EX-1.2 3 dex12.htm REGULATIONS OF THE BOARD OF DIRECTORS OF TOYOTA MOTOR CORPORATION Regulations of the Board of Directors of Toyota Motor Corporation

Exhibit 1.2

(TRANSLATION)

REGULATIONS OF

THE BOARD OF DIRECTORS

OF

TOYOTA MOTOR CORPORATION

Established: February 27, 1952

As last amended on May 1, 2006

Article 1.    (Regulations of the Board of Directors)

Except as provided for in laws, ordinances or the Articles of Incorporation, the matters relating to the Board of Directors of the Corporation shall be governed by the provisions of these Regulations.

Article 2.    (Purpose and Composition)

1. The Board of Directors shall be composed of all the Directors and shall make decisions on the execution of business, supervise the execution of the duties of Directors, and designate and dismiss Representative Directors.

2. Corporate Auditors shall be present and, whenever necessary, give their opinions at a meeting of the Board of Directors.

Article 3.    (Person to Convene Meeting and Notice of Meeting)

1. A meeting of the Board of Directors shall be convened by the Chairman of the Board or the President. In the event that the positions of both the Chairman of the Board and the President are vacant or that both of them are prevented from convening, such meeting shall be convened by a Vice Chairman of the Board, an Executive Vice President or a Senior Managing Director in that order and according to their rank, if there is a plural number of persons holding the same position.

2. Notice of convening a meeting of the Board of Directors shall be dispatched to each Director and each Corporate Auditor at least three (3) days before the date of the meeting. In the case of urgency, however, such period may be shortened.

3. A meeting of the Board of Directors may be held without going through the convening procedure, if consented to by all the Directors and the Corporate Auditors.

Article 4.    (Chairmanship and Method of Adopting Resolutions)

1. The Chairman of the Board or the President shall preside as chairman at the Board of Directors. In the event that the positions of both the Chairman of the Board and the President are vacant or that both of them are prevented from so presiding as chairman, a Vice Chairman of the Board, an Executive Vice President or a Senior Managing Director, shall preside as chairman in that order and according to their rank in the case that there is a plural number of persons holding the same position.

2. Resolutions of the Board of Directors shall be adopted at the meetings at which a majority of the Directors who are entitled to vote shall be present, by a majority of the Directors so present.

3. With respect to matters to be resolved by the Board of Directors, the Corporation shall deem that such matters were approved by a resolution of the Board of Directors when all the Directors express their agreement in writing or by electronic records. Provided, however, that this provision shall not apply when any Corporate Auditor expresses his/her objection to such matters.


4. With respect to matters to be reported to the Board of Directors, Directors, Corporate Auditors or Accounting Auditors shall not be required to report such matters to the Board of Directors when such matters are notified to all the Directors and Corporate Auditors.

Article 5.     (Matters for Resolution)

The following matters shall be subject to the resolution of the Board of Directors:

 

  (1) Matters provided for in the Corporation Act or other laws or ordinances;

 

  (2) Matters provided for in the Articles of Incorporation;

 

  (3) Matters delegated to the Board of Directors by resolution of a general meeting of shareholders; and

 

  (4) Other important managerial matters.

Article 6.    (Matters to Be Reported)

Directors shall make reports to the Board of Directors on the following matters:

 

  (1) State of execution of business and such other matters as are provided for in the Corporation Act or other laws or ordinances; and

 

  (2) Such other matters as the Board of Directors may deem necessary.

Article 7.    (Minutes)

1. Minutes shall be prepared each time a meeting of the Board of Directors is held and such minutes shall be kept on file at the head office for ten years.

2. Minutes shall set forth the matters provided for in the laws or ordinances and the Directors and Corporate Auditors present shall affix their signatures or names and seals thereto.

Supplementary Provisions

Article 1.    (Effective Date)

These Regulations shall become effective as of May 1, 2006. Provided, however, that Article 4, Paragraph 3 and the matters described in the “Accounts” of “2. Matters provided for in the Articles of Incorporation” of “Matters to be Submitted to the Board of Directors” in the attached document shall become effective when the related provisions of the Articles of Incorporation are amended at the ordinary general meeting of shareholders regarding the fiscal year ending March 2006.

Article 2.    (Amendment to Regulations)

Any amendment to these Regulations shall be made by a resolution of the Board of Directors.

 

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MATTERS TO BE SUBMITTED TO THE BOARD OF DIRECTORS

 

I. Matters for Resolution:

 

1. Matters provided for in the Corporation Act or other laws or ordinances:

 

Classifications    Items   

Relevant Articles

of Applicable Law

Shares; stock
acquisition
rights:
   Fixing the record date    Article 124
   Acquisition of the Corporation’s own shares held by its subsidiaries    Article 163
   Cancellation of the Corporation’s own shares    Article 178
   Share-splits    Article 183
   Free Allotment of shares    Article 186
   Reduction of the number of shares constituting one unit (tangen) of shares or abolishment of the provisions which define such number    Article 195
   Auction of shares held by shareholders whose whereabouts are unknown    Article 197
   Issuance of new shares    Article 201
   Disposition of the Corporation’s own shares    Article 201
   Issuance of stock acquisition rights    Article 240
   Approval of transferring stock acquisition rights with transfer restrictions    Article 265
   Acquisition of stock acquisition rights with acquisition clause    Articles 273 and
274
   Cancellation of stock acquisition rights    Article 276
   Free Allotment of stock acquisition rights    Article 278
General
meetings of
shareholders:
   Convening of a general meeting of shareholders    Article 298
Board of
Directors;

Directors:
   Designation and dismissal of Representative Directors    Article 362
   Approval of Directors’ competing transactions    Article 365
   Approval of Directors’ transactions for their own account    Article 365
   Approval of Directors’ transactions involving conflicting interests    Article 365
Accounts:    Approval of financial statements, business reports and the accompanying detailed statements    Article 436
   Approval of extraordinary financial statements    Article 441
   Approval of consolidated financial statements    Article 444
   Reduction in the amount of capital (with conditions)    Article 447
   Reduction in the amount of reserves (with conditions)    Article 448

 

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Classifications    Items    Relevant Articles
of Applicable Law
Bonds:    Issuance of bonds    Article 362
   Issuance of bonds with stock acquisition rights    Article 240
Others:    Disposition and acquisition of important property    Article 362
   Borrowing of a large amount of money    Article 362
   Appointment and removal of managers and other important employees    Article 362
   Establishment, alteration and abolition of branch offices and other important organizations    Article 362
   Development of a framework to ensure business adequacy of the joint stock company    Article 362
   Other important business execution    Article 362

 

2.      Matters provided for in the Articles of Incorporation:

 

    
Classifications    Items    Relevant Articles
of the Articles of
Incorporation    
Shares:    Acquisition of Corporation’s own shares    Articles 7 and 32
   Selection of transfer agent and its location of business    Article 8
   Amendment to the Share Handling Regulations    Article 9
General
meeting of
shareholders:
   The order in which to assume chairmanship of a general meeting of shareholders    Article 13
Board of
Directors;

Directors:
   Appointment and removal of Directors with specific titles    Article 20
   Amendment to the Regulations of the Board of Directors    Article 19
   Exemption of Director from their liabilities    Article 22
Corporate
Auditors:
   Exemption of Corporate Auditors from their liabilities    Article 28
Accounts:    Distribution of interim dividends from surplus    Article 32
   Reduction in the amount of legal reserves    Article 32
   Other disposition of surplus    Article 32
   Distribution of dividends from surplus    Article 32
Others:    Appointment of Honorary Chairman and Senior Advisers    Article 21

 

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3. Matters delegated to it by resolution of a general meeting of shareholders.

 

Classifications    Items
Shares:    Acquisition of Corporation’s own shares
   Issuance of new shares or stock acquisition rights on favorable conditions
Others:    Other matters delegated to the Board of Directors
4.      Other important managerial matters:
Classifications    Items
Management:    Corporate policies
   Important business alliance and important joint venture
   Launching of new projects
   Informal and simplified corporate splits
   Informal and simplified share exchanges
   Simplified acquisition of an entire business of another company
   Approval of interim and quarterly accounts
   Approval of consolidated accounts (including interim and quarterly accounts)
   Institution of important legal actions and defending and dealing with important disputes
   Other important matters
Personnel
affairs;

organization:
   Directors and Managing Officers’ assumption of offices in other companies (in the case of new offices only)
   Directors and Managing Officers’ assumption of offices in important associations (in the case of new offices only)
   Assignment of Directors and Managing Officers to take charge of organizations
   Treatment and discipline relating to Directors and Managing Officers
   Appointment and removal of Managing Officers
  

Appointment and removal of Executive Technical Advisor (gikan) and Advisor (komon)

  

Approval of Managing Officers’ competing transactions

  

Approval of Managing Officers’ transactions for their own account

  

Approval of Managing Officers’ transactions involving conflicting interests

  

Alteration of important working conditions

  

Other important matters

Production;
Sales;
Technology
development:
  

Long-term or annual production, shipment or sales plans

  

Long-term or annual equipment plans

  

Monthly production/shipment/sales plans

 

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Licensing and acquisition of important intellectual property rights

  

Other important matters

Group
management:
  

Incorporation, dissolution, acquisition and transfer of subsidiaries

  

Important group managerial matters

  

Other important matters

Others:   

Other important managerial matters

 

II. Matters to be reported:

 

Items    Relevant Articles of Applicable Law

State of execution of business

  

Corporation Act

Article 363

Important facts about a competing transaction

  

Article 365

Important facts about any Director’s transactions for his/her own accounts

  

Article 365

Important facts about any transactions involving conflicting interests

  

Article 365

Directors and Managing Officers’ retirement from offices in other companies

  

Directors and Managing Officers’ retirement from offices in important associations

  

Corporate Auditors’ assumption (in the case of new offices only) and retirement from offices in other companies

  

Corporate Auditors’ assumption (in the case of new offices only) and retirement from offices in important associations

  

Other important matters

  

 

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1. Out of “I. Matters for Resolution” of the “Matters to be Submitted to the Board of Directors”, the matters described in “Others” in “1. Matters provided for in the Corporation Act or other laws or ordinances” shall be submitted to the Board of Directors in accordance with the standards contained in the Appendix 1.

Appendix 1

 

Items    Standard

(1)    Disposition and acquisition of important property:

  

1       purchase and disposition of land (excluding land for business use)

   2,000,000,000 Yen*1 or more per transaction or 50,000 m2 or more per transaction

2       acquisition and transfer of leaseholds

   2,000,000,000 Yen or more per transaction

3       investments (excluding fund management investments)

   5,000,000,000 Yen*2 or more per transaction

4       loans (excluding, renewal of bills and notes)

   5,000,000,000 Yen*3 or more per transaction, or loans outstanding of 5,000,000,000 Yen*3 or more per company

5       discharge of debts

   200,000,000 Yen or more per transaction

6       donations (excluding those via Japan Automobile Manufacturers Association, Inc.)

   200,000,000 Yen or more per transaction

(2)    Borrowings of large amounts of money:

  

1       borrowing

   5,000,000,000 Yen or more per transaction

2       guarantee of obligations

   5,000,000,000 Yen*4 or more per transaction, or outstanding guarantee of obligation of 5,000,000,000 Yen*4 or more per company

(3)    Appointment and removal of managers and other important employees

   Change of employees in the position of Senior General Manager (riji), Senior Grade 1 (kikanshoku 1-kyu) and any other personnel similar thereto

(4)    Establishment, alteration and abolition of branch offices and other important organizations

   Establishment, alteration and abolition of any “division” or higher class of organization and any other organizations similar thereto

  (*1) Purchase and Disposition of Land

 

In the case where any of the acquisition price, book value, or transaction price is 2,000,000,000 Yen or more per transaction, a submission shall be required.

 

  (*2) Special Rules regarding Investment

 

(I) Even if the amount is below 5,000,000,000 Yen, if the conditions match either of the following, a submission shall be required.

 

(i)     Investment made to subsidiaries which were insolvent as of the end of the most recent closing date of accounts or those anticipated to become insolvent during their current fiscal period.

(ii)    Investment made to companies other than the subsidiaries.

 

(II)   Notwithstanding (I) above, such submission may be omitted by the decision(s) of the Executive Vice President(s) whose main duties are in relation to the division in charge of the case concerned and to the accounting areas, in the case where the amount of investment is below 500,000,000 Yen.

 

 

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(III)  After the investment is made, if such investment comes to fall under (i) or (ii) in (I) above, whether or not to submit such matter to the Board of Directors shall be decided by the Executive Vice President(s) whose main duties are in relation to the division in charge of the case concerned and to the accounting areas.

 

(*3) Special Rules regarding Loans

 

(I)     Even if the amount is below 5,000,000,000 Yen, if the conditions match any of the following, a submission shall be required.

 

(i)     Loans made available to companies which were insolvent as at the end of the most recent closing date of accounts or those anticipated to become insolvent during their current fiscal period (whether or not such finance is directed to the subsidiaries).

(ii)    Loans made available to companies (excluding the subsidiaries) which have their head office located in countries or areas having a country risk rating below A.

(iii)  Unsecured loans made available to companies other than the subsidiaries.

 

(II)   Notwithstanding (I) above, such submission may be omitted by the decision(s) of the Executive Vice President(s) whose main duties are in relation to the division in charge of the case concerned and to the accounting areas, in the case where amounts of loans and loans outstanding are below 500,000,000 Yen.

(III)  After the loan is made available, if such loan comes to fall under (i), (ii) or (iii) in (I) above, whether or not to submit such matter to the Board of Directors shall be decided by the Executive Vice President(s) whose main duties are in relation to the division in charge of the case concerned and to the accounting areas.

 

(*4) Special Rules regarding Guarantee of Obligations

 

(I)     Even if the amount is below 5,000,000,000 Yen, if the conditions match either of the following, a submission shall be required.

 

(i)     Guarantee of obligation made to subsidiaries which were insolvent as at the end of the most recent closing date of accounts or those anticipated to become insolvent during their current fiscal period.

(ii)    Guarantee of obligation made to companies other than the subsidiaries.

 

(II)   Notwithstanding (I) above, such submission may be omitted by the decision(s) of the Executive Vice President(s) whose main duties are in relation to the division in charge of the case concerned and to the accounting areas, in the case where amounts of guarantee of obligation and outstanding guarantee of obligation are below 500,000,000 Yen, .

 

(III)  After the guarantee of obligation is made, if such guarantee comes to fall under (i) or (ii) in (I) above, whether or not to submit such matter to the Board of Directors shall be decided by the Executive Vice President(s) whose main duties are in relation to the division in charge of the case concerned and to the accounting areas.

2. Out of “I. Matters for Resolution” of the “Matters to be Submitted to the Board of Directors”, the matters relating to “Incorporation, dissolution, acquisition and transfer of subsidiaries” classified as “Group management” of “4. Other important managerial matters” shall be submitted to the Board of Directors, according to the subject of such “incorporation, dissolution, acquisition and transfer”, in accordance with Appendix 2.

 

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Appendix 2

 

Subject of “incorporation, dissolution, acquisition and transfer”    Method of submission to the Meeting of the Board of Directors

(1)    Directly held subsidiary

   Matters to be resolved

(2)    Principal subsidiary, not falling under (1) above. (*)

   Matters to be resolved

(3)    Subsidiary with capital of 500,000,000 Yen or more, not falling under (1) and (2) above.

   Matters to be reported

(4)    Subsidiary, not falling under (1) through (3) above.

   Submission not necessary in principle

(*) Examples of “Principal subsidiary” are as follows:
(1) Wholly owned subsidiary of a wholly owned subsidiary (including sub-sub-subsidiaries and companies below such level).
(2) Subsidiary engaged in a new business.
(3) Subsidiary with a substantial amount of capital (5,000,000,000 Yen or more).
(4) Subsidiary established as a result of a business alliance or joint venture with a dominant competitor.
(5) Subsidiary which was insolvent as of the end of the most recent closing date of accounts or that is anticipated to become insolvent during its current fiscal period (this shall apply only to acquisition).
(6) Other managerially important subsidiary.

 

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