EX-4.9 2 exhibit_4-9.htm EXHIBIT 4.9 exhibit_4-9.htm


Exhibit 4.9
 

CYREN Executive Compensation Policy
 
1.
Objectives & Content
 
In this document we will define and detail our compensation policy regarding Company office holders, as defined in in the Israel Companies Law, 1999, as amended from time to time (the “Companies Law”).  “Company” means CYREN Ltd. and all relevant, affiliated entities. In the following provisions, office holders shall be referred to as “Officers” or “Board Members”, as the context of this Compensation Policy warrant.
 
The preparation and publication of this policy is in accordance with the provisions of section 267a of the Companies Law and is intended to increase the transparency and visibility of CYREN activities regarding all aspects of Company Officers' compensation and to improve our shareholders' ability to have a say and influence our compensation policy.
 
It is noted that this Compensation Policy does not grant any rights to Company Officers, and the adoption of this Compensation Policy per se will not grant any of the Company Officers a right to receive any compensation component set forth in this Policy. The components of compensation to which a Company Officer is entitled will be exclusively those that are determined specifically in the Company Officer's Employment Contract as approved by the authorized organs of the Company (Compensation Committee, Board of Directors and shareholders, as the case may be, and subject to the provisions of applicable law).
 
It is further clarified that in the event a Company Officer receives compensation that is of a lesser amount than the amounts stated in this compensation policy, it will not be regarded as a deviation from this compensation policy, and such terms of his service or employment will not necessitate an approval by the shareholders, as may be required in for the approval of terms of employment which deviate from the compensation policy.
 
Terminology expressed in this Policy in the masculine form is done for purposes of convenience only. The Policy is designed to be applied equally and identically for women and men, without any difference or change.
 
 
 

 
 
2.
General
 
 
2.1.
Compensation Policy Purpose:
 
This Compensation Policy is designed to support the achievement of the Company's long term strategic business plan and ensure the following:
 
 
·
Company Officers’ interests are as closely as possible aligned with the interests of CYREN shareholders;
 
·
Correlation between pay and performance is improved;
 
·
The Company will be able to recruit and retain top level senior managers capable of leading the Company to further business success and facing the challenges ahead;
 
·
Company Officers will be motivated to achieve a high level of business performance without taking unreasonable risks;
 
·
An appropriate balance will be established between different compensation elements – fixed vs. variable, short term vs. long term and cash payments vs. equity-based compensation.
 
 
2.2.
Main bodies impacting Company's Compensation Policy:
 
The main bodies impacting this Compensation Policy are:
 
 
·
Board Compensation Committee – Provides the Board of Directors with recommendations regarding the appropriate Compensation Policy, required updates to the policy and its renewal. Approves Company Officers' employment terms and conditions.
In specific circumstances, the Committee may absolve an agreement with a Company Officer from approval by the Shareholders (where the Committee finds that such an approval process might jeopardize the recruitment of the candidate).
 
·
Board – Approves the Company's Compensation Policy. Is responsible for periodical reviews of the Policy and its updating if necessary.
 
·
Shareholders – Approve the Compensation Policy to the extent such approval is required by law.
 
 
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2.3.
Business environment and its impact on Company Officers' compensation
 
CYREN is a publicly traded Company and a leading provider of Internet security technology and cloud-based services, while delivering superior detection solutions for vendors and service providers protecting billions of Internet transactions in real-time. As such, CYREN faces significant competition for the recruitment and retention of managers and key employees. At the time of Company approval of this document (Q4 2014), there was no extraordinary shortage of capable managerial talent with the appropriate knowledge and expertise required for the Company's business. As the cloud-based services arena is growing fast, with many new companies joining it every year, such shortage may materialize in the near future.
 
3.
Company Officers' compensation in view of the Company's values and strategy
 
 
3.1.
The connection between Company's results and Officers' compensation:
 
We believe the total compensation of our Officers should be significantly influenced by our business results as well as each manager's individual contribution to the achievement of these results.
 
 
3.2.
The ratio between the compensation of Officers and the compensation of other Company employees (including contractors):
 
The Compensation Committee and the Board will review, from time to time, the ratio between the total cost of employment of each Officer and the average and median salaries of the rest of the employees (including contractors), as well as the ratio between the total cost of employment of the Officers and the average and median cost of employment for the rest of the employee population (including contractors), on a local basis, and will discuss its possible impact on labor relations within the Company.
 
The Compensation Committee and the Board has examined the current ratio between the total cost of employment of each Officer and the average and median salaries of the rest of the employees (the current ratio1 doesn’t exceed 8:1). In the opinion of the Compensation Committee and Board Members, this ratio is appropriate and reasonable in view of the nature of the Company, its size, the mixture of manpower and its field of operation and it will not adversely affect the labor relations within the Company.
 
 
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4.
Basic concepts of Company's compensation policy
 
 
4.1.
Total Compensation Concept
 
 
 4.1.1.
Officer Compensation
 
Company Officers' compensation should include a number of elements so that each of these elements rewards a different aspect of the Officers' overall contribution to Company success:
 
 
 ·
Fixed Base Salary – Compensates Officers for the time they devote to performing their roles in the Company and for the daily performance of their tasks. The fixed base salary takes into consideration each Officer's skills (such as: experience, job knowledge, expertise, education, professional qualifications, etc.), job requirements, authority and responsibilities as well as the level of competition in the business environment for specific roles.
 
 ·
Social and Incidental Benefits – Some are mandatory according to different local legislation (such as: pension and long term savings, life insurance, severance pay, LTD insurance, vacation and sick leave), some are provided according to market conventions and enable the Company to compete in the relevant labor market (such as Education Funds and Company Cars in Israel) and others are meant to complement the Fixed Base Salary and compensate the employees for expenses caused in connection with their job requirements (such as: travel expenses or allowances).
 

1 All data as for September 2014. The officers’ data include salary cost, target bonus and last equity grant value (yearly)
 
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·
Variable, Performance-Based Rewards (Annual Bonus, Commissions and Grants) – Reward employees for their contributions to Company success and achievement of business goals during a predefined timeframe.
 
·
Equity-Based Compensation – Designed to strengthen the link between long term shareholder returns and Company employee and manager rewards. This type of reward creates a stronger correlation between the motivation and interest of the employee and manager and the interests of Company shareholders. Another significant effect of Equity-Based Compensation is its contribution to Company Officers' retention, due to its inherent long term characteristics.
 
To ensure an adequate fit of all compensation elements and the appropriate construction of the Total Compensation Package, all of the pay components to which a Company Officer is entitled will be presented to the Compensation Committee prior to approval of any specific payment or reward.
 
 
 4.1.2.
 Board Members' Compensation
 
The Board Members' compensation structure will be comprised of equity grants and annual cash compensation.
 
 
 4.1.3.
 Ratios between elements of the Total Compensation package
 
The desired ratios (annual) between the Compensation components of our Company Officers are detailed in the following table2:
 
Level
Fixed Base Salary
Variable pay
Chairperson
70%- 90%
Up to 30%
CEO, CFO, General Manager, Executive Officers and Senior Officers (“Officers”)
50% - 80%
Up to 50%
     
Sales Officers
30%-60%
Up to 70%
Board Member, other than Chairperson
50% - 70%
Up to 50%
 

2 The ratios reflect the desired policy, taking into consideration the target bonus. In a specific year, the ratio may vary due to changes in the variable pay based on Company or stock performance. Such variance will not be considered a deviation from this Policy.
 
 
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5.
Compensation Components
 
 
5.1.
Fixed Base Salary
 
                        5.1.1.     Determining the Fixed Base Salary of Company Officers
  
  The Fixed Base Salary for Company Officers will be determined utilizing a pre-defined salary range. The range for each level will be based on:
 
 
·
Relevant peer group benchmark data;
 
·
Job requirements, authority and responsibilities;
 
·
Internal ratios between positions;
 
·
Company's financial situation.
 
The pay level, approved within said range, will reflect the Officer's skills and suitability to the intended position.
 
In Israel, Officers are naturally exempt from the provisions of the Israeli Working and Rest Hours Law, as they hold senior managerial positions as defined in the Law. Therefore, they are not entitled to any additional pay for overtime, whereas their Fixed Base Salary includes compensation for any such working hours.
 
                                    5.1.1.1.    Market Comparisons (benchmark):
 
In order to set the Fixed Base Salary (and other pay components) ranges for previous recruitment of Company Officers, similar job holders’ compensation in relevant companies or reliable salary surveys will be reviewed on a case by case basis over time. Comparative studies will cover companies matching as many criteria as possible from the following list:
 
 
·
Companies in the Internet security business;
 
 
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·
Publicly traded companies whose stock are traded on NASDAQ and / or the Tel-Aviv Stock Exchange at a Market Cap / EBITDA / Revenue level similar to that of CYREN;
 
·
Companies competing with CYREN for managerial talent and for potential Company Officers in particular;
 
·
Companies with headcount similar to that of CYREN.
 
For obvious reasons, companies where no reliable data can be collected will not be included in the comparison even if they meet many or even all of the criteria listed above.
 
 
    5.1.1.2.
Internal comparison – Ratios between Officers' compensation and between the Officers and the rest of the employees:
 
Before setting a Company Officer's pay, the following issues must be considered including their potential impact on labor relations in the Company, in general, and within the management team in particular:
 
 
·
The ratio between the Company Officer's planned pay and the pay of all other Company Officers at the same level;
 
·
The ratio between the Company Officer's pay and the pay of all other Company employees.
 
 
    5.1.1.3.
Fixed Base Salary ranges for Company Officers will be as detailed in the following table:
 
   
Annual base salary ranges (thousands $US)
 
Level
 
Minimum
   
Maximum
 
Executive Officers (including CEO )
    220       330  
Senior Officers (including SVP, Sales)
    150       300  
VP (US)
    175       275  
VP (IL)
    150       200  
 
 
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A deviation of up to 10% from the above ranges will be not considered as deviation from Policy.
 
It is clarified that the Company may decide, when promoting a manager from within the Company, to set the base salary at a level below the above mentioned minimum. The salary of the promoted manager will be adjusted to within the above limits within a year from the initial promotion.
 
 
  5.1.2.
 Board Members’ cash compensation
 
The compensation of the Company’s directors (including external directors and independent directors) shall be in accordance with the Companies Regulations (Rules Regarding the Compensation and Expenses of an External Director), 5760-2000, and the Companies Regulations (Relief for Public Companies Traded in Stock Exchange Outside of Israel), 5760-2000, as such regulations may be amended from time to time.
 
In addition, Board Members will be entitled to reimbursement for expenses incurred in the performance of their work, including trips overseas for work purposes.
 
 
  5.1.3.
Annual salary review principles
 
In order to retain Company Officers for long periods, their Fixed Base Salary will be reviewed annually in comparison to similar roles in the relevant market, taking into consideration the Company's financial situation. If necessary, a pay increase request will be presented to the Compensation Committee and then to the Board for approval.
 
 
  5.1.4.
 Indexing
 
No automatic indexing of Company Officers' pay will be done (unless and to the extent it is required by law).
 
 
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5.2.
Variable compensation
 
Variable pay components are intended to achieve the following goals:
 
 
 ·
Linking part of Company Officers' compensation to the achievement of business goals and targets which will, in the long term, maximize stock holder return and create a joint interest between Company Officers and shareholders;
 
 ·
Increasing Company Officers’ motivation to achieve long term Company goals;
 
 ·
Correlating part of the Company's payroll expenses with its business performance and increasing financial and operational flexibility.
 
 
  5.2.1.
Annual Bonus
 
 
   5.2.1.1.
Principles
 
An Annual Bonus Plan will be approved at the beginning of each fiscal year by the Compensation Committee and the Board.
 
An Annual Bonus Plan will define the following:
 
 
·
Payment threshold based on one or more financial measure/s of Company performance, such as Revenue / Operating Profit / Gross Profit / EBITDA / Net Income / Profit Before Tax.
 
·
Target Bonus / Commission definition – the Target Bonus is the bonus paid when goals are met at precisely 100%. The target bonus will not exceed 60% of the actual annual base salary for the CEO, other Executive Officers and Senior Officers, 30% of the actual annual base Salary for VPs and 90% of the actual annual base salary for the SVP, Sales.
 
·
Maximum Bonus – will be defined in terms of percentage of the Target Bonus and will not exceed 150% of the Target Bonus (excluding for the SVP, Sales – the maximum Commission will not exceed 200% of the Target Commission). The Maximum Bonus will be paid based on achievements well above the targets set for the plan. The level of overachievement required for the Maximum Bonus to be paid will be specifically defined per each measure in the Annual Bonus Plan.
 
·
The measures for the Annual Bonus.
 
 
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 5.2.1.2.
Defining the Bonus Plan Measures and Targets
 
As part of the development of an annual Bonus Plan, measures and annual targets will be set as a basis for the evaluation of Company Officers' performance during the year. The Plan will include 3 types of measures:
 
 
·
Company Measures – Financial measures for Company performance such as: Revenue, Operating Profit, Operating Profitability Percentage, Gross Profit, EBITDA, Profit before tax, Net Income, etc. These measures will be the same for all Company Officers and will have a weight of 50% - 70% of the total Officer’s bonus, except for the CEO and the Chairperson of the Board, where these measures will have a weight of 80% - 90% of the total bonus.
Targets for the Company measures will be the targets set and approved by the Board as part of the Company work plan for the bonus year.
 
·
Personal / Unit Measures (Key Performance Indicators -KPIs). These will be set for each Officer individually (excluding the CEO and the Chairperson of the Board), according to each Officer’s specific responsibilities. These measures will have an additional weight of 30% - 50% of the Officers’ total bonus.
Targets for the Personal / Unit Measures will be set according to relevant Annual Work Plan goals.
 
·
Managerial Appraisal - An evaluation of the performance of each Officer in qualitative measures of their contribution to the Company success. The managerial appraisal score will have a weight of 10% - 20% of the total bonus.
 
 
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 5.2.1.3.
Setting the Bonus budget
 
The total annual bonus budget will be calculated according to the sum of the Maximum Bonuses of all Company Officers participating in the plan.
 
In years the Company does not meet at least 60% of the annual Company’s measures target (as defined by the Board), no bonuses will be paid to Company Officers.
 
 
 5.2.1.4.
Bonus approval process
 
The recommended bonuses according to the plan will be presented to the Compensation Committee and the Board for their approval, following the approval of the annual financial reports.
 
The Compensation Committee and the Board will have the authority to reduce the Annual Bonus for an individual Officer or for a group of Officers, based on their review of the following factors:
 
 
·
The Officer’s contribution to the development of Company business beyond the Officer’s direct responsibility;
 
·
The quality and speed of the Officer’s reaction to crises and other unexpected events;
 
·
The overall managerial performance of the Company Officer, including the motivation of employees and leadership.
 
 
 5.2.1.5.
Bonus payment and refunding mechanism
 
The Annual Bonuses will be paid to Company Officers with the first monthly salary following the approval by the Board, usually immediately following the approval of the annual financial reports.
 
Each Officer will sign a document committing to refund any part of the annual bonus paid based on financial measures that may in the future prove to be based on a mistake which will require a restatement of the financial reports occurring during the 8 quarterly reporting periods (2 years) following the mistaken report.
 
 
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 5.2.2.
Equity-Based Compensation
 
As part of Board Members and Officers' Total Compensation Packages in public companies, it is common practice to offer a component of Equity-Based Compensation, which aims to establish a joint interest between the Board Members and Officers and the shareholders of the Company.  Given the long term nature of Equity-Based Compensation plans, they contribute to the retention of senior managers in their positions for the long term.
 
In light of the above mentioned advantages of Equity-Based Compensation Plans, CYREN may offer its Board Members and other Company Officers an Equity-Based Compensation Plan, as follows:
 
 
  5.2.2.1.
Equity-Based Compensation Tools:
 
Subject to having received the approvals required under the Companies Law, CYREN will enable its Board Members and Officers to participate in an Equity-Based Plan for the allocation of Stock Options and / or Restricted Share Units (“RSUs”). The Equity-Based Plan will be defined and implemented in compliance with the requirements of any prevailing legislation in the countries where the Officers are employed. In Israel, the plan will, to the extent possible, comply with the provisions of Section 102 of the Income Tax Ordinance.
 
 
  5.2.2.2.
Equity-Based Plan:
 
Equity-Based Plans presented for approval by the Board shall include the following provisions:
 
 
·
The maximum number of options and / or RSUs to be granted;
 
·
The value of the Equity-Based compensation (at the time of grant) per year, for each Officer, shall not exceed the value defined in section 4.1.3;
 
 
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·
The per-share exercise price of Stock Options will not be lower than the known average price in the market for the 30 days prior to the date of grant;
 
·
The allocation of Stock Options and / or RSUs to individual Officers and a reserve pool for grants to Officers who may join the Company during the plan term (as well as terms and conditions for the re-allocation of units to the reserve pool in case the reserve goes below a pre-set level);
 
·
The vesting period of the Stock Options and / or RSUs shall be three years or longer;
 
·
The expiration date of the Stock Options  and / or RSUs shall not be shorter than one year following the vesting date of each portion and not longer than 5 years after the grant date;
 
·
Terms in connection with employment termination of grantees (due to dismissal, resignation, death or disability) and terms relating to possible changes in Company ownership.
 
 
5.2.2.3.
Stock Option and / or RSU Grants
 
Subject to the approvals required under the Companies Law, the Board Members and Officers will be granted Stock Options, RSUs and/or other acceptable forms of equity issuances, pursuant to the provisions of an approved Equity Based Plan.
 
When a new Officer joins the Company during an Equity-Based Plan Term, the Company will consider granting the joining Officer Stock Options and / or RSUs out of the reserve pool set forth by the plan.
 
The Company may grant Stock Options and / or RSUs to current Board Members.  An allocation to Board Members shall be approved in accordance with the provisions of the Companies Law, and shall be carried out in accordance with the provision of the standard Equity-Based Plan of the Company.
 
 
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5.2.3.
Options Exercise
 
Upon the vesting of each portion of the options granted, subject to the Company’s rules regarding exercise (i.e. the Insider Trading Policy), each Board Member and Officer will be entitled to exercise the vested options at his disposal held by the trustee (to the extent relevant).
 
5.3.
Social and Incidental Benefits; Termination Related Payments

 
5.3.1.
Some social, incidental benefits (such as: pension and long term savings, life insurance, severance pay, vacation and sick leave) and prior termination notice are mandatory according to different local legislation, where some are provided according to market conventions and enable the Company to compete in the relevant labor market (such as education funds and company car in Israel) and others are meant to complement the base salary and compensate the employees for expenses caused in connection with their job requirements (such as: travel expenses or allowances). To comply with the foregoing, CYREN adopts the following compensation terms:Company will provide all Officers with pension, long-term disability and life insurance according to local practices and legislation and shall make such payments, contributions and deductions as required under applicable law and as customary for companies such as CYREN. In Israel, CYREN also will provide all Officers an educational fund.
 
 
5.3.2.
Company will not subsidize Company cars for Officers.

 
5.3.3.
Company will provide all Officers with mobile phones for their personal use where Officers will pay any taxes related to the use of the phone according to local legislation, plus reimbursement of cost of home office Internet expenses.

 
5.3.4.
Company will cover any reasonable, direct costs associated with an Officer's permanent move to a location decided by Company.

 
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5.3.5.
Each Officer will be entitled to annual vacation according to prevailing Company procedures, taking into consideration any relevant prior tenure in similar roles (or according to local legislation).

 
5.3.6.
Officers will be entitled to sick leave according to Company procedures and any relevant local legislation.

 
5.3.7.
Officers will be entitled to any additional benefits and perquisites according to Company procedures and any relevant local legislation.

 
5.3.8.
Officers may be entitled to an advance notice period prior to Company termination of employer/employee relations (where Company may waive the actual work of Officers during the advance notice period) according to the following table:

Level
Months
CEO
Up to 6 months
Officers other than CEO
Up to 3 months

 
5.3.9.
Without derogating from the advance notice period above, the Compensation Committee will be authorized to approve termination pay of up to the maximum levels set in the following table, while termination pay shall be approved by the CEO for Officers other than the CEO and by the Chairperson of the Board for the CEO.

Level
Cap
CEO
Up to 6 months
Officers other than CEO
Up to 3 months

The termination pay will be paid as soon as possible following the date of termination of employment and will be equivalent to the base salary of the Officer multiplied by the number of months as specified in the chart above and as approved, without any additional components.
 
 
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6.
Indemnification and Insurance of Board Members and Officers
 
The Board Members and Officers will be covered by a Board Members and Officers Liability insurance policy, to be periodically purchased by the Company as allowable under the Companies Law.  The Company grants, and will continue to grant, letters of indemnification to Board Members and Officers, as allowable under the Companies Law.
 
7.
Policy Maintenance and Term
 
 
 7.1
The VP Human Resources shall periodically review the Policy and monitor its implementation, and recommend to the Compensation Committee, the Board of Directors and shareholders to amend the Policy as deemed necessary from time to time.
 
 
 7.2
The term of the Policy shall be three years as of the date of its adoption.  Following such three year term, this Compensation Policy will be brought to the shareholders for approval.
 
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