DEF 14A 1 v436345_def14a.htm DEF 14A

  

UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, DC 20549

 

SCHEDULE 14A

 

INFORMATION REQUIRED IN PROXY STATEMENT

SCHEDULE 14A INFORMATION

 

Proxy Statement Pursuant to Section 14(a) of the Securities

Exchange Act of 1934 (Amendment No. __)

 

Filed by the registrant x

 

Filed by a party other than the registrant o

 

Check the appropriate box:

¨    Preliminary proxy statement.
o   Confidential, for use of the Commission only (as permitted by Rule 14a-6(e)(2)).
x Definitive proxy statement.
o   Definitive additional materials.
o   Soliciting materials pursuant to Rule 14a-11(c) or Rule 14a-12.

 

Commercial Bancshares, Inc.

 

(Name of Registrant as Specified in Its Charter)

 

 

 

(Name of Person(s) Filing Proxy Statement, if Other Than the Registrant)

 

Payment of filing fee (check appropriate box):

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COMMERCIAL BANCSHARES, INC.

118 South Sandusky Avenue

Upper Sandusky, Ohio 43351

(419) 294-5781

 

Notice of Annual Meeting of Shareholders

Thursday, May 19, 2016

 

To Our Shareholders:

Notice is hereby given that the Annual Meeting (the “Meeting”) of Shareholders of Commercial Bancshares, Inc., an Ohio corporation (the “Company”), will be held at the main office of The Commercial Savings Bank, 118 South Sandusky Avenue, Upper Sandusky, Ohio on Thursday, May 19, 2016 at 4:30 p.m. local time for the following purposes:

 

(1)Election of three (3) Directors to serve as Class I Directors until the 2019 Annual Meeting of Shareholders and/or until their successors are duly elected and qualified;

 

(2)Amendment to Article V of the Company’s Code of Regulations to permit the issuance of uncertificated shares;

 

(3)Advisory resolution to approve, on a non-binding basis, the compensation of executives as described in the proxy statement; and

 

(4)Ratification of the appointment of Plante & Moran, PLLC as the Company’s independent registered public accounting firm for 2016.

 

In addition, shareholders may transact such other business as may properly come before the Meeting or any adjournment thereof.

 

Your attention is directed to the Proxy Statement accompanying this Notice for a more complete description of the matters to be acted upon at the Meeting. The 2015 Annual Report of the Company is also enclosed for your review. Shareholders of record at the close of business on March 24, 2016 are entitled to receive notice of and to vote at the Meeting and any adjournment thereof.

 

All Shareholders are cordially invited to attend the Meeting. Whether or not you expect to attend, please sign, date and return the enclosed Proxy form promptly to assure the presence of a quorum. A postage-paid envelope has been enclosed for your convenience. You may revoke your Proxy at any time prior to the Proxy being voted at the Meeting by delivering a signed revocation to the Company at any time prior to the Meeting, by submitting a later-dated Proxy, or by attending the Meeting and voting in person.

 

By Order of the Board of Directors

 

  /s/ David J. Browne  
Upper Sandusky, Ohio David J. Browne  
April 7, 2016 Corporate Secretary  

 

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COMMERCIAL BANCSHARES, INC.

118 South Sandusky Avenue

Upper Sandusky, Ohio 43351

(419) 294-5781

 

PROXY STATEMENT

 

Time, Date, and Place of Meeting

 

The Board of Directors of Commercial Bancshares, Inc. (the “Company”), an Ohio corporation, is furnishing you with these proxy materials in connection with the solicitation of proxies to be voted at the Company’s 2016 Annual Meeting of Shareholders (the “Meeting”).

 

You are invited to attend the Meeting that will be held at 4:30 p.m. on Thursday, May 19, 2016 at the main office of The Commercial Savings Bank (the “Bank”), which is also the principal executive offices of the Company, located at 118 South Sandusky Avenue, Upper Sandusky, Ohio 43351. For driving directions to our main office, please contact us at 888-294-2271, write to us at 118 South Sandusky Avenue, Upper Sandusky, Ohio 43351, or visit our website at www.csbanking.com and click on “Office Locations and Hours” and then “Get Directions” under the Corporate Headquarters listing.

 

This Proxy Statement and form of proxy are being made available to Shareholders on or about April 7, 2016.

 

Important notice regarding the availability of Proxy Materials for the Annual Meeting to be Held on May 19, 2016.

 

This Proxy Statement, the Corporation’s Form 10-K for the year ended December 31, 2015, and the Corporation’s 2015 Annual Report to shareholders all are available online at http://www.edocumentview.com/CMOH.

 

Shareholders Entitled to Vote

 

Shareholders of record at the close of business on March 24, 2016 are entitled to receive these proxy materials and to vote their shares at the Meeting. As of that date, there were 1,184,406 shares of the Company’s stock outstanding. Each share of common stock is entitled to one vote on each matter brought before the Meeting.

 

How Many Shares Must be Present to Conduct Business

 

In accordance with the Company’s Code of Regulations, the holders of shares entitling them to exercise a majority of the voting power of the Company, present in person or by proxy at the meeting, shall constitute a quorum for doing business.

 

Voting Your Shares

 

Your vote is important. If you hold your shares directly in your own name, you may vote your shares by attending the Meeting and voting in person, by telephone, via the Internet, or by completing and returning your form of proxy as follows:

 

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ØMark your voting preference,
ØSign and date your proxy form, and
ØReturn the proxy ballot in the enclosed envelope.

 

Specific telephone and Internet voting instructions may be found on the Important Notice of the Availability of Proxy Materials for the Annual Meeting to be held on May 19, 2016.

 

If you hold your shares in an account with a bank or brokerage firm, you must direct the bank or broker on how to vote your shares for all proposals, including the election of directors.

 

Proposals Being Voted on at the Meeting

 

The following four proposals will be voted on by shareholders at the Meeting:

 

(1)Election of three (3) Directors to serve as Class I Directors until the 2019 Annual Meeting of Shareholders and/or until their successors are duly elected and qualified;
(2)Amendment to Article V of the Company’s Code of Regulations to permit the issuance of uncertificated shares;
(3)Advisory resolution to approve, on a non-binding basis, the compensation of executives as described in the proxy statement; and
(4)Ratification of the appointment of Plante & Moran, PLLC as the Company’s independent registered public accounting firm for 2016.

 

In addition, shareholders may transact such other business as may properly come before the Meeting or any adjournment thereof.

 

Votes Required to Approve Each Proposal

 

The following votes are required to approve each of the proposals up for consideration at the Meeting:

 

Item   Vote Required
Election of directors   Directors are elected by plurality voting, meaning the three nominees receiving the largest number of votes cast “For” will be elected as directors.
     
Amendment to Article V of the Company’s Code of Regulations   Approval by a majority of the voting power of the Company
     
Advisory Vote on the compensation of the Company’s executives   Approval by a majority of the shares represented in person or by proxy at the Meeting
     
Ratification of Plante & Moran, PLLC as Auditors   Approval by a majority of the shares represented in person or by proxy at the Meeting

 

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Abstentions and broker nonvotes, if any, on Proposal One will have no effect on the outcome of the election of directors. Abstentions and broker nonvotes, if any, on Proposals Two, Three and Four will effectively constitute votes cast “Against” such proposals. All votes will be tabulated by the inspectors of election appointed for the Meeting. Abstentions and nonvotes will be counted for purposes of determining the presence of a quorum.

 

Voting Recommendations of the Board of Directors

 

The Board of Directors of the Company is soliciting your proxy. Proxies may be solicited on behalf of the Company by its directors, officers, and employees. Proxies may be solicited personally, by fax, by electronic mail (e-mail) or other electronic means, or by telephone, in addition to the use of the mails. The Company will bear the costs of soliciting proxies. The Board of Directors recommends that you vote “FOR” all of the director nominees listed in Proposal One, and recommends that you vote “FOR” Proposals Two, Three, and Four.

 

If a properly executed proxy is returned but which does not indicate a voting preference with respect to one or more of the proposals up for consideration, the proxy will be voted as follows: (1) “FOR” the election of the management director nominees listed in this Proxy Statement; (2) “FOR” the amendment to Article V of the Company’s Code of Regulations in Proposal Two; (3) “FOR” the advisory vote on Executive Compensation in Proposal Three and (4) “FOR” the ratification of the auditor in Proposal Four. The proxy committee will also vote such shares in their discretion for any other business that properly comes before the Meeting.

 

Revoking Your Proxy

 

You may revoke your proxy at any time before it is exercised by:

 

ØDelivering a signed revocation to the Company,
ØSubmitting a later dated proxy, or
ØAttending the Meeting and voting your shares in person.

 

Corporate Governance

 

Board and Committee Membership

 

During 2015, the Board of Directors of the Company met 12 times and had several ongoing committees. These committees include a Compensation Committee, an Audit Committee and Corporate Governance/Nominating Committee. All of our Directors attended at least seventy-five percent (75%) of the meetings of the Board and the Committees on which they served in 2015.

 

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The following table reflects the membership of the Company’s Board and Audit, Compensation, and Corporate Governance/Nominating Committees, and the number of times the Company’s Board and these committees met in 2015:

 

Name   Board   Audit   Compensation   Corporate Governance/
Nominating
Mr. Beach   X            
Mr. Berg   X   X   X*    
Dr. Bremyer   X       X   X
Ms. Child   X            
Mr. Dillon   X   X   X    
Ms. Grafmiller   X   X       X
Mr. Kimmel   X           X*
Mr. Kinnett   X*   X*   X   X
Mr. Sisler   X            
2015 Meetings   12   6   7   5

 

* Denotes Chairperson of Board or Committee

 

Board Leadership Structure and Role in Risk Oversight

 

The Board of Directors of the Company elects a Chairman and Vice Chairman on an annual basis. The Company’s Board of Directors maintains a separation of the positions of Chairman of the Board and Chief Executive Officer. The Board feels that this separation of duties allows for better oversight of the management of the Company by the Board. Among the duties of the Chairman of the Board is to conduct the Board of Directors meetings and the annual meeting of shareholders of the Company. The Chairman also provides input on the selection of directors for certain committees of the Board of Directors. In the absence of the Chairman, the Vice Chairman assumes the duties of the Chairman.

 

The Board of Directors maintains various committees to assist the Board in its risk-management oversight. Generally, risk management activity occurs through various Board committees. Reports from the Chairmen of these committees are then made to the full Board of Directors, and minutes of all Committee meetings are reviewed and approved by the full Board of Directors. The Board feels that this structure provides the most effective management of risk given the nature and level or risks faced by the Company.  Material risks routinely monitored by various Board committees include: market risk; credit risk; and compliance risk. A brief description of the Board’s function in monitoring these risks follows below.

 

Market Risk: Market risk is the exposure to loss resulting from changes in interest rates and equity prices. The primary market risk to which we are subject is interest rate risk. The majority of our interest rate risk arises from the instruments, positions and transactions entered into for purposes other than trading such as loans, available for sale securities, interest bearing deposits, short term borrowings and long term borrowings. Interest rate risk occurs when interest bearing assets and liabilities re-price at different times as market interest rates change.

 

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The Board has constituted an Asset/Liability Committee (the “ALCO Committee”) comprised of four external directors. Meetings are also regularly attended by members of the Bank’s senior executive management. The ALCO committee has been charged with the monthly and quarterly monitoring of interest rate risk, including monitoring the effectiveness of the processes and control procedures used by the Bank to monitor the relative mix of assets and liabilities. The principal components of asset/liability management include, but are not limited to liquidity planning, capital planning, gap management and spread management. The ALCO Committee submits a report of its monthly and quarterly findings to the full Board of Directors.

 

Credit Risk: The risk of nonpayment of loans, or credit risk, is inherent in commercial banking. The Board has appointed a Loan Committee which maintains responsibility for engaging an outside loan review consulting firm and reviewing the results of the consultant’s work. Results are also reviewed by the Bank’s Audit Committee.

 

Compliance Risk:  The banking industry is heavily regulated, and the activities and operations of the Bank are subject to a number of detailed, complex and sometimes overlapping laws and regulations. The Board, through its Audit Committee, is also responsible for overseeing the Bank’s compliance with these various laws and regulations, which include without limitation state usury and consumer credit laws, the Federal Truth-in-Lending Act (Regulation Z), the Federal Equal Credit Opportunity Act (Regulation B), the Fair Credit Reporting Act (Regulation V), the Truth in Savings Act (Regulation DD), the Community Reinvestment Act (Regulation BB), anti-redlining legislation and antitrust laws. As part of this process, the Audit Committee also monitors the effectiveness of the internal controls implemented to safeguard against operational risks, including, but not limited to, data processing system failures and errors, customer or employee fraud and catastrophic failures resulting from terrorist acts or natural disasters.

 

Committees of the Board

 

Audit Committee

 

During 2015, the Audit Committee was comprised of four directors. The Board of Directors has established the Audit Committee for the purpose of overseeing the accounting and financial reporting processes of the Company and the audits of its financial statements. The Board of Directors has determined that each of the members of the Audit Committee is “independent” under the Securities and Exchange Commission (“SEC”) rules for audit committees under the Sarbanes-Oxley Act of 2002 (“Sarbanes Act”) and as defined by the Nasdaq listing standards. The Board has determined that Mr. Kinnett meets the definition of “audit committee financial expert” as defined by rules adopted by the SEC under the Sarbanes Act and is independent as described in the preceding sentence. A copy of the charter for the Audit Committee is available on the Company’s website at www.csbanking.com.

 

The duties and responsibilities of the Audit Committee include:

 

Oversight of the Company’s and Bank’s internal accounting and operational controls, as well as financial and regulatory reporting.
The selection and termination of the independent registered public accounting firm to serve as the external auditor for the Company and the Bank.
Reviewing the financial statements and audit findings and taking any action considered appropriate by the Committee.

 

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Performing oversight functions as requested by the full Board of Directors.
Reporting activities performed by the Committee to the full Board of Directors.

 

Corporate Governance/Nominating Committee

 

During 2015, the Corporate Governance/Nominating Committee was comprised of four directors. The Board has determined that each of the members of this Committee is “independent” as defined by Nasdaq listing standards. A copy of the charter for the Corporate Governance/Nominating Committee is available on the Company’s website at www.csbanking.com.

 

This Committee assists the full Board of Directors in fulfilling its responsibilities to ensure that the Company is governed in a manner consistent with the interest of its shareholders. This Committee is, among other things, responsible for advising the Board with respect to (i) Board organizations and function, (ii) committee structure, membership, and operations, (iii) succession planning for executive officers of the Company, (iv) evaluating and making recommendations to the Board of Directors for the selection of nominees to serve as directors, and (v) other matters relating to corporate governance and the rights and interests of the Company’s shareholders.

 

The Corporate Governance/Nominating Committee of the Board of Directors recommends director candidates to the Board of Directors for nomination. The Committee investigates and assesses the background and skills of potential candidates. The Corporate Governance/Nominating Committee is empowered to engage a third party search firm to assist it in identifying candidates, but the Committee currently believes that the existing directors and executive management of the Company and the Bank have sufficient networks of business contacts to identify candidates. Upon identifying a candidate for serious consideration, one or more members of the Corporate Governance/Nominating Committee interview such candidate. If a candidate merits further consideration, the candidate subsequently meets with other Directors. The Corporate Governance/Nominating Committee elicits feedback from all persons who met the candidate and then determines whether or not to recommend the candidate to the Board of Directors for nomination.

 

The Corporate Governance/Nominating Committee’s charter sets forth criteria for Directors, including the following minimum qualifications: independence (a sufficient number of the Directors must be independent to be available to serve on committees of the Board of Directors, the charters of which require director independence); high character and integrity; freedom from conflicts of interest that interfere with the performance of duties as a Director; willingness to devote sufficient time to fulfilling duties as a Director; and the capacity and desire to represent the interests of all shareholders. Solely for purposes of maintaining a diverse mix of individuals on the Board of Directors, special consideration is given to experience, skills or expertise, and the depth and breadth of their business and civic experience in leadership positions. Other than the foregoing, there are no stated minimum criteria for nominees, although the Committee may consider such other factors as it may deem at the time to be in the best interest of the Company and its shareholders, which factors may change from time to time.

 

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The Corporate Governance/Nominating Committee has not actively solicited recommendations from the Company’s shareholders for nominees nor established any policy or procedures for this purpose. The Committee has determined that based upon the Company’s size and the accessibility of the directors and executive management to the shareholders, no such policy or procedures are presently required. Nonetheless, shareholders are permitted to submit recommendations for nomination to the Board, which recommendations should be addressed to the Chairman of the Corporate Governance/Nominating Committee, Commercial Bancshares, Inc., 118 S. Sandusky Ave., Upper Sandusky, Ohio 43351. Shareholders may nominate persons for election to the Board of Directors by following the procedures contained in the Company’s Code of Regulations. These procedures are discussed in this proxy statement under the section captioned “Shareholder Proposals for Next Annual Meeting.”

 

The Corporate Governance/Nominating Committee did not hire any director search firm in 2015 and, accordingly, paid no fees to any such company. As indicated above, however, the Corporate Governance/Nominating Committee may do so in the future if necessary.

 

Neither the Board nor the Corporate Governance/Nominating Committee has implemented a formal policy regarding director attendance at the Annual Meeting. Typically, the Board holds its annual organizational meeting directly following the Annual Meeting, which results in most directors being able to attend the Annual Meeting. In 2015, all of the Company’s Directors attended the Annual Meeting.

 

Compensation Committee

 

This Committee consists of four directors, and is responsible for discharging the responsibilities of the board with respect to the compensation of executive officers and setting overall compensation policy and guidelines for all employees. In 2015, the Compensation Committee members were Daniel E. Berg, Chairman, Dr. John W. Bremyer, Mark E. Dillon, and Stanley K. Kinnett. The Committee’s principal objectives in determining compensation are to attract, reward and retain key executive officers, to motivate executive officers to perform to the best of their abilities and to achieve short-term and long-term corporate objectives in order to accomplish the overall goal of enhancing shareholder value. The committee sets performance goals and objectives for the chief executive officer and the other executive officers, evaluates their performance with respect to those goals, and sets their compensation based upon the evaluation of their performance. This Committee also makes recommendations relating to the award of stock options. In evaluating executive officer pay, the committee may retain the services of a compensation consultant and consider recommendations from the chief executive officer with respect to goals and compensation of the other executive officers. The committee assesses the information it receives in accordance with its business judgment. The committee also periodically reviews director compensation. All decisions with respect to executive and director compensation are approved by the Compensation committee and recommended to the full board for ratification.

 

The Board has determined that each of the members of this Committee is “independent” as defined by Nasdaq listing standards. A copy of the charter for the Compensation Committee is available on the Company’s website at www.csbanking.com.

 

Other Committees

 

In addition to the above-named committees, the Board of Directors of the Company has an Executive Committee. The Board of Directors of the Bank has the following committees: Loan, Asset and Liability, and Building / Technology.

 

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Directors and Director Compensation

 

The Company’s Code of Regulations provides that the number of directors of the Company shall not be less than nine nor more than fifteen, the exact number to be determined from time to time by resolution of the Company’s shareholders or by the affirmative vote of a majority of the whole Board of Directors. Effective July 10, 2014, the Company’s Board of Directors, by a unanimously adopted resolution, set the number of directors at nine.

 

As currently comprised, the Board of Directors is a diverse group of individuals drawn from various market sectors and industry groups and mostly with a presence in the Bank’s markets. Board members are primarily individuals with knowledge and experience who serve and represent the Company’s geographic footprint throughout the counties and communities served. Current board representation by outside directors demonstrates a background in medicine, communications, and manufacturing, with the expertise of these individuals covering a broad array of skills including corporate management, strategic planning, business acquisitions, and small business operations. In addition, generational attributes further broaden the diversity of the full board. What follows is a brief description of the particular experience and qualifications of each member of the Company’s Board of Directors. Directorships were with the Bank alone until April 13, 1995, and with both the Bank and the Company since such date.

 

Robert E. Beach, Age 63. Director of the Company since 2007. Mr. Beach serves as President and CEO of the Company and Bank. Prior to joining the Bank, he served as Area President of Key Bank in Findlay, Ohio. Mr. Beach has more than 30 years of management experience in the banking industry.

 

Daniel E. Berg, Age 60. Director of the Company since 1990. Mr. Berg serves as Director of Operations and Strategic Planning for Tower International, a manufacturer of automotive products located in Livonia, Michigan. Mr. Berg is responsible for multiple operations within North America, along with all long-term planning. Previous roles with Tower include plant manager, Area Leader, and Regional Leader. Mr. Berg’s years of experience and knowledge of business operations assists the board in its understanding of issues facing the Bank’s business clients. As a long-time resident, Mr. Berg also contributes to the Company’s community outreach in the Upper Sandusky market through his past service with the United Way, Upper Sandusky Chamber of Commerce, Rotary, Youth Baseball League, and Wyandot County Regional Planning. He is also a member of St. Paul Lutheran Church. Mr. Berg serves as Vice-Chairman of the Company and is Chairman of the Company’s Compensation Committee.

 

Dr. John W. Bremyer, Age 53. Director of the Company since 2004. Dr. Bremyer is a Doctor of Podiatric Medicine, with a practice based in Tiffin and Findlay, Ohio. In his practice, Dr. Bremyer serves patients residing in several of the Bank’s markets and has been valuable in providing outreach to customers and shareholders in the markets the Company serves. Dr. Bremyer’s father also served as a member of the Bank’s Board of Directors for many years.

 

Lynn R. Child, Age 62. Director of the Company since 2002. Ms. Child serves as Chairman and President of CentraComm Communications, Ltd, a provider of connectivity, managed internet security, professional IT services, and other internet related services, located in Findlay, Ohio. Ms. Child brings the Company’s Board knowledge of technology issues facing the banking industry and contributes to the Company’s community outreach in the Findlay market.

 

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Mark E. Dillon, Age 61. Director of the Company since 1990. Mr. Dillon serves as President and C.E.O. of Fairborn U.S.A., a manufacturer of loading dock enclosures and President and C.E.O. of Fairborn Equipment Company, Inc., a National sales organization of loading dock equipment, located in Upper Sandusky, Ohio. Mr. Dillon has over 40 years of experience serving as an independent business owner. Mr. Dillon, who is the inventor or co-inventor of 10 patents, provides valuable insight to the board on the issues facing small business owners.

 

Deborah J. Grafmiller, Age 64. Director of the Company since 1997. Ms. Grafmiller is a state-certified general appraiser with over 30 years of appraisal experience. She currently serves as an appraiser with Professional Appraisal Services in Findlay, Ohio. Ms. Grafmiller is also a licensed real estate broker and previously was co-owner of a real estate company in Wyandot County. She is currently an agent with Regina Vent Realty, LLC. Ms. Grafmiller, who serves on the Bank’s Loan Committee, provides the Board insight into real estate valuation issues and also contributes to the Company’s community outreach in the Upper Sandusky market.

 

Kurt D. Kimmel, Age 57. Director of the Company since 2005. Mr. Kimmel serves as President of Kimmel Cleaners, Inc., a family-owned commercial and retail laundry and dry cleaning business in Upper Sandusky, Ohio. Mr. Kimmel’s high level of community involvement provides a valuable contribution to the Company’s outreach efforts in the Upper Sandusky market.

 

Stanley K. Kinnett, Age 58. Director of the Company since 2006 and currently serving as Chairman of the Board. Mr. Kinnett serves as President and CEO of Dixie Southern Constructors, fabricators of steel and stainless steel pressure vessels and tanks and other steel weldments for various industrial applications, located in Bradenton, Florida. Previously, Mr. Kinnett served as Division Vice President, Whirlpool Corporation, in Marion, Ohio. Mr. Kinnett, who is also a CPA, is Chairman of the Board’s Audit Committee and serves as a member of the Company’s Compensation Committee.

 

Lee M. Sisler, Age 65. Director of the Company since 2009. Mr. Sisler serves as President of Sisler and Associates, a Manufacturer’s Representative Organization located in Marion, Ohio. As the owner and operator of numerous small businesses for more than 40 years, Mr. Sisler provides valuable insight on the issues facing small business owners. As a life-long resident, Mr. Sisler also provides a valuable contribution to the Company’s outreach efforts in the Marion market area.

 

Director Compensation

 

In 2015, each director of the Company received a base amount of $16,000 for service on the Board and Board Committees. Members of the Board serving on the Bank’s Loan Committee (which met with the most frequency), received an additional $4,000 for service on that Committee. The Board’s Chairman and Vice-Chairman each received an additional $4,000 for service in those capacities. Directors of the Company are permitted to defer all or part of the fees paid for service on the Company’s Board under the Company’s Deferred Compensation Plan, which is more fully described under the heading “Deferred Compensation Plan” below.

 

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The table below provides information on the compensation paid to the Company’s outside Directors during 2015. Information regarding compensation paid to Robert Beach for service in his capacity as Director is provided in the tables and related discussion under the section of this proxy statement captioned “Executive Compensation.”

 

Name  Fees
Earned
or
Paid in
Cash ($)
   Stock Awards(9)   All Other
Compensation(10) ($)
   Total ($) 
                 
Daniel E. Berg (1)  $20,000   $12,555    1,216   $33,771 
Dr. John W. Bremyer(2)  $16,000   $12,555    988   $29,543 
Lynn R. Child(3)  $20,000   $12,555    783   $33,338 
Mark E. Dillon(4)  $16,000   $12,555    1,374   $29,929 
Deborah J. Grafmiller(5)  $20,000   $12,555    526   $33,081 
Kurt D. Kimmel(6)  $20,000   $12,555    946   $33,501 
Stanley K. Kinnett(7)  $20,000   $12,555    783   $33,338 
Lee M. Sisler(8)   $20,000   $12,555    948   $33,503 

 

(1)Mr. Berg deferred $20,000 earned for his service as a director into the Commercial Bancshares, Inc. Deferred Compensation Plan. Under the terms of that plan, directors who make an irrevocable election prior to the first day of each calendar year receive, in lieu of cash, shares of stock of the Company in equivalent value for their service as a director. The terms of this plan are described more fully in the section to this Proxy Statement captioned “Deferred Compensation Plan.” Mr. Berg had stock awards in the form of 850 shares of restricted stock as of December 31, 2015.
(2)Dr. Bremyer deferred $16,000 earned for his service as a director into the Commercial Bancshares, Inc. Deferred Compensation Plan. Dr. Bremyer had stock awards in the form of 850 shares of restricted stock as of December 31, 2015.
(3)Ms. Child deferred $14,000 earned for her service as a director into the Commercial Bancshares, Inc. Deferred Compensation Plan. Ms. Child had stock awards in the form of 850 shares of restricted stock as of December 31, 2015.
(4)Mr. Dillon deferred $16,000 earned for his service as a director into the Commercial Bancshares, Inc. Deferred Compensation Plan. Mr. Dillon had stock awards in the form of 850 shares of restricted stock as of December 31, 2015.
(5)Ms. Grafmiller deferred $10,000 earned for her service as a director into the Commercial Bancshares, Inc. Deferred Compensation Plan. Ms. Grafmiller had stock awards in the form of 850 shares of restricted stock as of December 31, 2015.
(6)Mr. Kimmel deferred $20,000 earned for his service as a director into the Commercial Bancshares, Inc. Deferred Compensation Plan. Mr. Kimmel had stock awards in the form of 850 shares of restricted stock as of December 31, 2015.
(7)Mr. Kinnett deferred $15,000 earned for his service as a director into the Commercial Bancshares, Inc. Deferred Compensation Plan. Mr. Kinnett had stock awards in the form of 850 shares of restricted stock as of December 31, 2015.
(8)Mr. Sisler deferred $20,000 earned for his service as a director into the Commercial Bancshares, Inc. Deferred Compensation Plan. Mr. Sisler had stock awards in the form of 850 shares of restricted stock as of December 31, 2015.
(9)The amount stated represents the sum of the aggregate fair value of the restricted stock awards as of August 13, 2015, the date the awards were granted, and dividends paid on the restricted stock during 2015.
(10)Amounts represent the discount on the purchase of treasury shares to fund participant accounts under the Deferred Compensation Plan from the market price for the Company’s stock on the date of purchase. The Plan formula for pricing the acquisition of treasury shares to fund participant accounts uses a look-back averaging mechanism which gave rise to the discount on the dates of purchases.

 

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Director Independence and Related Party Transactions

 

Director Independence

 

The Governance/Nominating Committee of the Board of Directors of the Company undertakes a review of director independence annually and reports on its findings to the full board in connection with its recommendation of nominees for election to the Board of Directors. Based upon this review, the Board of Directors has determined that all directors, with the exceptions of Director Beach, the Company’s President and CEO, and Director Child, are “independent,” as defined by Nasdaq listing standards. In making its determination regarding the independence of the directors and nominees for director, the Governance/Nominating Committee reviewed and the Board considered the following specific relationships.

 

Transactions with Related Parties

 

The Bank used the services of CentraComm Communications, Ltd. in providing computer network connectivity and security services for 2014 and 2015. Director Lynn R. Child is the Chairman of that company. CentraComm Communications, Ltd. received $170,390 for its services to the Bank in 2014, and $141,965 in 2015. The approximate dollar amount of Ms. Child’s interest in these transactions was $64,748 for 2014 and $72,402 for 2015, respectively. The Board of Directors has determined that because of such relationship, Ms. Child is not independent.

 

In addition, the Bank has had in 2015, and expects to continue in the future, banking relationships in the ordinary course of business with directors, officers, and principal shareholders of the Company and Bank. These relationships are carried out on substantially the same terms, including interest rates and collateral, as those prevailing at the time for comparable transactions with the Bank’s other customers and do not involve more than the normal risk of collectability or present other unfavorable features.

 

Except for the specific transaction described above, no director, executive officer or beneficial owner of more than five percent of the Company’s outstanding voting securities (or any member of their immediate families) engaged in any transaction with the Company during 2015, or proposes to engage in any transaction with the Company, in which the amount involved exceeds $120,000.

 

The Company’s Code of Ethics requires that all related party transactions be approved by the Company’s Board of Directors. In making a determination to approve a related party transaction the following procedure shall be followed:

 

a.The business of the related party being considered must provide any and all documentation necessary and appropriate for the Company to complete its due diligence in considering the firm.

 

b.The Company shall seek, to the extent possible, to obtain bids from competitors for provision of the service in question.

 

c.The director shall abstain from discussions relating to the decision process and votes relating to choice of who shall be the provider of the service in question.

 

Proposal 1  - Election of Directors

 

The Board of Directors is divided into three classes. The terms of each class expire at successive annual meetings. The term of Class I Directors of the Company expires this year.

 

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You may vote for up to three (3) nominees to serve as Class I Directors, whose terms, upon election, will expire at the 2019 Annual Meeting of Shareholders. The Board proposes the following nominees for election:

 

ØRobert E. Beach
ØDeborah J. Grafmiller
ØLee M. Sisler

 

The three nominees receiving the highest number of votes at the meeting will be elected as Class I Directors. If you return the enclosed proxy form properly executed without an indication that your vote should be withheld for any or all of the nominees, the persons named on the enclosed proxy form will vote your proxy for the election of the above-mentioned nominees for Class I Directors.

 

We expect that each nominee for election as a Class I Director will be able to serve if elected. However, if any nominee is unable to serve, proxies will be voted for the remaining nominees and may be voted for substitute nominees that the Board may recommend.

 

THE BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR THE ELECTION OF THESE NOMINEES AS CLASS I DIRECTORS OF THE COMPANY.

 

Information relating to Nominees and other Directors

 

The following tables set forth certain information relating to the nominees and other members of the Board of Directors whose terms of office continue after the Meeting. This information includes the Director’s name and their beneficial ownership of the Company’s voting securities.

 

Class I Directors

(Nominees for Terms Expiring in 2019)

 

Name of
Director
  Beneficial Ownership
of Common Stock (1)
   Percent
of Class
 
Robert E. Beach   56,720(2)   4.7%
Deborah J. Grafmiller   9,508(3)   * 
Lee M. Sisler   50,751(4)   4.2%

 

*Ownership of less than 1% of the class.

 

(1)All shares are held of record with sole voting and investment power unless otherwise indicated. Beneficial ownership numbers are as of February 29, 2016. Participants in the Company’s nonqualified deferred compensation plan have no voting or investment powers for shares held under that plan. Total holdings and participant holdings under the Company’s nonqualified deferred compensation plan have been rounded down to reflect only whole shares.
(2)Includes 5,196 shares held under the Company’s nonqualified deferred compensation plan and 12,500 shares covered by stock options currently exercisable.
(3)Includes 118 shares for which Ms. Grafmiller has shared voting and investment power and 3,330 shares held under the Company’s nonqualified deferred compensation plan.
(4)Includes 34,926 shares held by spouse as trustee and 4,943 shares held under the Company’s nonqualified deferred compensation plan.

 

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Class II Directors

(Terms Expiring in 2017)

 

Name of Director  Beneficial Ownership
of Common Stock (1)
   Percent
of Class
 
Daniel E. Berg   15,663(2)   1.3%
Lynn R. Child   9,350(3)   * 
Kurt D. Kimmel   9,171(4)   * 

 

* Ownership less than 1% of the class.

(1)All shares are held of record with sole voting and investment power unless otherwise indicated. Beneficial ownership numbers are as of February 29, 2016. Participants in the Company’s nonqualified deferred compensation plan have no voting or investment powers for shares held under that plan. Total holding and participant holdings under the Company’s nonqualified deferred compensation plan have been rounded down to reflect only whole shares.
(2)Includes 9,429 shares held under the Company’s nonqualified deferred compensation plan.
(3)Includes 5,456 shares held under the Company’s nonqualified deferred compensation plan.
(4)Includes 1,082 shares for which Mr. Kimmel has shared voting and investment power, and 4,913 shares held under the Company’s nonqualified deferred compensation plan.

 

Class III Directors

(Terms Expiring in 2018)

 

Name of Director  Beneficial
Ownership of
Common Stock (1)
   Percent
of Class
 
Dr. John W. Bremyer   33,681(2)   2.8%
Mark E. Dillon   43,832(3)   3.6%
Stanley K. Kinnett   13,018(4)   1.1%

 

*Ownership of less than 1% of the class.

 

(1)All shares are held of record with sole voting and investment power unless otherwise indicated. Beneficial ownership numbers are as of February 29, 2016. Participants in the Company’s nonqualified deferred compensation plan have no voting or investment powers for shares held under that plan. Total holding and participant holdings under the Company’s nonqualified deferred compensation plan have been rounded down to reflect only whole shares.
(2)Includes 7,805 shares held under the Company’s nonqualified deferred compensation plan.
(3)Includes 14,260 shares held under the Company’s nonqualified deferred compensation plan.
(4)Includes 4,922 shares held under the Company’s nonqualified deferred compensation plan.

 

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Share Ownership of Senior Executive Officers and

by Management in the Aggregate

 

Name of Officer and Position with Company  Beneficial
Ownership of
Common Stock (1)
   Percent of
Class
 
Robert E. Beach, President/CEO (Principal Executive Officer “PEO”)   56,720(3)   4.7%
Scott A. Oboy, Executive Vice President/CFO (Principal Financial Officer “PFO”)   17,273(4)   1.4%
Steven M. Strine, Executive Vice President, Senior Lending Officer   9,759(5)   * 
All Directors and Executive Officers as a Group (13 persons) (2)   277,468(6)   22.8%

 

*Ownership of less than 1% of the class.

 

(1)All shares are held of record with sole voting and investment power unless otherwise indicated. Beneficial ownership numbers are as of February 29, 2016. Participants in the Company’s nonqualified deferred compensation plan have no voting or investment powers for shares held under that plan.
(2)Includes all executive officers.
(3)Includes 5,196 shares held under the Company’s nonqualified deferred compensation plan and 12,500 shares covered by stock options currently exercisable.
(4)Includes 6,134 shares covered by stock options currently exercisable.
(5)Includes 5,700 shares covered by stock options currently exercisable.
(6)Includes 33,101 shares covered by stock options currently exercisable. Also includes 60,254 shares held under the Company’s nonqualified deferred compensation plan.

 

Proposal 2 – Amendment to Article V. of the Company’s Code of Regulations

 

Issuance of Uncertificated Shares. The Board of Directors believes that it is in the best interest of the Company and its shareholders to make certain amendments to the Company’s Code of Regulations (the “Code”) to allow the Company to issue uncertificated shares, as such amendment is set forth on Appendix A. The current Code of Regulations of the Company requires that shareholders receive actual certificates representing shares of stock of the Company held by them. The proposed amendment to Article V, Section 1 would clarify that the Company may issue shares in uncertificated form, meaning that shares could be issued in book entry form, a common practice with many corporations today. While the proposed amendment will permit the Company to continue to issue actual stock certificates, such as upon the specific request of a shareholder, the Company intends to begin utilizing the authority to issue its shares in uncertificated form as the primary method of registering the ownership of its record owners. This system, generally referred to as “direct registration,” is less costly and more efficient than the issuance of actual stock certificates.

 

The Company currently intends to continue to allow shareholders, upon request, the option of being issued physical stock certificates. However, if shareholders approve this Proposal 2 to authorize the Company’s issuance of uncertificated shares, the Company intends to switch to a direct registration program whereby all shares issued by the Company or transferred into the name of a new or existing registered owner would be recorded by the Company or its transfer agent in book-entry form with no physical stock certificate being issued. While shareholders acquiring uncertificated shares pursuant to the Company’s direct registration program will not receive a stock certificate, they will receive a statement of ownership and periodic account statements from the Company or its transfer agent. And such shareholders will still have their shares registered on the books of the Company, meaning that they will receive annual and other reports, dividends, proxy statements, and other communications directly from the company; exactly the same as if they held stock certificates directly. In addition, shareholders owning their shares in direct registration form will not have to worry about safekeeping or losing certificates, or having them stolen.

 

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Any shareholder wishing to sell shares held in direct registration form should be able to do so by contacting his or her broker, or, in the absence of a broker, by contacting the Company’s transfer agent directly to arrange for a sale or other transfer. A shareholder may also request a physical stock certificate by contacting his or her broker or requesting one directly from the Company’s transfer agent.

 

Vote Required

 

Proxies in the form solicited hereby which are returned to the Company will be voted in favor of this proposal unless otherwise instructed by the shareholder.   Pursuant to the Company’s Code of Regulations, and assuming a quorum is present, the affirmative vote of the holders of shares entitling them to exercise a majority of the voting power of the Company is required to approve this proposal.  Abstentions and broker nonvotes will effectively constitute a vote cast “Against” this proposal.

 

THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” THE PROPOSED RESOLUTION.

 

Proposal 3 – Advisory Vote on the Ratification of Executive Compensation

 

As required by Section 14A of the Securities Exchange Act, we are seeking advisory shareholder approval of the compensation of the Named Executive Officers as disclosed in this Proxy Statement. This proposal, commonly known as a “Say-on-Pay” proposal, gives you as a shareholder the opportunity to endorse or not endorse our executive pay program through the following resolution:

 

RESOLVED, that the shareholders advise that the compensation paid to the Company’s named executive officers, as disclosed in this Proxy Statement pursuant to the requirements of Item 402(m) through (q) of Regulation S-K, including the compensation tables and narrative discussion, is hereby APPROVED.

 

Because your vote is advisory, it will not be binding upon the Board. However, the Compensation Committee of the Board of Directors will take into account the outcome of the vote when considering future executive compensation arrangements.

 

The Compensation Committee has determined that the compensation structure for the named executive officers is effective, reasonable, and not excessive. Shareholders are encouraged to read the section of this Proxy Statement captioned “Executive Compensation and Other Information,” including the related tabular disclosure regarding named executive officer compensation.

 

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Vote Required

 

Proxies in the form solicited hereby which are returned to the Company will be voted in favor of this non-binding proposal unless otherwise instructed by the shareholder. Pursuant to the Company’s Code of Regulations, and assuming a quorum is present, the affirmative vote of the holders of a majority of such voting shares as are represented in person or by proxy at the Annual Meeting is required to approve the nonbinding resolution. Abstentions and broker nonvotes will effectively constitute a vote cast “Against” this proposal..

 

THE COMPENSATION COMMITTEE OF THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” THE PROPOSED RESOLUTION.

 

Proposal 4 - Advisory Vote on the Appointment of the Independent Registered Public Accounting Firm

 

The Audit Committee of the Board of Directors has determined to retain Plante & Moran PLLC (“Plante & Moran”) as the Company’s independent registered public accounting firm for 2016. The Audit Committee of the Board of Directors proposes and recommends that the shareholders ratify the selection by the Committee of the firm of Plante & Moran to serve as its independent registered public accounting firm for the Company for the 2016 fiscal year. The firm has served as independent auditors for the Company since 2003. Action by the shareholders is not required by law in the appointment of an independent registered public accounting firm, but their appointment is submitted by the Audit Committee of the Board of Directors in order to give the shareholders a non-binding voice in the designation of auditors. If the resolution approving Plante & Moran as the Company’s independent registered public accounting firm is rejected by the shareholders then the Committee will reconsider its choice of independent auditors, but the Committee is not obligated to retain an alternative firm in such an instance. Even if the resolution is approved, the Audit Committee in its discretion may direct the appointment of different independent auditors at any time during the year if it determines that such a change would be in the best interests of the Company and its shareholders.

 

Vote Required

 

Proxies in the form solicited hereby which are returned to the Company will be voted in favor of this non-binding proposal unless otherwise instructed by the shareholder. Pursuant to the Company’s Code of Regulations, and assuming a quorum is present, the affirmative vote of the holders of a majority of such voting shares as are represented in person or by proxy at the Annual Meeting is required to approve the appointment of Plante & Moran. Abstentions and broker nonvotes will effectively constitute votes cast “Against” the proposal.

 

THE AUDIT COMMITTEE OF THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” THE ADOPTION OF THIS NON-BINDING ADVISORY PROPOSAL

 

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Principal Accounting Firm Fees

 

The services performed by Plante & Moran in 2014 and 2015 were pre-approved in accordance with pre-approval policies and procedures established by the Company’s Audit Committee. These policies describe the permitted audit and non-audit services that this firm may perform. They require that at the beginning of each fiscal year a description of the services expected to be performed in the fiscal year be presented to the Audit Committee for approval.

 

The following table sets forth the aggregate fees billed to the Company for the fiscal years ended December 31, 2015 and December 31, 2014 by Plante & Moran, the Company’s principal accounting firm for both years.

 

   2015   2014 
Audit Fees  $87,000   $84,500 
Audit-Related Fees  $3,200(1)  $6,750 
Tax Fees  $13,900(2)  $13,300(2)
All Other Fees   -0-    -0- 
Total  $104,100   $104,550 

 

(1) Includes fees for consulting services related to other accounting and reporting matters.

(2) Includes fees for services related to tax compliance and tax planning.

 

Report of the Audit Committee of the Board of Directors

 

The Audit Committee evidenced its completion of and compliance with its duties and responsibilities through a formal written report dated and executed as of March 15, 2016. A copy of that report is set forth below.

 

March 15, 2016

The Board of Directors

Commercial Bancshares, Inc.

 

Fellow Directors:

 

The Audit Committee conducted oversight activities for Commercial Bancshares, Inc. and its subsidiaries relating to the Company’s systems of internal controls for the fiscal year ended December 31, 2015.

 

In performance of its duties, the Audit Committee’s activities included, but were not limited to the following:

 

Review and discussion of the audited financial statements with Management.
Discussion with the independent auditors of the Company and Bank of the matters requiring discussion by Statement on Auditing Standards (SAS) No. 61, as amended (AICPA, Professional Standards, Vol. 1. AU section 380), as adopted by the Public Company Accounting Oversight Board in Rule 3200T.
Received and reviewed written disclosures and a letter from the independent auditors required by applicable requirements of the Public Company Accounting Oversight Board, regarding the independent auditor’s communications with the Audit Committee concerning independence, and discussed with the auditors their independence.

 

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Based on the above-mentioned review and discussions with management and the independent auditors, the Committee recommends to the Board of Directors that Commercial Bancshares’ audited consolidated financial statements be included in its Annual Report Form 10-K for the year ended December 31, 2015, for filing with the Securities and Exchange Commission. The Committee also appointed the independent auditor.

 

Respectfully submitted,

Commercial Bancshares, Inc. Audit Committee

 

Stanley K. Kinnett, Chairman

Daniel E. Berg

Mark E. Dillon

Deborah J. Grafmiller

 

A representative of Plante & Moran, will be in attendance at the Meeting, will have the opportunity to make a statement, and will be available to respond to appropriate questions from those in attendance.

 

Executive Officers

 

The following information is furnished concerning the executive officers of the Company:

 

Name   Age Position and Business Background
         
Robert E. Beach   63   Mr. Beach serves as President and CEO of the Company. Mr. Beach joined the Company in November, 2007. Prior to joining the Bank, he served as Area President of Key Bank in Findlay, Ohio. He has over 30 years of management experience in banking.
         
Bruce J. Beck   64   Mr. Beck, an attorney licensed to practice in the State of Ohio, currently serves as Senior Vice President, Risk Management and Staff Counsel. He was appointed to that position in April, 2008. Mr. Beck served as Vice President, Risk Management from April 2007 until April, 2008. He also served as Senior Vice President, Risk Management from July, 2002 until April, 2007. He originally joined the Company in 1995.
         
Susan E. Brown   69   Ms. Brown serves as Senior Vice President, Retail Banking, having served in that capacity since July 2002. Prior to assuming her current position, she served as Regional President of the Northern Region of the Bank, having been appointed to that position February 1, 2001. She joined the Bank during 1998 as Vice President of Retail Banking Services. Her prior banking experience covers more than 39 years.

 

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Name   Age Position and Business Background
         
Scott A. Oboy   48   Mr. Oboy serves as Executive Vice President and Chief Financial Officer of the Company and Bank.  Mr. Oboy joined the Company in October 2005.  Mr. Oboy served from 2003 to October 2005 as Chief Financial Officer of Community First Bank & Trust, Celina, Ohio, from 2002 to 2003 as Senior Financial Officer, JP Morgan Chase, Columbus, Ohio, from 2001 to 2002 as Vice President and Finance Manager, Banc One Management Corp., Columbus, Ohio, and from 2000 to 2001 as Assistant Vice President and Controller, Bank One Trust Company.
         
Steven M. Strine   60   Mr. Strine serves as Executive Vice President and Senior Lending Officer, having been appointed to that position in February, 2008. Prior to joining the Company, Mr. Strine served as Senior Vice President and Chief Lending Officer at the Ohio State Bank. Mr. Strine has more than 40 years of banking experience.

 

Executive Compensation

 

Compensation Philosophy and Structure

 

Introduction. The Compensation Committee administers our executive compensation program. The committee is responsible for reviewing and determining executive officer compensation, for evaluating the President and Chief Executive Officer, for overseeing the evaluation of all other officers and employees, for administering our incentive compensation programs (including the stock option plan), for approving and overseeing the administration of our employee benefits programs, for providing insight and guidance to management with respect to employee compensation, and for reviewing and making recommendations to the board with respect to director compensation. The President and Chief Executive Officer participates with respect to decisions concerning other executive officers of the Company. The Company is a holding company that owns the Bank, and has no direct employees of its own. The Committee determines the compensation the Bank pays to senior executives of the Company and Bank.

 

The Compensation Committee operates under a charter adopted by the Board of Directors. The committee annually reviews the adequacy of its charter and recommends changes to the Board for approval. The chair of the committee reports on committee activities and makes committee recommendations at meetings of the Board of Directors.

 

Compensation Philosophy. The Company’s executive compensation programs seek to achieve and maintain equity with respect to balancing the interests of shareholders and executive officers, while supporting its need to attract and retain competent executive management. The Compensation Committee has developed a compensation policy, along with supporting executive compensation plans and programs, which are intended to attain the following objectives:

 

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§support a pay-for-performance policy that rewards executive officers for corporate performance;
§motivate executive officers to achieve strategic business goals; and
§provide competitive compensation opportunities critical to the Company’s long-term success.

 

The Company’s compensation programs are designed to provide senior executives with compensation opportunities that are comparable to those offered by peer group companies, consisting of Ohio banks of $250 million to $500 million in assets. The Compensation Committee is authorized to engage third-party consultants and consider surveys and other materials from third parties in determining compensation of senior executives and other employees of the Company and Bank. For the year 2015, the Committee did not engage any third-party consultants in determining the compensation of senior executives. From time to time, the committee reviews other human resource issues, including qualified and non-qualified benefits, management performance appraisals, and succession planning.

 

There are several components of the compensation program for executive officers of the Company’s subsidiary, Commercial Savings Bank (the “Bank”). These include a base salary component, cash incentive component, which is determined by the Board of Directors in February of each year, stock option and stock awards available under the Company’s 2009 Stock Incentive Plan, and the profit sharing and health and welfare benefit plans generally available to all employees.

 

In making its decisions regarding annual salary adjustments, the committee reviews quantitative and qualitative performance factors as part of an annual performance appraisal. These are established for each executive position and the performance of the incumbent executive is evaluated annually against these standards. The Company has implemented a performance management program for all employees, including the Named Executive Officers. This appraisal is then integrated with market-based adjustments to salary ranges to determine if a base salary increase is merited. In this respect, the Committee can review peer group data and compensation surveys sponsored by trade and consulting groups within the financial services industry to assist with its compensation evaluations. For 2015, the Committee used the 2014 Bank Compensation and Benefits Survey, obtained from the Ohio Bankers League, as its primary peer data resource which generally breaks down overall compensation data into subcategories based upon the relative asset size of the various respondent institutions. The Committee primarily utilized the compensation data within its respective asset category to evaluate and assist with its compensation decisions.

 

Under this program, salary adjustments, if any, will generally be determined in the first quarter of the subsequent calendar year, and will be implemented soon thereafter. When increases are considered, they are based upon each Named Executive’s annual performance review, a review of compensation levels at other community banks in the area, and the overall performance of the Company.

 

The committee also administers the cash incentive program of the Company. Cash is at-risk compensation. Awards are recommended by the committee to the Board of Directors when, in the judgment of committee members, such awards are justified by the performance of executive officers in relation to the performance of the Company.

 

The accounting and tax treatment of particular forms of compensation do not materially affect the committee’s compensation decisions. However, the committee evaluates the effect of such accounting and tax treatment on an ongoing basis and will make appropriate modifications to its compensation policies where appropriate.

 

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Components of Compensation. The elements of total compensation paid by the Company to its senior officers, including the President and Chief Executive Officer (the “CEO”) and the other executive officers identified in the Summary Compensation Table which appears below (the CEO and the other executive officers identified in that Table are sometimes referred to collectively as the “Named Executive Officers”), include the following:

 

·Base salary;
·Awards under our cash-based incentive compensation program;
·Awards under our stock incentive plan;
·Benefits under our profit sharing plan; and
·Benefits under our health and welfare plans.

 

Base Salary. The base salaries of the Named Executive Officers are reviewed by the Committee annually as well as at the time of any promotion or significant change in job responsibilities. The Committee reviews peer group data to establish a market-competitive executive base salary program, combined with a formal performance appraisal system that focuses on awards that are integrated with strategic corporate objectives. Salary income for each Named Executive Officer for calendar year 2015 is reported in Column (c) of the Summary Compensation Table, which appears below.

 

Incentive Cash Compensation. The Board of Directors may pay a cash bonus to the Named Executive Officers under the Performance Incentive Plan of the Company based upon the Company’s performance in a number of areas relative to the performance of a pre-established peer group of similarly situated financial institutions. Performance criteria used under the Plan include ROA and ROE, noninterest income, reserve ratio, net interest margin and efficiency ratio, asset growth, and stock price to book value. The Plan awards points based upon the Company’s performance relative to the peer group in each of the categories using a series of ranges. If there is a category showing low performance relative to the peer group, the Plan also allows for deductions from the total bonus to be paid. Base target points are used to determine the base upon which the bonus amount is calculated. Depending upon whether target levels in one or more of the above areas are exceeded, the point system may result in a bonus exceeding the base target. The target bonus for the CEO is 30% of base salary. The target percentage of base salary payable to the other officers is lower than that paid to the CEO, namely 25% to Executive Vice Presidents and 20% to Senior Vice Presidents. The intent of the Plan is to reward executives for improvement in the Company’s performance and to provide less incentive cash compensation for flat or reduced performance. The Plan also provides for a discretionary component that is not directly tied to specific performance criteria. Discretionary bonus amounts are reported in Column (d) of the Summary Compensation Table, which appears below. For 2015, a discretionary bonus amount was added to the bonuses as calculated under the point system described above. The bonus paid under the Performance Incentive Plan for each Named Executive Officer for calendar year 2015 is reported in Column (g) of the Summary Compensation Table, which appears below.

 

Incentive Stock Compensation. The Company’s 2009 Stock Incentive Plan (the “Plan”) is administered by the Board’s Compensation Committee (the “Committee”). The Committee selects participants from among eligible persons and, subject to the terms of the Plan, determines the type, size and time of grant of stock incentive awards, determines the terms and conditions of awards and makes all other determinations necessary or advisable for the administration of the Plan. The Committee may make awards to any person who is an officer, director or key employee of the Company or a Subsidiary.

 

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No more than 150,000 shares of the Company’s common stock may be issued under the Plan. The shares that may be issued may be authorized but unissued shares or treasury shares. If there is a stock split, stock dividend or other relevant change affecting the common shares, the Committee will make appropriate adjustments in the maximum number of shares issuable under the Plan and subject to outstanding incentive awards. Shares that were subject to an incentive award under the Plan but were not issued for any reason and are no longer subject to award or were issued and reacquired by the Company because of a participant’s failure to comply with the terms of an award are again available for award under the Plan.

 

Share incentives that may be issued under the Plan consist of options, restricted share and share unit awards. In addition, under the terms of the Plan, a portion of a participant’s compensation otherwise payable in cash may be paid in common shares of the Company. The Plan contains annual limits on certain types of awards to individual participants. In any calendar year, no participant may be granted awards covering more than 9,000 shares.

 

All awards are subject to such time and performance vesting conditions as the Committee may determine and are set forth in the Award Agreement. Unless otherwise set forth in the Award Agreement, all awards immediately vest upon death, disability or Change in Control as defined under the terms of the Plan. Unless an Award Agreement approved by the Committee provides otherwise, each award granted under the Plan is intended to meet the requirements for exclusion from coverage under Code Section 409A.

 

The Board of Directors may amend, alter, or discontinue the Plan at any time, provided that no amendment, alteration, or discontinuance may be made that materially and adversely affects the rights of a participant under any award granted prior to the date such action is adopted by the Board of Directors without the participant’s written consent.

 

Unless earlier terminated by the Board, the Plan would terminate on the day immediately preceding the tenth anniversary date of its approval by shareholders of the Company. Termination of the Plan does not affect any outstanding awards granted prior to the termination of the Plan. Grants and awards paid under the Company’s Stock Incentive Plan for each Named Executive Officer for calendar year 2015 are reported in Columns (e) and (f) of the Summary Compensation Table, which appears below.

 

Profit Sharing Plan. The Bank has established a 401(k) profit sharing plan that allows eligible employees to save a percentage of eligible compensation on a pre-tax basis, subject to certain Internal Revenue Service limitations. The Bank will match 50% of employee 401(k) contributions up to 6 percent of total eligible compensation. In addition the Bank may make a discretionary contribution from time to time as is deemed advisable. A participant is 100% vested in the participant’s deferral contributions. A 3-year vesting schedule applies to employer discretionary contributions and employee matching contributions. In order to be eligible to participate, the employee must have completed 30 days of service. The plan calls for only lump-sum distributions upon termination of employment, retirement, death or disability. The Company’s contributions to the plan made on behalf of the Named Executive Officers are included in column (i) as “all other compensation” in the Summary Compensation Table.

 

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Health and Welfare Benefits. The Company provides healthcare, life and disability insurance and other employee benefits programs to certain senior officers. The Compensation Committee is responsible for overseeing the administration of these programs and believes that its employee benefits programs should be comparable to those maintained by relevant peer groups so as to assure that the Company is able to maintain a competitive position in terms of attracting and retaining senior officers.

 

The Company provides a reasonable level of personal benefits, and perquisites to one or more Named Executive Officers to support the business interests of the Bank, provide competitive compensation, and to recognize the substantial commitment both professionally and personally expected from executive officers. The aggregate value of perquisites and personal benefits, as defined under SEC rules, provided to each Named Executive Officer is included in column (i) as “all other compensation” in the Summary Compensation Table.

 

Executive Employment Agreements

 

As part of its compensation program the Company has entered into executive employment agreements with Messrs. Beach, Oboy, and Strine. The agreements with Messrs. Beach, Oboy, and Strine provide for typical terms of employment and also provide that each will be entitled to receive severance benefits upon the occurrence of certain enumerated events following a change in control. The events that trigger payment are generally those related to termination of employment without cause or detrimental changes in the executive’s terms and conditions of employment. See Employment Agreements below for a more detailed description of these events. The Company believes that these agreements will help: (i) assure the executives’ full attention and dedication to the Company, free from distractions caused by personal uncertainties and risks related to a pending or threatened change in control, (ii) assure the executives’ objectivity for shareholders’ interests, (iii) assure the executives of fair treatment in case of involuntary termination following a change in control, and (iv) attract and retain key talent during uncertain times.

 

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Summary Compensation Table

 

Name and
Principal
Position (a)
  Year
(b)
  Salary
($) (c)
   Bonus
($) (d)
   Stock
Awards
($) (e)
   Option
Awards
($) (f)
   Nonequity
Incentive
Plan
Compen-
sation ($) (g)(6)
   Nonqualified
Deferred
Compen-
sation
Earnings ($)
(h)
   All Other
Compen-
sation
($) (i)
   Total ($)
(j)
 
                                    
Robert E. Beach  2015  $256,733   $8,748   $60,280(4)  $20,115(5)  $65,975    -0-   $22,506   $434,357 
President and CEO (PEO)(1)  2014  $254,750    -0-   $42,823   $18,495   $87,921    -0-   $22,448   $426,437 
                                            
Scott A. Oboy,  2015  $162,365   $4,883   $20,550(4)  $8,940(5)  $36,825    -0-   $25,197   $258,760 
EVP and Chief Financial   2014  $161,874    -0-   $18,353   $8,220   $49,491    -0-   $23,301   $261,239 
Officer (PFO)(2)                                           
                                            
Steven M. Strine,  2015  $134,874   $4,056   $20,550(4)  $8,940(5)  $30,589    -0-   $19,480   $218,489 
EVP and Senior Lending Officer(3)  2014  $132,575    -0-   $18,353   $8,220   $40,887    -0-   $18,605   $218,640 

 

(1)For 2015, the salary figure of Mr. Beach includes salary deferred under the Bank’s 401(k) Plan and director’s fees of $16,000, and the amounts shown in the “All Other Compensation” column were derived from the following figures: (1) contributions by the Bank to its 401(k) Plan of $6,068; (2) automobile allowance of $8,400; (3) club dues paid for Mr. Beach of $1,408, (4) payment of health, dental, and life insurance premiums of $4,448, $510, and $840 respectively, and (5) and $832, which represents the discount on the purchase of treasury shares under the Deferred Compensation Plan from the market price for the Company’s stock on the date of purchase as a result of the Plan formula for pricing the acquisition of treasury shares, which uses a look-back averaging mechanism.
(2)For 2015, the salary figure of Mr. Oboy includes salary deferred under the Bank’s 401(k) Plan, and the amounts shown in the “All Other Compensation” column were derived from the following figures: (1) contributions by the Bank to its 401(k) Plan of $6,792; (2) automobile allowance of $8,400; (3) club dues paid for Mr. Oboy of $2,148; and (4) payment of health, dental, and life insurance premiums of $6,616, $510, and $731 respectively.
(3)For 2015, the salary figure of Mr. Strine includes salary deferred under the Bank’s 401(k) Plan, and the amounts shown in the “All Other Compensation” column were derived from the following figures: (1) contributions by the Bank to its 401(k) Plan of $5,520; (2) automobile allowance of $8,400; and (3) payment of health, dental, and life insurance premiums of $4,448, $510, and $602 respectively.
(4)Stock awards, in the form of restricted stock, were awarded to Messrs. Beach, Oboy, and Strine. The amounts stated were calculated using the market closing price of $27.40 for the Company’s stock as of August 13, 2015, the date the restricted stock was awarded. The restricted stock vests three years from the date of grant.
(5)Stock options were granted to Messrs. Beach, Oboy, and Strine. The amounts stated represent the Company’s estimate of the fair value of each option using a fair-value based method that measures compensation cost at the grant date based on the fair value of the awards. The weighted average fair value of options granted was $4.47 per share. For a complete discussion of the assumptions used for valuation, please see the Company’s financial statements and associated footnotes. The stock options vest in three equal annual installments, beginning August 13, 2016. The options were granted on August 13, 2015 and may be exercised at a price of $27.40 per share. The expiration date of the options is August 13, 2025.
(6)Reflects non-discretionary cash incentive awards made under the Company’s Performance Incentive Plan.

 

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Outstanding Equity Awards at Fiscal Year-End

 

Option Awards  Stock Award 
Name  Number of Securities Underlying Unexercised Options (#) Exercisable   Number of Securities Underlying Unexercised Options (#) Unexercisable   Option Exercise Price ($)   Option Expiration Date Number of shares or units of stock that have not vested (#)   Market value or shares or units of stock that have not vested ($)   Equity incentive plan awards: Number of unearned share units or other rights that have not vested (#)   Equity incentive plan awards: Market or payout value of unearned shares, units or other rights that have not vested ($) 
Robert E. Beach   7,000(1)   -0-   $12.30   08/12/2019   1,600(5)  $48,976    -0-    -0- 
President   4,000(1)   -0-   $13.25   08/12/2020   1,750(6)  $53,568    -0-    -0- 
and CEO   4,000    -0-   $17.40   08/11/2021   2,200(7)  $67,342    -0-    -0- 
    4,000    -0-   $19.28   08/09/2022                    
    3,000    1,500(2)  $21.35   08/08/2023                    
    1,500    3,000(3)  $24.47   08/14/2024                    
    -0-    4,500(4)  $27.40   08/13/2025                    
                                       
Scott A. Oboy   2,000    -0-   $17.40   08/11/2021   600(5)  $18,366    -0-    -0- 
EVP / CFO   2,000    -0-   $19.28   08/09/2022   750(6)  $22,958    -0-    -0- 
    1,467    733(2)  $21.35   08/08/2023   750(7)  $22,958    -0-    -0- 
    667    1,333(3)  $24.47   08/14/2024                    
    -0-    2,000(4)  $27.40   08/13/2025                    
                                       
Steven M. Strine   1,400    -0-   $12.30   08/12/2019   350(5)  $10,714    -0-    -0- 
EVP/ Senior   1,400    -0-   $13.25   08/12/2020   750(6)  $22,958    -0-    -0- 
Lending Officer   1,400    -0-   $17.40   08/11/2021   750(7)  $22,958    -0-    -0- 
    1,000    -0-   $19.28   08/09/2022                    
    834    416(2)  $21.35   08/08/2023                    
    667    1,333(3)  $24.47   08/14/2024                    
    -0-    2,000(4)  $27.40   08/13/2025                    

 

(1)These options were exercised by Mr. Beach in February, 2016. The shares purchased are included in his share total disclosed earlier in the Proxy Statement under “Information relating to Nominees and other Directors”.
(2)Options vest in three equal annual installments beginning August 8, 2014.
(3)Options vest in three equal annual installments beginning August 14, 2015.
(4)Options vest in three equal annual installments beginning August 13, 2016.
(5)Stock awards in the form of restricted stock will vest after a three-year period ending August 8, 2016.
(6)Stock awards in the form of restricted stock will vest after a three-year period ending August 14, 2017.
(7)Stock awards in the form of restricted stock will vest after a three-year period ending August 13, 2018.

 

Narrative Explanation of Outstanding Equity Awards

 

The Named Executive Officers hold options to purchase the number of shares set forth above All option grants set forth above were made under the Company’s 2009 Stock Incentive Plan, which is more fully described earlier under “Stock Incentive Compensation”, as one of the components of the Company’s executive compensation program.

 

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The Named Executive Officers were awarded restricted stock under the Plan. The awards were valued based upon the market closing price of $30.61 for the Company’s stock as of December 31, 2015.

 

Equity Compensation Plan Information

 

Plan category  Number of securities to be issued
upon exercise of outstanding
options, warrants and rights
   Weighted-average exercise price
of outstanding options, warrants
and rights
   Number of securities remaining
available for future issuance
under equity compensation plans
(excluding securities reflected in
column (a)
 
   (a)   (b)   (c) 
             
Equity compensation plans, approved by security holders   83,550(1)(2)  $20.16    28,850 
                
Equity compensation plans not approved by security holders   -0-   $0    -0- 

 

(1)All options issued under the Company’s 2009 Stock Incentive Plan.
(2)Total includes 11,000 shares issued pursuant to the exercise of two options by Mr. Beach in February, 2016.

 

Deferred Compensation Plan

 

The Company adopted the Commercial Savings Bank Deferred Compensation Plan (the “Plan”), a nonqualified deferred compensation plan, effective as of January 1, 1999. The name of the Plan was amended to the Commercial Bancshares, Inc. Deferred Compensation Plan effective January 1, 2006. All executive officers and directors of the Company are eligible to participate in this Plan. Currently, several directors participate in the Plan. Robert E. Beach, President and CEO of the Company is the only executive officer currently participating in the Plan. Mr. Beach began participation in the Plan in 2009. The purpose of the Plan is to permit participating directors and executive officers to voluntarily defer receipt of designated percentages or amounts of their compensation and/or director’s fees, and therefore defer taxation of deferred amounts. The deferred compensation is deposited in an irrevocable grantor trust and invested in common stock of the Company. The trustee purchases shares of the Company’s common stock on a quarterly basis. The price to be paid per share is based on a quarterly average that is calculated using the following process. Based on information reported by the Over-the-Counter Markets Group, the trustee multiplies the total trading volume for each day in the preceding quarter by the closing price of the Common Shares for that day. The trustee then adds up the daily trading values for each day in the quarter and divides the sum by the aggregate trading volume for the entire quarter to arrive at the proposed per share purchase price. The trustee attempts to purchase the common stock on the open market at the calculated price. Should the trustee be unable to purchase sufficient shares in the open market, authorized but unissued common stock of the Company may be purchased by the trust. Each participating director or executive officer is entitled to receive the shares accumulated by the trustee on their behalf at retirement, death, disability or upon a change in corporate control. In addition, a participating director or executive officer will also be entitled to receive their vested shares upon other termination of their service with the Company or in the event of an unforeseen emergency. The amounts accrued for directors in this Plan in 2015 are set forth in the Director Compensation Table.

 

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Employment Agreements

 

Employment Agreement with Robert E. Beach

 

The Company entered into an employment agreement with Mr. Beach as of June 11, 2015. The agreement provides that Mr. Beach will serve as President and Chief Executive Officer of the Company. The agreement has an original term of three years from the effective date. At the end of the original term, the agreement shall be automatically extended from year to year for additional one year periods, unless either the Company or Mr. Beach provides notice of nonrenewal at least 60 days prior to the expiration date of the current term of the agreement, and subject to earlier termination as set forth in the agreement. Under the terms of the agreement, Mr. Beach is entitled to his base salary and participation in bonus plans existing or adopted by the Company or the Bank. In addition, the employment agreement provides for fringe benefits to Mr. Beach including life and disability insurance, an automobile allowance, vacation, reimbursement of appropriate business expenses and additional items. In addition, the employment agreement provides that in the event of termination of Mr. Beach by the Company without “cause” (as defined in the agreement), the Company will be responsible for payment of continuing compensation to Mr. Beach for a period of up to 12 months. The agreement provides that the Company may terminate Mr. Beach for cause with no obligation to him after the date of termination. The agreement also contains a provision intended to protect Mr. Beach in the event that there is a “change of control,” as defined in the agreement, in the Company. In the event of a change of control in which Mr. Beach is terminated, as defined in the agreement, the Company is obligated to pay Mr. Beach monthly payments in an amount equal to 2.99 times the sum of his then current base salary divided by 36. Such payments shall commence within 30 days of the date of termination and shall continue for 35 additional months after the initial payment. These payments are reduced by any continuing compensation paid and payable to Mr. Beach. The Board believes that this type of provision is appropriate to maintain Mr. Beach in the employ of the Company and the Bank and to have him evaluate any proposed transaction in an objective manner for the benefit of the shareholders without concern for his personal situation. The employment agreement contains a covenant not to compete prohibiting Mr. Beach from competing with the Company throughout the term of the employment agreement and for a period of 12 months after the termination of his employment.

 

Employment Agreement with Scott A. Oboy

 

The Company entered into an employment agreement with Scott A. Oboy as of June 30, 2015. The agreement provides that Mr. Oboy will serve as Chief Financial Officer of the Company. The agreement has an original term of two years from the effective date. At the end of the original term, the agreement shall be automatically extended from year to year for additional one year periods, unless either the Company or Mr. Oboy provides notice of nonrenewal at least 60 days prior to the expiration date of the current term of the agreement, and subject to earlier termination as set forth in the agreement. Under the terms of the agreement, Mr. Oboy is entitled to his base salary and to participate in bonus plans existing or adopted by the Company or the Bank. In addition, the employment agreement provides for fringe benefits to Mr. Oboy including health, life and disability insurance, an automobile allowance, vacation, reimbursement of appropriate business expenses and additional items. The agreement also provides that in the event of termination of Mr. Oboy by the Company without “cause” (as defined in the agreement), the Company will be responsible for payment of his continuing compensation for up to 12 months. The agreement provides that the Company may terminate Mr. Oboy for cause with no obligation to him after the date of termination. The agreement also contains a provision intended to protect Mr. Oboy in the event that there is a “change of control,” as defined in the agreement, in the Company. In the event of a change of control in which Mr. Oboy is discharged or his position with the Company is significantly altered, the Company is obligated to pay Mr. Oboy 2.0 times his then current base salary divided by 24. Such payments shall commence within 30 days of the date of termination and shall continue for 23 additional months after the initial payment. These payments are reduced by any continuing compensation paid and payable to Mr. Oboy. The Board believes that this type of provision is appropriate to maintain Mr. Oboy in the employ of the Company and the Bank and to have him evaluate any proposed transaction in an objective manner for the benefit of the shareholders without concern for his personal situation. The employment agreement contains a covenant not to compete prohibiting Mr. Oboy from competing with the Company throughout the term of the employment agreement and for a period of 12 months after the termination of his employment.

 

28

 

 

Employment Agreement with Steven M. Strine

 

The Company entered into an employment agreement with Mr. Strine as of June 10, 2015. The agreement provides that Mr. Strine will serve as Senior Lending Officer and Executive Vice President of the Company. The agreement has an original term of two years from the effective date. At the end of the original term, the agreement shall be automatically extended from year to year for additional one year periods, unless either the Company or Mr. Strine provides notice of nonrenewal at least 60 days prior to the expiration date of the current term of the agreement, and subject to earlier termination as set forth in the agreement. Under the terms of the agreement, Mr. Strine is entitled to his base salary and participation in bonus plans existing or adopted by the Company or the Bank. In addition, the employment agreement provides for fringe benefits to Mr. Strine including health, life and disability insurance, an automobile allowance, vacation, reimbursement of appropriate business expenses and additional items. The employment agreement provides that in the event of termination of Mr. Strine by the Company without “cause” (as defined in the agreement), the Company will be responsible for payment of his continuing compensation for up to12 months. The agreement provides that the Company may terminate Mr. Strine for cause with no obligation to him after the date of termination. The agreement also contains a provision intended to protect Mr. Strine in the event that there is a “change of control,” as defined in the agreement, in the Company. In the event of a change of control in which Mr. Strine is discharged or his position with the Company is significantly altered, the Company is obligated to pay Mr. Strine 2.0 times his then current base salary divided by 24. Such payments shall commence within 30 days of the date of termination and shall continue for 23 additional months after the initial payment. These payments are reduced by any continuing compensation paid and payable to Mr. Strine. The Board believes that this type of provision is appropriate to maintain Mr. Strine in the employ of the Company and the Bank and to have him evaluate any proposed transaction in an objective manner for the benefit of the shareholders without concern for his personal situation.

 

Section 16(A) Beneficial Ownership Reporting Compliance

 

Section 16(a) of the Securities Exchange Act of 1934 requires the Company’s officers and directors to file reports of ownership and changes of ownership of Common Stock of the Company with the Securities and Exchange Commission. Officers and directors are required by applicable regulations to furnish the Company with copies of all Section 16(a) forms they file.

 

29

 

 

Based upon written representations and copies of reports furnished to the Company by its officers and directors, all Section 16 reporting requirements applicable to the Company’s officers and directors during 2015 were satisfied on a timely basis with the exception of Mr. Kinnett and Dr. Bremyer, who had two late filings reporting two transactions; and Mr. Beach, Mr. Berg, Ms. Child, Mr. Dillon, Ms. Grafmiller, Mr. Kimmel, Mr. Sisler, and Mr. Strine, each of whom had one late filing reporting one transaction.

 

Other Business

 

Management of the Company does not know of any other business that may be presented at the Meeting. If any matter not described herein should be presented for Shareholder action at the Meeting, the persons named in the enclosed form of proxy shall vote the shares represented thereby in accordance with their best judgment.

 

Availability of Annual Report on Form 10-K

 

A copy of the Company’s annual report on Form 10-K, including the financial statements and the financial statement schedules, required to be filed with the Securities and Exchange Commission for the year 2015 will be provided to you, without charge, upon written request. To obtain a copy please write to Commercial Bancshares, Inc., 118 South Sandusky Avenue, Upper Sandusky, Ohio 43351, Attention: Shareholder Relations.

 

Shareholder Communications with

the Board of Directors

 

The Company and Board of Directors welcome communication from shareholders and other interested persons. Communications may be made by writing to the Chairman of the Board, c/o David J. Browne, Corporate Secretary, Commercial Bancshares, Inc., 118 S. Sandusky Avenue, Upper Sandusky, Ohio 43351. A copy of the written communications will also be forwarded to the Company’s CEO. If the Chairman and CEO determine that such communications are relevant to the Company’s operations and policies, such communications will be forwarded to the proper committee of the Board of Directors, or to the entire Board of Directors.

 

Shareholder Proposals and Director

Nominations for Next Annual Meeting

 

Shareholders may submit proposals appropriate for shareholder action at the Company’s Annual Meeting consistent with the regulations of the Securities and Exchange Commission. For proposals to be considered for inclusion in the Proxy Statement for the 2017 Annual Meeting, they must be received by the Company no later than December 8, 2016. Such proposals should be directed to Commercial Bancshares, Inc., Attention: David J. Browne, Corporate Secretary, 118 S. Sandusky Avenue, Upper Sandusky, Ohio 43351. Any shareholder who intends to propose any other matter to be acted upon at the 2017 Annual Meeting of Shareholders must inform the Company not later than February 21, 2017. The proxy cards delivered in connection with next year’s Annual Meeting will confer discretionary voting authority, to be exercised in the judgment of the Corporation’s Board of Directors, with respect to any shareholder proposal received after February 21, 2016. The Company also will have authority to discretionarily vote proxies with respect to shareholder proposals received after December 8, 2016 but prior to February 21, 2017, unless the proposing shareholder takes the necessary steps outlined in Rule 14a-4(c)(2) under the Securities Exchange Act of 1934 to ensure the proper delivery of proxy materials related to the proposal .

 

30

 

 

In order to make a director nomination at a shareholder meeting, you will need to notify the Company no fewer than 45 nor more than 90 days in advance of the meeting. In addition, the notice must meet all other requirements contained in the Company’s Code of Regulations, a copy of which is available without charge upon written request directed to Commercial Bancshares, Inc., Attention: David J. Browne, Corporate Secretary, 118 S. Sandusky Avenue, Upper Sandusky, Ohio 43351.

 

A copy of the Company’s 2015 Annual Report is being delivered with this Proxy Statement.

By Order of the Board of Directors

 

 

   
David J. Browne  
Secretary  
   
Dated: April 7, 2016  

 

TO ENSURE THAT YOUR SHARES ARE REPRESENTED AT THE MEETING, PLEASE COMPLETE, DATE, SIGN AND RETURN THE ENCLOSED PROXY.

 

31

 

 

Appendix A

 

 

ARTICLE V

Certificates for Shares

 

Section 1. Form and Execution. To the extent permitted by applicable law, the Board of Directors may provide by resolution that some or all of any or all classes and series of shares of capital stock in the Company shall be issued in uncertificated form pursuant to customary arrangements for issuing shares in such uncertificated form. Any such resolution shall not apply to shares then represented by a certificate until such certificate is surrendered to the Company, nor shall such a resolution apply to a certificated share issued in exchange for an uncertificated share. Within a reasonable time after the issuance or transfer of uncertificated shares, the Company shall send to the registered owner of the shares a written notice containing the information required to be set forth or stated on certificates pursuant to applicable law. Notwithstanding the foregoing, upon the written request of a holder of shares of the Company delivered to the Secretary of the Company, such holder is entitled to receive one or more certificates representing the shares of stock of the Company held by such holder. Any such Ccertificates for shares shall be issued to each shareholder in such form as shall be approved by the Board. Such certificates shall be signed by the Chairman of the Board, the President or a Vice President and by the Secretary, an Assistant Secretary, the Treasurer or an Assistant Treasurer of the Company, which certificates shall certify the number and class of shares held by the shareholder in the Company, but no certificate for shares shall be issued and delivered until such shares are fully paid. When such a certificate is countersigned by an incorporated transfer agent or registrar, the signature of any of said officers of the Company may be facsimile, engraved, stamped or printed. Although any officer of the Company whose manual or facsimile signature is affixed to a share certificate shall cease to be such officer before the certificate is delivered, such certificate, nevertheless, shall be effective in all respects when delivered.

 

Transfers of uncertificated shares of stock shall be made on the books of the Company only by the holder thereof in person or by attorney upon presentment of proper evidence of succession, assignation or authority to transfer in accordance with customary procedures for transferring shares in uncertificated form.  Transfers of certificated shares of stock shall be made on the books of the Company only by the person named in the certificate, or by an attorney lawfully constituted in writing, with duly executed assignment and power of transfer endorsed thereon or attached thereto, and with such proof of the authenticity of the signatures as the Company or its agents may reasonably require.  Such certificate for shares shall be transferable in person or by attorney, but, eExcept as hereinafter provided in the case of lost, mutilated or destroyed certificates, no transfer of certificated shares shall be entered upon the records of the Company until the previous certificate, if any, given for the same shall have been surrendered and canceled.

 

The Board shall have authority to make such rules and regulations, not inconsistent with law, the Articles or these Regulations, as it deems expedient concerning the issuance, transfer and registration of the Company’s shares of stockcertificates for shares and the shares represented thereby and may appoint transfer agents and registrars thereof.