuant to the Participant’s deferral election, including Excess Deferrals of Highly Compensated Employees (but excluding Excess Deferrals of Nonhighly Compensated Employees). The ADP may also include other contributions as provided in Section 17.2(c), if applicable.

 

 

 

 

 

 

 

 

In determining a Participant’s deferral percentage for the Plan Year, a deferral contribution may be taken into account only if such contribution is allocated to the Participant’s Account as of a date within the Plan Year. For this purpose, a deferral contribution may only be allocated to a Participant’s Account within a particular Plan Year if the deferral contribution is actually paid to the Trust no later than the end of the 12-month period immediately following that Plan Year and the deferral contribution relates to Included Compensation that (1) would otherwise have been received by the Participant in that Plan Year or (2) is attributable to services performed in that Plan Year and would otherwise have been received by the Participant within 2½ months after the close of that Plan Year. No formal election need be made by the Employer to use the 2½-month rule described in the preceding sentence. However, deferral contributions may only be taken into account for a single Plan Year.

 

 

 

 

(c)

Excess Aggregate Contributions. Excess Aggregate Contributions for a Plan Year are the amounts contributed on behalf of the Highly Compensated Employees that exceed the maximum amount permitted under the ACP Test for such Plan Year. The total dollar amount of Excess Aggregate Contributions for a Plan Year is determined by calculating the amount that would have to be distributed to the Highly Compensated Employees if the distributions were made first to the Highly Compensated Employee(s) with the highest contribution percentage until either:

 

 

 

 

 

(1)

the adjusted ACP for the Highly Compensated Employee Group would reach a percentage that satisfies the ACP Test, or

 

 

 

 

 

 

(2)

the contribution percentage of the Highly Compensated Employee(s) with the next highest contribution percentage would be reached.

 

 

 

 

 

 

This process is repeated until the adjusted ACP for the Highly Compensated Employee Group would satisfy the ACP Test. The total dollar amount so determined is then divided among the Highly Compensated


 

 



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Employee Group in the manner described in Section 17.3(d)(1) to determine the actual corrective distributions to be made.

 

 

 

 

(d)

Excess Contributions. Excess Contributions for a Plan Year are the amounts taken into account in computing the ADP of the Highly Compensated Employees that exceed the maximum amount permitted under the ADP Test for such Plan Year. The total dollar amount of Excess Contributions for a Plan Year is determined by calculating the amount that would have to be distributed to the Highly Compensated Employees if the distributions were made first to the Highly Compensated Employee(s) with the highest deferral percentage until either:

 

 

 

 

 

(1)

the adjusted ADP for the Highly Compensated Employee Group would reach a percentage that satisfies the ADP Test, or

 

 

 

 

 

 

(2)

the deferral percentage of the Highly Compensated Employee(s) with the next highest deferral percentage would be reached.

 

 

 

 

 

 

This process is repeated until the adjusted ADP for the Highly Compensated Employee Group would satisfy the ADP test. The total dollar amount so determined is then divided among the Highly Compensated Employee Group in the manner described in Section 17.2(d)(1) to determine the actual corrective distributions to be made.

 

 

 

 

 

(e)

Highly Compensated Employee Group. The Highly Compensated Employee Group is the group of Eligible Participants who are Highly Compensated Employees for the current Plan Year. An Employee who makes a one-time irrevocable election not to participate in accordance with Section 1.10 (if authorized under Part 13, #75 of the Nonstandardized Agreement) will not be treated as an Eligible Participant.

 

 

 

 

(f)

Nonhighly Compensated Employee Group. The Nonhighly Compensated Employee Group is the group of Eligible Participants who are Nonhighly Compensated Employees for the applicable Plan Year. If the Prior Year Testing Method is selected under Part 4F of the Agreement, the Nonhighly Compensated Employee Group is the group of Eligible Participants in the prior Plan Year who were Nonhighly Compensated Employees for that year. If the Current Year Testing Method is selected under Part 4F of the Agreement, the Nonhighly Compensated Employee Group is the group of Eligible Participants who are Nonhighly Compensated Employees for the current Plan Year. An Employee who makes a one-time irrevocable election not to participate in accordance with Section 1.10 (if authorized under Part 13, #75 of the Nonstandardized Agreement) will not be treated as an Eligible Participant.

 

 

 

 

(g)

QMACs – Qualified Matching Contribution. To the extent authorized under Part 4B, #18 of the Agreement, QMACs are Employer Matching Contributions which are 100% vested when contributed to the Plan and are subject to the distribution restrictions applicable to Section 401(k) Deferrals under Article 8, except that no portion of a Participant’s QMAC Account may be distributed from the Plan on account of Hardship. See Section 8.6(c).

 

 

 

 

 

 

 

(h)

QNECs – Qualified Nonelective Contributions. To the extent authorized under Part 4C, #22 of the Agreement, QNECs are Employer Nonelective Contributions which are 100% vested when contributed to the Plan and are subject to the distribution restrictions applicable to Section 401(k) Deferrals under Article 8, except that no portion of a Participant’s QNEC Account may be distributed from the Plan on account of Hardship. See Section 8.6(c).

 

 

 

 

(i)

Testing Compensation. In determining the Testing Compensation used for purposes of applying the ADP Test, the ACP Test, and the Multiple Use Test, the Plan Administrator is not bound by any elections made under Part 3 of the Agreement with respect to Total Compensation or Included Compensation under the Plan. The Plan Administrator may determine on an annual basis (and within its discretion) the components of Testing Compensation for purposes of applying the ADP Test, the ACP Test and the Multiple Use Test. Testing Compensation must qualify as a nondiscriminatory definition of compensation under Code §414(s) and the regulations thereunder and must be applied consistently to all Participants. Testing Compensation may be determined over the Plan Year for which the applicable test is being performed or the calendar year ending within such Plan Year. In determining Testing Compensation, the Plan Administrator may take into consideration only the compensation received while the Employee is an Eligible Participant under the component of the Plan being tested. In no event may Testing Compensation for any Participant exceed the Compensation Dollar Limitation defined in Section 22.32. In determining Testing Compensation, the Plan Administrator may exclude amounts paid to an individual as severance pay to the extent such amounts are paid after the common-law employment relationship between the individual and the Employer has terminated, provided such amounts also are excluded in determining Total Compensation under 22.197.


 

 



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ARTICLE 18
PLAN AMENDMENTS AND TERMINATION

 

 

 

 

 

 

This Article contains the rules regarding the ability of the Prototype Sponsor or Employer to make Plan amendments and the effect of such amendments on the Plan. This Article also contains the rules for administering the Plan upon termination and the effect of Plan termination on Participants’ benefits and distribution rights.

 

18.1

Plan Amendments.

 

 

 

(a)

Amendment by the Prototype Sponsor. The Prototype Sponsor may amend the Prototype Plan on behalf of each adopting Employer who is maintaining the Plan at the time of the amendment. An amendment by the Prototype Sponsor to the Basic Plan Document does not require consent of the adopting Employers, nor does an adopting Employer have to reexecute its Agreement with respect to such an amendment. The Prototype Sponsor will provide each adopting Employer a copy of the amended Basic Plan Document (either by providing substitute or additional pages, or by providing a restated Basic Plan Document). An amendment by the Prototype Sponsor to any Agreement offered under the Prototype Plan is not effective with respect to an Employer’s Plan unless the Employer reexecutes the amended Agreement.

 

 

 

 

 

If the Prototype Plan is amended by the mass submitter, the mass submitter is treated as the agent of the Prototype Sponsor. If the Prototype Sponsor does not adopt any amendments made by the mass submitter, the Prototype Plan will no longer be identical to or a minor modifier of the mass submitter Prototype Plan.

 

 

 

 

(b)

Amendment by the Employer. The Employer shall have the right at any time to amend the Agreement in the following manner without affecting the Plan’s status as a Prototype Plan. (The ability to amend the Plan as authorized under this Section applies only to the Employer that executes the Signature Page of the Agreement. Any amendment to the Plan by the Employer under this Section also applies to any Related Employer that participates under the Plan as a Co-Sponsor.)

 

 

 

 

 

(1)

The Employer may change any optional selections under the Agreement.

 

 

 

 

 

 

(2)

The Employer may add additional language where authorized under the Agreement, including language necessary to satisfy Code §415 or Code §416 due to the aggregation of multiple plans.

 

 

 

 

 

 

(3)

The Employer may change the administrative selections under Part 12 of the Agreement by replacing the appropriate page(s) within the Agreement. Such amendment does not require reexecution of the Signature Page of the Agreement.

 

 

 

 

 

 

(4)

The Employer may add any model amendments published by the IRS which specifically provide that their adoption will not cause the Plan to be treated as an individually designed plan.

 

 

 

 

 

 

(5)

The Employer may adopt any amendments that it deems necessary to satisfy the requirements for resolving qualification failures under the IRS’ compliance resolution programs.

 

 

 

 

 

 

(6)

The Employer may adopt an amendment to cure a coverage or nondiscrimination testing failure, as permitted under applicable Treasury regulations.

 

 

 

 

 

 

The Employer may amend the Plan at any time for any other reason, including a waiver of the minimum funding requirement under Code §412(d). However, such an amendment will cause the Plan to lose its status as a Prototype Plan and become an individually designed plan.

 

 

 

 

 

 

The Employer’s amendment of the Plan from one type of Defined Contribution Plan (e.g., a money purchase plan) into another type of Defined Contribution Plan (e.g., a profit sharing plan) will not result in a partial termination or any other event that would require full vesting of some or all Plan Participants.

 

 

 

 

 

 

Any amendment that affects the rights, duties or responsibilities of the Trustee or Plan Administrator may only be made with the Trustee’s or Plan Administrator’s written consent. Any amendment to the Plan must be in writing and a copy of the resolution (or similar instrument) setting forth such amendment (with the applicable effective date of such amendment) must be delivered to the Trustee.

 

 

 

 

 

 

No amendment may authorize or permit any portion of the assets held under the Plan to be used for or diverted to a purpose other than the exclusive benefit of Participants or their Beneficiaries, except to the extent such assets are used to pay taxes or administrative expenses of the Plan. An amendment also may not cause or permit any portion of the assets held under the Plan to revert to or become property of the Employer.


 

 



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(c)

Protected Benefits. Except as permitted under statute (such as Code §412(c)(8)), regulations (such as Treas. Reg. §1.411(d)-4), or other IRS guidance of general applicability, no Plan amendment (or other transaction having the effect of a Plan amendment, such as a merger, acquisition, plan transfer, or similar transaction) may reduce a Participant’s Account Balance or eliminate or reduce a Protected Benefit to the extent such Protected Benefit relates to amounts accrued prior to the adoption date (or effective date, if later) of the Plan amendment. For this purpose, Protected Benefits include any early retirement benefits, retirement-type subsidies, and optional forms of benefit (as defined under the regulations). If the adoption of this Plan will result in the elimination of a Protected Benefit, the Employer may preserve such Protected Benefit by identifying the Protected Benefit in accordance with Part 13, #58 of the Agreement [Part 13, #76 of the 401(k) Agreement]. Failure to identify Protected Benefits under the Agreement will not override the requirement that such Protected Benefits be preserved under this Plan. The availability of each optional form of benefit under the Plan must not be subject to Employer discretion.

 

 

 

 

 

Effective for amendments adopted and effective on or after September 6, 2000, if the Plan is a profit sharing plan or a 401(k) plan, the Employer may eliminate all annuity and installment forms of distribution (including the QJSA form of benefit to the extent the Plan is not required to offer such form of benefit under Article 9), provided the Plan offers a single-sum distribution option that is available at the same time as the annuity or installment options that are being eliminated. If the Plan is a money purchase plan or a target benefit plan, the Employer may not eliminate the QJSA form of benefit. However, the Employer may eliminate all other annuity and installment forms of distribution, provided the Plan offers a single-sum distribution option that is available at the same time as the annuity or installment options that are being eliminated. Any amendment eliminating an annuity or installment form of distribution may not be effective until the earlier of: (1) the date which is the 90th day following the date a summary of the amendment is furnished to the Participant which satisfies the requirements under DOL Reg. §2520.104b-3 or (2) the first day of the second Plan Year following the Plan Year in which the amendment is adopted.

 

 

 

18.2

Plan Termination. The Employer may terminate this Plan at any time by delivering to the Trustee and Plan Administrator written notice of such termination.

 

 

 

(a)

Full and immediate vesting. Upon a full or partial termination of the Plan (or in the case of a profit sharing plan, the complete discontinuance of contributions), all amounts credited to an affected Participant’s Account become 100% vested, regardless of the Participant’s vested percentage determined under Article 4. The Plan Administrator has discretion to determine whether a partial termination has occurred.

 

 

 

 

(b)

Distribution procedures. Upon the termination of the Plan, the Plan Administrator shall direct the distribution of Plan assets to Participants in accordance with the provisions under Article 8. For this purpose, distribution shall be made to Participants with vested Account Balances of $5,000 or less in lump sum as soon as administratively feasible following the Plan termination, regardless of any contrary election under Part 9, #34 of the Agreement [Part 9, #52 of the 401(k) Agreement]. For Participants with vested Account Balances in excess of $5,000, distribution will be made through the purchase of deferred annuity contracts which protect all Protected Benefits under the Plan, unless a Participant elects to receive an immediate distribution in any form of payment permitted under the Plan. If an immediate distribution is elected in a form other than a lump sum, the distribution will be satisfied through the purchase of an immediate annuity contract. Distributions will be made as soon as administratively feasible following the Plan termination, regardless of any contrary election under Part 9, #33 of the Agreement [Part 9, #51 of the 401(k) Agreement]. The references in this paragraph to $5,000 shall be deemed to mean $3,500, prior to the time the $5,000 threshold becomes effective under the Plan (as determined in Section 8.3(f)).

 

 

 

 

 

For purposes of applying the provisions of this subsection (b), distribution may be delayed until the Employer receives a favorable determination letter from the IRS as to the qualified status of the Plan upon termination, provided the determination letter request is made within a reasonable period following the termination of the Plan.

 

 

 

 

 

(1)

Special rule for certain profit sharing plans. If this Plan is a profit sharing plan, distribution will be made to all Participants, without consent, as soon as administratively feasible following the termination of the Plan, without regard to the value of the Participants’ vested Account Balance. This special rule applies only if the Plan does not provide for an annuity option under Part 11 of the Agreement and the Employer does not maintain any other Defined Contribution Plan (other than an ESOP) at any time between the termination of the Plan and the distribution.

 

 

 

 

 

 

(2)

Special rule for 401(k) plans. Section 401(k) Deferrals, QMACs, QNECs, Safe Harbor Matching Contributions and Safe Harbor Nonelective Contributions under a 401(k) plan (as well as transferred assets (see Section 3.3(c)(3)) which are subject to the distribution restrictions applicable to Section 401(k) Deferrals) may be distributed in a lump sum upon Plan termination only if the Employer does not maintain a Successor Plan at any time during the period beginning on the date of termination and ending 12 months after the final distribution of all Plan assets. For this purpose,


 

 



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a Successor Plan is any Defined Contribution Plan, other than an ESOP (as defined in Code §4975(e)(7)), a SEP (as defined in Code §408(k)), or a SIMPLE IRA (as defined in Code §408(p)). A plan will not be considered a Successor Plan, if at all times during the 24-month period beginning 12 months before the Plan termination, fewer than 2% of the Eligible Participants under the 401(k) plan are eligible under such plan. A distribution of these contributions may be made to the extent another distribution event permits distribution of such amounts.

 

 

 

 

 

 

(3)

Plan termination not distribution event if assets are transferred to another Plan. If, pursuant to the termination of the Plan, the Employer enters into a transfer agreement to transfer the assets of the terminated Plan to another plan maintained by the Employer (or by a successor employer in a transaction involving the acquisition of the Employer’s stock or assets, or other similar transaction), the termination of the Plan is not a distribution event and the distribution procedures above do not apply. Prior to the transfer of the assets, distribution of a Participant’s Account Balance may be made from the terminated Plan only to a Participant (or Beneficiary, if applicable) who is otherwise eligible for distribution without regard to the Plan’s termination. Otherwise, benefits will be distributed from the transferee plan in accordance with the terms of that plan (subject to the protection of any Protected Benefits that must be continued with respect to the transferred assets).

 

 

 

 

(c)

Termination upon merger, liquidation or dissolution of the Employer. The Plan shall terminate upon the liquidation or dissolution of the Employer or the death of the Employer (if the Employer is a sole proprietor) provided however, that in any such event, arrangements may be made for the Plan to be continued by any successor to the Employer.

 

 

18.3

Merger or Consolidation. In the event the Plan is merged or consolidated with another plan, each Participant must be entitled to a benefit immediately after such merger or consolidation that is at least equal to the benefit the Participant would have been entitled to had the Plan terminated immediately before such merger or consolidation. (See Section 4.1(d) for rules regarding vesting following a merger or consolidation.) The Employer may authorize the Trustee to enter into a merger agreement with the Trustee of another plan to effect such merger or consolidation. A merger agreement entered into by the Trustee is not part of this Plan and does not affect the Plan’s status as a Prototype Plan. (See Section 3.3 for the applicable rules where amounts are transferred to this Plan from another plan.)


 

 



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ARTICLE 19
MISCELLANEOUS

This Article contains miscellaneous provisions concerning the Employer’s and Participants’ rights and responsibilities under the Plan.

 

 

 

19.1

Exclusive Benefit. Except as provided under Section 19.2, no part of the Plan assets (including any corpus or income of the Trust) may revert to the Employer prior to the satisfaction of all liabilities under the Plan nor will such Plan assets be used for, or diverted to, a purpose other than the exclusive benefit of Participants or their Beneficiaries.

 

 

 

19.2

Return of Employer Contributions. Upon written request by the Employer, the Trustee must return any Employer Contributions provided that the circumstances and the time frames described below are satisfied. The Trustee may request the Employer to provide additional information to ensure the amounts may be properly returned. Any amounts returned shall not include earnings, but must be reduced by any losses.

 

 

 

 

(a)

Mistake of fact. Any Employer Contributions made because of a mistake of fact must be returned to the Employer within one year of the contribution.

 

 

 

 

(b)

Disallowance of deduction. Employer Contributions to the Trust are made with the understanding that they are deductible. In the event the deduction of an Employer Contribution is disallowed by the IRS, such contribution (to the extent disallowed) must be returned to the Employer within one year of the disallowance of the deduction.

 

 

 

 

(c)

Failure to initially qualify. Employer Contributions to the Plan are made with the understanding, in the case of a new Plan, that the Plan satisfies the qualification requirements of Code §401(a) as of the Plan’s Effective Date. In the event that the Internal Revenue Service determines that the Plan is not initially qualified under the Code, any Employer Contributions (and allocable earnings) made incident to that initial qualification must be returned to the Employer within one year after the date the initial qualification is denied, but only if the application for the qualification is made by the time prescribed by law for filing the employer’s return for the taxable year in which the plan is adopted, or such later date as the Secretary of the Treasury may prescribe.

 

 

 

19.3

Alienation or Assignment. Except as permitted under applicable statute or regulation, a Participant or Beneficiary may not assign, alienate, transfer or sell any right or claim to a benefit or distribution from the Plan, and any attempt to assign, alienate, transfer or sell such a right or claim shall be void, except as permitted by statute or regulation. Any such right or claim under the Plan shall not be subject to attachment, execution, garnishment, sequestration, or other legal or equitable process. This prohibition against alienation or assignment also applies to the creation, assignment, or recognition of a right to a benefit payable with respect to a Participant pursuant to a domestic relations order, unless such order is determined to be a QDRO pursuant to Section 11.5, or any domestic relations order entered before January 1, 1985.

 

 

 

19.4

Participants’ Rights. The adoption of this Plan by the Employer does not give any Participant, Beneficiary, or Employee a right to continued employment with the Employer and does not affect the Employer’s right to discharge an Employee or Participant at any time. This Plan also does not create any legal or equitable rights in favor of any Participant, Beneficiary, or Employee against the Employer, Plan Administrator or Trustee. Unless the context indicates otherwise, any amendment to this Plan is not applicable to determine the benefits accrued (and the extent to which such benefits are vested) by a Participant or former Employee whose employment terminated before the effective date of such amendment, except where application of such amendment to the terminated Participant or former Employee is required by statute, regulation or other guidance of general applicability. Where the provisions of the Plan are ambiguous as to the application of an amendment to a terminated Participant or former Employee, the Plan Administrator has the authority to make a final determination on the proper interpretation of the Plan.

 

 

 

19.5

Military Service. To the extent required under Code §414(u), an Employee who returns to employment with the Employer following a period of qualified military service will receive any contributions, benefits and service credit required under Code §414(u), provided the Employee satisfies all applicable requirements under the Code and regulations.

 

 

 

19.6

Paired Plans. If the Employer adopts more than one Standardized Agreement, each of the Standardized Agreements are considered to be Paired Plans, provided the Employer completes Part 13, #54 of the Agreement [Part 13, #72 of the 401(k) Agreement] in a manner which ensures the plans together comply with the Annual Additions Limitation, as described in Article 7, and the Top-Heavy Plan rules, as described in Article 16. If the Employer adopts Paired Plans, each Plan must have the same Plan Year.


 

 



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19.7

Annuity Contract. Any annuity contract distributed under the Plan must be nontransferable. In addition, the terms of any annuity contract purchased and distributed to a Participant or to a Participant’s spouse must comply with all requirements under this Plan.

 

 

19.8

Use of IRS compliance programs. Nothing in this Plan document should be construed to limit the availability of the IRS’ voluntary compliance programs, including the IRS Administrative Policy Regarding Self-Correction (APRSC) program. An Employer may take whatever corrective actions are permitted under the IRS voluntary compliance programs, as is deemed appropriate by the Plan Administrator or Employer.

 

 

19.9

Loss of Prototype Status. If the Plan as adopted by the Employer fails to attain or retain qualification, such Plan will no longer qualify as a Prototype Plan and will be considered an individually-designed plan.

 

 

19.10

Governing Law. The provisions of this Plan shall be construed, administered, and enforced in accordance with the provisions of applicable Federal Law and, to the extent applicable, the laws of the state in which the Trustee has its principal place of business. The foregoing provisions of this Section shall not preclude the Employer and the Trustee from agreeing to a different state law with respect to the construction, administration and enforcement of the Plan.

 

 

19.11

Waiver of Notice. Any person entitled to a notice under the Plan may waive the right to receive such notice, to the extent such a waiver is not prohibited by law, regulation or other pronouncement.

 

 

19.12

Use of Electronic Media. The Plan Administrator may use telephonic or electronic media to satisfy any notice requirements required by this Plan, to the extent permissible under regulations (or other generally applicable guidance). In addition, a Participant’s consent to immediate distribution, as required by Article 8, may be provided through telephonic or electronic means, to the extent permissible under regulations (or other generally applicable guidance). The Plan Administrator also may use telephonic or electronic media to conduct plan transactions such as enrolling participants, making (and changing) salary reduction elections, electing (and changing) investment allocations, applying for Plan loans, and other transactions, to the extent permissible under regulations (or other generally applicable guidance).

 

 

19.13

Severability of Provisions. In the event that any provision of this Plan shall be held to be illegal, invalid or unenforceable for any reason, the remaining provisions under the Plan shall be construed as if the illegal, invalid or unenforceable provisions had never been included in the Plan.

 

 

19.14

Binding Effect. The Plan, and all actions and decisions made thereunder, shall be binding upon all applicable parties, and their heirs, executors, administrators, successors and assigns.


 

 



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ARTICLE 20
GUST ELECTIONS AND EFFECTIVE DATES

 

 

 

The provisions of this Plan are generally effective as of the Effective Date designated on the Signature Page of the Agreement. Appendix A of the Agreement also allows for special effective dates for specified provisions of the Plan, which override the general Effective Date under the Agreement. Section 22.96 refers to a series of laws that have been enacted since 1994 as the GUST Legislation, for which extended time (known as the remedial amendment period) was provided to Employers to conform their plan documents to such laws. This Article prescribes special effective date rules for conforming plans to the GUST Legislation.

 

 

 

20.1

GUST Effective Dates. If the Agreement is adopted within the remedial amendment period for the GUST Legislation, and the Plan has not previously been restated to comply with the GUST Legislation, then special effective dates apply to certain provisions. These special effective dates apply to the appropriate provisions of the Plan, even if such special effective dates are earlier than the Effective Date identified on the Signature Page of the Agreement. The Employer may specify in elections provided in Appendix B of the Agreement, how the Plan was operated to comply with the GUST Legislation. Appendix B need only be completed if the Employer operated this Plan in a manner that is different from the default provisions contained in this Plan or the elective choices made under the Agreement. If the Employer did not operate the Plan in a manner that is different from the default provisions or elective provisions of the Plan or, if the Plan is not being restated for the first time to comply with the GUST Legislation, and prior amendments or restatements of the Plan satisfied the requirement to amend timely to comply with the GUST Legislation, Appendix B need not be completed and may be removed from the Agreement.

 

 

 

 

If one or more qualified retirement plans have been merged into this Plan, the provisions of the merging plan(s) will remain in full force and effect until the Effective Date of the plan merger(s), unless provided otherwise under Appendix A-12 of the Agreement [Appendix A-16 of the 401(k) Agreement]. If the merging plan(s) have not been amended to comply with the changes required under the GUST Legislation, the merging plan(s) will be deemed amended retroactively for such required changes by operation of this Agreement. The provisions required by the GUST Legislation (as provided under this BPD and related Agreements) will be effective for purposes of the merging plan(s) as of the same effective date that is specified for that GUST provision in this BPD and Appendix B of the Agreement (even if that date precedes the general Effective Date specified in the Agreement).

 

 

 

20.2

Highly Compensated Employee Definition. The definition of Highly Compensated Employee under Section 22.99 is modified effective for Plan Years beginning after December 31, 1996. Under the current definition of Highly Compensated Employee, the Employer must designate under the Plan whether it is using the Top-Paid Group Test and whether it is using the Calendar Year Election or, for the 1997 Plan Year, whether it used the Old-Law Calendar Year Election.

 

 

 

 

(a)

Top-Paid Group Test. In determining whether an Employee is a Highly Compensated Employee, the Top-Paid Group Test under Section 22.99(b)(4) does not apply unless the Employer specifically elects under Part 13, #50.a. of the Agreement [Part 13, #68.a. of the 401(k) Agreement] to have the Top-Paid Group Test apply. The Employer’s election to use or not use the Top-Paid Group Test generally applies for all years beginning with the Effective Date of the Plan (or the first Plan Year beginning after December 31, 1996, if later). However, because the Employer may not have operated the Plan consistent with this Top-Paid Group Test election for all years prior to the date this Plan restatement is adopted, Appendix B-1.a. of the Agreement also permits the Employer to override the Top-Paid Group Test election under this Plan for specified Plan Years beginning after December 31, 1996, and before the date this Plan restatement is adopted.

 

 

 

 

(b)

Calendar Year Election. In determining whether an Employee is a Highly Compensated Employee, the Calendar Year Election under Section 22.99(b)(5) does not apply unless the Employer specifically elects under Part 13, #50.b. of the Agreement [Part 13, #68.b. of the 401(k) Agreement] to have the Calendar Year Election apply. The Employer’s election to use or not use the Calendar Year Election is generally effective for all years beginning with the Effective Date of this Plan (or the first Plan Year beginning after December 31, 1996, if later). However, because the Employer may not have operated the Plan consistent with this Calendar Year Election for all years prior to the date this Plan restatement is adopted, Appendix B-1.b. of the Agreement permits the Employer to override the Calendar Year Election under this Plan for specified Plan Years beginning after December 31, 1996, and before the date this Plan restatement is adopted.

 

 

 

 

(c)

Old-Law Calendar Year Election. In determining whether an Employee was a Highly Compensated Employee for the Plan Year beginning in 1997, a special Old-Law Calendar Year Election was available. (See Section 22.99(b)(6) for the definition of the Old-Law Calendar Year Election.) Appendix B-1.c. of the Agreement permits the Employer to designate whether it used the Old-Law Calendar Year Election for the 1997 Plan Year. If the Employer did not use the Old-Law Calendar Year Election, the election in Appendix B-1.c. need not be completed.


 

 



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20.3

Required Minimum Distributions. Appendix B-2 of the Agreement permits the Employer to designate how it complied with the GUST Legislation changes to the required minimum distribution rules. Section 10.4 describes the application of the GUST Legislation changes to the required minimum distribution rules.

 

 

20.4

$5,000 Involuntary Distribution Threshold. For Plan Years beginning on or after August 5, 1997, a Participant (and spouse, if the Joint and Survivor Annuity rules apply under Article 9) must consent to a distribution from the Plan if the Participant’s vested Account Balance exceeds $5,000. (See Section 8.3(e) for the applicable rules for determining the value of a Participant’s vested Account Balance.) For Plan Years beginning before August 5, 1997, the consent threshold was $3,500 instead of $5,000.

 

 

 

The increase in the consent threshold to $5,000 is generally effective for Plan Years beginning on or after August 5, 1997. However, because the Employer may not have operated the Plan consistent with the $5,000 threshold for all years prior to the date this Plan restatement was adopted, Appendix B-3.a. of the Agreement permits the Employer to designate the Plan Year during which it began applying the higher $5,000 consent threshold. If the Employer began applying the $5,000 consent threshold for Plan Years beginning on or after August 5, 1997, Appendix B-3.a. need not be completed. If the Employer did not begin using the $5,000 consent threshold until some later date, the Employer must designate the appropriate date in Appendix B-3.a.

 

 

20.5

Repeal of Family Aggregation for Allocation Purposes. For Plan Years beginning on or after January 1, 1997, the family aggregation rules were repealed. For Plan Years beginning before January 1, 1997, the family aggregation rules required that family members of a Five-Percent Owner or one of the 10 Employees with the highest ownership interest in the Employer were aggregated as a single Highly Compensated Employee for purposes of determining such individuals’ share of any contributions under the Plan. In determining the allocation for such aggregated individuals, the Compensation Dollar Limitation (as defined in Section 22.32) was applied on an aggregated basis with respect to the Five-Percent Owner or top-10 owner, his/her spouse, and his/her minor children (under the age of 19).

 

 

 

The family aggregation rules were repealed effective for Plan Years beginning on or after January 1, 1997. However, because the Employer may not have operated the Plan consistent with the repeal of family aggregation for all years prior to the date this Plan restatement is adopted, Appendix B-3.b. of the Agreement permits the Employer to designate the Plan Year during which it repealed family aggregation for allocation purposes. If the Employer implemented the repeal of family aggregation for Plan Years beginning on or after January 1, 1997, Appendix B-3.b. need not be completed. If the Employer did not implement the repeal of family aggregation until some later date, the Employer must designate the appropriate date in Appendix B-3.b.

 

 

20.6

ADP/ACP Testing Methods. The GUST Legislation modified the nondiscrimination testing rules for Section 401(k) Deferrals, Employer Matching Contributions, and Employee After-Tax Contributions, effective for Plan Years beginning after December 31, 1996. For purposes of applying the ADP Test and ACP Test under the 401(k) Agreement, the Employer must designate the testing methodology used for each Plan Year. (See Article 17 for the definition of the ADP Test and the ACP Test and the applicable testing methodology.)

 

 

 

Part 4F of the 401(k) Agreement contains elective provisions for the Employer to designate the testing methodology it will use in performing the ADP Test and the ACP Test. Appendix B-5.a. of the 401(k) Agreement contains elective provisions for the Employer to designate the testing methodology it used for Plan Years that began before the adoption of the Agreement.

 

20.7

Safe Harbor 401(k) Plan. Effective for Plan Years beginning after December 31, 1998, the Employer may elect under Part 4E of the 401(k) Agreement to apply the Safe Harbor 401(k) Plan provisions. To qualify as a Safe Harbor 401(k) Plan for a Plan Year, the Plan must be identified as a Safe Harbor 401(k) Plan for such year.

 

 

 

If the Employer elects under Part 4E to apply the Safe Harbor 401(k) Plan provisions, the Plan generally will be considered a Safe Harbor Plan for all Plan Years beginning with the Effective Date of the Plan (or January 1, 1999, if later). Likewise, if the Employer does not elect to apply the Safe Harbor 401(k) provisions, the Plan generally will not be considered a Safe Harbor Plan for such year. However, because the Employer may have operated the Plan as a Safe Harbor 401(k) Plan for Plan Years prior to the Effective Date of this Plan or may not have operated the Plan consistent with its election under Part 4E to apply (or to not apply) the Safe Harbor 401(k) Plan provisions for all years prior to the date this Plan restatement is adopted, Appendix B-5.b. of the 401(k) Agreement permits the Employer to designate any Plan Year in which the Plan was (or was not) a Safe Harbor 401(k) Plan. Appendix B-5.b. should only be completed if the Employer operated this Plan prior to date it was actually adopted in a manner that is inconsistent with the election made under Part 4E of the Agreement.

 

 

 

If the Employer elects under Appendix B-5.b. of the Agreement to apply the Safe Harbor 401(k) Plan provisions for any Plan Year beginning prior to the date this Plan is adopted, the Plan must have complied with the requirements under Section 17.6 for such year. The type and amount of the Safe Harbor Contribution for such Plan Year(s) is the type and amount of contribution described in the Participant notice issued pursuant to Section 17.6(a)(4) for such Plan Year.


 

 



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ARTICLE 21
PARTICIPATION BY RELATED EMPLOYERS (CO-SPONSORS)

 

 

 

21.1

Co-Sponsor Adoption Page. A Related Employer may elect to participate under this Plan by executing a Co-Sponsor Adoption Page under the Agreement. By executing a Co-Sponsor Adoption Page, the Co-Sponsor adopts all the provisions of the Plan, including the elective choices made by the Employer under the Agreement. The Co-Sponsor is also bound by any amendments made to the Plan in accordance with Article 18. The Co-Sponsor agrees to use the same Trustee as is designated on the Trustee Declaration under the Agreement, except as provided in a separate trust agreement authorized under Article 12.

 

 

 

21.2

Participation by Employees of Co-Sponsor. A Related Employer may not contribute to this Plan unless it executes the Co-Sponsor Adoption Page. (See Section 1.3 for a discussion of the eligibility rules as they apply to Employees of Related Employers who do not execute a Co-Sponsor Adoption Page.) However, in applying the provisions of this Plan, Total Compensation (as defined in Section 22.197) includes amounts earned with a Related Employer, regardless of whether such Related Employer executes a Co-Sponsor Adoption Page. The Employer may elect under Part 3, #10.b.(7) of the Nonstandardized Agreement [Part 3, #10.i. of the Nonstandardized 401(k) Agreement] to exclude amounts earned with a Related Employer that does not execute a Co-Sponsor Page for purposes of determining an Employee’s Included Compensation under the Plan.

 

 

 

21.3

Allocation of Contributions and Forfeitures. Unless selected otherwise under the Co-Sponsor Adoption Page, any contributions made by a Co-Sponsor (and any forfeitures relating to such contributions) will be allocated to all Eligible Participants employed by the Employer and Co-Sponsors in accordance with the provisions under this Plan. Under a Nonstandardized Agreement, a Co-Sponsor may elect under the Co-Sponsor Page to allocate its contributions (and forfeitures relating to such contributions) only to the Eligible Participants employed by the Co-Sponsor making such contributions. If so elected, Employees of the Co-Sponsor will not share in an allocation of contributions (or forfeitures relating to such contributions) made by any other Related Employer (except in such individual’s capacity as an Employee of that other Related Employer). Where contributions are allocated only to the Employees of a contributing Co-Sponsor, the Plan Administrator will maintain a separate accounting of an Employee’s Account Balance attributable to the contributions of a particular Co-Sponsor. This separate accounting is necessary only for contributions that are not 100% vested, so that the allocation of forfeitures attributable to such contributions can be allocated for the benefit of the appropriate Employees. An election to allocate contributions and forfeitures only to the Eligible Participants employed by the Co-Sponsor making such contributions will preclude the Plan from satisfying the nondiscrimination safe harbor rules under Treas. Reg. §1.401(a)(4)-2 and may require additional nondiscrimination testing.

 

 

 

21.4

Co-Sponsor No Longer a Related Employer. If a Co-Sponsor becomes a Former Related Employer because of an acquisition or disposition of stock or assets, a merger, or similar transaction, the Co-Sponsor will cease to participate in the Plan as soon as administratively feasible. If the transition rule under Code §410(b)(6)(C) applies, the Co-Sponsor will cease to participate in the Plan as soon as administratively feasible after the end of the transition period described in Code §410(b)(6)(C). If a Co-Sponsor ceases to be a Related Employer under this Section 21.4, the following procedures may be followed to discontinue the Co-Sponsor’s participation in the Plan.

 

 

 

 

(a)

Manner of discontinuing participation. To document the cessation of participation by a Former Related Employer, the Former Related Employer may discontinue its participation as follows: (1) the Former Related Employer adopts a resolution that formally terminates active participation in the Plan as of a specified date, (2) the Employer that has executed the Signature Page of the Agreement reexecutes such page, indicating an amendment by page substitution through the deletion of the Co-Sponsor Adoption Page executed by the Former Related Employer, and (3) the Former Related Employer provides any notices to its Employees that are required by law. Discontinuance of participation means that no further benefits accrue after the effective date of such discontinuance with respect to employment with the Former Related Employer. The portion of the Plan attributable to the Former Related Employer may continue as a separate plan, under which benefits may continue to accrue, through the adoption by the Former Related Employer of a successor plan (which may be created through the execution of a separate Agreement by the Former Related Employer) or by spin-off of that portion of the Plan followed by a merger or transfer into another existing plan, as specified in a merger or transfer agreement.

 

 

 

 

(b)

Multiple employer plan. If, after a Co-Sponsor becomes a Former Related Employer, its Employees continue to accrue benefits under this Plan, the Plan will be treated as a multiple employer plan to the extent required by law. So long as the discontinuance procedures of this Section are satisfied, such treatment as a multiple employer plan will not affect reliance on the favorable IRS letter issued to the Prototype Sponsor or any determination letter issued on the Plan.

 

 

 

21.5

Special Rules for Standardized Agreements. As stated in Section 1.3(b) of this BPD, under a Standardized Agreement each Related Employer (who has Employees who may be eligible to participate in the Plan) is required to execute a Co-Sponsor Adoption Page. If a Related Employer fails to execute a Co-Sponsor Adoption Page, the Plan will be treated as an individually-designed plan, except as provided in subsections (a) and (b) below. Nothing in this


 

 



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Plan shall be construed to treat a Related Employer as participating in the Plan in the absence of a Co-Sponsor Adoption Page executed by that Related Employer.

 

 

 

 

(a)

New Related Employer. If an organization becomes a New Related Employer after the Effective Date of the Agreement by reason of an acquisition or disposition of stock or assets, a merger, or similar transaction, the New Related Employer must execute a Co-Sponsor Page no later than the end of the transition period described in Code §410(b)(6)(C). Participation of the New Related Employer must be effective no later than the first day of the Plan Year that begins after such transition period ends. If the transition period in Code §410(b)(6)(C) is not applicable, the effective date of the New Related Employer’s participation in the Plan must be no later than the date it became a Related Employer.

 

 

 

 

(b)

Former Related Employer. If an organization ceases to be a Related Employer (Former Related Employer), the provisions of Section 21.4, relating to discontinuance of participation, apply.

 

 

 

 

 

Under the Standardized Agreement, if the rules of subsections (a) or (b) are followed, the Employer may continue to rely on the favorable IRS letter issued to the Prototype Sponsor during any period in which a New Related Employer is not participating in the Plan or a Former Related Employer continues to participate in the Plan. If the rules of subsections (a) or (b) are not followed, the Plan is treated as an individually-designed plan for any period of such noncompliance.


 

 



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ARTICLE 22
PLAN DEFINITIONS

This Article contains definitions for common terms that are used throughout the Plan. All capitalized terms under the Plan are defined in this Article. Where applicable, this Article will refer to other Sections of the Plan where the term is defined.

 

 

22.1

Account. The separate Account maintained for each Participant under the Plan. To the extent applicable, a Participant may have any (or all) of the following separate sub-Accounts within his/her Account: Employer Contribution Account, Section 401(k) Deferral Account, Employer Matching Contribution Account, QMAC Account, QNEC Account, Employee After-Tax Contribution Account, Safe Harbor Matching Contribution Account, Safe Harbor Nonelective Contribution Account, Rollover Contribution Account, and Transfer Account. The Transfer Account also may have any (or all) of the sub-Accounts listed above. The Plan Administrator may maintain other sub-Accounts, if necessary, for proper administration of the Plan.

 

 

22.2

Account Balance. A Participant’s Account Balance is the total value of all Accounts (whether vested or not) maintained for the Participant. A Participant’s vested Account Balance includes only those amounts for which the Participant has a vested interest in accordance with the provisions under Article 4 and Part 6 of the Agreement. A Participant’s Section 401(k) Deferral Account, QMAC Account, QNEC Account, Employee After-Tax Contribution Account, Safe Harbor Matching Contribution Account, Safe Harbor Nonelective Contribution Account, and Rollover Contribution Account are always 100% vested.

 

 

22.3

Accrued Benefit. If referred to in the context of a Defined Contribution Plan, the Accrued Benefit is the Account Balance. If referred to in the context of a Defined Benefit Plan, the Accrued Benefit is the benefit accrued under the benefit formula prescribed by the Defined Benefit Plan.

 

 

22.4

ACP -- Average Contribution Percentage. The average of the contribution percentages for the Highly Compensated Employee Group and the Nonhighly Compensated Employee Group, which are tested for nondiscrimination under the ACP Test. See Section 17.7(a).

 

 

22.5

ACP Test -- Actual Contribution Percentage Test. The special nondiscrimination test that applies to Employer Matching Contributions and/or Employee After-Tax Contributions under the 401(k) Agreement. See Section 17.3.

 

 

22.6

Actual Hours Crediting Method. The Actual Hours Crediting Method is a method for counting service for purposes of Plan eligibility and vesting. Under the Actual Hours Crediting Method, an Employee is credited with the actual Hours of Service the Employee completes with the Employer or the number of Hours of Service for which the Employee is paid (or entitled to payment).

 

 

22.7

Adoption Agreement. See the definition for Agreement.

 

 

22.8

ADP -- Average Deferral Percentage. The average of the deferral percentages for the Highly Compensated Employee Group and the Nonhighly Compensated Employee Group, which are tested for nondiscrimination under the ADP Test. See Section 17.7(b).

 

 

22.9

ADP Test -- Actual Deferral Percentage Test. The special nondiscrimination test that applies to Section 401(k) Deferrals under the 401(k) Agreement. See Section 17.2.

 

 

22.10

Agreement. The Agreement (sometimes referred to as the “Adoption Agreement”) contains the elective provisions under the Plan that an Employer completes to supplement or modify the provisions under the BPD. Each Employer that adopts this Plan must complete and execute the appropriate Agreement. An Employer may adopt more than one Agreement under this Prototype Plan. Each executed Agreement is treated as a separate Plan and Trust. For example, if an Employer executes a profit sharing plan Agreement and a money purchase plan Agreement, the Employer is treated as maintaining two separate Plans under this Prototype Plan document. An Agreement is treated as a single Plan, even if there is one or more executed Co-Sponsor Adoption Pages associated with the Agreement.

 

 

22.11

Aggregate Limit. The limit imposed under the Multiple Use Test on amounts subject to both the ADP Test and the ACP Test. See Section 17.4(a).

 

 

22.12

Alternate Payee. A person designated to receive all or a portion of the Participant’s benefit pursuant to a QDRO. See Section 11.5.

 

 

22.13

Anniversary Year Method. A method for determining Eligibility Computation Periods after an Employee’s initial Eligibility Computation Period. See Section 1.4(c)(2) for more detailed discussion of the Anniversary Year Method.

 

 

22.14

Anniversary Years. An alternative period for measuring Vesting Computation Periods. See Section 4.4.


 

 

 




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22.15

Annual Additions. The amounts taken into account under a Defined Contribution Plan for purposes of applying the limitation on allocations under Code §415. See Section 7.4(a) for the definition of Annual Additions.

 

 

22.16

Annual Additions Limitation. The limit on the amount of Annual Additions a Participant may receive under the Plan during a Limitation Year. See Article 7.

 

 

22.17

Annuity Starting Date. This Plan does not use the term Annuity Starting Date. To determine whether the notice and consent requirements in Articles 8 and 9 are satisfied, the Distribution Commencement Date (see Section 22.56) is used, even for a distribution that is made in the form of an annuity. However, the payment made on the Distribution Commencement Date under an annuity form of payment may reflect annuity payments that are calculated with reference to an “annuity starting date” that occurs prior to the Distribution Commencement Date (e.g., the first day of the month in which the Distribution Commencement Date falls).

 

 

22.18

Applicable Life Expectancy. The Life Expectancy used to determine a Participant’s required minimum distribution under Article 10. See Section 10.3(d).

 

 

22.19

Applicable Percentage. The maximum percentage of Excess Compensation that may be allocated to Eligible Participants under the Permitted Disparity Method. See Article 2.

 

 

22.20

Average Compensation. The average of a Participant’s annual Included Compensation during the Averaging Period designated under Part 3, #11 of the target benefit plan Agreement. See Section 2.5(d)(1) for a complete definition of Average Compensation.

 

 

22.21

Averaging Period. The period used for determining an Employee’s Average Compensation. Unless modified under Part 3, #11.a. of the target benefit plan Agreement, the Averaging Period is the three (3) consecutive Measuring Periods during the Participant’s Employment Period which produces the highest Average Compensation.

 

 

22.22

Balance Forward Method. A method for allocating net income or loss to Participants’ Accounts based on the Account Balance as of the most recent Valuation Date under the Plan. See Section 13.4(a).

 

 

22.23

Basic Plan Document. See the definition for BPD.

 

 

22.24

Beneficiary. A person designated by the Participant (or by the terms of the Plan) to receive a benefit under the Plan upon the death of the Participant. See Section 8.4(c) for the applicable rules for determining a Participant’s Beneficiaries under the Plan.

 

 

22.25

BPD. The BPD (sometimes referred to as the “Basic Plan Document”) is the portion of the Plan that contains the non-elective provisions. The provisions under the BPD may be supplemented or modified by elections the Employer makes under the Agreement or by separate governing documents that are expressly authorized by the BPD.

 

 

22.26

Break-in-Service - Eligibility. Generally, an Employee incurs a Break-in-Service for eligibility purposes for each Eligibility Computation Period during which the Employee does not complete more than 500 Hours of Service with the Employer. However, if the Employer elects under Part 7 of the Agreement to require less than 1,000 Hours of Service to earn a Year of Service for eligibility purposes, a Break in Service will occur for any Eligibility Computation Period during which the Employee does not complete more than one-half (1/2) of the Hours of Service required to earn a Year of Service. (See Section 1.6 for a discussion of the eligibility Break-in-Service rules. Also see Section 6.5(b) for rules applicable to the determination of a Break in Service when the Elapsed Time Method is used.)

 

 

22.27

Break-in-Service - Vesting. Generally, an Employee incurs a Break-in-Service for vesting purposes for each Vesting Computation Period during which the Employee does not complete more than 500 Hours of Service with the Employer. However, if the Employer elects under Part 7 of the Agreement to require less than 1,000 Hours of Service to earn a Year of Service for vesting purposes, a Break in Service will occur for any Vesting Computation Period during which the Employee does not complete more than one-half (1/2) of the Hours of Service required to earn a Year of Service. (See Section 4.6 for a discussion of the vesting Break-in-Service rules. Also see Section 6.5(b) for rules applicable to the determination of a Break in Service when the Elapsed Time Method is used.)

 

 

22.28

Calendar Year Election. A special election used for determining the Lookback Year in applying the Highly Compensated Employee test under Section 22.99.

 

 

22.29

Cash-Out Distribution. A total distribution made to a partially vested Participant upon termination of participation under the Plan. See Section 5.3(a) for the rules regarding the forfeiture of nonvested benefits upon a Cash-Out Distribution from the Plan.

 

 

22.30

Code. The Internal Revenue Code of 1986, as amended.


 

 

 




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22.31

Code §415 Safe Harbor Compensation. An optional definition of compensation used to determine Total Compensation. This definition may be selected under Part 3, #9.c. of the Agreement. See Section 22.197(c) for the definition of Code §415 Safe Harbor Compensation.

 

 

22.32

Compensation Dollar Limitation. The maximum amount of compensation that can be taken into account for any Plan Year for purposes of determining a Participant’s Included Compensation (see Section 22.102) or Testing Compensation (see Section 22.190). For Plan Years beginning on or after January 1, 1994, the Compensation Dollar Limitation is $150,000, as adjusted for increases in the cost-of-living in accordance with Code §401(a)(17)(B).

 

 

 

In determining the Compensation Dollar Limitation for any applicable period for which Included Compensation or Testing Compensation is being determined (the “determination period”), the cost-of-living adjustment in effect for a calendar year applies to any determination period beginning with or within such calendar year. If a determination period consists of fewer than 12 months, the Compensation Dollar Limitation for such period is an amount equal to the otherwise applicable Compensation Dollar Limitation multiplied by a fraction, the numerator of which is the number of months in the short determination period, and the denominator of which is 12. A determination period will not be considered to be less than 12 months merely because compensation is taken into account only for the period the Employee is an Eligible Participant. If Section 401(k) Deferrals, Employer Matching Contributions, or Employee After-Tax Contributions are separately determined for each pay period, no proration of the Compensation Dollar Limitation is required with respect to such pay periods.

 

 

 

For Plan Years beginning on or after January 1, 1989, and before January 1, 1994, the Compensation Dollar Limitation taken into account for determining all benefits provided under the Plan for any Plan Year shall not exceed $200,000. This limitation shall be adjusted by the Secretary at the same time and in the same manner as under Code §415(d), except that the dollar increase in effect on January 1 of any calendar year is effective for Plan Years beginning in such calendar year and the first adjustment to the $200,000 limitation is effective on January 1, 1990.

 

 

 

If compensation for any prior determination period is taken into account in determining a Participant’s allocations for the current Plan Year, the compensation for such prior determination period is subject to the applicable Compensation Dollar Limitation in effect for that prior period. For this purpose, in determining allocations in Plan Years beginning on or after January 1, 1989, the Compensation Dollar Limitation in effect for determination periods beginning before that date is $200,000. In addition, in determining allocations in Plan Years beginning on or after January 1, 1994, the Compensation Dollar Limitation in effect for determination periods beginning before that date is $150,000.

 

 

22.33

Co-Sponsor. A Related Employer that adopts this Plan by executing the Co-Sponsor Adoption Page under the Agreement. See Article 21 for the rules applicable to contributions and deductions for contributions made by a Co-Sponsor.

 

 

22.34

Co-Sponsor Adoption Page. The execution page under the Agreement that permits a Related Employer to adopt this Plan as a Co-Sponsor. See Article 21.

 

 

22.35

Covered Compensation. The average (without indexing) of the Taxable Wage Bases in effect for each calendar year during the 35-year period ending with the last day of the calendar year in which the Participant attains (or will attain) Social Security Retirement Age. See Section 2.5(d)(2).

 

 

22.36

Cumulative Disparity Limit. A limit on the amount of permitted disparity that may be provided under the target benefit plan Agreement. See Section 2.5(c)(3)(iv).

 

 

22.37

Current Year Testing Method. A method for applying the ADP Test and/or the ACP Test. See Section 17.2(a)(2) for a discussion of the Current Year Testing Method under the ADP Test and 17.3(a)(2) for a discussion of the Current Year Testing Method under the ACP Test.

 

 

22.38

Custodian. An organization that has custody of all or any portion of the Plan assets. See Section 12.11.

 

 

22.39

Davis-Bacon Act Service. A Participant’s service used to apply the Davis-Bacon Contribution Formula under Part 4 of the Nonstandardized Agreement [Part 4C of the Nonstandardized 401(k) Agreement]. For this purpose, Davis-Bacon Act Service is any service performed by an Employee under a public contract subject to the Davis-Bacon Act or to any other federal, state or municipal prevailing wage law. See Section 2.2(a)(1).

 

 

22.40

Davis-Bacon Contribution Formula. The Employer may elect under Part 4 of the Nonstandardized Agreement [Part 4C of the Nonstandardized 401(k) Agreement] to provide an Employer Contribution for each Eligible Participant who performs Davis-Bacon Act Service. (See Section 2.2(a)(1) (profit sharing plan and 401(k) plan) and Section 2.4(e) (money purchase plan) for special rules regarding the application of the Davis-Bacon Contribution Formula.)

 

 

22.41

Defined Benefit Plan. A plan under which a Participant’s benefit is based solely on the Plan’s benefit formula without the establishment of separate Accounts for Participants.


 

 

 




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22.42

Defined Benefit Plan Fraction. A component of the combined limitation test under Code §415(e) for Employers that maintain or ever maintained both a Defined Contribution and a Defined Benefit Plan. See Section 7.5 (b)(1).

 

 

22.43

Defined Contribution Plan. A plan that provides for individual Accounts for each Participant to which all contributions, forfeitures, income, expenses, gains and losses under the Plan are credited or deducted. A Participant’s benefit under a Defined Contribution Plan is based solely on the fair market value of his/her vested Account Balance.

 

 

22.44

Defined Contribution Plan Dollar Limitation. The maximum dollar amount of Annual Additions an Employee may receive under the Plan. See Section 7.4(b).

 

 

22.45

Defined Contribution Plan Fraction. A component of the combined limitation test under Code §415(e) for Employers that maintain or ever maintained both a Defined Contribution and a Defined Benefit Plan. See Section 7.5(b)(2).

 

 

22.46

Designated Beneficiary. A Beneficiary who is designated by the Participant (or by the terms of the Plan) and whose Life Expectancy is taken into account in determining minimum distributions under Code §401(a)(9). See Article 10.

 

 

22.47

Determination Date. The date as of which the Plan is tested to determine whether it is a Top-Heavy Plan. See Section 16.3(a).

 

 

22.48

Determination Period. The period during which contributions to the Plan are tested to determine if the Plan is a Top-Heavy Plan. See Section 16.3(b).

 

 

22.49

Determination Year. The Plan Year for which an Employee’s status as a Highly Compensated Employee is being determined. See Section 22.99(b)(1).

 

 

22.50

Directed Account. The Plan assets under a Trust which are held for the benefit of a specific Participant. See Section 13.4(b).

 

 

22.51

Directed Trustee. A Trustee is a Directed Trustee to the extent that the Trustee’s investment powers are subject to the direction of another person. See Section 12.2(b).

 

 

22.52

Direct Rollover. A rollover, at the Participant’s direction, of all or a portion of the Participant’s vested Account Balance directly to an Eligible Retirement Plan. See Section 8.8.

 

 

22.53

Disabled. Except as modified under Part 13, #55 of the Agreement [Part 13, #73 of the 401(k) Agreement], an individual is considered Disabled for purposes of applying the provisions of this Plan if the individual is unable to engage in any substantial gainful activity by reason of a medically determinable physical or mental impairment that can be expected to result in death or which has lasted or can be expected to last for a continuous period of not less than 12 months. The permanence and degree of such impairment shall be supported by medical evidence.

 

 

22.54

Discretionary Trustee. A Trustee is a Discretionary Trustee to the extent the Trustee has exclusive authority and discretion to invest, manage or control the Plan assets without direction from any other person. See Section 12.2(a).

 

 

22.55

Distribution Calendar Year. A calendar year for which a minimum distribution is required. See Section 10.3(f).

 

 

22.56

Distribution Commencement Date. The date an Employee commences distribution from the Plan. If a Participant commences distribution with respect to a portion of his/her Account Balance, a separate Distribution Commencement Date applies to any subsequent distribution. If distribution is made in the form of an annuity, the Distribution Commencement Date may be treated as the first day of the first period for which annuity payments are made.

 

 

22.57

Early Retirement Age. The age and/or Years of Service requirement prescribed by Part 5, #17 of the Agreement [Part 5, #35 of the 401(k) Agreement]. Early Retirement Age may be used to determine distribution rights and/or vesting rights. The Plan is not required to have an Early Retirement Age.

 

 

22.58

Earned Income. Earned Income is the net earnings from self-employment in the trade or business with respect to which the Plan is established, and for which personal services of the individual are a material income-producing factor. Net earnings will be determined without regard to items not included in gross income and the deductions allocable to such items. Net earnings are reduced by contributions by the Employer to a qualified plan to the extent deductible under Code §404. Net earnings shall be determined after the deduction allowed to the taxpayer by Code §164(f). If Included Compensation is defined to exclude any items of Compensation (other than Elective Deferrals), then for purposes of determining the Included Compensation of a Self-Employed Individual, Earned Income shall be adjusted by multiplying Earned Income by the percentage of Total Compensation that is included for the Eligible Participants who are Nonhighly Compensated Employees. The percentage is determined by calculating the percentage of each Nonhighly Compensated Eligible Participant’s Total Compensation that is included in the definition of Included Compensation and averaging those percentages.


 

 

 




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22.59

Effective Date. The date this Plan, including any restatement or amendment of this Plan, is effective. Where the Plan is restated or amended, a reference to Effective Date is the effective date of the restatement or amendment, except where the context indicates a reference to an earlier Effective Date. If this Plan is retroactively effective, the provisions of this Plan generally control. However, if the provisions of this Plan are different from the provisions of the Employer’s prior plan and, after the retroactive Effective Date of this Plan, the Employer operated in compliance with the provisions of the prior plan, the provisions of such prior plan are incorporated into this Plan for purposes of determining whether the Employer operated the Plan in compliance with its terms, provided operation in compliance with the terms of the prior plan do not violate any qualification requirements under the Code, regulations, or other IRS guidance.

 

 

 

The Employer may designate special effective dates for individual provisions under the Plan where provided in the Agreement or under Appendix A of the Agreement. If one or more qualified retirement plans have been merged into this Plan, the provisions of the merging plan(s) will remain in full force and effect until the Effective Date of the plan merger(s), unless provided otherwise under Appendix A-12 of the Agreement [Appendix A-16 of the 401(k) Agreement]. See Section 20.1 for special effective date provisions relating to the changes required under the GUST Legislation.

 

 

22.60

Elapsed Time Method. The Elapsed Time Method is a special method for crediting service for eligibility, vesting or for applying the allocation conditions under Part 4 of the Agreement. To apply the Elapsed Time Method for eligibility or vesting, the Employer must elect the Elapsed Time Method under Part 7 of the Agreement. To apply the Elapsed Time Method to determine an Employee’s eligibility for an allocation under the Plan, the Employer must elect the Elapsed Time Method under Part 4, #15.e. of the Nonstandardized Agreement [Part 4B, #19.e. and/or Part 4C, #24.e. of the Nonstandardized 401(k) Agreement]. (See Section 6.5(b) for more information on the Elapsed Time Method of crediting service for eligibility and vesting and Section 2.6(c) for information on the Elapsed Time Method for allocation conditions.)

 

 

22.61

Elective Deferrals. Section 401(k) Deferrals, salary reduction contributions to a SEP described in Code §§408(k)(6) and 402(h)(1)(B) (sometimes referred to as a SARSEP), contributions made pursuant to a Salary Reduction Agreement to a contract, custodial account or other arrangement described in Code §403(b), and elective contributions made to a SIMPLE-IRA plan, as described in Code §408(p). Elective Deferrals shall not include any amounts properly distributed as an Excess Amount under §415 of the Code.

 

 

22.62

Eligibility Computation Period. The 12-consecutive month period used for measuring whether an Employee completes a Year of Service for eligibility purposes. An Employee’s initial Eligibility Computation Period always begins on the Employee’s Employment Commencement Date. Subsequent Eligibility Computation Periods are measured under the Shift-to-Plan-Year Method or the Anniversary Year Method. See Section 1.4(c).

 

 

22.63

Eligible Participant. Except as provided under Part 1, #6 of the Agreement, an Employee (other than an Excluded Employee) becomes an Eligible Participant on the appropriate Entry Date (as selected under Part 2 of the Agreement) following satisfaction of the Plan’s minimum age and service conditions (as designated in Part 1 of the Agreement). See Article 1 for the rules regarding participation under the Plan.

 

 

 

For purposes of the 401(k) Agreement, an Eligible Participant is any Employee (other than an Excluded Employee) who has satisfied the Plan’s minimum age and service conditions designated in Part 1 of the Agreement with respect to a particular contribution. With respect to Section 401(k) Deferrals or Employee After-Tax Contributions, an Employee who has satisfied the eligibility conditions under Part 1 of the Agreement for making Section 401(k) Deferrals or Employee After-Tax Contribution is an Eligible Participant with respect to such contributions, even if the Employee chooses not to actually make any such contributions. With respect to Employer Matching Contributions, an Employee who has satisfied the eligibility conditions under Part 1 of the Agreement for receiving such contributions is an Eligible Participant with respect to such contributions, even if the Employee does not receive an Employer Matching Contribution (including forfeitures) because of the Employee’s failure to make Section 401(k) Deferrals or Employee After-Tax Contributions, as applicable.

 

 

22.64

Eligible Rollover Distribution. An amount distributed from the Plan that is eligible for rollover to an Eligible Retirement Plan. See Section 8.8(a).

 

 

22.65

Eligible Retirement Plan. A qualified retirement plan or IRA that may receive a rollover contribution. See Section 8.8(b).

 

 

22.66

Employee. An Employee is any individual employed by the Employer (including any Related Employers). An independent contractor is not an Employee. An Employee is not eligible to participate under the Plan if the individual is an Excluded Employee under Section 1.2. (See Section 1.3 for rules regarding coverage of Employees of Related Employers.) For purposes of applying the provisions under this Plan, a Self-Employed Individual (including a partner in a partnership) is treated as an Employee. A Leased Employee is also treated as an Employee of the recipient organization, as provided in Section 1.2(b).


 

 

 




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22.67

Employee After-Tax Contribution Account. The portion of the Participant’s Account attributable to Employee After-Tax Contributions.

 

 

22.68

Employee After-Tax Contributions. Employee After-Tax Contributions are contributions made to the Plan by or on behalf of a Participant that is included in the Participant’s gross income in the year in which made and that is maintained under a separate Employee After-Tax Contribution Account to which earnings and losses are allocated. Employee After-Tax Contributions may only be made under the Nonstandardized 401(k) Agreement. See Section 3.1.

 

 

22.69

Employer. Except as otherwise provided, Employer means the Employer (including a Co-Sponsor) that adopts this Plan and any Related Employer. (See Section 1.3 for rules regarding coverage of Employees of Related Employers. Also see Section 11.8 for operating rules when the Employer is a member of a Related Employer group, and Article 21 for rules that apply to Related Employers that execute a Co-Sponsor Adoption Page under the Agreement.)

 

 

22.70

Employer Contribution Account. If this Plan is a profit sharing plan (other than a 401(k) plan), a money purchase plan, or a target benefit plan, the Employer Contribution Account is the portion of the Participant’s Account attributable to contributions made by the Employer. If this is a 401(k) plan, the Employer Contribution Account is the portion of the Participant’s Account attributable to Employer Nonelective Contributions, other than QNECs or Safe Harbor Nonelective Contributions.

 

 

22.71

Employer Contributions. If this Plan is a profit sharing plan (other than a 401(k) plan), a money purchase plan, or a target benefit plan, Employer Contributions are any contributions the Employer makes pursuant to Part 4 of to the Agreement. If this Plan is a 401(k) plan, Employer Contributions include Employer Nonelective Contributions and Employer Matching Contributions, including QNECs, QMACs and Safe Harbor Contributions that the Employer makes under the Plan. Employer Contributions also include any Section 401(k) Deferrals an Employee makes under the Plan, unless the Plan expressly provides for different treatment of Section 401(k) Deferrals.

 

 

22.72

Employer Matching Contribution Account. The portion of the Participant’s Account attributable to Employer Matching Contributions, other than QMACs or Safe Harbor Matching Contributions.

 

 

22.73

Employer Matching Contributions. Employer Matching Contributions are contributions made by the Employer on behalf of a Participant on account of Section 401(k) Deferrals or Employee After-Tax Contributions made by such Participant, as designated under Parts 4B(b) of the 401(k) Agreement. Employer Matching Contributions may only be made under the 401(k) Agreement. Employer Matching Contributions also include any QMACs the Employer makes pursuant to Part 4B, #18 of the 401(k) Agreement and any Safe Harbor Matching Contributions the Employer makes pursuant to Part 4E of the 401(k) Agreement. See Section 2.3(b).

 

 

22.74

Employer Nonelective Contributions. Employer Nonelective Contributions are contributions made by the Employer on behalf of Eligible Participants under the 401(k) Plan, as designated under Part 4C of the 401(k) Agreement. Employer Nonelective Contributions also include any QNECs the Employer makes pursuant to Part 4C, #22 of the 401(k) Agreement and any Safe Harbor Nonelective Contributions the Employer makes pursuant to Part 4E of the 401(k) Agreement. See Section 2.3(d).

 

 

22.75

Employment Commencement Date. The date the Employee first performs an Hour of Service for the Employer. For purposes of applying the Elapsed Time rules under Section 6.5(b), an Hour of Service is limited to an Hour of Service as described in Section 22.101(a).

 

 

22.76

Employment Period. The period as defined in Part 3, #11.c. of the target benefit plan Agreement used to determine an Employee’s Average Compensation. See Section 2.5(d)(1)(iii).

 

 

22.77

Entry Date. The date on which an Employee becomes an Eligible Participant upon satisfying the Plan’s minimum age and service conditions. See Section 1.5.

 

 

22.78

Equivalency Method. An alternative method for crediting Hours of Service for purposes of eligibility and vesting. To apply, the Employer must elect the Equivalency Method under Part 7 of the Agreement. See Section 6.5(a) for a more detailed discussion of the Equivalency Method.

 

 

22.79

ERISA. The Employee Retirement Income Security Act of 1974, as amended.

 

 

22.80

Excess Aggregate Contributions. Amounts which are distributed to correct the ACP Test. See Section 17.7(c).

 

 

22.81

Excess Amount. Amounts which exceed the Annual Additions Limitation. See Section 7.4(c).

 

 

22.82

Excess Compensation. The amount of Included Compensation which exceeds the Integration Level. Excess Compensation is used for purposes of applying the Permitted Disparity allocation formula under the profit sharing or 401(k) plan Agreement (see Section 2.2(b)(2)) or under the money purchase plan Agreement (see Section 2.4(c)) or for applying the Integration Formulas under the target benefit plan Agreement (see Section 2.5(d)(3)).


 

 

 




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22.83

Excess Contributions. Amounts which are distributed to correct the ADP Test. See Section 17.7(d).

 

 

 

22.84

Excess Deferrals. Elective Deferrals that are includible in a Participant’s gross income because they exceed the dollar limitation under Code §402(g). Excess Deferrals made to this Plan shall be treated as Annual Additions under the Plan, unless such amounts are distributed no later than the first April 15 following the close of the Participant’s taxable year for which the Excess Deferrals are made. See Section 17.1.

 

 

 

22.85

Excluded Employee. An Employee who is excluded under Part 1, #4 of the Agreement. See Section 1.2.

 

 

 

22.86

Fail-Safe Coverage Provision. A correction provision that permits the Plan to automatically correct a coverage violation resulting from the application of a last day of employment or Hours of Service allocation condition. See Section 2.7.

 

 

 

22.87

Favorable IRS Letter. A notification letter or opinion letter issued by the IRS to a Prototype Sponsor as to the qualified status of a Prototype Plan. A separate Favorable IRS Letter is issued with respect to each Agreement offered under the Prototype Plan. If the term is used to refer to a letter issued to an Employer with respect to its adoption of this Prototype Plan, such letter is a determination letter issued by the IRS.

 

 

 

22.88

Five-Percent Owner. An individual who owns (or is considered as owning within the meaning of Code §318) more than 5 percent of the outstanding stock of the Employer or stock possessing more than 5 percent of the total combined voting power of all stock of the Employer. If the Employer is not a corporation, a Five-Percent Owner is an individual who owns more than 5 percent of the capital or profits interest of the Employer.

 

 

 

22.89

Five-Year Forfeiture Break in Service. A Break in Service rule under which a Participant’s nonvested benefit may be forfeited. See Section 4.6(b).

 

 

 

22.90

Flat Benefit. A Nonintegrated Benefit Formula under Part 4 of the target benefit plan Agreement that provides for a Stated Benefit equal to a specified percentage of Average Compensation. See Section 2.5(c)(1)(i).

 

 

 

22.91

Flat Excess Benefit. An Integrated Benefit Formula under Part 4 of the target benefit plan Agreement that provides for a Stated Benefit equal to a specified percentage of Average Compensation plus a specified percentage of Excess Compensation. See Section 2.5(c)(2)(i).

 

 

 

22.92

Flat Offset Benefit. An Integrated Benefit Formula under Part 4 of the target benefit plan Agreement that provides for a Stated Benefit equal to a specified percentage of Average Compensation which is offset by a specified percentage of Offset Compensation. See Section 2.5(c)(2)(iii).

 

 

 

22.93

Former Related Employer. A Related Employer (as defined in Section 22.164) that ceases to be a Related Employer because of an acquisition or disposition of stock or assets, a merger, or similar transaction. See Section 21.4 for the effect when a Co-Sponsor becomes a Former Related Employer.

 

 

 

22.94

Four-Step Formula. A method for allocating certain Employer Contributions under the Permitted Disparity Method. See Section 2.2(b)(2)(ii).

 

 

 

22.95

General Trust Account. The Plan assets under a Trust which are held for the benefit of all Plan Participants as a pooled investment. See Section 13.4(a).

 

 

 

22.96

GUST Legislation. GUST Legislation refers to the Uruguay Round Agreements Act (GATT), the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA) the Small Business Job Protection Act of 1996 (SBJPA), the Taxpayer Relief Act of 1997 (TRA ‘97), and the Internal Revenue Service Restructuring and Reform Act of 1998. See Article 20 for special rules for demonstrating compliance with the qualification changes under the GUST Legislation.

 

 

 

22.97

Hardship. A heavy and immediate financial need which meets the requirements of Section 8.6.

 

 

 

22.98

Highest Average Compensation. A term used to apply the combined plan limit under Code §415(e). See Section 7.5(b)(3).

 

 

 

22.99

Highly Compensated Employee. The definition of Highly Compensated Employee under this Section is effective for Plan Years beginning after December 31, 1996. For Plan Years beginning before January 1, 1997, Highly Compensated Employees are determined under Code §414(q) as in effect at that time.

 

 

 

 

(a)

Definition. An Employee is a Highly Compensated Employee for a Plan Year if he/she:


 

 



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(1)

is a Five-Percent Owner (as defined in Section 22.88) at any time during the Determination Year or the Lookback Year; or

 

 

 

 

 

 

(2)

has Total Compensation from the Employer for the Lookback Year in excess of $80,000 (as adjusted) and, if elected under Part 13, #50.a. of the Agreement [Part 13, #68.a. of the 401(k) Agreement], is in the Top-Paid Group for the Lookback Year. If the Employer does not specifically elect to apply the Top-Paid Group Test, the Highly Compensated Employee definition will be applied without regard to whether an Employee is in the Top-Paid Group. The $80,000 amount is adjusted at the same time and in the same manner as under Code §415(d), except that the base period is the calendar quarter ending September 30, 1996.

 

 

 

 

 

(b)

Other Definitions. The following definitions apply for purposes of determining Highly Compensated Employee status under this Section 22.99.

 

 

 

 

 

(1)

Determination Year. The Determination Year is the Plan Year for which the Highly Compensated Employee determination is being made.

 

 

 

 

 

 

(2)

Lookback Year. Unless the Calendar Year Election (or Old-Law Calendar Year Election) applies, the Lookback Year is the 12-month period immediately preceding the Determination Year.

 

 

 

 

 

 

(3)

Total Compensation. Total Compensation as defined under Section 22.197.

 

 

 

 

 

 

(4)

Top-Paid Group. An Employee is in the Top-Paid Group for purposes of applying the Top-Paid Group Test if the Employee is one of the top 20% of Employees ranked by Total Compensation. In determining the Top-Paid Group, any reasonable method of rounding or tie-breaking is permitted. For purposes of determining the number of Employees in the Top-Paid Group for any year, Employees described in Code §414(q)(5) or applicable regulations may be excluded.

 

 

 

 

 

 

(5)

Calendar Year Election. If the Plan Year elected under the Agreement is not the calendar year, for purposes of applying the Highly Compensated Employee test under subsection (a)(2) above, the Employer may elect under Part 13, #50.b. of the Agreement [Part 13, #68.b. of the 401(k) Agreement] to substitute for the Lookback Year the calendar year that begins in the Lookback Year. The Calendar Year Election does not apply for purposes of applying the Five-Percent Owner test under subsection (a)(1) above. If the Employer does not specifically elect to apply the Calendar Year Election, the Calendar Year Election does not apply. The Calendar Year Election should not be selected if the Plan is using a calendar Plan Year.

 

 

 

 

 

 

(6)

Old-Law Calendar Year Election. A special election available under section 1.414(q)-1T of the temporary Income Tax Regulations and provided for in Notice 97-45 for the Plan Year beginning in 1997 which permitted the Employer to substitute the calendar year beginning with or within the Plan Year for the Lookback Year in applying subsections (a)(1) and (a)(2) above. If the 1997 Plan Year was a calendar year, the effect of the Old-Law Calendar Year Election was to treat the Determination Year and the Lookback Year as the same 12-month period. The Employer may elect to apply the Old-Law Calendar Year Election under Appendix B-1.c. of the Agreement. See Section 20.2(c).

 

 

 

 

 

(c)

Application of Highly Compensated Employee definition. In determining whether an Employee is a Highly Compensated Employee for years beginning in 1997, the amendments to Code §414(q) as described above are treated as having been in effect for years beginning in 1996. In determining an Employee’s status as a highly compensated former employee, the rules for the applicable Determination Year apply in accordance with section 1.414(q)-1T, A-4 of the temporary Income Tax Regulations and Notice 97-45.

 

 

22.100

Highly Compensated Employee Group. The group of Highly Compensated Employees who are included in the ADP Test and/or the ACP Test. See Section 17.7(e).

 

 

22.101

Hour of Service. Each Employee will receive credit for each Hour of Service as defined in this Section 22.101. An Employee will not receive credit for the same Hour of Service under more than one category listed below.

 

 

 

 

 

 

 

(a)

Performance of duties. Hours of Service include each hour for which an Employee is paid, or entitled to payment, for the performance of duties for the Employer. These hours will be credited to the Employee for the computation period in which the duties are performed.

 

 

 

 

(b)

Nonperformance of duties. Hours of Service include each hour for which an Employee is paid, or entitled to payment, by the Employer on account of a period of time during which no duties are performed (irrespective of whether the employment relationship has terminated) due to vacation, holiday, illness, incapacity (including disability), layoff, jury duty, military duty or leave of absence. No more than 501 hours of service


 

 



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will be credited under this paragraph for any single continuous period (whether or not such period occurs in a single computation period). Hours under this paragraph will be calculated and credited pursuant to §2530.200b-2 of the Department of Labor Regulations which is incorporated herein by this reference.

 

 

 

 

(c)

Back pay award. Hours of Service include each hour for which back pay, irrespective of mitigation of damages, is either awarded or agreed to by the Employer. The same Hours of Service will not be credited both under subsection (a) or subsection (b), as the case may be, and under this subsection (c). These hours will be credited to the Employee for the computation period or periods to which the award or agreement pertains rather than the computation period in which the award, agreement or payment is made.

 

 

 

 

(d)

Related Employers/Leased Employees. For purposes of crediting Hours of Service, all Related Employers are treated as a single Employer. Hours of Service will be credited for employment with any Related Employer. Hours of Service also include hours credited as a Leased Employee for a recipient organization.

 

 

 

 

(e)

Maternity/paternity leave. Solely for purposes of determining whether a Break in Service has occurred in a computation period, an individual who is absent from work for maternity or paternity reasons will receive credit for the Hours of Service which would otherwise have been credited to such individual but for such absence, or in any case in which such hours cannot be determined, 8 Hours of Service per day of such absence. For purposes of this paragraph, an absence from work for maternity or paternity reasons means an absence (1) by reason of the pregnancy of the individual, (2) by reason of a birth of a child of the individual, (3) by reason of the placement of a child with the individual in connection with the adoption of such child by such individual, or (4) for purposes of caring for such child for a period beginning immediately following such birth or placement. The Hours of Service credited under this paragraph will be credited (1) in the computation period in which the absence begins if the crediting is necessary to prevent a Break in Service in that period, or (2) in all other cases, in the following computation period.

 

 

 

22.102

Included Compensation. Included Compensation is Total Compensation, as modified under Part 3, #10 of the Agreement, used to determine allocations of contributions and forfeitures. Under the Nonstandardized Agreement, Included Compensation generally includes amounts an Employee earns with a Related Employer that has not executed a Co-Sponsor Adoption Page under the Agreement. However, the Employer may elect under Part 3, #10.b.(7) of the Nonstandardized Agreement [Part 3, #10.i. of the Nonstandardized 401(k) Agreement] to exclude all amounts earned with a Related Employer that has not executed a Co-Sponsor Adoption Page. Under the Standardized Agreement, Included Compensation always includes all compensation earned with all Related Employers, without regard to whether the Related Employer executes the Co-Sponsor Adoption Page. (See Section 21.5.) In no case may Included Compensation for any Participant exceed the Compensation Dollar Limitation as defined in Section 22.32. Included Compensation does not include any amounts earned while an individual is an Excluded Employee (as defined in Section 1.2 of this BPD).

 

 

 

The Employer may select under Part 3, #10 of the 401(k) Agreement to provide a different definition of Included Compensation for determining Section 401(k) Deferrals, Employer Matching Contributions, and Employer Nonelective Contributions. Unless otherwise provided in Part 3, #10.j. of the Nonstandardized 401(k) Agreement, the definition of Included Compensation chosen for Section 401(k) Deferrals also applies to any Employee After-Tax Contributions and to any Safe Harbor Contributions designated under Part 4E of the Agreement; the definition of Included Compensation chosen for Employer Matching Contributions also applies to any QMACs; and the definition of Included Compensation chosen for Employer Nonelective Contributions also applies to any QNECs.

 

 

 

The Employer may elect to exclude from the definition of Included Compensation any of the amounts permitted under Part 3, #10 of the Agreement. However, to use the same definition of compensation for purposes of nondiscrimination testing, the definition of Included Compensation must satisfy the nondiscrimination requirements of Code §414(s). The definition of Included Compensation will be deemed to be nondiscriminatory under Code §414(s) if the only amounts excluded are amounts under Part 3, #10.b.(1) – (3) of the Nonstandardized Agreement [Part 3, #10.c. – e. of the Nonstandardized 401(k) Agreement]. Any other exclusions could cause the definition of Included Compensation to fail to satisfy the nondiscrimination requirements of Code §414(s). If the definition of Included Compensation fails to satisfy the nondiscrimination requirements of Code §414(s), additional nondiscrimination testing may have to be performed to demonstrate compliance with the nondiscrimination requirements. The definition of Included Compensation under the Standardized Agreements must satisfy the nondiscrimination requirements under Code §414(s).

 

 

 

If the Plan uses a Permitted Disparity Method under Part 4 of the Agreement or if the Plan is a Safe Harbor 401(k) Plan, the definition of Included Compensation must satisfy the nondiscrimination requirements under Code §414(s). Therefore, any exclusions from Included Compensation under Part 3, #10.b.(4) – (8) of the Nonstandardized Agreement [Part 3, #10.f. – j. of the Nonstandardized 401(k) Agreement] will apply only to Highly Compensated Employees, unless specifically provided otherwise under Part 3, #10.b.(8). of the Nonstandardized Agreement [Part 3, #10.j. of the Nonstandardized 401(k) Agreement].


 

 



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The Employer may elect under Part 3, #10.b.(1) of the Agreement [Part 3, #10.c. of the 401(k) Agreement] to exclude Elective Deferrals, pre-tax contributions to a cafeteria plan or a Code §457 plan, and qualified transportation fringes under Code§132(f)(4). Generally, the exclusion of qualified transportation fringes is effective for Plan Years beginning on or after January 1, 2001. However, the Employer may elect an earlier effective date under Appendix B-3.c. of the Agreement.

 

 

22.103

Insurer. An insurance company that issues a life insurance policy on behalf of a Participant under the Plan in accordance with the requirements under Article 15.

 

 

22.104

Integrated Benefit Formula. A benefit formula under Part 4 of the target benefit plan Agreement that takes into account an Employee’s Social Security benefits. See Section 2.5(c)(2).

 

 

22.105

Integration Level. The amount used for purposes of applying the Permitted Disparity Method allocation formula (or the Integrated Benefit Formulas under the target benefit plan Agreement). The Integration Level is the Taxable Wage Base, unless the Employer designates a different amount under Part 4 of the Agreement.

 

 

22.106

Investment Manager. A person (other than the Trustee) who (a) has the power to manage, acquire, or dispose of Plan assets (b) is an investment adviser, a bank, or an insurance company as described in §3(38)(B) of ERISA, and (c) acknowledges fiduciary responsibility to the Plan in writing.

 

 

22.107

Key Employee. Employees who are taken into account for purposes of determining whether the Plan is a Top-Heavy Plan. See Section 16.3(c).

 

 

22.108

Leased Employee. An individual who performs services for the Employer pursuant to an agreement between the Employer and a leasing organization, and who satisfies the definition of a Leased Employee under Code §414(n). See Section 1.2(b) for rules regarding the treatment of a Leased Employee as an Employee of the Employer.

 

 

22.109

Life Expectancy. A Participant’s and/or Designated Beneficiary’s life expectancy used for purposes of determining required minimum distributions under the Plan. See Section 10.3(e).

 

 

22.110

Limitation Year. The measuring period for determining whether the Plan satisfies the Annual Additions Limitation under Section 7.4(d).

 

 

22.111

Lookback Year. The 12-month period immediately preceding the current Plan Year during which an Employee’s status as Highly Compensated Employee is determined. See Section 22.99(b)(2).

 

 

22.112

Maximum Disparity Percentage. The maximum amount by which the designated percentage of Excess Compensation under an Excess Benefit formula under Part 4 of the target benefit plan Agreement may exceed the designated percentage of Average Compensation. See Section 2.5(c)(3)(i).

 

 

22.113

Maximum Offset Percentage. The maximum amount that may be designated as the offset percentage under an Offset Benefit formula under Part 4 of the target benefit plan Agreement. See Section 2.5(c)(3)(ii).

 

 

22.114

Maximum Permissible Amount. The maximum amount that may be allocated to a Participant’s Account within the Annual Additions Limitation. See Section 7.4(e).

 

 

22.115

Measuring Period. The period for which Average Compensation or Offset Compensation is measured under the target benefit plan Agreement. Unless elected otherwise under Part 3, #11.b. or Part 3, #12.a. of the target benefit plan Agreement, as applicable, the Measuring Period is the Plan Year (or the 12-month period ending on the last day of the Plan Year for a short Plan Year). See Sections 2.5(d)(1)(ii) and 2.5(d)(5)(i).

 

 

22.116

Multiple Use Test. A special nondiscrimination test that applies when the Plan must perform both the ADP Test and the ACP Test in the same Plan Year. See Section 17.4.

 

 

22.117

Named Fiduciary. The Plan Administrator or other fiduciary named by the Plan Administrator to control and manage the operation and administration of the Plan. To the extent authorized by the Plan Administrator, a Named Fiduciary may delegate its responsibilities to a third party or parties. The Employer shall also be a Named Fiduciary.

 

 

22.118

Net Profits. The Employer’s net income or profits that may be used to limit the amount of Employer Contributions made under the Plan. See Section 2.2(a)(2).

 

 

22.119

New Related Employer. An organization that becomes a Related Employer (as defined in Section 22.164) with the Employer by reason of an acquisition or disposition of stock or assets, a merger, or similar transaction. See Section 21.5 for special procedures under a Standardized Agreement when there is a New Related Employer.


 

 



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22.120

Nonhighly Compensated Employee. Any Employee who is not a Highly Compensated Employee. See Section 22.99 for the definition of Highly Compensated Employee.

 

 

22.121

Nonhighly Compensated Employee Group. The group of Nonhighly Compensated Employees included in the ADP Test and/or the ACP Test. See Section 17.7(f).

 

 

22.122

Nonintegrated Benefit Formula. A benefit formula under Part 4 of the target benefit plan Agreement that does not take into account an Employee’s Social Security benefits. See Section 2.5(c)(1).

 

 

22.123

Non-Key Employee. Any Employee who is not a Key Employee. (See Section 16.3(c).)

 

 

22.124

Nonresident Alien Employees. An Employee who is neither a citizen of the United States nor a resident of the United States for U.S. tax purposes (as defined in Code §7701(b)), and who does not have any earned income (as defined in Code §911) for the Employer that constitutes U.S. source income (within the meaning of Code §861). If a Nonresident Alien Employee has U.S. source income, he/she is treated as satisfying this definition if all of his/her U.S. source income from the Employer is exempt from U.S. income tax under an applicable income tax treaty.

 

 

22.125

Nonstandardized Agreement. An Agreement under this Prototype Plan under which an adopting Employer may not rely on a Favorable IRS Letter issued to the Prototype Sponsor. In order to have reliance from the IRS that the form of the Plan as adopted by the Employer is qualified, the Employer must request a determination letter on the Plan.

 

 

22.126

Normal Retirement Age. The age selected under Part 5 of the Agreement. If a Participant’s Normal Retirement Age is determined wholly or partly with reference to an anniversary of the date the Participant commenced participation in the Plan and/or the Participant’s Years of Service, Normal Retirement Age is the Participant’s age when such requirements are satisfied. If the Employer enforces a mandatory retirement age, the Normal Retirement Age is the lesser of that mandatory age or the age specified in the Agreement.

 

 

22.127

Offset Compensation. The average of a Participant’s annual Included Compensation during the three (3) consecutive Measuring Periods designated under Part 3, #12 of the target benefit plan Agreement. See Section 2.5(d)(5) for a complete definition of Offset Compensation.

 

 

22.128

Offset Benefit Formula. A Flat Offset Benefit formula or a Unit Offset Benefit formula under Part 4 of the target benefit plan Agreement that provides for a Stated Benefit based on a percentage of Average Compensation offset by a percentage of Offset Compensation. See Section 2.5(c)(2)(iii) and (iv).

 

 

22.129

Old-Law Calendar Year Election. A special election for determining the Lookback Year under the Highly Compensated Employee test that was available only for the 1997 Plan Year. See Section 22.99(b)(6).

 

 

22.130

Old-Law Required Beginning Date. If so elected under Part 13, #52 of the Agreement [Part 13, #70 of the 401(k) Agreement], the date by which minimum distributions must commence under the Plan, as determined under Section 10.3(a)(2).

 

 

22.131

Owner-Employee. A Self-Employed Individual (as defined in Section 22.180) who is a sole proprietor, or who is a partner owning more than 10 percent of either the capital or profits interest of the partnership.

 

 

22.132

Paired Plans. Two or more Standardized Agreements that are designated as Paired Plans. See Section 19.6.

 

 

22.133

Participant. A Participant is an Employee or former Employee who has satisfied the conditions for participating under the Plan. A Participant also includes any Employee or former Employee who has an Account Balance under the Plan, including an Account Balance derived from a rollover or transfer from another qualified plan or IRA. A Participant is entitled to share in an allocation of contributions or forfeitures under the Plan for a given year only if the Participant is an Eligible Participant as defined in Section 1.1, and satisfies the allocation conditions set forth in Section 2.6 and Part 4 of the Agreement.

 

 

22.134

Period of Severance. A continuous period of time during which the Employee is not employed by the Employer and which is used to determine an Employee’s Participation under the Elapsed Time Method. See Section 6.5(b)(2).

 

 

22.135

Permissive Aggregation Group. Plans that are not required to be aggregated to determine whether the Plan is a Top-Heavy Plan. See Section 16.3(d).

 

 

22.136

Permitted Disparity Method. A method for allocating certain Employer Contributions to Eligible Participants as designated under Part 4 of the Agreement. See Article 2.

 

 

22.137

Plan. The Plan is the retirement plan established or continued by the Employer for the benefit of its Employees under this Prototype Plan document. The Plan consists of the BPD and the elections made under the Agreement. If the


 

 



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Employer adopts more than one Agreement offered under this Prototype Plan, then each executed Agreement represents a separate Plan, unless the Agreement restates a previously executed Agreement.

 

 

22.138

Plan Administrator. The Plan Administrator is the person designated to be responsible for the administration and operation of the Plan. Unless otherwise designated by the Employer, the Plan Administrator is the Employer. If any Related Employer has executed a Co-Sponsor Adoption Page, the Employer referred to in this Section is the Employer that executes the Signature Page of the Agreement.

 

 

22.139

Plan Year. The 12-consecutive month period for administering the Plan, on which the records of the Plan are maintained. The Employer must designate the Plan Year applicable to the Plan under the Agreement. If the Plan Year is amended, a Plan Year of less than 12 months may be created. If this is a new Plan, the first Plan Year begins on the Effective Date of the Plan. If the amendment of the Plan Year or the Effective Date of a new Plan creates a Plan Year that is less than 12 months long, there is a Short Plan Year. The existence of a Short Plan Year may be documented under the Plan Year definition on page 1 of the Agreement. See Section 11.7 for operating rules that apply to Short Plan Years.

 

 

22.140

Pre-Age 35 Waiver. A waiver of the QPSA before a Participant reaches age 35. See Section 9.4(f).

 

 

22.141

Predecessor Employer. An employer that previously employed the Employees of the Employer. See Section 6.7 for the rules regarding the crediting of service with a Predecessor Employer.

 

 

22.142

Predecessor Plan. A Predecessor Plan is a qualified plan maintained by the Employer that is terminated within the 5-year period immediately preceding or following the establishment of this Plan. A Participant’s service under a Predecessor Plan must be counted for purposes of determining the Participant’s vested percentage under the Plan. See Section 4.5(b)(1).

 

 

22.143

Present Value. The current single-sum value of an Accrued Benefit under a Defined Benefit Plan.

 

 

22.144

Present Value Stated Benefit. An amount used to determine the Employer Contribution under the target benefit plan Agreement. See Section 2.5(b)(3).

 

 

22.145

Prior Year Testing Method. A method for applying the ADP Test and/or the ACP Test. See Section 17.2(a)(1) for a discussion of the Prior Year Testing Method under the ADP Test and Section 17.3(a)(1) for a discussion of the Prior Year Testing Method under the ACP Test.

 

 

22.146

Pro Rata Allocation Method. A method for allocating certain Employer Contributions to Eligible Participants under the Plan. See Article 2.

 

 

22.147

Projected Annual Benefit. An amount used in the numerator of the Defined Benefit Plan Fraction. See Section 7.5(b)(4).

 

 

22.148

Protected Benefit. A Participant’s benefits which may not be eliminated by Plan amendment. Protected Benefits include early retirement benefits, retirement-type subsidies, and optional forms of benefit (as defined under the regulations). See Section 18.1(c).

 

 

22.149

Prototype Plan. A plan sponsored by a Prototype Sponsor the form of which is the subject of a Favorable IRS Letter from the Internal Revenue Service which is made up of a Basic Plan Document and an Adoption Agreement. An Employer may establish or continue a plan by executing an Adoption Agreement under this Prototype Plan.

 

 

22.150

Prototype Sponsor. The Prototype Sponsor is the entity that maintains the Prototype Plan for adoption by Employers. See Section 18.1(a) for the ability of the Prototype Sponsor to amend this Plan.

 

 

22.151

QDRO -- Qualified Domestic Relations Order. A domestic relations order that provides for the payment of all or a portion of the Participant’s benefits to an Alternate Payee and satisfies the requirements under Code §414(p). See Section 11.5.

 

 

22.152

QJSA -- Qualified Joint and Survivor Annuity. A QJSA is an immediate annuity payable over the life of the Participant with a survivor annuity payable over the life of the spouse. If the Participant is not married as of the Distribution Commencement Date, the QJSA is an immediate annuity payable over the life of the Participant. See Section 9.2.

 

 

22.153

QMAC Account. The portion of a Participant’s Account attributable to QMACs.

 

 

22.154

QMACs -- Qualified Matching Contributions. An Employer Matching Contribution made by the Employer that satisfies the requirements under Section 17.7(g).


 

 


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22.155

QNEC Account. The portion of a Participant’s Account attributable to QNECs.

 

 

22.156

QNECs -- Qualified Nonelective Contributions. An Employer Nonelective Contribution made by the Employer that satisfies the requirements under Section 17.7(h).

 

 

22.157

QPSA -- Qualified Preretirement Survivor Annuity. A QPSA is an annuity payable over the life of the surviving spouse that is purchased using 50% of the Participant’s vested Account Balance as of the date of death. The Employer may modify the 50% QPSA level under Part 11, #41.b. of the Agreement [Part 11, #59.b. of the 401(k) Agreement]. See Section 9.3.

 

 

22.158

QPSA Election Period. The period during which a Participant (and the Participant’s spouse) may waive the QPSA under the Plan. See Section 9.4(e).

 

 

22.159

Qualified Election. An election to waive the QJSA or QPSA under the Plan. See Section 9.4(d).

 

 

22.160

Qualified Transfer. A plan-to-plan transfer which meets the requirements under Section 3.3(d).

 

 

22.161

Qualifying Employer Real Property. Real property of the Employer which meets the requirements under ERISA §407(d)(4). See Section 13.5(b) for limitations on the ability of the Plan to invest in Qualifying Employer Real Property.

 

 

22.162

Qualifying Employer Securities. An Employer security which is stock, a marketable obligation, or interest in a publicly traded partnership as described in ERISA §407(d)(5). See Section 13.5(b) for limitations on the ability of the Plan to invest in Qualifying Employer Securities.

 

 

22.163

Reemployment Commencement Date. The first date upon which an Employee is credited with an Hour of Service following a Break in Service (or Period of Severance, if the Plan is using the Elapsed Time Method of crediting service). For purposes of applying the Elapsed Time rules under Section 6.5(b), an Hour of Service is limited to an Hour of Service as described in Section 22.101(a).

 

 

22.164

Related Employer. A Related Employer includes all members of a controlled group of corporations (as defined in Code §414(b)), all commonly controlled trades or businesses (as defined in Code §414(c)) or affiliated service groups (as defined in Code §414(m)) of which the adopting Employer is a part, and any other entity required to be aggregated with the Employer pursuant to regulations under Code §414(o). For purposes of applying the provisions under this Plan, the Employer and any Related Employers are treated as a single Employer, unless specifically stated otherwise. See Section 11.8 for operating rules that apply when the Employer is a member of a Related Employer group.

 

 

22.165

Required Aggregation Group. Plans which must be aggregated for purposes of determining whether the Plan is a Top-Heavy Plan. See Section 16.3(f).

 

 

22.166

Required Beginning Date. The date by which minimum distributions must commence under the Plan. See Section 10.3(a).

 

 

22.167

Reverse QNEC Method. A method for allocating QNECs under the Plan. See Section 2.3(e)(2).

 

 

22.168

Rollover Contribution Account. The portion of the Participant’s Account attributable to a Rollover Contribution from another qualified plan or IRA.

 

 

22.169

Rollover Contribution. A contribution made by an Employee to the Plan attributable to an Eligible Rollover Distribution from another qualified plan or IRA. See Section 8.8(a) for the definition of an Eligible Rollover Distribution.

 

 

22.170

Rule of Parity Break in Service. A Break in Service rule used to determine an Employee’s Participation under the Plan. See Section 1.6(a) for the effect of the Rule of Parity Break in Service on eligibility to participate under the Plan and see Section 4.6(c) for the application for the effect of the Rule of Parity Break in Service Rule on vesting.

 

 

22.171

Safe Harbor 401(k) Plan. A 401(k) plan that satisfies the conditions under Section 17.6.

 

 

22.172

Safe Harbor Contribution. A contribution authorized under Part 4E of the 401(k) Agreement that allows the Plan to qualify as a Safe Harbor 401(k) Plan. A Safe Harbor Contribution may be a Safe Harbor Matching Contribution or a Safe Harbor Nonelective Contribution.

 

 

22.173

Safe Harbor Matching Contribution Account. The portion of a Participant’s Account attributable to Safe Harbor Matching Contributions.


 

 


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22.174

Safe Harbor Matching Contributions. An Employer Matching Contribution that satisfies the requirements under Section 17.6(a)(1)(i).

 

 

22.175

Safe Harbor Nonelective Contribution Account. The portion of a Participant’s Account attributable to Safe Harbor Nonelective Contributions.

 

 

22.176

Safe Harbor Nonelective Contributions. An Employer Nonelective Contribution that satisfies the requirements under Section 17.6(a)(1)(ii).

 

 

22.177

Salary Reduction Agreement. A Salary Reduction Agreement is a written agreement between an Eligible Participant and the Employer, whereby the Eligible Participant elects to reduce his/her Included Compensation by a specific dollar amount or percentage and the Employer agrees to contribute such amount into the 401(k) Plan. A Salary Reduction Agreement may require that an election be stated in specific percentage increments (not greater than 1% increments) or in specific dollar amount increments (not greater than dollar increments that could exceed 1% of Included Compensation).

 

 

 

A Salary Reduction Agreement may not be effective prior to the later of: (a) the date the Employee becomes an Eligible Participant; (b) the date the Eligible Participant executes the Salary Reduction Agreement; or (c) the date the 401(k) plan is adopted or effective. A Salary Reduction Agreement is valid even though it is executed by an Employee before he/she actually has qualified as an Eligible Participant, so long as the Salary Reduction Agreement is not effective before the date the Employee is an Eligible Participant. A Salary Reduction Agreement may only apply to Included Compensation that becomes currently available to the Employee after the effective date of the Salary Reduction Agreement.

 

 

 

A Salary Reduction Agreement (or other written procedures) must designate a uniform period during which an Employee may change or terminate his/her deferral election under the Salary Reduction Agreement. An Eligible Participant’s right to change or terminate a Salary Reduction Agreement may not be available on a less frequent basis than once per Plan Year.

 

 

22.178

Section 401(k) Deferral Account. The portion of a Participant’s Account attributable to Section 401(k) Deferrals.

 

 

22.179

Section 401(k) Deferrals. Amounts contributed to the 401(k) Plan at the election of the Participant, in lieu of cash compensation, which are made pursuant to a Salary Reduction Agreement or other deferral mechanism, and which are not includible in the gross income of the Employee pursuant to Code §402(e)(3). Section 401(k) Deferrals do not include any deferrals properly distributed as excess Annual Additions pursuant to Section 7.1(c)(2).

 

 

22.180

Self-Employed Individual. An individual who has Earned Income (as defined in Section 22.58) for the taxable year from the trade or business for which the Plan is established, or an individual who would have had Earned Income but for the fact that the trade or business had no Net Profits for the taxable year.

 

 

22.181

Shareholder-Employee. A Shareholder-Employee means an Employee or officer of a subchapter S corporation who owns (or is considered as owning within the meaning of Code §318(a)(1)), on any day during the taxable year of such corporation, more than 5% of the outstanding stock of the corporation.

 

 

22.182

Shift-to-Plan-Year Method. The Shift-to-Plan-Year Method is a method for determining Eligibility Computation Periods, after an Employee’s initial computation period. See Section 1.4(c)(1).

 

 

22.183

Short Plan Year. Any Plan Year that is less than 12 months long, either because of the amendment of the Plan Year, or because the Effective Date of a new Plan is less than 12 months prior to the end of the first Plan Year. See Section 11.7 for the operational rules that apply if the Plan has a Short Plan Year.

 

 

22.184

Social Security Retirement Age. An Employee’s retirement age as determined under Section 230 of the Social Security Retirement Act. See Section 2.5(d)(6).

 

 

22.185

Standardized Agreement. An Agreement under this Prototype Plan that permits the adopting Employer to rely under certain circumstances on the Favorable IRS Letter issued to the Prototype Sponsor without the need for the Employer to obtain a determination letter.

 

 

22.186

Stated Benefit. The amount determined in accordance with the benefit formula selected in Part 4 of the target benefit plan Agreement, payable annually as a Straight Life Annuity commencing at Normal Retirement Age (or current age, if later). See Section 2.5(a).

 

 

22.187

Straight Life Annuity. An annuity payable in equal installments for the life of the Participant that terminates upon the Participant’s death.


 

 


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22.188

Successor Plan. A Successor Plan is any Defined Contribution Plan, other than an ESOP, SEP, or SIMPLE-IRA plan, maintained by the Employer which prevents the Employer from making a distribution to Participants upon the termination of a 401(k) plan. See Section 18.2(b)(2).

 

 

 

22.189

Taxable Wage Base. The maximum amount of wages that are considered for Social Security purposes. The Taxable Wage Base is used to determine the Integration Level for purposes of applying the Permitted Disparity Method allocation formula under the profit sharing or 401(k) plan Agreement (see Section 2.2(b)(2)) or under the money purchase plan Agreement (see Section 2.4(c)) or for applying the Integrated Benefit Formulas under the target benefit plan Agreement (see Section 2.5(d)(9)).

 

 

 

22.190

Testing Compensation. The compensation used for purposes of the ADP Test, the ACP Test, and the Multiple Use Test. See Section 17.7(i).

 

 

 

22.191

Theoretical Reserve. An amount used to determine the Employer Contribution under the target benefit plan Agreement. See Section 2.5(b)(4).

 

 

 

22.192

Three Percent Method. A method for applying the ADP Test or the ACP Test for a new 401(k) Plan. See Section 17.2(b) for a discussion of the ADP Test for new plans and Section 17.3(b) for a discussion of the ACP Test for new plans.

 

 

 

22.193

Top-Paid Group. The top 20% of Employees ranked by Total Compensation for purposes of applying the Top-Paid Group Test. See Section 22.99(b)(4).

 

 

 

22.194

Top-Paid Group Test. An optional test the Employer may apply when determining its Highly Compensated Employees. See Section 22.99(a)(2).

 

 

 

22.195

Top-Heavy Plan. A Plan that satisfies the conditions under Section 16.3(g). A Top-Heavy Plan must provide special accelerated vesting and minimum benefits to Non-Key Employees. See Section 16.2.

 

 

 

22.196

Top-Heavy Ratio. The ratio used to determine whether the Plan is a Top-Heavy Plan. See Section 16.3(h).

 

 

 

22.197

Total Compensation. Total Compensation is used to apply the Annual Additions Limitation under Section 7.1 and to determine the top-heavy minimum contribution under Section 16.2 (a). Total Compensation is either W-2 Wages, Withholding Wages, or Code §415 Safe Harbor Compensation, as designated under Part 3 of the Agreement. For a Self-Employed Individual, each definition of Total Compensation means Earned Income. Except as otherwise provided under Sections 7.4(g)(4) and 16.3(i), each definition of Total Compensation (including Earned Income for Self-Employed Individuals) is increased to include Elective Deferrals (as defined in Section 22.61) and elective contributions to a cafeteria plan under Code §125 or to an eligible deferred compensation plan under Code §457. For years beginning on or after January 1, 2001, each definition of Total Compensation also is increased to include elective contributions that are not includible in an Employee’s gross income as a qualified transportation fringe under Code §132(f)(4). The Employer may elect an earlier effective date under Appendix B-3.c. of the Agreement.

 

 

 

 

Unless modified under the Agreement, Total Compensation does not include amounts paid to an individual as severance pay to the extent such amounts are paid after the common-law employment relationship between the individual and the Employer has terminated. The Employer may modify the definition of Total Compensation under Part 13, #51.b. or c. of the Agreement [Part 13, #69.b. or c. of the 401(k) Agreement]. The Employer may elect under #51.b. or #69.b., as applicable, to modify the definition of Total Compensation to include imputed compensation of Disabled Employees as permitted under Section 7.4(g)(3) of this BPD. Additional modifications may be made under #51.c. or #69.c., as applicable. Any modification to the definition of Total Compensation must be consistent with the definition of compensation under Treas. Reg. §1.415-2(d).

 

 

 

 

(a)

W-2 Wages. Wages within the meaning of Code §3401(a) and all other payments of compensation to an Employee by the Employer (in the course of the Employer’s trade or business) for which the Employer is required to furnish the Employee a written statement under Code §6041(d), 6051(a)(3), and 6052, determined without regard to any rules under Code §3401(a) that limit the remuneration included in wages based on the nature or location of the employment or the services performed.

 

 

 

 

(b)

Withholding Wages. Wages within the meaning of Code §3401(a) for the purposes of income tax withholding at the source but determined without regard to any rules that limit the remuneration included in wages based on the nature or location of the employment or the services performed.

 

 

 

 

(c)

Code §415 Safe Harbor Compensation. A Participant’s wages, salaries, fees for professional services and other amounts received for personal services actually rendered in the course of employment with the Employer (without regard to whether or not such amounts are paid in cash) to the extent that the amounts are includible in gross income. Such amounts include, but are not limited to, commissions, compensation for services on the basis of a percentage of profits, tips, bonuses, fringe benefits, and reimbursements or other


 

 


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expense allowances under a nonaccountable plan (as described in Treas. Reg. §1.62-2(c)), and excluding the following:

 

 

 

 

 

 

(1)

Employer contributions to a plan of deferred compensation which are not includible in the Employee’s gross income for the taxable year in which contributed, or Employer contributions (other than Elective Deferrals) under a SEP (as described in Code §408(k)), or any distributions from a plan of deferred compensation. For this purpose, Employer contributions to a plan of deferred compensation do not include Elective Deferrals (as defined in Section 22.61), elective contributions to a cafeteria plan under Code §125 or a deferred compensation plan under Code §457 and, for years beginning on or after January 1, 2001, qualified transportation fringes under Code §132(f)(4). The Employer may elect an earlier effective date for qualified transportation fringes under Appendix B-3.c. of the Agreement.

 

 

 

 

 

 

(2)

Amounts realized from the exercise of a non-qualified stock option, or when restricted stock (or property) held by the Employee either becomes freely transferable or is no longer subject to a substantial risk of forfeiture.

 

 

 

 

 

 

(3)

Amounts realized from the sale, exchange or other disposition of stock acquired under a qualified stock option.

 

 

 

 

 

 

(4)

Other amounts which received special tax benefits, or contributions made by the Employer (other than Elective Deferrals) towards the purchase of an annuity contract described in Code §403(b) (whether or not the contributions are actually excludable from the gross income of the Employee).

 

 

 

 

22.198

Transfer Account. The portion of a Participant’s Account attributable to a direct transfer of assets or liabilities from another qualified retirement plan. See Section 3.3 for the rules regarding the acceptance of a transfer of assets under this Plan.

 

 

 

 

22.199

Trust. The Trust is the separate funding vehicle under the Plan.

 

 

 

 

22.200

Trustee. The Trustee is the person or persons (or any successor to such person or persons) named in the Trustee Declaration under the Agreement. The Trustee may be a Discretionary Trustee or a Directed Trustee. See Article 12 for the rights and duties of a Trustee under this Plan.

 

 

 

 

22.201

Two-Step Formula. A method of allocating certain Employer Contributions under the Permitted Disparity Method. See Section 2.2(b)(2)(i).

 

 

 

 

22.202

Union Employee. An Employee who is included in a unit of Employees covered by a collective bargaining agreement between the Employer and Employee representatives and whose retirement benefits are subject to good faith bargaining. For this purpose, an Employee will not be considered a Union Employee for a Plan Year if more than two percent of the Employees who are covered pursuant to the collective bargaining agreement are professionals as defined in section 1.410(b)-9 of the regulations. For this purpose, the term “Employee representatives” does not include any organization more than half of whose members are Employees who are owners, officers, or executives of the Employer.

 

 

 

 

22.203

Unit Benefit. A Nonintegrated Benefit Formula under Part 4 of the target benefit plan Agreement that provides for a Stated Benefit equal to a specified percentage of Average Compensation multiplied by the Participant’s projected Years of Participation with the Employer. See Section 2.5(c)(1)(ii).

 

 

 

 

22.204

Unit Excess Benefit. An Integrated Benefit Formula under Part 4 of the target benefit plan Agreement that provides for a Stated Benefit equal to a specified percentage of Average Compensation plus a specified percentage of Excess Compensation multiplied by the Participant’s projected Years of Participation. See Section 2.5(c)(2)(ii).

 

 

 

 

22.205

Unit Offset Benefit. An Integrated Benefit Formula under Part 4 of the target benefit plan Agreement that provides for a Stated Benefit equal to a specified percentage of Average Compensation offset by a specified percentage of Offset Compensation multiplied by the Participant’s projected Years of Participation. See Section 2.5(c)(2)(iv).

 

 

 

 

22.206

Valuation Date. The date or dates selected under Part 12 of the Agreement upon which Plan assets are valued. If the Employer does not select a Valuation Date under Part 12, Plan assets will be valued as of the last day of each Plan Year. Notwithstanding any election under Part 12 of the Agreement, the Trustee and Plan Administrator may agree to value the Trust on a more frequent basis, and/or to perform an interim valuation of the Trust. See Sections 12.6 and 13.2.

 

 

 

 

22.207

Vesting Computation Period. The 12-consecutive month period used for measuring whether an Employee completes a Year of Service for vesting purposes. See Section 4.4.


 

 


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22.208

W-2 Wages. An optional definition of Total Compensation which the Employer may select under Part 3, #9.a. of the Agreement. See Section 22.197(a) for the definition of W-2 Wages.

 

 

22.209

Withholding Wages. An optional definition of Total Compensation which the Employer may select under Part 3, #9.b. of the Agreement. See Section 22.197(b) for the definition of Withholding Wages.

 

 

22.210

Year of Participation. Years of Participation are used to determine a Participant’s Stated Benefit under the target benefit plan Agreement. See Section 2.5(d)(10).

 

 

22.211

Year of Service. An Employee’s Years of Service are used to apply the eligibility and vesting rules under the Plan. Unless elected otherwise under Part 7 of the Agreement, an Employee will earn a Year of Service for purposes of applying the eligibility rules if the Employee completes 1,000 Hours of Service with the Employer during an Eligibility Computation Period. (See Section 1.4(b).) Unless elected otherwise under Part 7 of the Agreement, an Employee will earn a Year of Service for purposes of applying the vesting rules if the Employee completes 1,000 Hours of Service with the Employer during a Vesting Computation Period. (See Section 4.5.)


 

 


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RESOLUTION


State Bank of Long Island

State Bank of Long Island 401(k) Retirement Plan and Trust

Plan # 006187

Employer Tax ID: 11-2124927


RESOLVED: This document, in conjunction with Article 14 of the Prudential Retirement Services (PRS) Basic Plan Document #01, as modified by the Loan Policy Addendum, attached hereto, shall serve as the written loan policy, as required by Department of Labor Regulation 2550.408 b-l(d)(2), authorized by the Plan, and forming part of the Plan.

 

 

1.

PRS, a business unit of The Prudential Insurance Company of America, or “Prudential,” is authorized to maintain the records of the participant loan program under the Plan or program named above, and if authorized by Plan Administrator, to follow its systematic loan processing procedures by authorized electronic means or other related method acceptable to Prudential.

 

 

2.

The procedure for applying for loans, the basis on which loans will be approved or disapproved, maximum and minimum amounts of loans, the procedure for determining a reasonable rate of interest, the collateral required to secure a loan, events constituting default and other important information about the loan program is contained in Article 14 of the PRS Basic Plan Document #01, as modified by the Loan Policy Addendum, attached hereto.

 

 

3.

The Plan Administrator is the party responsible for overall control and management of the operation and administration of the plan, including but not limited to, administration of the loan program, exercise of all discretion concerning loans and review and audit of the loan program. Prudential will only serve as a record keeper and service provider and will not exercise discretion as a plan fiduciary.


 

 

 

For the Company and the Plan By:

 

 

Signature:

-s-Daniel T. Rowe

 


 

 

Name/Title:

DANIEL T. ROWE, Vice Chariman

 


 

 

Date:

     3/28/06

 





 


Loan Policy Addendum


The State Bank of Long Island 401(k) Retirement Plan and Trust permits loans to be made to Participants. To fulfill and supplement that authorization, the Plan fiduciary has adopted the default loan policy in Section 14 of the Basic Plan Document #01, as modified in the following written Loan Policy Addendum, to set forth the rules and guidelines for making Participant loans.

Section 14.2 shall be modified as follows (confirm all that apply):

Select one of the following:

o Non-Automated Loans - An active Participant may apply for a loan by submitting a duly completed loan application (“Application”) to the Plan Administrator or authorized plan representative which has been signed by the Participant, within the 90-day period prior to the making of the loan. If spousal consent is required, the application must be signed by the spouse and witnessed by the Plan Administrator or authorized plan representative. The Plan Administrator or authorized plan representative must approve the loan.

If loan are non-automated, the Plan Administrator may limit loans for the following reasons (confirm all that apply):

o Hardship Withdrawal Safe Harbor Reasons
o Educational
o Medical
o Principle Residence
o Funeral Expenses
o Describe

xAutomated Loans Electronic processing – An active Participant may apply for a loan by submitting a loan application (“Application”), in a form prescribed by Prudential and consistent with the terms of this Loan Policy, to Prudential by authorized electronic means. The date and time of receipt will be appropriately recorded.

x All references to Participants in this loan program shall include only Participants in the active employ of the Employer.

xAn Application fee of $95 will be charged to participants for each new loan and it is not refundable. This fee may be increased by the Plan Administrator for new loans by notice to or agreement with the record keeper or other party administering loans and repayments.

Loan Policy Addendum Page 1


Section 14.3 shall be modified as follows:

o An Employee is not eligible for a loan until he/she is eligible to participate in the plan.

x An Employee may not make and the plan will not accept a Direct Rollover of a loan from the plan of a Participant’s former employer.

 

 

o Creditworthiness of Participant shall not be determined as indicated in default loan policy in Section 14.3 of the Plan. Please specify how creditworthiness will be determined:___________________________________________________

Section 14.4 shall be modified as follows:

xLoan Rate Monitoring. Applicable law requires participant loans to bear a reasonable rate of interest. A rate is reasonable if it provides the Plan with a return commensurate with commercial rates for loans made under similar circumstances. In general, a Plan’s written loan policy will describe the procedure for determining a reasonable rate of interest. By retaining Prudential, the Plan Sponsor decides to follow the common practice of determining the interest by reference to the “bank prime rate.” Unless the Plan Sponsor directs Prudential otherwise in the Plan Criteria Guidelines, Prudential will make any necessary rate changes based upon the “bank prime rate” reported by the U.S. Federal Reserve on the last business day of a calendar quarter effective for loans made on and after the first business day of the subsequent quarter. The source for the rate will be www.federalreserve.gov or other websites that may provide the same information.

 

 

a.

The interest rate on Participant loans will be declared quarterly; however, the Plan reserves the right to change the basis for determining the interest rate prospectively with thirty (30) days notice.

 

 

b.

These rights will only apply to a loan issued after the change(s) takes effect.

Section 14.6 shall be modified as follows:

xLoans used to acquire any dwelling unit which, within a reasonable time, is to be used as a principle residence of the Participant shall allow for a repayment of up to 20 years.

xLoan repayments will be made by a deduction from each payroll following issuance of the loan. Repayment will begin as soon as is administratively practicable following issuance of the loan, but no more than 2 months from the date the loan is issued. The Plan Administrator intends to remit repayments by payroll deduction substantially on the 45th calendar day from the loan issuance date. (If not completed the default will be 45 calendar days).

Should loan repayments not be possible from payroll, payments will be due directly from the participant by check or similar payment method. Should a participant not be expected

Loan Policy Addendum Page 2


to be able to use payroll repayment or to return promptly to payroll payment, the Plan Administrator may authorize regular payment no less frequently than quarterly on a revised schedule of amount and payment dates calculated to repay the loan with interest in full in substantially equal payments over the remaining original period of the loan.

o Loan repayments may be made monthly by coupon book. Repayment will begin as soon as is administratively practicable following issuance of the loan. The Plan Administrator intends that repayments will begin no later than 4 weeks from the loan date.

x Loans may be paid in full at any time without penalty. Any amount paid which is in excess of the scheduled payment but less than the total outstanding balance must be included with a scheduled payment and not under separate cover. The additional amount will be applied to the Principle. Prepayments will not change the amount or timing of subsequent payments due prior to pay-off of the loan, but will simply reduce the total number of payments to be made.

x Military leave personnel with loans will have further rights as determined by the Soldiers and Sailors Relief Act in which the APR may not exceed 6% during the leave.

Section 14.7 shall be modified as follows:

x A participant may not receive a Participant loan of less than $1,000.
(Please be aware that $1,000 is the highest minimum under the IRS safe harbor.)

x Only one outstanding loan is allowed per participant, unless a higher number indicated here: ____________________

x Loan refinancing is not allowed.

Section 14.8 shall be modified as follows:

x Loan repayments will be invested according to the participant’s investment allocation for current contributions unless otherwise elected by the participant.

Section 14.9 shall be modified as follows:

o If distributions under the Plan are not subject to the spousal annuity and consent requirements described in Section 14.9 of the Basic Plan Document #01, by checking this option, spousal consent is required for loans.

Section 14.10 shall be modified as follows:

x If payment is not received, whether because of insufficient payroll or failure to make a scheduled direct payment, the loan will be considered in default unless payment is made within a grace period. The grace period will be within 90 days (if not completed the

Loan Policy Addendum Page 3


default will be 90 days) after each due date, but may be extended by determination of the Plan Administrator to the date the late payment is actually made for specific causes that are generally beyond the Participant’s control and are consistently determined and applied on a nondiscriminatory basis. In no event may the grace period extend beyond the end of the calendar quarter following the calendar quarter in which the payment was originally due.

x Loans default upon a determination by the Plan Administrator (or its agent) of:

 

 

1.

Failure to pay on time (including within any grace period allowed under loan procedures used for the Plan);

 

 

2.

Death of the participant;

 

 

3.

Any statement or representation by the participant in connection with the loan which is false or incomplete in any material respect;

 

 

4.

Failure of the participant to comply with any of the terms of this Note and other Loan Documentation;

 

 

5.

Additional items below if checked by Plan Administrator:

Select any of the below that apply:

o Participant’s employment with the employer sponsoring the Plan terminates. [Do not check if, to the extent allowed under the Plan, a participant may continue repayment after termination from employment provided the participant makes regular payments no less frequently than quarterly on a revised schedule of amount and payment dates calculated by the Plan Administrator or its agent to repay the loan with interest in full in substantially equal payments over the remaining original period of the loan.]

o Plan terminates or assets of the plan are merged or consolidated into another plan

o Plan sponsor changes

x Post default interest accrual on a defaulted loan applies to loans processed after December 31, 2001.

Section 14.11 shall be modified as follows:

o Loan Repayments may continue beyond termination of employment.

x A participant may not request a Direct Rollover of the loan note

Loan Policy Addendum Page 4


FINAL 401(k)/401(m) REGULATIONS AMENDMENT

ARTICLE I
PREAMBLE

 

 

1 1

Adoption and effective date of amendment The sponsor adopts this Amendment to the Plan to reflect certain provisions of the Final Regulations under Code Sections 401(k) and 401(m) that were published on December 29, 2004 (hereinafter referred to as the “Final 401(k) Regulations”). The sponsor intends this Amendment as good faith compliance with the requirements of these provisions. This Amendment shall be effective with respect to Plan Years beginning after December 31, 2005 unless the Employer otherwise elects in Section 2 1 below

 

 

1 2

Supersession of inconsistent provisions This Amendment shall supersede the provisions of the Plan to the extent those provisions are inconsistent with the provisions of this Amendment

 

 

1 3

Application of provisions Certain provisions of this Amendment relate to elective deferrals of a 401(k)plan, if the Plan to which this Amendment relates is not a 401(k) plan, then those provisions of this Amendment do not apply Certain provisions of this Amendment relate to matching contributions and /or after-tax employee contributions subject to Code Section 401(m), if the Plan to which this Amendment relates is not subject to Code Section 401(m), then those provisions of this Amendment do not apply

 

 

1 4

Adoption by prototype sponsor Except as otherwise provided herein, pursuant to the provisions of the Plan and Section 5 01 of Revenue Procedure 2005-16, the sponsor hereby adopts this Amendment on behalf of all adopting employers

ARTICLE II
EMPLOYER ELECTIONS

 

 

 

 

2 1

Effective Date. This Amendment is effective, and the Plan shall implement the provisions of the Final 401(k) Regulations, with respect to Plan Years beginning after December 31, 2005 unless the Employer elects an earlier effective date in either a or b

 

 

 

 

 

a

[   ]

The Amendment is effective and the Final 401(k) Regulations apply to Plan Years beginning after December 31, 2004 (2005 and subsequent Plan Years)

 

 

 

 

 

b

[   ]

The Amendment is effective and the Final 401(k) Regulations apply to Plan Years ending after December 29, 2004 (2004 and subsequent Plan Years)

 

 

 

 

2 2

ACP Test Safe Harbor. Unless otherwise selected below, if this Plan uses the ADP Test Safe Harbor provisions, then the provisions of Amendment Section 9 2(a) apply and all matching contributions under the Plan will be applied without regard to any allocation conditions except as provided in that Section

 

 

 

 

 

a

[   ]

The provisions of Amendment Section 9 2(b) apply. The allocation conditions applicable to matching contributions under the Plan continue to apply (if selected, the Plan is not an ACP Test Safe Harbor Plan)




 

 

 

 

 

b

[   ]

The provisions of Amendment Section 9 2 (c) apply. All matching contributions under the Plan will be applied without regard to any allocation conditions as of the effective date of this Amendment

ARTICLE III
GENERAL RULES

 

 

3 1

Deferral elections A cash or deferred arrangement (“CODA”) is an arrangement under which eligible Employees may make elective deferral elections. Such elections cannot relate to compensation that is currently available prior to the adoption or effective date of the CODA. In addition, except for occasional, bona fide administrative considerations, contributions made pursuant to such an election cannot precede the earlier of (1) the performance of services relating to the contribution and (2) when the compensation that is subject to the election would be currently available to the Employee in the absence of an election to defer

 

 

3 2

Vesting provisions Elective Contributions are always fully vested and nonforfeitable. The Plan shall disregard Elective Contributions in applying the vesting provisions of the Plan to other contributions or benefits under Code Section 411(a)(2) However, the Plan shall otherwise take a participant’s Elective Contributions into account in determining the Participant’s vested benefits under the Plan. Thus, for example, the Plan shall take Elective Contributions into account in determining whether a Participant has a nonforfeitable right to contributions under the Plan for purposes of forfeitures, and for applying provisions permitting the repayment of distributions to have forfeited amounts restored, and the provisions of Code Sections 410(a)(5)(D)(m) and 411(a)(6)(D)(m) permitting a plan to disregard certain service completed prior to breaks-in-service (sometimes referred to as “the rule of panty”)

ARTICLE IV
HARDSHIP DISTRIBUTIONS

 

 

 

4 1

Applicability The provisions of this Article IV apply if the Plan provides for hardship distributions upon satisfaction of the deemed immediate and heavy financial need standards set forth in Regulation Section 1 401(k)-l(d)(2)(iv)(A) as in effect prior to the issuance of the Final 40l(k) Regulations

 

 

 

4 2

Hardship events A distribution under the Plan is hereby deemed to be on account of an immediate and heavy financial need of an Employee if the distribution is for one of the following or any other item permitted under Regulation Section 1 401(k)-l(d)(3)(iii)(B)

 

 

 

 

(a)

Expenses for (or necessary to obtain) medical care that would be deductible under Code Section 213(d) (determined without regard to whether the expenses exceed 7.5% of adjusted gross income),

 

 

 

 

(b)

Costs directly related to the purchase of a principal residence for the Employee (excluding mortgage payments),

 

 

 

 

(c)

Payment of tuition, related educational fees, and room and board expenses, for up to the next twelve (12) months of post-secondary education for the Employee, the Employee’s spouse, children, or dependents (as defined in Code Section 152, and, for taxable years beginning on or after January 1, 2005, without regard to Code Section 152(b)(1), (b)(2), and (d)(1)(B)),

2



 

 

 

 

(d)

Payments necessary to prevent the eviction of the Employee from the Employee’s principal residence or foreclosure on the mortgage on that residence,

 

 

 

 

(e)

Payments for bunal or funeral expenses for the Employee’s deceased parent, spouse, children or dependents (as defined in Code Section 152, and, for taxable years beginning on or after January 1, 2005, without regard to Code Section 152(d)(1)(B)), or

 

 

 

 

(f)

Expenses for the repair of damage to the Employee’s principal residence that would qualify for the casualty deduction under Code Section 165 (determined without regard to whether the loss exceeds 10% of adjusted gross income)

 

 

 

4 3

Reduction of Code Section 402(g) limit following hardship distribution If the Plan provides for hardship distributions upon satisfaction of the safe harbor standards set forth in Regulation Sections 1 401(k)-1(d)(3)(m)(B) (deemed immediate and heavy financial need) and 1 401(k)-1(d)(3)(iv)(E) (deemed necessary to satisfy immediate need), then there shall be no reduction in the maximum amount of elective deferrals that a Participant may make pursuant to Code Section 402(g) solely because of a hardship distribution made by this Plan or any other plan of the Employer

ARTICLE V

ACTUAL DEFERRAL PERCENTAGE (ADP) TEST

 

 

 

5 1

Targeted contribution limit. Qualified Nonelective Contributions (as defined in Regulation Section 1 401(k)-6) cannot be taken into account in determining the Actual Deferral Ratio (ADR) for a Plan Year for a Non-Highly Compensated Employee (NHCE) to the extent such contributions exceed the product of that NHCE’s Code Section 414(s) compensation and the greater of five percent (5%) or two (2) times the Plan’s “representative contribution rate ” Any Qualified Nonelective Contribution taken into account under an Actual Contribution Percentage (ACP) test under Regulation Section 1 401(m)-2(a)(6) (including the determination of the representative contribution rate for purposes of Regulation Section 1 401(m)-2(a)(6)(v)(B)), is not permitted to be taken into account for purposes of this Section (including the determination of the “representative contribution rate” under this Section) For purposes of this Section

 

 

 

 

(a)

The Plan’s “representative contribution rate” is the lowest “applicable contribution rate” of any eligible NHCE among a group of eligible NHCEs that consists of half of all eligible NHCEs for the Plan Year (or, if greater, the lowest “applicable contribution rate” of any eligible NHCE who is in the group of all eligible NHCEs for the Plan Year and who is employed by the Employer on the last day of the Plan Year), and

 

 

 

 

(b)

The “applicable contribution rate” for an eligible NHCE is the sum of the Qualified Matching Contributions (as defined in Regulation Section 1 401(k)-6) taken into account in determining the ADR for the eligible NHCE for the Plan Year and the Qualified Nonelective Contributions made for the eligible NHCE for the Plan Year, divided by the eligible NHCE’s Code Section 414(s) compensation for the same period

 

 

 

 

Notwithstanding the above, Qualified Nonelective Contributions that are made in connection with an Employer’s obligation to pay prevailing wages under the Davis-Bacon Act (46 Stat 1494), Public Law 71-798, Service Contract Act of 1965 (79 Stat 1965), Public Law 89-286, or similar legislation can be taken into account for a Plan Year for an NHCE to the extent such contributions do not exceed 10 percent (10%) of that NHCE’s Code Section 414(s) compensation

3


 

 

 

 

Qualified Matching Contributions may only be used to calculate an ADR to the extent that such Qualified Matching Contributions are matching contributions that are not precluded from being taken into account under the ACP test for the Plan Year under the rules of Regulation Section 1 401(m)-2(a)(5)(n) and as set forth in Section 7 1

 

 

 

5 2

Limitation on QNECs and QMACs Qualified Nonelective Contributions and Qualified Matching Contributions cannot be taken into account to detenmne an ADR to the extent such contributions are taken into account for purposes of satisfying any other ADP test, any ACP test, or the requirements of Regulation Section 1 401(k)-3, 1 401(m)-3, or 1 401(k)-4 Thus, for example, matching contributions that are made pursuant to Regulation Section 1 401(k)-3(c) cannot be taken into account under the ADP test Similarly, if a plan switches from the current year testing method to the prior year testing method pursuant to Regulation Section 1 401(k)-2(c), Qualified Nonelective Contributions that are taken into account under the current year testing method for a year may not be taken into account under the prior year testing method for the next year

 

 

 

5 3

ADR of HCE if multiple plans The Actual Deferral Ratio (ADR) of any Participant who is a Highly Compensated Employee (HCE) for the Plan Year and who is eligible to have Elective Contributions (as defined in Regulation Section 1 401(k-)6) (and Qualified Nonelective Contributions and/or Qualified Matching Contributions, if treated as Elective Contributions for purposes of the ADP test) allocated to such Participant’s accounts under two (2) or more cash or deferred arrangements described in Code Section 401(k), that are maintained by the same Employer, shall be determined as if such Elective Contributions (and, if applicable, such Qualified Nonelective Contributions and/or Qualified Matching Contributions) were made under a single arrangement If an HCE participates in two or more cash or deferred arrangements of the Employer that have different Plan Years, then all Elective Contributions made during the Plan Year being tested under all such cash or deferred arrangements shall be aggregated, without regard to the plan years of the other plans However, for Plan Years beginning before the effective date of this Amendment, if the plans have different Plan Years, then all such cash or deferred arrangements ending with or within the same calendar year shall be treated as a single cash or deferred arrangement Notwithstanding the foregoing, certain plans shall be treated as separate if mandatorily disaggregated under the Regulations of Code Section 401(k)

 

 

 

5 4

Plans using different testing methods for the ADP and ACP test Except as otherwise provided in this Section, the Plan may use the current year testing method or prior year testing method for the ADP test for a Plan Year without regard to whether the current year testing method or prior year testing method is used for the ACP test for that Plan Year However, if different testing methods are used, then the Plan cannot use

 

 

 

 

(a)

The recharacterization method of Regulation Section 1 401 (k)-2(b)(3) to correct excess contributions for a Plan Year,

 

 

 

 

(b)

The rules of Regulation Section 1 401(m)-2(a)(6)(n) to take Elective Contributions into account under the ACP test (rather than the ADP test), or

 

 

 

 

(c)

The rules of Regulation Section 1 401 (k)-2(a)(6)(v) to take Qualified Matching Contributions into account under the ADP test (rather than the ACP test)

4


ARTICLE VI
ADJUSTMENT TO ADP TEST

 

 

 

 

6 1

Distribution of Income attributable to Excess Contributions Distributions of Excess Contributions must be adjusted for income (gam or loss), including an adjustment for income for the period between the end of the Plan Year and the date of the distribution (the “gap period”) The Administrator has the discretion to determine and allocate income using any of the methods set forth below

 

 

 

 

 

(a)

Reasonable method of allocating income The Administrator may use any reasonable method for computing the income allocable to Excess Contributions, provided that the method does not violate Code Section 401 (a)(4), is used consistently for all Participants and for all corrective distributions under the Plan for the Plan Year, and is used by the Plan for allocating income to Participant’s accounts A Plan will not fail to use a reasonable method for computing the income allocable to Excess Contributions merely because the income allocable to Excess Contributions is determined on a date that is no more than seven (7) days before the distribution

 

 

 

 

 

(b)

Alternative method of allocating income The Administrator may allocate income to Excess Contributions for the Plan Year by multiplying the income for the Plan Year allocable to the Elective Contributions and other amounts taken into account under the ADP test (including contributions made for the Plan Year), by a fraction, the numerator of which is the Excess Contributions for the Employee for the Plan Year, and the denominator of which is the sum of the

 

 

 

 

 

 

(1)

Account balance attributable to Elective Contributions and other amounts taken into account under the ADP test as of the beginning of the Plan Year, and

 

 

 

 

 

 

(2)

Any additional amount of such Contributions made for the Plan Year

 

 

 

 

 

(c)

Safe harbor method of allocating gap period income. The Administrator may use the safe harbor method in this paragraph to determine income on Excess Contributions for the gap period Under this safe harbor method, income on Excess Contributions for the gap period is equal to ten percent (10%) of the income allocable to Excess Contributions for the Plan Year that would be determined under paragraph (b) above, multiplied by the number of calendar months that have elapsed since the end of the Plan Year For purposes of calculating the number of calendar months that have elapsed under the safe harbor method, a corrective distribution that is made on or before the fifteenth (15th) day of a month is treated as made on the last day of the preceding month and a distribution made after the fifteenth day of a month is treated as made on the last day of the month

 

 

 

 

 

(d)

Alternative method for allocating Plan Year and gap period income The Administrator may determine the income for the aggregate of the Plan Year and the gap period, by applying the alternative method provided by paragraph (b) above to this aggregate period This is accomplished by (1) substituting the income for the Plan Year and the gap period, for the income for the Plan Year, and (2) substituting the amounts taken into account under the ADP test for the Plan Year and the gap period, for the amounts taken into account under the ADP test for the Plan Year in determining the fraction that is multiplied by that income

5



 

 

 

6 2

Corrective contributions If a failed ADP test is to be corrected by making an Employer contribution, then the provisions of the Plan for the corrective contributions shall be applied by limiting the contribution made on behalf of any NHCE pursuant to such provisions to an amount that does not exceed the targeted contribution limits of Section 5 1 of this Amendment, or in the case of a corrective contribution that is a Qualified Matching Contribution, the targeted contribution limit of Section 7 1 of this Amendment

 

 

 

 

ARTICLE VII

 

 

 

I

ACTUAL CONTRIBUTION PERCENTAGE (ACP) TEST

 

 

 

7 1

Targeted matching contribution limit A matching contribution with respect to an Elective Contribution for a Plan Year is not taken into account under the Actual Contribution Percentage (ACP) test for an NHCE to the extent it exceeds the greatest of

 

 

 

 

(a)

five percent (5%) of the NHCE’s Code Section 414(s) compensation for the Plan Year,

 

 

 

 

(b)

the NHCE’s Elective Contributions for me Plan Year, and

 

 

 

 

(c)

the product of two (2) times the Plan’s “representative matching rate” and the NHCE’s Elective Contributions for the Plan Year

 

 

 

 

For purposes of this Section, the Plan’s “representative matching rate” is the lowest “matching rate” for any eligible NHCE among a group of NHCEs that consists of half of all eligible NHCEs in the Plan for the Plan Year who make Elective Contributions for the Plan Year (or, if greater, the lowest “matching rate” for all eligible NHCEs in the Plan who are employed by the Employer on the last day of the Plan Year and who make Elective Contributions for the Plan Year)

 

 

 

 

For purposes of this Section, the “matching rate” for an Employee generally is the matching contributions made for such Employee divided by the Employee’s Elective Contributions for the Plan Year If the matching rate is not the same for all levels of Elective Contributions for an Employee, then the Employee’s “matching rate” is determined assuming mat an Employee’s Elective Contributions are equal to six percent (6%) of Code Section 414(s) compensation

 

 

 

 

If the Plan provides a match with respect to the sum of the Employee’s after-tax Employee contributions and Elective Contributions, then for purposes of this Section, that sum is substituted for the amount of the Employee’s Elective Contributions in subsections (b) & (c) above and in determining the “matching rate,” and Employees who make either after-tax Employee contributions or Elective Contributions are taken into account in determining the Plan’s “representative matching rate ” Similarly, if the Plan provides a match with respect to the Employee’s after-tax Employee contributions, but not Elective Contributions, then for purposes of this subsection, the Employee’s after-tax Employee contributions are substituted for the amount of the Employee’s Elective Contributions in subsections (b) & (c) above and in determining the “matching rate,” and Employees who make after-tax Employee Contributions are taken into account in determining the Plan’s “representative matching rate”

 

 

 

7 2

Targeted ONEC limit Qualified Nonelective Contributions (as defined in Regulation Section1 401(k)-6) cannot be taken into account under the Actual Contribution Percentage (ACP) test for a Plan Year for an NHCE to the extent such contributions exceed the product of that NHCE’s Code Section 414(s) compensation and the greater of five percent (5%) or two (2) times the Plan’s “representative contribution rate” Any Qualified Nonelective Contribution taken into account under an Actual Deferral Percentage (ADP) test under Regulation Section 1 401(k)-2(a)(6) (including the determination of the “representative contribution rate” for purposes of Regulation

6


 

 

 

 

Section 1 401(k)-2(a)(6)(iv)(B)) is not permitted to be taken into account for purposes of this Section (including the determination of the “representative contribution rate” for purposes of subsection (a) below) For purposes of this Section

 

 

 

 

(a)

The Plan’s “representative contribution rate” is the lowest “applicable contribution rate” of any eligible NHCE among a group of eligible NHCEs that consists of half of all eligible NHCEs for the Plan Year (or, if greater, the lowest “applicable contribution rate” of any eligible NHCE who is in the group of all eligible NHCEs for the Plan Year and who is employed by the Employer on the last day of the Plan Year), and

 

 

 

 

(b)

The “applicable contribution rate” for an eligible NHCE is the sum of the matching contributions (as defined in Regulation Section 1 401(m)-l(a)(2)) taken into account in determining the ACR for the eligible NHCE for the Plan Year and the Qualified Nonelective Contributions made for that NHCE for the Plan Year, divided by that NHCE’s Code Section 414(s) compensation for the Plan Year

 

 

 

 

Notwithstanding the above, Qualified Nonelective Contributions that are made in connection with an Employer’s obligation to pay prevailing wages under the Davis-Bacon Act (46 Stat 1494), Public Law 71-798, Service Contract Act of 1965 (79 Stat 1965), Public Law 89-286, or similar legislation can be taken into account for a Plan Year for an NHCE to the extent such contributions do not exceed 10 percent (10%) of that NHCE’s Code Section 414(s) compensation

 

 

 

7 3

ACR of HCE if multiple plans The Actual Contribution Ratio (ACR) for any Participant who is a Highly Compensated Employee (HCE) and who is eligible to have matching contributions or after-tax Employee contributions allocated to his or her account under two (2) or more plans described in Code Section 401(a), or arrangements described in Code Section 401 (k) that are maintained by the same Employer, shall be determined as if the total of such contributions was made under each plan and arrangement If an HCE participates in two (2) or more such plans or arrangements that have different plan years, then all matching contributions and after-tax Employee contributions made during the Plan Year being tested under all such plans and arrangements shall be aggregated, without regard to the plan years of the other plans For plan years beginning before the effective date of this Amendment, all such plans and arrangements ending with or within the same calendar year shall be treated as a single plan or arrangement Notwithstanding the foregoing, certain plans shall be treated as separate if mandatonly disaggregated under the Regulations of Code Section 401(m)

 

 

7 4

Plans using different testing methods for the ACP and ADP test Except as otherwise provided in this Section, the Plan may use the current year testing method or prior year testing method for the ACP test for a Plan Year without regard to whether the current year testing method or prior year testing method is used for the ADP test for that Plan Year However, if different testing methods are used, then the Plan cannot use

 

 

 

 

(a)

The recharactenzation method of Regulation Section 1 401(k)-2(b)(3) to correct excess contributions for a Plan Year,

 

 

 

 

(b)

The rules of Regulation Section 1 401 (m)-2(a)(6)(n) to take Elective Contributions into account under the ACP test (rather than the ADP test), or

 

 

 

 

(c)

The rules of Regulation Section 1 401(k)-2(a)(6) to take Qualified Matching Contributions into account under the ADP test (rather than the ACP test)

7


ARTICLE VIII
ADJUSTMENT TO ACP TEST

 

 

8 1

Distribution of Income attributable to Excess Aggregate Contributions Distributions of Excess Aggregate Contributions must be adjusted for income (gain or loss), including an adjustment for income for the period between the end of the Plan Year and the date of the distribution (the “gap period”) For the purpose of this Section, “income” shall be determined and allocated in accordance with the provisions of Section 6 1 of this Amendment, except that such Section shall be applied by substituting “Excess Contributions” with “Excess Aggregate Contributions” and by substituting amounts taken into account under the ACP test for amounts taken into account under the ADP test

 

 

8 2

Corrective contributions If a failed ACP test is to be corrected by making an Employer contribution, then the provisions of the Plan for the corrective contributions shall be applied by limiting the contribution made on behalf of any NHCE pursuant to such provisions to an amount that does’ not exceed the targeted contribution limits of Sections 7 1 and 7 2 of this Amendment

ARTICLE IX
SAFE HARBOR PLAN PROVISIONS

 

 

 

9 1

Applicability The provisions of this Article IX apply if the Plan uses the alternative method of satisfying the Actual Deferral Percentage (ADP) test set forth in Code Section 401(k)(12) (ADP Test Safe Harbor) and/or the Actual Contribution Percentage (ACP) test set forth in Code Section 401(m)(11) (ACP Test Safe Harbor)

 

 

 

9 2

Elimination of conditions on matching contributions Unless otherwise provided in Section 2 2 of this Amendment, the provisions of subsection (a) below shall apply However, if the Employer so elects in Section 2 2 of this Amendment, then the provisions of subsection (b) or (c) below shall apply

 

 

 

 

(a)

Default provision If, prior to the date this Amendment has been executed, an ADP Test Safe Harbor notice has been given for a Plan Year for which this Amendment is effective (see Amendment Section 1 1) and such notice provides that there are no allocation conditions imposed on any matching contributions under the Plan, then (1) the Plan will be an ACP Test Safe Harbor plan, provided the ACP Test Safe Harbor requirements are met and (2) the Plan will not impose any allocation conditions on matching contributions However, if, prior to the date this Amendment has been executed, an ADP Test Safe Harbor notice has been given for a Plan Year for which this Amendment is effective and such notice provides that there are allocation conditions imposed on any matching contributions under the Plan, then the provisions of this Amendment do not modify any such allocation conditions or provisions for that Plan Year and the Plan must satisfy the ACP Test for such Plan Year using the current year testing method With respect to any Plan Year beginning after the date this Amendment has been executed, if the Plan uses the ADP Test Safe Harbor and provides for matching contributions, then (1) the Plan will be an ACP Test Safe Harbor plan, provided the ACP Test Safe Harbor requirements are met and (2) the Plan will not impose any allocation conditions on matching contributions

 

 

 

 

(b)

Retention of allocation conditions If the Employer so elects in Section 2 2 of this Amendment, then the Plan will retain any allocation conditions contained in the Plan with regard to matching contributions for any Plan Year for which this Amendment is effective In that case, the Plan must satisfy the ACP Test for each such Plan Year

8



 

 

 

 

(c)

Elimination of allocation conditions If the Employer so elects in Section 2 2 of this Amendment, then (1) the Plan will be an ACP Test Safe Harbor plan, provided the ACP Test Safe Harbor requirements are met, and (2) the Plan will not impose any allocation conditions on matching contributions

 

 

9 3

Matching Catch-up contributions If the Plan provides for ADP Test Safe Harbor matching contributions or ACP Test Safe Harbor matching contributions, then catch-up contributions (as defined in Code Section 414(v)) will be taken into account in applying such matching contributions under the Plan

 

 

 

9 4

Plan Year requirement Except as provided in Regulation Sections 1 401(k)-3(e) and 1 401(k)- 3(f), and’below, the Plan will fail to satisfy the requirements of Code Section 401(k)(l 2) and this Section for a Plan Year unless such provisions remain in effect for an entire twelve (12) month Plan Year

 

 

 

 

 

 

9 5

Change of Plan Year If a Plan has a short Plan Year as a result of changing its Plan Year, then the Plan will not fail to satisfy the requirements of Section 9 4 of this Amendment merely because the Plan Year has less than twelve (12) months, provided that

 

 

 

 

(a)

The Plan satisfied the ADP Test Safe Harbor and/or ACP Test Safe Harbor requirements for the immediately preceding Plan Year, and

 

 

 

 

(b)

The Plan satisfies the ADP Test Safe Harbor and/or ACP Test Safe Harbor requirements (determined without regard to Regulation Section 1 401(k)-3(g)) for the immediately following Plan Year (or for the immediately following twelve (12) months if the immediately following Plan Year is less than twelve (12) months)

 

 

9 6

Timing of matching contributions If the ADP Test Safe Harbor contribution being made to the Plan is a matching contribution (or any ACP Test Safe Harbor matching contribution) that is made separately with respect to each payroll period (or with respect to all payroll periods ending with or within each month or quarter of a Plan Year) taken into account under the Plan for the Plan Year, then safe harbor matching contributions with respect to any elective deferrals and/or after-tax employee contributions made during a Plan Year quarter must be contributed to the Plan by the last day of the immediately following Plan Year quarter

 

 

9 7

Exiting safe harbor matching The Employer may amend the Plan during a Plan Year to reduce or eliminate prospectively any or all matching contributions under the Plan (including any ADP Test Safe Harbor matching contributions) provided (a) the Plan Administrator provides a supplemental notice to the Participants which explains the consequences of the amendment, specifies the amendment’s effective date, and informs Participants that they will have a reasonable opportunity to modify their cash or deferred elections and, if applicable, after-tax Employee contribution elections, (b) Participants have a reasonable opportunity (including a reasonable period after receipt of the supplemental notice) prior to the effective date of the amendment to modify their cash or deferred elections and, if applicable, after-tax Employee contribution elections, and (c) the amendment is not effective earlier than the later of (i) thirty (30) days after the Plan Administrator gives supplemental notice, or (11) the date the Employer adopts the amendment An Employer which amends its Plan to eliminate or reduce any matching contribution under this Section, effective during the Plan Year, must continue to apply all of the ADP Test Safe Harbor and/or ACP Test Safe Harbor requirements of the Plan until the amendment becomes effective and also must apply for the entire Plan Year, using current year testing, the ADP test and the ACP test

 

 

9 8

Plan termination An Employer may terminate the Plan during a Plan Year in accordance with Plan termination provisions of the Plan and this Section

9



 

 

 

 

(a)

Acquisition/disposition or substantial business hardship If the Employer terminates the Plan resulting in a short Plan Year, and the termination is on account of an acquisition or disposition transaction described in Code Section 410(b)(6)(C), or if the termination is on account of the Employer’s substantial business hardship within the meaning of Code Section 412(d), then the Plan remains an ADP Test Safe Harbor and/or ACP Test Safe Harbor Plan provided that the Employer satisfies the ADP Test Safe Harbor and/or ACP Test Safe Harbor provisions through the effective date of the Plan termination

 

 

 

 

(b)

Other termination If the Employer terminates the Plan for any reason other than as described in Section 9 7(a) above, and the termination results in a short Plan Year, the Employer must conduct the termination under the provisions of Section 9 7 above, except that the Employer need not provide Participants with the right to change their cash or deferred elections


 


 

PROTOTYPE SPONSOR

Except with respect to any election made by the Employer in Article II, the prototype sponsor, on behalf of all adopting employers, herby adopts this Amendment on August 21, 2006

Sponsor Name Prudential Retirement Services

-s- Kathryn’A Maloney

 

 

By.

Kathryn’A Maloney

 

Second Vice-President

 

Prudential Insurance Company of America

 

 


 

EMPLOYER

NOTE: The Employer only needs to execute this Amendment if an election has been made in Article II of this Amendment.

This amendment is executed as follows

Name of Plan STATE BANK OF LONG ISLAND 401(K) RETIREMENT PLAN AND TRUST

Plan Number 006187

Name of Employer STATE BANK OF LONG ISLAND

 

 

 

 

 

By

 

Date

 

 


 


 

 

SIGNATURE AND TITLE

 

 

10


AMENDMENT FOR THE FINAL 415 REGULATIONS
(Defined Contribution Plan)

ARTICLE I
PREAMBLE

 

 

1.1

Effective date of Amendment. This Amendment is effective for limitation years and plan years beginning on or after July 1, 2007, except as otherwise provided herein.

 

 

1.2

Superseding of inconsistent provisions. This Amendment supersedes the provisions of the Plan to the extent those provisions are inconsistent with the provisions of this Amendment.

 

 

1.3

Employer’s election. The Employer adopts all Articles of this Amendment, except those Articles that the Employer specifically elects not to adopt.

 

 

1.4

Construction. Except as otherwise provided in this Amendment, any reference to “Section” in this Amendment refers only to sections within this Amendment, and is not a reference to the Plan. The Article and Section numbering in this Amendment is solely for purposes of this Amendment, and does not relate to any Plan article, section or other numbering designations.

 

 

1.5

Effect of restatement of Plan. If the Employer restates the Plan, then this Amendment shall remain in effect after such restatement unless the provisions in this Amendment are restated or otherwise become obsolete (e.g., if the Plan is restated onto a plan document which incorporates the final Code §415 Regulation provisions).

 

 

1.6

Adoption by prototype sponsor. Except as otherwise provided herein, pursuant to the provisions of the Plan and Section 5.01 of Revenue Procedure 2005-16, the sponsor hereby adopts this Amendment on behalf of all adopting employers.

ARTICLE II
EMPLOYER ELECTIONS

The Employer only needs to complete the questions in Section 2.2 in order to override the default provisions set forth below. If the Plan will use all of the default provisions, then these questions should be skipped and the Employer does not need to execute this amendment.

 

 

 

2.1

Default Provisions. Unless the Employer elects otherwise in Section 2.2, the following defaults will apply:

 

 

 

 

a.

The provisions of the Plan setting forth the definition of compensation for purposes of Code § 415 (hereinafter referred to as “415 Compensation”), as well as compensation for purposes of determining highly compensated employees pursuant to Code § 414(q) and for top-heavy purposes under Code § 416 (including the determination of key employees), shall be modified by (1) including payments for unused sick, vacation or other leave and payments from nonqualified unfunded deferred compensation plans (Amendment Section 3.2(b)), (2) excluding salary continuation payments for participants on military service (Amendment Section 3.2(c)), and (3) excluding salary continuation payments for disabled participants (Amendment Section 3.2(d)).

 

 

 

 

b.

The “first few weeks rule” does not apply for purposes of 415 Compensation (Amendment Section 3.3).

 

 

 

 

c.

The provision of the Plan setting forth the definition of compensation for allocation purposes (hereinafter referred to as “Plan Compensation”) shall be modified to provide for the same adjustments to Plan Compensation (for all contribution types) that are made to 415 Compensation pursuant to this Amendment.

 

 

 

2.2

In lieu of default provisions. In lieu of the default provisions above, the following apply: (select all that apply; if no selections are made, then the defaults apply)


 

 

 

 

 

 

 

 

415 Compensation. (select all that apply):

 

 

a.

[   ]

Exclude leave cashouts and deferred compensation (Section 3.2(b))

 

 

b.

[   ]

Include military continuation payments (Section 3.2(c))

 

 

c.

[   ]

Include disability continuation payments (Section 3.2(d)):

 

 

 

 

1.

[   ]

For Nonhighly Compensated Employees only

 

 

 

 

2.

[   ]

For all participants and the salary continuation will continue for the following fixed or determinable period:__________________________________

 

 

d.

[   ]

Apply the administrative delay (“first few weeks”) rule (Section 3.3)


 

 

 

 

4

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6187




 

 

 

Plan Compensation. (select all that apply):

 

 

 

NOTE: 401(k) Deferrals include Roth 401(k) Deferrals, Employer Match includes QMACs, and Nonelective includes QNECs unless specified otherwise. ADP safe harbor Employer Match contributions are subject to the provisions for Employer Match contributions. For all Plans other than 401(k) plans, do not make any selections at 1. – 4. in the table below.


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

401(k)
Deferrals

 

Employer
Match

 

Employer
Nonelective

 

ADP
Safe Harbor

 



 

 

 

 

 

 

 

 

 

 

 

 

 

e.

[   ]

Default provisions apply

 

1. [   ]

 

2. [   ]

 

3. [   ]

 

4. [   ]

 

 

 

 

 

 

 

 

 

 

 

 

 

f.

[   ]

No change from existing Plan provisions

 

1. [   ]

 

2. [   ]

 

3. [   ]

 

4. [   ]

 

 

 

 

 

 

 

 

 

 

 

 

 

g.

[   ]

Exclude all post-severance compensation

 

1. [   ]

 

2. [   ]

 

3. [   ]

 

4. [   ]

 

 

 

 

 

 

 

 

 

 

 

 

 

h.

[   ]

Exclude post-severance regular pay

 

1. [   ]

 

2. [   ]

 

3. [   ]

 

4. [   ]

 

 

 

 

 

 

 

 

 

 

 

 

 

i.

[   ]

Exclude leave cashouts and deferred compensation

 

1. [   ]

 

2. [   ]

 

3. [   ]

 

4. [   ]

 

 

 

 

 

 

 

 

 

 

 

 

 

j.

[   ]

Include military continuation payments

 

1. [   ]

 

2. [   ]

 

3. [   ]

 

4. [   ]

 

 

 

 

 

 

 

 

 

 

 

 

 

k.

[   ]

Include disability continuation payments:

 

1. [   ]

 

2. [   ]

 

3. [   ]

 

4. [   ]


 

 

 

 

 

 

 

 

 

a.

[   ]

For Nonhighly Compensated Employees only

 

 

 

 

b.

[   ]

For all participants and the salary continuation will

 

 

 

 

 

continue for the following fixed or determinable
period: ______________________________

 

 

 

 

 

 

 

l.

[   ]

Other__________________________ (describe)

Plan Compensation Special Effective Date. The definition of Plan Compensation is modified as set forth herein effective as of the same date as the 415 Compensation change is effective unless otherwise specified:
m. ___________________________________ (enter the effective date)

ARTICLE III
FINAL SECTION 415 REGULATIONS

 

 

 

3.1

Effective date. The provisions of this Article III shall apply to limitation years beginning on and after July 1, 2007.

 

 

 

3.2

415 Compensation paid after severance from employment. 415 Compensation shall be adjusted, as set forth herein and as otherwise elected in Article II, for the following types of compensation paid after a Participant’s severance from employment with the Employer maintaining the Plan (or any other entity that is treated as the Employer pursuant to Code § 414(b), (c), (m) or (o)). However, amounts described in subsections (a) and (b) below may only be included in 415 Compensation to the extent such amounts are paid by the later of 2 1/2 months after severance from employment or by the end of the limitation year that includes the date of such severance from employment. Any other payment of compensation paid after severance of employment that is not described in the following types of compensation is not considered 415 Compensation within the meaning of Code § 415(c)(3), even if payment is made within the time period specified above.

 

 

 

 

(a)     Regular pay. 415 Compensation shall include regular pay after severance of employment if:

 

 

 

 

 

(1)     The payment is regular compensation for services during the participant’s regular working hours, or compensation for services outside the participant’s regular working hours (such as overtime or shift differential), commissions, bonuses, or other similar payments; and

 

 

 

 

 

(2)     The payment would have been paid to the participant prior to a severance from employment if the participant had continued in employment with the Employer.

 

 

 

 

(b)     Leave cashouts and deferred compensation. Leave cashouts shall be included in 415 Compensation, unless otherwise elected in Section 2.2 of this Amendment, if those amounts would have been included in the definition of 415 Compensation if they were paid prior to the participant’s severance from employment, and the amounts are payment for unused accrued bona fide sick, vacation, or other leave, but only if the participant would have been able to use the leave if employment had continued. In addition, deferred compensation shall be included in 415 Compensation, unless otherwise elected in Section 2.2 of this Amendment, if the compensation would have been included in the definition of 415 Compensation if it had been paid prior to the participant’s severance from employment, and the compensation is received pursuant to a nonqualified unfunded deferred compensation plan, but only if the payment would have been paid at the same time if the participant had continued in employment with the Employer and only to the extent that the payment is includible in the participant’s gross income.



 

 

 

 

5

PruPrototype
6187




 

 

 

(c)     Salary continuation payments for military service participants. 415 Compensation does not include, unless otherwise elected in Section 2.2 of this Amendment, payments to an individual who does not currently perform services for the Employer by reason of qualified military service (as that term is used in Code § 414(u)(l)) to the extent those payments do not exceed the amounts the individual would have received if the individual had continued to perform services for the Employer rather than entering qualified military service.

 

 

 

(d)     Salary continuation payments for disabled Participants. Unless otherwise elected in Section 2.2 of this Amendment, 415 Compensation does not include compensation paid to a participant who is permanently and totally disabled (as defined in Code § 22(e)(3)). If elected, this provision shall apply to either just non-highly compensated participants or to all participants for the period specified in Section 2.2 of this Amendment.

 

 

3.3

Administrative delay (“the first few weeks”) rule. 415 Compensation for a limitation year shall not include, unless otherwise elected in Section 2.2 of this Amendment, amounts earned but not paid during the limitation year solely because of the timing of pay periods and pay dates. However, if elected in Section 2.2 of this Amendment, 415 Compensation for a limitation year shall include amounts earned but not paid during the limitation year solely because of the timing of pay periods and pay dates, provided the amounts are paid during the first few weeks of the next limitation year, the amounts are included on a uniform and consistent basis with respect to all similarly situated participants, and no compensation is included in more than one limitation year.

 

 

3.4

Inclusion of certain nonqualified deferred compensation amounts. If the Plan’s definition of Compensation for purposes of Code § 415 is the definition in Regulation Section 1.415(c)-2(b) (Regulation Section 1.415-2(d)(2) under the Regulations in effect for limitation years beginning prior to July 1,2007) and the simplified compensation definition of Regulation 1.415(c)-2(d)(2) (Regulation Section 1.415-2(d)(10) under the Regulations in effect for limitation years prior to July 1, 2007) is not used, then 415 Compensation shall include amounts that are includible in the gross income of a Participant under the rules of Code § 409A or Code § 457(f)(l)(A) or because the amounts are constructively received by the Participant. [Note if the Plan’s definition of Compensation is W-2 wages or wages for withholding purposes, then these amounts are already include in Compensation.]

 

 

3.5

Definition of annual additions. The Plan’s definition of “annual additions” is modified as follows:

 

 

 

(a)     Restorative payments. Annual additions for purposes of Code § 415 shall not include restorative payments. A restorative payment is a payment made to restore losses to a Plan resulting from actions by a fiduciary for which there is reasonable risk of liability for breach of a fiduciary duty under ERISA or under other applicable federal or state law, where participants who are similarly situated are treated similarly with respect to the payments. Generally, payments are restorative payments only if the payments are made in order to restore some or all of the plan’s losses due to an action (or a failure to act) that creates a reasonable risk of liability for such a breach of fiduciary duty (other than a breach of fiduciary duty arising from failure to remit contributions to the Plan). This includes payments to a plan made pursuant to a Department of Labor order, the Department of Labor’s Voluntary Fiduciary Correction Program, or a court-approved settlement, to restore losses to a qualified defined contribution plan on account of the breach of fiduciary duty (other than a breach of fiduciary duty arising from failure to remit contributions to the Plan). Payments made to the Plan to make up for losses due merely to market fluctuations and other payments that are not made on account of a reasonable risk of liability for breach of a fiduciary duty under ERISA are not restorative payments and generally constitute contributions that are considered annual additions.

 

 

 

(b)     Other Amounts. Annual additions for purposes of Code § 415 shall not include: (1) The direct transfer of a benefit or employee contributions from a qualified plan to this Plan; (2) Rollover contributions (as described in Code §§ 401(a)(31), 402(c)(l), 403(a)(4), 403(b)(8), 408(d)(3), and 457(e)(16)); (3) Repayments of loans made to a participant from the Plan; and (4) Repayments of amounts described in Code § 411(a)(7)(B) (in accordance with Code § 41l(a)(7)(C)) and Code § 41l(a)(3)(D) or repayment of contributions to a governmental plan (as defined in Code § 414(d)) as described in Code § 415(k)(3), as well as Employer restorations of benefits that are required pursuant to such repayments.

 

 

 

(c)     Date of tax-exempt Employer contributions. Notwithstanding anything in the Plan to the contrary, in the case of an Employer that is exempt from Federal income tax (including a governmental employer), Employer contributions are treated as credited to a participant’s account for a particular limitation year only if the contributions are actually made to the plan no later than the 15th day of the tenth calendar month following the end of the calendar year or fiscal year (as applicable, depending on the basis on which the employer keeps its books) with or within which the particular limitation year ends.

 

 

3.6

Change of limitation year. The limitation year may only be changed by a Plan amendment. Furthermore, if the Plan is terminated effective as of a date other than the last day of the Plan’s limitation year, then the Plan is treated as if the Plan had been amended to change its limitation year.

 

 

3.7

Excess Annual Additions. Notwithstanding any provision of the Plan to the contrary, if the annual additions (within the meaning of Code § 415) are exceeded for any participant, then the Plan may only correct such excess in accordance with the Employee Plans Compliance Resolution System (EPCRS) as set forth in Revenue Procedure 2006-27 or any superseding guidance, including, but not limited to, the preamble of the final §415 regulations.

 

 

3.8

Aggregation and Disaggregation of Plans.

 

 

 

(a)     For purposes of applying the limitations of Code § 415, all defined contribution plans (without regard to whether a plan has been terminated) ever maintained by the Employer (or a “predecessor employer”) under which the participant receives annual



 

 

 

 

6

PruPrototype
6187




 

 

 

additions are treated as one defined contribution plan. The “Employer” means the Employer that adopts this Plan and all members of a controlled group or an affiliated service group that includes the Employer (within the meaning of Code §§ 414(b), (c), (m) or (o)), except that for purposes of this Section, the determination shall be made by applying Code § 415(h), and shall take into account tax-exempt organizations under Regulation Section 1.414(c)-5, as modified by Regulation Section 1.415(a)-l(f)(l). For purposes of this Section:

 

 

 

(1)           A former Employer is a “predecessor employer” with respect to a participant in a plan maintained by an Employer if the Employer maintains a plan under which the participant had accrued a benefit while performing services for the former Employer, but only if that benefit is provided under the plan maintained by the Employer. For this purpose, the formerly affiliated plan rules in Regulation Section 1.415(f)-l(b)(2) apply as if the Employer and predecessor Employer constituted a single employer under the rules described in Regulation Section 1.415(a)-l(f)(l) and (2) immediately prior to the cessation of affiliation (and as if they constituted two, unrelated employers under the rules described in Regulation Section 1.415(a)-l(f)(l) and (2) immediately after the cessation of affiliation) and cessation of affiliation was the event that gives rise to the predecessor employer relationship, such as a transfer of benefits or plan sponsorship.

 

 

 

(2)          With respect to an Employer of a participant, a former entity that antedates the Employer is a “predecessor employer” with respect to the participant if, under the facts and circumstances, the employer constitutes a continuation of all or a portion of the trade or business of the former entity.

 

 

 

(b)     Break-up of an affiliate employer or an affiliated service group. For purposes of aggregating plans for Code § 415, a “formerly affiliated plan” of an employer is taken into account for purposes of applying the Code § 415 limitations to the employer, but the formerly affiliated plan is treated as if it had terminated immediately prior to the “cessation of affiliation.” For purposes of this paragraph, a “formerly affiliated plan” of an employer is a plan that, immediately prior to the cessation of affiliation, was actually maintained by one or more of the entities that constitute the employer (as determined under the employer affiliation rules described in Regulation Section 1.415(a)-l(f)(l) and (2)), and immediately after the cessation of affiliation, is not actually maintained by any of the entities that constitute the employer (as determined under the employer affiliation rules described in Regulation Section 1.415(a)-l(f)(l) and (2)). For purposes of this paragraph, a “cessation of affiliation” means the event that causes an entity to no longer be aggregated with one or more other entities as a single employer under the employer affiliation rules described in Regulation Section 1.415(a)-1 (f)(1) and (2) (such as the sale of a subsidiary outside a controlled group), or that causes a plan to not actually be maintained by any of the entities that constitute the employer under the employer affiliation rules of Regulation Section 1.415(a)-1(f)(1) and (2) (such as a transfer of plan sponsorship outside of a controlled group).

 

 

 

(c)     Midyear Aggregation. Two or more defined contribution plans that are not required to be aggregated pursuant to Code § 415(f) and the Regulations thereunder as of the first day of a limitation year do not fail to satisfy the requirements of Code § 415 with respect to a participant for the limitation year merely because they are aggregated later in that limitation year, provided that no annual additions are credited to the participant’s account after the date on which the plans are required to be aggregated.

ARTICLE IV
PLAN COMPENSATION

 

 

4.1

Compensation limit. Notwithstanding Amendment Section 4.2 or any election in Amendment Section 2.2., if the Plan is a 401(k) plan, then participants may not make 401(k) Deferrals with respect to amounts that are not 415 Compensation. However, for this purpose, 415 Compensation is not limited to the annual compensation limit of Code § 401(a)(17).

 

 

4.2

Compensation paid after severance from employment. Compensation for purposes of allocations (hereinafter referred to as Plan Compensation) shall be adjusted, unless otherwise elected in Amendment Section 2.2, in the same manner as 415 Compensation pursuant to Article III of this Amendment, except in applying Article III, the term “limitation year” shall be replaced with the term “plan year” and the term “415 Compensation” shall be replaced with the term “Plan Compensation.”

 

 

4.3

Option to apply Plan Compensation provisions early. The provisions of this Article shall apply for Plan Years beginning on and after July 1, 2007, unless an earlier effective date is specified in Section 2.2. of this Amendment.


 

 

 

 

7

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6187




PROTOTYPE SPONSOR

Except with respect to any election made by the employer in Section 2.2, this Amendment is hereby adopted by the prototype sponsoring organization on behalf of all adopting employers.

 

 

 

Sponsor Name: Prudential Retirement Services

 

 

By:     (Signature)

 

Date: August 1, 2008

EMPLOYER

NOTE: The Employer only needs to execute this Amendment if an election has been made in Section 2.2 of this Amendment.

This amendment is executed as follows:

Name of Plan: ________________________________

Plan Number: ________________________________

Name of Employer: ____________________________

 

 

By:_________________________________________________________________ Date: ____________________

Signature and Title

 

Plan Number - 6187

 

 

 

 

8

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6187



EGTRRA
AMENDMENT TO THE

PRUDENTIAL RETIREMENT SERVICES
DEFINED CONTRIBUTION PLAN AND TRUST



EGTRRA - Sponsor

ARTICLE I
PREAMBLE

 

 

1 1

Adoption and effective date of amendment This amendment of the plan is adopted to reflect certain provisions of the Economic Growth and Tax Relief Reconciliation Act of 2001 (“EGTRRA”). This amendment is intended as good faith compliance with the requirements of EGTRRA and is to be construed in accordance with EGTRRA and guidance issued thereunder. Except as otherwise provided, this amendment shall be effective as of the first day of the first plan year beginning after December 31, 2001

 

 

1 2

Adoption by prototype sponsor Except as otherwise provided herein, pursuant to Section 5 01 of Revenue Procedure 2000-20 (or pursuant to the corresponding provision in Revenue Procedure 89-9 or Revenue Procedure 89-13), the sponsor hereby adopts this amendment on behalf of all adopting employers

 

 

1 3

Supersession of inconsistent provisions This amendment shall supersede the provisions of the plan to the extent those provisions are inconsistent with the provisions of this amendment

ARTICLE II
ADOPTION AGREEMENT ELECTIONS

 

 

 

 


 

 

 

 

The questions in this Article II only need to be completed in order to override the default provisions set forth below. If all of the default provisions will apply, then these questions should be skipped and the employer does not need to execute this amendment.

 

 

 

Unless the employer elects otherwise in this Article II, the following defaults apply:

 

 

 

 

1)

The vesting schedule for matching contributions will be a 6 year graded schedule (if the plan currently has a graded schedule that does not satisfy EGTRRA) or a 3 year cliff schedule (if the plan currently has a cliff schedule that does not satisfy EGTRRA), and such schedule will apply to all matching contributions (even those made prior to 2002)

 

 

 

 

2)

Rollovers are automatically excluded in determining whether the $5,000 threshold has been exceeded for automatic cash-outs (if the plan is not subject to the qualified joint and survivor annuity rules and provides for automatic cash-outs). This is applied to all participants regardless of when the distributable event occurred.

 

 

 

 

3)

The suspension period after a hardship distribution is made will be 6 months and this will only apply to hardship distributions made after 2001.

 

 

 

 

4)

Catch-up contributions will be allowed.

 

 

 

 

5)

For target benefit plans, the increased compensation limit of $200,000 will be applied retroactively (i.e., to years prior to 2002).

 

 

 

 


 

 

2 1

Vesting Schedule for Matching Contributions

 

 

 

If there are matching contributions subject to a vesting schedule that does not satisfy EGTRRA, then unless otherwise elected below, for participants who complete an hour of service in a plan year beginning after December 31, 2001, the following vesting schedule will apply to all matching contributions subject to a vesting schedule

 

 

 

If the plan has a graded vesting schedule (i.e., the vesting schedule includes a vested percentage that is more than 0% and less than 100%) the following will apply


 

 

 

Years of vesting service

Nonforfeitable percentage

 

 

 

2

20%

 

3

40%

 

4

60%

 

5

80%

 

6

100%

 

If the plan does not have a graded vesting schedule, then matching contributions will be nonforfeitable upon the completion of 3 years of vesting service

 


1



EGTRRA - Sponsor

 

 

 

 

 

In lieu of the above vesting schedule, the employer elects the following schedule

 

 

 

a

[   ]

3 year cliff (a participant’s accrued benefit derived from employer matching contributions shall be nonforfeitable upon the participant’s completion of three years of vesting service)

 

 

 

 

 

b

[   ]

6 year graded schedule (20% after 2 years of vesting service and an additional 20% for each year thereafter)

 

 

 

 

 

c

[   ]

Other (must be at least as liberal as a or the b above)


 

 

Years of vesting service

Nonforfeitable percentage

 

 

________

________%

________

________%

________

________%

________

________%

________

________%

________

________%


 

 

 

 

 

The vesting schedule set forth herein shall only apply to participants who complete an hour of service in a plan year beginning after December 31, 2001, and, unless the option below is elected, shall apply to all matching contributions subject to a vesting schedule

 

 

 

 

 

d

[   ]

The vesting schedule will only apply to matching contributions made in plan years beginning after December 31, 2001 (the prior schedule will apply to matching contributions made in prior plan years)


 

 

 

 

2 2

Exclusion of Rollovers in Application of Involuntary Cash-out Provisions (for profit sharing and 401(k) plans only). If the plan is not subject to the qualified joint and survivor annuity rules and includes involuntary cash-out provisions, then unless one of the options below is elected, effective for distributions made after December 31, 2001, rollover contributions will be excluded in determining the value of the participant’s nonforfeitable account balance for purposes of the plan’s involuntary cash-out rules

 

 

 

 

 

a

[   ]

Rollover contributions will not be excluded

 

 

 

 

 

b

[   ]

Rollover contributions will be excluded only with respect to distributions made after ________. (Enter a date no earlier than December 31, 2001)

 

 

 

 

 

c

[   ]

Rollover contributions will only be excluded with respect to participants who separated from service after ________. (Enter a date. The date may be earlier than December 31, 2001 )

 

 

 

 

2 3

Suspension period of hardship distributions. If the plan provides for hardship distributions upon satisfaction of the safe harbor (deemed) standards as set forth in Treas. Reg. Section 1 401-(k).1(d)(2)(iv), then, unless the option below is elected, the suspension period following a hardship distribution shall only apply to hardship distributions made after December 31, 2001

 

 

 

 

 

 

[   ]

With regard to hardship distributions made during 2001, a participant shall be prohibited from making elective deferrals and employee contributions under this and all other plans until the later of January 1, 2002, or 6 months after receipt of the distribution

 

 

 

 

2 4

Catch-up contributions (for 401(k) profit sharing plans only): The plan permits catch-up contributions (Article VI) unless the option below is elected

 

 

 

 

 

 

[   ]

The plan does not permit catch-up contributions to be made

 

 

 

 

2 5

For target benefit plans only: The increased compensation limit ($200,000 limit) shall apply to years prior to 2002 unless the option below is elected

 

 

 

 

 

 

[   ]

The increased compensation limit will not apply to years prior to 2002

ARTICLE III
VESTING OF MATCHING CONTRIBUTIONS

 

 

3 1

Applicability This Article shall apply to participants who complete an Hour of Service after December 31, 2001, with respect to accrued benefits derived from employer matching contributions made in plan years beginning after December 31, 2001. Unless otherwise elected by the employer in Section 2 1 above, this Article shall also apply to all such participants with respect to accrued benefits derived from employer matching contributions made in plan years beginning prior to January 1, 2002

 

 

3 2

Vesting schedule A participant’s accrued benefit derived from employer matching contributions shall vest as provided in Section 2 1 of this amendment

ARTICLE IV
INVOLUNTARY CASH-OUTS

 

 

4 1

Applicability and effective date If the plan provides for involuntary cash-outs of amounts less than $5,000, then unless otherwise elected in Section 2 2 of this amendment, this Article shall apply for distributions made after December 31,


 


2




 

 

EGTRRA - Sponsor

 

 

 

2001, and shall apply to all participants. However, regardless of the preceding, this Article shall not apply if the plan is subject to the qualified joint and survivor annuity requirements of Sections 401(a)(11) and 417 of the Code

 

 

4 2

Rollovers disregarded in determining value of account balance for involuntary distributions For purposes of the Sections of the plan that provide for the involuntary distribution of vested accrued benefits of $5,000 or less, the value of a participant’s nonforfeitable account balance shall be determined without regard to that portion of the account balance that is attributable to rollover contributions (and earnings allocable thereto) within the meaning of Sections 402(c), 403(a)(4), 403(b)(8), 408(d)(3)(A)(ii), and 457(e)(l6) of the Code. If the value of the participant’s nonforfeitable account balance as so determined is $5,000 or less, then the plan shall immediately distribute the participant’s entire nonforfeitable account balance

 

 

ARTICLE V
HARDSHIP DISTRIBUTIONS

 

 

5 1

Applicability and effective date If the plan provides for hardship distributions upon satisfaction of the safe harbor (deemed) standards as set forth in Treas. Reg. Section 1 401(k)-1(d)(2)(iv), then this Article shall apply for calendar years beginning after 2001

 

 

5 2

Suspension period following hardship distribution A participant who receives a distribution of elective deferrals after December 31, 2001, on account of hardship shall be prohibited from making elective deferrals and employee contributions under this and all other plans of the employer for 6 months after receipt of the distribution. Furthermore, if elected by the employer in Section 2 3 of this amendment, a participant who receives a distribution of elective deferrals in calendar year 2001 on account of hardship shall be prohibited from making elective deferrals and employee contributions under this and all other plans until the later of January 1, 2002, or 6 months after receipt of the distribution

 

 

ARTICLE VI
CATCH-UP CONTRIBUTIONS

 

 

Catch-up Contributions Unless otherwise elected in Section 2 4 of this amendment, all employees who are eligible to make elective deferrals under this plan and who have attained age 50 before the close of the plan year shall be eligible to make catch-up contributions in accordance with, and subject to the limitations of, Section 414(v) of the Code. Such catch-up contributions shall not be taken into account for purposes of the provisions of the plan implementing the required limitations of Sections 402(g) and 415 of the Code. The plan shall not be treated as failing to satisfy the provisions of the plan implementing the requirements of Section 401(k)(3), 401(k)(11), 401(k)(12), 410(b), or 416 of the Code, as applicable, by reason of the making of such catch-up contributions

 

 

ARTICLE VII
INCREASE IN COMPENSATION LIMIT

 

 

Increase in Compensation Limit The annual compensation of each participant taken into account in determining allocations for any plan year beginning after December 31, 2001, shall not exceed $200,000, as adjusted for cost-of-living increases in accordance with Section 401(a)(17)(B) of the Code. Annual compensation means compensation during the plan year or such other consecutive 12-month period over which compensation is otherwise determined under the plan (the determination period). If this is a target benefit plan, then except as otherwise elected in Section 2 5 of this amendment, for purposes of determining benefit accruals in a plan year beginning after December 31, 2001, compensation for any prior determination period shall be limited to $200,000. The cost-of-living adjustment in effect for a calendar year applies to annual compensation for the determination period that begins with or within such calendar year

 

 

ARTICLE VIII
PLAN LOANS

 

Plan loans for owner-employees or shareholder-employees If the plan permits loans to be made to participants, then effective for plan loans made after December 31, 2001, plan provisions prohibiting loans to any owner-employee or shareholder-employee shall cease to apply

 

 

ARTICLE IX
LIMITATIONS ON CONTRIBUTIONS (IRC SECTION 415 LIMITS)

 

 

9 1

Effective date This Section shall be effective for limitation years beginning after December 31, 2001



3




 

 

 

EGTRRA - Sponsor

 

 

 

9 2

Maximum annual addition Except to the extent permitted under Article VI of this amendment and Section 414(v) of the Code, if applicable, the annual addition that may be contributed or allocated to a participant’s account under the plan for any limitation year shall not exceed the lesser of:

 

 

 

 

a        $40,000, as adjusted for increases in the cost-of-living under Section 415(d) of the Code, or

 

 

 

 

b        100 percent of the participant’s compensation, within the meaning of Section 415(c)(3) of the Code, for the limitation year

 

 

 

 

The compensation limit referred to in b shall not apply to any contribution for medical benefits after separation from service (within the meaning of Section 401(h) or Section 419A(f)(2) of the Code) which is otherwise treated as an annual addition

 

 

 

ARTICLE X
MODIFICATION OF TOP-HEAVY RULES

 

 

 

10 1

Effective date This Article shall apply for purposes of determining whether the plan is a top-heavy plan under Section 416(g) of the Code for plan years beginning after December 31, 2001, and whether the plan satisfies the minimum benefits requirements of Section 416(c) of the Code for such years. This Article amends the top-heavy provisions of the plan

 

 

 

10 2

Determination of top-heavy status

 

 

 

10 2 1

Key employee Key employee means any employee or former employee (including any deceased employee) who at any time during the plan year that includes the determination date was an officer of the employer having annual compensation greater than $130,000 (as adjusted under Section 416(i)(1) of the Code for plan years beginning after December 31, 2002), a 5-percent owner of the employer, or a 1-percent owner of the employer having annual compensation of more than $150,000. For this purpose, annual compensation means compensation within the meaning of Section 415(c)(3) of the Code. The determination of who is a key employee will be made in accordance with Section 416(i)(1) of the Code and the applicable regulations and other guidance of general applicability issued thereunder

 

 

 

10 2 2

Determination of present values and amounts This Section 10 2 2 shall apply for purposes of determining the present values of accrued benefits and the amounts of account balances of employees as of the determination date

 

 

 

 

a

Distributions during year ending on the determination date The present values of accrued benefits and the amounts of account balances of an employee as of the determination date shall be increased by the distributions made with respect to the employee under the plan and any plan aggregated with the plan under Section 416(g)(2) of the Code during the 1-year period ending on the determination date. The preceding sentence shall also apply to distributions under a terminated plan which, had it not been terminated, would have been aggregated with the plan under Section 416(g)(2)(A)(i) of the Code. In the case of a distribution made for a reason other than separation from service, death, or disability, this provision shall be applied by substituting “5-year period” for “1-year period”

 

 

 

 

b

Employees not performing services during year ending on the determination date The accrued benefits and accounts of any individual who has not performed services for the employer during the 1-year period ending on the determination date shall not be taken into account

 

 

 

10 3

Minimum benefits

 

 

 

10 3 1

Matching contributions Employer matching contributions shall be taken into account for purposes of satisfying the minimum contribution requirements of Section 416(c)(2) of the Code and the plan. The preceding sentence shall apply with respect to matching contributions under the plan or, if the plan provides that the minimum contribution requirement shall be met in another plan, such other plan. Employer matching contributions that are used to satisfy the minimum contribution requirements shall be treated as matching contributions for purposes of the actual contribution percentage test and other requirements of Section 401(m) of the Code

 

 

 

10 3 2

Contributions under other plans The employer may provide, in an addendum to this amendment, that the minimum benefit requirement shall be met in another plan (including another plan that consists solely of a cash or deferred arrangement which meets the requirements of Section 401(k)(12) of the Code and matching contributions with respect to which the requirements of Section 401(m)(11) of the Code are met). The addendum should include the name of the other plan, the minimum benefit that will be provided under such other plan, and the employees who will receive the minimum benefit under such other plan



4




 

 

EGTRRA - Sponsor

 

 

ARTICLE XI
DIRECT ROLLOVERS

 

 

11 1

Effective date This Article shall apply to distributions made after December 31, 2001

 

 

11 2

Modification of definition of eligible retirement plan For purposes of the direct rollover provisions of the plan, an eligible retirement plan shall also mean an annuity contract described in Section 403(b) of the Code and an eligible plan under Section 457(b) of the Code which is maintained by a state, political subdivision of a state, or any agency or instrumentality of a state or political subdivision of a state and which agrees to separately account for amounts transferred into such plan from this plan. The definition of eligible retirement plan shall also apply in the case of a distribution to a surviving spouse, or to a spouse or former spouse who is the alternate payee under a qualified domestic relation order, as defined in Section 414(p) of the Code

 

 

11 3

Modification of definition of eligible rollover distribution to exclude hardship distributions For purposes of the direct rollover provisions of the plan, any amount that is distributed on account of hardship shall not be an eligible rollover distribution and the distributee may not elect to have any portion of such a distribution paid directly to an eligible retirement plan

 

 

11 4

Modification of definition of eligible rollover distribution to include after-tax employee contributions For purposes of the direct rollover provisions in the plan, a portion of a distribution shall not fail to be an eligible rollover distribution merely because the portion consists of after-tax employee contributions which are not includible in gross income. However, such portion may be transferred only to an individual retirement account or annuity described in Section 408(a) or (b) of the Code, or to a qualified defined contribution plan described in Section 401(a) or 403(a) of the Code that agrees to separately account for amounts so transferred, including separately accounting for the portion of such distribution which is includible in gross income and the portion of such distribution which is not so includible

 

 

ARTICLE XII
ROLLOVERS FROM OTHER PLANS

 

 

Rollovers from other plans The employer, operationally and on a nondiscriminatory basis, may limit the source of rollover contributions that may be accepted by this plan

 

 

ARTICLE XIII
REPEAL OF MULTIPLE USE TEST

 

 

Repeal of Multiple Use Test The multiple use test described in Treasury Regulation Section 1 401(m)-2 and the plan shall not apply for plan years beginning after December 31, 2001

 

 

ARTICLE XIV
ELECTIVE DEFERRALS

 

 

14 1

Elective Deferrals - Contribution Limitation No participant shall be permitted to have elective deferrals made under this plan, or any other qualified plan maintained by the employer during any taxable year, in excess of the dollar limitation contained in Section 402(g) of the Code in effect for such taxable year, except to the extent permitted under Article VI of this amendment and Section 414(v) of the Code, if applicable

 

 

14 2

Maximum Salary Reduction Contributions for SIMPLE plans If this is a SIMPLE 401(k) plan, then except to the extent permitted under Article VI of this amendment and Section 414(v) of the Code, if applicable, the maximum salary reduction contribution that can be made to this plan is the amount determined under Section 408(p)(2)(A)(ii) of the Code for the calendar year

 

 

ARTICLE XV
SAFE HARBOR PLAN PROVISIONS

 

 

Modification of Top-Heavy Rules The top-heavy requirements of Section 416 of the Code and the plan shall not apply in any year beginning after December 31, 2001, in which the plan consists solely of a cash or deferred arrangement which meets the requirements of Section 401(k)(12) of the Code and matching contributions with respect to which the requirements of Section 401(m)(11) of the Code are met

 

 

ARTICLE XVI
DISTRIBUTION UPON SEVERANCE OF EMPLOYMENT

 

 

16 1

Effective date This Article shall apply for distributions and transactions made after December 31, 2001, regardless of when the severance of employment occurred



5



EGTRRA - Sponsor

 

 

16 2

New distributable event A participant’s elective deferrals, qualified nonelective contributions, qualified matching contributions, and earnings attributable to these contributions shall be distributed on account of the participant’s severance from employment. However, such a distribution shall be subject to the other provisions of the plan regarding distributions, other than provisions that require a separation from service before such amounts may be distributed

Addendum to EGTRRA Amendment to the Prudential Retirement Services Defined Contribution Plan and Trust

The following should be added to item 2 4 of the EGTRRA Amendment to the Prudential Retirement Services Defined Contribution Plan and Trust:

Employer Matching Contributions The plan permits Employer Matching Contributions for catch-up contributions (Article VI of EGTRRA Amendment) unless the option below is elected

 

 

 

 

[    ]

The plan does not permit Employer Matching Contributions for catch-up contributions to be made

Except with respect to any election made to the above, this amendment is hereby adopted by the prototype sponsor on behalf of all adopting employers on January 1, 2002

Sponsor Name: Prudential Retirement Services

 

 

 

By:

-s- Kathryn A. Maloney

 

 


 

 

ASSISTANT SECRETARY

 

NOTE: The employer only needs to execute this amendment if an election has been made in Article II of this amendment, or if the employer adopts the above addendum to not permit Employer Matching Contributions for catch-up contributions.

This amendment has been executed this        31st       day of        March              2006        .

Name of Employer: State Bank of Long Island

 

 

 

By:

-s- Daniel T. Rowe

 

 


 

 

EMPLOYER

 

 

Daniel T. Rowe

 

Name of Plan: State Bank of Long Island 401(k) Retirement Plan and Trust

 


6



EACA/QACA Amendment

AMENDMENT FOR
EACA AND/OR QACA PROVISIONS

ARTICLE I
PREAMBLE

 

 

1.1

Effective date of Amendment. The Employer adopts this Amendment to the Plan to include Eligible Automatic Contribution Arrangement (EACA) and/or Qualified Automatic Contribution Arrangement (QACA) provisions. This Amendment is effective as indicated below for the respective provisions.

 

 

1.2

Superseding of inconsistent provisions. This Amendment supersedes the provisions of the Plan to the extent those provisions are inconsistent with the provisions of this Amendment.

 

 

1.3

Construction. Except as otherwise provided in this Amendment, any reference to “Section” in this Amendment refers only to this Amendment, and is not a reference to the Plan. The Article and Section numbering in this Amendment is solely for purposes of this Amendment, and does not relate to the Plan article, section or other numbering designations.

 

 

1.4

Effect of restatement of Plan. If the Employer restates the Plan, then this Amendment will remain in effect after such restatement unless the provisions in this Amendment are restated or otherwise become obsolete (e.g., if the Plan is restated onto a plan document which incorporates PPA provisions).

 

 

ARTICLE II
EMPLOYER ELECTIONS

 

 

 

 

 

 

 

 

 

 

2.1

Automatic Deferral Provisions (for EACA and/or QACA)

 

 

 

Does the plan already include automatic deferral provisions that satisfy the elections in this Section 2.1.b? (If unsure, complete this Section 2.1.b. to supersede any inconsistent provisions - restating an existing provision will not have any adverse effect on the Plan.)

 

 

 

a.

[   ]

Yes (skip to 2.2)

 

 

 

 

 

b.

[X]

No (complete automatic deferral provisions below)

 

 

 

 

 

 

 

Participants subject to the Automatic Deferral Provisions. The Automatic Deferral Provisions apply to Employees who become Participants after the Effective Date of the EACA or QACA (except as provided in b.4. below). Employees who became Participants prior to such Effective Date are subject to the following (if a QACA, must select one of 1. - 3.; if an EACA and not a QACA, then 1. - 4. are optional (see the note below)):

 

 

 

 

 

 

 

1.

[X]

All Participants. All Participants, regardless of any prior Salary Reduction Agreement, unless and until a Participant makes an Affirmative Election after the Effective Date of the EACA or QACA.

 

 

 

 

 

 

 

 

 

2.

[   ]

Election of at least Automatic Deferral amount. All Participants, except those who, on the Effective Date of the EACA or QACA, are deferring an amount which is at least equal to the Automatic Deferral Percentage.

 

 

 

 

 

 

 

 

 

3.

[   ]

No existing Salary Reduction Agreement. All Participants, except those who have in effect a Salary Reduction Agreement on the effective date of the EACA or QACA regardless of the Elective Deferral amount under the Agreement.

 

 

 

 

 

 

 

 

 

4.

[   ]

Describe (EACA only): _______________________________________

 

 

 

 

 

 

 

 

 

Note:

 

If an EACA and not a QACA and one of 1. – 3. are not elected (i.e., EACA does not apply to existing Participants), then the six-month period for relief from the excise tax under code Section 4979(f)(l) will not apply. In addition, effective for Plan Years beginning on or after January 1, 2010, the six-month period for relief from the excise tax will only apply if all highly compensated employees and nonhighly compensated employees (both as defined in Treasury Regulations Section 1.401(k)-2(a)(6)) are covered Employees under the EACA for the entire Plan Year (or for the portion of the Plan Year that such Employees are Eligible Employees under the Plan within the meaning of Code Section 410(b)).

 

 

 

 

 

 

 

 

 

Automatic Deferral Percentage. Unless a Participant makes an Affirmative Election, the Employer will withhold the following Automatic Deferral Percentage (select 5. or 6.):

 

 

 

 

 

 

 

5.

[X]

Constant. The Employer will withhold 3% (if a QACA, must be no less than 3% with escalation, or 6% without escalation, and no more than 10%) of Compensation each payroll period.

Escalation of deferral percentage (select one of a. through c. and complete d., or leave blank if not applicable)

 

 

 

 

 

 

 

 

 

 

 

a.

[   ]

Scheduled increases. This initial percentage will increase by__% of Compensation per year up to a maximum of__% of Compensation. (This option may not be selected if a QACA).

© 2009 The Prudential Insurance Company of America (PICA)

Page 1 of 8


EACA/QACA Amendment

 

 

 

 

 

 

 

 

 

 

 

 

b.

[   ] QACA scheduled increases. This initial percentage will increase as follows:


 

 

 

 

Participation Period

Deferral Percentage

 

2nd year

_________ (minimum = 4%, maximum = 10%)

 

3rd year

_________ (minimum = 5%, maximum = 10%)

 

4th year

_________ (minimum = 6%, maximum = 10%)

 

5th year

_________ (maximum = 10%)

 

6th year

_________ maximum= 10%)

 

7th year

_________ (maximum = 10%)

 

8th year

_________ (maximum = 10%)


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

c.

[X]

Other (described Automatic Deferral Percentage): This intial percentage will increase by 1% (up to a maximum deferral of 10%) each Plan Year beginning after the Plan Year following the Plan year in which the first contributions are made persuant to a default election. (in order to satisfy the QACA requirements (if applicable), an alternative Automatic Deferral amount schedule must require, for each Plan Year, an Automatic Deferral Percentage that is at least equal to the Automatic Deferral Percentage described in Section 4.3).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

d.

[X]

Escalation date. The scheduled increases will apply with the first payroll period following (choose one if a, b, or c was selected above):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.

[   ]

Each anniversary of the Participant’s date of hire.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.

[   ]

Each anniversary of the Participant’s plan entry date.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.

[   ]

Each anniversary of the Plan Year as follows (choose one):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

a.

[   ]

Apply the scheduled increase starting with the first plan anniversary.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

b.

[   ]

Apply the scheduled increase starting with the second plan anniversary.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.

[X]

The first of January (date) (Choose one of the following options)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

a.

[X]      For Participants automatically enrolled before this date in the calendar year, apply the scheduled increase starting in the current calendar year.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

b.

[   ]      For Participants automatically enrolled before this date in the calendar year, apply the scheduled increase starting in the next calendar year.

 

 

 

 

 

 

 

 

 

 

 

 

 

6.

[   ]

QACA Statutory scheduled increases. The Employer will withhold from a Participant’s Compensation each payroll period the minimum QACA automatic deferral amount as described in Section 4.3.

 

 

 

 

 

 

 

 

 

Automatic Deferral Optional Elections

 

 

 

 

 

 

 

7.

[   ]

Optional elections (select all that apply or leave blank if not applicable)

Type of Elective Deferral. The automatic deferral is a Pre-Tax Elective Deferral unless selected below:

 

 

 

 

 

 

 

 

 

 

 

a.

[   ]

The automatic deferral is a Roth Elective Deferral (may only be selected if the Plan permits Roth Elective Deferrals).

 

 

 

 

 

 

 

 

 

 

 

 

 

Suspended Deferrals. If a Participant’s Elective Deferrals are suspended pursuant to a provision of the Plan (e.g., due to a hardship distribution or distribution due to military leave covered by the HEART Act), then a Participant’s Affirmative Election will expire on the date the period of suspension begins unless otherwise elected below.

 

 

 

 

 

 

 

 

 

 

 

b.

[   ]

A Participant’s Affirmative Election will resume after the suspension period.

 

 

 

 

 

 

 

 

 

 

 

 

 

Special Effective Date. Provisions will be effective as of the earlier of the Effective Date of the EACA or QACA provisions of Sections 2.2 or 2.3 unless otherwise specified below.

 

 

 

 

 

 

 

 

 

 

 

c.

[   ]

Special Effective Date: ______________

 

 

 

 

 

 

 

 

2.2.

EACA. (Eligible Automatic Contribution Arrangement)

 

 

 

a.

[   ]

N/A (skip to 2.3)

 

 

 

 

 

b.

[X]

Applies (also select if plan is a QACA and the Employer wants to permit EACA withdrawal rights)

 

 

 

 

 

 

 

Effective Date (enter date)

 

 

 

 

 

 

 

1.

EACA Effective Date: January 1,. 2008 (not earlier than December 31, 2007)

 

 

 

 

 

 

 

 

 

EACA Termination Date (leave blank if not applicable)

 

 

 

 

 

 

 

 

 

a.

[   ]

EACA provisions no longer apply. The EACA provisions applied as of the Effective Date specified in 1. but the provisions no longer apply effective as of:_______.

 

 

 

 

 

 

 

 

 

 

Permissible Withdrawals. Does the Plan permit Participant permissible withdrawals (as defined in Amendment Section 3.4) within 90 days (or less) of first automatic deferral? (select one)

 

 

 

 

 

 

 

2.

[   ]

No

 

 

 

 

 

 

 

 

 

3.

[X]

Yes, within 90 days of first automatic deferral

 

 

 

 

 

 

 

 

 

4.

[   ]

Yes, within: _______ days (may not be less than 30 nor more than 90 days)

 

 

 

 

 

 

 

 

 

Affirmative Election. For Plan Years beginning on or after January 1, 2010, will Participants who make an Affirmative Election continue to be covered by the EACA provisions (i.e., their Affirmative Election will remain intact but they must receive an annual notice)? (select one; leave blank if a QACA)

 

 

 

 

 

 

 

5.

[   ]

Yes (if selected, then the annual notice must be provided to Participants).

 

 

 

 

 

 

 

 

 

6.

[   ]

No (if selected, then the Plan cannot use the six-month period for relief from the excise tax of Code Section 4979(f)(l)).

© 2009 The Prudential Insurance Company of America (PICA)

Page 2 of 8



EACA/QACA Amendment

 

 

 

 

 

 

 

 

 

 

 

 

2.3

QACA. (Qualified Automatic Contribution Arrangement)

 

 

 

a.

[   ]

N/A

 

 

 

 

 

b.

[X]

Applies

 

 

 

 

 

 

 

Effective Date (enter date)

 

 

 

 

 

 

 

1.

QACA Effective Date: January 1, 2008 (not earlier than December 31, 2007)

QACA Termination Date (leave blank if not applicable)

 

 

 

 

 

 

 

 

 

a.

[   ]

QACA provisions no longer apply. The QACA provisions applied as of the effective date specified in 1. but the provisions no longer apply effective as of:.

 

 

 

 

 

 

 

 

QACA Safe Harbor Contribution (select c. or d.)

 

 

 

c.

[X]

Safe Harbor matching contribution equal to (select 1. or 2. AND one of 3. - 6.)

 

 

 

 

 

 

 

1.

[X]

Basic match. The sum of 100% of a Participant’s Elective Deferrals that do not exceed 1% of Participant’s Compensation, plus 50% of the Participant’s Elective Deferrals that exceed 1% of the Participant’s Compensation but do not exceed 6% of the Participant’s Compensation.

 

 

 

 

 

 

 

 

 

2.

[   ]

Enhanced match. The sum of:

 

 

 

 

 

 

 

 

 

 

 

a.

[   ]

_____ % (may not be less than 100%) of a Participant’s Elective Deferrals that do not exceed _____ % of the Participant’s Compensation, plus

 

 

 

 

 

 

 

 

 

 

 

 

 

b.

[   ]

_____ % of the Participant’s Elective Deferrals that exceed % of the Participant’s Compensation but do not exceed ____ % of the Participant’s Compensation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Note:

 

To be an ACP safe harbor, cannot match deferrals exceeding 6% of Compensation.

 

 

 

 

 

 

 

 

 

Note:

 

The matching rate may not increase as the Elective Deferral percentage increases.

 

 

 

 

 

 

 

 

 

AND, the safe harbor matching contribution will be based on Elective Deferrals and Compensation during:

 

 

 

 

 

 

 

3.

[   ]

the entire Plan Year.

 

 

 

 

 

 

 

 

 

4.

[X]

each payroll period.

 

 

 

 

 

 

 

 

 

5.

[   ]

each month.

 

 

 

 

 

 

 

 

 

6.

[   ]

each Plan Year quarter.

 

 

 

 

 

 

 

d.

[   ]

Safe Harbor nonelective contribution (select one)

 

 

 

 

 

 

 

1.

[   ]

3% contribution. 3% of each Participant’s Compensation.

 

 

 

 

 

 

 

 

 

2.

[   ]

Stated contribution ____% (may not be less than 3%) of each Participant’s Compensation.

 

 

 

 

 

 

 

 

 

3.

[   ]

“Maybe” election. In connection with the Employer’s provision of the safe harbor notice under the Plan’s delayed safe harbor adoption provisions pursuant to Treasury Regulations Section 1.401(k)-3(f), the Employer elects into safe harbor status by giving the supplemental notice and by amending the Plan to provide for a Safe Harbor nonelective contribution.

 

 

 

 

 

 

 

Vesting (select one)

 

 

 

e.

[X]

100% immediate vesting

 

 

 

 

 

f.

[   ]

100% after two years

 

 

 

 

 

g.

[   ]

Modified:

 

 

 

 

 

 

 

Years of Service
Less than 1

Vested%
____%

 

 

 

 

 

 

 

 

1

 

____%

 

 

 

 

 

 

 

 

2

 

  100%

 

 

 

 

 

 

For purposes of the QACA Safe Harbor Contribution, the term Participant means any Participant who is eligible to make Elective Deferrals with the following exclusions: (select h. or i.)

 

 

 

h.

[X]

N/A. No exclusions.

 

 

 

 

 

i.

[   ]

Exclusions (select all that apply):

 

 

 

 

 

 

 

1.

[   ]

Highly Compensated Employees.

 

 

 

 

 

 

 

 

 

2.

[   ]

Employees who have not satisfied the greatest minimum age and service conditions permitted under Code Section 410(a) (i.e., age 21 and 1 Year of Service) with the following effective date of participation:

 

 

 

 

 

 

 

 

 

 

 

a.

[   ]

The earlier of the first day of the first month or the first day of the seventh month of the Plan Year immediately following such conditions are satisfied.

 

 

 

 

 

 

 

 

 

 

 

 

 

b.

[   ]

The first day of the Plan Year in which the requirements are met.

 

 

 

 

 

 

 

 

 

 

 

 

 

c.

[   ]

Other: _______ (no later than the earlier of (a) 6 months after such requirements are satisfied, or (b) the first day of the first Plan Year after such requirements are satisfied).

 

 

 

 

 

 

 

 

 

 

 

3.

[   ]

Other: _____ (must be a Highly Compensated Employee or an Employee who can be excluded under the permissive or mandatory disaggregation rules of Regulations Sections 1.401(k)-l(b)(4) and 1.401(m)-l(b)(4)).

© 2009 The Prudential Insurance Company of America (PICA)

Page 3 of 8


EACA/QACA Amendment

 

 

 

 

 

 

 

 

 

AND, if the Plan includes matching contributions (other than any QACA safe harbor matching contribution selected above), will such matching contributions be made during any Plan Year in which the QACA provisions are used? (select one)

 

 

 

j.

[X]

N/A. There are no other matching contributions.

 

 

 

 

 

k.

[   ]

Other matching contributions will not be made for any Plan Year in which the QACA provisions apply.

 

 

 

 

 

l.

[   ]

Other matching contributions will continue to be made.

 

 

 

 

 

 

 

If selected, will the Plan use the ACP test safe harbor provisions? (select one)

 

 

 

 

 

 

 

1.

[   ]

No.

 

 

 

 

 

 

 

 

 

2.

[   ]

Yes. Elective Deferrals in excess of 6% of Compensation will not be taken into account in applying the match; the total amount of any discretionary matching contribution is limited to 4% of Compensation; and no allocation conditions will apply to the matching contribution in such year.

ARTICLE III
ELIGIBLE AUTOMATIC CONTRIBUTION ARRANGEMENT

 

 

 

 

3.1

Eligible Automatic Contribution Arrangement (“EACA”). If elected in Amendment Section 2.2, then effective as of the date specified therein, the Employer maintains a Plan with automatic enrollment provisions as an Eligible Automatic Contribution Arrangement (“EACA”). Accordingly, the Plan will satisfy the (1) uniformity requirements under Amendment Section 3.2, and (2) notice requirements under Amendment Section 3.3.

 

 

3.2

Uniformity. The Automatic Deferral Percentage must be a uniform percentage of Compensation. All Participants in the EACA, as defined in Amendment Section 2.1, are subject to Automatic Deferrals, except to the extent otherwise provided in Amendment Section 2.2. If a Participant’s Affirmative Election expires or otherwise ceases to be in effect, the Participant will immediately thereafter be subject to Automatic Deferrals, except to the extent otherwise provided in Amendment Section 2.2. However, the Plan does not violate the uniform Automatic Deferral Percentage merely because the Plan applies any of the following provisions:

 

 

 

(a)

Years of participation. The Automatic Deferral Percentage varies based on the number of plan years the Participant has participated in the Plan while the Plan has applied EACA provisions;

 

 

 

 

(b)

No reduction from prior default percentage. The Plan does not reduce an Automatic Deferral Percentage that, immediately prior to the EACA’s effective date was higher (for any Participant) than the Automatic Deferral Percentage;

 

 

 

 

(c)

Applying statutory limits. The Plan limits the Automatic Deferral amount so as not to exceed the limits of Code Sections 401(a)(17), 402(g) (determined without regard to Age 50 Catch-Up Deferrals), or 415;

 

 

 

 

(d)

No deferrals during hardship suspension. The Plan does not apply the Automatic Deferral during the period of suspension, under the Plan’s hardship distribution provisions, of Participant’s right to make Elective Deferrals to the Plan following a hardship distribution; or

 

 

 

 

(e)

Disaggregated groups. The Plan applies different default percentages to different groups if the groups can be disaggregated under Regulations Section 1.401(k)-l(b)(4) (e.g., collectively bargained employees or different employers in a multiple employer plan).

 

 

 

3.3

EACA notice. The Plan Administrator annually will provide a notice to each Participant a reasonable period prior to each plan year the Employer maintains the Plan as an EACA (“EACA Plan Year”).

 

 

 

(a)

Deemed reasonable notice/new Participant. The Plan Administrator is deemed to provide timely notice if the Plan Administrator provides the EACA notice at least 30 days and not more than 90 days prior to the beginning of the EACA Plan Year.

 

 

 

 

(b)

Mid-year notice/new Participant or Plan. If: (a) an Employee becomes eligible to make Elective Deferrals in the Plan during an EACA Plan Year but after the Plan Administrator has provided the annual EACA notice for that plan year; or (b) the Employer adopts mid-year a new Plan as an EACA, the Plan Administrator must provide the EACA notice no later than the date the Employee becomes eligible to make Elective Deferrals. However, if it is not practicable for the notice to be provided on or before the date an Employee becomes a Participant, then the notice will nonetheless be treated as provided timely if it is provided as soon as practicable after that date and the Employee is permitted to elect to defer from all types of Compensation that may be deferred under the Plan earned beginning on that date.

 

 

 

 

(c)

Content. The EACA notice must provide comprehensive information regarding the Participants’ rights and obligations under the Plan and must be written in a manner calculated to be understood by the average Participant in accordance with applicable guidance.

© 2009 The Prudential Insurance Company of America (PICA)

Page 4 of 8


EACA/QACA Amendment

 

 

 

3.4

EACA permissible withdrawal. If elected in Amendment Section 2.2, a Participant who has Automatic Deferrals under the EACA may elect to withdraw all the Automatic Deferrals (and allocable earnings) under the provisions of this Amendment Section 3.4. Any distribution made pursuant to this Section will be processed in accordance with normal distribution provisions of the Plan.

 

 

 

(a)

Amount. If a Participant elects a permissible withdrawal under this Section, then the Plan must make a distribution equal to the amount (and only the amount) of the Automatic Deferrals made under the EACA (adjusted for allocable gains and losses to the date of the distribution). The Plan may separately account for Automatic Deferrals, in which case the entire account will be distributed. If the Plan does not separately account for the Automatic Deferrals, then the Plan must determine earnings or losses in a manner similar to the refund of excess contributions for a failed actual deferral percentage test.

 

 

 

 

(b)

Fees. Notwithstanding the above, the Plan Administrator may reduce the permissible distribution amount by any generally applicable fees. However, the Plan may not charge a greater fee for distribution under this Section than applies to other distributions. The Plan Administrator may adopt a policy regarding charging such fees consistent with this paragraph.

 

 

 

 

(c)

Timing. The Participant may make an election to withdraw the Automatic Deferrals under the EACA no later than 90 days, or such shorter period as specified in Amendment Section 2.2, after the date of the first Automatic Deferral under the EACA. For this purpose, the date of the first Automatic Deferral is the date that the Compensation subject to the Automatic Deferral otherwise would have been includible in the Participant’s gross income. For this purpose, EACAs under the Plan are aggregated, except that the mandatory disaggregation rules of Code Section 410(b) apply. Furthermore, a Participant’s withdrawal right is not restricted due to the Participant making an Affirmative Election during the 90 day period (or shorter period as specified in Amendment Section 2.2).

 

 

 

 

(d)

Rehired Employees. For purposes of Amendment Section 3.4(c) above, an Employee who for an entire Plan Year did not have contributions made pursuant to a default election under the EACA will be treated as having not had such contributions for any prior Plan Year as well.

 

 

 

 

(e)

Effective date of the actual withdrawal election. The effective date of the permissible withdrawal will be as soon as practicable, but in no event later than the earlier of (1) the pay date of the second payroll period beginning after the election is made, or (2) the first pay date that occurs at least 30 days after the election is made. The election will also be deemed to be an Affirmative Election to have no Elective Deferrals made to the Plan.

 

 

 

 

(f)

Related matching contributions. The Plan Administrator will not take any deferrals withdrawn pursuant to this section into account in computing the contribution and allocation of matching contributions. If the Employer has already allocated matching contributions to the Participant’s account with respect to deferrals being withdrawn pursuant to this Section, then the matching contributions, as adjusted for gains and losses, must be forfeited. Except as otherwise provided, the Plan will use the forfeited contributions to reduce future contributions or to reduce plan expenses.

 

 

 

 

(g)

Treatment of withdrawals. With regard to deferrals withdrawn pursuant to this Section: (1) the Plan Administrator will disregard such deferrals in the Actual Deferral Percentage Test (if applicable); (2) the Plan Administrator will disregard such deferrals for purposes of the limitation on deferrals under Code Section 402(g); (3) such deferrals are not subject to the consent requirements of Code Sections 401(a)(11) or 417. The Plan Administrator will disregard any matching contributions forfeited under paragraph 3.4(f) in the Actual Contribution Percentage Test (if applicable).

 

 

 

3.5

Compensation. Compensation for purposes of determining the amount of Automatic Deferrals has the same meaning as Compensation with regard to Elective Deferrals in general.

 

 

3.6

Excise tax on Excess Contributions and Excess Aggregate Contributions. Any Excess Contributions and Excess Aggregate Contributions which are distributed more than six months (rather than 2 1/2 months) after the end of the Plan Year will be subject to the ten percent (10%) Employer excise tax imposed by Code Section 4979. However, effective for Plan Years beginning on or after January 1, 2010, the preceding sentence will apply only where all highly compensated employees and nonhighly compensated employees (both as defined in Treasury Regulations Section 1.401(k)-2(a)(6)) are covered Employees under the EACA for the entire Plan Year (or for the portion of the Plan Year that such Employees are eligible Employees under the plan within the meaning of Code Section 410(b)).

 

 

3.7

Definitions.

 

 

 

(a)

Definition of Automatic Deferral. An Automatic Deferral is an Elective Deferral that results from the operation of this Article HI. Under the Automatic Deferral, the Employer automatically will reduce by the Automatic Deferral Percentage elected in this Amendment the Compensation of each Participant subject to the EACA, as specified in Amendment Section 2.2. The Plan Administrator will cease to apply the Automatic Deferral to a Participant who makes an Affirmative Election as defined in this Amendment Section 3.7.

 

 

 

 

(b)

Definition of Automatic Deferral Percentage/Increases. The Automatic Deferral Percentage is the percentage of Automatic Deferral which the Employer elects in Amendment Section 2.1 or elsewhere in the Plan (including any scheduled increase to the Automatic Deferral Percentage the Employer may elect).

© 2009 The Prudential Insurance Company of America (PICA)

Page 5 of 8


EACA/QACA Amendment

 

 

 

 

(c)

Effective date of EACA Automatic Deferral. The effective date of an Employee’s Automatic Deferral will be as soon as practicable after the Employee is subject to Automatic Deferrals under the EACA, consistent with (a) applicable law, and (b) the objective of affording the Employee a reasonable period of time after receipt of the notice to make an Affirmative Election (and, if applicable, an investment election).

 

 

 

 

(d)

Definition of Affirmative Election. An Affirmative Election is a Participant’s election made after the EACA’s effective date not to defer any Compensation or to defer more or less than the Automatic Deferral Percentage.

 

 

 

 

(e)

Effective Date of Affirmative Election. A Participant’s Affirmative Election generally is effective as of the first payroll period which follows the payroll period in which the Participant made the Affirmative Election. However, a Participant may make an Affirmative Election which is effective: (a) for the first payroll period in which he or she becomes a Participant if the Participant makes an Affirmative Election within a reasonable period following the Participant’s entry date and before the Compensation to which the Election applies becomes currently available; or (b) for the first payroll period following the EACA’s effective date, if the Participant makes an Affirmative Election not later than the EACA’s effective date.

 

 

 

ARTICLE IV
QUALIFIED AUTOMATIC CONTRIBUTION ARRANGEMENT

 

 

 

4.1

Qualified Automatic Contribution Arrangement (“QACA”). Effective for Plan Years beginning on or after the date specified in Amendment Section 2.3, the Employer maintains a Plan with automatic enrollment provisions as a Qualified Automatic Contribution Arrangement (“QACA”). Accordingly, the Plan will satisfy the automatic enrollment provisions of this Article IV regarding: (1) the Participants subject to the QACA, as described in Amendment Section 4.2; (2) the Automatic Deferral amount requirements described in Amendment Section 4.3; and (3) the uniformity requirements as described in Amendment Section 4.4. Except as modified in this Article IV, the Plan’s safe harbor 401(k) plan provisions apply to this QACA. The Employer will provide Safe Harbor Contributions as specified in Amendment Section 2.3, to the Participants specified in Amendment Section 2.3.

 

 

4.2

Participants subject to the QACA. The QACA will apply the Automatic Deferral Percentage to all Participants as elected in Amendment Section 2.1. If a Participant’s Affirmative Election expires or otherwise ceases to be in effect, the Participant will immediately thereafter be subject to Automatic Deferrals.

 

 

4.3

QACA Automatic Deferral amount.

 

 

 

Automatic Deferral limits. Except as provided in Amendment Section 4.4 (relating to uniformity requirements), the Plan must apply to all Participants subject to the QACA as described in Amendment Section 4.2, a uniform Automatic Deferral amount, as a percentage of each Participant’s Compensation, which does not exceed 10%, and which is at least the following minimum amount:

 

 

 

(a)

Initial period. 3% for the period that begins when the Participant first has contributions made pursuant to a default election under the QACA and ends on the last day of the following Plan Year;

 

 

 

 

(b)

Third Plan Year. 4% for the third Plan Year of the Participant’s participation in the QACA;

 

 

 

 

(c)

Fourth Plan Year. 5% for the fourth Plan Year of the Participant’s participation in the QACA; and

 

 

 

 

(d)

Fifth and later Plan Years. 6% for the fifth Plan Year of the Participant’s participation in the QACA and for each subsequent Plan Year.

 

 

 

 

For purposes of the above, the Plan will treat an Employee who for an entire Plan Year did not have contributions made pursuant to a default election under the QACA as not having made such contributions for any prior Plan Year.

 

 

4.4

Uniformity. The Plan satisfies the uniformity requirement if the Plan provides an Automatic Deferral Percentage that is a uniform percentage of Compensation. However, the Plan does not violate the uniform Automatic Deferral Percentage merely because:

 

 

 

(a)

Years of participation. The Automatic Deferral Percentage varies based on the number of plan years the Participant has participated in the Plan while the Plan has applied QACA provisions; or

 

 

 

 

(b)

No reduction from prior default percentage. The Plan does not reduce an Automatic Deferral Percentage that, immediately prior to the QACA’s effective date provisions was higher (for any Participant) than the Automatic Deferral Percentage.

 

 

 

 

(c)

Applying statutory limits. The Plan limits the Automatic Deferral amount so as not to exceed the limits of Code §§401(a)(17), 402(g) (determined without regard to Age 50 Catch-Up Deferrals), or 415; or

 

 

 

 

(d)

No deferrals during hardship suspension. The Plan does not apply the Automatic Deferral during the period of suspension, under the Plan’s hardship distribution provisions, of Participant’s right to make Elective Deferrals to the Plan following a hardship distribution.

© 2009 The Prudential Insurance Company of America (PICA)

Page 6 of 8


EACA/QACA Amendment

 

 

 

4.5

Safe harbor notice. The Plan’s safe harbor notice provisions apply, except the Employer must provide the initial QACA safe harbor notice sufficiently early so that an Employee has a reasonable period after receiving the notice and before the first Automatic Deferral to make an Affirmative Election. In addition, the notice will state: (i) the Automatic Deferral amount that will apply in absence of the Employee’s affirmative election; (ii) the Employee’s right to elect not to have any Automatic Deferral amount made on the Employee’s behalf or to elect to make Elective Deferrals in a different amount or percentage of Compensation; and (iii) how the Plan will invest the Automatic Deferrals. However, if it is not practicable for the notice to be provided on or before the date an Employee becomes a Participant, then the notice nonetheless will be treated as provided timely if it is provided as soon as practicable after that date and the Employee is permitted to elect to defer from all types of Compensation that may be deferred under the Plan earned beginning on that date.

 

 

4.6

Distributions. A Participant’s Account Balance attributable to QACA Safe Harbor Contributions is subject to the distribution restrictions described in the Plan that apply to any safe harbor contributions. If the Plan does not have distribution provisions for safe harbor contributions, then the distribution provisions applicable to Elective Deferrals will apply. However, QACA Safe Harbor Contributions are not distributable on account of a Participant’s hardship.

 

 

4.7

Vesting. A Participant’s Account Balance attributable to QACA Safe Harbor Contributions is vested in accordance with the vesting schedule election at Amendment Section 2.3. If the Plan already defines Year of Service for purposes of vesting, then that definition applies to this QACA vesting schedule.

 

 

4.8

Compensation. Compensation for purposes of determining the QACA Automatic Deferral Percentage has the same meaning as Compensation with regard to Elective Deferrals in general, and Compensation for purposes of allocating the QACA Safe Harbor Contributions means Compensation as defined under the Plan for purposes of safe harbor contributions.

 

 

4.9

Definitions.

 

 

 

(a)

Definition of Automatic Deferral. An Automatic Deferral is an Elective Deferral that results from the operation of this Article IV. Under the Automatic Deferral, the Employer automatically will reduce by the Automatic Deferral Percentage elected in this Amendment the Compensation of each Participant subject to the QACA, as specified in this Article IV. The Plan Administrator will cease to apply the Automatic Deferral to a Participant who makes an Affirmative Election as defined in this Amendment Section 4.9.

 

 

 

 

(b)

Definition of Automatic Deferral Percentage/Increases. The Automatic Deferral Percentage is the percentage of Automatic Deferral which the Employer elects in Amendment Section 2.1 (including any scheduled increase to the Automatic Deferral Percentage the Employer may elect).

 

 

 

 

(c)

Effective date of QACA Automatic Deferral. The effective date of an Employee’s Automatic Deferral will be as soon as practicable after the Employee is subject to Automatic Deferrals under the QACA, consistent with (a) applicable law, and (b) the objective of affording the Employee a reasonable period of time after receipt of the notice to make an Affirmative Election (and, if applicable, an investment election). However, in no event will the Automatic Deferral be effective later than the earlier of (a) the pay date for the second payroll period that begins after the date the QACA safe harbor notice (described in Section 4.5) is provided to the Employee, or (b) the first pay date that occurs at least 30 days after the QACA safe harbor notice is provided to the Employee.

 

 

 

 

(d)

Definition of Affirmative Election. An Affirmative Election is a Participant’s election made after the QACA’s Effective Date not to defer any Compensation or to defer more or less than the Automatic Deferral Percentage.

 

 

 

 

(e)

Effective Date of Affirmative Election. A Participant’s Affirmative Election generally is effective as of the first payroll period which follows the payroll period in which the Participant made the Affirmative Election. However, a Participant may make an Affirmative Election which is effective: (a) for the first payroll period in which he/she becomes a Participant if the Participant makes an Affirmative Election within a reasonable period following the Participant’s Entry Date and before the Compensation to which the Election applies becomes currently available; or (b) for the first payroll period following the QACA’s effective date, if the Participant makes an Affirmative Election not later than the QACA’s effective date.

 

 

 

4.10

Incorporation by reference. The Plan’s safe harbor 401(k) plan provisions apply to the QACA established under this Amendment in the same manner as the Plan’s safe harbor provisions would apply to a safe harbor plan for a plan year beginning in 2007 (whether or not the employer has elected to adopt a safe harbor 401(k) in 2007 or any other year), but substituting QACA Safe Harbor Matching Contribution for pre-2008 safe harbor matching contribution, and otherwise making the modifications described in this Article.

* * * * * *

© 2009 The Prudential Insurance Company of America (PICA)

Page 7 of 8


EACA/QACA Amendment

This Amendment has been executed this 30th day of December, 2009.

Name of Plan: State Bank of Long Island 401(k) Retirement Plan and Trust

Name of Employer: State Bank of Long Island

 

 

 

By: 

(Signature)

 

 


 

 

                    EMPLOYER

 

© 2009 The Prudential Insurance Company of America (PICA)

Page 8 of 8


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EXHIBIT 10.12.2


 


PRUDENTIAL RETIREMENT SERVICES

NONSTANDARDIZED 401(K) PLAN


By executing this 401(k) plan Adoption Agreement (the “Agreement”) under the Prudential Retirement Services Prototype Plan, the Employer agrees to establish or continue a 401(k) plan for its Employees. The 401(k) plan adopted by the Employer consists of the Basic Plan Document #01 (the “BPD”) and the elections made under this Agreement (collectively referred to as the “Plan”). A Related Employer may jointly co-sponsor the Plan by signing a Co-Sponsor Adoption Page, which is attached to this Agreement. (See Section 22.164 of the BPD for the definition of a Related Employer.) This Plan is effective as of the Effective Date identified on the Signature Page of this Agreement.

 

 

 

 

 

 

 

 

1.

 

Employer Information

 

 

 

a.

Name and address of Employer executing the Signature Page of this Agreement: State Bank of Long Island 699 Hillside Avenue New Hyde Park, New York 11040

 

 

 

 

b.

Employer Identification Number (EIN) for the Employer: 11-2124927          

 

 

 

 

c.

Business entity of Employer (optional):

 

 

 

 

 

[X]

(1)

C-Corporation

[   ]

(2)

S-Corporation

 

 

 

[   ]

(3)

Limited Liability Corporation

[   ]

(4)

Sole Proprietorship

 

 

 

[   ]

(5)

Partnership

[   ]

(6)

Limited Liability Partnership

 

 

 

[   ]

(7)

Government

[   ]

(8)

Other ___

 

 

 

 

 

 

 

 

 

d.

Last day of Employer’s taxable year (optional): ____________________________________________

 

 

 

 

e.

Does the Employer have any Related Employers (as defined in Section 22.164 of the BPD)?

 

 

 

 

 

[X]

(1)

Yes

[   ]

(2)

No

 

 

 

 

 

 

 

 

 

f.

If e. is yes, list the Related Employers (optional):

 

 

 

 

 

State Bank Financial Services Corp., State Bank Portfolio Management Corp., Studebaker Worthington Leasing Corp.                                                                                                                                                    

 

 

 

 

 

 

 

 

[Note: This Plan will cover Employees of a Related Employer only if such Related Employer executes a Co-Sponsor Adoption Page. Failure to cover the Employees of a Related Employer may result in a violation of the minimum coverage rules under Code §410(b). See Section 1.3 of the BPD.]

 

 

 

2.

 

Plan Information

 

 

 

 

a.

Name of Plan: State Bank of Long Island 401(k) Retirement Plan and Trust                                              

 

 

 

 

b.

Plan number (as identified on the Form 5500 series filing for the Plan): 002                                               

 

 

 

 

c.

Trust identification number (optional): ____________________________________________________

 

 

 

 

d.

Plan Year: [Check (1) or (2). Selection (3) may be selected in addition to (1) or (2) to identify a Short Plan Year.]

 

 

 

 

 

[X]

(1)

The calendar year.

 

 

 

 

 

 

[   ]

(2)

The 12-consecutive month period ending ____.

 

 

 

[   ]

(3)

The Plan has a Short Plan Year beginning ____ and ending ____.

 

 

 

 

 

3.

 

Types of Contributions

 

 

 

 

 

The following types of contributions are authorized under this Plan. The selections made below should correspond with the selections made under Parts 4A, 4B, 4C, 4D and 4E of this Agreement.

 

 

 

 

 

[X]

a.

Section 401(k) Deferrals (see Part 4A).

 

 

 

 

 

 

 

[X]

b.

Employer Matching Contributions (see Part 4B).

 

 

 

 

 

 

 

[X]

c.

Employer Nonelective Contributions (see Part 4C).

 

 

 

 

 

 

 

[   ]

d.

Employee After-Tax Contributions (see Part 4D).

 

 

 

 

 

 

 

[   ]

e.

Safe Harbor Matching Contributions (see Part 4E, #27).

 

 

 

 

 

 

 

[   ]

f.

Safe Harbor Nonelective Contributions (see Part 4E, #28).

 

 

 

 

 

 

 

[   ]

g.

None. This Plan is a frozen Plan effective ____ (see Section 2.1 (d) of the BPD).


 

 



© Copyright 2002 Prudential Retirement Services

NonStandardized 40I(k) Adoption Agreement

1



 


Part 1 - Eligibility Conditions


(See Article 1 of the BPD)

 

 

 

 

 

 

4.

Excluded Employees. [Check a. or any combination of b. -f. for those contributions the Employer elects to make under Part 4 of this Agreement. See Section 1.2 of the BPD for rules regarding the determination of Excluded Employees for Employee After-Tax Contributions, QNECs, QMACs and Safe Harbor Contributions.]

 

 

 

(1)
§401(k)
Deferrals

(2)
Employer
Match

(3)
Employer
Nonelective

 

 

 

a.

[   ]

[   ]

[   ]

No excluded categories of Employees.

 

 

 

 

 

 

 

b.

[X]

[X]

[X]

Union Employees (see Section 22.202 of the BPD).

 

 

 

 

 

 

 

c.

[   ]

[   ]

[   ]

Nonresident Alien Employees (see Section 22. 124 of the BPD).

 

 

 

 

 

 

 

d.

[   ]

[   ]

[   ]

Leased Employees (see Section 1.2(b) of the BPD).

 

 

 

 

 

 

 

e.

[   ]

[   ]

[   ]

Highly Compensated Employees (see Section 22.99 of the BPD).

 

 

 

 

 

 

 

f.

[   ]

[   ]

[   ]

(Describe Excluded Employees): _________________________

 

 

 

 

 

 

5.

Minimum age and service conditions for becoming an Eligible Participant. [Check a. or check b. and/or any one of c. - e. for those contributions the Employer elects to make under Part 4 of this Agreement. Selection f. may be checked instead of or in addition to any selections under b. - e. See Section 1.4 of the BPD for the application of the minimum age and service conditions for purposes of Employee After - Tax Contributions, QNECs, QMACs and Safe Harbor Contributions. See Part 7 of this Agreement for special service crediting rules.]

 

 

 

(1)
§401(k)
Deferrals

(2)
Employer
Match

(3)
Employer
Nonelective

 

 

 

a.

[   ]

[   ]

[   ]

None (conditions are met on Employment Commencement Date).

 

 

 

 

 

 

 

b.

[X]

[X]

[X]

Age 21 (cannot exceed age 21).

 

 

 

 

 

 

 

c.

[   ]

[   ]

[   ]

One Year of Service.

 

 

 

 

 

 

 

d.

[   ]

[   ]

[   ]

___ consecutive months (not more than 12) during which the Employee completes at least ___ Hours of Service (cannot exceed 1,000). If an Employee does not satisfy this requirement in the first designated period of months following his/her Employment Commencement Dale, such Employee will be deemed to satisfy this condition upon completing a Year of Service (as defined in Section 1.4(b) of the BPD).

 

 

 

 

 

 

 

e.

N/A

[   ]

[   ]

Two Years of Service. [Full and immediate vesting must be selected under Pan 6 of this Agreement.]

 

 

 

 

 

 

 

f.

[X]

[X]

[X]

(Describe eligibility conditions): An employee will become eligible upon completion of 1 ,000 hours of service within the first year of employment. Immediately after completion of 1 ,000 hours of service, an employee may enter the plan on his/her next Entry Date, regardless of whether or not they have completed 12 consecutive months of employment. However, any employee classified as a “temporary employee” is required to complete 12 consecutive months of employment in addition to completing 1,000 hours of service.                                                                                         

 

 

 

 

 

 

 

 

 

 

 

[Note: Any conditions provided under f. must be described in a manner that precludes Employer discretion and must satisfy the nondiscrimination requirements of §1.401(a)(4) of the regulations, and may not cause the Plan to violate the provisions of Code §410(a).]


 

 



© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

2



 

 

[   ] 6.

Dual eligibility. Any Employee (other than an Excluded Employee) who is employed on the date designated under a. or b. below, as applicable, is deemed to be an Eligible Participant as of the later of the date identified under this #6 or the Effective Date of this Plan, without regard to any Entry Date selected under Part 2. See Section 1.4(d)(2) of the BPD. [Note: If this #6 is checked, also check a, or b. If this #6 is not checked, the provisions of Section I.4(d)(I) of the BPD apply.]

 

 

 

[    ]    a.    The Effective Date of this Plan.

 

 

 

[    ]    b.    (Identify date) ________________________________________________________________________

 

 

 

[Note: Any date specified under b. may not cause the Plan to violate the provisions of Code §410(a). See Section 1.4 of the BPD.]


 


Part 2 - Commencement of Participation


 

(See Section 1.5 of the BPD)


 

 

7.

Entry Date upon which participation begins after completing minimum age and service conditions under Part 1, #5 above. [Check one of a. - e. for those contributions the Employer elects to make under Part 4 of this Agreement. See Section 1.5 of the BPD for determining the Entry Date applicable to Employee After-Tax Contributions, QNECs, QMACs and Safe Harbor Contributions.]


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(1)
§401(k)
Deferrals

 

(2)
Employer
Match

 

(3)
Employer
Nonelective

 

 

 

 

 

 

 

 

 

 

 

 

 

 

a.

 

 

[   ]

 

 

[   ]

 

 

[   ]

The next following Entry Date (as defined in #8 below).

 

 

 

 

 

 

 

 

 

 

 

 

 

b.

 

 

[X]

 

 

[X]

 

 

[X]

The Entry Date (as defined in #8 below) coinciding with or next following the completion of the age and service conditions.

 

 

 

 

 

 

 

 

 

 

 

 

 

c.

 

 

N/A

 

 

[N/A]

 

 

[N/A]

The nearest Entry Dale (as defined in #8 below).

 

 

 

 

 

 

 

 

 

 

 

 

 

d.

 

 

N/A

 

 

[N/A]

 

 

[N/A]

The preceding Entry Date (as defined in #8 below).

 

 

 

 

 

 

 

 

 

 

 

 

 

e.

 

 

[   ]

 

 

[   ]

 

 

[   ]

The date the age and service conditions are satisfied. [Also check #8.e. below for the same type ofcontribution(s) checked here.]

 

 

 

 

 

 

 

 

 

 

 

 

8.

Definition of Entry Date. [Check one of a. - e. for those contributions the Employer elects to make under Part 4 of this Agreement. Selection f. may be checked instead of or in addition to a. - e. See Section 1.5 of the BPD for determining the Entry Date applicable to Employee After-Tax Contributions, QNECs, QMACs and Safe Harbor Contributions.]


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(1)
§401(k)
Deferrals

 

(2)
Employer
Match

 

(3)
Employer
Nonelective

 

 

 

 

 

 

 

 

 

 

 

 

 

 

a.

 

 

[   ]

 

 

[   ]

 

 

[   ]

The first day of the Plan Year and the first day of 7th month of the Plan Year.

 

 

 

 

 

 

 

 

 

 

 

 

 

b.

 

 

[X]

 

 

[X]

 

 

[X]

The first day of each quarter of the Plan Year.

 

 

 

 

 

 

 

 

 

 

 

 

 

c.

 

 

[   ]

 

 

[   ]

 

 

[   ]

The first day of each month of the Plan Year.

 

 

 

 

 

 

 

 

 

 

 

 

 

d.

 

 

[   ]

 

 

[   ]

 

 

[   ]

The first day of the Plan Year. [If #7.a. or #7.b. above is checked for the same type of contribution as checked here, see the restrictions in Section 1.5(b) of the BPD.]

 

 

 

 

 

 

 

 

 

 

 

 

 

e.

 

 

[   ]

 

 

[   ]

 

 

[   ]

The date the conditions in Part 1, #5. above are satisfied. [This e. should be checked for a particular type of contribution only if#7.e, above is also checked for that type of contribution.]

 

 

 

 

 

 

 

 

 

 

 

 

 

f.

 

 

[   ]

 

 

[   ]

 

 

[   ]

(Describe Entry Date) ____________________________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[Note: Any Entry Date designated in f. must comply with the requirements of Code §410(a)(4) and must satisfy the nondiscrimination requirements under §1.401(a)(4) of the regulations. See Section 1.5(a) of the BPD.]


 

 



© Copyright 2002 Prudential Retirement Services

NonStandardized 40l(k) Adoption Agreement

 

3




 


Part 3 - Compensation Definitions



(See Sections 22.102 and 22.197 of the BPD)


 

 

 

 

9.

Definition of Total Compensation:

 

 

 

 

 

[X]

a.

W-2 Wages.

 

 

 

 

 

[   ]

b.

Withholding Wages.

 

 

 

 

 

[   ]

c.

Code §415 Safe Harbor Compensation,

 

 

 

 

 

 

 

[Note: Each of the above definitions is increased for Elective Deferrals (as defined in Section 22.61 of the BPD), for pre-tax contributions to a cafeteria plan or a Code §457 plan, and for qualified transportation fringes under Code §132(f)(4). See Section 22.197 of the BPD.]

 

 

10.

Definition of Included Compensation for allocation of contributions or forfeitures: [Check a. or b. for those contributions the Employer elects under Part 4 of this Agreement. If b. is selected for a particular contribution, also check any combination of c. through j. for that type of contribution. See Section 22.102 of the BPD for determining Included Compensation for Employee After-Tax Contributions, QNECs, QMACs and Safe Harbor Contributions.]


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(1)
§401(k)
Deferrals

 

(2)
Employer
Match

 

(3)
Employer
Nonelective

 

 

 

 

 

 

 

 

 

 

 

 

 

 

a.

 

 

[X]

 

 

[X]

 

 

[X]

Total Compensation, as defined in #9 above.

 

 

 

 

 

 

 

 

 

 

 

 

 

b.

 

 

[   ]

 

 

[   ]

 

 

[   ]

Total Compensation, as defined in #9 above, with the following exclusions:

 

 

 

 

 

 

 

 

 

 

 

 

 

c.

 

 

N/A

 

 

[   ]

 

 

[   ]

Elective Deferrals, pre-tax contributions to a cafeteria plan or a Code §457 plan, and qualified transportation fringes under Code § 132(f)(4) are excluded. See Section 22. 102 of the BPD.

 

 

 

 

 

 

 

 

 

 

 

 

 

d.

 

 

[   ]

 

 

[   ]

 

 

[   ]

Fringe benefits, expense reimbursements, deferred compensation, and welfare benefits are excluded.

 

 

 

 

 

 

 

 

 

 

 

 

 

e.

 

 

[   ]

 

 

[   ]

 

 

[   ]

Compensation above $_______ is excluded.

 

 

 

 

 

 

 

 

 

 

 

 

 

f.

 

 

[   ]

 

 

[   ]

 

 

[   ]

Bonuses are excluded.

 

 

 

 

 

 

 

 

 

 

 

 

 

g.

 

 

[   ]

 

 

[   ]

 

 

[   ]

Commissions are excluded.

 

 

 

 

 

 

 

 

 

 

 

 

 

h.

 

 

[   ]

 

 

[   ]

 

 

[   ]

Overtime is excluded.

 

 

 

 

 

 

 

 

 

 

 

 

 

i.

 

 

[   ]

 

 

[   ]

 

 

[   ]

Amounts paid for services performed for a Related Employer that does not execute the Co-Sponsor Adoption Page under this Agreement are excluded.

 

 

 

 

 

 

 

 

 

 

 

 

 

j.

 

 

[   ]

 

 

[   ]

 

 

[   ]

(Describe modifications to Included Compensation): ______

 

 

 

 

 

 

 

 

 

 

 

 

 

[Note: Unless otherwise provided under j., any exclusions selected under f. through j. above do not apply to Nonhighly Compensated Employees in determining allocations under the Permitted Disparity Method under Part 4C, #21.b. of this Agreement or for purposes of applying the Safe Harbor 401(k) Plan provisions under Part 4E of this Agreement.]


 

 

 

 

 

 

[   ] 11.

Special rules.

 

 

 

 

 

[   ]

 a.

Highly Compensated Employees only. For all purposes under the Plan, the modifications to Included Compensation elected in #10.f. through #10.j. above will apply only to Highly Compensated Employees.

 

 

 

 

 

[   ]

 b.

Measurement period (see the operating rules under Section 2.2(c)(3) of the BPD). Instead of the Plan Year, Included Compensation is determined on the basis of the period elected under (1) or (2) below.

 

 

 

 

 

 

 

[   ]

(1)

The calendar year ending in the Plan Year.

 

 

 

 

 

 

 

 

 

[   ]

(2)

The 12-month period ending on ____ which ends during the Plan Year.

 

 

 

 

 

 

 

 

 

[Note: If this selection b. is checked, Included Compensation will be determined on the basis of the period designated in (1) or (2) for all contribution types. If this selection b. is not checked, Included Compensation is based on the Plan Year. See Part 4 for the ability to use partial year Included Compensation.]


 

 



© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

 

4




 

 

 

[Practitioner Tip: lf #Il.b is checked, it is recommended that the Limitation Year for purposes of applying the Annual Additions Limitation under Code §415 correspond to the period used to determine Included Compensation. This modification to the Limitation Year may be made in Part 13, #69.a. of this Agreement.]


 


Part 4A - Section 401(k) Deferrals


(See Section 2.3(a) of the BPD)

 

 

 

 

 

 

[X]

Check this selection and complete the applicable sections of this Part 4A to allow for Section 401(k) Deferrals under the Plan.

 

 

 

 

 

 

[X] 12.

Section 401(k) Deferral limit. 16% of Included Compensation. [If this #12 is not checked, the Code §402(g) deferral limit described in Section 17.1 of the BPD and the Annual Additions Limitation under Article 7 of the BPD still apply.]

 

 

 

 

 

 

 

[X]

a.

Applicable period. The limitation selected under #12 applies with respect to Included Compensation earned during:

 

 

 

[   ]

(1)

the Plan Year.

 

 

 

 

 

 

 

 

 

[X]

(2)

the portion of the Plan Year in which the Employee is an Eligible Participant.

 

 

 

 

 

 

 

 

 

[   ]

(3)

each separate payroll period during which the Employee is an Eligible Participant.

 

 

 

 

 

 

 

 

 

[Note: If Part 3, #11.b. is checked, any period selected under this a. will be determined as if the Plan Year were the period designated under Part 3, # 11.b. See Section 2.2(c)(3) of the BPD.]

 

 

 

 

 

 

 

[   ]

b.

Limit applicable only to Highly Compensated Employees. [If this b. is not checked, any limitation selected under #12 applies to all Eligible Participants.]

 

 

 

 

[   ]

(1)

The limitation selected under # 12 applies only to Highly Compensated Employees.

 

 

 

 

 

 

 

 

 

[   ]

(2)

The limitation selected under # 12 applies only to Nonhighly Compensated Employees. Highly Compensated Employees may defer up to___% of Included Compensation (as determined under a. above). [The percentage inserted in this (2) for Highly Compensated Employees must be lower than the percentage inserted in #12 for Nonhighly Compensated Employees.]

 

 

 

 

 

 

[X] 13.

Minimum deferral rate: [If this # 13 is not checked, no minimum deferral rate applies to Section 401(k) Deferrals under the Plan.]

 

 

 

 

 

 

 

[X]

a.

1% of Included Compensation for a payroll period.

 

 

 

 

 

 

 

[   ]

b.

$___for a payroll period.

 

 

 

 

 

 

 

 

 

 

 

 

[   ] 14.

Automatic deferral election. (See Section 2.3(a)(2) of the BPD.) An Eligible Participant will automatically defer___% of Included Compensation for each payroll period, unless the Eligible Participant makes a contrary Salary Reduction Agreement election on or after___. This automatic deferral election will apply to:

 

 

 

 

 

 

 

[   ]

a.

all Eligible Participants.

 

 

 

 

 

 

 

[   ]

b.

only those Employees who become Eligible Participants on or after the following date:

 

 

 

 

 

 

 

 

 

 

 

[   ] 15.

Effective Date. If this Plan is being adopted as a new 401(k) plan or to add a 401(k) feature to an existing plan, Eligible Participants may begin making Section 401(k) Deferrals as of: ___


 

 



© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

 

5




 


Part 4B - Employer Matching Contributions


(See Sections 2.3(b) and (c) of the BPD)

 

 

[X]

Check this selection and complete this Part 4B to allow for Employer Matching Contributions. Each formula allows for Employer Matching Contributions to be allocated to Section 401(k) Deferrals and/or Employee After-Tax Contributions (referred to as “applicable contributions”). If a matching formula applies to both types of contributions, such contributions are aggregated to determine the Employer Matching Contribution allocated under the formula. If any formula applies to Employee After-Tax Contributions, Part 4D must be completed. [Note: Do not check this selection if the only Employer Matching Contributions authorized under the Plan are Safe Harbor Matching Contributions. Instead, complete the applicable elections under Part 4E of this Agreement. If a “regular” Employer Matching Contribution will be made in addition to a Safe Harbor Matching Contribution, complete this Part 4B for the “regular” Employer Matching Contribution and Part 4E for the Safe Harbor Matching Contribution. To avoid ACP Testing with respect to any “regular” Employer Matching Contributions, such contributions may not be based on applicable contributions in excess of 6% of Included Compensation and any discretionary “regular” Employer Matching Contributions may not exceed 4% of Included Compensation.]

 

 

16.

Employer Matching Contribution formula(s): [See the operating rules under #17 below.]


 

 

 

 

 

 

 

 

 

 

 

(1)
§401(k)
Deferrals

 

(2)
Employee
After-Tax

 

 

 

 

 

 

 

 

 

 

 

 

 

 

a.

[X]

 

[   ]

Fixed matching contribution. 50 % of each Eligible Participant’s applicable contributions. The Employer Matching Contribution does not apply to applicable contributions that exceed:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[X]

(a)

6% of Included Compensation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(b)

$___.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[Note: If neither (a) nor (b) is checked, all applicable contributions are eligible for the Employer Matching Contribution under this formula.]

 

 

 

 

 

 

 

 

 

 

b.

[   ]

 

[   ]

Discretionary matching contribution. A uniform percentage, as determined by the Employer, of each Eligible Participant’s applicable contributions.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(a)

The Employer Matching Contribution allocated to any Eligible Participant may not exceed___% of Included Compensation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(b)

The Employer Matching Contribution will apply only to a Participant’s applicable contributions that do not exceed:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]  1.

___% of Included Compensation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]  2.

$___.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]  3.

a dollar amount or percentage of Included Compensation that is uniformly determined by the Employer for all Eligible Participants.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[Note: If none of the selections 1. - 3. is checked, all applicable contributions are eligible for the Employer Matching Contribution under this formula.]

 

 

 

 

 

 

 

 

 


 

 



© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

6




 

 

 

 

 

 

c.

[   ]

[   ]

Tiered matching contribution. A uniform percentage of each tier of each Eligible Participant’s applicable contributions, determined as follows:


 

 

 

 

 

 

 

Tiers of contributions

 

Matching percentage

 

(indicate $or %)

 

 

 

 

 

(a) First

___________

 

(b)

___________

 

 

(c)Next

___________

 

(d)

___________

 

 

(e)Next

___________

 

(f)

___________

 

 

(g)Next

___________

 

(h)

___________

 

 

[Note: Fill in only percentages or dollar amounts, but not both. If percentages are used, each tier represents the amount of the Participant’s applicable contributions that equals the specified percentage of the Participant’s Included Compensation.]


 

 

 

 

 

 

d.

[   ]

[   ]

Discretionary tiered matching contribution. The Employer will determine a matching percentage for each tier of each Eligible Participant’s applicable contributions. Tiers are determined in increments of:


 

 

 

 

 

Tiers of contributions

 

 

(indicate $ or %)

 

 

 

 

 

(a) First  

___________

 

 

 

(b) Next

___________

 

 

 

(c) Next

___________

 

 

 

(d) Next

___________

 

 

 

 

 

 

[Note: Fill in only percentages or dollar amounts, but not both. If percentages are used, each tier represents the amount of the Participant’s applicable contributions that equals the specified percentage of the Participant’s Included Compensation.]


 

 

 

 

 

 

e.

[   ]

[   ]

Year of Service matching contribution. A uniform percentage of each Eligible Participant’s applicable contributions based on Years of Service with the Employer, determined as follows:


 

 

 

 

 

 

 

Years of Service

 

Matching Percentage

 

 

(a)

___________

 

(b)

___________%

 

 

(c)

___________

 

(d)

___________%

 

 

(e)

___________

 

(f)

___________%


 

 

 

 

 

 

 

 

[   ]

1.

In applying the Year of Service matching contribution formula, a Year of Service is: [If not checked, a Year of Service is 1,000 Hours of Service during the Plan Year.]

 

 

 

 

 

 

 

[   ]

a.

as defined for purposes of eligibility under Part 7.

 

 

 

 

 

 

 

 

 

[   ]

b.

as defined for purposes of vesting under Part 7.

 

 

 

 

 

 

 

[   ]

2.

Special limits on Employer Matching Contributions under the Year of Service formula:

 

 

 

 

 

 

 

[   ]

a.

The Employer Matching Contribution allocated to any Eligible Participant may not exceed __% of Included Compensation.

 

 

 

 

 

 

 

 

 

[   ]

b.

The Employer Matching Contribution will apply only to a Participant’s applicable contributions that do not exceed:

 

 

 

 

 

 

 

 

 

 

 

[   ]

(1)  __% of Included Compensation.

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(2) $  __.


 

 



© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

7



 

 

 

 

 

 

 

 

 

f.

[   ]

[   ]

Net Profits. Any Employer Matching Contributions made in accordance with the elections under this #16 are limited to Net Profits. [If this f. is checked, also select (a) or (b) below.]

 

 

 

 

 

 

 

 

 

[   ]

(a)

Default definition of Net Profits. For purposes of this selection e., Net Profits is defined in accordance with Section 2.2(a)(2) of the BPD.

 

 

 

 

 

 

 

 

 

 

 

[   ]

(b)

Modified definition of Net Profits. For purposes of this selection f., Net Profits is defined as follows: ___

 

 

 

 

 

 

 

 

 

 

 

 

 

[Note: Any definition of Net Profits under this (b) must be described in a manner that precludes Employer discretion and must satisfy the nondiscrimination requirements of §1.401(a)(4) of the regulations and must apply uniformly to all Participants.]


 

 

 

 

 

 

 

 

17.

Operating rules for applying the matching contribution formulas:

 

 

 

a.

Applicable contributions taken into account: (See Section 2.3(b)(3) of the BPD.) The matching contribution formula(s) elected in #16. above (and any limitations on the amount of a Participant’s applicable contributions considered under such formula(s)) are applied separately for each:

 

 

 

 

 

 

 

 

 

 

[   ]

(1)

Plan Year.

[   ]

(2)

Plan Year quarter.

 

 

 

 

 

 

 

 

 

 

[   ]

(3)

calendar month.

[X]

(4)

payroll period.

 

 

 

 

 

 

 

 

 

 

[Note: If Part 3, #11.b. is checked, the period selected under this a. (to the extent such period refers to the Plan Year) will be determined as if the Plan Year were the period designated under Part 3, #11. b. See Section 2.2(c)(3) of the BPD.]

 

 

 

 

 

 

 

 

 

b.

Special rule for partial period of participation. If an Employee is an Eligible Participant for only part of the period designated in a. above, Included Compensation is taken into account for:

 

 

 

 

 

 

 

 

 

 

[   ]

(1)

the entire period, including the portion of the period during which the Employee is not an Eligible Participant.

 

 

 

 

 

 

 

[X]

(2)

the portion of the period in which the Employee is an Eligible Participant.

 

 

 

 

 

 

 

[   ]

(3)

the portion of the period during which die Employee’s election to make the applicable contributions is in effect.


 

 

 

 

 

 

[X] 18.

Qualified Matching Contributions (QMACs): [Note: Regardless of any elections under this #18, the Employer may make a QMAC to the Plan to correct a failed ADPorACP Test, as authorized under Sections 17.2(d)(2) and 17.3(d)(2) of the BPD. Any QMAC allocated to correct the ADP or ACP Test which is not specifically authorized under this #18 will be allocated to all Eligible Participants who are Nonhighly Compensated Employees as a uniform percentage of Section 401(k) Deferrals made during the Plan Year. See Section 2.3(c) of the BPD.]

 

 

 

 

 

 

[X]

a.

All Employer Matching Contributions are designated as QMACs.

 

 

 

 

 

 

[   ]

b.

Only Employer Matching Contributions described in selection(s) ____under #16 above are designated as QMACs.

 

 

 

 

 

 

[   ]

c.

In addition to any Employer Matching Contribution provided under #16 above, the Employer may make a discretionary QMAC that is allocated equally as a percentage of Section 401(k) Deferrals made during the Plan Year. The Employer may allocate QMACs only on Section 401(k) Deferrals that do not exceed a specific dollar amount or a percentage of Included Compensation that is uniformly determined by the Employer. QMACs will be allocated to:

 

 

 

 

 

 

 

 

[   ]

(1)

Eligible Participants who are Nonhighly Compensated Employees.

 

 

 

 

 

 

 

 

 

 

[   ]

(2)

all Eligible Participants.

 

 

 

 

 

 

 

19.

Allocation conditions. An Eligible Participant must satisfy the following allocation conditions for an Employer Matching Contribution: [Check a. or b. or any combination of c. -f. Selection e. may not be checked if b. or d. is checked. Selection g. and/or h. may be checked in addition to b. -f]

 

 

 

 

 

 

 

 

[X]

a.

None.

 

 

 

 

 

 

 

 

[   ]

b.

Safe harbor allocation condition. An Employee must be employed by the Employer on the last day of the Plan Year OR must have more than ___ (not more than 500) Hours of Service for the Plan Year.

 

 

 

 

 

 

 

 

[   ]

c.

Last day of employment condition. An Employee must be employed with the Employer on the last day of the Plan Year.


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

8



 

 

 

 

 

 

 

 

 

[   ]

d.

Hours of Service condition. An Employee must be credited with at least ___ Hours of Service (may not exceed 1,000) during the Plan Year.

 

 

 

 

 

[   ]

e.

Elapsed Time Method. (See Section 2.6(d) of the BPD.)

 

 

 

 

 

 

 

[   ]

(1)

Safe harbor allocation condition. An Employee must be employed by the Employer on the last day of the Plan Year OR must have more than ___ (not more than 91) consecutive days of employment with the Employer during the Plan Year.

 

 

 

 

 

 

 

 

 

 

(2)

Service condition. An Employee must have more than ___ (not more than 182) consecutive days of employment with the Employer during the Plan Year.

 

 

 

 

 

 

 

[   ]

f.

Distribution restriction. An Employee must not have taken a distribution of the applicable contributions eligible for an Employer Matching Contribution prior to the end of the period for which the Employer Matching Contribution is being made (as defined in #17.a. above). See Section 2.6(c) of the BPD.

 

 

 

 

 

 

 

[   ]

g.

Application to a specified period. In applying the allocation condition(s) designated under b. through e. above, the allocation condition(s) will be based on the period designated under #17.a. above. In applying an Hours of Service condition under d. above, the following method will be used: [This g. should be checked only if a period other than the Plan Year is selected under #l7.a. above. Selection (1) or (2) must be selected only if d, above is also checked.]

 

 

 

 

 

 

 

 

 

[   ]

(1)

Fractional method (see Section 2.6(c)(2)(i) of the BPD).

 

 

 

 

 

 

 

 

 

[   ]

(2)

Period-by-period method (see Section 2.6(e)(2)(ii) of the BPD).

 

 

 

 

 

 

 

 

 

[Practitioner Note: If this g. is not checked, any allocation condition(s) selected under b. through e. above will apply with respect to the Plan Year, regardless of the period selected under #17. a. above. See Section 2.6(e) of the BPD for procedural rules for applying allocation conditions for a period other than the Plan Year.]

 

 

 

 

 

 

 

[   ]

h.

The above allocation condition(s) will not apply if:

 

 

 

 

 

 

 

 

 

[   ]

(1)

the Participant dies during the Plan Year.

 

 

 

 

 

 

 

 

 

[   ]

(2)

the Participant is Disabled.

 

 

 

 

 

 

 

 

 

[   ]

(3)

the Participant, by the end of the Plan Year, has reached:

 

 

 

 

 

 

 

 

 

 

 

[   ]

(a)

Normal Retirement Age.

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(b)

Early Retirement Age.


 


Part 4C - Employer Nonelective Contributions


(See Sections 2.3(d) and (e) of the BPD)

 

 

 

 

 

 

[X]

Check this selection and complete this Part 4C to allow for Employer Nonelective Contributions. [Note: Do not check this selection if the only Employer Nonelective Contributions authorized under the Plan are Safe Harbor Nonelective Contributions. Instead, complete the applicable elections under Part 4E of this Agreement.]

 

 

[    ] 20.

Employer Nonelective Contribution (other than QNECs):

 

 

 

 

 

 

 

[   ]

a.

Discretionary. Discretionary with the Employer.

 

 

 

 

 

[   ]

b.

Fixed uniform percentage. ___% of each Eligible Participant’s Included Compensation.

 

 

 

 

 

[   ]

c.

Uniform dollar amount.

 

 

 

 

 

 

 

 

 

[   ]

(1)

A uniform discretionary dollar amount for each Eligible Participant.

 

 

 

 

 

 

 

 

 

[   ]

(2)

$___ for each Eligible Participant.

 

 

 

 

 

 

 

[   ]

d.

Davis-Bacon Contribution Formula. (See Section 2.2(a)(l) of the BPD for rules regarding the application of the Davis-Bacon Contribution Formula.) The Employer will make a contribution for each Eligible Participant’s Davis-Bacon Act Service based on the hourly contribution rate for the Participant’s employment classification, as designated under Schedule A of this Agreement. The contributions under this formula will be allocated under the Pro Rata Allocation Formula under #21.a. below, but based on the amounts designated in Schedule A as attached to this Agreement. [If this d. is selected, #21.a. below also must be selected.]


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

9



 

 

 

 

 

 

 

 

 

 

 

[   ]

(1)

The contributions under the Davis-Bacon Contribution Formula will offset the following contributions under the Plan: [Check (a) and/or (b) If this (1) is not checked, contributions under the Davis Bacon Contribution Formula will not offset any other Employer Contributions under the Plan.]

 

 

 

 

 

 

 

 

 

 

 

[   ]

(a)    Employer Nonelective Contributions

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(b)    Employer Matching Contributions

 

 

 

 

 

 

 

 

 

 

[   ]

(2)

The default provisions under Section 2.2(a)(1) are modified as follows: ________

 

 

 

 

 

 

 

 

 

 

 

[Note: Any modification to the default provisions under (2) must satisfy the nondiscrimination requirements under §1.401(a)(4) of the regulations. Any modification under (2) will not allow the offset of any contributions to any other Plan.]

 

 

 

 

 

 

 

[   ]

e.

Net Profits. Check this e. if the contribution selected above is limited to Net Profits. [If this e. is checked, also select (1) or (2) below.]

 

 

 

 

 

 

 

[   ]

(1)

Default definition of Net Profits. For purposes of this subsection e., Net Profits is defined in accordance with Section 2.2(a)(2) of the BPD.

 

 

 

 

 

 

 

 

 

[   ]

(2)

Modified definition of Net Profits. For purposes of this subsection e., Net Profits is defined as follows: _______________________________________________________

 

 

 

 

 

 

 

 

 

 

 

[Note: Any definition of Net Profits under this (2) must be described in a manner that precludes Employer discretion, must satisfy the nondiscrimination requirements of §1.401(a)(4) of the regulations, and must apply uniformly to all Participants.]

 

 

 

 

 

 

[   ] 21.

Allocation formula for Employer Nonelective Contributions (other than QNECs): (See Section 2.3(d) of the BPD.)

 

 

 

[   ]

a.

Pro Rata Allocation Method. The allocation for each Eligible Participant is a uniform percentage of Included Compensation (or a uniform dollar amount if #20.c. is selected above).

 

 

 

 

 

[   ]

b.

Permitted Disparity Method. The allocation for each Eligible Participant is determined under the following formula: [Selection #20.a. above must also be checked.]

 

 

 

 

 

 

 

[   ]

(1)

Two-Step Formula.

 

 

 

 

 

 

 

 

 

[   ]

(2)

Four-Step Formula.

 

 

 

 

 

 

 

[N/A]

c.

Uniform points allocation. The allocation for each Eligible Participant is determined based on the Eligible Participant’s points. Each Eligible Participant’s allocation shall bear the same relationship to the Employer Contribution as his/her total points bears to all points awarded. An Eligible Participant will receive: [Check (1) and/or (2). Selection (3) may be checked in addition to (1) and (2). Selection #20.a. above also must be checked.]

 

 

 

 

 

 

 

[   ]

(1)

___ points for each ___ year(s) of age (attained as of the end of the Plan Year).

 

 

 

 

 

 

 

 

 

[   ]

(2)

___ points for each ___ Year(s) of Service, determined as follows: [Check (a) or (b). Selection (c) may be checked in addition to (a) or (b).]

 

 

 

 

 

 

 

 

 

 

 

[   ]

(a)

In the same manner as determined for eligibility.

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(b)

In the same manner as determined for vesting.

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(c)

Points will not be provided with respect to Years of Service in excess of ____.

 

 

 

 

 

 

 

 

 

 

 

[   ]

(3)

___ points for each $ ___ (not to exceed $200) of Included Compensation.

 

 

 

 

 

 

 

[   ]

d.

Allocation based on service. The Employer Nonelective Contribution will be allocated to each Eligible Participant as: [Check (1) or (2). Also check (a), (b), and/or (c). Selection (3) may be checked in addition to (1) or (2).]

 

 

 

 

 

 

 

 

 

 

 

[   ]

(1)

a uniform dollar amount   [    ]   (2) a uniform percentage of Included Compensation

for the following periods of service:

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(a)

Each Hour of Service.

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(b)

Each week of employment.

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(c)

(Describe period) ___________________


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

10



 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(3)

The contribution is subject to the following minimum and/or maximum benefit limitations: ________________

 

 

 

 

 

 

 

 

 

[Practitioner Note: If #20.b. or #20.c. is checked, the selection in (1) or (2) must conform to the selection made in #20.b. or #20.c. Thus, if #20.b. is checked along with this subsection d., the allocation must be a uniform percentage of Included Compensation under (2). If #20.c. is checked along with this subsection d. the allocation must be a uniform dollar amount under (1).]

 

 

 

 

 

[   ]

e.

Top-heavy minimum contribution. In applying the Top-Heavy Plan requirements under Article 16 of the BPD, the top-heavy minimum contribution will be allocated to all Eligible Participants, in accordance with Section 16.2(a) of the BPD. [Note: If this e. is not checked, any top-heavy minimum contribution will be allocated only to Non-Key Employees, in accordance with Section 16.2(a) of the BPD.]

 

 

 

 

[X] 22.

Qualified Nonelective Contribution (QNEC). The Employer may make a discretionary QNEC that is allocated under the following method. [Note: Regardless of any elections under this #22, the Employer may make a QNEC to the Plan to correct a failed ADP or ACP Test, as authorized under Sections 17.2(d)(2) and 17.3(d)(2) of the BPD. Any QNEC allocated to correct the ADP or ACP Test which is not specifically authorized under this #22 will be allocated as a uniform percentage of Included Compensation to all Eligible Participants who are Nonhighly Compensated Employees. See Section 2.3(e) of the BPD.]

 

 

 

[X]

a.

Pro Rata Allocation Method. (See Section 2.3(e)(1) of the BPD.) The QNEC will be allocated as a uniform percentage of Included Compensation to:

 

 

 

 

 

 

 

[X]

(1)

all Eligible Participants who are Nonhighly Compensated Employees.

 

 

 

 

 

 

 

 

 

[   ]

(2)

all Eligible Participants.

 

 

 

 

 

 

 

[   ]

b.

Bottom-up QNEC method. The QNEC will be allocated to Eligible Participants who are Nonhighly Compensated Employees in reverse order of Included Compensation. (See Section 2.3(e)(2) of the BPD.)

 

 

 

 

 

[   ]

c.

Application of allocation conditions. If this c. is checked, QNECs will be allocated only to Eligible Participants who have satisfied the allocation conditions under #24 below. [If this c. is not checked, QNECs will be allocated without regard to the allocation conditions under #24 below.]

 

 

 

 

 

 

 

 

 

23.

Operating rules for determining amount of Employer Nonelective Contributions.

 

 

 

a.

 

Special rules regarding Included Compensation.

 

 

 

 

 

 

 

(1)

Applicable period for determining Included Compensation. In determining the amount of Employer Nonelective Contributions to be allocated to an Eligible Participant under this Part 4C, Included Compensation is determined separately for each: [If #21.b. above is checked, the Plan Year must be selected under (a) below.]


 

 

 

 

 

 

 

 

 

 

 

 

 

 

[X]

(a)

Plan Year.

[   ]

(b)

Plan Year quarter.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(c)

calendar month.

[   ]

(d)

payroll period.


 

 

 

 

 

 

 

 

 

 

 

 

 

[Note: If Part 3, #11.b. is checked, the period selected under this (1) (to the extent such period refers to the Plan Year) will be determined as if the Plan Year were the period designated under Part 3, #11.b. See Section 2.2(c)(3) of the BPD.]

 

 

 

 

 

 

[   ]

 

(2)

Special rule for partial period of participation. If an Employee is an Eligible Participant for only part of the period designated under (1) above, Included Compensation is taken into account for the entire period, including the portion of the period during which the Employee is not an Eligible Participant. [If this selection (2) is not checked, Included Compensation is taken into account only for the portion of the period during which the Employee is an Eligible Participant.]

 

 

 

 

 

 

[   ]

b.

Special rules for applying the Permitted Disparity Method. [Complete this b. only if #21.b. above is also checked.]

 

 

 

 

 

 

 

[   ]

(1)

Application of Four-Step Formula for Top-Heavy Plans. If this (1) is checked, the Four-Step Formula applies instead of the Two-Step Formula for any Plan Year in which the Plan is a Top-Heavy Plan. [This (1) may only be checked if #21.b.(1) above is also checked.]

 

 

 

 

 

 

 

 

 

[   ]

(2)

Excess Compensation under the Permitted Disparity Method is the amount of Included Compensation that exceeds: [If this selection (2) is not checked, Excess Compensation under the Permitted Disparity Method is the amount of Included Compensation that exceeds the Taxable Wage Base.]

 

 

 

 

 

 

 

 

 

 

 

[   ]

(a)

___% (may not exceed 100%) of the Taxable Wage Base.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

1.    The amount determined under (a) is not rounded.


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

11



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

2.

The amount determined under (a) is rounded (but not above the Taxable Wage Base) to the next higher:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

a.

$1.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

b.

$100.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

c.

$1,000.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(b)

___________________________ (may not exceed the Taxable Wage Base).

 

 

 

 

 

 

 

 

 

 

 

 

 

[Note: The maximum integration percentage of 5.7% must be reduced to (i) 5.4% if Excess Compensation is based on an amount that is greater than 80% but less than 100% of the Taxable Wage Base or (ii) 4.3% if Excess Compensation is based on an amount that is greater than 20% but less than or equal to 80% of the Taxable Wage Base. See Section 2.2(b)(2) of the BPD.]

 

 

 

 

 

 

24.

Allocation conditions. An Eligible Participant must satisfy the following allocation conditions for an Employer Nonelective Contribution: [Check a. or b. or any combination of c. - e. Selection e. may not be checked if b. or d. is checked. Selection f. and/or g. may be checked in addition to b. - e.]

 

 

 

[   ]

a.

None.

 

 

 

 

 

[X]

b.

Safe harbor allocation condition. An Employee must be employed by the Employer on the last day of the Plan Year OR must have more than   500   (not more than 500) Hours of Service for the Plan Year.

 

 

 

 

 

[   ]

c.

Last day of employment condition. An Employee must be employed with the Employer on the last day of the Plan Year.

 

 

 

 

 

[   ]

d.

Hours of Service condition. An Employee must be credited with at least ___ Hours of Service (may not exceed 1 ,000) during the Plan Year.

 

 

 

 

 

[   ]

e.

Elapsed Time Method. (See Section 2.6(d) of the BPD.)

 

 

 

 

 

 

 

[   ]

(1)

Safe harbor allocation condition. An Employee must be employed by the Employer on the last day of the Plan Year OR must have more than ___ (not more than 91) consecutive days of employment with the Employer during the Plan Year.

 

 

 

 

 

 

 

 

 

[   ]

(2)

Service condition. An Employee must have more than ___ (not more than 182) consecutive days of employment with the Employer during the Plan Year.

 

 

 

 

 

 

 

[   ]

f.

Application to a specified period. In applying the allocation condition(s) designated under b. through e. above, the allocation condition(s) will be based on the period designated under #23.a,(l) above. In applying an Hours of Service condition under d. above, the following method will be used: [This f. should be checked only if a period other than the Plan Year is selected under #23.a.(1) above. Selection (1) or (2) must be selected only if d. above is also checked.]

 

 

 

 

 

 

 

[   ]

(1)

Fractional method (see Section 2.6(e)(2)(i) of the BPD).

 

 

 

 

 

 

 

 

 

[   ]

(2)

Period-by-period method (see Section 2.6(e)(2)(ii) of the BPD).

 

 

 

 

 

 

 

 

 

[Practitioner Note: If this f. is not checked, any allocation condition(s) selected under b. through e. above will apply with respect to the Plan Year, regardless of the period selected under #23.a.(l) above. See Section 2.6(e) of the BPD for procedural rules for applying allocation conditions for a period other than the Plan Year.]

 

 

 

 

 

[X]

g.

The above allocation condition(s) will not apply if:

 

 

 

 

 

 

 

[X]

(1)

the Participant dies during the Plan Year.

 

 

 

 

 

 

 

 

 

[X]

(2)

the Participant is Disabled.

 

 

 

 

 

 

 

 

 

[X]

(3)

the Participant, by the end of the Plan Year, has reached:

 

 

 

 

 

 

 

 

 

 

 

[X]

(a)

Normal Retirement Age.

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(b)

Early Retirement Age.


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

12


 


Part 4D - Employee After-Tax Contributions


 

(See Section 3.1 of the BPD)


 

 

 

 

[   ]

Check this selection to allow for Employee After-Tax Contributions. If Employee After-Tax Contributions will not be permitted under the Plan, do not check this selection and skip the remainder of this Part 4D. [Note: The eligibility conditions for making Employee After-Tax Contributions are listed in Part 1 of this Agreement under “§401(k) Deferrals.”]

 

 

[   ] 25.

Maximum. ___% of lncluded Compensation for:

 

 

 

[   ]

a.

the entire Plan Year.

 

 

 

 

 

[   ]

b.

the portion of the Plan Year during which the Employee is an Eligible Participant.

 

 

 

 

 

[   ]

c.

each separate payroll period during which the Employee is an Eligible Participant.

 

 

 

 

 

[Note: If this #25 is not checked, the only limit on Employee After-Tax Contributions is the Annual Additions Limitation under Article 7 of the BPD. If Part 3, #11.b. is checked, any period selected under this #25 will be determined as if the Plan Year were the period designated under Part 3, #1 1.b. See Section 2.2(c)(3) of the BPD.]

 

 

[   ] 26.

Minimum. For any payroll period, no less than:

 

 

 

[   ]

a.

___% of Included Compensation.

 

 

 

 

 

[   ]

a.

$___.


 


Part 4E - Safe Harbor 401(k) Plan Election


 

(See Section 17.6 of the BPD)


 

 

 

 

 

 

 

 

[   ]

Check this selection and complete this Part 4E if the Plan is designed to be a Safe Harbor 401(k) Plan.

 

 

 

 

 

 

 

 

[   ]27.

Safe Harbor Matching Contribution: The Employer will make an Employer Matching Contribution with respect to an Eligible Participant’s Section 401(k) Deferrals and/or Employee After-Tax Contributions (“applicable contributions”) under the following formula: [Complete selection a. or b. In addition, complete selection c. Selection d. may be checked in addition to a. or b. and c.]

 

 

 

[   ]

a.

Basic formula: 100% of applicable contributions up to the first 3% of lncluded Compensation, plus 50% of applicable contributions up to the next 2% of lncluded Compensation.

 

 

 

 

 

[   ]

b.

Enhanced formula:

 

 

 

 

 

 

 

[   ]

(1)

___% (not less than 100%) of applicable contributions up to ___% of lncluded compensation (not less than 4% and not more than 6%).

 

 

 

 

 

 

 

 

 

[   ]

(2)

The sum of: [The contributions under this (2) must not be less than the contributions that would be calculated under a. at each level of applicable contributions.]

 

 

 

 

 

 

 

 

 

 

 

[   ]

(a)

___% of applicable contributions up to the first (b) ___% of lncluded Compensation, plus

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(c)

___5% of applicable contributions up to the next (d) ___% of lncluded Compensation.

 

 

 

 

 

 

 

 

 

 

 

 

 

[Note: The percentage in (c) may not be greater than the percentage in (a).In addition, the sum of the percentages in (b) and (d) may not exceed 6%.]

 

 

 

 

 

 

 

 

c.

Applicable contributions taken into account: (See Section 17.6(a)(1)(i) of the BPD.) The Safe Harbor Matching Contribution formula elected in a. or b. above (and any limitations on the amount of a Participant’s applicable contributions considered under such formula(s)) are applied separately for each:


 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(1)

Plan Year.

[   ]

(2)

Plan Year quarter.

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(3)

calendar month.

[   ]

(4)

payroll period.

 

 

 

 

 

 

 

 

 

 

 

 

[Note: If Part 3, #1 1.b. is checked, any period selected under this #25 will be determined as if the Plan Year were the period designated under Part 3, #11.b. See Section 2.2(c)(3) of the BPD.]

 

 

 

 

 

[   ]

d.

Definition of applicable contributions. Check this d. if the Plan permits Employee After-Tax Contributions but the Safe Harbor Matching Contribution formula selected under a. or b. above does not apply to such Employee After-Tax Contributions.

 

 

 

 

[   ] 28.

Safe Harbor Nonelective Contribution: ___% (no less than 3%) of lncluded Compensation.


 

 


© Copyright 2002 prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

 

13




 

 

 

 

 

[   ]

a.

Check this selection if the Employer will make this Safe Harbor Nonelective Contribution pursuant to a supplemental notice as described in Section 17.6(a)(l)(ii) of the BPD. If this a. is checked, the Safe Harbor Nonelective Contribution will be required only for a Plan Year for which the appropriate supplemental notice is provided. For any Plan Year in which the supplemental notice is not provided, the Plan is not a Safe Harbor 401(k) Plan.

 

 

 

 

 

[   ]

b.

Check this selection to provide the Employer with the discretion to increase the above percentage to a higher percentage.

 

 

 

 

 

[   ]

c.

Check this selection if the Safe Harbor Nonelective Contribution will be made under another plan maintained by the Employer and identify the plan:

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

d.

Check this d. if the Safe Harbor Nonelective Contribution offsets the allocation that would otherwise be made to the Participant under Part 4C, #21 above. If the Permitted Disparity Method is elected under Part 4C, #21.b., this offset applies only to the second step of the Two-step Formula or the fourth step of the Four-Step Formula, as applicable.

 

 

 

 

[   ] 29.

Special rule for partial period of participation. If an Employee is an Eligible Participant for only part of a Plan Year, Included Compensation is taken into account for the entire Plan Year, including the portion of the Plan Year during which the Employee is not an Eligible Participant. [If this #29 is not checked, Included Compensation is taken into account only for the portion of the Plan Year in which the Employee is an Eligible Participant.]

 

 

30.

Eligible Participant. For purposes of the Safe Harbor Contributions elected above, “Eligible Participant” means:

 

[Check a., b. or c. Selection d. may be checked in addition to a., b. or c.]

 

 

 

[   ]

a.

All Eligible Participants (as determined for Section 401(k) Deferrals).

 

 

 

 

 

[   ]

b.

All Nonhighly compensated Employees who are Eligible Participants (as determined for Section 401(k) Deferrals).

 

 

 

 

 

[   ]

c.

All Nonhighly Compensated Employees who are Eligible Participants (as determined for Section 401(k) Deferrals) and all Highly Compensated Employees who are Eligible Participants (as determined for Section 401(k) Deferrals) but who are not Key Employees.

 

 

 

 

 

[   ]

d.

Check this d. if the selection under a., b. or c., as applicable, applies only to Employees who would be Eligible Participants for any portion of the Plan Year if the eligibility conditions selected for Section 401(k) Deferrals in Part 1, #5 of this Agreement were one Year of Service and age 21. (See Section 17.6(a)(l) of the BPD.)



Part 4F - Special 401(k) Plan Elections

(See Article 17 of the BPD)

 

 

 

 

31.

ADP/ACP testing method. In performing the ADP and ACP tests, the Employer will use the following method: (See Sections 17.2 and 17.3 of the BPD for an explanation of the ADP/ACP testing methods.)

 

 

 

[X]

a.

Prior Year Testing Method.

 

 

 

 

 

[   ]

b.

Current Year Testing Method.

 

 

 

 

 

[Practitioner Note: If this Plan is intended to be a Safe-Harbor 401(k) Plan under Part 4E above, the Current Year Testing Method must be elected under b. See Section 17.6 of the BPD.]

 

 

[   ] 32.

First Plan Year for Section 401(k) Deferrals. (See Section 17.2(b) of the BPD.) Check this selection if this Agreement covers the first Plan Year that the Plan permits Section 401(k) Deferrals. The ADP for the Nonhighly Compensated Employee Group for such first Plan Year is determined under the following method:

 

 

 

[   ]

a.

the Prior Year Testing Method, assuming a 3% deferral percentage for the Nonhighly Compensated Employee Group.

 

 

 

 

 

[   ]

b.

the Current Year Testing Method using the actual deferral percentages of the Nonhighly Compensated Employee Group.

 

 

 

 

[   ] 33.

First Plan Year for Employer Matching Contributions or Employee After-Tax Contributions. (See Section 17.3(b) of the BPD.) Check this selection if this Agreement covers the first Plan Year that the Plan includes either an Employer Matching Contribution formula or permits Employee After-Tax Contributions. The ACP for the Nonhighly Compensated Employee Group for such first Plan Year is determined under the following method:


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

 

14




 

 

 

 

 

[   ]

a.

the Prior Year Testing Method, assuming a 3% contribution percentage for the Nonhighly Compensated Employee Group.

 

 

 

 

 

[   ]

b.

the Current Year Testing Method using the actual contribution percentages of the Nonhighly Compensated Employee Group.



Part 5 - Retirement Ages

(See Sections 22.57 and 22.126 of the BPD)

 

 

 

 

 

 

34.

Normal Retirement Age:

 

 

 

 

 

 

 

[X]

a.

Age 65 (not to exceed 65).

 

 

 

 

 

[   ]

b.

The later of (1) age ___(not to exceed 65) or (2) the__(not to exceed 5th) anniversary of the date the Employee commenced participation in the Plan.

 

 

 

 

 

[   ]

c.

_________(may not be later than the maximum age permitted under b.)

 

 

 

 

35.

Early Retirement Age: [Check a. or check b. and/or c.]

 

 

 

[X]

a.

Not applicable.

 

 

 

 

 

[   ]

b.

Age ___.

 

 

 

 

 

 

 

[   ]

c.

Completion of ___ Years of Service, determined as follows:

 

 

 

 

 

 

 

[   ]

(1)

Same as for eligibility.

 

 

 

 

 

 

 

 

 

[   ]

(2)

Same as for vesting.



Part 6 - Vesting Rules

(See Article 4 of the BPD)

 

 

v

Complete this Part 6 only if the Employer has elected to make Employer Matching Contributions under Part 4B or Employer Nonelective Contributions under Part 4C. Section 401(k) Deferrals, Employee After-Tax Contributions, QMACs, QNECs, Safe Harbor Contributions, and Rollover Contributions are always 100% vested. (See Section 4.2 of the BPD for the definitions of the various vesting schedules.)

 

 

36.

Normal vesting schedule: [Check one of a. -f. for those contributions the Employer elects to make under Part 4 of this Agreement.]


 

 

 

 

 

 

 

(1)
Employer
Match

(2)
Employer
Nonelective

 

 

 

 

 

 

 

a

[X]

[X]

Full and immediate vesting.

 

 

b.

[   ]

[   ]

7-year graded vesting schedule.

 

 

c.

[   ]

[   ]

6-year graded vesting schedule.

 

 

d.

[   ]

[   ]

5-year cliff vesting schedule.

 

 

e

[   ]

[   ]

3-year cliff vesting schedule.

 

 

f.

[   ]

[   ]

Modified vesting schedule:

 

 

 

 

 

 

 

 

 

(1)  __________% after 1 Year of Service

 

 

 

 

 

(2)  __________% after 2 Years of Service

 

 

 

 

 

(3)  __________% after 3 Years of Service

 

 

 

 

 

(4)  __________% after 4 Years of Service

 

 

 

 

 

(5)  __________% after 5 Years of Service

 

 

 

 

 

(6)  __________% after 6 Years of Service, and

 

 

 

 

 

(7)  100% after 7 Years of Service.

 

 

 

 

 

 

 

 

 

[Note: The percentages selected under the modified vesting schedule must not be less than the percentages that would be required under the 7-year graded vesting schedule, unless 100% vesting occurs after no more than 5 Years of Service.]


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

 

15




 

 

 

 

 

 

 

 

37.

Vesting schedule when Plan is top-heavy: [Check one of a. - d. for those contributions the Employer elects to make under Part 4 of this Agreement.]

 

 

 

 

(1)
Employer
Match

(2)
Employer
Nonelective

 

 

 

 

 

 

 

 

 

 

 

 

 

a.

[X]

[X]

Full and immediate vesting.

 

 

 

 

 

 

b.

[   ]

[   ]

6-year graded vesting schedule.

 

 

 

 

 

 

c.

[   ]

[   ]

3-year cliff vesting schedule.

 

 

 

 

 

 

d.

[   ]

[   ]

Modified vesting schedule:

 

 

 

 

 

 

 

 

 

(1)

_____% after 1 Year of Service

 

 

 

 

 

 

 

 

 

 

(2)

_____% after 2 Years of Service

 

 

 

 

 

 

 

 

 

 

(3)

_____% after 3 Years of Service

 

 

 

 

 

 

 

 

 

 

(4)

_____% after 4 Years of Service

 

 

 

 

 

 

 

 

 

 

(5)

_____% after 5 Years of Service, and

 

 

 

 

 

 

 

 

 

 

(6)

100% after 6 Years of Service.

 

 

 

 

 

 

 

 

 

 

[Note: The percentages selected under the modified vesting schedule must not be less than the percentages that would be required under the 6-year graded vesting schedule, unless 100% vesting occurs after no more than 3 Years of Service.]


 

 

 

 

 

[   ] 38.

Service excluded under the above vesting schedule(s):

 

 

 

[   ]

a.

Service before the original Effective Date of this Plan. (See Section 4.5(b)(1) of the BPD for rules that require service under a Predecessor Plan to be counted.)

 

 

 

 

 

 

[   ]

b.

Years of Service completed before the Employee’s ______ birthday (cannot exceed the 18th birthday).

 

 

 

 

 

[X] 39.

Special 100% vesting. An Employee’s vesting percentage increases to 100% if, while employed with the Employer, the Employee:

 

 

 

[X]

a.

dies.

 

 

 

 

 

 

[X]

b.

becomes Disabled (as defined in Section 22.53 of the BPD).

 

 

 

 

 

 

[   ]

c.

reaches Early Retirement Age (as defined in Part 5, #35 above).

 

 

 

 

 

[   ] 40.

Special vesting provisions: _______________________________________________________________

 

 

 

[Note: Any special vesting provision designated in #40 must satisfy the requirements of Code §4Il(a) and must satisfy the nondiscrimination requirements under §1.40I(a)(4) of the regulations.]


 


Part 7 - Special Service Crediting Rules


(See Article 6 of the BPD)

If no minimum service requirement applies under Part 1, #5 of this Agreement and all contributions are 100% vested under Part 6, skip this Part 7.

 

 

v

Year of Service - Eligibility. 1,000 Hours of Service during an Eligibility Computation Period. Hours of Service are calculated using the Actual Hours Crediting Method. [To modify, complete #41 below.]

 

 

v

Eligibility Computation Period. If one Year of Service is required for eligibility, the Shift-to- Plan- Year Method is used. If two Years of Service are required for eligibility, the Anniversary Year Method is used. [To modify, complete #42 below.]

 

 

v

Year of Service - Vesting. 1,000 Hours of Service during a Vesting Computation Period. Hours of Service are calculated using the Actual Hours Crediting Method. [To modify, complete #43 below.]

 

 

v

Vesting Computation Period. The Plan Year, [To modify, complete #44 below.]

 

 

v

Break in Service Rules. The Rule of Parity Break in Service rule applies for both eligibility and vesting but the one-year holdout Break in Service rule is NOT used for eligibility or vesting. [To modify, complete #45 below.]


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

16



 

 

 

 

 

 

 

 

 

 

[   ] 41.

Alternative definition of Year of Service for eligibility.

 

 

 

[   ]

a.

A Year of Service is ___ Hours of Service (may not exceed 1,000) during an Eligibility Computation Period.

 

 

 

 

 

[   ]

b.

Use the Equivalency Method (as defined in Section 6.5(a) of the BPD) to count Hours of Service. If this b. is checked, each Employee will be credited with 190 Hours of Service for each calendar month for which the Employee completes at least one Hour of Service, unless a different Equivalency Method is selected under #46 below. The Equivalency Method applies to:

 

 

 

 

 

 

 

[   ]

(1)

All Employees.

 

 

 

 

 

 

 

 

 

[   ]

(2)

Employees who are not paid on an hourly basis. For hourly Employees, the Actual Hours Method will be used.

 

 

 

 

 

 

 

[   ]

c.

Use the Elapsed Time Method instead of counting Hours of Service. (See Section 6.5(b) of the BPD.)

 

 

 

 

[X] 42.

Alternative method for determining Eligibility Computation Periods. (See Section 1.4(c) of the BPD.)

 

 

 

[X]

a.

One Year of Service eligibility. Eligibility Computation Periods are determined using the Anniversary Year Method instead of the Shift-to-Plan-Year Method.

 

 

 

 

 

[   ]

b.

Two Years of Service eligibility. Eligibility Computation Periods are determined using the Shif-Plan-Year Method instead of the Anniversary Year Method.

 

 

 

 

[   ] 43.

Alternative definition of Year of Service for vesting.

 

 

 

[   ]

a.

A Year of Service is ____ Hours of Service (may not exceed 1 ,000) during a Vesting Computation Period.

 

 

 

 

 

[   ]

b.

Use the Equivalency Method (as defined in Section 6.5(a) of the BPD) to count Hours of Service. If this b. is checked, each Employee will be credited with 190 Hours of Service for each calendar month for which the Employee completes at least one Hour of Service, unless a different Equivalency Method is selected under #46 below. The Equivalency Method applies to:

 

 

 

 

 

 

 

[   ]

(1)

All Employees.

 

 

 

 

 

 

 

 

 

[   ]

(2)

Employees who are not paid on an hourly basis. For hourly Employees, the Actual Hours Method will be used.

 

 

 

 

 

 

 

[   ]

c.

Use the Elapsed Time Method instead of counting Hours of Service. (See Section 6.5(b) of the BPD.)

 

 

 

 

[   ] 44.

Alternative method for determining Vesting Computation Periods. Instead of Plan Years, use:

 

 

 

[   ]

a.

Anniversary Years. (See Section 4.4 of the BPD.)

 

 

 

 

 

[   ]

b.

(Describe Vesting Computation Period): ______________________________________

 

 

 

 

 

 

 

[Practitioner Note: Any Vesting Computation Period described in b. must be a 12-consecutive month period and must apply uniformly to all Participants.]

 

 

 

 

[   ] 45.

Break in Service rules.

 

 

 

[   ]

a.

The Rule of Parity Break in Service rule does not apply for purposes of determining eligibility or vesting under the Plan. [If this selection a. is not checked, the Rule of Parity Break in Service Rule applies for purposes of eligibility and vesting. (See Sections 1.6 and 4.6 of the BPD.)]

 

 

 

 

 

[   ]

b.

One-year holdout Break in Service rule.

 

 

 

 

 

 

 

[   ]

(1)

Applies to determine eligibility for: [Check one or both.]

 

 

 

 

 

 

 

 

 

 

 

[   ]

(a)

Employer Contributions (other than Section 401(k) Deferrals).

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(b)

Section 401(k) Deferrals. (See Section 1.6(c) of the BPD.)

 

 

 

 

 

 

 

 

 

 

 

[   ]

(2)

Applies to determine vesting. (See Section 4.6(a) of the BPD.)

 

 

[   ] 46.

Special rules for applying Equivalency Method. [This #46 may only be checked if #41.b. and/or #43.b. is checked above.]

 

 

 

[   ]

a.

Alternative method. Instead of applying the Equivalency Method on the basis of months worked, the following method will apply. (See Section 6.5(a) of the BPD.)

 

 

 

 

 

 

 

[   ]

(1)

Daily method. Each Employee wilt be credited with 10 Hours of Service for each day worked.

 

 

 

 

 

 

 

 

 

[   ]

(2)

Weekly method. Each Employee will be credited with 45 Hours of Service for each week worked.


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 40l(k) Adoption Agreement

17



 

 

 

 

 

 

 

 

 

 

[   ]

(3)

Semi-monthly method. Each Employee will be credited with 95 Hours of Service for each semi-monthly payroll period worked.

 

 

 

 

 

 

 

[   ]

b.

Application of special rules. The alternative method elected in a. applies for purposes of: [Check (1) and/or (2).]

 

 

 

 

 

 

 

[   ]

(1)

Eligibility, [Check this (1) only if #41. b. is checked above.]

 

 

 

 

 

 

 

 

 

[   ]

(2)

Vesting. [Check this (2) only if #43.b. is checked above.]


 


Part 8 - Allocation of Forfeitures


(See Article 5 of the BPD)

 

 

 

 

 

 

 

 

[X]

Check this selection if ALL contributions under the Plan are 100% vested and skip this Part 8. (See Section 5.5 of the BPD for the default forfeiture rules if no forfeiture allocation method is selected under this Part 8.)

 

 

47.

Timing of forfeiture allocations:

 

 

 

 

(1)
Employer
Match

(2)
Employer
Nonelective

 

 

 

 

 

 

 

 

 

 

 

 

 

a.

[   ]

[   ]

In the same Plan Year in which the forfeitures occur.

 

 

 

 

 

 

b.

[   ]

[   ]

In the Plan Year following the Plan Year in which the forfeitures occur.

 

 

 

 

 

48.

Method of allocating forfeitures: (See the operating rules in Section 5.5 of the BPD.)

 

 

 

 

(1)
Employer
Match

(2)
Employer
Nonelective

 

 

 

 

 

 

 

 

 

 

 

 

 

a.

[   ]

[   ]

Reallocate as additional Employer Nonelective Contributions using the allocation method specified in Part 4C, #21 of this Agreement. If no allocation method is specified, use the Pro Rata Allocation Method under Part 4C, #21.a. of this Agreement.

 

 

 

 

 

 

b.

[   ]

[   ]

Reallocate as additional Employer Matching Contributions using the discretionary allocation method in Part 4B, #16.b. of this Agreement.

 

 

 

 

 

 

c.

[   ]

[   ]

Reduce the: [Check one or both.]

 

 

 

 

 

 

 

 

 

[   ]

(a)

Employer Matching Contributions

 

 

 

 

 

 

 

 

 

 

 

[   ]

(b

Employer Nonelective Contributions

 

 

 

 

 

 

 

 

 

 

 

the Employer would otherwise make for the Plan Year in which the forfeitures are allocated. [Note: If both (a) and (b) are checked, the Employer may adjust its contribution deposits in any manner, provided the total Employer Matching Contributions and Employer Nonelective Contributions (as applicable) properly take into account the forfeitures used to reduce such contributions for that Plan Year.]

 

 

 

 

 

[   ] 49.

Payment of Plan expenses. Forfeitures are first used to pay Plan expenses for the Plan Year in which the forfeitures are to be allocated. (See Section 5.5(c) of the BPD.) Any remaining forfeitures are allocated as provided in #48 above.

 

 

[   ] 50.

Modification of cash-out rules. The Cash-Out Distribution rules are modified in accordance with Sections 5.3(a)(l)(i)(C) and 5.3(a)(l)(ii)(C) of the BPD to allow for an immediate forfeiture, regardless of any additional allocations during the Plan Year.


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

18



 


Part 9 - Distributions After Termination of Employment


(See Section 8.3 of the BPD)

 

 

 

 

v

The elections in this Part 9 are subject to the operating rules in Articles 8 and 9 of the BPD.

 

 

 

 

51.

Vested account balances in excess of $5,000. Distribution is first available as soon as administratively feasible following:

 

 

 

 

 

[X]

a.

the Participant’s employment termination date.

 

 

 

 

 

[   ]

b.

the end of the Plan Year that contains the Participant’s employment termination date.

 

 

 

 

 

[   ]

c.

the first Valuation Date following the Participant’s termination of employment.

 

 

 

 

 

[   ]

d.

the Participant’s Normal Retirement Age (or Early Retirement Age, if applicable) or, if later, the Participant’s employment termination date.

 

 

 

 

 

[   ]

e.

(Describe distribution event) ____________________________________________________________

 

 

 

 

 

 

 

[Practitioner Note: Any distribution event described in e. will apply uniformly to all Participants under the Plan.]

 

 

 

 

52.

Vested account balances of $5,000 or less. Distribution will be made in a lump sum as soon as administratively feasible following:

 

 

 

[X]

a.

the Participant’s employment termination date.

 

 

 

 

 

[   ]

b.

the end of the Plan Year that contains the Participant’s employment termination date.

 

 

 

 

 

[   ]

c.

the first Valuation Date following the Participant’s termination of employment.

 

 

 

 

 

[   ]

d.

(Describe distribution event): ___________________________________________________________

 

 

 

 

 

 

 

[Practitioner Note: Any distribution event described in d. will apply uniformly to all Participants under the Plan.]

 

 

[X] 53.

Disabled Participant. A Disabled Participant (as defined in Section 22.53 of the BPD) may request a distribution (if earlier than otherwise permitted under #51 or #52 (as applicable)) as soon as administratively feasible following:

 

 

 

[X]

a.

the date the Participant becomes Disabled.

 

 

 

 

 

[   ]

b.

the end of the Plan Year in which the Participant becomes Disabled.

 

 

 

 

 

[   ]

c.

(Describe distribution event): __________________________________________________________

 

 

 

 

 

 

 

[Practitioner Note: Any distribution event described in c. will apply uniformly to all Participants under the Plan.]

 

 

 

 

[   ] 54.

Hardship withdrawals Following termination of employment. A terminated Participant may request a Hardship withdrawal (as defined in Section 8.6 of the BPD) before the date selected in #51 or #52 above, as applicable.

 

 

[   ] 55.

Special operating rules.

 

 

 

 

 

[   ]

a.

Modification of Participant consent requirement. A Participant must consent to a distribution from the Plan, even if the Participant’s vested Account Balance does not exceed $5,000. See Section 8.3(b) of the BPD. [Note: If this a. is not checked, the involuntary distribution rules under Section 8.3(b) of the BPD apply.]

 

 

 

 

 

[   ]

b.

Distribution upon attainment of Normal Retirement Age (or age 62, if later). A distribution from the Plan will be made without a Participant’s consent if such Participant has terminated employment and has attained Normal Retirement Age (or age 62, if later). See Section 8.7 of the BPD.


 

 



© Copyright 2002 Prudential Retirement Services

Non Standardized 401(k) Adoption Agreement

 

19



 


Part 10 - In-Service Distributions


(See Section 8.5 of the BPD)

 

 

v

The elections in this Part 10 are subject to the operating rules in Articles 8 and 9 of the BPD.

 

 

56.

Permitted in-service distribution events: [Elections under the §401(k) Deferrals column also apply to any QNECs, QMACs, and Safe Harbor Contributions unless otherwise specified in d. below.]


 

 

 

 

 

 

 

 

 

 

 

(1)
§401(k)
Deferrals

 

(2)
Employer
Match

 

(3)
Employer
Nonelective

 

 

 

 

a.

[   ]

 

[   ]

 

[   ]

 

In-service distributions are not available.

 

 

b.

[X]

 

[X]

 

[X]

 

After age 59-1/2. [If earlier than age 59 1/2 age is deemed to be age59 1/2 for Section 401(k) Deferrals if the selection is checked under that column.]

 

 

 

 

 

 

 

 

 

 

c.

[X]

 

[   ]

 

[   ]

 

A safe harbor Hardship described in Section 8.6(a) of the BPD. [Note: Not applicable to QNECs, QMACs and Safe Harbor Contributions.]

 

 

 

 

 

 

 

 

 

 

d.

N/A

 

[   ]

 

[   ]

 

A Hardship described in Section 8.6 (b) of the BPD.

 

 

 

 

 

 

 

 

 

 

e.

N/A

 

[   ]

 

[   ]

 

After the Participant has participated in the Plan for at least _______ years (cannot be less than 5 years).

 

 

 

 

 

 

 

 

 

 

f.

N/A

 

[N/A]

 

[N/A]

 

At any time with respect to the portion of the vested Account Balance derived from contributions accumulated in the Plan for at least 2 years.

 

 

 

 

 

 

 

 

 

 

g.

[   ]

 

[   ]

 

[   ]

 

Upon a Participant becoming Disabled (as defined in Section 22.53).

 

 

 

 

 

 

 

 

 

 

h.

[   ]

 

[   ]

 

[   ]

 

Attainment of Normal Retirement Age. [If earlier than age 59 1/2, age is deemed to be 59 1/2 for Section 401(k) Deferrals if the selection is checked under that column.]

 

 

 

 

 

 

 

 

 

 

i.

N/A

 

[   ]

 

[   ]

 

Attainment of Early Retirement Age.


 

 

 

 

57.

Limitations that apply to in-service distributions:

 

 

 

[   ]

a.

Available only if the Account which is subject to withdrawal is 100% vested. (See Section 4.8 of the BPD for special vesting rules if not checked.)

 

 

 

 

 

[   ]

b.

No more than ____ in-service distribution(s) in a Plan Year.

 

 

 

 

 

[   ]

c.

The minimum amount of any in-service distribution will be $___ (may not exceed $1,000).

 

 

 

 

 

[   ]

d.

(Describe limitations on in-service distributions) ___________

 

 

 

 

 

[Practitioner Note: Any limitations described in d. will apply uniformly to all Participants under the Plan.]


 

 



© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

 

20



 


Part 11 - Distribution Options


(See Section 8.1 of the BPD)

 

 

 

 

 

 

 

 

58.

Optional forms of payment available upon termination of employment:

 

 

 

 

 

 

 

 

 

[X]

a.

Lump sum distribution of entire vested Account Balance.

 

 

 

 

 

 

 

 

 

[X]

b.

Single sum distribution of a portion of vested Account Balance.

 

 

 

 

 

 

 

 

 

[X]

c.

Installments for a specified term or specified dollar amount.

 

 

 

 

 

 

 

 

 

[   ]

d.

Installments for required minimum distributions only.

 

 

 

 

 

 

 

 

 

[   ]

e.

Annuity payments (see Section 8.1 of the BPD).

 

 

 

 

 

 

 

 

 

[   ]

f.

(Describe optional forms or limitations on available forms) ______________________

 

 

 

 

 

 

 

 

 

[Practitioner Note: Unless specified otherwise in f., a Participant may receive a distribution in any combination of the forms of payment selected in a. - f. Any optional forms or limitations described in f. will apply uniformly to all Participants under the Plan.]

 

 

59.

Application of the Qualified Joint and Survivor Annuity (QJSA) and Qualified Preretirement Survivor Annuity (QPSA) provisions: (See Article 9 of the BPD.)

 

 

 

 

 

 

 

 

 

[X]

a.

Do not apply. [Note: The QJSA and QPSA provisions automatically apply to any assets of the Plan that were received as a transfer from another plan that was subject to the QJSA and QPSA rules. If this a. is checked, the QJSA and QPSA rules generally will apply only with respect to transferred assets or if distribution is made in the form of life annuity. See Section 9.1(b) of the BPD.]

 

 

 

 

 

[   ]

b.

Apply, with the following modifications: [Check this b. to have all assets under the Plan be subject to the QJSA and QPSA requirements. See Section 9.1(a) of the BPD.]

 

 

 

 

 

 

 

[   ]

(1)

No modifications.

 

 

 

 

 

 

 

 

 

 

 

[   ]

(2)

Modified QJSA benefit. Instead of a 50% survivor benefit, the normal form of the QJSA provides the following survivor benefit to the spouse:

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(a)

100%.

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(b)

75%.

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(c)

66 2/3%.

 

 

 

 

 

 

 

 

 

 

 

[   ]

(3)

Modified QPSA benefit. Instead of a 50% QPSA benefit, the QPSA benefit is 100% of the Participant’s vested Account Balance.

 

 

 

 

 

 

 

 

 

[   ]

c.

One-year marriage rule. The one-year marriage rule under Sections 8.4(c)(4) and 9.3 of the BPD applies. Under this rule, a Participant’s spouse will not be treated as a surviving spouse unless the Participant and spouse were married for at least one year at the time of the Participant’s death.


 

 



© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

 

21




 


Part 12 - Administrative Elections



 

 

 

 

 

 

 

 

 

 

v

Use this Part 12 to identify administrative elections authorized by the BPD. These elections may be changed without reexecuting this Agreement by substituting a replacement of this page with new elections. To the extent this Part 12 is not completed, the default provisions in the BPD apply.

 

 

60.

Are Participant loans permitted? (See Article 14 of the BPD.)

 

 

 

[   ]

a.

No

 

 

 

 

 

[X]

b.

Yes

 

 

 

 

 

 

 

[X]

(1)

Use the default loan procedures under Article 14 of the BPD.

 

 

 

 

 

 

 

 

 

[   ]

(2)

Use a separate written loan policy to modify the default loan procedures under Article 14 of the BPD.

 

 

 

 

 

 

61.

Are Participants permitted to direct investments? (See Section 13.5(c) of the BPD.)

 

 

 

[   ]

a.

No

 

 

 

 

 

[X]

b.

Yes

 

 

 

 

 

 

 

[X]

(1)

Specify Accounts: all accounts                      

 

 

 

 

 

 

 

 

 

[X]

(2)

Check this selection if the Plan is intended to comply with ERISA §404(c). (See Section 13.5(c)(2) of the BPD.)

 

 

 

 

 

 

62.

Is any portion of the Plan daily valued? (See Section 13.2(b) of the BPD.)

 

 

 

[   ]

a.

No

 

 

 

 

 

[X]

b.

Yes. Specify Accounts and/or investment options: all accounts                       

 

 

 

 

63.

Is any portion of the Plan valued periodically (other than daily)? (See Section 13.2(a) of the BPD.)

 

 

 

[X]

a.

No

 

 

 

 

 

[   ]

b.

Yes

 

 

 

 

 

 

 

[   ]

(1)

Specify Accounts and/or investment options: ________

 

 

 

 

 

 

 

 

 

[   ]

(2)

Specify valuation date(s): ___________

 

 

 

 

 

 

 

 

 

[   ]

(3)

The following special allocation rules apply: [If this (3) is not checked, the Balance Forward Method under Section 13.4(a) of the BPD applies.]

 

 

 

 

 

 

 

 

 

 

 

[   ]

(a)

Weighted average method. (See Section 13.4(a)(2)(i) of the BPD.)

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(b)

Adjusted percentage method, taking into account ____% of contributions made during the valuation period. (See Section 13.4(a)(2)(ii) of the BPD.)

 

 

 

 

 

 

 

 

 

 

 

 

 

[   ]

(c)

(Describe allocation rules) _______________

 

 

 

 

 

 

 

 

 

 

 

 

 

[Practitioner Note: Any allocation rules described in (c) must be in accordance with a definite predetermined formula that is not based on compensation, that satisfies the nondiscriminalion requirements of §1.401(a)(4) of the regulations, and that is applied uniformly to all Participants.]

 

 

 

 

 

 

64.

Does the Plan accept Rollover Contributions? (See Section 3.2 of the BPD.)

 

 

 

[   ]

a.

No

 

 

 

[X]

b.

Yes

 

 

 

 

 

 

 

 

 

 

65.

Are life insurance investments permitted? (See Article 15 of the BPD.)

 

 

 

[X]

a.

No

 

 

 

[   ]

b.

Yes

 

 

 

 

 

 

 

 

 

 

66.

Do the default QDRO procedures under Section 11.5 of the BPD apply?

 

 

 

[   ]

a.

No

 

 

 

[X]

b.

Yes

 

 

 

 

 

 

 

 

 

 

67.

Do the default claims procedures under Section 11.6 of the BPD apply?

 

 

 

[   ]

a.

No

 

 

 

[X]

b.

Yes


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

22



 


Part 13 - Miscellaneous Elections



 

 

 

 

 

 

 

 

v

The following elections override certain default provisions under the BPD and provide special rules for administering the Plan. Complete the following elections to the extent they apply to the Plan.

 

 

[   ] 68.

Determination of Highly Compensated Employees.

 

 

 

[   ]

a.

The Top-Paid Group Test applies. [If this selection a. is not checked, the Top-Paid Group Test will not apply. See Section 22.99(b)(4) of the BPD.]

 

 

 

 

 

[   ]

b.

The Calendar Year Election applies. [This selection b. may only be chosen if the Plan fear is not the calendar year. See Section 22.99(b)(5) of the BPD.]

 

 

 

 

[   ] 69.

Special elections for applying the Annual Additions Limitation under Code §415.

 

 

 

[   ]

a.

The Limitation Year is the 12-month period ending____. [If this selection a. is not checked, the Limitation Year is the same as the Plan Year.]

 

 

 

 

 

[   ]

b.

Total Compensation includes imputed compensation for a terminated Participant who is permanently and totally Disabled. (See Section 7.4(g)(3) of the BPD.)

 

 

 

 

 

[   ]

c.

Operating rules. Instead of the default provisions under Article? of the BPD, the following rules apply:__________

 

 

 

 

[   ] 70.

Election to use Old-Law Required Beginning Date. The Old-Law Required Beginning Date (as defined in Section 10.3(a)(2) of the BPD) applies instead of the Required Beginning Date rules under Section 10.3(a)(1) of the BPD.

 

 

[X] 71.

Service credited with Predecessor Employers: (See Section 6.7 of the BPD.)

 

 

 

[X]

a.

(Identify Predecessor Employers) Acquired employees from Anchor Savings, Dime of Williamsbure, North Side Savings and Atlantic Banks, Studebaker-Worthineton Leasing Corp.

 

 

 

 

 

[X]

b.

Service is credited with these Predecessor Employers for the following purposes:

 

 

 

 

 

 

 

[X]

(1)

The eligibility service requirements elected in Part 1 of this Agreement.

 

 

 

 

 

 

 

 

 

[X]

(2)

The vesting schedule(s) elected in Part 6 of this Agreement.

 

 

 

 

 

 

 

 

 

[   ]

(3)

The allocation requirements elected in Part 4 of this Agreement.

 

 

 

 

 

 

 

[   ]

c.

The following service will not be recognized:_________________________________________

 

 

 

 

 

 

 

[Note: If the Employer is maintaining the Plan of a Predecessor Employer, service with such Predecessor Employer must be counted for all purposes under the Plan. This #71 may be completed with respect to such Predecessor Employer indicating all service under selections (1), (2) and (3) will be credited. The failure to complete this #71 -where the Employer is maintaining the Plan of a Predecessor Employer will not override the requirement that such predecessor service be credited for all purposes under the Plan. (See Section 6.7 of the BPD.) If the Employer is not maintaining the Plan of a Predecessor Employer, service with such Predecessor Employer will be credited under this Plan only if specifically elected under this #71. If the above crediting rules are to apply differently to service with different Predecessor Employers, attach separately completed elections for this item, using the same formal as above but listing only those Predecessor Employers to which the separate attachment relates.]

 

 

 

 

[X] 72.

Special rules where Employer maintains more than one plan.

 

 

 

[X]

a.

Top-heavy minimum contribution - Employer maintains this Plan and one or more Defined Contribution Plans. If this Plan is a Top-Heavy Plan, the Employer will provide any required top-heavy minimum contribution under: (See Section 16.2(a)(5)(i) of the BPD.)

 

 

 

 

 

 

 

[   ]

(1)

This Plan.

 

 

 

 

 

 

 

 

 

[   ]

(2)

The following Defined Contribution Plan maintained by the Employer:

 

 

 

 

 

 

 

 

 

[X]

(3)

Describe method for providing the top-heavy minimum contribution: the top-heavy minimum contribution will be provided in this Plan, however the minimum contribution will be reduced by any contributions allocated to each non-key employee in the State Bancorp, Inc. Employee Stock Ownership Plan.

 

 

 

 

 

 

 

[   ]

b.

Top-heavy minimum benefit - Employer maintains this Plan and one or more Defined Benefit Plans. If this Plan is a Top-Heavy Plan, the Employer will provide any required top-heavy minimum contribution or benefit under: (See Section 16.2(a)(5)(ii) of the BPD.)


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 40l(k) Adoption Agreement

23



 

 

 

 

 

 

 

 

 

[   ]

(1)

This Plan, but the minimum required contribution is increased from 3% to 5% of Total Compensation for the Plan Year.

 

 

 

 

 

 

 

 

 

[   ]

(2)

The following Defined Benefit Plan maintained by the Employer: ___________________

 

 

 

 

 

 

 

 

 

[   ]

(3)

Describe method for providing the top-heavy minimum contribution: _________________

 

 

 

 

 

_________________________________________________________________________

 

 

 

 

 

 

 

[   ]

c.

Limitation on Annual Additions. This c. should be checked only if the Employer maintains another Defined Contribution Plan in which any Participant is a participant, and the Employer will not apply the rules set forth under Section 7.2 of the BPD. Instead, the Employer will limit Annual Additions in the following manner:

 

 

 

 

 

 

 

 

[   ] 73.

Special definition of Disabled. In applying the allocation conditions under Parts 4B and 4C, the special vesting provisions under Part 6, and the distribution provisions under Parts 9 and 10 of this Agreement, the following definition of Disabled applies instead of the definition under Section 22.53 of the BPD: ____________________

 

 

 

 

 

 

 

[Note: Any definition included under this #73 must satisfy the requirements of §1.401(a)(4) of the regulations and must be applied uniformly to all Participants.]

 

 

[   ] 74.

Fail-Safe Coverage Provision. [This selection #74 must be checked to apply the Fail-Safe Coverage Provision under Section 2.7 of the BPD.]

 

 

 

[   ]

a.

The Fail-Safe Coverage Provision described in Section 2.7 of the BPD applies without modification.

 

 

 

 

 

[   ]

b.

The Fail-Safe Coverage Provisions described in Section 2.7 of the BPD applies with the following modifications:

 

 

 

 

 

 

 

[   ]

(1)

The special rule for Top-Heavy Plans under Section 2.7(a) of the BPD does not apply.

 

 

 

 

 

 

 

 

 

[   ]

(2)

The Fail-Safe Coverage Provision is based on Included Compensation as described under Section 2.7(d) of the BPD.

 

 

 

 

 

 

[   ] 75.

Election not to participate (see Section 1.10 of the BPD). An Employee may make a one-time irrevocable election not to participate under the Plan upon inception of the Plan or at any time prior to the time the Employee first becomes eligible to participate under any plan maintained by the Employer. [Note: Use of this provision could result in a violation of the minimum coverage rules under Code §410(b).]

 

 

[   ] 76.

Protected Benefits. If there are any Protected Benefits provided under this Plan that are not specifically provided for under this Agreement, check this #76 and attach an addendum to this Agreement describing the Protected Benefits.


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

 

24




 


Signature Page


By signing this page, the Employer agrees to adopt (or amend) the Plan which consists of BPD #01 and the provisions elected in this Agreement. The Employer agrees that the Prototype Sponsor has no responsibility or liability regarding the suitability of the Plan for the Employer’s needs or the options elected under this Agreement. It is recommended that the Employer consult with legal counsel before executing this Agreement.

 

 

 

 

 

 

77.

Name and title of authorized representative(s):

 

Signature(s):

 

Date:

 

DANIEL T. ROWE

 

-s- Daniel T. Rowe

 

3/28/06

 


 


 


 

VICE CHAIRMAN

 

 

 

 

 


 


 


 

 


 


 



 

 

 

 

 

 

78.

Effective Date of this Agreement:

 

 

 

 

 

 

 

[   ]

a.

New Plan. Check this selection if this is a new Plan. Effective Date of the Plan is: _____________

 

 

 

 

 

[X]

b.

Restated Plan. Check this selection if this is a restatement of an existing plan. Effective Date of the restatement is: April 1, 2006       

 

 

 

 

 

 

 

 

 

(1)

Designate the plan(s) being amended by this restatement: State Bank of Long Island 401(k) Retirement Plan and Trust                                                                                  

 

 

 

 

 

 

 

 

(2)

Designate the original Effective Date of this Plan (optional): June 1, 1987                              

 

 

 

 

 

 

[   ]

c.

Amendment by page substitution. Check this selection if this is an amendment by substitution of certain pages of this Adoption Agreement, [If this c. is checked, complete the remainder of this Signature Page in the same manner as the Signature Page being replaced].

 

 

 

 

 

 

 

(1)

Identify the page(s) being replaced: ______________________________________________

 

 

 

 

 

 

 

 

(2)

Effective Date(s) of such changes: _______________________________________________

 

 

 

 

 

 

[   ]

d.

Substitution of sponsor. Check this selection if a successor to the original plan sponsor is continuing this Plan as a successor sponsor, and substitute page 1 to identify the successor as the Employer.

 

 

 

 

 

 

 

(1)

Effective Date of the amendment is: ______________________________________________

 

 

 

 

 

[   ] 79.

Check this #79 if any special Effective Dates apply under Appendix A of this Agreement and complete the relevant sections of Appendix A.

 

 

 

 

 

 

80.

Prototype Sponsor information. The Prototype Sponsor will inform the Employer of any amendments made to the Plan and will notify the Employer if it discontinues or abandons the Plan. The Employer may direct inquiries regarding the Plan or the effect of the Favorable IRS Letter to the Prototype Sponsor or its authorized representative at the following location:

 

 

 

a.

Name of Prototype Sponsor (or authorized representative):

 

 

 

 

 

Prudential Retirement Services


 

 

 

 

 

Signed for by:

-s- Kathryn A. Maloney

 

 

 


 

 

 

 

Title:

ASSISTANT SECRETARY

 

 

 


 

 

 

 

Date:

April 3rd, 2006

 

 

 



 

 

 

 

 

 

 

b.

Address of Prototype Sponsor (or authorized representative):

 

 

 

 

 

751 Broad Street, Newark, NJ 07102-3777

 

 

 

 

c.

Telephone number of Prototype Sponsor (or authorized representative):

 

 

 

 

 

1-800-848-4015

Important information about this Prototype Plan. A failure to properly complete the elections in this Agreement or to operate the Plan in accordance with applicable law may result in disqualification of the Plan. The Employer may rely on the Favorable IRS Letter issued by the National Office of the Internal Revenue Service to the Prototype Sponsor as evidence that the Plan is qualified under §401 of the Code, to the extent provided in Announcement 2001-77. The Employer may not rely on the Favorable IRS Letter in certain circumstances or with respect to certain qualification requirements, which are specified in the Favorable IRS Letter issued with respect to the Plan and in Announcement 2001-77. In order to obtain reliance in such circumstances or with respect to such qualification requirements, the Employer must apply to the office of Employee Plans Determinations of the Internal Revenue Service for a determination letter. See Section 22.87 of the BPD.

 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

 

25




 


Trustee Declaration


By signing this Trustee Declaration, the Trustee agrees to the duties, responsibilities and liabilities imposed on the Trustee by the BPD #01 and this Agreement.

 

 

 

 

 

 

81.

Name(s) of Trustee(s):

 

Signature(s) of Trustee(s):

 

Date:

 

 

 

 

 

 

 

Prudential Bank & Trust, FSB

 

 

 

 

 


 


 


 

 

 

 

 

 

 


 


 


 

 

 

 

 

 

 


 


 


 

 

 

 

 

 

 


 


 


 

 

 

 

 

 

 


 


 


 

 

 

 

 

 

 

 

 

82.

 

Effective date of this Trustee Declaration: 

April 1,2006

 

 

 


 

 

 

 

83.

 

The Trustee’s investment powers are:

 

 

 

 

 

[   ]

a.

Discretionary Trustee. The Trustee has discretion to invest Plan assets. This discretion is limited to the extent Participants are permitted to give investment direction, or to the extent the Trustee is subject to direction from the Plan Administrator, the Employer, an Investment Manager or other Named Fiduciary.

 

 

 

 

 

[   ]

b.

Directed Trustee only. The Trustee may only invest Plan assets as directed by Participants or by the Plan Administrator, the Employer, an Investment Manager or other Named Fiduciary.

 

 

 

 

 

[   ]

c.

Separate trust agreement. The Trustee’s investment powers are determined under the Limited Scope Audit Directed Trustee Trust Agreement. [Note: The separate trust document is incorporated as part of this Plan and must be attached hereto. The responsibilities, rights and powers of the Trustee are those specified in the separate trust agreement. If this c. is checked, the Trustee need not sign or date this Trustee Declaration under #81 above.]

 

 

 

 

 

[X]

d.

Separate trust agreement. The Trustee’s investment powers are determined under the Prudential Bank & Trust, FSB Trust Agreement. [Note: The separate trust document is incorporated as part of this Plan and must be attached hereto. The responsibilities, rights and powers of the Trustee are those specified in the separate trust agreements and will be effective as of the date the separate trust agreement is countersigned by an officer of Prudential Bank & Trust, FSB. If this d. is checked, the Trustee need not sign or date this Trustee Declaration under #81 above.]


 

 

 




© Copyright 2002 Prudential Retirement Services

 

NonStandardized 40I(k) Adoption Agreement

 

 

 

 

26

 




 


Co-Sponsor Adoption Page #1



 

 

 

 

[X]

Check this selection and complete the remainder of this page if a Related Employer will execute this Plan as a Co-Sponsor. [Note: Only a Related Employer (as defined in Section 22.164 of the BPD) that executes this Co-Sponsor Adoption Page may adopt the Plan as a Co-Sponsor. See Article 21 of the BPD for rules relating to the adoption of the Plan by a Co-Sponsor. If there is more than one Co-Sponsor, each one should execute a separate Co-Sponsor Adoption Page. Any reference to the “Employer” in this Agreement is also a reference to the Co-Sponsor, unless otherwise noted.]

 

 

84.

Name of Co-Sponsor: 

State Bank Portfolio Management Corp.

 

 


 

 

 

85.

Employer Identification Number (EIN) of the Co-Sponsor: 

51-0382191

 

 


 

 

By signing this page, the Co-Sponsor agrees to adopt (or to continue its participation in) the Plan identified on page 1 of this Agreement. The Plan consists of the BPD #01 and the provisions elected in this Agreement.


 

 

 

 

 

 

86.

Name and title of authorized representative(s):

 

Signature(s):

 

Date:

 

DANIEL T. ROWE, VICE CHAIRMAN

 

-s- Daniel T. Rowe

 

3/31/06

 


 


 


 

 

 

 

 

 

 


 


 


 

 

 

 

 

 

 


 


 



 

 

 

 

 

 

 

 

 

87.      

Effective date of this Co-Sponsor Adoption Page: 

April l, 2006

 

 


 

 

 

 

 

 

 

[   ]

a.

Check here if this is the initial adoption of a new Plan by the Co-Sponsor.

 

 

 

 

 

 

[   ]

b.

Check here if this is an amendment or restatement of an existing plan maintained by the Co-Sponsor, which is merging into the Plan being adopted.

 

 

 

 

 

 

 

 

(1)

Designate the plan(s) being amended by this restatement: 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

 

 

(2)

Designate the original Effective Date of the Co-Sponsor’s Plan (optional)

 

 

 

 

 

 

 

 

 


 

 

 

 

 

[   ] 88.

Allocation of contributions. If this #88 is checked, contributions made by the Related Employer signing this Co-Sponsor Adoption Page (and any forfeitures relating to such contributions) will be allocated only to Participants actually employed by the Related Employer making the contribution and Employees of the Related Employer will not share in an allocation of contributions (or forfeitures relating to such contributions) made by the Employer or any other Related Employer. [Note: The selection of this #88 may require additional testing of the Plan. See Section 21.3 of the BPD.]

 

 

 

 

 

 

 

[   ] 89.

Describe any special Effective Dates: 

 

 

 

 



 

 

 




© Copyright 2002 Prudential Retirement Services

 

NonStandardized 401(k) Adoption Agreement

 

 

 

 

27

 




 


Co-Sponsor Adoption Page #2



 

 

[X]

Check this selection and complete the remainder of this page if a Related Employer will execute this Plan as a Co-Sponsor. [Note: Only a Related Employer (as defined in Section 22.164 of the BPD) that executes this Co-Sponsor Adoption Page may adopt the Plan as a Co-Sponsor. See Article 21 of the BPD for rules relating to the adoption of the Plan by a Co-Sponsor. If there is more than one Co-Sponsor, each one should execute a separate Co-Sponsor Adoption Page. Any reference to the “Employer” in this Agreement is also a reference to the Co-Sponsor, unless otherwise noted.]

 

 

90.

Name of Co-Sponsor: State Bank Financial Services Corp.                                                                                  

 

 

91.

Employer Identification Number (EIN) of the Co-Sponsor: 51-0382192                                                          

 

 

By signing this page, the Co-Sponsor agrees to adopt (or to continue its participation in) the Plan identified on page 1 of this Agreement. The Plan consists of the BPD #01 and the provisions elected in this Agreement.


 

 

 

 

 

 

92.

Name and title of authorized representative(s):

 

Signature(s):

 

Date:

 

Daniel T. Rowe, Vice Chairman

 

-s- Daniel T. Rowe

 

3/31/06

 


 


 


 

 

 

 

 

 

 


 


 


 

 


 


 



 

 

 

 

 

93.

Effective date of this Co-Sponsor Adoption Page: April 1. 2006                                                                       

 

 

 

 

 

 

[   ]

 a.

Check here if this is the initial adoption of a new Plan by the Co-Sponsor.

 

 

 

 

 

 

[   ]

 b.

Check here if this is an amendment or restatement of an existing plan maintained by the Co-Sponsor, which is merging into the Plan being adopted.

 

 

 

 

 

 

 

 

(1)

Designate the plan(s) being amended by this restatement: ______________________________

 

 

 

 

 

 

 

 

(2)

Designate the original Effective Date of the Co-Sponsor’s Plan (optional): _________________


 

 

[   ] 94.

Allocation of contributions. If this #94 is checked, contributions made by the Related Employer signing this Co-Sponsor Adoption Page (and any forfeitures relating to such contributions) will be allocated only to Participants actually employed by the Related Employer making the contribution and Employees of the Related Employer will not share in an allocation of contributions (or forfeitures relating to such contributions) made by the Employer or any other Related Employer. [Note: The selection of this #94 may require additional testing of the Plan. See Section 21.3 of the BPD.]

 

 

[   ] 95.

Describe any special Effective Dates: _____________________________________________________


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

28



 


Co-Sponsor Adoption Page #3



 

 

[X]

Check this selection and complete the remainder of this page if a Related Employer will execute this Plan as a Co-Sponsor. [Note: Only a Related Employer (as defined in Section 22.164 of the BPD) that executes this Co-Sponsor Adoption Page may adopt the Plan as a Co-Sponsor. See Article 21 of the BPD for rules relating to the adoption of the Plan by a Co-Sponsor. If there is more than one Co-Sponsor, each one should execute a separate Co-Sponsor Adoption Page. Any reference to the “Employer” in this Agreement is also a reference to the Co-Sponsor, unless otherwise noted.]


 

 

96.

Name of Co-Sponsor: Studebaker Worthington Leasing Corp.                                                                

 

 

97.

Employer Identification Number (EIN) of the Co-Sponsor: 13-2693584                                                  

By signing this page, the Co-Sponsor agrees to adopt (or to continue its participation in) the Plan identified on page 1 of this Agreement. The Plan consists of the BPD #01 and the provisions elected in this Agreement.

 

 

 

 

 

 

98.

Name and title of authorized representative(s):

 

Signature(s):

 

Date:

 

DANIEL T. ROWE, VICE CHAIRMAN

 

-s- Daniel T. Rowe

 

3/31/06

 

 

 

 

 

 

 


 


 


 

 

 

 

 

 

 


 


 


 

 

 

 

 

 

 


 


 



 

 

 

 

 

99.

 

Effective date of this Co-Sponsor Adoption Page: April 1, 2006                                          

 

 

 

 

 

 

[   ]

a.

Check here if this is the initial adoption of a new Plan by the Co-Sponsor.

 

 

 

 

 

 

[   ]

b.

Check here if this is an amendment or restatement of an existing plan maintained by the Co-Sponsor, which is merging into the Plan being adopted.

 

 

 

 

 

 

 

 

(1)

Designate the plan(s) being amended by this restatement:

 

 

 

 

 

 

 

 

(2)

Designate the original Effective Date of the Co-Sponsor’s Plan (optional): ______________


 

 

[   ] 100.

Allocation of contributions. If this #100 is checked, contributions made by the Related Employer signing this Co-Sponsor Adoption Page (and any forfeitures relating to such contributions) will be allocated only to Participants actually employed by the Related Employer making the contribution and Employees of the Related Employer will not share in an allocation of contributions (or forfeitures relating to such contributions) made by the Employer or any other Related Employer. [Note: The selection of this #100 may require additional testing of the Plan. See Section 21.3 of the BPD.]

 

 

[   ] 101.

Describe any special Effective Dates:_______________________________________________


 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

29


EGTRRA
AMENDMENT TO THE

PRUDENTIAL RETIREMENT SERVICES
DEFINED CONTRIBUTION PLAN AND TRUST



EGTRRA - Sponsor

ARTICLE I
PREAMBLE

 

 

1.1

Adoption and effective date of amendment. This amendment of the plan is adopted to reflect certain provisions of the Economic Growth and Tax Relief Reconciliation Act of 2001 (“EGTRRA”). This amendment is intended as good faith compliance with the requirements of EGTRRA and is to be construed in accordance with EGTRRA and guidance issued thereunder. Except as otherwise provided, this amendment shall be effective as of the first day of the first plan year beginning after December 31, 2001.

 

 

1.2

Adoption by prototype sponsor. Except as otherwise provided herein, pursuant to Section 5.01 of Revenue Procedure 2000-20 (or pursuant to the corresponding provision in Revenue Procedure 89-9 or Revenue Procedure 89-13), the sponsor hereby adopts this amendment on behalf of all adopting employers.

 

 

1.3

Supersession of inconsistent provisions. This amendment shall supersede the provisions of the plan to the extent those provisions are inconsistent with the provisions of this amendment.

ARTICLE II
ADOPTION AGREEMENT ELECTIONS

 

 

 

 


 

 

 

 

The questions in this Article II only need to be completed in order to override the default provisions set forth below. If all of the default provisions will apply, then these questions should be skipped and the employer does not need to execute this amendment.

 

 

 

Unless the employer elects otherwise in this Article II, the following defaults apply:

 

 

 

 

1)

The vesting schedule for matching contributions will be a 6 year graded schedule (if the plan currently has a graded schedule that does not satisfy EGTRRA) or a 3 year cliff schedule (if the plan currently has a cliff schedule that does not satisfy EGTRRA), and such schedule will apply to all matching contributions (even those made prior to 2002).

 

 

 

 

2)

Rollovers are automatically excluded in determining whether the $5,000 threshold has been exceeded for automatic cash-outs (if the plan is not subject to the qualified joint and survivor annuity rules and provides for automatic cash-outs). This is applied to all participants regardless of when the distributable event occurred.

 

 

 

 

3)

The suspension period after a hardship distribution is made will be 6 months and this will only apply to hardship distributions made after 2001.

 

 

 

 

4)

Catch-up contributions will be allowed.

 

 

 

 

5)

For target benefit plans, the increased compensation limit of $200,000 will be applied retroactively (i.e., to years prior to 2002).

 

 

 

 


 

 

2.1

Vesting Schedule for Matching Contributions

 

 

 

If there are matching contributions subject to a vesting schedule that does not satisfy EGTRRA, then unless otherwise elected below, for participants who complete an hour of service in a plan year beginning after December 31, 2001, the following vesting schedule will apply to all matching contributions subject to a vesting schedule:

 

 

 

If the plan has a graded vesting schedule (i.e., the vesting schedule includes a vested percentage that is more than 0% and less than 100%) the following will apply:


 

 

 

Years of vesting service

Nonforfeitable percentage

 

 

 

2

20%

 

3

40%

 

4

60%

 

5

80%

 

6

100%

 

If the plan does not have a graded vesting schedule, then matching contributions will be nonforfeitable upon the completion of 3 years of vesting service.

 


1



EGTRRA - Sponsor

 

 

 

 

 

In lieu of the above vesting schedule, the employer elects the following schedule:

 

 

 

a.

[   ]

3 year cliff (a participant’s accrued benefit derived from employer matching contributions shall be nonforfeitable upon the participant’s completion of three years of vesting service).

 

 

 

 

 

b.

[   ]

6 year graded schedule (20% after 2 years of vesting service and an additional 20% for each year thereafter).

 

 

 

 

 

c.

[   ]

Other (must be at least as liberal as a. or the b. above):


 

 

Years of vesting service

Nonforfeitable percentage

 

 

________

________%

________

________%

________

________%

________

________%

________

________%

________

________%


 

 

 

 

 

The vesting schedule set forth herein shall only apply to participants who complete an hour of service in a plan year beginning after December 31, 2001, and, unless the option below is elected, shall apply to all matching contributions subject to a vesting schedule.

 

 

 

 

 

d.

[   ]

The vesting schedule will only apply to matching contributions made in plan years beginning after December 31, 2001 (the prior schedule will apply to matching contributions made in prior plan years).


 

 

 

 

2.2

Exclusion of Rollovers in Application of Involuntary Cash-out Provisions (for profit sharing and 401(k) plans only). If the plan is not subject to the qualified joint and survivor annuity rules and includes involuntary cash-out provisions, then unless one of the options below is elected, effective for distributions made after December 31, 2001, rollover contributions will be excluded in determining the value of the participant’s nonforfeitable account balance for purposes of the plan’s involuntary cash-out rules.

 

 

 

 

 

a.

[   ]

Rollover contributions will not be excluded.

 

 

 

 

 

b.

[   ]

Rollover contributions will be excluded only with respect to distributions made after ________. (Enter a date no earlier than December 31, 2001)

 

 

 

 

 

c.

[   ]

Rollover contributions will only be excluded with respect to participants who separated from service after ________. (Enter a date. The date may be earlier than December 31, 2001.)

 

 

 

 

2.3

Suspension period of hardship distributions. If the plan provides for hardship distributions upon satisfaction of the safe harbor (deemed) standards as set forth in Treas. Reg. Section 1.401(k).1(d)(2)(iv), then, unless the option below is elected, the suspension period following a hardship distribution shall only apply to hardship distributions made after December 31, 2001.

 

 

 

 

 

 

[   ]

With regard to hardship distributions made during 2001, a participant shall be prohibited from making elective deferrals and employee contributions under this and all other plans until the later of January 1, 2002, or 6 months after receipt of the distribution.

 

 

 

 

2.4

Catch-up contributions (for 401(k) profit sharing plans only): The plan permits catch-up contributions (Article VI) unless the option below is elected.

 

 

 

 

 

 

[   ]

The plan does not permit catch-up contributions to be made.

 

 

 

 

2.5

For target benefit plans only: The increased compensation limit ($200,000 limit) shall apply to years prior to 2002 unless the option below is elected.

 

 

 

 

 

 

[   ]

The increased compensation limit will not apply to years prior to 2002.

ARTICLE III
VESTING OF MATCHING CONTRIBUTIONS

 

 

3.1

Applicability. This Article shall apply to participants who complete an Hour of Service after December 31, 2001, with respect to accrued benefits derived from employer matching contributions made in plan years beginning after December 31, 2001. Unless otherwise elected by the employer in Section 2.1 above, this Article shall also apply to all such participants with respect to accrued benefits derived from employer matching contributions made in plan years beginning prior to January 1, 2002.

 

 

3.2

Vesting schedule. A participant’s accrued benefit derived from employer matching contributions shall vest as provided in Section 2.1 of this amendment.

ARTICLE IV
INVOLUNTARY CASH-OUTS

 

 

4.1

Applicability and effective dale. If the plan provides for involuntary cash-outs of amounts less than $5,000, then unless otherwise elected in Section 2.2 of this amendment, this Article shall apply for distributions made after December 31,


 


2




 

 

EGTRRA - Sponsor

 

 

 

2001, and shall apply to all participants. However, regardless of the preceding, this Article shall not apply if the plan is subject to the qualified joint and survivor annuity requirements of Sections 401(a)(11) and 417 of the Code.

 

 

4.2

Rollovers disregarded in determining value of account balance for involuntary distributions. For purposes of the Sections of the plan that provide for the involuntary distribution of vested accrued benefits of $5,000 or less, the value of a participant’s nonforfeitable account balance shall be determined without regard to that portion of the account balance that is attributable to rollover contributions (and earnings allocable thereto) within the meaning of Sections 402(c), 403(a)(4), 403(b)(8), 408(d)(3)(A)(ii), and 457(e)(l6) of the Code. If the value of the participant’s nonforfeitable account balance as so determined is $5,000 or less, then the plan shall immediately distribute the participant’s entire nonforfeitable account balance.

 

 

ARTICLE V
HARDSHIP DISTRIBUTIONS

 

 

5.1

Applicability and effective date. If the plan provides for hardship distributions upon satisfaction of the safe harbor (deemed) standards as set forth in Treas. Reg. Section 1.401(k)-1(d)(2)(iv), then this Article shall apply for calendar years beginning after 2001.

 

 

5.2

Suspension period following hardship distribution. A participant who receives a distribution of elective deferrals after December 31, 2001, on account of hardship shall be prohibited from making elective deferrals and employee contributions under this and all other plans of the employer for 6 months after receipt of the distribution. Furthermore, if elected by the employer in Section 2.3 of this amendment, a participant who receives a distribution of elective deferrals in calendar year 2001 on account of hardship shall be prohibited from making elective deferrals and employee contributions under this and all other plans until the later of January 1, 2002, or 6 months after receipt of the distribution.

 

 

ARTICLE VI
CATCH-UP CONTRIBUTIONS

 

 

Catch-up Contributions. Unless otherwise elected in Section 2.4 of this amendment, all employees who are eligible to make elective deferrals under this plan and who have attained age 50 before the close of the plan year shall be eligible to make catch-up contributions in accordance with, and subject to the limitations of, Section 414(v) of the Code. Such catch-up contributions shall not be taken into account for purposes of the provisions of the plan implementing the required limitations of Sections 402(g) and 415 of the Code. The plan shall not be treated as failing to satisfy the provisions of the plan implementing the requirements of Section 401(k)(3), 401(k)(11), 401(k)(12), 410(b), or 416 of the Code, as applicable, by reason of the making of such catch-up contributions.

 

 

ARTICLE VII
INCREASE IN COMPENSATION LIMIT

 

 

Increase in Compensation Limit. The annual compensation of each participant taken into account in determining allocations for any plan year beginning after December 31, 2001, shall not exceed $200,000, as adjusted for cost-of-living increases in accordance with Section 401(a)(17)(B) of the Code. Annual compensation means compensation during the plan year or such other consecutive 12-month period over which compensation is otherwise determined under the plan (the determination period). If this is a target benefit plan, then except as otherwise elected in Section 2.5 of this amendment, for purposes of determining benefit accruals in a plan year beginning after December 31, 2001, compensation for any prior determination period shall be limited to $200,000. The cost-of-living adjustment in effect for a calendar year applies to annual compensation for the determination period that begins with or within such calendar year.

 

 

ARTICLE VIII
PLAN LOANS

 

Plan loans for owner-employees or shareholder-employees. If the plan permits loans to be made to participants, then effective for plan loans made after December 31, 2001, plan provisions prohibiting loans to any owner-employee or shareholder-employee shall cease to apply.

 

 

ARTICLE IX
LIMITATIONS ON CONTRIBUTIONS (IRC SECTION 415 LIMITS)

 

 

9.1

Effective date. This Section shall be effective for limitation years beginning after December 31, 2001.



3




 

 

 

EGTRRA - Sponsor

 

 

 

9.2

Maximum annual addition. Except to the extent permitted under Article VI of this amendment and Section 414(v) of the Code, if applicable, the annual addition that may be contributed or allocated to a participant’s account under the plan for any limitation year shall not exceed the lesser of:

 

 

 

 

a.        $40,000, as adjusted for increases in the cost-of-living under Section 415(d) of the Code, or

 

 

 

 

b.        100 percent of the participant’s compensation, within the meaning of Section 415(c)(3) of the Code, for the limitation year.

 

 

 

 

The compensation limit referred to in b. shall not apply to any contribution for medical benefits after separation from service (within the meaning of Section 401(h) or Section 419A(f)(2) of the Code) which is otherwise treated as an annual addition.

 

 

 

ARTICLE X
MODIFICATION OF TOP-HEAVY RULES

 

 

 

10.1

Effective date. This Article shall apply for purposes of determining whether the plan is a top-heavy plan under Section 416(g) of the Code for plan years beginning after December 31, 2001, and whether the plan satisfies the minimum benefits requirements of Section 416(c) of the Code for such years. This Article amends the top-heavy provisions of the plan.

 

 

 

10.2

Determination of top-heavy status.

 

 

 

10.2.1

Key employee. Key employee means any employee or former employee (including any deceased employee) who at any time during the plan year that includes the determination date was an officer of the employer having annual compensation greater than $130,000 (as adjusted under Section 416(i)(1) of the Code for plan years beginning after December 31, 2002), a 5-percent owner of the employer, or a 1-percent owner of the employer having annual compensation of more than $150,000. For this purpose, annual compensation means compensation within the meaning of Section 415(c)(3) of the Code. The determination of who is a key employee will be made in accordance with Section 416(i)(1) of the Code and the applicable regulations and other guidance of general applicability issued thereunder.

 

 

 

10.2.2

Determination of present values and amounts. This Section 10.2.2 shall apply for purposes of determining the present values of accrued benefits and the amounts of account balances of employees as of the determination date.

 

 

 

 

a.

Distributions during year ending on the determination date. The present values of accrued benefits and the amounts of account balances of an employee as of the determination date shall be increased by the distributions made with respect to the employee under the plan and any plan aggregated with the plan under Section 416(g)(2) of the Code during the 1-year period ending on the determination date. The preceding sentence shall also apply to distributions under a terminated plan which, had it not been terminated, would have been aggregated with the plan under Section 416(g)(2)(A)(i) of the Code. In the case of a distribution made for a reason other than separation from service, death, or disability, this provision shall be applied by substituting “5-year period” for “1-year period.”

 

 

 

 

b.

Employees not performing services during year ending on the determination date. The accrued benefits and accounts of any individual who has not performed services for the employer during the 1-year period ending on the determination date shall not be taken into account.

 

 

 

10.3

Minimum benefits.

 

 

 

10.3.1

Matching contributions. Employer matching contributions shall be taken into account for purposes of satisfying the minimum contribution requirements of Section 416(c)(2) of the Code and the plan. The preceding sentence shall apply with respect to matching contributions under the plan or, if the plan provides that the minimum contribution requirement shall be met in another plan, such other plan. Employer matching contributions that are used to satisfy the minimum contribution requirements shall be treated as matching contributions for purposes of the actual contribution percentage test and other requirements of Section 401(m) of the Code.

 

 

 

10.3.2

Contributions under other plans. The employer may provide, in an addendum to this amendment, that the minimum benefit requirement shall be met in another plan (including another plan that consists solely of a cash or deferred arrangement which meets the requirements of Section 401(k)(12) of the Code and matching contributions with respect to which the requirements of Section 401(m)(11) of the Code are met). The addendum should include the name of the other plan, the minimum benefit that will be provided under such other plan, and the employees who will receive the minimum benefit under such other plan.



4




 

 

EGTRRA - Sponsor

 

 

ARTICLE XI
DIRECT ROLLOVERS

 

 

11.1

Effective date. This Article shall apply to distributions made after December 31, 2001.

 

 

11.2

Modification of definition of eligible retirement plan. For purposes of the direct rollover provisions of the plan, an eligible retirement plan shall also mean an annuity contract described in Section 403(b) of the Code and an eligible plan under Section 457(b) of the Code which is maintained by a state, political subdivision of a state, or any agency or instrumentality of a state or political subdivision of a state and which agrees to separately account for amounts transferred into such plan from this plan. The definition of eligible retirement plan shall also apply in the case of a distribution to a surviving spouse, or to a spouse or former spouse who is the alternate payee under a qualified domestic relation order, as defined in Section 414(p) of the Code.

 

 

11.3

Modification of definition of eligible rollover distribution to exclude hardship distributions. For purposes of the direct rollover provisions of the plan, any amount that is distributed on account of hardship shall not be an eligible rollover distribution and the distributee may not elect to have any portion of such a distribution paid directly to an eligible retirement plan.

 

 

11.4

Modification of definition of eligible rollover distribution to include after-tax employee contributions. For purposes of the direct rollover provisions in the plan, a portion of a distribution shall not fail to be an eligible rollover distribution merely because the portion consists of after-tax employee contributions which are not includible in gross income. However, such portion may be transferred only to an individual retirement account or annuity described in Section 408(a) or (b) of the Code, or to a qualified defined contribution plan described in Section 401(a) or 403(a) of the Code that agrees to separately account for amounts so transferred, including separately accounting for the portion of such distribution which is includible in gross income and the portion of such distribution which is not so includible.

 

 

ARTICLE XII
ROLLOVERS FROM OTHER PLANS

 

 

Rollovers from other plans. The employer, operationally and on a nondiscriminatory basis, may limit the source of rollover contributions that may be accepted by this plan.

 

 

ARTICLE XIII
REPEAL OF MULTIPLE USE TEST

 

 

Repeal of Multiple Use Test. The multiple use test described in Treasury Regulation Section 1.401(m)-2 and the plan shall not apply for plan years beginning after December 31, 2001.

 

 

ARTICLE XIV
ELECTIVE DEFERRALS

 

 

14.1

Elective Deferrals - Contribution Limitation. No participant shall be permitted to have elective deferrals made under this plan, or any other qualified plan maintained by the employer during any taxable year, in excess of the dollar limitation contained in Section 402(g) of the Code in effect for such taxable year, except to the extent permitted under Article VI of this amendment and Section 414(v) of the Code, if applicable.

 

 

14.2

Maximum Salary Reduction Contributions for SIMPLE plans. If this is a SIMPLE 401(k) plan, then except to the extent permitted under Article VI of this amendment and Section 414(v) of the Code, if applicable, the maximum salary reduction contribution that can be made to this plan is the amount determined under Section 408(p)(2)(A)(ii) of the Code for the calendar year.

 

 

ARTICLE XV
SAFE HARBOR PLAN PROVISIONS

 

 

Modification of Top-Heavy Rules. The top-heavy requirements of Section 416 of the Code and the plan shall not apply in any year beginning after December 31, 2001, in which the plan consists solely of a cash or deferred arrangement which meets the requirements of Section 401(k)(12) of the Code and matching contributions with respect to which the requirements of Section 401(m)(11) of the Code are met.

 

 

ARTICLE XVI
DISTRIBUTION UPON SEVERANCE OF EMPLOYMENT

 

 

16.1

Effective date. This Article shall apply for distributions and transactions made after December 31, 2001, regardless of when the severance of employment occurred.



5



EGTRRA - Sponsor

 

 

16.2

New distributable event. A participant’s elective deferrals, qualified nonelective contributions, qualified matching contributions, and earnings attributable to these contributions shall be distributed on account of the participant’s severance from employment. However, such a distribution shall be subject to the other provisions of the plan regarding distributions, other than provisions that require a separation from service before such amounts may be distributed.

Addendum to EGTRRA Amendment to the Prudential Retirement Services Defined Contribution Plan and Trust

The following should be added to item 2.4 of the EGTRRA Amendment to the Prudential Retirement Services Defined Contribution Plan and Trust:

Employer Matching Contributions. The plan permits Employer Matching Contributions for catch-up contributions (Article VI of EGTRRA Amendment) unless the option below is elected.

 

 

 

 

[X]

The plan does not permit Employer Matching Contributions for catch-up contributions to be made.

Except with respect to any election made to the above, this amendment is hereby adopted by the prototype sponsor on behalf of all adopting employers on January 1, 2002.

Sponsor Name: Prudential Retirement Services

 

 

 

By:

-s- Kathryn A. Maloney

 

 


 

 

ASSISTANT SECRETARY

 

NOTE: The employer only needs to execute this amendment if an election has been made in Article II of this amendment, or if the employer adopts the above addendum to not permit Employer Matching Contributions for catch-up contributions.

This amendment has been executed this 31st day of MARCH, 2006.

Name of Employer: State Bank of Long Island

 

 

 

By:

-s- Daniel T. Rowe

 

 


 

 

EMPLOYER

 

 

DANIEL T. ROWE, VICE CHAIRMAN

 

Name of Plan: State Bank of Long Island 401(k) Retirement Plan and Trust

 


6



401(a)(9) MODEL
AMENDMENT TO THE

STATE BANK OF LONG ISLAND 40I(K) RETIREMENT PLAN AND TRUST


401(a)(9) - Sponsor

Model Amendment 2 - Defined Contribution Plans
MINIMUM DISTRIBUTION REQUIREMENTS

ARTICLE 10.7
Section 1. GENERAL RULES

 

 

1.1

Effective Date. Unless an earlier effective date is specified in the adoption agreement, the provisions of this article will apply for purposes of determining required minimum distributions for calendar years beginning with the 2003 calendar year.

 

 

1.2

Coordination with Minimum Distribution Requirements Previously in Effect. If the adoption agreement specifies an effective date of this article that is earlier than calendar years beginning with the 2003 calendar year, required minimum distributions for 2002 under this article will be determined as follows. If the total amount of 2002 required minimum distributions under the Plan made to the distributee prior to the effective date of this article equals or exceeds the required minimum distributions determined under this article, then no additional distributions will be required to be made for 2002 on or after such date to the distributee. If the total amount of 2002 required minimum distributions under the Plan made to the distributee prior to the effective date of this article is less than the amount determined under this article, then required minimum distributions for 2002 on and after such date will be determined so that the total amount of required minimum distributions for 2002 made to the distributee will be the amount determined under this article.

 

 

1.3

Precedence. The requirements of this article will take precedence over any inconsistent provisions of the Plan.

 

 

1.4

Requirements of Treasury Regulations Incorporated. All distributions required under this article will be determined and made in accordance with the Treasury regulations under Section 401(a)(9) of the Internal Revenue Code.

 

 

1.5

TEFRA Section 242(b)(2) Elections. Notwithstanding the other provisions of this article, distributions may be made under a designation made before January l, 1984, in accordance with Section 242(b)(2) of the Tax Equity and Fiscal Responsibility Act (TEFRA) and the provisions of the Plan that relate to Section 242(b)(2) of TEFRA.

Section 2
TIME AND MANNER OF DISTRIBUTION

 

 

2.1

Required Beginning Date. The Participant’s entire interest will be distributed, or begin to be distributed, to the Participant no later than the Participant’s required beginning date.

 

 

2.2

Death of Participant Before Distributions Begin. If the Participant dies before distributions begin, the Participant’s entire interest will be distributed, or begin to be distributed, no later than as follows:

 

 

 

(a) If the Participant’s surviving spouse is the Participant’s sole designated beneficiary, then, except as provided in the adoption agreement, distributions to the surviving spouse will begin by December 31 of the calendar year immediately following the calendar year in which the Participant died, or by December 31 of the calendar year in which the Participant would have attained age 70 1/2, if later.

 

 

 

(b) If the Participant’s surviving spouse is not the Participant’s sole designated beneficiary, then, except as provided in the adoption agreement, distributions to the designated beneficiary will begin by December 31 of the calendar year immediately following the calendar year in which the Participant died.

 

 

 

(c) If there is no designated beneficiary as of September 30 of the year following the year of the Participant’s death, the Participant’s entire interest will be distributed by December 31 of the calendar year containing the fifth anniversary of the Participant’s death.

 

 

 

(d) If the Participant’s surviving spouse is the Participant’s sole designated beneficiary and the surviving spouse dies, after the Participant but before distributions to the surviving spouse begin, this Section 2.2, other than Section 2.2(a), will apply as if the surviving spouse were the Participant.

 

 

 

For purposes of this Section 2.2 and Section 4, unless Section 2.2(d) applies, distributions are considered to begin on the Participant’s required beginning date. If Section 2.2(d) applies, distributions are considered to begin on the date distributions are required to begin to the surviving spouse under Section 2.2(a). If distributions under an annuity purchased from an insurance company irrevocably commence to the Participant before the Participant’s required beginning date (or to the Participant’s surviving spouse before the date distributions are required to begin to the surviving spouse under Section 2.2(a)), the date distributions are considered to begin is the date distributions actually commence.

 

 

2.3

Forms of Distribution. Unless the Participant’s interest is distributed in the form of an annuity purchased from an insurance company or in a single sum on or before the required beginning date, as of me first distribution calendar year


 


1



401(a)(9) - Sponsor

 

 

 

distributions will be made in accordance with Section 3 and 4 of this article. If the Participant’s interest is distributed in the form of an annuity purchased from an insurance company, distributions thereunder will be made in accordance with the requirements of Section 401(a)(9) of the Code and the Treasury regulations.

Section 3
REQUIRED MINIMUM DISTRIBUTIONS DURING PARTICIPANT’S LIFETIME

 

 

3.1

Amount of Required Minimum Distribution For Each Distribution Calendar Year. During the Participant’s lifetime, the minimum amount that will be distributed for each distribution calendar year is the lesser of:

 

 

 

(a) the quotient obtained by dividing the Participant’s account balance by the distribution period in the Uniform Lifetime Table set forth in Section 1.401(a)(9)-9 of the Treasury regulations, using the Participant’s age as of the Participant’s birthday in the distribution calendar year; or

 

 

 

(b) if the Participant’s sole designated beneficiary for the distribution calendar year is the Participant’s spouse, the quotient obtained by dividing the Participant’s account balance by the number in the Joint and Last Survivor Table set forth in Section 1.401(a)(9)-9 of the Treasury regulations, using the Participant’s and spouse’s attained ages as of the Participant’s and spouse’s birthdays in the distribution calendar year.

 

 

3.2

Lifetime Required Minimum Distributions Continue Through Year of Participant’s Death. Required minimum distributions will be determined under this Section 3 beginning with the first distribution calendar year and up to and including the distribution calendar year that includes the Participant’s date of death.

Section 4
REQUIRED MINIMUM DISTRIBUTIONS AFTER PARTICIPANT’S DEATH

 

 

 

4.1

Death On or After Date Distributions Begin.

 

 

 

 

(a) Participant Survived by Designated Beneficiary. If the Participant dies on or after the date distributions begin and there is a designated beneficiary, the minimum amount that will be distributed for each distribution calendar year after the year of the Participant’s death is the quotient obtained by dividing the Participant’s account balance by the longer of the remaining life expectancy of the Participant or the remaining life expectancy of the Participant’s designated beneficiary, determined as follows:

 

 

 

 

 

(1) The Participant’s remaining life expectancy is calculated using the age of the Participant in the year of death, reduced by one for each subsequent year.

 

 

 

 

 

(2) If the Participant’s surviving spouse is the Participant’s sole designated beneficiary, the remaining life expectancy of the surviving spouse is calculated for each distribution calendar year after the year of the Participant’s death using the surviving spouse’s age as of the spouse’s birthday in that year. For distribution calendar years after the year of the surviving spouse’s death, the remaining life expectancy of the surviving spouse is calculated using the age of the surviving spouse as of the spouse’s birthday in the calendar year of the spouse’s death, reduced by one for each subsequent calendar year.

 

 

 

 

 

(3) If the Participant’s surviving spouse is not the Participant’s sole designated beneficiary, the designated beneficiary’s remaining life expectancy is calculated using the age of the beneficiary in the year following the year of the Participant’s death, reduced by one for each subsequent year.

 

 

 

 

(b) No Designated Beneficiary. If the Participant dies on or after the date distributions begin and there is no designated beneficiary as of September 30 of the year after the year of the Participant’s death, the minimum amount that will be distributed for each distribution calendar year after the year of the Participant’s death is the quotient obtained by dividing the Participant’s account balance by the Participant’s remaining life expectancy calculated using the age of the Participant in the year of death, reduced by one for each subsequent year.

 

 

 

4.2

Death Before Date Distributions Begin.

 

 

 

 

(a) Participant Survived by Designated Beneficiary. Except as provided in the adoption agreement, if the Participant dies before the date distributions begin and there is a designated beneficiary, the minimum amount that will be distributed for each distribution calendar year after the year of the Participant’s death is the quotient obtained by dividing the Participant’s account balance by the remaining life expectancy of the Participant’s designated beneficiary, determined as provided in Section 4.1.

 

 

 

 

(b) No Designated Beneficiary. If the Participant dies before the date distributions begin and there is no designated beneficiary as of September 30 of the year following the year of the Participant’s death, distribution of the Participant’s entire interest will be completed by December 31 of the calendar year containing the fifth anniversary of the Participant’s death.


 


2



401(a)(9) - Sponsor

 

 

 

(c) Death of Surviving Spouse Before Distributions to Surviving Spouse Are Required to Begin. If the Participant dies before the date distributions begin, the Participant’s surviving spouse is the Participant’s sole designated beneficiary, and the surviving spouse dies before distributions are required to begin to the surviving spouse under Section 2.2(a), this Section 4.2 will apply as if the surviving spouse were the Participant.

Section 5
DEFINITIONS

 

 

5.1

Designated beneficiary. The individual who is designated as the Beneficiary under Section 22.46 of the Plan and is the designated beneficiary under Section 401(a)(9) of the Internal Revenue Code and Section 1.401(a)(9)-l, Q&A-4, of the Treasury regulations.

 

 

5.2

Distribution calendar year. A calendar year for which a minimum distribution is required. For distributions beginning before the Participant’s death, the first distribution calendar year is the calendar year immediately preceding the calendar year which contains the Participant’s required beginning date. For distributions beginning after the Participant’s death, the first distribution calendar year is the calendar year in which distributions are required to begin under Section 2.2. The required minimum distribution for the Participant’s first distribution calendar year will be made on or before the Participant’s required beginning date. The required minimum distribution for other distribution calendar years, including the required minimum distribution for the distribution calendar year in which the Participant’s required beginning date occurs, will be made on or before December 31 of that distribution calendar year.

 

 

5.3

Life expectancy. Life expectancy as computed by use of the Single Life Table in Section 1.401(a)(9)-9 of the Treasury regulations.

 

 

5.4

Participant’s account balance. The account balance as of the last valuation date in the calendar year immediately preceding the distribution calendar year (valuation calendar year) increased by the amount of any contributions made and allocated or forfeitures allocated to the account balance as of dates in the valuation calendar year after the valuation date and decreased by distributions made in the valuation calendar year after the valuation date. The account balance for the valuation calendar year includes any amounts rolled over or transferred to the Plan either in the valuation calendar year or in the distribution calendar year if distributed or transferred in the valuation calendar year.

 

 

5.5

Required beginning date. The date specified in Section 22.166 of the Plan.

ADOPTION AGREEMENT

(Check and complete section 1 below if any required minimum distributions for the 2002 distribution calendar year were made in accordance with the §401(a)(9) Final and Temporary Regulations.)

 

 

 

Section 1.

 

Effective Date of Plan Amendment for Section 401(a)(9) Final and Temporary Treasury Regulations.

 

 

 

N/A. Article N/A, Minimum Distribution Requirements, applies for purposes of determining required minimum distributions for distribution calendar years beginning with the 2003 calendar year, as well as required minimum distributions for the 2002 distribution calendar year that are made on or after   N/A .

(Check and complete any of the remaining sections if you wish to modify the rules in sections 2.2 and 4.2 of Article 10.7 of the plan.)

 

 

 

Section 2.

 

Election to Apply 5-Year Rule to Distributions to Designated Beneficiaries.

 

 

 

 

N/A. If the Participant dies before distributions begin and there is a designated beneficiary, distribution to the designated beneficiary is not required to begin by the date specified in section 2.2 of Article N/A of the Plan, but the Participant’s entire interest will be distributed to the designated beneficiary by December 31 of the calendar year containing the fifth anniversary of the Participant’s death. If the Participant’s surviving spouse is the Participant’s sole designated beneficiary and the surviving spouse dies after the Participant but before distributions to either the Participant or the surviving spouse begin, this election will apply as if the surviving spouse were the Participant.

 

 

 

 

 

This election will apply to:

 

 

 

 

 

[N/A]      All distributions.

 

 

 

 

 

[N/A]      The following distributions:   N/A .


 


3



401(a)(9) - Sponsor

 

 

 

Section 3.

 

Election to Allow Participants or Beneficiaries to Elect 5-Year Rule.

 

 

 

 

X       Participants or beneficiaries may elect on an individual basis whether the 5-year rule or the life expectancy rule in sections 2.2 and 4.2 of Article 10.7 of the plan applies to distributions after the death of a participant who has a designated beneficiary. The election must be made no later than the earlier of September 30 of the calendar year in which distribution would be required to begin under section 2.2 of Article 10.7 of the plan, or by September 30 of the calendar year which contains the fifth anniversary of the participant’s (or, if applicable, surviving spouse’s) death. If neither the participant nor beneficiary makes an election under this paragraph, distributions will be made in accordance with sections 2.2 and 4.2 of Article 10.7 of the plan and, if applicable, the elections in section 2 above.

 

 

 

Section 4.

 

Election to Allow Designated Beneficiary Receiving Distributions Under 5-Year Rule to Elect Life Expectancy Distributions.

 

 

 

 

X       A designated beneficiary who is receiving payments under the 5-year rule may make a new election to receive payments under the life expectancy rule until December 31, 2003, provided that all amounts that would have been required to be distributed under the life expectancy rule for all distribution calendar years before 2004 are distributed by the earlier of December 31, 2003 or the end of the 5-year period.

Except with respect to any amendments made by the Employer to this adoption agreement, this amendment is hereby adopted by the prototype sponsoring organization on behalf of all adopting employers on

[Sponsor’s signature and Adoption Date are on file with Sponsor]

 


4



MODEL PLAN AMENDMENT 3—DEFINED CONTRIBUTION PLANS
CAFETERIA PLAN (SECTION 125) MODEL AMENDMENT

Article 22.197(d). TOTAL COMPENSATION

The following is a model amendment that a sponsor of a qualified plan may choose to adopt if the sponsor maintains a health program in conjunction with a § 125 arrangement but permits an employee to elect cash in lieu of group health coverage only if the employee is able to certify that he or she has other health coverage. The use of this amendment will generally also apply to the definition of compensation for purposes of Code § 414(s) unless the plan otherwise specifically excludes-all amounts described in §414(s)(2).

A pre-approved plan (that is, a master or prototype or volume submitter plan) may be amended by the document’s sponsor to use the alternative definition of compensation to the extent authorized. Alternatively, adopting employers may adopt a plan amendment as an addendum to the plan or adoption agreement. The inclusion of the model plan amendment below in an addendum to a plan adopted to comply with EGTRRA will not cause a pre-approved plan to be treated as an individually designed plan. A plan sponsor that adopts the mode! amendment verbatim (or with only minor changes) will have reliance that the form of its plan satisfies the requirements of this revenue ruling, and the adoption of such an amendment will not adversely affect the plan sponsor’s or the adopting employer’s reliance on a favorable determination, opinion or advisory letter.

 

 

1.

Effective date. This section 22.197(d) shall apply to plan years and limitation years beginning on and after January 1, 2002.

 

 

2.

For purposes of the definition of compensation under sections 22.102 and 22.197 amounts under § 125 include any amounts not available to a participant in cash in lieu of group health coverage because the participant is unable to certify that he or she has other health coverage. An amount will be treated as an amount under § 125 only if the Employer does not request or collect information regarding the participant’s other health coverage as part of the enrollment process for the health plan.

Except with respect to any amendments made by the Employer to this adoption agreement, this amendment is hereby adopted by the prototype sponsoring organization on behalf of all adopting employers on

[Sponsor’s signature and Adoption Date are on file with Sponsor]

 


1



AUTOMATIC ROLLOVER
IRA PROVIDER FORM

Please complete, sign and return this form in the envelope provided, only if your plan will apply Option 1-Default Provision.

Plan name (the “Plan”): State Bank of Long Island 401(k) Retirement Plan and Trust

Plan number: 006187

 

 

 

 

Our Plan will apply the Default Provision as described in the enclosed MANDATORY DISTRIBUTION AMENDMENT (This is Option 1 that is referenced in the letter and Amendment Instructions)

 

 

 

Under the default automatic rollover provisions, distributions greater than $1,000 and less than $5,000 will be made to an Individual Retirement Account (IRA) without participant consent, if a participant does not make a different distribution election after receiving the required notification.

 

 

 

(Check one of the boxes below to indicate your selection of an IRA provider).

 

 

 

o

Prudential Bank & Trust, FSB (Please complete, sign and return Prudential’s Auto Rollover Agreement in the envelope provided.)

 

 

 

 

x

We have signed an agreement with a financial institution, other than Prudential, for our plan’s automatic rollover IRAs and understand that Prudential will send all automatic rollover checks directly to us. Further, it will be our responsibility to set up each participant’s Automatic Rollover IRA with the financial institution indicated below:

 

 

 

 

 

Name and address of the financial institution: (complete only if the financial institution is not Prudential Bank & Trust, FSB):

 

 

 

 

 

State Bank of Long Island

 

 

 

 

 

699 Hillside Avenue

 

 

 

 

 

New Hyde Park, NY 11040


 

 

 

 

 

Name: 

DANIEL T. ROWE

 

Date:

MARCH 31, 2006

 


 

 



 

 

 

 

 

Signature:

-s- Daniel T. Rowe

 

Title: 

VICE CHAIRMAN

 


 

 




MANDATORY DISTRIBUTION AMENDMENT
(Code Section 401(a)(31)(B))

ARTICLE I
APPLICATION OF AMENDMENT

 

 

1.1

Effective Date. Unless a later effective date is specified in Article III of this Amendment, the provisions of this Amendment will apply with respect to distributions made on or after March 28, 2005.

 

 

1.2

Precedence. This Amendment supersedes any inconsistent provision of the Plan.

 

 

1.3

Adoption by prototype sponsor. Except as otherwise provided herein, pursuant to authority granted by Section 5.01 of Revenue Procedure 2000-20, the sponsoring organization of the prototype hereby adopts this amendment on behalf of all adopting employers.

ARTICLE II
DEFAULT PROVISION: AUTOMATIC ROLLOVER
OF AMOUNTS OVER $1,000

Unless the Employer otherwise elects in Article III of this Amendment, the provisions of the Plan concerning mandatory distributions of amounts not exceeding $5,000 are amended as follows:

In the event of a mandatory distribution greater than $1,000 that is made in accordance with the provisions of the Plan providing for an automatic distribution to a Participant without the Participant’s consent, if the Participant does not elect to have such distribution paid directly to an “eligible retirement plan” specified by the Participant in a direct rollover (in accordance with the direct rollover provisions of the Plan) or to receive the distribution directly, then the Administrator shall pay the distribution in a direct rollover to an individual retirement plan designated by the Administrator.

ARTICLE III
EMPLOYER’S ALTERNATIVE ELECTIONS

 

 

 

3.1

(   )

Effective Date of Plan Amendment

 

 

 

 

 

This Amendment applies with respect to distributions made on or after ____________(may be a date later than March 28, 2005, only if the terms of the Plan already comply with Code Section 401(a)(31)(B)).

 

 

 

3.2

(   )

Election to reduce or eliminate mandatory distribution provisions of Plan

 

 

 

 

 

In lieu of the default provision in Article II of this Amendment, the provisions of the Plan that provide for the involuntary distribution of vested accrued benefits of $5,000 or less, are modified as follows (choose a or b below):

1



 

 

 

 

 

 

 

a.

(   )

No mandatory distributions. Participant consent to the distribution now shall be required before the Plan may make the distribution.

 

 

 

 

 

 

 

b.

(   )

Reduction of $5,000 threshold to $1,000. The $5,000 threshold in such provisions is reduced to $1,000 and the value of the Participant’s interest in the Plan for such purpose shall include any rollover contributions (and earnings thereon) within the meaning of Code Sections 402(c), 403(a)(4), 403(b)(8), 408(d)(3)(A)(ii), and 457(e)(16).


 


PROTOTYPE SPONSOR

Except with respect to any election made by the employer in Article III, this Amendment is hereby adopted by the prototype sponsoring organization on behalf of all adopting employers on March 16, 2005.

Sponsor Name: Prudential Retirement Services

 

 

 

-s- Kathryn A. Maloney

By: 

Kathryn A. Maloney

 

Second Vice-President

 

Prudential Retirement

 

 


EMPLOYER

NOTE: The employer only needs to execute this Amendment if the employer has made an election in Article III herein.

This amendment is executed as follows:

Name of Plan: State Bank of Long Island 401(k) Retirement Plan and Trust

Plan Number: 006187

Name of Employer: State Bank of Long Island

 

 

 

 

 

 

By: 

 

 

Date: 

 

 

 


 

 


 

 

          SIGNATURE AND TITLE

 

 

 

 

2


Written Administrative Policy
On Acceptance of Rollovers

Plan Name: State Bank of Long Island 401(k) Retirement Plan and Trust

The Basic Plan Document (BPD) under Section 3.2 indicates that uniform and nondiscriminatory rules may be established by the Plan Administrator regarding the acceptance of Rollover Contributions. The following serves as the Plan’s administrative policy with regard to the acceptance of rollovers into the Plan and in accordance with Article XII of the Plan’s EGTRRA Amendment, as applicable:

 

 

 

 

§

Any Rollover Contribution an Employee makes to this Plan will be held in the Employee’s Rollover Contribution Account, which is always 100% vested.

 

 

 

 

§

A Participant may withdraw amounts from his/her Rollover Contribution Account at any time, in accordance with the distribution rules under Section 8.5(a) of the Basic Plan Document.

 

 

 

 

§

A “qualified retirement plan” is any tax qualified retirement plan under Code §401(a) or any other plan from which distributions are eligible to be rolled over into this Plan pursuant to the Code, regulations, or other IRS guidance. To qualify as a Rollover Contribution under this Section, the Rollover Contribution must be transferred directly from the qualified retirement plan or IRA in a Direct Rollover or must be transferred to the Plan by the Employee within sixty (60) days following receipt of the amounts from the qualified plan or IRA.

 

 

 

 

§

An Employee may make a Rollover Contribution to the Plan even if the Employee is not an Eligible Participant with respect to any or all other contributions under the Plan.

 

 

 

 

§

An Employee who makes a Rollover Contribution to this Plan prior to becoming an Eligible Participant shall be treated as a Participant only with respect to such Rollover Contribution Account, but shall not be treated as an Eligible Participant until he/she otherwise satisfies the eligibility conditions under the Plan.

 

 

 

 

§

The Plan will accept the following type of Rollovers:


 

 

 

 

 

 

 

 

 

 

 

Ø

Section 401(a) (excluding after tax):

 

 

 

 

 

 

 

 

 

 

Profit Sharing/Thrift Savings – 401(a)

 

 

 

 

 

 

 

 

 

 

Employee Stock Ownership – 401(a)

 

 

 

 

 

 

 

 

 

 

401(k)

 

 

 

 

 

 

 

 

 

 

Simple 401(k)

 

 

 

 

 

 

 

 

 

 

Money Purchase – 401(a)

 

 

 

 

 

 

 

 

 

 

Target Benefit – 401(a)

 

 

 

 

 

 

 

 

 

 

Defined Benefit Plans:

 

 

 

 

 

 

 

 

 

 

 

 

 

— Pension

 

 

 

 

 

 

 

 

 

 

 

 

 

— Cash Balance Plans




 

 

 

 

 

 

 

 

Ø

403(a)- Qualified Annuity Plan

 

 

 

 

 

 

 

 

Ø

Section 403(b) excluding after tax – Custodial Account or Annuity Purchased by a Section 501(c)(3) organization or public school.

 

 

 

 

 

 

 

 

Ø

Section 408(a) Individual Retirement Account

 

 

 

 

 

 

 

 

Ø

Section 408(b) Individual Retirement Annuity

 

 

 

 

 

 

 

 

Ø

Section 457(b) Plans maintained by governmental employers


 

 

 

 

§

The Plan Administrator may refuse to accept a Rollover Contribution if the Plan Administrator reasonably believes the Rollover Contribution (a) is not being made from a proper plan or IRA; (b) is not being made within sixty (60) days from receipt of the amounts from a qualified retirement plan or IRA; (c) could jeopardize the tax-exempt status of the Plan; or (d) could create adverse tax consequences for the Plan or the Employer. Prior to accepting a Rollover Contribution, the Plan Administrator may require the Employee to provide satisfactory evidence establishing that the Rollover Contribution meets the requirements of this Section.

 

 

 

 

§

The Plan Administrator may apply different conditions for accepting Rollover Contributions from qualified retirement plans and IRAs and will advise Prudential Retirement of any such conditions in writing as appropriate. Any conditions on Rollover Contributions must be applied uniformly to all Employees under the Plan.

By adopting this policy, we direct Prudential Retirement to make any adjustments that may be needed to its record-keeping system.

 

 

 

 

 

 

Plan Administrator

-s- Daniel T. Rowe

Date 3/28/06

 






 

 

 

[Practitioner Tip: lf #11 b is checked, it is recommended that the Limitation Year for purposes of applying the Annual Additions Limitation under Code §415 correspond to the period used to determine Included Compensation. This modification to the Limitation Year may be made in Part 13, #69 a of this Agreement ]


 


Part 4A - Section 401(k) Deferrals


(See Section 2 3(a) of the BPD)

 

 

 

 

 

 

[X]

Check this selection and complete the applicable sections of this Part 4A to allow for Section 401(k) Deferrals under the Plan

 

 

 

 

 

 

[X] 12

Section 401(k) Deferral limit. 35% of Included Compensation. [If this #12 is not checked, the Code §402(g) deferral limit described in Section 17 1 of the BPD and the Annual Additions Limitation under Article 7 of the BPD still apply ]

 

 

 

 

 

 

 

[X]

a

Applicable period. The limitation selected under #12 applies with respect to Included Compensation earned during:

 

 

 

 

[   ]

(1)

the Plan Year

 

 

 

 

 

 

 

 

 

[X]

(2)

the portion of the Plan Year in which the Employee is an Eligible Participant

 

 

 

 

 

 

 

 

 

[   ]

(3)

each separate payroll period during which the Employee is an Eligible Participant

 

 

 

 

 

 

 

 

 

[Note: If Part 3, #11 b is checked, any period selected under this a will be determined as if the Plan Year were the period designated under Part 3, # 11 b See Section 2 2(c)(3) of the BPD ]

 

 

 

 

 

 

 

[   ]

b

Limit applicable only to Highly Compensated Employees [If this b is not checked, any limitation selected under #12 applies to all Eligible Participants ]

 

 

 

 

[   ]

(1)

The limitation selected under # 12 applies only to Highly Compensated Employees

 

 

 

 

 

 

 

 

 

[   ]

(2)

The limitation selected under # 12 applies only to Nonhighly Compensated Employees Highly Compensated Employees may defer up to 16% of Included Compensation (as determined under a above) [The percentage inserted in this (2) for Highly Compensated Employees must be lower than the percentage inserted in #12 for Nonhighly Compensated Employees]

 

 

 

 

 

 

[X] 13

Minimum deferral rate: [If this # 13 is not checked, no minimum deferral rate applies to Section 401(k) Deferrals under the Plan]

 

 

 

 

 

 

 

[X]

a

1% of Included Compensation for a payroll period

 

 

 

 

 

 

 

[   ]

b

$___for a payroll period

 

 

 

 

 

 

 

 

 

 

 

 

[   ] 14

Automatic deferral election. (See Section 2 3(a)(2) of the BPD ) An Eligible Participant will automatically defer___% of Included Compensation for each payroll period, unless the Eligible Participant makes a contrary Salary Reduction Agreement election on or after___. This automatic deferral election will apply to:

 

 

 

 

 

 

 

[   ]

a

all Eligible Participants

 

 

 

 

 

 

 

[   ]

b

only those Employees who become Eligible Participants on or after the following date

 

 

 

 

 

 

 

 

 

 

 

[   ] 15

Effective Date. If this Plan is being adopted as a new 401(k) plan or to add a 401(k) feature to an existing plan, Eligible Participants may begin making Section 401(k) Deferrals as of: ___


 

 



© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

 

5



 


Signature Page


By signing this page, the Employer agrees to adopt (or amend) the Plan which consists of BPD #01 and the provisions elected in this Agreement The Employer agrees that the Prototype Sponsor has no responsibility or liability regarding the suitability of the Plan for the Employer’s needs or the options elected under this Agreement It is recommended that the Employer consult with legal counsel before executing this Agreement

 

 

 

 

 

 

77

Name and title of authorized representative(s):

 

Signature(s):

 

Date:

 

 

 

 

 

 

 


 


 


 

Daniel T. Rowe

 

-s- Daniel T. Rowe

 

1/2/07

 


 


 


 

 


 


 



 

 

 

 

 

 

78

Effective Date of this Agreement:

 

 

 

 

 

 

 

[   ]

a

New Plan Check this selection if this is a new Plan. Effective Date of the Plan is: _____________

 

 

 

 

 

[   ]

b

Restated Plan. Check this selection if this is a restatement of an existing plan Effective Date of the restatement is ____________

 

 

 

 

 

 

 

 

 

(1)

Designate the plan(s) being amended by this restatement: ____________________________

 

 

 

 

 

 

 

 

(2)

Designate the original Effective Date of this Plan (optional): _________________________

 

 

 

 

 

 

[X]

c

Amendment by page substitution. Check this selection if this is an amendment by substitution of certain pages of this Adoption Agreement, [If this c is checked, complete the remainder of this Signature Page in the same manner as the Signature Page being replaced].

 

 

 

 

 

 

 

(1)

Identify the page(s) being replaced: Page 5, item 12 and Page 6 of EGTRRA Amendment             

 

 

 

 

 

 

 

 

(2)

Effective Date(s) of such changes: January 1, 2007 of the State Bank of Long Island 401(k) Retirement Plan and Trust                                                                                                         

 

 

 

 

 

 

[   ]

d

Substitution of sponsor. Check this selection if a successor to the original plan sponsor is continuing this Plan as a successor sponsor, and substitute page 1 to identify the successor as the Employer

 

 

 

 

 

 

 

(1)

Effective Date of the amendment is: ______________________________________________

 

 

 

 

 

[   ] 79

Check this #79 if any special Effective Dates apply under Appendix A of this Agreement and complete the relevant sections of Appendix A

 

 

 

 

 

 

80

Prototype Sponsor information. The Prototype Sponsor will inform the Employer of any amendments made to the Plan and will notify the Employer if it discontinues or abandons the Plan The Employer may direct inquiries regarding the Plan or the effect of the Favorable IRS Letter to the Prototype Sponsor or its authorized representative at the following location:

 

 

 

a

Name of Prototype Sponsor (or authorized representative):

 

 

 

 

 

Prudential Retirement Services


 

 

 

 

 

 Signed for by:

-s- Kathryn A. Maloney

 

 

 


 

 

 

 

 Title:

ASSISTANT SECRETARY

 

 

 


 

 

 

 

 Date:

6/4/07

 

 

 



 

 

 

 

 

 

 

b

Address of Prototype Sponsor (or authorized representative):

 

 

 

 

 

751 Broad Street, Newark, NJ 07102-3777

 

 

 

 

c

Telephone number of Prototype Sponsor (or authorized representative):

 

 

 

 

 

1-800-848-4015

Important information about this Prototype Plan. A failure to properly complete the elections in this Agreement or to operate the Plan in accordance with applicable law may result in disqualification of the Plan The Employer may rely on the Favorable IRS Letter issued by the National Office of the Internal Revenue Service to the Prototype Sponsor as evidence that the Plan is qualified under §401 of the Code, to the extent provided in Announcement 2001-77 The Employer may not rely on the Favorable IRS Letter in certain circumstances or with respect to certain qualification requirements, which are specified in the Favorable IRS Letter issued with respect to the Plan and in Announcement 2001-77 In order to obtain reliance in such circumstances or with respect to such qualification requirements, the Employer must apply to the office of Employee Plans Determinations of the Internal Revenue Service for a determination letter See Section 22 87 of the BPD

 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

 

25



 


Part 1 - Eligibility Conditions


(See Article 1 of the BPD)

 

 

 

 

 

 

4.

Excluded Employees. [Check a. or any combination of b. -f. for those contributions the Employer elects to make under Part 4 of this Agreement. See Section 1.2 of the BPD for rules regarding the determination of Excluded Employees for Employee After-Tax Contributions, QNECs, QMACs and Safe Harbor Contributions.]

 

 

 

(1)
§401(k)
Deferrals

(2)
Employer
Match

(3)
Employer
Nonelective

 

 

 

a.

[   ]

[   ]

[   ]

No excluded categories of Employees.

 

 

 

 

 

 

 

b.

[X]

[X]

[X]

Union Employees (see Section 22.202 of the BPD).

 

 

 

 

 

 

 

c.

[   ]

[   ]

[   ]

Nonresident Alien Employees (see Section 22. 124 of the BPD).

 

 

 

 

 

 

 

d.

[   ]

[   ]

[   ]

Leased Employees (see Section 1.2(b) of the BPD).

 

 

 

 

 

 

 

e.

[   ]

[   ]

[   ]

Highly Compensated Employees (see Section 22.99 of the BPD).

 

 

 

 

 

 

 

f.

[   ]

[   ]

[   ]

(Describe Excluded Employees): _________________________

 

 

 

 

 

 

5.

Minimum age and service conditions for becoming an Eligible Participant. [Check a. or check b. and/or any one of c. - e. for those contributions the Employer elects to make under Part 4 of this Agreement. Selection f. may be checked instead of or in addition to any selections under b. - e. See Section 1.4 of the BPD for the application of the minimum age and service conditions for purposes of Employee After - Tax Contributions, QNECs, QMACs and Safe Harbor Contributions. See Part 7 of this Agreement for special service crediting rules.]

 

 

 

(1)
§401(k)
Deferrals

(2)
Employer
Match

(3)
Employer
Nonelective

 

 

 

a.

[   ]

[   ]

[   ]

None (conditions are met on Employment Commencement Date).

 

 

 

 

 

 

 

b.

[X]

[X]

[X]

Age 21 (cannot exceed age 21).

 

 

 

 

 

 

 

c.

[   ]

[   ]

[   ]

One Year of Service.

 

 

 

 

 

 

 

d.

[   ]

[   ]

[   ]

___ consecutive months (not more than 12) during which the Employee completes at least ___ Hours of Service (cannot exceed 1,000). If an Employee does not satisfy this requirement in the first designated period of months following his/her Employment Commencement Dale, such Employee will be deemed to satisfy this condition upon completing a Year of Service (as defined in Section 1.4(b) of the BPD).

 

 

 

 

 

 

 

e.

N/A

[   ]

[   ]

Two Years of Service. [Full and immediate vesting must be selected under Pan 6 of this Agreement.]

 

 

 

 

 

 

 

f.

[X]

[X]

[X]

(Describe eligibility conditions): 3 consecutive months of service. However, any employee classified as a “temporary employee” is required to complete 1,000 Hours of Service during a 12 consecutive months period beginning on the employee’s date of hire. Subsequent 12 month periods are based on the Plan Year.                                      

 

 

 

 

 

 

 

 

 

 

 

[Note: Any conditions provided under f. must be described in a manner that precludes Employer discretion and must satisfy the nondiscrimination requirements of §1.401(a)(4) of the regulations, and may not cause the Plan to violate the provisions of Code §410(a).]


 

 



© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

2



 

 

[   ] 6.

Dual eligibility. Any Employee (other than an Excluded Employee) who is employed on the date designated under a. or b. below, as applicable, is deemed to be an Eligible Participant as of the later of the date identified under this #6 or the Effective Date of this Plan, without regard to any Entry Date selected under Part 2. See Section 1.4(d)(2) of the BPD. [Note: If this #6 is checked, also check a, or b. If this #6 is not checked, the provisions of Section I.4(d)(I) of the BPD apply.]

 

 

 

[    ]    a.    The Effective Date of this Plan.

 

 

 

[    ]    b.    (Identify date) ________________________________________________________________________

 

 

 

[Note: Any date specified under b. may not cause the Plan to violate the provisions of Code §410(a). See Section 1.4 of the BPD.]


 


Part 2 - Commencement of Participation


 

(See Section 1.5 of the BPD)


 

 

7.

Entry Date upon which participation begins after completing minimum age and service conditions under Part 1, #5 above. [Check one of a. - e. for those contributions the Employer elects to make under Part 4 of this Agreement. See Section 1.5 of the BPD for determining the Entry Date applicable to Employee After-Tax Contributions, QNECs, QMACs and Safe Harbor Contributions.]


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(1)
§401(k)
Deferrals

 

(2)
Employer
Match

 

(3)
Employer
Nonelective

 

 

 

 

 

 

 

 

 

 

 

 

 

 

a.

 

 

[   ]

 

 

[   ]

 

 

[   ]

The next following Entry Date (as defined in #8 below).

 

 

 

 

 

 

 

 

 

 

 

 

 

b.

 

 

[X]

 

 

[X]

 

 

[X]

The Entry Date (as defined in #8 below) coinciding with or next following the completion of the age and service conditions.

 

 

 

 

 

 

 

 

 

 

 

 

 

c.

 

 

N/A

 

 

[N/A]

 

 

[N/A]

The nearest Entry Dale (as defined in #8 below).

 

 

 

 

 

 

 

 

 

 

 

 

 

d.

 

 

N/A

 

 

[N/A]

 

 

[N/A]

The preceding Entry Date (as defined in #8 below).

 

 

 

 

 

 

 

 

 

 

 

 

 

e.

 

 

[   ]

 

 

[   ]

 

 

[   ]

The date the age and service conditions are satisfied. [Also check #8.e. below for the same type of contribution(s) checked here.]

 

 

 

 

 

 

 

 

 

 

 

 

8.

Definition of Entry Date. [Check one of a. - e. for those contributions the Employer elects to make under Part 4 of this Agreement. Selection f. may be checked instead of or in addition to a. - e. See Section 1.5 of the BPD for determining the Entry Date applicable to Employee After-Tax Contributions, QNECs, QMACs and Safe Harbor Contributions.]


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(1)
§401(k)
Deferrals

 

(2)
Employer
Match

 

(3)
Employer
Nonelective

 

 

 

 

 

 

 

 

 

 

 

 

 

 

a.

 

 

[   ]

 

 

[   ]

 

 

[   ]

The first day of the Plan Year and the first day of 7th month of the Plan Year.

 

 

 

 

 

 

 

 

 

 

 

 

 

b.

 

 

[   ]

 

 

[   ]

 

 

[   ]

The first day of each quarter of the Plan Year.

 

 

 

 

 

 

 

 

 

 

 

 

 

c.

 

 

[X]

 

 

[X]

 

 

[X]

The first day of each month of the Plan Year.

 

 

 

 

 

 

 

 

 

 

 

 

 

d.

 

 

[   ]

 

 

[   ]

 

 

[   ]

The first day of the Plan Year. [If #7.a. or #7.b. above is checked for the same type of contribution as checked here, see the restrictions in Section 1.5(b) of the BPD.]

 

 

 

 

 

 

 

 

 

 

 

 

 

e.

 

 

[   ]

 

 

[   ]

 

 

[   ]

The date the conditions in Part 1, #5. above are satisfied. [This e. should be checked for a particular type of contribution only if#7.e. above is also checked for that type of contribution.]

 

 

 

 

 

 

 

 

 

 

 

 

 

f.

 

 

[   ]

 

 

[   ]

 

 

[   ]

(Describe Entry Date) ____________________________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

[Note: Any Entry Date designated in f. must comply with the requirements of Code §410(a)(4) and must satisfy the nondiscrimination requirements under §1.401(a)(4) of the regulations. See Section 1.5(a) of the BPD.]


 

 



© Copyright 2002 Prudential Retirement Services

NonStandardized 40l(k) Adoption Agreement

 

3




 


Signature Page


By signing this page, the Employer agrees to adopt (or amend) the Plan which consists of BPD #01 and the provisions elected in this Agreement. The Employer agrees that the Prototype Sponsor has no responsibility or liability regarding the suitability of the Plan for the Employer’s needs or the options elected under this Agreement. It is recommended that the Employer consult with legal counsel before executing this Agreement.

 

 

 

 

 

 

77.

Name and title of authorized representative(s):

 

Signature(s):

 

Date:

 

 

 

 

 

 

 


 


 


 

-s- Mary E. Durkin

 

 

 

12/21/07

 


 


 


 

MARY E. DURKIN

 

 

 

 

 


 


 



 

 

 

 

 

 

78.

Effective Date of this Agreement:

 

 

 

 

 

 

 

[   ]

a.

New Plan. Check this selection if this is a new Plan. Effective Date of the Plan is: _____________

 

 

 

 

 

[   ]

b.

Restated Plan. Check this selection if this is a restatement of an existing plan. Effective Date of the restatement is: _____________________

 

 

 

 

 

 

 

 

 

(1)

Designate the plan(s) being amended by this restatement: ___________________________

 

 

 

 

 

 

 

 

(2)

Designate the original Effective Date of this Plan (optional): ________________________

 

 

 

 

 

 

[X]

c.

Amendment by page substitution. Check this selection if this is an amendment by substitution of certain pages of this Adoption Agreement. [If this c. is checked, complete the remainder of this Signature Page in the same manner as the Signature Page being replaced].

 

 

 

 

 

 

 

(1)

Identify the page(s) being replaced: Page 2, item 5, and page 3, item 8                                   

 

 

 

 

 

 

 

 

(2)

Effective Date(s) of such changes: July 1, 2007 of the State Bank of Long Island 401(k) Retirement Plan and Trust                                                                                                           

 

 

 

 

 

 

[   ]

d.

Substitution of sponsor. Check this selection if a successor to the original plan sponsor is continuing this Plan as a successor sponsor, and substitute page 1 to identify the successor as the Employer.

 

 

 

 

 

 

 

(1)

Effective Date of the amendment is: ______________________________________________

 

 

 

 

 

[   ] 79.

Check this #79 if any special Effective Dates apply under Appendix A of this Agreement and complete the relevant sections of Appendix A.

 

 

 

 

 

 

80.

Prototype Sponsor information. The Prototype Sponsor will inform the Employer of any amendments made to the Plan and will notify the Employer if it discontinues or abandons the Plan. The Employer may direct inquiries regarding the Plan or the effect of the Favorable IRS Letter to the Prototype Sponsor or its authorized representative at the following location:

 

 

 

a.

Name of Prototype Sponsor (or authorized representative):

 

 

 

 

 

Prudential Retirement Services


 

 

 

 

 

Signed for by:

(SIGNATURE)

 

 

 


 

 

 

 

Title:

Senior Vice President, PICA

 

 

 


 

 

 

 

Date:

December 28, 2007

 

 

 



 

 

 

 

 

 

 

b.

Address of Prototype Sponsor (or authorized representative):

 

 

 

 

 

751 Broad Street, Newark, NJ 07102-3777

 

 

 

 

c.

Telephone number of Prototype Sponsor (or authorized representative):

 

 

 

 

 

1-800-848-4015

Important information about this Prototype Plan. A failure to properly complete the elections in this Agreement or to operate the Plan in accordance with applicable law may result in disqualification of the Plan. The Employer may rely on the Favorable IRS Letter issued by the National Office of the Internal Revenue Service to the Prototype Sponsor as evidence that the Plan is qualified under §401 of the Code, to the extent provided in Announcement 2001-77. The Employer may not rely on the Favorable IRS Letter in certain circumstances or with respect to certain qualification requirements, which are specified in the Favorable IRS Letter issued with respect to the Plan and in Announcement 2001-77. In order to obtain reliance in such circumstances or with respect to such qualification requirements, the Employer must apply to the office of Employee Plans Determinations of the Internal Revenue Service for a determination letter. See Section 22.87 of the BPD.

 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

 

25




Pension Protection Act

ADMINISTRATIVE DIRECTIVE FOR
OFFERING OF QUALIFIED DEFAULT INVESTMENT ALTERNATIVE (PPA SEC. 624)

Name of Plan:_State Bank of Long Island 401(k) Plan (the “Plan”)

Plan ID #: 006187

The Directive to Prudential is adopted to reflect the plan sponsor’s intention to comply with the qualified default investment alternative (QDIA) provision of the Pension Protection Act of 2006 (PPA) Section 624. Please note that if the plan is changing the current default investment fund/age-appropriate asset allocation it is important to speak with your Prudential representative for specific timing and/or pricing information.

SECTION 1
Intent to Comply

Please select one of the choices below:

 

 

 

 

x

The plan above intends to comply with the optional fiduciary liability safe harbor for QDIAs by establishing a QDIA effective 1/1/2008 (please continue to Section 2)

 

 

 

 

o

The plan above does not intend to comply with the optional fiduciary liability safe harbor for QDIAs by establishing a QDIA. (you may skip the remaining portions of this directive and send a signed copy to your Prudential Representative.)

Please complete Section 2 if your current default investment is a Stable Value fund (i.e., an investment providing for guaranteed return of principal at a specified rate of interest). Otherwise, please skip this section and proceed to Section 3.

SECTION 2
Plans with Stable Value as the current default investment

 

 

 

 

o

Future default investments will continue to be made to Stable Value. I understand that this is not a QDIA under final regulations issued by the U.S. Department of Labor (“DOL”) on October 24, 2007) and may affect compliance with the safe harbor but I have determined that it is a prudent default investment alternative.

 

 

 

 

o

The plan’s current default investment is a stable value fund. The new default investment/asset allocation option will be:


 


NOTE: If you select a GoalMaker model portfolio, please designate the risk tolerance (conservative, moderate or aggressive) that will be uniformly applicable to all default investments. If you designate no risk tolerance, you will be deemed to have designated a moderate risk tolerance.


 

 

 

This default investment/asset allocation option selected above will apply to:




Pension Protection Act

 

 

 

 

o

investments under the automatic enrollment feature of this plan and investments under the plan default (sometimes called “pseudo enrollments”).

 

 

 

 

o

only investments under the automatic enrollment feature of this plan, if applicable. If you choose this option, then the current plan default (sometimes called “pseudo enrollments”) will continue unchanged.

 

 

 

 

o

only investments under the plan default (sometimes called “pseudo enrollments”) If you choose this option, then the current default for the automatic enrollment feature of this plan, if applicable, will continue unchanged.

This election will apply only to future contributions beginning on or after the effective date below. I understand that grandfather provisions in DOL’s final regulations may offer safe harbor relief for amounts invested in the Stable Value Fund prior to December 24, 2007. (Please note the additional notice requirement for this option as discussed in the November 2007 Pension Analyst titled “DOL Issues Long-Awaited Final Rules on Default Investments.”)

NOTE: If you selected GoalMaker above, you will be offering it as an investment management service managed by the plan sponsor as a “named fiduciary” of the plan (under Sec. 402(a)(2) of ERISA). As a plan fiduciary, you will be responsible for choosing the fund for each asset class used in the GoalMaker program and determining that the asset allocation in each model is prudent. Additional information on GoalMaker and QDIAs may be found at www.prudential.com/qdia or by contacting your Prudential representative. Prudential suggests that you discuss this and other QDIA matters with your legal counsel.

SECTION 3
Plans with a current default investment other than a Stable Value fund

Please select one of the following:

 

 

 

 

x

Do not change the current default investment fund, Oakmark Equity Income II. (Please note the notice requirements for this option as discussed in the November 2007 Pension Analyst titled “DOL Issues Long-Awaited Final Rules on Default Investments.”)

 

 

 

 

o

Please change the default investment fund/age-appropriate asset allocation option to the following:


 


 

NOTE: If you select a GoalMaker model portfolio, please designate the risk tolerance (conservative, moderate or aggressive) that will be uniformly applicable to all default investments. If you designate no risk tolerance, you will be deemed to have designated a moderate risk tolerance.

 

(Please note the notice requirement for this option as discussed in the November 2007 Pension Analyst titled “DOL Issues Long-Awaited Final Rules on Default Investments.”)




Pension Protection Act

This default investment/asset allocation option selected above will apply to:

 

 

 

 

 

 

o

both future contributions in which there are no participant investment directions and amounts previously invested in the prior defaulted fund

 

 

 

 

 

 

x

only to future contributions in which there are no participant investment directions, beginning 1/1/08.

 

 

 

 

This default investment/ asset allocation option shall apply to:

 

 

 

 

 

 

 

 

x

investments under the automatic enrollment feature of this plan and investments under the plan default (sometimes called “pseudo enrollments”).

 

 

 

 

 

 

 

 

o

only investments under the automatic enrollment feature of this plan, if applicable. If you choose this option, then the current plan default (sometimes called “pseudo enrollments”) will continue unchanged.

 

 

 

 

 

 

 

 

o

only investments under the plan default (sometimes called “pseudo enrollments”) If you choose this option, then the current default for the automatic enrollment feature of this plan, if applicable, will continue unchanged.

NOTE: If you selected GoalMaker above, you will be offering it as an investment management service managed by the plan sponsor as a “named fiduciary” of the plan (under Sec. 402(a)(2) of ERISA). As a plan fiduciary, you will be responsible for choosing the fund for each asset class used in the GoalMaker program and determining that the asset allocation in each model is prudent. Additional information on GoalMaker and QDIAs may be found at www.prudential.com/qdia or by contacting your Prudential representative. Prudential suggests that you discuss this and other QDIA matters with your legal counsel.

Prudential will rely on the Directive to update records that it maintains on behalf of the Plan and plan sponsor and to process any transactions (e.g., contributions) in accordance with such records. In addition, Prudential suggests that plan sponsors discuss default investment arrangements with legal counsel to the extent they deem appropriate.

By signing below, the plan sponsor acknowledges that it is responsible for prudently selecting and monitoring any default investment option. The sponsor also acknowledges that it is responsible for sending participant notices required by the QDIA regulations.

EXECUTED AT State Bank of Long Island; effective 11/20/07 for 1/1/08 implementation.

 

 

 

 

 

By:

-s- Mary E. Durkin

 

 

 


 

 

Title: 

Director of H/R

 

 

 


 




Pension Protection Act

ADMINISTRATIVE DIRECTIVE FOR OPERATIONAL COMPLIANCE
WITH THE PENSION PROTECTION ACT OF 2006, SECTION 902

 

 

Name of Plan:

State Bank of Long Island 401(k) Plan (the “Plan”)

 

 

Plan Number:

006187

The Directive to Prudential is adopted to reflect the plan sponsor’s intention to add the following provisions as selected below.

If you would like to take advantage of any of the special options provided under an Eligible Automatic Contribution Arrangement (EACA), please complete Section I. If you would like to adopt the Qualified Automatic Contribution Arrangement (QACA) safe harbor design, please complete Section II.

Note: If you want to adopt any optional features available under EACA or QACA that are not represented on the Directive, please notify your Prudential representative.

 


Section I: Eligible Automatic Contribution Arrangement (EACA)

Applicable to 401(k), ERISA Section 403(b), or Governmental Section 457(b) Plans that:

 

 

 

 

Provide for deferral contributions to be made automatically at a specified percentage of compensation, unless a participant specifically elects not to participate or elects a different deferral rate;

 

 

 

 

(For plans that are subject to ERISA) Invest automatic deferrals in accordance with default investment regulations issued by the DOL; and

 

 

 

 

Provide advance notice of the automatic contribution arrangement to all affected participants.

Note: For plans that are subject to ADP/ACP testing, this arrangement provides for a later deadline (6-month deadline versus the traditional 2½-month deadline) for making corrective distributions of excess contributions from failed ADP tests and excess aggregate contributions from failed ACP tests. The plan sponsor will not need to pay the 10% excess tax on these excesses if the plan makes the corrective distributions by the last day of the sixth month following the end of the plan year. In addition, the excess amounts and related earnings paid out within the six-month period will be taxable in the year distributed.

 

 

 

Page 2 of 10

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Pension Protection Act


PPA Section 902 provides that an automatic contribution arrangement that allows investment of automatic deferrals in accordance with the default investment regulations issued by the DOL can be an EACA if certain conditions are met. This includes advance notice of the automatic contribution arrangement to all affected participants. In addition, an annual notice requirement must be met. Plans may adopt this provision for plan years beginning after December 31, 2007.

 

 

 

 

 

 

 

x

This plan elects to implement an EACA design. I understand that, if the plan decides to discontinue this feature, I must notify Prudential of this change. Please complete Parts A – D.

 

 

 

 

 

 

 

 

Part A: Automatic Enrollment

 

 

 

 

 

 

 

 

 

Please complete either section 1 or 2 below, as appropriate for your plan:

 

 

 

 

 

 

 

 

 

1. For plans that currently provide automatic enrollment:

 

 

 

 

 

 

 

 

 

o

Maintain the existing automatic enrollment provisions.

 

 

 

 

 

 

 

 

 

o

Modify the automatic enrollment percent to _________%

 

 

 

 

 

 

 

 

 

The EACA rules require that automatic enrollment be applied to all eligible non-participants. If you included all eligible non-participants when you first implemented automatic enrollment, you may now exclude from automatic enrollment any employees who made an affirmative election to decline participation. Please check one of the two boxes below to direct Prudential how to apply automatic enrollment.

 

 

 

 

 

 

 

 

 

 

o

Our initial automatic enrollment campaign included all eligible employees. Therefore, we will not solicit them again for automatic enrollment. As a result, automatic enrollment should be applied only to newly eligible employees.

 

 

 

 

 

 

 

 

 

 

o

Our initial automatic enrollment campaign did not include all eligible employees. Apply the automatic enrollment provision above to all eligible non-participants.

 

 

 

 

 

 

 

 

 

2. For plans that do not currently provide automatic enrollment:

 

 

 

 

 

 

 

 

 

x

Implement automatic enrollment with a contribution rate of 3%

 

 

 

 

 

 

 

 

 

This provision will apply to all eligible employees who do not make an affirmative election to participate, or election to decline participation.


 

 

 

Page 3 of 10

(PRUDENTIAL LOGO)




 


Pension Protection Act



 

 

 

 

 

 

3. Optional automatic contribution escalation:

 

 

 

 

 

 

Check one of the following three boxes to indicate if you would like to implement an automatic deferral escalation feature.

 

 

 

 

 

 

o

The plan does not have an automatic contribution escalation program in place today and does not want to implement one at this time. (Skip the rest of this section.)

 

 

 

 

 

 

o

The plan has an automatic contribution escalation program in place today, and wants to maintain the existing program with no changes. (Skip the rest of this section.)

 

 

 

 

 

 

x

Implement an automatic deferral escalation program by increasing participants’ elective deferral contribution rate annually in increments of 1%, with a maximum elective deferral contribution rate of 10%.

 

 

 

 

 

 

 

If you chose to implement an automatic deferral escalation feature above, choose an option below to indicate which participants to include:

 

 

 

 

 

 

 

o

Implement this option for all participants.

 

 

 

 

 

 

 

x

Implement this option only for automatically enrolled participants who have not made an affirmative election with respect to their account.

 

 

 

 

 

 

 

If you chose to implement an automatic deferral escalation feature above, choose an option below to indicate how/when to apply the contribution escalation:

 

 

 

 

 

 

 

o

Each anniversary of the participant’s date of hire.

 

 

 

 

 

 

o

Each anniversary of the participant’s plan entry date.

 

 

 

 

 

 

 

o

Each anniversary of the plan year. If you elect this option, also choose one of the two options below.

 

 

 

 

 

 

 

 

o

Apply the annual automatic deferral escalation starting with the first plan anniversary after the participant is automatically enrolled.

 

 

 

 

 

 

 

 

o

Apply the annual automatic deferral escalation starting with the second plan anniversary after the participant is automatically enrolled. (Please consult with your Prudential Client Consultant if you are considering selecting this option.)

 

 

 

 

 

 

 

x

The first of January. If you elect this option, also choose one of the two options below:

 

 

 

 

 

 

 

 

x

For participants automatically enrolled before this date in the calendar year, apply the annual automatic deferral escalation starting in the current calendar year.

 

 

 

 

 

 

 

 

o

For participants automatically enrolled before this date in the calendar year, apply the annual automatic deferral escalation starting in the next calendar year.


 

 

 

Page 4 of 10

(PRUDENTIAL LOGO)




 


Pension Protection Act



 

 

 

 

 

Part B: Qualified Default Investment Alternative (QDIA)

 

 

 

 

 

 

Please select one of the following options:

 

 

 

 

 

 

o

I have previously completed a QDIA directive and wish to apply that investment fund for automatic enrollment.

 

 

 

 

 

 

x

I have not previously completed a QDIA directive and understand that I must also complete the QDIA directive in order to qualify as an EACA. (Contact your Prudential Client Consultant for a copy of the QDIA directive.)

 

 

 

 

 

 

o

I have not previously completed a QDIA directive and understand that my plan is exempt from this requirement because it is either a governmental plan or a nonelecting church plan that is not subject to ERISA.

 

 

 

 

 

Part C: Distribution of Accidental Deferrals (optional)

 

 

 

 

 

 

PPA Section 902 allows eligible automatic contribution arrangements to distribute automatic contributions made within 90 days following the date that the first automatic contribution was made to the participant’s account. In order to take a distribution of these dollars, the participant must request the distribution within 90 days following the date that the first contribution was made to the account.

 

 

 

 

 

 

The amount distributed is the amount of automatic enrollment contributions made to the plan, adjusted for applicable gains and losses, and may be adjusted for processing fees. Please note that the amount of the distribution will be included in the participant’s gross income in the year that the distribution was made (reported by Prudential on Form 1099-R) but will not be subject to the 10% early withdrawal penalty. In addition, any matching contributions made on these deferral dollars will be forfeited to the plan.

 

 

 

 

 

 

x

I elect the provision to allow for the distribution of automatic contributions.

 

 

 

 

 

 

o

I do not elect the provision to allow for the distribution of automatic contributions.

 

 

 

 

 

Part D: Effective Date

 

 

 

 

 

NOTE: This feature cannot be earlier than January 1, 2008. Also, as of this writing, this feature can only be elected/adopted for a full plan year and must be adopted prior to the start of the plan year; that is, it cannot be added retroactively during the plan year.

 

 

 

 

 

 

I would like the effective date for the EACA provisions to be: January 1, 2008.


 

 

 

Page 5 of 10

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Pension Protection Act

If you would like to avoid ADP and ACP testing by adopting the QACA safe harbor arrangement, please complete Section II. If not, skip Section II and proceed to the signature section.


Section II: Qualified Automatic Contribution Arrangement (QACA)

Applicable to Qualified Defined Contribution and ERISA Section 403(b) Plans that:

 

 

 

 

Provide for deferral contributions to be made automatically at a specified percentage of compensation unless a participant specifically elects not to participate or elects a different deferral rate; and

 

 

 

 

Provide advance notice of the automatic contribution arrangement to all affected participants.

PPA Section 902 permits qualified defined contribution plan sponsors to automatically satisfy ADP, ACP and Top-Heavy testing, and 403(b) sponsors to automatically satisfy ACP testing by adopting a qualified automatic contribution arrangement. Plans may adopt this plan design for plan years beginning after December 31,2007.

There are several components that need to be met in order to qualify for this testing exception.

Automatic Enrollment/Escalation

Individuals who do not make an affirmative election to participate at a different deferral rate (including zero percent) must be automatically enrolled at a minimum contribution rate of 3% of eligible compensation for the first year with a contribution rate increase of at least 1% for each following year with a minimum of 6% after four years. The first increase applies no later than the end of the plan year after the plan year containing the automatic enrollment. This provision also limits automatic elective deferrals to a maximum of 10% in order to maintain the safe harbor status. (Participants who affirmatively change their contribution rate can choose a higher or lower percentage without jeopardizing the plan’s safe harbor status.)

Required Employer Contribution

A contribution of either a 3% employer nonelective contribution or match contribution consisting of 100% of the first 1% of compensation deferred and 50% of the next 5% of compensation deferred is required. Alternatively an enhanced match formula can be adopted that provides matching contributions that are at least equal to the amount provided under the standard matching formula (with a rate that does not increase as the employee’s rate of deferral contribution increases). Please note that to automatically satisfy ACP testing, no matching contribution may be made on deferrals exceeding 6% of compensation.

 

 

Page 6 of 10

(Prudential LOGO)




Pension Protection Act

Minimum Vesting

100% vesting must apply to the required employer nonelective or employer matching contributions after no more than 2 years of service.

Withdrawals of Required Employer Contributions

The required employer contributions may only be distributed upon age 59 1/2, death, disability or termination of employment, and are not available for hardship distributions.

Annual Notice Requirement

An annual notice must be provided at least 30 days prior to the start of each plan year.

 

 

x

This plan elects to implement a qualified automatic contribution arrangement. I understand that, if the plan decides to discontinue this feature, I must notify Prudential of this change. Please complete Parts A - F.

 

 

 

Part A: Automatic Enrollment/Escalation


 

 

 

 

 

Initial enrollment contribution will be 3% of compensation
(minimum = 3%, maximum = 10%)

 

 

 

 

 

Contribution rates for subsequent years (for participants who have not made an affirmative alternate election):


 

 

 

 

 

 

 

Participation Period

Deferral Percentage

 

 

 

2nd year

 

4%

(minimum = 4%; maximum = 10%)

 

 

3rd year

 

5%

(minimum = 5%; maximum = 10%)

 

 

4th year

 

6%

(minimum = 6%; maximum = 10%)

 

 

5th year

 

7%

(maximum = 10%)

 

 

6th year

 

8%

(maximum = 10%)

 

 

7th year

 

9%

(maximum = 10%)

 

 

8th year

 

10%

(maximum = 10%)


 

 

Page 7 of 10

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Pension Protection Act



 

 

 

 

 

 

 

 

 

 

 

 

Date to Apply the Annual Automatic Deferral Escalation. The annual automatic deferral escalation will apply with the first payroll period following (choose one):

 

 

 

 

 

 

 

o

Each anniversary of the participant’s date of hire.

 

 

 

 

 

 

 

o

Each anniversary of the participant’s plan entry date.

 

 

 

 

 

 

 

o

Each anniversary of the plan year. Choose one of the two options below.

 

 

 

 

 

 

 

 

o

Apply the annual automatic deferral escalation starting with the first plan anniversary after the participant is automatically enrolled.

 

 

 

 

 

 

 

 

o

Apply the annual automatic deferral escalation starting with the second plan anniversary after the participant is automatically enrolled. (Please consult with your Prudential Client Consultant if you are considering selecting this option.)

 

 

 

 

 

 

 

x

The first of January. Choose one of the two options below:

 

 

 

 

 

 

 

 

x

For participants automatically enrolled before this date in the calendar year, apply the annual automatic deferral escalation starting in the current calendar year.

 

 

 

 

 

 

 

 

o

For participants automatically enrolled before this date in the calendar year, apply the annual automatic deferral escalation starting in the next calendar year.

 

 

 

 

 

Part B: Required Employer Contribution

 

 

 

 

 

 

 

Please select one of the following:

 

 

 

 

 

 

 

o

Nonelective contribution of ___________% (minimum 3%); or

 

 

 

 

 

 

 

x

Matching contribution of 100% of the first 1% of compensation deferred and 50% of the next 5% of compensation deferred; or

 

 

 

 

 

 

 

o

An enhanced match formula of:

 

 

 

 

 

 

 

__________% (must be at least 100%) of the first 1% of compensation

 

 

 

 

 

 

 

__________% (must be at least 50%) of the next __________%

 

 

 

 

 

 

 

__________% (must be at least 50%) of the next __________%

 

 

 

 

 

 

 

__________% (must be at least 50%) of the next __________%

 

 

 

 

 

 

 

__________% (must be at least 50%) of the next __________%

 

 

 

 

 

 

 

__________% (must be at least 50%) of the next __________%

 

 

 

 

 

 

 

 

Please note that no match can be given on deferrals exceeding 6% of compensation if the plan wants to avoid ACP testing and the rate of match cannot increase as the employee’s rate of deferral contribution increases. In addition, the automatic contribution date should coincide with the initial eligibility date for participants hired after the implementation of this provision.


 

 

 

Page 8 of 10

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Pension Protection Act



 

 

 

 

 

 

Part C: Minimum Vesting

 

 

 

 

 

 

 

I elect the following vesting schedule for the required employer contribution:

 

 

 

 

 

 

 

o

100% after 2 years of service (standard formula)

 

 

 

 

 

 

 

o

An enhanced formula of:

 

 

 

 

 

 

 

 

__________% after 1 year of service

 

 

 

 

 

 

 

 

100% after 2 years of service

 

 

 

 

 

 

 

x

Immediate 100% vesting

 

 

 

 

 

 

 

This vesting schedule shall apply to:

 

 

 

 

 

 

 

x

Only employer contributions under the qualified automatic contribution arrangement (if no election is made this will be the default provision)

 

 

 

 

 

 

 

o

Both existing match dollars and the match contributions under the qualified automatic contribution arrangement

 

 

 

 

 

 

 

o

Both existing nonelective dollars and the nonelective contributions under the qualified automatic contribution arrangement

 

 

 

 

 

Part D: Withdrawals of Required Employer Contributions

 

 

 

 

 

 

Please choose one of the following two options:

 

 

 

 

 

 

x

I elect to allow 59½ withdrawals from the required employer contributions.

 

 

 

 

 

 

o

I do not want to allow 59½ withdrawals from the required employer contributions.

 

 

 

 

 

 

Please choose one of the following two options:

 

 

 

 

 

 

x

I elect to allow loans from the required employer contributions.

 

 

 

 

 

 

o

I do not want to allow for loans from the required employer contributions.

 

 

 

 

 

Part E: Default Investment Fund

 

 

 

 

 

 

 

Beginning January 1, 2008, State Bank of Long Island 401(k) Plan designated the Qualified Default Investment Alternative (QDIA) for the Plan as the Oakmark Equity and Income (Class II) Fund.

 

 

 

 

 

 

Part F: Effective Date

 

 

 

 

 

 

 

I would like the effective date for the QACA provisions to be: January 1, 2008.
(Cannot be earlier than January 1, 2008. Also, as of this writing, this feature can only be elected/adopted for a full plan year.)

 

 

 

 

 

 

NOTE: A QACA can only be effective as of the first day of the plan year and must be adopted prior to the start of the plan year (i.e. it cannot be added retroactively during the plan year).


 

 

 

Page 9 of 10

(PRUDENTIAL LOGO)




 


Pension Protection Act


Signature

This Directive shall supersede the provisions of the Plan to the extent those provisions are inconsistent with the provisions of this Directive.

Prudential will rely on this Directive to update records that it maintains on behalf of the Plan and plan sponsor and to process any transactions (e.g., direct rollovers) in accordance with such records. By signing below, the plan sponsor acknowledges that it is responsible for making timely amendments of its plan document that are consistent with this Directive and discussing this matter, to the extent it deems appropriate, with its own legal counsel.

 

 

EXECUTED AT (city) Jericho, New York, (state) NY, this 21 day of

 

 

August, 2009.

 

 

By:

-s- Mary E. Durkin


 

 

Title:

Director of H/R

 



 

 

 

Page 10 of 10

(PRUDENTIAL LOGO)




 


PRUDENTIAL RETIREMENT SERVICES

NONSTANDARDIZED 401(K) PLAN


By executing this 401(k) plan Adoption Agreement (the “Agreement”) under the Prudential Retirement Services Prototype Plan, the Employer agrees to establish or continue a 401(k) plan for its Employees. The 401(k) plan adopted by the Employer consists of the Basic Plan Document #01 (the “BPD”) and the elections made under this Agreement (collectively referred to as the “Plan”). A Related Employer may jointly co-sponsor the Plan by signing a Co-Sponsor Adoption Page, which is attached to this Agreement. (See Section 22.164 of the BPD for the definition of a Related Employer.) This Plan is effective as of the Effective Date identified on the Signature Page of this Agreement.

 

 

 

 

 

 

 

 

1.

 

Employer Information

 

 

 

a.

Name and address of Employer executing the Signature Page of this Agreement: State Bank of Long Island 699 Hillside Avenue New Hyde Park, New York 11040            

 

 

 

 

b.

Employer Identification Number (EIN) for the Employer: 11-2124927                 

 

 

 

 

c.

Business entity of Employer (optional):

 

 

 

 

 

[X]

(1)

C-Corporation

[   ]

(2)

S-Corporation

 

 

 

[   ]

(3)

Limited Liability Corporation

[   ]

(4)

Sole Proprietorship

 

 

 

[   ]

(5)

Partnership

[   ]

(6)

Limited Liability Partnership

 

 

 

[   ]

(7)

Government

[   ]

(8)

Other _______

 

 

 

 

 

 

 

 

 

d.

Last day of Employer’s taxable year (optional): ____________________________________________

 

 

 

 

e.

Does the Employer have any Related Employers (as defined in Section 22.164 of the BPD)?

 

 

 

 

 

[X]

(1)

Yes

[   ]

(2)

No

 

 

 

 

 

 

 

 

 

f.

If e. is yes, list the Related Employers (optional):

 

 

 

 

 

State Bank Financial Services Corp. & State Bank Portfolio Management Corp.                                                                                                                                                                                                       

 

 

 

 

 

 

 

 

[Note: This Plan will cover Employees of a Related Employer only if such Related Employer executes a Co-Sponsor Adoption Page. Failure to cover the Employees of a Related Employer may result in a violation of the minimum coverage rules under Code §410(b). See Section 1.3 of the BPD.]

 

 

 

2.

 

Plan Information

 

 

 

 

a.

Name of Plan: State Bank of Long Island 401(k) Retirement Plan and Trust                                              

 

 

 

 

b.

Plan number (as identified on the Form 5500 series filing for the Plan): 002                                                

 

 

 

 

c.

Trust identification number (optional): ____________________________________________________

 

 

 

 

d.

Plan Year: [Check (1) or (2). Selection (3) may be selected in addition to (1) or (2) to identify a Short Plan Year.]

 

 

 

 

 

[X]

(1)

The calendar year.

 

 

 

 

 

 

[   ]

(2)

The 12-consecutive month period ending ____.

 

 

 

[   ]

(3)

The Plan has a Short Plan Year beginning ____ and ending ____.

 

 

 

 

 

3.

 

Types of Contributions

 

 

 

 

 

The following types of contributions are authorized under this Plan. The selections made below should correspond with the selections made under Parts 4A, 4B, 4C, 4D and 4E of this Agreement.

 

 

 

 

 

[X]

a.

Section 401(k) Deferrals (see Part 4A).

 

 

 

 

 

 

 

[X]

b.

Employer Matching Contributions (see Part 4B).

 

 

 

 

 

 

 

[X]

c.

Employer Nonelective Contributions (see Part 4C).

 

 

 

 

 

 

 

[   ]

d.

Employee After-Tax Contributions (see Part 4D).

 

 

 

 

 

 

 

[   ]

e.

Safe Harbor Matching Contributions (see Part 4E, #27).

 

 

 

 

 

 

 

[   ]

f.

Safe Harbor Nonelective Contributions (see Part 4E, #28).

 

 

 

 

 

 

 

[   ]

g.

None. This Plan is a frozen Plan effective ____ (see Section 2.1(d) of the BPD).


 

 



© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

1



 


Signature Page


By signing this page, the Employer agrees to adopt (or amend) the Plan which consists of BPD #01 and the provisions elected in this Agreement. The Employer agrees that the Prototype Sponsor has no responsibility or liability regarding the suitability of the Plan for the Employer’s needs or the options elected under this Agreement. It is recommended that the Employer consult with legal counsel before executing this Agreement.

 

 

 

 

 

 

77.

Name and title of authorized representative(s):

 

Signature(s):

 

Date:

 


 


 


 

 

 

 

 

 

 


 


 


 

 


 


 



 

 

 

 

 

 

78.

Effective Date of this Agreement:

 

 

 

 

 

 

 

[   ]

a.

New Plan. Check this selection if this is a new Plan. Effective Date of the Plan is:_________________

 

 

 

 

 

[   ]

b.

Restated Plan. Check this selection if this is a restatement of an existing plan. Effective Date of the restatement is:_________________

 

 

 

 

 

 

 

 

 

(1)

Designate the plan(s) being amended by this restatement:________________________________

 

 

 

 

 

 

 

 

(2)

Designate the original Effective Date of this Plan (optional): _____________________________

 

 

 

 

 

 

[X]

c.

Amendment by page substitution. Check this selection if this is an amendment by substitution of certain pages of this Adoption Agreement, [If this c. is checked, complete the remainder of this Signature Page in the same manner as the Signature Page being replaced.]

 

 

 

 

 

 

 

(1)

Identify the page(s) being replaced: Page 1, Item 1(f) and Co-Sponsor Adoption Page #3 (deleted)

 

 

 

 

 

 

 

 

(2)

Effective Date(s) of such changes: June 1, 2008                                                                           

 

 

 

 

 

 

[   ]

d.

Substitution of sponsor. Check this selection if a successor to the original plan sponsor is continuing this Plan as a successor sponsor, and substitute page 1 to identify the successor as the Employer.

 

 

 

 

 

 

 

(1)

Effective Date of the amendment is:________________________________________________

 

 

 

 

 

[   ] 79.

Check this #79 if any special Effective Dates apply under Appendix A of this Agreement and complete the relevant sections of Appendix A.

 

 

 

 

 

 

80.

Prototype Sponsor information. The Prototype Sponsor will inform the Employer of any amendments made to the Plan and will notify the Employer if it discontinues or abandons the Plan. The Employer may direct inquiries regarding the Plan or the effect of the Favorable IRS Letter to the Prototype Sponsor or its authorized representative at the following location:

 

 

 

a.

Name of Prototype Sponsor (or authorized representative):

 

 

 

 

 

Prudential Retirement Services


 

 

 

 

 

Signed for by:

 

 

 

 


 

 

 

 

Title:

 

 

 


 

 

 

 

Date:

 

 

 



 

 

 

 

 

 

 

b.

Address of Prototype Sponsor (or authorized representative):

 

 

 

 

 

751 Broad Street, Newark, NJ 07102-3777

 

 

 

 

c.

Telephone number of Prototype Sponsor (or authorized representative):

 

 

 

 

 

1-800-848-4015

Important information about this Prototype Plan. A failure to properly complete the elections in this Agreement or to operate the Plan in accordance with applicable law may result in disqualification of the Plan. The Employer may rely on the Favorable IRS Letter issued by the National Office of the Internal Revenue Service to the Prototype Sponsor as evidence that the Plan is qualified under §401 of the Code, to the extent provided in Announcement 2001-77. The Employer may not rely on the Favorable IRS Letter in certain circumstances or with respect to certain qualification requirements, which are specified in the Favorable IRS Letter issued with respect to the Plan and in Announcement 2001-77. In order to obtain reliance in such circumstances or with respect to such qualification requirements, the Employer must apply to the office of Employee Plans Determinations of the Internal Revenue Service for a determination letter. See Section 22.87 of the BPD.

 

 


© Copyright 2002 Prudential Retirement Services

NonStandardized 401(k) Adoption Agreement

 

25



ADDENDUM TO BE ATTACHED TO AND MADE A PART OF THE
ADMINISTRATIVE SERVICES AGREEMENT

Effective April 1, 2006
by and between

STATE BANK OF LONG ISLAND
(“Plan Sponsor”)

and

PRUDENTIAL RETIREMENT INSURANCE AND ANNUITY COMPANY
(“Prudential”)

By mutual agreement between the signatories below, effective September 1, 2009, the Administrative Services Agreement is amended in the following respects:

 

 

 

 

1.

Exhibit A, Election of Services, as constituted immediately prior to the effective date of this amendment, is deleted and replaced with the following Exhibit A, Election of Services.

 

 

 

 

2.

Exhibit G, Employer Stock Recordkeeping Services, is hereby added to the Administrative Services Agreement.

Except as provided above, all other provisions of the Administrative Services Agreement will continue to apply.

 

 

 

 

 

 

 

 

STATE BANK OF LONG ISLAND

 

PRUDENTIAL RETIREMENT INSURANCE AND ANNUITY COMPANY

 

 

 

 

 

 

 

 

By: 

 

 

 

 

By:

 

 

 



 

 

 



 

Title:

 

 

 

Title: Second Vice President

 

 

 

 

 

 

Date: 

 

 

 

Date: 

 

 


 

 

 




Effective September 1, 2009

EXHIBIT A

ELECTION OF SERVICES

The following services have been elected:

 

 

 

 

 

x

TRANSITION MANAGEMENT SERVICES (Exhibit B)

 

 

x

PLAN RECORDKEEPING SERVICES (Exhibit C)

 

 

 

 

x

BENEFIT PROCESSING SERVICES

 

 

 

 

 

 

 

 

x

Outsourced (Outsourcing Services - See Exhibit H)

 

 

 

 

 

 

 

 

x

Plan Sponsor Approval (Participant Transaction Center - See Exhibit I)

 

 

 

 

 

 

 

x

SIGNATURE READY FORM 5500 PREPARATION SERVICE (See Exhibit - C, Reports, Government Reporting)

 

 

 

 

 

 

 

Prudential shall provide a Signature Ready Form 5500.

 

 

 

 

 

 

x

ENROLLMENT AND COMMUNICATION SERVICES

 

 

 

 

 

 

 

x

Enrollment kits mailed to Participant homes

 

 

 

 

 

 

 

 

o

Enrollment kits sent, in bulk, to the Plan Sponsor

 

 

 

 

 

x

GOALMAKER (As described in a separate agreement, Prudential will make available its asset allocation services)

 

 

x

PLAN DOCUMENT AND DISCLOSURE SERVICES (Exhibit D)

 

 

x

PLAN TESTING SERVICES (Exhibit E)

 

 

 

Prudential shall perform the following tests as elected below.

 

 

 

x

410(b) Minimum Coverage (Ratio Percentage Test)

 

 

 

 

x

402(g) Excess Deferrals Monitoring

 

 

 

 

x

401 (k) Actual Deferral Percentage Test (ADP)

 

 

 

 

x

401 (m) Actual Contribution Percentage Test (ACP)

 

 

 

 

x

415 (c) Screening




 

 

 

 

x

416 Top-Heavy Test

 

 

 

o

SELF-DIRECTED BROKERAGE ACCOUNT SERVICES (Exhibit F)

 

 

Prudential shall perform the following test if elected below by the Plan Sponsor: “current availability” (Treas. Reg. 1.401(a)(4)-4(b)) under benefit, right and feature test.

 

 

 

o

Prudential To Perform Current Availability Test

 

 

 

x

EMPLOYER STOCK RECORDKEEPING SERVICES (Exhibit G)

 

 

 

x

OUTSOURCING SERVICES (Exhibit H)

 

 

Prudential will provide the following Services:

 

 

 

x

Automatic Enrollment

 

 

 

 

x

Contribution Accelerator

 

 

 

 

x

Enrollment

 

 

 

 

x

Deferral Rate Changes

 

 

 

 

x

In-Service Withdrawals

 

 

 

 

x

Loan Grants

 

 

 

 

x

Loan Rate Monitoring

 

 

 

 

x

Distribution at Termination, Retirement, Death and Disability

 

 

 

 

x

Involuntary Distributions

 

 

 

 

x

Involuntary Distributions with Automatic Rollovers

 

 

 

 

x

Beneficiary Maintenance

 

 

 

 

x

Deferral Rate Changes

 

 

 

x

PARTICIPANT TRANSACTION CENTER (Exhibit I)

 

 

x

DIRECT SERVICE OPTION (Exhibit J)

 

 

x

SEPARATE ACCOUNT INDEMNIFICATION (Exhibit K)

 

 

x

PRUDENTIAL BANK & TRUST SERVICES (As described in a separate trust agreement, Prudential Bank & Trust, FSB will provide directed trustee services for the Plan contingent upon a separate trust agreement being executed between the Plan Sponsor and Prudential Bank & Trust, FSB)



Effective September 1, 2009

EXHIBIT G

Employer Stock Recordkeeping Services

The Plan Sponsor has elected to offer Employer Stock as an investment option under the Plan. Notwithstanding any provision in this Agreement to the contrary, the Plan Sponsor and Prudential hereby agree as follows with respect to this Employer Stock investment option:

 

 

 

1.

Basic Terms of and Limitations on Employer Stock investment. The Plan Sponsor acknowledges that it has determined that:

 

 

 

 

a)

Only Safe Harbor Match contributions may be invested in employer stock.

 

 

 

 

b)

The established transaction cut-off time for all Plan transactions, other than Investment Exchanges which do not involve Employer Stock, will be the earlier of 2:00 P.M. Eastern time or two hours before any scheduled close of the New York Stock Exchange (NYSE), or at the time of any unscheduled NYSE close, unless Prudential notifies the Plan Sponsor in advance that a later cut-off time is feasible. Investment Exchanges not involving Employer Stock will continue to be subject to the cut off time set forth in Exhibit C. Any order received after that time will be considered a request for execution on the next Business Day.

 

 

 

 

c)

Plan Sponsor acknowledges that trades required by transactions in Employer Stock may be executed either (1) by offsetting transactions ordered in and out of Employer Stock and purchasing or selling only the net shares required to balance transactions in and out or (2) by executing all Participant orders as separate market trades, whichever Prudential determines is most operationally sound and efficient under the circumstances. Plan Sponsor also acknowledges the share prices allocated to individual Participant transactions will be the weighted average price paid or received for Employer Stock shares actually traded by Prudential for the Business Day the transactions are processed plus or minus the applicable transaction fee.

 

 

 

 

d)

If Prudential determines that the Employer Stock’s dividends can be reinvested, they will automatically be reinvested absent an express direction from the Plan Sponsor to the contrary.

 

 

 

2.

Trading Costs: A transaction fee will apply for the trading of Employer Stock at complete price per share or other rates determined from time to time by Prudential for plan trades in Employer Stock and communicated to the Plan Sponsor. Quoted rates may be altered only by agreement by Prudential evidenced in writing. These transaction fees associated with trades will be reflected in the price at which Participant transactions are posted. A minimum charge set forth in the Expense Schedule applies to each trade.

 

 

 

3.

Timing of Trades, etc.: Prudential will execute and post all trades as soon as is reasonably possible, but reserves the right to execute them up to the market close of the Business Day following receipt of a Complete Request. If the Employer Stock is not traded in a volume sufficient to support immediate trading of all shares required, Prudential will pend the requested transactions until which time all shares reasonably can be purchased or sold on the same Business Day, unless otherwise directed by the Plan Sponsor or its designee (as named fiduciary of the Plan). Should purchases and




 

 

 

 

sales be pended, Prudential will promptly notify the Plan Sponsor and follow its instructions, if any, concerning subsequent execution of trades in Employer Stock. Plan Sponsor acknowledges that it or its designee, and not Prudential, is responsible for determining if and when trades will be executed other than as described herein. Prudential also reserves the right to refuse to accept further investment in or exchanges into or from Employer Stock should market conditions change such that our trading ability is more than temporarily restricted.

 

 

 

4.

Pricing of Transfers/Exchanges: Plan Sponsor and Prudential agree that mutual fund shares transferred in exchange for Employer Stock in a Participant’s account will be credited at the price determined by trades as provided in subsection Investment Processing and Pricing of the Plan Recordkeeping Services Exhibit of this Agreement, even though settlement of shares of Employer Stock may occur up to three days later under securities exchange rules. Plan Sponsor acknowledges and approves any deemed extension of credit or other use of Plan assets by Prudential that may result from this arrangement.

 

 

 

5.

Notice of Extraordinary Contributions to Employer Stock Account: The Plan Sponsor or its designee must provide notice to the assigned Prudential Service Representative two Business Days prior to any contribution in excess of normal payroll contribution amounts (such as profit sharing contributions or substantial match contributions for multiple deferral periods) or other contribution the Plan Sponsor reasonably anticipates could be difficult to convert to Employer Stock or could disrupt trading in Employer Stock. Plan Sponsor will at that time also provide its instructions, if any, concerning the execution of trades in any manner other than as described in the preceding paragraph. In the absence of such notice, Prudential will use its best efforts to execute all necessary trades as described above, but will bear no responsibility for delays in executing trades or variations in pricing that may result.

 

 

 

6.

Appraisal of Employer Securities: When employer securities are readily tradable on an established securities exchange, Prudential will apply quoted values to the shares held by the Plan. In all other situations, the Plan Sponsor will have responsibility for obtaining an independent appraisal of the stock value as required by the Internal Revenue Code (Section 401(a)(28)(A) & (C)) and informing Prudential of the value to be applied to Participant accounts and Plan records. Plan Sponsor shall supply such value in a timely manner at least annually or more frequently as the Plan document may require to support Plan operations such as distribution processing and reporting.

 

 

 

7.

Data Before Dollars: The Plan Sponsor will participate in the Prudential process (known as Data Before Dollars) for submitting and confirming the accuracy of all transaction, exchange and distribution data before related transaction amounts are forwarded to Prudential. Amounts for allocation to all accounts, including the Employer Stock account, must be sent by electronic means, unless otherwise specifically agreed to in advance by Prudential in writing. Amounts must be received by the earlier of 12 noon Eastern time or one hour prior to the Participant transaction cut-off time on days when the market closes early to be applied on that financial market day.

 

 

 

8.

Proxy, Voting Rights, and Directing Voting: As to employer securities held under the Plan,

 

 

 

 

a)

Prudential will deliver proxy materials received by it to all affected Plan Participants at the address maintained by Prudential on recordkeeping systems, when specifically directed by the Plan Sponsor to do so. If sufficient supplies of materials are not received initially, Plan Sponsor will be responsible for providing




 

 

 

 

 

additional materials when requested by Prudential. (Code Section 4975(e)(7) & 409(e)).

 

 

 

 

b)

Prudential will forward to Participants any other materials soliciting their direction of voting rights.

 

 

 

 

c)

The Plan Sponsor will be responsible for compiling any proxy responses or other direction and conferring with Plan fiduciaries to accomplish the actual voting of the affected shares.

 

 

9.

Trustee Duties in Proxy Contests: Plan Sponsor agrees that Plan documents and all disclosure materials clearly show who has authority to vote or tender Employer Securities which are not otherwise subject to Participant direction, including any unallocated shares. Furthermore, Plan Sponsor agrees neither Prudential nor any affiliate, shall have any responsibility for voting or certifying tender of employer securities in any offer.

 

 

10.

Regulatory Filings: The Plan Sponsor acknowledges that it is solely responsible for all regulatory filings or investor notices associated with the Plan and the offering of Employer Stock, including but not limited to any securities registration with respect to such shares. Upon request by Prudential, the Plan Sponsor shall provide copies of any such filings to Prudential for its files.

 

 

11.

Monitoring Trades: The parties agree that the Plan Sponsor is solely responsible for monitoring Employer Stock transactions and for determining if a Participant may sell his/her Employer Stock held in the Plan. The Plan Sponsor will timely notify Prudential if a Participant may sell his/her Employer Stock and Prudential will not be held responsible for any Plan Sponsor delay.

 

 

12.

ERISA Compliance: The Plan Sponsor represents that the Employer Stock being held or acquired by the Plan satisfies the requirements of ERISA, including both the type of security held and the amount allowed to be held without engaging in a prohibited transaction. Further, Plan Sponsor agrees that the Plan Sponsor or other named fiduciary under the Plan, which may not be Prudential, any affiliate of Prudential, nor any entity retained by Prudential or its affiliates to process Employer Stock transactions shall be responsible for compliance with fiduciary duties under the Plan, including the voting of employer securities or the application of the prohibited transaction rules to any acquisition, holding, or disposition of employer securities or the entering into or refinancing of any loans to acquire employer securities.

 

 

13.

Dividends: Plan Sponsor acknowledges that dividends generally will be posted when declared. Stock splits or other corporate actions will be posted at their announced effective dates unless Prudential reasonably believes that such event will not occur. If the dividend or action does not occur, the Plan Sponsor or other Plan fiduciary will bear all costs in making the assets of the Plan whole.



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EXHIBIT 10.24

AMENDMENT OF AMENDED AND RESTATED EMPLOYMENT AGREEMENT

This AMENDMENT OF AMENDED AND RESTATED EMPLOYMENT AGREEMENT ("Amendment") is made and entered into as of December ____, 2008 by and between STATE BANCORP, INC., a New York business corporation (the "Company"), STATE BANK OF LONG ISLAND, a banking corporation organized and operating under the laws of the State of New York (the "Bank"), and THOMAS M. O'BRIEN, an individual (the "Executive").

W I T N E S S E T H

WHEREAS, the parties hereto made and entered into an Amended and Restated Employment Agreement as of December 10, 2007 ( the "Agreement"); and

WHEREAS, the Company is considering participation in the Capital Purchase Program ("CPP") of the U.S. Treasury ("UST") authorized under the Emergency Economic Stimulus Act of 2008 ("EESA") under which program it would enter into, among other documents, a Securities Purchase Agreement ("Purchase Agreement") with UST; and

WHEREAS, pursuant to section 111(b) of EESA and the standard terms of the Purchase Agreement, the Company and the Bank are required to meet standards promulgated under section 111(b) of EESA in 31 C.F.R. Part 30 for executive compensation to its senior executive officers, as defined in 31 C.F.R. Part 30; and

WHEREAS, executive compensation of senior executive officers, such as compensation of the Executive as described in the Agreement, would be required to meet the standards of section 111(b) of EESA and 31 C.F.R. Part 30 thereunder by the closing date of the Purchase Agreement; and

WHEREAS, the parties hereto desire to amend the Agreement for compliance with section 111(b) of EESA and 31 C.F.R. Part 30 thereunder; and

WHEREAS, pursuant to section 31 of the Agreement, the parties may modify the Agreement by means of a signed writing;

NOW, THEREFORE, in consideration of the benefits each party hereto receive as a result of any investment of the UST in the Company, and in consideration of the premises and the mutual covenants and obligations hereinafter set forth, the parties hereto hereby agree as follows:

1.

The Agreement is amended to add a section 34 to the end of the Agreement, to read in its entirety as follows:

 

 

34.

Compliance with the Emergency Economic Stabilization Act of 2008.

In the event the Company issues any debt or equity to the United States Treasury ("UST") pursuant to the Capital Purchase Program (the "CPP") implemented under the Emergency Economic Stabilization Act of 2008 ("EESA"), the following provisions shall take



precedence over any contrary provisions of this Agreement or any other compensation or benefit plan, program, agreement or arrangement in which the Executive participates:

(a)       The Executive shall repay to the Company any bonus or incentive compensation paid or accrued to the Executive while (i) the Executive is a senior executive officer (within the meaning of 31 C.F.R. Part 30) ("Senior Executive Officer") and (ii) the UST holds any debt or equity interest in the Company acquired under the CPP (such period, the "CPP Compliance Period"), if and to the extent that such bonus or incentive compensation was paid on the basis of earnings, gains, or other criteria (each, a "Performance Criterion," and in the aggregate, "Performance Criteria") that are later proven to be materially inaccurate. A Performance Criterion shall be proven to be materially inaccurate if so determined by a court of competent jurisdiction or in the written opinion of the Accounting Firm or, if the Accounting Firm is unable to provide the determination, an independent attorney or firm of certified public accountants selected by the Company and approved by the Executive (which approval shall not be unreasonably withheld or delayed), which determination shall both state the accurate Performance Criterion and that the difference between the accurate Performance Criterion and the Performance Criterion on which the payment was based is material (a "Determination"). Upon receipt of a Determination, the Company may supply to the Executive a copy of the Determination, a computation of the bonus or other incentive compensation that would have been payable on the basis of the accurate Performance Criterion set forth in the Determination (the "Determination Amount") and a written demand for repayment of the amount (if any) by which the bonus or incentive compensation actually paid exceeded the Determination Amount.

(b)       (i)      If the Executive's employment terminates in an "applicable severance from employment" (within the meaning of 31 C.F.R. Part 30) during the CPP Compliance Period, then payments to the Executive that are contingent on such applicable severance from employment and designated to be paid during the CPP Compliance Period shall be limited, if necessary, to the maximum amount which may be paid without causing any amount paid to be an "excess parachute payment" within the meaning of section 280G(b)(1) of the Code, as modified by section 280G(e) of the Code, referred to as a "golden parachute payment" under 31 C.F.R. Part 30 (the "Maximum Payment Amount"). Any reduction in payments required to achieve such limit shall be applied to all payments otherwise due hereunder in the reverse chr onological order of their payment dates, and where multiple payments are due on the same date, the reduction shall be apportioned ratably among the affected payments. The required reduction (if any) shall be determined in writing by the Computation Advisor or, if the Computation Advisor is unable to provide the determination, by an independent attorney or firm of certified public accountants selected by the Company and approved by the Executive (which approval shall not be unreasonably withheld or delayed).

 


          (ii)      The aggregate amount by which payments designated to be paid during the CPP Compliance Period are reduced pursuant to section 34(b)(i) (the "Unpaid Amount") shall be delayed to and shall be paid on the first business day following the last day of the CPP Compliance Period. Pending payment, the Unpaid Amount shall be deposited in a Rabbi Trust. Payment of the Unpaid Amount shall include any investment earnings on the assets of the Rabbi Trust attributable to the Unpaid Amount.

This section 34 shall be operated, administered and construed to comply with section 111(b) of EESA as implemented by guidance or regulation thereunder that has been issued and is then in effect as of the closing date of the agreement, if any, by and between the UST and the Company, under which the UST acquires equity or debt securities of the Company under the CPP (such date, if any, the "Closing Date," and such implementation, the "Relevant Implementation"). If after such Closing Date the clawback requirement of section 34(a) shall not be required by the Relevant Implementation of section 111(b) of EESA, such requirement shall have no further effect. If after such Closing Date the limitation on golden parachute payments under section 34(b)(i) shall not be required by the Relevant Implementation of section 111(b) of EESA, such limitation shall have no further effect and any Unpaid Amount delayed under section 34(b)(ii) shall be paid on the earliest date on which the Company reasonably anticipates that such amount may be paid without violating such limitation.”

 

IN WITNESS WHEREOF, the Company and the Bank have caused this Amendment to be executed and the Executive has hereunto set his hand, all as of this day and year above written.

 

   
  THOMAS M. O’BRIEN
   
  STATE BANCORP, INC.
     

 

By:

 

  Name:  
  Title:  
     
  STATE BANK OF LONG ISLAND
     
  By:

 

  Name:  
  Title:  

 


EX-10.25 31 i00087_ex10-25.htm

EXHIBIT 10.25

SECOND AMENDMENT OF AMENDED AND RESTATED EMPLOYMENT AGREEMENT

This SECOND AMENDMENT OF AMENDED AND RESTATED EMPLOYMENT AGREEMENT ("Amendment") is made and entered into as of December ____, 2009 by and between STATE BANCORP, INC., a New York business corporation (the "Company"), STATE BANK OF LONG ISLAND, a banking corporation organized and operating under the laws of the State of New York (the "Bank"), and THOMAS M. O'BRIEN, an individual (the "Executive").

W I T N E S S E T H

WHEREAS, the parties hereto made and entered into an Amended and Restated Employment Agreement as of December 10, 2007 and an Amendment of Amended and Restated Employment Agreement as of December 5, 2008 (together the "Agreement"); and

WHEREAS, the Company is a participant in the Capital Purchase Program ("CPP") of the U.S. Treasury ("UST") authorized under the Emergency Economic Stimulus Act of 2008 ("EESA") under which program it entered into, among other documents, a Securities Purchase Agreement ("Purchase Agreement") with UST; and

WHEREAS, pursuant to section 111(b) of EESA and the standard terms of the Purchase Agreement, the Company and the Bank are required to meet standards promulgated under section 111(b) of EESA in 31 C.F.R. Part 30 for executive compensation to its senior executive officers, as defined in 31 C.F.R. Part 30; and

WHEREAS, section 111 of EESA was amended in its entirety by Title VII of Division B of the American Recovery and Reinvestment Act of 2009 (“ARRA”); and

WHEREAS, UST promulgated an Interim Final Rule on June 15, 2009 (the “Interim Final Rule”) revising in its entirety 31 C.F.R. Part 30; and

WHEREAS, executive compensation of senior executive officers, such as compensation of the Executive as described in the Agreement, is required to meet the standards of section 111(b) of EESA and 31 C.F.R. Part 30 thereunder, as amended by ARRA and the Interim Final Rule; and

WHEREAS, the parties hereto desire to amend the Agreement for compliance with section 111(b) of EESA and 31 C.F.R. Part 30 thereunder, as amended by ARRA and the Interim Final Rule; and

WHEREAS, pursuant to section 31 of the Agreement, the parties may modify the Agreement by means of a signed writing;

NOW, THEREFORE, in consideration of the benefits each party hereto receives as a result of the investment of the UST in the Company, and in consideration of the premises and the mutual covenants and obligations hereinafter set forth, the parties hereto hereby agree as follows:

1.

The Agreement is amended to delete in its entirety section 34 of the Agreement and to insert a new section 34 in lieu thereof, to read in its entirety as follows:

 


 

34.

Compliance with the Emergency Economic Stabilization Act of 2008.

For as long as the Company has debt or equity outstanding to the United States Treasury ("UST") pursuant to the Capital Purchase Program (the "CPP") (disregarding any warrants to purchase common stock of the Company) implemented under the Emergency Economic Stabilization Act of 2008 ("EESA"), as amended by the American Recovery and Reinvestment Act of 2009 (“ARRA”), the following provisions shall take precedence over any contrary provisions of this Agreement or any other compensation or benefit plan, program, agreement or arrangement in which the Executive participates:

(a)       The Executive shall repay to the Company any bonus, retention award or incentive compensation paid or accrued to the Executive while (i) the Executive is a senior executive officer (within the meaning of the Interim Final Rule interpreting the provisions of Section 111 of EESA as amended by ARRA (the “Interim Final Rule”)) ("Senior Executive Officer") or one of the next twenty most highly compensated employees (within its meaning of the Interim Final Rule) (“most highly compensated employee”) and (ii) the UST holds any debt or equity interest in the Company acquired under the CPP (disregarding any warrants to purchase common stock of the Company) (such period, the "CPP Compliance Period"), if and to the extent that such bonus, retention award or incentive compensation was paid on the basis of materially inaccurate financial statements (including, but not limited to, statements of earnings, revenues or gains) or any other materially inaccurate performance metric criteria (each, a "Performance Criterion," and in the aggregate, "Performance Criteria"). A Performance Criterion shall be proven to be materially inaccurate if so determined by a court of competent jurisdiction or in the written opinion of the Accounting Firm or, if the Accounting Firm is unable to provide the determination, an independent attorney or firm of certified public accountants selected by the Company and approved by the Executive (which approval shall not be unreasonably withheld or delayed), which determination shall both state the accurate Performance Criterion and that the difference between the accurate Performance Criterion and the Performance Criterion on which the payment was based is material (a "Determination"). Upon receipt of a Determination, the Company may supply to the Executive a copy of the Determination, a computation of the bonus, retention award or other incentive compensation that would have been payable on the basis of the accurate Performance Criterion set forth in the Determination (the "Determination Amount") and a written demand for repayment of the amount (if any) by which the bonus, retention award or incentive compensation actually paid exceeded the Determination Amount.

(b)       During the CPP Compliance Period and while the Executive is a Senior Executive Officer or any of the next five most highly compensated employees, the Company shall not pay the Executive (i) any payment for the departure of the Executive from the Company or any affiliate for any reason or (ii) any payment due to a change in control of the Company, (including in either (i) or (ii), any amounts actually payable after the CPP Compliance Period on account of a departure or a change in control that occurred during the CPP Compliance Period and while the Executive is a Senior Executive

 


Officer) ((i) and (ii), each a “golden parachute payment”), except for payments for services performed or benefits accrued.

(c)       The Executive hereby waives any right to or in respect of any right to any bonus or incentive payment accrued or payable (i) during the CPP Compliance Period and (ii) while he is among the five most highly compensated employees of the Company (within the meaning of the Interim Final Rule) except as may be permitted under the Interim Final Rule; provided that this waiver shall not apply to rights under valid employment contracts in effect on February 11, 2009.

This section 34 shall apply during the CPP Compliance Period whether or not a Change of Control has occurred or any other provision of this Agreement has taken effect. This section 34 shall be operated, administered and construed to comply with section 111(b) of EESA, as amended by ARRA, and as implemented by guidance or regulation thereunder that has been issued and is then in effect (such date, if any, the "Relevant Date," and such implementation, the "Relevant Implementation"). If after such Relevant Date the clawback requirement of section 34(a) shall not be required by the Relevant Implementation of section 111(b) of EESA, as amended by ARRA, and such requirement shall have no further effect. If after such Relevant Date the limitation on golden parachute payments under section 34(b)(i) shall not be required by the Relevant Implementation of section 111(b) of EESA, as amended by ARRA, such limitation shall have no further effect.”

 

IN WITNESS WHEREOF, the Company and the Bank have caused this Amendment to be executed and the Executive has hereunto set his hand, all as of this day and year above written.

 

   
  THOMAS M. O’BRIEN
   
  STATE BANCORP, INC.
     

 

By:

 

  Name:  
  Title:  
     
  STATE BANK OF LONG ISLAND
     
  By:  
  Name:  
  Title  

 


EX-10.26 32 i00087_ex10-26.htm

EXHIBIT 10.26

SECOND AMENDMENT OF CHANGE OF CONTROL EMPLOYMENT AGREEMENT

This SECOND AMENDMENT OF CHANGE OF CONTROL EMPLOYMENT AGREEMENT ("Amendment") is made and entered into as of December ____, 2009 by and between STATE BANCORP, INC., a New York business corporation (the "Company") and ________________________, an individual (the "Executive").

W I T N E S S E T H

WHEREAS, the parties hereto made and entered into a Change of Control Employment Agreement as of November 8, 2007 and an Amendment of Change of Control Employment Agreement as of December 5, 2008 (together, the "Agreement"); and

WHEREAS, the Company is a participant in the Capital Purchase Program ("CPP") of the U.S. Treasury ("UST") authorized under the Emergency Economic Stimulus Act of 2008 ("EESA") under which program it entered, among other documents, into a Securities Purchase Agreement ("Purchase Agreement") with UST; and

WHEREAS, pursuant to section 111(b) of EESA and the standard terms of the Purchase Agreement, the Company is required to meet standards promulgated under section 111(b) of EESA in 31 C.F.R. Part 30 for executive compensation to its senior executive officers as defined under 31 C.F.R. Part 30; and

WHEREAS, section 111 of EESA was amended in its entirety by Title VII of Division B of the American Recovery and Reinvestment Act of 2009 (“ARRA”); and

WHEREAS, UST promulgated an Interim Final Rule on June 15, 2009 (the “Interim Final Rule”) revising in its entirety 31 C.F.R. Part 30; and

WHEREAS, executive compensation of senior executive officers and other highly compensated employees, which may include compensation of the Executive as described in the Agreement, is required to meet the standards of section 111(b) of EESA and 31 C.F.R. Part 30 thereunder, as amended by ARRA and the Interim Final Rule; and

WHEREAS, the parties hereto desire to amend the Agreement for compliance with section 111(b) of EESA and 31 C.F.R. Part 30 thereunder, as amended by ARRA and the Interim Final Rule; and

WHEREAS, pursuant to section 12(a) of the Agreement, the parties may modify the agreement by means of a signed writing;

NOW, THEREFORE, in consideration of the benefits each party hereto receives as a result of the investment of the UST in the Company, and in consideration of the premises and the mutual covenants and obligations hereinafter set forth, the parties hereto hereby agree as follows:

1.

The Agreement is amended to delete in its entirety section 13 of the Agreement and to insert a new section 13 in lieu thereof, to read in its entirety as follows:

 


 

“13.

Compliance with the Emergency Economic Stabilization Act of 2008.

For as long as the Company has any debt or equity outstanding to the United States Treasury ("UST") pursuant to the Capital Purchase Program (the "CPP") (disregarding any warrants to purchase common stock of the Company) implemented under the Emergency Economic Stabilization Act of 2008 ("EESA"), as amended by the American Recovery and Reinvestment Act of 2009 (“ARRA”), the following provisions shall take precedence over any contrary provisions of this Agreement or any other compensation or benefit plan, program, agreement or arrangement in which the Executive participates:

(a)       The Executive shall repay to the Company any bonus, retention award or incentive compensation paid or accrued to the Executive while (i) the Executive is a senior executive officer (within the meaning of the Interim Final Rule interpreting the provisions of section 111 of EESA as amended by ARRA (the “Interim Final Rule”)) ("Senior Executive Officer") or one of the next twenty most highly compensated employees (“most highly compensated employee”) and (ii) the UST holds any debt or equity interest in the Company acquired under the CPP (disregarding any warrants to purchase common stock of the Company) (such period, the "CPP Compliance Period"), if and to the extent that such bonus, retention award or incentive compensation was paid on the basis of materially inaccurate financial statements (including, but not limited to, statements of earnings, revenues or gains) or any other materially inaccurate performance metric criteria (each, a "Performance Criterion," and in the aggregate, “Performance Criteria”). A Performance Criterion shall be proven to be materially inaccurate if so determined by a court of competent jurisdiction or in the written opinion of the Accounting Firm or, if the Accounting Firm is unable to provide the determination, an independent attorney or firm of certified public accountants selected by the Company and approved by the Executive (which approval shall not be unreasonably withheld or delayed), which determination shall both state the accurate Performance Criterion and that the difference between the accurate Performance Criterion and the Performance Criterion on which the payment was based is material (a "Determination"). Upon receipt of a Determination, the Company may supply to the Executive a copy of the Determination, a computation of the bonus, retention award or other incentive compensation that would have been payable on the basis of the accurate Performance Criterion set forth in the Determination (the "Determination Amount") and a written demand for repayment of the amount (if any) by which the bonus, retention award or incentive compensation actually paid exceeded the Determination Amount.

(b)       During the CPP Compliance Period and while the Executive is a Senior Executive Officer or any of the next five most highly compensated employees, the Company shall not pay the Executive (i) any payment for the departure of the Executive from the Company or any affiliate for any reason or (ii) any payment due to a change in control of the Company, (including in either (i) or (ii), any amounts actually payable after the CPP Compliance Period on account of a departure or a change in control that occurred

 


during the CPP Compliance Period and while the Executive is a Senior Executive Officer) ((i) and (ii), each a “golden parachute payment”), except for payments for services performed or benefits accrued.

(c)       The Executive hereby waives any right to or in respect of any right to any bonus or incentive payment accrued or payable (i) during the CPP Compliance Period and (ii) while he is among the five most highly compensated employees of the Company (within the meaning of the Interim Final Rule) except as may be permitted under the Interim Final Rule; provided that this waiver shall not apply to rights under valid employment contracts in effect on February 11, 2009.

This section 13 shall apply during the CPP Compliance Period whether or not a Change of Control has occurred or any other provision of this Agreement has taken effect. This section 13 shall be operated, administered and construed to comply with section 111(b) of EESA, as amended by ARRA, and as implemented by guidance or regulation thereunder that has been issued and is then in effect (such date, the “Relevant Date”, and such implementation, the “Relevant Implementation”). If after such Relevant Date the clawback requirement of section 13(a) shall not be required by the Relevant Implementation of section 111(b) of EESA, as amended by ARRA, such requirement shall have no further effect. If after such Relevant Date the limitation on golden parachute payments under section 13(b) shall not be required by the Relevant Implementation of section 111(b) of EESA, as amended by ARRA, such limitation shall have no further effect.”

IN WITNESS WHEREOF, the Company has caused this Amendment to be executed and the Executive has hereunto set his hand, all as of this day and year above written.                                                       

   
   
  STATE BANCORP, INC.
     

 

By:

 

  Name:  
  Title:  
     


EX-10.27 33 i00087_ex10-27.htm

EXHIBIT 10.27

STATE BANCORP, INC.

 

2006 Equity Compensation Plan Restricted Stock Award Agreement

 

This agreement (the “Award Agreement”) dated as of December 31, 2009, (the “Award Date”), is entered into by and between State Bancorp, Inc., a New York corporation (the “Company”) and ____________________(the “Grantee”). All capitalized terms used and not otherwise defined herein shall have the meanings ascribed to them by the State Bancorp, Inc. 2006 Equity Compensation Plan (the “Plan”).

 

1.      General. The Restricted Stock granted under this Award Agreement (the “Restricted Stock Award”) is granted as of the Award Date pursuant to and subject to all of the provisions of the Plan applicable to Restricted Stock granted pursuant to Section 8 of the Plan, which provisions are, unless otherwise provided herein, incorporated by reference and made a part hereof to the same extent as if set forth in their entirety herein, and to such other terms necessary or appropriate to the grant hereof having been made. A copy of the Plan is on file in the offices of the Company.

 

2.      Grant. In consideration of the Grantee’s past service to the Company or its Subsidiaries, the Company hereby awards to Grantee a total of_________ shares of Restricted Stock (the

“Restricted Stock”), subject to the restrictions set forth in Section 3 hereof and in the Plan.

 

3.      Restrictions.

 

 

a.

During the period commencing as of the Award Date and until such time as the Restricted Stock shall have fully vested in accordance with Section 3d (the “Restricted Period”), the Restricted Stock shall remain subject to forfeiture and other restrictions set forth below.

 

 

b.

During the Restricted Period and during the additional period (if any) commencing at the expiration of the Restricted Period and ending on the later of the first anniversary of the date on which the Restricted Stock fully vests or the first anniversary of the Grantee’s termination of employment with the Company and its Subsidiaries and affiliates for any reason (the “Supplemental Period”), the Restricted Stock shall remain subject to the provisions of Section 17 hereof. If the Grantee violates the restrictions of Section 17 hereof during the Restricted Period or the Supplemental Period, the Company shall have the right, but not the obligation, to declare the Restricted Stock forfeited; in such event, the Company shall repurchase the Restricted Stock from the Grantee in consideration for a cash payment equal to the monetary payment (if any) made by the Grantee to the Company to acquire the Restricted Stock or $.01 per share. Such right shall be exercised no later than thirty days after the expiration of the Restricted Period and the Supplemental Period.

 

 

c.

None of the shares of Restricted Stock may be sold, exchanged, transferred, pledged, hypothecated, assigned or otherwise encumbered or disposed of until they shall have fully vested in accordance with Section 3d and have become transferable in accordance with Section 3j (whichever occurs last).

 


 

d.

Subject to the Grantee’s continued employment with the Company (or a Subsidiary thereof), and except as provided below, the Restricted Stock shall vest one third on March 25, 2012 , one third on March 25, 2013 and the remainder to vest on March 25, 2014 (each a “Vesting Date”).

 

 

e.

In the event of the Grantee’s death or Disability while the Grantee remains employed by the Company (or a Subsidiary thereof), the Restricted Stock shall become vested on a pro rated basis based upon the number of months of the Grantee’s employment since the Award Date. In the event the Grantee’s employment with the Company (or a Subsidiary thereof) terminates for any reason other than by death or Disability prior to the Vesting Date, the Restricted Stock shall be forfeited immediately.

 

 

f.

Notwithstanding anything to the contrary herein but subject to Section 3j, if the Company is not the surviving corporation following a Change in Control, and the Acquiror does not assume the Restricted Stock or does not substitute equivalent equity awards relating to the securities of such Acquiror or its affiliates for the Restricted Stock, then the Restricted Stock shall become fully vested and all restrictions (other than transfer restrictions imposed by Section 3j) will immediately lapse For all purposes of this Agreement, “Change in Control” shall mean (a) on or prior to the second anniversary of the Award Date an event described in 26 C.F.R. section 1.280G-1 (Q/A 27 through 29) or 26 C.F.R. section 1.409A-3(i)(5)(i) and (b) a transaction meeting the definition of Change in Control contained in the Plan.

 

 

g.

Notwithstanding anything to the contrary herein but subject to Section 3j, if the Company is the surviving corporation following a Change in Control, or the Acquiror assumes the Restricted Stock or substitutes equivalent equity awards relating to the securities of such Acquiror or its affiliates for the Restricted Stock, then the Restricted Stock or such substitute therefore shall remain outstanding and be governed by their respective terms and the provisions of the Plan, except, however, if the Grantee’s employment with the Company (and its Subsidiaries) is terminated for any reason other than “cause” within eighteen (18) months following a Change in Control, then the Restricted Stock shall immediately become fully vested and all restrictions (other than transfer restrictions imposed by Section 3j) will immediately lapse. For this purpose, “cause” shall have the meaning assigned to such term under an employment agreement or change in control agreement between the Company and the Grantee in effect on the date of this Award Agreement and, in the absence of such an employment agreement or change in control agreement, shall mean:

 

 

(i)

fraud, misappropriation or intentional material damage to the property or business of the Company or any Subsidiary, or

 

 

(ii)

commission of a felony whose determination is final and non-appealable, or entry of a plea of guilty or no contest to the commission of a felony, or

 

 

(iii)

material violation of any material law, rule or regulation applicable to the

 

 


 

 

Company or any Subsidiary or its respective business.

     
  For purposes of this provision, no act or failure to act, on the part of the Grantee, shall be considered “intentional” unless it is done, or omitted to be done, by the Grantee in bad faith or without reasonable belief that the grantee’s action or omission was in the best interests of the Company. Any act, or failure to act, based upon authority given pursuant to a resolution duly adopted by the Board or upon the instructions of the Chief Executive Officer or a senior officer of the Company or based upon the advice of counsel for the Company shall be conclusively presumed to be done, or omitted to be done, by the Grantee in good faith and in the best interests of the Company.

 

 

h.

Intentionally omitted

 

 

i.

During the Restricted Period and the Supplemental Period, the Restricted Stock shall be recorded in a book entry account in the name of the Grantee.

 

 

j.

On each Vesting Date, a number of vested shares of Restricted Stock with an aggregate fair market value equal to the aggregate amount of federal, state and local taxes required to be withheld and remitted directly to taxing authorities in connection with such Vesting Date (as determined by the Committee) (the “Tax Withholding Shares”) shall be transferable by the Grantee. The balance of the Restricted Stock shall become transferable as follows: an aggregate twenty-five percent (25%) of the Restricted Stock (or if less, the entire number of vested shares of Restricted Stock) shall be transferable when the Company has repaid at least twenty-five percent (25%) of the aggregate financial assistance it received pursuant to the United States Treasury’s Capital Purchase Program (the “CPP”); an aggregate of fifty percent (50%) of the Restricted Stock (or if less, the entire number of vested shares of Restricted Stock) shall be transferable when the Company has repaid at least at least fifty percent (50%) of the aggregate financial assistance received under the CPP; an aggregate of seventy-five percent (75%) of the Restricted Stock (or if less, the entire number of vested shares of Restricted Stock) shall be transferable when the Company has repaid at least at least seventy-five percent (75%) of the aggregate financial assistance received under the CPP; and all of the Restricted Stock (or if less, the entire number of vested shares of Restricted Stock) shall be transferable when the Company has repaid all of the financial assistance received under the CPP. For purposes of applying the percentages immediately preceding sentence, the Tax Withholding Shares shall not be counted.

 

4.      Rights as Stockholder. The Grantee shall be entitled to receive dividends and shall have the right to vote the Restricted Stock granted hereunder and shall have all other shareholders’ rights with respect to the Restricted Stock, with the exception that (i) the Grantee will not be entitled to delivery of the stock certificate representing the Restricted Stock during the Restricted Period and the Supplemental Period, (ii) the Company will retain custody of the Restricted Stock during the Restricted Period and the Supplemental Period, (iii) failure to attain any vesting conditions established by the Committee and set forth in this Award Agreement shall cause the forfeiture of the Restricted Stock in exchange for the payment of the cash purchase price, if any,

 

3

 

 


paid by the Grantee and (iv) if any dividends are paid in shares of Stock or any other adjustment is made upon a change in the capital structure of the Company, any new, substituted or additional securities or other property (other than normal cash dividends) to which the Grantee is entitled by reason of his or her Restricted Stock Award will be immediately subject to the same restrictions as the Restricted Stock with respect to which they were issued.

 

5.    Other Terms and Conditions. The Committee shall have the discretion to determine such other terms and provisions hereof as stated in the Plan. Without limiting the foregoing, the Restricted Stock awarded hereunder is intended to constitute “long-term restricted stock” within the meaning of 31 C.F.R. Part 30, and this Agreement, and the terms and conditions of the Restricted Stock awarded hereunder shall be subject to amendment by the Committee, without the consent of the Grantee or any other party, to the extent necessary to give effect to such intent.

 

6.      No Right to Employment. Nothing herein shall be deemed to (a) create any obligation on the part of the Company or any Subsidiary to retain the Grantee in the employ of, or continue the provision of services to, the Company or any Subsidiary or (b) be evidence of any agreement or understanding, express or implied, that the Grantee has a right to continue as an employee for any period of time or at any particular rate of compensation.

 

7.    Governing Law. The validity, construction, interpretation and enforceability of this Award Agreement shall be determined and governed by the laws of the State of New York without regard to any conflicts or choice of law rules or principles that might otherwise refer construction or interpretation of this Award Agreement to the substantive law of another jurisdiction.

 

8.      Waiver. The waiver by the Company of a breach of any provision of this Award Agreement by Grantee shall not operate or be construed as a waiver of any subsequent breach by Grantee.

 

9.      Binding Effect. The provisions of this Award Agreement shall be binding upon the parties hereto, their successors and assigns, including, without limitation, the Company, its successors or assigns, the estate of the Grantee and the executors, administrators or trustees of such estate and any receiver, trustee in bankruptcy or representative of the creditors of the Grantee.

 

10.    Severability. The provisions of this Award Agreement are severable and if any one or more provisions may be determined to be illegal or otherwise unenforceable, in whole or in part, the remaining provisions, and any partially unenforceable provision to the extent enforceable in any jurisdiction, shall nevertheless be binding and enforceable.

 

11.    No Impact on Benefits. Restricted Stock Awards are not compensation for purposes of calculating a Grantee’s rights under any employee benefit plan that does not specifically require the inclusion of Restricted Stock Awards in calculating benefits.

 

12.    Beneficiary Designation. Each Grantee may name a beneficiary or beneficiaries to receive any Restricted Stock that is vested at the Grantee’s death by executing and delivering to the Company a Beneficiary Designation Form in the form attached hereto. Each designation will revoke all prior designations made by the same Grantee and will be effective only when filed in writing with the Committee. If a Grantee has not made an effective beneficiary designation, the deceased Grantee’s beneficiary will be the Grantee’s surviving spouse or, if none, the deceased

 

4

 

 


Grantee’s estate. The identity of a Grantee’s designated beneficiary will be based only on the information included in the latest Beneficiary Designation Form completed by the Grantee and delivered to the Company and will not be inferred from any other evidence.

 

13.    Tax Withholding. The grant of the Restricted Stock Award hereunder does not result in any immediate tax liability for the Grantee. However, the Grantee will have taxable income at the time the Restricted Stock Award becomes vested. The Company shall have the power and the right to deduct or withhold, or require a Grantee to remit to the Company, the minimum statutory amount to satisfy federal, state and local taxes required by law or regulation to be withheld as a result of the vesting of the Restricted Stock acquired under this grant. In the event that the Company determines that any federal, state, local or foreign tax or withholding payment is required relating to the vesting of shares arising from this grant, the Company shall have the right to require such payments from Grantee, or withhold such amounts from other payments due Grantee from the Company or any Subsidiary.

 

14.     Compliance with Securities Laws.

 

 

a.

No Restricted Stock Award may be exercised or shares of Stock issued pursuant to a Restricted Stock Award unless (1) a registration statement under the Securities Act of 1933, as amended (the “Securities Act”), shall at the time of exercise or issuance be in effect with respect to the shares issuable pursuant to such award or (2) in the opinion of legal counsel to the Company, the shares issuable pursuant to such award may be issued in accordance with the terms of an applicable exemption from the registration requirements of the Securities Act.

 

 

b.

The Company may place upon any stock certificate for shares of Stock issued pursuant to a Restricted Stock Award the following legend or such other legend as the Board may prescribe to prevent disposition of the shares in violation of the Securities Act or other applicable law:

 

“THE SHARES REPRESENTED BY THIS CERTIFICATE HAVE NOT BEEN REGISTERED UNDER THE SECURITIES ACT OF 1933 (‘ACT’) AND MAY NOT BE SOLD, PLEDGED, HYPOTHECATED, OR OTHERWISE TRANSFERRED OR OFFERED FOR SALE IN THE ABSENCE OF AN EFFECTIVE REGISTRATION STATEMENT WITH RESPECT TO THEM UNDER THE ACT, AND/OR COMPLIANCE WITH RULE 144 OF THE ACT OR A WRITTEN OPINION OF COUNSEL FOR STATE BANCORP, INC. THAT SUCH REGISTRATION OR COMPLIANCE IS NOT REQUIRED.”

 

 

c.

The inability of the Company to obtain from any regulatory body having jurisdiction the authority, if any, deemed by the Company’s legal counsel to be necessary to the lawful issuance and sale of any shares hereunder shall relieve the Company of any liability with respect to the failure to issue or sell such shares as to which the requisite authority shall not have been obtained. As a condition to the issuance of any Stock, the Company may require the Grantee to satisfy any qualifications that may be necessary or appropriate to evidence compliance with any applicable law or regulation or to make any representation or warranty with respect thereto as may be requested by the Company.

 

5

 

 


15.    Gender and Number. Except where otherwise indicated by the context, any masculine term used herein also shall include the feminine, the plural shall include the singular, and the singular shall include the plural.

 

16.       Severability. In the event any provision of this Award Agreement shall be held illegal or invalid for any reason, the illegality or invalidity shall not affect the remaining parts hereof, and this Award Agreement shall be construed and enforced as if the illegal or invalid provision had not been included.

 

17.    Restrictive Covenants. The Company and its Subsidiaries conduct a consumer and business banking business (the “Company’s Business”). For all purposes of this Section 17, the Company’s Geographic Market shall be any town, county, village or other municipal unit by which the Company or any Subsidiary maintains an office, and any contiguous town, county, village or municipal unit (the “Company’s Geographic Market”). The Grantee agrees to the following covenants:

 

 

(i)

Confidential Information. Unless he obtains the prior written consent of the Company, the Grantee shall keep confidential and shall refrain from using for the benefit of himself, or any person or entity other than the Company and its Subsidiaries (the Company and such Subsidiaries collectively, the “Company’s Affiliated Group”), any material document or information obtained from a member of the Company’s Affiliated Group in the course of his employment with any of them concerning their current or planned future properties, operations or business, including but not limited to information concerning the Company’s customers (the “Confidential Information”) unless and until such document or information is readily ascertainable from public or published information or trade sources or has otherwise been made available to the public through no fault of his own; provided, however, that nothing in this Section 17(a)(i) shall prevent the Grantee, with or without the Company’s consent, from participating in or disclosing documents or information in connection with any judicial or administrative investigation, inquiry or proceeding to the extent that such participation or disclosure is compelled under applicable law; in such event, the Grantee shall, to the extent practicable under the circumstances, notify the Company in advance of and afford the Company an opportunity, at its own expense, to take action to prevent or limit the scope of such participation or disclosure.

 

 

(ii)

Proprietary Information. The Grantee acknowledges that, during the course of his employment, he will, alone or jointly with others, develop or have access to information (whether in written, oral, electronic or other form) concerning the Company’s Affiliated Group’s business plans, marketing plans, methods and surveys, product and service design, development and pricing plans and methods, customer lists, prospect lists, customer relationship information and need assessments, profitability assessments, technology, service marks, trademarks and other intellectual property, trade secrets, know-how and other proprietary information concerning the Company’s Affiliated Group (the “Proprietary Information”). The Grantee acknowledges that all such

 

6

 

 


    Proprietary Information is, as between the Grantee and the Company’s Affiliated Group, the sole property of the Company’s Affiliated Group and that the Grantee has no right, title or interest therein. During his employment with the Company and at all times thereafter, the Grantee shall refrain from using any Proprietary Information for the benefit of any person or entity other than the Company’s Affiliated Group. At any time upon the Company’s request, and in any event upon his termination of employment with the Company, the Grantee shall promptly return to the Company all Proprietary Information in his possession in any form or media and all laptop computers, cell phones and other property of the Company’s Affiliated Group in his possession and shall, if requested to do so by the Company, certify in writing that any Proprietary Information not so returned has been destroyed.
     

 

(iii)

Non-derogation. While employed by the Company or any Subsidiary and at all times thereafter, the Grantee shall refrain from making any statement (whether or not in writing) concerning the Company’s Affiliated Group or its business, operations, customers, directors, officers, employees or owners that he intends, or that a reasonable person acting in like circumstances would expect, to impair in any respect the Company’s Affiliated Group’s business, operations or reputation.

 

 

(iv)

Solicitation. The Grantee, for a period of one (1) year following his termination of employment with the Company or any Subsidiary, shall not, without the written consent of the Company, either directly or indirectly:

 

 

(a)

solicit, offer employment to, or take any other action intended, or that a reasonable person acting in like circumstances would expect, to have the effect of causing any officer or employee of the Company’s Affiliated Group to terminate his or her employment and accept employment or become affiliated with, or provide services with or without compensation in any capacity whatsoever to, any person or entity engaged in a business or line of business or providing a product or service in direct or indirect competition with the Company’s Business in the Company’s Geographic Market;

     

 

(b)

provide any information, advice or recommendation with respect to any such officer or employee to any person or entity that is intended, or that a reasonable person acting in like circumstances would expect, to have the effect of causing, encouraging or enabling any officer or employee of the Company’s Affiliated Group to terminate his employment and accept employment or become affiliated with, or provide services with or without compensation in any capacity whatsoever to, any person or entity engaged in a business or line of business or providing a product or service in direct or indirect competition with the Company’s Business in the Company’s Geographic Market; or

     

 

(c)

directly or indirectly solicit, or facilitate in any manner any other person’s or entity’s solicitation of, business in competition with the Company’s Business in the Company’s Geographic market from (I) any of the Company’s customers with whom the Grantee served as a

 

7

 

 


    relationship manager, or whom the Grantee was assigned to solicit on behalf of the Company, at any time during the period of one (1) year ending on the date of his termination of employment; (II) any other person or entity which the Grantee knows to be one of the Company’s customers, or (III) any other person or entity which the Grantee knows is being actively solicited by the Company on, or had been identified for active solicitation by the Company at any time during the period of one (1) year ending on the date of his termination of employment with the Company.
     

 

(b)

Reasonableness of Covenants. The Grantee acknowledges that: (i) the Company has a legitimate business interest in preserving its investment in its Confidential Information and Proprietary Information, and the Company’s customers; (ii) the restrictions set forth in this Section 17 constitute reasonable restrictions to protect the Company’s legitimate business interests; (iii) such restrictions are reasonable in duration, geographic scope and scope of business protected; (iv) observing such restrictions will not unreasonably impair the Employee’s ability to seek or secure employment following his termination of employment with the Company; and (v) his employment by the Company constitute adequate consideration for his adherence to such restrictions. The Grantee hereby waives his right, in any action or proceeding relating to the enforcement or enforceability of the provisions of this Section 17, to make any argument or assertion to the contrary.

 

 

(c)

Reasonable of Damages. The Grantee hereby acknowledges that the forfeiture of the Restricted Stock as provided herein constitutes reasonable but non-exclusive damages and waives his right, in any action or proceeding relating to the enforcement or enforceability of the provisions of this Section 17, to make any argument or assertion to the contrary.

 

 

(d)

Specific Performance. The Grantee acknowledges that money damages will not be an adequate remedy for his failure to observe or perform any of the covenants set forth in Section 17(a). Therefore, the Company shall have the right to apply to any court of competent jurisdiction for equitable relief, including but not limited to a temporary restraining order or injunction ordering specific performance. The Grantee hereby waives his right, in any action or proceeding relating to any application for equitable relief, to make any argument or assertion to the contrary.

 

 

(e)

Notification to Subsequent Employers and Potential Employers. Prior to accepting employment with any person or entity other than a member of the Company’s Affiliated Group, the Grantee shall disclose to such person or entity the existence of this Agreement and furnish such person or entity with a copy hereof. The Company reserves the right, and the Grantee hereby authorizes the Company (i) to notify any person or entity making a pre-hire or post-hire inquiry of the Company concerning the Grantee of the existence of this Agreement and to furnish to such person or entity a copy hereof and (ii) to notify any person or entity engaged in a business or line of business or providing products or services in direct or indirect competition with the Company’s Business in the Company’s

 

8

 

 


    Geographic Market by whom the Grantee is subsequently employed, or with whom the Grantee is subsequently affiliated as an owner, investor, financier, director, officer, employee, independent contractor, vendor or service provider, whether for or without compensation, of the existence of this Agreement and to furnish to such person or entity a copy hereof.
     

 

(f)

Reformation or Modification. In the event that this Section 17 or any portion hereof shall be found by an arbitrator or court of competent jurisdiction to be unenforceable as written, such court or arbitrator shall, and is hereby authorized to, modify this Section 17 or any portion hereof in such manner as he or it determines to be necessary to render this Section 17 enforceable to the maximum possible extent and to enforce this Section 17 as so modified.

 

18.    Effective Date; Conditions of Effectiveness. This Agreement and the Restricted Stock Award evidenced hereby shall take effect on the Award Date; provided that the following conditions are met: (a) the Grantee is an employee in good standing of the Company or a Subsidiary of the Company on the Award Date and (b) the Grantee has executed this Agreement and delivered the executed Agreement to the Company prior to the close of business on the Award Date. If either of the foregoing conditions is not met, this Agreement shall not take effect and the Restricted Stock Award evidenced hereby shall be null and void.

 

IN WITNESS WHEREOF, the parties hereto have caused this Award Agreement to be executed to be effective as of the date written above.

 

 

State Bancorp, Inc.

Grantee:

   
       
By: Thomas M. O’Brien      
       President and Chief Executive Officer      

  

 

9

 

 


EX-10.28 34 i00087_ex10-28.htm

EXHIBIT 10.28

To:

Brian K. Finneran

From: Tom O’Brien
Re: Incentive Compensation Award
Date: January 28, 2010
   

This memo summarizes your recent Incentive Compensation Award

 

The approved incentive compensation award was:

     
  Cash $70,000

 

Restricted Stock

$50,000

 

Cash Award

 

On December 31, 2009, a deposit of $68,985.00 was made to Deferred Compensation account number             . This represented the cash award minus the employer and employee FICA. The account will bear interest at the applicable federal long term rate as adjusted each quarter.

 

You may not access the funds in this account until one of the following events was to occur:

   

 

You are no longer employed at the Bank

  You are no longer deemed one of the top five highly compensated employees
  The Bank has repaid the TARP Funds.

 

Attached is a beneficiary form, please complete and return to HR, attention Mary Durkin.

 

Restricted Stock Award

 

On December 31, 2009, you were granted a $ 50,000 Restricted Stock Award.

The award was converted to 6896 shares of stock, based on a closing stock price of $7.25 as of December 30, 2009.

Your vesting schedule reflects that you received credit for six months. You will vest one third on March 25, 2012, one third on March 25, 2013 and the remainder to vest on March 25, 2014.

Enclosed is a duly executed copy of the Restricted Stock Award agreement.

 


EX-10.29 35 i00087_ex10-29.htm

EXHIBIT 10.29

To:

Patricia M. Schaubeck

From: Tom O’Brien
Re: Incentive Compensation Award
Date: January 28, 2010
   

This memo summarizes your recent Incentive Compensation Award

 

The approved incentive compensation award was:

             

  Cash $60,000

 

Restricted Stock

$40,000

 

Cash Award

 

On December 31, 2009, a deposit of $59,130.00 was made to Deferred Compensation account number              . This represented the cash award minus the employer and employee FICA. The account will bear interest at the applicable federal long term rate as adjusted each quarter.

 

You may not access the funds in this account until one of the following events was to occur:

   

 

You are no longer employed at the Bank

  You are no longer deemed one of the top five highly compensated employees
  The Bank has repaid the TARP Funds.

 

Attached is a beneficiary form, please complete and return to HR, attention Mary Durkin.

 

Restricted Stock Award

 

On December 31, 2009, you were granted a $ 40,000 Restricted Stock Award.

The award was converted to 5517 shares of stock, based on a closing stock price of $7.25 as of December 30, 2009.

Your vesting schedule reflects that you received credit for six months. You will vest one third on March 25, 2012, one third on March 25, 2013 and the remainder to vest on March 25, 2014.

Enclosed is a duly executed copy of the Restricted Stock Award agreement.

 


EX-23 36 i00087_ex23.htm

EXHIBIT 23

 

CONSENT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

 

We consent to the incorporation by reference in Registration Statement Nos. 333-152674, 333-152673, 333-92611 and 333-91208 of State Bancorp, Inc., on Form S-8 and Registration Statement Nos. 333-141722, 333-40424, 333-155356 and 333-156528 of State Bancorp, Inc., on Form S-3 and Registration Statement No. 333-157108 on Form S-3D of our report dated March 12, 2010, relating to the consolidated financial statements of State Bancorp, Inc. and to the effectiveness of internal control over financial reporting of State Bancorp, Inc. appearing in this Annual Report on Form 10-K of State Bancorp, Inc. for the year ended December 31, 2009.

 

Crowe Horwath LLP

 

Livingston, New Jersey

March 12, 2010

 


EX-24 37 i00087_ex24.htm

EXHIBIT 24 - POWER OF ATTORNEY

 

KNOW ALL MEN BY THESE PRESENTS, that each of the undersigned, being a director or officer of State Bancorp, Inc., a New York corporation (the "Company"), hereby constitutes and appoints Brian K. Finneran, Theresa DiVittorio and Mary Ann DiLorenzo, and each of them, his or her true and lawful attorney-in-fact and agent, with full power of substitution and resubstitution, for him or her and in his or her name, place and stead in any and all capacities, to sign one or more Annual Reports for the Company's fiscal year ended December 31, 2009, on Form 10-K under the Securities Exchange Act of 1934, as amended, or such other form as any such attorney-in-fact may deem necessary or desirable, any amendments thereto, and all additional amendments thereto, each in such form as they or any one of them may approve, and to file the same with all exhibits thereto and other documents in connection therewith with the Securities and Exchange Commission, granting unto said attorneys-in-fact and agents, and each of them, full power and authority to do and perform each and every act and thing requisite and necessary to be done so that such Annual Report shall comply with the Securities Exchange Act of 1934, as amended, and the applicable Rules and Regulations adopted or issued pursuant thereto, as fully and to all intents and purposes as he or she might or could do in person, hereby ratifying and confirming all that said attorneys-in-fact and agents, or any of them or their substitute or resubstitute, may lawfully do or cause to be done by virtue hereof.

 

IN WITNESS WHEREOF, each of the undersigned has hereunto set his or her hand this 12 day of March, 2010.

 

 

 

Date: 3/12/10

 

 

/s/ Thomas E. Christman

Thomas E. Christman

 

 

Date: 3/12/10

 

 

/s/ Arthur Dulik, Jr.

Arthur Dulik, Jr.

 

 

Date: 3/12/10

 

 

/s/ Nicos Katsoulis

Nicos Katsoulis

 

 

Date: 3/12/10

 

 

/s/ John J. LaFalce

John J. LaFalce

 

 

Date: 3/12/10

 

 

/s/ Richard J. Lashley

Richard J. Lashley

 

 

Date: 3/12/10

 

 

/s/ K. Thomas Liaw

K. Thomas Liaw

 

 

Date: 3/12/10

 

 

/s/ Thomas M. O’Brien

Thomas M. O’Brien

 

 

Date: 3/12/10

 

 

/s/ John F. Picciano

John F. Picciano

 

 

Date: 3/12/10

 

 

/s/ Suzanne H. Rueck

Suzanne H. Rueck

 

 

Date: 3/12/10

 

 

/s/ Andrew J. Simons

Andrew J. Simons

 

 

Date: 3/12/10

 

 

/s/ Jeffrey S. Wilks

Jeffrey S. Wilks

 


EX-31.1 38 i00087_ex31-1.htm

EXHIBIT 31.1

 

CERTIFICATION PURSUANT TO RULE 13a-14(a) OR 15d-14(a) OF THE SECURITIES EXCHANGE ACT OF 1934, AS ADOPTED PURSUANT TO SECTION 302 OF THE SARBANES-OXLEY ACT OF 2002

 

I, Thomas M. O’Brien, President and Chief Executive Officer of State Bancorp, Inc., certify that:

 

1. I have reviewed this annual report on Form 10-K of State Bancorp, Inc.;

 

2. Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this report;

 

3. Based on my knowledge, the financial statements, and other financial information included in this report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this report;

 

4. The registrant's other certifying officer(s) and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) and internal control over financial reporting (as defined in Exchange Act Rules 13a-15(f) and 15d-15(f)) for the registrant and have:

 

(a) Designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared;

 

(b) Designed such internal control over financial reporting, or caused such internal control over financial reporting to be designed under our supervision, to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles;

 

(c) Evaluated the effectiveness of the registrant's disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation; and

 

(d) Disclosed in this report any change in the registrant's internal control over financial reporting that occurred during the registrant's most recent fiscal quarter (the registrant's fourth fiscal quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrant's internal control over financial reporting; and

 

5. The registrant's other certifying officer(s) and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant's auditors and the audit committee of the registrant's board of directors (or persons performing the equivalent functions):

 

(a) All significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant's ability to record, process, summarize and report financial information; and

 

(b) Any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant's internal control over financial reporting.

 

3/12/10

/s/ Thomas M. O’Brien

Date Thomas M. O’Brien,
  President and Chief Executive Officer

 


EX-31.2 39 i00087_ex31-2.htm

EXHIBIT 31.2

 

CERTIFICATION PURSUANT TO RULE 13a-14(a) OR 15d-14(a) OF THE SECURITIES EXCHANGE ACT OF 1934, AS ADOPTED PURSUANT TO SECTION 302 OF THE SARBANES-OXLEY ACT OF 2002

 

I, Brian K. Finneran, Chief Financial Officer of State Bancorp, Inc., certify that:

 

1. I have reviewed this annual report on Form 10-K of State Bancorp, Inc.;

 

2. Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this report;

 

3. Based on my knowledge, the financial statements, and other financial information included in this report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this report;

 

4. The registrant's other certifying officer(s) and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) and internal control over financial reporting (as defined in Exchange Act Rules 13a-15(f) and 15d-15(f)) for the registrant and have:

 

(a) Designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared;

 

(b) Designed such internal control over financial reporting, or caused such internal control over financial reporting to be designed under our supervision, to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles;

 

(c) Evaluated the effectiveness of the registrant's disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation; and

 

(d) Disclosed in this report any change in the registrant's internal control over financial reporting that occurred during the registrant's most recent fiscal quarter (the registrant's fourth fiscal quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrant's internal control over financial reporting; and

 

5. The registrant's other certifying officer(s) and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant's auditors and the audit committee of the registrant's board of directors (or persons performing the equivalent functions):

 

(a) All significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant's ability to record, process, summarize and report financial information; and

 

(b) Any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant's internal control over financial reporting.

 

3/12/10

/s/ Brian K. Finneran

Date Brian K. Finneran,
  Chief Financial Officer

 


EX-32 40 i00087_ex32.htm

EXHIBIT 32

 

CERTIFICATION PURSUANT TO

18 U.S.C. SECTION 1350,

AS ADOPTED PURSUANT TO

SECTION 906 OF THE SARBANES-OXLEY ACT OF 2002

 

In connection with the Annual Report of State Bancorp, Inc. (the “Company”) on Form 10-K for the period ending December 31, 2009 as filed with the Securities and Exchange Commission on the date hereof (the “Report”), I, Thomas M. O’Brien, President and Chief Executive Officer of the Company, certify, pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002, that:

 

1)

The Report fully complies with the requirements of section 13(a) or 15(d) of the Securities Exchange Act of 1934; and

 

2)

The information contained in the Report fairly presents, in all material respects, the financial condition and result of operations of the Company.

 

3/12/10

/s/ Thomas M. O’Brien

Date Thomas M. O’Brien
  President and Chief Executive Officer
   

  

 

CERTIFICATION PURSUANT TO

18 U.S.C. SECTION 1350,

AS ADOPTED PURSUANT TO

SECTION 906 OF THE SARBANES-OXLEY ACT OF 2002

 

In connection with the Annual Report of State Bancorp, Inc. (the “Company”) on Form 10-K for the period ending December 31, 2009 as filed with the Securities and Exchange Commission on the date hereof (the “Report”), I, Brian K. Finneran, Chief Financial Officer of the Company, certify, pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002, that:

 

1)

The Report fully complies with the requirements of section 13(a) or 15(d) of the Securities Exchange Act of 1934; and

 

2)

The information contained in the Report fairly presents, in all material respects, the financial condition and result of operations of the Company.

 

3/12/10 /s/ Brian K. Finneran
Date Brian K. Finneran
  Chief Financial Officer

 


EX-99.1 41 i00087_ex99-1.htm

EXHIBIT 99.1

 

CERTIFICATION PURSUANT TO 31 C.F.R. § 30.15

 

I, Thomas M. O’Brien, President and Chief Executive Officer of State Bancorp, Inc., certify, based on my knowledge, that:

 

(i) The Executive Compensation Committee of State Bancorp, Inc. (the “Compensation Committee”) has discussed, reviewed, and evaluated with senior risk officers at least every six months during the period beginning on the later of September 14, 2009, or ninety days after the closing date of the agreement between the TARP recipient and Treasury and ending with the last day of the TARP recipient's fiscal year containing that date (the applicable period), the senior executive officer (SEO) compensation plans and employee compensation plans and the risks these plans pose to State Bancorp, Inc.;

 

(ii) The Compensation Committee of State Bancorp, Inc. has identified and limited during the applicable period any features of the SEO compensation plans that could lead SEOs to take unnecessary and excessive risks that could threaten the value of State Bancorp, Inc., and during that same applicable period has identified any features in the employee compensation plans that pose risks to State Bancorp, Inc. and limited those features to ensure that State Bancorp, Inc. is not unnecessarily exposed to risks;

 

(iii) The Compensation Committee has reviewed at least every six months during the applicable period the terms of each employee compensation plan and identified any features of the plan that could encourage the manipulation of reported earnings of State Bancorp, Inc. to enhance the compensation of an employee and has limited any such features;

 

(iv) The Compensation Committee of State Bancorp, Inc. will certify to the reviews of the SEO compensation plans and employee compensation plans required under (i) and (iii) above;

 

(v) The Compensation Committee of State Bancorp, Inc. will provide a narrative description of how it limited during any part of the most recently completed fiscal year that included a TARP period the features in

 

(A) SEO compensation plans that could lead SEOs to take unnecessary and excessive risks that could threaten the value of State Bancorp, Inc.;

 

(B) Employee compensation plans that unnecessarily expose State Bancorp, Inc. to risks; and

 

(C) Employee compensation plans that could encourage the manipulation of reported earnings of State Bancorp, Inc. to enhance the compensation of an employee;

 

(vi) State Bancorp, Inc. has required that bonus payments, as defined in the regulations and guidance established under section 111 of EESA (bonus payments), of the SEOs and twenty next most highly compensated employees be subject to a recovery or “clawback” provision during any part of the most recently completed fiscal year that was a TARP period if the bonus payments were based on materially inaccurate financial statements or any other materially inaccurate performance metric criteria;

 

(vii) State Bancorp, Inc. has prohibited any golden parachute payment, as defined in the regulations and guidance established under section 111 of EESA, to an SEO or any of the next five most highly compensated employees during the period beginning on the later of the closing date of the agreement between the TARP recipient and Treasury or June 15, 2009 and ending with the last day of the TARP recipient's fiscal year containing that date;

 

(viii) State Bancorp, Inc. has limited bonus payments to its applicable employees in accordance with section 111 of EESA and the regulations and guidance established thereunder during the period beginning on the later of the closing date of the agreement between the TARP recipient and Treasury or June 15, 2009 and ending with the last day of the TARP recipient's fiscal year containing that date;

 

(ix) The Board of Directors of State Bancorp, Inc. has established an excessive or luxury expenditures policy, as defined in the regulations and guidance established under section 111 of EESA, by the later of September 14, 2009 or ninety days after the closing date of the agreement between the TARP recipient and Treasury; this policy has been provided to Treasury and its primary regulatory agency; State Bancorp, Inc. and its employees have complied with this policy during the applicable period; and any expenses that, pursuant to this policy, required approval of the board of directors, a committee of the board of directors, an SEO, or an executive officer with a similar level of responsibility, were properly approved;

 

(x) State Bancorp, Inc. will permit a non-binding shareholder resolution in compliance with any applicable Federal securities rules and regulations on the disclosures provided under the Federal securities laws related to SEO compensation paid or accrued during the

 


period beginning on the later of the closing date of the agreement between the TARP recipient and Treasury or June 15, 2009 and ending with the last day of the TARP recipient's fiscal year containing that date;

 

(xi) State Bancorp, Inc. will disclose the amount, nature, and justification for the offering during the period beginning on the later of the closing date of the agreement between the TARP recipient and Treasury or June 15, 2009 and ending with the last day of the TARP recipient's fiscal year containing that date of any perquisites, as defined in the regulations and guidance established under section 111 of EESA, whose total value exceeds $25,000 for any employee subject to the bonus payment limitations identified in paragraph (viii);

 

(xii) State Bancorp, Inc. will disclose whether State Bancorp, Inc., the Board of Directors of State Bancorp, Inc., or the Compensation Committee of State Bancorp, Inc. has engaged during the period beginning on the later of the closing date of the agreement between the TARP recipient and Treasury or June 15, 2009 and ending with the last day of the TARP recipient's fiscal year containing that date, a compensation consultant, and the services the compensation consultant or any affiliate of the compensation consultant provided during this period;

 

(xiii) State Bancorp, Inc. has prohibited the payment of any gross-ups, as defined in the regulations and guidance established under section 111 of EESA, to the SEOs and the next twenty most highly compensated employees during the period beginning on the later of the closing date of the agreement between the TARP recipient and Treasury or June 15, 2009 and ending with the last day of the TARP recipient's fiscal year containing that date;

 

(xiv) State Bancorp, Inc. has substantially complied with all other requirements related to employee compensation that are provided in the agreement between State Bancorp, Inc. and Treasury, including any amendments;

 

(xv) State Bancorp, Inc. will submit to Treasury a complete and accurate list of the SEOs and the twenty next most highly compensated employees for the current fiscal year and the most recently completed fiscal year, with the non-SEOs ranked in descending order of level of annual compensation and with the name, title and employer of each SEO and most highly compensated employee indentified; and

 

(xvi) I understand that a knowing and willful false or fraudulent statement made in connection with this certification may be punished by fine, imprisonment, or both.

 

3/12/10

/s/ Thomas M. O’Brien

Date

Thomas M. O’Brien,

 

President and Chief Executive Officer

 


EX-99.2 42 i00087_ex99-2.htm

EXHIBIT 99.2

 

CERTIFICATION PURSUANT TO 31 C.F.R. § 30.15

 

I, Brian K. Finneran, Chief Financial Officer of State Bancorp, Inc., certify, based on my knowledge, that:

 

(i) The Executive Compensation Committee of State Bancorp, Inc. (the “Compensation Committee”) has discussed, reviewed, and evaluated with senior risk officers at least every six months during the period beginning on the later of September 14, 2009, or ninety days after the closing date of the agreement between the TARP recipient and Treasury and ending with the last day of the TARP recipient's fiscal year containing that date (the applicable period), the senior executive officer (SEO) compensation plans and employee compensation plans and the risks these plans pose to State Bancorp, Inc.;

 

(ii) The Compensation Committee of State Bancorp, Inc. has identified and limited during the applicable period any features of the SEO compensation plans that could lead SEOs to take unnecessary and excessive risks that could threaten the value of State Bancorp, Inc., and during that same applicable period has identified any features in the employee compensation plans that pose risks to State Bancorp, Inc. and limited those features to ensure that State Bancorp, Inc. is not unnecessarily exposed to risks;

 

(iii) The Compensation Committee has reviewed at least every six months during the applicable period the terms of each employee compensation plan and identified any features of the plan that could encourage the manipulation of reported earnings of State Bancorp, Inc. to enhance the compensation of an employee and has limited any such features;

 

(iv) The Compensation Committee of State Bancorp, Inc. will certify to the reviews of the SEO compensation plans and employee compensation plans required under (i) and (iii) above;

 

(v) The Compensation Committee of State Bancorp, Inc. will provide a narrative description of how it limited during any part of the most recently completed fiscal year that included a TARP period the features in

 

(A) SEO compensation plans that could lead SEOs to take unnecessary and excessive risks that could threaten the value of State Bancorp, Inc.;

 

(B) Employee compensation plans that unnecessarily expose State Bancorp, Inc. to risks; and

 

(C) Employee compensation plans that could encourage the manipulation of reported earnings of State Bancorp, Inc. to enhance the compensation of an employee;

 

(vi) State Bancorp, Inc. has required that bonus payments, as defined in the regulations and guidance established under section 111 of EESA (bonus payments), of the SEOs and twenty next most highly compensated employees be subject to a recovery or “clawback” provision during any part of the most recently completed fiscal year that was a TARP period if the bonus payments were based on materially inaccurate financial statements or any other materially inaccurate performance metric criteria;

 

(vii) State Bancorp, Inc. has prohibited any golden parachute payment, as defined in the regulations and guidance established under section 111 of EESA, to an SEO or any of the next five most highly compensated employees during the period beginning on the later of the closing date of the agreement between the TARP recipient and Treasury or June 15, 2009 and ending with the last day of the TARP recipient's fiscal year containing that date;

 

(viii) State Bancorp, Inc. has limited bonus payments to its applicable employees in accordance with section 111 of EESA and the regulations and guidance established thereunder during the period beginning on the later of the closing date of the agreement between the TARP recipient and Treasury or June 15, 2009 and ending with the last day of the TARP recipient's fiscal year containing that date;

 

(ix) The Board of Directors of State Bancorp, Inc. has established an excessive or luxury expenditures policy, as defined in the regulations and guidance established under section 111 of EESA, by the later of September 14, 2009 or ninety days after the closing date of the agreement between the TARP recipient and Treasury; this policy has been provided to Treasury and its primary regulatory agency; State Bancorp, Inc. and its employees have complied with this policy during the applicable period; and any expenses that, pursuant to this policy, required approval of the board of directors, a committee of the board of directors, an SEO, or an executive officer with a similar level of responsibility, were properly approved;

 

(x) State Bancorp, Inc. will permit a non-binding shareholder resolution in compliance with any applicable Federal securities rules and regulations on the disclosures provided under the Federal securities laws related to SEO compensation paid or accrued during the

 


period beginning on the later of the closing date of the agreement between the TARP recipient and Treasury or June 15, 2009 and ending with the last day of the TARP recipient's fiscal year containing that date;

 

(xi) State Bancorp, Inc. will disclose the amount, nature, and justification for the offering during the period beginning on the later of the closing date of the agreement between the TARP recipient and Treasury or June 15, 2009 and ending with the last day of the TARP recipient's fiscal year containing that date of any perquisites, as defined in the regulations and guidance established under section 111 of EESA, whose total value exceeds $25,000 for any employee subject to the bonus payment limitations identified in paragraph (viii);

 

(xii) State Bancorp, Inc. will disclose whether State Bancorp, Inc., the Board of Directors of State Bancorp, Inc., or the Compensation Committee of State Bancorp, Inc. has engaged during the period beginning on the later of the closing date of the agreement between the TARP recipient and Treasury or June 15, 2009 and ending with the last day of the TARP recipient's fiscal year containing that date, a compensation consultant, and the services the compensation consultant or any affiliate of the compensation consultant provided during this period;

 

(xiii) State Bancorp, Inc. has prohibited the payment of any gross-ups, as defined in the regulations and guidance established under section 111 of EESA, to the SEOs and the next twenty most highly compensated employees during the period beginning on the later of the closing date of the agreement between the TARP recipient and Treasury or June 15, 2009 and ending with the last day of the TARP recipient's fiscal year containing that date;

 

(xiv) State Bancorp, Inc. has substantially complied with all other requirements related to employee compensation that are provided in the agreement between State Bancorp, Inc. and Treasury, including any amendments;

 

(xv) State Bancorp, Inc. will submit to Treasury a complete and accurate list of the SEOs and the twenty next most highly compensated employees for the current fiscal year and the most recently completed fiscal year, with the non-SEOs ranked in descending order of level of annual compensation and with the name, title and employer of each SEO and most highly compensated employee indentified; and

 

(xvi) I understand that a knowing and willful false or fraudulent statement made in connection with this certification may be punished by fine, imprisonment, or both.

 

3/12/10

/s/ Brian K. Finneran

Date

Brian K. Finneran,

 

Chief Financial Officer

 


2

 

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