10-Q 1 nmxc_10q.htm QUARTERLY REPORT 10Q


UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549


FORM 10-Q


(Mark One)

[X]  QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934


For the quarterly period ended September 30, 2012


[   ]  TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934


For the transition period from _____________ to _____________


COMMISSION FILE #333-30176


NEW MEXICO SOFTWARE, INC.

(Exact name of Registrant as specified in charter)


NEVADA

91-1287406

(State or other jurisdiction of

incorporation or organization)

(I.R.S. Employer Identification No.)



5021 Indian School Road, Suite 100

Albuquerque, New Mexico 87110

(Address of principal executive offices)  (Zip Code)


(505) 255-1999

(Registrant’s telephone number, including area code)


Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.

YES [X] NO [  ]


Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulation S-T (§232.405 of this chapter) during the preceding 12 months (or for such shorter period that the registrant was required to submit and post such files).

YES [X] NO [  ]

 

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer, or a smaller reporting company. See the definitions of “large accelerated filer,” “accelerated filer” and “smaller reporting company” in Rule 12b-2 of the Exchange Act.

Large accelerated filer   [  ]

Accelerated filer  [  ]

Non-accelerated filer  [  ]

Smaller reporting company  [X]


Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act).

YES [_] NO [X]


The number of shares outstanding of each of the issuer’s classes of common stock at November 14, 2012 was 156,987,311.   




1





TABLE OF CONTENTS



PART I FINANCIAL INFORMATION

 

 

 

  ITEM 1. FINANCIAL STATEMENTS (UNAUDITED)

3

    Balance Sheets

4

    Statements of Operations

5

    Statements of Cash Flows

6

    Notes to the Financial Statements

7

  ITEM 2. MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

16

  ITEM 3. QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

25

  ITEM 4. CONTROLS AND PROCEDURES

25

 

 

PART II OTHER INFORMATION

 

 

 

  ITEM 1. LEGAL PROCEEDINGS

26

  ITEM 1A. RISK FACTORS

26

  ITEM 2. UNREGISTERED SALES OF EQUITY SECURITIES AND USE OF PROCEEDS

26

  ITEM 3. DEFAULTS UPON SENIOR SECURITIES

26

  ITEM 4. MINE SAFETY DISCLOSURE

26

  ITEM 5. OTHER INFORMATION

26

  ITEM 6. EXHIBITS

26

 

 

SIGNATURES

27








2




Use of Pronouns and Other Words


The pronouns “we”, “us”, “our” and the equivalent mean New Mexico Software, Inc. and our consolidated subsidiaries.  In the notes to our financial statements, the “Company” means New Mexico Software, Inc. and our consolidated subsidiaries.  The pronoun “you” means the reader of this quarterly report on Form 10-Q.


FORWARD-LOOKING STATEMENTS


This report contains statements that plan for or anticipate the future.  Forward-looking statements include statements about the future of operations involving the marketing and maintenance of products which manage large volumes of media or digital material, statements about our future business plans and strategies, and most other statements that are not historical in nature.  In this report forward-looking statements are generally identified by the words “anticipate,” “plan,” “believe,” “expect,” “estimate,” and the like.  Although management believes that any forward-looking statements it makes in this report are reasonable, because forward-looking statements involve future risks and uncertainties, there are factors that could cause actual results to differ materially from those expressed or implied.  For example, a few of the uncertainties that could affect the accuracy of forward-looking statements include the following:


·

Rapid changes in technology relating to the Internet

·

Continued growth and use of the Internet

·

Changes in government regulations

·

Changes in our business strategies

·

Hardware failure of a catastrophic proportion

·

Terrorist interference with the operation of the Internet or effects of terrorist activities on the economy

·

Difficulty recruiting and retaining staff of sufficient technical caliber to provide adequate and on-going customer support and product maintenance and development

·

Failure to successfully market our products through the Internet and our representatives

·

Inability to locate sources to retire our line of credit or to obtain alternative lending sources

·

Inability to solve cash flow problems

In light of the significant uncertainties inherent in the forward-looking statements made in this report, the inclusion of this information should not be regarded as a representation by us or any other person that our objectives and plans will be achieved.

















3



PART I FINANCIAL INFORMATION

 

ITEM 1. FINANCIAL STATEMENTS


New Mexico Software, Inc.

Consolidated Balance Sheets

(Rounded to the nearest thousand)

 

 

 

 

September 30,

 

December 31,

 

 

2012

 

2011

 

 

 

(Unaudited)

 

 

 

 

 

Assets

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Current assets:

 

 

 

 

 

 

 

 

 

Cash and equivalents

 

$

183,000

 

 

$

100,000

 

 

Accounts receivable, net

 

 

580,000

 

 

 

463,000

 

 

Inventory

 

 

7,000

 

 

 

-

 

 

Prepaid expenses and other assets

 

 

107,000

 

 

 

41,000

 

 

 

Total current assets

 

 

877,000

 

 

 

604,000

 

 

 

 

 

 

 

 

 

 

Furniture, equipment and improvements, net

 

 

61,000

 

 

 

75,000

 

Security deposits

 

 

4,000

 

 

 

4,000

 

 

 

 

 

 

 

 

 

 

Total Assets

 

$

942,000

 

 

$

683,000

 

 

 

 

 

 

 

 

 

 

Liabilities and Stockholders' Equity (Deficit)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Current liabilities:

 

 

 

 

 

 

 

 

 

Accounts payable

 

$

653,000

 

 

$

634,000

 

 

Accrued expenses

 

 

73,000

 

 

 

31,000

 

 

Customer deposits

 

 

-

 

 

 

3,000

 

 

Deferred revenue

 

 

12,000

 

 

 

15,000

 

 

Notes payable

 

 

68,000

 

 

 

-

 

 

Notes payable - related party

 

 

46,000

 

 

 

2,000

 

 

Capital lease

 

 

5,000

 

 

 

13,000

 

 

 

Total current liabilities

 

 

857,000

 

 

 

698,000

 

 

 

 

 

 

 

 

 

 

Long-term liabilities

 

 

 

 

 

 

 

 

 

Capital lease - long-term portion

 

 

2,000

 

 

 

4,000

 

 

 

Total long-term liabilities

 

 

2,000

 

 

 

4,000

 

 

 

 

 

 

 

 

 

 

 

Total liabilities

 

 

859,000

 

 

 

702,000

 

 

 

 

 

 

 

 

 

 

Stockholders' equity (deficit):

 

 

 

 

 

 

 

 

 

Preferred stock, $0.001 par value, 500,000 shares authorized,

 

 

 

 

 

 

 

 

 

0 shares issued and outstanding as of 9/30/12

 

 

-

 

 

 

-

 

 

Common stock, $0.001 par value, 200,000,000 shares

 

 

 

 

 

 

 

 

 

 

authorized, 156,987,311 and 146,974,488 shares issued

 

 

 

 

 

 

 

 

 

 

and outstanding as of 9/30/12 and 12/31/11, respectively

 

157,000

 

 

 

147,000

 

 

Paid-in capital

 

 

15,405,000

 

 

 

15,159,000

 

 

Subscriptions payable

 

 

21,000

 

 

 

21,000

 

 

Deferred compensation

 

 

(100,000)

 

 

 

-

 

 

Accumulated deficit

 

 

(15,400,000)

 

 

 

(15,346,000)

 

 

 

Total stockholders' equity (deficit)

 

 

83,000

 

 

 

(19,000)

 

 

 

 

 

 

 

 

 

 

Total Liabilities and Stockholders' Equity (Deficit)

 

$

942,000

 

 

$

683,000

 


The accompanying notes are an integral part of these financial statements.



4




New Mexico Software, Inc.

Consolidated Statements of Operations

(Rounded to the nearest thousand)

(Unaudited)

 

 

 

 

For the three months ended

 

For the nine months ended

 

 

September 30,

 

September 30,

 

 

2012

 

2011

 

2012

 

2011

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Revenues

 

 

 

 

 

 

 

 

 

 

 

 

 

Radiological services

 

$

801,000

 

$

608,000

 

$

2,404,000

 

$

2,029,000

 

Software usage fees

 

 

90,000

 

 

77,000

 

 

265,000

 

 

253,000

 

Cardiological services

 

 

25,000

 

 

23,000

 

 

58,000

 

 

70,000

 

Software hosting and maintenance

 

 

11,000

 

 

11,000

 

 

32,000

 

 

50,000

 

Specialist program services

 

 

15,000

 

 

-

 

 

37,000

 

 

-

 

Specialist program hardware sales

 

 

17,000

 

 

-

 

 

33,000

 

 

-

 

Custom programming services

 

 

5,000

 

 

-

 

 

18,000

 

 

-

 

Other

 

 

-

 

 

-

 

 

-

 

 

12,000

Gross revenues

 

 

964,000

 

 

719,000

 

 

2,847,000

 

 

2,414,000

 

 

 

 

 

 

 

 

 

 

 

 

 

Cost of services

 

 

727,000

 

 

567,000

 

 

2,187,000

 

 

1,889,000

 

 

 

 

 

 

 

 

 

 

 

 

 

Gross profit

 

 

237,000

 

 

152,000

 

 

660,000

 

 

525,000

 

 

 

 

 

 

 

 

 

 

 

 

 

Operating costs and expenses:

 

 

 

 

 

 

 

 

 

 

 

 

 

General and administrative

 

 

216,000

 

 

193,000

 

 

610,000

 

 

556,000

 

Legal fees

 

 

10,000

 

 

6,000

 

 

23,000

 

 

38,000

 

Depreciation and amortization

 

 

5,000

 

 

5,000

 

 

14,000

 

 

13,000

 

Research and development

 

 

15,000

 

 

16,000

 

 

52,000

 

 

48,000

 

Bad debt expense

 

 

6,000

 

 

-

 

 

6,000

 

 

27,000

 

 

Total operating costs and expenses

 

 

252,000

 

 

220,000

 

 

705,000

 

 

682,000

 

 

 

 

 

 

 

 

 

 

 

 

 

Net operating income (loss)

 

 

(15,000)

 

 

(68,000)

 

 

(45,000)

 

 

(157,000)

 

 

 

 

 

 

 

 

 

 

 

 

 

Other income (expense):

 

 

 

 

 

 

 

 

 

 

 

 

 

Interest expense

 

 

(4,000)

 

 

(3,000)

 

 

(9,000)

 

 

(8,000)

 

 

Total other income (expense)

 

 

(4,000)

 

 

(3,000)

 

 

(9,000)

 

 

(8,000)

 

 

 

 

 

 

 

 

 

 

 

 

 

Net loss

 

$

(19,000)

 

$

(71,000)

 

$

(54,000)

 

$

(165,000)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Loss per share - basic

 

$

(0.00)

 

$

(0.00)

 

$

(0.00)

 

$

(0.00)

 

 

 

 

 

 

 

 

 

 

 

 

 

Weighted average number of common

 

 

 

 

 

 

 

 

 

 

 

 

 

shares outstanding - fully diluted and basic

 

156,987,310

 

 

145,462,105

 

 

153,126,145

 

 

144,916,794


The accompanying notes are an integral part of these financial statements.



5




New Mexico Software, Inc.

Consolidated Statements of Cash Flows

(Rounded to the nearest thousand)

(Unaudited)

 

 

 

For the nine months ended

 

 

September 30,

 

 

2012

 

2011

Cash flows from operating activities

 

 

 

 

 

 

Net income (loss)

 

$

(54,000)

 

$

(165,000)

Adjustments to reconcile net income (loss) to

 

 

 

 

 

 

 

net cash provided (used) by operating activities:

 

 

 

 

 

 

 

Common stock issued for services to board members and officers

 

60,000

 

 

58,000

 

Executive services donated

 

 

51,000

 

 

-

 

Depreciation and amortization

 

 

15,000

 

 

15,000

 

Depreciation and amortization allocated to cost of goods sold

 

6,000

 

 

4,000

Changes in operating assets and liabilities:

 

 

 

 

 

 

 

Accounts receivable

 

 

(117,000)

 

 

(8,000)

 

Inventory

 

 

(7,000)

 

 

-

 

Prepaid expenses and other assets

 

 

87,000

 

 

19,000

 

Accounts payable

 

 

19,000

 

 

(63,000)

 

Accrued expenses

 

 

42,000

 

 

14,000

 

Customer deposits

 

 

(3,000)

 

 

-

 

Deferred revenue

 

 

(3,000)

 

 

12,000

Net cash provided (used) by operating activities

 

 

96,000

 

 

(114,000)

 

 

 

 

 

 

 

Cash flows from investing activities

 

 

 

 

 

 

 

Acquisition of fixed assets

 

 

(7,000)

 

 

(16,000)

Net cash used by investing activities

 

 

(7,000)

 

 

(16,000)

 

 

 

 

 

 

 

Cash flows from financing activities

 

 

 

 

 

 

 

Proceeds from notes payable - related party

 

 

44,000

 

 

2,000

 

Repayment of notes payable

 

 

(85,000)

 

 

-

 

Repayment of principal under capital lease

 

 

(10,000)

 

 

(7,000)

 

Net proceeds from the issuance of common stock

 

45,000

 

 

44,000

Net cash provided by financing activities

 

 

(6,000)

 

 

39,000

 

 

 

 

 

 

 

Net increase in cash equivalents

 

 

83,000

 

 

(91,000)

Cash equivalents - beginning

 

 

100,000

 

 

188,000

Cash equivalents - ending

 

$

183,000

 

$

97,000

 

 

 

 

 

 

 

Supplemental disclosures:

 

 

 

 

 

 

 

Interest paid

 

$

9,000

 

$

6,000

 

 

 

 

 

 

 

 

Assets acquired under capital lease

 

$

-

 

$

20,000

 

 

 

 

 

 

 

 

Insurance contracts financed

 

$

153,000

 

$

-

 

 

 

 

 

 

 

 

Deferred compensation paid in common stock

 

$

160,000

 

$

-



The accompanying notes are an integral part of these financial statements.



6




New Mexico Software, Inc.

Notes to the Financial Statements

(Unaudited)



NOTE A – BASIS OF PRESENTATION


The interim financial statements included herein, presented in accordance with United States generally accepted accounting principles and stated in US dollars, have been prepared by the Company, without audit, pursuant to the rules and regulations of the Securities and Exchange Commission.  Certain information and footnote disclosures normally included in financial statements prepared in accordance with generally accepted accounting principles have been condensed or omitted pursuant to such rules and regulations, although the Company believes that the disclosures are adequate to make the information presented not misleading.


These statements reflect all adjustments, consisting of normal recurring adjustments, which, in the opinion of management, are necessary for fair presentation of the information contained therein.  It is suggested that these interim financial statements be read in conjunction with the financial statements of the Company for the year ended December 31, 2011 and notes thereto included in the Company's Form 10-K.  The Company follows the same accounting policies in the preparation of interim reports.


Results of operations for the interim periods are not indicative of annual results.


NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES


[1] Revenue recognition:


The Company’s revenues are generally classified into six main categories: radiological services, software usage fees, software hosting and maintenance, cardiological services, specialist program services, and hardware sales associated with specialist program services.  The Company also occasionally derives revenue from fees for customization or modification to our core software product, hardware sales associated with sales of our various software products, scanning services and other services such as consulting, training and installation.  The Company recognizes revenue in accordance with Statement of Position ASC Topic 985 Software Revenue Recognition as amended.


Revenue from proprietary software sales that does not require further commitment from the Company is recognized upon persuasive evidence of an arrangement as provided by agreements executed by both parties, delivery of the software, and determination that collection of a fixed or determinable fee is probable.  These sales are generally direct purchases of a software product and there is no other involvement by the Company.   


The Company offers with certain sales of its software products, software maintenance, upgrade and support arrangements. These contracts may be elements in a multiple-element arrangement or may be sold in a stand-alone basis. Revenues from maintenance and support services are recognized ratably on a straight-line basis over the term that the maintenance service is provided. The Company typically charges 17% to 21% of the software purchase price for a 12-month maintenance contract with discounts available for longer-term agreements. The complexity of the software determines the percentage that is charged to any individual customer, and that percentage remains consistent upon renewal unless there is a change in the software or the terms of the agreement.




7




New Mexico Software, Inc.

Notes to the Financial Statements

(Unaudited)



NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)


[1] Revenue recognition (continued):


Should the sale of software involve an arrangement with multiple elements (for example, the sale of a software license along with the sale of maintenance and support to be delivered over the contract period), the Company allocates revenue to each component of the arrangement using the residual value method based on the fair value of the undelivered elements. The Company defers revenue from the arrangement equivalent to the fair value of the undelivered elements and recognizes the remaining amount at the time of the delivery of the product or when all other revenue recognition criteria have been met. Fair values for the ongoing maintenance and support obligations are based upon separate sales of renewals of maintenance contracts. Fair value of services, such as training or consulting, is based upon separate sales of these services to other customers.  


The Company follows the guidance in FASB ASC Topic 605, Accounting for Performance of Construction-Type and Certain Production-Type Contracts for custom software development arrangements that require significant production, customization or modification to its core software.  Revenue is generally recognized for such arrangements under the percentage-of-completion method.  Under percentage-of-completion accounting, both the product license and custom software development revenue are recognized as work progresses based on specific milestones in accordance with FASB ASC Topic 450.  The Company believes that project milestones based on completion of specific tasks provide the best approximation of progress toward the completion of the contract.  At September 30, 2012 and September 30, 2011, there were no custom software development arrangements in progress.


The Company also occasionally derives revenue from the sale of third party hardware, which is billed as a separate deliverable under consulting or custom development contracts.  Revenue from radiological services, radiological quality assurance (QA) services, software installation, and any training or consulting services is recognized when the services are rendered.  These revenues include services that are not essential to the functionality of the software.  If these services are included in a software agreement with multiple elements, amounts are allocated to these categories based on the estimated number of hours required to complete the work, which is the same criteria used to bill for the services separately.  License revenue is recognized ratably over the term of the license.


Amounts collected prior to satisfying the above revenue recognition criteria are included in deferred revenue.


The application of ASC 605, as amended, requires judgment, including a determination that collectibility is probable and the fee is fixed and determinable.  


The Company follows the guidance provided by SEC Staff Accounting Bulletin (SAB) No. 101, Revenue Recognition in Financial Statements and SAB No. 104, Revenue Recognition, which provide guidance on the recognition, presentation and disclosure of revenue in financial statements filed with the SEC.


Due to uncertainties inherent in the estimation process it is at least reasonably possible that completion costs for contracts in progress will be further revised in the near- term.


The cost of services, consisting of staff payroll, doctors’ fees, outside services, professional licenses and insurance, communication costs and supplies, is expensed as incurred.





8




New Mexico Software, Inc.

Notes to the Financial Statements

(Unaudited)



NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)


[2] Cash and cash equivalents:


The Company considers all highly liquid instruments purchased with a maturity of three months or less to be cash equivalents.  At September 30, 2012, the Company had no cash and cash equivalents that exceeded federally insured limits.


[3] Trade Accounts Receivable:


The Company extends unsecured credit to customers under normal trade agreements which generally require payment within 30 - 45 days.  Accounts not paid within 15 days after their original due date are considered delinquent.  Unless specified by the customer, payments are applied to the oldest unpaid invoice.  Accounts receivable are presented at the amount billed.


The Company also estimates an allowance for doubtful accounts, which amounted to $31,000 and $32,000 at September 30, 2012 and 2011, respectively.  The estimate is based upon management’s review of all accounts and an assessment of the Company’s historical evidence of collections.  Specific accounts are charged directly to the reserve when management obtains evidence of a customer’s insolvency.  Charge-offs, net of recoveries, amounted to $8,000 and $27,000 for the nine months ended September 30, 2012 and 2011, respectively.


[4] Inventory:


Inventory, composed of component parts and finished goods, is valued at cost on a specific identity basis for those items with serial numbers.  The remainder of the inventory is valued at the lower of first-in-first-out (FIFO) cost or market.  On a quarterly basis, management compares the inventory on hand with our records to determine whether write-downs for excess or obsolete inventory are required.


[5] Furniture, equipment and improvements:


Furniture, equipment and improvements are recorded at cost. The cost of maintenance and repairs is charged against results of operations as incurred. Depreciation is charged against results of operations using the straight-line method over the estimated economic useful life. Leasehold improvements are amortized on a straight-line basis over the life of the related lease.


[6] Per share data:


The basic and diluted per share data has been computed on the basis of the net loss available to common stockholders for the period divided by the historic weighted average number of shares of common stock.  All potentially dilutive securities have been excluded from the computations since they would be antidilutive, however, these dilutive securities could potentially dilute earnings per share in the future. Options and warrants exercisable for 1,553,920 and 10,962,250 shares of common stock have been excluded from the diluted loss per share calculation for the years ended September 30, 2012 and 2011, respectively, because inclusion of such would be antidilutive.


[7] Advertising expenses:


The Company expenses advertising costs which consist primarily of direct mailings, promotional items and print media, as incurred. Advertising expenses amounted to $0 and $3,000 for the nine months ended September 30, 2012 and 2011, respectively.




9




New Mexico Software, Inc.

Notes to the Financial Statements

(Unaudited)



NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)


[8] Use of estimates:


The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the amount of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Actual results could differ from those estimates.


[9] Stock-based compensation:


The Company adopted ASC Topic 505, Share-Based Payment, effective January 1, 2006. ASC 505 requires the recognition of the fair value of stock-based compensation in net income. Stock-based compensation primarily consists of stock options. Stock options are granted to employees at exercise prices equal to the fair market value of our stock at the dates of grant. The Company now recognizes the stock-based compensation expense over the requisite service period of the individual grantees, which generally equals the vesting period. The Company provides newly issued shares to satisfy stock option exercises.  There were 0 and 0 option awards granted to employees and directors in the nine months ended September 30, 2012 and 2011, respectively.  During the nine months ended September 30, 2012 and 2011, the Company did not have expenses related to option grants to employees and directors.


[10] Software development:


The Company accounts for computer software development costs in accordance with Statement of Financial Accounting Standards No. 86, "Accounting for the Costs of Computer Software to be Sold, Leased or Otherwise Marketed". As such, all costs incurred prior to the product achieving technological feasibility are expensed as research and development costs. Technological feasibility is generally achieved upon satisfactory beta test results. Upon achieving technological feasibility, programming costs are capitalized and amortized over the economic useful live which is estimated to be two years. There were no capitalized software development costs as of September 30, 2012 and 2011.


[11] Recent pronouncements:


The Company’s management has reviewed all of the FASB’s Accounting Standard Updates through September 30, 2012 and has concluded that none will have a material impact on the Company’s financial statements.  Management does not believe that any other recently issued but not yet effective accounting pronouncements, if adopted, would have an effect on the accompanying consolidated financial statements.





10




New Mexico Software, Inc.

Notes to the Financial Statements

(Unaudited)



NOTE C - GOING CONCERN


The accompanying financial statements have been prepared on a going concern basis, which contemplates the realization of assets and the satisfaction of liabilities in the normal course of business. The Company has incurred cumulative net losses of approximately $15,400,000 since its inception and requires capital for its contemplated operational and marketing activities to take place. The Company’s ability to raise additional capital through the future issuances of the common stock is unknown. The obtainment of additional financing, the successful development of the Company’s contemplated plan of operations, and its transition, ultimately, to the attainment of profitable operations are necessary for the Company to continue operations. The ability to successfully resolve these factors raise substantial doubt about the Company’s ability to continue as a going concern. The financial statements of the Company do not include any adjustments that may result from the outcome of these aforementioned uncertainties.


NOTE D - FURNITURE, EQUIPMENT, AND IMPROVEMENTS


Furniture, equipment, and improvements as of September 30, 2012 consisted of the following:


Computers

 

$ 478,000

Furniture, fixtures and equipment

 

132,000

Automobiles

 

41,000

Leasehold improvements

 

20,000

 

 

671,000

Accumulated depreciation

 

(610,000)

 

 

$  61,000


Depreciation expense for the nine months ended September 30, 2012 and 2011 was $21,000 and $19,000, respectively.


NOTE E - NOTES PAYABLE


Notes Payable:


During the nine months ended September 30, 2012, the Company financed various insurance premiums in the amount of $153,000. The notes bear interest rates ranging from 7.0% to 10.25%, are payable in monthly principal and interest payments ranging from $200 to $14,000 with maturity dates beginning in December 2012 through March 2013. As of September 30, 2012, these notes totaled $68,000.


Notes Payable - Related Party:


On May 1, 2012, the Company received a $25,000 loan from a director of the Company. The loan bears interest at 7% per annum with principal and interest payable on or before April 30, 2013. On September 1, 2012, the Company received an $18,000 loan from a director of the Company.  The loan bears interest at 7% per annum with principal and interest payable on or before August 31, 2013.  As of September 30, 2012, the Company also owes $2,000 to the same director.  This loan is non interest bearing and due on demand.  At September 30, 2012, there is approximately $1,000 in accrued interest included in notes payable - related party related to these notes.





11




New Mexico Software, Inc.

Notes to the Financial Statements

(Unaudited)



NOTE F - CAPITAL TRANSACTIONS


Common stock:


During the nine month period ended September 30, 2012, the Company effected the following stock transactions:


The Company issued a total of 1,500,000 shares of the Company’s $0.001 par value common stock to a director for the exercise of options in exchange for cash of $45,000.


The Company issued a total of 8,000,000 shares of the Company’s $0.001 par value common stock to directors in exchange for services for 2012 and 2013 valued at $160,000.  These services will be performed over two years.  Accordingly, deferred compensation of $100,000 was recorded as of September 30, 2012.  The Company expensed $60,000 during the nine months ended September 30, 2012.


Warrants:


During the nine month period ended September 30, 2012, there were no warrants issued and none were exercised.


There are no warrants outstanding as of September 30, 2012.


Stock options:


Stock options employees and directors - During the nine months ended September 30, 2012 and 2011, the Company made no grants of stock options to employees or directors.

  

Stock options non-employees and directors - During the nine months ended September 30, 2012 and 2011, the Company made no grants of stock options for services.  


Exercise prices and weighted-average contractual lives of stock options outstanding as of September 30, 2012, are as follows:


Options Outstanding

 

Options Exercisable

 

 

 

 

Weighted Average

 

Weighted Average

 

 

 

Weighted Average

Exercise Prices

 

Number Outstanding

 

Remaining Contractual Life

 

Exercise Prices

 

Number Exercisable

 

Exercise Price

$0.01-$0.049

 

8,000,000

 

4.1

 

$0.03

 

8,000,000

 

$0.03

$0.05-$0.30

 

1,053,920

 

1.0

 

$0.06

 

1,053,920

 

$0.06





12




New Mexico Software, Inc.

Notes to the Financial Statements

(Unaudited)



NOTE F - CAPITAL TRANSACTIONS (CONTINUED)


Summary of Options Granted and Outstanding:


 

For the nine months ended

September 30,

 

2012

 

Shares

 

Weighted Average

Exercise Price

Options:

 

 

 

Outstanding at beginning of year

10,962,250

 

$0.04

Granted

-

 

-

Cancelled

(408,330)

 

$0.06

Exercised

(1,500,000)

 

-

Outstanding at end of period

9,053,920

 

$0.03


NOTE G - MAJOR CUSTOMERS


During the nine month period ended September 30, 2012, one customer accounted for 33% or approximately $931,000 of the Company's revenue.  


As of September 30, 2012, balances due from two customers comprised 42% or approximately $258,000 of total accounts receivable.


NOTE H - REPORTABLE SEGMENTS


Management has identified the Company's reportable segments based on separate lines of business. The parent company, New Mexico Software, operates under the trade name Net Medical Xpress Solutions, and derives revenues from the development and marketing of proprietary internet technology-based software.   The Company’s wholly-owned subsidiary Telerad Service, Inc., operates under the trade names Net Medical Xpress Services and Net Medical Xpress Specialists.  Net Medical Xpress Services provides medical diagnostic reading services.  Net Medical Xpress Specialists provides telemedicine services to hospitals and other medical entities.

Information related to the Company's reportable segments for the nine months ended September 30, 2012 is as follows:



 

 

Solutions

Services

 

Specialists

TOTAL

Revenue

 

$ 315,000

$ 2,462,000

 

$    70,000

$  2,847,000

 

 

 

 

 

 

 

Cost of services

 

191,000

1,934,000

 

62,000

2,187,000

General and administrative

 

235,000

312,000

 

63,000

610,000

Legal expenses

 

23,000

-

 

-

23,000

Depreciation

 

9,000

5,000

 

-

14,000

Research and development

 

47,000

-

 

5,000

52,000

Bad debt expense

 

-

6,000

 

-

6,000

 

 

 

 

 

 

 

Operating income (loss)

 

$  (190,000)

$  205,000

 

$  (60,000)

$  (45,000)

 

 

 

 

 

 

 

Total assets

 

$   191,000

$   648,000

 

$    103,000

$   942,000




13





New Mexico Software, Inc.

Notes to the Financial Statements

(Unaudited)



NOTE H - REPORTABLE SEGMENTS (CONTINUED)


A reconciliation of the segments' operating loss to the consolidated net loss is as follows:


Segment’s operating income

$     (45,000)

Other income (expense)

(9,000)

Consolidated net income

$     (54,000)


Information related to the Company’s reportable segments for the quarter ended September 30, 2012 is as follows:


 

 

Solutions

Services

 

Specialists

TOTAL

Revenue

 

$ 106,000

$ 826,000

 

$    32,000

$  964,000

 

 

 

 

 

 

 

Cost of services

 

66,000

627,000

 

34,000

727,000

General and administrative

 

72,000

108,000

 

36,000

216,000

Legal expenses

 

10,000

-

 

-

10,000

Depreciation

 

3,000

2,000

 

-

5,000

Research and development

 

14,000

-

 

1,000

15,000

Bad debt expense

 

-

6,000

 

-

6,000

 

 

 

 

 

 

 

Operating income (loss)

 

$  (59,000)

$  83,000

 

$  (39,000)

$   (15,000)


NOTE I - COMMITMENTS AND CONTINGENCIES


Leases:


The Company leases office space in New Mexico expiring on April 30, 2014.  The Company also leases computer equipment with lease expiration dates ranging from November 2012 to March 2013, and office equipment with a lease expiration date of June 2014.  Future minimum lease payments as of September 30, 2012, are as follows:


Year

 

Amount

2012

 

$ 18,000

2013

 

63,000

2014

 

21,000


Rent expense for the nine months ended September 30, 2012 and 2011 amounted to $49,000 and $48,000, respectively.






14




New Mexico Software, Inc.

Notes to the Financial Statements

(Unaudited)



NOTE I - COMMITMENTS AND CONTINGENCIES (CONTINUED)


Employment agreement:


The Company entered into an employment and non-competition agreement with a stockholder to act in the capacity of President and Chief Executive Officer (CEO). The term of the employment agreement is for three years commencing on January 1, 2010. The agreement allows for a one-year renewal option unless terminated by either party.  Base salary is $60,000 per annum with available additional cash compensation as defined in the agreement.  Compensation under this agreement of $45,000 is included in general and administrative expenses for the nine months ended September 30, 2012.  The non-competition agreement commences upon the termination of the employment agreement for a period of one year.   As of September 30, 2012, there was a total of $0 in accrued payroll for this executive.  During the nine months ended September 30, 2012, this executive contributed services valued at $25,000.  One other executive also contributed services valued at $25,000 during the nine months ended September 30, 2012.


NOTE I - LEGAL PROCEEDINGS


On February 18, 2009, Premier Medical Enterprise Solutions, Inc. (“Premier”) filed a complaint in the US District Court in Albuquerque, New Mexico against us and our chief executive officer.  Prior to filing of the suit, Premier had been a slow paying customer.  When it filed suit, it ceased all payments for services even though we were unable to discontinue services to Premier because of the nature of its suit against us.  On January 23, 2012, the court awarded judgment to New Mexico Software in the amount of $636,606 for payment of services, legal fees and costs.  The court had previously dismissed Premier’s claims against our chief executive officer.  


NOTE J - SUBSEQUENT EVENTS


The Company has evaluated subsequent events through November 14, 2012, the date which it has made its financial statements available, and has identified no significant reportable events through that date.















15




ITEM 2. MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION


OVERVIEW


To more accurately reflect the range of our services and our commitment to the telemedicine market, we are using the following trade names for our services:  Net Medical Xpress Solutions, Net Medical Xpress Services and Net Medical Xpress Specialists.


The parent company, New Mexico Software, Inc., operates under the trade name Net Medical Xpress Solutions, and derives revenues from the development and marketing of proprietary internet technology-based software.  All revenues and costs from the software aspect of the business are included in this division.


Our wholly-owned subsidiary, Telerad Service, Inc., operates under the trade names Net Medical Xpress Services and Net Medical Xpress Specialists.  Net Medical Xpress Services provides medical diagnostic reading services.  We currently have revenues and costs from radiological and cardiological services in this division.


Net Medical Xpress Specialists is our clinical division that provides telemedicine services to hospitals and other medical services providers.  We currently employ credentialed specialists in the field of neurology.  We facilitate real-time assessment of patients through a virtual examination via video conferencing combined with our medical software.  We currently have revenues and costs for neurology/stroke assessment in this division.


Through September 30, 2012, we have realized revenues from six primary sources:


1.

radiological services

2.

software usage fees

3.

cardiology services

4.

specialist program services

5.

software hosting and maintenance

6.

hardware sales associated with specialist program services


We also occasionally realize revenues from custom programming services and software sales.


Gross profit is our key indicator of operating progress.  The gross profit percentages for our business segments, as detailed in the Reportable Segments section below, were as follows for the first nine months of 2012:


·

Net Medical Xpress Solutions - 39% - software usage fees, software hosting and maintenance services

·

Net Medical Xpress Services - 21% - radiological services and cardiological services

·

Net Medical Xpress Specialists - 11% - specialist program services


Our overall gross profit percentage for all business segments for the first nine months of 2012 was 23%.  


Approximately 73% of our cost of services is doctor fees, which are directly related to the revenues in the Services and Specialists divisions.  This direct relationship between revenues and cost of sales will result in a fairly stable gross profit percentage over time.  However, we expect the gross profit percentage for the Specialist programs to be approximately 30 - 50% higher than that of the Services division, once we are generating enough revenue to cover the associated personnel costs.  Therefore, as the Specialist program grows and develops during 2012, we expect our overall gross profit percentage to increase slightly.  


Our normal general and administrative expenses (including depreciation, R&D and interest expense, but not including legal fees related to the legal proceedings which were concluded in the first quarter as described in Part II) continue to be approximately $200,000 to $250,000 per quarter.  




16




CRITICAL ACCOUNTING POLICIES AND ESTIMATES


The preparation of our financial statements in conformity with accounting principles generally accepted in the United States requires our management to make certain estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period.  As such, in accordance with the use of accounting principles generally accepted in the United States of America, our actual realized results may differ from management’s initial estimates as reported.  A summary of our significant accounting policies is detailed in the notes to the financial statements, which are an integral component of this filing.


Revenue Recognition


With each sale of our enterprise-level products, the end user enters into a license agreement for which an initial license fee is paid.  The license agreement also provides that in order to continue the license, the licensee must pay an annual software maintenance fee for which the party receives access to product upgrades and bug fixes or product patches.  Software maintenance consists primarily of hosting and managing our customers’ data on our servers, as well as technical support programs for our products.  Software usage comprises any charges for actual usage of our software.  


Currently, software usage consists of fees for customers using our XR-EXpress medical software.  It is billed as a fee for each report generated by the software for the customer. These fees do not include the services of a doctor; they only include the use of our software, because the customers employ their own doctors to read and report on the images.  As such, these fees are separate from the fees for Net Medical Xpress Services and Net Medical Xpress Specialists.  In these business segments, we provide the doctors who perform the various medical services.


Our software recognition policies are in accordance with the ASC Topic 985, Software Revenue Recognition as amended.  Revenue is recognized when (a) persuasive evidence of an arrangement exists, (b) delivery has occurred, (c) the fee is fixed or determinable, and (d) collectibility is probable.  We follow the guidance in ASC Topic 605, Accounting for Performance of Construction-Type and Certain Production-Type Contracts for custom software development arrangements that require us to provide significant production, customization or modification to our core software.  Revenue is generally recognized for such arrangements under the percentage of completion method.  Amounts collected prior to satisfying the above revenue recognition criteria are included in deferred revenue.


We follow the guidance provided by SEC Staff Accounting Bulletin (“SAB”) No. 101, Revenue Recognition in Financial Statements and SAB No. 104 Revenue Recognition which provide guidance on the recognition, presentation and disclosure of revenue in financial statements filed with the SEC.  Revenue from radiological services, software installation, training and consulting services is recognized when the services are rendered.  


Software Development Costs


We account for software development costs in accordance with ASC Topic 985, Accounting for Costs of Computer Software to be Sold, Leased, or Otherwise Marketed.  Product research and development expenses consist primarily of personnel, outside consulting and related expenses for development, and systems personnel and consultants and are charged to operations as incurred until technological feasibility is established.  We consider technological feasibility to be established when all planning, designing, coding and testing have been completed to design specifications.  After technological feasibility is established, costs are capitalized.  Historically, product development has been substantially completed with the establishment of technological feasibility and, accordingly, no costs have been capitalized.


See Note B to our Consolidated Financial Statements for a full discussion of our critical accounting policies and estimates.





17




RESULTS OF OPERATIONS


Revenues:


For the Three Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$964,000

$719,000

$245,000

34.1%


For the Nine Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$2,847,000

$2,414,000

$433,000

17.9%


These changes are a result of the following factors:


1.  Radiological services:


For the Three Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$801,000

$608,000

$193,000

31.7%


For the Nine Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$2,404,000

$2,029,000

$375,000

18.5%


Although we have added a few new radiological customers, the increase in radiological services revenues during the three months and nine months ended September 30, 2012 is primarily due to increased volume of usage by existing customers during 2012 as compared to2011.


2.  Software usage fees:


For the Three Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$90,000

$77,000

$13,000

16.9%


For the Nine Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$265,000

$253,000

$12,000

4.7%


The increase in software usage fees during the three months and nine months ended September 30, 2012 is due to a combination of increased volume of usage by existing customers plus the addition of new customers.  


3.  Cardiological services:


For the Three Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$25,000

$23,000

$2,000

8.7%




18




For the Nine Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$58,000

$70,000

$(12,000)

(17.1)%


The increase in cardiological service revenues during the three months ended September 30, 2012 is mainly due to slightly increased volume of usage by existing customers.  The decrease in cardiological service revenues during the nine months ended September 30, 2012 as compared to the nine months ended September 30, 2011 is mainly due to two customers that ceased reading echocardiograms with us.


4.  Software hosting and maintenance:


For the Three Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$11,000

$11,000

$0

0.0%


For the Nine Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$32,000

$50,000

(18,000)

(36.0)%


There was no change in the circumstances with regard to software hosting and maintenance for the three months ended September 30, 2012 as compared to the same period last year.  The decrease in software hosting and maintenance for the nine months ended September 30, 2012 as compared to the same period last year is due to the loss of one customer using our hosting services.  All of our new customers are using our medical software, and we charge usage fees for the medical software, rather than hosting fees.  Software maintenance now consists mainly of a few remaining technical support contracts.   We expect revenues in this category to continue to decrease slightly during the remainder of 2012.


5.  Specialist program services:


For the Three Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$15,000

$0

$15,000

not meaningful


For the Nine Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$37,000

$0

$37,000

not meaningful


Our Specialist program began operations during the first quarter of 2012 with a neurology/stroke assessment program at a regional hospital in New Mexico.  Two small regional hospitals became active during the third quarter of 2012, and we anticipate several more becoming active during the fourth quarter, resulting in continued revenue growth in this category.  We now are marketing our Specialists program to hospitals of any size.  We expect that the main growth in this category will come from the regular addition of new customers during the end of 2012 and throughout 2013.


6.  Specialist program hardware sales:


For the Three Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$17,000

$0

$17,000

not meaningful



19




For the Nine Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$33,000

$0

$33,000

not meaningful


Most new customers in the specialist program will be purchasing the videoconferencing hardware necessary for remote diagnoses. These will be mostly one-time purchases for new customers, with few purchases anticipated after the initial purchase.  We expect revenues in this category to increase during the remainder of 2012 and into 2013 as we add new customers in the specialist program.


7.  Other revenues:


For the Three Months Ended September 30,


 

2012

2011

Increase (Decrease)

Percent Inc (Dec)

Custom programming

$5,000

$0

$5,000

not meaningful

Other revenues

$0

$0

$0

0.0%


For the Nine Months Ended September 30,


 

2012

2011

Increase (Decrease)

Percent Inc (Dec)

Custom programming

$18,000

$0

$18,000

not meaningful

Other revenues

$0

$12,000

$(11,000)

(100.0)%


The increase in custom programming revenues for the three and nine months ended September 30, 2012 as compared to the same period last year is due to the fact that we have performed several small custom programming projects during the first nine months of 2012 and none during 2011.  We anticipate undertaking a few small and medium-sized projects that may generate a modest increase in revenues in this category during the last quarter of 2012.  We continue to offer programming services for customer database integration, and for other projects for our existing and new customers.


The decrease other revenues is primarily due to a software upgrade for one customer during the first quarter of 2011 and is not likely to be repeated during 2012.


Cost of services:


For the Three Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$727,000

$567,000

$160,000

28.2%


For the Nine Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$2,187,000

$1,889,000

$298,000

15.8%


Approximately 91% of the cost of services for the three and nine months ended September 30, 2012 is related to telemedicine services.  These costs consist of radiologist fees, cardiologist fees, neurologist fees, engineering and customer support staff, professional credentialing and professional liability insurance costs. Over 80% of these costs are directly related to revenues; as a result, they have increased primarily as the radiological service revenues have increased during the first nine months of 2012.




20




General and administrative expenses:


For the Three Months Ended September 30,


 

2012

2011

Increase (Decrease)

Percent Inc (Dec)

Legal

 $10,000

 $6,000

 $4,000

66.7

Other G&A

 $216,000

 $193,000

 $23,000

11.9%


For the Nine Months Ended September 30,


 

2012

2011

Increase (Decrease)

Percent Inc (Dec)

Legal

 $23,000

 $38,000

 $(15,000)

(39.5)%

Other G&A

 $610,000

 $556,000

 $54,000

9.7%


The increase in legal expenses during the quarter ended September 30, 2012 is due to the reregistration of our PACS system with the FDA.  The decrease in legal expenses during the nine months ended September 30, 2012 is due to the reduced activity during the period in the legal proceedings described in Part II, Item 1 below.  


The increase in other general and administrative expenses for the three months ended September 30, 2012 as compared to the same period last year is due to a combination of factors:  approximately $14,000 is due to the hiring of additional administrative and sales staff for the Specialists program; approximately $5,000 is the result of increased credit card fees incurred with respect to payments by Telerad Service customers; the remainder is due to a number of small factors.  The increase in other general and administrative expenses for the first nine months of 2012 as compared to the first nine months of 2011 is due to a number of factors:  approximately $40,000 is due to the hiring of additional administrative staff during the fourth quarter of 2011 to handle the increased credentialing and administrative activities, as well as hiring sales staff during the first half of 2012; approximately $9,000 is the result of increased credit card fees incurred with respect to payments by Telerad Service customers; and approximately $14,000 is due to increased marketing and travel expenses related to marketing our specialist program at trade shows.


Research and development costs:


For the Three Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$15,000

$16,000

$(1,000)

6.3%


For the Nine Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$52,000

$48,000

$4,000

8.3%


The decrease in research and development costs during the three months ended September 30, 2012 as compared to the same period last year is primarily due to the purchase of computer equipment during the third quarter of 2011.  The increase in research and development costs during the nine months ended September 30, 2012 as compared to the nine months ended September 30, 2012 is due to equipment purchases during the first part of 2012.  These equipment purchases were part of our efforts to upgrade our infrastructure, including the equipment used for research and development purposes.  This equipment was expensed in the period in which it was purchased.

 

During the first nine months of 2012, approximately 86% of our research and development costs were staffing costs.  In the software industry it is common for research and development costs to be ongoing, since development of the next version of the software begins as soon as the current version is completed.  In addition, we are constantly developing new applications for our existing software that require modification.  Management anticipates that research and development costs in the future will focus both on the upgrading of our existing products and the continued development of new products using our core technology; therefore they will remain relatively steady during the coming year.



21




Depreciation:


For the Three Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$5,000

$5,000

$0

0%


For the Nine Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$14,000

$13,000

$1,000

7.7%


Since the third quarter of 2011, several fixed assets have been fully depreciated, and we have also added several new fixed assets, resulting in the same depreciation expense for the three months ended September 30, 2012 as compared to the same period last year.  The increase in depreciation expense for the nine months ended September 30, 2012 is primarily due to the leasing of new servers and office equipment during the second half of 2011.  


Bad debt expense:


For the Three Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$6,000

$0

$6,000

not meaningful


For the Nine Months Ended September 30,


2012

2011

Increase (Decrease)

Percent Inc (Dec)

$6,000

$27,000

$(21,000)

(77.7)%


We made the determination that certain customer accounts had become uncollectible during the three months ended June 30, 2011, resulting in the $27,000 bad debt expense during 2011.  We have determined that certain account balances are likely uncollectible at September 30, 2012, resulting in the $6,000 bad debt expense during 2012.


Other income (expense):


For the Three Months Ended September 30,


 

2012

2011

Increase (Decrease)

Percent Inc (Dec)

Interest expense

$4,000

$3,000

$1,000

33.3%


For the Nine Months Ended September 30,


 

2012

2011

Increase (Decrease)

Percent Inc (Dec)

Interest expense

$9,000

$8,000

$1,000

12.5%


The increase in interest expense for the three months and nine months ended September 30, 2012 as compared to the three months and nine months ended September 30, 2011 is primarily associated with the increase in capital leases during the second half of 2011.





22




REPORTABLE SEGMENTS


We have identified our reportable segments based on separate lines of business. Our parent company, New Mexico Software, operates under the trade name Net Medical Xpress Solutions, and derives revenues from the development and marketing of proprietary internet technology-based software.   Our wholly-owned subsidiary, Telerad Service, Inc., operates under the trade names Net Medical Xpress Services and Net Medical Xpress Specialists.  Net Medical Xpress Services provides medical diagnostic reading services.  Net Medical Xpress Specialists provides clinical telemedicine services to hospitals and other medical services providers.  


Information related to our reportable segments for the nine months ended September 30, 2012 is as follows:



 

 

Solutions

Services

 

Specialists

TOTAL

Revenue

 

$ 315,000

$ 2,462,000

 

$    70,000

$  2,847,000

 

 

 

 

 

 

 

Cost of services

 

191,000

1,934,000

 

62,000

2,187,000

General and administrative

 

235,000

312,000

 

63,000

610,000

Legal expenses

 

23,000

-

 

-

23,000

Depreciation

 

9,000

5,000

 

-

14,000

Research and development

 

47,000

-

 

5,000

52,000

Bad debt expense

 

-

6,000

 

-

6,000

 

 

 

 

 

 

 

Operating income (loss)

 

$  (190,000)

$  205,000

 

$  (60,000)

$  (45,000)

 

 

 

 

 

 

 

Total assets

 

$   191,000

$   648,000

 

$    103,000

$   942,000


A reconciliation of the segments' operating loss to the consolidated net loss is as follows:


Segment’s operating income

$     (45,000)

Other income (expense)

(9,000)

Consolidated net income

$     (54,000)


Information related to our reportable segments for the quarter ended September 30, 2012 is as follows:


 

 

Solutions

Services

 

Specialists

TOTAL

Revenue

 

$ 106,000

$ 826,000

 

$    32,000

$  964,000

 

 

 

 

 

 

 

Cost of services

 

66,000

627,000

 

34,000

727,000

General and administrative

 

72,000

108,000

 

36,000

216,000

Legal expenses

 

10,000

-

 

-

10,000

Depreciation

 

3,000

2,000

 

-

5,000

Research and development

 

14,000

-

 

1,000

15,000

Bad debt expense

 

-

6,000

 

-

6,000

 

 

 

 

 

 

 

Operating income (loss)

 

$  (59,000)

$  83,000

 

$  (39,000)

$   (15,000)


LIQUIDITY AND CAPITAL RESOURCES


As of September 30, 2012, cash and cash equivalents totaled $183,000, representing an $83,000 increase from December 31, 2011. This increase in available cash was due to the following factors during the period:





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Operating activities:


For the Nine Months Ended September 30,


2012

2011

Inc (Dec) in available cash

provided $96,000

used $114,000

$210,000


The increase in available cash from operations during the first nine months of 2012 as compared to the first nine months of 2011 is primarily due to a combination of the following major factors:


·

a $111,000 increase in available cash due to net loss of $54,000 during the first nine months of 2012 as compared to net loss of $165,000 during the first nine months of 2011

·

a $51,000 increase in available cash due to executive services donated during the first nine months of 2012

·

a $117,000 decrease in available cash due to the increase in accounts receivable during the first nine months of 2012 as compared to the first nine months of 2011

·

a $110,000 increase in available cash due to the increase in accounts payable and accrued expenses during the first nine months of 2012 as compared to the first nine months of 2011.


Investing activities:


For the Nine Months Ended September 30,


2012

2011

Inc (Dec) in available cash

used $7,000

used $16,000

$9,000


We purchased $7,000 of computer equipment during the first nine months of 2012 as compared to $16,000 during the first nine months of 2011, when we were upgrading our infrastructure.


Financing activities:


For the Nine Months Ended September 30,


2012

2011

Inc (Dec) in available cash

used 6,000

provided $39,000

$(45,000)


This decrease is primarily due to the repayment of insurance contracts financed in the amount of $85,000, offset by the proceeds from two notes payable from a related party totaling $44,000 during the first nine months of 2012.


We do not currently have material commitments for capital expenditures and do not anticipate entering into any such commitments during the next twelve months.  Our current commitments consist primarily of lease obligations for office space, computer equipment and a vehicle.  


At September 30, 2012, we had a working capital surplus of $20,000 as opposed to a working capital deficit of $94,000 at the beginning of the period, an increase in working capital of $114,000.  We may continue to sell equity securities and incur debt as needed to meet our operating needs during 2012.


We anticipate that our primary uses of cash in the next year will continue to be for general operating purposes.  We anticipate our operating cash requirements for the next twelve months again to be in the range of $4,000,000 to $5,000,000.  This level of cash flow will allow us to maintain our current level of operations and allow for modest growth.  Profitability remains our primary goal.


OFF-BALANCE SHEET ARRANGEMENTS


We currently have no off-balance sheet arrangements.



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Item 3. QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK


Not applicable.  


Item 4. CONTROLS AND PROCEDURES


307 - Disclosure controls and procedures:  As of June 30, 2012, we carried out an evaluation of the effectiveness of our disclosure controls and procedures, with the participation of our principal executive and principal financial officers.   Disclosure controls and procedures are defined in Exchange Act Rule 15d-15(e) as “controls and other procedures of an issuer that are designed to ensure that information required to be disclosed by the issuer in the reports that it files or submits under the Act (15 U.S.C. 78a et seq.) is recorded, processed, summarized and reported, within the time periods specified in the Commission's rules and forms [and] include, without limitation, controls and procedures designed to ensure that information required to be disclosed by an issuer in the reports that it files or submits under the Act is accumulated and communicated to the issuer's management, including its principal executive and principal financial officers, or persons performing similar functions, as appropriate to allow timely decisions regarding required disclosure.”  Based on our evaluation, our President/Chief Executive Officer and Chief Financial Officer have concluded that, as of September 30, 2012, such disclosure controls and procedures were not effective.  The primary reasons for management’s conclusions are that we did not have a plan in place for implementing controls and procedures and insufficient personnel to implement checks and balances.  We believe that we will not have sufficient funds available to develop a plan in the foreseeable future.  We do not anticipate that our business will need sufficient personnel in the foreseeable future that are needed to implement checks and balances.


308(c) - Changes in internal control over financial reporting:  Based upon an evaluation by our management of our internal control over financial reporting, with the participation of our principal executive and principal financial officers, there were no changes made in our internal control over financial reporting during the quarter ended September 30, 2012 that have materially affected or are reasonably likely to materially affect this control.


Limitations on the Effectiveness of Internal Control:  Our management does not expect that our disclosure controls and procedures or our internal control over financial reporting will necessarily prevent all fraud and material errors.  An internal control system, no matter how well conceived and operated, can provide only reasonable, not absolute, assurance that the objectives of the control system are met.  Further, the design of a control system must reflect the fact that there are resource constraints, and the benefits of controls must be considered relative to their costs.  Because of the inherent limitations on all internal control systems, no evaluation of controls can provide absolute assurance that all control issues and instances of fraud, if any, have been detected.  These inherent limitations include the realities that judgments in decision-making can be faulty, and that breakdowns can occur because of simple error or mistake.  Additionally, controls can be circumvented by the individual acts of some persons, by collusion of two or more people, and/or by management override of the control.  The design of any system of internal control is also based in part upon certain assumptions about risks and the likelihood of future events, and there is no assurance that any design will succeed in achieving its stated goals under all potential future conditions. Over time, controls may become inadequate because of changes in circumstances and the degree of compliance with the policies and procedures may deteriorate.  Because of the inherent limitations in a cost-effective internal control system, financial reporting misstatements due to error or fraud may occur and not be detected on a timely basis.

 

 

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PART II OTHER INFORMATION


ITEM 1.  LEGAL PROCEEDINGS


On February 18, 2009, Premier Medical Enterprise Solutions, Inc. (“Premier”) filed a complaint in the US District Court in Albuquerque, New Mexico against us and our chief executive officer.  Prior to filing of the suit, Premier had been a slow paying customer.  When it filed suit, it ceased all payments for services even though we were unable to discontinue services to Premier because of the nature of its suit against us.  On January 23, 2012, the court awarded judgment to New Mexico Software in the amount of $636,606 for payment of services, legal fees and costs.  The court had previously dismissed Premier’s claims against our chief executive officer.  


ITEM 1A.  RISK FACTORS


Our risk factors have not changed since our last annual report on Form 10-K for the fiscal year ended December 31, 2011.


ITEM 2.  UNREGISTERED SALES OF EQUITY SECURITIES AND USE OF PROCEEDS


Not applicable.


ITEM 3.  DEFAULTS UPON SENIOR SECURITIES


Not applicable.


ITEM 4.  MINE SAFETY DISCLOSURE


Not applicable.


ITEM 5.  OTHER INFORMATION


Not applicable.


ITEM 6.  EXHIBITS


The following exhibits are attached to this report:


31.1

Rule 15d-14 (a)  Certification by Principal Executive Officer

31.2

Rule 15d-14 (a)  Certification by Principal Financial Officer

32

Section 1350 Certification of Principal Executive Officer and Principal Financial Officer









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SIGNATURES


In accordance with the requirements of the Exchange Act, the registrant caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.


NEW MEXICO SOFTWARE, INC.





Date:  November 14, 2012

By  /s/  Richard F. Govatski

 

Richard F. Govatski, President

 

 

 

 

 

 

Date:  November 14, 2012

By  /s/  Teresa B. Dickey

 

Teresa B. Dickey, Treasurer  (Principal

 

Financial Officer)
















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